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CAC 08 22 1994OF a'V4 O p • Aw Z OF TNtO IV. V. VI. CULTURAL AFFAIRS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico La Quinta, CA 92253 August 22, 1994 7:00 P.M. CALL TO ORDER A. Roll Call CONFIRMATION OF AGENDA Corrections, additions, deletions or reorganization of the agenda APPROVAL OF MINUTES Approval of minutes of July 25, 1994. ANNOUNCEMENTS PUBLIC COMMENT The Cultural Affairs Commission reserves the right to limit discussion on any topic to five minutes or less. CORRESPONDENCE AND WRITTEN MATERIALS A. List of Activities & Classes in La Quinta STAFF REPORTS COMMISSION BUSINESS A. Discussion of CSC Handbook B. Discussion About Meetings CACAG N 1 IX. COMMISSION COMMENT X. COMMISSIONER REPORTS & INFORMATIONAL ITEMS A. Review of CALAA Workshop Information - Francis B. Committee or Professional Affiliation Reports Art In Public Places Encorel LQ Arts Foundation LQ Arts League LQ Chamber of Commerce LQ Friends of the Library LQ Historical Society Museum LQ Little Theater Round Table West School Site Council Committee Other XI. NEXT MEETING DATE, TIME AND TOPIC September 26, 1994 7:00 PM La Quinta Civic Center Study Session Room • Workplan • Review Cultural Arts Information Received From Other Cities XII. ADJOURNMENT CACAGN 2 CITY OF LA QUINTA PARKS AND RECREATION DEPARTMENT CITY WIDE CALENDAR EVENTS SEPTEMBER * LA QUINTA. CHAMBER OF COMMERCE GOLF TOURNAMENT (TBA) *CHAMBER OF COMMERCE LABOR DAY FIESTA (SEPT. 4 ) NEW LA QUINTA HIGH SCHOOL OPENS (SEPT 8 ) OUTDOOR RECREATION SEMINAR 9A.M-2P.M. CIVIC CENTER (SEPT. 10 ) REGISTRATION DRIVE FOR CLASSES AND EVENTS (SEPT. 12- SEPT. 23 ) ADULT SOCCER LEAGUE BEGINS (SEPT. 18 ) PUNT PASS AND KICK PROGRAM, LOCAL COMPETITION AT THE SPORTS COMPLEX. (SEPT. 25 ) * MAINSTREET MARKETPLACE (SEPT. 30 ) OCTOBER LEISURE ENRICHMENT CLASSES BEGIN LA QUINTA' HIGH SCHOOL (OCT. 3 ) SELF DEFENSE CLINIC LA QUINTA HIGH SCHOOL (OCT. 8 ) 3 on 3 YOUTH BASKETBALL TOURNAMENT LA QUINTA SPORTS COMPLEX (OCT. 15 ) FIRST INTRO TO ROCK CLIMBING SESSION JOSHUA TREE (OCT 23 ) * MAINSTREET MARKETPALCE (OCT. 28 ) *HALLOWEEN HAUNTED HOUSE AND CARNIVAL, LA QUINTA HOTEL (OCT. 31 ) NOVEMBER FIRST OUTDOOR EXPLORER TRIP (NOV. 5 ) ADULT SOCCER ENDS (NOV. 6 ) SPECIAL BEAD MAKING CLASS LA QUINTA HIGH SCHOOL (NOV. 7 ) PUNT PASS AND KICK SECTIONAL COMPETITION AT THE LA QUINTA HIGH SCHOOL FOOTBALL STADIUM (NOV. 13 ) * FINE CRAFTS, WINE AND ALL THAT JAZZ (NOV. 11-13 ) * GEM OF THE DESERT 10K RUN 2MILE WALK (NOV. 13 ) HARVEST FESTIVAL HOEDOWN (TBA LOCATION) (NOV. 18 ) DECEMBER * MAINSTREET MARKETPLACE, CHRISTMAS THEME ( DEC. 2 ) * WINTER WONDERLAND AND CARNIVAL, LA QUINTA HOTEL ( DEC. 3 ) SECOND INTRO TO ROCK CLIMBING SESSION, JOSHUA TREE ( DEC. 4 ) * LA POSADA, LA QUINTA HOTEL ( DEC. 13 ) YULETIDE, HOLIDAY TREE LIGHTING CEREMONY, LA QUINTA CIVIC CENTER. ( DEC. 16 ) JANUARY NEW PARKS AND RECREATION BROCHURE GOES OUT. NEW ADULT AND YOUTH SPORTS NEW CLASSES WILL BEGIN NEW EVENTS ADDED COMMENTS; SUGGESTIONS; * CHAMBER EVENTS Leisure Enrichment Progr,7, City of La Quinta Cl� Art and Theater Drawing and Design Consumer Cooking Modern Jazz(adult) Modern Jazz(youth) Photography Oil Painting Adult Tap Country Line Beginning Spanish International. Cuisine Karate Self Improvement Self Defense Clinic Intermediate Spanish Jewelry Making Beadmaking Class Punt, Pass & Kick Class Schedule Day/Time/Length Thurs 7-8:30 Oct 6-Dec 1 Tues 7-8:30 Oct 4-Dec 4 Mon 6:30-8 Oct 3-Nov 21 Mon 6-7:15 Oct 3-Dec 5 Wed 6-7:15 Oct 5-Dec 7 Wed 6:30-8:30 Oct 5-Dec 14 Tues/Thurs 6-7:30 Oct 4&6-Dec6 &8 Tues 6:30-7:30 Oct 4- Nov 29 Tues 7:30-8:30 Oct 4-Nov 29 Wed 6-7:30 Oct 5-Dec 14 Tues 7-9:00 Oct 4-Nov 29 Tues/Thurs 6:30-7:30 Oct 4-Dec 15 Thurs 6:15-8:15 Oct 5-Nov 2 Room/Needs Classroom Classroom/long tables Cooking room Dance room Dance room Photo lab Art room Dance room Dance room Classroom/ overhead Cooking room Oversized carpeted classroom Classroom/overheadNC R Sat 10 a.m.- 4 p.m. Oct 8 Gym/mats Wed 6-7:30 p.m. Oct 5-Dec 14 Classroom overhead/board Mon 6-8:00 p.m. Oct 3-Oct 24 Classroom/long tables Mon 6-9:00 p.m. Nov 7 Sunday Sept.25 Locals Sunday Nov.13 Sectionals Classroom/long tables Sports Complex Football Field LEP La Quanta 21.. avel Expense R6.,Jor t Employee SO SX Al I*r Conference /MeetingCe�►�►�..►, /,�,�/ De artment 611"41 �ff�,,r8 �ir,►,�,ss�o-� Location Ids' .. 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"t 10 ' as / Oil / Maint . / (City Vehicles) Airfare - - rain, Bus, Taxi, Other tration � ua�► �� w i ..a y 1 I � � Meals Miscellaneous (B ellmen, Valet, Tips , Other) , dvances ( check? or cash? otal Trip Expense $ Explanation Detail: mployee Siznature I hereby certify that the apartment head must be attached) to are true and correct. i � Z + TOTAL NON BUSINESS CHARGE Less Employee Paid (columnl) - j - q y Balance Due City = or (Balance Due Employee> Date CITY OF LA QZJINTA COMMUNITY SERVICES COMMISSION HANDBOOK k�s COMMUNITY SERVICES COMMISSION Sharon Kennedy......................................Chairman Larry Best.....................................Vice Chairman Aldine Dickens..................................Commissioner Susan Francis...................................Commissioner NancyNard......................................Commissioner Betty Jo Seaton.................................Commissioner Jill Thompson...................................Commissioner Thomas P. Genovese .......................Acting City Manager. Clint Bohlen ......................Parks & Recreation Manager CITY COUNCIL John Pena..............................................Mayor StanSniff......................................Mayor Pro-Tem Dale Bohnenberger..............................Councilmember Kristy Franklin................................Councilmember William Rushworth..............................Councilmember City of La Quinta 78-105 Calle Estado La Quinta, CA 92253 (619)564-2246 2 INTRODUCTION RELATIONSHIP WITH FELLOW COMMISSION MEMBERS The association with fellow commission members will undoubtedly be your most important relationship as you serve on the commission. Before talking about relationships it may be well to point out a few facts about commission members. Each of you come from various backgrounds -educational, occupational, religious, social, economic, physical, and cultural -and we should be aware that these differences do exist. We must also recognize that the reason for serving on the commission will vary and perhaps some will have a special interest. Each member will contribute in their own way and is an important part of the decision process. We should not expect every commission member to give of their time, their talent, their knowledge to the same degree. Some will give more and others will give less, but in the end the community will benefit. Bearing this in mind, the following relationships may serve as a guideline: 1. We must always respect the other individual's viewpoint even though it may be opposite of our own, 2. We must allow the other individual to articulate his or her views then attempt to make an objective evaluation of those views, to the limit of our ability. 3. Evaluation of our fellow commission member's viewpoint should be based on what is best for the total community and what is best for all concerned. 4. There will be times when political action among the commission is apparent and we must strive to minimize that whenever possible. 5. We must be open and honest at all times. 6. Each commission member has a responsibility to recognize new , commission members and see that they are made welcome, become oriented and receive training. 3 RELATIONSHIP WITH APPOINTING AUTHORITY A commission member's relationship with the City Council will vary from member to member. It may be the commission chairman or staff person will report to the appointing authority at one of their regular meetings. Members of the City Council may, from time to time, visit the commission meetings and may, from time to time, invite the commission to attend their meeting for direct input. Individual contacts with the City Council to discuss problems are neither encouraged nor discouraged. This will have to be handled on an individual basis. Should a controversy arise within the commission, counsel and guidance are available from the staff as well as from the individual council members. However, it would be inherently unethical for an individual commissioner to attempt to influence or persuade the appointing authority to assume a posture which may be in opposition to the commission as a whole. Should a split opinion exist on commission action, it may be appropriate for a majority and minority report to accompany the recommendation to the appointing authority. We would expect the individual commission member to recognize the following items: 1. The commission members are appointed by the City Council. 2. The commission member has an obligation to serve the public and to represent their viewpoint. 3. The contact with the City Council should always be open and never used to circumvent the staff or commission. 4. The commission should not knowingly embarass the staff or the City Council. 5. The commission should render as much assistance as possible to the City Council and avoid placing them in an untenable position. 6. The commission should assist the City Council in developing public trust in the advisory commission system. 7. The commission should be sensitive to agency priorities and know when to take a stand. There are times when, for the good of the overall agency, it may require adjustment of the priority level of a particular project. 8. The commission falls under the restrictions of the Brown Act whereby decisions and recommendations can only be made at a duly constituted meeting which is open to the public. 4 RELATIONSHIP WITH COMMUNITY SERVICES STAFF The following commission role, supportive and advisory to staff and agency objectives, may be used as a guideline: 1. Contacts should be with the agency staff member assigned to the commission rather than to other staff people. The individual commissioner should feel free to make a contact with the higher level supervision, such as the City Manager, and/or the City Council providing the assigned staff person is also notified of this contact. 2. Contacts with staff members should clearly be in the framework of the commission.assignment. �S)416=7t_E_927 It is important for Commissioners to know"the City' s y facilities. Visitation to s equiVment; 1..iptyM . etc. bly /1�vt�'A t � W wi-s ^ 4. Commissioners should not ask for individual reports, favors, or special consideration. 5. Commissioners should realize the assigned staff person works with the commission and reports directly to an agency supervisor. He is limited in scope of authority to carry out recommendations. Misunderstandings and problems can develop in the relationship between the staff and the commission if an enthusiastic member attempts to take aboard those duties thin the commission action. Each commissioner must alert to the difference between advisory policy -setting and doing At times a commissioner may be asked -to "do" the work as a volunteer. It is doubly important that when this occurs the difference be recognized and be communicated to assure there is no question about the role on the advisory body and the individual's .volunteer assignment. INTRA-AGENCY RELATIONSHIPS"AA The success of the - • ""- 08 ara 94 - .: efforts in our community is directly proportional to the level of priority it attains in the agency operation. Governing body and administrative perceptions on the importance and contribution of human, recreation, and arts services to the community's quality of life will inevitably influence decisions on budget, planning, manpower, land use, policies, and procedures. 5 Therefore, the interdependence among agency departments/commissions cannot, nor must not, be ignored or taken lightly. ,.k The —Commission is in a unique position to provide for significant positive relationships that can contribute to an understanding arts services and their roles in contributing to a better quality of life. Guidelines include: 1. Know relationship and role of various departments within agency and in the city or in general. 2. Establish effective lines of communication between agency commissions to insure liaison with --they agency departments; i.e. planning, law, health, environmental, parkway, etc. 3. Be willing to provide leadership for developing and maintaining a climate for cooperation among various agency commissions. 6 INTERPRETATION Unless the context of this handbook otherwise requires, words in the masculine gender* shall include the feminine gender and words in the singular number shall include the plural number, and vice versa. 7 CITY OF LA QUINTA PHILOSOPHY OF THE DEPARZ'I�ENT The Community Services Department recognizes the need to provide and maintain sufficient and attractive parks, adequate recreation facilities, and programs to provide equitably and without prejudice all the people of the City of La Quinta. Every opportunity shall be afforded within financial limits, to plan, procure, develop and maintain park and recreation resoures; and to provide leadership for the wholesome and constructive use of leisure time; to insure human service needs are fulfilled; and that art and cultural programs are available. The provisions of quality community services in the most cast effective way and without significantly duplicating the efforts ,of other agencies will be emphasized at all times. This includes the development of cooperative agreements with other agencies directly and in -directly involved with the provision of community services in the City of La Quinta. The provision of community services shall be considered a positive opportunity for people of the City of La Quinta to share with each other, to develop leadership capacities, to learn skills for present and future enjoyment, and to emphasize responsibilities toeach other as well as to the community. r'y I/x r !F ` W 8 V CITY OF LA QUINTA l�:1--- ROLE OF - S COMMISSION, PARK AND RECREATI-pN MhMGE-R AND STAFF The Community Services Commission recognizes the desirability to define the respective roles of the Commission, Manager and Staff, as well as to distinguish the relationship between each. The role of the Community Services Commission is to provide guidelines and chart a general course of action, in concept, for the Community Services Department by formulating and approving the policies for the operation, control, improvement and planning of the park and recreation facilities and activities, and human and arts services within the City of La Quinta. Pursuant Ordinance 2.18.080 Powers and Duties The Community Services Commission shall act in an advisory capacity to the City Council with respect to park and recreation facility location, park site planning and facility design and development, operation, maintenance and redevelopment of facilities, fiscal policy recomendations regarding development priorities, grants, fees and financing mechanisms for furthering the goals of the Park and Recreation element of the General Plan and the Park and Recreation Master Plan. The Community Services Commission shall advise the City Council on all matters pertaining to the provision of a quality program of recreation services and activities for the community, and such other park and recreation matters as may be referred to it by the City Council, or brought to its attention by citizens of the Community. The commimn ty eern,. ce Commi ; ^^ -hall also be . nd arts sery - a . The aff-�s- ,.,mad.Y.�egt�e�ec3°--�o°f,..t=w�-ss�n�,.M,..,,..�:� The Parks and Recreation Manager appointed by the City Manager, lends technical support to the Community Service Commission and serves as staff liaison. The Parks and Recreation Manager is the administrator who provides the data, information and professional counsel to the Community Services Commission while serving as liaison between. policy formulation and implementation of same through administrative procedure. As delegated by the Community Services Commission, the Parks and Recreation Manager is primarily responsible for administering the day-to-day operation and functions of the Parks and Recreation department within the policies and guidelines as established by the City Manager, City Council and the Community Services Commission. It is also the responsibility of the Parks and Recreation Manager to function as communicator between the Staff, Community Services Commission and the City Manager. 9 &A e--' a<-- The Parks and Recreation 46aaalrem will facilitate the clear, concise and efficient communication of all direct questions, comments and requests for information between the Community Services Commission, City Manager and Staff as well as similar requests between individual Commission members and individual Staff. The Staff of a Community Services Department a those employees engaged in the rams and/or at directly meet the needs of the residents of the City in regard to leisure and community needs. The staff includes division heads, supervisors, coordinators and specialists in all areas and aspects of departmental responsibility. The primary function ..4 fh Staff is -to per rm under the direction of the Parks ,,and- Recreation Manage a various duties and responsibilitibequi a well-balanced and efficient leisure, human and arts services for the people of La Quinta. 10 CITY OF LA QUINTA COMMUNITY SERVICES COMMISSION CHAPTER 2.18 I. COMMUNITY'SERVICES COMMISSION Sections: 2.18.030 Created -Defined. 2.18.Q20 Purpose and objectives. 2.18.030 Members -Appointments -Terms. 2.18.040 Officers -Selection. 2.18.050 Committees. 2.18.000 Meetings. 2.18.070 Removal from office. 2.18.080 Powers and duties. 2.18.090 Staffing. 2.18.010 Created -Defined. The community services commission is created and established. The term "commission" as used in this chapter, shall refer to the community services commission. 2.18.020 Purpose and objectives. The general purpose of the commission is to encourage the development of a planned and orderly approach to the delivery of leisure services in the city. Objectives of the commission are as follows: A. To serve in an advisory capacity to the city council to identify community needs for social services, to plan for the coordinated delivery of such service'to citizens in need through both private and public resources so as to avoid duplication and conflict of effort, and to evaluate the effectiveness of services provided; B. To serve in an advisory capacity to the city council on all matters pertaining to public recreation, including the management, conduct, care and development of the parks and playgrounds in the, city, and in general to study the needs of the city and the means of meeting such needs in connection with all matters pertaining to public recreation and other entertainment; and C. To serve in an advisory capacity to the city council to encourage a sense of appreciation and community pride for the citizens of the. city by making accessible cultural events and experiences which celebrate the shared heritage of the community and its residents. 11 2.18.030 Members -Appointments -Terms. A. The commission shall consist of seven members appointed by the city council. B. The terms of office of members of the commission shall be overlapping. Each member of the commission shall hold office for a term of three years, or until such time as a successor is appointed. C. All terms of office shall commence on July 1st of the year of appointment. Vacancies in the office of a member shall be filled for the unexpired term in the same manner in .which regular appointments are otherwise made. D. Insofar as possible, the membership shall reflect the racial, ethnic, economic and sexual composition of the community. Every effort will be made to ensure that a wide cross-section of social, leisure and artistic, services, interest, and viewpoints, including providers, recipients and professionally related occupations are represented. E. No commissioner shall serve more than two consecutive terms. F. Commission members shall serve at the pleasure of the city council with compensation. 2.18.040 Officers -Selection. A. The chairman of the commission shall be elected by a majority vote of commission members in September of each year. A vice chairman to serve in the absence of the chairman shall likewise be elected. B. The chairman shall preside at all meetings and provide for periodic reports to the city council on all recommendations of the commission. 2.18.050 Committees. A. The commission shall organize itself into three committees composed of two or three members each. Each committee- shall be assigned one of the following areas of responsiblity. 1. Human services; 2. Parks and recreation; 3. Culture and fine arts. B. The commission or committees may, from time to time, establish subcommittees composed of citizens and/or interested people charged with the responsibility of implementing certain designated projects subject to commission and city council approval. At least one member of the commission shall also be a member of each subcommittee. 12 2.18.060 Meetings. A. The commission shall meet regularly twice on the date selected by the commission. Special meetings of the commission may be called by the chairman or a majority of the commission in accordance with state law. B. A majority of appointed.commissioners shall constitute a quorum for the transaction of business. C. All meetings shall be open to the public. 2.18.070 Removal from office. y of the commission members may be removed at any time by the city council. If a member - of the commission does not attend three regular consecutive meetings, unless excused by a majority vote f the commission, his/her membership shall automatically be terms ated, and his/her successor shall be appointed by the city counc 1 to serve the unexpired term. 2.18.080 Powers and duties. shall 1. all= stands 2. develi and ci 3. C organ: of f ec, 4. RE and dE addit, the c. 5. Ir in thi goveri treats 6. H( matte: 7. Y. commul city, those 8. N. resea: avails 9. Re which The powers and duties of the human services committee be as follows: ►dvise the commission as to the most effective means of sting available resource for human service, and establish Ards for the evaluation of proposals for funding; Promote interagency and intergroup coordination in the ipment and delivery of human services, to avoid duplication inflict of effort; )operate with governmental.and nongovernmental agencies and .zations having like or kindred functions, to assure the most :ive and efficient delivery of such services; view and study problems and needs of social service programs velop effective support and delivery systems needed to secure ,onal resources, either through private channels or through .ty or other instrumentalities of government; form the commission of disparities and inequities which exist asocial service delivery system of federal, state and county anent, to ensure that citizens of the city receive equitable lent in the delivery of such service; ld hearings and take testimony of any person relating to any under investigation or in question before the commission; ake recommendations which will help to develop a sense of City among those concerned with human service efforts in the and to create awareness and cooperation between,the city and groups doing human service work in the area; f ake and issue written or oral reports respecting studies, -ch, investigations and other activities, and make information able to other commissions and staff as required; commend to the commission legislation or other remedial steps the committee finds to be necessary and desirable.. 13 B. The powers and duties of the parks and recreation committee shall be as follows; 1. To promote and stimulate public interest in a recreation program, and to that end solicit to the fullest possible extent the cooperation of special authorities and other public and private agencies interested therein; 2. To study present and future needs of the city with regard to recreation and park facilities, programs and events; 3. To recommend to the commission rules and regulations concerning the use of recreational areas and facilities; 4. To encourage recreational. programs, including, but not limited to, intramural sports, lectures, concerts community affairs, exhibits, child care center and others; 5. To investigate and provide written or oral reports to the commission on various questions concerning recreational aspects of the city. C. The powers and duties of the cultural and fine arts committee shall be as follows; 1. To recommend ways to maintain and increase the artistic and cultural resources of the city; 2. To propose methods to encourage private initiative in the fields of art and culture; 3. To consult with public and private groups, schools, the city, and state or federal, cultural and art commissions interested in, or having knowledge or experience in the field of art and culture of the city; 4. To develop methods by which to coordinate existing resources and facilities, and to foster artistic and cultural endeavors, and the use of the arts both locally and outside of the city to promote the best interests of the city; 5. To conduct studies and provide written or oral reports with the view to formulating methods or ways by which creative activity and high standards and increased opportunities in the arts and culture may be encouraged and promoted in the best interests of the city's artistic and cultural progress and the greater appreciation and enjoyment of the arts and culture by the citizens of the city, and how such can be encouraged and developed; 6. To recommend the allocation of funds donated by outside organizations for cultural activities and advise upon the physical development of projects; 7. To recommend on the use of various facilities as the city council shall designate; and 8. To perform such other related duties and functions as the commission may from time to time direct. 14 2.18.090 Staffing. A. ,All departments of the city, through the office of the city manager, shall furnish appropriate existing public information, data and records, and provide technical assistance and advice as required, within reason, as an aid to the commission and its committees in the performance of designated duties. H. The city manager shall, within reason or budgetary constraints provide or cause to be provided adequate staff, clerical help, and maintain files and records for the commission. C. The city council shall annually review the progress of the commission. II. DUTIES OF OFFICERS AND STAFF A. Chairman - The chairman shall preside at all meetings of the Commission and shall appoint all Committees and shall perform all other duties necessary, customary or incidental to the office. B. Vice -Chairman - The Vice -Chairman in the Chairman's absence or inability to act, shall take the place and perform all duties of the Chairman. In the event of absence or inability to act by both the Chairman and Vice -Chairman, the remaining members of the Commission shall elect one of their members to act as temporary Chairman. C. Secretary - The Park and Recreations Manager, or his designees, shall act as secretary to the Community Services Commission and shall be the ' custodian of its records, conduct official correspondence, and coordinate the clerical, and technical work of the Community Services Commission in administering this chapter. In addition, the Manager shall provide technical advice to the Commission and shall assist the Commission in the discharge of their responsibilities. D. Manager - The Manager shall have complete administrative authority over the Parks and Recreation Department and shall be responsible to the City Manager for the efficient operation of the system in all its division, as designated in the job description. The Parks and Recreation Manager shall serve as advisory to the Community Services Commission on matters of park and recreation and community services policy formation and shall be subject to the policies and direction of the City Council and City Manager. 15 III. Meetings A. Regular Meetings - Regular meetings of the Commission shall be open to the public and shall be held on the second and fourth Monday of each month at 7:00 p.m. in the Council Chambers of the City. If the regular meeting day falls on a legal holiday, the Commission or the Secretary may fix another day thereafter. Any regular meeting of the Commission may be adjourned to another place and time certain within the City. B. Special Meetings - Special meetings and study sessions shall be open to the public and shall be held at such time and place as the Commission may detemrine or they may be called by the chairman or majority of the members of the.Commission upon 24 hours notice pursuant to the State of California law. The secretary shall be responsible for giving any necessary notice of such special meetings as prescribe by law. C. The Brown Act - The Ralph M. Brown Act is an extremely important law which requires that all meetings of legislative bodies of local agencies be open and public. "Legislative Body" includes the City Council, the Planning Commission, the Design Review Board, the Community Services Commission, and any other avisory body created by formal action of the City Council. A "meeting" takes place whenever a quorum is present and official business is conducted. The Brown Act makes punishable as a misdemeanor the attendance by a member of a legislative body at meeting where action is taken in violation of the Act. "Action taken" means a collective decision, commitment or promise by a majority of the members of the legislative body, or an actual vote by a majority of the members when sitting as a legislative body upon a motion, proposal, resolution, ordinance or minute order. Although the City of La Quinta does not schedule them, study sessions or pre -meeting briefing sessions of the City Council are also subject to the requirements of the Brown Act. Excluded from the public meeting requirement are discussions between the City Council and City Attorney relating to employer - employee relations or pending, proposed, or anticipated litigation where open discussion would benefit the City's adversary to the detriment of the public. IV. Agenda for Meetings A. Provisions should be made for the preparation of agendas. Copies of the prepared agenda should be made available to memebrs -of the public attending the regular Commission meeting by placing some near the entrance of the place of the meeting. No matter other than those on the agenda can be acted upon by the Commission, absent, urgent or emergency action taken in compliance with Government Code. 16 B. A copy of the agenda for every regular meeting of the Commission shall be posted in compliance with Government Code and provided to each member no later than 72 hours prior to the date of the meeting at which such agenda is to be considered. C. Meeting agendas are to be mailed to the Commission on the Thursday proceeding the Monday Commission meeting. Items on the agenda are usually identified as topics for. discussion at the previous public Community Services Commission meeting or other items identified as issues for discussion by staff or Commission members. D. Items identified using the procedure above will be noted as agenda items. E. Agenda items will be discussed in public unless a majority of Commission members vote to postpone discussion. This vote will be taken by the chair upon request of a single Commission member and/or staff. . V. Order of Business. A. The order of business at any regular meeting shall be as follows: A. Meeting called to Order Pledge of Allegiance Roll call B. Approval of Minutes C. Communication from the Public D. Commission Business E. Manager's Report F. Old Business G. Announcements H. Identification of Items for Future Meetings I. Adjournment VI. Quorum A. A quorum shall be four members present. VII. Voting A. Every official act taken by the Commission shall be adopted by a majority of the Commission or quorum present. B. A roll call vote shall be taken upon the passage of all resolutions or upon request of any Commission member. VIII. Time Limit A. No matter shall be, commenced after 9:00 p.m. except by majority vote of the Commissioners present. 17 IX. Rules of Order for Conduct of Proceedings A. The Chairman of the Commission shall be the presiding officer and shall assume all duties as such immediately following election. The Chairman shall preserve strict order and decorum at all meetings of the Commission, state questions coming before the Commission, announce its decisions on all subjects and decide all questions of order; subject, however, to an appeal to the Commission as a whole in which event a majority vote of the Commission member shall govern and conclusively determine such questions of order. The Chairman shall vote on all questions. B. In the absence of the Chairman, the Vice -Chairman shall call the Commission to order. In the absence of the Chairman and Vice -Chairman the Secretary of the Commission shall call the commission to order, whereupon a temporary Chairman shall be elected by the Commissioners present. Upon arrival for the Chairman or Vice -Chairman, the temporary Chairman shall relinquish the chair at the conclusion of the item before the Commission. X. Preparation of Minutes A. The minutes of the Commission shall be kept by the Secretary of the Commission and shall be neatly typewritten in a book kept for that purpose, with a record of each particular type of business transaction set off in paragraphs, with proper subheads; provided, that the Secretary of the Commission shall be required to record any remarks of Commissioner or of any other person, except at special request of a Commissioner; provided, further that a record shall be made of the names and addresses of persons addressing the Commission, the title of the subject matter to which the remarks are related, and whether they spoke in support of or in opposition to such matter. B. As soon as possible after each Commission meeting, the Secretary of the Commission shall cause a copy of the minutes thereof to be forwarded to each Commissioner, the City Manager, the City Council, the City Attorney and the department heads. XI. Approval of Minutes A. Unless the reading of the minutes of the Commission meeting is requested by a Commissioner and approved by a majority vote, such minutes may be approved without reading if the Secretary of the Commission previously has furnished each Commissioner with a copy thereof. Nothing may be added to the minutes, except that they may be amended by a majority vote of the Commission members to reflect correctly the business of the Commission at such meeting. 18 XII. Rules of Debate A. Presiding officer may debate and vote. The presiding officer may move, second and debate from the chair, subject only to such limitation of debate as are by these rules imposed on all commissioners, and shall not be deprived of any of the rights and privileges of a Commissioner by reason of acting as the presiding office. H. Getting the floor; improper references to- be avoided. Every Commissioner desiring to speak shall address the Chair, and upon recognition by the presiding officer, shall confine himself to the question under debate. C. Interruptions. A Commissioner, once recognized, shall not be interrupted when speaking unless it is to call to order or as herein otherwise provided. If a Commissioner, while speaking, is called to order, the Commissioner shall cease speaking until the question of order is determined, and if in order, shall be permitted to proceed. D. Disqualifications and abstention. No Commissioner shall be permitted to disqualify or abstain from voting unless reason for such disqualification is stated. Disqualifications and abstentions shall not be counted by the Secretary of the Commission except as such. v E. Silence constitutes affirmative vote. Unless a Commissioner states a reason for not voting, silence shall be recorded as an affirmative vote. F. Rules of Order. Except as otherwise provided in this Resolution, the latest edition of "Robert's Rules of Order, Revised" shall govern the conduct of the meetings of the Commission. However, no resolution, proceeding or other action of the Commission shall be invalidated, or the legality thereof otherwise affected, by the failure or ommision to observe or follow such rules. It is. the responsibility of the Chair to control public debate so that repetitive or irrelevantremarks are not made so that everyone has had a chance to speak bef ore others speak f or a second time and so as to expedite the business at hand. No person shall speak more than twice during the same meeting to the same question, nor longer than five(5)mintues at one time,'without leave of the Chairman or Commissioner presiding at the meeting. Whenever any group of persons wishes to address.the Commission on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group to address the Commission, and in case additional matters are to be presented at the time by any other member of said group, to limit 19 the number of persons addressing the Commission to avoid unnecessary repetitions. XIII. Decorum A. By Commission Members. While the Commission is in session, the members shall preserve order and decorum. Courtesy and respect for others opinion shall always be maintained. In addition, Commissions represent all the people of the City and shall avoid partisanship based on the special interest. B. By other persons. Any person, while in attendance at any Commission meeting, shall preserve order and decorum and any person shall neither by conversation or otherwise delay or interrupt the Commission proceedings or the peace of the Commission. No person shall disturb any Commission member while speaking or refuse to obey the orders of the Commission or the presiding officer. XIV. Motion to Adjourn A. A motion to adjourn shall always be in order, and shall be decided without debate. XV. Community Services Commission Policies A. Publicity. The Secretary shall release all offficial information or stories to the press at the approval of the City Manager. Copies of all publicity items shall be distributed to the Commission for their review and information. B. Attendance. Each Commission member shall attend every regular or special meeting unless unavailable with prior notice being provided to the Chairman of the Commission or the Secretary. The Commission may excuse members if prior notice is given to the Chairman and/or Secretary. In such an instance, the absence of a Commission member shall be recorded in the minutes and be classified as being excused if prior notice has been given. Special meetings called in the absence of a Commissioner, whether said absence is excused or unexcused, shall not be counted against said Commissioner. C. Conflict of Interest. Any Commissioner who has had a direct or indirect financial interest in any matter before the Commission shall publicly disclose for the official record the nature of such interest and such Commissioner shall not participate ,in any discussion on the matter nor vote thereon. D. Additional Policies. Additional policies are as filed in office of the Park and Recreation Department. 20 XVI. Amendments These rules and regulations may be amended by the Commission at any regular meeting by an affirmative vote of the member of the Commission or at any special meeting provided that the proposed amendment is included in a written notice of -such a meeting. XVII. PUBLIC HEARING PROCESS • Staff Presentation • Staff Recommendation • Commission Asks Questions of Staff • Applicant Presentation • Commission Asks Questions of Applicant • Public Testimony is Taken • Staff Respond to Public Testimony • Discussion and Decision 21 'fDv "'-Q 6RL rsert favorite Pat Rizzo will appear at Idyllwild Jazz `94. - Idyllwild Jazz `94, first annual event presented by the sociates of ISOMATA (Idyllwild School of Music and the ts), celebrating great jazz and nature with Richie Cole, the eathams, Marshall Hawkins. Seahawk, Stephanie Dynes, Pat Rizzo, the Jazz Lite Octette, Harry Pickens and ecial guests. Also featuring wine tasting from Temecula Iley wineries, micro breweries, food booths, art exhibits J CDs in a relaxing and scenic atmosphere. 1-T.30 p. ,door amphitheatre on the ISOMATA campus. 52- 0 necula Rd. For brochure and tickets: (800) 659-48 . - Arena International karate Championsh1 of the sert, a CBBKA rated and sanctioned event. :30 a.m. :listration, 10:30 a.m. competition. Pa Springs nvention Center. 321-0837. -30 - PGA International Golf Sho at Anaheim ,nvention Center, featuring equipment, pparel, acces- ies, publications, golf cars, golf range roducts from the :;on's leading sporting goods and go specialty retailers ;ether with PGA professionals and a f swing club demon- ition area. 9a.m.- 6 p.m. Sun. & Mo til 5 p.m. Tues. -Oct. 2 Old Globe Theatre pr, ents The Way of the :rid (previews Aug. 24-30), L ell Davies Festival Satre. Tues.-Sat. 8 p.m., Sun. 7 Sat. & Sun. 2 p.m. )on Edison Centre for the Perfor ing Arts, Balboa Park, Diego. Info: 231-1941; Ticket 239-2255, 24-hour hot- 23-GLOBE. Helen Edison Gi Shop open Tues.-Sun. gin -curtain and intermission wi theatrical memorabilia. kstage tours available 11 a. . most Sat. & Sun. For .os or weekday tours, call 231 941. -Sept. - Palm Springs Play use. Call box office for ,edule. 320-9898. Sept. - McCallum Theatre. Ca oox office for schedule. -ARTS. Indian Canyons reopen to the ublic during the Labor y Weekend. Hiking and equestria trails, picnic area and :ling post. 8 a.m.-6 p.m. End of S. aim Canyon Dr. Cali exact date. 325-5673. The Living Desert reopens to the public for its 25th son, exhibiting rare and endangered animals and �rt flora in a serene natural settng The newest exhibit, e Canyon, is a must see. 47-903 Portola Ave., Palm ":. 346-5694 2 - Murder in the Attic, a monthly evert on the first Fri. at Victoria's Attic & Tea Room, featuring a dinner and tea menu with old-fashioned service by English Victorian -clad hosts, who carry out a murder. Guests are assigned a char- acter part for the evening and the fun begins. 7 p.m. 73-405 EI Paseo in El Paseo Village, Palm Desert. By reservation only. 773-4943. 3 - Art Springs Artists Association Fall Gallery Reopening Show. 6-8 p.m. Refreshments and entertain- ment. 550 N. Palm Canyon Dr. 778-1903. 4 - Labor Day Fiesta, featuring mariachi bands entertain- ing under the stars, to benefit the United Way of the Desert. 6-9 p.m. La Quinta Resort Tennis Club. 346-2904. 6 - Village Center for the Arts fall registration begins. Fall semester begins Sept. 12. 538 N. Palm Canyon Dr., Palm Springs. 325-9116. 8-11 - Home Decorating & Remodeling Show, featuring designer rooms, the latest products for decorating and remodeling, seminars and more. Charity Cocktail Parry and Show Premiere to benefit the Desert AIDS Project. Thurs. 7 p.m. Info: 323-2118. Show: Fri. & Sat. 10 a.m.-9 p.m., Sun. 10 a.m.-6 p.m. Palm Springs Convention Center. Info: 322- 3587, Tickets: 778-4100. 9-17 - Men's Major Fast Pitch A.S.A. National Softball Tournament, featuring teams from all over the country. Times vary. DeMuth Park. 323-8277, 323-8282. 12 - Women's Network of the Coachella Valley dinner meeting at Rancho Mirage Country Club. 6 p.m. Meets monthly on the second Mon. Guests welcome. Reservations required. 776-7091. 17 Palm Springs eum re its 57th season. with Art ther Mexico: Sources and s (thru Nov. ahuilla Voices: We Are Still Here (th Dec. -7186. Recorded exhibit info: 325-0189. Palmquist Round -Up Round Dance Festival. Palm p gs Pavilion. Fri.: 7:30-11 p.m., Sat.: 10 a.m.-1 p.m., Sun.: 10 a.m.-noon. Pre -registration required. (714) 738-3883. POPULAR OCTOBER: Collector Car Auction, Oct. 29-30. 1994 Date TBA: Empire Balloon, Wine & Polo Festival. NOVEMBER: Palm Desert Golf Cart Parade, Nov. 6; Chrysler Grand Prix of Palm Springs, Nov. 17-20; 22nd Annual Billy Barty/7Up Celebrity Golf Classic, Nov. 18-20; The Skins Game, Nov. 25-27; Village Arts Festival, Nov. 25-26. 1994 dates TBA: 19th Annual Frostig Center -Chris Korman Golf Tournament; Fine Crafts, Wine & All That Jazz. DECEMBER: 1994 date TBA: New Year's Jazz at Indian Wells. JANUARY: Sixth Annual Palm Springs International Film Festival, Jan. 5-15; Ninth Annual Southwest Arts Festival. Jan. 14-15; Adidas Invitational Collegiate Tennis Tournament, Jan. 25-29. 1995 date TBA: 19th Annual National Collegiate Tennis Classic. FEBRUAR.Y: Palm Springs Invitational Senior Olympics, Feb. 10-21; 36th Annual Bob Hope Chrysler Classic, Feb. 15-19; 49th Annual National Date Festival, Feb. 17-26; Seventh Annual Frank Sinatra Celebrity Invitational. Feb. 24- 25; Collector Car Auction, Feb. 25-26; Evert Cup Women's Tennis Tournament. Feb. 27-Mar: 5. 1995 dates TBA: Village Arts Festival; ATP Challenger Series (35 & Over Men's Tennis Tournament); 54th Annual Palm Springs Mounted Police Rodeo; Pepsi Challenge. MARCH: Newsweek Champions Cup. Mar. 6-12; 13th Annual La Quinta Arts Festival, Mar. 16-19; 24th Annual Nabisco Dinah Shore. LPGA Major Tournament, Mar. 20-26; Desert Dixieland Festival 10, Mar. 31-Apr. 2. 1995 dates TBA: Third Annual Palm Springs Harvest & Wildflower Festival; Fifth Annual Agua Caliente Heritage Fiesta. PERFORMINGARTS CENTERS Annenberg Theater, Palm Springs Desert Museum, 101 Museum Dr., Palm Springs. 325-7186. Tickets- 325-4490 or TicketMaster: (619) 278-TIXS, (714) 740-2000. California Theatre of Perforating Arts, 562 W. 4th St., San Bernardino. (909) 888-5115. College of the Desert, 43-500 Monterey Ave., Palm Desert. 346-8041. Advance ticket number: 773-2565. Desert ExpoCentre, 46-350 Arabia St., Indio. 342-8247. Desert Sands Performing Arts Center, Indio High School campus, 81-750 Avenue 46, Indio. 347- 7150. Groves Abraham Lincoln Cabin. Theatre, 8758 Bert Willow Tr., Morongo Valley. 363-6126. HI -Desert F se, Cultural Center, 61-231 29 Palms Hwy., Joshua Tree. 3 . ISOMATA (Idyllwild School of Music and the Arts), 52- ula Rd., Idyllwild. (909) 659-2 Jewish Community Ce , WWw4V7Wejo Rd., Palm Springs. 325-2281. Jewish Community Center, Temple Sinai, 43-435 Monterey Ave., Palm Desert. 568- 9699. McCallum Theatre for the Performing Arts, Bob Hope Cultural Center, 73-000 Fred Waring Dr., Palm Desert. 340-ARTS or TicketMaster. (619) 278-TIXS, (714) 740-2000, (805) 583-8700, (213) 480-3232. Orange County Performing Arts Center, 600 Town Center Way, Costa Mesa. (714) 556-2787. Palm Desert Town Center, 72-840 Hwy. 111 at Monterey Ave., Palm Desert. 346-2121. Palm Springs Convention Center/Springs Theatre, 277 Avenida Caballeros. Palm Springs. 325-6611. Box Office: 778-4100. Palm Springs High School, 2248 E. Ramon Rd., Palm Springs. 778-0400, 778-0419. Palm Springs Pavilion, 401 S. Pavilion Way. Palm Springs. 323-8272. The New Palm Springs Playhouse (Valley Players Guild Theatre), Desert Fashion Plaza. Palm Springs. 320-9898. Plaza Theatre, 100 Jack Benny Plaza, Palm Springs. 327-0225. Sun Studios Concert Theater, 1000 Tahcuitz Canyon Way, Palm Springs 778-7800 Village Center for the Arts, 538 N Palm Canyon Dr Pair Springs 325.9' 16. co" 9 coupses The Sporting.Life in Paradise c ^� Letter/xumber in parentbeses corresponds to Locater Map grid on page 1 & OPEN TO THE PUBLIC liganyon South Golf Course (1.110), 1097 Murray Canyon PS/327-2019. 18 holes, M-711109, L-71/not rated. Arch.: Bilk Bell Sr. Pro: Brian Morrison, PGA. ella Tennis Center (G/27), Bagdouma Park, 51-721 Dou at Baghdad. Tennis: 4 courts. ""' Pros: Steve Riggs, eidi Rose, David Basquez. College f the Desert (J/17), 43.500 Monterey Ave., PD/341- 2491. Dr 'ng range. Pro: Tony Manzoni, PGA. Tennis: 6 courts. Fre to the public when not in use. 346-8041. DeMuth P k (K/10), 4375 Mesquite Ave., PS/323-8272. Tennis. 4 c rts. Desert Cre t C.C. (C/8), 16-900 Desert Crest Ave., DHS/3129-871 9 holes, par 27. Desert Dune C. (E16), 18-550 Palm Dr., DHS/251-5366. 18 holes. M-7 121, L-72/119. Arch.: Robert Trent Jones Jr. Pro: Todd Con Ily, PGA. Emerald Des t C.C. (G/17), 76-000 Frank Sinatra Dr., PD/345-4770. 9 oles, exec. M-62/92; L-62/not rated. Mgr.: Tim Sanders. Indian Wells G (1/20), 44-500 Indian Wells Ln.,IW/346- 4653. 36 holes East Course M-72/110. L-72/113. West Course: M-72/1 ; L-72/111. A•ch.: Ted Robinson. Pro: Jon Darrah, PGA. Indio Munlcip I Golf Course (D/24), 83-040 Ave. 42, IN/347-9156. 1 holes, exec. M-54/71, L-54/not rated. Pro: Jim Smard n. Tommy Jaco ' Bel Air Greens (K/9), (formerly Fairchild's) 1001 S. El Ci Rd., PS/322-6062. 9 holes, exec. M-32/not rated; L-32/n rated. Nite driving range. Lessons. Miniature golf. Bar & r taurant. Mesquite off & C.C. (K/9), 2700 E. Mesquite Ave., PS/323-15 18 holes, M-72'1' 1: L-72/118. Arch.: Bert Stamps. o: Jeff Gillotti, PGA. Tennis: 8 courts (private). Racqu all: 2 courts Palm es G.C. (1/18), 74-945 Sheryl Dr., PD/779.1877. 9 hole par 3. M-54/not rated; L-54/not rated. Arch.: David Pf . Pro: Tony Schiefer, PGA. m Royale C.C. (H/21), Fred Waring Dr. & Washington t., LO/345-9701. 18 holes, par 3. Arch.: Ted Robinson. Pro: Tony Schieffer, PGA. ""' Palm Springs C.C. (1-1/7), 2500 Whitewater Club Dr., PS/323-2626. 18 holes. M-72/110; L-72/102. Arch.: Joe Kirkwood. Pro: Pete Bonestell. Tennis:2 courts. Palm Springs Golf Course (J/11), 1885 Golf Club Dr., PS/328-1005. 18 holes, M-72/107; L-74/115. Arch.: Billy Bell Sr. Pro: Jim Lee, PGA. Palm Springs High School (J/9), 2248 E. Ramon Rd. Tennis: 6 courts. ""' Available to public weekends, holidays and summer. Free. Ruth Hardy Park (J/7), Tamarisk & Caballeros, PS. Tennis: 8 courts. """ Free. Adult classes. Sands Mobile Home C.C. (D/6), 15-500 Bubbling Wells Rd., DHS/329-8816.9 holes, exec., par 29. Mgr. Bob Nelson. Sands RV & C.C. (D/6), 16-400 Bubbling Wells Rd., DHS/251-1173. 9 holes, exec., M-64/not rated; L-64/not rated. John Canino, starter. South Jackson Park (F/25), Jackson St. & Date Ave., IN. Tennis: 2 courts. Free. The Tennis Center (JIB), 1300 E. Baristo Rd., PS. Fn., Ladies' Day; :Wed. & Thurs., Men's Day. Ongoing day and evening clinics for adults, junio•s seniors. USPTA pros, ball machines. 320-0020, Tennis: 9 courts. "' Pro: Larry Kast Wardman Park (CA), 8th St & Cactus Dr., DHS/329-9147. Tennis: 2 courts. -" Free. ,tr of �os4ti e� .� all�� c�IJFOF►M��' BOARD OF SUPERVISORS MICHAEL D. ANTONOVICH YVONNE BRATHWAITE BURKE DEANEDANA EDMUND D. EDELMAN GLORIA MOLINA COUNTY OF L—S ANGELES Musk & PERFORMING ARTS COMMISSION 135 NORTH GRAND AVENUE, SUITE 204 • LOS ANGELES, CA 90012 • (213) 974-1343 • FAX (213) 625-1 765 MUSIC AND PERFORMING ARTS COMMISSION COMMISSIONERS Carlos C. Barron President Sheldon Sloan Vice President Joyce Aimee Secretary Reve Gipson Executive Committee *Eunice David Executive Committee Aurelia Brooks Alis Clausen Regina Cordova Judith Galperson Betty Haagen Adrienne Hall Bailey Kanin Judith Luther Marjorie Lyte Rosalind Wyman August 9, 1994 Dear CAALA Workshop Participant: Enclosed please find the contact list from the CAALA Community Cultural Planning Workshop on July 29, as promised. Please do not hesitate to call if you have any questions or if we can be of some assistance in your planning process. Thank you for your participation and best of luck in your Community Cultural Planning endeavors. Laura Zucker Executive Director *Past President ;ura ely,! Zucker Co -Chairs CAALA Reigon 4 Howard Spector Community Cultural Planning Workshop 29 July 1994 - Contact List Patricia Chocran Laguna Beach Arts Commission 1664 Hillcrest Drive Laguna Beach, CA 92651 Catherine Hull 714/497-2884 (H) City of La Quinta P.O. Box 1504 Elsa Garcia-Chau 78-495 Calle Tampico Recreation Supervisor La Quinta, CA 92253 City of Norwalk 12700 Norwalk Boulevard Susan Francis Norwalk, CA 90650 City of La Quinta 310/929-2677 P.O. BOx 1504 Manuel Carillo 78-495 Calle Tampico City of Norwalk La Quints, CA 92253 12700 Norwalk Boulevard Henry Adams Norwalk, CA 90650 City of La Quinta 310/929-2677 P.O. Box 1504 Harris Goldman 78-495 Calle Tampico La Quinta, CA 92253 Harris Goldman & Associates 12535 Semillion Boulevard Sandra Jones San Diego, CA 92131 Tap -Tap Gloria Smith 616 Masselin Avenue, #237 City of West Hollywood � Los Angeles, CA 90036 . 8611 Santa Monica Boulevard Ruth Ellen Lee West Hollywood, CA 90069-4109 Lompoc Valley Arts Council 213/854-7400 P.O. BOX 2011 Deanna Stevenson Lompoc, CA 93438 City of West Hollywood Beverly Noerr 8611 Santa Monica Boulevard Cultural & International Affairs West Hollywood, CA 90069-4109 City of San Bernadino 213/854-7400 300 North "D" Street Fran Solomon Mayor's Office San Bernadino, CA 92418 City of West Hollywood 8611 Santa Monica Boulevard Pamela Robinson West Hollywood, CA 90069-4109 City of Culver City 213/854-7400 4117 Overland Avenue Culver City, CA 90230 0 Jorge Sciupac Getty Conservation Institute 20348 Alerion Place Woodland Hills, CA 91364 (H) Mary Steckler Lompoc Valley Master Chorale P.O. Box 24 Lompoc, CA 93438 Janene Ferguson 226 Calle de Arboles Redondo Beach, CA 90277 Peggy Kayser Skirball Museum 1503 North Benton Way Los Angeles, CA 90026 213/413-5745 Michael Marks Cultural Arts Coordinator City of Santa Clarita 23920 Valencia Boulevard, Ste. 300 Santa Clarita, CA 91355 Lyle Norton City of Lancaster 44933 North Fern Avenue Lancaster, CA 93534 805/723-6000 Peggy Dowell Torrance Arts Council 23321 Falena Avenue Torrance, CA 90501 Ruth Brugger. 2348 West 230th Street Torrance, CA 90501 Robert Guyette Master Chorale of Orange County P.O. Box 2156 Coasta Mesa, CA 92628 Laura Zucker Executive Director Los Angeles County Arts Commission 374 Hall of Adminstration 500 West Temple Street Los Angeles, CA 90012 Nancy Angelo 1350 Morningside Way Venice, CA 90291 310/392-6677 Howard Spector Manhattan Beach Public Arts Program 1400 Highland Avenue Manhattan Beach, CA 90266 310/545-5621 x326 COAUKUNITY CULTURAL PLANNING WORKSHOP Presented by CJLL.AJL July 29,1994 follow up report by Susan Francis, Chairman Cultural Affairs Commission of La Quinta On July 29, 1994 Commissioners Katherine Hull Henry A and I traveled to Los Angeles to attend a one -day Cultural am ing Workshop at the John Anson Ford Theatre. The featured speakers were Sandra Gibson Executive Director of Public Corporation for the Arts in Long Beach; Connie Beardsley, Manager of the Arts Office in Carlsbad and Michael Mudd Cultural Affairs Manager for the City of Huntington Beach. The workshop was facilitated by Nancy Angelo, Resource and Organization Development Consultant in Venice, Ca. with opening remarks by Laura Zucker Executive Director of Los Angeles County Music & Performing Arts Commission. g L—jural Planning Work Kit was given to each participant of the workshop. ese o man s uable o s or our commission to use as e contain a wealth of "how to" information to Y manuals, I have capsulated what each speaker guide � � � addition to these of their sessions (as follows): discussed and the highlights Laura Zucker - Regarding funding: There are 58 counties in California and all but 4 have local arts agencies. There are three levels of funding: Level 1 refers to funds dispersed to all counties. Currently the amount is $35,000 per county. Level 2 refers to competitive funds and Level 3 funding refers to municipal arts agencies. These funds can be government or private but prior to qualifying, the agency must show evidence that they have initiated an active planning process. The'av from the Master Plan idea because of the tration of the cookie cutter :nd is toward "Com whara process - as needs surface, focus on them. d is an Cultural Planning is really more about the process than the end result of the plan. If the process is not right, the end result won't work. There must be "buy -in" from everyone. Plannin has Communit addres t-�. :,sues. _.,own Michael Mudd - Create a 5-year plan compiled of Community Needs Assessment and a Planning Document. When Huntington Beach wanted to bring in a professional consulting firm they hired Wolff ($62,000plus). The got some money from the parks and rec dept. with the promise to repay them (most P & R Dept. have money for cultural activities). The study took 8 months to Produce a Pre,v' lan. Then more public input was sown order to fini a "like" city. Y sh the plan. In the research for comparisons, compare your city to In regards to the problems caused by detractors, his best advice is to be sure to interview the detractors and others in the city (even those whose opinions You wouldn't think of like landscape maintenance people, etc.) These interviews are taped. The names and comments are printed in the back of the final document. The staff should not be involved in the interviews with detractors, (Wolff and person). Don't broadcast the fact that your consultant isn't local. You should organize a task force that includes two councilmen. Pic prop a in A a communi an a prepared to have weekl c erence s wi consultants. ave till r. a items go a ore council put on consenit:Rendar`; is to promote an as •t Plan tter...... a p1 a Comm y ,P:.�th of a Cultural Ian Don't let people commissioner So&So Pl eo e w get the feeling its the p p ant to feel like its their plan. The plan must include goals, objectives policies and programs. Identify our source of funding early on. Know how much it will cost and Y pay for it. Be clear with consultant as to how many . � be sure You can 4 meetings). gis). To begin, n, sitsare needed (at.least define the word "culture" (also , resident and "artist"). The public forums must be at the beginning of the process. They found that continuous TV coverage, instead of print media, was more effective. Encourage urage the public to attend all the meetings so the public will express an negative comments to the commission and not to council at council meetings. Connie Beardsley (Past Pres. C.A.L.AJL) - Carlsbad has population of 63,000, 2nd largest research and industrial park in San Diego count with big retirement community and politically very conservative. g Y Its a good idea to hold regular public meetings. T e cultural plannin rocess is a good wayto get busiia�i7 i�-`-vv�--gran d (have a vision businesses can relate to). A good idea is ;g�76ma hed by city funds (be sure to include the cost of a staff position, you'll need one). The question is how to convince the city there is a need to do a plan properly and bring in a consultant. What are the issues? Public Art, Facilities, Programseducation) (a strative Community Plan vs Cultural Plan. be clear about the difference. �ommunit Plan includes all facets of co (boys & Y Y ( Y girls club, parks & rec., etc. ). Go out of your way to get the public to meetings. Go to them to hold Advertise each meeting where public voice is desired. Iden ' meetings. and stay in touch with them. Keep updated list of k �' the key people key people. Do an economic • P impact study of the ar_ W Yhone surveys help you to pinpoint issues interests, etc. (see Wolff phone survey, of 500 calls 0 to 2 ' Pec to the general 5 minutes each to g public. One good question Bove ort of the artsr:'�'(A1so see Wolffs Re uest Fo - Qualifications.) q r Me -process: complete the plan, ask council to accept the plan, continue task force to review each recommendation. P P retinue with Prioritize recommendations: how much is cost; how much time; who and what needed to accomplish. Adopted by city council is different from accepted by city council. The plan is a living document and must be flexible enough to grow and change with the community. g There will need to be an ongoing task force to keep up the maintenance of the plan.. Condense the content of the big thick plan into attractive newsletter that people will read. Don't be slow to acknowledge cultural diversity issues (Latino) - art education is the answer. Use community groups (Rotary,Stimists library). oro P Sandra Gibson - Do you need a consultant? This creates a lot of work. They must be directed. Patience is the key. The end resulting plan is the beginnin of communicating with the public's needs and wants. You need a consultant if you need expertise, credibility and experience in planning. Use RF to consul- ant-- Wolffs reputation -well versed in sttistical are only an external team. They could partner with locals t y but they team of national experts. o build a local What is the community's future? Study the community. The ' din Principals are: inclusivity, respect celebration; g leadership development; accountability. partnership bwilg' Culture - A community's customs, people will participate.) beliefs and traditions, its artistic expressions, formal and informal. (The broader the definitions, the more The community benefits from a cultural plan. Be an engine, drive. Don' by-product of the arts. t be a Do the plan in Phases. Phase I is the assessment. Figure out creative ways get public involved - go to where various factions congregate. There can ba marketing co-op. be a Phase II - Community Review. We are not the beneficiaries of the grants. city's commitment to arts is an investment not a merciful act. The define your community? The trend is local nei hborhood °w do you international. Pro g � regional area, GM.should generate particinati�n in community. Plan to plan - What do you want to gain? Why now? Identify the catalyst. What resources are needed and what are available? The plan's structure h should suit your needs Authorization. Announce publicly. The arts can address so many other issues in the communit 'Ke artist Participation; must include all factions of communi • don' yexci de anyone. Components: �� exclude Po • assessment; mission statement for planning Summary of issues/rationale ' P g process; financial plan. ;goals &objectives; strategies and action steps; Interview key leaders, have group meetings, surveys. What is doable? Who will do it? How will they do it? Where will the money come from? Be sure to have flexibility responsiveness. The planning never ends, the process i ongoing activity of review and adaptability. P s rrvuess: rlan to plan (structure); assessment; write up review, .m.�_ .-.. \ ' distill critical issues; initiate task forces developget input, grounded recommendations; dram plan; circulate draft; incorporate feed back; et approval; ` disseminate/ ublicize. Remember that issues g P � percolate in the community, hear them. N N.E.A. local "planning _µ P g grants" applications next deadline will be July 1 199 The statewide economic impact study will be ready by fall. 54 cities our of 88 hold some sort of Festival. Artists earn an average of $38,000 per year. Less than 1% claim to be unemployed, starving artists. More people are involved in the arts than in the defense industry. There can be critical issues that are not problems. I feel that my service as a city commissioner will be enhanced b th information gained from this workshop. The benefit from this e y e affect directions the new commission will take. I appreciate experience will to have attended. Thank you! PP the opportunity ".",4 C;;O, %