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2004 02 17 CCCity Council Agendas are Available on the City s Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, February 17, 2004 - 2:00 P.M. Beginning Resolution No. 2004-27 Ordinance No. 402 CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting; the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF A PORTION OF 525 t ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET. PROPERTY OWNER/NEGOTIATOR: JOHN FOSTER 2. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957, PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE. City Council Agenda 1 February 17, 2004 RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS - NONE WRITTEN COMMUNICATIONS 1. CORRESPONDENCE FROM MARVIN INVESTMENTS, INC. DATED FEBRUARY 2, 2004, REGARDING LANDSCAPE IMPROVEMENTS - NORTH SIDE OF AVENIDA LA FONDA. 2. CORRESPONDENCE FROM THE CITY OF PALM DESERT REGARDING THE FOURTH OF JULY EVENT. APPROVAL OF MINUTES 1 . APPROVAL OF MINUTES OF SPECIAL MEETING OF JANUARY 9, 2004 2. APPROVAL OF MINUTES OF FEBRUARY 3, 2004 CONSENT PALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 17, 2004. City Council Agenda 2 February 17, 2004 2. APPROVAL OF TREASURER'S REPORT DATED DECEMBER 31, 2003. 3. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED DECEMBER 31, 2003. 4. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT TO OBTAIN ENGINEERING SERVICES FOR THE FISCAL YEAR 2003/2004 MISCELLANEOUS STREET IMPROVEMENTS, PROJECT NO, 2003-07. 5. APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH THE LA QUINTA ARTS FOUNDATION. 6. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT NO. 28410-1, Mc COMIC CONSOLIDATED, INC. 7. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT NO. 28410-2, Mc COMIC CONSOLIDATED, INC. 8. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR RIGHT-OF-WAY SERVICES FOR THE JEFFERSON STREET, PHASE II PROJECT. 9. DENIAL OF CLAIM FOR DAMAGES FILED BY RUSSELL MAW - DATE OF LOSS: NOVEMBER 12, 2003. 10. DENIAL OF CLAIM FOR DAMAGES FILED BY LEONARD FIDLON - DATE OF LOSS: JANUARY 1, 2004. 11. DENIAL OF CLAIM FOR DAMAGES FILED BY ANDREW FISHER - DATE OF LOSS: DECEMBER 5, 2003. 12. DENIAL OF CLAIM FOR DAMAGES FILED BY HOWARD ALEXANDER - DATE OF LOSS: OCTOBER 26, 2003. 13. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO RECEIVE BIDS FOR THE LA QUINTA MUNICIPAL LIBRARY, PROJECT NO. 2002-04. 14. ADOPTION OF A RESOLUTION OPPOSING SENATE BILL 744 (DUNN) REGARDING PRE-EMPTION OF LOCAL LAND USE AUTHORITY BY THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT. BUSINESS $ESSION 1 CONSIDERATION OF MID -YEAR BUDGET REPORT FOR FISCAL YEAR 2003/2004. A. MINUTE ORDER ACTION City Council Agenda 3 February 17, 2004 3 2. CONSIDERATION OF SECOND READING OF ORDINANCE 400, AMENDING CHAPTER 3, SECTIONS 3.28(G) AND 3.28.370 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO BUSINESS LICENSE RENEWAL DATE. A. ADOPT ORDINANCE ON SECOND READING. 3. CONSIDERATION OF SECOND READING OF ORDINANCE 401, A ZONING CODE AMENDMENT NO. 2003-080, TO AMEND SECTION 9.160.080 - SEMI- PERMANENT DOWNTOWN VILLAGE DIRECTIONAL SIGNS OF THE LA QUINTA MUNICIPAL CODE TO ALLOW ADDITIONAL SIGN PANELS AND OTHER MINER AMENDMENTS. A. ADOPT ORDINANCE ON SECOND READING. STUDY SESSION — NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (PERKINS) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 5. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 6. C.V. MOUNTAINS CONSERVANCY (SNIFF) 7. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (OSBORNE) 8. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TYLER) 11. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 13. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 15. CULTURAL ARTS COMMISSION MINUTES OF JANUARY 8, 2004. 16. COMMUNITY SERVICES COMMISSION MINUTES OF JANUARY 12, 2004 17. ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE MINUTES OF JANUARY 7, 2004. 18. PLANNING COMMISSION MINUTES OF JANUARY 13 AND 27, 2004. City Council Agenda 4 February 17, 2004 4 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR'S MONTHLY REPORT - JANUARY, 2004 5. COMMUNITY DEVELOPMENT DIRECTOR'S MONTHLY REPORT - JANUARY, 2004 6. COMMUNITY SERVICES DIRECTOR'S REPORT - JANUARY, 2004 7. FINANCE DIRECTOR'S REPORT - NONE 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT - JANUARY, 2004 A. TRAFFIC ANALYSIS FOR THE INTERSECTION OF AVENUE 58 AND MADISON STREET 9. POLICE CHIEF'S MONTHLY REPORT - JANUARY, 2004 10. FIRE CHIEF'S QUARTERLY REPORT MAYOR'S AND COUNCIL MEMBERS' ITEMS 1. CORRESPONDENCE REGARDING PAT SUMMERALL'S "CHAMPIONS OF INDUSTRY 300 AWARD" (REQUESTED BY MAYOR ADOLPH). RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speaker's podium. PRESENTATIONS - NONE PUBLIC HEARINGS - NONE For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. City Council Agenda 5 February 17, 2004 J Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on March 2, 2004 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, and CA 92253 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, February 17, 2004 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday, February 13, 2004. DATED: February 13, 2004 JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California City Council Agenda 6 February 17, 2004 G Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 7 February 17, 2004 MARVIN INVESTMENTS, INC. WRITTEN CORRESPONDENCE ITEM: February 2, 2004 City of La Quinta City Council Members 78-495 Calle Tampico La Quinta, CA 92253 Re: Landscaping improvements north side of Avenida La Fonda Dear Council: I have asked Tim Jonasson in Public Works about replacing the Shoestring Acacia (Acacia Stenophylla) trees with Mexican Fan Palms (Washingtonia Robusta) trees for landscape improvements on Avenida La Fonda. He recommended that I get approval from the City Council as the specified trees have been previously approved by City Council. respeciully: request that the City allow me at my additional expense to install 20 foot -Mexican Fan Palms instead of the Shoestring Acacia that is specified. The reason for this request is that the palms will be more consistent -with your trees in the median, and the palm lined street theme at Old Town. Also, the Stroestring Acacia trees that are specified do not allow adequate passage for pedestrians, are very messy, and will touch the buildings as they grow larger. They also require substantially more maintenance and trimming than the Mexican Fan Palms. Therefore, please allow me to plant Mexican Fan Palm trees if this is acceptable to you. Verytruly yours, J)A L Wells L. Marvin 78-080 Cane Fstado, Suite 201. La Quinta, CA 92253_ (760) 771-2567 - Fax (760) 771-5057 e-mail: wells@matvinhomes.com . marvinhomes.com 1.1y of PRIM DESERT. 73 O� PA. WRITTEN CORRESPONDENCE ITEM: TEL: 76o 346-o6i t FAX: 760 340-0574 Ltd cityhrll®i:.netcom.com Fr� 2 OFFICE OF THE MAYOR January 27, 2004 CM The Honorable Don Adolph Mayor of the City of La Quinta 78495 Calle Tampico La Quinta, California 92253 Dear Don: As in years past, the City of Palm Desert would like to h to celebrate our ost a concert and fireworks display at our Civic Center Park on y nation's independence, and the purpose of my letter today is to request La Quinta's support. The cost to produce a memorable event, ors his inhas traditionally been excess Of $50,000 enjoyed by La Quinta residents and visit Therefore, we request that your city consider e ry donating o 9$7500 towards counc I its presentation and provide a committee representative or staff to assist in organizing the day's activities. The in thefirst mistreiing i1ll be held on Friday, March 5st, at 9:00 a. m. Conference Room at Palm Desert City Hall. Commu community Services, Pat at 776- 6352 with the the City's SansonManagement f your representative. the desert communities look forward to what has becomemuch As our support will make the 2004 c leb anticipated annual event, y the best ever. If you have any questions or need further information, please don't hesitate to contact Pat. Sincerely, ROBERT A. SPIEGEL MAYOR 0 owns ONUCKUPrwu Tiht 4tP " AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: FEBRUARY 17, 2004 ITEM TITLE: Demand Register Dated February 17, 2004 BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated February 17, 2004 BACKGROUND: Prepaid Warrants: 57165 - 57202) 365,513.21 57203 - 572251 55,942.81 Wire Transfers} 251,907.73 P/R 31877 - 319001 139,029.72 P/R Tax Transfers} 40,076.83 Payable Warrants: 57226 - 573941 3,861,686.64 $4,714,156.94 FISCAL IMPLICATIONS• Demand of Cash -City $1,955,069.25 Demand of Cash -RDA $2,759,087.69 John M. Falconer, Finance Director I 10 CITY OF LA QUINTA BANK TRANSACTIONS 1/28/04 - 2/11/04 1/16/04 WIRE TRANSFER - PERS $19,827.95 2/04/04 WIRE TRANSFER - LAND PURCHASE $232,076.78 TOTAL WIRE TRANSFERS OUT $251,904.73 11 Fri r-I CD01 1 I O 1 1 0 10 0 O 0 0 N In O d1 o Ui 0► N 0 0 % o o 0 !A v W Ln 0 m o 0 o I Fv I 10 ao t. o N w In In v► rn M %o 94 N W. ; i 10 t0 N C11 M M CD O 1 I N 1 1-I ri Cai � 1 1 N A 1 1 1 I �aa 1 p4 I Mdlrir�MMNCHOMHO oww 00 00 00 00 NN mm 00 VV mm mm 00 p 1 \ 1 01f1� 01CDOIAMI0CD000101 HHN 00 vv 00 00 MM MM 00 00 earl 00 OM1 U 1 U 1 U 1 m , DDrroololMdtoar4o.-I o00 0o MM Inln mao aDac 0; 0; 0o rl` 00 00 00 H 1 riwmvmmN md1Nm10 Irltnco t`t` co NN d v in in in in thLn 0101 MM 10t0 MO 1 IV'jA 1 H H 10 1010 NN mm MM MM mm co Ht- O ' NN MM 1 1 rlr1 O N N ri 1 � 1 1 �zj 1 1 1 1 1 1 1 1 1 NLVNNNNNNNNNN 00 M V O qW U) CD O O M N 0d1 1 I LAmminm_NNmUINmm mm qw M O O ri N 0 rl ei O 1'iM 1 1 I t 1 1 1 I i 1 1 1 1 1 I I I 1 I I 1 I I 1 1 1 I I I I 10 10 10 10 10 10 1p 10 10 10 10 �O H H M w O M N M O N H %0 N M !n 1A Ill !A IA lA IA In In IA !A to 1� 1! 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N O'1 NO1 for W N Cam pa O , ns I 51" OHM aaammmmm as zoo 2S In In of of In of In In In In w In H In o O o 00000000 o .4c) o a; D I pqo ao z00000000 0 0 LI I o ao O0000000o Wo �o E- N mD a y F� I I o a a i 06 i O r 0 r H.+a0omH01 HUI m0 p,wp I ZH , In ma %orm%0NrNow InD rno tat I p p , m N O O a O� O N N m O 1 O Ma O N a I q z 1 O 001 O e-I •i O\m a'INN Oa O p4�Em I z 1 0 om 0ufaufHHLAinH OK, old. as V i w>i a o0 0mumi�r. r.Mmr. o.7m oh 38 47 TW�' 4 4Qulxla, COUNCIL/RDA MEETING DATE: February 17, 2004 Transmittal of Treasurer's Report as of December 31, 2003 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated December 31, 2003 for the City of La Quinta. FINDINGS AND ALTERNATIVES: certify that this report accurately' reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, ohn M. Falconer, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta RE 43 ppoo, Lam Q.� Qum& � 5 w� CAM OF T1;4 9 TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for December 31, 2003 DATE: February 2, 2004 Attached is the Treasurer's Report for the month ending December 31, 2003. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash $171,712 221,551 (1) $393,263 $221,551 LAIF $25,620,608 2,050,000 (1,475,000) 26,195,608 575,000 US Treasuries (2) $72,128,268 41,895,140 (44,119,000) 26,566 69,930,974 (2,197,294) US Gov't Agencies (2) $27,513,320 4,861,003 (5,000,000) 17,686 27,392,009 (121,311) Commercial Paper (2) $0 0 0 Mutual Funds $372 987 2,124,721 1 2,497,708 2,124 721 Total 1 $125 806 895 $51 152 415 $50 594 000 $44 252 $126 409 562 $602 667 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. 2 2-Zoo Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. 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U.N Ilk {y m A � N k 10 ly3 anjMGaA qp ppCM r�NB� ^lV2 4.LL �tlp NIIMM M �NM� N p N ��OOppff � A N p! 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DEPOSITS 99821 000 0.00 0.00 0.00 0.00 0.00 0.00 996.21 DEPOSITS TOTAL 235,250.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 235,250.21 GENERAL FOXED ASSETS 0.00 0.00 0.00 0.00 52,056.306.00 0.00 0.00 0.00 52,068,305.00 ACCUMULATED DEPRECIATION 0.00 0.00 0.00 AMOUNT AVAILABLE TO RETIRE LIT DEBT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT TO BE PROVIDED FOR L/T DEBT 0.00 0.00 1,825.259.96 0.00 0.00 158,480.254.00 0.00 7.190.000.00 167275.513.96 TOTAL OTHER ASSETS 0.00 0.00 1 enA59 98 0.00 52 056,308.00 158,460,254.00 0.00 7,190,000.00 219,341,819.96 TOTAL ASSETS 72 952413 74 300 249,652.80 1,625259.96 97.786.374.21 5$066,306.00 158,460.254.00 5,708.80 7,190,000.00 �6 338,089.31 LIABILITIES: ACCOUNTS PAYABLE 14,329.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,329.44 DUE TO OTHER AGENCIES 1,853.30 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.853.30 DUE TO OTHER FUNDS 0.00 0.00 0.00 3.433,901.48 0.00 0.00 0.00 0.00 3.433,901.48 INTEREST ADVANCE -DUE TO CITY 5,844.044.05 0.00 0.00 18.483,537.00 0.00 0.00 0.00 0.00 24,327,881.05 ACCRUED EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 INTEREST PAYABLE 0.00 0.00 0.00 0.00 0•00 PAYROLL LIABILITIES 58,245.27 0.00 0.00 0.00 0.00 0.00 0.00 0.00 58.245.27 STRONG MOTION INSTRUMENTS 12,803.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,603.70 FRINGE TOED LIZARD FEES 105,428.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 106.428.00 SUSPENSE 10.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.00 DUE TO THE CITY OF LA QUINTA 0.00 0.00 0.00 0.00 O.OD 0.00 0.00 0.00 0.00 PAYABLES TOTAL 6,03 ,513.76 0.OD 0.00 21.917,436.48 0.00 0.00 0.00 0.00 27,954.852.24 ENGINEERING TRUST DEPOSITS I AOO.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.400.00 SO. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 LORP DEPOSITS 0.00 0.00 0.00 18,654.00 0.00 0.00 0.00 0.00 18,654.00 DEVELOPER DEPOSITS 1,270,106.57 0.00 0.00 2,835.00 0.00 0.00 0.00 0.00 1,272.941.57 MISC. DEPOSITS 118,505.46 0.00 0.00 25,000.00 0.00 0.00 0.00 0.00 143,505.48 AGENCY FUND DEPOSITS 1,217,26822 000 0.00 0.00 0.00 0.00 0.00 0.00 1$17,266.22 TOTAL DEPOSITS 2,607,278.27 0.00 0.00 46A99.00 0.00 0.00 0.00 0.00 2,853,777.27 DEFERRED REVENUE 2,498,080.55 0.00 0.00 10,495,978.56 0.00 0.00 0.00 _ _ 0.00 12,992,059.11 OTHER LIABILITIES TOTAL 2,498,080.55 0.00 0.00 10,495,978.58 0.00 0.00 0.00 0.00 12,992,059.11 COMPENSATED ABSENCES PAYABLE 0.00 0.00 462,260.37 0.00 0.00 0.00 0.00 0.00 462,260.37 DEVELOPER AGREEMENT 0.00 0.00 684,688.59 0.00 0.00 0.00 0.00 O.OD 684,6W.59 DUE TO THE CITY OF LA QUINTA 0.00 0.00 478,311.00 0.00 0.OD 0.00 0.00 0.00 478,311.00 DUE TO COUNTY OF RIVERSIDE 0.00 0.00 0.00 0.00 0.00 2,150,ODO.00 0.00 0.00 2,150,000.00 DUE TO C.V. UNIFIED SCHOOL DIST. 0.00 0.00 0.00 0.00 0.00 7,385254.00 0.00 0.00 7.355.254.00 DUE TO DESERT SANDS SCHOOL DIST. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BONDS PAYABLE 000 000 000 0.00 0.00 148,915,000.00 0.00 7,190.000.00 158,135,000.00 TOTAL LONG TERM DEBT 0.00 0.00 1,825,259.98 0.00 0.00 158,460.254.00 0.00 7,190,000.00 167,275.513.95 TOTAL LIABILITIES 11.140,872.58 0.00 1.625259.95 32,459,916.04 0.00 158,480254.00 0.00 7,190,0D0.00 210.876.302.58 EQUITY -FUND BALANCE 61,811,641.21 305.249.652.60 0.00 65.328.458.11 52,056,306.00 0.00 5,708.60 0.00 485A61,768.78 TOTAL LIABILITY & EQUITY 72,952,213.79 308,249, 552.80 1,625,259.98 97.788.37421 52,088.308.00 158,460,254.00 5,700.90 7,190,000.00 ON 338.059.36 (0.05) 0.00 0.00 0.00 0.00 0.00 _ 0.00 0.00 (0.05) CASH & INVESTMENT TOTAL 128,456,630.27 PREMIUMIDISCOUNT ON INVESTMENT TOTAL 1 12 TW!t 4 4Q" COUNCIL/RDA MEETING DATE: Transmittal of Revenue and Expenditure Reports dated December 31, 2003 RECOMMENDATION: Receive and File AGENDA CATEGORY: BUSINESS SESSION: February 17, 200� 3 CONSENT CALENDAR: BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of the December 31, 2003 Statement of Revenue and Expenditures for the City of La Quinta. Res ctfully su mitt d, John M. Falconer, Finance Director rov d for submissi n b Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, December 31, 2003 G0 ATTACHMENT 1 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2003-12131103 FUNDS BUDGET RECEIVED % RECEIVED General $19,492,608.00 $8,654,086.40 44.40% Library 688,400.00 63,590.08 9.20% Gas Tax Revenue 653,700.00 322,468.69 58.20% Cmaq/lstea 0.00 0.00 0.00% Federal Assistance 339,427.00 0.00 0.00% Assessment District 2000-1 0.00 4,067.11 0.00% Slesf (Cops) Revenue 100,700.00 73.94 0.10% Local Law Enforcement 19,918.00 19,487.20 97.80% Lighting & Landscaping 854,600.00 36,174.72 4.20% Quimby 28,900.00 116,941.20 404.60% Crime Violent Task Force 0.00 0.00 0.00% Infrastructure 15,600.00 17,208.74 110.30% Village Parking 0.00 0.00 0.00% South Coast Air Quality 240,204.00 9,915.31 4.10% LQ Public Safety Officer 2,300.00 2,073.94 90.20% Interest Allocation 0.00 0.01 0.00% Capital Improvement 79,144,408.08 4,997,610.02 6.30% Lq Norte Capital Improvement 0.00 0.00 0.00% Urban Forestry 0.00 0.00 0.00% Equipment Replacement 376,477.00 342,433.99 91.00% Information Technology 227,600.00 383,147.86 168.30% Arts In Public Places 102,600.00 181,719.37 177.10% Transportation 602,300.00 1,246,065.83 206.90% Parks & Recreation 251,000.00 467,073.71 186.10% Civic Center 204,200.00 271,386.95 132.90% Library Development 112,500.00 195,644.22 173.90% Community Center 57,200.00 85,304.24 149.10% Street Facility 9,400.00 17,653.73 187.80% Park Facility 3,000.00 5,213.72 173.80% Fire Protection Facility 33,100.00 77,131.82 233.00% Library Development (County) Facilit 204,100.00 202,185.84 99.10% La Quinta Financing Authority 690,330.00 603,574.22 72.90% RDA Project Area No.1 56,032,087.00 28,541,244.27 50.90% RDA Project Area No. 2 63,092,267.00 569,700.64 0.90% Total $223 478 926.08 $47 323167.77 1 21.20% 6.1 CRY OF LA QUINTA EXPENDITURES - ALL FUNDS 07/01/2003-12131103 REMAINING FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET General $22,168,961.05 $6,899,250.43 $4,848.75 $15,264,561.87 Library 409,137.00 0.00 0.00 409,137.00 Gas Tax 758,906.00 278,795.48 0.00 480,110.52 CmagAstea 595,235.00 0.00 0.00 595,235.00 Federal Assistance 331,932.00 852.50 0.00 331,079.50 Proposed Assessment District 142,507.21 0.00 0.00 142,507.21 Slesf (Cops) Revenue 100,000.00 0.00 0.00 100,000.00 Local Law Enforcement 0.00 0.00 0.00 528.05 0.00 0.00 0.00 (528.05) Violent Crime Task Force Lighting & Landscaping 854,600.00 427,299.98 0.00 427,300.02 Quimby 301,583.00 126,347.19 0.00 175,235.81 Infrastructure 2,189,999.00 437,064.24 0.00 1,752,934.76 Village Parking (1,892.85) 0.00 0.00 (1,892.85) South Coast Air Quality 231,231.00 5,603.82 0.00 225,627.18 Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 Interest Allocation 0.00 0.00 0.00 0.00 Capital Improvement 79,144,408.04 4,997,610.01 3,295.00 74,143,503.03 Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 Urban Forestry 1,100.00 0.00 0.00 1,100.00 Equipment Replacement 380,641.00 125,007.80 0.00 255,633.20 Arts In Public Places 656,962.28 23,381.48 0.00 633,580.80 Transportation 2,712,874.30 95,453.68 0.00 2,617,220.62 Parks & Recreation 618,563.85 307,198.85 0.00 311,365.00 Civic Center 686,095.14 150,520.34 0.00 535,574.80 Library Development 4,074,930.31 97,362.54 0.00 3,977,567.77 Community Center 0.00 0.00 0.00 0.00 Street Facility 0.00 0.00 0.00 0.00 Park Facility 0.00 0.00 0.00 0.00 Fire Protection 1,500,000.00 781,803.03 0.00 718,196.97 Library County DIF 400,000.00 0.00 0.00 400,000.00 Information Technology 694,781.00 237,830.69 0.00 456,950.31 La Quints Financing Authority 558,723.58 498,394.00 0.00 60,329.58 RDA Project Area No.1 89,304,702.91 12,606,094.82 0.00 76,698,608.09 RDA Project Area No. 2 69,612,502.85 1,595,211.90 0.00 62,674,424.95 Taal 83 ,1 6^ rr 07/01/2003-12131103 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: REMAINING BUDGET RECEIVED BUDGET 573,300.00 254,240.80 319,059.20 808,100.00 417,334.66 390,765.34 487,300.00 289,373.76 197,926.24 4,200,000.00 2,065,591.58 2,134,408.42 4,055,300.00 994,891.77 3,060,408.23 597 600.00 230,138.99 367,461.01 10,721,600.00 4,251,571.56 6,470,028.44 Business License 180,700.00 82,465.30 98,234.70 Animal License 17,500.00 5,837.50 11,662.50 Building Permits 412,500.00 793,517.30 (381,017.30) Plumbing Permits 90,800.00 135,872.45 (45,072.45) Electrical Permits 69,000.00 139,683.32 (70,683.32) Mechanical Permits 37,500.00 85,656.70 (48,156.70) Misc. Permits 49 500.00 24,071.39 25,428.61_ TOTAL LICENSES & PERMITS 857,600.00 1,267,103.96 (409,603.96) FEES: Sale of Maps & Publications 4,950.00 1,147.27 3,802.73 Community Services Fees 190,998.00 101,816.41 89,181.59 Bldg & Safety Fees 401,300.00 674,073.42 (172,773.42) Community Development Fees 222,400.00 160,328.62 62,071.38 Public Works Fees 584 375.00 458,167.05 126,207.95 TOTAL FEES 1,404,023.00 1,295,532.77 108,490.23 INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 County of Riverside Grant State of California Grant Fire servicesCredit CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Litigation settlement Cash Over/(Short) TOTALMISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 1,475,900.00 373,608.70 1,102,291.30 70,700.00 33,172.69 37,527.31 54,400.00 21,373.00 33,027.00 15,000.00 9,200.18 5,799.82 145,000.00 51,009.50 93,990.50 0.00 0.00 0.00 0.00 43,221.60 (43,221.60) 2,857,400.00 0.00 2,857,400.00 150 000.00 175,046.04 (25,046.04) 4,768,400.00 706,631.71 4,061,768.29 1,468,800.00 1,031,413.26 437,386.74 3,000.00 101,778.38 (98,778.38) 0.00 0.00 0.00 0.00 54.76 (54.76) 3,000.00 269,285.00 101,833.14 0.00 (98,833.14) 269,285.00 19,492,608.00 8,654,086.40 10,838,521.60 63 4 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Contributions Interest TOTAL LIBRARY REMAINING BUDGET RECEIVED BUDGET 662,500.00 0.00 662,500.00 0.00 63,000.00 (53,000.00) 25 900.00 10,590.08 15,309.92 688,400.00 63,590.08 624,809.92 GAS TAX REVENUE: Section 2105 168,200.00 95,802.56 72,397.44 Section 2106 115,900.00 67,194.50 48,705.50 Section 2107 216,700.00 129,228.73 87,471.27 Section 2107.5 6,000.00 6,000.00 0.00 Traffic Congestion Relief 39,300.00 20,661.68 18,638.32 Interest 7,600.00 3,581.22 4,018.78 TOTAL GAS TAX 553,700.00 322,468.69 231,231.31 CMAQIISTEA CMAQ/ISTEA Grant 0.00 0.00 0.00 Interest 0.00 0.00 0.00 TOTAL CMAQIISTEA 0.00 0.00 0.00 FEDERAL ASSISTANCE REVENUE: CDBG Grant 339,427.00 0.00 339,427.00 Interest 0.00 0.00 0.00 TOTAL FEDERAL ASSISTANCE 339,427.00 0.00 339,427.00 ASSESSMENT DISTRICT 2000-1 Interest 0.00 4,057.11 (4,057.11) Assessment Bond Proceeds 0.00 0.00 0.00 Prepayments -sewer assessments 0.00 0.00 0.00 Transfer in 0.00 0.00 0.00 TOTAL ASSESSMENT DISTRICT 0.00 4,057.11 (4,057.11) SLESF (COPS) REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 Interest 700.00 73.94 626.06 TOTAL SLESF (COPS) 100,700.00 73.94 100,626.06 LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 19,218.00 19,218.00 0.00 Interest 700.00 269.20 430.80 Transfer in 0.00 0.00 0.00 TOTAL LLEBG 19,918.00 19,487.20 430.80 LIGHTING & LANDSCAPING REVENUE: Assessment 854,600.00 36,174.72 818,425.28 Developer 0.00 0.00 0.00 Interest 0.00 0.00 0.00 TOTAL LIGHTING & LANDSCAPINI 854,600.00 36,174.72 818,425.28 QUIMBY REVENUE: Quimby Fees 25,000.00 113,443.32 (88,443.32) Interest 3,900.00 3 497.88 402.12 TOTAL QUIMBY za,quu.ou CRIME VIOLENT TASK FORCE REVENUE: Member Contributions 0.00 0.00 0.00 Grant revenue 0.00 0.00 0.00 Asset Forfeiture 0.00 0.00 0.00 Interest 0.00 0.00 0.00 TOTAL CRIME VIOLENT TASK FOI 645 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING (continued) BUDGET RECEIVED BUDGET INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 Interest 15,600.00 17,208.74 (1,608.74) Transfer in 0.00 0.00 0.00 TOTAL INFRASTRUCTURE 15,600.00 17,208.74 (1,608.74) VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ 0.00 0.00 0.00 0.00 0.00 0.00 21,800.00 8,927.58 12,872.42 77,119.00 77,119.00 139,285.00 139,285.00 2,000.00 987.73 1,012.27_ 240,204.00 9,915.31 230,288.69 LQ PUBLIC SAFETY OFFICER FUND Transfer in 2,000.00 2,000.00 0.00 Interest 300.00 73.94 226.06 TOTAL LQ PUBLIC SAFETY 2,300.00 2,073.94 226.06 INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 0.01 (0.01) Transfer In 0.00 0.00 0.00 TOTAL INTEREST ALLOCATION 0.00 0.01 (0.01) CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio SB300 Funding RCTC SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY 2,865,619.97 2,048,382.43 817,237.54 927,462.40 0.00 927,462.40 0.00 0.00 0.00 244,800.00 0.00 244,800.00 0.00 0.00 0.00 (0.26) 0.00 (0.26) 100,000.00 0.00 100,000.00 108,240.00 0.00 108,240.00 440,581.00 58,095.00 382,486.00 0.00 0.00 0.00 2,000.00 0.00 2,000.00 153,000.00 60,000.00 93,000.00 74 302 704.97 2,831,132.59 71,471,572.38 79,144,408.08 4,997,610.02 74,146,798.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6J 6 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING (continued) BUDGET RECEIVED BUDGET EQUIPMENT REPLACEMENT FUND: Equipment Charges 317,677.00 317,678.00 (1.00) Capital Contribution 0.00 0.00 0.00 Sale of Fixed Asset 0.00 0.00 0.00 Interest 58,800.00 24,755.99 34,044.01 Transfers In 0.00 0.00 0.00 TOTAL EQUIPMENT REPLACEMEI 376,477.00 342,433.99 34,043.01 INFORMATION TECHNOLOGY FUND: Charges for services 216,200.00 377,282.00 (161,082.00) Capital Contribution 0.00 0.00 0.00 Sale of Fixed Asset 0.00 0.00 0.00 Interest 11,400.00 5,865.86 5,534.14 Transfers in 0.00 0.00 0.00 TOTAL INFORMATION TECHNOLC 227,600.00 383,147.86 (155,547.86) ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,500.00 175,127.58 (77,627.58) Arts in Public Places Credits Applied 0.00 4,122.64 (4,122.64) Interest 5100.00 2,469.15 2,630.85 TOTAL ARTS IN PUBLIC PLACES 102,600.00 181,719.37 (79,119.37) TRANSPORTATION Developer fees 549,000.00 1,202,825.69 (653,825.69) Interest 53,300.00 43,240.14 10,059.86 Transfer in 0.00 0.00 0.00 TOTAL TRANSPORTATION 602,300.00 1,246,065.83 (643,765.83) PARKS & RECREATION Developer fees 251,000.00 457,810.79 (206,810.79) Interest 0.00 9,262.92 (9,262.92) Transfer in 0.00 0.00 0.00 TOTAL PARKS & RECREATION 251,000.00 467,073.71 (216,073.71) CIVIC CENTER Developer fees 183,000.00 264,398.34 (71,398.34) Interest 21,200.00 16,988.61 4,211.39 Transfer in 0.00 0.00 0.00 TOTAL CIVIC CENTER 204,200.00 271,386.95 (67,186.95) CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING (continued) BUDGET RECEIVED BUDGET LIBRARY DEVELOPMENT Developer fees 112,500.00 186,690.16 (74,190.16) Interest 0.00 8,954.06 (8,954.06) Transfer in 0.00 0.00 0.00 TOTAL LIBRARY DEVELOPMENT 112,500.00 195,644.22 (83,144.22) COMMUNITY CENTER Developer fees 48,500.00 80,413.00 (31,913.00) Interest 8,700.00 4,891.24 3,808.76 TOTAL COMMUNITY CENTER 57,200.00 85,304.24 (28,104.24) STREET FACILITY Developer fees 7,500.00 16,518.13 (9,018.13) Interest 1,900.00 1,135.60 764.40 TOTAL STREET FACILITY 9,400.00 17,653.73 (8,253.73) PARK FACILITY Developer fees 2,500.00 4,917.97 (2,417.97) Interest 500.00 295.75 204.25 TOTAL PARK FACILITY 3,000.00 5,213.72 (2,213.72) FIRE PROTECTION FACILITY Developer fees 32,100.00 77,108.97 (45,008.97) Interest 1000.00 22.85 977.15 TOTAL FIRE PROTECTION FACILI* 33,100.00 77,131.82 (44,031.82) LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees 200,000.00 200,000.00 0.00 Interest 4100.00 2185.84 1,914.16 TOTAL LIBRARY DEV (COUNTY) I 204,100.00 202,185.84 1,914.16 U " f 07101/2003-12131103 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED GENERAL GOVERNMENT: LEGISLATIVE 677,100.00 366,824.09 0.00 CITY MANAGER'S OFFICE 778,533.00 317,748.60 4,848.75 ECONOMIC DEVELOPMENT 821,350.00 384,564.62 0.00 PERSONNEL/RISK MGT 758,502.00 543,185.52 0.00 TOTAL GENERAL GOVERNMENT 3,035,485.00 1,612,322.83 4,848.75 FINANCE FISCAL SERVICES 696,564.00 294,179.56 0.00 CENTRAL SERVICES 726,582.00 322,776.90 0.00 TOTAL FINANCE 1,423,126.00 616,956.46 0.00 CITY CLERK 469,363.00 205,827.91 0.00 TOTAL CITY CLERK 469,363.00 205,827.91 0.00 COMMUNITY SERVICES SENIOR CENTER 328,635.00 123,228.50 0.00 PARKS & RECREATION ADMINISTRATION 692,146.00 250,642.90 0.00 PARKS & RECREATION PROGRAMS 100,048.00 55,469.38 0.00 TOTAL COMMUNITY SERVICES 1,120,829.00 429,340.78 0.00 POLICE: POLICE SERVICES 5,231,000.00 1,352,444.30 0.00 TOTAL POLICE 5,231,000.00 1,352,444.30 0.00 BUILDING & SAFETY: BUILDING BSAFETY -ADMIN 231,925.00 96,602.74 0.00 CODE COMPLIANCE 655,449.00 256,056.65 0.00 ANIMAL CONTROL 229,922.00 88,679.46 0.00 BUILDING 711,239.00 420,743.02 0.00 EMERGENCY SERVICES 48,945.00 25,211.14 0.00 FIRE 2,903,902.00 1,967.75 0.00 CIVIC CENTER BUILDING -OPERATIONS 1,061,265.00 749,604.26 0.00 TOTAL BUILDING 3 SAFETY 5,842,647.00 1,638,865.02 0.00 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 822,152.00 196,720.99 0.00 CURRENT PLANNING 711,429.00 216,071.74 0.00 TOTAL COMMUNITY DEVELOPMENT 1,533,581.00 412,792.73 0.00 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 259,055.00 102,092.44 0.00 DEVELOPMENT S TRAFFIC 990,125.00 488,091.02 0.00 MAINT/OPERATIONS - STREETS 2,238,952.00 475,755.93 0.00 MAINT/OPERATIONS - LTGA-ANDSCAPING 1,967,542.00 726,352.64 0.00 CONSTRUCTION MANAGEMENT 570,171.00 369,410.07 0.00 TOTAL PUBLIC WORKS 6,025,845.00 2,161,702.10 0.00 TRANSFERS OUT 1,327,715.60 53,538.70 0.00 GENERAL FUND REIMBURSEMENTS (3,840,630.55) (1,584,540.40) 0.00 NET GENERAL FUND EXPENDITURES 22,168,961.05 6,899,260.43 4,848.75 CITY OF LA QUINTA 0710112003-12/31103 OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED LIBRARY FUND 0.00 0.00 0.00 PROJECT EXPENDITURES 409,137.00 0.00 0.00 TRANSFER OUT TOTAL LIBRARY FUND 409,137.00 0.00 0.00 GAS TAX REIMBURSE GENERAL FUND 271,945.50 0.00 TRANSFER OUT 205,206.00 205,206.00 1,945.50 0.00 TOTAL GAS TAX FUND QUIMBY FUND: TRANSFER OUT TOTAL QUIMBY FUND 301,583.00 126,347.19 0.00 FEDERAL ASSISTANCE FUND: TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 331,932.00 852.50 0.00 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 14,827.00 5,603.82 0.00 TRANSFER OUT 216,404.00 0.00 0.00 TOTAL SOUTH COAST AIR QUALTTI( CMAQIISTEA TRANSFER OUT TOTAL CMAQ/ISTEA FUND 595,235.00 0.00 0.00 VILLAGE PARKING TRANSFER OUT TOTAL VILLAGE PARKING FUND (1,892.85) 0.00 0.00 LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0.00 0.00 LLEBG FUND TRANSFER OUT TOTAL LLEBG FUND 0.00 0.00 0.00 VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 0.00 528.05 0.00 TOTAL VIOLENT CRIME TASK FORCE 0.00 528.05 0.00 SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 100,000.00 0.00 0.00 LIGHTING 3 LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 854,600.00 427,299.98 0.00 0.00 0.00 TRANSFER OUT TOTAL LTGA ANDSCAPING FUND INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 REIMBURSE GENERAL FUND 0.00 0.00 0.00 TRANSFER OUT 2,189,999.00 437,064.24 0.00 TOTAL INFRASTRUCTURE 2,189,999.00 ASSESSMENT DISTRICT 2000.1 COSTS OF ISSUANCE 0.00 0.00 0.00 TRANSFER TO AGENCY FUND 0.00 0.00 0.00 TRANSFER OUT 142,507.21 0.00 0.00 TOTAL AD 2000-1 142,507.21 e,9 10 CITY OF LA QUINTA 07/01/2003-12131103 OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED TRANSPORTATION 63,050.06 63,050.06 0.00 PROGRAM COSTS 392,878.00 0.00 0.00 CONTRIBUTION 2,21 .21 32,403.62 0.00 TRANSFER OUT TOTAL TRANSPORTATION95,453.68 PARKS 3 RECREATION 0.00 INTEREST ON ADVANCE 3.85 618,563.85 6 ,178.85 266,178.85 0.00 TRANSFER OUT TOTAL PARKS & RECREATION CIVIC CENTER 0.00 2,905.80 0.00 PROGRAM COSTS REIMBURSE GENERAL FUND 204,251.00 102,125.48 0.00 TRANSFER OUT 481, 844.14 45,489.06 0.00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT . 0.00 PROGRAM COSTS 4,074,930.31 97,362.54 0.00 TRANSFER OUT TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER 0.00 0.00 0.00 PROGRAM COSTS P 0.00 0.00 0.00 TRANSFER OUT TOTAL COMMUNITY CENTER 0.00 0.00 STREET FACILITY 0.00 0.00 0.00 PROGRAM COSTS P 0.00 0.00 0.00 TRANSFER OUT TOTAL STREET FACILITY PARK FACILITY 0.00 0.00 0.00 PROGRAM COSTS P 0.00 0.00 0.00 TRANSFER OUT TOTAL PARK FACILITY FIRE PROTECTION 0.00 1,490.00 0.00 INTEREST ON ADVANCE 1,500,000.00 780,313.03 0.00 TRANSFER OUT TOTAL FIRE PROTECTION DIF75T LIBRARY COUNTY PROGRAM COSTS 0.00 0.00 0.00 TRANSFER OUT 400,000.00 0.00 0.00 TOTAL LIBRARY COUNTY DIF CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 78,330,628.50 4,926,492.80 3,295.00 PROJECT REIMBURSEMENTS TO GEN FUND 813,779.54 71,117.21 0.00 TRANSFER OUT 0.00 0.00 TOTAL CAPITAL IMPROVEMENT ART IN PUBLIC PLACES FUND 3,500.00 0.00 0.00 MAINTENANCE EXPENSES-APP 1,800.00 0.00 0.00 OPERATING EXPENSES-APP 502,409.00 8,375.00 0.00 ART PURCHASES TRANSFER OUT 149,253.28 15,006.48 0.00 TOTAL ART IN PUBLIC PLACES LQ NORTE (97-1) CIP FUND 0.00 0.00 0.00 PROJECT EXPENSES 0.00 0.00 0.00 TRANSFER OUT TOTAL LQ NORTE (97-1) CIP FUND URBAN FORESTRY GRANT TRANSFER OUT TOTAL URBAN FORESTRY GRANT 1,100.00 0.00 0.00 11 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 694,781.00 21.11.69 0.00 TOTAL INFORMATION TECHNOLOGY FUND 237,830.69 0.00 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 380,641.00 125,007.80 0.00 TOTAL EQUIPMENT REPLACEMENT FUND ►ll 12 aF 'W' QUM& COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Approval of a Professional Services Agreement to Obtain Engineering Services for the Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement (PSA) with RKA Engineers, Inc., in the amount of $23,610 to prepare the plans, specifications and engineer's estimate (PS&E) for the Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07. FISCAL IMPLICATIONS: The following represents the project's approved funding and funding sources: Project Area No. 1 - Bermudas Sidewalk Improvements Funding Source Account No. Amount S6821-Bicycle and Pedestrian Facilities 401-000-466-487 $52,877 RDA Project Area No. 1 Funds (Sidewalk) 401-000-493-000 $21,973 Sub Total: $74,850 Project Areas No. 2 and 3 — Madison Street Rehabilitation Improvements Funding Source Gas Tax Total Funding Project Areas 1-3: Account No. Amount 401-000-493-000 $205,206 $ 280,056 7(0 Considering the proposed design fee in the amount of $23,610, the following represents the amended project budget for all three project areas: Construction: Design: Insp/Test/Survey: Administration: Contingency: Total: $207,125 $23,610 $16,078 $10, 600 $22,643 $280,056 As illustrated, adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: None. No construction is proposed at this time; however, because this project is being funded with state and federal monies, there will be a prevailing wage requirement included in the contract specifications. BACKGROUND AND OVERVIEW: The Fiscal Year 2003/2004 Capital Improvement Plan approved by the City Council on May 20, 2003 assigned RDA Project Area Number 1 funding toward miscellaneous sidewalk improvements to be identified on a project -by -project basis. On May 20, 2003, the City Council approved an SB 821 Program grant application in the amount of $59,880 for installing a sidewalk on Avenida Bermudas between Avenue 52 and Calle Estado. The City Council was informed that the total cost of the proposed sidewalk improvements was estimated at $74,850 and that the City's match would be funded with the RDA Project Area No. 1 Funds (Account Number 401-000-493-000) set aside for sidewalk improvements in the City's 2003-2004 CIP. On July 22, 2003, the City received notification that the Riverside County Transportation Commission approved $52,887 for use in installing sidewalk improvements on Avenida Bermudas. On August 19, 2003, the City Council appropriated $205,206 from Gas Tax Funds and directed staff to implement the 2003/2004 Annual Pavement Preservation and Maintenance Program. 2 73 The proposed Fiscal Year 2003/2004 Miscellaneous Street Improvements include: Project Area No. 1 — Avenida Bermudas Sidewalk Improvements (Avenue 52 to Calle Estado) The proposed improvements include installing a 6-foot wide concrete sidewalk on the east side of Avenida Bermudas, from Avenue 52 to Calle Estado, approximately 745 linear feet. The project will include installing 13 handicap access ramps and approximately 745 linear feet of 2" electrical conduit with 10 pull boxes and 10 pole base foundations. The electrical conduit, pull boxes, and pole base foundations will be appropriately placed to allow for the future installation of decorative walkway lighting. Project Area No. 2 — Madison Street Rehabilitation (Avenue 52 to Avenue 50) The proposed improvements include rehabilitating the pavement within the existing 12' travel lane on the west side of Madison Street from Avenue 52 to Avenue 50. Madison Street is shared at centerline with the City of Indio. The City's Pavement Management Plan (PMP), approved by the City Council on August 19, 2003, recommends rehabilitating Madison Street, from Avenue 52 to Vista Bonita, during Fiscal Year 2003/2004. The PMP also recommends rehabilitating Madison Street, from Vista Bonita to Avenue 50, in the following fiscal year (FY 2004/2005). Staff originally envisioned these two half -mile segments being rehabilitated as two separate projects. However, staff now believes it makes more sense to rehabilitate both segments as one project. The City's General Plan designates Madison Street as a primary arterial. As such, Madison Street (within the City of La Quinta) will ultimately be widened to include an 18' raised curb median, two 12' or 13' travel lanes and a 7' or 8' shoulder. In . the future the majority of the rehabilitated 12 foot wide travel lane will be removed to accommodate the raised curb median. Therefore, staff recommends extending the life of the existing pavement for a period of 8 to 10 years utilizing low cost rehabilitation strategy in lieu of installing a new full depth structured section. Project Area No. 3 — Madison Street Rehabilitation (Avenue 56/Airport Boulevard to Avenue 54) Staff originally envisioned this project to include rehabilitating the pavement within the two southbound travel lanes, (32 feet wide) on the west side of Madison Street from Avenue 56/Airport Boulevard to approximately 2,640 linear feet north. However, following an in-depth field review and an evaluation of pavement rehabilitation alternatives, staff does not believe the original project scope can be accomplished within the available project budget. Therefore, staff recommends the scope of this year's work effort be limited to the analysis and testing of the existing pavement, the results of which will be used to determine the most,.. 3 ' appropriate and cost effective rehabilitation method. Staff will address this project in its recommendations for the Fiscal Year 2004/2005 pavement management program budget. On November 4, 2003, the City Council authorized staff to distribute a Request for Proposals (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate for the Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07 and appointed a Consultant Selection Committee. The City received six proposals from qi 2003. Following its evaluation of the Committee recommends RKA Engineers, $23,610 to prepare the PS&E. alified engineering firms on December 3, six proposals the Consultant Selection Inc. be awarded a PSA in the amount of Contingent upon City Council approval of the PSA (Attachment 1) on February 17, 2004, the following represents how the project is scheduled to proceed: City Council Approves PSA Project Design (60 days) Construction (90 days) Accept Improvements FINDINGS AND ALTERNATIVES: February 17, 2004 February - April 2004 May - July 2004 August 2004 The alternatives available to the City Council include: 1. Approve a Professional Services Agreement with RKA Engineers, Inc., in the amount of $23,610 to prepare the plans, specifications and engineer's estimate for the Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07; or 2. Do not approve a Professional Services Agreement with RKA Engineers, Inc., in the amount of $23,610 to prepare the plans, specifications and engineer's estimate for the Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07; or 3. Provide staff with alternative direction. 4 75 Respectfully submitted, Aothy onas n, P.E. Public Wor s Dire for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Professional Services Agreement (PSA) 2. Location Maps 76 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and RKA Civil Engineer, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work Base-con.rev (fage 1 of 4 at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Twenty Three Thousand Six Hundred Ten Dollars ($23,610.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. Base-con.rev -jage 2 of 97 8 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. David G. Gilbertson, Vice President It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Steve Speer, P.E. or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. Nick Nickerson will be the day to day contact for administering the contract work. Mr. Nickerson may be contacted at (760) 323-5344. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Base-consev Page of 9 79 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant. shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of . any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. Base-consev Page of 9 n All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. Base-con.rev PW of 81 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon. termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses. said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall Base-con.rev Ptg96 of 9 �+ r� not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall, be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. Base-consev Papeg7 of 9 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: RKA Civil Engineers, Inc. Attention: David Gilbertson Vice President 398 S. Lemon Creek Drive, Suite E Walnut, CA 91789-2649 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Base-con.rev Pale) of 9 84 CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager . Date: ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT RKA ENGINEERS, INC. By: c0 Name: David G. Gilbertson Title:_ Vice President Date t A / It, a Base-con.rev Pwf40f 8 3 J Exhibit A Scope of Services Consultants scope of work to prepare the project plans, specifications and engineer's estimate (PS&E) for the Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07 is attached and made a part of this agreement. 15 -3E SCOPE OF WORK PROJECT AREA NO. 1 — Avenida Bermudas Sidewalk Improvements (Avenue 52 to Calle Estado) 1.0 PROJECT START-UP AND RESEARCH 1.1 Provide project start-up and research: • Attend an initial pre -design meeting with City Staff and sub -consultants to gain an understanding of the proposed project, discuss the scope of each element of the project, coordinate all aspects of the project, discuss City goals and improvements to be included in the plans. • Conduct research of all "as -built" plans, utility records, soils data, centerline ties and right-of-way information, and other information, which may be pertinent from the City and the County. 2.0 UTILITY COORDINATION 2.1 Provide Utility Coordination: • Identify and coordinate with the utility companies for verification of existing utilities, potential conflicts, utility upgrades, etc. • Provide notice and preliminary plans to the affected utility agencies for their review and comment. • Monitor response of utility notices received by the City and provide recommendations for mitigating conflicts. • Provide notice and approved plans to affected utility agencies requesting them to coordinate for potential upgrades, adjustments, and/or relocations. • Attend Coordination meetings when required regarding adjustments and relocations. 3.0 DESIGN SURVEY 3.1 Establish horizontal and vertical control for the project location based on existing plans provided by the City of La Quinta. 3.2 Provide locations of all existing improvements within the medians and along the easterly side of the street such as trees, walls, lights, signs, sidewalk, irrigation controllers, etc. 4.0 SIDEWALK IMPROVEMENT PLAN PREPARATION 4.1 Prepare base sheets to clearly show existing curb and gutter, cross gutters, medians, adjacent private improvements, etc. • Compile data from existing improvement plans. • Compile existing utility information. • Prepare base sheets identifying the existing improvements within the project limits required for the proposed pavement rehabilitation improvements. • Provide field observation by RKA personnel to verify the accuracy of the base sheets. 4.2 Sidewalk Improvement Plan Preparation: • Prepare preliminary and final sidewalk improvement plans (plan view only) for the proposed improvements at 40 scale (1" = 40') following the City of La Quinta standard format • Each sheet shall contain construction notes and quantities for sidewalk and curb ramps, applicable details, and legends with the standard Cityof La Quinta title block. PAGE 1 CITY OF LA QUINTA FY 2003104 MISCELLANEOUS STREET IMPROVEMENTS 16 S% SCOPE OF WORK 5.0 ADMINISTRATION 5.1 Prepare preliminary and final detailed construction specifications in accordance with the City's Standard Plans and "Boiler Plate" specifications and the Standard Plans for Public Works Construction (Green Book). 5.2 Prepare preliminary and final quantity and cost estimates in MS Excel format for the proposed improvements. 5.3 Attendance at one (1) project meeting with City staff. 5.4 Prepare "As -Built" improvement plans at the completion of the project. 6.0 CONSTRUCTION ENGINEERING SERVICES 6.1 Provide construction engineering support for the duration of the project: • Provide support during the bidding phase, including responses to bidders' inquiries (RFI's), preparation of addenda, planning and attendance of a pre -bid conference. • Provide assistance to the City in securing bids, tabulation and analysis of bid results and furnishing recommendations on the award of a construction contract. • Provide support during construction, including responses to contractor's inquiries, and the preparation of revisions, as required. PROJECT AREA NO.2 - Madison Street Rehabilitation (Part 9 - Avenue 52 to Vista Bonita) (Part 2 — Vista Bonita to Avenue 50) 1.0 PROJECT START-UP AND RESEARCH 1.1 Provide project start-up and research: • Attend an initial pre -design meeting with City Staff and sub -consultants to gain an understanding of the proposed project, discuss the scope of each element of the project, coordinate all aspects of the project, discuss City goals and improvements to be included in the plans. • Conduct research of all "as -built" plans, utility records, soils data, centerline ties and right-of-way information, and other information, which may be pertinent from the City and the County. 2.0 UTILITY COORDINATION 2.1 Provide Utility Coordination: • Identify and coordinate with the utility companies for verification of existing utilities, potential conflicts, utility upgrades, etc. • Provide notice and preliminary plans to the affected utility agencies for their review and comment. • Monitor response of utility notices received by the City and provide recommendations for mitigating conflicts. • Provide notice and approved plans to affected utility agencies requesting them to coordinate for potential upgrades, adjustments, and/or relocations. • Attend Coordination meetings when required regarding adjustments and relocations. PAGE 2 CITY OF LA QUINTA FY 2003104 MISCELLANEOUS STREET IMPROVEMENTS 17 SCOPE OF WORK 3.0 EXHIBITS AND SPECIFICATION PREPARATION 3.1 Prepare 8'/z"xl 1" exhibits for the proposed rehabilitation method showing limits of project, typical sections, quantities, etc. 3.2 Provide field measurement of the existing pavement width, length, striping, pavement markings, manholes, valves, etc. within the project limits. 3.3 Prepare preliminary and final detailed construction specifications in accordance with the City's Standard Plans and "Boiler Plate" specifications and the Standard Plans for Public Works Construction (Green Book). 4.0 ADMINISTRATION 4.1 Attendance at one (1) project meeting with City staff. 4.2 Prepare preliminary and final quantity and cost estimates in MS Excel format for the proposed improvements. 5.0 CON§TRUCTION ENGINEERING SERVICES 5.1 Provide construction engineering support for the duration of the project: • Provide support during the bidding phase, including responses to bidders' inquiries (RFI's), preparation of addenda, planning and attendance of a pre -bid conference. • Provide assistance to the City in securing bids, tabulation and analysis of bid results and furnishing recommendations on the award of a construction contract. • Provide support during construction, including responses to contractor's inquiries, and the preparation of revisions, as required. PROJECT AREA NO. 3 — Madison Street Rehabilitation (Avenue 56/Airport Boulevard to Avenue 54) 1.0 PAVgMENT ANALYSIS AND TESTING 1.1 Obtain asphalt cores and subgrade samples at various locations within the project limits. 1.2 Obtain the required R-value, grain size, and compaction tests within the project limits. 1.3 Evaluate the existing soil parameters, Traffic Index, and R-values to develop recommended pavement structural sections. PAGE 3 CITY OF LA QUINTA FY 2003/04 MISCELLANEOUS STREET IMPROVEMENTS 18 ,1 Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Twenty Three Thousand Six Hundred Ten Dollars ($23,610.00) except as specified in Section 1.6 - Additional Services of the .Agreement. '90 19 FEE PROPOSAL FY 2003/04 MISCELLANEOUS STREET IMPROVEMENTS , WORK CATEGORY Project Manager Project Designer CAD Technician Sub - Consultant Sub -Total $98/hr $86/hr I $54/hr Project No. 1 — Avenida Bermudas Sidewalk Improvements Project Start -Up and Research 2 hrs $196 2 hrs $172 4 hrs $216 $0 $584.00 Utility Coordination 0 hrs $0 4 hrs $344 6 hrs $324 $0 $668.00 Design Survey 0 hrs $0 4hrs $344 0 hrs $0 $1,250 $1,594.00 Improvement Plan Preparation 6hrs $588 30rs $2,580 4hrs $216 $0 $3,384.00 Administration 4 hrs $392 10 hrs $860 6 hrs $324 $0 $1,576.00 Construction Engineering Services 0 hrs $0 12 hrs $1,032 0 hrs $0 $0 $1,032.00 SUB -TOTAL (Project No. 1) $8,838.00 Project No. 2 — Madison Street Rehabilitation (Avenue 52 to Avenue 50) Project Start -Up and Research 2 hrs $196 2 hrs $172 4 hrs , $216 $0 $584.00 Utility Coordination 0 hrs $0 4 hrs $344 6 hrs $324 $0 $668.00 Exhibits and Specification Preparation 8 hrs $784 20 hrs $1,720 8 hrs $432 $0 $2,936.00' Administration 4 hrs $392 6 hrs $516 2 hrs $108 $0 $1,016.00 Construction Engineering Services 0 hrs $0 12 hrs $1,032 0 hrs $0 $0 $1,032.00 SUB -TOTAL (Project No. 2) $6,236.00 Project No. 3 — Madison Street Rehabilitation (Avenue 56/Airport Blvd. to Avenue 54) Pavement Analysis and Testing 4 hrs $392 4 hrs $344 0 hrs $0 $7,800 $8,536.00 SUB -TOTAL (Project No. 3) $8,536.00 TOTAL (Projects 1, 2, and 3) $23,610.00 1. This item is reduced to $2,384.00 (savings of $552.00) if Part 2 of the project is eliminated. PAGE 4 CITY OF LA QUINTA FY 2003/04 MISCELLANEOUS STREET IMPROVEMENTS 20 '91 Exhibit C Schedule of Performance Consultants Project Schedule is attached and made a part of this agreement. Consultant shall complete services presented within the scope of work contained within Exhibit "A" in accordance with the attached project schedule. J0 21 �§ e \ E _m ■ � < ■ � / ,§ � c � 9 ■ C ■ . l in \ .. m - : m / � a : .. �■ � .■ - ■ :R .� � � -§ .: ■ � Exhibit D Special Requirements None. 23 9 VAIr CERTIFICATE OF LIABILITY INSURANCE 09115/03uuITT) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. 0. Box 10550 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Santa Ana, CA 92711-0550 714 427-6810 INSURED RKA Civil Engineers, Inc. 398 Lemon Creek Dr., Suite E Walnut, CA 91789 (`AVERAGES INSURERS AFFORDING COVERAGE INSURERA:United States Fic INSURER s American Autom INSURER c:Zurich American INSURER D: INSURER E: Is Ins. Co. Co. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOH INtrvLr-T rennruevuti..+tev. ,n..l..,�„�..,.,,.... OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR ANY REQUIREMENT, TERM MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ,- UYEFFECTIVE;POLICYEXPIRATIO LIMITS INSR,— TYPE OF INSURANCE POLICY NUMBER i A ! GENERAL LIABILITY BKO1196867 109/01/03 .09101104 1 ;S1 EACH OCCURRENCE—,,000,000 FIRE DAMAGE (Any one fire 31 000,000 j X ;COMMERCIAL GENERAL LIABILITY $10,000 CLAIMS MADE; x_ OCCUR'., i MEDExP (Any one person) PERSONAL i ADV INJURY $1 00O 000 GENERAL AGGREGATE s2,000,000 PRODUCTS-COMPlOPAGG i2 OOO OOO tGENLAGGREGATE LIMIT APPLIES PER: i I POLICY!PRO 1' LOC 1 A j AUTOMOBILE LIABILITY BK01196867 109/01/03 I O9IO1/04 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) I ANY AUTO 1 j BODILY INJURY ALL OWNED AUTOS j { (Per person) $ SCHEDULED AUTOS I i ------ X 'HIRED AUTOS I BODILY INJURY (Per accident) S X_ i NON -OWNED AUTOS -- —r - PROPERTY DAMAGE. S i (Per accident)I GARAGE LIABILITY I AUTO ONLY- EA ACCIDENT EA ACC S S ; ANY AUTO -, I OTHER THAN AUTO ONLY: AGG S EXCESS LIABILITY— EACH OCCURRENCE $ — i OCCUR CLAIMS MADE + AGGREGATE r $ ._., j DEDUCTIBLE I _ RETENTION S B j WOERSCOMPENSATIONAND WZP80916107 RK I 09/01/03 109/01/04 X ,wcsTAALTTU OTH� S E.L. EACH ACCIDENT $1 000 000 EMPLOYERS' LIABILITY E.L.OISEASE-EA£MPLOYE S1 00O 000 _ E.L. DISEASE-POLICYLIMI S1,000,000 C ;OTHER Professional I EOC930590601 09/01103 ; 09/01104 $1,000,000 per claim "liability j I $2,000,000 annl aggr. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS General Liability policy claims excludes claims arising out of the performance of professional services. CERTIFICATE HOLDER ADDRIONALINSURED•INSURER LETTEFt ... CANLZI-LAI lulu ion UaX Dio1we Lul i3wiccax—suh SHOULD AW OFTHE ABOVE DESCRIBED POLICES BE CANCELLED WFGRETI EE MATIOt • FOR PROPOSAL USE ONLY OATETHEREOF,THEISSUING INSURERWILL X9ff=MAH30—DAYSWRtTTEr CA NOTICETOThE CERTIFICATE HOLDERNAMEOTOTHELEFT, Bww==71Ai*AAJiAWt 16aEiQ6A DixARXOCS6lC1IA*JRRKXNKX*ML NDRR7=nI IERII11101111NO X1xOfI1E);. ACORD 2S-S (7/97)1 of 1 #M92349 TMN O 16 *1�W-_fk r. b i - •2SL �200 01 ob el = WAKr L in - _ f: , -,r AVENIDA LA FONDA n q bi t r 'AVFNIDA LA FONDA o: AViENIDAMONTEZUMA qr r" 6' f-3 _ ry ' CALLE ESTADO ' ray -� .�?4 r l • a r '•. �• "` 7 CALLE ESTADO ����'Psi V� l • � r ,. , �, 5 t ' !r. � CA AL Wj r • 5 '- ; ' t 4 t� •o 4 CALLE r' f _. _ .. -•- Cqd s � Os Y m O • D ' d z m I .. o it . j. •( J �; . CALLE HIDALGO 1 P-1 Op. O 3LLE gA,pppµµW.....IC�C d1 a �• T at 71, r. a 1". a, CALLE SINALOA .i 11211"JI11111111 t] COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Approval of a Contract Services Agreement with the La Quinta Arts Foundation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: Approve a Contract Services Agreement with the La Quinta Arts Foundation in the amount of $75,000 to be used for marketing services only. FISCAL IMPLICATIONS: At the February 3, 2004 City Council meeting, the City Council authorized the appropriation of $75,000 from the General Fund Reserve for the La Quinta Arts Foundation's ("Foundation") funding request to be used solely for the purpose of marketing the La Quinta Arts Festival ("Festival"). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the February 3, 2004 City Council meeting, the City Council considered the Foundation's request for funding to be used to fund the Festival to be held from March 18-21, 2004. The City Council approved $75,000 to be used by the Foundation to market the Festival. The Contract Services Agreement is provided as Attachment 1. Per Section 6.1 of the.Contract Services Agreement, the Foundation will provide a final report, including an accounting of expenditures, on or about June 15, 2004. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 99 1 . Approve a Contract Services Agreement with the La Quinta Arts Foundation in the amount of $75,000 to be used for marketing services only; or 2. Do not approve a Contract Services Agreement with the La Quinta Arts Foundation in the amount of $75,000 to be used for marketing services only; or 3. Provide staff with alternative direction. Resdectfully stibmitted, orvit`c, unity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Contract Services Agreement K ATTACHMENT 1 2004 CONTRACT SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, (the "City") and the La Quinta Arts Foundation (the "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services related to the promotion of a four -day fine arts festival in March 2004 as specified in the "Scope of Services and Schedule of Performance" set forth in this Agreement as well as those set forth in Exhibit "A," which is attached hereto and incorporated herein by this reference as though set forth in full. These services are collectively referred to hereinafter as the "services" or the "work." Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Contractor's Proposal. The Scope of Services shall include the Contractor's proposal and bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of the proposal and this Agreement, the terms of this Agreement shall govern. • 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such Iicenses,.permits and approvals as may be required by law for. the performance of the services required by this Agreement. Contractor shall be responsible for ensuring that Village event vendors have proper permits, licenses and approvals as may be required by all applicable laws and ordinances. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed bylaw and arise from or are necessary for the performance of the services required by this Agreement. 1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work. to be 1 o1 91 performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform City of. such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.4 hereof). 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated in an amount not exceeding the maximum contract amount of seventy-five thousand dollars ($75,000), the contract sum. Payment shall be made upon execution of this Agreement. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the Scope of Services and Schedule of Performance (Exhibit "A"). Extensions to the time period specified in the Scope of Services and Schedule of Performance may. be approved in writing by the Contract Officer. 3.3 Force.Majeure. The time period specified in the Scope of Services and Schedule of Performance (Exhibit "Al for performance of the services rendered pursuant to this. Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than. City, and unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts: and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 11�2 ra 3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services. 4.0 COORDINATION OF WORK 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Christi Salamone, Executive Director It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a material inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4,2 Contractor Officer: The. Contract Officer shall be Thomas P. Genovese, or such other person as may be designated by the City Manager of the City. It shall be the Contractor's responsibility to assure the Contract Officer is kept informed of the progress of the performance of the services and the contractor shall refer any decisions which must be made by the City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. In the: event that Contractor does not obtain prior written approval of City, the entire Agreement at the City's sole discretion shall be rendered null and void, and shall discharge any and all duties which the City has under this Agreement. 4.4 Independent Contractor. Neither the City nor any ofits employees shall have any control over the manner, mode or, means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees. of City. 4.7 City Cooperation. The City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to the City. The City shall additionally provide Contractor staff assistance and shall take prompt and appropriate action when it will assist in ensuring and timely performance by Contractor hereunder. 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. The Contractor shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Coverage (personal injury/ Contract Sum property damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $ 500,000 per individual; $1,00.0,000 per occurrence The Contractor shall also carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by the Contractor, its officers, any 104 0 directly or indirectly employed by the Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement. The term "automobile" includes, but is not limited to., a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contractor's performance hereunder and neither. the City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to commencement of the services hereunder. Contractor shall also carry Workers' Compensation Insurance . in accordance with State Workers' Compensation laws. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to City. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the City, its officers, employees, contractors, subcontractors or agents, 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the City, its officers, officials, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses., costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) and for errors and omissions committed by Contractor, its officers, anyone directly or indirectly employed by Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by City's own active negligence, sole negligence or willful misconduct, or that of its officers or employees. 5.3 Remedies. In addition to any other remedies the City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. . Order the Contractor to stop work under this Agreement and/or withhold any payment(s). which become due to Contractor hereunder until Contractor demonstrates compliance with .the requirements hereof. ! 35 C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein. contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Contractor shall provide a program report if requested by the City at any time during the duration of this Agreement. A final report, including an accounting of expenditures, shall be provided on or about June 15, 2004. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit . and make records and transcripts from such records. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legalactions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare,* the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably believes were suffered by City due to the default.of Contractor in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a, waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with -the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following. Section 7.9 for termination for cause. Both parties to this Agreement reserve the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior,to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with Section 6.3 or such as may be approved by the Contract Officer, except as provided in Section 7.3. Contractor shall .keep adequate records to substantiate the cost claimed. T�h 7.8 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION. 8.1 Non liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer. or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested.; in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. Contractor hereby covenants that it has,. at the time of the execution of this Agreement, no interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement, nor shall it acquire any such interest at anytime during such performance of services. Contractor further covenants that during the performance of this Agreement, no person having any such interest shall be employed by Contractor. 8.3 Covenant against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice., demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class 108 10 mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing.. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To City: CITY OF LA QUINTA 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 Attention: Dodie Horvitz, Community Services Director To Contractor: La Quinta Arts Foundation P.O. Box 777 La Quinta, CA 92253 Attention: Christi Salamone 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall. be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. 1 9 I Dated: ATTEST: JUNE S. GREEK, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Dated: `'` C, OtI, CITY OF LA QUINTA: By: . THOMAS P. GENOVESE, City Manager "CITY" La Quinta Arts Foundation: Name• Title. "CONTRACTOR" 110 12 EXHIBIT "A" Scope of Services and, Schedule of Performance Promote and market the following: A four day outdoor fine arts festival to be called the La Quinta Arts Festival to be held March 18-21, 2004 at the La Quinta Arts Foundation's Festival Grounds on Washington Street in La Quinta. Marketing services for the above include an extensive marketing program wherein the name "City of La. Quinta and the official City logo will be prominently displayed as a Premier Sponsor at all times. Said coverage to include but not limited to: newspapers, magazines, radio and television advertising, as well as billboards, fine art posters, and high quality program commemorating the event and the City of La Quinta as a Premier Sponsor. T4,&t 4 XrouQuz«rw COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Acceptance of Improvements Associated with Tract No. 28410-1, McComic Consolidated, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: T STUDY SESSION: PUBLIC HEARING: Accept improvements to Tract No. 28410-1 and authorize staff to release security upon receiving warranty security. FISCAL IMPLICATIONS: None. Since no public improvements were included with this tract no additional maintenance costs are anticipated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract No. 28410-1 lies within the PGA West development. The tract is a resubdivided portion of Tract No.'s 25499-2 and 25499-3 (Attachment 1). All improvements are now complete and all obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. 11 S:\CityMgr\STAFF REPORTS ONLY\C 5 28410-1.doc FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept improvements to Tract No. 28410-1 and authorize staff to release security upon receiving warranty security; or 2. Do not accept improvements to Tract No. 28410-1; or 3. Provide staff with alternative direction. Respectfully submitted, qin-"thy R. o ass , P.E. ublic Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline 2 113 T:\PWDEPT\STAFF\Martinez\City Council\Staff Reports\final acceptance\28410-1.doc ATTACHMENT 1 4;#ILIn *4► Lwj4- NOT TO SG,4LE 3 114 ATTACHMENT 2 SECURITY TRACT NO. 28410-1 McComic Consolidated, Inc. PAYMENT Qr-ri IRITV PFRFnRMANCF SECURITY Current Current Proposed Warranty Improvement Description Amount Amount Reduction Amount Grading $ 1,437 $1,437 90% $144 Sanitary Sewer $ 8,165 $8,165 90% $817 Water Distribution $ 10,034 $10,034 90% $1,003 Trench & Street Repair/Move Driveways $ 4,774 $4,774 90% $477 Monumentation $ - $2,200 100% $0 Total $24,410 $26,610 $2,441 Staff recommends the release of performance securities upon receipt of Warranty Securities. Release : of Payment Security 90 days from date of acceptance (May 17, 2004), and release of Warranty securities one year from the date of acceptance (February 17, 2005). 4 11,E T �~ Lam O • a4 Xf I�� LL' Y �A! OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 17, 2004 BUSINESS SESSION: ITEM TITLE: Acceptance of Improvements Associated with Tract No. 28410-2 McComic Consolidated, Inc. CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept improvements to Tract No. 28410-2 and authorize staff to release security upon receiving warranty security. FISCAL IMPLICATIONS: None. Since no public improvements were included with this tract no additional maintenance costs are anticipated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract No. 28410-2 is located within the PGA West development (Attachment 1). All improvements are now complete and all obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. 116 S:\CityMgr\STAFF REPORTS ONLY\C 6 28410-2.doc FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept improvements to Tract No. 28410-2 and authorize staff to release security upon receiving warranty security; or 2. Do not accept improvements to Tract No. 28410-2; or 3. Provide staff with alternative direction. Respectfully submitted, gn6i6:�� 4ubrlic y R. J nas n, P.E. Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline TAPWDEPT\STAFF\Martinez\City Council\Staff Reports\final acceptance\28410-2.doc 2 117 ATTACHMENT 1 4 �� r •:gLf" ,q;ewzz- NOT TO SCALE ATTACHMENT 2 SECURITY TRACT NO. 28410-2 McComic Consolidated, Inc. PERFORMANCE SECURITY Improvement Description Current Amount Proposed Reduction Warranty Amount Grading $18,113 90% $1,811 Street Improvements $51,571 90% $5,157 Domestic Water $121,41 1 90% $12,141 Sanitary Sewer $209,530 90% $20,953 Monumentation $0 100% $0 Total $400,625 $40,063 Staff recommends the release of performance security upon receipt of Warranty security, release of Payment Security 90 days from date of acceptance (May 17, 2004), and release of Warranty security one year from the date of acceptance (February 17, 2005). Tract monuments were set as required by the final map and certified by the Surveyor of recorcAprior to 1 1 A recordina of the final maD. 4 stP Qum& 4`0 , .t �e COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Approval of an Amendment to the Professional Services Agreement for Right -of -Way Services for the Jefferson Street Phase II Project RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an amendment to the Professional Services Agreement (PSA) with Overland, Pacific, & Cutler, Inc. (OPC) in an amount not to exceed $33,405 to provide right-of-way services in order to acquire the remaining parcels for. the Jefferson Street, Phase II Project. FISCAL IMPLICATIONS: The proposed Jefferson Street, Phase II Improvements are funded in accordance with Amendment Number Three of the City of La Quinta (City), City of Indio, County of Riverside, and Coachella Valley Association of Governments (CVAG) Reimbursement Agreement and Memorandum of Understanding (MOU) executed on March 12, 2002. The overall project costs for the Phase II improvements are estimated at $16,700,000. CVAG has agreed to pay 75% of these costs. The remaining 25% will be paid by the jurisdiction in which the improvements are constructed. The City's funding contribution (25% of the project costs within its jurisdiction) is estimated at $2,797,250. Of this amount, the City has been provided a credit in the amount of $963,000 from State Transportation Improvement Program funding obtained by the City to offset the costs of the newly included bridge across the Whitewater River. An additional credit has been provided in the amount of $1,647,184 as a repayment for the Regional share, advanced by the City for the Washington Street Improvements. S:\CityMgr\STAFF REPORTS ONLY\C 7 ROW.doc 170 The City shall be responsible for repaying any balance of its portion of the proposed improvements less its credit, which totals $2,610,184. Considering the City's estimated costs are $2,797,250, the City's estimated out-of-pocket cost will be approximately $186,466. However, the City's actual contribution will be calculated based on the project's final costs. On August 19, 2003, the City Council approved a PSA with OPC in an amount not to exceed $50,025 to provide relocation assistance services for the Jefferson Street Phase II Project. The proposed services provided by OPC will be reimbursed to the City by CVAG. The City's 25% contribution will be calculated upon completion of the proposed improvements. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The project limits for the Jefferson Street Phase II Improvement Project are Indio Boulevard at the north end and Highway 111 at the south end. The proposed improvements will widen Jefferson Street to its ultimate six lane configuration, including the installation of a bridge spanning the Whitewater River. The previous PSA with OPC provided property owners with relocation assistance, however, this PSA is for right-of-way acquisition only as there are several remaining parcels with homeowners and numerous partial lots which must be acquired for the project. OPC is an entity which resulted after the merger of Overland Resources and Pacific Relocation. Overland Resources was under contract with the City for the right-of- way acquisition for Phase I of Jefferson and performed the services in a highly competent manner. The City of Indio and the County of Riverside have contracted with OPC to serve as right-of-way acquisition agents for the portions of the Phase II Jefferson Street project outside of the City limits. In addition, OPC prepared the City's relocation plan for this project. That contract is for $10,000 and is nearing completion. These factors justify the finding of an exception from the competitive proposal requirements under Municipal Code section 3.32.050 because the experience with the proposed service provider has demonstrated competence and satisfactory performance. 2 14, FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an amendment to the Professional Services Agreement with Overland, Pacific, and Cutler, Inc. in an amount not to exceed $33,405 to provide right-of-way services for the Jefferson Street, Phase II Project; or 2. Do not approve an amendment to the Professional Services Agreement with Overland, Pacific, and Cutler, Inc. in an amount not to exceed $33,405 to provide right-of-way services for the Jefferson Street, Phase II Project; or 3. Provide staff with alternative direction. Respectfully submitted, )Ubl�ic thy R. J ass , P.E. Work Direc or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Amendment to Professional Services Agreement S:\CityMgr\STAFF REPORTS ONLY\C 7 ROW.doc 3 2" ATTACHMENT 1 4 w C�hl OF PROFESSIONAL SERVICES AGREEMENT PROJECT NO.: Jefferson Street Phase II Improvements — Relocation Assistance CONSULTANT: Overland, Pacific, and Cutler, Inc. CONTRACT AMENDMENT NO. 1 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE Perform right-of-way acquisition including any remaining homesites as well as partial takes for parcels listed on the attached spreadsheet. Original Contract $50,000.00 Add this Amendment No. $33,405.00 Revised Contract Total $83,405.00 Submitted By: Date: Approved By: Date: We, the undersigned Consultant, havegiven careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: Title: Consultant: Date: PSA96041.doc 4 1403 Jefferson St — La Quinta parcels 649-142-001 Curiel, Ferman 649-110-001 CVWD/Indian Springs- Possessory Interest 649-090-010 Indian Springs 649-090-040 Westward Isle HOA 649-080-013 Indian Springs 649-020-032 Credit Suisse/Home Depot 649-020-068 Sienna Group 649-071-010 Indian Springs 604-493-014 Quality Mgt 604-512-008 R/W 609-380-027 La Quinta Dunes 606-290-002 La Quinta Dunes 5 144 760.776.1238 ph February 9, 2004 760.776.1636fax www.OPCservices.com Tim Jonasson Public Works Director/City Engineer City of La Quinta PO Box 1504 78-495 Calle Tampico La Quinta, CA 92253-1504 Re: Contract Amendment — Jefferson Street Improvement Project — City of La Quinta Dear Tim: As Right -of -Way Consultants for the Jefferson Street Improvement Project, Overland, Pacific & Cutler, Inc. is contracted for 23 affected properties. In the course of our work, we have identified an additional six (6) part -take (P/T) acquisitions. Title and Appraisal services will continue to be billed directly to the City. We will coordinate these activities and inform the City of all services ordered. The six (6) P/T consist of four (4) basic part -takes, one (1) complex business owned/tenant property, Credit Suisse/Home Depot and one (1) group of properties, owned by Indian Springs. We also request an additional amount for those seven (7) property owners with whom the City has not settled with or closed escrow. We would continue to provide litigation support and coordinate eminent domain activities with your legal counsel, for those properties being condemned Continued negotiations and escrow coordination, for those properties the City can settle with. We also request and additional amount for invoices #0309005 ($1,150.00), #0312084 ($4,565.00), and #0401003 ($690.00). I have prepared a fee schedule for your review, based on our contracted fees. Proiect Fees R/W Project Planning, Progress Status Reports $ 3,000 Meetings with Staff Formal Acquisition of 4 P/T @ $2500 each $10,000 Formal Acquisition of 1 P/T, business (Credit Suisse/Home Depot) @ $5000 $ 5,000 Formal Acquisition of 4 P/T, Indian Springs' properties $ 4,000 Litigation support, eminent domain activities and Continued negotiations $ 5,000 Invoices outstanding 6,405 Total $33,405 • Title services will be ordered on the City's behalf • Appraisal services will be contracted with the City • We will coordinate all R/W activities with the various parries involved • Continue to support City's legal counsel with eminent domain activities • Additional acquisitions will be charged at our contracted rates We, therefore, request an additional amount of $33,405.00. Please feel free to contact me at (760) 776-1238 with any questions. Sincerely, Overland Pacific & Cutler, Ina 4r� 1 "-4�C Bob Stoddard Acquisition Project Manager 7 I4 COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Denial of Claim for Damages Filed by Russell Maw — Date of Loss: November 12, 2003 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: I RECOMMENDATION: Deny the Claim for Damages filed by Russell Maw, with a reported date of loss of November 12, 2003. FISCAL IMPLICATIONS: The total amount of the claim was $1,535.00. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Russell Maw with a reported date of loss of November 12, 2003 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 9 . Deny the Claim for Damages filed by Russell Maw with a reported date of loss of November 12, 2003; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Russell Maw, Claim for Damages 2 128 FILE WITH: CLAM FOR DAMAGE CITY CLERK'S OFFICE City of La Quinta TO PFR.q[1N no Dor%DCC. ATTACHMENT 1 Y.V. VOX 1 oU4 - - - - - - • • - - • �. ,. La Quinta, CA 92253' 4 JAN - 7 Aft 61`2 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code § 9112) a: 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. +C f Y CLERK , � O F �A' Code § 911.2.) 3. Read entire claim form before tiling. 4. See page 2 for diagram upon which to locate place of acddenL 5. This claim form must be signed on page 2 at bottom. S. Attach.separaie Mats, if necessary, to give full details. SIGN EACH SHEET. T0: [Name of City] Date of BM of Claimant L.t^- Ce NTH . a- _ g G Name of Claimant Occupation of Claanant uss r�t4� PgA:,F.rs n-ft ` Home Address of Claimant City and State Home Telept = of Claimant Business Address of Claimant City and State Business Telephone of Claimant N Give address and telephone number lo which you desire notices or communication b be sent Claimants Social Security No.: regarding daim: OO o 6 2-1- When did DAMAGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE: bate: I 1-12- 2-o3rmre: tOf If Claim is for Equitable Indenutity, give date claimant send with the complaint Date: Where did DAMAGE or INJURY occur? Describe fuliv: and locate on diagram an rwvarsP cirla of Ne cheer Where s„nn,.,.;,#& ni; ems► ..�...s� and address and measurements from landmarks: S g tv rct q .��srC Sv v�T- H , o.•�,D cep rG K S l...t ..��-�tK dpti .a A t.-�.�cv� GrG�cct-T�a1� �e � t�{-+�•• � hF r T � a �+ L� Q �� <str tT�+r� t�-� Describe in detail how the DAMAGE or INJURY occurred. fa• .a w t2 ..t-r•t-1L LS t w d[ O kr-C P� H-�e saf-c- o� C.0"4e_. t-t*N 4!q Why do you claim the city is responsible? w o P C ICfr': M+ is pn-�+�c..r+Lev S S r r �•+ +'l T l o tom/ r T G C_j o iGscr: Describe in detail each INJURY or DAMAGE Gc c.o le voac r�-caS3�..��s orV M�t�G+e-�MrzS S'K-'Zo SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE 9 The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred tD date (exact): Estimated prospective damages as far as known: Damage to property ..................... $ Expenses for medical and hospital pre ..... $ Loss ofeamings ........................ $ Special damages for ..................... $ General damages ....................... $ Total damages incurred to date .......... $ Total amount claimed as of date of presentation of this claim: $ Future expenses for medical and hospital pre .$ Future loss of earnings ....................$ Other prospective special damages ..........$ Prospective general damages ..............$ . Total estimated prospective damages .......$ Was damage and/or injury investigated by police? 'iis If.so, what Were paramedics or ambulance called? "— If so, name city or ambulance If injured, state date, time, name and address of doctor of your initial visit WITNESSES b DAMAGE or INJURY. List all persons and addresses of persons known io have nbmation: Name ,^r : a,ac Address Phone Name Address Phone Name Address Phone DOCTOR AND HOSPITALS: Hospital &j a ya.s Address Phone Doctor Address Phone Doctor Address Phone READ CAREFULLY For al accident claims place on following diagram name of streets, including North, accident by A-1" and location of yourself or your vehicle at the time of the accident East, South, And West; indicate place of accident by 7" and by shoaling house by 14" and the point of impact by "X." rwmbers or distances to street comers. fi City Vehicle was involved, designate by letter A' location of City Vehicle when you first saw it, and. by 7 location of yourself NOTE: M ' d�agrams below do not fit the situation, attach he a proper diagram or your vehicle when you first saw City Vehicle; location of City vehicle at time of signed by claimant CURB SIDEWALK E"I ..t?tw.a w.varoc ?oT rt• %-%—,c U� CURB ALK a�gnaame or t person fling on his behalf giving relationship Typed Name: Date: b Claimant r I BE FILED WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) A i rtvete Nrop�rtyfC:aul,tec Ropy t Riverside County Sfi�ed(fa pepartinont ..�. _—. ;;p 1 CaxNiiaw FI lG Ft city �• LA Jucllaad Ulslrlct Nwar P,ivrda t'rop Cowtor RIA Caunly 2 ` � �.� ✓>.� Lfl eo 3 3/7OSZ CSod'm Ocoumd On: Mo. Day Yaar ) N= Oliicer i.Q. 12 2oc,3 (A(•so 4 tlA With o i clr„ &40~. Q Dey of we* owAvvay idW PAMW D of. Fowivill ►o of flap PhW NuftfW 1 .� 5 S `�k MAw f3 8e t a e b�c �erte Cky �.:.c., Zlp Code •cc�s wt u4w `j22�3 4per, If mom then one 9DP [Jade is Wedog use the . 2 3 Gok 6 "-t sti<uzdara► RSO ram "AP to r000fdAa MAP glad vuh W. codes. ( Ho-'s.leur S.*Zo S t (. 6 CA ... O . c'3c+K Nwpe , trMolae, � DM6�1'X►118' ac0ut'�d . L71'Wbr .1?Aia1Jr�Il1'IB /lilt. ` pa Number -tpw"ftww. TWIT Or 7�vv Cad wed W. Shale • 13 L7 Naae 'MkMli t't1nAe %' Nana ) f'hana .Pei! Nave MWOC1etlAped 1. O 1 1-'i r-1 Z 952-1 cK 1r'l `"iL4 I -A 4. & 1'�rc�pNp%I Name '� I.D. Num or Mo.. DY Yr ftaddwaPVNAitK 1140,'ray, G W , n mbfis, � _� OF COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Denial of Claim for Damages Filed by Leonard Fidlon — Date of Loss: January 1, 2004 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /D STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Leonard Fidlon, with a reported date of loss of January 1, 2004. FISCAL IMPLICATIONS: The total amount of the claim was $210.00. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Leonard Fidlon with a reported date of loss of January 1, 2004 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1'3 1. Deny the Claim for Damages filed by Leonard Fidlon with a reported date of loss of January 1, 2004; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, V� \ Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Leonard Fidlon, Claim for Damages 2 1of-')*4 FILE WITH: CITY CLERRK'S OFFICE 4ty of La Quints CLAIM FORDAMAGES TO PERSON OR PROPFRTY ATTACHMENT 1 La Quinta, CA 92253 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be lied not later than six months after �t c- tie occurrence. (Gov. Code § 9112.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code 19112.) lxxc- ' 3. Read entire claim form before filing.' 4. See page 2 for diagram upon which to locate place of accident too 3 5. This claim form must be signed on page 2 at botlom. 6. Allach separate sheets, I necessary, to give lull details. SIGN EACH SHEET. co 4X TO: [Name of Cfiir] Date of BFIII irni it` LA QUINTA 1-08-`1920 Name of Claimant Owipatim of LEONARD FIDLON RETIREDClaimant Home Address of Claimant Cdy $tai 47-750 Via Florence La uin a, CA Horne Telephone o1f6C�nt �/55�64�- Business Addresse Claimant City and State Busi x%Tenle�hone of Claimant NonGive address and telephone number b which. you desire noises or cormiurdcations to be sent Claimanfs Social Security No.: r�ardr'ng daim 47-750 Via Florence, La Quints 92253 564-1650 054-03-2532 When did DAMAGE or INJURY ooaur? Names of any dly employees involved in INJURY of DAMAGE: Date: 1-01-04 Time: 12:30 AM None IfClaiaim is for Equitable ktderrnihr, gW date claimant served with lie complaint Date: Where did DAMAGE or INJURY occur? Describe fuliv. and locate on diagram on ravarm side of rhk sheef UAwo ammminfa nho elraaf mamas and address and measurements from landmarks: Driving westbound on Ave 48... crossed Jefferson St. on green light. Alignment of Ave 48 is not exactly a straight shot when you cross Jefferson. No sign, markers or reflectors at new median on Ave 48. Descrtbe in decal how the DAMAGE or INJ Coming upon median at tire clipped front.of plus crested Cadillac following day but cap night, tries to swerve but was too late. ILeft front ..median (at 35 MPH) and white sidewall was punctured hub cap apparently was knocked off.. Went back to site was.not to be found. Why do you dam the * is responsible? Edge of median on 48th & Jefferson was unmarked .... no sign to keep right, no reflectors, etc. Desc Me in deta1 each INJURY or DAMAGE Damage to tire only and loss of hub cap as described above. SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE 153 The amount claimed, as of the date of presentation of this claim, is computed as follows Damages incurred to date (exact: Estimated prospective damages as far as known: Damage to property ..................... $ None Future expenses for medical and hospital care .S Expenses for medical and hospital care ..... $ Future loss of eamings ....................$ Loss of earnings ........................ $ Other prospective special damages ..........$ Special damages for ..................... $ Prospective general damages ..............$ 6 5 H i b C a p Total estimated prospective damages .......$ Generaldamages Left Frnt Tire $ 207.34 Vogue Tire 161, Total damages incurred to date .......... $ 2 07 . ? 4 Total amount claimed as of dale of presentation of this dakn:• $ 207.34 America Tire Co. Attchd Was damage and/or injury investigated by police? No ff so, what city? Unnecessary Were paramedics or or ambulance called? No ff so, name city or ambulance If k red,. state date, Ikme, name and address of doctor of your initial visit Not r =u i rP el WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have infomration: Name Lillian DeSimorie Address 47-635 Via Florence LO Phone 564-5650 Name Address Phone Name Address Phone DOCTOR AND HOSPITALS: Hospital NQNF. Address Phone Doctor Auk PIS Doctor Address PIS READ CAREFULLY Ford accident dams place on t kwing diagram name of streets, including Norto, accident by'Xim and location of yourself or your vehicle at the time of the accident East, South, And West; indicate place of.acadent by X and. by showing house by W and the point of impact by W n urnbers or distances to street comers. E City Vehicle was invoked, designate by le WIN location of C yVehicle when you frost saw ti, and by'B' location of yourself NOTE Idiagnams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle; location of City vehicle at time of signed by claimant. CURB 77 Ninon to Claimant: NOTE: CITY SIDEWALK Leonard Fidlon CURB 1-18-04 of a false claim is a felony (Pen. Code § 72.) 106 4 Department: U t 1 c D lL1C S Information Taken By: Date: 1 a I n Time Request/Complaint Received: 10 M Y' Request For Service hr Citizen Complaint Citizen: L F .1 Id A L 6 N Name 117- 7S-0 1/f/) r LORf/ve,c Address Telephone Number Background: Assigned To: Employee Name If not person taking the initial telephone request/complaint: Date Action Taken: Citizen Noted: ❑ Telephone ❑ Letter ❑ Other Date Citizen contacted Time Department Director Employee or Phone complaints / requests must be responded to within 24 hours or Written complaints / requests are to be acknowledged within 5 working days. N ® 5 3 7 8 1�5 TT-ft h u rn e* ri,o6 0508350 0508851 - — -- , r go Da AMERICA'S LARGEST Same as'ash LAYAWAY ACCT # 1085007240 INDEPENDENT TIRE COMPANY Minimum monthly Payments O.A.C. DATE: 01--03-2004 TIME: 11 : 05 AM 47750 VIA FLORENCE LA QUINTA 760-564 -1650 23027 NRM WARRANTY: 80075 NRM 80224 NRM 80219 NRM 80402 NRM 80083 NRM COMMENT: CA 92253 81124 HWY III INDIO CA 92201 PHONE: 760-775-5366 500 JOHN GARCIA i P225l6014-16 GW 97S VOGUE CUSTOM HIGH PERF .00 183.00 WORKMANSHIP/MATERIALS-LIFETIME i STATE REQUIRED ENVIRONMENTAL FEE .00 1.00 1 WASTE TIRE DISPOSAL FEE .00 1.50 1 FREE FLAT REPAIRS, AIR CHECKS & ROTATIONS .00 .00 1 LIFETIME BALANCING & RUBBER VALVE .00 .00 1 SHIPPING & HANDLING. - .00 7.00 left front to spare TOTAL OF ALL DEPOS: BALANCE DUE: .00 WORK ORDER ❑ Air Check LF RF ❑ Return Tires ❑ Change Snows [OR RR ❑ Repair ❑ Rotation 0 ❑ Rebalance [:]Wheel Lock Key JBTOTAL: TAX: TOTAL. AMOUNT THIS DEPOSIT: 159 A# 076312 VISA: TENDERED: 183.00 192.5,0 14.84 207.34 207.34 207.34. 207.34 Installed / Pretorque '✓ customerpignature Torqued b Ft. Lbs. Cardholder acknowledges receipt of goods and/or Services in the amount of the Total shown hereon q y' and agrees to perform the obligations set forth in the Cardholder's agreement with the Issuer. Bay Coordinator: ■ O 7 t ir l Comments: 1 ;:STATE;OR LOCAL TAXES AND.,WHERE REQUIRED OR CHARGED. ENVIRONMENTAL OR DISPOSAL FEES ARE EXTRA. /rn-r a V► w� OF COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Denial of Claim for Damages Filed by Andrew Fisher — Date of Loss: December 5, 2003 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ / _[ STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Andrew Fisher, with a reported date of loss of December 5, 2003. FISCAL IMPLICATIONS: The total amount of the claim was $1,215.00. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Andrew Fisher with a reported date of loss of December 5, 2003 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Andrew Fisher with a reported date of loss of December 5, 2003; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Andrew Fisher, Claim for Damages 2 ':'•9 fir :.. -:. ..... ..,. .. .. ..: �.. .. ::. �,9i i., .._ .:-.- ,. . ., 'd.. FILE WITH: CLAIM FOR DAMAGES cmrcLER�cs OFFICE ATTACHMENT 1 CdyoflaQuinta Tri Di=tzenti r%0 DDr%DC:Dry x- -- - - Ira Qunta, CA 92253 3 DEC r i P?1 2= 39 INSTRUCTIONS 1. Claims for death, injury b person or b persmW properly must be rod not later rian sic moms alter TY 4F LA OUINT : CLERKQ ° the owumence. (Gov. Code § 9112) 2 Claims br damages b real property must betted not later tan 1 year aflert o occurrence. (Gov. Code 19112.) Read edre claim form bebre Aft. 4. See page 2 fordiagram upon which b bcaie place of aodderd. 5. This daim form must be sigrred on page 2 at boibm 6. Aimch separate sheets If necessary, b give 1A debk SIGN EACH SNEET. TO: patne O(Ckyl �cx ln-i-OL We of Birk of Clabmt Y%ISM S Name of Cbknant An dreu.3 F s1,er O=upalon of Clamant SASS home Address of (grant (Sly and Stale Home of ct [-875 Ave 1-18 1 Z. (nd10 L Business Address of Claimant City and Slate Business Telephone of CWmant 760341 -09 qK Gore address and telephone number b which you desire no6oes or cm m xkalm b be sent Claimant's Social Seamy No.: regmd-mg ' 8 [ e75 Ave. N8 * [7- trA1o. CA (7t'oo) 3wz•221s 57W - �8 - 02-� (a When didQE or occur? Date: 5103 Names of any city empbyees involved in INJURY or DAMAGE: .If Clain is for Egralable krd=*, give dais dmnait served wNn the complaint Dale: Where did DAMAGE or INJURY ocax? Desaft tubr and bmil a on diagram on reverse side of ft sheet Where amm ate. awe street names and address and measurements from landmarks: Ave- rJ iJe w een�e{ Son Z m Son -l%,-ro55 Pewli 90.1ph5 OCAW S4.,re Describe in detail how In DAMAGE or INJURY occurred. f Was D/ ry l ns� -bo✓nd on Ave 5 o ak a�o�nd q,06 pin 1 skai�ed v ulk �v v 4 a Q.oltcj. ©4cZe pas.srvx, mjL otnd -tAj pavemAn+ � �he�ed oir -" goad collopsed and PAcar were- ar 0 Why do you Bairn the city Is mWmsbb? 'ttne ' ' road shov ld hare- been PKvd . 14 has no sA-ovlodef aid -ffa ve441A� Was nof- su 4a6le ro,r olrrvi n eond r fcores . a -fka-r�c./ ... a , c cr�e��. so 4f\ f� (� vices fed n 3 �! s cfJa byl o ✓sl 5W\- Q h� n Describe in deW each INJURY or DAMAGuE� Iv // (( L ii -- p /� -tiroo popped trreS, Two bent /must 'a fj,"0k0A/SUo�pelX 1-'aA} SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE 3 1 �� TWamount claimed, as of the date of presentation of llus claim, is computed as Wows: Damages incurred to date. (exact): Estimated prospective damages as far as known: Damage to properly ..................... $ t ki-1,13 Future expenses for medical and, hospital care .S Expenses formedlcal and hospital care ..... = Future loss of eamrngs .................:..S Loss of earrings . ........ ......... $ Omer prospective special damages ..........S Speaal damages for .................... $ 4Mcab f(j#S Rmpective general damages ..............S Total eslimafed prospedive damages .... .S General damages ....................... $ Tonal dames, Incurred b date .......... $ Toth amountclaimed as of dale of presentation of his claim: Was damage andlor i yury Invegated by poke? f \b K so, what city? Were pammedics or ambulance called? If so, name ply or ambulance 9 k xed, slate date, lime, name and address of doctor of your initial visit WITNESSES io of M,K1RY:list all persons and addresses ofpersons known b have iMomration: Name t o (c � — h n a.S Address . 5 si l Z IrJto C: Phone 3C222 f 15- Name Wki� (b Address R15L, Tocd wx9 Phone Name Address Phone, DOCTOR AM HOSPITALS: Hospital Address Phone Dodos Address Phone Docbr Address Phone READ CAREFULLY Ford sodden 1 chins place on blowN 6agram rrarne of s6wb irrdudiNork aodd, l by *X1' and bcdon of ywmeM or your vehide attie ime of tie aoddent East, South, And West; indicate place of accident by and by dmwig house . by -B-P and to point of inW by W numbers orddances iodieetoomers. VCityVehiclewas involved, designate by leti IN baton dCl1yVd ide when you fast saw. It. and by V baton of yourset NOTE:. tdagrarrrs beldw do not tit tie adudw aW trerefo a proper dragram or your vehicle when you W saw City Vehicle: bcdon of Crly rehide at time of signed bydairnant SIDEWALK CURB =r CURB PARKWAY SIDEWALK 77 Signab" of Claimant or liling goring mlationshiP Typed Name: Date: to claimant: NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a febny (Pen. Code § 72.) i a OF COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Denial of Claim for Damages Filed by Howard Alexander— Date of Loss: October 26, 2003 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: � STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Howard Alexander, with a reported date of loss of October 26, 2003. FISCAL IMPLICATIONS: The total amount of the claim was $71 1.5.0. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Howard Alexander with a reported date of loss of October 26, 2003 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 144 1. Deny the Claim for Damages filed by Howard Alexander with a reported date of loss of October 26, 2003; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Howard Alexander, Claim for Damages r t4 "� FILE WITH: CITY CLERK'S OFFICE City of La Winta a n a,,., , rnA CLAIM FOR DAMAGES TO PERSON OR PROPERT, ATTACHMENT 1 La Quinta, CA M53Wa INSTRUCTIONS 2 OV ~ 3 1. Claims for death, injury to person or to personal property must be filed not later than six months after - the occurrence. Df OF - Y i. a (Gov. Code § 9112-) s 2. Claims for damages to real properly must be filed not later than 1 year after the occurrence. (Gov. oul T I: f�'L Code 911.2.) 3. Read entity; claim form before filing. 4. See page 2 for diagram upon which to locate place of accident 5. This Claim form must be signed on page 2 at bottom. 6. Attach separate sheets, W necessary, to give full details. SIGN EACH SHEET. TO: [Name of City] ' Date of Birth of Claimant 9_4 .apt o w unR.iR } leY +w b e )o- OcQupafion of Claimant Home Address of Caimant City and State ,3'7 ShAij juesib-_1 yu i d CA 9 d a 0) eA-IT o rL Home Telephone of Claimant 00 - 0 e) 1 Sr Business Address 3f adkfiant City and State Business Telephone of Claimant Give address and nun to which you no s or communications to be sent regarding claim: �/ g S q y N sai;. ► Claimant's Social Security No.: „70 0- 01 t _Zri)v41,o, A �01101 6' 5 3 - v9- a 9 9 When did DAMAGE or INJURY occur? Names of an Date: o v Tune: 8 : 3 o pyh y � employees involved in INJURY or DAMAGE: If Claim is for Equitable Indemnity, give date AA tt claimant served with lire complaint iv 1p1 Date: Where did DAMAGE or INJURY occur? Describe fuk and locate on diagram m ro„e.eo ewe m K.:•. k--# un.__ measuremenlandmarks: ON QMf MZ S Q%J R &A �6�'� ��C'n��'1� C.SJ U N�`� Gt-I�t:.g D� � �:► � �.�t v�� � _, Describe in detal how the DAMAGE or INJURY occurred. -TH'E-- CA tZ`S T uj�)T NEA Q.S! UE W 14'E GL 1r Q "\-A Why do you Claim the city is responsible? U'T\1 vA1 Lj,5o ) { Qfl1 Qtl � , .fit. "p, tiN C%M-'PD-0 -TO Describe in detRi each INJURY or DAMAGE: i o 1 N� I �1� S��I-�S �'-�P� h►�1 I� OtJ C�{�'M� �� l �v _ GAO SAWS �AZG�'LIt- f--,+f)tfto;__ SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGN DON REvr RSF sum The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property ...................... $ g 7A A Expenses for medical and hospital care $ s Lesse,��t'4ryJtE g Special damages for `,{..$ General damages ... - Pi�M.. . $ • (�� Total damages incurred to date ..'('fi�C. $ Total amount claimed as of date of presentation of this claim: $ 41 Future expenses for medical and hospital can; .$ Future loss of earnings ....................$ Other prospective special damages ..........$ Prospective general damages ..............$ Total estimated prospective damages .......$ 1'1510(C4AVIt Was damage and/or injury investigated by pol' ? 1V d If so, what p Were paramedics or ambulance called? If so, name city or amb lance If injured, state date, time, name and address of doctor of your initial visit 1.1 WITNESSES to DAMAGE or INJURY. List all persons and addresses of persons known to have inbmation: Name.. Address Phone Name — Address Phone Name Address Phone DOCTOR AND HOSPITALS: Hospital Address Doctor Address Doctor Address Phone Phone Phone READ CAREFULLY For a1 accident claims place on following diagram name of streets, including North, aocident by "A-1" and.location of yourself or your vehicle at the time of the accident East, South, And West indicate place of accident by X" and by showing house by 13-1" and the point of impact by "X." rwmbers or distances to street comers. N City Vehicle was involved, designate by letter "A' location of City Vehicle when you first saw it, and by "B" location of yourself NOTE: 9 diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you firstsaw-City Vehicle; location of City vehicle at time of signed by claimant 4 CURB �f -M 77 to Claimant: SIDEWALK PARKWAY SIDEWALK / G HOVA. b ALQ(ANLE CURB NOTE: CLAIMS MUST BE FILED WITH CITY CLE 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) 4 147 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 17, 2004 CONSENT CALENDAR: ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate and Authorization to Advertise STUDY SESSION: for Bid the Municipal Library, Project No. 2000-06 PUBLIC HEARING: RECOMMENDATION: Approve the plans, specifications and engineer's estimate of probable construction costs (PS&E) and authorize staff to advertise the Municipal Library, Project No. 2000-06 for bid. FISCAL IMPLICATIONS: The following represents the project's potential funding and funding sources: Funding Source Amount Library DIF $4,301,676.00 County Library DIF $400,000.00 Library Fund $409,137.00 Sub -Total: $5,110,813.00 Less Prior Expenditures (as of 1-31-04): ($400,169.00) Total Funding Available: $4,710,644.00 Currently, the Library DIF does not contain this level of funding. However, it is anticipated that through a financing agreement between the City and the La Quinta Redevelopment Agency, Agency funds may be advanced to the Library DIF. That debt would then be retired as future Library DIF funds are approved. The financing agreement will be presented for the City and Agency's consideration following certain procedural requirements, including a public hearing. This would occur prior to the expenditure of any funds on library construction. 1".i8 The following represents the estimated costs to complete the project: Construction: $4,075,000.00 Design: $99,202.00 Construction Management (Insp/Test/Survey): $153,000.00 Administration: $134,137.00 Contingency: $249,305.00 Total: $4, 710, 644.00 As illustrated, adequate funding would be available to support staff's recommendation subject to the approval of the above -referenced financing agreement. In addition, the City has received a donation of $53,000 from the Friends of the La Quinta Library for the children's reading area. CHARTER CITY IMPLICATIONS: Due to the funding sources, this project is subject to prevailing wage and may not be bid in reliance of the charter city exemption from prevailing wage. BACKGROUND AND OVERVIEW: The project site is located within the La Quinta Civic Center Campus, north of the Senior Center and west of City Hall. Phase I construction of the La Quinta Municipal Library includes a 20,000 square foot building shell of which 10,000 +/- square feet will be finished, furnished and equipped for use. The interior of the unfinished space will include rough wiring, lighting, dry wall, etc.; however, it will not be occupied until the needs of the Library are expanded. Mass grading of the project site was completed during the construction of the Civic Center Campus Improvements. The existing parking lot will be modified to allow for handicap parking and access by service and emergency vehicles. On April 17, 2001, the City Council approved the distribution of a Request for Proposal (RFP) for Architectural Design and appointed a consultant selection committee. On November 6, 2001, the City Council approved a Professional Services Agreement (PSA) in the amount of $514,707.00 to prepare the plans, specifications and estimates (PS&E) for the La Quinta Municipal Library, Project No. 2000-06. 140 2 On February 2, 2003, the City Council authorized staff to distribute a RFP to obtain professional construction management services for the Municipal Library, Project No. 2000-06 and appointed a Consultant Selection Committee. The final schematics were approved by Council on November 19, 2002. The project's 85% design submittal has been reviewed and the Project Architect is responding to the City's comments. The 100% design submittal is anticipated the third week of February 2004. Contingent upon City Council authorization to advertise the project for bid on February 17, 2004, the following represents how the project is expected to proceed: City Council Approve PS&E February 17, 2004 Receive 100% Design Submittal February 20, 2004 Final Plan Check/3`d Party Constructability Review February 23 - Mar ch 5, 2004 Finalize PS&E March 8-12, 2004 Advertise for Bid March 15 - April 30, 2004 Public Hearing Approving Finance Agreement April 6, 2004 Council Award Construction May 18, 2004 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the plans, specifications and engineer's estimate of probable construction costs (PS&E) and authorize staff to advertise the Municipal Library, Project No. 2000-06 for bid; or 2. Do not approve the plans, specifications and engineer's estimate of probable construction costs (PS&E) and do not authorize staff to advertise the Municipal Library, Project No. 2000-06 for bid; or 3. Provide staff with alternative direction. 1 ►� 3 Respectfully submitted, Tom Hartung Building and Safety Director Approved for submission by: Thomas P. Genovese, City Manager 4 H F OF 9 COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Adoption of a Resolution of the City Council Opposing Senate Bill 744 (Dunn) Regarding Preemption of Local Land Use Authority by the California Department of Housing and Community Development RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: _ Adopt a Resolution of the City Council opposing Senate Bill 744 (Dunn) regarding preemption of local land use authority by the California Department of Housing and Community Development. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Senate Bill 744, introduced by Senator Dunn, gives the California Department of Housing and Community Development (HCD) and Developers the power to determine conditions of approval of local projects — even in cases where a local government has already approved a project in accordance with the law. Senate Bill 744 gives HCD discretion to decide that the conditions or requirements imposed by the local government render the provision of housing "infeasible" or "not reasonable or consistent with meeting local housing needs," and to order the local agency to modify or remove any such condition or requirement and to issue any necessary permit or approval. Even in cases where conditions imposed by a local government are legally valid, they may still be overturned based upon a political decision by HCD under this proposed legislation. Senate Bill 744 is duplicative and unnecessary because developers who believe that a local government has unjustly treated their projects already have recourse to the courts under Anti-Nimby Law [Section 65589.5 of the Government Code]. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council opposing Senate Bill 744 (Dunn) regarding preemption of local land use authority by the California Department of Housing and Community Development; or 2. Do not adopt a Resolution of the City Council opposing Senate Bill 744 (Dunn) regarding preemption of local land use authority by the California Department of Housing and Community Development; or 3. Provide staff with alternative direction. Respectfully submitted, d akw Terry DuVeringer, Ma agement Assistant Approved for submission by: o" ?hv�/Je Thomas P. Genovese, City Manager 1%3 RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA O.UINTA, CALIFORNIA, OPPOSING SB 744 (DUNN) WHEREAS, Senate Bill 744 gives the California Department of Housing and Community Development (HCD) and Developers the power to determine conditions for approval of local projects even in cases where a local government has already approved a project in accordance with the law; and WHEREAS, Senate Bill 744 empowers HCD to hear appeals from developers, whose projects were approved with conditions or additional requirements, effectively encouraging them to attempt an "end -run" around any local conditions imposed on a housing development that has been approved at the local level; and WHEREAS, Senate Bill 744 gives the Department discretion to decide that the conditions or requirements imposed by the local government render the provision of housing "infeasible" or "not reasonable or consistent with meeting local housing needs," and to order the local agency to modify or remove any such condition or requirement and to issue any necessary permit or approval; and WHEREAS, even in cases where conditions imposed by a local government are legally valid, they may still be overturned based upon a political decision by the Department under this legislation; and WHEREAS, Senate Bill 744 also gives HCD and Developers the power to overturn legally valid local government decisions to deny a project if the Department considers the local agency decision unreasonable or inconsistent with meeting local housing needs; and WHEREAS, Senate Bill 744 is duplicative and unnecessary because developers who believe that a local government has unjustly treated their projects already have recourse to the courts under Anti-Nimby Law [Section 65589.5 of the Government Code]; and WHEREAS, Senate Bill 744 fails to recognize that recent state - imposed conditions such as prevailing wage requirements have a serious impact on housing costs and can increase the costs of affordable housing by over 20 percent. E3 4 Resolution 2004- Opposition to SB 744 (Dunn) Adopted: February 17, 2004 Page 2 WHEREAS, the League of California Cities and other California cities are strongly opposed to Senate Bill 744. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, opposes SB 744 (Dunn) regarding the preemption of local land use authority by the California Department of Housing and Community Development. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of February, 2004, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) Resolution 2004- Opposition to SB 744 (Dunn) Adopted: February 17, 2004 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 1�6 T4ty,, 4 XPQgmrw COUNCIL/RDA MEETING DATE: February 17, 2004 ITEM TITLE: Consideration of Mid -Year Budget Report For Fiscal Year 2003/04 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a decrease of $286,715 in Vehicle License Fee revenues estimated to be collected from the State of California. Approve the new Appropriations, as outlined in Attachment No. 1 of this report, totaling $981,724 from the General Fund. Receive and file the Mid -Year Budget Report. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at mid -year to inform the City Council of the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. The Mid -Year Budget Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on General Fund, selected other funds and RDA revenues, operations, capital projects and requests for budget transfers and/or new appropriations. This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid -course adjustments necessary as the result of modified program requirements. Analysis and Fiscal Impacts For the most part, expenditures are distributed evenly throughout the fiscal year. At mid -year, December 31, 2003, it is expected that 29.80% of the funds budgeted will have been expended. Revenues, for a variety of reasons (such as Sales Tax reporting lag and seasonal Transient Occupancy Tax), tend to be received unevenly throughout the year. In order to provide a more accurate comparison of revenues and expenditures at mid -year, selected revenues„) have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis taking into consideration that certain expenditures are made entirely at the beginning of the fiscal year (e.g. insurance payments), while others may be made at certain times of the year. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement and fire safety have also been accrued to reflect a six- month cost. The year-to-date General Fund revenue/expenditure status is as follows: GENERAL FUND Estimated 03/04 Year End 12/31/03 Actual 12/31/03 Earned Year End Seasonalized Variance Description Budget YTD Actual % Earned % Estimate % over under Revenue $19,205,893 $8,654,087 45.06% $10,601,60 8 55.20% $22,504,57 1 117.18% $3,298,678 Expenditure 23150,685 6,899,253 29.80% 9,428,953 40.73% 22,518,021 97.27% 632,664 Revenue Over (Under) Expenditure ($3,944,792) $1,754,834 $1,172,655 ($13,450) $3,931,342 (1)For the purposes of this report certain revenues have been selected due to their cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues is provided as Attachment 2: Sales Tax; Property Tax; Tax Increment; Transient Occupancy Tax; Motor Vehicle In Lieu Tax; and interest revenue. In addition, the revenue and expenditure summaries from July to December are included in Attachment 2 as support. Based on the accrued revenues at mid -year, the General Fund revenue is showing signs of exceeding the budget estimate at year-end by approximately $3,298,678. The General Fund's improvement is due to substantial activity in one-time local construction licenses, fees and permits of $1,000,000, an increase of $770,000 in 158 2 fees from development, an increase of $600,000 in Sales Taxes, an increase of $435,000 in other taxes, an increase of $231,000 in interest income, and an increase of $165,000 in intergovernmental revenue and $100,000 in miscellaneous revenues. With mid -year adjustments, including new General Fund appropriations in the amount of $981,724 (detail provided on Attachment 1), it is projected that the General Fund's revenue will exceed expenditures by $3,931,342 at the end of the fiscal year. Revenue General Fund Revenue As indicated in the chart below, the General Fund actual revenues are at 45.06% for mid -year.. Earned or accrued revenues are 55.20%, as identified on the chart on the previous page. Since the City' s revenue is seasonalized (i.e., Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate exceeds the budget by 17.18%. Provided as part of Attachment 2 is the December 31, 2003, General Fund Revenue detail for the City. GENERAL FUND REVENUE SUMMARY 12/31 /03 Description Budget YTD Actual % Taxes $10,721,600 $4,251,573 39.65% License & Permits 857,500 1,267,104 147.77% Fees 1,404,023 1,295,532 92.27% Intergovernmental 4,481,685 706,631 15.77% Interest 1,468,800 1,031,413 70.22% Miscellaneous 3,000 101,832 3394.40% Transfer in 269,285 0 0.00% TOTALS $19,205,893 $8,654,085 45.06% Many municipal revenues are not collected evenly over a 12-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. Even revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. Taxes Overall, General Fund Tax revenues are at 39.65% of the budget estimate. The majority of Property Taxes is received from the County in January and May, and therefore, is shown as minor receipts at mid -year. It is estimated that Sales Taxes will increase by $600,000 over the budgeted levels and taxes, other than Transient 1�9 3 Occupancy Tax, will increase by $435,000. Transient Occupancy Taxes are estimated to remain near the budgeted amount of $4,055,300. Licenses, Fees & Permits Development activity has been higher than the budget estimate. Revenue in the License and Fee category and Permit category is approximately 147.77% and 92.27%, respectively, of the budget estimate as of December 31, 2003. It is anticipated that the City will receive approximately $1.77 million over the budget estimate of $2.25 million by the year end for these two categories. Expenditures General Fund Expenditures The General Fund expenditures are summarized in the chart below. City-wide General Fund expenditures are at 29.80% of budget. Earned or accrued expenditures are 40.73% of budget. Included as part of Attachment 2 is the December 31, 2003 General Fund Expenditure Summary. The year-end estimate for FY 03/04 reflects expenditures to be approximately at the current budget. GENERAL FUND EXPENDITURE SUMMARY 12/31 /03 Descri tion Budget YTD Actual % Personnel $ 4,727,450 $2,107,034 44.57% Service/Supply 20,605,550 6,311,513 30.63% Capital Outlay 330,600 11,706 3.54% Reimbursed expenditures (3,840,631) (1,584,540) 41.26% Transfer Out 1 1,327,716 53,539 1 4.03% TOTALS 1 $23,150,685 $6,899,252 129.80% The mid -year Personnel Expenditures are at 44.57%, and it is projected that year- end expenditures will be approximately 95% of the budget estimate. These savings are accounted for by vacancies in the organization. Total operating services/supply expenses for the City are at 30.63%. The primary reason for this reduced percentage (lower than 50%) is due to City-wide reduced expenditures in the first half of the fiscal year primarily made up of Police service billing delays of $875,000 and the accrual of one-half of fire services costs of $1,428,700. It is anticipated that the second half (January to June) overall expenditures will be greater and operating expenses will be closer to budgeted levels. 160 4 Developer Impact Fee Program The Developer Impact Fee program revenues collected for the first six months are summarized in the following table: DEVELOPER IMPACT FEE REVENUE SUMMARY Estimated 03/04 Year End Prior Year 12/31/03 Actual Year End Year End Variance 12/31/02 Percent Change Description Budget YTD Actual % Estimate % over under YTD Actual Change $ Transportation $ 602,300 $1,246,066 206.88% $1,547,216 256.88% $ 944,916 $ 530,591 191.60% $ 715,475 Park & recreation 251,000 467,074 186.09% 592,574 236.09% 341,574 181,809 225.93% 285,265 Civic center 204,200 271,387 132.90% 373,487 182.90% 169,287 151,817 146.01% 119,570 Library development 112,500 195,644 173.91% 251,894 223.91% 139394 84,408 198.42% 111,236 Community center 57,200 85,304 149.13% 113,904 199.13% 56,704 37,652 202.52% 47,652 Street facility 9,400 17,654 187.81% 1 22,354 237.81 % 12,954 8,211 172.24% 9,443 Park facility 3,000 5,214 173.79% 6,714 223.79% 3,714 1,917 250.22% 3,297 Fire Tax 33,100 77,132 233.03% 93,682 283.03% 60,582 31,686 195.66% 45,446 County Library DIF 204,100 202,186 99.06% 201,500 98.73% 2,600 0 0.00% 202,186 Totals $1,476,800 $2,567,660 173.87% $3,203,324 216.91% $1,726,524 1 $1,028,091 211.58% $1,539,569 The chart projects actual Developer Impact Fee revenues to be 216.91 % of budgeted revenues. GENERAL FUND MID -YEAR REQUESTS BY DEPARTMENT The General Fund request for mid -year additional appropriations outlined in Attachment 1 is as follows: Summary of General Fund Appropriations by Department & Other Budget Items Legislative $ 250,000 City Clerk 7,000 Finance 21,524 Police 35,000 Community Services 21,000 Building & Safety 195,000 Community Development 0 Public Works 452,200 Total $ 981,724 Other VLF reductions 286,715 Total $1,268,439 1615 In addition to the requested appropriations, staff is also recommending reducing the Vehicle License Fees collected from the State of California by $286,439 to the levels currently estimated by the League of California Cities. Personnel Actions There are no personnel requests at Mid -Year. Redevelopment Agency (RDA) The following RDA discussion of the FY 03/04 financial activities is included in the City staff report. A separate staff recommendation to formally increase the estimated RDA tax increment revenues by $4,757,476, reduce the appropriation for the ERAF shift by $2,532,005, and appropriate $2,603,770 in pass through payments is included in the RDA agenda. The impact to the budget requests is a net increase of $5,118,362 in estimated net income for FY 03/04. A part of this net increase results from the conservative estimate of $4,000,000 in ERAF shift payments to the State, which has been lowered to the known amount of $1,467,995. The majority of the tax increment revenue for the RDA is received from the County in January and May; therefore, actual tax increment revenues have not been received to date. The earned tax increment equals the 50% benchmark. Provided as part of Attachment 3 is the revenue and expenditure detail for the RDA. The budget amounts have been adjusted to reflect the latest data from the County Auditor/Controller's office. REDEVELOPMENT AGENCY TAX INCREMENT REVENUE SUMMARY Estimated 03/04 Year End 02/03 12/31/03 12/31/03 Year End Variance Year End Percent Change Description Budget YTD Actual % Earned Estimate over (under) Actual Change $ PA #1 Debt Service $20,744,336 $ 77,233 0.37% $11,567,394 $23,134,787 $2,390,451 $21,086,099 9.72% $2,048,688 Low/Moderate Tax Increment 5,186,084 19,308 0.37% 2,891,849 5,783,697 597,613 5,035,033 14.87% 748,664 Total Tax Increment 25,930,420 96,542 0.37% 14,459,242 28,918,484 2,988,064 26,121,132 10.71% 2,797,352 PA #2 Debt Service 9,723,411 61,180 0.63% 5,742,531 11,485,062 1,761,661 9,916,962 15.81% 1,568,100 Low/Moderate Tax Increment 1 2,430,853 15,295 0.63% 1,435,633 2,871,265 440,412 2,479,241 15.81% 392,024 Total Tax Increment 12,154,204 76,415 0.63% 7,178,164 14,356,327 2,202,063 12,396,203 15.81% 1,960,124 Totals $38,084,684 $173,016 0.45% $21,637,406 $43,274,811 $5,190,127 $38,517,335 12.35% $4,757,476 16 N. Project Area No. 1 estimated revenues exceed budgeted revenues by approximately $2,988,064 and Project Area No. 2 revenues exceed the current budget by $2,202,063. Increases in both project areas' tax valuations are the result of new development within the City which were 10.71 % greater than the previous year for Project Area No. 1 and 15.81% greater for Project No. 2. Redevelopment Agency Staff is proposing additional revenues and appropriations in Redevelopment Project Area Nos. 1 & 2 based upon the following: • Updated tax increment estimates; • Through payments affected by updated tax increment estimates; • Updated Educational Relief Augmentation Fund (ERAF) shift estimates. The proposed additional revenues and appropriations are as follows: Mid -Year Budget Appropriations REDEVELOPMENT AGENCY TAX ADDITIONAL REVENUE AND APPROPRIATIONS Revenues Expenditures Expenditure s Expenditures Pass Through ERAF Fund Tax Increment Agreements Shift Subtotal Net Project Area 1 Debt Service $2,390,451 $1,052,102 $2,532,005 $1,479,903 $3,870,354 Low and Moderate Income 597,613 0 597,613 2,988,064 1,052,102 (2,532,005) (1,479,903) 4,467,967 Project Area 2 Debt Service 1,761,651 1,551,668 0 1,551,668 209,983 Low and Moderate Income 440,412 0 440,412 2,202,063 1,551,668 0 1,551,668 650,395 1 Total $5,190,127 $2,603,770 ($2,532,005) $ 71,765 $5,118,362 These proposed adjustments will result in an estimated increase in net revenues of $4,467,967 in Project Area No. 1 and an increase in net revenues of $650,395 in Project Area No. 2. Investment Earnings At this time, the Investment Pool's high degree of liquidity (120 days) is due to 7 163 our strategy to invest in permitted investments on the shorter end of the yield curve, so as to not lock up yields at historically low yields. Staff anticipates that yields will continue to remain at historically low levels for the remainder of calendar year 2004 — 1.6% average yield. With investment earnings for the final six months of the fiscal year continuing in this low range, maturing investments will be replaced with similar yielding investments. Staff does not see interest rates rising until the 1st calendar quarter of FY 04/05. Staff has increased slightly the estimated interest earnings of the General Fund due to the larger than anticipated fund balances. Summary As identified in the report, it is projected that the City's General Fund revenues will exceed expenditures by approximately $3,931,342 after mid -year appropriations. This excess is due in large part to increased revenue collections in the first 6 months of the year, and conservative spending. It is recommended that any anticipated excess of revenues over expenditures be utilized to increase the City's emergency and cash flow reserves. This action will be consistent with the Fiscal Management Strategy. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve a decrease in Estimated Revenues for the General Fund Vehicle License Fee account of $286,715; and Approve the new Appropriations as outlined in Attachment No. 1 of this report totaling $981,724 from the General Fund; and Receive and file the Mid -Year Budget Report; or 2. Do not approve the decrease in Estimated revenues and new Appropriations as outlined in Attachment No. 1 of this report totaling $286,715 and $981,724, respectively and do not receive and file the Mid -Year Budget Report; or 3. Provide staff with alternative direction. 164 8 Respectfully submitted, Y5J-o-hnM. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Mid -year Budget Review Worksheets and Mid -Year Financial Management Review 2. General Fund Revenues/Expenditures 3. Revenues/Expenditures Detail for all Funds 165 9 Al IAlai1WCIV 1 1 is g9g9g R t3 SS 166 to i b ~ ;Q$Q$i ssjj is 167 11 City of La Quinta and La Quinta RedeveWprnent Agency ITC .11- • • February 17, 2004 Cash Flow Forecast Presented By: Cash Flow Management Team Thomas P. Genovese, City Manager Mark Weiss, Assistant City Manager John Falconer, Finance Director Jerry Herman, Community Development Director Dodie Horvitz, Community Services Director Tim Jonasson, Public Works Director Terry Deeringer, Management Assistant Nick Nickerson, NAI Consulting, Inc. Michael A. Harrison, Conrad & Associates, CPA's LLP Frank J. Spevacek, Rosenow Spevacek Group, Inc. 16 12 For the past decade the City of La Quinta and the La Quinta Redevelopment Agency have implemented a strategic planning process that: • Reviews current year, and projected five-year, revenues and expenditures for every operations and capital improvement fund of the City and the Redevelopment Agency • Establishes City Council priorities related to both City and Redevelopment Agency expenditures • Appropriates revenue for operating programs and capital improvement projects for the coming fiscal year. This process entails the following components: • Midyear Financial Management Review • 5-Year Capital Improvement Program • Annual Economic Development Plan • Five -Year Resource Allocation Plan • Annual City/Agency Budget This document presents the first component of the strategic planning process, the 2003-2004 Midyear Financial Management Review. Included is a review of the City/Agency financial achievements for the past fiscal year, five-year cash flow projections for the more critical City/Agency operating and capital improvement funds, and financial management strategies and recommendations regarding revenue enhancements and program/project expenditures for the coming fiscal year. Financial Achievements During the past 12 months City staff has implemented the City Council directives generated from last year's Midyear Financial Management Review. As a result of these directives, the City was able to increase General Fund Operating and Emergency Reserves, plan for new infrastructure and public facilities improvement projects, conclude master planning and phase 1 golf course design activities for SilverRock Ranch, invest in economic development initiatives that will generate new sales and transient occupancy tax revenues, and overall, improve the City's financial footing. Specific achievements include: • Implementing prudent revenue forecasts and cost containment measures that generated a General Fund operating surplus of $6.8 million for the 2002-2003 fiscal year. This was primarily revenue driven, with greater than forecasted license and permit fee revenue, and sales and transient occupancy tax revenue. Increasing the General Fund Emergency Reserves while maintaining the General Fund Cash Flow Reserves. The Emergency Reserve now stands at $10.5 million or 45.6% of the Operating Budget, and the Cash Flow Reserve remains at $1.8 million or 7.8% of the General Fund Operating Budget. The latter is necessary to fund General Fund expenditures during early months of each new fiscal year prior to the receipt of significant property and sales tax revenue. In addition, as of June 30, 2003 the General CITY OF LA QUINTA - 2003-2004 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, 2004 1 f j J 13 Findings Fund contained an additional $14.3 million in fund balances that were set -aside for operations, projects and transfers. • Increasing the City's capacity to implement an aggressive capital improvement program with a scheduled investment of $23.0 million during 2003-2004 and a scheduled investment of $3.2 million during 2004- 2005. • Expanding the City's economic base in order to reduce General Fund reliance on one-time revenues by concluding a development agreement that facilitates hotel, resort casitas and medical office uses on the Agency's Miles Avenue/Washington Street property, concluding the Master Plan and the Phase 1 golf course design activities for SilverRock Ranch, and concluding a development agreement that will facilitate development of an Embassy Suites Hotel in the Village. • Assessed values in both Redevelopment Project Areas continued their significant growth, with Project Area No. 1 experiencing a 14.86% increase and Project Area No. 2 experiencing a 21.66% increase between fiscal years 2002-2003 and 2003-2004. These successes afforded continued opportunities to invest in capital projects and facilities, and in assets that generate greater social and financial returns for La Quinta's residents. However, the continuing State budget crisis presents challenges that both the City and Redevelopment Agency must contend with during the coming fiscal year. The recommendations contained later in this Report outline strategies that staff believes will better insulate both entities from the yet unknown consequences of the State's financial difficulties. Upon evaluating the cash flow projections, the Cash Flow Management Team formed the following conclusions: • The State is considering various proposals to assist with its budget deficits that would reallocate City and Redevelopment Agency funds to State programs. Staff estimates that $2.0 million or more in City vehicle license fee income and Redevelopment Agency tax increment revenue could be diverted to the State during fiscal 2003-2004; approximately $500,000 in vehicle license fee income and $1.5 million in Redevelopment Agency tax increment income. The Governor's 2004-2005 budget proposes making the Redevelopment Agency revenue shift permanent, with annual payments increasing in concert with annual increases in property tax values. Discussions with the Riverside County Sheriff s Department indicate that the City's police service costs at current FY 03/04 levels will increase for fiscal 2004-2005 as was the case last year with rising salary and benefit costs. Additional information will be forthcoming after March 1, 2004 when the Riverside County Sheriffs Department will commence preparing their FY 04/05 which will take into consideration staffing levels. • The City's General Fund is forecasted to conclude fiscal 2003-2004 with a $30,000 operating fund surplus being added to existing fund balances based upon our conservative budgeting forecasts. The General Fund will maintain a $1.8 million Cash Flow Reserve and a $10.5 million Emergency Reserve. CITY OF LA 4UINTA 2003-2004 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, 2004 3 170 14 • During fiscal 2004-2005, an estimated $60 million of carry over capital improvement projects will be funded, plus the City and Redevelopment Agency will have a combined $2.86 million for economic development investment. Also, in FY 04/05 the Redevelopment Agency is estimated to advance $4.3 million to the Library DIF to accelerate the completion of the library. • The Redevelopment Agency has the capacity to issue $19.5 million in non -housing bonds and $63.5 million in housing fund bonds. This capacity was calculated after deducting all existing debt service payments and reserving $1.7 million in non -housing tax increment revenue and $1.9 million in housing fund revenue for operations expenses. • The Agency's total outstanding bond debt is $173.0 million, $149.8 million of non -housing bonds and $23.2 in housing bonds. This bond debt is currently being retired at a rate of $3.0 million per year. • Development -driven revenues (fee and permit income) continue to underwrite 28% of the General Fund operating costs. While the City's sales and transient occupancy tax revenue base continues to grow, the City's economic development efforts to attract additional sales and transient occupancy tax generators must be maintained, if not increased. Investment in amenities and projects that secure additional resort, hospitality and retail uses must continue in order to compete for market share with adjoining jurisdictions, and to attract users that capitalize on La Quinta's resort and retail image. The City continues to rely on its two Redevelopment Projects to underwrite a variety of capital and public facility improvement projects, to invest in General Fund revenue generating economic development initiatives, and to supplement General Fund operating revenues by funding staff and related operational costs through FY 04/05. After this date the funding level will decrease as less construction activity will be generated from bond issues. • During, FY 07/08 the General Fund unrestricted fund balance is projected to reach a deficit situation of ($13,882,665). The City's Cash Flow and Emergency Reserves would be left with $626,060 and $36.1 million of reserves that are less liquid. An analysis of the year -to- year changes in fund balance has been performed and is included in the back of this report. In 2003 the Council directed staff to address this anticipated circumstance by initiating interest payments on Redevelopment Agency loans to the City's General Fund. In FY 03/04 the Agency has begun to repay the General Fund $130,000 in interest. • Staff included a forecast of General Fund revenues and expenditures at build -out with the 2002-2003 Midyear Financial Management Review. This activity is conducted every three years and is anticipated to be updated in 2005/2006. The General Fund Build Out Analysis is included in this Report for reference purposes only. Recommendations The Cash Flow Management Team recommends that the City continue to focus on alleviating projected General Fund deficits projected for 2007-2008. To accomplish this, efforts must continue to create new sales and transient occupancy tax revenue sources by expanding the City's lodging and commercial base. The City cannot merely force the market and direct enterprises to locate in La Quinta. Instead, the City must focus on accommodating development of viable, sustainable enterprises that: • Maintain the City's high development standards and environment CITY OF LA QUINTA 2003.2004 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, 2004 (1 15 • Generate additional sales and transient occupancy tax revenues • Contribute and enhance the City's resort community ambiance • Meet market demand and are sustainable for the foreseeable future. This approach will not only address short-term financial concerns, but will also enlarge the City's long-term revenue base to ensure the continued provision of services to La Quinta residents. Recommended strategies include: • Initiate resort developer/operator marketing activities for the non -golf parcels of SilverRock Ranch. Initial efforts should focus on securing resort and boutique hotels. These uses would serve as anchors for the remaining development since they will institute the stature for the resort and retail uses, and the remaining development. Discussions should be held with select high -end resort operators to identify their location requirements, their anticipated land and development economics, and their times for expansion in the Coachella Valley marketplace. This data will provide the basis for establishing selection criteria the Agency may use to select the developer and operator best suited for this resort. • Carefully consider undertaking new operations costs that must be funded through the General Fund. Given the uncertainty of the State budget solutions, the City should increase efforts to generate greater cost savings in all operations while thoroughly evaluating the merits of expanding or starting new projects and programs that increase operations costs. Further diversify the community's population base by funding housing initiatives that cater to permanent residents who live and support La Quinta businesses on a year-round basis. Many of the new residential developments underway within the La Quinta planning area are targeted towards higher income households who often purchase these dwellings as second homes. The Redevelopment Agency's affordable housing efforts have facilitated development of dwellings that are almost exclusively occupied by full-time residents who either live and work in the Coachella Valley, or have elected to retire in the Valley. Continue efforts to expand the City's revenue base by evaluating the need and support for increasing existing, or enacting new, user fees to fund on -going public services. The City has limits to the amount of retail and resort development it can physically accommodate that will generate non -user fee revenue. Residents not only demand, but they deserve, the highest public service levels that can be financially supported. The City's public safety standards, and its park, recreation, and landscaped open space area standards, are among the highest in California. Maintaining these service levels and standards will demand increasing General Fund expenditures as community expectations and costs increase. While efforts to capture a greater share of sales and transient occupancy tax generators will continue, there is a limit to the number of retail and resort users the community can physically handle and that the market area can support. Reaching these capacities will necessitate reviewing alternative revenue enhancements or service level cuts. Evaluate the retail trends that may affect the regional commercial uses in the Highway I I I corridor. While the City has been successful at securing a super Wal Mart, a Target Department Store, Home Depot and a Lowes Home Improvement Center in the Highway I I I corridor, some of the existing retail CITY OF LA QUINTA 2003.2004 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, ZO04 1 / � 5 16 sites may soon be abandoned due to store closures. Potential reuse opportunities for these facilities should be identified as well as whether or not the Agency needs to be involved in facilitating reuse options. CITY OF LA QUINTA 2003.2004 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, 2004 1� 7 Findings The following 2003-2004 five-year cash flow tables present current and projected City and Redevelopment Agency resources. They highlight the original and mid -year budget adjustments for 2003-2004, projected revenues and expenditures through the second quarter of the 2003-2004, and projected revenues and expenditures through 2007-2008. The latter projections are based upon the City's Resource Allocation Plan. It is important to note that the City traditionally relies upon conservative revenue and expenditure forecasts; the cash flow analysis likewise is based upon conservative assumptions for the five-year period. With the exception of the General Fund, , and the Agency's Project Area No. I & 2 Capital Projects Funds and Project Area No. I Debt Service Fund , all other City and Agency funds have positive available fund balances, meaning that these funds remain in the black after payment of planned expenditures through fiscal year 2007-2008. Without continued implementation of economic development programs, the City General Fund may experience deficits beginning in fiscal year 2008-2009, as identified below. In recent years, projected General Fund deficits have been averted because development has exceeded expectations. In the short term, the City could erode the Emergency Reserve to meet some of these shortfalls, although this would leave the City vulnerable to a fiscal catastrophe and would not solve the long-term problem of identifying additional streams of operating revenues. The following chart details the General Fund Cash Flow projections through FY 07/08. An important trend to note is the increase of the restricted reserves (less liquid) and the decrease in the unrestricted reserves (more liquid). In the future the City Council and the Agency may consider repaying the interest on these loans with available Agency funding in an effort to increase the General Fund liquid reserves. In addition, the City Council and the Agency will want to continue to enhance both sales and transient occupancy tax generators, as well as review alternative revenue enhancements or service level cuts. (+) (-) (_) (+) (+) (_) Fiscal Year Beginning Fund Balance Inflows Outflows Inflows/Over (Under) Outflows Restricted Reserves Unrestricted Reserves Ending Fund Balance FY 02/03 - Prior Year 40,207,000 21,886,114 15,590,773 6,295,341 22,713,742 23,788,599 46,502,341 FY 03/04 - Projected 46,502,342 19,259,939 23,150,685 (3,890,746) 24,377,130 18,234,466 42,611,596 FY 04/05 42,611,596 19,396,506 19,733,003 (336,497) 28,572,859 13,702,239 42,275,098 FY 05/06 42,275,098 20,362,048 21,038,351 (676,303) 30,863,945 10,734,850 41,598,795 FY 06/07 41,598,795 21,196,748 23,448,723 (2,251,975) 33,369,466 5,977,354 39,346,820 FY 07/08 1 39,346,820 1 22,089,548 1 24,700,481 2,610,933 36,109,827 626,060 36,735,887 CITY OF LA QUINTA — 2W3.2W4 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, 2W4 7 - 'r4 �s 1:_ Recommendations Since the first Midyear Financial Management Review was initiated in 1994, the City Council has continually directed staff to leverage the Redevelopment Agency in order to invest in economic development initiatives that generate General Fund revenue, and to fund capital improvements and facilities that address blight within the Redevelopment Project Areas while relieving the General Fund of these funding obligations. This strategy has both increased General Fund operating revenue to support expanding City service levels, and resulted in on -going improvements to the City's infrastructure and public facilities. This year we are faced with the continued uncertainty that the State budget deficits and reduced national economic activity impose on the City's resources and the local economy. However, the financial challenges the City must now confront are not unlike those the City faced in 1994 when an acute national recession impacted the local economy and development and tourist industries in particular, and State budget deficits resulted in State imposed revenue shifts from cities and counties to the K-14 school districts. Through this, the City charted a course that positioned the community to capitalize on the economic growth enjoyed during the latter half of the 1990s. In order to foster economic growth that enhances General Fund operating revenue, continue to invest in needed capital improvements, and establish reserves to fund anticipated State mandated local revenue shifts to school districts, the Cash Flow Management Team recommends that the City Council consider the following: SilverRock Ranch. Continue with the current schedule to initiate development of the phase 1 golf course by March 2004, with the anticipated opening in January 2005. Further, initiate resort developer/operator marketing activities for the non -golf parcels of SilverRock Ranch. Initial efforts should focus on securing resort and boutique hotels. These uses would serve as anchors for the remaining development since they will institute the stature for the resort and retail uses, and the remaining development. Discussions should be held with select high -end resort operators to identify their location requirements, their anticipated land and development economics, and their times for expansion in the Coachella Valley marketplace. This data will provide the basis for establishing selection criteria the Agency may use to select the developer and operator best suited for this resort. Maintain Reserve Funds in the Project No. 1 Debt Service Fund for Future State Mandated Revenue Shifts Project No. 1 has sufficient reserves in the Debt Service fund to set aside money to cover anticipated State mandated redevelopment agency revenue shifts to K-14 school districts. Staff recommends maintaining up to $3.0 million of these reserves for this purpose. Issue Agency Housing Bonds. Per State Law and the Agency's Second Five -Year Implementation Plan, the Agency must achieve 707 affordable units by December 2004. The Agency initiated activities in 2003 that included purchasing the Vista Dunes Mobile Home Park and a 27.75 acre parcel located northwest of the Avenue 48 and dune Palm Road intersection. In order to fund the redevelopment and development of these properties, respectively, and to undertake additional affordable housing activities, staff recommends that the Agency structure and sell up to $65.0 million of housing bonds to fund these and other affordable housing development activities. Further, staff recommends that the Agency concurrently evaluate refunding the 1995 Housing Bonds to take advantage of lower interest rates. The Agency's Financing Team projects that refunding these bonds would generate a net present value savings (on bond debt service costs) of approximately $1.8 million. Issuing these bonds would not encumber all of the Housing Fund tax increment revenue; $1.9 million of housing fund revenue would remain after all CITY OF LA 4UINTA 2003-2004 MIDYEAR FINANCIAL. Review FEBRUARY 17, 2004 1 '1 519 bond debt service costs are funded. Finally, development of affordable housing does generate permit fee income for the General Fund, and expands housing opportunities for full-time residents. • The Development Impact Fee (DIF) Study, dated January 2002, and adopted by City Council on March 5, 2002, will be updated during Fiscal Year 2003/2004. The DIF update will include the addition of new sound attenuation walls and other necessary public works improvements, the removal of projects constructed since March 2002, and an update and adjustment to the estimated cost of all eligible improvements. CITY OF LA QUINTA 2003.2004 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, 2004 9 20 176 Five -Year Cash Flow Spreadsheets: HigNigbted Funds: General Fund Infrastructure Fund Project Area No. 1 Capital Fund Project Area No. 2 Capital Fund Other Funds: Equipment Replacement Gas Tax COPS & SLESF Library Fund Federal Assistance Fund (CDBG) Lighting and Landscape Assessment Quimby Fund CMAQ Village Parking Fund South Coast Air Quality Assessment District 2001-2002 Arts in Public Places Capital Projects Fund PA No. 1 - Debt Service PA No. 1 - Housing PA No. 1 - Housing Bond PA No. 2 - Debt Service PA No. 2 - Housing PA No. 2 - Housing Bond Finance Authority Police & Fire Survivor La Quinta Norte Assessment District Urban Forestry Grant Fund Development Impact Fee: Transportation Development Impact Fee: Parks and Recreation Development Impact Fee: Civic Center Development Impact Fee: Library Development Development Impact Fee: Community Center Development Impact Fee: Street Facility Development Impact Fee: Park Facility Development Impact Fee: Fire Protection Facility CITY OF LA QUINTA 2003-2004 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, 2004 177 21 Information Technology Library County development Impact Fee Violent Crime task Force Project Area No. 1 Capital Project - Taxable Transfers Reimbursements General Fund Balance Detail and Analysis General Fund Build Out Analysis CITY OF LA QUINTA 2003.2004 MIDYEAR FINANCIAL REVIEW FEBRUARY 17, 2004 Q 11 22 i t� 2003.04 Five Year Cash Flow 9 3 4 5 GENERAL Fund 101 Beginning Fund Balance Reserve for Receivable from RDA 1 - Principal - 10% Reserve for Receivable from RDA 1 - Interest -10W Rees" for Recah," from RDA 1 - Principal - FY 02103 Loan - 7% Reserve for Receivable from RDA 1- Interest - 7% Reasrve for Receivable from RDA 1 - Interest - 7% Repayment Reserve for Receivable Tram RDA 2 - Principal - includes $1.1 mil to Park 0 Reserve for Receivable from RDA 2 - Interest Reserve for Advance to Civic Center DIF Reserve for Civic Center Bonds Reserve for Additional Capital Improvement Projects Reserve for Additional Caplel Improvement Projects - RDA 2 MOM Reserve for Economic Development Projects Reserve for Economic Development Prokas - LO Court CIP 713 Reserve for Deposits Reserve for Prep" Additional Emergency Reserve Emergency Reserve 30% of Operations Expense Cash Flow Reserve 8.25% of Operations Expense Total ResMded(Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Taal Revenues (Per 5 Yr RAP& 1/03 Analysis) RCTC Grant Subtotal Transfers In Gas Tax COPS & SLESF Urban Forestry SCAOMD Quimby Federal Assistance Park DIF Subtotal Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Operations Expense (Per 5 Yr RAP) Subtofei Reimbursements Gas Tax Fund Lighting & Landscape Civic Center - CapIW Improvement Fund Redevelopment Total Reimbursements Transfers Out Capita Improvement Program 699 Autanati Public Improvements 704 Seasonal Signage 710 Phase 2 - Jefferson St 712 City wide Street /SWewalk Improv, 713 LO Court Public Improvements 714 Ekenhower/Weshhngton Design 717 Various Left Turn Pockets LO Village 720 Fire Station 732 Hwy 111 Improvements Total CIP Transfer to Police and Fie Survivors R Total Transfers TOTAL OUTFLOWS RestdcW /Reserve Funds - Advances to Civle Center DIF Restricted /Reserve Funds - Advances to RDA Restricted /Reserve Funds - Economic development Restricted /Reserve Funds - Civic Center Bonds Restricted /Reserve Funds - deposits/prepelds Subtotal AVAILABLE Fund BALANCE Restricted /Reserve Funds - Emergency & CashFknw Subtotal ENDING Fund BALANCE 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thin 12/31/03 (Original) (Adjusted) 46,502,342 46,502,342 46,502,342 42,611,596 42,275,098 41,598,795 39,346,820 3,289.036 3,289,036 3,289,036 1,324,559 2,649,117 2,649,117 593,815 653,197 718,517 790,308 6,000,000 61000,000 6,000,000 198,565 397,130 397,130 447,799 479,145 512,685 548,573 (126,374) (126,374) (126,374) 6,308,514 6,308,514 6,308,514 2,113,643 4,227,286 4,227,286 1,053,580 1,158,938 1,274,832 1,402,315 0 0 2,100,000 0 0 101,916 203,831 203,831 535 (194) (513) (895) 1,500,000 1,500,000 0 0 0 0 (1,500,000) (1,500,000) 1,650,000 1,850,000 1,650,000 0 0 0 0 (240,000) (240,00(11) 1,075 1,075 1,075 0 0 0 0 17,515 17,515 17,515 0 0 0 0 0 4,000,000 4,000,000 4,000,000 0 0 0 0 6,542,947 6,542,947 6,542,947 474,914 405,035 429,409 389,832 1,799,310 1,799.310 1.799.310 130.602 111 118 107 33,220,708 38,719,387 36,719,387 4,801,245 2,807,505 3,053,018 3,237,397 13.281,636 9,782,955 9,782,955 37,810,351 39,467,593 38,545,777 36,109,423 8,654,088 18,528,323 18,936,608 19,386,506 20,332,048 21.166,748 22,059,548 854 86 18,528,323 18 19 21,166,740 22,059,548 0 0 0 0 0 0 0 0 100,000 154,046 0 0 0 0 0 0 0 0 0 0 0 0 0 139,285 0 0 0 0 0 0 0 0 0 0 0 0 30,000 30,000 30,000 30,000 30,000 30,000 0 0 0 0 0 00 0 130,000 323,331 30,000 30,000 30,000 30,000 8,654.0$6 18,658,323 19 59,939 19 20,362,048 21.198,748 22,089,548 8,430,252 21,809,822 25,663,600 23,392,871 24,742,985 26,174,349 27,473.789 8,430,252 1 822 25,063,600 23,392,871 24,742,985 17427,473,709 (276,850) (553,700) (553,700) (567,262) (585.621) (604,622) (624,289) (427,300) (IRIA.W0) (854.600) (880,238) (906,645) (933,844) (961,060) (102,125) (204,251) (204,251) (204,251) (204,251) (204,251) (204,251) (71,117) (330,232) (813,780) (813,780) (813,780) (813,780) (813,780) 707148 1414 300 1414 (1,394,791) 1 394 791 369 583 (1,584,541) (3,357,083) (3,040,631) (3,800,322) (3,905,088) (2,926,080) (2,973,762) 47,409 198,454 198,454 198,454 198,454 198,454 198,454 3,989 0 74,636 0 0 0 0 0 0 0 0 D 0 2,752 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 600 0 0 0 0 0 737,274 141 312.000 51,539 198,454 1,325,716 198,454 198,454 198,454 198,454 r 2,000 2,000 2 2 2,000 53,539 200,454 1,327,716 200,454 200,454 200,454 200,454 6,899,250 18,653,193 23150 19,733,003 21,030,351 23,448,723 24,700,481 0 0 0 2,100,000 2,100,000 2.100,000 2,100,000 19,107,943 22,744,709 22,744,709 24,839,903 27,131,183 29,637,217 32,378,473 1,650,000 1,410,000 1,410,000 1,410,000 1,410.000 1,410,000 1,410,000 101,916 203,831 203,831 204,366 204,172 203,659 202,764 18,590 18,590 18.590 18,59D 18 18,590 18.5% 20,878,449 24,377,130 24.377.130 28,572,S59 30,863,945 33,X9.466 36,10g,827 15,036,472 9,788,085 5,892,209 754,468 (2,729,342) (8,034,335) (13,882,865) 12,342,257 12342,257 12,342,257 1Z947.773 1 &464.192 14,011,609 14,508,725 27,378,729 22130,342 18,234,466 13,702,239 1 7 5 77 48 57178 46 507,472 1 42,611,596 42.275 098 41,598.795 38 346 820 36,735,887 (1) Years 2 through 5 based on 2003-04 Five Year Resource Allocation Plan & 1/04 Staff Analysis (2) The Civic Center design Is currently under review and the amount of the advance to the Civic Center DIF may be amended based upon the ultimate design selected WORKING DOCUMENT 1 OF 41 ',' 23 INFRASTRUCTURE 225 Beginning Fund Balance Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Infrastructure Interest Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Adams St Low Water Crossing at Whitewater Reimbursements Total Reimbursements Transfers Out Capital Improvement Program 635 Washington St Storm Drain Improv 639 Civic Center Campus Improvements - Phase 1 651 Sidewalks - Various Locations 652 Handicap Ramps - Various Locations 675 Phase VI Sagebrush Bottlebrush 688 CVAG/Jefferson Phase 1 Construction 712 Citywide Street Sidewalk Improvements 720 Fine Station 716 Emergency Vehicle Devices 717 Various Left Turn pockets modifications at LQ Village 726 Eisenhower Dr Bridge 727 Signal at Adams/Westward Ho 714 Eisenhower Dr/Ave 50 Drain Improvements 729 Washington Miles Soil Stabilization 733 Washington St Medians - Phase 2 740 2003/04TrafficSlgnalImprovements Total CIP Transfer to Transportation DIF Transfer to Library DIF Transfer to Fire DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 2,238.491 2,238,491 2,238,491 64,092 65,392 66,692 67,992 0 0 0 0 0 0 0 2,238,491 2,238,491 2,238,491 64,092 65,392 66,692 67,992 0 17,209 0 15,600 0 15,600 0 1,300 0 1,300 0 1,300 0 1,400 0 0 0 0 0 0 0 17 209 15,600 15,600 1,300 1,300 1,300 1,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 397,690 0 0 0 0 0 0 0 0 0 3,784 (3,784) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 175,215 0 0 0 0 383,175 20,619 383,175 20,619 0 0 0 0 0 0 0 0 0 0 0 0 0 440,000 9,625 164,119 0 0 0 0 0 0 0 0 0 19,862 374,008 201,107 374,008 0 0 0 0 0 0 0 0 37,850 437,064 374,008 2,189,999 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 437,064 374,008 2,189,999 0 0 0 0 437,064 374,008 2189 999 0 0 0 0 1,818,636 0 1,880,083 0 64,092 0 65,392 0 66,692 0 67,992 0 69,392 0 1,818,636 1,880,083 64,092 65,392 66,692 67,992 69,392 (1) Effective 8/16/99 the Infrastructure Program was replaced by a developer fee program. No further revenues are collected after this date. WORKING DOCUMENT 2 OF 41 130 24 2003-04 Five Year Cash Flow PROJECT AREA NO.1 - CAPITAL PROJECTS Beginning Fund Balance Advances to Park DIF Advances to Library DIF Reserve for economic Development Projects Expenditures toward economic projects - 2003 Expenditures toward economic projects - 2004 Embassy Suites Note Total Restrkted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Rental Income Proceeds from bans Proceeds from Bond issue Litigation proceeds Transfers In PA 1 Debt Service PA 1 Taxable RDA No. 1 TOTAL INFLOWS OUTFLOWS Expenditures Contract Services/Misc Advertising -Economic Dev Economic Development Sewer Subsidy Program Bond Issuance Costs Land Acquisition Capital - Building Subtotal Reimbursements General Fund Transfers Out Capital Improvement Program 639 Phase 1 Civic Center Campus 644 Washing"A0Interchange 651 Sidewalks - Various Locations 652 Handicap ramp - Various Locations 673 Phase VI -A %Allege Commercial 679 Cove Oasis/Lake Cahullia 688 Phase 1 Jefferson St Project 705 Museum Expansion 712 Citywide Street Sidewalk Improvements 721 La Fonda Street Improvements 714 Eisenhower Dr Rehab and Median Islands 717 Various Left Turn pockets modifications at L 723 SiNerRock Ranch 724 CVAG Jefferson Phase 1 Landscape 728 Eisenhower Landscape - LO Country Club 734 Addition to Boys & Girls Ckib 735 Sports Complex Improvements 739 Village Parking Lot Total CIP Transfer to Debt Service 1 Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - Advances to Park DIF Restricted /Reserve Funds - Advances to Library DIF Restricted /Reserve Funds - Economic development ENDING Fund BALANCE 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 41,090,533 41,090,533 41,090,533 7,741,429 6,446,421 5,011,213 4,601,213 4,037,619 0 4,356,455 0 0 0 0 0 0 0 4,300,000 0 0 0 0 4,410,000 4,410,000 0 0 0 0 53,794 (53,794) 0 0 0 0 109,802 (75,000) (187,000) 0 0 0 0 0 0 (3,440,000) 0 0 0 0 0 0 0 0 4,201,215 4,335,000 5 085 661 4.300.000 0 0 0 36,889,318 36,755,533 36,004,872 3,441,429 6,446,421 6,011,213 4,601,213 296,498 437,100 437,100 140,200 0 0 0 6,794 4,530 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 303,292 437100 441.630 140,200 0 0 0 103,787 121,219 121,219 125,000 125.000 125,000 125,000 6,483 109,802 0 75,000 0 187,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 292,411 0 307,300 0 0 0 0 0 0 0 0 0 0 0 512,483 196,219 615,519 125,000 125,000 125,000 125,000 612,603 1,225,208 1,225,208 1,225,208 1,225,208 200,000 200,000 0 0 0 0 0 0 50,000 50,000 50,000 50,000 50,000 50,000 50,000 (3,446) 25,000 75,000 25,000 25,000 25,000 25,000 10,000 30,000 10,000 10,000 10,000 10,000 (25,707) 0 7,127 0 0 0 0 0 0 0 0 0 0 419 0 637,881 0 0 0 0 346 0 1,707,979 0 0 0 0 0 31,847 0 0 0 0 37,443 0 938,283 0 0 0 0 18,723 0 816,942 0 0 0 0 ] Village 0 0 0 0 0 0 (14,556,010) 19,000,000 22,132,847 0 0 0 0 86,915 0 180,867 0 0 0 0 0 100,000 0 0 0 0 600 355,000 355,000 0 0 0 0 500 95,000 95,000 0 0 0 0 434,780 (14,390,218) 19,535,000 27,593,552 85,000 85,000 85,000 86,000 0 0 0 0 0 0 0 (14,390,218)19,535,000 27,593,652 85,000 85,000 85,000 85,000 13 265131 20 956 427 29,434,279 1,435,208 1,435,208 410 000 410,000 50,457,741 16,236,206 7,012,223 (2,939,240) (4,374,448) (4,784,448) (5,194,448) 4,037,619 4,356,455 4,356,455 4,366,455 4,356,455 4,356,465 0 0 4,300,000 4,300,000 4,300,000 4,300,000 163,596 4,335,000 729,206 729,205 729,206 729,206 729,206 64,658,956 20,571,206 1 7,741,429 1 6,446,421 5,011,213 4,601,213 4,191,213 WORKING DOCUMENT 3 OF 41 131 25 PROJECT AREA NO.2 - CAPITAL PROJECTS 406 Beginning Fund Balance Advance to Park DIF Advance to Fire DIF Reserved for Economic Development BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Developer Transfers In PA 2 Debt Service TOTAL INFLOWS OUTFLOWS Expenditures Contract Services/Misc Stamko/Century Reimbursement Advertising -Economic Dev Economic Development Subtotal Expenditures Reimbursements General Fund Transfers Out Capital Improvement Program 675 Phase V-C Westward Ho 676 Phase V-D Sagebrush,Bottlebrush,Saquaro 712 Citywide Street Sidewalk Improvements Total CIP Transfer to Park DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - Advance to Park & Rec Restricted /Reserve Funds - Advance to Fire DIF Restricted /Reserve Funds - Economic Development ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 3,077,029 3,077,029 3,077,029 2,997,746 2,962,746 2,927,746 2,892,746 1,100, 000 1,100, 000 1,100, 000 780,313 1,500,000 1,500,000 0 0 0 3,491 482,000 482,000 0 0 0 0 1,973,538 1,495,029 (4,971) 2,997,746 2,962,746 2,927,746 2,892,746 25,926 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 25,926 0 0 0 0 0 0 52,710 81,444 81,444 20,000 20,000 20,000 20,000 3,491 0 0 0 0 0 56,201 81,444 81,444 20,000 20,000 20,000 20,000 17,253 34,509 34,509 15,000 15,000 15,000 15,000 (8,400) (24,600) 0 0 0 (20,053) (62,730) 46113 0 0 0 0 0 0 0 0 0 0 0 0 (33,000) 0 (36,670) 0 0 0 0 0 0 0 0 0 (33,000) 0 (36,670) 0 0 0 0 40,455 115,953 79.283 35,000 35,000 35,000 35,000 1,178,696 (120,924) (84,254) (119,254) (154,254) (189,264) (224,254) 1,100, 000 780,313 1,100, 000 1,500,000 1,100, 000 1,500,000 1,100, 000 1,500,000 1,100, 000 1,500,000 1,100, 000 1,500,000 1,100, 000 1,500,000 3,491 482,000 482,000 482.000 482,000 482,000 482,000 3,062,500 2,961,076 2,997,746 2,962,746 2,927,746 2,892,746 2,857,746 WORKING DOCUMENT 4 OF 41 182 26 2003-04 Five Year Cash Flow EQUIPMENT REPLACEMENT 501 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Maintenance Charges Capital Contribution Sale of Equipment Interest Subtotal Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Capital Expenses TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 3,037,804 3,037,804 3,037,804 3,033,640 2,994,340 2,929.240 2,857,840 3,037,804 3,037,804 3,037,804 3,033,640 2,994,340 2,929,240 2,867,840 317,678 317,677 317,677 216,225 303,909 320,436 336,458 0 0 24,766 58.800 0 58.800 60,700 59,900 58,600 57,200 342,434 376,477 376,477 276 925 363,809 379,036 393,658 342,434 376.477 376.477 276,925 363,809 379,036 393,658 125,008 0 361,641 0 380,641 0 216,225 100,000 303,909 126,000 320,436 130,000 336,458 130,000 125,008 361,641 380,641 316,225 428,909 450,436 466,458 3,255,230 0 3,052,640 0 3,033,640 0 2,994,340 0 2,929,240 0 2,857,840 0 2,785,040 0 3,255,230 3,052,640 13,033,640 12,994,340 2,929,240 2,857,840 2,785,040 WORKING DOCUMENT 5 OF 41 133 27 GAS TAX 201 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues State Subventions (2105-2107.5) Traffic Congestion Relief Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out General Fund Transfers 0#736 Pavement Rehabilitation TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 3.6% increase. 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 374,700 374,700 374,700 169,494 169,494 169,494 169,494 374,700 374,700 374,700 169,494 169,494 169,494 169,494 298,226 20,662 3,581 506,800 39,300 7,600 506,800 39,300 7,600 524,538 39,324 3,400 542,897 39,324 3,400 661,898 39,324 3,400 581,665 39,324 3,400 322,469 553.700 553,700 567.262 585 621 604,622 624,289 276,860 553,700 553,700 567,262 585,621 604,622 624,289 0 0 0 0 0 0 0 1,946 0 205,206 1,946 0 205.206 1 0 0 0 0 278,795 553,700 768,906 567,262 585 621 604,622 624,289 418,373 0 374,700 0 169,494 0 169,494 0 169,494 0 169,494 0 169,494 0 418,373 374,700 1 169,494 1 169,494 169,494 169,494 169,494 WORKING DOCUMENT 6 OF 41 194 28 COPS & SLESF GRANT 2121213 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues COPS/SLESF Interest TOTAL INFLOWS OUTFLOWS Transfers Out General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 33,428 33,428 33,428 0 0 0 0 33,428 33,428 33,428 0 0 0 0 19,218 100,000 1119,218 343 1,400 1,400 0 100,000 1 154,046 0 0 0 52,989 34,828 0 0 0 0 0 0 0 0 0 0 0 0 52,989 34,828 1 0 0 0 0 0 WORKING DOCUMENT 7 OF 41 1 �5 29 LIBRARY Fund 102 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues County Contributions - Original Friends of Library Contribution County Library Service Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out - CIP 702 Muriidpal Library Total Transfers - CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 1,182,345 1,182,345 1,182,345 1,461,608 2,153,340 2,891,690 2,949,490 1,182,345 1,182,345 1,182,345 1,461.608 2,153,340 2,891,690 2,949,490 53,000 0 10,590 662,500 25,900 0 682,500 25,900 662,532 29,200 695,250 43,100 57,800 59,000 63,590 688,400 688,400 691,732 738,350 57 8W 59,000 0 0 0 0 0 0 0 0 409137 409137 0 0 0 0 409,137 409,137 0 0 0 0 0 409137 409137 0 0 0 0 1,245,935 0 1,461,608 0 1.461,608 0 2,153,340 0 2,891,690 0 2,949,490 0 3,008,490 0 1,245,935 1,461,608 1,461,608 2,153,340 2,891,690 2,949,490 3,008,490 WORKING DOCUMENT 8 OF 41 1.36 30 2003-04 Five Year Cash Flow FEDERAL ASSISTANCE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CDBG Interest TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program 714 Washington/EisenhowerDesign 722 Street Light Improvements Total CIP Federal Assistance General Fund Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) (7,320) (7,320) (7,320) 176 134,975 269,775 404,575 (7,320) (7,320) (7,320) 175 134,975 269,775 404,575 0 165,000 339,427 164,800 164,800 164,8W 164,800 0 0 0 0 165,000 339,427 164,800 164,800 164,800 164,800 174,427 853 127,505 853 0 301,932 0 0 0 0 0 0 0 0 0 0 30.000 30.000 30.000 30,000 30.000 30,000 853 30,000 331,932 30,000 30,000 30,000 30,000 853 30,000 331,932 30,000 30,000 30,000 30,000 (8,173) 0 127,680 0 175 1 0 134,975 1 0 269,775 0 404,575 0 539,375 0 8,173 127,680 1 175 1 134,975 269,775 404,575 539,375 The CDBG revenues will be programmed by the City Council subject tD availability. WORKING DOCUMENT 9 OF 41 197 31 LIGHTING & LANDSCAPE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Assessment Developer Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out Capital Improvement Program Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 215 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 36,175 854,600 854,600 8W,238 906,645 933,844 961,860 0 0 0 0 0 0 0 0 36175 854,600 854,600 880.238 906,645 933,844 961,860 427,300 854,600 854,600 880,238 906,645 933,844 961,860 0 0 0 D 0 0 0 427,300 854,600 864.600 880,238 906,646 933,844 961,860 (391,126) 0 0 0 0 0 0 0 0 0 0 0 0 0 391,125 0 0 0 0 0 0 Assumes 3% growth rate in new housing with no increase in the rate. WORKING DOCUMENT 10 OF 41 133 32 QUIMBY 220 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Quimby fees Interest Transfers In Infrastructure TOTAL INFLOWS OUTFLOWS Transfers Out General Fund - Sports Complex Lighting Capital Improvement Program CIP 694 18 Acre Park Site CIP 730 Dog Park Interpretive Signs CIP 719 Park Enhancements - Monticello 738 LQ Park Skate Park Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2006-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 388,771 388,771 388,771 116,088 143,388 171,288 199,688 388,771 388,771 388,771 116,088 143,388 171,288 199,688 113,443 3,498 25,000 3,900 25,000 3,900 25,000 2,300 25,000 2,900 25,000 3,400 25,000 4,000 0 0 0 0 0 0 0 116,941 28 9W 28,900 27.300 27,900 28,400 29,000 0 0 0 0 0 0 0 28,500 97,847 0 0 0 65,686 36,339 0 99,559 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 126,347 0 301,583 0 0 0 0 126,347 0 301.583 0 0 0 0 379,365 0 417,671 0 116,088 0 143,388 0 171,288 0 199,688 0 228,688 0 379,365 417,671 116,088 143,388 171,288 199.688 228.688 WORKING DOCUMENT 11 OF 41 IS9 33 2003-04 Five Year Cash Flow CMAQ 240 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CMAQ/ISTEA TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program 729 Washington Miles Soil Stabilization Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 595,235 0 0 0 0 0 0 595,235 0 0 0 0 595,235 0 0 0 0 0 0 595,235 0 0 0 0 0 0 595,235 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 12 OF 41 100 34 2003-04 Five Year Cash Flow VILLAGE PARKING 230 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest TOTAL INFLOWS OUTFLOWS Transfers Out- CIP 673 Phase VI - A Village Commercial TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 2003-04 2004-M 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 0 0 0 1,893 1,893 1,893 1,893 0 0 0 1,893 1,893 1,893 1,893 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (1,893) 0 0 0 0 0 0 1893 0 0 0 0 0 0 1,893 1,893 1,893 1,893 1,893 0 0 0 0 0 0 0 0 0 1,893 1,893 1,893 1,893 1,893 WORKING DOCUMENT 13 OF 41 191 KV SOUTH COAST AIR QUALITY Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues SCAQMD MSRC Grant Street Sweeping Grant Interest TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses 235 Transfers Out 729 Washington St Soil Stabilization Transfers Out - General Fund Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Years 2 through 5 include a 3% escalation factor. 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 109,912 109, 912 109,912 118,885 137,466 156,347 175,628 109,912 109, 912 109,912 118,885 137.466 166,347 175,628 8,928 21,800 21,800 21,881 21,881 21,881 21,881 0 77,119 0 988 2,000 139,285 2,000 2,400 * 2,700 3,100 3,500 9,915 23.800 240,204 24.281 24,581 24,981 25,381 5,604 5,700 14,827 5,700 5,700 5,700 5,700 0 0 0 0 77,119 139.285 0 0 0 0 0 0 0 0 0 0 216,404 0 0 0 0 5,604 5,700 231,231 5,700 5,700 5,700 6,700 114,223 0 128,012 0 118,885 0 137,466 0 166,347 0 175,628 0 195,309 0 114,223 128,012 118,885 137,466 156,347 175,628 195,309 WORKING DOCUMENT 14 OF 41 192 36 ASSESSMENT DISTRICT - 2000-1 409 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Bond Proceeds Interest Prepayments Total Revenues Transfers In Federal Assistance TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out Capital Improvement Program 673 Phase V-A & VB Village Commerciai/Cov 675 Phase V-C Westward Ho 676 Phase V-D Sagebrush,Bottlebrush,Saqu� Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flaw 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12131/03 (Original) (Adjusted) 444,361 444,361 444,361 301,854 301,854 301,854 301,854 444,361 444,361 444,361 301,854 301,854 301,854 301,854 0 0 0 0 0 0 4,057 0 0 0 0 4,057 0 0 0 0 0 0 0 0 0 0 0 0 0 4,057 0 0 0 0 0 0 0 0 0 0 0 0 0 a Area ro 0 0 0 0 0 0 0 142.507 142,507 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 142 507 0 0 0 0 448,418 0 444,361 0 301,854 0 301,854 0 301,854 0 301,854 0 301,854 0 448,418 444,361 301,854 301,854 301,854 301,854 301,854 WORKING DOCUMENT 15 OF 41 ,II 37 ARTS IN PUBLIC PLACES Beginning Fund Balance Restricted for various projects Total Restricted/Reserve . BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Developer fees Credits Applied Interest TOTAL INFLOWS OUTFLOWS 270 Project Expenditures Civic Center Sculpture Civic Center Air Purchase Civic Center Air Base construction Fritz Bums Park Artwork Hwy 111 Future Artpiece Subtotal Capital Improvement Program Expenditures 639 Civic Center Campus Improv - Phase 1 688 CVAG/Jefferson St Phase 1 696 Obelisks 713 La Ouinta Court Public Improvement Subtotal TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 608,043 608,043 608,043 53,681 53,681 53,681 53,681 538,375 0 0 0 0 0 0 538,375 0 0 0 0 0 0 69,668 608,043 608,043 53,681 53,681 53,681 53,681 175,128 4,123 2,469 97,500 0 5,100 97,500 0 5,100 97,500 0 1,100 97,500 0 1,100 97,500 0 1,100 97,500 0 1,100 181,719 102,600 102,600 98,600 98,600 98,600 98,600 0 330,540 507,709 98,600 98,600 98,600 98,600 0 0 8,375 0 0 0 0 0 0 8,375 330,540 507,709 98,600 98,600 98,600 98,600 8,856 0 0 139,253 0 0 0 0 0 0 0 0 0 0 0 0 0 6150 0 10.000 0 0 0 0 15,006 0t53,681 0 0 0 0 23,381 330,540 98,600 98,600 98,600 98,600 228,006 380,10 53,681 53,681 53,681 53,681 538,375 0 0 0 0 0 766,381 380,10 53,681 53,681 53,681 53,681 WORKING DOCUMENT 16 OF 41 194 38 2003-04 Five Year Cash Flow CAPITAL PROJECTS Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CVAG CVWD County of Riverside STIP City of Indio SB300 Funding RCTC SB821-Bicycle Path Grant State of California APP Contribution Litigation Settlement Developer Agreement Funding Total revenues Transfers In Art in Public Places Gas Tax General Fund Federal Assistance - CDBG Lighting $ Landscape Quimby Infrastructure CMAQ-ISTEA Transportation DIF Park DIF Library DIF RDA PA2 Housing Bond Fund RDA PA2 Housing Fund RDA PA1 Housing Bond Fund RDA PA1 Housing Bond Fund Financing Authority RDA CIP 1 RDA CIP 2 AD 2000-1 Village Parking Civic Center DIF Fire Tax Urban Forestry Grant Library County Dif Fund Library Fund RDA CIP 1 - Taxable SCAQMD Total Transfers in by Fund TOTAL INFLOWS OUTFLOWS Expenditures CIP Reimbursements General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 fhru 12/31/03 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,048,382 0 2,865,620 0 0 0 0 0 0 927,482 0 0 0 0 0 0 0 0 0 0 0 0 0 244,800 0 0 0 0 0 0 0 0 0 0 0 0 0 (0) 0 0 0 0 0 100,000 100,000 100,000 96,101 400,000 500,000 0 0 108,240 0 0 0 0 58,095 0 440,581 0 0 0 0 0 0 0 0 0 0 0 60,000 0 153,000 0 0 0 0 0 0 2,000 0 0 0 0 2,168,477 100,000 4,841,703 100,000 98,101 400,000 500,000 15,006 0 149,253 0 0 0 0 1,946 0 205,206 0 0 0 0 51,539 198,454 1,325,716 198,454 198,454 198,454 198,454 853 0 301,932 0 0 0 0 0 0 0 0 0 0 0 128,347 0 301,583 0 0 0 0 437,064 374,008 2,189,999 0 0 0 0 0 0 595,235 0 0 0 0 32,404 1,988,986 2,258,746 0 0 0 0 266,179 0 618,564 0 0 0 0 97,363 0 4,074,930 0 0 0 0 0 0 50,000 0 0 0 0 64 0 5,613,211 0 0 0 0 0 0 666,624 0 0 0 0 0 0 74,823 0 0 0 0 0 0 (131,792) 0 0 0 0 (14,390,218) 19,535,000 27,593,552 85,000 85,000 85,000 85,000 (33,000) 0 (36,670) 0 0 0 0 0 0 142,507 0 0 0 0 0 0 (1,893) 0 0 0 0 45,489 0 481,844 0 0 0 0 780,313 0 1,500,000 0 0 0 0 0 0 1,100 0 0 0 0 0 400,000 400,000 190,863 0 0 0 0 409,137 409,137 0 0 0 0 15,399,785 0 25,444,178 0 0 0 0 0 0 77119 0 0 0 0 2,831,133 22,905,585 74,302,705 474,317 283,454 283,454 283,454 4,997,610 23,005,585 79 144 408 574,317 379,555 683,454 783,454 4,926,493 22,675,353 78,330,629 (239,463) (434,225) (130,326) (30,326) 71,117 330,232 813,780 813,780 813,780 813,780 813,780 WORKING DOCUMENT 17 OF 41 1 j 39 PROJECT AREA NO. 1- DEBT SERVICE Beginning Fund Balance Restricted: Sept Payment on 94 TAB's Restricted: Sept Payment on 98 TAB's Restricted: Sept Payment on 2001 TAB's Restricted: Sept Payment on 2002 TAB's Restricted: Sept Payment on 2003 Taxable TAB's Restricted: December Payment to CVUSD Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment Interest Interest Advance on City Loans Total Revenues Transfers In RDA PA 1 Housing RDA PA 1 Capital Projects - County Pass Through RDA PA 1 Capital Projects - ERAF TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Debt Service 94 Series TAB P&I 95 Series TAB P&I 98 Series TAB P&I 2001 Series TAB P&I 2002 Series TAB P&I 2003 Series TAB P&I ERAF Loan Repayment ERAF Loan Repayment Subtotal Debt Service Pass Through Payments City of La Quirts County Schools Cv Park & Recreation Public Cemetery Resource Conservation CVWD CVWD CV Mosquito Abatement CV Mosquito Abatement CVUSD DSUSD Riverside County Riverside County Subtotal Pass Through Payments Interest on City Loan Subtotal Expenditures Transfers Out RDA PA 1 Capital RDA PA 1 Low/Mod Housing TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 9111■ 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006.07 2007-08 Thru 12/31/03 (Original) (Adjusted) 2,273,059 2,273,059 2,273,059 4,061,853 3,384,771 3,246,498 3,514,672 1,988,733 1,988,733 1,988,733 51,999 40,676 54,884 60,871 409,760 409,760 409,760 0 0 0 0 1,215,360 1,215,360 1,215,360 0 0 0 0 1,520,384 1,520,384 1,520,384 5,056 4,250 7,980 6,750 - 1,195,363 6,732 6,414 11,096 355,938 355 9W 355,938 7119 7,261 7,406 7,555 5,490,175 5,490,175 5,490,175 1,259,537 58,919 76,654 86,272 (3,217,116) (3,217,116) (3,217,116) 2,802,316 3,325,852 3,169,814 3,428,400 77,233 20,744,336 20,744,336 21,366,666 22,007,666 22,667,896 23,347,933 2,390,451 2,462,165 2,536,030 2,612,111 2,690,474 80,460 66,000 66,000 0 0 0 0 0 967182 967182 1.041.614 1,145,775 1,260,353 1,386,388 157,694 21,777,518 24,167,969 24,870,445 25,689,471 26,540.360 27,424,795 1,157,686 1,731,455 1,731,455 1,733,369 1,732,961 1,775,188 1,775,462 1,157,686 1.731.455 1 731 455 1 733 369 1,732,981 1,775,188 1,775,462 1,315,380 23 508 973 25,899,424 26,603,814 27,422,452 28315,548 29,200,257 6,510 394,585 394,585 394,585 229,676 238,449 247,525 1,988,733 2,599,465 2,599,465 2,599,465 2,599,465 2,612,140 2,597,700 789,770 1,250,554 1,250,554 1,250,554 1,250,123 1,252,406 1,295,399 409,760 819,520 819,520 819,520 819,520 819,520 819,520 1,215,360 2,430,720 2,430,720 2,430,720 2,430,720 2,430,720 2,430,720 1,520,384 2,470,825 2,470,825 2,470,825 2,470,131 2,467,361 2,467,091 (107,382) 697,981 1,992,458 1,990,604 1,988,114 1,989,882 4,000,000 4,000,000 3,000,000 3,000,000 3,000,000 3,000,000 2,532,005 0 0 0 0 5,816,625 13,571,084 11,737,060 14,563,542 14,560,563 14,570,261 14,600,312 5,559 11,229 17,012 4,182 8,447 12,796 2.116 4,275 6,476 344 695 1,054 41 82 124 357,840 357,840 368,575 379,632 391,021 402,752 (12,593) (11,143) (11,477) (11.821) (12,176) 286,272 286,272 294,8W 303,706 312,817 322,201 32,596 33,978 34,997 36,047 37,129 711,876 711,876 711,876 711,876 726,114 740,636 755,449 0 0 0 0 0 8,W3,713 8,W3,713 8,861,825 9,127,679 9,401,510 9,683,555 1,032.099 1,021,183 1,051,818 1,083,373 1,115,874 711,876 9,959,701 11,011,W3 11,281,154 11,624,711 11,978,311 12,342,246 483,591 967,182 967,182 1,041,614 1,145,775 1,2W,353 1,386,388 7,018,W3 24,892,552 24,110,630 27,2W,895 27,560,725 28,047,374 28,576,473 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,018,W3 24,892,552 24110 630 27 280 895 27560,725 28,047,374 28,576,473 (8,920,339) (4,600,695) (1,428,322) (3,364,941) (3,562,133) (3,370,643) (2,833,131) 5,490,175 5,490,175 5.490.175 8 749 712 6,808,631 6,885,315 6,971,587 3,430,164 889,480 1 4,061,853 3,384,771 3.246,498 3,514.672 4,138,456 WORKING DOCUMENT 18 OF 41 196 40 2003-04 Five Year Cash Flow PROJECT AREA NO.1 • HOUSING 245 Beginning Fund Balance Restricted: 1/2 Total Planning & Development Restricted: Sept Payment on 94 TAB's Restricted: Sept Payment on 95 TAWS Total ReslrictedlReserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment LO Rental Program Interest Home Sale Proceeds Rehabilitation ban Repayments Sale of Land Sewer Subsidy Reimbursements 2nd Trust Deed Repayment Miscellaneous Total Revenues Transfers In Low Mod Housing 2 Debt Service 1 - ERAF TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Building Horizons LO Rental Program 2nd Trust Deed Program Low/Mod \11" Apartments Mobile Home Rehabilitation Property Acquisition Lq Rehabilitation Apartment Rehabilitation Foreclosure Acquisition Subtotal Reimbursements General Fund Subtotal Expenditures Transfers Out 683 Miraf ores Senior Apartments 683 Miraflores Senior Aparrtnients 737 Vista Dunes Mobile Horne Perk PA 1 Debt Service - 94 TABS - 18.5% PA 1 Debt Service - 95 TABs - 78.72% Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 4,113,170 4,113,170 4.113,170 2,587,000 6,605,489 10,878,417 15,343,546 70,413 168,996 168,998 85,275 86,758 103,293 103,293 367,916 367,918 367,916 9,620 7,525 10,154 11,261 788,598 788.598 788.598 7.933 11,317 53,946 12,665 1,226,927 1,325,510 1,325,5110 102,828 105,600 167,392 127,219 2,886,243 2,787,660 2,787,660 2,484,172 6,499.889 10,711,025 16,216,327 19,308 5,186,084 5,186,084 5,341,667 5,501,917 5,666,974 5,836,983 $97,613 615,541 634,008 653,028 672,619 186,162 341,000 341,000 332,000 323,000 314,000 305,000 792 4,400 4,400 25,200 103,500 186,900 272,800 215,821 150,000 150,000 150,000 150,000 150,000 150,000 2,517 0 0 0 0 0 0 0 0 0 0 0 0 0 70,296 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 494,897 5,681,484 6,279,097 6,464,408 6,712,426 6,970,902 7,237,402 0 0 0 0 0 0 0 494,897 5,681,484 6 279 097 8 484 408 6,712,425 6.970.902 7,237,402 99,528 255,397 255,397 87,955 90,921 123,990 123,990 0 210,000 210,000 210,000 210,000 210,000 210,000 104,980 150,000 150,000 332,000 323,000 314,000 305,000 1,100,956 2,500,000 1,509,196 0 0 0 0 0 0 2,350,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 500,000 500,000 0 0 350,000 0 0 0 1,305,465 3,615,397 5,324,593 629,955 623,921 647,990 638,990 0 41,298 82,595 82,595 82,595 82,595 82,595 82,595 1,346,762 3,697,992 5,407,188 712,550 706,516 730,585 721,585 0 666,624 0 0 0 0 0 (666,624) 0 0 0 0 0 666,624 0 0 0 0 367,916 480,901 480,901 483,246 480,575 479,789 479,301 789.770 1 250 554 1,250,554 1 250 123 1,252,406 1,295,399 1,296,161 1.157,686 1,731,455 2,398,079 1,733,369 1,732,981 1,775,188 1,775,462 2,504,448 5,429,447 7,805,267 2,445,919 2,439,497 2,505,773 2,497,047 876,692 3,039,697 1,261,490 5,177,151 9,344,479 13,642,216 18,255,353 1,226,927 1,325,510 1,325,510 1,428,338 1,533,938 1,701,330 1,828,648 2,103,619 4,365,207 2,587,000 6,605,489 10,878,417 15,343,546 20,083,901 WORKING DOCUMENT 19 OF 41 197 41 PROJECT AREA NO. 1 - BOND 244 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Home Sale Proceeds Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Housing Projects Desert Club Building Horizons Subtotal Reimbursements General Fund Subtotal Expenditures Transfers Out PA 1 Housing 682 Miraflores Single Family 683 Miraflores Senior Apartments 737 Vista Dunes Mobile Home Park Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 74,623 74,623 74,623 0 0 0 0 74,623 74,623 74,623 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 74.623 0 0 4,623 0 0 0 0 0 0 F74.623 0 0 0 0 74,623 74,6230 0 0 0 0 0 0 0 0 0 0 0 74,623 74,623 0 0 0 0 0 WORKING DOCUMENT 20 OF 41 19S 42 PROJECT AREA NO.2 - DEBT SERVICE Beginning Fund Balance Restricted: September Payment on 95 TABS Restricted: September Payment on 98 TABS Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment Interest Interest Advance on City Loans Total Revenues Transfers In RDA PA 2 Housing TOTAL INFLOWS OUTFLOWS Expenditures Contract/Wiscellaneous Debt Service 95 Series TAB P&i 98 Series TAB P&I ERAF Loan Repayment - Interest Subtotal Debt Service Pass Through Payments CVWD CVWD CV Mosquito Abatement CV Mosquito Abatement DSUSD DSUSD Co Superintendent of Schools Co Superintendent of Schools Desert Community College Desert Community College CVRPD CVRPD Riverside County Riverside County Riverside County - 428/98 Subtotal Pass Through Payments Interest on City Loan Subtotal Expenditures Transfers Out PA 2 Capital PA 2 Low Mod Housing - ERAF TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 302 201,669 554,103 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) (6,182,506) (6,182,506) (6,182,506) (2,113,017) (938,580) 284,429 1,568,734 213,132 254,463 213,132 254,463 213,132 254.463 2,144 3155 3,059 3,029 14,580 2,875 3,422 2,742 467,595 467,595 467,595 5,299 6,088 17,455 6164 (6,650,101) (6,650,101) (6,650,101) (2,118,316) (944,668) 266,974 1,562,570 61,180 28,342 0 9,723,411 0 863,674 9,723,411 1,761,651 0 863,674 10,015,113 1,814,501 0 1,053,580 10,315,566 1,868,936 0 1,158,938 10,625,033 1,925,004 0 1,274,832 10,943,784 1,98$754 21,400 1,402,315 89,522 10,587,085 12,348,736 12,883,194 13,343,440 13,824,869 14,350,253 211,960 3,442,855 3,442,855 337,867 338,484 350,104 350,309 301,481 14,029,940 15,791,591 13.221.061 13,681,924 14174 973 14,700,562 3,050 179,013 229,013 73,734 77,672 81,028 84,114 211,960 254,463 337,984 417,080 0 337,984 417,080 0 337,984 417,080 0 337,867 418,264 0 338,484 419,168 0 350,104 419,785 466,422 755,064 755,064 755,064 756,131 757,652 769,889 931,017 201,669 931,017 167,130 306,091 958,947 173,738 987,715 178,951 1,017,347 184,319 1,047,867 189,849 171,375 171,375 30,294 259,141 46,950 266,915 48,359 274,923 49,809 283,170 51,304 2,258,262 2,258,262 408,307 2,326,010 421,41E 2,395,790 434,060 2,467,664 447,082 2,541,694 460,495 255,240 265,240 46,221 262,897 47,631 270,784 49,060 278,907 50,531 287,274 52,047 469,155 0 0 4,042,508 469,155 84,94E 64,584 11,671 4,042,508 739,513 483,229 87,550 66,521 12,052 4,163,783 754,379 497,726 90,176 68,517 12,414 4,288,697 777,010 512,658 92,881 70,572 12,786 4,417,357 800,320 528,038 95,66E 72,690 13,170 4,549,878 824,330 100.000 100.000 100,000 100,000 100,000 100,000 0 8,227,557 9,780,225 10,164,246 10,466,174 10,777,156 11,097,474 478,900 957,800 957,800 1,053,580 1,158,938 1,274,832 1,402,315 948,372 10,119,434 11,722,102 12,046,624 12,458,915 12,890,668 13,353,792 0 0 0 0 0 0 0 948,372 10119 434 11 722102 12,046,624 12,458,915 12,890,668 13,353,792 (7,296,992) 467,595 (2,739,595) 467 595 (2,580,612) 467,595 (1,411,474) 472.894 (194,553) 478,982 1,072,297 496,437 2,412,903 502,601 6,829,397(2,272,000)1(2,113,017) 1 (938,580 284,429 1,568,734 2,915,504 WORKING DOCUMENT 21 OFF 41 43 PROJECT AREA NO.2 - HOUSING 246 Beginning Fund Balance ERAF Principal Repayment Restricted: 1/2 Total Planning 3 Development Restricted: Sept Payment on 95 TAB's Total RestricteMeserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment Proceeds from sale of bonds Developer funding Interest 2nd Trust Deed Repayment Sale of land Total Revenues Transfers In Low Moderate Housing Bond Fund TOTAL INFLOWS OUTFLOWS Expenditures contract/Mlscebneous 47th and Adams Foreclosure Acquisition Adams 48th Planning Adams 48th from Centerpointe LORP Second Trust Deeds Property Acquisition Subtotal ReI nbursements General Fund Subtotal Expenditures Transfers Out Capital Improvement Program 682 Mkallores Single Family 692 MlraOores Single Family 683 Miralbres Senior Apartments 683 Mirafloros Senior Apartments 737 Vista Dunes Mobile Home Park 737 Vista Dunes Mobile Home Park Total CIP Transfer to Debt Service PA 2 - Centerpointe PA 2 Debt Service - 95 TABS - 21.28% Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003.04 Five Year Cash Flow 2 3 4 5 2003-04 2003-04 2004-05 2006-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 5.982,911 5,982,911 5,982,911 1,464,730 3,837,929 6,435,671 9,162,772 (93,135) 39,184 65,036 65,036 99,975 54,506 65,108 55,668 211.932 211.932 211,932 1,200 2145 3,058 14,580 251,116 276,968 183.833 101 176 56 651 58.166 70 248 5,731,795 5,705,944 5,799,079 1,363,556 3,781,279 6,377,505 9,092,525 15,295 2,430,853 2,430,853 2,503,778 2,578,892 2,656,258 2,735,946 440,412 453,625 467,234 481,251 495,689 0 7,054,074 7,054,074 0 0 0 0 52,695 27,400 27,400 25,600 71,100 121,900 175,300 55,734 0 0 0 0 0 0 108,570 0 232,294 9,512,327 9,952,739 2,983,003 3,117,226 3,259,409 3,406.935 232,294 9,512,327 9,952,739 2.983.003 3117 226 3.259.409 3,406,935 78,367 130,071 130,071 199,949 109,012 110,216 111,335 0 242,296 489,592 150,000 150,000 280,000 480.E 0 1,423,203 1,423,203 0 500,000 150,000 0 2,520.000 2,520,000 358,367 4,965,570 5,342,866 199,949 109,012 110,216 111,335 35,994 71,988 71,9W 11,988 71,988 71,988 71,988 394,361 5,037,558 5,414,854 271,937 181,000 182,204 183,323 0 185,044 0 0 0 0 0 (185,044) 0 0 0 0 0 1,852,790 0 0 0 0 0 (1,852,790) 0 0 0 0 64 3,575,377 2.037.834 64 0 5,613,211 0 0 0 0 3,104,871 3,104,871 0 0 0 0 211 960 337 984 337.984 337,867 338,484 350104 35 3309 212,024 3,442.855 9,066,066 337,867 338,484 350,104 350,309 606,385 8,480,413 14,470,920 609 804 519,484 632,308 533,632 6,357,704 6,737,858 1,280,898 3,552,922 6,094,014 8,762,949 11,566,004 251 116 276 968 183.833 285.007 341,658 399,824 470,071 6,608,820 7,014,825 1,464,730 1 3,837,929 6.435.671 9,162,772 12,036,075 WORKING DOCUMENT 22 OF 41 44 PROJECT AREA NO.2 - BOND 247 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Bond Proceeds (net) Total Revenues Transfers In RDA PA1 Bond TOTAL INFLOWS OUTFLOWS Expenditures 2nd Trust Deeds Land Bond issuance costs Reimbursements General Fund Subtotal Expenditures Transfers Out PA 2 Low Moderate Fund Transfers Out -CIP 682 Mireflores Single Family 683 Miraflores Senior Apartments 737 Vista Dunes Mobile Mohe Park Transfers Out - CIP Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 400,000 400,000 0 0 0 0 39150 000 39150 000 0 39,550,000 39,550,000 0 0 0 0 0 0 0 0 0 0 0 0 39 550 000 39.550.000 0 0 0 0 7,000,000 7,000,000 31,000,000 31,000,000 0 1,500,0W 39,500,000 1,500,000 39,500,000 0 0 0 0 0 0 0 0 0 0 0 0 39,500,000 39,500,000 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 50.000 0 0 50'000 0 0 0 0 0 0 50.000 0 0 0 0 0 39,500,000 39 550 000 0 0 0 0 0 0 50,000 0 0 0 0 0 0 0 0 0 0 0 0 50,000 0 0 0 0 0 WORKING DOCUMENT 23 OF 41 45 FINANCE AUTHORITY 310/420 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contractual Service fees Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Debt Service 96 Series TAB P&I Subtotal Expenditures Transfers Out 639 CIP: Civic Center Campus - Phase 1 Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 529 529 529 132,135 132,135 132,135 132,135 529 529 529 132,135 132,135 132,135 132,135 493,882 9,686 6 680,830 9,500 0 680,830 9,500 0 681,220 9,500 0 680,575 9,500 0 678,865 9,500 0 675,880 9,500 0 503,574 690,330 690,330 690,720 690,075 688,365 685,380 0 0 0 0 0 0 0 503,574 690,330 690,330 690 720 690,075 688,365 685,380 4,454 9,686 9,686 9,500 9,500 9,500 9,500 493,940 680,830 680,830 681,220 680,575 678,865 675,880 498,394 690,516 690,516 690,720 690,075 688,365 685,380 0 0 131792 0 0 0 0 0 0 (131,792) 0 0 0 0 498,394 690,516 558,724 690,720 690,075 688,365 685,380 5,709 0 343 0 132,135 0 132,135 0 132,135 0 132,135 0 132,135 0 5,709 343 132,135 132,135 132,135 132,135 132,135 WORKING DOCUMENT 24 OF 41 46 2003-04 Five Year Cash Flow POLICE 3 FIRE SURVIVORS Fund 702 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contributions TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 6,254 6,254 6,254 6,554 8,654 10,854 13,054 6,254 6,254 6,254 6,554 8,654 10,864 13,054 74 300 300 100 200 200 300 74 300 300 100 200 200 300 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,074 2,300 2,300 2,100 2,200 2,200 2,300 2,000 2,000 0 0 0 0 0 2,000 2.000 0 0 0 0 8,328 6,554 6,554 8,654 10,854 13,054 15,354 0 0 0 0 0 0 0 8,328 6,554 6,554 8,654 10,854 13,054 15,354 WORKING DOCUMENT 25 OF 41 2�3, 47 2003-04 Five Year Cash Flow LQ Norte AD 410 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Bond Proceeds PrePayments Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Project Expenditures TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 26 OF 41 `4 48 URBAN FOREST GRANT Fund 211 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Grant Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Transfers Out 639 Phase 1 Civic Center Campus Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 0 0 0 (1,100) (1,100) (1,100) (1,100) 0 0 0 (1,100) (1,100) (1,100) (1,100) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1100 0 0 0 0 0 0 1,100 0 0 0 0 0 0 1100 0 0 0 0 0 0 (1,100) (1,100) (1,100) (1,100) (1,100) 0 0 0 0 0 0 0 0 0 1,100) 1,100 1,100 1,100 1,100 WORKING DOCUMENT 27 OF 41 n r� - &. 'J 49 2003-04 Five Year Cash Flow TRANSPORTATION Beginning Fund Balance Advances from RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Transportation Interest Total Revenues Transfers In Infrastructure Park TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Contribution Transfers Out - CIP 710 Phase 2 - Jefferson St 676 Sagebrush Sound Wall 712 Citywide Street Sidewalk Impr Traffic Signal (Washington at 726 Eisenhower Drive Bridge Traffic Signal Adams @ Wes 716 Emergency Vehicle Pre-exem 717 Various Left Turn Pockets LQ 731 Washington St Acoustical Stu Traffic Signal Calls tampico @ 713 LQ Court Public Improvement 733 Washington St Medians - Phs Total Transfers CIP Transfer to Park DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 3,975,475 3,975,475 3,975,475 1,865,101 2,451,401 3,049,401 3,659,401 0 0 0 0 3,975,475 3,975,475 3,975,475 1,865,101 2,451,401 3,049,401 3,659,401 1,202,826 549,000 549,000 549,000 549,000 549,000 549,000 43,240 53,300 53 300 37,300 49,000 61,000 73,200 1,246,066 602,300 602,300 586,300 598,000 610,000 622,200 0 0 0 0 0 0 0 0 1,246,066 602,300 602,300 586,300 598,000 610,000 622,200 63,050 0 63,050 0 0 0 0 0 392,878 (8) 606,466 606,466 0 0 0 0 7,208 0 0 0 0 )vements (37,857) 0 0 0 0 Sagebrush) 0 0 0 0 48,019 342,360 625,806 0 0 0 0 wand Ho 0 0 0 0 : (20,619) 0 0 0 0 0 Village 0 0 0 0 0 2,758 14,763 0 0 0 0 Civic Center 0 0 0 0 s (4/01 budg amend) 200 0 0 0 0 2,253 1 040 160 1,040.160 0 0 0 0 32,404 1,988,986 2,266,746 0 0 0 0 0 0 0 0 0 0 32,404 1,988,986 2,256,746 0 0 0 0 95,454 1,988,986 2,712,674 0 0 0 0 5,126,087 2,588,789 1,865,101 2,451,401 3,049,401 3,659,401 4,281,601 0 0 0 0 0 0 0 5,126,087 2,588,789 1 1,865,101 12,451,401 3,049,401 3,659,401 4,281,601 WORKING DOCUMENT 28 OF 41 50 PARKS & RECREATION 251 Begirrwtg Fund Balance Advances from RDA 2 Advances from RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Parks d Recreation Interest Total Revenues Transfers In Total Transfers TOTAL INFLOWS OUTFLOWS Expenditures Interest on Advance Transfers Out - CIP 639 CNlo Carter Campus Improvements - Phase 1 694 Phase 1 - Community Park Development 679 Cove Oasis/Lake Cahuilla Trey Head Improv Transfers Out - CIP General Fund Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Resom Funds Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2008-07 2007-08 Thru 12/31/03 (Origh-W) (Adjusted) (4,213,659) (4,213,659) (4,213,659) (4,581,223) #REFI #REFI #REFI (1,100,000) 0 (1,100,000) 0 0 0 0 (4,037,619) 0 (4,356,455) 0 0 0 0 (176.040) (4,213,659 1,242,796 (4,581.223) #REFI #REFI #REFI 457,811 251,000 251.000 251,000 251,000 251,000 251,000 9,253 0 0 0 0 0 0 467,074 251,000 251,000 251,000 251,000 251,000 251,000 0 0 0 #REFI #REFI #REFI #REF1 0 0 0 #REF1 #REFI #REFI #REFI 467,074 251,000 251,000 #REFI #REFI #REFI #REFI 41,020 0 0 0 0 0 0 31,917 131,411 0 0 0 0 217.454 443,184 0 0 0 0 16,809 43,969 0 0 0 0 266,179 0 618,564 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 266,179 0 618,564 0 0 0 0 307199 0 618,564 0 0 0 0 (16,165) (3,962,659) 875,232 #REFI #REFI #REFI #REFI (1,100,000) 0 (1,100,000) (1,100,000) (1,100,000) (1,100,000) (1,100,000) (4,037,619) 0 (4,355,455) 4 356,455) 4,053,784 3,982,659 4,681,223 #REF1 #REFI #REFI #REFI WORKING DOCUMENT 29 OF 41 51 2003-04 Five Year Cash Flow 3 4 5 CIVIC CENTER 252 Beginning Fund Balance Advances from General fiord Reserve for Civie Center Bonds Total Restricted(Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Civic Center Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expendihxes Program Expenses Reimbursements General Fund Transfers Out 725 Civic Center Expansion - Design & Constriction Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE RestrkAed (Reserve Funds - RDA 1 Advance ResWW /Reserve Funds - Debt Service Bonds ENDING Fund BALANCE 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Ad)usted) . 1,783,213 1,783,213 1,783.213 1,301.318 1,301,967 1,344,716 1,388.265 0 203,831 0 203,831 0 203.831 (2,100,000) 535 194 0 513 0 895 203,831 203.831 203.831 2 099 465 194 613 895 1,579,382 1,579,382 1,579,382 3.400,783 1,302,161 1,345,229 1,389,100 254,398 18,989 183,000 21,200 183,OD0 21,200 183,000 21,900 183,000 64,000 183,000 84 8W 183,000 65,700 271,387 204,200 204,200 204.900 247,000 247,800 248,700 0 0 0 0 0 0 0 271,387 204,200 204,200 204,900 247,000 247,800 248,700 2,906 0 0 0 0 0 0 102,125 204,251 2D4,251 204,251 204,251 204,251 204,251 45,489 481,844 0 0 0 0 45,489 0 481,844 0 0 0 0 150,520 204,251 686.095 1 204,261 204 251 204 251 204 251 1,700,249 1,679,331 1,097,487 3,197,601 3,240,544 3,28408 3,329,950 0 0 0 (2,100,000) (2,100,000) (2,100,000) (2,100,000) 203,831 203,831 203,831 204 366 204172 203,659 202,764 1,904,080 1,783.162 1,301,318 1,301,987 1,344 716 1,388 265 1432 714 WORKING DOCUMENT 30 OF 41 52 LIBRARY DEVELOPMENT 253 Beginning Fund Balance Advances from RDA BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Library Development Interest Total Revenues Transfers In County Library DIF Transfers In City Library Fund Total transfers to TOTAL INFLOWS OUTFLOWS Expwxb- Program Expenses Transfers Out- CIP 702 Municipal Library Total Transfers - CIP Transfers Out Infrastructure Fund Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003.04 2003-04 2004-06 2005-08 200847 2007-08 Thru IZ311M (Original) (Adjusted) 889,430 889,430 889.430 (3,073,000) (2,980,500) (2,848,000) (2,735,500) 0 0 0 (4,300,000) 889,430 889,430 889,430 1,227,000 (2,9W,500) (2,848.000) (2,735,5W) 188,690 8 954 112,500 0 112,500 0 112,500 0 112,500 0 112,500 0 112,500 0 195,644 112,500 112,500 112,500 112,500 112,500 112,500 0 0 0 0 0 0 0 195,644 112,500 112,500 112,500 112,600 112,5W 112,500 0 0 0 0 0 0 0 97,363 4,074,930 0 0 97,363 0 4,074,930 0 0 0 0 97,363 0 4,074,930 0 0 0 0 97,363 0 4,074,930 0 0 0 0 987,712 1,001,930 (3,073,000) 1,339,500 1,452,000 1.564,500 1,677.000 0 0 0 4 300 000 4 300 000 4 300 000 4 300 000 987.712 1,001,930 3,073,000 (2.900.500) 2 848 000 (2,735,500) 2,623 000 WORKING DOCUMENT 31 OF 41 00,9 53 2003-04 Five Year Cash Flow COMMUNITY CENTER 254 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Community Center Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 2003-04 2004-06 2006-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 479,793 479,793 479,793 536,993 596,193 656,593 718,193 479,793 479,793 479,793 536,993 596,193 656,593 718,193 80,413 4,891 48,500 8,700 48,500 8,700 48,500 10,700 48,500 11,900 48,500 13100 48,500 14,400 85,304 57,200 57,200 59,200 60,400 61,600 62,900 0 0 0 0 0 0 0 85,304 57,200 57,200 59,200 60,400 61,600 62,900 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 565,097 536,993 636,993 596,193 656,593 718,193 781,093 0 0 0 0 0 0 0 565,097 536,993 536,993 596,193 656,593 718,193 781,093 WORKING DOCUMENT 32 OF 41 54 STREET FACILITY 255 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Street Facility Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 111, 509 111,509 111,509 120,909 130,809 140,909 151,209 111,509 111,509 111,509 120,909 130,809 140,909 151,209 16,518 7,500 7,500 7,500 7,500 7,500 7,500 1,136 1,900 1,900 2,400 2,600 2,800 3,000 17,654 9,400 9,400 9,900 10,100 10,300 10,500 0 0 0 0 0 0 0 17,654 9,400 0,400 91900 10,100 10,300 10,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 129,163 120,909 120,909 130,809 140,909 151,209 161,709 0 0 0 0 0 0 0 129,163 120,909 120,909 130,809 140,909 151,209 161,709 WORKING DOCUMENT 33 OF 41 oil 55 PARK FACILITY 256 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Park Facility Interest Total Revenues TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 27,181 27,181 27,181 30,181 33,281 36,481 39,681 27,181 27,181 27,181 30,181 33,281 36,481 39,681 4,918 2,500 2,500 2,500 2,500 2,500 2,500 296 500 500 600 700 700 800 5,214 3,000 3,000 3,000 3,100 3,200 3,200 3,300 5,214 3,000 3,100 3,200 3,200 3,300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 32,395 30,181 30,181 33,281 36,481 39,681 42,981 0 0 0 0 0 0 0 32,395. 30,181 30,181 33,281 36,481 39,681 42,961 WORKING DOCUMENT 34 OF 41 e)12 56 FIRE PROTECTION FACILITY Beginning Fund Balance Advances to Fire DIF BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Fire Tax Interest Total Revenues Transfer In - kftstructure TOTAL INFLOWS OUTFLOWS Expenditures Interest Advances Transfers Out 720 Fire Station Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 257 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 91,354 91,364 91,354 (1,375,546) (1,343,446) (1,311,346) (1,279,246) (787,723) (1,500,000) (1,500,000) 0 0 0 0 879,077 1,591,354 1,591,354 (1,375,546) (1,343,446) (1,311,346) (1,279,246) 77,109 23 32,100 1000 32,100 1000 32,100 0 32,100 0 32,100 0 32,100 0 77,132 33,100 33,100 32,100 32,100 32,100 32,100 0 0 0 0 0 77,132 33,100 33,100 32,100 32,100 32,100 32,100 1,490 0 0 0 0 0 0 780,313 1,500,000 0 0 0 0 780,313 0 1,500,000 0 0 0 0 781,803 0 1 500 000 0 0 0 0 174,406 1,624,454 124,454 156,554 188,654 220,754 252,854 (787,723) 1 500 000) (1,500,000) (1 500 000) (1,500,000) 1 500 000) (1,500,000 61$,317 124,454 (1,375,546) 1,343,446 1,311.346 1,279,246 1,247,146 WORKING DOCUMENT 35 OF 41 413 57 INFORMATION TECHNOLOGY Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Charges for services Capital Contribution Sale of Fixed Assets Interest Subtotal Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Capital Expenses TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE mg 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 818,651 818,651 818,651 351,470 351,470 351,470 351,470 818,651 818,651 818,651 351,470 351,470 351,470 351,470 377,282 216,200 216,200 216,225 303,909 320,436 336,458 0 0 0 0 5,866 11 400 11,400 7 000 7 000 7 000 7 000 383148 227,600 227.600 223 225 310 909 327 436 343 458 0 0 0 383148 227,600 227.600 223,225 310,909 327,436 343,458 237,831 326,400 694,781 216,225 303,909 320,436 336,458 0 0 0 7,000 7,000 7,000 7,000 237,831 326,400 694,781 223,225 310,909 327,436 343,458 963,968 719,851 351,470 351,470 351,470 351,470 351,470 0 0 0 0 0 0 0 963,968 719,851 351,470 351,470 351,470 351,470 351,470 WORKING DOCUMENT 36 OF 41 �14 58 2003-04 Five Year Cash Flow LIBRARY COUNTY DIF Fund 258 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS OUTFLOWS Revenues County Library DIF Interest TOTAL INFLOWS Expenditures Program Expenses Transfers Out - CIP 702 Municipal Library Total Transfers - CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 202,303 202,303 202,303 6,403 15,640 206,803 210,903 202,303 202,303 202,303 6,403 15,640 206,803 210,903 200,000 200,000 200,000 200,000 190,863 0 0 2,186 4,100 4,100 100 300 4,100 4,200 202186 204100 204100 200100 191,163 4100 4,200 0 0 0 0 0 0 0 0 400.000 400,000 190 863 0 0 0 0 400,000 400,000 190,863 0 0 0 0 400,000 400,000 190.863 0 0 0 404,489 6,403 6,403 15,640 206,803 210,903 215,103 0 0 0 0 0 0 0 404,489 6,403 6,403 15,640 206,803 210,903 215,103 WORKING DOCUMENT 37 OF 41 �15 VIOLENT CRIME TASK FORCE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Member Contributions Grants Asset forfieture Interest Total Revenues Transfers In Debt Service 1 - ERAF TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Subtotal TOTAL OUTFLOWS AVAILABLE Fund BALANCE ENDING Fund BALANCE 214 2003-04 Five Year Cash Flow 1 2 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 528 528 528 0 0 0 0 528 528 528 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 528 0 528 0 0 0 0 528 0 528 0 0 0 0 528 0 528 0 0 0 0 (0) 528 0 0 0 0 0 0 528 0 0 0 0 0 Account closed July 2003 and accounting responsibilities transferred to City of Coachella WORKING DOCUMENT 38 OF 41 -e PROJECT AREA MO.1 - CAPITAL PROJECTS- TAXABLE Beginning Fund Balance Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Rental Income Proceeds from lords Proceeds from Bond issue Litigation proceeds Transfers In PA 1 Debt Service TOTAL INFLOWS OUTFLOWS Expenditures Bond Issuance Costs Subtotal Transfers Out Capital Improvement Program 723 SllverRock Ranch Total CIP Transfer to Debt Service 1 Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2003-04 Five Year Cash Flow 9 3 4 5 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 Thru 12/31/03 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 27.676 0 0 0 0 26,400,000 26,400,000 0 0 0 0 0 0 0 0 0 0 0 0 26,427,676 0 26.400.000 0 0 0 0 948,391 955.822 0 0 0 0 948,391 0 955,822 0 0 0 0 15,399,785 25 444178 0 0 0 0 15.399,785 0 25,444,178 0 0 0 0 0 0 0 0 0 0 0 15,399,785 0 25 ,w 178 0 0 0 0 16 348175 0 26 400 000 0 0 0 0 10,079,501 0 0 0 0 0 0 0 0 0 0 0 0 0 10,079 501 0 0 0 0 0 0 WORKING DOCUMENT 39 OF 41 61 N oq pppQ _ ft O 9 0 0� 0 0 0 0 0 0 0 0 0 0 0 0 0 �-? O o O O O O O O a a a o O O o� 0 a LU O o ...... .00 N O e Oos of 0000000000000000000000000000750000A0000000000 N co U. LU ppppp ppq8 ! M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O AO 0 0 0 O.O O O O O O L N � eO0 eCp+'ff � O LL N bCl)oya O p r C qqQqqQ 88 LL N LU 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a 0 0 0 0 N GoO� ft�9f ^ m A �'N�paD 0f/70��q OVV NNrRW LL)NppOvO�OOOOOn NM La v IP �f+1 OOOOOOOOOO N w co Cr Lq O OG 8 PA O m �^� O' m Y O co M Q CtQ�Qpp O AO a 0 �pOf ��Q N �mv r !ki OO OOOOOOOO� �OOOg OOOOO' 0000000000 i cm b N M CM1- Of .0.. � N v (n Y C m N Y C m m LL LLLL IL m LL 7es U. C U. W y O O ��� 01 % j L. 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":00000000 Off O 1fNf O .................... 8 S S8 8 Sp pp p pp pp pp pp pp ppp � � �•' OOq_088.08000 S0,8QQQ00000 G-OO ep N p G p �p�O O O 000000 C O O O O Ol N g S 0 0 0 0 O-0 O O� O o O O O O O O O O O O O O O O O O O O O O S8 8 S S8 p p p p p p p p p p p lal po ��pp 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ OA00 O�O�pOp 0�000 O O AOOOOOpOO O�AN��O eO �p.+o O�A mSA N Al9N mm v pl+f S � NMlO �f7A l+f A ttOO ;; a� e~,i aD�C W ai7iN 888 5$�$ 8� �p00000000ZSog00000000000000 00008$�$00000000 -$?ZS�00000g000 Sip! N O o00000000500 M .S bOp S pppp���� �p pp p p p pp �aj �Spp p 8 44 S 8 S 8 0 S S g gg 88 8.S O 8 S O r 8 S N 8 S 8 8 8 S 8 8 S O.O lh S On C F O O f O O O O S O �OCOOOOV�O�OOnOOOO pmp OG�pO�COOOGOOO O O� O ��77 �p N �f YMI C a to as U. _ _ �3 aaaaaaa aaaaaaada_, w c b 988W355.t3r)o i3Ut3.ot3Uc0CZc?c3oU00 a ����c�a—ica—ica—icaa�c�cg����:�v��ca3c4ica3���c4iL•���ca3���VaaLL 63 CD $ C) Q �?000000000000000000��0000000�0000000000000000000000000000000 S o; v� �000000000000000000��0000000�0000000000000000000000000000000 U. tt � �000000000000000000��0000000�0000000000000000000000000000000 n y c�,�,' CIL N888N C LL pp�po N OOpy pq �? O O O O O O O O O O O O O O O O O O O O O O O O O^ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N Nb M �p V C M _88 ��np pp VaO ^QQ^� ppqQ ccpp^ pp� ��ttpp ck I0 C fD O N N O O O O c0 0 0 0 Q 0 0 0 0 n 0 0 O 4! 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A A n n n tD 10 t0 � C C � n OCG C3 G Gr=C G G OOOCC CGOQC cqC tn�pp � EVD R f0 n N tOt�� � N 1N0• ��pp O C�GC N N to 0 P- N g5 o LL c� •- N N N Np QQLL��QL •pCQ •DpCQCQ CLL_LL_LL_LLLL_LL_LL_LL_LL_LLLL_ LL_ LL_ LL U.. aT T TTLLQ O YS OG O O _LL IL'LL_LL_LL_OCAsa £Eaa'aa'oa CCC xxx xx.ssxxx oocoota, Ft�aaaaaaaaaaaaaaaaaaaa•aaa $> >> 000000c000000000000c�0000@@ @@@@@@ @mmmmZZ 0 LLLLC7o0OC7��000fYK��D x��Kxxo xxxoC�xx��KKK�F FF f-�t-�f-�►-�r�aaaaaJJi)t)....C-0 64 j$ 0- LL 0 / 8 _) � Cj z U. ■ 000§§§#mm E 7 \ � � ■ § $ 2 .mot 0000§§$§§§ § - §ik o§k§§$�R K $ )f ° e§7$7f$ / o m m @ §fc0000�°°� k \#m2§\##km C § Kook f°°7° R ■© r LO k $ % | ) r■ E s2 2 � ■� 2@� 010'1 U. 3:22 §§§2 22§J2 b J § 0 0 »K 2 � . �,0 « dr \\\\ a./a} �� / .0 . .� 9Aƒ 65 2003-04 Five Year Cash Flow REIMBURSEMENTS 2003-04 1 2003-04 2 2004-05 3 2005-06 4 2006-07 5 2007-08 Thru 12/31/03 (Original) (Adjusted) General Gas Tax Fund (276,850) (427,300) (553,700) (854,600) (553,700) (854,600) (567,262) (880,238) (585,621) (906,645) (604,622) (933.844) (624,289) (961,860) General General Lighting & Landscape Civic Center (102,125) (204,251) (204,251) (204,251) (204,251) (204,251) (204,251) General Capital Improvement Fund (71,117) (330,232) (813,780) (813,780) (813,780) (813,780) (813,780) General Redevelopment (707,148) (1,414,300) (1,414,300) (1,394,791) (1,394,791) (369,583) (369,583) Civic Center General Fund 102,125 612,603 204,251 1,225,208 204,251 1,225,208 204,251 1,225,208 204,251 1,225,208 204,251 200,000 204,251 200,000 RDA CIP 1 RDA CIP 2 General Fund General Fund 17,253 34,509 34,509 15,000 15,000 15,000 15,000 Gas Tax General Fund 276,850 427,300 553,700 854,600 553,700 854,600 567,262 880,238 585,621 906,645 604,622 933,844 624,289 961,860 L&L CIP General Fund General Fund 71,117 330,232 813,780 813,780 813,780 813,780 813,780 RDA 1 Housing General Fund 41,298 82,595 $2,595 82,595 82,595 82,595 0 82,595 0 RDA 1 Bond RDA 2 Housing General Fund General Fund 0 35,994 0 71,988 0 71,988 0 71,988 0 71,988 71,988 71,988 RDA 2 Bond General Fund 0 0 _ 0 0 0 0 n 0 n WORKING DOCUMENT 41 OF 41 222 M. General Fund Build Out Analysis 209.3 67 CITY OF LA QUINTA - GENERAL FUND REVENUE AT BUILDOUT Miscellaneous Revenue 0.0% Interest (Allocated/Non Allocated) 2.5% Intergovernmental 12.9% Licenses and Fees 1.5% Franchise Tax 4.0% Transient Occupancy Tax 28.4% Property Tax 19.1 % Document Transfer Tax 0.7% Sales Tax 24.3% • Property Tax ■ Document Transfer Tax *Sales Tax *Transient Occupancy Tax ■ Franchise Tax ■ Licenses and Fees • Intergovernmental * Interest (Allocated/Non Allocated) ■ Miscellaneous Revenue ■ Reimbursement CITY OF LA QUINTA - GENERAL FUND EXPENDITURES AT BUILDOUT General Government 9.8% City Clerk 1.7% Finance Public Works 3 8% 23.8% Community Services 4.3% Community )evelopment 1.8% Fire 12.7% Police 33.4% Building & Safety (Excluding Fire) 8.9% ■ General Government • City Clerk O Finance *Community Services • Police ■ Building & Safety (Excluding Fire) • Fire •Community Development •Public Works ww General Fund Revenue and Expenditure Breakdown (With inflationary adjustments) 2002-03 5 Years Buildout (Budget) (Forecast) (RSG Projections) Assumed Population Assumed % Builtout REVENUES TAXES Property Tax Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax 28,715 39,164 68,519 50% 57% 100% 9,498,070 $ 16,065,822 $ 67,844,998 1,240,300 1,838,632 16,969,994 387,670 513,300 603,240 3,800,000 7,196,921 21,529,974 3,510,100 5,652,830 25,153,850 560,000 864,140 3,587,940 LICENSES AND FEES $ 2,097,300 $ 2,672,310 $ 1,303,610 Business License 175,100 297,580 729,200 Animal License 12,400 16,910 29,590 Development Permits 606,900 740,500 30,620 Miscellaneous Permits 46,200 56,370 2,330 General Government Fees 4,700 6,410 11,220 Community Service Fees 187,300 255,460 446,930 Departmental Fees 1,064,700 1,299,080 53,720 INTERGOVERNMENTAL $ 3,534,200 $ 5,564,420 $ 11,428,230 Motor Vehicle In -Lieu 1,426,200 2,200,780 9,137,710 Fines and Forefeitures 115,000 177,460 736,810 AB 939 (Recycling Fees) 145,000 223,750 929,020 CSA 152 (Street Sweeping) 150,000 254,930 624,690 Other 1,698,000 2,707,500 - OTHER REVENUE $ 1,394,100 $ 646,820 $ 2,241,930 Interest (Allocated/Non Allocated) 1,359,100 610,000 2,230,000 Miscellaneous Revenue 5,000 6,820 11,930 Transfer In 30,000 30,000 - SUBTOTAL REVENUES $ 16,523,670 $ 24,949,372 $ 82,818,768 REIMBURSEMENTS $ 3,408,045 $ 4,625,525 $ 5,875,271 Gas Tax 569,900 879,420 3,651,370 Redevelopment Agency 1,398,000 1,398,000 - Capital Improvement Program 406,614 406,614 - Civic Center 203,831 203,831 203,831 Landscaping & Lighting 829,700 1,737,660 2,020,070 TOTAL REVENUE $ 19,931,715 $29,574,897 $ 88,694,039 BuildoutAnalysis40new1 2/12/2004 3:37 PM � Financial Capacity An J 1/2 69 General Fund Revenue and Expenditure Breakdown nth inflationary adjustments) 2002-03 5 Years Buildout (Budget) (Forecast) (RSG Projections) Assumed Population 28,715 39,164 68,519 Assumed % Builtout 50%, 57%, 100% EXPENDITURES GENERAL GOVERNMENT $ 2,868,942 $ 3,344,960 $ 10,540,504 Legislative 666,585 772,750 2,174,412 City Manager 715,373 829,310 2,333,564 Economic Development 905,719 1,047,600 3,684,753 Personnel/Risk Management 581,265 695,300 2,347,774 CITY CLERK $ 445,305 $ 558,030 $ 1,795,110 Services & Supplies 108,905 168,050 697,760 All Other 336,400 389,980 1,097,350 FINANCE $ 1,204,020 $ 1,395,730 $ 3,901,894 Fiscal Services - Services & Supplies 108,226 125,400 327,360 Fiscal Services - All Other 507,800 588,680 1,656,465 Central Services 587,994 681,650 1,918,069 COMMUNITY SERVICES DEPARTMENT $ 1,121,018 $ 1,362,750 $ 4,594,515 Parks & Recreation Admin 735,803 857,700 2,654,795 Parks & Recreation Programs 95,850 151,550 746,080 Senior Center 289,365 353,500 1,193,640 POLICE $ 4,435,632 $ 7,388,380 $ 35,975,330 BUILDING & SAFETY $ 4,374,678 $ 6,269,181 $ 23,267,886 Administration 212,016 245,780 691,591 Code Compliance 566,659 895,950 4,410,760 Animal Control 203,582 363,280 1,252,510 Building 584,968 1,043,850 146,860 Emergency Services 35,390 63,150 8,880 Fire 1,752,000 2,770,110 13,637,200 Civic Center Building 1,020,063 887,061 3,120,085 COMMUNITY DEVELOPMENT $ 1,073,112 $ 1,573,380 $ 1,914,364 Administration 546,312 633,330 1,782,104 Planning 526,800 940,050 132,260 PUBLIC WORKS $ 4,279,844 $ 7,484,410 $ 25,625,084 Administration 244,397 283,320 797,224 Development / Traffic 989,746 1,766,160 6,089,350 Capital Projects 337,755 602,710 2,078,020 Street Maintenance 1,113,960 1,987,820 6,853,590 Landscape & Light Maintenance 1,593,986 2,844,400 9,806,900 TRANSFERS OUT $ 124,250 $ - $ - TOTAL EXPENDITURES $ 19,926,801 $ 29,376,821 $107,614,685 REVENUE LESS EXPENDITURES $ 4,914 $ 198,076 $ (18,920,646) BuildoutAnalysis40new1 2/12/2004 3:37 PM Financial Capacity Analysis 2/2 70 ATTACHMENT 2 � W W d• V W pS88 S O _ppgq Q$ p V Q 8 8 pop lON7 ft N Oj �pp� 1� pQ, QqN 8a O c O V N �j n t0 p 0 N n N O m F� �p ppO�� v f0 <O n �N .Nr v .N N N N Cj W } 0 a O VWl U' QgpS85Q� •'' 8 (+j O `-: S 8 �O pp88888 S O �lj �A �pp�8 O� l'? C9 c� o88Qu 8gQu�acq?�pQD Cj ^ Q O "' O O 1. 10 O O 8 O N O cq Epp �p 8 �uLSf N CD O b p p� cccn+� V p V Of f �j - pp � M N t0p1 N cq . �9 K � 0 o `� � W AS$c�25aSgg g "? ?5gg cYi M co g 25'?oO " ZSoOZ5c rn o m g � c $ 8enn v ' a $ u� ` N ai th CD 2°v v► $Qp `V' N t7 O b fh N n O N(V t0 $ O N Mf00 aNO ��O Q Oo N$p W c QM Q 0 copO O H W V��pp► r- n ON 1, NN a F >- W D p p O p O K C W K C4 m N cn7 e n n C W, w�jj O c m r� rn n a�D� O rNi s m co o �Ny g M N O p N CO CO ao O p p ~ NN� �ppp n O N N N m N T n tn�pp pp n f0 tt �Lq N N O �0 N p t0 O h v N N .: v O p • N N o ^ gN N b N ONO T N O O O O O M CDM Op OOp N N b _O+ N O W t OZC aw > �� €gi�pp ��fii �•�� E �p F M F LL m m W F- � z O LL d 3 .a U. W O W W y Z W V V G H J a Z a _ W (Q a LL a y lL i7 C LL UA E� E - z -,Rf LL N tg m d �- W W J cc W cJ W W fW N a ? i N r W G z LL Z I Z W WLL � O 71 lu De LU C w O O Ld O N O ��pp ��pp ps pp p m W YI } m n � (p�p����pp� �C 1� V p�y�� l� fGcl! (�y���pp$�m�p� N N p f O/ O N �_ N O n (�y�3 1f7 '�+ N N H ^ N N N^ P f t0 f+f lrf N GNO 1� O N m N @ W < P $$ N a�pDj $ g f ONi O �_ O N W t0 8O O8 8O`8r p 14 Q ppp } h ��pp N off �q (� t0 P Q �O �- pO pNMp N r a0 O N tD a0 �j O N N �O O ^ N Obi O 1n 1n y lz } W O $ $ O O O -" O O oOo O N O N pOp �pPp� � r {ate N (pN� f aN0• Npip N {p� t0 n � tp O �pOpp r p� f m 1•Nf py pap � f N R ^ � � Y � f Y 1� l`^') O pj N 8 O 8 1CA 8 1cn 8 O 8 O Ln 8 I(7 8 pQ Y) v oQ V p aD aD f f ap Y m N M Q O fN H M c ; N O fpN1+�� NpO� O N � 7N M 0 N O O N N 9 N n x i W V' Z U w F C) O p� �Waj �Z yC �LL1 l JZ m Q <�-0 8 1 H O tl)1LL?LLUUU�� W� �ouQ�7 W �d� W mO3Z W Q &� j W O ui Z U a ..j W IX O fA y V ab W C9 U C9 w Z O 3 a F W ul v 1w7 Uju 2.W�i ODU o c3 } W O CA Y z19 Lu z wo w g m I 2 -)8 72 ATTACHMENT 3 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2003-12131103 FUNDS BUDGET RECEIVED RECEIVED General $19,205,893.00 $8,654,086.40 45.10% Library 688,400.00 63,590.08 9.20% Gas Tax Revenue 553,700.00 322,468.69 58.20% Cmaq/lstea 0.00 0.00 0.00% Federal Assistance 339,427.00 0.00 0.00% Assessment District 2000-1 0.00 4,057.11 0.00% Sled (Cops) Revenue 100,700.00 73.94 0.10% Local Law Enforcement 19,918.00 19,487.20 97.80% Lighting & Landscaping 854,600.00 36,174.72 4.20% Quimby 28,900.00 116,941.20 404.60% Crime Violent Task Force 0.00 0.00 0.00% Infrastructure 15,600.00 17,208.74 110.30% Village Parking 0.00 0.00 0.00% South Coast Air Quality 240,204.00 9,915.31 4.10% LQ Public Safety Officer 2,300.00 2,073.94 90.20% Interest Allocation 0.00 0.01 0.00% Capital improvement 79,144,408.08 4,997,610.02 6.30% Lq Norte Capital Improvement 0.00 0.00 0.00% Urban Forestry 0.00 0.00 0.00% Equipment Replacement 376,477.00 342,433.99 91.00% Information Technology 227,600.00 383,147.86 168.30% Arts In Public Places 102,600.00 181,719.37 177.10% Transportation . 602,300.00 1,246,065.83 206.90% Parks & Recreation 251,000.00 467,073.71 186.10% Civic Center 204,200.00 271,386.95 132.90% Library Development 112,500.00 195,644.22 173.90% Community Center 57,200.00 85,304.24 149.10% Street Facility 9,400.00 17,653.73 187.80% Park Facility 3,000.00 5,213.72 173.80% Fire Protection Facility 33,100.00 77,131.82 233.00% Library Development (County) Facillt 204,100.00 202,185.84 99.10% La Quinta Financing Authority 690,330.00 503,574.22 72.90% RDA Project Area No.1 59,020,151.00 28,541,244.27 48.40% RDA Project Area No. 2 65,294,330.00 559,700.64 0.90% Total $228 382 338.08 $47 323 167.77 1 20.70% A W 73 CITY OF LA QUINTA 07/01/2003-12131103 GENERAL FUND REVENUES DETAIL REMAINING BUDGET RECEIVED BUDGET TAXES: Property Tax 573,300.00 254,240.80 319,059.20 No Low Property Tax Distribution 808,100.00 417,334.66 390,765.34 Document Transfer Tax 487,300.00 289,373.76 197,926.24 Sales Tax 4,200,000.00 2,065,591.58 2,134,408.42 Transient Occupancy Tax 4,055,300.00 994,891.77 3,060,408.23 Franchise Tax 597,600.00 230138.99 367,461.01 TOTAL TAXES 10,721,600.00 4,251,571.56 6,470,028.44 LICENSE & PERMITS: Business License 180,700.00 82,465.30 98,234.70 Animal License 17,500.00 5,837.50 11,662.50 Building Permits 412,500.00 793,517.30 (381,017.30) Plumbing Permits 90,800.00 135,872.45 (45,072.45) Electrical Permits 69,000.00 139,683.32 (70,683.32) Mechanical Permits 37,500.00 85,656.70 (48,156.70) Misc. Permits 49,500.00 24 071.39 25,428.61 TOTAL LICENSES & PERMITS 857,500.00 1,267,103.96 (409,603.96) FEES: Sale of Maps & Publications 4,950.00 1,147.27 3,802.73 Community Services Fees 190,998.00 101,816.41 89,181.59 Bldg & Safety Fees 401,300.00 574,073.42 (172,773.42) Community Development Fees 222,400.00 160,328.62 62,071.38 Public Works Fees 584,375.00 458167.05 126,207.95 TOTAL FEES 1,404,023.00 1,295,532.77 108,490.23 INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,475,900.00 373,608.70 1,102,291.30 Motor Vehicle In -Lieu (286,715.00) 0.00 (286,715.00) Motor Vehicle Code Fines 70,700.00 33,172.69 37,527.31 Parking Violations 54,400.00 21,373.00 33,027.00 Misc. Fines 15,000.00 9,200.18 5,799.82 AB939 145,000.00 51,009.50 93,990.50 County of Riverside Grant 0.00 0.00 0•00 State of California Grant 0.00 43,221.60 (43,221.60) Fire servicesCredit 2,857,400.00 0.00 2,857,400.00 CSA152 Assessment 150,000.00 175 046.04 (25,046.04) TOTAL INTERGOVERNMENTAL 4,481,685.00 706,631.71 3,775,053.29 INTEREST 1,468,800.00 1,031,413.26 437,386.74 MISCELLANEOUS Miscellaneous Revenue 3,000.00 101,778.38 (98,778.38) Litigation settlement 0.00 0.00 0•00 Cash Over/(Short) 0.00 64.76 (54.76) TOTAL MISCELLANEOUS 3,000.00 101,833.14 (98,833.14) TRANSFER IN 269,285.00 0.00 269,285.00 TOTAL GENERAL FUND 19,205,893.00 8,654,086.40 10,551,806.60 30 74 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING BUDGET RECEIVED BUDGET LIBRARY: County of Riverside 662,500.00 0.00 662,500.00 Contributions 0.00 53,000.00 (53,000.00) Interest 25 900.00 10,590.08 15,309.92 TOTAL LIBRARY 688,400.00 63,590.08 624,809.92 GAS TAX REVENUE: CMAQ/ISTEA Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA Grant Interest TOTAL CMAQIISTEA FEDERAL ASSISTANCE REVENUE: 168,200.00 95,802.66 72,397.44 115,900.00 67,194.50 48,705.50 216,700.00 129,228.73 87,471.27 6,000.00 6,000.00 0.00 39,300.00 20,661.68 18,638.32 7,600.00 3,581.22 4,018.78_ 553,700.00 322,468.69 231,231.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CDBG Grant 339,427.00 0.00 339,427.00 Interest 0.00 0.00 0.00 TOTAL FEDERAL ASSISTANCE 339,427.00 0.00 339,427.00 ASSESSMENT DISTRICT 2000-1 Interest 0.00 4,057.11 (4,057.11) Assessment Bond Proceeds 0.00 0.00 0.00 Prepayments -sewer assessments 0.00 0.00 0.00 Transfer in 0.00 0.00 0.00 TOTAL ASSESSMENT DISTRICT 0.00 4,057.11 (4,057.11) SLESF (COPS) REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 Interest 700.00 73.94 626.06 TOTAL SLESF (COPS) 100,700.00 73.94 100,626.06 LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 19,218.00 19,218.00 0.00 Interest 700.00 269.20 430.80 Transfer in 0.00 0.00 0.00 TOTAL LLEBG 19,918.00 19,487.20 430.80 LIGHTING & LANDSCAPING REVENUE: Assessment 864,600.00 36,174.72 818,425.28 Developer 0.00 0.00 0.00 Interest 0.00 0.00 0.00 TOTAL LIGHTING & LANDSCAPINi 854,600.00 36,174.72 818,425.28 QUIMBY REVENUE: Quimby Fees 25,000.00 113,443.32 (88,443.32) Interest 3,900.00 31497.88 402.12 TOTAL QUIMBY CRIME VIOLENT TASK FORCE REVENUE: Member Contributions 0.00 0.00 0.00 Grant revenue 0.00 0.00 0.00 Asset Forfeiture 0.00 0.00 0.00 Interest 0.00 0.00 0.00 TOTAL CRIME VIOLENT TASK FOI :31 75 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest Transfer in TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.CA.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ REMAINING BUDGET RECEIVED BUDGET 0.00 0.00 15,600.00 17,208.74 (1,608.74) 0.00 0.00 0.00 15,600.00 17,208.74 (1,608.74) 0.00 0.00 0.00 0.00 0.00 0.00 21,800.00 8,927.58 12,872.42 77,119.00 77,119.00 139,285.00 139,286.00 2 000:00 987.73 1,012.27 240,204.00 9,915.31 230,288.69 LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 Interest 300.00 73.94 226.06 TOTAL LQ PUBLIC SAFETY 2,300.00 2,073.94 226.06 INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 0.01 (0.01) Transfer In 0.00 0.00 0.00 TOTAL INTEREST ALLOCATION 0.00 0.01 (0.01) CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio SB300 Funding RCTC SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY 2,865,619.97 2,048,382.43 817,237.54 927,462.40 0.00 927,462.40 0.00 0.00 0.00 244,800.00 0.00 244,800.00 0.00 0.00 0.00 (0.26) 0.00 (0.26) 100,000.00 0.00 100,000.00 108,240.00 0.00 108,240.00 440,581.00 58,095.00 382,486.00 0.00 0.00 0.00 2,000.00 0.00 2,000.00 153,000.00 60,000.00 93,000.00 74 302 704.97 2 831 132.59 71,471,572.38 79,144,408.08 4,997,610.02 74,146,798.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 76 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING (continued) BUDGET RECEIVED BUDGET EQUIPMENT REPLACEMENT FUND: Equipment Charges 317,677.00 317,678.00 (1.00) Capital Contribution 0.00 0.00 0.00 Sale of Fixed Asset 0.00 0.00 0.00 Interest 68,800.00 24,755.99 34,044.01 Transfers In 0.00 0.00 0.00 TOTAL EQUIPMENT REPLACEMEI 376,477.00 342,433.99 34,043.01 INFORMATION TECHNOLOGY FUND: Charges for services 216,200.00 377,282.00 (161,082.00) Capital Contribution 0.00 0.00 0.00 Sale of Fixed Asset 0.00 0.00 0.00 Interest 11,400.00 5,865.86 5,534.14 Transfers In 0.00 0.00 0.00 TOTAL INFORMATION TECHNOLC 227,600.00 383,147.86 (155,547.86) ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,500.00 175,127.58 (77,627.58) Arts in Public Places Credits Applied 0.00 4,122.64 (4,122.64) Interest 5100.00 2,469.15 2,630.85 TOTAL ARTS IN PUBLIC PLACES 102,600.00 181,719.37 (79,119.37) TRANSPORTATION Developer fees 549,000.00 1,202,825.69 (653,825.69) Interest 53,300.00 43,240.14 10,059.86 Transfer in 0.00 0.00 0.00 TOTAL TRANSPORTATION 602,300.00 1,246,065.83 (643,765.83) PARKS & RECREATION Developer fees 251,000.00 457,810.79 (206,810.79) Interest 0.00 9,262.92 (9,262.92) Transfer in 0.00 0.00 0.00 TOTAL PARKS & RECREATION 251,000.00 467,073.71 (216,073.71) CIVIC CENTER Developer fees 183,000.00 254,398.34 (71,398.34) Interest 21,200.00 16,988.61 4,211.39 Transfer in 0.00 0.00 0.00 TOTAL CIVIC CENTER 204,200.00 271,386.95 (67,186.95) 77 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING (continued) BUDGET RECEIVED BUDGET LIBRARY DEVELOPMENT Developer fees 112,500.00 186,690.16 (74,190.16) Interest 0.00 8,954.06 (8,954.06) Transfer in 0.00 0.00 0.00 TOTAL LIBRARY DEVELOPMENT 112,500.00 195,644.22 (83,144.22) COMMUNITY CENTER Developer fees 48,500.00 80,413.00 (31,913.00) Interest 8,700.00 4,891.24 3,808.76 TOTAL COMMUNITY CENTER 57,200.00 85,304.24 (28,104.24) STREET FACILITY Developer fees 7,500.00 16,518.13 (9,018.13) Interest 1,900.00 1,135.60 764.40 TOTAL STREET FACILITY 9,400.00 17,653.73 (8,253.731 PARK FACILITY Developer fees 2,500.00 4,917.97 (2,417.97) Interest 500.00 295.75 204.25 TOTAL PARK FACILITY 3,000.00 5,213.72 (2,213.721 FIRE PROTECTION FACILITY Developer fees 32,100.00 77,108.97 (45,008.97) Interest 1000.00 22.85 977.15 TOTAL FIRE PROTECTION FACILI' 33,100.00 77,131.82 (44,031.82) LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees 200,000.00 200,000.00 0.00 Interest 4100.00 2185.84 1,914.16 TOTAL LIBRARY DEV (COUNTY) i 204,100.00 202,185.84 1,914.16 `' `` 78 LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE REMAINING BUDGET RECEIVED BUDGET 9,500.00 9,686.00 (186.00) 6.00 5.90 (5.90) 680,830.00 493,882.32 186,947.68 0.00 0.00 690,330.00 503,574.22 186,755.78 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL FINANCING AUTHORITY 690,330.00 503,574.22 186,755.78 �?5 79 LA QUINTA REDEVELOPMENT AGENCY REVENUE SUMMARY PROJECT AREA NO.1: DEBT SERVICE FUND: Tax Increment Tax Increment - mid year Allocated Interest Non Allocated Interest Interst - County Loan Interest Advance Proceeds Transfers in TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND - NON-TAXABLE Pooled Cash Allocated Interest Non Allocated Interest Litigation Settlement Revenue Loan Proceeds Rental Income Transfers In TOTAL CAPITAL IMPROVEMENT CAPITAL IMPROVEMENT FUND - TAXABLE Pooled Cash Allocated Interest Non Allocated Interest Litigation Settlement Revenue Bond proceeds Rental Income Transfers In TOTAL CAPITAL IMPROVEMENT LOWIMODERATE TAX FUND: Tax Increment Tax Increment - mid year Allocated Interest Non Allocated Interest Miscellaneous revenue Non Allocated Interest LQRP-Rent Revenue Home Sales Proceeds Sale of Land Sewer Subsidy Reimbursements Rehabilitation Loan Repayments 2nd Trust Deed Repayment Transfer In TOTAL LOWIMOD TAX LOWIMODERATE BOND FUND: Allocated Interest Home Sale Proceeds Non Allocated Interest Transfer In TOTAL LOWIMOD BOND REMAINING BUDGET RECEIVED BUDGET 20,744,336.00 77,233.45 20,667,102.55 2,390,451.00 0.00 2,390,451.00 66,000.00 80,069.98 (14,069.98) 0.00 390.49 (390.49) 0.00 0.00 0.00 967,182.00 0.00 967,182.00 1,731,455.00 1,157,685.83 573,769.17 25,899,424.00 1,315,379.75 24,584,044.25 0.00 143,506.90 (143,506.90) 437,100.00 152,990.65 284,109.35 0.00 0.00 0.00 0.00 0.00 0.00 4,530.00 6,794.40 (2,264.40) 0.00 0.00 0.00 441,630.00 303,291.95 138,338.05 0.00 (358.26) 358.26 0.00 28,034.22 (28,034.22) 0.00 0.00 0.00 26,400,000.00 26,400,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 26,400,000.00 26,427,675.96 (27,675.96) 5,186,084.00 19,308.40 5,166,775.60 597,613.00 0.00 597,613.00 4,400.00 792.14 3,607.86 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 341,000.00 186,162.48 164,837.52 150,000.00 215,820.56 (65,820.56) 0.00 0.00 0.00 0.00 70,296.29 (70,296.29) 0.00 2,516.74 (2,516.74) 0.00 0.00 0.00 0.00 0.00 0.00 6,279,097.00 494,896.61 5,784,200.39 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 80 LA QUINTA REDEVELOPMENT AGENCY REMAINING REVENUE SUMMARY BUDGET RECEIVED BUDGET PROJECT AREA NO, 2: DEBT SERVICE FUND: Tax Increment 9,723,411.00 61,179.61 9,662,231.39 Tax Increment - mid year 1,761,651.00 0.00 1,761,651.00 Allocated Interest 0.00 28,318.06 (28,318.06) Non Allocated Interest 0.00 23.83 (23.83) Interest Advance Proceeds 863,674.00 0.00 863,674.00 Transfer In 3,442,855.00 211,959.68 3,230,895.32 TOTAL DEBT SERVICE 15,791,591.00 301,481.18 15,490,109.82 CAPITAL IMPROVEMENT FUND: Allocated Interest 0.00 15,432.58 (15,432.58) Non Allocated Interest 0.00 10,493.00 (10,493.00) Developer Agreement 0.00 0.00 0.00 Transfers In 0.00 0.00 0.00 TOTAL CAPITAL IMPROVEMENT 0.00 25,925.58 (25,925.58) LOWIMODERATE TAX FUND: Tax increment 2,430,853.00 15,294.91 2,415,558.09 Tax Increment - mid year 440,412.00 0.00 440,412.00 Allocated Interest 7,400.00 52,695.30 (45,295.30) Non Allocated Interest 20,000.00 0.00 20,000.00 Developer funding 7,054,074.00 0.00 7,054,074.00 2nd Trust Deed Repayment 0.00 55,733.59 (55,733.59) ERAF Shift - Interest 0.00 0.00 0.00 Sale of Land 0.00 108,570.08 (108,570.08) Transfer In 0.00 0.00 0.00 TOTAL LOWIMOD TAX 9,952,739.00 232,293.88 9,720,445.12 LOWIMODERATE BOND FUND: Allocated Interest 0.00 0.00 0.00 Non Allocated Interest 400,000.00 0.00 400,000.00 Bond proceeds (net) 39,150,000.00 0.00 39,150,000.00 Transfer In 0.00 0.00 0.00 TOTAL LOWIMOD BOND 39,550,000.00 0.00 39,550,000.00 81 CITY OF LA OUINTA EXPENDITURES - ALL FUNDS 07/0112003-12/31/03 REMAINING FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET General $23,160,685.05 $6,899,250.43 $4,848.75 $16,246,585.87 Library 409,137.00 0.00 0.00 409,137.00 Gas Tax 758,906.00 278,795.48 0.00 480,110.52 Cmaq/lstea 595,235.00 0.00 0.00 595,235.00 Federal Assistance 331,932.00 852.50 0.00 331,079.50 Proposed Assessment District 142,507.21 0.00 0.00 142,507.21 Sled (Cops) Revenue 100,000.00 0.00 0.00 100,000.00 Local Law Enforcement 0.00 0.00 0.00 0.00 Violent Crime Task Force 0.00 528.05 0.00 (528.05) Lighting & Landscaping 854,600.00 427,299.96 0.00 427,300.02 Quimby 301,583.00 126,347.19 0.00 175,235.81 Infrastructure 2,189,999.00 437,064.24 0.00 1,752,934.76 Village Parking (1,892.85) 0.00 0.00 (1,892.85) South Coast Air Quality 231,231.00 5,603.82 0.00 225,627.18 Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 Interest Allocation 0.00 0.00 0.00 0.00 Capital Improvement 79,144,408.04 4,997,610.01 3,295.00 74,143,503.03 Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 Urban Forestry 1,100.00 0.00 0.00 1,100.00 Equipment Replacement 380,641.00 125,007.80 0.00 255,633.20 Arts In Public Places 656,962.28 23,381.48 0.00 633,580.80 Transportation 2,712,674.30 95,453.68 0.00 2,617,220.62 Parks & Recreation 618,563.85 307,198.85 0.00 311,365.00 Civic Center 686,095.14 150,520.34 0.00 535,574.80 Library Development 4,074,930.31 97,362.54 0.00 3,977,567.77 Community Center 0.00 0.00 0.00 0.00 Street Facility 0.00 0.00 0.00 0.00 Park Facility 0.00 0.00 0.00 0.00 Fire Protection 1,500,000.00 781,803.03 0.00 718,196.97 Library County DIF 400,000.00 0.00 0.00 400,000.00 Information Technology 694,781.00 237,830.69 0.00 456,950.31 La Quints Financing Authority 558,723.58 498,394.00 0.00 60,329.58 RDA Project Area No.1 87,824,799.91 12,606,094.82 0.00 75,218,705.09 RDA Project Area No. 2 65,821,304.85 1,595,211.90 0.00 64,226,092.95 Total $291' 4`� J 82 07101/2003-12131103 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED GENERAL GOVERNMENT: LEGISLATIVE 677,100.00 366,824.09 0.00 LEGISLATIVE 250,000.00 0.00 0.00 CITY MANAGER'S OFFICE 778,533.00 317,748.60 4,848.75 ECONOMIC DEVELOPMENT 821,350.00 384,564.62 0.00 PERSONNEL/RISK MGT 758,502.00 543,185.52 0.00 TOTAL GENERAL GOVERNMENT 3,285,485.00 1,612,322.83 4,848.76 FINANCE: FISCAL SERVICES CENTRAL SERVICES CENTRAL SERVICES 696,564.00 294.179.56 0.00 726,562.00 322,776.90 0.00 21,524.00 0.00 0.00 TOTAL FINANCE 1,444,650.00 616,956.46 0.00 CITY CLERK 469,363.00 205,827.91 0.00 CITY CLERK 7,000.00 0.00 0.00 TOTAL CITY CLERK 476,363.00 205,827.91 0.00 COMMUNITY SERVICES SENIOR CENTER 328,635.00 123,228.50 0.00 SENIOR CENTER 19,000.00 0.00 0.00 PARKS & RECREATION ADMINISTRATION 692,146.00 250,642.90 0.00 PARKS & RECREATION ADMINISTRATION 2,000.00 0.00 0.00 PARKS & RECREATION PROGRAMS 100,048.00 55,469.38 0.00 TOTAL COMMUNITY SERVICES 1,141,829.00 429,340.78 0.00 POLICE: POLICE SERVICES 6,231,000.00 1,352,444.30 0.00 POLICE SERVICES 35,000.00 0.00 0.00 TOTAL POLICE 5,266,000.00 1,352,444.30 0.00 BUILDING & SAFETY: BUILDING r;<SAFETY -ADMIN 231,925.00 96,602.74 0.00 CODE COMPLIANCE 655,449.00 256,056.65 0.00 ANIMAL CONTROL 229,922.00 88,679.46 0.00 BUILDING 711,239.00 420,743.02 0.00 BUILDING 187,500.00 0.00 0.00 EMERGENCY SERVICES 48,945.00 25,211.14 0.00 FIRE 2,903,902.00 1,967.75 0.00 CIVIC CENTER BUILDING -OPERATIONS 1,061,265.00 749,604.26 0.00 CIVIC CENTER BUILDING -OPERATIONS 7,500.00 0.00 0.00 TOTAL BUILDING & SAFETY 6,037,647.00 1,638,865.02 0.00 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 822,152.00 196,720.99 0.00 CURRENT PLANNING 711,429.00 216,071.74 0.00 TOTAL COMMUNITY DEVELOPMENT 1,533,581.00 412,792.73 0.00 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 259,055.00 102,092.44 0.00 DEVELOPMENT & TRAFFIC 990,125.00 488,091.02 0.00 DEVELOPMENT 3 TRAFFIC 250,000.00 0.00 0.00 MAINT/OPERATIONS - STREETS 2,238,952.00 475,755.93 0.00 MAINT/OPERATIONS - STREETS 18,000.00 0.00 0.00 MAINT/OPERATIONS - LTGILANDSCAPING 1,967,542.00 726,352.64 0.00 MAINT/OPERATIONS - LTGILANDSCAPING 34,200.00 0.00 0.00 CONSTRUCTION MANAGEMENT 570,171.00 369,410.07 0.00 CONSTRUCTION MANAGEMENT 150,000.00 0.00 0.00 TOTAL PUBLIC WORKS 6,478,045.00 2,161,702.10 0.00 TRANSFERS OUT 1,327,715.60 53,538.70 0.00 GENERAL FUND REIMBURSEMENTS (3,840,630.55) (1,584,540.40) 0.00 NET GENERAL FUND EXPENDITURES 23,150,685.05 6,899,260.43 4,848.75 83 CITY OF LA QUINTA 07/01/2003-12/31I03 OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED LIBRARY FUND 0.00 0.00 0.00 PROJECT EXPENDITURES 409,137.00 0.00 0.00 TRANSFER OUT TOTAL LIBRARY FUND0.00 0.00 GAS TAX REIMBURSE GENERAL FUND ,0.00 276,849.98 0.00 TRANSFER OUT 05,206.00 205 1,945.50 0.00 TOTAL GAS TAX FUND QUIMBY FUND: TRANSFER OUT TOTAL QUIMBY FUND 301,583.00 126,347.19 0.00 FEDERAL ASSISTANCE FUND: TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 331,932.00 852.50 0.00 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 14,827.00 5,603.82 0.00 TRANSFER OUT 216,404.1 0.00 0.00 TOTAL SOUTH COAST AIR QUALITY CMAQ/ISTEA TRANSFER OUT TOTAL CMAQIISTEA FUND 595,235.00 0.00 0.00 VILLAGE PARKING TRANSFER OUT TOTAL VILLAGE PARKING FUND (1,892.85) 0.00 0.00 LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0.00 0.00 LLEBG FUND TRANSFER OUT TOTAL LLEBG FUND 0.00 0.00 0.00 VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 0.00 528.05 0.00 TOTAL VIOLENT CRIME TASK FORCE SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 100,000.00 0.00 0.00 LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 854,600.00 427,299.98 0.00 TRANSFER OUT 0.00 0.00 TOTAL LTGILANDSCAPING FUND INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 REIMBURSE GENERAL FUND 0.00 0.00 0.00 TRANSFER OUT 2,189,999.00 437,064.24 0.00 TOTAL INFRASTRUCTURE ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 TRANSFER TO AGENCY FUND 0.00 0.00 0.00 TRANSFER OUT 142,507.21 0.00 0.00 TOTAL AD 2000-1 142,507.21 0.00 0.00 84 CITY OF LA 4UINTA 07/01/2003-12131/03 OTHER CITY FUNDS BUDGET EXPENDITURES ENCUMBERED EXPENDITURE SUMMARY TRANSPORTATION PROGRAM COSTS 63,050.06 63,050.06 0.00 CONTRIBUTION 392,878.00 0.00 0.00 TRANSFER OUT 2,256,746.24 32,403.62 0.00 TOTAL TRANSPORTATION PARKS 3 RECREATION 0.00 INTEREST ON ADVANCE 3.85 618,563.85 6 ,178.85 266,178.85 0.00 TRANSFER OUT TOTAL PARKS & RECREATION CIVIC CENTER 2,5. 0.00 PROGRAM COSTS REIMBURSE GENERAL FUND .00 204,251.00 102,125.48 0.00 TRANSFER OUT 481,844.14 45,489.06 0.00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT 0.00 0.00 PROGRAM COSTS TRANSFER OUT 4,074,930.31 97,362.54 0.00 TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 TRANSFER OUT TOTAL COMMUNITY CENTER STREET FACILITY 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 TRANSFER OUT TOTAL STREET FACILITY 0.00 0.00 PARK FACILITY 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 TRANSFER OUT TOTAL PARK FACILITY FIRE PROTECTION 0.00 1,490.00 0.00 INTEREST ON ADVANCE 1,500,000.00 780,313.03 0.00 TRANSFER OUT TOTAL FIRE PROTECTION DIF0.00 LIBRARY COUNTY PROGRAM COSTS 0.00 0.00 0.00 TRANSFER OUT 400,000.00 0.00 0.00 TOTAL LIBRARY COUNTY DIF CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 78,330,628.50 4,926,492.80 3,295.00 PROJECT REIMBURSEMENTS TO GEN FUND 813,779.54 71,117.21 0.00 TRANSFER OUT 0.00 0.00 TOTAL CAPITAL IMPROVEMENT ART IN PUBLIC PLACES FUND 3,500.00 0.00 0.00 MAINTENANCE EXPENSES-APP 1,800.00 0.00 0.00 OPERATING EXPENSES-APP 502,409.00 8,375.00 0.00 ART PURCHASES 149,253.28 15,006.48 0.00 TRANSFER OUT TOTAL ART IN PUBLIC PLACES LO NORTE (97-1) CIP FUND 0.00 0.00 0.00 PROJECT EXPENSES 0.00 0.00 0.00 TRANSFER OUT TOTAL LO NORTE (97-1) CIP FUND OW URBAN FORESTRY GRANT TRANSFER OUT TOTAL URBAN FORESTRY GRANT 1,100.00 0.00 0.00 c.4l 85 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY VILLAGE PARKING TRANSFER OUT INFORMATION TECHNOLOGY FUND OPERATING EXPENSES EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES BUDGET EXPENDITURES ENCUMBERED (1,892.85) 0.00 0.00 694,781.00 237,830.69 0.00 TOTAL INFORMATION TECHNOLOGY FUND 380,641.00 125,007.80 0.00 TOTAL EQUIPMENT REPLACEMENT FUND 24286 LA OUINTA FINANCING AUTHORITY 07/01/2003-1201103 EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED DEBT SERVICE EXPENDITURES 9,686.00 4,454.00 0.00 SERVICES BOND PRINCIPAL 300,000.00 300,000.00 0.00 BOND INTEREST 380,830.00 193,940.00 0.00 TRANSFER OUT 0.00 0.00 0.00 TOTAL DEBT SERVICE 690,516.00 498,394.00 0.00 CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT (131 792.42) 0.00 0.00 TOTAL CAPITAL IMPROVEMENT (131 792.42) 0.00 0.00 TOTAL FINANCING AUTHORITY 4243 87 LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO, 1: DEBT SERVICE FUND: SERVICES 07/0112003-12131/03 BUDGET EXPENDITURES ENCUMBERED 394,585.00 6,510.00 0.00 BOND PRINCIPAL 2,208,831.00 2,208,831.00 0.00 BOND INTEREST 8,060,234.27 3,607,794.47 0.00 INTEREST CITY ADVANCE 967,182.00 483,591.00 0.00 PASS THROUGH PAYMENTS 9,959,701.00 711,876.25 0.00 PASS THROUGH PAYMENTS 1,052,102.00 0.00 0.00 ERAF SHIFT 4,000,000:00 0.00 0.00 ERAF SHIFT (2,532,OO5.00) 0.00 0.00 TRANSFERS OUT 0.00 0.00 0.00 TOTAL DEBT SERVICE 7,018,602.72 CAPITAL IMPROVEMENT FUND: PERSONNEL 4,900.00 3,906.82 0.00 SERVICES 99,619.00 99,880.46 0.00 LAND ACQUISITION 307,300.00 292,410.55 0.00 ASSESSMENT DISTRICT 0.00 0.00 0.00 ADVERTISING -ECONOMIC DEV 16,700.00 6,483.22 0.00 ECONOMIC DEVELOPMENT 187,000.00 109,802.26 0.00 BOND ISSUANCE COSTS 0.00 0.00 0.00 CAPITAL - BUILDING 0.00 0.00 0.00 REIMBURSEMENT TO GEN FUND 1,225,208.00 612,603.00 0.00 TRANSFERS OUT 27,593,552.18 14,0,217.64 39T 0.00 TOTAL CAPITAL IMPROVEMENT 2 CAPITAL IMPROVEMENT FUND/TAXABLE BOND 0.00 BOND ISSUANCE COSTS 955,821.99 948,390.88 0.00 TRANSFERS OUT 25,444,178.01 15,399,784.52 0.00 TOTAL CAPITAL IMPROVEMENT 16 ,0.00 LOWIMODERATE TAX FUND: PERSONNEL SERVICES BUILDING HORIZONS LQ RENTAL PROGRAM LQ HOUSING PROGRAM LOWMOD VILLAGE APARTMENTS LQRP - REHABILITATION APT REHABILITATION FORECLOSURE ACQUISITION REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL LOW/MOD TAX LOW/MODERATE BOND FUND PERSONNEL SERVICES REIMBURSEMENT TO GEN FUND HOUSING PROJECTS TRANSFERS OUT TOTAL LOWIMOD BOND 4,900.00 3,906.82 0.00 250,497.00 95,621.48 0.00 210,000.00 0.00 0.00 150,000.00 104,980.38 0.00 1,509,196.00 1,100,956.00 0.00 2,350,000.00 0.00 0.00 500,000.00 0.00 0.00 350,000.00 0.00 0.00 0.00 0.00 0.00 82,595.00 41,297.52 0.00 2,398,079.46 1,157,685.83 0.00 0. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,623.00 0.00 0.00u.uu 0.00 f)44 88 LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO, 2: DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BONDINTEREST 07101/2003 - 12131/03 BUDGET EXPENDITURES ENCUMBERED 229,013.00 3,050.00 0.00 176,169.00 176,169.00 0.00 578,895.00 290,253.18 0.00 INTEREST CITY ADVANCE 957,800.00 478,899.98 0.00 INTEREST - ERAF LMIOD LOAN 0.00 0.00 0.00 PASS THROUGH PAYMENTS 8,227,557.00 0.00 0.00 PASS THROUGH PAYMENTS 1,551,668.00 0.00 0.00 TRANSFERS OUT 0.00 0.00 0.00 TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: PERSONNEL 2,900.00 2,364.02 0.00 SERVICES 78,544.00 50,346.11 0.00 ADVERTISING -ECONOMIC DEV 0.00 3,490.97 0.00 ECONOMIC DEVELOPMENT ACTIVITY 0.00 0.00 0.00 REIMBURSEMENT TO GEN FUND 34,509.00 17,253.48 0.00 TRANSFERS OUT (36,670.14) (33,000.00) 0.00 LOWIMODERATE TAX FUND: TOTAL CAPITAL IMPROVEMENT PERSONNEL 2,900.00 2,364.02 0.00 SERVICES 127,171.00 76,003.46 0.00 2ND TRUST DEEDS 150,000.00 0.00 0.00 2ND TRUST DEEDS FROM CENTERPOINTE 2,520,000.00 0.00 0.00 48TH AND ADAMS - FROM CENTERPOINTE 1,423,203.00 0.00 0.00 LOW MOD HOUSING PROJECT/47TWADAMS PROD 489,592.00 0.00 0.00 48TH/ADAMS PLANNING 480,000.00 280,000.00 0.00 FORECLOSURE ACQUISITION 150,000.00 0.00 0.00 REIMBURSEMENT TO GEN FUND 71,988.00 35,994.00 0.00 TRANSFERS OUT 9,,065.99 212,023.68 0.00 TOTAL LOW/MOD TAX 1 .606,385.16 0.00 LOWIMODERATE BOND FUND 2nd TRUST DEEDS 7,000,000.00 0.00 0.00 LAND 31,000,000.00 0.00 0.00 BOND ISSUANCE COSTS 1,500,000.00 0.00 0.00 TRANSFERS OUT 50,000.00 0.00 0.00 TOTAL LOW/MOD BOND r 5 89 ATTACHMENT 1 ESE 10 Ey A N � N � ♦ ' N a *U ml 0-"hr 11 BUSINESS SESSION ITEM: :)-- ORDINANCE NO. 400 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 3, SECTIONS 3.28.180 (G) AND 3.28.370 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO BUSINESS LICENSE RENEWAL DATES. THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: WHEREAS, the City Council of the City of La Quinta has duly considered the recommendations of the Finance Department and City Treasurer; and, WHEREAS, it is the desire of the City Council of the City of La Quinta to amend Chapter 3 of the La Quinta Charter and Municipal Code relating to Business License renewal dates; and WHEREAS, the changes will result in better customer awareness of the dates of expiration of business licenses and will result in reduced expenditure of staff time to process business license renewals, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. Chapter 3, Section 3.28.180 (G) is hereby repealed and replaced to read as follows — "Renewal Date" means the date on the permit, which shall be the last day of the month in which the business license was issued. SECTION 2. Chapter 3, Section 3.28.370 is hereby repealed and replaced to read as follows — Unless otherwise specifically provided, all annual license fees shall be due and payable on or before the renewal date. SECTION 3. EFFECTIVE DATE, This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. 1W Ordinance No. 400 Municipal Code 4 3.28.180 & 3.28.370 Business License Renewal Dates Adopted: February 17, 2004 Page 2 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 17T" day of February, 2004, by the following vote: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Ordinance No. 400 Municipal Code § 3.28.180 & 3.28.370 Business License Renewal Dates Adopted: February 17, 2004 Page 3 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 400 which was introduced at a regular meeting on the 3`d day of February, 2004, and was adopted at a regular meeting held on the 17" day of February, 2004, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in a Resolution of the City Council. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California �J� BUSINESS SESSION ITEM: 3 ORDINANCE NO. 401 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 9.160, SECTION 9.160.080 — SEMI -PERMANENT DOWNTOWN VILLAGE DIRECTIONAL SIGNS, OF THE LA QUINTA MUNICIPAL CODE TO ALLOW ADDITIONAL SIGN PANELS AND OTHER MINOR AMENDMENTS CASE NO.: ZCA 2003-080 APPLICANT: CITY OF LA QUINTA THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. The City Council of the City of La Quinta, California, did on the 3`d day of February, 2004 hold a duly noticed Public Hearing to amend Section 9.160.080 of the Municipal Code, to allow additional sign panels and other minor amendments; and SECTION 2. The Planning Commission of the City of La Quinta, California, did on the 13th day of January, 2004, hold a duly noticed Public Hearing to amend Section 9.160.080 of the Municipal Code, to allow additional sign panels and other minor amendments; and SECTION 3. The Text Amendment is exempt pursuant to Chapter 2.6, Section 21080 of the Public Resources Code, California Environmental Quality Act statutes, and Section 15268, Ministerial Projects, of the CEQA Guidelines; and SECTION 4. The proposed text changes are consistent with the goals and policies of the La Quinta General Plan, and the Land Use Map for the General Plan and surrounding development and land use designations, ensuring land use compatibility; and SECTION 5. The proposed text changes as contained in Exhibit "A," attached hereto, will not be detrimental to the public health, safety and welfare, as they have been designed to be compatible with surrounding development, and conform with the City's standards and requirements; and SECTION 6. The proposed text changes support the orderly development of the City; and SECTION 7. This Ordinance shall be in full force and effect thirty (30) days after its adoption; and 2-1 Ordinance No. 401 Zoning Code Amendment 2003-080 Semi -Permanent Downtown Village Sign Program Adopted: February 17, 2004 Page 2 SECTION 8. The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be published as required by law. PASSED, APPROVED and ADOPTED by the La Quinta City Council at a regular meeting held on this 17`h day of February, 2004, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Ordinance No. 401 Zoning Code Amendment 2003-080 Semi -Permanent Downtown Village Sign Program Adopted: February 17, 2004 Page 3 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true and correct copy of Ordinance No. 401 which was introduced at a regular meeting held on the 3Id day of February, 2004 and was adopted at a regular meeting held on the 17th day of February, 2004, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in a Resolution of the City Council. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California ;3 Ordinance No. 401 Zoning Code Amendment 2003-080 Semi -Permanent Downtown Village Sign Program Adopted: February 17, 2004 Page 4 EXHIBIT "A" 9.160.080 SEMI -PERMANENT DOWNTOWN VILLAGE DIRECTIONAL SIGNS. A. Purpose. To provide vehicular direction to specific businesses which, due to their location within the boundaries of the "Village Commercial Zoning District" and away from major arterials, are difficult to find. B. Definition. "Downtown Village directional sign panel" means an interchangeable sign panel which does not require a sign permit, mounted on a monument base structure. The sign panels list businesses in the Village Commercial Zoning District. C. Maximum Time Periods. No Downtown Village Directional Sign panel shall be installed for more than eleven consecutive months out of any twelve-month period. However, a sign panel may be installed for more than eleven consecutive months if there is no waiting list for commercial business on that sign panel. A log containing the installation date of all sign panels shall be maintained by the contracted group or agency. This log shall be made available to the City upon request, and submitted annually to the City. D. Monument Base Structure, Size and Standards. Downtown Village Directional Sign panels shall only be installed in approved monument base structures which conform to the following standards: 1. Structures shall not exceed eight feet in height and six feet in width. 2. Structures shall contain no more than eight sign panels per face or side. 3. Structures shall have no more than two faces or sides. 4. Structure shall include, at the top, a decorative cap or sign of maximum two feet six inches high and six feet wide. 5. The base shall be constructed of block, brick, wood, stone or other similar material. 6. No tag, sign, streamer, device, display board or other attachment may be added or placed upon the structure. Ordinance No. 401 Zoning Code Amendment 2003-080 Semi -Permanent Downtown Village Sign Program Adopted: February 17, 2004 Page 5 E. Sign Panel Size and Standards. Downtown Village Directional sign panels which are mounted in the monument base structures shall be eight inches in height and five feet wide, and shall conform to the following standards: 1. The use of said sign panels shall be for the sole identification of any commercial businesses located and operating within the boundaries of the Village Commercial Zoning District. 2. Each sign panel shall contain the name of the business and a directional arrow on no more than two lines . 3. Indirect lighting may be provided as set forth in Section 9.100.150. F. Sign Locations. Five structures shall be allowed: The specific location at each intersection shall be approved by the Director of Community Development and the Director of Public Works. The structures may be located in the City's right-of-way. If located in the right-of-way, an encroachment permit shall be obtained from the Director of Public Works. The structures shall be located for maximum readability and traffic/pedestrian safety. G. Installation. The city shall have the discretion to contract with a nonprofit group or nongovernmental agency to install and manage the sign panels and structures. Fees may be charged only to the extent necessary to cover costs for installation and subsequent maintenance. The group or agency chosen to administer the Semi -Permanent Downtown Village Directional Sign Program shall sign a Memorandum of Agreement with the city setting forth the scope of responsibilities and services to be provided. H. Maintenance. The group or agency contracted to install and manage the sign panels and structures shall be responsible for maintaining the panels and structures in good order at all times. Upon request by the City, sign panels and structures shall be repaired and/or maintained within thirty days of said request. Failure to repair/maintain sign panels and structures shall be cause for City to request removal or to remove. (Ord. 284 § 1 (Exh. A) (part), 1996) REPORT/INFORMATIONAL ITEM: /S CULTURAL ARTS COMMISSION MINUTES January 8, 2004 CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Else Loudon presided over the meeting. Commissioner Brodsky led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Else Loudon Commissioner Sheldon Brodsky Commissioner Elaine Reynolds Commissioner Linda Young STAFF PRESENT: Dodie Horvitz, Community Services Director Hally Savio, Community Services Secretary II. PUBLIC COMMENT Artist Kathy Dunham updated the Commission on the progress of the La Quinta Art Associations Kids After School Art Program, reporting that the 1'/2 hour classes will be held at Adams Elementary School on Tuesday afternoons in February. Professional artists will work with the children on very simple subject matter (apples, pears) in four different mediums: drawing, watercolor, pastels and collage. Commissioner Brodsky has volunteered to assist with this program. Commissioners suggested the art works be displayed at the Community Picnic on Saturday, April 24` - III. PUBLIC HEARING - NONE IV. CONSENT CALENDAR A. Approval of Minutes of December 11, 2003 B. Department Report for November 2003 It was moved by Commissioners Reynolds/Brodsky to approve the Minutes of December 11, 2003 with the following corrections: Page 1, Item I: Commissioner Reynolds led the pledge of allegiance. Page 3, Item Vill: Cultural Arts Commission Meeting Minutes January 8, 2004 Paqe 2. Commissioner Reynolds informed Commissioners that some members of the La Quinta Arts Association are participating in weekend art shows at the polo grounds in Indio. Page 3, Item IX: It was moved by Commissioners Brodsky/Reynolds to adjourn the meeting at 8:00 PM. It was moved by Commissioners Young/Brodsky to approve the Department Report for November 2003 as submitted. Unanimous. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Election of Vice Chair Chairperson Loudon opened nominations for Vice Chair. Commissioner Reynolds nominated Commissioner Sheldon Brodsky. It was moved by Commissioners Reynolds/Young to appoint Commissioner Brodsky as Vice Chairperson. Unanimous. B. Artist File Organization Chairperson Loudon discussed the artist file organization project, noting that she feels strongly the Commission needs to finish this project per their commitment to do so. She asked fellow Commissioners to choose a day they would be available to complete this job. Commissioners agreed to meet at City Hall on Wednesday, February 1 1 th at 10:00 AM. Commissioner Young also recommended a program to maintain the art files, including photographs, and to look at what has been done in the past for future guidelines. Director Horvitz commented that when compilation is complete staff will follow up on any missing items. C. Coachella Valley Arts Alliance Event Director Horvitz reported that the Coachella Valley Arts Alliance (CVAA) has requested that the Cultural Arts Commission and the City assist with their one day event on Saturday, February 21" at the River in Rancho Mirage. The event, "Kaleidoscope", will feature visual and performing arts. The CVAA is requesting that the Commission arrange for a performing group to entertain during this event. Chairperson Loudon will contact a Los Angeles band to inquire about their availability for the event date. If they are available, she will forward the information and staff will prepare a report for the next City Council Meeting on January 20, 2004. SACommunity Services\CAMCACMIN.1.8.04.doc 2 Cultural Arts Commission Meeting Minutes January 8, 2004 Paae 3. It was moved by Commissioners Reynolds/Brodsky that Chairperson Loudon contact the band from Los Angeles, and if they are available to perform at the CVAA's Kaleidoscope event, the item will be forwarded for City Council consideration at their January 20, 2004 meeting. Unanimous. D. Spring Event Commissioner Reynolds discussed the spring event for 2004, including changing the event to the same day as the Community Picnic on April 24tn She would also like to have the Side Street Strutters return again this year if available. Commissioners also discussed inviting the Morongo Valley High School Steel Band for this event. Commissioners agreed the costs for a laser light show would be too expensive for this event's budget of $9,000. The consensus was to keep The Picnic will take place at Fritz Burns Park, with the concert the same evening on the Civic Center Campus. Commissioners discussed renting a stage and lighted trees to enhance the amphitheater for the performance. All agreed that flyers should be distributed at the picnic to inform the public of the evening concert. Director Horvitz will contact the Side Street Strutters to confirm availability. and forward this item to the City Council for consideration at their February 31 2004 meeting. It was moved by Commissioners Reynolds/Brodsky to have the concert the same evening as the Community Picnic, to rent a stage and lighted trees for the amphitheater, and to book the Side Street Strutters if they are available for the spring event. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS Per Commission request, Director Horvitz reported on the Art in Public Places Ordinance. The Ordinance does allow developers to choose their own artist. The developer pays fees to the City first, then brings art to the Cultural Arts Commission before going on to the Planning Commission. All Commissioners agreed developers should pay the full cost of their art works. Chairperson Loudon thanked staff for clarification on this matter. Discussion followed regarding the Embassy Suites art piece, which will go back to City Council on February 3, 2004 to address details. Commissioners also discussed their disappointment with the display of the Point Happy art piece, which suffers from lacks in lighting, elevation and landscaping. SACommunity Services\CAC\CACMIN.1.8.04.doc 258 Cultural Arts Commission Meeting January 8, 2004 Minutes Page 4. Vlll. COMMISSIONER ITEMS Commissioner Reynolds distributed flyers for her art shows in February at the Polo Grounds. She also shared photos of the temporary art piece at the Senior Center by John Kennedy and announced Mr. Kennedy is willing to sell the art piece to the City for $15,000. She requested this item be added to the Agenda for the February meeting. XI. ADJOURNMENT It was moved by Commissioners Brodsky/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:25 PM. NEXT MEETING INFORMATION: Thursday, February 12, 2004 La Quinta Civic Center Study Session Room SMbmilied by: V Dodie orvitz Community Servi es erector SACommunity Services\CAC\CACMIN.1.8.04.doc (� �. vi REPORT/INFORMATIONAL ITEM: /(00 T4&t 4*'P " COMMUNITY SERVICES COMMISSION MINUTES January 12, 2004 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the City Council Chambers of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Cross led the Pledge of Allegiance. MEMBERS PRESENT: STAFF PRESENT: OTHERS PRESENT: PUBLIC COMMENT None Commissioner Victoria St. Johns Commissioner Gary Calhoun Commissioner Mike Cross Dodie Horvitz, Community Services Director Hally Savio, Community Services Secretary Elaine Dove, David Volz Design Robert Leidner III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of the December 8, 2003 Minutes B. Monthly Department Report for November 2003 It was moved by Commissioners Cross/Calhoun to approve Consent Calendar . Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. La Quinta Park Interactive Water Feature Community Services Commission Minutes January 8, 2004 aae 2 Staff gave an overview of the project as approved in concept by the City Council at the November 4, 2003 City Council meeting. Elaine Dove from David Volz Design was present to answer any questions the Commission had regarding the design of the project. After some discussion, the Commission forwarded the following recommendation for City Council consideration: The designer shall include as many water play elements as allowed by the budget. It was moved by Commissioners Calhoun/Cross to recommend the La Quinta Park Interactive Water Feature include as many water play elements as allowed by the budget. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS None. VIII. COMMISSIONER ITEMS Chairperson St. Johns asked Robert "Bob" Leidner to introduce himself to the Commission. Mr. Leidner has applied for the vacancy on the Community Services Commission and hopes to be appointed at the January 20th meeting. IX. ADJOURNMENT It was moved by Commissioners Calhoun/Cross to adjourn the Community Services Commission meeting at 7:40 PM. Unanimous. NEXT MEETING INFORMATION Monday, February 9, 2004 @7:00 PM La Quipta City Hall Study Session Room by: MAN 9 M, 11-3 Services Director 6-1 2 REPORT/INFORMATIONAL ITEM: Imo% MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall . 78-495 Calle Tampico, La Quinta, CA January 7, 2004 10:00 a.m. I. CALL TO ORDER A. This meeting of the Architectural and Landscaping Review Committee was called to order at 10:06 a.m. by Planning Manager Oscar Orci who led the flag salute. B. Committee Members present: Bill Bobbitt and David Thorns. It was moved and seconded by Committee Members Bobbitt/Thoms to excuse Committee Member Cunningham. C. Staff present: Planning Manager Oscar Orci, Associate Planner Martin Magana, and. Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of November 5, 2003. There being no quorum to approve the minutes as Committee Member Cunningham was absent and Committee Member Thorns had to abstain, the approval of the minutes was continued to the next meeting. V. BUSINESS ITEMS: A. Site Development Permits 2003-796; a request of Madison/PTM La Quinta, LLC for a review of architectural and landscaping plans for five prototypical residential plans for the property located on the west side of Washington Street, south of Highway 1 1 1. 1. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced John Vuksic, David Prest, Carol Wilkerson, Ed Alderson, Ron Gregory, who represented the project. �64. Architecture and Landscaping Review Committee January 7, 2004 2. Committee Member Thoms asked for an explanation of the retention basin as it appeared to be fenced off. Why entry gates. Mr. Gregory stated it was an effort to reuse the existing "historical gates". They would be relocated to the path entry. Staff clarified this was a request of the HPC to use the gates as it was believed they were historical. Since that time it has been determined they are not historical. 3. Committee Member Thoms questioned the south entry road. Staff clarified that it is not proposed to be the main access road. Committee Member Thoms asked if they would review the gates and entry from Washington. Staff stated they are not designed and could come back to the Committee for review. Committee Member Thoms asked the status of the date palms. Mr. Gregory indicated that the original intent was to preserve them on -site. Later it was determined that only the viable palms would be retained and relocated. Some are too tall and in poor condition and would be eliminated. Committee Member Thoms stated he did not see them on the plans. Mr. Gregory stated they propose a palm on the typical front yard plan. The palms would be dispersed throughout the project. They could be used in the retention basin, but the desire is to have trees of different heights. Committee Member Thoms asked if there was a site plan showing the location of the houses. Staff stated they do not have one as of yet. Committee Member Thoms asked that there be some front yard variations with setbacks especially along the south roadway. Mr. Vuksic explained how the houses would be situated on the lots and where they would have the opportunity to do variations. Committee Member Thoms asked about the material of the garage door on Elevation E. Mr. Prest stated they would be metal with a variety of looks. Committee Member Thoms asked if the end of the tiles would be mudded. Mr. Prest stated yes they want the full mudded look. 4. Committee Member Bobbitt asked that the garage doors be a material that would last. He asked about the window surrounds. Mr. Prest stated heavy aluminum windows with a bull nose reveal. Committee Member Bobbitt questioned the use of the Chilean Mesquite and would recommend it be used very sparingly. He also asked if there would be a HOA. Mr. 4E3 G:\WPDOCS\ALRC\1-7-04 WD.doc 2 Architecture and Landscaping Review Committee January 7, 2004 Alderson stated yes. Mr. Gregory stated they would delete the tree from the front yards. Committee Member Bobbitt commended the applicant on the design of the homes. 5. There being no further questions of the applicant, it was moved and seconded by Committee Members Thoms/Bobbitt to adopt Minute Motion 2004-001 recommending approval of Site Development Permit 2003-796, as recommended by staff and amended: a. Date trees shall be mixed into the front yards and retention basins. b. The front yards would have a variation in the setback. c. The Chilean mesquite trees would be replaced. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Cunningham to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on February 4, 2004. This meeting was adjourned at 10:41 a.m. on January 7, 2004. ATectfully s bmitted, J. SAWYER Executive Secretary �64 G:\WPDOCS\ALRC\1-7-04 WD.doc 3 REPORT/INFORMATIONAL ITEM: I$ MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 13, 2004 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Kirk who asked Commissioner Quill to lead the flag salute. B. Present: Commissioners Jacques Abels, Rick Daniels, Paul Quill, Robert Tyler, and Chairman Tom Kirk. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney Michael Houston, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: 1. Chairman Kirk asked if there were any corrections to the Minutes of December 23, 2003. Commissioner Tyler asked that Page 4, Item 7 be corrected to read, "...the north side of Avenue 52..."; Page 5, Item 17 "...where a condition was added..."; Page 6, Item 19, "Commissioner Tyler expressed concerns about including the HOA letter..." There being no further corrections, it was moved and seconded by Commissioners Abels/Tyler to approve the minutes as corrected. 2. Department Report: None. Chairman Kirk asked the status of the Highway 1 1 1 Commercial Development Design Guidelines. Community Development Director Jerry Herman informed the Commission it will be on the Council agenda for February 3, 2004. V. PUBLIC HEARINGS: A. Zoning Code Amendment 2003-080; a request of the City for consideration of an Amendment to the La Quinta Municipal Code Section 9.160.080-Semi-Permanent Downtown Village Directional Signs to allow more sign panels and other minor amendments. ry (; r► G:\WPDOCS\PC Minutes\ 1 - 1 3-04WD.doc Planning Commission Minutes January 13, 2004 1. Chairman Kirk opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked if a single panel could have a different company on each side. Staff noted it would be allowed. Commissioner Tyler asked that Item C be corrected to read, "However, a sign panel may be ....". He also suggested E.2. be corrected to read, "on no more than two lines". He also asked if alternate fonts may be permitted as previously approved by the City Council. 3. Chairman Kirk asked if there was any public comment. Ms. Diane Glanz, President/EO for the Chamber of Commerce, stated she would like to request the removal of the installation date. 4. Chairman Kirk asked if there were any questions of the applicant. Commissioner Tyler asked the amount of the demand for the panels. Ms. Glanz stated there is a large demand. They are in the process of acquiring bids for repair of all the signs, but wanted to wait till they had final approval of their request from Council. 5. Chairman Kirk asked if there was any objection to requiring them to keep a copy of the installation date in their offices. Ms. Glanz stated they currently have a list in their offices. 6. There being no other public comment, Chairman Kirk closed the public participation portion of the hearing and opened the project for Commission discussion. 7. Commissioner Tyler stated his concern that some fonts can be difficult to read and he would not like that to be duplicated here. Staff noted the Council has made the decision to allow alternative fonts. 8. Commissioner Quill asked who would decide the font style. Staff stated it would be the decision of the business. Chairman Kirk noted the Chamber may want to encourage the businesses to use a font that would be easily read. G:\WPDOCS\PC Minutes\1-13-04WD.doc if- 2 Planning Commission Minutes January 13, 2004 9. There being no further discussion, it was moved and seconded by Commissioners Abels/Quill to adopt Planning Commission Resolution 2004-001 recommending approval of Zoning Code Amendment 2003-080, as amended: a. A record of the installation date shall be kept at the Chamber offices and available for City review at any time and submitted annually to the City. b. The number of the lines of print shall be limited to two. C. Item C: insert the word sign "panel". d. Village Commercial Zoning. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, and Tyler, Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. VI. BUSINESS ITEMS: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. Vill. COMMISSIONER ITEMS: None. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Quill to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on January 27, 2004, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 7:16 p.m. A ectfully submitted, awyer, Executive Secretary City of La Quinta, California 267 G:\WPDOCS\PC Minutes\1-13-04WD.doc 3 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 27, 2004 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Kirk who asked Commissioner Tyler to lead the flag salute. B. Present: Commissioners Jacques Abels, Rick Daniels, Paul Quill, Robert Tyler, and Chairman Tom Kirk. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney Michael Houston, Planning Manager Oscar Orci, Assistant City Engineer Steve Speer, and Principal Planner Fred Baker. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: 1. Chairman Kirk asked if there were any corrections to the Minutes of January 13, 2003. Commissioner Tyler asked that Page 2, Item 2 be corrected to read, "He also asked that alternate fonts..." There being no further corrections, it was moved and seconded by Commissioners Tyler/Abels to approve the minutes as corrected. 2. Department Report: None. V. PUBLIC HEARINGS: A. Site Development Permit 2003-796; a request of Madison Development, LLC, for consideration of architectural and landscaping plans for the construction of five new single-family prototype residential units ranging in size from 2,800 to 3,202 square feet within the Point Happy Ranch site located at 46-201 Washington Street. G:\WPDOCS\PC Minutes\1-27-04WD.doc Planning Commission Minutes January 27, 2004 1. Chairman Kirk asked if there was a motion to continue this item as requested by the applicant. It was moved and seconded by Commissioners Daniels/Abels to continue Site Development Permit 2003-796 to March 23, 2004. Unanimously approved. B. Sign Application 2003-745; a request of Imperial Sign Co. for Vista La Quinta, for consideration of a planned sign program for a multi -tenant building located north of Avenue 47, west of Adams Street. 1. Chairman Kirk opened the public hearing and asked for the Commission to waive the staff report presentation which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. There being none, and no other public comment, Chairman Kirk closed the public participation portion of the hearing. 3. It was moved and seconded by Commissioners Abels/Daniels to adopt Minute Motion 2004-001, approving Sign Application 2003- 745, as recommended. 4. Chairman Kirk asked if there was any discussion. Commissioner Tyler stated he had an objection to 39 signs on this building. Staff explained they were not all building signs. There were tenant signs as well as window and door signs. All signs comply with the City's Ordinance except for two minor modifications. Commissioner Tyler asked if the tower element sign that faced the parking lot was needed. Staff stated the applicant was requesting identification from Highway 1 1 1. 5. Chairman Kirk asked the rationale for three building signs. 6. Commissioner Tyler stated he did not think the sign could be seen from Highway 111 and he would like to see it deleted. Staff noted this applicant was required to have a joint vehicle access to the property to the north. 7. There being no further discussion, the motion carried unanimously. ;9 G:\WPDOCS\PC Minutes\1-27-04WD.doc 2 Planning Commission Minutes January 27, 2004 C. Sign Application 2003-746; a request of McDermott Enterprises for consideration of a proposed sign program for a 4.9 acre commercial office complex located at the southeast corner of Avenue 47 and Washington Street, La Quinta Professional Plaza. 1. Chairman Kirk opened the public hearing and asked that the Commission waive the staff report presentation which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked if the front of the building faced Avenue 47, or the parking lot. Staff stated it faced Avenue 47. 3. There being no further questions of staff and no other public comment, Chairman Kirk closed the public participation portion of the hearing. 4. It was moved and seconded by Commissioners Abels/Tyler to adopt Minute Motion 2004-002, approving Sign Application 2003- 746, as requested. Unanimously approved. A. Continued — Public Nuisance Case 9693; a request of Robert and Barbara Valdivia for an appeal of a public nuisance determination for the property located at 54-3650 Avenida Juarez. 1. Chairman Kirk noted the request to continue this item. It was moved and seconded by Commissioners Abels/Tyler to continue Public Nuisance Case 9693 to February 24, 2004, as requested. Unanimously approved. B. Street Name Change 2003-015; a request of La Quinta Polo Partners for consideration of adoption of a Resolution of Intent setting March 9, 2004, as a Public Hearing date to consider a street name change from Beth Circle to Norris Drive, located on the west side of Madison Street, south of Avenue 51. G:\WPDOCS\PC Minutes\1-27-04WD.doc 3 Planning Commission Minutes January 27, 2004 1 . Chairman Kirk asked the Commission to waive the staff report presentation, a copy of which is on file in the Community Development Department. 2. There being no questions of staff or the applicant, Chairman Kirk asked if there was a motion. 3. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2004-002, setting the date of March 9, 2003, as the hearing date for Street Name Change 2003-015, as recommended. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. C. Street Name Change 2003-016; a request of ND La Quinta Partners, LLC, for consideration of adoption of a Resolution of Intent setting March 9, 2004, as a Public Hearing date to consider a street name change from Village Club Drive to Hideaway Club Drive and Village Club Place to Via Mirasol, located within the Hideaway Residential Project on the east side of Jefferson Street, north of Avenue 54. 1. Chairman Kirk asked the Commission to waive the staff report presentation, a copy of which is on file in the Community Development Department. 2. There being no questions of staff and no public comment, Chairman Kirk asked if there was a motion. 3. It was moved and seconded by Commissioners Tyler/Abels to adopt Planning Commission Resolution 2004-003, setting the date of March 9, 2003, as the hearing date for Street Name Change 2003-016, as recommended. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. {1 G:\WPDOCS\PC Minutes\1-27-04WD.doc 4 Planning Commission Minutes January 27, 2004 Vill. COMMISSIONER ITEMS: None. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Tyler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on February 10, 2004, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 7:12 p.m. Respectfully submitted, Q� y J a yer, Executive Secretary City of La Quinta, California G:\WPDOCS\PC Minutes\1-27-04WD.doc 5 Department Report: I"A TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: February 17, 2004 SUBJECT: Department Report — Response to Public Comments The following public comments were made at the February 3, 2004, City Council meeting: 1. Jack Fleck, 48-425 Via Solana, representing VFW Post 855, spoke regarding Business Item No. 5 and urged approval of their grant request. 2. Dan McKim and Christopher Kalb, representing the La Quinta High School Junior ROTC, urged approval of the grant request by VFW Post 855 and commented on the benefits of their scholarship program. • No Council action necessary. 3. Robert Tyler, 44-215 Villeta Drive, spoke regarding the need to remove some furniture illegally dumped on Corporate Center Drive. • Staff removed the items on February 4, 2004. 4. Jack Avrum, complained about citations he has received from Code Enforcement regarding one of his vehicles and his dogs. • Staff has been in contact with Mr. Avrum, both by telephone and through written correspondence of February 4, 2004, outlining the necessary actions to be taken by Mr. Avrum in order to achieve resolution of these matters. 5. The following people spoke regarding the poor road condition of Avenue 58 west of Madison Street and/or voiced safety concerns about the Avenue 58/Madison Street intersection: Bill Morrow, 79-390 Tom Fazio Lane — street needs repaving and intersection is unsafe; 73 Dan Dunlap, 78-250 Birkdale Court - intersection should be four-way stop with flashing lights; Doug Weitman, 79-750 Tom Fazio Lane South - intersection should be four-way stop; Rita Smith, 79-001 Tom Fazio Lane - street needs repaving and intersection is unsafe; Bob Hill, 79-620 Tom Fazio Lane - poor street condition is creating an unsafe environment and the large steel structure on the side of the street should be moved for safety reasons; Linda Dyer, Lot 49, Tom Fazio Lane - intersection should be four-way stop (referenced the increased traffic); Steve Muir, Lot 9, Tom Fazio Lane - dangerous intersection and poor street condition is due to increased traffic; John Loughlin, 79-440 Tom Fazio Lane - street condition is unsafe; Chuck Montgomery, 58-601 Banfield Drive - referenced the amount of traffic on Avenue 58 and the unsafe condition of the street; John Miller, 79-615 Tom Fazio Lane - questioned why the bond hasn't been called to do the improvements adjacent to PGA West; Bill Turpin, 79-062 Tom Fazio Lane - intersection should be a four-way stop; Mary Cornell, (no address) Lion's Gate - intersection should be four-way stop and "STOP AHEAD" should be painted on the street. • Staff explained the performance bonds being held by the City are for frontage improvements along Avenue 58 and the total amount is not enough to extend to Madison Street. As for the actual street repaving, it is scheduled as a Capital Improvement Project in 2006 under the Pavement Management Program. Staff noted Council will have the option of moving the project forward when the CIP is reviewed in March; however, the project will be competing with other streets that could be in worse condition. • In response to Mayor Adolph, City Manager Genovese stated the CIP is scheduled to be reviewed the second meeting in March or the first meeting in April. Staff was directed to bring a report back to Council in two weeks 2 074 regarding the safety concerns and potential resolution for the Avenue 58/Madison Avenue issues. • Mayor Adolph spoke in support of resolving these issues as soon as possible. • Council Member Perkins spoke in support of installing two additional stop signs at the intersection until a more thorough investigation can be done. • Council Member Henderson stated she agrees a four-way stop is needed, but noted the City must make the necessary findings to meet warrants for a four-way stop. She suggested flashing lights be used during the initial installation period until people become familiar with the change. • Council Member Sniff agreed with doing something at the intersection within one month and hopefully moving the CIP project to 2005. • Council Member Osborne spoke in support of a four-way stop and putting street maintenance on the top of the list. 3... ,..i DEPARTMENT REPORT: 3- A FEBRUARY 17 MARCH 1 MARCH 2 MARCH 13 MARCH 16 MARCH 18 MARCH 18-21 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING UNITED WAY DINNER 6:00 P.M. CITY COUNCIL MEETING TINY TOT OLYMPICS - FRITZ BURNS PARK 9:30-11:00 A.M. CITY COUNCIL MEETING SENIOR CENTER ST. PATRICK'S LUNCHEON 11:30 A.M. -1:30 P.M. LA QUINTA ART FOUNDATION ARTS FESTIVAL MARCH 26 SENIOR CENTER MULTI -GENERATIONAL TALENT SHOW AND ICE CREAM SOCIAL 7:00 P.M. -10:00 P.M. APRIL 6 CITY COUNCIL MEETING APRIL 7 SENIOR CENTER SENIOR SPORTS DAY - BRUNCH - AWARDS CEREMONY 8:00 A.M. -11:30 A.M. 276 APRIL 10 ANNUAL EGG HUNT - LA QUINTA COMMUNITY PARK 9:00 A.M. APRIL 15 SENIOR CENTER VOLUNTEER RECOGNITION LUNCHEON 11:30 A.M. - 2:00 P.M. APRIL 20 CITY COUNCIL MEETING APRIL 24 COMMUNITY PICNIC & BIRTHDAY - FRITZ BURNS PARK 10:00 A.M. MAY 4 ' CITY COUNCIL MEETING MAY 8 LA QUINTA FIRE STATION DEDICATION - 9:00 A.M. MAY 13 SENIOR CENTER HOE-DOWN LUNCHEON/ DESSERT BAKE -OFF COMPETITION 11:30 A.M. -1:30 P.M. MAY 18 CITY COUNCIL MEETING JUNE 1 CITY COUNCIL MEETING JUNE 15 CITY COUNCIL MEETING JUNE 17 SENIOR CENTER SALAD DAYS LUNCHEON 11:30 A.M. -1:30 P.M. 0- �'" February 2004 La Quinta City Council Monthly Planner ... ... 1 2 3 4 5 6 7 2:00 PM City Council 10:00 AM ALRC 1:00 PM - 2:30 PM Dog Meeting Park Dedication - Fritz Burns Park 8 9 10 11 12 13 14 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/Envi- 10:00 AM Pub. Sfty- Abate. -Perkins Henderson Sniff A* Perkins 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts 12:00 PM Transp: Commission Advisory Board Commission Valentines Day Perkins 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 15 16 17 18 19 20 21 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 2:00 PM City Council vation Commission Meeting President's Day (CITY HALL CLOSED) 22 23 24 25 26 27 28 6:00 PM CVAG-Exec 7:00 PM Planning 12:00 PM CVAG Human/ 9:00 AM LAFCO- Com-Adolph Commission Corm -Osborne Henderson 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Osborne 29 January March ' S M TW T F S S M T W T F S 1 2 3 1 2 3 4 5 6 4 5 6 7 8 9 10 7 8 9 10 11 12 13 11 12 13 14 15 16 17 14 15 16 17 18 19 20 18 19 20 21 22 23 24 21 22 23 24 25 26 27 25 26 27 28 29 30 31 28 28 30 31 Printed by Calendar Creator Plus on 2/11/2004 milli ,.y March 2004 La Quinta City Council Monthly Planner 1 2 3 4 5 6 6:00 PM United Way 2:00 PM City Council 10:00 AM ALRC 12:00 PM Mayors Lunch 9:00 AM - 4:00 PM SJSR Dinner Meeting Ntl. Monument - Henderson 8 9 10 11 12 13 7 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM EnergylEnvi- 9:30 AM -11:00 AM 10:00 AM Pub. Sfty- Abate. -Perkins Henderson Sniff Tiny Tot Olympics - Perkins 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts Fritz Burns Park 12:00 PM Transp: Commission Advisory Board Commission Perkins 3:00 PM Mtns. Con -Sniff 6:00 PM League. Henderson 7:00 PM Corn. Serv. Comm. 14 15 16 17 18 19 20 9:00 AM CVA.Henderson St. Patrick's 3:00 PM Historic Preser- 2:00 PM City Council Day vation Commission Meeting La Quinta Arts Festival 21 22 23 24 25 26 27 7:00 PM Planning 12:00 PM CVAG Human/ 9:00 AM LAFCO- ® Con ussion Comm-Osbome Henderson 12:00 PM Sunline-Adolph 1 st Day of Spring 4:00 PM DRRA Airp- Osborne La Quinta Arts Festival 28 29 30 31 6:00 PM CVAG-Exec Corn -Adolph February April S M T W T F S S M TW T F S 1 2 3 4 5 6 7 1 2 3 8 9 10 11 12 13 14 4 5 6 7 8 9 10 15 16 17 18 19 20 21 11 12 13 14 15 16 17 22 23 24 25 26 27 28 18 19 20 21 22 23 24 29 25 26 27 28 29 30 Printed by Calendar Creator Plus on 2/11/2004 �f9 April 2004 La Quinta City Council Monthly Planner .. - ----------- 2 3 March May S M TW T F S S M TW T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 I 28 29 30 31 30 31 4 5 6 7 8 9 10 2:00 PM City Council 10:00 AM ALRC 12:00 PM EnergyfEnvi- Meeting Sniff 7:00 PM Cultural Arts Cormnission 9:00 AM Annual Egg Hunt - La Quinta Community Park 11 12 13 14 15 16 17 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 3:00 PM Historic Preser- 10:00 AM Pub. Sfty- Abate. -Perkins Henderson vation Commission Perkins 7:00 PM Planning 5:30 PM Investment 12:00 PM Transp: Commission Advisory Board Perkins 6:00 PM League - Henderson 7:00 PM Com. Serv. Come. 18 19 20 21 22 23 24 9:00 AM CVA-Henderson 9:00 AM LAFCO- 10:00 AM Conmmunity 2:00 PM City Council Henderson Picnic & Birthday - Fritz Meeting Burns Park 25 26 27 28 29 30 6:00 PM CVAG-Exec 7:00 PM Planning 12:00 PM CVAG Human/ Com-Adolph Commission CommOsborne 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Osborne Printed by Calendar Creator Plus on 2/11/2004 O DEPARTMENT REP�iT: o T La,� Q ' U rY ti OFT19 TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: February 17, 2004 l RE: Monthly Department Report - January 2004 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of January. The reports depict the following highlights: • Year to date building permit valuation is $23,948,026.83 which represents an issuance of 328 building permits through January; • 147 animal control cases have been handled through January; • 90 code compliance cases have been initiated through January; • 11 new licenses were issued to La Quinta based businesses in January; • $1,630.00 - garage sale permit income in January 281 N GO O O O Cl O O O O O O (D O O O O O O O O O O O O O O O O O O O O M OO N W CV a) O 69 GC) Cl) O 69, C, 69 Cl 69 CD 64i CDC) 69 H C)C 6!i 69 Cl 6R C, 031 CD Iq C, 6ti o 6+9 C) 6i) 0 IL `s3 6R w U J m N co O O O O O O O O O C) O C) O CD O C)O O O C) O C) O C)O O O C) O C)M O lb LL = CV O a0 0 CD O O CD O C) O C) Cl O O C) O 0 z Z 0) 69 � 69 64 t% 69 V). Vf . W, 6% Hi 6� � EA vii Ki t- Q 69 6fi st N O O to co O co (O h to N O O to GO O O C)O O GO N to to N O n N to O 6*i GO GD P,: O O to M N O 69 N O M Go O O O M O M O E9 M CO O O O CO M N a G GO GO to N e- sf to d> Ln 6H to 64i — v 69 N M In O CO V7 M 609, •- N r' � 69 ME9 69 69 69 EA v W W 69 LL N O O to (O O (O CO I,- to N O O to GO V' O O O O et O O GO O N O to to N O W= N O GC) IL �... to O 69 co to e- LLf)O to N to V) CA to GO .- O E9 M N M M E9 (O to CA CO O Cl) Cl) .- t- t- z GO N "i 6ri 69 6% 1-i E9 EJ� p IcT V- 6r3, eH N b9l e- ER -0 6R V O O O O O O O O O O O O O O O O O O O O N M O O O O Il O O (O N O O r-� M O) GO O 69 CN 1- 0O 0)0 to co O 69 GD co(O O O 6 O O CA CA to O 69 O O N 0Q a0 -v N IT v — O cM GD (O O V N z Q O CD O to O CA V O N Ln N P- Oi N 00 to (O N V' to O h O N 6/i &9 6:i 0) 69 6% 6 9 U). aM- CV O M� � 6H F9 � U. uj d Z O_ O O O O O O O to O O O O CD O O M Z' ; Cl) O O O et to CA O 0 O O O 0 O lot to CD O O O O O O C)ap O O O O n N O (C O H V' to O EA M 0 69 O � 6q W O O N U 0 IQ - N r` � � M N O O. O to (O O J Q r CA M LO to (O N N O M 0) to co E/9 co V O 0) O N 0) N_ co a H T to O 6A M EA V_ 6R GO M d4 01 m = GD 69 H) EH 6% m N 40 H z z O O 00 O O O O O to O O O O O O CD m 7 O O to O O O O to O O O O O) O O � ORV = Cl) O O 6:) V' 0I V O to O O C 60 .0, M CG to O 69 O O It V' O 031 It CO OD — O O N O W N �.. to pl� N pl � n M N O) (A � tC) O O z O CA M to LO CO N O_ V' 64 0) LO GO 60 GO IT 0) 0 CA M _N m N 00 to O W6% 69 It aO d) GO — E9 6H a-- E9 6' E9 M N 16, W M N O to V' N (O .- C)O O h 0)O V' v (O e- O .- f- CO Q) G h 0 J W N O to n Cl) CO O aD N GO N O O CO It Cl) co GO N M z U' W WW W O to M CO O GO a) N CONOOQO000� J J O a Cp a Q co co M z O � � Q W W O 0 Q' J J W U J cr Q Lu J Q O J a � ° g °U- LL w zz Qzzm u w J OJ U Qwa oWz Qpy O O � w Q z O Wzo vzLL U m o U) U H 91) ANIMAL CONTROL REPORT FOR: January, 2004 Jackie Misuraca and Moises Rodarte (Steve Alexander on OJI) Animal Pickups YEAR TO YEAR TO INCIDENTS YEAR TO JAN 04 DATE 04 DATE 03 HANDLED DATE 04 Dogs Alive 24 24 36 Dead 3 3 5 OTI 6 6 1 Cats Alive 14 14 8 Dead 6 6 8 OTI 0 0 0 Other Animals Alive 9 9 4 Dead 0 0 16 OTI 0 0 0 TOTAL ANIMALS Alive 47 47 48 Dead 9 9 29 OTI 6 6 1 TOTAL ANIMALS REMOVED 62 62 78 VIOLATIONS: NO OWNER Dogs at Large 12 Noise Disturbance 0 Defecation Removal 0 License Violation 0 Other 0 MONTHLY TOTAL 12 YEAR TO DATE 12 TOTAL MONTHLY INCIDENTS HANDLED: TOTAL YEARLY INCIDENTS HANDLED: YEAR TO DATE 03 Bite Reports 2 2 7 Animal Trap Set Ups 4 4 9 Cruelty to Animals 0 0 0 Vicious Animal Restraining 0 0 0 Special Hour Patrols 0 0 0 Zoning 0 0 2 Lost/Found 36 36 47 Animal Rescue 0 0 3 Outside Agency 0 0 1 City Reclaims 7 7 17 Other 4 4 16 TOTALS 53 53 102 WARNINGS CITATIONS 0 8 0 0 0 0 0 12 0 0 0 20 0 20 Jan 04: 147 Jan 03: 269 Jan 04: 147 Jan 03: 269 -83 3 CODE COMPLIANCE STAT REPORT FOR JANUARY Jan 04 YEAR TO DATE 04 YEAR TO DATE 03 ABATEMENTS: Nuisance Abatements Started 55 55 127 Weed Abatements Started 0 0 8 Vehicle Abatements Started 32 32 63 Dwelling Abatements Started 3 3 1 TOTAL STARTED 90 90 199 TOTAL COMPLETED 272 272 128 Case Followups 152 152 345 Home Occupation Inspections 17 17 17 Business License Inspections 0 0 0 Garage Sale Permits Issued 163 163 234 284 4 d�000���pp�g�o N N N N N N N N N N N N ��N N M N F- U D W O U Z p a-z W 2 LU 5 zw� 0C9 L gWZoz z Z j`uJ50� W Z W U m U_ �¢zC 0-LU aWJ Z0ag��woZC9 n1W WQQUZ�Q�� OU)O- °I0W�JO�Vai4Qw2 �f1 �OUILUWZ2an. Lna0Mrn M NMN -r U)r- (OOpppp�pppNf+NC0m 00 (D 00 O (O O (D p�(��QNh�hth� i 0.Lo S49 .0 O O O O O O s Q s s I(O (D co (D COO u� a a�N N N N N N N N NNNNNNNc(Vvf(VV `v w (0 r N �IQ Q Q Q Q U Q Q Q Q Q �UUUUUUUUUUU Q Q Q Q Q Q Q Q Q Q Q HI-HHF-HI-F-HI-H Z_ Z_ Z Z Z_ Z Z_ Z Z Z Z_ D 5 > > 5 > 400000000000 �'ggggggggggg 0 0 m � - O =) o D U (n *t O (n O W ch ZF-EY-7F- —55 00W=)QW=) W W���r��tr'�> I I-Q�OD N � Q Q Q> n O Z 2> Q> .a>�2QQp=2=Qa.Q 1080009 r0-OWN mooWMWMMO U Z Q (n W (n W U o ~ S W J Z Q Z ui �Z dcnZaO UO0ZM J c W J� a23�F-Of- y a.dW p�0LL(n c y O� O Q O �J a OJOa I-UU) m N o EZZQQ�aQ W xQ N Q W R"iZ=W W L w(7ZOJz W i OF_a'Z r a_jZ=Ua ��CJ=WO 5m ZZMEMMM ,-jwP} pO0m0pOt-ON-O-wo C1m�Aomo� ;NOO W0 O O O O O O O O O O 285 5 —*— DEPARTMENT REPORT: 4 OF f9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: FEBRUARY 17, 2004 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF JANUARY, 2004 Attached please find a copy of the Community Development Department Report which outlines the current cases processed by staff for the month of January. P:\Monthly Report Folder\JAN 2004.doc - Last printed 2/11/2004 1:26 PM � 86 1 COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT JANUARY 2004 PROJECT DESCRIPTION CUP'S 0 submitted Development Agreements 0 submitted Environmental Assessments 5 submitted General Plan Amendment 3 submitted Lot Line Adjustments 0 submitted Minor Adjustments 2 submitted MUP's 7 submitted Parcel Maps 1 submitted Parcel Mergers 3 submitted Sign Permits 3 submitted Site Development Permits 3 submitted Specific Plans 0 submitted Tentative Tract Maps 2 submitted TUP's 3 submitted Zone Change 1 submitted Zoning Code Amendments 0 submitted P:\Monthly Report Folder\JAN 2004.doc - Last printed 2/11/2004 1:26 PM r� �� c ca C. O CO) ca I I co a CNN a� v 0��� 0 I V. Co C N I U I I Q -j aUU 2a UU O LOO NCO �� aUOQaarn -D -CU N C > > O -0 � C "E � N -8-p 1 N N C C 'M M 'p m O Qcl 0 MO NCfl N �`- 1 U= aU U U C. 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(") .-x irs yr v> 4+ C a) QEi � w ,c cc o cn •y V � � 000 a` _.o C C O � O d U U U O Q) N O 0 m C C CD Qi a�� Q 0 D 0 0 J J C O N c o 2 � H Q) C� O CC V U -C,- On LL tm C J C 'C (aO N _0- m 00 N ci 10 O O N N 4J a a U O O N h w 10 O FT4 O a a� x q O / 293 DEPARTMENT REPORT: 6 14at 4 41aw Q" TO: HONORABLE MAYOR AND MEMBERS OF THE CITY OUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: FEBRUARY 17, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF JANUARY 2004 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MARCH 2O04: March 1 Mastering the Internet, Senior Center March 1 *Stained Glass Class March 1 *Introduction to the Internet Computer Class March 2 *AARP Tax Assistance. March 2 *Dog Training Class March 2 Italian for Travelers, Senior Center March 2 Exploring the World of Travel, Senior Center March 3 *Introduction to the Computer March 3 *Life Writing Class March 3 Intermediate Computers, Senior Center March 3 Couples Country Western Dance, Senior Center March 3 Beginning Belly Dance, La Quinta High School March 3 Absolute Dog Obedience, La Quinta Park March 4 *Ballroom Dance Lessons March 8 Classic/ Latin Ballroom Dance, La Quinta High School March 8 Beginning Pilates, Senior Center March 9 *Tap Dance Class March 9 *Adult CPR & First Aid Class March 9 Adobe Photoshop Elements Advanced Course, Senior Center March 10 *Sketching/ Drawing Class March 10 *Beginning Spanish Lessons March 11 Adobe Photoshop Elements, Senior Center March 12 *Evening Ballroom Dance/ Social March 13 Tiny Tot Olympics, Fritz Burns Park March 16 *AARP Driver Safety Program March 18 *St. Patrick's Day Luncheon March 21 Spring Adult Soccer League, La Quinta Park March 22 *PrintshopO Graphics Computer Class March 22 * Hatha Yoga Class March 22 *Quicken@ Computer Class March 22 Yoga Flexibility Flow, Senior Center March 23 *Arthritis Tai Chi Class March 23 Hatha Yoga, Senior Center March 24 Somatic Yoga, Senior Center March 26 *Multi -Generational Talent Show March 27 Algodones, Mexico Excursion *Daytime Senior Center class or activity 095 2 Community Services Department Attendance Report for the Month of January 2004 Summary Sheet Program 2004 2003 Variance Sessions Per Month 2004 2003 Leisure Classes 93 155 -62 38 40 Special Events 53 25 ' 28 1 1 Adult Sports 518 282 236 20 17 Senior Center 1961 1705 256 136 141 Total 2625 2167 468 195 199 Senior Services Senior Center 370 488 -118 18 17 Total 370 488 -118 18 17 Sports Complex Use Desert Storm Baseball 14 0 14 12 0 LQHS Lacrosse Toumament 300 0 300 2 0 AYSO 320 1550 -1230 20 20 Total 634 1650 -916 34 20 LQ Community Park Desert Storm Baseball 14 0 14 5 0 AYSO 880 0 880 24 0 Total 894 0 894 29 0 Facility/Park Rentals Senior Center (Churches) 540 0 540 8 0 LQ Community Park Private Pa 200 0 200 5 0 Total 740 0 740 13 0 Total Programs 5,263 4,205 1058 289 236 Volunteer Hours Senior Center 3811 776 -395 Total Volunteer Hours 381 776 -395 296 3 Senior Center $ 11,639.00 $ - $ 11,639.00 Parks $ 500.00 $ - $ 500.00 Monthly Facility Revenue $ 12,139.00 $ - $ 12,139.00 Year to Date Facility Revenue $ 34,812.00 $ - $ 34,812.00 YwwOi.l— Qevansma Senior Center $ 20,018.50 $ 19,002.00 1 $ 1,016.50 Community Services $ 9,118.00 $ 12,486.00 1 $ 3,368.00 Total Revenue $ 29,136.50 $ 31,488.00 1 $ 2,351.50 Oavan�aa Veer 4n notim Senior Center $ 71,365.75 $ 55,580.00 $ 15,785.50 Community Services $ 78,084.00 $ 45,002.00 $ 33,082.00 Total Revenue to Date $149,449.75 $100,582.00 $ 48,867.60 297 4 Community Services Program Report for January 2004 2004 2003 2004 2003 Participants Participants Variance Meetings Meetings Leisure Enrichment Beginning Computers 7 9 -2 3 1 Mastering Microsoft Excel 7 0 7 3 0 Hatha Yoga 14 34 -20 6 4 Yoga Flexability Flow 10 0 10 3 0 Yoga Somatica 5 0 5 3 0 Beginning Pilates 18 0 18 6 0 Tae Kwon Do 13 11 2 6 4 Adobe Photoshop Beginning 7 4 3 3 3 Adobe Photoshop Advance 5 0 5 3 0 Absolute Dog Obedience 4 0 4 3 0 Classic/ Latin Ballroom Dance 10 6 4 2 1 Totals 931 55 381 381 12 2004 2003 2004 2003 Participants Participants Variance Meetings Meetings Special Events AI odones, Mexico Excurision 53 0 53 1 0 Totals 53 0 53 1 0 2004 2003 2004 2003 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 298 282 16 16 17 Adult Soccer League 220 140 80 4 4 Totals 518 4221 961 20 21 Recreation Totals 1 6641 4771 1871 59 . 33 4w n 11 Senior Center Attendance Particie!tfon Participation Variance meetings meetings Senior Activities ACBL Bride 275 307 -32 6 4 Bridge, Duplicate/Social 554 615 -61 14 16 Computer Open House 34 14 20 2 1 Dog Training, Complimentary 19 7 12 1 1 Monthly Birthday Party 39 0 39 1 0 Monthly Luncheon 90 99 -8 1 1 Movie Time 49 55 -6 4 5 Nabisco Putting 57 0 57 1 0 Seminars 17 0 17 1 0 Tennis Social 13 10 3 1 1 Senior Activity Total 1147 1106 41 32 29 Senior Leisure Classes Arts and Crafts 24 29 -5 2 4 Ballroom Dance 52 57 -5 6 7 Ballroom Workshop 25 0 25 1 0 Bridge Lessons 84 92 -8 4 9 Ceramics 5 5 0 4 4 Computer 92 81 11 15 23 Computer Tutor 5 7 -2 5 7 Dog Training Class 25 16 9 6 6 Evening Dance 47 0 47 1 0 Exercise 57 53 4 11 13 Golden Tones 87 34 53 4 4 Knitting 10 18 -8 1 1 Nutrition 2 0 2 3 0 Pilates 11 0 11 1 0 Quilting 35 36 -1 4 4 Rug Hooking 5 6 -1 2 3 Sketching/DrawingSketching/Drawing 22 18 41 2 4 Spanish 31 22 9 2 3 Stained Glass 7 10 -3 4 3 Tai Chi 31 15 16 3 4 Tai Chi for Arthritis 17 0 17 3 0 Tap Dance 28 13 15 8 3 Watercolor 33 10 23 2 3 Woodcarving 28 60 -32 4 5 Writing For Life 8 0 8 3 0 Yoga 43 17 26 3 2 Senior Leisure Classes Total 814 599 215 104 112 TOTAL SENIOR PROGRAMS 1961 1705 256 136 141 Senior Services AARP "55" Course 32 22 10 2 2 FIND Food Distribution 259 348 -89 4 5 I.I.D. Energy Assistance 21 15 6 6 4 I.I.D. Energy Assistance/No fee 4 5 -1 3 2 Legal Consultation 9 15 -6 1 1 Medicare/Hi Cap Consultation 3 11 -8 2 3 Volunteers 42 72 -30 n/a n/a TOTAL SENIOR SERVICES 370 488 -118 1s 17 SENIOR CENTER TOTAL 23311 2193 138 154 158 gg DEPARTMENT REPORT: 9- A c&t!t °f e(WQumrw MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: `- nothy R. Jonasson, Public Works Director/City Engineer DATE: February 17, 2004 RE: Traffic Analysis for the Intersection of Avenue 58 and Madison Street Traffic counts were taken the week of February 9, 2004 to verify any increases in vehicles or accidents that might have occurred since the intersection was reviewed last spring. At the time of this report Nazir Lalani was reviewing this information in order to provide recommendations for the intersection to City Council. Staff will provide Mr. Lalani's written report for City Council's review at the February 17, 2004 City Council meeting. 300 DEPARTMENT REPORT: Q � T U rY OF f9 TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: February 17, 2004 RE: Public Works/Engineering Department Report for January 2004 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks 5. Eisenhower Drive Bridge over Evacuation Channel Memorandum. 4Mo�tA hy R. nas o Public Works Dire or/City Engineer r - � a H H Z W J Z 00 5 CL N (Y W �.. N W w 03 UJa U V V co m IL W to Z W N H V O d w J 2 H Z O 2 3n2 G w o 0 o o m 0 o o o 0 o 0 m 0 HOOcMOCCM OOOMEAOO w r- � O r N M O J 6469 d' N9 d4 cO J N ff? 04 00- V W w U. 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CO O O .- y}6. co 0 ca a Y a a °' v c a LL LL cn �' m m Q m � 3�7 M N a MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: January, 2004 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 8 Men 1 Men 0 Man 1 Man Total lo00 Policing/inspection 122 7 0 22 151 1001 Pot Hole-Repair/Patching 96 3 0 0 99 1 002 Crack/Joint-Repair 1 0 0 0 1 1003 Pavement Marking/Legends 10 0 0 0 10 1004 Pavement Marking/Striping 0 0 0 0 0 1005 Curb Painting 14 0 0 0 14 1006 Other Traffic Controls 35 1 0 3 39 & Gutter Repair/Const. 0 0 0 0 0 Other Concrete Repairs/Const. 0 0 0 0 0 Street Sign Install (New) 22 1 0 1 24 Street Sign Repair/Maint 86 1 0 0 87 kOO7Curb Debris Removal 25 2 0 2 29 Right of Way Maint. 55 1 0 0 56 CLEAN Catch Basin Inlet/Outlet 5 0 0 0 5 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 Retention Basins Repair/Maint. 7 0 0 3 10 1024 Gutter/Median Sand Removal 8 0 0 0 8 1025 Street Sweeping (Machine) 152 0 0 0 152 1026 Street Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 0 0 0 0 0 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 27 1031 Parks/Retention Basins Inspection/Clean- 15 1 0 11 1041 Mowing/ Weeding, Shrubs & Tree Trimmi 0 3 0 0 3 1051 Landscape/Irrigation Contract Manageme 0 29 0 17 46 1052 Lighting/Electrical Contract Management 0 24 0 17 41 1061 Small Tools Repair/Maint. 3 0 0 0 3 1062 Equipment Repair/Maint. 22 0 0 0 22 1063 Vehicle Repair Maint. 22 0 0 0 22 1081 Trash/Litter/Recycable Removal 16 3 0 4 23 1082 Vandalism Repairs 1 31 0 0 4 1083 Graffdi Removal 125 0 0 2 127 1084 Maint. Yard. Building Maint. 29 0 0 1 30 1085 ISominarsITraining 0 0 0 0 0 1086 j8pecial Events 1310 0 1 14 1087 ICitizen Complaints/Requests 182 20 0 0 202 1088 Meeting 34 4 0 26 64 1089 Office (Phone, paperwork, reports, Misc.) 35 9 01 42 86 SUBTOTAL 1135 1121 01 1521 1399 1091 Over Time 51 6 0 0 57 1094 Jury Duty O 0 0 0 0 0 55 1095 Sick Leave 39 16 0 0 1096 Vacation 10 24 0 34 1097 Holiday 64 8 0 8 80 1098 JAWOP 32 0 0 0 32 1099 Bereavement 0 0 0 0 0 SUBTOTAL 196 54 0 81 258 TOTAL HOURS 1331 166 01 1601 657 TOTAL MILES .4565 800 0 391 5756 Q Tity/ 4 stP Q" MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: � othy R. Jonasson, Public Works Director/City Engineer DATE: February 17, 2004 RE: Design Alternatives for the Eisenhower Drive Bridge over the Evacuation Channel Moffat & Nichol Engineering (MNE), the engineering firm retained by the City to prepared bridge widening plans for the subject bridge, has completed its Preliminary Design Report for the bridge project. The report is available for viewing in the Engineering Department if City Council Members so desire. MNE analyzed three alternatives for the proposed bridge widening to assist the City in determining which widening concept would be the most beneficial for the community. Briefly, the alternatives are as follows: Alternative #1 - Widen both side of the existing bridge. Alternative #2 - Widen only the east side of the existing bridge Alternative #3 - Construct a new bridge on east side and adjacent to the existing bridge The estimated cost for each alternative is as follows: Alternative #1 - $1,958,000 Alternative #2 - $1,847,000 Alternative #3 - $1,969,000 rnnrrli icinn Staff has reviewed the report and concluded the best alternative is Alternative #2. It is the most cost effective alternative and it will be similar in design to the Washington Street Bridge widening project over the Evacuation Channel. With the bridge alternative selected, MNE and staff will focus on other details of the project to properly integrate it into the neighborhood. We anticipate presenting the proposed Mitigated Negative Declaration environmental document to the City Council at its regular meeting on April 6, 2004. Staff will have exhibits available to explain the project in detail at that time. 9 309 DEPARTMENT REPORT: CITY OF LA Q UINTA POLICE DEPARTMENT MONTHL Y REPORT January 2004 310 City of La Quinta La Quinta Police Department Captain John Horton, Commanding January 2004 Highlights (Numbers in parenthesis denotes number of calls for service that day) Thursdav, 01-01-04 (54): At 1711 hours, Deputy Reynolds responded to Calle Colima and Eisenhower in La Quinta in reference to a vandalism call. Upon his arrival, Deputy Reynolds located two juveniles matching the suspect description given by the RP. The first suspect, 14 years old juvenile (of La Quinta) was released to his parents. The second suspect, a 16 years old, (of Bermuda Dunes) had a no bail warrant for vandalism and was booked into Indio Juvenile hall. At 1933 hours, Deputy Krachman responded to the 77000 block of Calle Durango in reference to a 29-year not breathing. Upon his arrival, he found that Pablo Ponce had been pronouncing dead by CDF. Sgt. Shields and Deputy Coroner Mike Werk responded. No signs of trauma or foul play were found, and Ponce had been drinking heavily for two days. Deputy Werk believes that Ponce's death may be a result of alcohol overdose. At 2000 hours, Deputy Reynoso responded to a battery at the 53000 block of Calle Los Hermanos. Upon his arrival, he spoke with Eddie Cedeno, who stated that his brother Thomas Cedeno, had assaulted him and was drunk. Thomas was also at the location in violation of a valid restraining order. Thomas was arrested for violation of a court order and booked into Indio jail. At 2230 hours, Deputy Reynolds responded to 78950 Hwy. 111 (Wal-Mart) in reference to a shoplifter in custody. Upon his arrival, Deputy Reynolds arrested Armando Taylor, of Coachella, for burglary, petty theft with priors and parole violation. Taylor was booked into Indio jail. At 2300 hours, Deputy Krachman responded to the 53000 block of Avd. Mendoza in reference to a domestic violence call. Upon his arrival, Deputy Krachman spoke with Tammy Newman, who said that her husband, Michael Newman Sr., had assaulted her. During the physical altercation, 13 years old juvenile came to his mother's assistance and was also assaulted by his father. Both Tammy Newman and the juvenile received minor injuries, and both declined medical attention. Michael Newman Sr. was arrested and booked into Indio jail for spousal abuse and willful harm or injury to a child. Friday, 01-02-04 (61): 0337 hours, Dep. J.C. Garcia responded to a suicide at the 78000 block Crimson. Eighty- eight year old Andrew Marshall. Hung himself from the garage door opener in the detached garage of his condo. According to family members, he was despondent because he recently had to move in with his daughter from his lifetime residence in Fallbrook so she could care for him. He had recently had surgery and was scheduled for another. There was no sign of trauma or foul play. Coroner Mike Werk Responded. At 1730 hours, Deputy Speir responded to Home Depot in La Quinta, in reference to a petty theft of a wallet. The investigation revealed that two juveniles had stolen the wallet from a counter at Home Depot while the customer was looking for something. When Deputy Speir spoke with the juveniles they denied taking the wallet. After reviewing the video and speaking with the victim, Deputy Speir re -contacted the juveniles and their parents. Both juveniles admitted to taking the wallet and using the credit cards to purchase numerous items from Big 5. The juveniles returned all the stolen items to Deputy Speir, and both juveniles have been released to their parents. Charges to be filed with Juvenile Court Probation. 311 0626 hours, we received a report of a burglary in progress at the 49000 block of Marimba, La Quinta. About 0600 hours, the resident, Debra Jaskulsky, heard noises downstairs and called 911. Upon arrival we found the north side screen to the family room had been removed and the window pried open. The suspect entered through the window, took $150.00 cash from the victim's purse, which was on the kitchen counter, and exited through the backyard glass sliding door. Deputies Bianco and Donivan handled the investigation, but there was no physical evidence. The victim didn't see the suspect. Saturday. 01-03-04 (80): 0510 hours, Dep. Harter contacted Goldyn Brown, during a pedestrian check at Herrera X Nogales. She had outstanding arrest warrants for disturbing the peace, spousal abuse, and driving under the influence of alcohol She was booked at Indio Jail. At 0948 hours, Deputy Farley responded to 51270 Calle Guatemala, La Quinta, in reference to a theft call. Upon his arrival, he contacted, Daniel Carbajal, who told him that his son took $1,800.00 dollars in U.S. currency from his bedroom without permission and left the residence. The juvenile was located at Ave. Martinez and Calle Sonora by Deputy Alexander with the money in his pocket. Deputies attempted to release the juvenile to his parent's; however, they refused to take him due to his violent temper. The juvenile is 601, 215 pounds, and was booked into juvenile hall. At 1630 hours, Deputy Reynolds arrested Augustine Paz III, of La Quinta for battery on spouse and public intoxication at the 51000 block of Ave. Alvarado. After Paz threw a full beer can at his live-in girlfriend Shannon Bamworth. Sunday, 01-04-04 (46): 0537 hrs-Deputy Harter responded to the 49000 block of Balada Crt. in LaQuinta reference an unattended death call. Upon his arrival, he met with Donald Briscoe who said he had found his friend; Bradley White deceased in his bedroom. According to Briscoe, White fell a sleep on his bedroom floor last Saturday, 1/2/04 at about 2300 hrs. and remained their until 01/04/04 at about 0530 hrs. Even though Briscoe slept in the same room, he never checked on White thinking he was just very tired and needed the sleep. Finally, Briscoe decided to check on White's welfare and found him dead. Briscoe had no idea what could have caused White's death. Due to the suspicious circumstances surrounding White's death, I notified Lt. Walker. After talking with Lt. Walker, I had the following respond to the scene: the on -call forensics tech, the coroner, Det. Cervello. I phoned CHU Sgt. Taylor and told him about the call. He said he would respond if the coroner found the death to be suspicious in nature. The coroner examined the body and did not find any signs of foul play. Some of White's CDC paperwork indicated he had a medical history of seizures. CHP Air unit got a lojack hit in the cove reference a vehicle reported stolen yesterday from Marriott Shadow Ridge. Air unit spotted vehicle in driveway on Alvarado at Montezuma and observed a male who appeared to be doing something at rear of vehicle. Deputy Alexander had teamed up with CHP unit and Deputy Orr and I assisted. We came in from both sides and confronted 20-year-old Kyle Elledge at the vehicle. He had been stripping off the detailing from the vehicle and we found pieces of it in the trashcan. Elledge gave differing versions of how he came to have the vehicle, mostly saying he bought it from some guy for $1,000 and knew it was stolen. He was going to take it to LA. He also admitted to buying other known stolen property including a set of Ping golf clubs for $200. I called Wedertz in and he conducted interview. As of now they are searching the house for additional property and have some computer equipment that may be stolen. Elledge was living with his uncle who said the nephew has been with him for a few weeks since his grandmother died. He said that Elledge was sleeping most days and was going out late at night. The uncle Milton Shope, was very cooperative with us, particularly after I found one of his credit cards in Elledges wallet that he was not aware of. Handled as follow up to Palm Desert file. Additional info: Wedertz went to residence and saw the clubs, some paintings and a large zebra statue; he re -interviewed the suspect who admitted all were stolen. We now need to find report in which zebra was taken. 312 Monday. 01-05-04 (5 Deputy Moore responded to a check the welfare at the 44000 block of Calle Santa Barbara, in La Quinta. Deputy Moore had been at this residence the day before in regards to a domestic violence call. During the call on 010404, Donald Denelsbeck got involved in domestic dispute and he broke a lamp in the family room. Ms. Denelsbeck called the La Quinta Police Department, and Mr. Denelsbeck left the residence prior to the Deputies arriving. Ms. Denelsbeck left the residence for the night and returned home today. She made arrangements to change the locks to the residence, and left for a period of time. When she returned home, she noticed that her husband's work van was parked in front of the house. She was concerned over her husband's safety as well as her safety and requested a check the welfare. We attempted to contact him by telephone with no success. Entry was made into the residence and he was found deceased in the garage area. The garage was filled with carbon monoxide. The victim also had a contusion to his right temple area. It appeared that he was possibly over come by the carbon monoxide and he fell on the cement driveway striking his head. There was a blood smear on the floor consistent with a fall. Forensics was called to the scene during the investigation. Notifications were made to Lt. Walker, C.H.U., and the Coroner's Office. There were no signs of foul play and it was determined to be a suicide. The investigation was handled by patrol. Tuesday. 01-06-04 (51): No significant activity documented. Wednesday. 01-07-04_f W La Quinta SET arrested Jeremy Kashkari for poss. of a controlled substance, poss. of paraphernalia, under the influence of a controlled substance and felony committed while released on bail or recognizance during a follow-up to a search warrant served at the 81000 block of Fred Waring Dr. Kashkari was found in possession of a small amount of methamphetamine located inside of a glass pipe. He was booked into the Indio Jail. Kashkari was charged with committing a felony while out on bail. This is the third arrest of Kashkari by the LQ SET. Thursday. 01-08-04 (61): 1320 hours - Members of 914 SET arrested Kimberly Perez for receiving stolen property at the 52000 block of Avenida Carranza. The arrest was a result of a follow-up investigation to a search warrant served at the location on 01/07/03. During the investigation, Deputies discovered several chemicals commonly used to manufacture methamphetamine. SIB was notified and a second subject, Luis Perez, was also taken into custody. Perez was found in possession of stolen identification cards. At 1800 hours, Deputy Martinez responded to a suspicious persons call at the 45000 block of Adams St. in La Quinta. Upon his arrival, he saw two Hispanic males in dark vehicle leaving the location. When he stopped the vehicle he found that the driver, Jose Vega did not have a license. While searching the vehicle and passenger, Deputy Martinez found a 16-year-old male in possession of three stolen credit cards. One of the cards was taken during a Cat Burglary at a house in La Quinta. The La Quinta SET Team responded to assist and a consent search of the juvenile's house resulted in the recovery of a laptop computer stolen during the same burglary. The juvenile was booked into Indio Jail. Friday, 01-09-04 (76): At 1347 hours, Deputy Burns responded to the 52000 block of Ave. Ramirez in reference to an assault with a deadly weapon. Upon his arrival, Deputy Burns spoke with Maribel Barajas (42 years) who told Deputy Burns that her daughter, Francine Baraj as, had charged her with a kitchen knife and Maribel threatened to kill her. Mom was able to take the knife away from her daughter. Francine was arrested without incident and booked into Indio jail. 313 At 1555 hours, Deputy Quintero responded to 78950 Hwy. 111 (Wal-Mart) in reference to a shoplifting suspect in custody. Upon his arrival, Deputy Quintero spoke with the suspect, Frank Gracia, who admitted to entering Wal-Mart with a homemade cutting instrument, and using it to remove the anti -theft devices from DVD cases, so that he could exit the store without setting off the door alarms. Gracia was arrested and booked for burglary. At 1858 hours, Deputy Krachman was flagged down by WalMart security in reference to a combative suspect who attempted to leave the store with stolen merchandise. When security tried to detain the suspect, the suspect assaulted the security officer. Security subdued the suspect and detained him for Deputy Krachman. The suspect, Johnny Siqueiros, of Coachella was arrested for robbery, a felony poss. of a designated controlled substance warrant, and a misdemeanor poss. of a syringe warrant. At 1945 hours, Deputy Pierce responded to 51700 Eisenhower in reference to a domestic violence. Upon her arrival, she spoke with Veronica Ruan, who stated that her husband, Miguel Ruan, had hit her in the mouth with a closed fist and threatened to kill her. Veronica had visible injuries, but declined medical treatment. Miguel was arrested for spousal abuse and terrorist threats and booked into Indio jail. 0051 hours - Deputy Harter responded to the 78000 block of Avenida Buena Ventura regarding a 911/ open landline. Deputy Harter arrived on scene and observed a female lying on the floor. The female later identified as Janna Lesner appeared to be unconscious and would not answer the door. Deputy Harter forced entry to the location and found Lesner bound and gagged by means of a piece of cloth around her mouth and phone line around her hands. Initially, Lesner could not answer any questions or provide any information regarding what had happened to her. She later advised that someone entered her home, struck her on the face. She was transported to JFK for further observations and x-rays to determine the extent of her injuries although no injuries were visible. Deputy Russo followed Lesner to JFK hospital to obtain fixrther information. Inv. Harwood and ID Tech Burdo were called out to process the scene and conduct further investigation. Lt. Walker was notified. Saturday, 01-10-04 (63): 1151 hours - Deputy White arrested Michael Acordi for a felony burglary and bad checks warrant during a warrant service at the 52000 block of Avenida Rubio. Acordi was booked into the Indio Jail. Sunday, 01-11-04 (50): 2100 hours, Deputy Ortega arrested Enrique Labastida for receiving stolen property and petty theft and two misdemeanors warrants for public intoxication. and under the influence of a controlled substance at the 50000 block of Washington Street, in La Quinta. Labastida stole two adult movies from the Video Depot. Monday, 01-12-04 (50): No significant activity to report Tuesday, 01-13-04 (61): No significant activity to report 314 Wednesdav, 01_-14404 (73h 2315 hours - Deputy Donivan responded to 78208 San Timeteo, La Quinta, reference a suspicious persons call. The reporting party called advising of hearing a male screaming for help. Prior to this call, Deputy Martinez responded to a call in the same general area regarding a poss. burglary in progress. Deputy Martinez' call involved a homeowner going physical with a male he found in his backyard. Deputies arrived on scene and found Thomas Kennedy calling for help near the golf course. Kennedy had facial wounds and matched the description of the subject from the earlier call. An in field was conducted and the victim (Michael Sheehy) from the previous call, identified Kennedy as the person he found in his backyard. Kennedy was subsequently detained and CDF called to check on his injuries. As the investigation unfolded, Deputies learned that Sheehy's girlfriend was having an affair with Kennedy. Apparently she was waiting for Kennedy in Sheehy's spa. Kennedy was unaware Sheehy was home at the time. Kennedy stated Sheehy assaulted him when he arrived at the residence. After the altercation, Kennedy fled on foot through the golf course and later tripped on a metal wire. When this information was revealed, neither party wanted anything done. Due to Kennedy's level of intoxication, he was arrested for public intoxication. Kennedy was taken to JFK hospital for an ok to book but was later released without a warrant due to the extent of his injuries (Broken leg from tripping over the wire). In addition, Deputies returned to Sheehy's residence to take possession of a firearm at his girlfriend's request. Thursday, 01-15-04 (66): 2340 hours - Deputy White arrested Manuel Pompa for a felony poss. of a controlled substance warrant at the 52000 block of Ave. Vallejo during a warrant service at that location. Pompa was booked into the Indio Jail. Friday, 01-16-04 (42): 0700 Hours - Deputy White conducted an occupied vehicle check at the 54000 block of Avenida Carranza. The vehicle was occupied by Brian Yearwood. A DMV inquiry indicated the vehicle was stolen out of La Quinta on 01/15/04. During the investigation, Deputy White recovered numerous burglary tools. No stolen property was found. Yearwood was booked for vehicle theft and poss. of burglary tools Deputy Meyers / LQ SET advised and will interview Yearwood later today. 0800 hours - Corporal Gerrard was flagged down as he passed the sub -station. Jeneatte Sullivan reported that her 45 year old son had made threats to commit suicide and had stated he was going to do it "by cop" He had a box cutter the previous night that he had used to cut his neck. He is reportedly suffering from cancer and hepatitis C. Gerrard, Burns and Reynolds obtained a key from her and went to the 77000 block of Calle Sonora to evaluate Gerrald Lewis. When they arrived they met with two other women who live in the house who were outside. They told them that Lewis was sitting on the couch and had three knives with him. Gerrard used the key and made entry only to find that Lewis holding a knife to his neck. Lewis was shot with the pepper ball launcher three times, causing him to drop the knife and give up. Lewis was taken to mental health for evaluation. Lewis made statements that he would kill himself when released. Inv. Price called and updated the location that Homeland Security Director Tom Ridge will be staying while in the Coachella Valley. He now will be staying at a private residence inside the Traditions in La Quinta. No address was available and is currently unknown to Price. At 1730 hours, Deputy Michaels contacted Palm Desert in reference to suspect information he had received. He directed Deputies to Bannanas nightclub where they arrested Christopher Costantinidis WMA of the 54000 block of Avenida Obregon in the city of La Quinta per probable cause to arrest on a terrorist threats case from 011504. Constantinidis was booked at Indio Jail. 315 Saturd ay. 01-17-04 _(5 ft Deputy Reynolds responded to Home Depot regarding shoplifter being detained. Manuel Edward Drought, admitted to entering with intent to steal and was arrested for burglary. He was stealing a dolly, bolt cutters and tie downs. He says he is homeless, was living at the 51000 block of Rubio, La Quinta. At 1013 hours, Deputy Gerrard responded to Jefferson and Ave. 50 in reference to an injury T/C. Upon his arrival, Deputy Gerrard found that Anthony Meyers of La Quinta, was traveling northbound in the #2 lane of Jefferson at Ave. 50. Christopher Hamilton was traveling northbound in the #3 lane of Jefferson at Ave. 50. Meyers changed from the #2 lane into the #3 lane in an attempt to turn right on Ave. 50, cutting off Hamilton. Hamilton swerved to avoid a collision, but was unable to avoid the collision, causing the right front corner of V-1 to collide with the left front corner of V-2. This cause V-2 (Hamilton) to cross Ave. 50 and collide with Matt Hugh Morris, who was stopped in the westbound right turn lane of Ave. 50 at Jefferson. Hamilton and his wife Karla, along with Morris were injured and transported to local hospitals for treatment. At 1650 hours, Deputy Ortega responded to the 49000 block of Eisenhower St. in La Quinta, in reference to an unattended death. Upon his arrival, he learned that Gary Nelson was home working in his flowerbed when he had a heart attack. His wife called CDF who responded and pronounced. Nelson had an extensive medical history including heart bypass surgery, diabetes, asthma and dialysis. Deputy Coroner Werk was notified but did not respond. Sgt. Shields responded to assist. No signs of foul play or trauma were found. Sunday, 01-18-04 (60): 0249 hrs-Deputy Harter responded to the 53000 block of Ave. Alvarado to investigate a prowler in the area. Upon arrival, he met with Windale Scott of Mexico. Scott was intoxicated delusional. Scott was trespassing through different residence trying to escape from imaginary people who were chasing him. Scott was arrested for public intoxication and booked into the Indio Jail. He was held for detoxification only and released. 1530 hours, Deputy Pierce arrested Daniel Castro for trespassing and grand theft at the Tradition Country Club, in La Quinta. Castro was trespassing in the golf grounds and was in possession of a stolen golf cart. Monday, 01-19-04 (71): 1300 hrs-La Quinta Police responded to a residence in the 53700 block of Ave. Cortez, reference a report of a juvenile at that location had received an injury from a toy air gun. Upon a arrival, it was determined that a thirteen year old boy, whose name will remain anonymous, accidentally shot his thirteen year old friend in the left eye with the air pistol. The injured boy was transported by his parents to JFK Hospital for treatment and was subsequently referred to an ophthalmologist in Pahn Springs. The medical status of the juvenile is unknown at this time. Tuesday, 01-20-04 (68): 0809 hours, Dep. Burns responded to La Quinta Resort reference a report of four past automobile burglaries to employee's cars. One of the employees had seen another employee hanging around the parking lot and acting suspiciously so security questioned the employee, Anderzel Morales, who confessed to being the lookout during the burglaries. He had burglary tools and a stolen stereo in his car. La Quinta SET assisted and Dep. Wedertz responded. He was booked for burglary and poss. of burglary tools. 316 Wednesday, 01-21-04 (52): 0630 hours - Deputy Donivan and Bianco responded to the 77000 block of Avenida Madrugada, La Quinta reference an unattended death. Robert Hertline was found deceased by his wife, Diane Hertline. Hertline and his wife were members of the Christian Science Church and don't believe in medical doctor's. So Robert's medical history and condition are unknown. The Coroner's office was notified and responded to the residence. Sgt. Jimenez responded to the location. 1831 hours - Deputy Heffley responded to Washington and Ave. 52 in reference to a traffic collision. Upon his arrival, he contacted Dean Lindstrom 06/20/63, of La Quinta, who was traveling southbound on Washington St. and rear -ended a car stopped for a red light at Ave. 52. During a DMV check on Lindstrom, Deputy Heffley found that Lindstrom had a suspended license and a felony warrant for poss. of a designated controlled substance out of Orange County. A search incident to the arrest, revealed Heroin in a syringe in Lindstrom's coat. Lindstrom was booked into Indio Jail. Thursday, 01-22-04 (102): 0445 hours - Deputy White responded to the 52000 block of Avenida Martinez ref. a domestic disturbance. The reporting party phoned Desert dispatch advising her ex-husband; Jose Paredes was knocking at her door. Deputy White located Paredes in the RP's front yard. Paredes was found intoxicated to the extent he was unable to care for himself. Paredes was subsequently arrested for public intoxication and booked into the Indio Jail. Friday, 01-23-04 (89): 1155 hours - Dep. Gaunt did a traffic stop at Westward Ho and Dune Palms. The driver, Mariano Silva, had a felony warrant for his arrest for possession of methamphetamine. He was booked at Indio Jail. At 2055 hours, Deputy Ortega responded to the 56000 block of Merion Dr., La Quinta, in reference to an unattended death. Upon his arrival, he found that Uldene Degroff, of La Quinta, had suffered a heart attack, and was pronounced dead by paramedics. No signs of foul play or trauma were found. Sgt. Shields responded, and Deputy Coroner Werks was notified. 2030 hours - Deputy Pierce responded to the 53000 block of Avenida Alvarado, La Quinta reference a missing 17-year-old juvenile. The juvenile's mother stated she last saw her son at 1700 hours but waited nearly 3 hours before reporting him missing. Furthermore, she stated her son was autistic and had the mental capacity of a 6-year-old. Without his medication, the juvenile has been known to be violent. Several Deputies responded to the area and initiated a search. After an unsuccessful search of the neighborhood and contact with the juvenile's friends, the bloodhound, air support and desert search and rescue were summoned. As these resources were responding to La Quinta to assist with the search, a citizen reported seeing a child in the area of Ave. 52 and Jefferson St. Deputies responded to the area and located the boy. He was found in good health and returned to his mother at approx. 0200 hours. A copy of the report will be forwarded to CPS. Saturday, 01-24-04 (75): 1225 hours, Dep. Reynolds responded top Wal-Mart reference a shoplifter, Evelyn Delcid in custody. Del Cid loaded a shopping cart with misc merchandise and pushed it out the garden center door where she was apprehended by loss prevention. This is her second arrest using this M.O. and Dep. Reynolds arrested her for 3459 P.C. J11 Bob Hope Classic Update- Host course was PGA West. Everything went well until the ceremony to honor the late Bob Hope began at about 1600 hours. The majority of marshals left at that time leaving few to man the rope gates that prevented ordinary citizens (who had been drinking a lot) to wander into the Bob Hope club and up to the area that former President Ford and Mrs. Hope were going to use as an exit. Luckily I had pulled all personnel from the off courses and retained everyone else. We formed an inner security ring around the stands and re -deployed celebrity deputies to the now abandoned marshal spots to keep the public intoxication out. One refused and was arrested. Russel Stern (San Diego) was arrested for public intoxication while were a red bozo the clown nose that he obtained from somewhere. He was transported and booked at the Indio Jail by Deputy Espinoza. Stem is a Md. From San Diego. Mrs. Stern was located at the clubhouse and told where/when she could pick him up. President Ford and Mrs. Hope left with no problems with escorts from CHP and PSPD respectively. Sunday. 01-25-04 (6 0024 hrs-Deputy Harter responded to the 52000 block of Ave Ramirez to investigate a report of a stolen vehicle. Upon his arrival, the victim, Jacklyn Hulety, said her 2002 Jeep Grand Cherokee was stolen from her residence. She also noticed her boyfriend's teenage son was also missing from the residence. She did know if he was involved in taking the vehicle. Later in the morning, Hulety phoned the sheriff s dept and said Ladd had arrived home and confessed to taking the vehicle without permission. Ladd had drove the vehicle around the City of LaQuinta until it ran out of gas. The vehicle was left parked at Calle Montezuma and Ave. Obregon. The vehicle was located and returned to the victim. Deputy Harter took Ladd into custody and booked him into Indio Juvenile Hall. Deputy Reynolds arrested Adam Garcia, 18, Cathedral City for felony receiving stolen property warrant out of San Bernardino. Contacted on Ped check at Truman School. Deputy Reynolds arrested Jose Flores, Indio transient for burglary at Home Depot. He was detained by security after leaving store with stolen tools. He admitted entering with intent to steal. Monday. 01-26-04 (57): 0037 hrs-Deputy Harter responded to the Beer Hunter Sport Bar reference an in -progress fight. Prior to his arrival, Sgt. Gnatek and Sgt Lee (from Palm Desert Stn) had detained Christopher Kendall for instigating a fight inside the bar. Prior to Deputy Harter's arrival, Sgt Gnatek and Sgt. Lee had to wrestle Kendall to the ground because he was becoming combative. Due to Kendall's violent behavior, Sgt. Lee had to put a carotid restrain hold on him. After a brief struggle, Kendall was handcuffed and placed into Deputy Harter's patrol unit. Because of his violent behavior, Kendall's feet were secured with a station -approved hobble. Kendall was also found in possession of a butterfly knife. Kendall was arrested for battery, private persons arrest, revisiting arrest and invasion of privacy. Prior to booking him into the Indio Jail, he was taken to JFK Hospital for an okay to book. 0020 hrs-Deputies Bianco and Donivan responded to the La Quints Cover reference a report of DUI driver. The DUI vehicle was described as a newer dark colored Lexus sedan. Deputy Bianco spotted the vehicle in the area of Ave. Villa and Calle Colima and made a vehicle stop on it. The driver was identified to be Michael Roberts. Roberts was found to have the signs of being under the influence of alcohol and arrested for driving under the influence of drug and alcohol and booked into the Indio Jail. His BAC was .20/.195 Roberts' vehicle was towed by Classic Towing Service. 1320 hours, Deputy Ortega arrested Gina Ayala for shoplifting and petty theft with priors at the Wal-Mart in La Quinta. Ayala attempted to steal some candy. 318 Report of a suicidal man at the 54000 block of Diaz, La Quinta. Karen Marsh received phone call from her husband, Bob Marsh, who told her that he was going to kill himself and not to let the kids in to see the mess. When told she was calling the police he told her he would just point the rifle out at the police and that they would kill him. We attempted contact for over an hour before he finally picked up phone and told us to quit calling. Sometime later, after EST had been called, communication was achieved and Marsh pushed two shotguns out the rear door and a half hour later surrendered. He was taken to ACES for evaluation. Streets in the area were closed down for about three hours. Kaiser was on scene for press. Tuesday. 01-27-04_(69A- 0255 hrs-Deputy Bianco and Donivan performed a ped/check of white male adult at Calle Arroba and Ave. Carranza. The ped identified himself to be Brudvik, Brandon. While talking with Brudvik, he had the signs of being under the influence of central nervous stimulant. He was arrested for under the influence of a controlled substance and poss. of paraphernalia and booked him into the Indio Jail. 0828 hours - Deputy Hernandez responded to an Injury collision on 48 at Adams. Louis Brena, 29, ran a red light and collided with Slex Sparks, 19. Brena suffered a broken leg and was transported to JFK. 1325 hours - Deputy Alvarado arrested Tom Beabroi, three felony warrants for health and vehicle code violation. Beabroi was contacted during a vehicle stop at Jefferson St. X Ave. 54. Wednesday, 01-28-04 (86): 0100 hours - Deputy Orr responded to Ave. 54 and Jefferson St. reference a suspicious vehicle. Deputy Orr arrived on scene and contacted Olierio Hernandez, who stated he had, ran out of gas and was waiting for his brother. A warrants check indicated Hernandez had a felony warrant for poss. of a controlled substance. Hernandez was booked into the Indio Jail. 0010 hours - Deputy Bianco arrested Diana Smith, for public intoxication during a ped check at Dune Palms X Hwy 1 l 1. Deputies initial responded to the area after receiving a 911-phone call from Smith advising she was being followed. Deputy Bianco determined Smith was not mentally unstable, only intoxicated. Smith was booked into the Indio Jail. Thursdav, 01-29-04 77 : 0200 hours -Deputy White conducted a vehicle inside of Rancho La Quinta Country Club on a 1989 Chevy Blazer Ca. Lic Plt# 2MQF266. The vehicle's windshield and headlights were broken. Deputy White contacted three occupants who stated they were looking for a friend that worked as a security guard at the location (Rosa Avila). The three were identified as Tonya Loutsenhizer-Campbell of Indio Hills), Craig Shook and Greg Shook. Rosa Avila (security guard) was contacted and stated she knew Tonya, however, was not expecting a visit from her. Avila advised that Tonya was previously employed at Rancho La Quinta but was fired 3 months ago for not showing up to work. Avila declined to place Tonya under citizen's arrest for trespassing. Tonya was arrested and booked into the Indio Jail for poss. of paraphernalia after a consensual search revealed she was in possession of a glass pipe. A piece of paper listing home addresses and vehicle plate numbers was also located in her vehicle. All of the addresses were of homes located inside Rancho La Quinta. These homes were checked and were negative for any burglaries. The Shook brothers had several contacts for theft and drugs related offenses but were negative for warrants. This information was given to CPL Black for possible follow-up. 2229 hours - Deputies from the La Quinta Police Department responded to 78630 Hwy. I I I (Stater Bros.) in reference to a robbery that just occurred in the parking lot. Upon their arrival, they spoke with victim Dana Henderson, who stated that a Hispanic male, 508, 160, blk, bro, wearing black clothes and a black beanie cap, approached him, brandished a weapon, and demanded his wallet. The suspect fled with $2.00 dollars in cash in a red Ford pickup truck, license number 6E06184, traveling eastbound on Hwy. 111. s19 Friday, 01-30-04 (80): 0230 hours - Cpl. Swan arrested Daniel Alcantar for poss. of a controlled substance during a vehicle check at Avenida Bermudas and Calle Chillon. Cpl. Swan located three small baggies of methamphetamine on Alcantar during a consensual search. Alcantar was booked into the Indio Jail. Saturday, 01-31-04 (53): No significant activity documented Total calls for service: 2018 r 'i CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT January 2004 School: La Quinta High School Deputy: Robert Brooker 15- Criminal Reports 4- Non Criminal Incidents 8- Arrests 3- DA Filings 4- YAT Referrals 0- Traffic Stop 2- Vehicle Checks 3- Business Checks School Session: January 5th through January 30th, 2004 Highlights: This period of time began during the winter break. I assisted the school staff with school related problems and parents who are having problems with their high school age children. In those cases I referred the parents and students to the Student Assistance Program at the District Office. 1 handled incidents of vandalism, truancy, fights between students, students in possession of marijuana, petty theft, and a traffic collision in the staff parking lot. A parent reported to me that her daughter was receiving threats of bodily harm and death over the Internet on her home computer from a student at Palm Desert High School. I took the report as an assist to Indio Police and interviewed the suspect. The case has been sent to IPD. A school administrator searched a male student, who was suspected to be in possession of fireworks. No fireworks were found, but the student had a BB gun in his backpack. '101 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT JAN UARY 2004 SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Burbach COPS Grant Funded Position ' D January 31st HIGHLIGHTS: 1 spoke with a 8th grade student and her parents regarding on -going sexual harassment occurring at the school. I also spoke with the three male students involved. Per the victim and her parents no prosecution was desired. I received information about two students possibly ditching school for the day. My investigation revealed five female students had skipped school and spent the day at a boy's apartment in Indio. All students were referred to YAT and all parents were contacted. • I received information about a female student in possession of marijuana. The student was contacted and I was unable to locate any marijuana in her possession. The investigation lead to a second student who did have marijuana and a lighter in his possession. Both students were charged with possession and referred to YAT. A student was observed acting suspicious activity during lunch. She was contacted and a search of her backpack revealed a baggie of marijuana. Case was submitted to the Juvenile DA for a filing. • A male student heard from friends that a LA Quinta High School student wanted to fight him regarding him providing information to law enforcement. I contacted Dep. Brooker and had him make contact with the high school student involved. 429 LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS JANUARY 2004 Prepared By: Deputy Dave Adams Speed Violations 129 Lane Change Violation Tows 26 Fail to Yield Seat Belt Violations 16 Injury T/C 0 Turning Violations 17 DUI Arrests ® Non -Injury T/C 14 Stop Sign Violations 14 Misd. Arrest 0 Suspended DL 20 Signal Light Violations 37 Felony arrest 0 Non -Moving 109 IlChild Seat Violations Warnings 49 1 H&S C La Quinta Police Department Special Enforcement Team The following is a summary of the Special Enforcement Team activities for the month of December. Ongoing Investigations 8 Probation Searches 3 Parole Searches 0 Arrests/ Filings 7 Vehicle checks 25 Business Contacts 4 Investigation assists 6 Arrest Warrants Served 1 Arrest Warrants Attempted 4 Programs 2 Pedestrian Checks 20 Crime Prevention Hours 480 Bar Checks 2 Back-ups 15 Follow-ups 20 Search Warrants 1 Meetings 1 Recovered Stolen Property 4 Citations issued 0 Surveillance's 5 Property Checks 22 Civil Commitments 0 Bicycle Time 40 Training Hours 10 Illegal Drugs Seized .3 grams Total Mileage: 2140 miles Noteworthy Accomplishments: ♦ Arrested Jeremy Kashkari, 19 years of Indio, for possession of methamphetamine. ♦ Arrested Jesus Arrellano, 16 years of Indio, for burglary and possession of stolen property. ♦ Arrested Kyle Elledge, 18 years of La Quinta, for possession of stolen property. ♦ Served a search warrant on 01-07-04 at 52090 Avenida Carranza for stolen property. SET members were assisted by members of the Coachella Valley Violent Crimes Gang Task Force. ♦ Assisted C-CAT with the service of a search warrant at 53885 Avenida Velasco on 01-27-04. Three subjects were arrested and taken into custody by C-CAT. ♦ Several ongoing investigations relating to thefts, credit card fraud, burglary, and possession of stolen property. 3^4 CITY of LA QUINTA MONTHLY COMMUNITY SERVICE OFFICER REPORT January 00- C.S.O.: Monica Santillanes C.S.O.: Thomas Fowler Summary of Months Type of Activity Number of Incidents Burglary Investigations 12 Grand Theft Reports 4 PettyTheft Reports 18 Vandalism/Malicious Mischief Reports 8 Vehicle Theft or Recovery Reports 2 Traffic Collision Reports 14 Vehicle Code or Parking Citations 30 Abandoned Vehicles Tagged w/ Warning 16 Towed Vehicles 5 Lost or Found Property Reports 11 Public Assistance 6 Follow Up to Previous Cases 6 Custodial and Non -Custodial Transports 5 Area Checks of La Quin ta Skate Park 17 '14r City of La Quinta Community Oriented Policing Office and Volunteers Report Highlights: • The volunteer program presently has twelve volunteers who have finished training and are assisting in many capacities in the La Quinta CPO. • We maintain the volunteer goal of staffing the CPO on a full time basis. • All volunteers receive ongoing training in all areas. In February classes will begin once per month in all departments to familiarize all volunteers with various procedures throughout the department. • Three volunteers are now entering all La Quinta traffic and parking citations, and one enters the traffic collisions into the system from the COPS Office. One and possibly two volunteers will assist in implementing the Crime Free Multi -Housing Program in February. One volunteer is assisting with weapons identification. One volunteer is assisting with Crime Analysis. • Other volunteers are being training a various departments as the need arises to assist in business as it pertains to La Quinta and as general training. • The bicycle registration program has been implemented and the community will be informed through newspaper, The Gem, in the schools, etc. • There is a new program called "Operation Identification" and the volunteers will assist in checking out engraving tools and assisting the community is identifying their property. Volunteer Hours and Monthly CPO Stats MonthIv YTD Totals (4/03 to Present) Hours 215 215 1,691 Visits 136 1 136 1,418 106 t i I� a t. RIVERSIDE COUNTY SHERIFF'S DEPARTMENT INDIO STATION 82695 Dr. Carreon Blvd. Indio, California 92201 January 2004 Explorer Post 503 Program Report Submitted by Explorer Post Advisor Andy Gerrard There were 4training meetings for Post 503 Explorers during January (7th 14t" 21 Stand 28 ). The meetings covered physical training, vehicle stops, traffic accident presentation, CHP 180 form instruction, marching and formation drills and competition event practice. Crime Analyst Jennifer Richards conducted the tug-of-war training for the upcoming Colorado River Competition. Deputy Manuel Alvarado handled marching and formation drills & the cture andlcscena�ost presentation. I did the mcle stop instructone and led the physical coordinated the CHP 180 for training. There were no volunteer events in January. Post 503 members are practicing and preparing for the following upcoming events: d City, Arizona Colorado River 1. April 16-18, 2004 Bullhea Explorer Competition, 2. July 19-24, 2004 Atlanta, Georgia National Explorer Conference, and 3. August 1-5, 2004 Riverside County Sheriff's Department Explorer Academy (Ben Clark Training Center in Riverside). The weekly Post 503 meetings are held at the Rom ide5:0—ounty 00 P.M. For further information, Sheriff's Department, IndioStation, contact Corporal Andy Gerrard at 760- 863-8990. 127 Tom Tisdale Fire Chief Proudly serving the unincorporated areas of Riverside County and the cities of: Beaumont s Banning Calimesa Canyon Lake { Coachella Desert Hot Springs 3 Indian Wells Indio fi Lake Elsinore La Quinta Moreno Valley Palm Desert A Perris S Rancho Mirage San Jacinto d* Temecula Board of Supervisors Bob Buster, District 1 John Tavaglione, District 2 Jim Venable, District 3 Roy Wilson, District 4 Marion Ashley, District 5 DEPARTMENT REPORT: RIVERSIDE COUNTY FIRE DEPARTMENT in cooperation with the California Department of Forestry and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 • (909) 940-6900 • FAX (909) 940-6910 February 11, 2004 Honorable Mayor Adolph and Members of the City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Ref: Quarterly Report Attached please find the Fire Department Quarterly Report for the City of La Quinta for October 1 through December 31, 2003. The report depicts the following highlights: Riverside County Fire Department units responded to the following La Quinta Calls: • Medical Aids 377 • False Alarms 17 • Structure Fires 3 • Vegetation Fires 0 • Automatic Ringing False Alarm 34 • Other Fires (vehicle, refuse, etc.) 5 • Public Service Assists 16 (non -emergency assistance) • Fire Menace Standby 2 (fuel spill, gas leak etc.) Other Activities: The new fire engine for Station 93 has been received by. the County, and is currently being outfitted with radios and equipment. On December 31, 2003 we also received shipment of new Monitor/Defibrillators for the La Quinta Medic Program. Other equipment is on order as well. We are continuing to work on the hiring of staffing for both Station 93 and the Medic Program. Progress is being made on the North La Quinta Fire Station. Attached are photos for your review. Attachments Respectfully submitted, Tom Tisdale Fire Chief By: Dorian J. Cooley Battalion Chief 140 120 100 80 60 40 20 0 La Quinta City Fire Responses Monthly Totals ■ October-03 ■ November-03 ❑ December-03 s �s'sf a�a6y s October-03 November-03 December-03 Medical Aids 108 132 137 False Alarms 4 3 10 Structure Fire 0 1 2 Vegetation Fires 0 0 0 Ringing Alarms 5 17 12 Other Fires 2 0 3 Public Service Assists 1 7 8 Fire Menace Standby 2 0 0 TOTALSI 122 1 160 172 99� 400 350 300 250 200 150 100 6717 N La Quinta City Fire Responses Quarterly Totals Quarterly Comparisons ❑ 2003 ■ 2002 Ist s 9s 01 Fourth Quarter 2003 2002 Medical Aids 377 285 False Alarms 17 14 Structure Fire 3 5 Vegetation Fires 0 2 Ringing Alarms 34 51 Other Fires 5 11 Public Service Assists 16 15 Fire Menace Standby 2 18 TOTALS 454 401 2/11/2004 Left: View of rear of Fire Station — looking towards the northeast. Right: Public access/lobby Below: Hallway view of Training/physical fitness room. Bottom Right: Future kitchen and dinning area. 1 02L10/2004 '15. 6 9729071108 MAYOR & COUNCIL MEMBERS' ITEM: Facsimile Trans ' * ssion DATE:,. MOM: Ron Isandy, Associate Producer FAX# 720 - 1-77- %1 o i TOTAL *' WAGES (uvcLUDWG COVM PAGE): MMo: ••.1 i ZIQS.N. W erriew Pkwy •• tihwdm, TX 750— Pboj oni ) 907 2Sz5 —•Fwc: (4'R) 907-11� � 3 ..> 2 02/10/2004 15:46 PAGE:0.2 `::.9729071108 ", PAT�L " VM W Febmanry 10, 2004 Hon. Don Adolf Mayor LaQuinta, CA Dear Mayor: It Pat Suonumerall's "Champions of Industry 300 Award" recognizes cities that are providing services of excellence to their communities. Only 25 cities will be selected in 2004 as "Champions" of Small City Managemtent. The city of La Quinta is being considered as one of the Bnalists in the State of California. N If La Quinta is selected, Pat Summerall Productions will assign scriptwriters and a videographer to produce two video segments highlighting the city. 1) The first two -minute announcement profile of the city will be produced and aired one time on CNN's Headline News Network between 6:00 and 6:30 pm EST. The announcement will explain why La Quinta was selected as a "Champion of Industry" in Small City Management, give a video overview of the city, with sound bites from kq city personnel and provide contact references for acquiring fmther information about the city from interested parties. The two -minute video, subsequent to airing, will be available to. the city for promotional use on local television or cable channels without restriction. The two -minute announcement script will be developed jointly by our script writer and the "point person" from La Quinta. It will point out the unique features of the award•wiunner, with visual backup showing the people and scenery of the city. Previous winners of the award have indicated to us that the 2-mtitiute airing generated a number of inquiries from developers and commercial concerns. CNN-HLN has informed us that approximately one million people nation-wide will view the 2-minute airing on their network chancel. 2) A five to six minute promotional video wig also be developed. This residual video will open with Mr. Summerall, from our studios, introducing the City of La Quints Mr. Summerall will nanrate the video, and close on camera from our studios. The content of the residual video will be developed from interviews and video footage shot at the direction of La Quinta city management. The character and thrust of the video will provide a consistent message from the City to interested parties, utilizing Mr. Summerall, whose character and integrity as a spokesperson reinforces the truth of the message. 4 5•N.:Waterview.ftwy.A`Richardson TX75..680';■'phone 972.907.2525 ■ fax 972,907.1108 ��3 www.champlonsaward.com 02/10/2004 "I-5 #fi :. '�:,97299711-08 �QQT RpLL The residual video will be netcast on Forbes.com for one 24-hour period, on a day subsequent to the airing of the two -minute announcement video. The Forbes Organization has indicated that Forbes.com will receive approximately 60,000 clicks during the 24-hour period and these will be mostly be from executive, investor -class individuals. The residual video will then be made available to the city for promotion and may be reproduced on tape or digital media (e.g. CD-ROM) for unlimited distribution We will provide. a URL link to the city's website for streaming the residual video and pay the subscription fees for the first year of streaming following the airing. The city may renew the subscription fee ($2,750 annually) for subsequent streaming. Both the two -minute announcement and the five-minute residual are available for unlimited reproduction and distribution. Both can be shown on the city government cable channel if one its available, again, without restriction. In early 2005, the 25 cities selected as Champions of Small City Management will be published in Forbes Magazine. The listing will include a single small picture and a three to four line caption describing the unique character of the city and why it was selected as a Champion. Readership of Forbes Magazine, according to the Forbes organization, is 5,000,000 people. It should be noted that Mr. Summerall is looking for the "Champions Each city selected has script approval and video approval as a part of the process. There will be no surprises aired or nctcast of which the city was unaware. Each segment is developed to provide a consistent positive message as befitting a "Champion". A city selected for this award will be responsible for: • Assigning a "point person" to coordinate the 2-day location shoot. Working within our production time line. • Paying your portion of the production expenses, which is $24,000. I look forward to speaking with you further next week. Re ds, on and y Associate P kd