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2004 11 16 CC Minutes LA QUINTA CITY COUNCIL - MINUTES NOVEMBER 16, 2004 A regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Adolph. PRESENT: Council Members Henderson, Osborne, Perkins, Sniff, Mayor Adolph ABSENT: None PUBLIC COMMENT - None CLOSED SESSION 1 . Conference with the City's real property negotiator, Mark Weiss, pursuänt to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of 16.03 acres located near the southwest corner of Highway 111 and Jefferson Street (APNs: 649-030- 086, -087, and -088). Property Owner/Negotiator: Mike Dobrota. r-- ¡ Council recessed to the Redevelopment Agency and to Closed Session to and until the hour of 3 :00 p.m. 3:00 P.M. The City Council meeting reconvened with no decisions being made in Closed Ses~ion \'V.hich require reporting pursuant to Section 54957.1 of the Government Code (Brown Act). Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - City Council Minutes 2 November 16, 2004 City Manager Genovese stated the Family YMCA of the Desert has requested Business Item No.5 be continued to the next agenda. He also requested Business Item No.3 be taken up after Redevelopment Agency Business Item No.1. Council Member Henderson indicated she has a question on Consent Item No.1 0 before taking action on the Consent Calendar. Council Member Osborne requested Consent Item No. 1 5 be pulled for separate vote due to a potential conflict of interest. ANNOUNCEMENTS - None PRESENT A TIONS - None WRITTEN COMMUNICATIONS - None APPROV AL OF MINUTES MOTION- It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of November 2, 2004, as submitted. Motion carried unanimously. CONSENT CAL.ENDAR In response to Council Member Henderson, Public Works Director Jonasson confirmed the refuge islands proposed for Avenida Bermudas are not included in Item No.1 O. 1 . APPROVAL OF DEMAND REGISTER DATED NOVEMBER 16, 2004. 2. TRANSMITTAL OF TREASURER'S REPORT DATED SEPTEMBER 30, 2004. 3. TRANSMITT AL OF REVENUE & EXPENDITURES REPORT DA TED SEPTEMBER 30, 2004. 4. AUTHORIZATION FOR OVERNIGHT TRA VEL FOR THE COMMUNITY SERVICES DIRECTOR, RECREATION SUPERVISOR, AND ONE COMMUNITY SERVICES COMMISSIONER TO ATTEND THE CALIFORNIA PARKS AND ; RECREA TION SOCIETY CONFERENCE IN SACRAMENTO, CALIFORNIA, MARCH 10-12, 2005. ---- ~~-~..--...._.._..__. ~-_.- ---------..-..- -- - City Council Minutes 3 November 16, 2004 - í 5. APPROV AL OF A REQUEST FOR PROPOSALS (RFP) FOR DESIGN/BUILD 1 SERVICES FOR THE CHILDCARE FACILITY PLAYGROUND IMPROVEMENTS, PROJECT NO. 2004-08. 6. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A , FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP 31253, QUARRY RANCH, LLC. (RESOLUTION NO. 2004-129) 7. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP 31348, THE ESTTES AT POINT HAPPY, PH RANCH, LtC. (RESOLUTION NO. 2004-130) 8. . ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A - FINAL MAP FOR TRACT MAP 32117, QUARRY RANCH, LLC. (RESOLUTION NO. 2004-131) 9. APPROV AL OF THE ENVIRONMENT AL DOCUMENT, PLANS, SPECIFICATIONS, AND ENGINEER'S- ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BIDS, THE EISENHOWER DRIVE BRIDGE AND DRAINAGE - IMPROVEMENTS, PROJECT NO. 2001-06. (RESOLUTION NO. 2004-132) 10. APPROV AL OF THE ENVIRONMENTAL DOCUMENT, PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BIDS, THE LA QUINTA DOWNTOWN LIGHTING PROGRAM AND AVENIDA BERMUDAs SIDEWALK IMPROVEMENTS, PROJECT NO.- 2003-07 A. 11. APPROVAL OF APPROPRIATION OF FUNDING AND AWARD OF CONTRACT TO CONSTRUCT THE HIGHWAY 111 WIDENING AND SIGNAL MODIFICATION, PROJECT NO. 2001-07. 12. ADOPTION OF A RESOLUTION ACCEPTING A CASH DONATION FROM BERRYMAN & HENIGARFOR THE EMPLOYEE RECOGNITION BANQUET. (RESOLUTION NO. 2004-133) 13. ADOPTION OF A RESOLUTION ACCEPTING A ,CASH DONATION FROM ROSENOW SPEVACEK GROUP, INC. FOR THE EMPLOYEE RECOGNITION BANQUET. (RESOLUTION NO. 2004-134) - 14. ADOPTION OF A RESOLUTION ACCEPTING A CASH DONATION FROM RUT AN AND TUCKER FOR THE EMPLOYEE RECOGNITION BANQUET.- (RESOLUTION NO. 2004-135) City Council Minutes 4 November 1 6, 2004 15. ADOPTION OF A RESOLUTION ACCEPTING A CASH DONATION FROM NAI CONSUL TING, INC. FOR THE EMPLOYEE RECOGNITION BANQUET. (See separate action below.) MOTION - It was moved by Council Members Sniff/Osborne to approve the Consent Calendar as recommended and amended with the exception of Item No. 15 and with Item Nos. 6-9 and 12-14 being approved by RESOLUTION NOS. 2004-129 through 2004-135 respectively. Motion carried unanimously. MINUTE ORDER NO. 2004-130. ITEM NO. 15: MOTION - It was moved by Council Members Sniff/Henderson to adopt Resolution NO. 2004-136, accepting a cash donation from NAI Consulting, - . Inc. for the Erl1ployees Recognition Banquet. Motion carried with Council Member Osborne ABSTAINING. BUSINESS SESSION 1 . CONSIDERA TION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING JUNE 30, 2004. Finance Director Falconer introduced Mike Harrison, of Conrad and Associates, who presented a brief overview of the audit report. In response to Council Member Osborne, Mr. Harrison advised a mathematical formula is not used to determine a comfort level about the General Fund balance. It's more of knowing the feel of what is going on in- the City as it relates to development and the need for public safety services. He stated he doesn't feel the City's reserve balance is excessive or minuscule. He feels the reserve balance needed by the City depends o'n what capital projects it has in the planning stage. As for hiring a portfolio manager, he indicated very few of the cities they audit utilize a portfolio manager. .'('. .... Council Member Osborne referenced a problem the City of San Diego -is experiencing with their pension plan, and asked if the auditors look into future obligations of the City's pension plan. - , Mr. Harrison stated the City's pension plan (CaIPERS) is different because - it's not a separate pension plan. _...._---.- ---...... _.. ..._.._--._.._~--- ~_.._---~- -- --' City Council Minutes 5 November 16, 2004 r-- Council Member Osborne asked if the auditor sees any concerns with the substantial variance in the City's budget figures versus the actual figures. Mr. Harrison stated he feels it's typical for local governments to be somewhat conservative on the revenue side of the budget. Council Member Sniff stated he feels there is significant value in being conservative. In response to Council Member Sniff, Mr. Harrison highlighted the improvements from 2003 to 2004. Council Member Perkins complimented the auditors and staff on the report, and noted the General Fund balance has increased significantly over the last 10 years. Council Member Henderson stated she believes a ureasonable" reserve is a philosophical decision made by the Council, and asked Mr. Harrison what he considers excessively high reserves. Mr. Harrison stated a General Fund revenue amount of! $25 million and $100 - million in fund balance would probably be excessive, unless it was tied up in advances to the Redevelopment Agency. In response to Council Member Henderson, Mr. Falconer confirmed 30% of the General Fund budget appropriation goes into reserves each year. Council Member Henderson stated she compares the annual reports to see the progression in the budget. She also referenced the inclusion of the . California Society of Municipal Finance Officers' Outstanding Financial Report Certificate. Mr. Harrison noted the annual report will also be submitted for the 2004 award. Mayor Adolph pointed out the City's financial position is the best since incorporation. He further noted sales tax revenues will increase next year because of the new department stores. MOTION - It was moved by Council Members Sniff/Osborne to approve, receive ånd file the Comprehensive Annual Financial Report for the year ...:-- ended June 30, 2004. Motion carried unanimously. MINUTE ORDER NO-. 2004-131. City Council Minutes 6 November 16, 2004 2. CONSIDERA TION OF ADOPTION ÖF A RESOLUTION EST ABLISHING GOLF COURSE RA TES AND POLICIES FOR THE ARNOLD PALMER CLASSIC COURSE AT SilverRock RESORT. Assistant City Manager Weiss presented the staff report. In response to Mayor Adolph, Mr. Weiss confirmed the IIresident" definition includes all household members of a residence in La Quinta. Council Member Sniff stated he understands an average of $80/round of golf is needed to cover the basic - maintenance costs, and asked what the projection is for resident use versus non-resident use. Mr. Weiss responded, out of an estimated 37,816 annual rounds of golf, 7,500 are estimated to be resident-rate rounds. He confirmed the project is basically an economic development project to produce long-term revenue for the City. Mayor Adolph noted the initial purpose was to provide a public golf course for residents of the City. In response to Council Member Osborne, Mr. Weiss indicated- the only restriction for resident play will be shorter advance tee times. Council Member Henderson noted the initial public golf course discussions became a long-range dream that couldn't happen without the economic development element. She doesn't believe the project will generate enough revenue to meet expenses for at least three years but that the eventual increase in Transient Occupancy Tax (TOT) will allow the City to increase its fire and police protection. She anticipates the project being reviewed . annually for any needed changes, and commented on the need for the golf course to be self-supporting. She asked why a $48 resident rate is not charged year-round if that is the tier-rate average. Mr. Weiss noted that rate would not be competitive during the summer. Council Member Perkins stated his two concerns are the address requirements to obtain a resident membership card, and the potential for non-golfing residents to pay the cost difference if the golf fees don't cover the expenses. Ann Kosich, 54-355 Shoal Creek, requested the resident rate be reduced to $45 or $49. -.'-'---.' ..._-~..__._--- _._. __'H__ _____ City Council Minutes 7 November 16, 2004 .....-- Chad Brundy, 52-140 Obregon, suggested implementing an annual membership program, and noted the annual fee would provide upfront money for expenses. Additionally, the increased use would generate more revenue in the pro shop and clubhouse. Mr. Weiss noted a resident rate is a type of membership. An annual membership program may be worth looking at but he noted a determination would have to be made as to whether or not it's applicable only to residents. William Hembree, 79-175 Canterra Circle, requested the resident rate be equivalent to other municipal golf courses in the Valley. Hal Lyons, 48-621 Paseo Tarazo, encouraged Council to look at the overall picture because he believes lower rates will result in higher use and higher revenues. He referred to lower rates charged by other local golf courses, and noted senior citizens can't afford high rates. Don Rector, 46-450 Cameo Palms, commended the City for its part in sponsoring the air show at the Jacqueline Cochran Regional Airport. He feels the proposed resident rate is high, and the tee tim~ restriction unfair. "..- He suggested a senior discount program, a reasonable guest rate for residents, and a resident rate of $35 that is even lower during the summer. Morgan Knechtel, 60-304 Poinsettia Place, requested a resident rate of $45 as discussed in the early SilverRock meetings. He feels the tee time restriction will make it almost impossible for residents to get a tee time during the season. Alan Jahns, 54-900 Riviera, voiced conéern about residents not getting to play with the proposed tee time restriction. Andy Breakfield, 78-954 Breckenridge, - voiced the same concern, and requested residents be allowed to use their own golf carts. The Council proceeded to discuss the issues as follows: Rates: Council Member Perkins referenced the need for alternative residency requirements for law enforcement personnel that don't put their home - address on their drivers license. Regarding rates, he feels the intent was to provide golf for residents without paying a lot of money. He doesn't object to the use of private golf carts, and noted it would reduce parking problems. City Council Minutes 8 November 1 6, 2004 Council Member Henderson stated she would like to see the golf course not to be in the same upside down situation that the Lighting and Landscape Assessment District is in. She believes the golf course should pay for itself without anything going into the General Fund. She noted the first year's figures are a projection, and that the operation costs and rates will need to be reviewed annually. She asked if other program rates will be considered once standards are established. Mr. Weiss stated some variables are proposed in the market rate but the resident rate would be $60 during the season, $45 during shoulder months, , and $30 during the summer. He indicated membership programs, stand-by golf, etc. can be looked at, and noted Landmark will be able to use their best judgment in adjusting the rates to fill the tee times. Judy Vossler, of Landmark Golf Management, introduced Randy Duncan as the General Manager and Director of Golf for SilverRock, who indicated that summer specials will be run if needed to fill tee times. Ms. Vossler noted residents will receive the special rate if it's less than the resident rate. Council Member Henderson asked Mr. Duncan if he feels SilverRock can be competitive with the proposed rates, to which he responded, "Yes." Council Member Osborne suggested the season resident rate be reduced to $45, maintaining a summer rate of $30, letting staff derive a fair shoulder rate, and increasing the market rate to $164 to make up the difference. He' feels the market rate would still be a competitive rate. Council Member Sniff voiced concern about raising the market rate. In response to Council Member Henderson, Mr. Weiss stated the estimates are based on the assumption that the number of resident-play rounds 'will be static because little elasticity is anticipated in that area. He noted raising the market rate could affect the rate's competitiveness with other golf courses in the Valley. As for the tee time restriction, the operator needs to be able to market the course to those who will be paying the market rate. The intent is to have an equitable program that will pay for the operating expenses and still maintain competitive rates. He pointed out anything that reduces the rate, liberalizes resident play, or provides discount fates will require a subsidy from the General Fund to pay for the operating expenses. -~---- -- - . --_.__..~~- City Council Minutes 9 November 16, 2004 - In response to Council Member Sniff, Mr. Duncan stated approximately 200 rounds of golf can be played daily during the winter months. ; Council Member Sniff suggested a $60 season rate, $40 shoulder rate, and $30 summer rate for residents, and a discount of up to 50% for the first round of golf. He doesn't feel the City can afford, in a major way, to subsidize the golf course. Mayor Adolph stated he would support a resident rate of $45 to $55 but not anything over $ 55. He feels a senior rate is a good idea, and suggested a guest rate for golfers accompanied by residents. He believes people will be willing to pay the rates to play on this first-class course. In response to Council Member Henderson, Mr. Weiss confirmed a senior rate would have a significant impact on the revenue stream. Council Member Henderson stated she feels the first year will be the most challenging because of the unknowns, and that an analysis after the first year will help determine what needs to be changed. She noted a sizeable part of the gated communities are seniors. - Council Member Perkins noted it's easier to reduce rates later on than it is to raise them. Council Member Henderson recommended a resident rate of $55, $45, and $ 30, and a market rate of $1 65. Ms. Vossler requested Council leave the market rate to the discretion of the operator to make sure the rate is competitive. Council concurred. Council Member Sniff stated he agrees it's easier to reduce rates later on, and continued to support residents rates of $60, $40, and $30. He indicated he would be reluctant to raise the market rate at this point. Resident Defined: Ms. Vossler noted law enforcement personnel who don't list a home address on their drivers license can obtain a California Identification Card (CID) from the Department of Motor Vehicles (DMV). - Council Member Perkins pointed out law enforcement personnel do not want their home addresses made public. City Council Minutes 10 November 1 6, 2004 Council Member Henderson stated she feels a reasonable solution can be determined on that issue. She indicated her concerns have been addressed by residents in town for a short period of time being able to obtain aCID. Council Member Sniff questioned why the resident card would be good for only one year. Council Member Perkins noted residents may move out of the City, and a one-year resident card would address that issue. Council Member Osborne stated he doesn't have a problem with the requirements. Mayor Adolph stated he feels property owners should get the resident rate because they pay the property taxes. He can accept it either way but believes it would be simpler and better to have people bring in a copy of their property tax bill. Ms. Vossler indicated the City of Palm Desert addressed the issue by . allowing the renter and property owner to determine who receives the resident discount. Mayor Adolph noted renters would not be allowed to get the discount if the property owner's name is on the card. He doesn't believe a property owner that is here for only a few days should have to go to DMV to get a CI D card in order to play golf at the resident rate. Council Member Henderson noted the basic information required to obtain a CID is a birth certificate or passport, and a social security card. Mayor Adolph noted people traveling from out of state are not likely to carry those items with them. He is not concerned as long as property owners are able to get a resident card by bringing in a copy of their property tax bill. Council Member Sniff agrees bringing in proof of residency is sufficient. In response to Council Member Osborne, Ms. Vossler stated the City of Palm Desert has reduced their number of resident cards from 14,000 to 3,900. They are comfortable with their current system, which allows the property owner and renter to determine who gets to use the resident discount. ~_.- ---_.- City Council Minutes 11 November 1 6, 2004 ,...-- Mayor Adolph stated he doesn't want to restrict the resident discount to property owners but does want to make sure property owners have the right to get a resident card. , Ms. Vossler noted property owners may have to do some advance planning the first time but the CI D would be good for multiple years. Mr. Weiss stated the resident-defined system proposed in the staff report is different from doing it by property ownership, and would allow only one residency entitlement per address. He noted another issue is commercial property and vacant land. He stated the City of Palm Desert has found it easier and more manageable to define residency- pursuant to DMV records, which has checks for perjury. Council Member Henderson asked if it would change any of the budget estimates, to which Mr. Weiss replied it could if it liberalizes the amount of resident play. Mayor Adolph commented he doesn't mind utilizing the experience of another city but feels La Quinta should do what is best for its citizens. He doesn't want any of the City's property owners or residents denied the right r-- to play golf as a resident of La Quinta. I I Council Member Perkins stated he feels property ownership should be the criteria. Council Member Osborne noted property owners pay the tax that pays the bill for this resort. He suggested allowing either/or a La Ouinta resident ID and/or a property owner property tax bill. Mayor Adolph agreed, and stated he doesn't feel it will happen in too many cases. Council Member Henderson stated she knows of people who are buying part- time residence in La Ouinta for the purpose of getting the resident rate. She feels a determination needs to be made if a resident is someone who lives in the City year-round or someone who owns property here. Council Member Sniff agreed either way should qualify, and that people can choose whichever criteria they wish to have it addressed under. r-- Council Member Henderson asked for clarification that a residency card can be obtained by presenting a CI D or a property tax bill. City Council Minutes 12 November 16, 2004 Council Member Osborne noted it would need to be accompanied by a utility bill. Council Member Henderson commented on how that would affect property owners of vacant land that has no utility bill. Mr. Weiss remarked the City of Palm Desert extended their resident card to commercial property owners because of the argument that property owners pay property taxes but they have made it clear in their literature that property taxes do not pay the operation costs of the golf course. He asked if the Council wants to extend the discount to commercial property and vacant land owners, and to renters as well as the property owners. He noted one philosophical argument is that the renter is paying property tax through their rental rates. Council Member Henderson stated she feels it may be best for La Ouinta to learn from its own experiences the first year then revisit the issue to see if it _ has created a significant burden that needs to be addressed. Council Member Perkins stated he goes along with the idea that it has to be the property owner, and if that isn't working it can be changed the next year. Council Member Henderson noted a photo ID would serve as verification that the person presenting the property tax bill is the person whose name is on the document. Council Member Sniff stated he feels the property owner and/or some other legitimate resident identification is sufficient, and that the City can deal with this issue again in a year to see if it works. Mr. Weiss asked if Council wishes to extend the resident card to commercial property owners. Council Member Osborne stated IINo" because they are not residents. Mayor Adolph noted most co~mercial property owners will get a resident card based on their residence in La Ouinta. Council Member Henderson suggested limiting it to IIlived-on" residential property, not vacant land, which would require a utility bill. Council concurred. -_.,._~-- ._. -- _._.---~~ --- --_._-~_.- -----"'--' -- City Council Minutes 13 November 16, 2004 - Tee Times: ¡ i Mayor Adolph voiced concern about the resident tee-time restriction because all the tee times will be taken up by non-residents unless a certain amount are reserved for resident use. Council Member Henderson suggested looking at it after the first year. She believes it will have more of an impact after a hotel is on site. Council Member Perkins suggested blocking out tee times for residents from 7:00 a.m. to 9:00 a.m. and opening it up to the general public if it's not filled up. Mayor Adolph and Coùncil Member Osborne agreed. Ms. Vossler indicated the 90-days advance booking for non-residents is a suggestion and guideline for the first 'year until they see how the bookings come in for individuals and groups. However, they feel strongly about the three-day restriction for residents because it's normal for other golf courses in the Valley. She indicated they would make every effort to allow resident - play but asked that they be given the flexibility to manage the tee times to maximize the revenue, knowing that they will be very sensitive to the resident needs. In response to Mayor Adolph, Ms. Vossler stated a three-day restriction for residents is standard in the Valley. She understands the Council's concern, and will do the best they can to accommodate the residents and maximize the revenue. - Mayor Adolph stated he wants to make sure residents have sufficient tee times. Council Member Sniff requested the operator provide a monthly status report on how this is working so interim adjustments can be made if needed.· GouncilMember Henderson stated she wants to. make sure the project generates revenue. It's as a dual purpose project - both economic development and community residential golf. Private Carts: - Mayor Adolph stated he has strong opinions on this issue. He feels maintenance costs will be less for the public carts and that they will last longer if the use of private carts is allowed. He voiced concern about the City Council Minutes 14 November 1 6, 2004 eventual condition of the public carts because people don't take good care of them. He also feels the multi-use trails were provided for the purpose of allowing people to bring their own golf carts to the golf course. Ms. Vossler stated they encourage people driving their own golf carts to the facility but disagree with using them on the course for liability and control reasons. She noted the GPS system used on the public carts will track their location on the course. They view the use of private carts on the course as a management nightmare, and feel the use of public carts will provide a better image. Council Member Osborne stated he agrees with saving money on maintenance costs but will support the restriction against the use of private carts on the course if Landmark feels they need the control. Council concurred. Johnny Pott, of Landmark Golf Management, indicated the state-of-the-art public carts will be leased and replaced every three years. City Employee Discounts: -.--- After a brief discussion, there was consensus to provide a City Employee discount, with the discount being restricted to the resident rate and applicable only to current employees or retirees that have retired from service as La Ouinta employees. Resident/Employee Card Fee: Council concurred with the staff recommendation to establish a Resident Card Fee of $15. RESOLUTION NO. 2004-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINT A, CALIFORNIA, APPROVING GOLF COURSE RATES AND POLICIES FOR THE ARNOLD PALMER CLASSIC COURSE AT SilverRock RESORT. It was moved by Council Members Sniff/Perkins to - adopt Resolution No. 2004-137 as amended (establishing the resident rate at $55, $45, and $30; and the residency to be determined by a La Quinta address identification, drivers license-and/or ID card, or a property tax bill with a utility bill). ~.__.~.. -' --- '.- - - ---'.---~-- City Council Minutes 15 November 16, 2004 - Mr. Weiss confirmed the establishment of $160 as the published market rate, and in regard to the property tax, asked if the intent was to allow multiple families for one property. Council Member Osborne spoke in support of one set per residence, and Mayor Adolph stated one name on the property tax bill. Motion carried unanimously. Council recessed to and until 7:00 P.M. 7:00 P.M. PUBLIC COMMENT Joan Beavers, 78-015 Main Street, of Postal Mania, spoke regarding a parking -problem on Avenida La Fonda. She requested at least two 15-minute parking signs be installed or parking meters. - Council concurred to refer this to staff to come back at the next meeting for possible solutions. PRESENT A TIONS The Mayor and Council Members presented art awards to the following participants- of the Boys & Girls Club whose artwork has been displayed at City Hall: Martin Amaya Tabitha Henderson Kim Miranda Priscilla Arce Marissa Imel Mariah Momb Malik' Blakenship Cortney' Keechler Cassie Peters Molly Buchannon Reina Leon Silvia Ruelas - Lacey Cathcart Reyna Lopez Jazmin Simon Chris Creech Veronique Lopez Daisy Vasquez Landon Duarte Anthony Mercado Jadzia Woods - City Council Minutes 16 November 1 6, 2004 PUBLIC HEARINGS 1 . CONTINUED PUBLIC HEARING TO ADOPT RESOLUTIONS OF THE CITY COUNCIL TO CERTIFY A MITIGATED NEGA TIVE DECLARA TION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2004- 513; SPECIFIC PLAN 2004-072 TO ESTABLISH DESIGN AND DEVELOPMENT PRINCIPLES; AND TENTATIVE TRACT MAP 32398 FOR THE SUBDIVISION OF 110.9 ± ACRES INTO 392 SINGLE FAMILY LOTS, A 10-ACRE COMMERCIAL LOT AND MISCELLANEOUS LOTS FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF MONROE STREET AND AVENUE 60. APPLICANT: ROBERT SCHUMACHER. Interim Community Development Director Orci presented the staff report, and Associate Planner Magaña gave a brief overview of the project. In response to Council Member Henderson, Mr. Magaña stated trash collection will be done both on the front streets and in the alley. No parking will be allowed in the alley and only on one side of the street on the main streets. He stated the Planning Commission had concerns initially about the specific plan because it was not precise. He stated they understood the concept after reviewing the exhibits that have also been distributed to Council. ----. In response to Council Member Perkins, Mr. Magaña confirmed the two-story units will be scattered throughout the development, and designed so the second-story windows do not overlook the back yard of the adjacent home. Mayor Adolph noted there may not be any two-story units since the second story is an option to the buyer. In response to Council Member Henderson, Mr. Magaña confirmed the view impacts will be considered when the Planning Commission reviews the site development plan. In response to Council Member Osborne, Mr. Magaña stated the medium density zoning designation came from the County and was in the original Coral Mountain Specific Plan. Public Works Director Jonasson indicated he wasn't sure if the utilities along Monroe Street are 92KG. Mr. Magaña confirmed sewer lines exist on Monroe Street, and that there will be an 8- foot wide meandering sidewalk on ~he west side of Monroe Street and a multi-use trail on the east side. He stated the precise grading plans will be coordinated with the School District and SunLine to ensure that the issue of shared facilities is addressed. . City Council Minutes 17 November 16, 2004 - Council Member Osborne asked why there is a lack of consistency as to which side the multi-use trails are on between Avenue 52 and Avenue 62. Mr. Magaña explained it's because some of the areas are in the County or . the City of Coachella's Sphere of Influence. Additionally, the City's General Plan does not specify the side of the street the multi-use trail is to be located on. Mr. Orci added the City has tried to ensure that the trails are continuous but in some instances there is no City boundary and an attempt is made to link them as much as possible. He noted some of the projects were approved by the County- without a requirement for a multi-use trail. In' response to Council Member Henderson, Mr. Magaña confirmed the proposed density is compatible with the surrounding properties. Mr. Orci· explained this project and some of the surrounding - properties do not have an equestrian overlay because the higher density and commercial properties would not be compatible land uses for equestrian facilities. He further confirmed the General Plan Update included environmental and traffic studies for the anticipated growth and zoning on Monroe Street. - The Mayor declared the PUBLIC HEARING OPEN at 7:41 p.m. Web Barton, 2995 Woodside Road, Woodside, representing Schumacher, stated he was available to answer questions. In response to Council Member Osborne, Mr. Barton stated they are looking to develop the commercial parcel in a joint venture with a commercial developer or sell it. .. . Council : Member Henderson asked what guarantee there is that the commercial won't be sold· and designed differently. Mr. Barton stated they are agreeable to including a condition of approval that· , the project be within some percentage of accuracy as represented in the specific plan. . Mr. Orci noted any deviation in the residential or commercial site- development plan would require an amendment to the specific plan because the specific plan contains the design guidelines, criteria, and development ,~ standards for all development on this site. - : í City Council Minutes 18 November 16, 2004 Mayor Adolph asked if they plan to use a desertscape around the perimeter, and stated he isn't a big proponent of the alley design because of the amount of asphalt and concrete involved. Mr. Barton confirmed they will be using a desertscape, and noted the La Melza project is an alley project. He indicated they feel it's an effective way to break up the streetscape and provide a mixture of front and rear garages. Mayor Adolph noted lighting will be needed in the alleys for security purposes, and suggested grass be used in the open space areas for recreation activities. Mr. Barton agreed, and stated they have under-grounded the drainage to . . make the greenbelt areas usable areas. Mayor Adolph expressed appreciation for the architectural design. He encouraged them to move forward with the commercial development since there aren't any in the area. In response to Council Member Henderson, Mr. Magaña stated the La Melza project was approved at 4.45 dwelling units per acre on the northern parcel and 3.45 on the southern parcel. In response to Council Member Osborne, Mr. Magaña confirmed the agricultural parcel to the east is currently being farmed. Council Member Henderson suggested doing a deed notification about the agriculture use. In response to Council Member Sniff, Mr. Barton stated the target market is a demographic of first-time move ups from the Coach ell a and Indio school district areas, families, and retirees looking for a slightly lower priced home. He stated they intend to request approval for a slightly-smaller home size in their Site Development Permit, and indicated an 1,850 square foot home at $200 per square foot would cost approximately $370,000. Mr. Magaña confirmed for Council Member Henderson that the Specific Plan calls for a house size of 2,100 to 2,700 square feet. She suggested the smaller home size be addressed now in the specific plan. Mr. Barton stated he would be in agreement with that. -_._.__.._~.,,-_..... - -Jr, City Council Minutes 19 November 16, 2004 - Mr. Orci noted the project would still be above the minimum requirements for parking, circulation, etc. He indicated the minimum size allowed would be 1,500 square feet. Mr. Barton stated he would like a minimum size of 1,650 square feet. Council Member Henderson stated she doesn't have a problem with the modification. Mayor Adolph agreed, and noted it would provide the developer additional parameters to work with. There being no other requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 8:01 p.m. RESOLUTION NO. 2004-138 i:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA .QUINTA, CALIFORNIA, :CERTIFYING A MITIGATED NEGATIVE DECLARATION OF . ENVIRONMENTAL IMPACT PREPARED FOR TENTATIVE TRACT MAP 32398 (EA 2004-513 - ROBERT SCHUMACHER). - It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2004-138 as submitted. Motion carried with Council Member Osborne voting NO. RESOLUTION NO. 2004-139 A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINT A, ; . CALIFORNIA, APPROVING DEVELOPMENT PRINCIPLES AND DESIGN GUIDELINES TO ALLOW 392 SINGLE FAMIL Y HOMES, A 10-ACRE . COMMERCIAL LOT AND MISCELLANEOUS LOTS ON 110± ACRES LOCATED AT THE NORTHEAST CORNER OF MONROE STREET AND ,AVENUE 60 (SPECIFIC PLAN 2004-072 - ROBERT SCHUMACHER). It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2004-139 as amended (allowing a - minimum home size of 1,650 square feet) . Council Member Osborne stated he will not support the motion because he _ feels the density is too high for the rural area and that it will create traffic - issues. Motion carried with Council Member Osborne voting NO. City Council Minutes 20 November 1 6, 2004 RESOLUTION NO. 2004-140 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF 110.9 ± ACRES INTO 392 SINGLE FAMIL Y LOTS, A 10-ACRE COMMERCIAL LOT AND MISCELLANEOUS LOTS (TENTATIVE TRACT MAP 32398 - ROBERT SCHUMACHER). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2004-140 as amended (adding a condition to require a deed notification for the adjacent agriculture use). Motion carried with Council Member Osborne voting NO. 2. PUBLIC HEARING TO CONSIDER A PETITION FOR FINAL CANCELLATION OF A WILLIAMSON ACT CONTRACT AND EXECUTION AND RECORDATION OF A CERTIFICATE OF CANCELLATION FOR 195± ACRES LOCAT.ED·'ON - . - TliE NORTHWEST CORNER OF AVENUE 60 AND MONROE STREET (APNs: 761..200-005, 761-210-004, AND 761-210-005). APPLICANT: CORAL OPTION I, LLC. Interim Community Development Director Orci presented the staff report. The Mayor declared the PUBLIC HEARING OPEN at 8:09 p.m. Patrick O'Dowd, 49-460 Rancho San Francisquito, representing the applicant, stated he was available to answer questions. There being no further requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 8:10 p.m. RESOLUTION NO. 2004-141 A RESOLI:JTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FINAL CANCELLA TION OF LAND CONSERV A TION (WILLIAMSON ACT) CONTRACT FOR 195 ± ACRES- FOR COACHELLA VALLEY AGRICULTURAL PRESERVE NO. 58 (AGRICULTURAL PRESERVE 2003-001 - CORAL OPTION I, LLC). It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2004-141 as submitted. Motion carried unanimously. ~_.- -...--.----. ..- - - _. - . City Council Minutes 21 November 16, 2004 3. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION - APPROVING TENTATIVE TRACT MAP 30185 (1ST TIME EXTENSION), THE SUBDIVISION OF APPROXIMATELY 3.62 ACRES -INTO SEVEN SINGLE FAMILY LOTS, ONE OPEN SPACE _LOT, AND A WELL SITE ON THE SOUTHWEST CORNER OF CABRILLO WAY AND MISSION DRIVE WEST WITHIN RANCHO LA QUINTA. APPLICANT: CORAL OPTION I, LLC. Interim Community Development Director Orci presented the staff:report, and Associate Planner MaQaña reviewed the site plan. -The Mayor declared the PUBLIC HEARING OPEN at 8:12 p.m. Patrick O'Dowd, 49-460 Rancho San Francisquitot representing the applicant, stated he was available to answer questions. There being - no other requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 8:13 p.m. RESOLUTION NO. 2004-142 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, - CALIFORNIA, APPROVING A ONE-YEAR EXTENSION OF TIME FOR TENTATIVE TRACT MAP 30185 TO SUBDIVIDE 3.62± ACRES-INTO SEVEN SINGLE FAMILY RESIDENTIAL LOTS, ONE OPEN SPACE LOT, AND A WELL SITE, LOCATED AT THE SOUTHWEST CORNER OF CABRILLO WAY AND MISSION DRIVE WEST WITHIN THE RANCHO LA QUINTA DEVELOPMENT (T. D. DESERT DEVELOPMENT). It was moved - by Council Members Sniff/Henderson to adopt Resolution No. 2004-142 as submitted. Motion carried unanimously. -4. PUBLIC HEARING TO CONSIDER ADOPTION OF AN AMENDED RESOLUTION DECLARING THE PUBLIC INTEREST AND _ NECESSITY OF ACQUISITION OF PROPERTY LOCATED ALONG JEFFERSON STREET (APN: 649..071-010) FOR JEFFERSON STREET IMPROVEMENTS PHASE II (HIGHWAY 111 TO INDIC BOULEVARD), PROJECT 2000-19. - City Attorney Jenson presented the staff report. In response to Council Member Osborne, Ms. Jenson confirmed there would - be no additional costs to the City, and noted the appraisal was done as a fee interest. City Council Minutes 22 November 1 6, 2004 The Mayor declared the PUBLIC HEARING OPEN at 8: 16 p.m. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 8:16 p.m. In response to Council Member Perkins, Public Works Director Jonasson stated the old golf cart path crossed Jefferson Street but the new path will cross at Westward Ho Drive and go across the southwest corner to access the three golf holes. RESOLUTION NO. 2004-143 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA GUINTA, CALIFORNIA, DECLARING THE PUBLIC INTEREST AND NECESSITY OF ACQUISITION OF PROPERTY LOCATED ALONG JEFFERSON STREET (APN: 649-071-010) FOR JEFFERSON STREET IMPROVEMENTS PHASE II, PROJECT 2000-19. It was moved by Council Members Sniff/Osborne to adopt Resolution No. 2004-143 as submitted. Motion carried unanimously. The City Council recessed into joint session with the Redevelopment Agency. 5. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND REDEVELOPMENT AGENCY TO APPROVE AN AGREEMENT TO SELL REAL PROPERTY LOCATED AT 52-195 AVENIDA MENDOZA BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND MARGARITA SANCHEZ. Redevelopment Consultant Frank Spevacek presented the staff report. In response to Council Member Sniff, Mr. Spevacek confirmed this property is one of the 50 houses acquired from C. V. Land Company. The Mayor· declared the PUBLIC HEARING OPEN at 8:21 p.m. Margarita Sanchez, 78-990 Miles Avenue, expressed appreciation for being able to purchase a home but asked for the City's support in getting gas or propane to the residence which is all electric. Mr. Spevacek stated he understands a gas line is available in the street, and - that the cost to install it at the residence would be $3,500. Council Member Henderson noted other residents may want the City to install gas at their homes if it's done here. --..---------- ~ . City Council Minutes 23 November 16, 2004 - - J After a brief discussion regarding the availability of gas lines in that area, City Manager Genovese ~tated the only way to deal with this would be to add the cost into the price of the unit but that has not been done before. He noted adding the cost to the relocation assistance could lead to other complex issues. There being no other requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 8:29 p.m. MOTION - It was moved by Council Members Henderson/Sniff to approve the sale of 52-195 Avenida Mendoza to maintain an affordable housing unit in Project Area No. 1 for a purchase price of $165,000. Motion carried unanimously. MINUTE ORDER NO. 2004-132. ¡ 6. [ . ,JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND REDEVELOPMENT AGENCY TO APPROVE AN AGREEMENT TO SELL REAL ,PROPERTY LOCATED AT 52-965 AVENIDA CARRANZA BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND ANABEL SANCHEZ. - Redevelopment Consultant Frank Spevacek presented the staff report. The Mayor declared the PUBLIC HEARING OPEN at 8:33 p.m. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 8:33 p.m. MOTION - It was moved by Council Members Henderson/Sniff to approve the sale of 52-965 Avenida Carranza to maintain an affordable housing unit in Project Area No. 1 fora purchase price of $165,000. Motion carried unanimously. MINUTE ORDER NO. 2004-133. . . 7. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND REDEVELOPMENT AGENCY TO APPROVE AN AGREEMENT TO SELL REAL PROPERTY LOCATED AT 51-805 AVENIDA CORTEZ BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND ROBERT AND DELILAH GAETA. Redevelopment Consultant Frank Spevacek presented the staff report. - The Mayor declared the PUBLIC HEARING OPEN at 8:34 p.m. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 8:34 p.m. City Council Minutes 24 November 1 6, 2004 MOTION - It was moved by Council Members Henderson/Sniff to approve the sale of 51-805 A venida Cortez to maintain an affordable housing unit in Project Area No. 1 for a purchase price of $165,000. Motion carried unanimously. MINUTE ORDER NO. 2004-134. Council recessed to the Redevelopment Agency meeting. Council reconvened. 3. CONSIDERA TION OF ADOPTION OF A RESOLUTION OF THE CITY COUNCIL MAKING CERTAIN FINDINGS PURSUANT TO HEALTH & SAFETY CODE SECTION 33445. City Manager Genovese presented the staff report. RESOLUTION NO. 2004-144 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, UPDATING CERTAIN FINDINGS PURSUANT TO HEALTH & - SAFETY CODE SECTION 33445(a), RELATING TO THE DEVELOPMENT OF THE SilverRock RESORT PROJECT. It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2004-144 as submitted. Motion carried unanimously. 4. CONSIDERA TION OF A PLANNING COMMISSION VACANCY. ¡ .' There were no changes to the staff report as submitted and on file in the City Clerk's Office. Council Member Sniff suggested this item be continued to December 7, 2004. Council Member Henderson noted a few of the previous applicants are in the audience. Council Member Osborne suggested staff be directed to accept new applications. . City Council Minutes 25 November 16, 2004 ,.-- After a brief discussion, Council concurred to direct staff to accept applications for the Planning Commission vacancy and schedule interviews for December 21, 2004. In response to Mayor Adolph, City Clerk Greek confirmed she spoke to the applicants, and stated Pearle Gray Mintz has withdrawn her application. MOTION - It was moved by Council Members Osborne/Henderson t.o direct staff to begin a recruitment to fill the upcoming vacancy on the Planning Commission, and schedule interviews for December 21, 2004. Council .Member Sniff noted the Council will deal with Commissioner Krieger's resignation at that meeting. Motion carried unanimously. MINUTE ORDER NO. 2004-135. " -,5~ --CONSIDERATION OF AN OPERATION AND MAINTENANCE AGREEMENT OF _ FRITZ BURNS PARK ÞOOLWITH THE FAMILY YMCA OF THE DESERT. MOTION - It was moved by Council Members Henderson/Osborne to continue consideration of an Operation and Maintenance Agreement of Fritz Burns Park Pool with the Family YMCA of the Desert to December 7, 2004. - Motion carried unanimously. MINUTE ORDER NO. 2004-136. 6; CONSIDERATION OF FUNDING FOR THE PALM SPRINGS INTERNATIONAL FILM FESTIVAL. Community Services Director Horvitz presented the staff report. Mayor Adolph noted this is not a charitable or non-profit organization. MOTION - It was moved by Council Members Sniff/Osborne to decline the request for funding from the Ralm Springs International Film Festival. Council Member Perkins stated he supports the request for funding. Council Member Henderson stated she can't support going into the reserve account for the request given the discussions today about being fiscally responsible and the previous appropriations outside of the adopted budget, such as the Rose Parade float and the air show. She noted if a request for funding is received in time, a request can be considered during budget discussions next year. - Motion carried with Council Member Perkins voting NO. MINUTE ORDER NO. 2004-137. City Council Minutes 26 November 16, 2004 At this time the City Attorney advised the Council's Rules of Procedure do not allow for the adjourned Redevelopment Agency meeting to be reconvened. She further advised if an item is to be reconsidered, someone' who voted with the majority must submit a request for reconsideration to the City Clerk's Office within seven days. STUDY SESSION 1 . DISCUSSION REGARDING LA QUINTA CITY HALL EXPANSION. Building & Safety Director Hartung presented the staff report. Council Member Henderson asked for confirmation that the approved schematic design floor plan is what the Council had previously approved, to which Mr. Hartung responded, IIYes." Council Member Osborne asked if the administrative offices need a public entrance and lobby. City Manager Genovese stated most of the traffic in the administrative offices is by appointment. Craig Pearson, 74-040 Highway 111, Palm Desert, of Pearson Architects, reviewed three options for the expansion. Council Member Henderson asked about converting the existing public restrooms to staff restrooms. Mr. Hartung pointed out the doors would open into what is currently the City Clerk's file room and may ultimately be Community Services offices. City Manager Genovese noted staff restrooms exist next to the lunch room-. In regard to the expanded Council Chamber overflow area, he stated the intent is to provide sound and seating if needed for larger meetings. Council Member Sniff asked if the floor space in the City Clerk's office is smaller in Option A. Mr. Genovese stated he believes it is larger but that some adjustments need to be made to the production room. He also noted the existing structure will be expanded to the south to accommodate three offices instead of cubicles for the City Clerk staff. _ ___~ ._.._..--u .___ . City Council Minutes 27 November 16, 2004 ¡- In response to Council Member Henderson, Mr. Genovese stated he doesn't believe the location for the Community Services Officer ,(CSO) is a problem, and noted it provides more space in the Police administrative area. Council Member Sniff questioned the purpose of having a CSO in that location. Mr. Hartung noted it will provide a police presence in the main entry, and a public counter for the Police Department. In response to Council Member Henderson, Mr. Genovese confirmed the CSO would be in the office on a daily basis. Council Member Sniff asked about the amount of space in the Police administrative area. Council Member Henderson pointed out the expansion is to cover the City's needs at build-out. Council Member Sniff asked if the existing facility on A venida Bermudas will ,..-- still be needed. Council Member Perkins stated he feels that building is more convenient for the public than the office space proposed in the expansion. Mr. Genovese noted public reports would be made at the CSO counter, and any other nieetings with Police personnel would be done by appointment. He stated the intent in having Police offices in the expansion area was to provide a Police presence at City Hall but the office space can be used for other purposes if that idea has changed. He noted the current facility on Avenida Bermudas is primarily a volunteer operation, and does not have private offices for the Police Chief or Lieutenant to meet with the public. Council Member Perkins stated he doesn't feel the proposed layout is convenient for public access to Police personnel. He also questioned the distance between the Council Chambers and Council offices, and asked about kitchen facilities in the administrative area. Mr. Genovese indicated the existing Council offices will be converted into a caucus room for closed session meetings, and the kitchen area will be near - the library. City Council Minutes 28 November 1 6, 2004 Mayor Adolph stated he believes the kitchen area should be expanded because it's too small. In response to Council Member Sniff, Mr. Pearson stated the distance from the public corridor to the Council offices is approximately 1 20 feet. Council Member Sniff voiced concern about the disruption of work the expansion, as proposed, will create. He suggested the possibility of re-allocating the existing space and adding several stories on the west side to eliminate an elongated building. Council Member Henderson noted the existing office space is inadequate and difficult to deal with. She doesn't feel the existing space can be re-allocated without major reconstruction. Mr. Genovese stated the existing area will not be reconstructed until the expansion area is done. He noted there are areas in the current layout that would need to be changed anyway, such as a private waiting area for the Personnel Office. Council Member Henderson stated she is fairly pleased with Option A, and asked what it will cost to provide new plans since the previous plans were based on the concept approved by Council. Mr. Pearson stated they are under contract for this project but noted the previously-submitted plans were based on Council's direction. Mr. Hartung stated the cost will depend on which option the Council selects. Mayor Adolph stated he feels Option A is what the Council asked the architect to provide. Council Member Osborne inquired about the expansion space near the north staff entrance. Mr. Genovese stated since the new design is more space-efficient, that professional staff area will actually be open space until individual offices/cubicles are needed. Council Member Sniff asked how many additional offices the expansion provides, and the size of the professional staff offices. ----.---..-.-...---..---..-..---- - ~-- ---- --- ----" --.- City Council Minutes 29 November 16, 2004 r--- Mr. Pearson stated the professional staff offi<?es are typical 8X8 foot module cubicles that have sliding doors for privacy but are open above. He indicated the existing skylights will remain. Council Member Perkins stated he cannot support any of the options for the reasons he voiced earlier, and noted they look like add-ons without much plannipg. He believes the expansion should be on the south side. Coundil Member Sniff suggested the possibility of expanding to the sidewalk on th~ south side, and noted the building would be more concentrated instead of elongated. In resþonse to Mayor Adolph, Mr. Genovese - stated one of the concerns :' about I expanding to the south was the cost of removing the retaining walls. I· - 'He stated one of the' major reasons for the expansion is to provide a large EOC that will be sufficient to build-out, and noted the current EOC is being used for Building Department office space. Council Member Sniff asked how much square footage is needed for an EOC. - Mr. Genovese stated the proposed EOC will have offices to accommodate - the various components of the emergency operation. He added the need for an EOC for the safety of the public is a good part of the reason for the expansion. Council Member Henderson stated she supports Option A . Mayor Adolph agreed, and noted the final plans with more detail will come back to Council. He questioned the need for so many exit doors on the west; end by the Council offices, and in the City Manager's office. Council Member Osborne asked Council Member Perkins if he was suggesting to start over from scratch. Council Member Perkins stated he cannot support what has been presented, and would like to see a feasibility study for expanding to the south. He would prefer to stay with the existing facilities instead of adding a building that doesn't look like it belongs. Mr. Pearson noted all of the underground utilities are on the south side of the building and would be disrupted if City Hall expands in that direction. He - noted the Civic Center design included plans to expand City Hall to the west. City Council Minutes 30 November 1 6, 2004 In response to Council Member Osborne, Mr. Pearson stated he feels the proposed plan evolved from the constraints of the existing building. Council Member Osborne commented on the pathway between the Council offices and the Council Chamber being somewhat obscure. Mr. Pearson stated the most logical passage would be through the high ceiling area then north toward the Council Chamber. Council Member Osborne stated he is not completely happy with the layout but will support it if there's no other option. In -response to Council Member Sniff, Mr. Pearson stated it would be more expensive to build a second floor. Mr. Hartung pointed out a second floor was one of the options presented in the beginning. Council concurred to support Option A. REPORTS AND INFORMATIONAL ITEMS Council Member Perkins referenced three issues: 1) a letter from the Rancho La Quinta Master Homeowners Association regarding an excessive number of crimes and graffiti in the City; 2) the lack of bike lanes on some City streets; and 3) the status of code violations at a residence on Dune Palms Road. He requested a report back from Police Chief Horton regarding the letter, and a status report from staff on the code enforcement issue. As for bike lanes, he questioned why they are not being installed on some streets, such as Washington Street and Highway 111, and voiced concern about the plan to use sidewalks. Mr. Genovese stated staff will report back on the issues of the letter and the code violations. As for the bike lane program, he indicated staff is checking to see if sidewalks can be used when insufficient space exists in the street for a bike lane. If so, signage will be installed to direct bikes to use the sidewalks in those areas. Riverside Country Transportation Commission - Council Member Henderson reported she recently met Will Kempton, the new State Director for CalTrans, and hopes he will be able to break through some of the problems the cities experience with CalTrans. In response to Mayor Adolph, she stated she believes CalTrans would be agreeable to turning control and maintenance of Highway 111 over to the cities but that issue did not come up. CV AG Human & Community Resources Committee - Council Member Osborne requested an item be placed on the next agenda regarding the 211 Social Services ~._._~-- .~.-.._...- ---------------------- -- -- City Council Minutes 31 November 16, 2004 r-- Hotline. He reported the Committee is also working on an annual homeless study for 2005. Jacqueline Cochran Regional Airport Authority - Council Member Osborne_ reported the air show event was a success with 30,000 to 40,000 people in attendance, making parking a challenge. School Ad-hoc Committee - Council Member Osborne referenced a memorandum regarding the Committee's meeting with the School Distriét to discuss the new schools. CVWD Joint Water Policy Committee - Mayor Adolph reported the Committee held its first meeting, and he has asked staff to review the directive distributed at that meeting as to the direction they want to go regarding conservation of water. * * * * * * * * * * * * * All other reports were noted and filed. DEPARTMENT REPORTS - None i MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING INCREASE TO SPHERE OF INFLUENCE TO THE EAST. ) Council Member Sniff requested staff prepare a report on . the process required to increase the City's sphere of influence. He feels it would put the City in a position to begin the annexation process for some of the properties to the southeast. Council Member Henderson noted an application can't be filed until the NSRs are done, and that one of the items included in last year's Council Goals is to look at opportunities/methods for the property owners in that area to devise a funding source. She stated she and Council Member Sniff have met with two council members from the City of Coachella but unless both City Councils ratify the action, she feels it would be inappropriate for staff to do anything that suggests extending the sphere of influence to Jackson Street. She noted some of the property owners are trying, within their own scope, r-- to put this together to bring to the City. City Council Minutes 32 November 1 6, 2004 Council Member Sniff stated he doesn't see a problem referencing this to staff to look at an appropriate process for discussing this issue. He requested the issue be brought back in a study session for discussion. * * * * * * * * * * * * * Council Member Sniff requested a letter be sent to Desert Sun reporter Leonor Vivanko, expressing the Council's gratitude for the unbiased manner in which she reported the Council meetings over the last year. City Attorney Jenson advised a letter executed by all of the Council Members would not be appropriate unless brought back for action on a future agenda. There was consensus for the Mayor to send the letter on behalf of the City Council. ADJOURNMENT There being no further business, it was moved by Council Members Osborne/Sniff to adjourn. Motion carried unanimously. Respectfully submitted, 8:r- .52Ý ~ JUNE S. GREEK, City Clerk City of La Quinta, California -.-"....- ._.~.-----,~.._-..",,- _d_ _,_____ -, -~_._--_.- --- .