2017 City Clerk - Litigations & Claims Against the City 2002-2015f°itij of .4a Qainta
In accordance with the City's Records Retention Schedule as adopted by Resolution 2010-016, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
RECORDS DESTRUCTION AUTHORIZATION
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
Department Head Signature
71),a,(.(2_„(d 6-(4,
City Attorney Signature
RECORDS TO BE DESTROYED:
Susan Maysels City Clerk
Print Name Department
William H. Ihrke
Print Name
Date
UFFS# and TITLE or
DESCRIPTION OF RECORD
TYPE FORMAT RECORD DATES
E IMAGE REQUIRED
EXIST? TOTAL
RETENTION
101.01
Clerk Department Memos - outgoing
0
E
2007-2014
see attached list
only those
being
destroyed
herein
current year + 2
703.01
Requests for Public Records (Responses)
0
E
2010-2012
current year +
3
703.01
Requests for Public Records (Responses)
0
P/S
2008-2012
current year +
3
804.01
Building Permits - Inspections records for
multiple addresses
Southern Hills (Project No. 2003-09)
Shoal Creek (Project No. 2002-03)
0
P/S
2003 -Southern Hill
2002 Shoal Creek
Yes in LF
Permanent
703.09 Subpoenas for Public Records
C
P/5
03/04/2014 04/24/14
Yes -
ecopy
saved 5
years
current year +
2 years
703.01 Request for public records
C
P/S
03/18/2014 -06/27/14
Yes -
ecopy
saved 5
years
until
completed + 2
years
703.01 Request for public records
C
P/5
07/22/14 -06/11/15
Yes -
ecopy
saved 5
years
until
completed + 2
years
I certify that the rec:c-irds described above and approved for destruction were o recycled o shredded on
prescribed by la
Cit
Jerk or
eputy CI
q/021ja
y Jerk Signature
Type: Original Documents = 0
Copies = C
Monika Redeye
Deputy Clerk
as
Print Name
Format: Paper records to be shreded = P/S
Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT
Title