2004 09 07 RDAe a
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Redevelopment Agency Agendas are
Available on the City's Web Page
@ www.la-quinta.org
REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
Tuesday, September 7, 2004, 2004 - 2:00 P.M.
Beginning Resolution No. RA 2004-014
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any
matter not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. Please watch the timing device on the podium.
CLOSED SESSION — NONE
NOTE: Time permitting the Redevelopment Agency Board may conduct Closed Session
discussions during the dinner recess. In addition, persons identified as negotiating parties
are not invited into the Closed Session meeting when the Agency is considering acquisition
of real property.
RECONVENE AT 3:00 P.M.
Redevelopment Agency Agenda 1 September 7, 2004
PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear
within the Consent Calendar or matters that are not listed on the agenda. Please complete
a "request to speak" form and limit your comments to three minutes. When you are called
to speak, please come forward and state your name for the record. Please watch the
timing device on the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
"request to speak" form should be filed with the City Clerk prior to the Agency beginning
consideration of that item.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF AUGUST 17, 2004.
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTER DATED SEPTEMBER 7, 2004.
BUSINESS SESSION
1. CONSIDERATION OF NAMES FOR ENTRY ROADS, GOLF COURSE, AND
TEMPORARY CLUBHOUSE AT SilverRock RESORT.
A. - MINUTE ORDER ACTION
2. CONSIDERATION OF AWARD OF CONTRACT FOR THE SilverRock RESORT
PERIMETER LANDSCAPING, PROJECT NO.2002-07G.
A. MINUTE ORDER ACTION
3. CONSIDERATION OF AUTHORIZATION TO APPROVE A CHANGE ORDER(S) IN AN
AMOUNT NOT TO EXCEED $200,000 FOR THE ADDITION OF A COMMERCIAL
KITCHEN AT THE SilverRock RESORT TEMPORARY CLUBHOUSE.
A. MINUTE ORDER ACTION
Redevelopment Agency Agenda 2 September 7, 2004
STUDY SESSION — NONE
CHAIR AND BOARD MEMBERS' ITEMS — NONE
PUBLIC HEARINGS — NONE
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on
September 21, 2004 commencing with closed session at 2:00 p.m. and open session at
3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta Redevelopment Agency meeting of Tuesday, September 7, 2004,
was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on,
the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630
Highway 111, on Friday, September 3, 2004.
DATED: September 3, 2004
JUNE S. GREEK, CIVIC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda 3 September 7, 2004
T 0
4t 4 44"
COUNCEURDA MEETING DATE: SEPTEMBER 7, 2004
ITEM TITLE:
Demand Register Dated September 7, 2004
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
Receive and File the Demand Register Dated September 7, 2004 of which $595,446.36
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA
4
COUNCIL/RDA MEETING DATE: September 7, 2004
ITEM TITLE: Consideration of Names for Entry Roads,
Golf Course and Temporary Clubhouse at SilverRock
Resort
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Select preferred names for entry roads, golf course and temporary clubhouse at
SilverRock Resort.
FISCAL IMPLICATIONS:
None for this action.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The City of La Quinta Redevelopment Agency acquired 525 acres of property in June
of 2002 commonly referred to as "The Ranch." Subsequently, the project was named
SilverRock Resort and master planned for two golf courses and resort, retail and
recreational uses. Construction of Phase I improvements is well underway with the
opening of the first tournament course anticipated in early 2005.
Staff has conferred with Landmark Golf Management, LLC and McMurry
representatives regarding project identification and marketing implications of decisions
relating to project and street naming. Generally, the consensus is that the names
selected should relate to the project, be simple, and help market the project even in
casual conversation. The first name listed below in each category may best reflect
that philosophy.
Entry Road
General Plan/Traffic and Circulation Element Program 2.14 reads: "New streets which
are extensions of existing streets shall carry the same name for their entire length."
Community Development staff has been contemplating possible changes to this policy
in consideration of concerns raised relative to implementation of this policy.
Implementation of the policy specific to SilverRock will ultimately prove difficult in that
SilverRock's Avenue 52 entrance aligns with Cetrino into the Citrus but is planned to
continue throughout SilverRock exiting at the Jefferson Street entrance, which aligns
with Village Club Drive into the Hideaway.
Pursuant to the above policy, the entry road off of Avenue 52 would be named Cetrino
until such time that the roadway is extended to Jefferson Street, at which point,
implications of the policy are not clear. Should the Planning Commission and City
Council consider changing the policy, marketing and City staff would recommend re-
naming the entry roadway to something identifiable with SilverRock. Suggestions
have included:
• SilverRock Way
• SilverRock Drive
Golf Course
Two golf courses are ultimately planned for SilverRock. To -date, staff has simply
differentiated the two by referring to them as the "tournament" and "resort" courses.
Again, discussions with marketing staff have suggested that it may be advisable to
formally designate the tournament course in a manner as to enhance its marketability.
Suggestions have included:
• Arnold Palmer Classic Course
• Arnold Palmer Tournament Course
• Arnold Palmer Championship Course
It is felt that there may be advantages to using Mr. Palmer's full name with the course
and seeking use of his signature script for scorecards and the like. The term "Classic"
in the options listed above may establish linkage to the affiliation with the Bob Hope
Desert Classic Golf Tournament. -
Temporary Clubhouse
Staff discussions with marketing staff have suggested that it may be beneficial to
assign a name to the temporary clubhouse as well (i.e., thereby terminating references
to the facility as being "temporary"). Inasmuch that the clubhouse will be housed in a
restored structure with some historical significance to the site, suggestions for naming
the facility have included:
2
• SilverRock Clubhouse
• Ahmanson Clubhouse
The temporary clubhouse is accessed from a driveway off of the main entry road. It
may be appropriate to assign a name to the driveway consistent with the building's
history (e.g., Ahmanson Drive?).
Staff has not discussed the aforementioned name suggestions with potentially affected
parties as of this writing (i.e., Palmer, Hope, Ahmanson, et. al.) pending some
indication from the City Council with respect to preferences. It is suggested that the
City Council give consideration to naming preferences at this time, however, and
authorize staff to make the appropriate contacts for formal name identification and
signage purposes.
FINDINGS AND ALTERNATIVES:
- The alternatives available to the City Council include:
1. Select preferred names for entry roads, golf course and temporary clubhouse at
SilverRock Resort; or
2. Do not select preferred names for entry roads, golf course and temporary
clubhouse at SilverRock Resort; or
3. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss
Assistant City Manager
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Conceptual Master Plan
3
ATTACHMENT 1
"Tbe Citrus"
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COUNCIL/RDA MEETING DATE: September 7, 2004
ITEM TITLE: Consideration of Award of Contract for
the SilverRock Resort Perimeter Landscaping, Project
No. 2002-07G
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the award of contract for the SilverRock Resort Perimeter Landscaping,
Project No. 2002-07G, to Park West Landscape, Inc. in the amount of $3,435,000
including the base bid and additive alternates with funding allocations as deemed
appropriate.
FISCAL IMPLICATIONS:
The Capital Improvement Program (CIP) 2003/2004 budget included funds for
construction of the SilverRock Resort project. On September 2, 2004, three (3)
bids were received (Attachment 1). Park West Landscape, Inc. is the apparent low
bidder with a base bid of $3,435,000.
The base bid amount for constructing perimeter landscape, sidewalk, multipurpose
trail, perimeter wall and fence improvements along Avenue 52, Jefferson Street,
and Avenue 54, is as follows:
Construction Contract (Base Bid Only): $3,435,000
Inspection and Testing: $ 25,000
Contingency: $ 344,000
Total: $3,804,000
Additionally, additive alternates were included in the bid documents. They are
described as follows with the bid amount from Park West Landscape, Inc. included.
Additive Alternate No. 1 $ 469,560
Construct perimeter wall and pilasters with stone veneer finish instead of
slumpstone finish (Attachment 2-Detail F).
Additive Alternate No. 2 $ 302,640
Construct perimeter wall pilasters with stone veneer finish with a slump stone finish
on the low wall beneath the steel fence inlay.
S:\CityMgr\STAFF REPORTS ONLY\9-7-04\B 2 2002-07G.doc
Additive Alternate No. 3
$1,093,805
Construct ranch gates and fence using masonry pilasters with stone veneer and
painted tube steel rails (Attachment 3-Detail K and Q.
Additive Alternate No. 4 $201,420
Construct ranch gates and fencing in colored plastic.
The total amount for constructing the base bid perimeter improvements and
Additive Alternate Nos. 1 and 3 including inspection and contingency is
$5,367,400. Approximately $3,288,000 remains in the budget to complete the
perimeter landscape project. Therefore, a shortfall exists of $516,000 in order to
construct the base bid perimeter landscape improvements project, and $2,079,400
in order to construct the base bid with Additive Alternate Nos. 1 and 3.
Approximately $600,000 remained in project contingency per the report of August
17, 2004. This amount has been reduced to $1 18,979 (Attachment 4) by
allocating overall project contingency to the clubhouse kitchen ($200,000) and
other project -specific contingencies (i.e., parking lot improvements and well sites).
Remaining contracts to be awarded for Phase 1 with estimated contract prices
including contingency are as follows:
Temporary Clubhouse and Maintenance Facility Parking
Lot and Landscape Improvements $1,691,000
Irrigation Well
$450,000
These estimates are included in the remaining budget estimate in Attachment 4.
Since this project will be constructed with Agency funds, the contractor will be
required to pay prevailing wages. The Keith Companies included construction
survey for this project within the scope of their contract for civil engineering
services; therefore, no additional funding is required for construction surveying.
Inspection and testing will be performed by an inspection and testing firm to be
selected at a later date.
BACKGROUND AND OVERVIEW:
The City Council approved the Fiscal Year 2003/2004 CIP on May 20, 2003. This
year's CIP includes the construction of the SilverRock Resort Phase I
Improvements. This includes constructing perimeter landscape, sidewalk,
multipurpose trail, perimeter wall, and fence improvements along Avenue 52,
Jefferson Street, and Avenue 54. On August 3, 2004, the Agency approved the
contracts and authorized the advertisement for bids. On September 2, 2004, three
(3) sealed bids were received. Park West Landscaping, Inc. of Corona is the
apparent low bidder with a total bid of $5,502,425 including all additive alternates.
2
S:\CityMgr\STAFF REPORTS ONLY\9-7-04\B 2 2002-07G.doc
The four (4) Additive Alternates for this project are described as follows:
Additive Alternate No. 1
This alternate substitutes precision masonry block with an artificial stone veneer on
all exposed surfaces. The base bid calls for a slump stone finish on all surfaces.
Additive Alternate No. 2
This alternate uses precision masonry block with an artificial stone veneer on the
wall pilasters only, leaving the shorter supporting walls beneath the steel fence
inlay with a slump stone finish.
Additive Alternate No. 3
This alternate would use precision masonry block pilasters with artificial stone
veneer and painted steel rails for the ranch fence that separate the multiuse trail
from the street improvements. This alternate was presented by Pinnacle at the
May 4, 2004 Agency meeting.
Additive Alternate No. 4
This alternate would construct the ranch fencing and gates in colored plastic. This
plastic fence is similar to the fence along Madison Street adjacent to the Norman
Course development, except another color could be specified if the Agency does
not want white. Other fence options include recycled products, which will be part
of the presentation of this item.
Contingent upon Agency approval of the contract, the following is the project
schedule:
Construction Award September 7, 2004
Construction Period October — December 2004
FINDINGS AND ALTERNATIVES (1)
Additional unallocated funds that may be committed to this project might include:
A) Phase 2, contingencies ($1.1 million); B) project bond proceeds ($688,000); C)
Phase 1 economic development reserves ($2.4 million).
The alternatives available to the Agency include:
1) Reduce the construction contract by 25% (i.e., delay Avenue 54
improvements?);
2) Allocate remaining $1.1 million from Phase 2 contingency to cover base
perimeter improvements plus selected Additive Alternates (totaling no more
than $702,000);
3) Allocate an additional available $688,000 in project bond proceeds to pay for
additional selected perimeter improvements (i.e., Additive Alternates);
3
S:\CityMgr\STAFF REPORTS ONLY\9-7-04\B 2 2002-07G.doc
4) Allocate $1,788,000 per Options 2 and 3 and additional funds from available
Project Area 1 economic development reserves ($2.4 million) to cover
enhancements and additional unanticipated change orders.
Finally, it should be noted that the City has an additional $575,000 in AB939
Recycling Funds that may be applicable to this project if suitable recycled materials
can be found for the fence type preferred by the Agency Board. Staff suggests the
Agency Board authorize staff to utilize AB939 funds where appropriate.
FINDINGS AND ALTERNATIVES (II)
The alternatives available to the Agency include:
1. Approve the award of contract for the SilverRock Resort Perimeter
Landscaping, Project No. 2002-07G, to Park West Landscape, Inc. in the
amount of $3,435,000 including the base bid and additive alternates with
funding allocations as deemed appropriate;f or
2. Do not approve the award of contract for the SilverRock Resort Perimeter
Landscaping, Project No. 2002-07G, to Park West Landscape, Inc. in the
amount of $3,435,000 including the base bid and additive alternates with
funding allocations as deemed appropriate; or
3. Provide staff with alternative direction.
Respectfully 'submitted,
% R_Lmi4��
T othy R. J HassvI
P.E.
ublic Works Direcr/City Engineer
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Bid Summary
2. Detail F
3. Detail K and L
4. Contingency Analysis
4
S:\CityMgr\STAFF REPORTS ONLY\B 2 2002-07G.doc
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COUNCIL/RDA MEETING DATE: September 7, 2004
ITEM TITLE: Consideration of Authorization to
Approve a Change Order(s) in an Amount not to
Exceed $200,000 for the Addition of a
Commercial Kitchen at the SilverRock Temporary
Clubhouse
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: 3
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Authorize staff to approve a change order(s) in a cumulative amount not to exceed
$200,000 for the addition of a commercial cooking kitchen at the SilverRock
Temporary Clubhouse.
FISCAL IMPLICATIONS:
Up to $200,000 would be appropriated from the SilverRock project contingency
fund for the kitchen expansion.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Staff was directed to work with the operator and the design consultants to
determine the feasibility of providing cooking facilities at the temporary clubhouse.
The ability to cook meals at the temporary clubhouse would not only enhance the
meal menu, but would also allow the operator to obtain a full liquor license.
It was determined that to accommodate the necessary equipment it would be
necessary to add square footage to the structure. This could be accomplished by
purchasing a prefabricated drop in unit or by building an addition to the building.
Staff is still in the process of comparing the two options, however, initial estimates
indicate that the permanent structure option, while slightly more expensive, offers
many benefits such as flexibility of design, aesthetics and durability.
The $200,000 cost estimate would include hard and soft costs associated with the
project. Included as Attachment 1 is a preliminary floor plan showing the proposed
location for the kitchen addition.
Granting this authorization will allow funds to be allocated for the kitchen
expansion and the project to proceed at the accelerated pace that is required to
meet the projected January opening date.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Authorize staff to approve a change order(s) in a cumulative amount not to
exceed $200,000 for the addition of a commercial cooking kitchen at the
SilverRock Temporary Clubhouse; or
2. Do not authorize staff to approve the change order(s); or
3. Provide staff with alternative direction.
Respectfully submitted,
Tom Hartung, Building and Safety Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachment: 1 . Floor Plan
6
ATTACHMENT 1
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