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2004 05 04 RDA Minutes LA QUINT A REDEVELOPMENT AGENCY r- MINUTES ¡ MAY 4,2004 I . A regular meeting of the La Quinta Redevelopment Agency was called to order by Chairperson Henderson. PRESENT: Board Members Adolph, Osborne, Perkins, Sniff, Chairperson Henderson ABSENT: None PUBLIC COMMENT - None CLOSED SESSION - None CONFIRMATION OF AGENDA Executive Director Genovese requested Business Item No.2 be considered - prior to Business Item No.1. , APPROVAL OF MIN.UTES MOTION - It was moved by Board Members Sniff I Adolph to approve the Redevelopment Agency Minutes of April 20, 2004 as submitted. Motion carried unanimously. CONSENT CALENDAR 1 . APPROVAL OF DEMAND REGISTER DATED MAY 4, 2004. 2. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BID FOR Sil VERROCK RESORT MAINTENANCE BUilDING, COMFORT STATIONS, AND PUMP HOUSE. 3. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS AND - AUTHORIZATION TO RECEIVE BIDS FOR SIL VERROCK RESORT GOLF CART BRIDGES, PROJECT NO. 2002-07E. Redevelopment Agency Minutes 2 May 4, 2004 MOTION - It was moved by Board Members Sniff/Adolph to approve the Consent Calendar as recommended. Motion carried unanimously. BUSINESS SESSION 2. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE REPLACEMENT HOUSING PLAN FOR THE VISTA DUNES AFFORDABLE FAMILY HOUSING PROJECT. Consultant Frank Spevacek presented the staff report. In response to Board Member Osborne, Community Development Director Herman explained the Agency redevelopment housing requirements are separate from the Regional Housing Needs Assessment (RHNA) housing requirements. Mr. Spevacek noted the Agency's redevelopment housing efforts can be used to meet the RHNA housing requirements but not in reverse except for 45- or 55-year covenants. RESOLUTION NO. RA 2004-007 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING A REPLACEMENT HOUSING PLAN PURSUANT TO HEALTH AND SAFETY CODE SECTION 33413.5 PERTAINING TO THE PROPOSED VISTA DUNES AFFORDABLE FAMILY HOUSING PROJECT. It was moved by Board Members Sniff/Adolph to adopt Resolution No. RA 2004-007 as submitted. Motion carried unanimously. 1. CONSIDERATION OF PERIMETER, TEMPORARY CLUBHOUSE, AND MAINTENANCE. FACILITY LANDSCAPE DESIGN FOR SIL VERROCK RESORT. Assistant Executive Director Weiss presented the staff report, and Rob Parker, of Pinnacle Design, reviewed the conceptual landscape plans for the temporary clubhouse, maintenance facility, Avenue 52 entry, and project perimeter. Mr. Parker responded to questions by the Agency Members as follows: the bag drop-off at the temporary clubhouse will be near the sculpture area; the maintenance facility will have a six-foot-high ----- -- -.--- - ---- Redevelopment Agency Minutes 3 May 4,2004 perimeter wall; the number of benches around the maintenance facility ~ can be reduced and tables included for workers if so directed; sufficient well sizes for the trees will be provided; proposing to use Live Oak trees around the maintenance facility; California Fan Palms will be used in clusters near the water features; a two-rail ranch fence will separate the sidewalk from the multi-use trail and there have been discussions about adding another ranch fence between the multi-use trail and the water; boulders will be used around the water features and can be added in the open spaces on each side of the entry if the budget is increased. He indicated he has requested modification of the lake edge to move it further from the multi-use trail, which would then allow for boulder groupings at the lake edge. In response to Board Member Adolph, Mr. Weiss indicated he will check with Landmark regarding parking for out$ide golf carts, such as PGAWest. - Development Coordinator Roy Stephenson confirmed for Board Member Adolph that the guard gates in the conceptual plan have been eliminated, and that there will be a restroom just west of the entrance between the #4 green and #5 tee. He further noted the entry water - features with rock outcroppings is part of the golf course contract, which has already been approved, and not part of the landscape . design contract. Board - Member Perkins voiced concern about not having a fence between the lake and multi-use trail. City Attorney Jenson stated it will be important to make sure, from an engineering perspective, that it is okay. Board Member -Adolph stated he understood the berms were not to exceed three to four feet, and voiced concern about blocking the mountain views. Mr. Parker indicated the maximum berm height is nine feet at the corner near the roundabout. The total parkway distance at that corner is 1 62 feet, and the nine-foot high berm is approximately two-thirds of the way back from the street~ Board Member Osborne suggested more shade trees versus palm trees along the multi-use trail. Mr. Parker noted the intent is to create an accent at that corner. - Redevelopment Agency Minutes 4 May 4, 2004 Chairperson Henderson noted the mountain views will be visible before entering and after leaving the roundabout. She supported lowering the seven-foot high berms around other areas of the perimeter to five feet. Board Member Adolph stated he feels five feet is too high, and voiced concern about not having some type of fencing to keep pedestrians, horses, and golf carts from entering the golf course. Mr. Weiss noted the City Code requires a rail fence between the sidewalk and the multi-use trail but agreed it doesn't provide a level of security for access to the golf course. Mr. Parker noted an additional ranch fence on the inside of the multi- use trail would provide a barrier to keep golf carts and horses off the golf course. He also commented on the possibility of a six-foot high fence at the base of the mound for security purposes. He noted the narrow width of the parkway along Avenue 52 doesn't allow for berms, and suggested a fence to obscure the view of golfers or pulling the golf tees away from the street. He then reviewed options for a perimeter wall with pilasters and tubular steel, which Mr. Stephenson estimated would cost $50,000 for 1,000 linear feet. Mr. Parker noted the fencing would allow views into the golf course. Chairperson Henderson suggested using the same fencing along other areas of the parkway. Mr. Stephenson noted reducing the berm height will help to offset the cost of utilizing the fence concept in other parts of the perimeter. Mr. Parker suggested using a combination of stone pilasters and tubular steel for the multi-use tra~1 fencing to be more compatible with the wall fencing. He recommended pilasters every 80 feet with a steel pole every 40 feet. Board Member Osborne voiced concern about the fence looking too much like a ranch style. Board Member Perkins indicated support for the bottom right fence option. Mr. Parker suggested the possibility of getting a _factory anodized finish, and noted aluminum would be more expensive. Chairperson Henderson stated she likes the center or bottom right fence options -- _nu_~___-- - -- - --- _n- -- --- Redevelopment Agency Minutes 5 May 4, 2004 r- Board Member Adolph agreed with the center option with independent I : columns of boulders. . Board Member Osborne indicated he feels the center option. looks too rustic, arid suggested using a more formal pilaster. In response to Chairperson Henderson, Mr. Stephenson confirmed Mr. Gallagher is proposing to use synthetic rocks in the project that tie in with the mountains. Board Member Sniff voiced support for the bottom right fence option, and suggested 12-foot-wide open spaces between solid masonry panels. In response to Chairperson Henderson, Mr. Parker confirmed the bottom right fence option consists of 1 2~inch squares made from 1 % inch tubular steel. He stated the bottom right option is the most expensive because of the additional rock base. He added he feels 12-foot-wide sections are not adequate to provide an open view and suggested 18 feet. - Chairperson Henderson stated she supports the bottom right fence option using a more natural-looking rock. She agreed 12-foot-wide sections are too small and suggested 16-18 feet. Mr. Parker noted a combination of berms and fencing may need to be used, and stated he would like to bring back a revised berm and fence plan for a clearer understanding. Mr. Stephenson requested clarification on the maximum berm height, inner fence design concept, vinyl or ~ood material for the multi-use trail fencing, and if double fencing is wanted for security. Board Member Osborne stated he supports a rock pilaster fence, three to four-foot-high berms except at the roundabout corner, and' using a wall for security and not a second rail fence. Board Member Sniff stated he feels 12-foot-wide "peeks" in the fencing will encourage people to participate in the resort. He supports using pilasters and rails that are not too shiny for the multi-use trail fence but feels a distance of 80 feet between pilasters is too much. - Redevelopment Agency Minutes 6 May 4, 2004 Board Member Perkins spoke in support of the bottom right fence option with 1 6 to 18-foot-wide open view spaces, three to four-foot- high berms except at the roundabout corner, and pilasters and brushed silver rails for the rail fencing between the sidewalk and multi-use trail. Mr. Weiss asked if the consensus is to provide security with a combination of either berms and/or a wall, and requested clarification on the berm heights. Chairperson Henderson confirmed the wall would be in lieu of a second split-rail fencing to provide security. Board Member Adolph stated he would support perimeter berms of one to six feet with an average of three to four feet. He agreed with giving the landscape architect some flexibility in the berm height at the corner as long as the view is not blocked. Mr. Parker noted reducing the berm height at the corner will pull it closer to the street and provide more space inside the site. Board Member Adolph stated he feels 1 5 to 16-foot-wide open view spaces between solid panels is adequate. He also feels the pilasters - ~ on the multi-use trail fencing should be closer than 80 feet, and supports using rock and anodized steel if possible. Board Member Perkins noted the solid panels should not be the same length as the open spaces. Mr. Stephenson advised the final design will come back when the bid documents are brought back for authorization to bid. Board Member Adolph commented on the importance of seeing how the pump and canal tie together with the fencing, and having some type of security between the lakes and the multi-use trail. MOTION - It was moved by Board Members Sniff/Adolph to approve the conceptual landscape plans as discussed for the SilverRock Resort temporary clubhouse, maintenance facility, and project perimeter. Motion carried unanimously. STUDY SESSION - None . ---~- - -- -- ~ -- ------ --- --~---- Redevelopment Agency Minutes 7 May 4, 2004 CHAIR AND BOARD MEMBERS' ITEMS - None r-- ¡ I I , . PUBLIC HEARINGS - None ADJOURNMENT There being no further business, it was moved by Board Members Sniff/Osborne to adjourn. Motion carried unanimously. Respectfully submitted, ~--Ø.~ JUNE S. GREEK, Secretary City of La Quinta, California r-- ¡ I r , I I " r--