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2004 09 07 CC Minutes I'. LA QUINT A CITY COUNCIL I MINUTES . SEPTEMBER 7, 2004 A regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Adolph. PRESENT: Council Members Henderson, Osborne, Perkins, Sniff, Mayor Adolph ABSENT: None PUBLIC COMMENT - None CLOSED SESSION .1 . Conference with Labor Negotiators - Ski Harrison, Mark Weiss, and John Ruiz - regarding negotiations with the La Quinta City Employees Association pursuant to Government Code Section 54957.6 - Meet and Confer Process. ,--- I. 2. Conference with Labor Negotiator - Agency Negotiator: Thomas P. " ' Genovese; Unrepresented Employee: Community Development Director - pursuant to Government Code Section 54957.6. 3. Conference with labor Negotiator - Agency Negotiator: Thomas P. Genovese; Unrepresented Employees: Building & Safety Director and Finance Director - pursuant to Government Code Section 54957.6. , Council recessed to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. The City Council meeting reconvened with no decisions being made in Closed Session which require reporting pursuant to Section 54957. 1 of the Government Code (Brown Act). Mayor Adolph led the audience in the Pledge of Allegiance. ,,--- ¡ i ! ¡ , City Council Minutes 2 September 7, 2004 " PUBLIC COMMENT Don Gomsi, 43-420 Trader Place, Indio, representing the C. V. Mosquito & Vector Control District, reported a mosquito trap near the Fritz Burns Community Park has tested positive for the West Nile Virus. He indicated the area will be fogged with a Chrysanthemum pesticide over the next few days. He explained the process used to identify problem areas, and stated he has requested information be included in the Chamber of Com"merce newsletter to inform residents of the neèd to eliminate standing water areas. CONFIRMATION OF AGENDA - Confirmed PRESENTATIONS 1 . \ :' INTRODUCTION OF C.iIEF CRAIG ANTHONY OF THE RIVERSIDE COUNTY FIRE DEPARTMENT. City Manager Genovese indicated the introduction has been postponed to a future meeting. WRITTEN CORRESPONDENCE 1 . WRITTEN CORRESPONDENCE FROM THE BUILDING INDUSTRY ASSOCIATION (DESERT CHAPTER). Council concurred to refer the letter to staff for a report back on available dates. APPROVAL OF MINUTES MOTION - It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of August 17, 2004, as submitted. Motion carried unanimously. CONSENT CALENDAR 1 . APPROVAL OF DEMAND REGISTER DATED SEPTEMBER 7, 2004. 2. APPROVAL TO DECLARE FIRE ENGINE 70 AS SURPLUS AND TO CONVEY THE UNIT'TO THE SALTON COMMUNITY SERVICES DISTRICT. - - - -- - - -- - --- . City Council Minutes 3 September 7, 2004 4- r- 3. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY I SAFETY MANAGER TO ATTEND THE CALIFORNIA ASSOCIATION OF CODE I, ENFORCEMENT ANNUAL SEMINAR IN SOUTH LAKE TAHOE, CALIFORNIA, OCTOBER 5-8, 2004. 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE ASSISTANT ENGINEER II TO ATTEND FUNDAMENTALS OF TRAFFIC ENGINEERING SPONSORED BY THE UNIVERSITY OF CALIFORNIA BERKELEY INSTITUTE OF TRANSPORTATION STUDIES, SEPTEMBER 20-24, 2004. 5. APPROVAL OF AWARD OF CONTRACT TO CONSTRUCT THE EISENHOWER DRIVE STREET IMPROVEMENTS AND MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2001-02A. /6. . ¡ APPROVAL OF AN AMENDED REIMBURSEMENT AGREEMENT FOR . .PARKW A Y LANDSCAPING IN EISENHOWER DRIVE AND AVENUE 50 STREET RIGHT-OF-WAY AND OLEANDER REMOVAL ADJACENT TO THE LA QUINT A COUNTRY CLUB. . 7. APPROVAL OF CONSULTANT SERVICES CONTRACT WITH ECONOMICS - RESEARCH ASSOCIATES (ERA) FOR ANALYSIS OF SilverRock RESORT ¡ DEVELOPMENT TIMING. ! 8. ADOPTION OF TWO RESOLUTIONS ACCEPTING DEDICATIONS OF RIGHT- OF..W A Y FOR JEFFERSON STREET FROM TWO ADJACENT PROPERTY OWNERS. (RESOLUTION NOS. 2004-100 AND 2004-101) . . 9. DENIAL OF CLAIM FOR DAMAGES FILED BY MELISSA JONES - DATE OF LOSS: JULY 3, 2004. ,. 10.. DENIAL OF CLAIM FOR DAMAGES FILED BY ALVA MERRILL WYCKOFF - DATE OF LOSS: MARCH 30, 2004. 11. APPROVAL OF POSITION DESCRIPTION FOR GOLF AND PARKS LANDSCAPE MANAGER AND AMEND THE POSITION SCHEDU LE. MOTION - It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as recommended and with Item No.8 being approved by RESOLUTION NOS. 2004-100 and 2004-101. Motion carried unanimously. MINUTE ORDER NO. 2004-110. r In response to an inquiry by Council Member Perkins regarding Consent Item : No.3, City Manager Genovese explained the annual seminar is held each City Council Minutes 4 September 7, 2004 year in various locations throughout the State and this year it's in South Lake Tahoe. Regarding Consent Item No.5, he confirmed the Eisenhower Drive street improvements are between Coachella Drive and Washington Street, and the street improvements near the bridge will be done In conjunction with the bridge and median landscaping improvements. BUSINESS SESSION 1 . CONSIDERATION OF APPROVAL OF DEVELOPMENT PLANS FOR THE CITY HALL EXPANSION, CAPITAL IMPROVEMENT PROJECT NO. 2002-01. Building & Safety Director Hartung presented the staff report, and Lisa Barter, 245 S. Cascade, Montrose, Colorado, of Patrick Davis & Associates, outlined the design. She indicated the existing green tile is no longer;' available. : ; , Council Member Sniff voiced concern about using gold-colored tile, and . '. commented on the importance of the expansion area being compatible with the existing area with minor modifications. He also voiced concern about afternoon glare and heat on windows on the west side. Ms. Barter stated window tinting, interior window coverings, and a canopy will be used to shade the windows along the west side. In response to Council Member Henderson, she referenced the potential of changing the existing public restrooms near the reception area to staff restrooms but noted it is not included in the cost estimates. In response to Council Member Sniff, Ms. Barter stated the direction has been to use fixed windows on the exterior for better air conditioning/heating, control. In response to Council Member Osborne, Ms. Barter confirmed citizens entering the new foyer who want to access the existing facilities will have to exit the new entrance and use one of the existing entrances. She stated security concerns and loss of building space were the reasons for not creating an interior public corridor. Mr. Hartung noted most of the public is familiar with the department locations within the existing facilities. Mayor Adolph suggested the possibility of creating a public corridor around the restroom'5 and through the office areas or a trellis walkway around the perimeter. __H_- -- -- - ---- r - -- -_u --- - ----- - .-- ---.. - - ~ City Counci! Minutes 5 September 7, 2004 ' City Manager Genovese porn.Att%i!a large portion of the north side will í have a courtyard cover but enclosing it for a minimal number of visitors is I costly. Council Member Sniff noted the number of visitors will increase as the City continues to grow, and indicated it will be hard for him to support the design without an interior public corridor. Mr. Genovese stated it can be done but will increase the costs. In response to Council Member Henderson, Mr. Hartung reviewed the location and expansion changes for the various departments, and noted the City Clerk's Office is the only department moving into the expansion area. The departments with a lot of walk-in traffic will remain on the east end of the building. " Council Member Henderson pointed out other city halls hàve multiple accesses where the public has to go outside' to access. the' various. departments. " 1 In response to Council Member Sniff, Mr. Genovese stated the current Mayor's office will become the City Attorney's office. r- . I Ms. Barter noted an attempt has been made to retain the existing : administration area as much as possible. In response to Council Member Perkins, Mr. Hartung stated the Police Chief has reviewed the layout for the police department area. He noted the design presented last October did not include an interior public corridor, and it was not brought up as a major issue at that time. Council Member Perkins stated he feels security issues have changed since . . some of the other city halls were constructed. He referenced the need for exit signs near the floor, more space in the Council offices than what currently exists, and adequate facilities/appliances to provide food during Council's dinner break. Ms. Barter indicated the caucus room will have a sink, under-counter refrigerator, dishwasher, and room to accommodate an ice maker. The Police Chief has recommended the caucus room also serve as a panic room. Council Member Perkins stated he feels the facilities should be more' - concentrated to provide easy access for handicapped individuals. He cannot , support the design as presented because he feels too many things have not been considered. City Council Minutes 6 September 7, 2004 In response to Council Member Osborne, Ms. Barter confirmed the additional 30 parking spaces can be double-lined, and water-efficient landscaping will be used. She asked if the issue of having a public corridor had just surfaced or was missed during the October presentation. Council Member Sniff commented on the Council's need to be comfortable with the design before approving it. In response to a question, Ms. Barter stated a single-slope shed roof with mission tile roofing will be used over the new foyer with the remainder being parapet, minimum-slope roofing. Council Member Sniff voiced concern about flat roofing. In response to Council Member Henderson, Mr. Hartung confirmed the. existing roof includes flat roofing. Ms. Barter stated the distance on the north side between the new en'rance and the existing entrance is approximately 200 feet. Mr. Hartung requested direction regarding public access, and noted kiosks are proposed to direct people to the correct entrance. . Mayor Adolph noted the public access problem is difficult to address unless the expansion is done in the courtyard area or in a second floor. He suggested designing the restrooms with visual privacy when the doors open to a hallway. Ms. Barter explained the proposed layout with the use of kiosks was chosen because of cost restraints and the desire to retain the existing administration area as much as possible. t Council Member Perkins stated he would like to see if Council's comments can be incorporated into the design. Council Member Henderson stated she feels the public corridor issue will be a challenge to address. She suggested the possibility of the Community Services Department provid.ing a reception area, and having clear signage in the south parking lot directing people to that department. She noted handicap individuals will have to cover the same distance whether inside or out, and suggested the possibility of escorting individuals with wheelchairs to the correct area. Mr. Genovese indicated ma~y expanded city halls have had to deal with the public access problem because of not being able to 'keep everything under one roof. He confirmed individuals can be escorted to the appropriate department as it's done currently In the Administration Department. -~--- ------ -- - ---..- ----- ---------- ----- City Council Minutest September 7, 2004 .. " (f , i ,r-- Council Member Henderson questioned the wisdom of having a reception l area in the middle of a secured area, and suggested leaving it in the current location. She feels it's important to move forward, and suggested personnel-wise and signage-wise the comments be taken under consideration. She referenced the need for large signs over each department door area for clear identification to the public. Ms. Barter explained the kiosks will be a printed directory and map with bold lettering and different colors for each department. Council Member Sniff indicated he cannot support the design without public circulation, and suggested a second reception area instead of using kiosks to direct people. He feels the building should be functional for the public as well as employees. He questioned 30 additional parking spaces being sufficient, and stated he is not sure the expansion area is compatible with. the existing building. Council Member Osborne stated he prefers the main entrance closer to the department areas accessed by the public, and requested the revisions be brought back as soon as possible. ,.-- I I Council Member Henderson suggested not having a main entrance into the I expansion area, and expanding the existing main entrance and reception area. Council concurred. Council Member Henderson further suggested the possibility of having a large archway outside to serve as the entrance to City Hall. Ms. Barter stated they will come back with alternative design concepts. She noted the challenge will be to focus the required program space around one central entrance. In response to Council Member Perkins, Ms. Barter referenced potential areas for detached buildings should a future expansion be needed. Council Member Sniff suggested this item be referred back for modifications to the design. r-- Mayor Adolph agreed, and suggested two or three design concepts be , brought back for Council to consider. i City Council Minutes 8 September 7, 2004 Mr. Hartung stated he understands the Council desires a more-centralized main entrance, wherein members of the public wanting to meet with the Council would be escorted back to the Council offices, along with a secondary entrance for members of the public that are familiar with the location of the Council offices. Council concurred. Council Member Sniff continued to support having an internal public corridor. Council Member Henderson stated she doesn't feel a public corridor is necessary if the modifications can be made. Mayor Adolph agreed. No formal action was taken. 2. CONSIDERATION OF APPOINTMENT TO THE PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION. City Clerk Greek presented the staff report. MOTION - It was moved by Council Members Henderson/Osborne to appoint Nancy Doria as the City's representative on the Palm Springs International Airport Commission effective immediately. Council Member Henderson stated she feels both applicants are well qualified but noted Ms. Doria has considerable experience with the Palm Springs International Airport and the Commission. She suggested Michael Mastrogiuseppe be appointed as the alternate with a recommendation that he attend a few of the meetings to be familiar with the Commission. Council concurred. AMENDED MOTION - It was moved by Council Members Henderson/Osborne to appoint Nancy Doria as the City's representative on the Palm Springs International Airport Commission and Michael Mastrogiuseppe as the' alternate, effective immediately. In response to Mayor Adolph, Ms. Greek confirmed the applicants have received an outline of the duties. In response to Council Member Sniff, she stated the appointment is for the remainder of Mr. Tyler's term. Motion carried unanimously. MINUTE ORDER NO. 2004-111. ~---- ---~-- -- --------- --- -- --------~~- - -- City Council Minutes 9 September 7, 2004 I 3. CONSIDERATION OF MODIFICATIONS TO THE PUBLIC SAFETY OFFICERS I SCULPTURE. ~ . Community Services Director Horvitz presented the staff report. Police Chief Horton, of the Riverside County Sheriff's Department, indicated he would prefer a statue of a policeman instead of the badges. However, since a badges artwork has been chosen, he feels the badges should reflect the .Riverside County Sheriff's badge worn by the officers, and noted the badge worn by the officers is gold colored. Ms. Horvitz stated she can talk to the artist about using bronze instead of stainless steel. In response to Mayor Adolph, Ms. Horvitz stated the mocquette presented ,today is what the Council previously approved. Council Member Henderson noted Council's direction was to use natural rock with the tip of the badges extending slightly above the stone. She stated she supports the Police and Fire Department recommendations regarding the ,...-- badges. , l . Division Chief O'Tero, of the Riverside County Fire Department, indicated a bronze badge is acceptable, to the Fire Department. They also feel the name should reflect the California Department of Forestry (CDF). Council Member Sniff agreed the badges should .extend slightly above the stone, and should be on an attractive stone. He supports the wording in the staff report fo~ the separate plaque. He feels the badges should be portrayed as accurately as possible in content, shape, and color, and supports the wording recommended by the police and fire departments. He suggested "Dedication, Courage, and Honor" as a quotation to' be added on each side of the art piece. Council. concurred to direct the following modifications to .the "Badges" artwork: 1) the use of the Riverside County Sheriff's Department and CDF badges in bronze; 2) a separate plaque to the side that reads, "This sculpture was inspired by and created in memory of Deputy Bruce Lee and dedicated to all the public safety officers that serve the residents of the City of La Quinta,,; and 3) sandblasting "Dedication, Courage, Honor" on both sides of the natural stone. ~ I I I , City Council Minutes 10 September 7, 2004 . In response to Council Member Sniff, Ms. Horvitz stated the artwork is anticipated to be completed next Spring. STUDY SESSION - None Council recessed to the Redevelopment Agency. Council reconvened and recessed to and until 7:00 p.m. 7:00 P.M. PUBLIC HEARINGS - None REPORTS AND INFORMATIONAL ITEMS - All reports were noted and filed. DEPARTMENT REPORTS - No verbal reports were given. MAYOR AND COUNCIL MEMBERS' ITEMS 1 . DISCUSSION REGARDING CITY COUNCIL CANDIDATE INTERVIEW SCHEDULE BY THE DESERT SUN. Council Member Sniff requested the next regular City Council meeting be changed to a different date to allow the candidates' in the upcoming election to participate in the Desert Sun interviews on September 21 5t from 3:00 p.m. to 4:30 p.m. Council concurred to postpone the regular City Council meeting of September 21, 2004 to September 22, 2004. City Manager Genovese noted the Redevelopment Agency meeting will be postponed to the same date. ---- ~- - - ..----- City Council Minutes 11 September 7, 2004 ADJOU RNMENT I There being no further business, it was moved by Council Members l Henderson/Osborne to adjourn. Motion carried unanimously. Respectfully submitted, -~-Ø.~ JUNE S. GREEK, City Clerk City of La Quinta, California r \. I ,