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CULTURAL AFFAIRS COMMISSION
AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico
La Quinta, CA 92253
February 27, 1995
7:00 P.M.
1. CALL TO ORDER
A. Roll Call
II. PLEDGE OF ALLEGIANCE
III. CONFIRMATION OF AGENDA
Corrections, additions, deletions or reorganization of the agenda
IV. APPROVAL OF MINUTES
Approval of minutes of January 23, 1995
V. ANNOUNCEMENTS
A. Easter Celebration
VI. PUBLIC COMMENT
The Cultural Affairs Commission reserves the right to limit discussion on any
topic to five minutes or less.
VI1. CORRESPONDENCE AND WRITTEN MATERIALS
A. Letter from Lawn Chair & Picnic Society of Southern California
B. Art in Public Places Minutes for January 9, 1995 '
Vlll. STAFF REPORTS
CACAGN.002 1
IX. COMMISSION BUSINESS
A. City Council Review of Work Plan
B. Discussion of NALAA Conference in June 1995
X. COMMISSION COMMENT
XI. COMMISSIONER REPORTS & INFORMATIONAL ITEMS
A. Committee or Professional Affiliation Reports
Art In Public Places
Community Concerts Association
Encorel
LQ Arts Foundation
LQ Arts League
LQ Chamber of Commerce
LQ Friends of the Library
LQ Historical Society Museum
LQ Little Theater
Round Table West
School Site Council Committee
Other
B. Subcommittee Reports
XII. NEXT MEETING DATE, TIME AND TOPIC
March 27, 1995 7:00 PM
La Quinta Civic Center Study Session Room
XIII. ADJOURNMENT
CACAGN.002 2
ART IN PUBLIC PLACES
MEETING MINUTES
LA QUINTA CITY HALL - NORTH CONFERENCE ROOM
JANUARY 9,1995
The regular meeting of the La Quinta Art in Public Places Committee (APP) was called to order at
3:08 P.M. by Chairman Walling.
ROLL CALL: Committee Members Kay Wolff, Nancy Nard, Kathryn Hull, Carolyn Lair,
Rosita Shamis, Kathy Smith -Schooley (arrived late)
STAFF PRESENT: Community Development Director Jerry Herman, Department Secretary
Betty Sawyer
I. CONSENT CALENDAR
A. There being no corrections of the Minutes of December 5.19944 Committee Members
Wolff/Nard moved and seconded a motion to approve the minutes as submitted.
Unanimously approved.
B. Committee Member Wolff asked staff about the interest on the seed money. Staff
stated it was calculated on the total seed money plus developer fee. Committee
Member Lair asked about the administrative fee. Staff stated it was for the
Committee to use and is carried over yearly. There being no corrections to the
financial statement, Committee Members Nard/Bull moved to approve the statement
as submitted.
C. Committee Member Lair informed the Committee about a conference she had
received information on and asked if the Committee would be interested in
receiving information on conferences regarding art. Committee members felt they
would like to have individuals attend conferences to keep them informed. Staff
informed the members that a request must be made to Council to attend so allow
the time for that approval process when reviewing the conferences. Discussion
followed regarding potential conferences. Committee Member Lair stated she
would obtain the information and see that the Committee members received it.
'Staff suggested that staff be placed on mailing lists. Members stated it would be
good for Council members to attend as well to keep their interest and awareness of
art in public places.
APPI.9
Art in Public Places Minutes
January 9,1995
II. BUSINESS SESSION
i. Mr. John Koenig and Mr. Mike Horton, representing the project, made a
presentation regarding their proposed art work. Mr. Horton stated that
they were landscape architects and wanted to have the art work
integrated into the project. He went on to give details about the project.
The art work was to be located on the northwest corner of Calle Tampico
and Washington Street. There would be unlimited public view and access to
the art work. It would however, be set back to the northwest corner of the
retention basin located at the corner. Mr. Horton stated that Mr. Otto
Rigan, who had been hired by Indian Ridge to design their art work, was
working with them to design the fountain. Mr. Horton went on to describe
the fountain. It is proposed to be 20-22-feet in diameter that flows down to a
spillway and flows into the trough. It was meant to be a whimsical idea of
suspending a ball on a column of water. To accomplish this structurally
the ball would be constructed of stainless steel with four fountains around
it. The pole holding the ball would disappear in the water. It would appear
that the ball is suspended by a column of water. At night the art piece
would be lightted at the base of the columns of water and will shine
through it looking like a white column of water supporting the ball.
Materials proposed to be used are a cantera stone on the base of the
building. However, there was some discussion about using a more polished
material. The trough was proposed to be canterra stone or the surface.
The fountain will blend in with the rest of the building. Date palm trees,l4-.
feet in height, would surround and go south and east from the fountain.
The retention basin will extend up to the fountain and will be turf.
California Pepper Trees will be planted at the end of the palm trees.
2. Chairman Walling asked what the plans were for the culvert. Mr. Koenig
stated it would be relocated and would have a pump installed to pump the
water out into the City storm system.
3. Committee Member Wolff asked if there would be any seating provided. Mr.
Koenig stated none were planned. Discussion followed regarding a wall
that could be used for seating. R was stated that informal seating could be
placed to the northwest or entrance of the fountain.
APPI-9
Art in Public Places Minutes
January 9,1995
4. Mr. Horton stated this was a new ideafor Mr. Rigan in that his work had
primarily been with stone and he was starting to work with different
mediums trying to get away from the stone. Mr. Horton stated they may not
hire Mr. Rigan to finish the project, but right now he is helping to design the
fountain. Mr. Horton stated he was -looking for feedback from the
Committee before they go any further.
5. Committee Member Lair, stated there needed to be a distinction between
landscaping and art work. Mr Horton stated he had strong feelings about
plop art and really want to see the art integrated into the project.
6. Committee Member Wolff stated that tile work would enhance the work. Mr.
Horton stated there needed to be a strong tie in with the fountain and the
building the work. Discussion followed regarding the artistic portion of the
piece and what was landscaping.
7. Committee Member Shamis asked how the applicant felt about a sculpture.
Mr. Horton stated he had no objection but, they were looking for something
that was more original and whimsical and fun to be enjoyed by the
audience.
8. Community Development Director Jerry Herman asked if the corner could be
restructured to place the art work at the corner. Mr. Horton stated
structurally they were malted out and there was no room at the corner. He
went on to say they have a site line I problem with it being a very busy
corner. Chairman Walling stated the design would draw the public eye to
the structure.
9. Committee Member Smith -Schooley asked if the scale of the rocks was
proportional. Mr. Horton stated they were but, slightly oversized.
10. Chairman Walling asked if the art work would be installed when the
restaurant was built. Mr. Koenig stated that Building "B" was in the
process of being designed and they hoped to be under construction on the
restaurant by March 1st. Mr. Horton stated their :intent was to irrigate and
plant now and add the art work after Buildings "A" and "B" were
constructed so the construction work would not damage the art work. They
anticipated having Building "A" completed by April or May. Mr. Koenig
stated the City had asked that the retention basin be completed and
hydraseeded first. When this was completed they anticipated starting the
construction on the fountain. Hopes are to have the project completed at
the same time as Building "B".
APPI-9
Art in Public Places Minutes
January 9,1995
11. Committee Member Wolff stated some of the same problems would exist
during the construction of Building "A". Mr. Koenig stated it could but, the
fountain was designed in such a way that after all the pipes were in for the
retention basin it would eliminate a lot of the work being done in this area.
This would isolate Building "B" and the fountain from Building "A".
12. Committee Member Wolff stated she felt there were a couple of areas that
would lend themselves to mosaic art work. The retaining wall or the brick
leading away from the fountain with some materials that are
complementary to it. Or the edge of the upper pool (cooping) could also
accommodate mosaic work.
13. Committee Member Smith -Schooley stated this could be difficult for the
artist as this is not the type of art work he works with. It could be possible
to have a different artist do the work.
14. Committee Member Lair asked if the edge would lend itself to seating. Mr.
Horton stated it could but it is only 14-inches wide. Committee Member Lair
stated there could be a story or something that is interesting to the citizens
put into the wall or seating.
15. Chairman Walling stated the Committee needed to approve the project in
concept and ask that the applicant come back with some more specific
designing adding the ideas suggested by the Committee.
16. Committee Member Lair asked how much money was designated for the
project. Mr. Koenig stated the amount budgeted was $30,000. Committee
Member Lair asked if the budget allowed room for enhancing with mosaic,
etc. Mr. Horton stated it should lend itself to it. Mr. Koenig stated their
restraint due to the location. Discussion followed regarding what type of
artwork had been proposed for the corner and some ideas that had been
suggested.
17. Committee Member Hull asked if there would be any problem maintaining
the artwork. Mr. Koenig stated there Would be none.
18. Committee Member Nard asked if the standpipes would be hidden. Mr.
Koenig stated they would be; planting would be used to hide them.
19. Chairman Walling asked when the applicant could bring the project back
for further review. Mr. Horton stated they would be ready for the next
Committee meeting in February.
APPI-9 4
Art in Public Places Minutes
January 9,1995
20. Committee Member Hull asked if the applicant was stuck with this artist.
Mr. Horton stated they were not and requested a list from the Committee of
potential artists. Staff would see that Mr. Horton received a list of artists.
21. Mr. Koenig asked what the Committee wanted to see at their next meeting.
Chairman Walling stated they needed to see more details as to materials
and how they interact, colors and more details. Mr. Horton stated he would
have graphic drawings with a color chart.
22. Members discussed the idea presented.
23. Committee Member Smith -Schooley stated her concern that this was not the
type of work this artist was known for. Committee Member Lair asked if
this was the artist's work or an idea they came up with after discussing it
with the artist. Discussion followed.
24. Committee Member Shamis stated she did not feel this was enough for this
corner.
25. Committee Member Lair stated she thought something needed to be added
into the feature. Committee Member Nard agreed that more art work was
needed.
26. Committee Member Lair stated her concern that when developers are told to
add artwork they do not put any time into developing an idea.
i I I A I 1 1 __I 1 I I V1 1 1 1 II :: A_I,� 1 ___ _ : 7 i.K _l k. Ira
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1. Chairman Walling explained what had happened to the City of Indian Wells
Art in Public Places Committee. Discussion followed regarding the Indian
Wells program.
2. Committee Member Hull suggested that since Palm Springs and Palm Desert
were unable to attend that another day might be best.
3. Committee Member Lair stated she would like to have an update from Patin
Desert as they recently won the National APP award. Discussion followed
regarding the format of the meeting.:
a. introductions and brief review of La Quintals program and purpose.
b. Each city would then follow.
APPI-9 5
Art in Public Places Minutes
January 9,1995
C. Chairman Walling asked who would be putting together the
information for the handout packets. The Committee determined
they do so.
4. Chairman Walling asked if staff would put a map together showing the
location of the art work.
5. It was suggested that the Committee obtain information from the other
cities as to how their artist banks were set up.
6. John Koenig asked if the City had any information that could be handed out
on the City's purchase and selection of art from the Arts Festival. In that
the City has a source for other cities to purchase art and in that the City had
a contractual agreement with the Foundation for purchase of art, it might
be beneficial to have a brochure informing the cities of this opportunity.
7. It was also stated that the Master Plan would be completed and available
for handout.
8. Committee Member Lair stated there should be a paragraph on how the art
program came into existence.
9. Chairman Walling stated he felt there should be a paper listing these
items. It was determined that a map should be prepared showing the
location of the art work, an article written about the art work, the Master
Plan, and a copy of the draft brochure.
10. Committee Members Carolyn Lair, Kathryn Hull and Chairman Walling
agreed to prepare the information for the handout for the other cities.
Committee Member Wolff agreed to be on call if needed. The members
would meet Friday, January 20th, at 10:00 A.M. to work on the handouts.
I 71M 1 7, 1 4
1. Staff informed the Committee that the Council determined that the Civic Art
purchase would be purchased as before. In regards to art work for the
Senior Center, they suggested that the art work be rotated between the City
Hall and Senior Center.
2. The Art Selection Committee would select the art and then make a
determination as to where the art would be placed.
APP1-9 6
Art in Public Places Minutes
January 9,1995
3. Committee Member Lair stated the Committee should make a determination
before the Festival as to what type and kind of art work the Committee
should be selecting.
D. Promotional materials
1. Members had determined they would meet to further discuss the issue.
E. Artisty Form:
1. Members discussed with staff the necessary changes. Staff would make
the necessary changes.
F. Continued work on the Master Art Plan:
1. Staff to finalize and distribute to Committee members for review.
III. ADJOURNMENT
There being no further business, it was moved and seconded by Committee Members Nard/Shamis
to adjourn to a regular meeting of the Art in Public Places Committee on February 6.1995, at 3:00
P.M. in the North Conference Room. This meeting of the Art in Public Places Committee was
adjourned to a tour of the Senior Center at 4:30 P.M.., January 9.1995.
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INCORPORATED
City of La Quinta
Parks and Recreation Commission
An Immediate and Multi -year
Work Plan
1994-95
Parks and Recreation Commission
1994-95 Work Plan
Priority:
Category:
Assignment Item:
Method(s) for fulfillment:
Commissioner Availability:
Commitment Required:
Staff Role:
Existing Assignments
Al
Existing
Advisory Body to the City Council
Attend City Council meetings; .relay public
opinion on various topics; accept assignments to
committees, boards, and commissions, and
inform Council of actions taken. Become more
active and involved in City issues and concerns.
To be determined.
Current assignments require 10 hours per month
of Commission member's time.
To be determined.
Council Role: Provide Commission with specific direction as to
how the Commission could better assist the
Council.
Priority:
A2
Category:
Existing
Assignment Item:
Liaison to the Community
Methods) for Fulfillment:
Commissioners attend the Mayor's Breakfast;
conduct public forums on behalf of the Council
and citizens; talk with residents to ascertain their
opinions; attend Senior Center functions;
Commissioners can do the following to enhance
their role as Liaison to the community; attend
Chamber Mixers; interact with School District
administration in La Quinta and Indio; develop
public relations (e.g., publicize hearings, use
City/Chamber newsletter to relate information on
Commission business, publicize Parks and
Recreation Month, use the cable Community
Access channel, send brief newsletter home with
students twice a year, attend local school staff
meetings to determine needs); use forums such
as Main Street Market Place to interact with the
public; as addressed above. Suggest goal date for
addressing the above items by March 31, 1995.
Review progress at first meeting in April, 1995.
Commissioner Availability:
To be determined.
Commitment Required: Current assignments require 3-4 hours/month.
New assignments could require additional 3-4
hours/month of one or more Commissioners.
Staff Role: Assist with implementing public relations issues
noted above.
Council Role: Provide Commission with specific methods by
which the Commission could fulfill this
assignment
Priority:
A3
Category:
Existing
Assignment Item:
Park Development
Method(s) for fulfillment:
Respond to community input and requests;
development and conducted survey for Master
Plan; conduct public hearings; conducted
selection process for park design firms for Fritz
Burns Community Park and Palm Royale Park;
assisted in the development of the City of La
Quinta Parks and Recreation Master Plan.
The Commission believes that this Assignment
has been performed very well. Commissioners
could become better educated and informed
regarding parks and recreation programs, and
facilities development and construction
processes; address ramifications of Professional
Services selection process, and its effect on the
Commission's role in park development.
Completion Date:
Address by March 31, 1995.
Commissioner Availability: To be determined.
Commitment Required: Commitment falls under regular meetings, except
for interviewing and scoring RFQ's/RFP's, which
require 5-7 hours per incident.
Staff Role:
Administrative support.
Council Role: Include the Commission in the park design and
development process, specifically in the screening
and selection of professional firms. The
Commission feels that it performed well
in selecting park design firms, and in conducting
public forums for park development purposes.
Priority:
A4
. Category:
Existing
Assignment Item:
Develop and Improve Communication with the
City Council
Coal(s):
Understand what the Council desire from the
Commission, and receive specific direction from
the Council.
Completion Date:
By March 31, 1995
Required City Resources:
Time of the City Council to meet with the
Commission.
Req'd. PRC Resources:
Time; Work Plan; cooperation and openness.
The Commission currently relies on its' minutes
to convey Commission work progress and issues
of importance to the Commission. -The
Commission (staff) could provide an update
through the Items of Interest, or through a
separate, brief monthly or quarterly update.
Relationship to function:
Foundational to mission of the PRC per the
Ordinance
Council Role:
Provide the Commission with more opportunities
to meet and interact with Council/Commission,
through joint meetings, if necessary.
Priority: A5
Category:
Existing
Assignment Item:
Park Naming Policy
Completion Date:
On going
Required City Resources:
Time of the City Council to meet with the
Commission.
Method for fulfillment:
Press releases, Public Hearings, March PRC
meeting, March Chamber of Commerce
Newsletter, post at schools so kids can suggest
names, contact Ls Quinta Historical Socitey.
Commitment Required:
Commissioners time for Public Hearings
Staff Role:
Administrative support. Provide
recommendation to City Council.
Priority: B-1
Category: Existing
Assignment Item: Annual Work Plan
Method(s) for fulfillment: Review existing assignments; suggest potential
assignments; seek input/suggestions from the City
Council; review programs and projects being
undertaken by other cities and districts.
Start revision of Work Plan in May; review
progress mid year for progress; add, subtract,
defer projects based on review.
Commissioner Availability: Performed at regular meetings.
Commitment Required: Revision of Work Plan will require at least two (2)
meetings plus outside reading.
Staff Role: Administrative support. Act as facilitator for
development and review of Work Plan.
Council Role: Provide the Commission with specific direction.
and assign tasks as issues come before the
Council which fit under the Commission's
responsibilities.,
Priority:
Category:
Potential Assignments
A-1
Potential
Assignment Item: Training Opportunities
Goal(s): Improve Commission performance and develop
better educated advisory body
Completion Date:
Required City Resources:
Req'd. PRC Resources:
Relationship to function:
Council Role:
Annual attendance of training workshops,
schools, and conferences
City funding for educational opportunities;
reinstate funding level for conference/training
Time to attend workshops and conferences
Better informed and educated advisory body
Reinstate funds for educational opportunities
to FY 92-93 level
Priority: A-2
Category: Potential
Assignment Item: Risk Management Issues
Goa/(s): Diminish risk at public parks and recreation
facilities; insure that facilities are safe for users;
ADA compliance; Commission and Parks and
Recreation staff to work more closely with Public
Works Director, Maintenance Manager, and staff
to develop a risk management program for the
park areas and recreation facilities.
Completion Date: FY 94-95 for existing facilities; concurrent with
development of new facilities. Establish quarterly
or bi annual inspection review of facilities.
Required City Resources: Staff time, City funds for maintenance/repair;
retrofit for ADA if necessary.
Req'd. PRC Resources: Review of risk management standards and ADA
information; -time for review of facilities (4-6 hrs
annually)
Relationship to function: Parks and Recreation
Council Role: Provide the Commission with direction/comment
Priority:
B-1
_ Category:
Potential
Assignment Item:
Trails Master Plan
Goa/(s):
To comply with the spirit of the General Plan
Completion Date:
FY 1995-96 and beyond
Required City Resources:
Staff labor cost and City expenditures of $12-
16,000. $22-25,000 for outside consultant.
Staff to include in 1995-96 budget for Council
consideration on behalf of the Commission.
Req'd. PRC Resources:
Time of Commissioners for public hearings and
developing Master Plan; extra meetings of
Committee.
Relationship to Function:
The City's General Plan includes this issue in the
Parks and Recreation Element. The General Plan
calls for a Trails Master Plan to be developed.
The Commission believes that it is the advisory .
body under which this assignment should rest,
because of the recreation nature of trails.
Council Role:
Provide the Commission with direction/comment
Priority: B-2
Category: Potential
Assignment Item: Improved Maintenance and Development of
Bear Creek Channel Bikepath Facility
Goal(s): Improve the maintenance of the pathway and
area around the pathway, and to develop better
signage.
Completion Date: Present the need for increased level of
maintenance immediately with suggestions on
how to address better maintenance; signage may
be completed in FY 1994-95.
Required City Resources: Regular maintenance staff time or City
expenditures for contract maintenance.
Req'd. PRC Resources: Convey ideas, follow-up, communicate with
maintenance staff through City Manager
Relationship to function: Commission believes this issue is an
appropriate task under the Ordinance.
Council Role: Provide the Commission with direction/comment
Priority: C-1
Category: Potential
Assignment Item:
Network with Other Valley Commissions
Goal(s):
Improve performance through awareness;
address regional issues on behalf of Council by
presenting ideas to other Valley Commissions.
Completion Date:
Begin networking in calendar year 1995
Required City Resources:
Minimal staff time
Req'd. PRC Resources:
Time attending other Commission meetings and
attending joint cities meetings; coordinate
sponsored meetings
Council Role:
Provide the Commission with direction/comment
Priority: C-2
Category: Potential
Assignment Item: Community Christmas Celebration
Coal(s): Celebration and develop increased
community interaction; foster sense of
community
Completion Date: Christmas 94-95; begin work this fiscal year
Required City Resources: Christmas tree and lights; park decorations
Req'd. PRC Resources: Additional meetings; planning, coordinating,
and implementing the event; contacting schools,
organizations, and businesses for support
Council Role: Provide the Commission with direction/comment
CULTURAL AFFAIRS COMMISSION
MEETING ATTENDANCE COMPENSATION
TO: PAT PARKER, FINANCE DEPARTMENT
FROM: TOM HARTUNG INTERIM PARKS & RECREATION DIRECTOR r-9
CREATI O
DATE: oZ �1 qS
SUBJECT: COMPENSATION OR THE MONTH OF r4lrW I'll IL
, 1995
COMPENSATION OF $25.00 P-E-R- MEETING ACCOUNT NUMBER 101-251-509-000
COMMISSIONER
VENDOR
MEETING
TOTAL
NO.
DATES
AMOUNT DUE
HONEY J. ATKINS
52-470 AVENIDA MADERO
27
LA QUINTA, CA 92253
STEVE BERLINER
48-115 VIA HERMOSA
29
a I a"7
a 5. D 0
LA QUINTA, CA 92253
SUSAN FRANCIS
77-800 CALLE MONTEREY
665
LA QUINTA, CA 92253
KATHRYN HULL
77-260 CALLE CHILLON
880
�
PO BOX 947
197
025. 00
LA QUINTA, CA 92253
MICHEILE KLEIN
49-100 TANGO COURT
1142
$�
LA QUINTA, CA 92253
MARTIN LANGER
49-984 EL CIRCULO
1249
LA QUINTA, CA 92253
TONI LAWRENCE
53-045 AVENIDA DIAZ
3121
oZ'o
'-15. d0
LA QUINTA, CA 82253
FORM.014