2004 11 29 RDA
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Redevelopment Agency Agendas are
A vailable on the City's Web Page
@ www./a-quinta. org
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REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Special Meeting
Monday, November 29, 2004 - 2:00 P.M.
Beginning Resolution No. RA 2004-N/A
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson
CLOSED SESSION - NONE
PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear
within the Consent Calendar or matters that are not listed on the agenda. Please complete
a "request to speak" form and limit your comments to three minutes. When you are called
o speak, please come forward and state your name for the record. Please watch the
iming device on the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
"request to speak" form should be filed with the City Clerk prior to the Agency beginning
onsideration of that item.
Redevelopment Agency Agenda 1 November 29, 2004
Special Meeting
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CONFIRMATION OF AGENDA
APPROVAL OF MINUTES - NONE
CONSENT CALENDAR - NONE
BUSINESS SESSION
1 . CONSIDERA TION OF PURCHASE OF SPRUNG STRUCTURES FROM THE
CALIFORNIA MULTIPLE AWARD SCHËDULE FOR SilverRock RESORT.
A. MINUTE ORDER ACTION
STUDY SESSION - NONE
CHAIR AND BOARD MEMBERS' ITEMS - NONE
PUBLIC HEARINGS - NONE
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on
December 7, 2004 commencing with closed session at 2:00 p.m. and open session at
3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
Redevelopment Agency Agenda 2 November 29, 2004
Special Meeting
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DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta Redevelopment Agency Special meeting of Monday, November·
29, 2004, was posted on the outside entry to the Council Chamber at 78-495 Calle
Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway
111, on Wednesday, November 24, 2004.
DA?;O~:b;J0~
JUNE S.GREEK, CMC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda 3 November 29, 2004
Special Meeting
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AGENDA CATEGORY:
BUSINESS SESSION: ~
COUNCILIRDA MEETING DATE: November 29, 2004
CONSENT CALENDAR: -
ITEM TITLE: Consideration of Purchase of Sprung
Structures from the California Multiple A ward STUDY SESSION: -
Schedule for SilverRock Resort PUBLIC HEARING:
-
:
-
RECOMMENDATION:
Ratify the Executive Director's decision to issue a purchase order in the amount of
$111,860 to purchase two Sprung structures (cart storage) through the State of
California's Multiple A ward Schedule program, and authorize the Executive Director
to execute an estimated $70,000 sole source contract with the Lonestar Company
to erect the structures and install cart charging equipment.
FISCAL IMPLICATIONS:
The $111 ,860 Sprung structure purchase can be funded from the $281 ,000 project
contingency, and the $70,000 construction contract can be funded from an estimated
$176,000 surplus in the grow-in budget.
BACKGROUNIþ AND OVERVIEW:
Temporary Spirung structures are needed to provide housing for golf cart storage.
These structulres were originally budgeted as part of the temporary clubhouse;
however, that budget was exceeded by the cost to construct the temporary clubhouse
alone. Landmark offered to negotiate a lease with Sprung Instant Structures, Inc., a
company they had worked with before, and which provides the type of structure they
prefer. Landmark proposed to fund the first year of the lease from their grow-in
budget, with~he remaining four years of the lease to be funded from the operations
budget. Unfortunately, to date, Landmark has been unsuccessful in consummating a
mutually acceptable lease agreement.
Time is of the essence to have 'the cart storage structures in place for the scheduled
January 17, 2005 golf course opening. Staff has identified that the State of California
Multiple Award Schedule program has these structures on its approved bid list for
$111,860, and they can be delivered in a timely manner. Accordingly, the Executive
Director has approved an emergency purchase order to the State to acquire these
structures and staff is seeking Agency Board ratification of that action.
When delivered, the structures require erection and installation of the cart charging
equipment. This is a specialty service that Landmark had been negotiating with the
Lonestar Company to perform. The estimated cost is $70,000, and staff is seeking
authorization for the Executive Director to execute a sole source contract. with the
Lonestar Company to erect the structures and install the cart charging equipment.
The Agency Board's approval of these requests will permit the installation of the cart
storage building in time for the grand opening of the golf course.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1 . Ratify the Executive Direct·or's decision to issue a purchase order in the amount
of $111 ,860 to purchase two Sprung structures (cart storage) through the
State of California's Multiple Award Schedule program, and authorize the
Executive Director to execute an estimated $ 70,000 sole source contract with
the Lonestar Company to erect the structures and install cart charging
equipment; or
2. Do not ratify the Executive Director's decision to issue a purchase order in the
amount of $111 ,860 to purchase two Sprung structures (cart storage) through
the State of California's Multiple A ward Schedule program, and do not authorize
the Executive Director to execute an estimated $70,000 sole source contract
with the Lonestar Company to erect the structures and install cart charging
equipment; or
3. Provide staff with alternative direction.
Respectfully submitted,
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Mark Weiss, Assistant Executive Director
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Approved for submission by:
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Thomas P. Genovese, Executive Director
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