2004 03 16 RDA Minutes
LA QUINT A REDEVELOPMENT AGENCY
- MINUTES
MARCH 16, 2004
.
A regular meeting of the La Quinta Redeve10pment Agency was called to
order by Chairperson Henderson.
PRESENT: Board Members Adolph, Osborne, Perkins, Sniff,
Chairperson Henderson
ABSENT: None
PUBLIC COMMENT - None
CLOSED SESSION - None
CONFIRMATION OF AGENDA
Executive Director Genovese noted a supplemental staff report has been
- distributed for Business Item No.1.
APPROVAL OF MINUTES
MOTION - It was moved by Board Members Adolph/Sniff to approve the
Minutes of March 2, 2004 as submitted. Motion carried unanimously.
CONSENT CALENDAR
1. APPROVAL OF DEMAND REGISTER DATED MARCH 16, 2004.
2. TRANSMITTAL OF TREASURERS REPORT DATED JANUARY 31,
2004.
3. TRANSMITTAL OF REVENUES & EXPENDITURES REPORT DATED
JANUARY 31, 2004.
MOTION - It was moved by Board Members Sniff/Adolph to approve
the Consent Calendar as recommended. Motion carried unanimously.
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Redevelopment Agency Minutes 2 March 16, 2004
BUSINESS SESSION
1. CONSIDERATION OF AN AWARD OF CONTRACT FOR GOLF COURSE
NO.1 FOR SILVERROCK RANCH, PROJECT NO. 2002-07C.
Public Works Director Jonasson presented the staff report.
In response to Board Member Sniff, Executive Director Genovese
confirmed the contract change order authority for the Jefferson Street
project was $100,000.
Board Member Sniff indicated he cannot support the $500,000
amount.
Mr. Jonasson explained staff is requesting that amount because of the
cost of some of the equipment that requires a long lead time to
acquire, such as the water pump. He also noted the requested
amount is less than 10% of the overall construction amount, and that
. staff is currently looking at a $100,000 contract change order for the
grading due to unforeseen problems. He commented on the short
con"struction period to meet the contractor's schedule in completing
the project.
In response to Board Member Sniff, Agency Counsel Jenson advised
the Agency can call a special meeting with a 24-hour notice. Board
Member Sniff stated he feels that should accommodate any need.
Mr. Jonasson stated staff would like to increase the authorization
amount above the current amount of $25,000.
In response to Board Member Osborne, Mr. Jonasson stated the
project is currently on schedule with very little leeway. He confirmed
the construction experience was checked for all eight pre-qualified
contractors, including Weitz Golf Construction.
Richard Stevens, of Weitz Golf Construction, reviewed some of the
local golf courses they have constructed. He indicated they are
comfortable with the current time frame but noted there is little room
for any delays. He pointed out the water pump is a critical piece of
equipment that needs to be onsite by May in order to stay on
schedule.
Board Member Adolph stated he has a major problem approving the
$500,000 amount, and suggested bringing it down to a realistic
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Redevelopment Agency Minutes 3 March 16, 2004
figure. He agreed a special meeting can be called if it's necessary to
r-- approve contract change orders.
Chairperson Henderson noted the Agency will determine the
authorization amount.
Board Member Adolph commented on the need to be cautious about
spending too much and getting into a financial bind.
Board Member Perkins stated he cannot support $500,000 and
suggested $250,000.
Chairperson Henderson stated she feels it was appropriate to increase
the amount during the Jefferson Street project. She pointed out the
water pump is already part of the project cost and will be ordered.
Mr. Jonasson explained other line items could be as expensive as the
pump such as the use - of sod, should it become necessary, to meet
the schedule.
Assistant Executive Director Weiss indicated staff would like to have
- the flexibility of the authorized amount should it be necessary to keep
the project on schedule.
In response to Chairperson Henderson, Ms. Jenson confirmed a special
meeting of the Agency can be held with only three members but all .
three members have to vote yes.
Chairperson Henderson stated she feels an emergency meeting can be
accommodated if needed and noted the Agency is not going to be
pleased with very many change orders. She indicated she would
support $200,000, not to exceed $400,000, with any contract
change orders above $150,000 coming before the Agency at the next
meeting.
Bóard Member Sniff stated he would not support anything over
$100,000.
Board Members Osborne and Adolph agreed.
Chairperson Henderson stated she feels that is a little too cautious but
-- will support it and asked about a secondary amount.
Redevelopment Agency Minutes 4 March 16, 2004
MOTION - It was moved by Board Members Perkins/Osborne to
increase the Executive Director's Contract Change Order authority, for
the SilverRock Golf Course No.1 construction contract, to $100,000,
not to exceed a total of $200,000 without Agency authorization.
Board Member Sniff stated he cannot support the not-to-exceed
amount of $200,000.
Motion carried with Board Member Sniff voting NO.
MOTION - It was moved by Board Members Sniff/Adolph to approve a
contract in the amount of $11 ,321 ,004 with Weitz Golf Construction
to construct the SilverRock Golf Course No.1 Project, Project No.
2002-07C. Motion carried unanimously.
2. CONSIDERATION OF LOGOS FOR SIL VERROCK RANCH.
Assistant Executive Director Weiss presented the staff report, and
Bruce Nilsson, of McMurry, Inc., reviewed the proposed logos.
During the Agency's review of the logos, a discussion ensued
regarding the SilverRock Ranch name and a suggestion was made to
replace IIRanch" with IIResort."
Judy Vossler, of landmark Golf Development, commented on the
difficulty of using a long name in promotion products, and suggested
limiting the name to IISilverRock" except when. appropriate to add
IIResort. "
MOTION - It was moved by Board Members Perkins/Osborne to
change the project name to SilverRock Resort and using SilverRock by
itself when appropriate. Motion carried unanimously.
Andy Vossler, of landmark Golf Development, stated he feels the two
things that will promote the project are IIword of mouth" and the logo.
Ms. Vossler spoke to the reasons why she feels some of the logos will
not work on promotional materials, and suggested trying IISilverRock"
with a Ilrocky" font as a logo. She further suggested three logos be
selected and placed on promotion materials to see what will and will
not work before making a final decision.
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Redevelopment Agency Minutes 5 March 16,2004
After a brief discussion, Council concurred to direct staff to have
r-- logos #8, # 1 0, and # 1 7 (wording with a different font) brought back
on promotional materials.
STUDY SESSION - None
CHAIR AND BOARD MEMBERS' ITEMS - None
PUBLIC HEARINGS - None
ADJOURNMENT
There being no further business, it was moved by Board Members
Sniff/Osborne to adjourn. Motion carried unanimously.
Respectfully submitted,
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JUNE S. GREEK, Secretary
City of La Quinta, California
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