2004 11 29 CC
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City Council Agendas are
Available on the City's . Web Page
@ www.Ja-quinta. org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Special Meeting
Monday, November 29, 2004 - 2:00 P.M.
Beginning Resolution No. 2004- N/ A
Ordinance No. N/A
CALL TO ORDER
Roll Call:
Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes. Please watch the timing device on the podium.
For all Business Session matters or Public Hearings on the agenda, a completed "request to
speak" form should be filed with the City Clerk prior to the City Council beginning
consideration of that item.
CLOSED SESSION - NONE
CONFIRMATION OF AGENDA
City Council Agenda - Special Meeting 1 November 29, 2004
PRESENTATIONS - NONE
WRITTEN COMMUNICATIONS - NONE
APPROVAL OF MINUTES - NONE
CONSENT CALENDAR'" NONE
BUSINESS SESSION
1 . CONSIDERA TION OF DISBURSEMENT OF FUNDS FOR PRE-OPENING EXPENSES
PURSUANT TO THE STARTUP AND ANNUAL BUSINESS PLAN FOR SilverRock
RESORT.
A. MINUTE ORDER ACTION
STUDY SESSION - NONE
MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE
PUBLIC HEARINGS - NONE
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the City Council to be held on December 7,
2004 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
City Council Agenda - Special Meeting 2 November 29, 2004
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta City Council Special meeting of Monday, November 29, 2004,
was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on
the bulletin boards at 5.1-321 Avenida Bermudas and 78-630 Highway 111 , on
Wednesday, November 24,2004
DATED: November 24, 2004
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JUNE S. GREEK, CMC, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-
7025, twenty-four (24) hours in advance of the meeting and accommodations will be
made.
If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at 777-
7025. A one (1) week notice is required.
If background material is to· be presented to the City Council during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be
supplied to the City Clerk for distribution. It is requested that this take place prior to the
beginning of the 3:00 PM session or the 7:00 PM session.
City Council Agenda - Special Meeting 3 November 29, 2004
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COUNCIL/RDA MEETING DATE: November 29, 2004 AGENDA CATEGORY:
BUSINESS SESSION: 1
ITEM TITLE: Consideration of Disbursement of Funds CONSENT CALENDAR:
for Pre-Opening Expenses Pursuant to the Startup and -
Annual Business Plan for SilverRock Resort STUDY SESSION: -
PUBLIC HEARING: -
: -
RECOMMENDA TION:
Authorize the City Manager to approve payments for pre-opening golf course expenses
set forth in the 'approved Startup and Annual Business Plan prior to the effective date
of the Golf Course Management Agreement.
FISCAL IMPLICATIONS:
None. These expenditures are included within the City Council approved Annual
Startup and Business Plan.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
When the Annual Startup and Business Plan was submitted by Landmark as required
by the Golf Course Management Agreement and approved by the City Council on July
20, 2004, pre-opening expenses were identified. These expenses are for hiring
operations staff, purchasing clubhouse equipment, leasing of maintenance equipment,
purchasing practice facility equipment and telephone and security systems.
The Golf Course Management Agreement's effective date is when the City Manager
issues a notice to Landmark that the golf course ,is complete and ready to open. That
date is proposed as January 17, 2005 when expenditures pursuant to the
Management Agreement can be made. Landmark is currently incurring pre-opening
costs as set forth in the Annual Startup and Business Plan, and is requesting
reimbursement. Staff supports their request and is seeking City Council authorization
for the City Manager to approve payment of those expenses prior to the January 1 7,
2005 effective date of the Golf Course Management Agreement. Landmark has
acknowledged payment will be made only for budgeted expenditures and does not
include their management fee, which will become effective upon opening of the golf
course.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1 . Authorize the City Manager to approve payments for pre-opening golf course
expenses set forth in the approved Startup and Annual Business Plan prior to
the effective date of the Golf Course Management Agreement; or
2. Do not authorize the City Manager to approve payments for pre-opening golf
course expenses set forth in. the approved Startup and Annual Business Plan
prior to the effective date of the Golf Course Management Agreement, LLC; or
3. Provide staff with alternative direction.
Respectfully submitted,
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Mark Weiss, Assistant City Manager
Approved for submission by:
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Thomas P. Genovese, City Manager