2004 11 22 RDARedevelopment Agency Agendas are
Available on the City's Web Page
@ www.la-quinta.org
REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La auinta, California 92253
Special Meeting
Monday, November 22, 2004 - 2:00 P.M.
Beginning Resolution No. RA 2004-019
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any
matter not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. Please watch the timing device on the podium.
CLOSED SESSION - NONE
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES - NONE
CONSENT CALENDAR - NONE
Redevelopment Agency Agenda 1 November 22, 2004
BUSINESS SESSION
1. CONSIDERATION OF BOARD MEMBER OSBORNE'S REQUEST FOR
RECONSIDERATION OF MONUMENT SIGNAGE FOR SILVERROCK RESORT.
A. MINUTE ORDER ACTION
2. CONSIDERATION OF KITCHEN IMPROVEMENTS FOR THE SILVERROCK RETREAT
AND CLUBHOUSE.
A. MINUTE ORDER ACTION
STUDY SESSION — NONE
CHAIR AND BOARD MEMBERS' ITEMS — NONE
PUBLIC HEARINGS — NONE
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on
December 7, 2004 commencing with closed session at 2:00 p.m. and open session at
3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta Redevelopment Agency meeting of Monday, November 22,
2004, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico
and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on
Friday, November 19, 2004 at 10:00 a.m.
DATED: November 19, 2004
9�� -CY. :
JUNE S. GREEK, CMC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda- 2 November 22, 2004
COUNCIL/RDA MEETING DATE: November 22, 2004
ITEM TITLE: Consideration of Board Member
Osborne's Request for Reconsideration of Monument
Signage for SilverRock Resort
RECOMMENDATION:
As deemed appropriate by the Agency Board.
FISCAL IMPLICATIONS:
None for this action.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
On November 16, 2004, the Redevelopment Agency Board reviewed and discussed
SilverRock Resort monument signage designs for the Avenue 52 entry and Avenue
52/Jefferson Street roundabout. At that meeting, the Agency Board selected and
approved sign materials, sizes, verbiage, lettering color, and script style. However,
after the Redevelopment Agency meeting was adjourned, the issue surfaced that the
Avenue 52 entry sign, in its approved configuration, may not work as a double -sided
monument (i.e., the logo and lettering might not.translate properly to the east side of
the sign).
Because the Redevelopment Agency meeting had already been adjourned, Agency
Counsel advised that the item could not be reconsidered at that meeting, but that it
could be reconsidered in accordance with Section 7.3 of the City's Rules of Procedure,
amended by City Council Resolution number 2003-025 (Attachment 1). Pursuant to
Section 7.3, any Board member who voted with the majority may request
reconsideration in writing within seven calendar days. The Agency Secretary and the
Agency Executive Director have received a written request for reconsideration from
Board Member Osborne, dated November 16, 2004 (Attachment 2). Board Member
Osborne did vote with the majority.
Should the Agency Board vote to reconsider this item, staff's recommendation is that
this item be placed on the December 7, 2004, Redevelopment Agency agenda. This
will give GMA International'sufficient time to redesign the Avenue 52 entry sign for
presentation to the Agency Board.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1. Approve Board Member Osborne's request to reconsider the monument signage
for SilverRock Resort, and direct staff to agendize the issue for the December 7,
2004, Redevelopment Agency Board meeting; or
2. Do not approve Board Member Osborne's request to reconsider the monument
si na a for SilverRock Resort; or
9 9
3. Provide staff with alternative direction.
Respectfully submitted,
to&
Mark Weiss, Assistant E ecutive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Resolution 2003-025
2. Letter from Board Member Osborne
2
ATTACHMENT
Tic: 7�orn G�novoe. , �Xt'Cv�✓G �i/rc'�^' �
J:�ne. Greed% I(, A-�j any c1 Sec re. in�
+�. Red te v le�Orne.H.�' enc
fOM: /'T9Grlay, Goaroc Mem6r Lee-, �kba/Kt
Q
e : I�i ec� urs+� 4r Ke esn s�dcrkfi�n : R Bus � nes s .T+em �.Z - Nov. 1(0 , 2-00�-1
m ec,-R
f�e : Nov. i e , aooy
PU rs wcn-E +o 5ec+"dyi f Reso luh'�'y►
79-41641 , X he.rcZ
rec� uesi.
n 4-V � �o� �orc.. r,^Yt dri v weu-E' s ►I ttAy e
�wr ka es &I" re Oe�
p 4
lie, ;t.064 AA Aud fa 1
6�. Yt. cdn$idrl��.
Lem, b e,
s.A I'At-a o,+
K,
ATTACHMENT 2
RESOLUTION NO. 2003-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, REVISING THE RULES OF
PROCEDURE FOR CITY COUNCIL MEETINGS RELATING TO
MOTIONS FOR RECONSIDERATION
Revision of Section 7.3 of Resolution No. 98-109
WHEREAS, Section 2.04.040 of the La Quints Charter and Municipal Code
requires that the City Council adopt Rules of Procedure to govern the conduct of its
meetings and any of its other functions, activities and regulations pertaining thereto;
WHEREAS, pursuant to that authority, the City Council has adopted prior
resolutions containing such Rules of Procedure, most recently set forth in City Council
Resolution No. 98-109;
WHEREAS, Council desires to revise to the City's procedures relating to motions
for reconsideration following tie votes;
WHEREAS, the current procedures for reconsideration are set forth in Section
7.3 of Resolution No. 98-109, which states as follows:
7.3 RECONSIDERATION
Any Council Member who voted with the majority may move a
reconsideration of any action at the same meeting or, within seven (7)
calendar days, request to the City Manager or City Clerk that it be
agendized for consideration at the following meeting. If the seventh
calendar day falls on a holiday, then the deadline shall be the next
business day. If the motion to reconsider passes then the original item
may be reconsidered at that time or agendized for the next meeting
which meets any applicable noticing requirements. After a motion for
reconsideration has once been acted upon, no other motion for
reconsideration thereof shall be made without unanimous consent of the
Council.
WHEREAS, under the current rules, only a Council Member who voted in the
majority may move for reconsideration, and with a tie vote, there is no majority.
i NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quints, California, as follows:
4
ResokMon No. 2003-025
Revision to Rules of Procedure
Adopted: May 6. 2003
Pape 2
1. Section 7.3 of the City's Rules of Procedure is hereby amended to read
as follows:
7.3 RECONSIDERATION
Any Council Member who voted with the majority may move a
reconsideration of any action at the same meeting or, within seven (7)
calendar days, request in writing to the City Manager or City Clerk that
it be agendized for consideration at the following meeting. If the seventh
calendar day falls on a holiday, then the deadline shall be the next
business day. In the event that the subject of the reconsideration is a
motion that failed as the result of a tie vote, any Council Member who
voted against the earlier motion may move for reconsideration within the
same seven (7) calendar day period. If the motion to reconsider passes,
then the original item may be reconsidered at that time or agendized for
the next meeting which meets any applicable noticing requirements.
After a motion for reconsideration has once been acted upon, no other
motion for reconsideration thereof shall be made without unanimous
consent of the Council.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this 61 day of May, 2003, by the following vote to wit:
AYES: Council Members Henderson, Osborne, Perkins, Sniff, Mayor Adolph
NOES: None
ABSENT: None
ABSTAIN: None
)I". a h
DO A LPH, Mayor
City of La Quinta, California
5
Reaoludon No. 2003-025
Revision to Rubs of Pnmmdwe
Adopted: May 6, 2003
Paps 3
ATTEST:
ell
E S. GREEK, CMC, City
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
6
COUNCIL/RDA MEETING DATE: November 22, 2004
ITEM TITLE: Consideration of Kitchen Improvements
for the SilverRock Retreat and Clubhouse
RECOMMENDATION:
As deemed appropriate by the Agency Board.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION: a
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
None, if Option 1 (temporary kitchen unit) is selected. If Option 2 (complete kitchen
as designed by the Dahlin Group) is selected, up to $195,000 will need to be allocated
from the $476,018 project contingency approved at the November 16, 2004, Agency
Board meeting. This would leave $281,018 in the project contingency.
BACKGROUND AND OVERVIEW:
Several months ago, staff was directed by the Agency Board to explore the feasibility
of providing kitchen facilities at the SilverRock Retreat and Clubhouse. A full kitchen
would allow the operator to enhance the meal menu and obtain a full liquor license.
Subsequently, staff was contacted by Nationwide Mobile Kitchens, a local vendor that
provides temporary kitchens. The vendor toured the site, and indicated that an 8' x
20' temporary kitchen unit, similar to what's depicted in Attachment 1, would fit
between the Ranch house and the rock outcropping, behind the new restroom building.
The vendor indicated that the unit could be enhanced aesthetically (i.e., a false roof,
stucco, etc.), and could be leased for $2,500 per month or purchased for
approximately $100,000. In addition, an enclosed breezeway would have to be
constructed to join the Ranch house with the temporary kitchen per Health Department
regulations. However, once staff began to seriously pursue this option, the vendor
stopped responding to staffs' emails and phone calls. Staff attempted to find other
vendors that provide this service; however, the only other vendor that staff could find
is located in Indiana. Therefore, staff began to explore the possibility of constructing a
permanent full -service kitchen.
On September 7, 2004, the Agency Board approved an amount not -to -exceed
$200,000 to design and construct a kitchen facility adjacent to the temporary
clubhouse. On October 19, 2004, the Agency Board authorized an amendment to the
Dahlin Group's contract in the amount of $42,900 to design this kitchen, leaving a
balance of $157,100 for kitchen construction and furnishings.
The Dahlin Group's design is included as Attachment 2. The proposed permanent
kitchen, at approximately 435 square feet, allows for expanded storage, better
circulation, and a wider variety of equipment than the mobile unit. The kitchen's
exterior design will match that of the Ranch house and the new restroom building. A
permanent kitchen will also expand the possible future uses of the building (i.e.,
weddings, private parties, community events, restaurant, etc.). The building
contractor working on the Ranch house conversion, Davis Reed Construction, has
reviewed the proposed plan, and has prepared a preliminary cost estimate of $351,780
(Attachment 3). Staff is in the process of negotiating this cost with the contractor.
Additionally, some cost savings (approximately $60,000) may be realized in the
clubhouse furniture and fixtures budget, because quotes are coming in lower than
original estimates. These savings could be applied to the kitchen project budget.
In summary, there are three options: Option 1 is to prepare the site (i.e., pour the slab,
run required utilities, and construct a breezeway) and place a temporary kitchen unit.
(Staff will endeavor to find a more responsive vendor.) Option 2 is to build a
permanent kitchen, which will require a transfer of approximately $195,000 from the
project contingency to the kitchen project budget. Option 3 would be to abandon the
kitchen and revert back to the original plan. Time is of the essence, as the contractor
is ready to move forward with the slab and utilities.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1. Approve Option 1, installation of a temporary kitchen unit; or
2. Approve Option 2, construction of a permanent kitchen per the Dahlin Group
design, and transfer $195,000 from the SilverRock Resort project contingency
to the kitchen project; or
3. Approve Option 3, abandon the kitchen concept; or
4. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss, Assistant Executive Director
2
Approved for submission by:
0,0
10/
Thomas P. Genovese, Executive Director
Attachments: 1. Temporary Modular Kitchen Depiction and Floor Plan
2. Permanent Kitchen Design
3. Davis Reed Construction Cost Estimate
3
ATTACHMENT I-
4
http://www.mobilekitchens.com/Photos/aexterior03jpg 11/18/2004
NOV-18-2004 THU 11:34 AM. LANDMARK GOLF 00 FAX NO. 7607766686 - --
8,x 20 Container Kitchen
1, 2. 3. 4. 5 6
7.
ca
8 x. 20 ft Contaiaer
Containing:
10 ft Stainless Steel Mood
Fir system
Lights
Exhaust system
I --Double Convection oven
4--6-Burner stove /oven
2""DCT fryer
-3--Grill
5-2-door refer
6-2doorfreezer
7--Work Counter
8—Sandwich Make up Table
5
NOV-18-2004 THU 11:35 AM LANDMARK GOLF.00
FAX NO 7607766686
Container.
Aluminum Diaxnoand plate flooring & Coving
Stainless walls & F.R.P. Walls
Muminum Stucco Ceiling
125 Electrical Panel
Ow Manifolds
Florescent Lights
Make Up air. --Air-conditioning
Monthly Rental Fec---------- $2,500.00
Plus Deliver & Pick Up .
Set up & Take Down -
Time & Material 7expenses-@ a Irate of $65.00 rter hour per man-?
Crane rcnW-?
0
6
ATTACHMENT 2
: �\l
w
4`ny
M
R.osFY
tTe Cf E 4
v
w f y CHAP -o 6XISr. 1&ZL
WatNpowS
a
F-wiov6
ESTROOM
50�
STl N
DRY STORAGE
505
x
m
OFFICE
5?0
I
15
10 `
t1 -1-
I
I
3
v
D-
Of
D
D8
°I
IIIIIIIIIIIIIIIIIIIIII
103 _(4- -( 107 105 108_
P&oP�>s E'A) K(-rcc,(EN.
`z
,
i
3
�
g X,
503
ELEC/STOR.
`
113
I
I
116 117
115
)9 110
111 r-----
- - _ - - - - - - - - - = - - - - - _ -
0 1 i
REST -ROOM
0
DRY STORAGE `--11 g, X'
1 >'
505 ADit
I.
I
1
.------------------ ----
r
AREA ENCLOSED IS NOT
i PART - AREA WAS
K PREVIOUSLY PERMITTED.
OFFICE
510
■0000000v0■00v0v00000v00000000000v00
■�868@86�����BB@6����������86�B�BB���•
■000000000oC0000oCC�00v0000000oC0000�•
III"I"�I"'I'�I"�"""IIIII""��
���D�DO�DD�Ci00000�0000�00�i000000000��
■■■�■�����0■tit■�����■�■���■�s��■■■■m
■��OCf00�00�000000�0000�00��0�0000000��
���II����Ii��t����O�B����
e����������.
iiiiiiiiiiiiiiiiiiiiiiiii�iiii��e����..
����1������0����8������1�.
����������
■■■■■88■■■O�BB■09■■■■0■■■��■0■■■�■■��
■���■oo■000000�oo�■■■o■�■■�oo���■■�a�
0
� ,.
.., :.
«i.
r
�J
i
v
I
1
%A
DAWS REED ATTACHMENT
CONSTRUCTION, INC.
. .. ..........
...
..........
J.
434
of
STRUCTURE
DEMOLRION
i
Derno E)dsWV Walkway Slob
240
sf
5.00
1,200
2
Do= E I 1 9 Walkway The
240
sf
2.00
480
3
Demo CkMxome Roo*g For Tie In
132
of
6.00
792
4
Add For No Acom
I
is
1000.00
1,000
EARTHWORK
5
Exmvadon
I
Is
2500.00
2,5W
Allowarwe
a
Rack DernolUoNRemoval
I
Is
5000.00
5,000
mowat"
STRUCTURAL CONCRETE
7
PurrrpTnick(1)MoWfa6on
1.0
q
1800.00
1,000
Fodkg-JWWotr
a
PwkndwFoa*V (YXII
10m
cy
5W.00
5,278
9
FocdifQF-1 (7-rXZ4rX1j
0.46
cy
500.00
231
10
Slob On Grade (,r Thick 2,5W PSI)
434
sf
6.00
2,604
11
Dowel & Epoxy Into Edsft
I
Is
1000.00
1,000
12
Pour Back Sidewalk
150
sf
6.00
900
METAL FABRICATION
13
1
k
1000.00
1,000
14
FRAMM
Frme WU--mov-
I
Is
2WW.00
24.000
15
Frw*v Rework To Tie kto E"kq
I
Is
NW.00
5,000
INSULATION
16
koUlatO C48"
434
it
0.90
391
17
Irmulate, Weis
720
$1
0.70
504
ROOFING
18
Built -Up Roaft
340
sr
10.00
3,400
19
Clay Tile, Roo*v
114
sr
20.00
2.=
20
Patch Back Rooting
I
Is
15W.00
1.500
FLASHING
21
FlashkV At Tie In & Now
1
IS
35W.W
3,5W
DOORS
22
.... mfi Imidware A701 & A702
2
as
20W.00
4,000
Allowarice
STUCCO
23
A701 & A702
1,425
of
8.00
11,400
DRYWALL
24
Gypsum Board Wak
720
at
5.00
3AW
25
GYPSW Board C~
434
of
7.00
3,038
26
Grease Duct kmAmbon
I
IS,
5000.00
5,000
TILE
27
Quarry Tile Floor
434
sf
15.00
8,510
28
Re-Tk Si -
I
Is
1000.00
I'm
FRP
29
FRP Wells
750
Of
4.00
3,000
PANT
30
Pakt Interior
434
at
3.00
1,302
31
Palrd Exterior Stucco
1,425
of
0.75
1,069
WCHEN EQUIPMENT
32
Kitchen EgkiprneetlFloodlShraudlFan
1
Is
100000.00
100,000
Allowance
PLUMBING
33
PhaMno Bullft
434
sf
25.00
10,850
Gmse irdarceptor By oft"
U
Mwbft Site Rework
I
Is
2500.00
2,5W
WAC
35
HVAC BLdkkv
434
sf
15.00
8,510
36
HVAC Site Rework
I
b
2500.00
2,5430
37
Grease Duct
I
Is
7500.00
7,500
ELECTRICAL
35
Electrical BdWft
434
sf
25.00
10,850
Assume Use E"ft ServicafPsmof
39
R I *cal Site Rework
1
b
2500.00
2,500
40
call EqLomwt Hook*
1
Is
5000.00
5,000
C
B-TOTAL
252.289
RAL CONDITIONS FOR I ADDITIONAL MONTH
R
15,000
EgLip.&PsmitS 1111604
TOTAL
TO
0 TAL
267,289
F
110 10.00%
NGENCY
26,729
To
SUBTOTAL
294,017
RANCE 2.00%
5,880
TOTAL
299,898
HEAD & PROFIT 15.00%
PR _H
44,965
T0
TOTAL
344,0182
2.00%
6,898
OTAL BUDGET PRICE
351,780
13
DavisReed Consbuction, Inc. 11/18/2004