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CULTURAL AFFAIRS COMMISSION
AGENDA
Regular Meeting
La Quinta Civic Center Study Session Room
78-495 Calle Tampico
La Quinta, CA 92253
January 23, 1995
7:00 P.M.
I. CALL TO ORDER
A. Roll Call
B. Pledge of Allegiance
II. CONFIRMATION OF AGENDA
Corrections, additions, deletions or reorganization of the agenda
111. APPROVAL OF MINUTES
Approval of minutes of January 11, 1995.
IV. ANNOUNCEMENTS
V. PUBLIC COMMENT
The Cultural Affairs Commission reserves the right to limit discussion on
any topic to five minutes or less.
VI. CORRESPONDENCE AND WRITTEN MATERIALS
VII. STAFF REPORTS
None.
VIII. COMMISSION BUSINESS
A. Review of Cultural Affairs Commission Work Plan
CACAGN 1
IX. COMMISSIONER COMMENTS
X. COMMISSIONER REPORTS & INFORMATIONAL ITEMS
A. Committee or Professional Affiliation Reports
Art In Public Places
Community Concerts -of LQ
Encore!
LQ Arts Foundation
LQ Arts League
LQ Chamber of Commerce
LQ Friends of the Library
LQ Historical Society Museum
LQ Little Theater
Round Table West
School Site Council Committee
Other
NEXT +ETTIUNGQ`B'�A�TE, TILE AND TOPIC
XI.
Regular Meeting:
February 27, 1995 7:00 PM
La Quinta Civic Center Study Session Room
Topics:
Begin tasks associated with Work Plan as approved by the City Council
at the Council's February 7, 1995 meeting.
XI1. ADJOURNMENT
CACAGN 2
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City of La Quinta
Cultural Affairs Commission
Work Plan
1994-95
Cultural Affairs Commission
1995 Work Plan
Priority:
Category:
Assignment Item:
el IMS1#1 hTe-•tu-t
On -Going
Liaison to the Community
Method(s) of Fulfillment: Attend all civic functions (mixers, Mayor's breakfasts,
ribbon cutting, etc.) talk with residents and "hear" what
they say. Be active in other culturally related activities
both in La Quinta and surrounding communities.
Suggested Resources: The CAC could get as much publicity as possible in La
Quinta and throughout the valley. Everything we do
and every meeting should be public information.
Conduct periodic public forums (focusing on engaging
arts related topics) in various public locations (Main
Street Market Fair, weekly art show in Von's Center).
Expansion of Assignment:
Commissioner AvallWilty: Each Commissioner take turns so as not to overwhelm
them.
Commitment Regedred: Some months will be more hours than other months, at
least * 6 hours per month including our monthly
meetings.
CACWP
Priority:
Category:
Assignment Item:
Method(s) of Fulfillment:
Suggested Resources:
Expansion of Assignment:
Commissioner Availability:
Commitment Required:
CACWP
On -Going
Advisory Body to the City Council
Attend ' Council meetings, maintain open
communication, relay public opinion, accept
assignments to participate in committees and boards.
Stay alert to city activities.
Divide up the assignments to be evenly distributed.
About 6 hours per month.
Priority:
Category: On -Going
Assignment Item: Annual Work Plan
Method(s) of Fulfillment: Review existing assignments, suggest assignments to
fill any voids, review programs and programs being
done by other cities.
Suggested Resources: The work plan should be considered a living document,
subject to revision during the course of routine
maintenance.
Expansion of Assignment: On going maintenance.
Commissioner Availability: Committee review regularly.
Commitment Required: 2-3 hours per month.
1
CACWP
Priority:
Category:
Assignment Item:
Method(s) of Fulfillment:
Suggested Resources:
Expansion of Assignment:
Commissioner Availability:
Commitment Required:
CACWP
On -Going
Commissioner Training Program
Develop and maintain extensive listing of seminars and
workshops throughout the country. Membership in arts
related state and national organizations. Funding for
travel fees, etc.
Attend annual or scheduled conferences, seminars,
etc.
Perhaps additional funding in future if the program is
effective.
To be determined.
Willingness to attend these programs.
Priority:
Category: On -going
Assignment item: Arts Advocacy
Method(s) of Fulfillment: Prepare guidelines and resources for parents,
educators, organizations and citizens at large to
advocate for arts education in all DSUSD schools K-
12. Lobby for appointment of music and art
coordinatorstsupervisors, encourage adoption of
"National Standards for Arts Education." Write to
parents explaining the importance of music and the
arts in their children's education.
Suggested Resources: MENC, MTNA, National Coalition for Music Education,
local art and music organizations. Staff time and funds
are minimal. Utilize parent volunteers.
Expansion of Assignment:
Commissioner Availability:
Commitment Required:
CACWP
This should be on -gang.
Commissioner Hull is available to assist with this. All
Commissioners are resources.
Approximately 2 hours per month.
Priority:
Category:
Assignment Item:
Method(s) of Fulfillment:
Suggested Resources:
Expansion of Assignment:
Commissioner AvailWilty:
Commitment Required:
CACWP
Short Term
Children's Art Displays
Establish a c hildren's art contest. Entries submitted
and judged by the CAC. Art would be displayed at the
Civic Center. The top award winning art would be
purchased by the City for permanent display.
Coordination with Boys and Girls Club,. local schools,
and La Quinta Arts Foundation. Some commission
and staff time is required. Some funding for awards,
ribbons, and prizes.
Possible annual contest.
Yes
Some meeting time and perhaps subcommittee time.
Approximately 10 hours for the event.
Priority:
Category:
Assignment Item:
Method(s) of Fulfillment:
Suggested Resources:
Expansion of Assignment:
Commissioner Availability:
Commitment Required:
CACWP
Short Term
D. E.T.A. Program
(Diversified Exposure to Theater Arts)
Provide tickets for students to attend diversified events.
10-20 hours of feasibility research. Each fall a
subcommittee of CAC would spend 10-15 hours
monthly for 2-3 weeks, mostly phoning, to secure free
or reduced rate tickets during the season.
No growth in staff time, should be similar each year.
Mostly work will be by PTA and/or school staff, if they
agree to work the program.
Yes
10-20 hours
Priority:
Category:
Assignment Item:
Method(s) of Fulfillment:
Suggested Resources:
Expansion of Assignment:
Commissioner Availability:
Commitment Required:
CACWP
Short Term
Sidewalk Art
Day event would allow community (children, adults;
artists, etc.) to create art on pavement using colored
chalk. City sidewalks in downtown area could be
sectioned off for participants. Judging and prizes
awarded for various categories.
Advertising for event - staff
Solicitation for prize donations - Commissioners
Participants could supply their own chalk.
Bike Path could be used. Event could be part of street
fair if on city sidewalks or could be part of a walk-a-
thon on the bike path. Walk -a thon fund raiser could
raise funds for the arts.
Yes (Klein)
1 hour per month
Priority:.
Category: Short Term
Assignment Item: High School Journalism Competition
Method(s) of Fulfillment: Event would provide a learning opportunity for the
students and a way to showcase La Quinta's ability to
take the lead on projects such as this one for valley
high school students.
Suggested Resouroes: Commission: 5-15 minutes progress report and/or
discussion each month.
Staff: Minimal - Provide lead person with assistance
with any local requirementstrules that might govern
such a function.
Funding: I plan to raise funds externally to cover event
expenses and any cash prizes.
Expansion of Assignment:
Commissioner Availability:
Commitment Required:
CACWP
The event can grow in size and scope over time,
depending on the needs, success of the project, and
desires of the students, staff, City of La Quints, etc.
Yes. Commissioner Lawrence would like to take the
lead role in planning and execution of this project, if
approved.
I will put as much time as necessary to produce a
quality event for the students.
Priority:
Category:
Assignment Item:
Method(s) of Fulfillment:
Suggested Resources:
Expansion of Assignment:
Commissioner Availability:
Commitment Required:
CACWP
Long Term
Latin Jazz/Salsa Day
Appoint coordinator to work with subcommittee to
determine format, talent, all planning, advertising
strategy, date, location. Featuring salsa music, foods,
dancing, celebrity MC, etc.
City funding (perhaps matching sponsorships)
Could be annual event held in late spring.
Yes (Berliner)
Meeting time, subcommittee time, approximately 96
hours per month for 6 months for the individual who
coordinates the event and approximately 4 hours per
month meeting time for subcommittee overseeing the
production.
Priority:
Category: Long Term
Assignment Item: La Quinta Pageant/Founding of La Quinta
Mothod(s) of Fulfillment: Creating steering committee consisting of Historical
Society, CAC, Council Member, technical, theatrical,
musical to lay ground work.
Budget development study. Site procurement (seed
civic center ground, build temporary staging, rent
seating).
Suggested Resources: City funding, private funding, legal council, staff time,
recruitment, publicity.
Expansion of Assignment: Annual event creating great visibility for La Quinta
valley wide, county wide, state wide, etc. Develop into
week long event including mufti -discipline arts event
Commissioner AvellWilty: Yes
Commitment Required: This will require a tremendous oommkment starrifng
with the single step of forming a steering committee.
CACWP
Cultural Affairs Commission
Work Plan Draft Assignment Form
Category,Proposed - to be ongoing
(all would be "Proposed")
Assignment Item: Arts Advocacy
(Title of proposed item)
Method for Fulfillment ppapara n„i aei i nes r. resources for oarents,
(How to address item) educators, organizations and citizens at large
to advocate for arts education in all DSUSD
schools K-12. Lobby for appointment or mUS-
&
art coor i
- ' i n rite- to par-ai1ts exn1ainina the
iMportnnnp of muai e k the arts in their childn's
education (provide statistics).
Suggested Resources: MENC, MTNA, National Coalition for Music
(Staff time, Commission Education, local art and music organizations.
time, funding, etc.) Staff time & funds are minimal. Utilize
parent volunteers.
Expansion of Assignment m s abould be
(How do you see this
assignment growing over time, if at all)
Commissioner Availability: K. Hull is available to assist with this.
(Are you available to All commissioners are resources.
ass ist w ith th is ?)
Commitment Required:
(How many hours per
month are required too
address this issue?)
Agnrox. 2 hrs./month