2004 08 17 RDARedevelopment Agency Agendas are
Available on the City's Web Page
@ www.la-quinta.org
REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
Tuesday, August 17, 2004 - 2:00 P.M.
Beginning Resolution No. RA 2004-14
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any
matter not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. Please watch the timing device on the podium.
CLOSED SESSION
NOTE: Time permitting, the Redevelopment Agency Board may conduct Closed Session
discussions during the dinner recess. In addition, persons identified as negotiating parties
are not invited into the Closed Session meeting when the Agency is considering acquisition
of real property.
1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, MARK WEISS,
PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL
TERMS AND ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED
SOUTHEAST OF MILES AVENUE AND WASHINGTON STREET INTERSECTION AND
NORTH OF THE WHITEWATER CHANNEL (APN's 604-040-012/013 AND 604-040-
022/023). PROPERTY OWNER NEGOTIATOR: RICHARD OLIPHANT, CP
DEVELOPMENT OF LA QUINTA LLC.
Redevelopment Agency Agenda 1 August 17, 20
4
! b,
2. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, MARK WEISS,
PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL
TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF A PORTION
OF 525 t ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 52 AND
JEFFERSON STREET. PROPERTY OWNER/NEGOTIATOR: ROBERT SCHUMACHER.
3. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION,
MARTINEZ V. CITY OF LA QUINTA, ET. AL., U.S. DISTRICT COURT, CENTRAL
DISTRICT OF CALIFORNIA COURT CASE NO. CV 04-06373 DT (RZx), PURSUANT
TO GOVERNMENT CODE SECTION 54956.9(a)
RECONVENE AT 3:00 P.M.
PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear
within the Consent Calendar or matters that are not listed on the agenda. Please complete
a "request to speak" form and limit your comments to three minutes. When you are called
to speak, please come forward and state your name for the record. Please watch the
timing device on the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
"request to speak" form should be filed with the City Clerk prior to the Agency beginning
consideration of that item.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF JULY 20, 2004
2. APPROVAL OF MINUTES OF AUGUST 03, 2004
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTER DATED AUGUST 17, 2004.
2. TRANSMITTAL OF TREASURER'S REPORT DATED JUNE 30, 2004.
Redevelopment Agency Agenda 2 August 17, 2004
3. TRANSMITTAL OF REVENUES AND EXPENDITURES REPORT DATED JUNE 30,
2004.
4. APPROVAL OF A CONTRACT AMENDMENT WITH PACIFIC ADVANCED CIVIL
ENGINEERING (PACE) FOR ELECTRICAL ENGINEERING SERVICES FOR SilverRock
RESORT.
5. APPROVAL OF A CONTRACT AMENDMENT WITH HEINBUCH GOLF, LLC FOR
CONSTRUCTION MANAGEMENT SERVICES FOR SilverRock RESORT.
6. APPROVAL OF A CONTRACT AMENDMENT WITH THE KEITH COMPANIES FOR
ELECTRICAL ENGINEERING SERVICES FOR SilverRock RESORT.
7. APPROVAL OF A CONTRACT AMENDMENT WITH MCKENNA ET AL FOR
ARCHAEOLOGICAL MONITORING SERVICES FOR SilverRock RESORT.
8. APPROVAL OF PROCEDURES TO SELL OR DISPOSE OF THE COACHES ACQUIRED
BY THE REDEVELOPMENT AGENCY AT THE VISTA DUNES MOBILE HOME PARK
LOCATED AT 78-990 MILES AVENUE.
9. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND
AUTHORIZATION TO ADVERTISE FOR BID FOR THE SilverRock RESORT
MISCELLANEOUS PARKING LOT IMPROVEMENTS, PROJECT NO: 2002-071.
BUSINESS SESSION
1. CONSIDERATION TO APPROVE A CONTRACT CHANGE ORDER WITH WEITZ GOLF
FOR COMPLETING REMAINING IMPROVEMENTS FOR SilverRock RESORT GOLF
COURSE NO. 1, PROJECT NO. 2002-07C.
A. MINUTE ORDER ACTION
2. CONSIDERATION OF MARKETING AND COMMUNICATIONS PLAN FOR SilverRock
RESORT.
A. MINUTE ORDER ACTION
STUDY SESSION - NONE
CHAIR AND BOARD MEMBERS' ITEMS - NONE
PUBLIC HEARINGS - NONE
Redevelopment Agency Agenda 3 August 17, 2004
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on
September 21, 2004, commencing with closed session at 2:00 p.m. and open session at
3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta Redevelopment Agency meeting of Tuesday, August 17, was
posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the
bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway
1 1 1, on Friday, August 13, 2004.
DATED: August 13, 2004
h
1
JUNE S. GREEK, CIVIC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda 4 August 17, 2004
COUNCIL/RDA MEETING DATE: AUGUST 17, 2004
ITEM TITLE:
Demand Register Dated August 17, 2004
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
Receive and File the Demand Register Dated August 17, 2004 of which $234,997.18
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA
5
COUNCIL/RDA MEETING DATE: August 17, 2004
Transmittal of Treasurer's Report
dated June 30, 2004
RECOMMENDATION:
It is recommended the La Quinta Redevelopment Agency:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Receive and File Treasurer's Report the dated June 30, 2004.
PLEASE SEE BUSINESS SESSION ITEM ON CITY COUNCIL AGENDA
N,
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: August 17, 2004 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Transmittal of Revenue and Expenditure Report for PUBLIC HEARING:
June 30, 2004
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the Statement of Revenue and Expenditures for June 30, 2004 for the
La Quinta Redevelopment Agency.
Respectfully submitted,
John M. Falc er, Finance Director
prov d for submission by:
.,
Thomas P. Genovese, Executive Director
Attachments: 1. Revenue and Expenditures for June 30, 2004
h
ATTACHMENT 1
LA QUINTA REDEVELOPMENT AGENCY
REMAINING
%
REVENUE SUMMARY
BUDGET
RECEIVED
BUDGET
RECEIVED
PROJECT AREA NO.1:
DEBT SERVICE FUND:
Tax Increment
23,134,787.00
23,966,954.08
(832,167.08)
103.600%
Allocated Interest
66,000.00
200,836.06
(134,836.06)
304.300%
Non Allocated Interest
0.00
885.34
(885.34)
0.000%
Interst - County Loan
0.00
0.00
0.00
0.000%
Interest Advance Proceeds
967,182.00
0.00
967,182.00
0.0000/0
Transfers In
18,693,322.00
18,693,321.82
0.18
100.000%
TOTAL DEBT SERVICE
42,861,291.00
42,861,997.30
(706.30)
100.000%
CAPITAL IMPROVEMENT FUND - NON-TAXABLE
Pooled Cash Allocated Interest
0.00
295,434.02
(295,434.02)
0.000%
Non Allocated Interest
437,100.00
340,388.69
96,711.31
77.870%
Litigation Settlement Revenue
0.00
0.00
0.00
0.000%
Loan Proceeds
0.00
0.00
0.00
0.000%
Rental Income
4,530.00
6,794.40
(2,264.40)
149.990%
Transfers In
14,045,238.00
14,064,243.42
(19,005.42)
100.140%
TOTAL CAPITAL IMPROVEMENT
14,486,868.00
14,706,860.53
(219,992.53)
101.520%
CAPITAL IMPROVEMENT FUND - TAXABLE
Pooled Cash Allocated Interest
0.00
(262.86)
262.86
0.000%
Non Allocated Interest
0.00
71,460.52
(71,460.52)
0.000%
Litigation Settlement Revenue
0.00
0.00
0.00
0.000%
Bond proceeds
26,400,000.00
26,400,000.00
0.00
100.000%
Rental Income
0.00
0.00
0.00
0.000%
Transfers In
0.00
0.00
0.00
0.000%
TOTAL CAPITAL IMPROVEMENT
26,400,000.00
26,471,197.66
(71,197.66)
100.270%
LOWIMODERATE TAX FUND:
Tax Increment
5,783,697.00
5,991,738.57
(208,041.57)
103.600%
Allocated Interest
4,400.00
18,598.04
(14,198.04)
422.680%
Non Allocated Interest
0.00
1,676.62
(1,676.62)
0.000%
Miscellaneous revenue
0.00
0.00
0.00
0.000%
Non Allocated Interest
0.00
0.00
0.00
0.000%
LQRP-Rent Revenue
341,000.00
367,598.48
(26,598.48)
107.800%
Home Sales Proceeds
150,000.00
215,820.56
(65,820.56)
143.880%
Sale of Land
0.00
0.00
0.00
0.000%
Sewer Subsidy Reimbursements
0.00
150,256.29
(150,256.29)
0.000%
Rehabilitation Loan Repayments
0.00
0.25
(0.25)
0.000%
2nd Trust Deed Repayment
0.00
490,397.58
(490,397.58)
0.000%
Transfer In
0.00
0.00
0.00
0.000%
TOTAL LOW/MOD TAX
6,279,097.00
7,236,086.39
(956,989.39)
115.240%
LOWIMODERATE BOND FUND:
Allocated Interest
0.00
(0.34)
0.34
0.000%
Home Sale Proceeds
0.00
0.00
0.00
0.000%
Non Allocated Interest
0.00
0.00
0.00
0.000%
Transfer In
0.00
0.00
0.00
0.000%
TOTAL LOWIMOD BOND
0.00
(0.34)
0.34
0.000%
6
LA QUINTA REDEVELOPMENT AGENCY
07/01/2003 - 6130104
REMAINING
EXPENDITURE SUMMARY
NO, 1:
BUDGET
EXPENDITURES
ENCUMBERED
BUDGET
PROJECT AREA
DEBT SERVICE FUND:
SERVICES
394,585.00
377,920.03
0.00
16,664.97
BOND PRINCIPAL
2,208,831.00
2,208,831.00
0.00
0.00
BOND INTEREST
8,060,234.00
8,060,234.64
0.00
(0.64)
INTEREST CITY ADVANCE
967,182.00
958,335.68
0.00
8,846.32
PASS THROUGH PAYMENTS
11,011,803.00
11,011,802.84
0.00
0.16
ERAF SHIFT
1,467,995.00
1,467,995.00
0.00
0.00
DEFEASED BONDS
16,961,867.00
16,961,866.82
0.00
0.18
TRANSFERS OUT
0.00
0.00
0.00
0.00
TOTAL DEBT SERVICE
41,072,497.00
41,046,986.01
0.00
26,610.99
CAPITAL IMPROVEMENT FUND:
PERSONNEL
4,900.00
4,849.55
0.00
50.45
SERVICES
99,619.00
136,869.91
0.00
(37,250.91)
LAND ACQUISITION
307,300.00
292,410.55
0.00
14,889.45
ASSESSMENT DISTRICT
0.00
0.00
0.00
0.00
ADVERTISING -ECONOMIC DEV
16,700.00
31,108.05
0.00
(14,408.05)
ECONOMIC DEVELOPMENT
187,000.00
141,963.82
0.00
45,036.18
BOND ISSUANCE COSTS
0.00
0.00
0.00
0.00
CAPITAL - BUILDING
0.00
0.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
1,225,208.00
1,225,206.00
0.00
2.00
TRANSFERS OUT
41,673,317.00
6,561,611.60
0.00
35,111,705.40
TOTAL CAPITAL IMPROVEMENT
14,
,3 1 .48
0.00
35,125,024.52
CAPITAL IMPROVEMENT FUNDITAXABLE BOND
BOND ISSUANCE COSTS
955,822.00
949,968.12
0.00
5,853.88
TRANSFERS OUT
25,444,178.00
19,777,413.83
0.00
5,666,764.17
TOTAL CAPITAL IMPROVEMENT
20,727,381.95
0.00
LOW/MODERATE TAX FUND:
PERSONNEL
4,900.00
5,086.01
0.00
(186.01)
SERVICES
250,497.00
221,244.12
0.00
29,252.88
BUILDING HORIZONS
210,000.00
0.00
0.00
210,000.00
LQ RENTAL PROGRAM
150,000.00
191,146.22
0.00
(41,146.22)
LQ HOUSING PROGRAM
1,759,196.00
1,140,956.00
0:00
618,240.00
LOWMOD VILLAGE APARTMENTS
2,350,000.00
1,950,000.00
0.00
400,000.00
LQRP - REHABILITATION
426,411.00
0.00
0.00
426,411.00
APT REHABILITATION
350,000.00
0.00
0.00
350,000.00
FORECLOSURE ACQUISITION
460,000.00
0.00
0.00
460,000.00
REIMBURSEMENT TO GEN FUND
82,595.00
82,595.04
0.00
(0.04)
TRANSFERS OUT
3,948,079.00
3,948,080.00
0.00
(1.00)
TOTAL LOWIMOD TAX
9,9916778 00
7,539,107.392,452,570.51
LOWIMODERATE BOND FUND
PERSONNEL
0.00
0.00
0.00
0.00
SERVICES
0.00
0.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
0.00
0.00
0.00
0.00
HOUSING PROJECTS
0.00
0.00
0.00
0.00
TRANSFERS OUT
74,623.00
74,623.00
0.00
0.00
TOTAL LOWIMOD BOND
74,623.00
74,623.00
0.00
N
LA QUINTA REDEVELOPMENT AGENCY
REMAINING
%
REVENUE SUMMARY
BUDGET
RECEIVED
BUDGET
RECEIVED
PROJECT AREA NO, 2:
DEBT SERVICE FUND:
Tax Increment
11,465,062.00
12,126,670.91
(641,608.91)
105.590%
Allocated Interest
0.00
75,591.26
(75,591.26)
0.000%
Non Allocated Interest
0.00
34.73
(34.73)
0.000%
Interest Advance Proceeds
863,674.00
0.00
863,674.00
0.000%
Transfer In
8,027,095.00
4,922,223.94
3,104,871.06
61.320%
TOTAL DEBT SERVICE
20,375,831.00
17,124,520.84
3,251,310.16
84.040%
CAPITAL IMPROVEMENT FUND:
Allocated Interest
0.00
20,819.11
(20,819.11)
0.000%
Non Allocated Interest
0.00
28,400.25
(28,400.25)
0.000%
Developer Agreement
0.00
0.00
0.00
0.000%
Transfers In
5,800,000.00
5,800,000.00
0.00
100.000%
TOTAL CAPITAL IMPROVEMENT
5,800,000.00
5,849,219.36
(49,219.36)
100.850%
LOWIMODERATE TAX FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Developer funding
Vista Dunes MHP Rental Rev
2nd Trust Deed Repayment
ERAF Shift - Interest
Sale of Land
Transfer In
TOTAL LOWIMOD TAX
LOW/MODERATE BOND FUND:
Allocated Interest
Non Allocated Interest
Bond proceeds (net)
Transfer In
TOTAL LOWIMOD BOND
2004 LOW MOD FUND
2,871,265.00
3,031,667.73
(160,402.73)
105.590%
27,400.00
109,504.06
(82,104.06)
399.650%
0.00
0.00
0.00
0.000%
7,054,074.00
622,304.65
6,431,769.35
8.820%
0.00
63,580.37
(63,580.37)
0.000%
0.00
122,421.59
(122,421.59)
0.000%
0.00
0.00
0.00
0.000%
0.00
108,570.08
(108,570.08)
0.000%
0.00
0.00
0.00
0.000%
9,952,739.00
4,058,048.48
5,894,690.52
40.770%
0.00
0.00
0.00
0.000%
400,000.00
0.00
400,000.00
0.000%
39,150,000.00
0.00
39,150,000.00
0.000%
0.00
0.00
0.00
0.000%
39,550,000.00
0.00
39,550,000.00
0.000%
Allocated Interest
0.00
0.00
0.00
0.000%
Home Sale Proceeds
0.00
0.00
0.00
0.000%
Non Allocated Interest
0.00
2,780.00
(2,780.00)
0.000%
Transfer In
66,323,236.00
66,323,236.42
(0.42)
100.000%
TOTAL 2004 LOWIMOD BOND
66,323,236.00
66,326,016.42
(2,780.42)
100.000%
10
LA GUINTA REDEVELOPMENT AGENCY 07/01/2003 - 6130104 REMAINING
EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET
PROJECT AREA NO, 2:
DEBT SERVICE FUND:
0 00 60 029 08
SERVICES
BOND PRINCIPAL
229,013.00
176,169.00
168,983.92
176,169.00
0.00
,
0.00
BOND INTEREST
578,895.00
578,894.14
0.00
0.86
INTEREST CITY ADVANCE
957,800.00
957,800.55
0.00
(0.55)
INTEREST - ERAF L/MOD LOAN
0.00
0.00
0.00
0.00
PASS THROUGH PAYMENTS
9,779,225.00
9,780,225.30
0.00
(1,000.30)
DEFEASED BONDS
4,584,240.00
4,684.239.94
0.00
0.06
TRANSFERS OUT
51800,000.00
5,800,000.00
0.00
0.00
TOTAL DEBT SERVICE
22,10 ,
22,046,312.85
0.00
50,020.16
CAPITAL IMPROVEMENT FUND:
PERSONNEL
2,900.00
3,076.58
0.00
(176.58)
SERVICES
78,544.00
119,944.24
0.00
(41,400.24)
ADVERTISING -ECONOMIC DEV
0.00
10,921.63
0.00
(10,921.63)
ECONOMIC DEVELOPMENT ACTIVITY
0.00
5.702.81
0.00
(5,702.81)
REIMBURSEMENT TO GEN FUND
34,509.00
34,506.96
0.00
2.04
TRANSFERS OUT
5,763,330.00
5,623,604.40
0.00
139,725.60
TOTAL CAPITAL IMPROVEMENT
5,87 ,
5 797,756.62
0.00
81, 526.38
LOWIMODERATE TAX FUND:
PERSONNEL
2,900.00
3,077.65
0.00
(177.65)
SERVICES
127,171.00
183,290.73
0.00
(56,119.73)
2ND TRUST DEEDS
400,000.00
0.00
0.00
400,000.00
2ND TRUST DEEDS FROM CENTERPOINTE
2,520,000.00
0.00
0.00
2,520,000.00
48TH AND ADAMS - FROM CENTERPOINTE
1,423,203.00
0.00
0.00
1,423,203.00
LOW MOD HOUSING PR0JECT/47TH/ADAMS PROJ
533,943.00
0.00
0.00
533,943.00
48TH/ADAMS PLANNING
480,000.00
280,000.00
0.00
200,000.00
VISTA DUNES MOBILE HOME PARK
0.00
24,538.50
0.00
(24,538.50)
FORECLOSURE ACQUISITION
150,000.00
0.00
0.00
150,000.00
REIMBURSEMENT TO GEN FUND
71,988.00
71,988.00
0.00
0.00
TRANSFERS OUT
10,131,066.00
3,775,970.26
0.00
6,355,095.74
TOTAL LOWIMOD TAX
15, ,271.
4,338,865.14
0.00
11,501,405.85
LOWIMODERATE BOND FUND
2nd TRUST DEEDS
7,000,000.00
0.00
0.00
7,000,000.00
LAND
31,000,000.00
0.00
0.00
31,000,000.00
BOND ISSUANCE COSTS
1,500,000.00
0.00
0.00
1,500,000.00
TRANSFERS OUT
50,000.00
0.00
0.00
50,000.00
TOTAL LOWIMOD BOND
3 ,
0•
0.00
39, 39,000.00
2004 LOW MOD BOND FUND
TRANSFERS OUT
8,720,000.00
8,669,034.70
0.00
50,965.30
TOTAL LOWIMOD BOND
8,669,034.70
0.00
, 966.30
it
V _
I7(fW.}A1i71 �+
OF
COUNCIL/RDA MEETING DATE: August 17, 2004
ITEM TITLE: Approval of a Contract Amendment with
Pacific Advanced Civil Engineering (PACE) for Electrical
Engineering Services for SilverRock Resort
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve amendment number 2 to the Professional Services Agreement with PACE in
an amount not -to -exceed $30,050 for additional engineering services for the
SilverRock Resort project and authorize the Executive Director to execute the
amendment.
FISCAL IMPLICATIONS:
The City's Capital Improvement Program 2004/2005 budget includes $5,184,200
for professional services for the SilverRock Resort project. An additional
$576,102has previously been transferred from the project contingency account to
cover grow -in services and other contract amendments, for a total professional
services budget of $5,760,302.There is $856,789 in professional services funds
available to fund this• request.
BACKGROUND AND OVERVIEW:
On November 4, 2003, the Agency approved a Professional Services Agreement with
PACE to provide water resources design services for the SilverRock Resort project.
Included in the services were: the preparation of a Water Management Plan for the
entire site to meet CVWD regulations; design of the project lake system, pipes, pumps,
wells, canal turnouts, irrigation master controls, and drainage master plan; and
treatment of stormwater run-off. On May 18, 2004, the Agency approved an
amendment for various design modifications and construction support services.
A number of new construction and CVWD-related modifications warrant this second
12
amendment to PACE's contract (Attachment 1). They are detailed in the attached
authorization for change order from PACE, dated August 4, 2004 (Attachment 2).
A brief summary of these changes are as follows:
1 ) Lake System Electrical Design [Dream Engineering] $ 15,400
Additional tasks related to electrical design were added to meet project needs as listed
in the items below:
A. Electrical Engineer will provide lighting layout, water feature
lighting, ground lighting, electrical power at Avenue 52 entry
feature pump station, and provide single line diagram for entry
pump station equipment.
B. Electrical Engineer Service during construction, review &
respond to submittals, RFI's, field changes, and construction
observation. Coordination of meetings and provide electrical
power, switchgear and circuiting for Bob Hope Classic
requirements. Provide communication conduit, integrate routing
of conduits and trenching so as to use as much as practical of
existing trenching and routing.
C. Provide light, power and communications layout in CVWD
vaults Lat 120.8 and 121.3.
D. Reimbursable expenses for drawing and specification
reproduction.
2) Avenue 52 Entry Feature Design & Construction Document Revisions
[DACE] $ 4.500
Revisions to the entry feature after completion of the design due to field changes that
require additional work as listed below:
A. Coordination with GMA regarding revised layout of entry
feature.
B. Revisions to the hydraulic calculations to confirm that the
equipment purchased for the entry will still operate with the
new revised conditions.
C. Provide new plan of revised layout.
D. Additional coordination meetings on site and in PACE's office.
2
13
3) Irrigation Plan Water Demand Calculations [Pinnacle Design Company] $ 4,550
Pinnacle Design Company to prepare and provide irrigation plan water
use calculations for CVWD review of 1 " = 40' scale Phase 1 irrigation
plan including:
A. Golf Irrigation plans [Winchester]
B. Golf Perimeter Irrigation plans [Pinnacle]
C. Project Perimeter and Entry Road Irrigation plans [RGA].
D. All meetings required for this coordination are included.
4) ReimbursablesfExpenses (T&E) $ 1,200
To include all blueprinting, shipping, travel, reproduction, and other miscellaneous
direct project expenses. Reimbursables are invoiced separately at cost plus 10%.
Total Amendment: $ 30,050
PACE and their sub -consultants, Dream Engineering and Pinnacle Design, have
provided excellent design services to the Agency on this fast -tracked project and their
continued participation through the end of construction is essential to the project's
success.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1. Approve amendment number 2 to the Professional Services Agreement with
PACE in an amount not -to -exceed $30,050 for additional engineering services
for the SilverRock Resort project and authorize the Executive Director to execute
the amendment; or
2. Do not approve amendment number 2 to the Professional Services Agreement
with PACE in an amount not -to -exceed $30,050 for additional engineering
services for the SilverRock Resort project and do not authorize the Executive
Director to execute the amendment; or
3. Provide staff with alternative direction.
14
Respectfully submitted,
Mark Weiss, Assistant Executive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Amendment to PACE Professional Services Agreement
2. PACE Proposal
15
4
ATTACHMENT 1
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO.2
PROJECT: SilverRock Resort Water Resources Design Services
CONSULTANT: Pacific Advanced Civil Engineering, Inc.
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
DESCRIPTION OF CHANGE
Provide additional water and related electrical engineering services as required in order to support Construction of
Phase 1.
Previous Contract Amount
$177,500.00
Amendment No.1
$83 250.00
'Add this Amendment No. 2
$30 050
Revised Contract Total
$290,800.00
Submitted By: Date:
Approved By: _ Date:
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal
is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepted By: Title:
Consultant: Date:
5
16
1
ATTACHMENT 2
PACIFIC ADD. ANCIgo C.111 l E:NQIN.Eg.Fil$YG,.$ INION
17520 New hope Street, Suite 200 Fountain Valley, California 92708 a 714.48I-73Q0 * fax, '714'481.729
AUTHORIZATION FOR CHANGE ORDER
TO: Mr. Mark Weiss ATTN:
City of La Quinta DATE:
PO Box 1504 PROJECT:
Mark Weiss
August 4, 2004
PACE # 7645E - SilverRock Resort
78-495 Calle Tampico
La Quinta, CA 92253-1504 C.O. AUTHORIZATION #: 2
telephone: (714) 568-7300
facsimile: (714) 542-4910
Task Nos.: 23, 50, 51, 00
Additional consulting services requested for the Silver Rock Ranch project outside of the currently contracted scoped
of work.
Description of Services:
Fees:
Task 23 — Lake System Electrical Design (Dream Enaineerincl $19,400
Additional tasks related to electrical design was added to meet project needs as listed in the items below:
A. Electrical Engineer will provide lighting layout, water feature lighting, ground lighting, electrical
power at Avenue 52 entry feature pump station, and provide single line diagram for entry pump
station equipment.
B. Electrical Engineer Service during construction, review & respond to submittals, RFI's, field
changes, and construction observation. Coordination meetings and provide electrical power,
switchgear and circuiting for Bob Hope Classic requirements. Provide communication conduit,
integrate routing of conduits and trenching so as to use as much as practical of existing
trenching and routing.
C. Provide light, power and communications layout in CVWD vaults Lat 120.8 and 121.3.
D. Reimbursable expenses for drawing and specification reproduction
Task 50 — Avenue 52 Entry Feature Design & Construction Document Revisions rPACE1 $ 4,500
Revisions to the entry feature after completion of the design due to field changes occurred that requires additional work as
listed below:
A. Coordination with GMA regarding revised layout of entry feature.
B. Revisions to the hydraulic calculations to confirm that the equipment purchased for the entry will
still operate with the new revised conditions.
C. Provide new plan of revised layout.
D. Additional coordination meetings on site and in our office.
Task 51 — Irrigation Plan Water Demand Calculations rPinnacle Design Comaanyl $ 4,950
A. Pinnacle Design Company to prepare and provide irrigation plan water use calculations for
CVWD review of 1" = 40' scale Phase 1 irrigation plan including:
- Golf Irrigation plans [Winchester]
- Golf Perimeter Irrigation plans [Pinnacle]
- Project Perimeter and Entry Road Irrigation plans [RGA].
B. All meetings required for this coordination is included.
17 6
Mark Weiss August 4, 2004
SilverRock Resort - Water Resources Design #7645E Page 2 of 2
Task 00 — Reimbursables/Expenses (T&E) $1,200
(To include all blueprinting, shipping, travel, reproduction, and other miscellaneous direct project
expenses. Reimbursables are invoiced separately at cost plus 10%.) Increase to original
authorization of $5000.
Fee Subtotal: $30,050
Amount of Compensation:
Previously Authorized: $177,500
Change Order #1: $ 83,250
This Request - Change Order #2: $ 30,050
Estimated By:
Mark E. Krebs, P.E.
AGREED TO AND ACCEPTED BY:
By
Mark Weiss, City of La Quinta
Date
Signature
New Contract Amount: $290,800
Date
2
7
w
OF T9
COUNCIL/RDA MEETING DATE: August 17, 2004
ITEM TITLE: Approval of a Contract Amendment with
Heinbuch Golf, LLC for Construction Management
Services for SilverRock Resort
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve an amendment to the Professional Services Agreement with Heinbuch Golf,
LLC, in the amount of $68,390 to provide additional construction management
services for the SilverRock Resort project (Attachment 1), and authorize the Executive
Director to execute the amendment.
FISCAL IMPLICATIONS:
The City's Capital Improvement Program 2004/2005 budget includes $5,184,200 for
professional services for the SilverRock Resort project. An additional $ 576,102 has
previously been transferred from the project contingency account to cover grow -in
services and other contract amendments, for a total professional services budget of
$5,760,302. There is $856,789 in professional services funds available to fund this
request.
BACKGROUND AND OVERVIEW:
On November 4, 2003 the Agency approved a professional services agreement with
Heinbuch Golf, LLC to provide construction management services for the golf course,
temporary club house, maintenance building, restrooms and pump house building.
During the course of construction, a number of changes to the scope of the Heinbuch
Golf, LLC contract have occurred that have increased the time to manage the project.
(See Heinbuch Golf, LLC proposal, included as Attachment 2). They include:
19
1. The Bureau of Reclamation right-of-way additional material: (additional load
counts)
2. Extended hours plus Saturday and Sunday monitoring of PM-10
3. Wood Bros. Force Account for Verizon line interference: (tracking hours and
equipment)
4. Various grading modification from plans: (grading vs. architectural)
5. Field architectural changes: (PCDC and Hope)
6. Delayed CVWD approvals
7. Limited field office accommodations for six months
Because of these changes, both John Przybyszewski and Dennis Wesseldine have been
working 1 1-1 /2- to 12-hour days to keep ahead of the project. Additional management
time was also required from Gary Heinbuch. The estimated time and materials cost for
these individuals is set forth below:
Gary Heinbuch: 29 hours @ $1 10/hr = $ 3,190
John Prezybyszewski: 150 hours @ $90/hr = $13,500
Dennis Wesseldine: 200 hours @ $65/hr = $13,000
Total T&M Not -to -Exceed = $29,690
In addition, the City has requested support from Heinbuch Golf, LLC to provide
management services in monitoring the golf course grow -in. These services include:
• Assisting the City to review and monitor agronomic consultant's
recommendations
• Creating punch list for superintendent and monitor for re -sprigging weak
areas
• Monitoring, review/recommend and document staffing recommendations
requested by agronomic consultant
• Monitoring, review/recommend and document grow -in equipment status
• Monitoring, review/recommend and document agronomic consultant's
fertility program
• Monitoring, review/recommend and document cultural practices including
but not limited to topdressing, mowing, irrigation, aerification, and pest
management
• Preparing weekly reports and photo logs
• Attending meetings with City staff and operator
The fee for these services is on a time and materials basis at a rate of $90/hour not to
exceed $38,700.
The total for both items is $68,390.
2
20
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1. Approve an amendment to the Professional Services Agreement with Heinbuch
Golf, LLC, in the amount of $68,390 to provide construction management
services for the SilverRock Resort project, and authorize the Executive Director
to execute the contract; or
2. Do not approve an amendment to the Professional Services Agreement with
Heinbuch Golf, LLC, in the amount of $68,390 to provide construction
management services for the SilverRock Resort project, and do not authorize the
Executive Director to execute the contract; or
3. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss, Assistant Executive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Contract Amendment Number 1
2. Proposal from Heinbuch Golf, LLC
�3
O
ATTACHMENT 1
T41it 4 .CP4urKrw
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO.1
PROJECT: SilverRock Resort Construction Management Services
CONSULTANT: Heinbuch Golf, LLC
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
DESCRIPTION OF CHANGE
Provide additional construction management services as required in order to support Construction of Phase 1.
Previous Contract Amount
$310,000.00
Add this Amendment No.1
$68 390.00
Revised Contract Total
$378,390.00
Submitted By: Date:
Approved By: Date:
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal
is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepted By: Title:
Consultant: Date:
�� 4
� ATTACHMENT 2
9 August 2004
Mr. Mark Weiss
City of La Quinta
Assistant Executive Director
78-495 Calle Tampico
P.O. Box 1504
La Quinta, CA 92253
Re: Authorization for Change Order
Additional consulting services requested for the SilverRock Resort project outside of
the currently contracted Scope of Services
Description of Services:
Golf Course Grow -in management $38,700.00 (T&M Not -to -exceed)
• Hours estimated: 4 hours/day X 5days/week X 4.3 weeks/month X $90/hour X 5
months
• Assist the City to review and monitor agronomic consultants recommendations
• Create punch list for superintendent and monitor for re -sprigging weak areas
• Monitor, review/recommend and document staffing recommendations requested
by agronomic consultant
• Monitor, review/recommend and document grow -in equipment status
• Monitor, review/recommend and document agronomic consultant's fertility
program
• Monitor, review/recommend and document cultural practices including but not
limited to topdressing, mowing, irrigation, aerification, and pest management
• Prepare weekly reports and photo logs
• Attend meetings with City staff and operations contractor
Additional services $29,700.00 (T&M Not -to -exceed)
• Hours expended: 29 hours @ $110; 150 hours @ $90; 200 hours @ $65
• BOR load counts
• Extended hours for PM —10 management
• Extended hours for Wood Bros.Nerizon Force Account management
• Extended hours for golf course architectural changes (PCDC/Hope)
31570 Railroad Canyon Road Suite 219 Canyon Ldke, CA 92587 T: 909-244-2475 F: 909-244-2075 5
r' 3
• Extended hours for CVWD agreement
• Extended hours due for site office permitting
Fee subtotal:
Previously authorized: $310,000.00
This request; Change Order #1 68,400.00
New contract amount: $378,400.00
By:
Date: 9 August 2004
Heinbuch Golf, LLC
Agreed to and Accepted by:
Date:
Mark Weiss, City of La Quinta
$%400.00
31570 Railroad Canyon Road Suite 219 Canyon L&e, CA 92587 T: 909-244-2475 F: 909-244-2075 6
24
-� f
11K
w
c� OF 9
COUNCIL/RDA MEETING DATE: August 17, 2004
ITEM TITLE: Approval of a Contract Amendment with
The Keith Companies for Electrical Engineering Services
for SilverRock Resort
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve amendment number 3 to the Professional Services Agreement with The Keith
Companies in an amount not -to -exceed $15,000 to provide additional electrical
engineering services for the SilverRock Resort project, and authorize the Executive
Director to execute the amendment.
FISCAL IMPLICATIONS:
The City's Capital Improvement Program 2004/2005 budget includes $5,184,200 for
professional services for the SilverRock Resort project. An additional $576,102 has
previously been transferred from the project contingency account to cover grow -in
services and other contract amendments, for a total professional services budget of
$5,760,302. There is $856,789 in professional services funds available to fund this
request..
BACKGROUND AND OVERVIEW:
On September 16, 2003, the Agency approved a Professional Services Agreement
with the Keith Companies (TKC) to provide Civil Engineering Services for the
SilverRock Resort project. On March 2, 2004, the Agency approved an amendment in
the amount of $30,000 for additional survey work not included in TKC's original scope
of work. That portion of extra work is completed. On May 18, 2004, the Agency
approved a second amendment in the amount of $178,079 to provide construction
staking and water/sewer design. TKC's sub -consultant, Dream Engineering, is
requesting additional compensation for design, coordination and project management
as set forth below:
� J
1. Temporary Clubhouse -Exterior Lighting, Dry Utilities
and Irrigation Electrical $ 4,760.00
2. Bob Hope Chrysler Classic -Electrical and Facilities Design
and Coordination $ 7,500.00
3. Maintenance Facility - Equip. Electrical,
and Mechanical Design for Air and Water $ 2,780.00
Subtotal: $15,040.00
Street Lighting Services (subtract since previously performed) $ 2,080.00
Subtotal: $12,960.00
TKC Coordination of plans, billing, contract (ten percent)
Reimbursables ("in-house" plots and printing, etc.)
Amendment No. 3 TOTAL
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
$ 1,290.00
$ 750.00
$15,000.00
1. Approve amendment number 3 to the Professional Services Agreement with the
.Keith Companies in an amount not -to -exceed $15,000 to provide additional
electrical engineering services for the SilverRock Resort project, and authorize
the Executive Director to execute the amendment; or
2. Do not approve amendment number 3 to the Professional Services Agreement
with the Keith Companies in an amount not -to -exceed $15,000 to provide
additional electrical engineering services for the SilverRock Resort project, and
do not authorize the Executive Director to execute the amendment; or
3. Provide staff with alternative direction.
2
Respectfully submitted,
Mark Weiss, Assistant Executive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. , TKC Contract Amendment No. 3
2. TKC Proposal
3
ATTACHMENT 1
T4'�v 4 XP QgdAra�
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO.3
PROJECT: SilverRock Resort Civil Engineering Services
CONSULTANT: The Keith Companies
******************************************************************************************
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
DESCRIPTION OF CHANGE
Provide additional civil and electrical engineering services as required in order to support Construction of Phase 1.
Previous Contract Amount
$4445182.00
Amendment No.1
$30 000.00
Amendment No. 2
$178 079.00
Add this Amendment No. 3
$15 000.00
Revised Contract Total
$667,261.00
**************************************************************************************************
Submitted By: Date:
Approved By: Date:
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal
is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepted By:
Consultant:
Title:
Date:
PSA96041.doc -A Q
4; Q
SILVERROCK RESORT ATTACHMENT 2
FEE SCHEDULE FOR CONTRACT ADDENDUM NO.3
TASK DESCRIPTION FEE
A. Additional Electrical Engineering Design, Coordination and Project Management
1. Temporary Clubhouse — Exterior Lighting, Dry Utilities and Irrigation Electrical $4,760.00
(Dream Engineering Proposal # 886)
2. Bob Hope Chrysler Classis — Electrical and Facilities Design and Coordination $7,500.00
(Dream Engineering Proposal # 921)
3. Maintenance Facility — Equip. Electrical, and Mechanical Design for Air and Water $2,780.00
Subtotal Task "A" $159040.00
Street Lighting Services (subtract since previously performed) - 2 080.00
Total Task "A" $129960.00
TKC Coordination of plans, billing, contract (ten percent) $1,296.00
Reimbursables ("in-house" plots and printing, etc.) $750.00
ADDENDUM NO.3 TOTAL $159000.00
5
G:\Aug 17 staff reports & atts\04-08-09 CO#3-TKC.doc
OF'T9
COUNCIL/RDA MEETING DATE: August 17, 2004
ITEM TITLE: Approval of a Contract Amendment with
McKenna et al. for Archaeological Monitoring Services
for SilverRock Resort
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve an amendment to the Professional Services Agreement with McKenna et al. in
an amount not to exceed $10,340 to provide additional archaeological monitoring
services for the SilverRock Resort project, and authorize the Executive Director to
execute the amendment.
FISCAL IMPLICATIONS:
The City's 2003-2004 Capital Improvement Program included funds for construction
of the SilverRock Resort project. The original Professional Services Agreement for
archaeological monitoring was funded from construction -mass grading. Because this
amendment (Attachment 1) encompasses monitoring of perimeter landscape
construction, this contract amendment can be funded from these Ave 52 and Ave 54
construction budget line items .
BACKGROUND AND OVERVIEW:
On January 6, 2004 the Agency approved a Professional Services Agreement with
McKenna et al. to provide archaeological monitoring services for the mass grading of
the SilverRock Resort Phase I Project in the amount of $39,072. McKenna et al. is
requesting an amendment to their contract in the amount of $10,340 to cover costs
associated with the additional time to mass grade the project and for monitoring
grading to construct the perimeter landscaped berm. McKenna's proposal is provided
as Attachment 2.
30
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1. Approve an amendment to the Professional Services Agreement with McKenna
et al. in an amount not to exceed $10,340 to provide archaeological monitoring
services for the SilverRock Resort project and authorize the Executive Director
to execute the contract; or
2. Do not approve an amendment to the Professional Services Agreement with
McKenna et al. in an amount not to exceed $10,340 to provide archaeological
monitoring services for the SilverRock Resort project and do not authorize the
Executive Director to execute the contract; or
3. Provide staff with alternative direction.
Respectfully submitted,
ki-r" 9� - -
Mark Weiss, Assistant Executive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Contract Amendment No. 1
2. McKenna Proposal
2
J �•
ATTACHMENT 1
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO.1
PROJECT: SilverRock Resort Archaeological Monitoring Services.
CONSULTANT: McKenna et al.
******************************************************************************************
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
**************************************************************************************************
DESCRIPTION OF CHANGE
Provide additional archaeological monitoring services as required in order to support Construction of Phase 1.
Previous Contract Amount
$39,072
Add this Amendment No.1
$10 340
Revised Contract Total
$49,412.00
Submitted By: Date:
Approved By: Date:
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal
is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepted By: Title:
Consultant: Date:
A
ATTACHMENT 2
RECEIVED
McKenna et al. JUN 24 2004
History/Archaeology/Architecture/Paleontology PUBLIC WORKS
Jeanette A. McKenna, M.A.
Owner and Principal Investigator
Reg. Professional Archaeologist
June 182 2004
La Quinta Redevelopment Agency
Attn: Timothy Jonasson
P.O. Box 1504
La Quinta, California 92253
RE: Addendum for Silver Rock Archaeological Monitoring Program.
Mr. Jonasson:
In response to a discussion today with Oscar OrcL I am providing you this brief proposal for the
addendum for the archaeological monitoring at the Silver Rock project area. The original proposal
was prepared to address the monitoring over the course three months. To date, McKenna et al. has
completed 3.5 months of monitoring and has exhausted the original budget. I have amended the
original daily rate in an effort to keep within the originally approved amount, but the recently reported
need for three to four weeks of additional monitoring necessitates this amendment.
To date, McKenna et al. has billed to entire project allotment and has not submitted the monitoring
time for the month of June. McKenna et al. anticipates the need to provide at least two more weeks
of monitoring (in addition to the June monitoring completed to date). With the amended daily rate
of $517.00 per day, the need for three weeks will require an additional $7755.00. If the project
requires four weeks, the addendum will be $10,340.00. McKenna et al. feels that the cap of
$10,240.00 will be adequate to complete the monitoring and prepare the necessary documentation
for compliance.
If you have any questions, please feel free to call at your convenience. In the meantime, we will
continue the monitoring program as previously agreed.
Sincerely,
ette A. McKenna, Principal
Kenna et al.
6008 Friends Avenue, Whittier, California 90601-3724
(562) 696-3852 (562) 693-4059 FAX (562) 754-7712 Cell jmckena .earthlink.net
4
(J!?ie
'00ilt 4 44"
COUNCIL/RDA MEETING DATE: August 17, 2004
ITEM TITLE:
Approval of the Procedures to Sell or Dispose of
the Coaches Acquired by the Redevelopment
Agency at the Vista Dunes Mobile Home Park
Located at 78-990 Miles Avenue
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: U
STUDY SESSION:
PUBLIC HEARING:
Approve the recommended procedures for the removal and disposal of mobile home
coaches at the Vista Dunes Mobile Home Park and appropriate $400,000 from the
La Quinta Financing Authority Bond Issue account to fund the cost of coach
removal and disposal.
FISCAL IMPACT:
The anticipated cost to remove and dispose of the mobile home coaches is
$400,000. Unappropriated funds are available from the recent 2004 La Quinta
Financing Authority Bond Issue to fund this request (Account No. 248-0000-290-
00-00). This cost may be offset by the sale of the newer coaches as reviewed in
this report. As coach sale and disposal procedures are pending Agency approval,
staff does not know what the potential sales income from purchase offers would
be at this time.
BACKGROUND AND OVERVIEW:
On December 2, 2003 the Agency Board approved a Purchase and Sale Agreement
to acquire the Vista Dunes Mobile Home Park in La Quinta Redevelopment Project
Area No. 2. As part of that action the Agency Board also reviewed and approved
the design and development budget. This budget included an estimated cost of
$400,000 to remove and dispose of the all coaches at the Park.
S:\CityMgr\STAFF REPORTS ONLY\C12 Coach Disposal.doc 34
The City of La Quinta has adopted an Ordinance setting forth the guidelines for the
disposition and sale of surplus City property. In summary, the Ordinance sets forth
the following procedures:
• The Purchasing Agent (Finance Director) has the authority to dispose of the
surplus property via auction or sale that provides the maximum return for the
City.
• Submission of a list of surplus property to be approved by City Council.
• Advertisement or posting of a "Notice of Sale" or "Auction" at least 30 days
in advance.
• All property that cannot be auctioned or sold (deemed unusable) and
approved by the City Manager, is disposed of under the discretion of the
Purchasing Agent.
The City's legal counsel reviewed this Ordinance and determined it does not apply
to Redevelopment Agency property. To date, the Agency has acquired 10 mobile
home coaches at the Park and needs to move forward with removing them from
the Park. Further, 13 individuals and companies have expressed interest in
purchasing some of the coaches. _ In order to expeditiously sell or dispose of the
vacant coaches, staff recommends the Agency consider the following process:
• Agency acquires coaches.
• Staff determines if coach is a potential sale or disposal.
• Staff determines when a coach can be safely removed from the site.
• A list of available coaches will be periodically sent to all parties that have
expressed interest to solicit an offer.
• Staff accepts best offer based upon publishing notices in the Desert Sun for
the surplus property and accepting of sealed bids by the City Clerk.
• In addition processes transfer documents, pays fees, and schedules removal
with Purchaser (by Purchaser).
• Coach disposal to be performed as needed, including fees if necessary, when
deemed safe to adjacent tenants. All paperwork for disposal processed
accordingly.
S:\CityMgr\STAFF REPORTS ONLY\C12 Coach Disposal.doc 15 2
%-J
In order to fund costs associated with coaches that are not purchased, staff is
recommending the Agency appropriate $400,000 from the Vista Dunes Mobile
Home Park Relocation Account to fund removal and disposal efforts.
FINDINGS AND ALTERNATIVES:
Alternatives available to the Agency Board include:
1. Approve the recommended procedures for the removal and disposal of
mobile home coaches at the Vista Dunes Mobile Home Park and appropriate
$400,000 from the La Quinta Financing Authority Bond Issue account to
fund the cost of coach removal and disposal; or
2. Do not approve the recommended procedures for the removal and disposal of
mobile home coaches at the Vista Dunes Mobile Home Park and
appropriation of $400,000 from the La Quinta Financing Authority Bond
Issue account to fund the cost of coach removal and disposal; or
3. Provide staff with alternative direction.
Respectfully submitted,
. A,v
'oe� -
Oscar Ord, Interim
Community Development Director
Approved for submission:
-4
Thomas P. Genovese, Executive Director
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COUNCIL/RDA MEETING DATE: August 17, 2004
ITEM TITLE: Approval of the Plans, Specifications,
and Engineer's Estimate and Authorization to
Advertise for Bid the SilverRock Resort
Miscellaneous Parking Lot Improvements, Project No.
2002-071
RECOMINENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the plans, specifications, and engineer's estimate (PS&E) and, authorize
staff to advertise the bid of the SilverRock Resort Miscellaneous Parking Lot
Improvements, Project No. 2002-071.
FISCAL IMPLICATIONS:
The Capital Improvement Program (CIP) 2003/2004 budget included funds for
construction of the SilverRock Resort project.
The engineer's estimate for constructing the miscellaneous paving and landscaping
improvements around the temporary clubhouse and maintenance facilities is as
follows:
Construction:
Contingency:
Grand Total:
$1,537,965
$ 153,035
$1,691,000
On October 7, 2003, the Agency approved the construction budget, which
included $2.4 million for constructing the temporary clubhouse and maintenance
building/cart storage building as well as landscaping and paving around both
facilities. Of this $2.4 illion, $2,267,000 was allocated through award of
construction contracts for constructing the temporary clubhouse and maintenance
buildings. Therefore, $133,000 remains for the landscaping and paving
improvements around both facilities.
S:\CityMgr\STAFF REPORTS ONLY\C 6 2002-071.doc
The engineer's estimate for this work including contingency is $1,691,000,
bringing the total estimated required allocation for the project to $3,958,000;
therefore, an additional appropriation of approximately $1,558,000 from the project
contingency may be required at the time of award of project to construct these
improvements. A detailed accounting of the project contingency is contained
within the RDA Business staff report entitled, "Consideration to Approve a Contract
Change Order with Weitz Golf for Completing Remaining Improvements for
SilverRock Resort Golf Course No. 1, Project No. 2002-07C."
Since this project will be constructed with Agency funds, the contractor will be
required to pay prevailing wages. Administration, testing, and inspection of this
project are included: within the construction management contract with Heinbuch
Golf. The Keith Companies included construction survey for this project within the
scope of their contract for civil engineering services; therefore, no additional
funding is required for construction surveying.
BACKGROUND AND OVERVIEW:
The City Council approved the Fiscal Year 2003/2004 CIP on May 20, 2003. This
year's CIP includes the construction of the SilverRock Resort Phase I
Improvements. Previous actions approved the award of construction for both the
maintenance facility and temporary clubhouse on the project site. This project will
complete these improvements by adding perimeter landscaping, entry drives, and
parking lots to both facilities.
The PS&E are now complete and available for review within the Public
Works/Engineering Department. Contingent upon Agency approval of the PS&E,
the following is the project schedule:
Approval of PS&E August 17, 2004
Bid Period August 18, 2004 through September 15, 2004
Construction Award September 21, 2004
Construction Period October through December 2004
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Approve the plans, specifications, and engineer's estimate (PS&E) and
authorize staff to advertise the bid of the SilverRock Resort Miscellaneous
Parking Lot Improvements, Project No. 2002-071; or
2
S:\CityMgr\STAFF REPORTS ONLY\C 6 2002-071.doc `"'
2. Do not Approve the plans, specifications, and engineer's estimate (PS&E)
and authorize staff to advertise the bid of the SilverRock Resort
Miscellaneous Parking Lot Improvements, Project No. 2002-071; or
3. Provide staff with alternative direction.
Respectfully submitted,
mothy R ona s n, P.E.
Public Works Director/City Engineer
Approved for submission by:
Thomas P. Genovese, Executive Director
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COUNCIL/RDA MEETING DATE: August 17, 2004
ITEM TITLE: Consideration to Approve a Contract Change
Order with Weitz Golf for Completing Remaining
Improvements for SilverRock Resort Golf Course No. 1,
Project No. 2002-07C
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: /
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a Contract Change Order (CCO) in the amount of $132,471 for electrical
improvements for the Bob Hope Chrysler Classic; and
Authorize the Executive Director to approve CCO's up to the aggregate amount of
$1,300,000 for completing Golf Course No. 1 at SilverRock Resort, Project No.
2002-07C.
FISCAL IMPLICATIONS:
On March 16, 2004, the Agency approved the award of contract to Weitz Golf
Construction in the amount of $11,321,004 to construct the SilverRock Resort Golf
Course No. 1. To date, CCO Nos. 1 through 15 have been approved in the amount
of $155,541. Staff anticipates exceeding the $200,000 aggregate for this project
by approximately $1,100,000 and recommends increasing the aggregate CCO
authority of the Executive Director to $1,300,000 in order to complete Golf Course
No. 1.
On October 7, 2003, the Agency approved the construction budget, which included
$4 million in project contingency of which $1.8 million have been encumbered from
previous construction contracts as detailed below:
Maintenance Building and Comfort Stations $1,920,000
Temporary Clubhouse 1992,000
Site Improvements for the Maintenance Building and
Temporary Clubhouse (Projected) $1 i691,000
Total $4603,000
October 7, 2003 Budget for Maintenance Building, Comfort
Stations, and Temporary Clubhouse < M50,000 >
Required Contingency for Building and Site Improvements $1 �1953,000
40
Pending Agency approval, the total increase in cost for constructing Golf Course
No. 1 including electrical changes requested by the Bob Hope Chrysler Classic
would be $1,432,471, leaving a contingency balance for Phase 1 of $614,529. It
should be noted that the perimeter landscape project may also require use of
contingency funds depending on the Agency's desire to include the fence and gate
enhancements and stone veneer wall finishes presented in the August 3, 2004
meeting.
The above referenced improvements include certain Jefferson Street and Avenue
54 improvements originally included in Phase 2 improvements. The Agency retains
an allocation of $8 million for the permanent clubhouse and an additional $6.9
million for additional Phase 2 infrastructure.
BACKGROUND AND OVERVIEW:
The tree relocation and mass grading for the site are complete and the following
projects have been awarded and are under construction at SilverRock Resort:
Golf Course No. 1 - Weitz Golf
Golf Cart Bridges - DenBoer Engineering
Maintenance Building and Comfort Stations - Davis Reed Co nstruction
Avenue 52, Avenue 54, and Clubhouse Road Improvements - Granite
Construction
Temporary Clubhouse - Davis Reed Co nstruction
Remaining contracts scheduled to receive bids later this month are:
Perimeter Parkway landscape Improvements
Site Improvements for Maintenance Building and Temporary Clubhouse
Irrigation Well
Once awarded, these contracts will complete Phase I of the SilverRock Resort.
The Bob Hope Chrysler Classic has requested additional conduit and electrical
circuits be installed in support of the tournament, which total $132,471. A
separate CCO for Weitz Golf's contract for these improvements is recommended in
order for SilverRock Resort to host a PGA tournament in the future.
As of the writing of this report, construction of Golf Course No. 1 has resulted in
an increase of $155,541 through 15 CCO's and credits from Weitz Golf.
Unanticipated items such as additional shaping of the course, enhanced
landscaping around the village lakes, demolition and grading to support an
2
S:\CityMgr\STAFF REPORTS ONLY\13 3 2002-07C.doc 41
enhanced clubhouse patio area on the Ahmanson grounds, additional sod to meet
the grassing schedule, temporary power and delay costs associated with the
Coachella Valley Water District approvals, modifications to the project's entry
feature lakes and other miscellaneous items will result in approximately
$1,300,000 in additional costs that will be required in order to complete Phase I of
SilverRock Resort. It should be noted that this increase does not include a practice
complex at the north end of the driving range, which will be considered in a later
phase of the project. Also, this phase does not,include construction of a golf cart
bridge over the canal as part of the perimeter improvements along Jefferson Street.
Staff estimates the cost of this bridge to be $75,000.
Weitz Golf has been extremely flexible in their scheduling of work and has diligently
pursued completing the grassing of the course by September 15, 2004. Over
seeding of the course is scheduled for later this year with the course to be open for
play in January 2005. Staff requests this increase in the Executive Director's
aggregate total for anticipated CCO's on this contract in order to keep the project
on this very aggressive schedule.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Approve a Contract Change Order in the amount of $132,471 for electrical
improvements for the Bob Hope Chrysler Classic and authorize the Executive
Director to approve Contract Change Order's in the aggregate amount of
$1,300,000 for completing Golf Course No. 1 at SilverRock Resort, Project
No. 2002-07C; or
2. Do not approve a Contract Change Order in the amount of $132,471 for
electrical improvements for the Bob Hope Chrysler Classic and do not
authorize the Executive Director to approve Contract Change Order's in the
aggregate amount of $1,300,000 for completing Golf Course No. 1 at
SilverRock Resort, Project No. 2002-07C; or
3. Provide staff with alternative direction.
�� 3
S:\CityMgr\STAFF REPORTS ONLY\B 3 2002-07C.doc �,,
Respectfully submitted,
4-`�4 11 11� Lru-"�
imothyy R. id nassoVP.E.
Public Work Direct/City Engineer
Approved for submission by:
l"44��
Thomas P. Genovese, Executive Director
4
S:\CityMgr\STAFF REPORTS ONLY\B 3 2002-07C.doc
11
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COUNCIL/RDA MEETING DATE: August 17, 2004
ITEM TITLE: Consideration of Marketing and
Communications Plan for SilverRock Resort
RECOMMENDATION:
AGENDA CATEGORY:
IO
BUSINESS SESSION: C>U
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a Marketing and Communications Plan for SilverRock Resort, including
articulation of a brand promise.
FISCAL IMPLICATIONS:
All tasks being proposed within the Marketing and Communications Plan will be
fulfilled as part of McMurry's current contract with the City of La Quinta.
BACKGROUND AND OVERVIEW:
McMurry, the marketing firm for the SilverRock Resort project, has presented staff
with a recommended Marketing and Communications Plan for SilverRock Resort
(Attachment 1). The intent is to clearly define and plan SilverRock marketing
efforts to be implemented during: 1) the pre -opening period, 2) the grand opening
event, and 3) the post -opening months (three to six). McMurry has met with
Landmark, the golf course operator, to discuss marketing strategies for SilverRock
and ensure all efforts are appropriately coordinated.
The Agency is also being asked to consider final articulation of the SilverRock brand
promise, which is reflected as the first item in the Plan and serves as the basic
premise for all SilverRock activities. As Agency Members are aware, two creative
sessions, led by Mr. Duane Knapp, were held with key stakeholders to discuss and
develop a brand promise for SilverRock Resort. On June 15, 2004 (and as a result
of those sessions), McMurry submitted for Agency consideration the original brand
44
promise (as derived during the second session) and three brand promise
alternatives. Agency Members seemed to favor the brand promise that highlighted
the site's history and natural beauty, as well as promise "exceptional" service. The
brand promise proposed in the Plan reflects Agency direction given on June 15.
Staff is submitting the recommended Marketing and Communications Plan for
SilverRock, as presented by McMurry, to the Redevelopment Agency for
discussion, direction and, if deemed appropriate at this time, approval. The
following are Plan highlights, with more detail provided in Attachment 1:
• Brand Promise - Final articulation of the SilverRock Resort brand promise
is being proposed as the basis for determining current and future
marketing efforts.
• Pre -Opening - Media strategy to begin mid- to late -October, involving
local newspaper and outdoor advertising.
• Grand. Opening - Date in 2005 to be determined. Events being
considered involve: a main (one -day) event, a charity hole -in -one event,
and participation in the Bob Hope Chrysler Classic Exhibitor Pavilion
(January 2005) at PGA West. Announcing/promoting the grand opening
events include direct mail to La Quinta households, and print, radio, and
outdoor advertising to "get the word out."
• Post Opening - An aggressive media and direct mail campaign is
recommended to promote golf play and book tee times. Sources being
tapped into will include: golf magazines, visitors guides, lifestyle
publications, local newspaper, and personal invitations via mail and e-
mail.
Representatives from McMurry will be available to provide an overview of the
proposed Marketing and Communications Plan for SilverRock Resort and/or to
answer any questions the Agency may have.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Approve a Marketing and Communications Plan for SilverRock Resort,
including articulation of a brand promise; or
2. Do not approve a Marketing and Communications Plan for SilverRock Resort;
or
3. Provide staff with alternative direction.
45 2
Respectfully submitted,
Mark Weiss, Assistant Executive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachment: 1. Marketing and Communications Plan for SilverRock Resort
A6 3
Attachment 1
Marketing & Communications Plan for SilverRock Resort
Date prepared: August 11, 2004
BRAND PROMISE
Discover the mystique of SilverRock Resort, the crown jewel of La Quinta's golf
legacy. Rich in both history and legend, the majestic Santa Rosa Mountains
frame an unwavering commitment to an exceptional SilverRock experience.
Our promise: Exceptional In All, For All, Always
PRE -OPENING
• Media Strategy
We recommend an opening tease -type campaign that will begin in
mid to late October and will include outdoor and local newspaper.
The primary medium for the opening campaign will be outdoor
billboards.
GRAND OPENING
• Events
Outdoor boards will reach both the resident and the visitor, and can
do so in an exciting, creative, and colorful manner. Once the
course is open, the boards can change to more specific information,
such as directional or perhaps price point.
Community & VIP/Media Event
This is the "main event" to celebrate the grand opening of the first
SilverRock Resort golf course. Those invited will be community
members, VIPs, and the media. Arnold Palmer will serve as host
and hit the ceremonial first drive. Listed below are preliminary
event details:
• Date in 2005 to be determined
• VIPs and the media will be invited to a continental
breakfast
47 4
• Community will be invited to the driving range for
a presentation and hitting of the ceremonial first
drive
• The ceremony will be hosted by an outside emcee
to free up Mr. Palmer, the Mayor, and Council
Members for interviews
• Event will culminate with a shotgun -style VIP golf
tournament that will be by invitation only
• Advertising for the event will promote a residence
discount play program
• All resident households (13, 600+) will be sent a
personal (via direct mail) invitation which will also
serve as their entry ticket
• Print and radio advertising will be used to promote
the event
Charity Hole -in -One Event
• Week-long event kicking off at the Community &
VIP/Media Event on a Saturday
• Draw to the event is the chance to win a substantial
prize such as cash or a luxury automobile
• Event would be promoted using the same media as
the Community & VIP/media event
• Will promote future golf play at the event through
the distribution of coupons
• Will build internal database through enter -to -win
drawings daily at the event
BHCC Exhibitor Pavilion
It is highly recommended that SilverRock have exposure at the
Exhibitor Pavilion at PGA West from January 23 — 31, 2005. As
the City is a partner with the Bob Hope Chrysler Classic, we would
ask for free or reduced -fee booth space where we could promote
SilverRock as the new 2006 BHCC venue.
• Build internal database with drawings
• Consider offering a prize that would create media
attention and buzz among tournament attendees.
One idea would be free golf for a year for a
foursome and Arnold Palmer will personally present
the prize to the winner
• Direct Mail
Self -mailer sent to every household in the City of La Quinta.
Postal stats indicate there are 13,682 residential deliveries. Mailer
will be dropped approximately two to three weeks prior to event.
11.g 5
• Media
Grand Opening media will be a combination of print, radio, and
outdoor. Ideally, we will promote the event 3-4 weeks prior to the
event and run ads in The Desert Sun and purchase a radio
sponsorship package on the local adult contemporary station.
POST OPENING
• Media
Once the course is opened, we highly recommend golf magazines
that reach the zip codes that show the highest concentration of
visitors to the Palm Springs/La Quinta area (both on-line and
print), then adding visitors guides and lifestyle publications.
Local newspaper advertising in the sports section of The Desert
Sun will primarily reach the local resident, but will also reach the
occasional business traveler.
There are many golf magazines that are applicable to our target
market, however, for budget consideration we recommend FORE
and NCGA as the initial vehicles. They are the magazines of the
California Golf Association and allow for the most targeted reach
of golfers in California. The regional editions of the national
publications (such as Travel & Leisure Golf j will be vehicles to
consider as the other parts of the resort open or as budget becomes
available.
As definitive feeder markets are identified and as the property
develops, we recommend adding the local lifestyle publications in
those markets. We see these magazines becoming more beneficial
as additional parts of SilverRock are open.
• Direct Mail
Prospect Mailing # 1— Will drop 10 days ahead of the need for
bookings, possibly January 17, 2005 (depending on actual opening
day). Invitation mailed to known golfers in driving vicinity.
Approximately 10,000 into the Coachella Valley and desert cities,
2,500 into Orange County and 2,500 into San Diego County.
Prospect Mailing #2 — Will drop about a month after Mailing # 1,
possibly February 14, 2005 (depending on actual opening day).
Will use results from Mailing # 1 to refine strategy for #2. Will
mail to known golfers, and optimize geography and lists based on
prior results. If email efforts result in a successful return on
investment in relation to Mailing # 1, we recommend emails again -
mailing each twice.
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