2017 09 19 CC Minutes - Special Joint HA & PC
CITY COUNCIL MINUTES Page 1 of 9 SEPTEMBER 19, 2017
SPECIAL JOINT SESSIONS WITH HOUSING AUTHORITY & PLANNING COMMISSION
REGULAR MEETING OF THE CITY COUNCIL AND (A) SPECIAL
JOINT CLOSED SESSION MEETING OF THE CITY COUNCIL AND
THE LA QUINTA HOUSING AUTHORITY, AND (B) SPECIAL
JOINT STUDY SESSION MEETING OF THE CITY COUNCIL AND
THE LA QUINTA PLANNING COMMISSION
MINUTES
TUESDAY, SEPTEMBER 19, 2017
CALL TO ORDER – Council and Authority
A regular meeting of the La Quinta City Council and a Special Joint Closed Session
Meeting of the La Quinta City Council and the La Quinta Housing Authority was called
to order at 3:00 p.m. by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
A Special Joint Closed Session Meeting of the La Quinta City Council and the La Quinta
Housing Authority was called to order at 3:01 p.m. by Chairperson Fitzpatrick.
PRESENT: Authority Members: Evans, Peña, Radi, Sanchez, Chairperson Fitzpatrick
ABSENT: None
VERBAL ANNOUNCEMENT – AB 23 was made by Authority Secretary Radeva
CHAIRPERSON FITZPATRICK ASKED THE MAYOR TO ACT AS PRESIDING OFFICER
FOR THE HOUSING AUTHORITY DURING THE JOINT MEETING
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – Council and Authority – None
CONFIRMATION OF AGENDA – Council and Authority – Confirmed
CLOSED SESSION – Council and Authority
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3)
OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF
POTENTIAL CASES: 1)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR THE PROPERTIES LISTED BELOW:
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTIES: OWNERS AS LISTED BELOW
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UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT
46300 DUNE PALMS ROAD – ENGLISH CONGREGATION OF JEHOVAH’S
WITNESSES
46400 DUNE PALMS ROAD (PORTIONS) – CHIN FAMILY PROPERTIES,
LIMITED
46400 DUNE PALMS ROAD, UNIT 58 – LETICIA ARIAS
46400 DUNE PALMS ROAD, UNIT 59 – ALEJANDRO AND MARIA PREBOT
46400 DUNE PALMS ROAD, UNIT 82 – MARIA C. MARRUFO
46400 DUNE PALMS ROAD, UNIT 83 – JOSE AND IMELDA BENAVIDES
CITY COUNCIL AND HOUSING AUTHORITY RECESSED THE OPEN SESSION PORTION
OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL
AND SPECIAL JOINT SESSION OF THE HOUSING AUTHORITY MEETING AT 4:04 P.M.
WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION – Council and Authority:
City Attorney Ihrke reported on Closed Session Item Nos.:
1. No actions were taken on Item No. 1 that require reporting pursuant to
Government Code section 54957.1 (Brown Act).
2. The City Council unanimously re-authorized settlement agreements for the
listed properties, which will become public records once executed.
PLEDGE OF ALLEGIANCE – Council and Authority
Councilmember Fitzpatrick led the audience in the pledge of allegiance.
ADJOURNMENT – Authority
There being no further business, a motion was made and seconded by Authority
Members Peña/Sanchez to adjourn at 4:05 p.m. Motion passed unanimously.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Council
PUBLIC SPEAKER: Ricardo Loretta, Dr. Carreon Foundation – Mr. Loretta expressed
his gratitude to Council for the City’s financial support to the foundation which awards
scholarships to deserving area youth.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - Council
1. CALIFORNIA STATE UNIVERSITY SAN BERNARDINO PRESENTATION BY DEAN
SHARON BROWN-WELTY
Dean Brown-Welty gave a brief overview of the California State University San
Bernardino – Palm Desert campus history; growth; increased students’ attendance;
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SPECIAL JOINT SESSIONS WITH HOUSING AUTHORITY & PLANNING COMMISSION
planned future build-out; new programs; full-ride four-year legacy scholarships;
building awareness; partnering with local agencies; and thanked Council for their
support.
2. PROCLAMATION – HONORING SEPTEMBER 2017 AS PAIN AWARENESS MONTH
Dr. Heather Gilmore, U.S. Pain Foundation, provided information on pain awareness
efforts; accepted the proclamation presented by Mayor Evans; and thanked Council for
their support in proclaiming September 2017 as Pain Awareness Month.
CONSENT CALENDAR - Council
1. APPROVE MINUTES OF AUGUST 1, 2017, SPECIAL JOINT CITY COUNCIL AND
HOUSING AUTHORITY MEETING
2. ADOPT ORDINANCE NO. 561 AT SECOND READING AMENDING CHAPTER 9.60
OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO STANDARDS
AND CRITERIA FOR ACCESSORY DWELLING UNITS WITHIN RESIDENTIAL
DISTRICTS
3. EXCUSE ABSENCE FOR COMMISSIONER DORI QUILL FROM THE SEPTEMBER 11,
2017, COMMUNITY SERVICES COMMISSION MEETING
4. RECEIVE AND FILE FOURTH QUARTER 2016/17 TREASURY REPORTS – APRIL,
MAY, AND JUNE 2017
5. APPROVE DEMAND REGISTERS DATED JULY 28; AUGUST 4, 11, 18, 22, 25; AND
SEPTEMBER 1, 2017
6. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING AND COMMUNICATIONS
SUPERVISOR TO ATTEND THE 2018 VISIT CALIFORNIA OUTLOOK FORUM IN
ANAHEIM, CALIFORNIA, FEBRUARY 14-15, 2018
7. AUTHORIZE OVERNIGHT TRAVEL FOR FACILITIES ADMINISTRATIVE
TECHNICIAN TO ATTEND THE FIRST YEAR OF MAINTENANCE MANAGEMENT
SCHOOL IN LAKE ARROWHEAD, CALIFORNIA, NOVEMBER 13-17, 2017
8. AUTHORIZE OVERNIGHT TRAVEL FOR THE DEPUTY CITY CLERK TO ATTEND
THE LEAGUE OF CALIFORNIA CITIES CITY CLERK’S NEW LAW AND ELECTIONS
SEMINAR IN NEWPORT BEACH, CALIFORNIA, DECEMBER 13–14, 2017
9. AUTHORIZE OVERNIGHT TRAVEL FOR TWO DEPUTY CITY CLERKS TO ATTEND
THE LASERFICHE EMPOWER 2018 CONFERENCE IN LONG BEACH, CALIFORNIA,
JANUARY 9-12, 2018
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10. AUTHORIZE OVERNIGHT TRAVEL FOR PARKS SUPERINTENDENT TO ATTEND
THE AQUATIC FACILITY OPERATOR COURSE IN TEMECULA, CALIFORNIA,
DECEMBER 5-6, 2017
11. ADOPT A RESOLUTION TO EXTEND TIME TO COMPLETE OFF-SITE AND ON-SITE
IMPROVEMENTS FOR FLORESTA RESIDENTIAL DEVELOPMENT (TRACT MAP NO.
36762) LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND
AVENUE 52 [RESOLUTION NO. 2017-044]
12. ADOPT A RESOLUTION ACCEPTING DEDICATION OF SEELEY DRIVE BETWEEN
WASHINGTON STREET AND MILES AVENUE WITHIN THE CENTRE POINTE
DEVELOPMENT (LOT D OF PARCEL MAP NO. 31116) FOR STREET AND PUBLIC
UTILITY PURPOSES [RESOLUTION NO. 2017-045]
13. APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH
CONVERGEONE, INC. FOR 2017/18 MANAGED INFORMATION TECHNOLOGY
SERVICES
14. ADOPT A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT WITH THE
COUNTY OF RIVERSIDE FOR USE OF COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS FOR AMERICANS WITH DISABILITIES ACT IMPROVEMENTS AT
VARIOUS CITY-OWNED FACILITIES AND PUBLIC SERVICE FUNDS FOR BOYS
AND GIRLS CLUB OF THE COACHELLA VALLEY – LA QUINTA UNIT [RESOLUTION
NO. 2017-046]
15. APPROVE MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS UNIFIED
SCHOOL DISTRICT FOR PARTIAL FUNDING OF ONE SCHOOL RESOURCE
OFFICER
16. ADOPT A RESOLUTION AUTHORIZING THE CITY ENGINEER TO EXECUTE
CALIFORNIA DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLEMENTAL
AGREEMENTS FOR STATE FUNDED PROJECTS [RESOLUTION NO. 2017-047]
17. APPROVE CONTRACT SERVICES AGREEMENT FOR SALES, USE AND
TRANSACTIONS TAX AUDIT AND INFORMATION SERVICES WITH
HINDERLITER, DE LLAMAS & ASSOCIATES
18. ADOPT A RESOLUTION TO AMEND ANIMAL CONTROL/CODE COMPLIANCE
OFFICER WORKING TITLE TO CODE COMPLIANCE OFFICER II; AND CREATE
CODE COMPLIANCE OFFICER I POSITION [RESOLUTION NO. 2017-048]
19. ADOPT A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND
THE LA QUINTA CITY EMPLOYEES’ ASSOCIATION [RESOLUTION NO. 2017-049]
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20. ADOPT A RESOLUTION TO APPROVE BENEFIT ADJUSTMENTS FOR
MANAGEMENT, CONTRACT EMPLOYEES, AND CONFIDENTIAL EMPLOYEES
[RESOLUTION NO. 2017-050]
MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to
approve the Consent Calendar as recommended, with Item Nos. 11, 12, 14, 16, 18, 19,
and 20 adopting Resolution Nos. 2017-044, 2017-045, 2017-046, 2017-047, 2017-048,
2017-049, and 2017-050 respectively. Motion passed unanimously.
CALL TO ORDER – Commission
A Special Joint Study Session Meeting of the La Quinta City Council and the La Quinta
Planning Commission was called to order at 4:28 p.m. by Acting Chairperson Wright.
ROLL CALL: Commissioners Bettencourt, Coldwell, Currie, Proctor, and Wright
ABSENT: Commissioners McCune and Chairperson Quill
MOTION – A motion was made and seconded by Commissioners Bettencourt/Proctor
to excuse the absence of Commissioners McCune and Quill from tonight’s meeting.
ACTING CHAIRPERSON WRIGHT ASKED THE MAYOR TO ACT AS PRESIDING OFFICER
FOR THE PLANNING COMMISSION DURING THE JOINT MEETING
STUDY SESSION – Council and Commission
1. PROJECT UPDATE AND DESIGN PRESENTATION FOR SILVERROCK RESORT BY
SILVERROCK DEVELOPMENT COMPANY
Facilities Director Howlett presented a fly-over drone video taken earlier in the day
depicting Silverrock Development Company/Robert Green Company’s golf course
realignment project in progress.
PUBLIC SPEAKER: John Gamlin, Project Executive, Robert Green Company – Mr.
Gamlin provided a detailed update on the golf course realignment and temporary
clubhouse project status.
PUBLIC SPEAKERS: Robert Green, President/CEO, Robert Green Company
Kevin Heinly, Managing Director, Gensler Architects
Bill Engle, Design Director, Robert Green Company
Messrs. Green, Heinly, and Engle presented an update on refinements to the design of
Silverrock Resort using 3-D architectural renderings; identified design team members;
noted scheduled course reopening date on November 1; estimated site development
permit application for the temporary clubhouse would be before the Planning
Commission in October with opening in December; explained that mass grading for
Silverrock Way and the two hotels would follow the temporary clubhouse opening;
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described the financing structure framework for the master site infrastructure;
specified that the selection of partners and financing for the residential project was
underway; discussed the timeline for the permanent clubhouse design and
construction; and indicated that a colorist will determine the appropriate exterior
building colors before plans are finalized.
Councilmembers and Commissioners discussed Big Horn Sheep protection; water
quality protection; parking for the upcoming golf tournament; timing for discussions
on ownership transfer of the golf course and its operator; and adjusting the resident
rates in November.
PUBLIC SPEAKER: Mark Johnson, La Quinta – Mr. Johnson thanked Robert Green and
John Gamlin for organizing a tour of the site; and arranging a meeting with the ad hoc
resident golfers group on October 4. He stated his agreement with the location of the
temporary clubhouse; asked about the status of the permanent clubhouse; and
expressed his opinion that the hotels, buildings, etc. were fabulous, but the exterior
color seemed a bit bright.
MAYOR EVANS RESESSED THE MEETING FOR A SHORT BREAK AT 5:58 P.M.
MAYOR EVANS RECONVENED THE JOINT MEETING AT 6:06 P.M. WITH ALL
MEMBERS PRESENT
2. DISCUSS PROPOSED AMENDMENTS TO TITLES 8, 9, AND 13 OF THE LA QUINTA
MUNICIPAL CODE TO STREAMLINE DEVELOPMENT PROCESSES AND
STANDARDS
Senior Planner Flores and Planning Manager Perez presented the staff report, which is
on file in the Clerk’s Office.
Councilmembers and Commissioners discussed streamlining the permit process
outside the Village area too; combining permits; possibly using size as criteria;
importance of consistency citywide; and unintended consequence of abbreviating the
permit process for mixed-use developments as opposed to commercial settings.
Regarding (1) flexibility for ground-mounted equipment within side setback areas, (2)
greater Council discretion to grant waivers from Code requirements for
undergrounding utilities, (3) removal of single-family homes from final landscape
review requirements, Councilmembers and Commissioners concurred with staff’s
recommended changes.
Regarding new standards for residential driveways, Councilmembers and
Commissioners discussed their objection to dual driveways; paved front yards unless
they were screened from the street with an approved fence or wall; whether new
Codes regarding driveways would be enforced retroactively; how front yards are used
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for family recreation when lots are small; the need for staff to provide more options;
and direction to staff to seek recommendations on driveway standards from the La
Quinta Cove advisory committee.
Regarding modifying the permitting process for bars and cocktail lounges,
Councilmembers and Commissioners discussed the need to be consistent citywide.
ADJOURNMENT – Commission
There being no further business, a motion was made and seconded by Commissioners
Bettencourt/Proctor to adjourn at 6:43 p.m. Motion passed unanimously.
BUSINESS SESSION - Council
1. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH
HENSON CONSULTING GROUP TO CONDUCT AN ASSESSMENT OF THE
FACILITIES DEPARTMENT
Council waived presentation of the staff report.
MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to
approve Amendment No. 1 to Professional Services Agreement with Henson
Consulting Group to conduct an assessment of the Facilities Department as
recommended. Motion passed unanimously.
2. APPROVE TRANSPORTATION DEVELOPMENT IMPACT FEE REIMBURSEMENT
AGREEMENT PAYMENT RANKING CRITERIA
Management Specialist Mignogna and Principal Engineer McKinney presented the staff
report, which is on file in the Clerk’s Office.
Councilmembers discussed the pros and cons of the four options presented by staff;
the process when one or more developers cannot be located or do not submit the
required documentation; developers who had not yet submitted their reimbursement
documentation; the need for documentation as developer’s “proof of cost”; the
purpose of Development Impact Fees (DIF); the City’s commitment to reimburse
developers only when funds were available; and the purpose of the point system in
mitigating bias.
PUBLIC SPEAKER: Bruce Maize, Discovery Builders – Mr. Maize, as a representative of
two developers, recommended a fifth option whereby all developers receive a
percentage reimbursement annually based on each developer’s actual cost. He said
this would be equitable and avoid bias.
MOTION – A motion was made and seconded by Councilmembers Radi/Peña to
approve option no. 2 (point based percentage and proportionate share method) as the
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reimbursement criteria for developer-installed public improvements, when funds are
budgeted to repay portions of the Transportation Development Impact Fee
Reimbursement Agreements. Motion passed unanimously.
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – Council
All reports are on file in the City Clerk’s Office
Councilmembers discussed the arch structure a.k.a. rainbow. Staff was asked to
arrange for input from local children and the Community Services Commission.
MAYOR’S AND COUNCILMEMBERS’ ITEMS
Councilmember Peña recognized the passing of Pattie Daly Caruso. He said she was a
great lady and a great philanthropist in the Valley. The memorial service is scheduled
for Saturday. Mr. Peña reminded the Council of the upcoming October 9, 2017, League
of California Cities’ golf tournament fundraiser.
Mayor Evans reported on the success of the 9/11 event. She said the League of
California Cities annual convention just attended was a great opportunity to hear from
cities throughout the state – the takeaway was often: we’re already doing that in La
Quinta; noted that the conference was also a chance to spend time with La Quinta’s
State Representatives and Senator; and the 2018 League conference is scheduled for
September 11, not a good choice. Mayor Evans described her attendance on the first
day of school with DSUSD Superintendent Scott Bailey; and, her presentation to the
Women’s Council of Realtors regarding La Quinta’s pending developments.
Councilmember Sanchez announced he has been appointed to the League of
California Cities Riverside Division Executive Board.
Mayor Evans, on behalf of the Council thanked Lieutenant Dave Walton for his four
years of service to the City of La Quinta as its Assistant Police Chief, congratulated him
on his promotion, and said he will be much missed.
Mayor Evans announced that October 1 is Digital Day.
REPORTS AND INFORMATIONAL ITEMS – Council
La Quinta’s representative for 2017, Councilmember Fitzpatrick reported on her
participation in the following organizations’ meeting:
COACHELLA VALLEY MOUNTAINS CONSERVANCY
COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE
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La Quinta’s representative for 2017, Councilmember Radi reported on his participation
in the following organizations’ meeting:
CVAG TRANSPORTATION COMMITTEE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
ECONOMIC DEVELOPMENT SUBCOMMITTEE
PUBLIC SAFETY CAMERAS AD-HOC COMMITTEE
La Quinta’s representative for 2017, Councilmember Sanchez reported on his
participation in the following organization’s meeting:
LEAGUE OF CALIFORNIA CITIES, EXECUTIVE BOARD
ADJOURNMENT - Council
There being no further business, a motion was made and seconded by
Councilmembers Sanchez/Radi to adjourn at 7:34 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Deputy City Clerk
City of La Quinta, California