2004 03 16 RDAefr# 4 4 ad4a
Redevelopment Agency Agendas are
Available on the City's Web Page
@ www.la-quinta.org
REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
Tuesday, March 16, 2004 - 2:00 P.M.
Beginning Resolution No. RA 2004-04
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any
matter not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. Please watch the timing device on the podium.
CLOSED SESSION - NONE
NOTE: Time permitting, the Redevelopment Agency Board may conduct Closed Session
discussions during the dinner recess. In addition, persons identified as negotiating parties
are not invited into the Closed Session meeting when the Agency is considering acquisition
of real property.
RECONVENE AT 3:00 P.M.
Redevelopment Agency Agenda 1 March 16, 2004 1
PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear
within the Consent Calendar or matters that are not listed on the agenda. Please complete
a "request to speak" form and limit your comments to three minutes. When you are called
to speak, please come forward and state your name for the record. Please watch the
timing device on the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
11request to speak" form should be filed with the City Clerk prior to the Agency beginning
consideration of that item.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
1 . APPROVAL OF MINUTES OF MARCH 2, 2004
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
APPROVAL OF DEMAND REGISTER DATED MARCH 16, 2004.
2. TRANSMITTAL OF TREASURERS REPORT OF JANUARY 31, 2004.
3. TRANSMITTAL OF REVENUES AND'EXPENDITURES REPORT OF JANUARY 31,
2004.
BUSINESS SESSION
CONSIDERATION OF AN AWARD OF CONTRACT FOR GOLF COURSE NO. 1 FOR
SILVERRoCK RANCH, PROJECT NO. 2002-07C.
A. MINUTE ORDER ACTION
2. CONSIDERATION OF LOGOS FOR SILVERRoCK RANCH
A. MINUTE ORDER ACTION
2
Redevelopment Agency Agenda 2 March 16, 2004
STUDY SESSION - NONE
CHAIR AND BOARD MEMBERS' ITEMS - NONE
PUBLIC HEARINGS - NONE
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on April
6, 2004 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in
the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
1, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta Redevelopment Agency meeting of Tuesday, March 16, was
posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the
bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway
111, on Friday, March 12, 2004.
DATED: March 12, 2004
JUNE S. GREEK, CIVIC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda 3 March 16, 2004
T4ht 4 4v Q"
AGENDA CATEGORY:
BUSINESS SESSION
COUNCIL/RDA MEETING DATE: MARCH 16,2004 CONSENT CALENDAR
ITEM TITLE:
Demand Register Dated March 16, 2004
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
STUDY SESSION
PUBLIC HEARING
Receive and File the Demand Register Dated March 16, 2004 of which $5,566,442.21
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER I ON CITY COUNCIL AGENDA
0
T4ht 4 4 Q"
COUNCILMA MEETING DATE: March 18 2003
Transmittal of Treasurer's Report
as of January 31, 2004
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
Receive and file.
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
PLEASE SEE RELATED BUSINESS SESSION ITEM ON CITY COUNCIL AGENDA
T4ht 4 4 Q"
COUNCIL/RDA MEETING DATE: March 16, 2004
Transmittal of Revenue and Expenditure
Report for January 31, 2004
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 3
STUDY SESSION:
PUBLIC HEARING:
Transmittal of the January 31, 2004 Statement of Revenue and Expenditures for the
La Quinta Redevelopment Agency.
Respectfully submitted,
/� 14—xl�
ohn M. Falconeur, Finance Director
("-4� -
Thomas P. Genovese, Executive Director
Attachments: 1. Revenue and Expenditures Report, January 31, 2004
ATTACHMENT 1
LA QUINTA REDEVELOPMENT AGENCY
REVENUE SUMMARY
PROJECT AREA NO, 1:
DEBT SERVICE FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Interst - County Loan
Interest Advance Proceeds
Transfers In
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND - NON-TAXABLE
Pooled Cash Allocated Interest
Non Allocated Interest
Litigation Settlement Revenue
Loan Proceeds
Rental Income
Transfers In
TOTAL CAPITAL IMPROVEMENT
CAPITAL IMPROVEMENT FUND - TAXABLE
Pooled Cash Allocated Interest
Non Allocated Interest
Litigation Settlement Revenue
Bond proceeds
Rental Income
Transfers In
TOTAL CAPITAL IMPROVEMENT
LOWIMODERATE TAX FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Miscellaneous revenue
Non Aillocated Interest
LORP-Rent Revenue
Home Sales Proceeds
Sale of Land
Sewer Subsidy Reimbursements
Rehabilitation Loan Repayments
2nd Trust Deed Repayment
Transfer In
TOTAL LOWIMOD TAX
LOWIMODERATE BOND FUND:
Allocated Interest
Home Sale Proceeds
Non Allocated Interest
Transfer In
TOTAL LOWIMOD BOND
REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
23,134,787.00
11,713,432.43
11,421,354.57
50.630%
66,000.00
80,069.98
(14,069.98)
121.320%
0.00
526.43
(526.43)
0.000%
0.00
0.00
0.00
0.000%
967,182.00
0.00
967,182.00
0.000%
1,731,455.00 �
1,157t685.83
573,769.17
66.860%
25.899,424.00
12,951 J14.67
12,947,709.33
50.010%
0.00
143,506.90
(143,506.90)
0.000%
437,100.00
174,055.66
263,044.34
39.820%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
4,530.00
6,794.40
(2,264.40)
149.9W%
0.00
0.00
0.00
0.000%
441,630.00
324,356.96
117,273.04
73.450%
0.00
(358.26)
358.26
0.000%
0.00
34,832.31
(34,832.31)
0.000%
0.00
0.00
0.00
0.000%
26,400,000.00
26,400,000.00
0.00
100.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
26,400,000.00
26,434,474.05
(34,474.05)
100.130%
5,783,697.00
2,928,358.15
2,855,338.85
50.630%
4,400.00
792.14
3,607.86
18.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
341,000.00
215,157.48
125,842.52
63.100%
150,000.00
215,820.56
(65,820.56)
143.880%
0.00
0.00
0.00
0.000%
0.00
76,097.77
(76,097.77)
0.000%
0.00
2,838.61
(2,838.61)
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
6,279,097.00
3,439,064.71
2,840,032.29
54.770%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
LA OUINTA REDEVELOPMENT AGENCY
EXPENDITURE SUMMARY
PROJECT AREA NO, 1:
DEBT SERVICE FUND:
0710112003 -1131104 REMAINING
BUDGET EXPENDITURES ENCUMBERED BUDGET
SERVICES
394,585.00
341,&34.32
0.00
52,750.68
BOND PRINCIPAL
2,208,831.00
2,208,831.00
0.00
0.00
BONDINTEREST
8,060,234.27
3,607,794.47
0.00
4,452,439.80
INTEREST CITY ADVANCE
967,182.00
564,189.50
0.00
402,992.50
PASS THROUGH PAYMENTS
11,011,803.00
5,529,782.17
0.00
6,482,020.83
ERAF SHIFT
1,467,995.00
0.00
0.00
1,467,995.00
TRANSFERS OUT
0.00
0.00
0.00
0.00
TOTAL DEBT SERVICE
24,i-15;9�27
12,252,431.46
0.00
11,858,198.81
CAPITAL IMPROVEMENT FUND:
PERSONNEL
4,900.00
5,233.04
0.00
(333.94)
SERVICES
99,619.00
100,505.16
0.00
(886.16)
LAND ACQUISITION
307,300.00
292,410.55
0.00
14,889.45
ASSESSMENT DISTRICT
0.00
0.00
0.00
0.00
ADVERTISING -ECONOMIC DEV
16,700.00
6,483.22
0.00
10,216.78
ECONOMIC DEVELOPMENT
187,000.00
116,178.66
0.00
70,821.34
BOND ISSUANCE COSTS
0.00
0.00
0.00
0.00
CAPITAL - BUILDING
0.00
0.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
1,225,208.00
714,703.50
0.00
510,504.50
TRANSFERS OUT
27,593:;;!Il
0.00
41,551,928.57
TOTAL CAPITAL IMPROVEMENT
29,434
11,3,1,1.1
2,722,801.36)
0.00
42,15?,M.64
CAPITAL IMPROVEMENT FUNDITAXABLE BOND
BOND ISSUANCE COSTS
965,821.99
961,420.98
0.00
4,401.11
TRANSFERS OUT
25,ZQ!0Ml
15,573,330.62
2
I:gl;,147-31
TOTAL CAPITAL IMPROVEMENT
16,524,751.50
0;
LOWIMODERATE TAX FUND:
PERSONNEL
4,900.00
6,233.94
0.00
(333.94)
SERVIICES
250,497.00
179,131.18
0.00
71,365.82
BUILDING HORIZONS
210,000.00
0.00
0.00
210,000.00
LO RENTAL PROGRAM
150,000.00
118,011.69
0.00
31,988.31
LO HOUSING PROGRAM
1,509,196.00
1,140,956.00
0.00
368,240.00
LOWMOD VILLAGE APARTMENTS
2,360,000.00
0.00
0.00
2,350,000.00
LORP - REHABILITATION
500,000.00
0.00
0.00
500,000.00
APT REHABILITATION
350,000.00
0.00
0.00
350,000.00
FORECLOSURE ACQUISITION
0.00
0.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
82,595.00
48,180.44
0.00
34,414.56
TRANSFERS OUT
�jp 18779.1
1,117,1.83
0.1
1,21 13
TOTAL LOWIMOD TAX
7, 5:2 M
2,649,199.08
0.00
5, j3,:Nj!5g
LOWIMODERATE BOND FUND
PERSONNEL
0.00
0.00
0.00
0.00
SERVICES
0.00
0.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
0.00
0.00
0.00
0.00
HOUSING PROJECTS
0.00
0.00
0.00
0.00
TRANSFERS OUT
74,623.00
0.00
0.00
74,623.00
TOTAL LOWIMOD BOND
74,623.
0.00
0.00
74,623.00
LA QUINTA REDEVELOPMENT AGENCY
REMAINING
%
REVENUE SUMMARY
BUDGET
RECEIVED
BUDGET
RECEIVED
PROJECT AREA NO. 2:
DEBT SERVICE FUND:
Tax Increment
11,485,062.00
5,853,970.97
5,631,091.03
50.970%
Allocated Interest
0.00
28,318.06
(28,318.06)
0.000%
Non Allocated Interest
0.00
23.83
(23.83)
0.000%
Interest Advance Proceeds
863,674.00
0.00
863,674.00
0.000%
Transfer In
3,442,855.00
211,959.68
3,230,895.32
6.160%
TOTAL DEBT SERVICE
15,791,591.00
6,094,272.54
9,697,318.46
38.590%
CAPITAL IMPROVEMENT FUND:
Allocated Interest
0.00
15,432.58
(15,432.58)
0.000%
Non Allocated Interest
0.00
10,493.00
(10,493.00)
0.000%
Developer Agreement
0.00
0.00
0.00
0.000%
Transfers In
0.00
0.00
0.00
0.000%
TOTAL CAPITAL IMPROVEMENT
0.00
25,925.58
(25,925.58)
0.000%
LOWIMODERATE TAX FUND:
Tax Increment
2,871,265.00
1,463,492.74
1,407,772.26
50.970%
Allocated Interest
7,400.00
52,695.30
(45,295.30)
712.100%
Non Allocated Interest
20,000.00
0.00
20,000.00
0.000%
Developer funding
7,054,074.00
622,304.65
6,431,769.35
8.820%
2nd Trust Deed Repayment
0.00
55,733.59
(55,733.59)
0.000%
ERAF Shift - Interest
0.00
0.00
0.00
0.000%
Sale of Land
0.00
108,570.08
(108,570.08)
0.000%
TransferIn
0.00
0.00
0.00
0.000%
TOTAL LOWIMOD TAX
gt952,739.00
2,302,796.36
7,649,942.64
23.140%
LOWIMODERATE BOND FUND:
Allocated Interest
0.00
0.00
0.00
0.000%
Non Allocated Interest
400,000.00
0.00
400,000.00
0.000%
Bond proceeds (net)
39,150,000.00
0.00
39,150,000.00
0.000%
Transfer In
0.00
0.00
0.00
0.000%
TOTAL LOWIMOD BOND
39,550,000.00
0.00
39,550,000.00
0.000%
LA QUINTA REDEVELOPMENT AGENCY
EXPENDITURE SUMMARY
PROJECT AREA NO, 2*
DEBT SERVICE FUND:
0710112003 - 1131104 REMAINING
BUDGET EXPENDITURES ENCUMBERED BUDGET
SERVICES
229,013.00
167,9U.69
0.00
61,024.31
BOND PRINCIPAL
176,169.00
176,169.00
0.00
0.00
BOND INTEREST
578,895.00
290,253.18
0.00
288,641.82
INTEREST CITY ADVANCE
957,800.00
558,716.65
0.00
399,083.35
INTEREST - ERAF LIMOD LOAN
0.00
0.00
0.00
0.00
PASS THROUGH PAYMENTS
9,779,225.00
2,441,010.61
0.00
7,338,214.39
TRANSFERS OUT
0.00
0.00
0.00
0.00
TOTAL DEBT SERVICE
11,721,102.00
3,634,138.13
0.00
8,086,963.87
CAPITAL IMPROVEMENT FUND:
PERSONNEL
2,900.00
3,166.95
0.00
(266.95)
SERVICES
78,544.00
50,679.95
0.00
27,864.05
ADVERTISING -ECONOMIC DEV
0.00
3,490.97
0.00
(3,490.97)
ECONOMIC DEVELOPMENT ACTIVITY
0.00
0.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
34,509.00
20,129.06
0.00
14,379.94
TRANSFERS OUT
(' 670.14)
0.00
1,829.86
TOTAL CAPITAL IMPROVEMENT
_20_n
79 ,
0.00
40,TfUT
LOWIMODERATE TAX FUND:
LOWIMODERATE BOND FUND
PERSONNEL
2,9W.00
3,167.09
0.00
(267.09)
SERVICES
127,171.00
117,502.05
0.00
9,668.95
2ND TRUST DEEDS
150,000.00
0.00
0.00
150,000.00
2ND TRUST DEEDS FROM CENTERPOINTE
2,520,000.00
0.00
0.00
2,520,000.00
48TH AND ADAMS - FROM CENTERPOINTE
1,423,203.00
0.00
0.00
1,423,203.00
LOW MOD HOUSING PROJECT/47TH/ADAMS PROJ
489,592.00
0.00
0.00
489,592.00
48TH/ADAMS PLANNING
480,000.00
280,000.00
0.00
200,000.00
FORECLOSURE ACQUISITION
150,000.00
0.00
0.00
150,000.00
REIMBURSEMENT TO GEN FUND
71,988.00
41,993.W
0.00
29,995.00
TRANSFERS OUT
131,;%I.11
2 -11
0.00
8,919,042.31
TOTAL LOWIMOD TAX
4:&,3, 1 .95
g12
6 4Q.N
o.00
ITIff,79.7
2nd TRUST DEEDS
7,000,000.00
0.00
0.00
7,000,000.00
LAND
31,000,000.00
0.00
0.00
31,000,000.00
BOND ISSUANCE COSTS
115w,000.00
0.00
0.00
1,500,000.00
TRANSFERS OUT
50,000.00
0.00
0.00
50,000.00
TOTAL LOWIMOD BOND
39,650,000.00
0.00
39,660,000.00
to
ceity/ 4 4P Qumrcv
COUNCIL/RDA MEETING DATE: March 16, 2004
ITEM TITLE: Consideration of an Award of Contract
for Golf Course No. 1 for SilverRock Ranch, Project
No. 2002-07C
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the award of contract for the SilverRock Ranch Golf Course No. 1, Project
No. 2002-07C; and
Increase the City Manager's Contract Change Order authority, for this contract, to
$500,000, not to exceed a total of $1,000,000 without Agency authorization.
FISCAL IMPLICATIONS:
The Capital Improvement Program 2003/04 budget includes funds for construction
of the SilverRock Ranch project.
The Golf Course construction budget, including the Village Lake, is $11,600,000.
The Agency Board awarded a $2,666,000 mass grading contract to Wood Bros. at
its January 20, 2004 meeting. The Engineer's Estimate for this golf course
construction contract is $11,310,000, including a 3% contingency, for a total cost
with grading of $13,976,000, which is an increase of $2,376,000 over the golf
course budget. With the Agency's approval, increases in costs can be funded from
the $5,463,000 contingency approved for the entire project. Additionally, staff
requests that the City Manager's contract change order authority for this contract
be increased to $500,000 to insure timely City response to changes in scope that
may occur once this work is started. This change order authority is equal to that
granted previously by the City Council for the Jefferson Street Improvement
Project.
11
BACKGROUND AND OVERVIEW:
The City Council approved the Fiscal Year 2003/2004 CIP on May 20, 2003. This.
year's CIP includes the construction of the first phase of the SilverRock Ranch
Municipal Golf Course.
This step of SilverRock development as currently proposed consists of constructing
Golf Course No. 1 as designed by Palmer Course Design Component (PCDC), an
entry feature including water, hotel and retail pads, and three lakes adjacent to the
hotels and retail area. On February 3, 2004, the Agency approved the pre -qualified
contractors list; therefore, only contractors on this list were allowed to bid on this
work.
On February 17, 2004, the Agency approved the plans, specifications, and
engineer's estimate to bid the first phase, which included deductive alternates for
the entry water feature and Village Lakes 1 and 3. Engineer's Estimate for all items
was $13,976,000.
In order to allow bidders more time to prepare their bids, the bid opening was not
held until Friday, March 12, 2004 at 4:00 p.m. As such, bid results were not
available at the time this report was due for publication, but will be provided by
12:00 p.m. on Monday, March 15, 2004.
Contingent upon Agency approval, the following represents the project schedule:
Construction Period (214 days) April 1, 2004 to November 1, 2004
Project Acceptance December 2004
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1 Approve the award of contract to the lowest responsible bidder including the
base bid and deductive alternate numbers 1 through 4 for the SilverRock
Ranch Golf Course No. 1, Project No. 2002-07C; and increase the City
Manager's Contract Change Order authority, for this contract, to
$500,000.00, not to exceed a total of $1,000,000 without Agency
authorization; or
2 12
2. Approve the award of contract for the base bid and selected deductive
alternates to the lowest responsible bidder for the SilverRock Ranch Golf
Course No. 1, Project No. 2002-07C; and do not increase the City
Manager's Contract Change Order authority, for this contract, to
$500,000.00, not to exceed a total of $1,000,000 without Agency
authorization; or
3. Do not approve the award of contract and reject all bids for the SilverRock
Ranch Golf Course No. 1, Project No. 2002-07C; or
4. Provide staff with alternative direction.
Respectfully submitted,
4 im
othy . on on, P. E.
c W i ctorICitv
Public !Ws 4Dictor/City Enginee�r
Approved for submission by:
Thomas P. Genovese, Executive Director
13
3
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4 mZP 12umrr"
COUNCIL/RDA MEETING DATE: March 16, 2004
ITEM TITLE: Approval to Award a Contract to
Construct the SilverRock Ranch Golf Course No. 1
Project, Project No. 2002-07C
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a contract in the amount of $11,321,004 with Weitz Golf Construction to
construct the SilverRock Ranch Golf Course No. 1 Project, Project No. 2002-07C.
increase the City Manager's Contract Change Order authority, for this contract, to
$500,000, not to exceed a total of $1,000,000 without Agency authorization.
FISCAL IMPLICATIONS:
The Capital Improvement Program 2003/04 budget includes funds for construction
of the SilverRock Ranch project.
The Golf Course construction budget, including the Village Lake, is $11,600,000.
The Agency Board awarded a $2,666,000 mass grading contract to Wood Bros. at
its January 20, 2004 meeting. The Engineer's Estimate for this golf course
construction contract is $11,310,000, including a 3% contingency, for a total cost
with grading of $13,976,000.
On March 12, 2004 the Agency received six bids for the project, the lowest of
which was from Weitz Golf Construction in the amount of $11,321,004. Including
mass grading, the total amount for constructing Golf Course No. 1 is now
$13,987,004, which requires an additional $2,387,004 in order to construct the
entire project, including all deductive alternates. With the Agency's approval,
increases in costs can be funded from the $5,463,000 contingency approved for
the entire project. Additionally, staff requests that the City Manager's contract
change order authority for this contract be increased to $500,000 to insure timely
City response to changes in scope that may occur once this work is started. This
S:\CityMgr\STAFF REPORTS ONLY\3-16-04\Golf Course #1 approval.doc
14
change order authority is equal to that granted previously by the City Council for
the Jefferson Street Improvement Project.
BACKGROUND AND OVERVIEW:
The City Council approved the Fiscal Year 2003/2004 CIP on May 20, 2003. This
year's CIP includes the construction of the first phase of the SilverRock Ranch
Municipal Golf Course.
This step of SilverRock development as currently proposed consists of constructing
Golf Course No. 1 as designed by Palmer Course Design Component (PCDC), an
entry feature including water, hotel and retail pads, and three lakes adjacent to the
hotels and retail area. On February 3, 2004, the Agency approved the pre -qualified
contractors list; therefore, only contractors on this list were allowed to bid on this
work.
On February 17, 2004, the Agency approved the plans, specifications, and
engineer's estimate to bid the first phase, which included deductive alternates for
the entry water feature and Village Lakes 1 and 3. Engineer's Estimate for all items
was $13,976,000. On March 12, 2004 the Agency received six bids for the
project, the lowest of which was from Weitz Golf Construction in the amount of
$11,321,004 (see attached Bid Comparison for SilverRock Ranch, Golf Course No.
1). Including mass grading, the total amount for constructing Golf Course No. 1 is
now $13,987,004, which requires an additional $2,387,004 in order to construct
the entire project, including all deductive alternates.
Contingent upon Agency approval, the following represents the project schedule:
Construction Period (214 days) April 1, 2004 to November 1, 2004
Project Acceptance December 2004
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Approve the award of contract to Weitz Golf Construction including the base
bid and deductive alternate numbers 1 through 4 in the amount of
$11,321,004 for the SilverRock Ranch Golf Course No. 1, Project No. 2002-
07C; and increase the City Manager's Contract Change Order authority, for
this contract, to $500,000.00, not to exceed a total of $1,000,000 without
Agency authorization; or
S:\CityMgr\STAFF REPORTS ONLY\3-16-04\Golf Course #1 approval.doc
15
2. Approve the award of contract for the base bid and selected deductive
alternates to Weitz Golf Construction for the SilverRock Ranch Golf Course
No. 1, Project No. 2002-0�t; and increase the City Manager's Contract
Change Order authority, for this contract, to $500,000.00, not to exceed a
total of $1,000,000 without Agency authorization; or
3. Do not approve the award of contract and reject all bids for the SilverRock
Ranch Golf Course No. 1, Project No. 2002-07C; or
4. Provide staff with alternative direction.
Respectfully submitted,'
A--,�- 6
��othy RJ3�nais�gA, P.E.
Public Works Director/City Engineer
Approved for submission by:
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Thomas P. Genovese, Executive Director
Attachment
1. Bid Comparison
S:\CityMgr\STAFF REPORTS ONLY\3-16-04\Golf Course #1 approval.doc
16
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ATTACHMENT I
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COUNCIL/RDA MEETING DATE: March 16, 2004 AGENDA CATEGORY:
10
BUSINESS SESSION: Ca.
ITEM TITLE:
CONSENT CALENDAR:
Consideration of Logos for SilverRock Ranch . STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Redevelopment Agency Board.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
One of the tasks currently being undertaken by McMurry, Inc., the marketing firm for
SilverRock Ranch, is development of a logo. McMurry first presented the
Redevelopment Agency with a set of logo images on January 6, 2004 during a study
session. The Agency reviewed the images and engaged in a constructive discussion,
yet no single image seemed to capture the Agency's vision for SilverRock Ranch.
Therefore, the Agency directed McMurry to move forward to the next phase of
development. They asked McMurry to examine the spring 2003 submission more
closely and incorporate La Quinta's natural features more prominently.
Subsequently, McMurry submitted a second round of logo images, which were
considered by the Agency on February 17, 2004. The images were submitted in black
and white and, as directed by the Agency, more of them incorporated the sun and
mountains. McMurry recommended narrowing the selection to two or three images
before exploring a color palate. After some discussion, the Agency selected four logo
images for continued exploration and color application (Attachment 1), and directed
McMurry to design two new logos for consideration during the next cycle.
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McMurry's latest submission contains 12 logo images (Attachment 2); four returning
logos and eight new logos. Color applications have been incorporated and appear in
variation depending on the logo. For example, some logos have two or three color
palates, while others have one preferred color scheme. Stephen Williams and Bruce
Nilsson of McMurry will be available to guide the Agency through these latest images
as they appear in Attachment 2. They will provide background, rationale, and any
explanation needed. McMurry hopes a preferred image for SilverRock Ranch can be
selected during this meeting in order to facilitate the implementation of other marketing
efforts.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Redevelopment Agency Board include:
1 . Approve the selection of a logo for SilverRock Ranch; or
2. Approve the selection of a logo for SilverRock Ranch with changes; or
3. Do not approve the selection of a logo for SilverRock Ranch; or
4. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss, Assistant Executive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1 . Four returning logos for SilverRock Ranch
2. Latest logo submission for SilverRock Ranch
2
19
Attachment 1
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