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2004 02 03 RDA Minutes LA QUINT A REDEVELOPMENT AGENCY ~ ; MINUTES , FEBRUARY 3,2004 A regular meeting of the La Quinta Redevelopment. Agency was called to order by Chairperson Henderson. PRESENT: Board Members Adolph, Osborne, Perkins, Sniff, Chairperson Henderson ABSENT: None PUBLIC COMMENT - None CLOSED SESSION 1 . CONFERENCE WITH AGENCY COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c), INITIATION OF LITIGATION. ~, 2. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, JERRY HERMAN (replaced with Oscar Orci), PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE NORTHWEST CORNER OF AVENUE 48 AND DUNE PALMS ROAD (APN: 649-030-034). PROPERTY OWNER/NEGOTIATOR: SHIRLEY HAMMER. Redevelopment Agency recessed to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. The Redevelopment Agency meeting reconvened with no decisions being made in Closed Session which require reporting pursuant to Section 54957.1 of the Government Code (Brown Act). r- PUBLIC COMMENT - None Redevelopment Agency Minutes 2 February 3, 2004 CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES MOTION - It was moved by Board Members Sniff/Adolph to approve the Redevelopment Agency Minutes of January 20, 2004 as submitted. Motion carried unanimously. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 3, 2004. MOTION - It was moved by Board Members Sniff/Adolph to approve the Consent Calendar as recommended. Motion carried unanimously. BUSINESS SESSION 1. CONSIDERATION OF STEEL BRIDGE DESIGNS FOR THE SIL VERROCK RANCH GOLF CART BRIDGES. Public Works Director Jonasson presented the staff report. David Griffith, of T.Y. Un, subcontractor to The Keith Companies, reviewed four golf cart bridge design alternatives, and advised the basic cost of $53,000 for a weathered-steel bridge does not include the concrete deck. In response to Board Member Sniff, Mr. Griffith stated the span of the bridges will be approximately 50 feet and do not include the width of the CVWD maintenance road. They do not propose using pillars as shown in Design Concept # 1 . Board Member Sniff stated he feels the pillars would be attractive. Mr. Jonasson stated the Palmer Design Group has indicated a preference for a natural finish that doesn't detract from the golf course. Board Member Adolph commented on the likelihood of pillars being damaged by golf carts. - ---- --- --- Redevelopment Agency Minutes 3 February 3, 2004 r In response to Board Member Sniff, Mr. Jonasson stated the bridge interior width is 1 2 feet, and the bridge deck will be three-inch : ! concrete without expansion joints. Board Member Sniff voiced concern that the concrete will crack. without expansion joints. In response to Board Member Osborne, Mr. Griffith stated it will take approximately six weeks to fabricate the bridges offsite. Board Member Osborne stated he feels it's somewhat premature to decide on a bridge design when the overall project design hasn't been determined. Board Member Perkins indicated support for Design Concept # 1 stating he understands the reasoning for not using a design that will detract from the surroundings. He suggested selecting a bridge that doesn't require painting. Chairperson Henderson spoke in support of Design Concept # 1 . r-- Mayor Adolph concurred. Board Member Sniff stated he feels the entire project should be attractive and that the bridges will not impact the view. He supports Design Concept #1 with some type of metal pillar at each corner. After a brief discussion, the Agency concurred on Design Concept #1 with a metal tubing pillar at each corner. MOTION - It was moved by Board Members Sniff/Adolph to approve Golf Cart Bridge Design Concept #1 with metal pillars at each corner for the SilverRock Ranch project. Motion carried unanimously. 2. CONSIDERATION OF A LIST OF PRE-QUALIFIED GOLF COURSE CONTRACTORS FOR SIL VERROCK RANCH. Assistant Executive Director Weiss presented the staff report. MOTION - It was moved by Board Members Sniff/Adolph to approve -- the list of Golf Course Contractors as pre-qualified to bid on the SilverRock Ranch golf course construction contract. Motion carried unanimously. Redevelopment Agency Minutes 4 February 3, 2004 3. CONSIDERATION OF ADOPTION OF A RESOLUTION OF THE LA QUINT A REDEVELOPMENT AGENCY APPROVING A LOAN AGREEMENT BETWEEN THE LA QUINT A FINANCING AUTHORITY AND THE LA QUINT A REDEVELOPMENT AGENCY AUTHORIZING THE FILING OF A VALIDATION ACTION WITH RESPECT THERETO. Consultant Frank Spevacek presented the staff report. In response to Board Member Osborne, Mr. Spevacek advised the interest amount for the loans will be the same as the interest expense on the bonds, resulting in no profit for either agency. The term of the loan will be based upon the bonds issued by the Financing Authority. RESOLUTION NO. RA 2004-003 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LA QUINT A, CALIFORNIA, APPROVING A LOAN AGREEMENT BETWEEN THE LA QUINT A REDEVELOPMENT AGENCY AND THE LA QUINT A FINANCING AUTHORITY. It was moved by Board Members Sniff/Adolph to adopt Resolution No. RA 2004-003 as submitted. Motion carried unanimously. STUDY SESSION 1. DISCUSSION REGARDING FLOOR PLAN AND SITE PLAN FOR A TEMPORARY CLUBHOUSE AT SILVERROCK RANCH. Assistant Executive Director Weiss presented the staff report. Consultant Gil Martinez, of GMA International, reviewed the logistical plan and site plan for the temporary clubhouse area, and indicated the parking lot will have approximately 140 parking spaces. Board Member Adolph spoke in support of the configuration. Jack Gallagher, of The Dahlin Group, reviewed the site plan, floor plan, and elevations for the temporary clubhouse. Board Member Adolph indicated he likes the layout but suggested eliminating two of the doorways in the office/storage room to provide more storage space. He suggested the consultant look at an outdoor - -- -- ~ - --- ~ -- -- ~--- ---- -- Redevelopment Agency Minutes 5 February 3, 2004 -- area at Rancho La Quinta that ties in with their shops and has : recessed and raised areas for outdoor eating. i , In response to Board Member Sniff, Mr. Gallagher stated the commercial kitchen will accommodate a snack bar for sandwiches, hot dogs, nachos, etc. but grilled food such as hamburgers will not be allowed. In response to Chairperson Henderson, Mr. Gallagher stated he will check with Riverside County Health Department about the possibility of using an outdoor barbeque grill. He added the remodeling will include plumbing for a future dishwasher. Mr. Weiss advised the consultant will prepare more-detailed drawings based on today's discussion for the purpose of going out to bid. He indicated staff is also looking at the possibility of a starter shack near the driving range and retaining use of the double-wide trailer on the site for additional storage. He referenced materials distributed to the Agency that depict different types of architectural styles and commented on the need to review them as soon as possible since the selected style will be applied to the restrooms and maintenance - facility. In response to Board Member Adolph, Mr. Gallagher stated the architectural styles will be for the permanent ancillary facilities that will tie in with all of the architecture for the project. Board Member Adolph noted the style of the hotel and commercial buildings are not known yet. Chairperson Henderson commented she understood the hotel would follow the style established by the Agency. Mr. Weiss noted the hotel may be market driven, and indicated what staff is looking for is an architectural treatment for the restrooms and maintenance facility that might tie in with the permanent clubhouse. The Agency concurred to have the architectural treatments brought back for review at the next meeting. - The Agency recessed to and until 7:00 p.m. 7:00 P.M. Redevelopment Agency Minutes 6 February 3, 2004 STUDY SESSION. . . . . . . . . . . continued 2. DISCUSSION REGARDING A LA QUINTA ARTS FOUNDATION REQUEST FOR USE OF SIL VERROCK RANCH PROPERTY FOR THE ARTS FESTIVAL. Assistant Executive Director Weiss presented the staff report, and reviewed options to accommodate the Arts Foundation's request. Board Member Adolph suggested the possibility of grading and planting grass on the 45 acres at the northeast corner of the site for the Arts Foundation to use. He also referenced the southeast corner that the Bob Hope Chrysler Classic uses for parking. Mr. Weiss noted the Bob Hope Chrysler Classic has been responsible for clearing and securing the parking area at an approximate cost of $30,000. He stated it may be possible to plant grass for the same amount but there would also be maintenance and water requirements. Another consideration may be to determine a more-permanent location if the area is made available to both the Arts Foundation and the Bob Hope Chrysler Classic. Board Member Adolph referenced the possibility of using some of the Arts Foundation funding for soil stabilization, and stated he is in favor of the Arts Foundation's request. Board Member Sniff spoke in support of developing the northeast corner for the Arts Festival and other events throughout the year, and stated he feels there may be multiple options for the property. If the Arts Foundation's escrow was closed, he would feel better about their ability to potentially participate in the development of the site in return for a long-term lease of maybe 20 years. He pointed out if something can be worked out on the site it will give the Arts Foundation long- term viability and a new beginning. He suggested developing the site in phases over several years and beginning now. Board Member Osborne stated he would support working something out to bring the Arts Festival to the project site on a permanent basis, as well as a share of cost with a long-term lease. However, he feels it may be too soon to discuss using the northeast corner since Phase II of the project is still to be determined. - -- - --- --~- Redevelopment Agency Minutes 7 February 3, 2004 Board Member Perkins stated he feels it's premature to make any kind -- of long-term commitment. He would like to support the Foundation but feels the City should be cautious until Phase" is determined. Chairperson Henderson agreed there has been significant discussions about potential uses for the northeast corner of the project, and noted it's a $3.6 million part of the overall project. She concurs it's too early to discuss long-range plans but feels it's unlikely the City will be looking to do anything with the property for the next two years. She supports making an effort to work out an agreement with the Arts Foundation and maybe the Bob Hope Chrysler Classic, for use of the site, and indicated she would hate to see the property vacant while the Arts Foundation struggles to find a site. She noted the Agency will not know what can be done or what the costs are until staff is directed to investigate it. Board Member Adolph noted the Arts Foundation is looking for a commitment on a site location for their 2005 Arts Festival. Chairperson Henderson stated she is ready to have staff bring something back for Agency to consider. - Jim Parrish, President of La Quinta Arts Foundation, stated they are willing to work with the City and the Bob Hope Chrysler Classic to find a way to make this work. Christi Salamone, Executive Director of La Quinta Arts Foundation, stated she hopes the Agency will be able to make a commitment to do whatever it can to ensure that the Arts Festival stays in La Quinta. She commented on the importance of continuity for the event. Chairperson Henderson noted the Agency needs additional information on the financial involvement and whether or not the Arts Foundation and/or Bob Hope Chrysler Classic will be able to participate financially. Mr. Weiss stated the Agency will be asked to make a critical decision in two weeks that will relate to the scope of the project for the golf course. He added plans are being developed for the village lake, hotel pads, an extensive entry statement on Avenue 52, and the golf course, and it may require moving a lot of dirt to the Phase" portion of the project, including the two areas in question. There are also - budget challenges and staff will be coming back with bid options that may scale the project back. If the decision is made to go forward as currently designed, dirt will be moved on the entire site and he is not Redevelopment Agency Minutes 8 February 3, 2004 sure how stabilized it will be, and if the project is scaled back the alternatives may change. Most likely the southeast corner will be needed for parking during the Bob Hope Chrysler Classic for one more year, and he feels it makes sense to do that in joint fashion with the Arts Festival. He advised staff will come back with a viable alternative by the first meeting in April but noted the budget will depend on the needs of the Arts Foundation. CHAIR AND BOARD MEMBERS' ITEMS - None PUBLIC HEARINGS - None ADJOURNMENT There being no further business, it was moved by Board Members Adolph/Perkins to adjourn. Motion carried unanimously. Respectfully submitted, ~ .-f2/ ~ JUNE S. GREEK, Secretary City of La Quinta, California - ---- ---- .