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CAC 10 24 1994i C CULTURAL AFFAIRS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico La Quinta, CA 92253 October 24, 1994 7:00 P.M. I. CALL TO ORDER A. Roll Call B. Pledge of Allegiance. II. CONFIRMATION OF AGENDA Corrections, additions, deletions or reorganization of the agenda III. APPROVAL OF MINUTES Approval of minutes of September 26, 1994. IV. ANNOUNCEMENTS V. PUBLIC COMMENT The Cultural Affairs. Commission reserves the right to limit discussion on any topic to five minutes or less. VI. CORRESPONDENCE AND WRITTEN MATERIALS A. Updated Roster for Cultural Affairs Commission B. Press List for Commission's Information VII. STAFF REPORTS A. Youth Art Works Presentation by Art in Public Places in November B. Site Location for the La Quinta Arts Foundation Review Request by the City Council Request by Staff for Special Commission Meeting CACAGN 1 r VI11. COMMISSION BUSINESS A. Review of Draft Cultural Affairs Commission Handbook (Francis, Hull, and Klein) B. Report on Analysis of Supply and Demand for Work Plan (Berliner, Lawrence, and Atkins) IX. COMMISSION COMMENT X. COMMISSIONER REPORTS & INFORMATIONAL ITEMS A. Review of CALAA Workshop Information - Francis B. Committee or Professional Affiliation Reports Art In Public Places Encore! LQ Arts Foundation LQ Arts League LQ Chamber of Commerce LQ Friends of the Library LQ Historical Society Museum LQ Little Theater Round Table West School Site Council Committee Other XI. NEXT MEETING DATE, TIME AND TOPIC Special Meeting to Discuss Council -assigned Project: 1994 Regular Meeting: November 22, 1994 7:00 PM La Quinta Civic Center Study Session Room • Workplan XII. ADJOURNMENT . CACAGN 2 CULTURAL AFFAIRS COMMISSION MARTIN LANGER Appointed: 10-18-94 49-994 El Circulo Term: Unexp. Term La Quinta, Cal. 92253 Expires: 6-30-95 (619) 564-2111 (Res) (619) 564-1111 (Bus) HONEY J. ATKINS Appointed: 7-01-94 52-470 Avenida Madero Term: 1 Year La Quinta, Cal. 92253 Expires: 6-30-95 (619) 564-7400 (Res) STEVE BERLINER Appointed: 7-01-94 48-115 Via Hermosa Term: 1 Year La Quinta, Cal. 92253 Expires; 6-30-95 (619) 564-2362 (Res) SUSAN FRANCIS Appointed: 7-01-94 77-800 Calle Monterey. Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-97 (619) 564-4873 (Res) (619) 564-1244 (Bus) KATHRYN HULL Appointed: 7-01-94 77-260 Calle Chillon Term: 2 Years P.O. Box 947 Expires: 6-30-96 La Quinta, Cal. 92253 (619) 771-1041 (Res) MICHELLE KLEIN Appointed: 7-01-94 49-100 Tango Court Term: 3 Years IA Quinta, Cal. 92253 Expires: 6-30-97 (619) 564-2250 (Res) TONI LAWRENCE Appointed: 7-01-94 53-045 Avenida Diaz Term: .2 Years La Quinta, Cal. 92253 Expires: 6-30-96 (619) 564-6907 (Res) (619) 773-2589 (Bus) Updated: 10/21/94 Palm Springs Life & Desert Guide 303 North Indian Canyon Palm Springs, CA 92262 773-3840 773-4829 FAX Desert Sun P.O. Box 190 Palm Springs, CA 92262 322-8889 778-4654 FAX (Bruce Fessier) Photo Buys/Inland Empire 1078 Santo Antonio Colton, CA 92324 909-370-3266 Desert Post P.O. Box 459 Palm Desert, CA 92261 346-1181 342-7128 FAX Los Angeles Times 71-892 Highway 111 Rancho Mirage, CA 92270 773-1006 773-1005 FAX KCMJ 490 South Farrell Drive Palm Springs, CA 92264 320-6818 320-1493 FAX KUNA 41-945 Boardwalk Palm Desert, CA 92211 568-6830 568-3984 FAX MEDIA LIST Sun Extra (Desert Advertiser) P.O. Box 2736 Palm Springs, CA 92263 778-4574 778-4731 FAX High Desert Star P.O. Box 880 Yucca Valley, CA 92286-0880 365-3313 365-8686 FAX Recycle Press Enterprise P.O. Box 792 Riverside, CA 92502-0792 909-782-7538 909-782-7572 FAX Wheeler's Desert Letter P.O. Box 1297 Rancho Mirage, CA 92270 341-1144 773-9505 FAX KPSI AM & FM 2100 East Tahquitz Canyon Way Palm Springs, CA 92262 325-2582 320-4632 FAX KDES AM & FM P.O. Box 2000 Palm Springs, CA 92263 346-8764 325-8163 FAX KWXY AM & FM 68-700 Dinah Shore Drive Cathedral City, CA 92234 328-1104 328-7814 FAX MEDIA LIST - PAGE 2 KNWZ Newsradio KLCX FM P.O. Box 12700 77-622 Country Club Drive Palm Desert, CA 92255 Palm Desert, CA 92211 346-1270 772-7171 341-6885 FAX 772-71-77 FAX KPLM KCLB P.O. Box 1825 1694 6th Street Palm Springs, CA 92263 Coachella, CA 92236 320-4550 398-2171 320-3037 FAX 398-2739 FAX KEZN 72-915 Parkview Drive Palm Desert, CA 92260 340-9383 340-5756 FAX KMIR TV 72-290 Parkview Drive Palm Desert, CA 92260 568-3636 568-1176 FAX Desert Sentinel P.O. Box 338 Desert Hot Springs, 329-1411 329-3860 FAX Channel 10 P.O. Box 368 Palm Desert, CA 92261-0368 340-1312/EXT 271 (John White) 340-2384 FAX KESO TV 42-650 Melanie Place Palm Desert, CA 92260 773-0342 773-5128 FAX Public Record P.O. Drawer J CA 92240 Palm Desert, CA 92261 345-5709 360-8714 FAX Sand to Sea Magazine 73-160 El Passo Palm Desert, CA 92260 346-6960 346-6960 FAX 10/21 /94 White Sheet 73-400 Highway 111, #210 Palm Desert, CA 92260 346-0601 341-1102 FAX MEMORANDUM To: Cultural Affairs Commission From: Clint Bohlen, Parks and Recreation Director Date: October 24, 1994 Subj: Youth Art Works Presentation by Art in Public Places Committee in November RECOMMENDATION: That the Cultural Affairs Commission review the attached staff report before the Commission's regular meeting in November. BACKGROUND AND OVERVIEW: The Art in Public Places Committee (APP) has reviewed a youth art concept with the City Council at the October 4, 1994 Council meeting. The Council referred the item to the Cultural Affairs Commission for its review and comment. The Youth Art Works on Public Lands project envisions hiring local youth to produce art works in parks and at public facilities. The youth would be supervised by mentors. Funding for the program initially is based on a $5,000 grant from the VIVA Foundation (KSL Corporation), and will be matched by funds from the APP account. Council has asked that the Commission review the item, and provide the Council with a advice on this issue. COUNCILIRDA MEETING DATE: October 4, 1994 ITEM TITLE: Consideration of a recommendation by the Art in Public Places Committee regarding Youth Art Works Public Art Project. RECOMMENDATION: Accept the Art in Public Places Committee recommendation to : rw AGENDA CATEGORY: BUSINESS -SESSION: 3 CONSENT CALENDAR: STUDY SESSION: _ PUBLIC NEARING: _ 1. Support the concept of the on -going program, "Youth Art Works on Public Lands" ; 2. Approve the Eisenhower/Avenida Colima Mini Park as the first location to start the program; and, 3. Allow the Art in Public Places Committee (APP) to utilize funds from the APP Fund to match existing and future donations received from other civic organizations to implement the program. FISCAL IMPLICATIONS: Commitment of an amount of $5,000 of Art in Public Funds. Future commitments of funds would require Council authorization for exact amount. BACKGROUND AND OVERVIEW: The Art in Public Places Committee at its meeting of September 12, 1994, reviewed a proposal by the La Quinta Arts Foundation to employ the youth of La Quinta in various areas of the City to create art work in their own area of the community. The program would utilize different local artists to oversee each project and instruct the youth. The youth targeted for the program would be those in their junior and senior year of high school. The program would be on -going throughout the year with an evaluation at the completion of each project. The APP Committee has chosen the Mini Park at Eisenhower and Avenida Colima as the site for this first pilot project with other sites to be determined at a later date and brought to Council for their review and approval. In addition, local civic organizations will be asked to donate funds to help implement the program to make the program unique to La Quinta and to generate interest in the community to make the program successful. The City would then match the funds raised by committing APP funds. (At the present time, VIVA Foundation has committed $5,000 to the Mini Park. The APP would like to match this amount to develop a total of $10,000 to be used on the Mini Park project.) At this time, the APP Committee is asking Council to: 1. Support the concept of the program, "Youth Art Works on Public Lands"; 2. Approve the Eisenhower/Avenida Colima Mini Park as the first location to start the program; and, 3. Allow the Art in Public Places Committee (APP) to utilize funds from the APP Fund to match donations received from other civic organizations to implement the program. ccaHM Following Council's approval for the above, the Committee will return for Council approval, regarding the specific art work as well as the amount of APP funds needed. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Approve the recommendation as presented; 2. Modify the recommendation as deemed appropriate by the City Council; 3. Provide alternate direction to the Art in Public Places Committee; 4. Deny the reccpnmendation. jerrqerman P n( & D lopment Director CCM.002 T 0 0 4&t 4 4 a" MEMORANDUM To: Cultural Affairs Commission From: Clint Bohlen, Parks and Recreation Director Date: October 24, 1994 Subj: Site Location for the La Quinta Arts Foundation Review Request by the City Council - Request by Staff for Special Commission Meeting RECOMMENDATION: That the Cultural Affairs Commission review the attached staff report and coorespondence before the Commission' Special Meeting which is recommended to be scheduled for November 7, 1994 at 7:00 p.m. in the Study Session Room. BACKGROUND AND OVERVIEW: On Tuesday, October 18, the City Council reviewed a site location report from staff regarding a permanent home for the La Quinta Arts Foundation. The report presented a response to a Council request at a June Council meeting regarding a review of City -owned properties which would be appropriate for a locating a new Arts Foundation building. Staff presented several options to the Council on October 18. In its review, the Council referred the issue to the Cultural Affairs Commission for comment. Staff is suggesting the Commission review this issue during a special meeting of the Commission in Monday, November 7 due to the fact that Jerry Herman, Community Development Director of the City of La Quinta will not be available to present the issue to the Commission during the current meeting, and nor will the City's financing consultant from the RSG company, Mr. Frank Spevacek. Mr. Herman and Mr. Spevacek will be availavle for the November 7 meeting. To: Mayor and Council, City of La Quinta Tom Genovese, City Manager Jerry Herman, Director of Planning From: La Quinta Arts Foundation Carolyn Lair, -Executive Director Date: October 17, 1994 RE* Cultural Center Proposal - La Quinta Arts Foundation You have received the report from the Planning Department entitled "Consideration of information regarding an ultimate site location for the La Quinta Arts Foundation". Below, I have briefly outlined the Arts Foundation's reasons we believe the property on Montezuma to be the best and most feasible site option for the Cultural Center site of all City -owned property. • LARGEST SITE - Of all the city -owned properties, the Montezuma site is the largest at 45,100 square feet. This site can best accommodate the proposed 20,000 square foot building. • FINANCING AND FUNDRAISING - The Montezuma site would be easier to privately fund raise for. Since the City of La Quinta is not in a position to dedicate funds to the cultural center project, the La Quinta Arts Foundation shall assume full responsibility for the $5 million of fundraising. The Montezuma Village location is more attractive for private fundraising. The Civic Center Site would be viewed by many donors as a civic government facility. • SUPPORTS THE VILLAGE CONCEPT - Development of the Montezuma site, would be a catalyst for further Village development as adopted by Council in the 'The Village of La Quinta Specific Plan". In a meeting of July 7, 1994, where City Redevelopment and Finance consultants Frank Spevacek and John Yonai met with Jerry Herman and Arts Foundation representatives, the consultants stated their preference for the Montezuma location as compared with other all city -owned lands. Activity in the Village core would be a positive economic stimulator and get things moving. • PUBLIC PRIVATE PARTNERSHIP - Although the City does not have the cash to support construction of a Cultural Center at this time, the City's contribution of the land would be a strong gesture of support and political good will. The gift or long term lease of the site with market value currently at around $400,000 would tremendously assist the fundraising efforts. The time frame for starting would be much earlier for the Montezuma site. • PUBLIC ACCESS - The potential for public access in the Village location with a pedestrian orientation is greater. The possibility of the Cultural Center as a "mixed use" site with some limited retail (cafe or book store) would not only contribute to the on -going operating costs to the Cultural Center but would also serve to pull the community to the site in an active rather than passive way. A mixed usage facility would not be feasible on the Civic Campus. T4 hf 4 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 18, 1994 ITEM TITLE: Consideration of information regarding an ultimate site location for the La Quinta Arts Foundation RECOi111tENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Review the information, direct staff as to which site is the most desirable, and if appropriate work out the issues regarding the site. FISCAL R. IPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: In June, the La Quinta Arts Foundation presented a concept proposal to the City Council for the expansion of their facility to have it become a center for the arts (Attachment 1). In that proposal the Foundation requested utilizing the City's property on Montezuma to construct this building in two phases. After consideration and discussion, Council requested that the Foundation supply the City with information on the square footage for the proposal. In addition, staff was instructed to provide a comparison of other available sites where the .facility could be located (Attachment 2). Since that meeting, staff has met with representatives of the Foundation. Seventeen City -owned sites were discussed during this meeting, of these, only four sites were determined to be large enough to accommodate the approximately 20,000 square foot building. The following information is presented for your consideration relating to the following four sites: the Civic Center site, 48th Avenue site, the existing Chamber of Commerce site, and the requested Avenida Montezuma site. Civic Center Site As the 6,000 square foot facility was originally proposed, the Civic Center site was appropriate. The proposed uses at that time included the administrative offices, display area, art work area, sales area, and an area to conduct art classes. Since then the functions of the facility have expanded to be more comprehensive in nature and include: administrative offices, board room/library, exhibition space, retail area, coffee shop with catering, workshop/classrooms, music rehearsal room, 150 seat theater, historical/art displays, media center, studio space, and storage area. Issues that relate to this site are: 1. Limited space for the proposed 20,000 square foot building. 2. Commercial uses. 3. Outside functions on the site would be cumbersome. CCM7Jx.00i 4. Foot traffic and parking problems. 5. Local merchants may be concerned with commercial activity. 6. The site consisting of 32,400 square feet and an anticipated 20,000 square foot building is restricted for future expansion. - 7. Outside financial donations would be limited. 8. Limited access and visibility 9. The proposal could be accommodated if more property is committed to the Foundation. 48th Avenue Site Issues that relate to this site are: 1. This site is removed from the central focus of the community. 2. It does not stimulate Village commercial growth. 3. The site is being considered for other uses. Chamber of Commerce Site Issues that relate to this site: 1. The site contains 20,000 square feet which equals the building area requested by the Foundation which would not provide any on -site parking spaces. The Requested Avenida Montezuma Site Issues that relate to this site: 1. This site contains approximately 45,100 square feet which is large enough for the 20,000 square feet building. 2. The development could stimulate downtown development. 3. Other uses of the site may be more appropriate. Proposed Facility The requested multi -story building is proposed to have approximately 20,000 square feet. As requested, the following is a list of the proposed space allotment and proposed uses: Phase I Administration Storage Board Room/Library Break Room Reception Arts League Packing Room 750 150 Square Feet •01 •TiTi = Total 4,760 20% Circulation, Mechanical, etc. 950 TOTAL _ 5,710 Ph Exhibition Space 1,200 Small Retail 300 Coffee Shop with catering 750 Workshop/Classrooms 1,000 Studio Space 2 @ 150 each 300 Music Rehearsal Room 30 Total 3,850 20% Circulation, Mechanical, etc. 77 TOTAL 4.620 Extended Space Rehearsal 600 Theater (150 seats) 1,800 Restrooms .400 Historical Displays 1,000 Art Displays 19000 Media Center 2,000 Storage 300 Total 7,100 20% Circulation, Mechanical, etc.. 1,420 TOTAL 8,520 Phase I and II 10,500 TOTAL 209000 (Totals have been rounded off to the nearest whole number.) CCSTFJH.001 3 Unresolved Issues The following issues will need further analysis and investigation by staff in conjunction with the Art Foundation proposal: 1. The sale. zift, or long term lease of the site. 2. Commercial uses on the site (rents, sharing of profits, etc.). 3. Public improvements (funding, installation, etc.). 4. Maintenance of the building and grounds. 5. On -site parking requirements versus deferred parking. 6. Donations for the building construction/ improvements. 7. If any City and/or Agency financial assistance is requested, identified. FINDINGS AND ALTERNATIVES: the means to fund the assistance must be Based upon Council direction, staff has analyzed other City property. The conclusion is that the proposer Avenida :Montezuma site and the Civic Center site, if more property is committed, are capable o accommodating the anticipated Foundation building. The Avenida Montezuma site could, however, stimulat( further downtown development; however, the other issues raised need to be further researched. The options available to the Council are: 1. Direct staff as to which site is the most desirable and if appropriate work out the issues regarding the site; 2. Direct staff to research the matter further; 3. Deny the request of the Foundation. .n Development Director Attachments: 1. Arts Foundation proposal 2. Council minutes of June 21, 1994 ccsTFnH.00 1 4 ATTACHMENTS ATTACHMENT Proposal for a La Quinta Center for the Arts & Culture to City of La Quinta From La Quinta Arts. Foundation 5 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: LA QUINTA ARTS. FOUNDATION DATE: JUNE 11, 1994 SUBJECT: PROPOSAL FOR A LA QUINTA CENTER FOR THE ARTS & CULTURE PROPOSAL The La Quinta Arts Foundation is seeking City Council's input and conceptual approval for the La Quinta Arts Foundation to develop a specific plan for a La Quinta Center for the Arcs and Culture on City owned property in the Village of La Quinta. PROJECT DESCRIPTION The La Quinta Arts Foundation would like to build a Center for the Arts and Culture that would be a home for the La Quinta Arts Foundation and an umbrella for other kcal non-profit cultural organizations. More than a passive arts facility, we envision this to be a mixed use project that would become an active center for social, limited commercial as well as cultural activity. It is our intention that the facility be designed to become a distinctive destination and community meeting place with the outdoor spaces as significant as the indoor design. Components of the proposed facility may include exhibition gallery, performing arts theatre, outdoor cinema, rehearsal dance studios, children's theatre, recital halls, cafe, boutiques, book store, cultural arts library, film and video editing facilities, music lab, artists "live -in - work" studios, office space, lecture halls, ceramic art studios and outdoor performance plaza. The facility would be designed to promote cultural excellence and diversity to meet the needs of Focal residents and out of town visitors. We are asking that Council give conceptual approval for the City owned property in the Village at the east end of the Community Park, bordered by Bermudas, Montezuma and Navarro Streets to be considered as the potential site for the facility. The size of the property is suitable and its close proximity to the park, post office, library, bank, gas station and Chamber of Commerce would build upon the synergistic activity of the developing Village area. The Arts Foundation would act as the lead agency in the development of the project. The mixed use cultural facility would be built in three phases to allow adequate time and planning for a large scale fundraising campaign to privately raise all funds necessary for the construction. June 21, 1994 Page 1 of 3 6 BACKGROUND At the time of the City's incorporation in 1982, civic and community leaders promo-ed the development of a Village in La Quinta where artists and the arts would play a major role in creating an unique identity for the City and invigorate the local economy. The La Quinta Arts Foundation was soon formed to realize the collective cultural aspirations of the young c:ty. After thirteen years of working in a mutually beneficial partnership with the City, the Arts Foundation has attained national reputation for its fine quality arts events and educational programming. The Foundation has always produced its events and maintained its limited office and teaching facility in the "Village" hoping that some day the potential of the "Village' would be fully realized. In "The Village at La Quinta Specific Plan" adopted by the City Council in 1987, the "arts theme" was included as important characteristic of the Village. The concept of a quaint, pedestrian oriented retail and cultural district made good sense economically and in terms of community deveiopmerit, however, 'he impetus to fully realize the dream has, to date, not happened. THE NEED The City of La Quinta is experiencing tremendous growth. New developments such as PGA West, The Quarry, Rancho La Quinta as well as population growth in the adjacent areas of Bermuda Dunes, Indio, Indian Wells and Palm Desert have created new demands on our limited public amenities. The demographics of our area are also changing dramatically. Seasonal senior residents no longer represent the largest population group in our region of year round resident ages-35 to 45 year old's do. The majority of this population group have children of various ages. It is necessary `o reevaluate our programs and public facilities to meet current needs. As the population grows our lack of an adequate cultural facility becomes increasingly evident. The Arts Foundation averages more than twenty inquiries and requests weekly for expanded programs. Our limited facility has been stretched far beyond its capacity to meet community needs. At this time there is an urgent need to expand programming and establish adequate permanent facilities locally. Foundation is dedicated to serve the growing needs of our local community and must adopt a strategy to meet these needs immediately. 7 June 21, 1994 Page 2 of 3 BENEFITS TO THE CITY OF LA QUINTA proposai are many! The benefits to the City of La Quinta of this • Lo Quinta would be the home of a unique, beautiful and cost effective cultural center unlike anything *hat exists in Coachella Valley or the region. • The construction of the facilitywould be com letel p y paid for by the Arts Foundation's membership and private patrons. • The development of the cultural center in the Village location could provide the catalyst for the dream of the Village of La Quinta to be realized. • The cultural center would provide a home not only for the Arts Foundation but house other current and future arts & cultural organizations. Sharing a facility would serve to enhance communication, maximize efficiency and minimize the cost for each oroaniza;;on to effectively serve the community. • Bring in additional sales tax revenue to the City. • Increase the value of the land held by adjacent property owners. Provide a focus for the community and an effective marketing tool for the Chamber of Commerce to market La Quinta. ' SUMMARY The Lo Quinta Arts Foundation hopes .that the Council will find the project worthy of further consideration and see the multiple dynamic purpose of a project of this magnitude. Upon Councils conceptual approval, La Quinta Arts Foundation is read to proceed to develop proforma for the project. y P e elop a June 21, 1994 Page 3 of 3 8 N S ranNWb/39 VO/N3n d o M. J , M ` ► , '► M1 e b .•�t ` ^'+, , s� , f S' 4. C- t0 1 6 ` C.• !•Abh '.: �+ ,-.�•.. $-r. u• 'i •, 1 tit. N a1 j _ tom: .•�....�..; .::w:..:: i -, � o 0&1/VAdN - � VOIN3Ad ll-� 17 • ti "� � h r t O O O O (2) D � e 0 0©�00 ,`v 79-VJ •, o sO tiJ�P rO/N3^d 40 At V � • I^ Q Q Q ` r r Q I a► m �• � : �� v � v O v I 1100 Iry 00, I • I Fi ,® p p _ • I • O t� b • A, J • ti 00 9 CO t � OIL c F 94./ a a VI Oo� P a� 1 O J TI TYtrr f , !•• ... E Z eOb O • 0 0 tri ^ O � I a 3ANG fir off, Q w p • CO O0 � ` • li• d 6 • h�. oil ATTACHMENT 2 LA QUINTA CITY COUNCIL MINUTES JT3NE 21, 1994 Regular meeting --of the La Quinta City Council was called to order at 3:00 P.M. by Mayor Pena followed by the Pledge of Allegiance. PRESENT: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES MOTION - It was moved by Council Members Sniff /Bangerter to approve the minutes of May loth. Motion carried with Council Member McCartney abstaining. MOTION - It was moved by Council Members Sniff /Bangerter to approve the minutes of June 7th. Motion carried unanimously. ANNOUNCEMENTS - None PRESENTATIONS - None PUBLIC COMMENT - None WRITTEN CORRESPONDENCE a. Letter from County of Riverside re: meeting relative to County Service Area 152 on June 28th in Riverside and requesting representation from the City Council. Council concurred in sending a staff member to the subject meeting as there is a special Council meeting scheduled for that date. b . Proposal from the La Quinta Arts Foundation relative to use of City -owned property. Nancy Marks, out -going President of La Quinta Arts Foundation, expressed appreciation for the cooperation that has been existent between the Foundation and the City. Joan Foster, President -Elect of La Quinta Arts Foundation, 10 advised that for several years they have looked forward to expanding their facility and have it become a center for the arts. The City -owned property in The Village would be perfect for their. facility. They are seeking conceptual agreement by the City Council and some staff support to move forward with this idea. Mayor Pena felt that it would be appropriate to refer the matter to staff and schedule it for a study session. At that time, the Council could have some staff input and analysis. Council Member Sniff believed that time is important and felt that based on this excellent proposal, for the Council to indicate conceptual approval of the idea and to also indicate to the staff to move forward to determine its feasibility. ,He didn't feel that there was any point in scheduling it for a study session, if a majority of the Council isn't in favor of endorsing the basic concept. Council Member McCartney felt that conceptually, the idea is long over -due. His question is size - what will be needed ten years from now and how it will grow and in what phases. He didn't wish to see us create a center that is shoe -horned into a space that we quickly outgrow in three to five years. He wished to see enough expansion capability built into it. He wasn't sure that the proposed site fits those expansion capabilities, but there may be additional sites that would work as well. He was in favor of as large and magnificant an art center as we can find. Council Member Bangerter expressed support of agendizing the matter for more in-depth discussion and moving forward. Carolyn Lair, Executive Director of La Quinta Arts Foundation, advised that the Foundation has recently changed its mission to cultivate and nurther the arts in the entire Coachella Valley. Therefore, Council Member McCartney's comments about size are important. As they develop the ideas about a cultural facility, they would to be working with the other cities so that support and operation of the facility would be shared by a regional area. They also wish to design a model that is a mixed usage with a commercial aspect, so that it isn't a passive facility where people only come when specific events are occuring. The other important idea is that we try to embrace and act as an umbrella for the other art organizations. They are thinking of doing the project in phases so that funding raising does not become an over- whelming burden and that the Foundation be the lead agency in the fund-raising activity. The reason they are attracted to this particular site is because they are dedicated to the notion of The Village and would like to do something that would create a catalyst for the actual development of The Village. 11 Council Member Perkins agreed that we need to make sure that the site is large enough for the future needs and has expansion capability. He felt that developing a phasing plan requires some study on .the part of the Foundation and the City. He also wished to know how the other organizations are going to fit in and this is something else that could be discussed in a study session. He believed that there are a - number of organizations that could fit into this, acknowledging that we need to have one organization spear- heading the effort. He was in favor of the concept and felt that we should proceed and have it.back to the Council for more detailed study as quickly as possible. Council Member Sniff stated that he was very much in favor of this proposal which he felt is a bold move and that we need to move forward with it with a determined effort because the only .thing that is going to get The Village moving is a bold stroke and this is a bold stroke. Regarding the size of the property, it is very substantial and will accomodate a very large building and has a strategic location. MOTION - It was moved by Council Members Sniff/Bangerter to give conceptual approval to the proposal of the La Quinta Arts Foundation and direct appropriate City staff to determine its feasility and to schedule a study session at an early date. Council Member McCartney wished to make sure that we look at not just this site, but also other City -owned property. He noted that there is a lot of property available on the Civic Center site that would accomodate a building this size. Therefore, he wished to see both sites considered. Ms. Lair advised that they have already done a investigation into this site and because of traffic and size, they believe that other site is more feasible. Council Member McCartney wished to see a focus on both sites because we don't want to get ourselves backed into a situation where we can't grow and expand and if it' s the success we want it to be and it has regional impact then we will need a lot of parking and thought needs to be given to pedestrian traffic. Council Member McCartney asked if the intent of the motion is directed to a study of the proposed site only and Council Member Sniff advised that it is. Council Member Perkins felt that other sites should also be looked at. Motion failed to carry with Council Members McCartney, Perkins and Mayor Pena voting NO. John Walling, Arts Foundation Board Member, advised that they need to initially develop a program as to what will go on in 12 the facility and until that is done you really cannot talk about a site. Once in a study session, these things can be determined. MOTION It was moved by Council Members Perkins/McCartney that the City Council approve a concept of a La Quinta Center for the Arts and Culture and that this matter be referred back to the staff for a review of the recommended site by the Arts Foundation and any other site that may be available or practical. Motion carried unanimously. MINUTE ORDER NO. 94- BUSINESS SESSION 1. CONSIDERATION OF SPECIAL ADVERTISING DEVICE 94-045 FOR APPROVAL OF SUBDIVISION FLAGS FOR "LAGUNA DE LA PAZ" ON EISENHOWER DRIVE WEST OF WASHINGTON STREET. Council Member Perkins abstained due to a conflict of interest and left the dais. Mr. Herman, Planning Director, advised that the request submitted by Laguna de la Paz is for six additional flags. They have previously been approved for four flags. The policy is to grant flags for six -months with the opportunity for a six-month extension. The permit for the previous four flags expires in August and the recommended conditions at this time is that this request also expire in August. MOTION - It was moved by Council Members Sniff/Bangerter to approve Special Advertising Device 94-045 subject to the recommended findings and conditions of approval. Council Member McCartney advised that if request is approved, it will bring a total of 71 flags flying in La Quinta during the last three -months. Motion carried with Council Member Perkins abstaining and Council Member McCartney voting NO. MINUTE ORDER NO. 94- 2. CONSIDERATION OF SPECIAL ADVERTISING DEVICE 94-046 FOR 20 FLAGS FOR THE STARLIGHT ESTATES PROJECT - TRACT 23773-1. Mr. Herman, Planning Director, advised that Starlight Dunes has submitted an application for 20 flags. Sixteen of those flags will be along Fred Driving Drive behind the wall and four flags in front of the sales trailer near the corner of Fred Waring and Galaxy Drive. The permit would be for six months. MOTION - It was moved by Council Members Sniff/Bangerter to approve Special Advertising Device 94-046 permitting 20 flags 13 b MEMORANDUM To: Cultural Affairs Commission From: Clint Bohlen, Parks and Recreation Director Date: October 24, 1994 Subj: Cultural Afffairs Commission Draft Handbook RECOMMENDATION: It is recommended that the Commission review the attached draft Handbook, and provide comment to staff for revision. BACKGROUND AND OVERVIEW: As the Commission will recall, Chairperson Francis, Vice Chair Klein, and Commissioner Hull were assigned a committee responsibility to develop a draft Handbook for the Commision patterned after the Community Service Commission. The attached was developed by the committee, and is submitted to the Commission for review. Cu ItuI mission CI -� � t�. ta t u. Novern A Handbook for the Public, Commissioners, Council, and Staff Explaining the Functions of the Cultural Affairs Commission o� �o A. �F OF 'T9 .. CULTURAL AFFAIRS COMMISSION SusanFrancis............................................................................:.....................Chairperson MichelleKlein., ......................................................................................... Vice Chairperson HoneyJ. Atkins............................................................................................Commissioner Steve Berliner.............................................................. ...................Commissioner KathrynHull.................................................................................................Commissioner MartinLanger ...............................................................................................Commissioner ToniLawrence.............................................................................................Commissioner ThomasP. Genovese....................................................................................City Manager Clint Bohlen.........................................................................Parks and Recreation Director CITY COUNCIL JohnPena.......................:............................................................................................Mayor GlendaBangerter.....................................................................................Mayor Pro Tern Michael McCartney......................................................................................Council member RonPerkins...............................................................................................Councilmember StanleySniff .............................. ................................................................. Councilmember City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 (619) 777-7000 FAX (619) 777-7101 INTRODUCTION RELATIONSHIP WITH FELLOW COMMISSION MEMBERS The association with fellow commission members will undoubtedly be your most important relationship as you serve on the commission. Before talking about relationships, it may be well to point out a few facts about commission members. Each of you come from various backgrounds --educational, occupational, religious, social, economic, physical, and cultural --and we should be aware that these differences do exist. We must also recognize that he reason for serving on the commission will vary and perhaps some will have a special interest. Each member will contribute in their own way and is an important part of the decision process. We should not expect every commission member to give of their time, their talent, their knowledge to the same degree. Some will give more and others will give less, but in the end the community will benefit. Bearing this in mind, the following relationships may serve as a guideline: 1. We must always respect the other individual's viewpoint even though it may be opposite of our own. 2. We must allow the other individual to articulate his or her views, then attempt to make an objective evaluation of those views to the limit, of our ability. 3. Evaluation of our fellow commission member's viewpoint should be based on what is best for the total community and what is best for all concerned. 4. There will be times when political action among the commission is apparent and we must strive to minimize that whenever possible. 5. We must be open and honest at all times. 6. Each commission member has a responsibility to recognize new commission members and see that they are made welcome, become oriented and receive training. RELATIONSHIP WITH APPOINTING AUTHORITY A commission member's relationship with the City Council will vary from member to member. It may be the commission chairman or staff person will report to the appointing authority at one. of their regular meetings. Members of the City Council may, from time to time, visit the commission meetings and may, from time to time, invite the commission to attend their meeting for direct input. Individual contacts with the City Council to discuss problems are neither encouraged nor discouraged. This wiU have to be handled on an individual basis. Should a controversy arise within the commission, counsel and guidance are available from the staff as well as from the individual council members. However, it would be inherently unethical for an individual commissioner to attempt to influence or persuade the apgoi,_nting authority to assume a.posture which may be in opposition to the commission as a whole. Should a split opinion exist on commission action, it may be appropriate for a majority and minority report to accompany the recommendation to the appointing authority. We would expect the individual commission member to recognize the following items: 1. The commission members are appointed by the City Council. 2. The commission member has an obligation to serve the public and to represent their viewpoint. 3. The contact with the City Council should always be open and never used to circumvent the staff or commission. 4. The commission should not knowingly embarrass the staff or the City Council. 5. The commission should render as much assistance as possible to the City Council and avoid placing them in an untenable position. 6. The commission should assist the City Council in developing public trust in the advisory commission system. 7. The commission should be sensitive to agency priorities and know when to take a stand. There are times when, for the good of the overall agency, it may require adjustment of the priority level of a particular project. 8., The commission falls under the restrictions of the Brown Act whereby decisions and recommendations can only be made at a duly constituted meeting which is open to the public. RELATIONSHIP WITH ASSIGNED STAFF The following commission guidelines are recommended: 1. Contacts would be with the agency staff member assigned to the commission rather than to other staff people. The individual commissioner should feel free to make a contact with the higher level supervision, such as the City Manager, and/or the City Council providing the assigned staff person is also notified of this contact. 2. Contacts with staff members should clearly be in the framework of the commission assignment. 3. It is important. for Commissioners to know the City's Arts In Public Places programs and community arts services. 4. Commissioners should not ask for individual reports, favors, or special consideration. 5. Commissioners should realize the assigned staff person works with the commission and reports directly to an agency supervisor. He is limited in scope of authority to carry our recommendations. Misunderstandings and problems can develop in the relationship between the staff and the commission if an enthusiastic member attempts to take aboard those duties which are not within the framework of the commission action. Each commissioner must be alert to the difference between advisory policy -setting and doing the work. At times a commissioner may be asked to "do" the work as a volunteer. It is doubly important that when this occurs, the difference be recognized and be communicated to assure there is no question about the role on the advisory body and the individual's volunteer assignment. INTRA-AGENCY RELATIONSHIPS The success of the Cultural Affairs Commission's efforts in our community is directly proportional to the level of priority it attains in the agency operation. Governing body and administrative perceptions on the importance and contribution of human, recreation and arts services to the community's quality of life will inevitably influence decisions on budget, planning, manpower, policies and procedures. Therefore, the interdependence among agency departments/commissions cannot, nor must not, be ignored or taken lightly. The Cultural Affairs Commission is in a unique position to provide for significant positive relationships that can contribute to an understanding of arts services and their roles in contributing to a better quality of life. CULTURAL AFFAIRS COMMISSION PHILOSOPHY STATEMENT It is the philosophy of the Cultural Affairs Commission of the City of La Quinta that fostering and encouraging the arts in all its forms serves to enhance the mental, physical, aesthetic, and spiritual health of La Quinta as a community. .Recognizing this fact, and the positive economic impact generated by the arts, this Commission will provide leadership to the arts community through facilitating partnerships CULTURAL AFFAIRS COMMISSION PHILOSOPHY STATEMENT It is the philosophy of the Cultural Affairs Commission of the City of La Quinta that fostering and encouraging the arts in all its forms serves to enhance the mental, physical, aesthetic, and spiritual health of La Quinta as a community. Recognizing this fact, and the positive economic impact generated by the arts, this Commission will provide leadership to the arts community through facilitating partnerships between agencies, assisting individual artists by advocating for the provision of adequate resources, and providing the City Council with educated, informed advice for addressing public policy issues as they relate to the arts. THE ROLE OF THE CULTURAL AFFAIRS COMMISSION AND STAFF The role of the Cultural Affairs Commission is to provide guidelines and chart a general course of action by formulating and recommending policies for cultural affairs within the City of La Quinta. The Appointed City Staff lends technical support to the Cultural Affairs Commission and serves as staff liaison. The Appointed City Staff acts as administrator who provides the data, information and professional counsel to the Cultural Affairs Commission while serving as liaison between policy formulation and implementation of same through administrative procedure. City Staff will facilitate the clear, concise and efficient communication of all direct questions, comments and requests for information between the Cultural Affairs Commission, City Manager and Staff as well as similar requests between individual Commission members and individual staff. The primary function of the Staff is to perform under the direction of the City Manager the various duties and responsibilities required to provide well-balanced and efficient cultural arts services for the people of La Quinta. STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta. California, do hereby certify the foregoing to be a full, true and correct copy of Ordinance No. 246 which was introduced on the 17th.day of May, 1994 and was adopted at a regular meeting held on the 7th day of June, 1994 not being less than 5 days after date of introduction thereof. I further certify that the foregoing ordinance was posted in three (3) places within the City of La inta as specified in a resolution of the City Council. AUNDRA L. JUHO , City Clerk City of La Quinta, California DECLARATION OF POSTING I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby certify that �Ce foregoing ordinance was posted on June 15, 1994 pursuant to City Council Resolution. AUNDRA L. JUHO , City Clerk City of La Quinta, California EXHIBIT "A" Chapter 2.85 CULTURAL AFFAIRS COMMISSION Sections: 2.85.010 Created -Defined. 2.85.020 Purpose and objectives. 2.85.030 Members -Appointments -Terms. 2.85.040 Officers -Selection. 2.85.050 Committees. 2.85.060 Meetings. 2.85.070 Removal from office. 2.85.080 Powers and duties. 2.85.090 Staffing. 2.85.010 Created -Defined. The Cultural Affairs Commission is created and established. The term "Commission as used in this chapter, shall refer to the Cultural Affairs Commission. 2.85.020 Purpose and objectives. The general purpose of the Commission is to encourage the development of primarily literary, performing and visual art events and activities. Objectives of the Commission are as follows: A. 'To advise the City Council on all matters affecting the culture of the City and to advise and assist other City Boards, Committees, and Commissions in the field of the arts, and to cooperate and work with all cultural and leisure organizations, locally and regionally to address arts in La Quinta; S. To encourage and facilitate programs in the arts and to promote the cultural enrichment of the community; C. To undertake and cant' out all functions reasonably necessary to accomplish the objectives and to discharge the functions of the Commission; and to exercise such other functions as may be prescribed by the City Council. These functions may involve arts -related disciplines and activities, including, but not limited to, the following: 1. Performing arts, such as drama, music and dance; 2. Visual arts, such as painting, sculpture, photography, graphics, video art and applied aft; 3. Literary arts, such as literature, poetry and journalism;, 4. Communications arts involving film, television and radio; 5. Arts education, such as schools, libraries and community education; and 6. Funding, such as fund raisers, representatives of public and private funding agencies and art patrons. DOCCB.015 2'085.030 Members -Appointments -Terms. A. The Commission shall consist of seven members appointed by the -City Council. B. The terms of office of members shall be initially staggered terms, with three members appointec for one year, two members for two years, and two members for three years. All terms following initia appointments shall be three year terms. C. All terms of office shall commence on July 1st of the year of appointment. Vacancies in the office of a member shall be filled for the unexpired term in the same manner in which regular appointment; are otherwise made. D. Every effort will be made to ensure that a wide cross-section of social and leisure services interests and viewpoints, including providers, recipients and professionally related occupations arc represented. Membership may include representation from all organized cultural organizations of U Quinta, both public and private. E. Commission members shall serve at the pleasure of the City Council, with compensation. 2.85.040 Officers -Selection. A. The Chairperson of the Commission shall be elected by a majority vote of. Commissior members in September of each year. A Vice Chairperson, to serve in the absence of .the Chairperson, Shall likewise be elected. 9. The Chairperson shall preside at all meetings and provide for periodic reports to the Cit, Council on all recommendations of the Commission. LOS-050 Committees. A. The Commission may, from time to time, establish committees composed of citizens and/c Interested people, charged with the responsibility of implementing certain designated projects subject t: Commission and City Council approval. At least one member of the Commission shall also be a membe of each committee. 2.85.060 Meetings. A. The Commission shall meet once each month or as needed on the date(s). selected by th Commission. Special meetings may be called by the Chairperson or a majority of the Commission i. accordance with state law. B. A majority of appointed Commissioners shall constitute a quorum for the transaction c business. 2.85.070 Removal from office. Any of the Commission members may be removed at any time by the City Council. If a membE of the Commission does not attend three regular consecutive meetings, unless excused by a majority vot of the Commission, his/her membership shall automatically be terminated, and his/her successor shall b appointed by the City Council to serve the unexpired term. DOCCB.015 2.85.080 Powers and duties. A. The powers and duties of the cultural affairs Commission shall be as follows: 1. Advise the City Council on all matters pertaining td the arts in the community; 2. Make recommendations to the council concerning the resources and needs of the - community on the subject of the arts, opportunities for participation of artists and performers in City -sponsored activities, and ways to encourage community Involvement-, 3. Make recommendations to the council regarding the funding, of community art events and activities, including the search for private and public grants, and regarding the disbursement of revenues consistent with the needs of the community; 4. Work cooperatively with City Boards, Commissions, and Committees, and other public and private organizations in promoting art and cultural activities within the City; S. Encourage public and private partnerships to assure the survival of the arts and artists in the City; 6. Encourage the flow of art into the City and stimulate art and cultural activities among residents of the City; 7. Implement such art and cultural activities as may be delegated to it from time to time by the council, including the selection of artists for art programs and projects, and the award of contracts for art projects and programs; S. Make recommendations concerning the spending of monies which may be earmarked for art purposes by the council from time to time; 9. Develop public art awareness through the presentation of speakers, forums, mixers and special events; and 10. Create opportunities for the development and enhancement of children, youth, and senior art and cultural activities. 2.85.090 Staffing. A. All departments of the City, through the Office of the City Manager, shall furnish appropriate existing public information, data and records, and provide technical assistance and advice as required, within reason, as an aid to the Commission and its Committees in the performance of designated duties. S. The City Manager shall, within reason or budgetary constrains, provide or cause to be provided adequate staff, clerical help, and maintain files and records for the Commission. C. The City Council shall annually review the progress of the Commission. DOCC8.015 Tdy 4�Q�rw MEMORANDUM To: Cultural Affairs Commission From: Clint Bohlen, Parks and Recreation Director Date: October 24, 1994 Subj: Analysis of Supply and Demand for the Commission Work Plan RECOMMENDATION: No recommendation at this time. BACKGROUND AND OVERVIEW: As the Commission will recall, Commissioners Berliner, Atkins and Lawrence were assigned a committee responsibility to develop an analysis of supply and demand of cultural resources in La Quinta and the neighboring cities. Commissioner Atkins will present a report to the Commission during the meeting.