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2005 02 01 CCe,rm 't 14 412" City Council Agendas are Available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, February 1, 2005 - 2:00 P.M. Beginning Resolution No. 2005-012 Ordinance No. 415 CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION - NONE NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE City Council Agenda 1 February 1, 2005 PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS - NONE WRITTEN COMMUNICATIONS 1. CORRESPONDENCE REGARDING APPOINTMENT OF TRUSTEE TO THE SOUTHERN CALIFORNIA WATER COMMITTEE, DATED JANUARY 6, 2005. 2. CORRESPONDENCE FROM SENATOR JIM BATTIN, DATED JANUARY 6, 2005 APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JANUARY 18, 2005. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 1, 2005. 2. DENIAL OF CLAIM FOR DAMAGES FILED BY TRI-STAR RISK MANAGEMENT - DATE OF LOSS, MARCH 30, 2004. 3. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO ATTEND THE PUBLIC WORKS OFFICERS INSTITUTE TO BE HELD IN MONTEREY, CALIFORNIA, MARCH 30 THROUGH APRIL 1, 2005. 0) City Council Agenda 2 February 1, 2005 4. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH KATZ, OKITSU & ASSOCIATES TO PREPARE THE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS FOR THE 2004/2005 TRAFFIC SIGNAL IMPROVEMENT PROGRAM, PROJECT NO. 2004-07. 5. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BID THE DOWNTOWN PARKING LOT IMPROVEMENTS, PROJECT NO. 2003=14. 6. APPROVAL OF RATIFICATION OF A CONTRACT WITH GRANITE CONSTRUCTION COMPANY BY THE CITY MANAGER FOR THE DEMOLITION AND REPAIR OF LOW WATER CROSSING ON JEFFERSON STREET. 7. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP 31116, CENTRE POINTE, CP DEVELOPMENT LA QUINTA, LLC. 8. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF IMPROVEMENTS FOR A PERIOD OF ONE YEAR FOR AMENDMENT NO. 2, AMENDED TRACT MAP 29894-2, THE HIDEAWAY, ND LA QUINTA PARTNERS, LLC. BUSINESS SESSION 1. CONSIDERATION OF PAYMENT FOR ROSE PARADE FLOAT. A. MINUTE ORDER ACTION 2. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUESTS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF APPOINTMENT OF TWO CITY COUNCIL MEMBERS TO SERVE ON THE CIVIC CENTER ART PURCHASE COMMITTEE. A. MINUTE ORDER ACTION 4. CONSIDERATION OF MARCH 1, 2005 CITY COUNCIL MEETING IN CONJUNCTION WITH GRAND OPENING EVENT FOR SilverRock RESORT. A. MINUTE ORDER ACTION City Council Agenda 3 February 1, 2005 �� 5. CONSIDERATION OF SECOND READING OF ORDINANCE 414. A. REVIEW AND APPROVE MINOR AMENDMENT TO TEXT B. ADOPT ORDINANCE ON SECOND READING STUDY SESSION 1. DISCUSSION OF THE COACHELLA VALLEY MULTI -SPECIES HABITAT CONSERVATION PLAN (CVMSHCP) AND NATIONAL COMMUNITY CONSERVATION PLAN, DRAFT EIR, AND IMPLEMENTING AGREEMENT. REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (HENDERSON) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 5. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 6. C.V. MOUNTAINS CONSERVANCY (SNIFF) 7. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 9. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 10. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 14. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 16. INVESTMENT ADVISORY BOARD MINUTES DATED DECEMBER 8, 2004 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY - NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR'S MONTHLY REPORT - NONE 5. COMMUNITY DEVELOPMENT DIRECTOR'S MONTHLY REPORT - NONE 6. COMMUNITY SERVICES DIRECTOR'S REPORT - NONE 7. FINANCE DIRECTOR'S REPORT - NONE to City Council Agenda 4 February 1, 2005 DEPARTMENT REPORTS CONTINUED 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT - NONE 9. POLICE CHIEF'S MONTHLY REPORT - NONE 10. FIRE CHIEF'S QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS A. DISCUSSION REGARDING POSSIBLE CITY COUNCIL RETREAT. (REQUESTED BY COUNCIL MEMBER OSBORNE) B. DISCUSSION OF PARKING LOT AT ST. FRANCIS OF ASSISI CHURCH AND WIDENING OF WASHINGTON STREET AT THAT LOCATION. (REQUESTED BY COUNCIL MEMBER PERKINS) RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. -nn P m PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speakers podium. PRESENTATIONS - NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. J City Council Agenda 5 February 1, 2005 PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARING TO ADOPT A RESOLUTION OF THE CITY COUNCIL APPROVING TENTATIVE TRACT MAP 32751, FOR THE SUBDIVISION OF ± 9.25 ACRES INTO 29 SINGLE-FAMILY LOTS AND MISCELLANEOUS LOTS, FOR THE PROPERTY LOCATED AT THE SOUTHWEST CORNER OF JEFFERSON STREET AND POMELO. APPLICANT: GROVE PARTNERS LQ, LLC. A. RESOLUTION ACTION. 2. PUBLIC HEARING TO ADOPT RESOLUTIONS OF THE CITY COUNCIL: 1) CERTIFYING AN ADDENDUM TO A PREVIOUSLY -APPROVED ENVIRONMENTAL IMPACT REPORT (SCH#99061109); 2) APPROVING THE ADDITION OF 120 ACRES OF SPECIFIC PLAN 99-035 AREA, CHANGING THE LAND USE DISTRIBUTION FOR LANDS EASTERLY OF MADISON STREET, AND ADDING PROVISIONS FOR GUEST HOUSES THROUGHOUT THE SPECIFIC PLAN AREA; AND 3) THE SUBDIVISION OF LANDS WITHIN THE SPECIFIC PLAN AREA EAST OF MADISON STREET INTO 225 RESIDENTIAL LOTS AND MISCELLANEOUS LOTS FOR GOLF, STREETS, AND COMMUNITY FACILITIES FOR TENTATIVE TRACT MAP 33076 FOR PROPERTY LOCATED BETWEEN AVENUE 52 AND AVENUE 54, AND BETWEEN JEFFERSON STREET AND MONROE STREET. APPLICANT: ND LA QUINTA PARTNERS, LLC. A. RESOLUTION ACTION(S) 3. PUBLIC HEARING TO ADOPT RESOLUTIONS OF THE CITY COUNCIL CERTIFYING AN ADDENDUM TO ENVIRONMENTAL ASSESSMENT 2003-475; AND 2) APPROVING AMENDMENT NO. 1 FOR TENTATIVE TRACT MAP 31249, APPROVING THE REDUCTION OF CERTAIN INTERIOR PRIVATE STREET WIDTHS FOR THE PROPERTY LOCATED ON THE SOUTH SIDE OF AVENUE 58 ±'/2 MILE WEST OF MADISON STREET. APPLICANT: EHLINE COMPANY. A. RESOLUTION ACTION(S) ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on February 15, 2005, commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. �4 City Council Agenda 6 February 1, 2005 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, February 1, 2005, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on Friday, January 28, 2005. DATED: January 28, 2005 JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 7 February 1, 2005 BOARD OF TRUSTEES I F 0 R.I I A CHAIRMAN James A. Noyes WRITTEN CORRESPONDENCE ITEM: VICE CHAIRMAN Charles Wilson Southern California Edison COUNTY SUPERVISORS Hon. Marion Ashley County of Riverside January 6, 2005 Hon. Bill Campbell County of Orange Hon. Don Knabe - County ofLos Angeles 1 r ` y'. 10184 Sixth Street — Suite C Hon. Ray Watson Rancho Cucamonga, CA 91730 County of Kern Hon. Judy Mikels The Honorable Don Adolph ; 1, Phone (909) 980-4700 County of Ventura � CAM I I M ' Fax (909) 980-2628 County of knperial Mayor County of San Bernardino County o(San Diego City Of LaQUinta w w w. s o c a I w a t e r. o r g AGRICULTURE SECTOR P. 0. Box 1504 John W. Bormpan, La Quinta, California 92253-1504 ar Borchard Companiess Kathie Blyskal Sunkist Growers. Inc. Howard Frick Kern County Farm Bureau Dear Mayor Adolph: John Fricker Riverside County Fan Bureau Jeffrey Kent . The Southern California Water Committee (SCWC) Board of Trustees Kent's Bromeliad Nursery, Inc.. RobertK, Seat meets quarterly to determine policy directions for water management GGeoffreeyge Vanden l Bureau Farm issues critical to Southern California. The Board is comprised of a trustee Milk Producers Cound from each of our eight counties that represents the cities in that county. BUSINESS SECTOR Robert W. Bein Consulting Les Clark The Honorable Lyle Alberg, City of Hemet recently resigned as the Les Independent Oil Producers Agency John Donner Riverside County's city representative on the Southern California Water SBC Brian J. Kelly Committee's Board of Trustees. His service on the SCWC Board will be UNOCAL missed. However, we must elect another city sector trustee to represent Robert A. Krieger Krieger & Stewart our city members in Riverside County Martin Plourd Valley Independent Bank RProc� a Gtr► Paper Products Co. As a member of the SCWC, you are eligible to nominate a council member Stephen A. Zapoticzny for this trusteeship. This ballot is being sent to all the cities who are CITY SECTOR members of the SCWC. In case of multiple nominations, we will send a Hon. Lyle *g ballot listing all the candidates for your consideration. Hon. James Bond Ciy of Encinitas Hon. Frank Colonna Thank you for your membership in the Southern California Water City of Long Beach Ruben Duran Committee and for your commitment to ensuring our region's water future. City of El Hon. Sandy Centro I look forward to learning of your choice to represent your interests on the City of Webb aventura Southern California Water Committee's Board of Trustees. City of Newport Beach WATER SECTOR Manlyn Dailey Very truly yours, San Diego County Water Authority Col. John V. Foley Moulton Niguel Water District Ronald R. Gasielum Metropolitan Water District of Southern California Andy Home Joan Anderson D m Imperial Irrigation District Y Donald Kendall Executive Director Calleguas Municipal Wafer District Ann Mathews Kern County Water Agency John McFadden cc: Honorable Marion Ashley Supervisor, County of Riverside Coachella Valley Water District John Fricker, Riverside County Farm Bureau Angel Santiago Inland Empire Utilities Agency Robert Krieger, Krieger & Stewart TASK FORCE CHAIRS Richard Jamison John McFadden, Coachella Valley Water District Land Strategies .Kenneth Petersen Kennedy/Jenks Enclosure: Roster of eligible city members in Riverside County and Stacy Roscoe Dee Zinke Riverside County City Sector Ballot g Calleguas Municipal Water District CHAIR EMERITUS Hon. Harriett M. Wieder EXECUTIVE DIRECTOR Joan Anderson Dym SOUTHERN CALIFORNIA WATER COMMITTEE RIVERSIDE COUNTY CITY SECTOR MEMBERS CITY OF HEMET CITY OF INDIAN WELLS CITY OF INDIO CITY OF LA QUINTA CITY OF RIVERSIDE I SOUTHERN CALIFORNIA WATER COMMITTEE NOMINATIONS City Sector Trustee Riverside County Nominee City Name and Signature of Nominator City Member Date 10 CAPITOL OFFICE STATE CAPITOL ROOM 3076 SACRAMENTO CA 95814 (916) 445-5581 FAx (916) 327-2187 DISTRICT OFFICES 73-710 FRED WARING DRIVE SUITE 112 PALM DESERT CA 92260 (760) 568-0408 FAx (760) 568-1 501 13800 HEACOCK STREET SUITE C-1 12 MORENO VALLEY, CA 92553 (909) 653-9502 FAX (909) 653-9524 January 6, 2005 1 ; l `O MITTEES: •lA�P016PRIATIONS VI(t`E-CHAIR WRITTEN CORRESPONDENCE ITEM: `/— y HEALT AND HUMAN S RVICES J I M BATTI N SELECT COMMITTEES: BORDER ISSUES SENATOR CHAIR CALIFORNIA EMERGENCY THIRTY-SEVENTH SENATORIAL DISTRICT ROOMS & TRAUMA CENTERS ' CALIFORNIA'S HORSE RACING INDUSTRY ENTERTAINMENT INDUSTRY GENETIC J�ENETICS, CHNOLOGIES AND PUBLIC POLICY .EGULATION OF TALENT AGENCIES TECHNOLOGICAL CRIME AND THE CONSUMER Mayor Don Adolph City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 JOINT COMMITTEE: LEGISLATIVE BUDGET SUBCOMMITTEE: CALIFORNIA'S EMERGENCY MEDICAL SERVICES Dear Mayor +�O- Due to a recent office move, it has come to my attention that the picture art displayed in my Capitol office does not adequately represent the 37`h Senate District. Over the past several years, local cities have been incredibly generous in donating picture art representing their cities to my Capitol office for me to proudly put on show. Should such a piece of picture art representing your City come to mind, I would be honored to expand my exhibit to fully represent the 37t' Senate District. Sin ely, JIM ATTIN S for 37 District I U _ I:vcoxeoxnrty L}4�� 0 9ti5 AGENDA CATEGORY: OF f COUNCIL/RDA MEETING DATE: FEBRUARY 1, 2005 ITEM TITLE: Demand Register Dated February 1, 2005 BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated February 1, 2005 BACKGROUND: Prepaid Warrants: 61979 - 620071 1595700.83 62008 - 620091 734.95 62010 - 620391 134,043.50 Voids} (44,660.02) Wire Transfers} 3785090.43 P/R 32527 - 325451 141,922.72 P/R Tax Transfers} 385067.31 Payable Warrants: 62040 - 621371 3125735.44 $151209635.16 FISCAL IMPLICATIONS: Demand of Cash -City $659,901.30 Demand of Cash -RDA $460,733.86 M. Falconer, Finance Director 1� CITY OF LA QUINTA BANK TRANSACTIONS 1/13/05 - 1/26/05 1 /14/05 WIRE TRANSFER - PERS $13,240.85 1 /14/05 WIRE TRANSFER - ICMA $10,984.95 1 /14/05 WIRE TRANSFER - LANKMARK GOLF $77,864.63 1 /25/05 WIRE TRANSFER - LANKMARK GOLF $250,000.00 1 /25/05 WIRE TRANSFER - VISTA DUNES $26,000.00 TOTAL WIRE TRANSFERS OUT $378,090.43 13 2 T-1`tn 1 I \ 1 Y J I to 1 UQ I O 1 lL F- I O 12 0 1 LLI N I= I U F- I O ui I I Q 00 I I ti E I I O z 1 I H i I W w 1 I CL O I I CL I I O W I F- Z I z OC I z ►-1 I H 1 a I Z 1 X W O 1 \I U I W U I U I vN a IzHI I Q p I F- I I- U 1 O 1 E W I- I CC W 1 Z I v 1 I I 1 1 1 � 1 I W 1 m 1 F- � I Z I =3 Z I O I U Y 1 U Z t Q Q 1 m I I } I m I 1 1Y 1 W 1 F- 1 N 1 H I C9 I u! 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I U Z I to to to to to to to to to to to to to to to to to to to to to to U I M 1 0 0 0 00 O O 000000 0 000 o O O 0 0 Q 10 1 0 0 0 00 O O 000000 0 000 O O 0 0 0 1 > I I I U O I I Z U = W 1 1 Q z to v c� I I F- � >- .� H to ►-t 1 I tr O J co > 1 1 O to o_ v o 1 1 d Z d > J W W I I to N N Q P--t to I 1 Z rn ►-t tL 1 I Q J co U rt W I I w W U W Q W Z W C 1 1 1-- . i ► t Z J 0_ O ix I 1 J ix Z N I- Q Q 1 1 N O H Q Q H O 0 to = M ►� i D: 1 to I- W > LLI H U N I- J C 3 U M Z t ow 1 Z O W V) Cie W w 0 O Z W • w I DZ I o Q w Q o Q J LU = O Q H U w 0% O Y I Z Q I = F- J I E W a. o_ a. N > O M tLZ I WZ I U N J N H Q 1> I x W . F- H H F- F- H V) >- O J m i 1 u1 to Z x Y v) w oe 0: 9= ix Q W T- Q 1 1 H Vf Q U t-1 V) W W W W W W Y U O i 1 Z Q W Q Q O H to cn N H N Z U U' i 1 W J J O o: I= W W W W W W u. r i to .= 1 I U u Q u u U c c in in c in in o O Q Q I I o N J Z I 1 0% 0 to 0% O e- %0 ti M T- ti O N M \%O " N I tr I M c- to M %t %t N N ti to O N 4 -t %0 4 J I O 1 to to M 4 to to T- en to to N M C'1 J I o 0 1 \� LL1 1 Z Z 1 T-t9-CC 3 I W i O J I > 1 o •• 1 1 W. <- O I i O e- N M �t to %0 ti 00 0% O T- N M oc Q o o I I to to to to to to to to to to NO so %0 NO Qw I Y 1 O O O O O O O O O O O O O O d(9>-Y I U i N N N N N N N N N N N N N N W O 1- z I W O 1 so %0 10 %0 %0 %0 NO %0 %0 %0 %0 %0 %O wQ I =Z I 4 1J Mf-tn I 1 O %O 1 1 O O M O O M 0 to Nt to to 00 O O 0 \ I Y J 1 O O N O O 1` O �T 0% a- O �O O In O In 1 vQ I 0 1 W F- I 0 00 00 O r� O 00 O M O O 1 S 0 I 01% to r- 00 M to O M e- N f` 0% r- to Ol W N Of I U I- I N O O r- r- M N N M (9 W 1 I a m I 1 0• 00 r- 0% O z I I •� I I 9x W 1 I d O 1 I (9 W 1 F- Z I Z ix 1 Z 1 + I = Q I 4c 4c is 4c 4c 4c -1c is -Ic is 4c is is • c 4c F- 1 O 1- 1 Z I E W I I Qm I 00 000 MM 00 00 O�tnO�OM 00 tntn 4-4 LA LA Intn ww 0000 00 00 O 1 \1 00 000 NN 00 00 I-N11n01- 00 4,-t OH 0% 00 %0%0 0000 Intn 00 U I W U 1 . . . . . . . . . . . . . . . . . . . . . U I UN 1 00 O�t�t 0000 0000 00 0000001� 00 �O�O NN f�l� 0000 �t�t 0000 MM 00 Q 1 Z►-I 1 0%0% MNtn r-c- WW MM 400Oto OO MM r-r- NN r- r- ONO'. titifl- r- LA LA Ora 1 QO 1 NN MO1-00 00 c-r- r-r- Pnm NN N MM i F- u- 1 N M r• N 0% W W r- r- Ol 0% 1 O 1 1 E 1 I W I- I 1 Z I 1 v 1 1 I 1 I O 00 r- f- 0 f- f- I- ti O M 1- N a- r• 10 %O �O N 0 1 I O o0 O O 0 0000 O O N O O 0 4-4-t N 0 1 I 1 1 1 1 1 1 1 1 1 1 1 I 1 1 I 1 1 1 1 I 1 1 I O 0 0 In N O to to to to CD,r- 10 1O r- 4 M M M M O 1 I 1` 1` 1` -.T M ti M Pn rn M r- to to to t` -t K) 1` W I I m 1 F- I N N N r- M N r- r- s- r- 00 In to r• r- r- r- r- M N E 1 Z I 4 Nt 4 In r- -t In to In to N r- r- M N M r- r- r• 10 4 I m I M rnM to �t rn In to to In N 4 .t -4 4 -t to to to 4 rn Z I O I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 U 1 O 00 M --t O en NO M %O 0 r- N M e- %0 000 N 0 Y I U 1 O 00 N O 0 f+1�tfn4 O O O O O 0 000 O 0 z 1 Q I O 00 f- o O f.- l-f-_f- O O O o 0 0 000 O O Q 1 I M M M r- r- rn r- r- a- W" 0 �t -t f�- to ti 0 0 0 1.0 M m I I I 1 1 1 I I 1 I I I I I I I I I 1 I I I 1 1 I r- r- � r- r- r- r- r- r- r- r- r- r- r- r- r- c- c- r- r- r- I I O 00 O O O 0000 0 O 0 O O O 000 O 0 m 1 4 3 4 4 to to to r- r- I I w I I W I I N I I (7 1 I W I I V1 to In to to to In In to to In to to to to to to to to to to w I I. O 00 O O 0 0000 O O O O O 0 000 O 0 I I 0 Oo O O O 0000 O O O O O 0 000 O 0 Y I I N NN N N N NNNN N N N N N N NNN N N U I LU I \ \\ \ I--\ \\\\ \ \ \ \ \ \ \\\ \ \ W i I- 1 %0 %0 %0 SO %O NO %0 %0 %0 %0 %O NO %O %O %O %O %O NO %O NO SO S I Q I N CM N N N NNNN N N N N N N NNN N N 1 I r- r• c- e- r- r• r- r- e- r- r- r- r- r- r- r- r- r- r- r• r- W 1 1 O 00 O O 0 0000 O O O O O O 000 O 0 J I 1 m 1 I Q 1 I > 1 0 0 1 Q I •Z 11 a I CL I 1 N I I z I W I r- N rn �T In %O I- 00 Ol O In r- N M 4 to 1.0 ti 00 0% 0 I LU I M M M M M M M M M �t 0. -t �t 4 -t It -t -t 4 4 to O I S O I r- r- r- r- r- r- r- r- r- r- r•- r- r- r- r- r- r- r- r- r- r- U I U Z I In In to In to to In In to to In to to to In to to In to In In U I I O 00 O O O 0000 O O O O O 0 000 O 0 Q 1 0 1 o 0o O O O o00o O O O o O o ooO O O I > I I I W c c I I w ce. W z I I Q Q U 0 1 I U z N W CL m 1 I Z W ►-I W CC V) O W 1 I ►� F- z U U S J I I Q W V) Z h I W ix Z 1 I m H W W > 2 Q Ct: ca Q dw I- V) J Q E W S Q O W U) W u. I 1 > Q Z F- H U Z V) w W G CL Z 1 1 U J LU E Q U > = O Z O o O Q 1 1 Z J W H Y O W O W W ►-t m O ]C Q M I-•1 I IY 1 Q W Z V) C U to O Z > M z I O W: Z . I tY U) H Z J (7 CC ►� I a E I J (9 W Z Q Z O O m Q Q m 0% Om I z Q I z 3 O W IY S H F- V) U. V) M ti Z I W Z 1 0 W t/ W W O V) cU I- > o-•I - • ►•+ Q I> I I♦ z 2 (9 Ix Z Q Q a. W z O J m 1 I J W Z z Z V) (9 O F- C 3 Q (D O z r- Q I I Y Q Iu ., z w U CO)z W U IY F- Q U O 1 I U W cn J Q W J CC =3 1- O J E 0 1 I ►-I O CC r I J > > Q O Q W W ►r t-1 LA %CC 1 I 0 m C W W W W U. W W O Q Q I I O N J Z I I �T In %O to f- 0% -T to r- N %0 4 00 c- 00 \%0 ►-+ H I ix 1 4 Nt It NO �t N 00 ti M M f- 00 %O %O Nt o J 1 O 1 In to to M to ti to N 00 M r- to N M C'i J I o 0 1 c-r- \� W I Z Z I c-(9Q3 1 W I O J 1 > I �W •• I I Z u.. O I 1 4 to NO ti 00 O% 0 r- N M -t to %O ti 00 W Q O O I 1 10 %O %O NO %O NO ti I� ti ti ti ti f- N- Q= I Y 1 O Cl O O O O O O O O O O O O 0 d(7>Y I U I N N N N N N N N N N N N N N N W O 1- Z I W O 1 SO %O %O %O %O %O NIO %O 10 %O NO \O %O %O %0 w w H Q I S z I CL CLUm I U 1 �tf`tn I I O %0 1 1 O N -t 0 r• 00 �t O ti O O 0% o \ I Y J I O %0 00 O to to ti O to O O O In LA I uQ i O l uw 1-- I to O O N N to 0� O 00 M ti O 1 2 O 1 ti N to O 01. -t to %0 1` 00 Lu N w I u `0 N O O 0% M N N C7 W 1 I ` ` ` ` % ` ` Q m 1 I to to N to O ►n a. 1 1 M G 1 1 O Z I 1 ►i I 1 w W 0C I 1 a. O I t a I I C9 W I I- Z I ►+ I = Q I 4c -k is is 4c -1c 4c 4c -/c 4c is 4c F- 1 O M- I Z I E W I O 1 Qw I 00 otnl-N %0aa0N%0-t 00 �tr-oMM Wr-O%-t 00 r`ti 00 000 (Y�0% 00 O 1 \I a OtnO'O %00`tnaw0%w OO titiOtn tntn a--000ti 00 tntn a oOO a tnin U 1 LUU I u 1 uU) 1 tntn 0O r 0C tir t--00'4 OO O�titnN NN 0ti00Ok*O� 0* 0" 00000 VN tM f`f` Q 1 Z►-t I r-ti �t0%00N %0�000�t%0tn 00 00NI`0'. -tit ate-O%tn %0%0 I-t- MW 0%N14-4 I Qi 1 0%0lk r•r-N%0 r-Pn10 N 00 M00000 0% 0% NOMMM NN O%r CM CM 1 F-- LL I to to e- to to r N to N N M r to O O to to 1 ►-t O I r r• N M 1 � 1 1 W 1- 1 1 tY W I 1 Z I I I I I I I I I M -t-400 NNNNNI` r tntntn O 000 r` 00 0 00 -t o r• I I r ONOCO tntntntntnM O NNN O 000 O so O NO -t 0 1 1 1 I I I 1 1 1 1 1 1 I 11 1 I 1 1 1 I 1 I I I 1 1 1 1 N NMM 1010,010,010 to 10,010 O 000 N r r MIt 10 ►n DC 1 I M ti to to to In to to �t to to to r• r r c- M to O M M to to W 1 1 . m 1 I-- 1 to O'� 0% 0% r• r• c- r r• r• r• N N N 00 O O O N1 M N 1 Z I c- r•r•r• MMMrnN1M to r•c-r- N %0%0%0 c- O N N N M r 0 1 0 I Nt -t -t Nt Nt to to to to N c- c- r• -t ti M Nt -t Z 1 O 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 11 1 1 1 1 1 1 1 I 1 U I r- op0000 MMM�ttnt 0, oo0 O 000 -1 N O NN M -t ]C 1 U I O 000 000000 ti O O O O O O o O O O 00 o O z 1 QI 0 000 0000oo �O 000 0 000 0 0 0 00 O 0 Q I I Nt to to to ti tir` ti tir` a- 000 0 000 r• 0% to to to t` e- m I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 r r• r r c- e- r• 'Co-V" T- r• N N N e- r• e- c- e- %O r• r• T- r r I I o O O O o O O o 0 o O 000 O 000 O %t O 00 O 0 m I 1 t - r• r• r r tr- e- r• -.t to to un c- %0 %0 %0 c- N r• e- e- r r I 1 OC I 1 W 1 1 H I 1 N I 1 H I 1 cm I 1 W 1 I to to to to to to to to to to to to to to to to to to to to to to to to to i I O 000 0000040 o O O O 0 000 O O O 00 o 0 i I O 000 000000 O 000 O 000 0 0 O 00 O O ]L 1 I N N N N N N N N N N N N N N N N N N N N N N N N N U I W I \ \\\ \\\\\\ \ \\\ \ \\\ \ \ \ \\ \ \ W I H I �O NO 10 %O %0 NO %0 NO %O %0 NO %0 1.0 %0 NO %0 �O %O %010 %0 %0 2 I Q 1 N N N N N N N N N N N N N N N N N N N N N N N N N W I 1 O -0-0-0 O O O O O O O -0-0-0 O -0-0-0 O O O -0-0 O O J I 1 m I 1 Q I 1 >- I O O 1 Q I •Z I a 1 a. I N 1 I Z 1 1 r• NM-.t InOti000%o r• NM4 NO %0ti00 to st 1 W I to to to to to to to to to NO %0 NO %0 %0 0% %0 NO %O %0 NO ti ` ti ti r` f O 1 2 O I e- r• c- T- T- r• r• r• r• r• r• e- e- c- V- r• r• c- � e- r• r• c- V- V- I to to to to to to to to to to to to to to to to to to to to to to to to to u 1 1 0 O O O 000000 O 000 O 000 O O O 00 O 0 Q 10 1 O 000 000000 O 000 0 000 O O O 00 O 0 1 > I 1 I Q W Q N 1 I U Z 0 I 1 0?J N Q w O I 1 > W O 1 1 tN 0C U (n H (9 I I Q W Z W W I 1 Q 0< w Z I 1 J H OC W . ►-t I I J •-+ Q O a. U f- I 1 2 C N W to O Z U CC 1 I W (7 W w W 3 W ix n t Z O W 1 1 G at W U G CC d ►+ a. J Q 1 I = U C7 z Q to (N m M " I a' I W O W W Z 1- W U Q Pn Z I O W I W 1- w ►-t 2 O W Z H N J w I D Z I H U O U ►r N O L O� O Y I Z Q I ►+ Z a. to J 1- to M tL Z I W Z I J ►-t W to u Q Q Q U Q > " Q I> I G Z z F- ►1 E y Q (9 Q r Q I I 0 0: W Y Q W O O Z VI U O I I Z Q E a. W a. a. ta_ 0a u t» w 00 C7 I I ►+ O O O I- Z E Z Q Q W 0 to O Q Q I I O 1- L . I I N .J Z 1 I r• to %0 st Ol. 00 to 0 M NO to 00 �t \%O ►-t to I w 1 c- M N1 to f` 00 to 00 N to Ol M r` %0 st m J 1 O 1 M to c- M to N M cm m 0 -1 1 C O 1 \f W I Z Z I r•C7Q3 I W 1 O J I > I � • • I 1 W E aL O I 1 Ol O r N M -t to %0 ti 00 0% O a: Q o 0 I I ti o0 oo 00 00 00 00 00 00 00 00 0• 0% Q a: 1 ]L I O O O O O O O O O O O O O a-C7>-Y I U I N N N N N N N N N N N N N W 0 1- Z I w O 1 %O %0 %0 %O %0 so %0 %0 1.0 %O %O 10 %0 9= O<HQ I SZ I a. a. U m: U 1 •�, 6 In ti LA I I ONO I 1 0 110 O O O O M 00 ti 00 0 0 \ I Y J I 0 -�t O 0 O M M 00 in ID 0 In I UQ 1 ' 0 1 W 1- 1 In ti O O %0 0 %0 It 0% In 0 1= 0 1 0% T- -t In M �t O O WNw I UF- I In M C9 W 1 1 Q In 1 1 10 %O CL E 1 I r 10 O Z 1 1 ►-� I I CC W w 1 I d O 1 1 CL I O-N I (9 W I I- z I = w I Z H I �-+ I O Q 1 4c 4c 4c -)c 4c 4c -K -K -Ilc is 4c is F- 1 O F- 1 Z I = W I O I QCr 1 00 0`N01000%0%NO 00 000 000 00 MM ww 00N00001- 0000 I_OMO 00 M O 1 \1 00 00W0%0-4-t 00 000 Oe-r- 00 MM MM ONtMOOW Inln MINT -ID 00 O U I W U 1 .. .. .. . . . . . . . . . . . . . . . . . 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FISCAL IMPLICATIONS: The total amount of the claim was $137,577.00 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Tristar Risk Management with a reported date of loss of March 30, 2004 (Attachment1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: ci, 0 1. Deny the Claim for Damages filed by Tristar Risk Management with a reported date of loss of March 30, 2004; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Tristar Risk Management, Claim for Damages 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 09/27/2004 14:27 FAX TROVILLION FILE VMR CITY CLERK'S OFFICE Cly of La Quinfa P.O. Box 1504 La Write, CA 9= CLAIM .FOR DAMAGES ATTACHMENT RESg 913V TM ,j IEQP.. -ING STAMP - TO PERSON OR PROPERTY CIAMN 0-1— V1 2: 1 wamc,nONS 1. Claim for dad% " to person or to personal property must be tied not later Than six moms alder the o=flw=- (Gov. Cade 191124 2- Claims for dwaWw to real property wad be Secl not later ton I year afar the o=mx=. (Corr. Code 101 12J 3. Read entire claim funn before fling. 4. See page 2 for Sag= upon wtiM to locate plow of acdclent • S. This claim form mot be sowl on page 2 at bodom. G. Attach separate Amck N noes, IID give U*Wils. SIGN EACH SHEET. TO: gum Of MA LA Narne of -4-kcrwAddw" Clairnmt Eluskums of Q!�� .4), Cq f9d State Ow add &W *Wmm miTtler! can: TR?V(d ICL"l 4 �ox�1,T � m � oces 0 l—t 4r.4- Skh &rr%U*A Dog r: rTo MTof kyw*9d in or If Claim lifor E4u6&—kWww0lj, give dab �aMaerved wl� 1re catnpbinC f per: -4- CA r10 co Date of BM of Wd*t 5 fw�_ co o=pakm of cwow row'. Hww 1101W V4 %F"WIMM.- Business Telephone of Claimant: Claknanfs Sodas Security No.: M Where did DAMAGE or^MY oam? Desaft Uy, and locate on ftvm on reverse SOW: of d* sheet Where appropriate, give sbW names an4addrM andremen"m �nImap: wml�ss (aTSE v-y) VVA rVe-.. f r EWE AMR j A 2 THIS ........... ...... ... 4 09�27%2004 14:27 FAX TRUYILLIUN The amount Claimed, as of the dabs of presen f this • . is computed as follows: 0ama�es incurred b date (exact): /.L.$g7t Estimated prospedi re damages as far as known: Damage b property ... .. ......... S _ Feature expenses for mewl and hospital care .$ . E "noes for medical and hospital cane ..... $ Future loss of earnings .................... $baevoreo Loss of earnings ........................ $ 79. C deer prospective special damages ..........S Special damages for ..................... $ Prospectkre general damages ..............$ Total est coaled pmspecM damages ....... General damages ....................... $ Taut damages insured b dale .... ..... $ �. TOW WWI: dakned as of dale of Msent it of this. $ �� • -no"-%—, n Was damage and/or injury invesiigated by ? 99o, what ram ware paedics or amtwlance Coded?• eO If s4. name * or a es tar If hAtxK slate dale, Amme ark address address of dock3rpoln$y(mist hsk I') _l 1 h ._ Am Mal War �aVLLT Forad 1,11P tdaims place on fig 04ft dr W= rune Ofstreets. InClUft No lk by•A^16and lotion of ycuT oryour veti&:t the corns of rie amWa t East,. Ste, And West In 9, dp place of accident by W and by Mowing house by IB-14 and the point of Impact by "X' numbers or didarices b sbreet Corners. ff CNV Vd*W was involved, desip%* by ietWIN bcaion of CkyVeNde when you fast saw s, and by'B' bodion of ymW NOTE . ldiagrams bebw do rot fit the situation, abet hereto z proper diogm or lam' r *ft when you fast ssw City Vehide; location of City vdkie at time of siped by Claimant CURB --� PARKWAY SIDEWALK 7711 Signature of gaiment ding on his behaff giving tetation" TDW Name: Date: �'.CiA mi, f' NOTE- CLAIMS MUST TH CITY CLERK (Gov. Code § 915a.) PresentatiorUa false daim is a felony (Pen. Code § 72.) 0 49 ...... . ...... . ... . ... ..... ....... .......... ......... 09/2 7 /200 4 14 : 28 FAX TROV ILLION05 SEP-CT-2004 10:119 FROM: 9498234991 TO:91909E3902445 Aomt by; D. BENSON fu twul ul I rl 09%Z7%20p4 ] 4 : FAI ..................................... TRUVILLIUIV........................................... ................ 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BENSON 7079221011; -Pi t wrmijcjas4L—wWAT4 or I+l u l,NTH I P 1 NGERS OstM CQudm= 00Mr 11fA,t� mho •�G�� J%f IWAAUDWAGrr .--j now WAIT t • Am F" Am � ter ttru�t �• � r ws low i ❑ Q ❑ 0 1 ❑ Q ❑ ❑ , re tonE W,n r w+ mpw— P, - otet►c+�M nr, N Tom_- �f1TrY, Ll 00 r� n �- n rh �r I 1 � o I tawftm TI1411 YO1 LJ . � r - +�}IIIOliyttt�Nt R:M�b PAW•o o s .,.oawtatu OKVI VANO ORWO 1W Amp-- Tst:irrTd .. _. • .. ♦ w - ,�,uqF wa�e*our+eMon�ioo • a err t�wA1MOATCn M, - -- T�Yil1'r0� ..................♦...•••� -- OltitGiCE �IFLFS n•��as a:Not�s .•r— — tst:r.csabls isms - r.segwr►cupgrPM tMO. �►'� Y17AP t �a4iEeStw MAIMM tttD owr AE•A "Out J 4 ...... . ...... .• ... . ... ..... ....... .......... 09/2 7 /200 4 14 : 29 PAX TROV ILLION SEP-27-20M 12: PO FROM: 949SZ34991 T0:9lW98902445 ru m4al a I I W-tj &WI %o-T We - Sent bY. D. DENSON w - �-- - "00A pgo&x& --d ov;jmslgl#,Ts) dt...Li-L -.. I i Py ...... . .... . . ... . ... ..... ....... .......... ......... 09/2 . 7 . /20 0 . 4 14 : 30 FAX TROV ILLION SEP-27-2034 1,0:20 FROM: 9498234991 T0:919098902445 P.6/15 Sent by: D. BENISON 041251M -4:101"LliNUM OP 4^ FORM.— � ti ti ' 0 PA- T 9(. "&am J / MONO 1051. aw I oAt-c&-±x .........09�27/2004..14:30..F�......................................TROYILLIUN...............................................................Q 10................... SEP-27-2004 10:20 FrROM-w 949SM4991 T0.91-9098902445 P.7Fi5 sent by: C1. BENSaF1 IUItl�LjlUf1- u�t�aru�► :�or�wj a rt�ur�r•aya er�4 • NOW mrILn Of rx+�ftA qua o FpLr,irU^L a ,1.53 Opt nrm 1 L-071 y "Met 16-30 Np,tor � 0 11 n v 10 .......................... 09/27/2004 14:30 FAX 5EP-27-2004 10:20 FROM: Sent by: D. BEN80N STATE OF CALIFORNIA • � .■ a as w�I�l�f tc�o� .................................................. TROVILLION 01] 9499234991 T0:9192%902445 P.81015 70792211171; 0412d / 04 U : l t'W; UtS3 v 1 V / ruyb o t i " 1142 12714 F&QTUALgJA+ RAM 2 E,t N-1 OF REST.4E901 -V4 6EMM: 4 R, /F:159* N1N rdwy edge probngaWn of 53f dAv & 21' EM rdwy edge prolongation of Mwoe St. 5 2r4 Axle: 20TN1N rdwy edge prolongation of 530 Apt. & 19' EAN rdwy edge prolongation of 6 Monroe, 7 e Axle. 211' r a r M r " GO Y Y 8 V_2 fLexus 10 R1R:6W NM rdwy edge prolonga#fan 4f 53'° Av. and T WjW rdty edge prolongation of Monroe St. '11 R1F:71' 17 13 f' HYSiCA LTV- DEWCE: 14 7maact gg%& m Sfstart Mood., 15 1. 7' N/S rdwy edge prolongation of 5e Ave. and 15' E/W Id" edge prolongation of Monroe St. 1$ A (S)& M r at K r. 161 M Y a a r « Y 4 �Q 17 341=-)14,. Of if. r . . r $9 171 . a w - «. 18 Fluid M V.2 measured fmm cenfar 19 4. 1' SM rdwy edge jai k c I anon of vd Ave. and r ENV rdwy edge pro tlon of Monroe St. 20 5.(S)62' NIN • s. N 3: r M M r r 21 6,(E)76' v s a R & E T Y " s • r 22 1luld From V- If—am—sumd fmm MW mass): 23 7.2041 NIS rdwy edge prolongation of W Ave. and 5' W/E rdwy edge Of Monroe St 24 Mehl scrape mark8 fmm V-1: (S)start, (E)end. 25 8.(S)92`N!N rdwy edge prolongatlon of 53`d Ave. and 2' WiE rdwy edge of Monroe St. 26 9' .(FE)191rlWi`I ,o as r r • r K 161 r Y Y r a w 27 28 PREPARED $: HUMDEK OAIM REVIEIM S O T &s. Parise 12714 D4'06-04 — - --- .......................................................................................................................................... .................. 09/27/2004 14:31 FAX �TROVILLIUIV� ��JJJ�U12� SEP-27-2004 10 s 20 FROM: 949623455 i TO = 919 9Q12445 P . 9/ 1S Sept by: D. BEwSON 7079221071; u4lzaluq a: i irmiJmCaac—R' �' s' Rtio ++• T STATE 4F CALWORNIA we Am r%m awnn-wiftlifisns ��MRJ►1 G3-30-04 1142 sm 12714 1 -i_OADWAY DISCRIPTION 2 A. Asphalt Rdwy. 3 a. Broken Yellow Unes. 4 C. Dir Saml- 6 D. Eroded Stop Sign Marldrigs(Umit Un$ & STOP) 6 E. Stop Sign. 7 F. Tamarisk Trees- . B 0. Said white Lire. . 9 H. Chain Unkfence. 10 t. Asphalt Shoulder. 11 J. Raised Dirt Bann. "PW I.D. NUIMM DATE A.M Mrise 12714 04.00-04 "' 12 ......Q9%27%20U4 ..4 : 31 .........................................TRUVILLIUN.............................................................. .� FAX 13 SEP-2'?-EW4 10:20 FROM: 9498234991 TC1r919098902445 P.10/15 beflL UYi Us OnNown IV.* u.IfI IUJJrj,Lff,#,WIw4 jI ayc Iv/ L- STATF. OF CALWORMA ...,PP�L.EME FpO DATE Of O TIMIR NCIONUMAER --'----0-PF10ERLD.-- NUMPER 03-30-04 1142 9630 12714 1 FC S 2 3 NOTI =lcAT10nt 4 S i r+tv►ed a Call of an acadent with an ambulance responding at 1144 hours. l responded tram the 1-19 Fwy at Was ngten St. and arrived on wane at 1159 hours. 7 8 A I tames, speed, and meawremerrts era appa u knations. 9 AM measurements were oWned by wN meter. 10 12 13 The intersection of 63`d Ave. and Monroe St. is a 4 way iniaraecdon. 14 tblonvoe St_ is a twc(2) undivided rdwy construoted of asphart. Monroe St, travels in a NM 18 direction_ The lanes are divided by broken yellow tines. Monroe St iaposted -at ,% ntipK The 16 rdwy ems are dirt Monroe St. art 6314 Ave. to not cor mIled by any devices. 17 `� e. travels in a EAV direction *W is constructad of asphaft, 63'tl Ave. is posted at 35 mphr 18 At the inters+ cton with Monroe St. it is contrc4led by a posted slap suns. F r to the stop mans 19 are advisofy signs to prepare to stop aimed. While trying M on 531d Ave. Wlof Monroe St. 20 thsrO are 'tamarisk trees which border the SM side of the street. The Tamarisk des are 21 av+er rwrt, and obstxtre.lhe.stop.ahead &dvisory sign poWimim9ula M $top sign- The 22 pakftd whibe emit %and the peinied wt te''STQFi" an 63'd Ave. EIS at Mw= St. is norr- 23 readable and weather worry. 24 The TWA Sk try are located on the South side of BYd A. Wlof Monroe St which is located in 26 the City limits qf La Quints, 26 "For Further Cetalls See Factual Diagram"" 27 23 ow PRBPARECI BY &D. l�EFi SM R MT—E A.S. Parise 12714 044)6-04 58 13 ...09�27/2004 14:31..FAx ............................... SAP-27-2e04 10:20 FROM: _151on C py; -p. k1bNSUN STATE OF CALtFORNIA R_ . o� ..................................................................................... .................. TROVILLION 014 9498234991 TO,%919O9MW445 P.1V15 fulucGIYI I ,8 w/r.vr.... .... ...-,J0mgmaima—...-. a ..• 12714 I PARTIES: 2 {�� 3 -V-1 was Iocated. JaOng on. ft rVht side blocking the North and nth lanes of Monroe St 4 just N/of 53!d Ave. fadnq in a SE direction. V-1 sustained total yoiiover darnago consisting of the 5 cab sustaining dents into v passenger ty�partmgmt approArnently one (1 j foot, $� andtt 6 dents along the entire right side of the Whicle, the barrel sustained several large dents and the 7 left gilds fuel tank area sustained major dents_ No mechanical defects were reps or observed. 8 P-1 M ,,,.,o was located at the W/rdwy edge near the mar of V-1. P-1 was identified by his 9 Callf6mia drivem license and determined to be the driver of V-1 at the Ime of this caisicn by his 19 statement F-1 was wearing a seatbelt during the cxAsion. �1 12 V 2 was looated partiaily on the W/fdwy edge and the WS lane of Monraa St just MUof 5e . ` 13 Ave_ V 2 sustained total damage conris ing of the en*e front ersd to Included mine 14 compartment, both front fenders/ windshieid, front glass, headlights, top. front bumper, and both 15 front doors. No mechanical defer were reported or observed. 16 POLO&I was located on to osier the right side of his vehicle Ding worked on by BIAS 17 personnel. f- 2 was koor identMed in the Desert Regleml Hospital's F-Ft by his Iowa driven 18 license and determined to be the driver of V 2 at the tuna of this colbsion by his own statemert. 19 P 2 was wearing a seatbelt during the Collisim. 20 21 j-HYFS-& MDSNGE: 22 23 1-3. There were impact games WOBW in the middle of the intessaiction of Se Ave. and Monroe 24 St. 25 4. There was a large pool of fluid 5' in diameter from V•2 lot:ated in the SIB lane of Monroe W. 26 at 53�d Ave. 27 54. A trail of fluid from V-2 starting and finishing on the V11lydwy edge. of Monroe st. Nlaf SP 28 Ave. .�. PREPARED 8K I.G. NUMPaR DATE CA A.B. Radser 12714 04tG-04 14 ...............:....:......................................... ......... p.9/2.7./20.0.4 ..14...32 ..FAX TROVILLION........................................................... .................. ,.J015 SEP-2!7-P-004 10120 FROM: 9498234991 TO:9i9098902445 P.12/15 Sent by: D. BENSON /w/`hlidl0If I j w� v. r ormpjXacrA--V1wd.Yi nV0 ►C.1 4-7 STATE OF CAUPORNIA 1142 8834 12714 1 7. There was a largo pool of fluid 4' In diameter from V 1 located in the Ns lane of Monroe St. 2 8-8. Stxape marks from V-1 starting rear the right shoulder of N1B Monte St. and ending at the 3 POR of v-1 N/of 53"d Ave. 4 a .U&TEMEN TS: 6 7 p-1'6(Wv_ccfl etatemnt was obtained In English at the scene. P-1 stated to me that he was 8 traveling N1S on Monrw St. at 45 mph approaching 5P Ave, P-1 suddenly from the comer of his 8 eye observed a while vehicle ftm the left "fly by" and hit the side of his truck. 11 slaternent was obtained in English at the Desert Regional Hospdal's Ernerg " 12 Room at 1330 hours. P 2 stared to n>e that he was traveling M on 53'd Ave. at 3540 mph 13 approaching Monroe St He had received dhvttons to a qdf course which he was in route to, but '14 had went the wrong way. It wasn'tbii he obsermd the truck that he aw the strap sign. "I di fnl 15 see the s* elan until I saw the truck. 16 17 Wd # ` Ilfor+dl sit was obtaa,ed In English et the scene by Of kw M. Gerbig I.O. i 8 915212. Wtt 01 staWd that he eras traveling Nll3 on Monroe St. Yx mle to the rear of the cement 18 truck. d I saw the white car come odt full on' from 53 * Ave. 01 don't believe he stg4iod", Wit 01 20 said that P 2 must have been traveling at 25 mph of morn when he hit the side of the truckVV 1)- 21 V 2 spun around 5 tires after the G411lsion and the truck span around as well. After the cohesion 22 Wk #1 stopped at the scene and contacW the driver of the white car(V 2). P-2 stated tO Wit 01 w 22 just didn't see the stop sign'. 24 25 Sill lMARY: 26 27 V 1(ptd t) was traveling NM can Monroe SL at 45 mph approaching Wd Ave, V-2 was traveling 28 E/6 on 53"d Ave. at 40 mph. approaching Monroe St. Because the stop sign was pd"rUIiy .,. Pr.02P6Y l.Lt_ WHOM DAM MRZ NAME CA A.S. pains* 12714 04-06-04 15 .............. 09/2?%2004 14 : 32 FAX TROVILLION............. .. .................. ....................... ) 016 -SEP-27-2004 10:21 FROM: 9498234991 T0:919098902445 P.13�x5 Sent by: D. BENSON �urssrs�or� j *r�4.,... .,........,,_..._.., ..,, STAT9 OF CAL1FOMIA E i 91 NAR PPL DATEClINCr ENT NCIC NUMBER OFFICER - NUMBER 03-30-04 1142 swo 12714 1 obscOred by "Tamarisk trees, Pw2 failed to see the posted stop sign and' sbiA V 1- The front of 2 V-2 struck the left sift of V 1, causing V-1 to owturn. V 1 came to rest facing a S/E dime tIM 3 blocking both lanes. V-2 came to rest on the Walt rdwy edge facing in a SM direction. 4 5 /AREA t1F IMPACT A0 : 6 The Aol was ostabr*hW by that unmoved locations of tha wahkies inVoNed. physical Wince 7 and statements as being 17' N/of the S/rdwy edge prolongation of 53'd Ave. and 15' EJOf ffm 8 Wht* edge prolonaaWn of Monm at. 9 10 CA. '! 1 12 P-2(Wapk) was at fault for this coftort and in vioWw of 224W(aN)VG- Fallure to strip 1br p9ted . • 13 stop sign. Cause was based on statements, physical evidence, the unmoved locations of VA and 14 V-2 end #hat p 2 famed to stop at posted stop sign prior to entering the irftmec:tion. 15 18 RE=#AENQ&M0N 17 I8 None. 19 20 21 22 23 24 25 26 27 28 Ply !A. NUMBER OM4TE 1A CAM A.& P OO 12714 044)"4 61 1ti 16 ...... . ...... . ... . ... ..... ..... . .......... ......... 09/2 . 7 . /200 . 4 .. 14 : 32 FAX TRO V ILLION SEP-27-20M 10:21 FROM: 94982:54991 TO:919098902445 P.14/15 :t% r%+ i% - n :npmqnti futmazitin ; usi,-*aju4 a; iormsicim—olwilravv 1"tlr y o4wortmiq0*1AY PIMOL TRUCWBqjS COLUSION SUppLSMENTAL RF-PORT rmm min amEw wm CM Cal 00 NOT CoWoLM IM FORM - ONE Cp MOM aLjAL*= VeHicims w4a br**L= AND CM OR MoFtF.,aLWVFr-D WAX" WAS SATAMM OR ONE OA MM YB*lzs W4 Yqwdo FROM,06 W-M vWMV4R9VMQLESWSPWMWDICE WUMAL TM*,LWA"RG( WON= MOOAM Z--"t at W"Mv I Y,%O "v. M f 0 0 ft = 2. %04'MYi NVOW WMWIMM =" - Wi6mf. ommmpm"w NOMA WAW uwso*M 1. AWACCA *WWCL ^41" I Waff WO % reacamw" I& LO=%4mfilAlw4vGsr= z Aftowwro ammummmmunym n PANM%"Om OWASOAMP60"'f M. low CA LgM an Man m pcoftzy" 4. %WWW"GRPM AU Aft $mRJft%T" CW Ulm FWMMAECF olmmom" OrAm "Wr E~M D-O c AL H&Zmtpo= %%Ts#ay. m— W- Q oo VL40U WMCLKmArMOUS WAIVW I WA & imarawwwca IL NO ua VA" j 2. .7y 40, L 04=0 WM9 WMU L4LTW' OF FWA2 Wr j UMS W" OR 9OJ4 TO '"W P*'*" I lemi -SLM 2. JjowlWA2Lw P680mm CAR f. Lo"T MCI& Mk".Mp#AMN, ONS" L L 7. L TRACTaRIDOAAB a IA&CmtTRIPJN IIL UNANOM "W "04400- 0**Oioy wAgry &IoMm 64MC jfWCFWATQ" VON" 1Z MAC Is P90PUL O"Mmo Dw*,Oq MCPLL VqQLumw- DAr-VA ova IL NOT PO4ORM 17 MVOWW-IMZ WVW)M'noo -T' I L71 M I& CgAM§OW TTVIK wpm" ;L FAM475 ratmm TWO 040410" Paz IL ftAlum L OUW IL Camm4m man IlL AVMVVOWCPM evakme I offum K NOT Mwomp lz ts mommom CAMOWOON-14-TON I i'llj�1111111 e^— ex 11 ll� YO wm$R (o.c. no, SeL PWM TW* WA=f*AWJ6" Avarom AIP cffy co v 114KXTPLPCAAIONUWgpq Ii ago A rWNa H&TAFAaM MOLOWL M-MM PWO To" 04TAeft4hou A. MW FAFORYM OW MTQVAmAv"PALfmqm CA. vits#uaq - Is OARL C) 17 bo-,. 17 COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Authorization for Overnight Travel for the Public Works Director/City Engineer to Attend the Public Works Officers Institute to be Held in Monterey, California, March 30, 2005 through April 1, 2005 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Public Works Director/City Engineer to attend the Public Works Officers Institute to be held in Monterey, California, March 30, 2005 through April 1, 2005. FISCAL IMPLICATIONS: The Fiscal Year 2004/2005 Budget has allocated funds for travel, training and meetings for staff. Attendance at this conference is estimated to be $1,498 based on the following costs: Registration $425 Hotel (4 nights x $182) $728 Meals $100 Travel $245 Total $1,498 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The League of California Cities Public Works Officers Institute gives public works professionals from around the state the opportunity to discuss challenges and opportunities in the field of public works management. The institute will be held March 30, 2005 through April 1, 2005 in Monterey, California. If approved, the Public Works Director/City Engineer will attend this conference. The program description is included as Attachment 1. 63 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize overnight travel for the Public Works Director/City Engineer to attend the Public Works Officers Institute to be held in Monterey, California, March 30, 2005 through April 1, 2005; or 2. Do not authorize overnight travel for the Public Works Director/City Engineer to attend the Public Works Officers Institute to be held in Monterey, California, March 30, 2005 through April 1, 2005; or 3. Provide staff with alternative direction. Respectfully submitted, R "kAtnn.- othy R nas , P.E. T' 0Public Works Dire or/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. League of California Cities, Public Works Officers Institute Program Description 64 2 ll LEAGUEF CICALIFORNIA S Leadership Through Learning ATTACHMENT 1 I Wednesday, March 30 - Friday, April 1, 2005 Monterey Conference Center You Will Want To Attend If You Are A... ➢ Public Works Director ➢ Assistant Public Works Director ➢ City Engineer ➢ Assistant City Engineer ➢ County Engineer ➢ Assistant County Engineer You Will Benefit From This Program By... ➢ Obtaining the latest information on legal issues ➢ Visiting the public works technology exposition and conversing with vendors ➢ Finding out the latest transportation issues affecting the state ➢ Learning about risk management strategies and water quality ➢ Hearing about Performance Budgeting and Balanced Scorecard systems ➢ Discovering management techniques such as how to bring out the best in people even at their worst ➢ Discussing issues in your region ➢ Learning about ADA regulations and compliance ➢ Networking with city and county engineers in public works ➢ ... and Much more! This Institute will be held in conjunction with the annual meeting of the County Engineers Association of California, and offers a great opportunity to network with your county engineer. Watch the program grow at www. cacities. ors/events Three ways to Register: -Register online at www. cacities. orz/events Fax the Registration Form Mail the Registration Form fs � 3 Wednesday March 30, 2005 PLEASE NOTE: Session times, titles, and topics are subject to change. Regi ration dud tyBaak$ 4 00 8: 30 a. m. - S: 00 p. m. Opening General Session 10: 30 - 11: 45 a.m. Water Quality Discuss water quality with members from the State Resources Board and learn what it really means to have clean water. General Luncheon Session The State of California: Past, Present, And Future Noon - 1: 45 p. m. Join with a well-known political columnist discussing the state of California. What led up to the passing of Proposition I and what lies ahead for local government specifically for Public Works? Enjoy lunch and find out. General Session 2: 00 - 3: 30 p. m. Risk Management Strategies Concurrent Sessions 3: 45 - 5: 00 p. m. Session 1: Pedestrian Safety: Street Smart Program We all learn the 3 E's in Traffic Safety Management: Education, Enforcement and Engineering. This session will provide case studies of how various communities successfully integrate the 3 E's to improve safety in their communities. Session 2: Green Buildings 101— What You Need To Know Most public works departments take the lead in managing the design process for their city's public buildings. This session is designed to teach public works professionals what they need to know about the emerging field of "Green Building Technology." Find out what has been done in Santa Monica to make buildings more energy efficient and healthier for the employees who work in the buildings. Session 3: Where Public Works And Clean Air Clash. When new environmental rules are implemented, public works directors and fleet officials are among the first who need to understand and comply with the rules. Often times the rules are not easy to implement for older fleets, small cities and counties, and definitely present problems for boards, councils and the public. This session will go over what the rules are, what you can do about compliance, and how you can save money and obtain fleet upgrades through grants. Session 4: What can GIS Do For You? Geographic Information Systems (GIS) is one of the latest technological advances in the public works field. Learn how other agencies are using GIS to find revenue, streamline operations, collect field data and preserve at -risk paper maps and records. .x til ing l n + r Recep ioi 5: 00 - 8: 00 p. m. 4 Thursday March 31, 2005 Registration and tyBo0 , S.Clpe 7: 30 a.m. - 5: 00 p. m. Informal Regional Breakfasts 7: 30 - 8: 45 a.m. The seven CEAC regional breakfasts provide an opportunity for city and county public works professionals to discuss regional issues. No program is planned. This is your chance to share ideas and network. All are welcome! Central Coast Region Counties: Alameda, Contra Costa, San Francisco, San Mateo, Santa Clara North Coast Region Counties: Del Norte, Humboldt, Lake, Marin, Mendocino, Napa, Sonoma, San Francisco Northern California Region Counties: Butte, Colusa, Glenn, Lassen, Modoc, Plumas, Shasta, Sierra, Siskiyou, Tehama, Trinity Sacramento -Mother Lode Region Counties: Alpine, Amador, Calaveras, El Dorado, Nevada, Placer, Sacramento, Solano, Sutter, Tuolumne, Yolo, Yuba San Joaquin Valley Region Counties: Fresno, Kern, Kings, Madera, Mariposa, Merced, San Joaquin, Stanislaus, Tulare South Central Coast Region Counties: Monterey, San Luis Obispo, Santa Barbara, San Benito, Santa Cruz Southern California Region Counties: Imperial, Inyo, Los Angeles, Mono, Orange, Riverside, San Bernardino, San Diego, Ventura General Session Statewide Transportation Overview 9: 00 -10:30 a.m. Listen to leading experts in the field of transportation provide the status of transportation for cities, counties, and the state. Concurrent Sessions 10: 45 - Noon Session 1: Performance Budgeting And Balanced Scorecard Two cutting edge budget systems that are being used in the public works field are performance budgeting and balanced scorecard. These systems use performance measurements to gauge the success of programs. Learn how these systems work, their advantages, their disadvantages and most importantly how to be prepared as these systems come your way. Session 2: Latest Legal Issues Including Cooperative Agreements Darold Pieper will bring you up to date on key legal issues in the public works profession. (Repeated at 3:30 p.m.) Session 3: ADA Regulations And Compliance Many cities and counties may be in violation of ADA regulations and may not be aware of it. These violations may result in individual and even class action lawsuits that could cost your agency for many years to come. Find out how your agency can ensure that they are in compliance with ADA regulation to help avoid costly litigation and settlement costs. 5 f3 Thursday March 31, 2005, continued Session 4: Current Day Economics In Construction Over the past year bid prices have been impossible to accurately predict. Material costs for steel, concrete and wood products have been escalating at unforeseen rates. Bids are coming in at 25% to 40% over the engineer's estimates. What is happening in the construction industry? Will there be any relief soon? Listen to industry representatives' perspectives and predictions to help you as you plan for your next large capital project. General Luncheon Session California Transportation Outlook Noon - 2: 00 p. m. As a follow up to the morning general session, we will continue the discussion of transportation issues for cities, counties, and the state. Presentation of James L. Martin Award General Session The Aging Workforce, The Next Generation, And Constraints On Civil Service 2:15 - 3:30 p.m. The dynamic generation expert, Lynne Lancaster, will share the realities of generation gaps today, the prognosis for the future, and other issues for managing the generation mix. Concurrent Sessions 3: 45 — 5: 00 p. m. Session 1: Emerging Public Works Directors Building on the general session on the aging workforce, join others to discuss solutions to identify and groom your `rising star' in public works. Session 2: Training Middle Management: Standardized Courses For Certification. Public works officers have become increasingly concerned that more and more public works managers and supervisors are approaching retirement age, and that little is being done to train the next generation. This session will focus on describing American Public Works Association's (APWA) proposed curriculum and implementation plan, and discuss the role public works officers can play in this transformation. Session 3: Latest Legal Issues Including Cooperative Agreements Darold Pieper will bring you up to date on key legal issues in the public works profession. Session 4: Working With Public Safety: Partnering With Your Local Law Enforcement And Fire Department Join in a round table discussion to examine how public works and other departments fit into the big picture of public safety. R eptad enda�r` a�pa►41. 0 5: 00 - 7:00 p.m. Explore the exposition of new public works technology while you enjoy the food and good company. C) 6 Friday Apfif 1; Zoos Registration acid �ool�s'Qpen 7: 30 -11:30 a.m. Concurrent Breakfast Discussion Groups 7:30 - 8:45 a.m. Small Cities And Rural Communities Networking Women In Public Works Water Certification The State Health Department has significantly raised the bar on water operations employee certifications. Both higher levels of certification and continuing education are required. Join others to discuss what agencies are doing to meet the up coming deadline of December 31, 2006. General Networking Breakfast General Session Making Change Happen - FAST 9: 00 - 10:15 a.m. Learn a practical new model of the human dimensions of the change process (The J Curve) and you'll understand what does, and doesn't work in helping people over the fear and uncertainty that causes resistance to change. Often communication and persuasion aren't enough to get the doubters to actually change how they do things. Discover practical tools such as the management technique called Activation that you can use to speed implementation of any kind of change. You'll leave with new skills and a renewed sense of knowledge and confidence that you can move your organization forward. Closing General Session Conscious CommunicationTM: How To Bring Out The Best In People Even At Their Worst 10: 30 a.m. - Noon The energetic and humorous Dr. Rick Brinkman will help you become conscious communicators. In this session he will convey the specific strategies to handle various behavioral problems, and help you learn to empower yourself to be successful in bringing out the best in people even at their worst. Adjourn Noon 7 6J 4 COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Approval of a Professional Services Agreement with Katz, Okitsu & Associates to Prepare the Plans! Specifications and Engineer's Estimate of Probable Construction Costs for the Fiscal Year 2004/2005 Traffic Signal Improvement Program, Project No. 2004-07 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an advance in the amount of $175,000 from the City's General Fund, and approve a Professional Services Agreement (PSA) in the amount of $30,120 with Katz Okitsu & Associates (KOA) to prepare the plans, specifications and engineer's estimate (PS&E) of probable construction costs for the Fiscal Year 2004/2005 Traffic Signal Improvement Program, Project No. 2004-07. FISCAL IMPLICATIONS: The following represents the project's funding and funding sources: CIP No. 200402 — New Traffic Signal Westward Ho Drive at Dune Palms Road Transportation Development Impact Fee (DIF): City of Indio: $130,260 $43,750 Subtotal: $174,010 CIP No. 200403 — New Traffic Signal Jefferson Street at Avenue 53 Transportation DIF: Developer: New Traffic Signal Jefferson Street at Avenue 49 CVAG (Measure A): City of Indio: Developer: $86,510 $87,500 Subtotal: $174,010 $65,625 $21,875 $87,500 Subtotal: $175,000 S:\CityMgr\STAFF REPORTS ONLY\2-1-05\C3 Proj 2004-07.doc As illustrated, 100% of the funding associated with the new signal proposed at Jefferson Street at Avenue 49 is funded with outside funding sources. The only exception is the City's administration costs of approximately $8,750. The City has an agreement in place from CVAG to provide Measure A funds for 37.5 % of the cost of the signal as part of its reimbursement agreement for the Jefferson Street Improvements. The City has also obtained a commitment from Rancho La Quinta for 50% as part of its Subdivision Improvement Agreement. Both of these agreements provide the funding on a reimbursement basis. The balance of the funding, or 12.5%, is expected to come from the City of Indio. Staff is coordinating with the City of Indio and intends to bring a cooperative agreement for the City Council's consideration prior to the start of construction. Subsequently, staff recommends that the City Council advance project funding from the City's General Fund. Traffic Signal Warrant Analysis Avenue 50 at Orchard Lane Traffic Counts and Studies (Account 101-7002-431-3207) $2,500 Subtotal: $2,500 Combined Project: Transportation DIF: $216,770 Public Works Traffic Counts and Studies $2,500 City of Indio: $65,625 CVAG Measure A Fund: $65,625 Developer: $175,000 Grand Total: $525,520 The following represents the anticipated project budget for the combined project: Construction: Design: Inspection/Testing/Survey: Administration: Total: CHARTER CITY IMPLICATIONS: $407,520 $ 52,000 $ 40, 000 $26,000 $525,520 A portion of the project is anticipated to be funded by the City of Indio and CVAG. Staff is investigating whether the joint funding of this project will require prevailing wage. Staff will provide further information prior to recommending the project be advertised for bid. 2 S:\CityMgr\STAFF REPORTS ONLY\2-1-05\C3 Proj 2004-07.doc t BACKGROUND AND OVERVIEW: The proposed improvements include installing new traffic signals at the intersection of Dune Palms Road and Westward Ho Drive, directly adjacent to La Quinta High School, at the intersection of Jefferson Street and Avenue 53, the Jefferson Street entry to SilverRock Resort, and at the intersection of Jefferson Street and Avenue 49 at the Rancho La Quinta Entry. In addition, a Traffic Signal Warrant Analysis will be prepared for the intersection of Avenue 50 and Orchard Lane. On November 2, 2004, the City Council authorized staff to distribute a Request for Proposals (RFP) to obtain professional engineering services to prepare the PS&E of probable construction costs for the Fiscal Year 2004/2005 Traffic Signal Improvement Program, Project No. 2004-07, and appointed a Consultant Selection Committee. The City received seven proposals from qualified engineering firms on December 3, 2004. Following its evaluation of the seven proposals, the Consultant Selection Committee unanimously recommends KOA be awarded a PSA in the amount of $30,120 to prepare the PS&E for all three intersections, as well as the warrant analysis. Contingent upon City Council approval of the PSA (Attachment 1), the following represents how the project is scheduled to proceed: Project Design (126 days) February - June 2005 Construction (180 days) July — December 2005 Accept Improvements January 2006 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an advance in the amount of $175,000 from the City's General Fund, and approve a Professional Services Agreement in the amount of $30,120 with Katz Okitsu & Associates to prepare the plans, specifications and engineer's estimate of probable construction costs for the Fiscal Year 2004/2005 Traffic Signal Improvement Program, Project No. 2004-07; or 2. Do not approve an advance in the amount of $175,000 from the City's General Fund, and do not approve a Professional Services Agreement in the amount of $30,120 with Katz Okitsu & Associates to prepare the plans, specifications and engineer's estimate of probable construction costs for the Fiscal Year 2004/2005 Traffic Signal Improvement Program, Project No. 2004-07; or S:\CityMgr\STAFF REPORTS ONLY\2-1-05\C3 Proj 2004-07.doc 0 3 3. Provide staff with alternative direction. Respectfully submitted, imothy R. o asso P. E. Public Work irect r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement �� 4 ATTACHMENT 1 a, 0 OF 9 c&ty/ 4 4 Qum& PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and KATZ, OKITSU & ASSOCIATES ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to The City of La Quinta 2004/2005 Traffic Signal Improvement Program as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five 5 percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements.. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Thirty Thousand One Hundred Twenty Dollars ($30,120.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. C.1 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of th services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act i its behalf with respect to the work specified herein and make all decisions in connection therewi h: a. Rock Miller, P.E., Principal -In -Charge b. Jimmy Lin, P.E. Vice President It is expressly understood that the experience, knowledge, capability, and reput tion of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for di ecting all activities of Consultant and devoting sufficient time to personally supervise the services h reunder. The foregoing principals may not be changed by Consultant and no other personn I may be assigned to perform the service required hereunder without the express written approv I of City. 4.2 Contract Officer. The Contract Officer shall be Steve Speer, P.E., Assistant City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progr ss of the performance of the services and Consultant shall refer any decisions which must be mad by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. II 4.3 Prohibition Against Subcontracting or Assignment. The experience, knoiwledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's 7 acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. �11 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for 3 10 cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. 30 11 To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, Ca 92253 To Consultant: Katz Okitsu & Associates Attention: Rock Miller, P.E. Vice President 685 E Carnegie Drive Suite 125 San Bernardino, Ca 92408 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. St 12 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Dater Thomas P. Genovese, City Manager ATTEST: APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT KATZ, OKITSU &ASSOCIATES Name: Rock Miller, P.E. Title: Vice President Date:-- '(A( J� 8r) 13 Exhibit A Scope of Services 83 14 EXHIBIT "A" K a t z, O k i t s u & INTRODUCTION A s s o c i a t e s The City of La Quinta is requesting transportation planning and engineering design for the installation of three new traffic signals: ■ The intersection of Dune Palms Road and Westward Ho Drive ■ The intersection of Jefferson Street and Avenue 53_ ■ The intersection of Jefferson Street and Avenue 49 Additionally, the City has requested that a traffic signal warrant study only be conducted for the intersection of Avenue 50 and Orchard Lane. IDENTIFICATION OF THE PROPOSER Katz, Okitsu & Associates (KOA) has four offices in Southern California. Our firm employs over 60 persons, including 5 persons in our local San Bernardino office, where work done for this project will be performed. Our Principal -in -Charge for this project is Mr. Rock Miller, P.E., Vice President. Contact information is as follows: KOA, 685 E. Carnegie Drive, Suite 125, San Bernardino, California 92480, (909) 890-9693, Fax: (909) 890-9694, Email: Rmiller(&katzokitsu.com. Scope of Services PROJECT UNDERSTANDING KOA will prepare the following plans for the installation of three new traffic signal installations for the City of La Quinta at the following intersections: a) Dune Palms Road and Westward Ho Drive; b) Jefferson Street and Avenue 53; and c) Jefferson Street and Avenue 49. The following items are proposed for each intersection: ■ Traffic Signal Warrant Analysis o The intersection of Dune Palms Road and Westward Ho Drive o The intersection of Jefferson Street and Avenue 53 o The intersection of Jefferson Street and Avenue 49 o The intersection of Avenue 50 and Orchard Lane ■ Traffic Signal Plan (one sheet each) o The intersection of Dune Palms Road and Westward Ho Drive o The intersection of Jefferson Street and Avenue 53 o The intersection of Jefferson Street and Avenue 49 ■ Signing & Striping Plan (one sheet each) o The intersection of Dune Palms Road and Westward Ho Drive o The intersection of Jefferson Street and Avenue 53 o The intersection of Jefferson Street and Avenue 49 is Proposal for Traffic Engineering & Design Services for the Fiscal Year 200412005 Traffic Signal Improvement Program 84 15 EXHIBIT "A" Katz, Okitsu & Associates SCOPE OF WORK PROGRAM Task 1 — Pre -Design Coordination At the onset of the Project, KOA will discuss with the City Engineer the proposed plan, relevant issues and projects, and current design standards. Base plan information and proposed street improvements for the subject location would also be obtained from progress plans, City records, or other relevant records. Task 2 — Traffic Signal Warrant Analysis 2.1 - Data Collection Twenty-four hour traffic counts will be obtained for all approaches to each intersection. Also, peak period intersection turning movement counts will be collected for the intersection during the AM and PM Peak hours. A traffic count specialist will take the counts. With respect to the intersection of Dune Palms Road and Westward Ho Drive an additional PM peak hour count will be taken for the PM peak hour of the La Quinta High School. We will also conduct pedestrian counts for all peak hour counts. KOA will also review the location and intersections in the field to observe and inventory roadway geometrics, existing traffic operation, and relevant information during peak hours. 2.2 - Report Preparation KOA will prepare traffic signal warrant worksheets for each subject location and a transmittal providing addition assumptions or information. Task 3 — Field Review Each site is fully inspected in the field with respect to needs for preparing traffic signal plans. Physical street improvements, existing traffic signalization, underground or overhead utilities and obstructions, signing and striping, and other relevant items would be located in the field with precision to be shown accurately on the traffic signal plan. All improvement information obtained from records would also be verified in the field in conjunction with this review. Task 4 — Traffic Signal Plan Preparation An intersection base plan is prepared at 1 "=20' or metric equivalent for each location. The base plan will show centerlines, right-of-way lines, relevant existing or proposed street improvements, utilities of record, and existing traffic controls and improvements. All existing traffic signal poles, equipment, notes and schedules would be inventoried in the field and shown on the base plan. Proposed new or modified facilities will be designed and shown on the drawing to create a complete traffic signal plan. Each plan would conform to the requirements of the City of La Quinta and would reference the latest edition of the Caltrans Standard Plans and Specifications. The plan would be designed in the specific format required or requested by the City of La Quinta to meet their approval. The plan will include all notes, schedules, and other features required to show future conditions completely and properly. Proposal for Traffic Engineering & Design Services for the Fiscal Year 200412005 Traffic Signal Improvement Program J 16 EXHIBIT "A" K a t z O k i t s u & A s s o c i a t e s The plans and specifications will include any special design features that are routinely used by the City of La Quinta at all signalized intersections. Task 5 - Utility Coordination The location of all utilities marked or evident in the field, indicated on reference plans, or indicated by utility companies will be shown on the plans. KOA will distribute the plans and coordinate the design directly with all utility companies that may have facilities in the site vicinity. We will make design adjustments to avoid utilities as appropriate. Special coordination with the serving electrical utility will be required to provide traffic signal service and utility connections. We will make direct contact with the Governing Utility Company as required to secure electrical service. Task 6 — Signing & Striping Plans Signing and Striping Plans will be prepared showing the affected construction area and all affected traffic stripes. The plans will show the location of all proposed traffic stripes and markings and the proper disposition of all affected existing signs and markings. Any work required to transition the proposed stripes to join with existing stripes on intersection approaches will also be provided. The final signing and striping plans would be prepared for final plotting on D-sized sheets at 1" = 40 feet, or metric equivalent, as appropriate. Approximately 1 striping plan sheet is envisioned for each intersection. Task 7 - Title Sheet Preparation KOA will prepare a title sheet for this project. The title sheet will be prepared using a City -furnished CAD file. The Title Sheet will include the following items: ■ Project Title ■ Vicinity (Location) Map ■ Title Block ■ General Notes ■ Sheet Index ■ Telephone Numbers of Utilities and Other Affected Agencies or Businesses ■ Any Specialized Details that the City may need Task 8 — Specifications and Estimate KOA will prepare special provisions relating to traffic signal work in WORD format. Also, an engineer's cost estimate would be provided at appropriate intervals. Task 9 — Submittal of Plans A registered Civil and Traffic Engineer would sign the completed plans. Blackline copies of these plans will be furnished directly to the City of La Quinta for checking. Proposal for Traffic Engineering & Design Services for the Fiscal Year 200412005 Traffic Signal Improvement Program 17 EXHIBIT "A" K a t z O k i t s u & A s s o c i a t e s Task 10 — Response to Revisions Any revisions requested by the City of La Quinta, or other responsible parties would be fully addressed and incorporated properly into the plans, until they are ready for final approval by the City of La Quinta. Task 11 - Bidding Assistance KOA will be available to answer questions during bidding and construction from our offices. We will also attend up to one pre -bidding meeting for each intersection. If desired, KOA will assist City of La Quinta staff with additional assistance during construction. However this assistance will be billed on a time -and -material basis and is out of scope from our cost estimate. PRINTING & REPRODUCTION KOA will provide the necessary copies of our plans and specifications during the course of plan preparation, and at the conclusions of the project within the following parameters: ■ Design plans will be in ACAD 14 format as well as on original "D" size Mylar plan sheets ■ Specifications documents, including technical specification in Microsoft Word for Windows format ■ Cost estimates will be prepared in an Excel for Windows format. ■ All Plans, Specifications & Estimates (PS&E) will be provided in the electronic formats indicated on a compact disk. Proposal for Traffic Engineering & Design Services for the Fiscal Year 200412005 Traffic Signal Improvement Program 18 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Thirty Thousand One Hundred Twenty Dollars ($30,120.00) except as specified in Section 1.6 - Additional Services of the Agreement. IM, m m X W J N 0000 0 0 N O M In 00 O co c 00 O O M Op O T �Q.. ap 4Nl� T- O V "' 44r��40 V). r�`R�� w 69� N N ,A N 0 y `. N O O o 0 0 00 69 69 0 60 00 69 69 0 64 O ( c Q• 0 C) Q V U 64). 64 EA 69 64)'6H X J � FQ- 2O o F- O O O O N O M IO00 O 00 O CD 0 mJ O �O600�6O 1� U V- Eg T- 6OR 0 6N9 69 ,3, - N � O O 04 O C� ti ti 04 M coM O r F- O if) U � •) o 0 CC) 69 H a� O 0 N 00 0 O Qa6-0 609 O O N N d' N N N N N 00 00 M O 00 U p 69 L O Q N N co 00 e- N r- N N M O 6R a W 64 N H �O O C� = J J � � O H r N cc E m a M c m W .. o C o Q fn c .6 c3 �' a? c C p U E N c c c a' cc o °d 2o c`a c a L •0 N coi a.°0o Ca o An>Uom Urnc c� a c U > •c_ m 5: c' CO o a (D0 o a s c c rn �± C •C (n U 0. -p Q �� N��_ L D = O aim D O a U- U)Hcn N cM �t Lo cD I - OD O `J 20 Exhibit C Schedule of Performance Consultant shall complete all services within One Hundred Twenty Six Days (126) days of the date of this Agreement. 21 Exhibit "C" K a t z, O k i t s u & A s s o c i a t e s 4 — Cost Estimate & Schedule 4.1 - SCHEDULE Per the RFP, we have attached a design schedule that allows for initial checking of the: ■ Traffic Signal Warrant Report — 4 weeks following your authorization on January 10, 2005 ■ 75% PS&E — 42 business days following approval of Warrant Analysis ■ 90% PS&E —10 business days following receipt of City comments ■ Final (100%) PS&E — 7 business days following receipt of City comments The schedule can be compressed if the design portion is authorized prior to the approval of the study. Tasks Weeks to Perform Tasks 1 2 3 4 5 6 7 1 8 9 1 10 11 121 13 1 14 15 161 17 18 Notice to Proceed E 1 Pre -Design Coordination 1 i 2 Traffic Signal Warrant Analysis l E � , 3 Field Review € E j 4 Traffic Signal Plan Preparation � j 5 Utility Coordination 1 6 Signging & Striping Plans 7 Title Sheet Preparation 8Specifications and Estimates j 9 Submittal of Plans 3 10' Response to Revisions i 11 Bidding Assistance =Milestone -Submittal Proposal for Traffic Engineering & Design Services for the Fiscal Year 200412005 Traffic Signal Improvement Program 22 CV T414 ,�/ 4 Sep i2aAr,2 COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate and Authorization to Advertise for Bid the Downtown Parking Lot Improvements, Project No. 2003-14 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the project plans, specifications and engineer's estimate (PS&E) and authorize staff to advertise the Village Parking Lot Improvements, Project No. 2003-14 for bid. FISCAL IMPLICATIONS: The following represents the approved project funding and funding sources: RDA Project Area No. 1 Federal Assistance (CDBG) Total Available Funding: $434,780 $180,355 $615,135 Considering the engineer's estimate in the amount of $ 509,000, the following represents the proposed project budget: Construction: $509,000 Design: $42,000 Inspection/Testing/Survey: $24,995 Administration: $16,100 Contingency: $22,328 Total: $615,135 As illustrated, adequate funding is available; however, a greater contingency for construction may be necessary. Considering the project budget is based upon the engineer's estimated probable construction costs and actual bids have not been received, staff is not recommending any funding adjustments at this time. Staff will readdress the project budget after contractor bids are received and prior to the City Council's consideration of contract award. T) S:\CityMgr\STAFF REPORTS ONLY\C5 Proj 2003-14.doc CHARTER CITY IMPLICATIONS: None. The proposed improvements will be funded using RDA Project Area No. 1 funding. The project will be subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: On December 16, 2003, the City Council appropriated $434,780 from RDA Project Area No. 1, selected Refurbishment Option No. 2 — Conventional Parking Lot, and directed staff to obtain the necessary PS&E from David Volz Design for the construction of the proposed improvements to the Downtown Parking Lot. Refurbishment Option No. 2 replaces the existing turf block with a traditional asphalt concrete surface. Perimeter landscaping, lighting, and pedestrian refuge islands on Avenida Bermudas will also be installed as part of this project. On April 20, 2004, the City Council discussed and accepted the design concept of the pedestrian crossings on Avenida Bermudas and Desert Club Drive. The PS&E is now complete and available for review within the Public Works/Engineering Department. Contingent upon City Council authorization the following represents how the project is expected to proceed: City Council PS&E Approval February 1, 2005 Project Advertisement (30 days) February 2 — March 3, 2005 City Council Awards Construction March 15, 2005 Sign Contracts and Mobilize March 16 — March 31, 2005 Construction (90 Consecutive Calendar Days) April - June, 2005 Project Close-out/Acceptance July 2005 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the project plans, specifications and engineer's estimate (PS&E) and authorize staff to advertise the Village Parking Lot Improvements, Project No. 2003-14 for bid; or 2. Do not Approve the project plans, specifications and engineer's estimate (PS&E) and do not authorize staff to advertise the Village Parking Lot Improvements, Project No. 2003-14 for bid; or S:\CityMgr\STAFF REPORTS ONLY\C5 Proj 2003-14.doc 9'3 2 �. 3. Provide staff with alternative direction. Respectfully submitted, %.. 9.1 mothy R onas n, P.E. Public Works Dir for/City Engineer Approved )for submission by: Thomas P. Genovese, City Manager T:\PWDEPT\COUNCIL\2005\02-01-05\C5 Proj 2003-14.doc 3 COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Approval of Ratification of a Contract with Granite Construction Company by the City Manager for the Demolition of Low Water Crossing on Jefferson Street RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Ratify the contract with Granite Construction Company in an amount not to exceed $25,000. FISCAL IMPLICATIONS: As of the writing of this report, the contractor had not finalized the bill for the emergency work. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: During the storms earlier this month, run off within the Whitewater Channel overwhelmed the Jefferson Street low water crossing, causing a collapse of the northbound lane. Once the flow within the channel stopped, Public Works crews closed the crossing until a demolition and repair method could be identified. With the Jefferson Street bridge improvements to begin April 2005, staff looked for the most expeditious method to open the street in the meantime. A time and materials contract was negotiated with Granite Construction Company to demolish the collapsed portion of the low water crossing and to clean and restripe the remaining pavement in order to safely pass traffic through the channel. The La Quinta Municipal Code allows the City Manager to execute contracts by the most expeditious manner when time is of the essence, as long as the contract is ratified by the City Council at the next regular meeting. 95 The City Manager awarded the time and materials contract to Granite Construction Company on January 17, 2005. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Ratify the contract with Granite Construction Company in an amount not to exceed $25,000; or 2. Do not ratify the contract with Granite Construction Company in an amount not to exceed $25,000; or 3. Provide staff with alternative direction. Respectfully submitted, %- . 1Q, T' othy R. nas o , P.E. ublic Works Dir or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager sr 2 COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 31116 is located south of Miles Avenue and east of Washington Street (Attachment 1). This mixed use development will consist of 9 parcels on approximately 47.2 acres (Attachment 2). On April 19, 2004, the City Council approved Tentative Parcel Map No. 31116. The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer but the associated securities have not yet been received. The Final Map is technically complete and is being routed for signatures. The developer expects the associated securities and all signatures to be in place within the time allowed for its conditional approval. As a result, City staff has prepared a Resolution, which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt within 30 days (March 3, 2005), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except the City Clerk) and the associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, T mothy R J nas , P.E. ublic Wor Direc r/ City Engineer Approved for submission by: ex Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 2 91 RESOLUTION NO. 2005-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF PARCEL MAP NO. 31116, CENTRE POINTE, CP DEVELOPMENT LA QUINTA, LLC, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Parcel Map 31116 is conditionally approved provided the subdivider submits all required items on or before March 3, 2005. 3 Resolution No. 2005- Parcel Map No. 31116, Centre Pointe Adopted: February 1, 2005 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative Parcel Map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement. B. Finalize the final Parcel Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on March 3, 2005. If the subdivider has not satisfied the requirements in Section 3, ' herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 1 st day of February 2005, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California 4 i Resolution No. 2005- PARCEL Map No. 31116, Centre Pointe Adopted: February 1, 2005 Page 3 ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California i ' 5 ATTACHMENT 1 P M 31116 MILES AVENUE IV SITE w w Ctf ry C/) w F- U) z y Q CD zV) >>> a VICINITY MAP N.T.S. 1 " 6 ATTACHMENT 2 N > VUNZLd v)� W IW� ��a �o�N,��{poy WW y '�f'r�( yJ Z = 2 O 10 Y omm`)rOO,O <i6 U? 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RECITALS: A. Subdivider has prepared and filed a final map or PARCEL map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as PARCEL No. 31116 (the "PARCEL") pursuant to the provisions of Section 66410,.et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby 14 secured. 1 B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or PARCEL map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, PARCEL map or waiver of PARCEL map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal 15 of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.13., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty 1 1 1 6 security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the.required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time _Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. rN 17 Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or . more provisions of the Conditions of Approval, which documents) is. (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. 1 g L 14 C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager Date ATTEST: City Principal Address Mr. Richard R. Oliphant CP Development La Quinta, LLC 77-564 Country Club Drive, #100 Palm Desert, CA 92211 B �. y: Title: ►"t�A1`T�,C�I�.iL ��"�C-� Title: Reviewed and Approved: City Engineer Date Approved as to Form: Date Date L - 0-1- O 5 City Attorney Date L 15 19 Exhibit A SECURITY — PARCEL MAP NO. 31116 ON -SITE IMPROVEMENTS Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a. maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the PARCEL and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required PARCEL improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Rough Grading (Hold 10%) $ 63,120 $ $ 63,120 176,780 Domestic Water $ $ 176,780 138,110 $ 138,110 Sanitary Sewer On -site Street Improvements $ 301,290 $ 301,290 Dry Utilities $ 155,000 $ 155,000 Storm Drain Improvements $ 260,340 $ $ 260,340 165,920 Landscaping Improvements $ 165,920 Monumentation $ 7,500 $ - Totals $ 1,268,060 $ 1,260,560 Standard 10% Contingency $ $ 126,810 1,394,870 $ $ 126,060 1,386,620 Total Construction Cost Professional Fees, Design 10% $ 139,490 $ 138,660 Professional Fees, Const 10% $ 139,490 $ 138,660 No Plans Contingency 25% $ 348,720 $ 346,660 Bond Amount $ 2,0227570 $ 2,010,600 11620 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California ss. County of 'RI V�i� �.V-7 �4#qdock ti b On I D5 -,before me, Date Name and Title of Officer (e.g., "Jane Doel Notary Public") personally appeared C RRANDOW _ Commission # 1521142 Notory Public - CoNtomla Riverside County OMy Comm. Expires Oct 22, 2008 Place Notary Seal Above 1 Name(s) of Signer(s) personally known to me 0 proved to me em the basis of satisfeetefy ev4demee to be the person(* whose name{* is/a1:e subscribed to the within instrument and acknowledged to me that he/aheAhey executed the same in his/her4the+w authorized capacity(ies*, and that by his/hedUwjr signatures} on the instrument the person(s), or the entity upon behalf of which the person(} acted, executed the instrument. WI my ha a official seal. O�Lw Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached c nt Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual ❑ Corporate Officer — Title(s): ❑ Partner— ❑ Limited ❑ General ❑ Attorney in Fact 0 Trustee ❑ Guardian or Conservator Other: -/y� t Y \ / 1 1 _ . Signer Is Representing: © 1997 National Notary Association • 9350 De Soto Ave., P.O. Box 2402 " Chatsworth, CA 91313-2402 Number of Pages: RIGHT THUMBPRINT OF SIGNER of thumb here Prod. No. 5907 Reorder: Call Toll -Free 1-800-876-6827 21 1 �. CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT PARCEL MAP NO. 31116 OFF -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 20 by and between CP Development La Quinta, LLC, a California Limited Liability Company hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or Parcel map (the "Map") of a unit of land. in the City of La Quinta, County of Riverside, which unit -of land is known as Parcel No. 31116 (the "Parcel") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act'). B. - Prior to, approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). ). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. 22 TAProject. Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Centre Pointe PM 31116\OFFSITE_SIA.doc � 1 B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to. regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Parcel map or waiver of Parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of 23 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Centre Pointe PM 31116\OFFSITE_SIA.doc 1 J warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any -reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from. City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manger: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) if City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Parcel Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warrvgty24 1...IJ T:\Project Development Division\Development Projects\Hgreements\SIA\SIAs in Progress\Centre Pointe PM 31116\OFFSITE_SIA.doc security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8.. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. 25 TAProject Development Di4ision0evelopment Projects\Agreements\SIA\SIAs in Progress\Centre Pointe PM 31116\OFFSITE_SIA.doc Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty_ (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. 26 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Centre Pointe PM 31116\OFFSITE_SIA.doc q`■ 7 i �y N C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92247 760/777-7075 Thomas P. Genovese, City Manager Date ATTEST: City Clerk Subdivider Address: Mr. Richard R. Oliphant CP Development La Quinta, LLC 77-564 Country Club Drive, #100 Palm Desert CA 92211 By' Date Title: Mb j.&.o..cz, &4L. By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date Date Date 1 _ d 5 - o77 27 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Centre Pointe PM 31116\OFFSITE_SIA.doc Exhibit A OFF -SITE SECURITY — PARCEL MAP NO. 31116 Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9-of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the Parcel and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required Parcel improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Street Improvements (Washington) $ 104,880 $ 104,880 Sidewalk (Washington / Miles) $ 71.,570 $ 71,570 Landscaping (Parkway) $ 49,900 $ 49,900 * Traffic Signal (100%) Washington/Seeley $ 125,000 $ 125,000. Totals $ 351,350 $ 351,350 Standard 10% Contingency $ 35,140 $ 35,140 Total Construction Cost $ 386,490 $ 386,490 Professional Fees, Design 10% $ 38,650 $ 38,650 Professional Fees, Const 10% $ 38,650 $ 38,650 No Plans Contingency 25% $ 96,620 $ 96,620 Bond Amount $ 5609410 $ 5609410 * To be design and built when warrants permit. 28 JL0� TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Centre Pointe PM 31116\OFFSITE_SIA.doc ceLIFORN1A ALL-PURPOSE ACKNOWLEDGMENT State of Calif nia " ss. County of • omim On , before me, , Date Name and Title of Offs r (e.g., "Jane Doe,rotary Public") A- OlAnn't- 1% personally appeared 'Otri ; Place Notary Seal Above of Signers) personally known to me to be the person* whose name(Q is/ate subscribed to the within instrument and acknowledged to me that he/she&eyexecuted the same in his/her4t authorized capacity(49e4, and that by hisMer4th r signature 4on the instrument the persor4or the entity upon behalf of which the personW_. acted, executed the instrument. W S my ha d and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attache Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guard Other: Signer Is © 1997 National Notary Association " 9350 De Soto Ave., P.O. Box 2402 • Chatsworth, CA 91313-2402 Number of Pages: RIGHT THUMBPRINT OF SIGNER of thumb here Prod. No. 5907 Reorder: Call Toll -Free 1-800-876-6827 29 COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of Improvements for a Period of One Year for Amendment No. 2, Amended Tract Map No. 29894-2, Hideaway, ND La Quinta Partners, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council to extend the time for completion of improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one year from February 1, 2005 for Amendment No. 2, Amended Tract Map No. 29894-2, Hideaway, ND La Quinta Partners, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Amendment No. 2, Amended Tract Map No. 29894-2, Hideaway, is located east of Jefferson Street, west of Monroe Street, north of Avenue 54, and south of Avenue 52. On November 21, 2000, the City Council approved Tentative Tract Map No. 29894. On September 18, 2001, the City Council adopted a Resolution granting conditional approval of the Final Map and SIA for Country Club of the Desert, NRI-CCP 1, LLC, a Delaware Limited Liability Company. Section 6, Completion of Improvements, of the SIA requires that the subdivision improvements begin within ninety days and are completed within twelve months after the approval of the SIA. Failure by the Subdivider to begin or complete construction of the improvements within this specified time, may, at the City's discretion and when deemed necessary, declare the Subdivider in default of the SIA. S:\CityMgr\STAFF REPORTS ONLY\C10 TM 29894-2.doc �' The developer, ND La Quinta Partners, anticipates completing the Avenue 54 Perimeter Wall, Landscape and Irrigation improvements by February 28, 2005. City staff has prepared a Resolution, which provides for approval of the second extension of the SIA. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of improvements as specified in the approved Subdivision Improvement Agreement for a period of one year from February 1, 2005 for Amendment No. 2, Amended Tract Map No. 29894-2, Hideaway, ND La Quinta Partners, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of improvements as specified in the approved Subdivision Improvement Agreement for a period of one year from February 1, 2005 for Amendment No. 2, Amended Tract Map No. 29894-2, Hideaway, ND La Quinta Partners, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, T mothy R. na n, P.E. Public Works Director/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager 2 S:\CityMgr\STAFF REPORTS ONLY\C10 TM 29894-2.doc 1 •- RESOLUTION NO. 2005-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT FOR A PERIOD OF ONE YEAR FOR AMENDMENT NO. 2, AMENDED TRACT MAP NO. 29894-2, HIDEAWAY, ND LA QUINTA PARTNERS, LLC WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 29894-2, Country Club of the Desert, on September 18, 2001; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by September 18, 2003, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of improvements as required by the approved SIA is extended for a period of one year. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on September 18, 2006. If the subdivider has not completed the improvements, the City, in its sole discretion and when it deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 1 st day of February, 2005, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California �� 4 vq� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 1, 2005 CONSENT CALENDAR: ITEM TITLE: Consideration of Payment for the Rose STUDY SESSION: Parade Float PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The sum of $5,000 was allocated from the Special Projects Contingency Account at the September 28, 2004 City Council meeting for the Rose Parade Float, contingent upon the Coachella Valley Arts Alliance meeting certain criteria prior to the City funding the float. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the September 28, 2004 Special Joint Meeting with Commissions and City Council, the Coachella Valley Arts Alliance requested City sponsorship of the Rose Parade float as provided in Attachment 1. The staff report (Attachment 2) outlined sponsorship benefits, including the sponsor's name and logo on the Tournament of Roses Parade and Rose Bowl Game programs, a full page notice in The Desert Sun thanking parade sponsors, photos of the float with the sponsor's logo displayed, and VIP tickets to the parade, Rose Bowl game and pre -event party. In addition, at the September 28 meeting Ms. Darlene Dolan stated that the float committee had met with the float designers and the names of the participating cities could be worked into the design of the float. The City Council allocated $5,000 towards the float contingent upon the committee raising the total $200,000 for the project. A financial sponsorship sheet supplied by Ms. Dolan is provided as Attachment 3. According to the balance of sponsorships, the float committee was able to raise $123,778 without the contributions of La Quinta and a $10,000 contribution from the City of Indian Wells which was also contingent upon the committee raising $200,000. On the day of the parade, the float was announced as being sponsored by the "Palm Springs Desert Resorts" and did not have the City's logo displayed. Staff is confirming with Ms. Dolan that the City's logo was displayed in the various publications as stated at the September 28 meeting. The City was offered two Rose Bowl Tickets on December 30. Due to the short notice, the City declined receipt. Staff is seeking Council direction as to payment for the Rose Parade Float since the actual sponsorship package was not as represented to the City at the September 28, 2004 City Council meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to issue payment to the Coachella Valley Arts Alliance in the amount of $ 5,000 for the 2005 Rose Parade Float; or 2. Do not direct staff to issue payment to the Coachella Valley Arts Alliance; or 3. Provide staff with alternative direction. Res ctfully pubmitted, II 6 Dodie Horvitz,, -NM m unity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes of the September 28, 2004 City Council Meeting 2. Staff Report Regarding Funding Rose Parade Float 3. Financial Sponsorship Form ATTACHMENT 1 SPECIAL JOINT MEETING OF THE r" LA QUINTA CITY COUNCIL PLANNING COMMISSION ARCHITECTURAL AND LANDSCAPING REVIEW. COMMITTEE COMMUNITY SERVICES COMMISSION CULTURAL ARTS. COMMISSION HISTORIC PRESERVATION COMMISSION INVESTMENT ADVISORY BOARD MINUTES SEPTEMBER 28, 2004 A special joint. meeting of the La Quinta City Council and La Quinta Boards,. Commissions, and Committees was., called to order at the hour of 5:00 p:m. by Mayor Adolph. PRESENT: Council Members - Henderson, Osborne, Perkins, .Sniff, Mayor Adolph ABSENT: None Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT — None BUSINESS SESSION 1. CONSIDERATION OF A REQUEST FROM COACHELLA VALLEY ARTS ALLIANCE REGARDING SPONSORSHIP OF A ROSE PARADE. FLOAT. Assistant City Manager Weiss :presented the staff report and introduced Darlene Dolan and Elsa Loudon, representing the. Coachella Valley Arts Alliance, present for the purpose of answering Councils.. questions. Darlene Dolan in response to a question from. Council Member Sniff stated she will be presenting this request to each City in the Valley. She said she has been invited to make a presentation to the Coachella City Council next week. Council Member Sniff *stated he -has not found a• public. purpose that would benefit each citizen of La Quinta. Mrs. Loudon, responded that this is, a wonderful opportunity for La Quinta ` and the whole Coachella Valley to be recognized on one of the most -Watched programs on television every year. oil 33 • Minutes of Joint City Cou Meeting 2 •epte'mb.er 28; 2004 with City Boards, Commissions, and Committees Council Member Henderson asked about the participation of the school districts and if the participating cities in the Coachella Valley will be recognized on the. float. Ms. Dolan responded both districts will. be covering the costs involved for the students in the steel drum band, who will be featured on the float. She also reported the committee has met with the float designers and the names of the participating cities can be worked into the design. Council Member Osborne questioned if the names of the Native American tribes who have made contributions will also 'be present on the float.. Ms.. Dolan responded that they do not have an expectation of having their names on the float. MOTION - It was moved by Council Members Sniff/Henderson to pledge the: sum of $ 5,.000 to be paid when assured the committee is able to raise , the . • total $200,000 required. Motion Carried unanimously. Mayor..Adolph and • Council Member Perkins asked that the record indicate they. voted yes, however, they favored a pledge of $10,000. MINUTE ORDER NO. 2004-115 STUDY SESSION 1-A. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE MEMBERS OF THE CITY COUNCIL, PLANNING COMMISSION, AND ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE. PRESENT Planning. Commissioners Daniels, Ladner,*. Quill, and Chairman Kirk and Committee Members Bobbitt, Christopher,. and Thorns ABSENT: Commissioner Krieger Interim Community Development Director Orci presented the staff report outlining three points the Planning Commission would like to address. He listed Annexations,. Fiscal. Analysis Standards, and Street Name Change policies. ANNEXATIONS Mayor Adolph asked the Planning Commission to- take the lead on the discussion, Chairman Kirk inquired about the discussions the City Council has had with the City of Coachella. " ATTACHMENT 2 COUNCIL/RDA MEETING DATE: September 28, 2004 ITEM TITLE: Consideration of Request from the Coachella Valley Arts Alliance Regarding Sponsorship of Rose Parade Float RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS:. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Funds were not allocated for this project in the Fiscal Year 2004-05 budget, and would need to be drawn from the General Fund Reserve or another source as directed by the City Council. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: During the Special City Council Meeting of September 22, 2004, Council considered written correspondence from the Coachella Valley Arts Alliance (Attachment 1). Three representatives from the Arts Alliance spoke in support of a Coachella Valley Tournament of Roses Parade float entry for 2005. Darlene Dolan, Elsa Loudon, and Richard Oliphant approached the Council and requested financial contribution from the City to assist in the creation of the float. Ms. Dolan explained that the Rose Parade Committee asked the Pantasia 2005 Steel Orchestra to perform in the 2005 Tournament of Roses Parade --a steel drum band sponsored by the Arts Alliance. The band is made up of middle and high school 0 students from the Desert Sands Unified School District. The idea is to have the band members ride on the float, which will have a tropical theme representing the Valley "Paradise" (Attachment 2). Ms. Dolan informed that 10 networks would broadcast the parade across 56 countries giving the Valley international and national exposure. The Arts Alliance is attempting to raise up to $200,000 ($150,000 is indicated in the correspondence; Ms. Dolan stated the need for $200,000). Mr. Oliphant shared that he assisted in a required deposit of $50,000 due September 20; but informed $130,000 still need to be raised. Ms. Loudon asked the Council to consider a financial contribution in order to support children and families, and to take advantage of the opportunity to give La Quinta exposure and prestige. Sponsorship opportunities can be set at $10,000 or less, with opportunities to be a "Presenting Sponsor" at a higher amount. The sponsorship packet would include: - Sponsor's name and logo on the Tournament of Roses Parade and Rose Bowl Game programs - A full page notice in The Desert Sun thanking parade sponsors - Photos of the float with the sponsor's logo displayed, and - VIP tickets to the parade, game, and pre -event party In considering this item, discussion surfaced on past Valley efforts to participate in the Tournament of Roses Parade. Staff conducted some research on this past effort and learned that a Community Services Grant application was considered by the Council in May 1998 for a contribution of $55,000 for a Coachella Valley Tournament of Roses Parade float. The effort seems to have been headed by the (then) Palm .Springs Desert Resorts Convention and Visitor's Bureau and the City of Palm Springs (an article is provided as Attachment 3 with more details on this effort, including an indication that Palm Springs and Indio participated in the parade with float entries during the 1950s). Staff contacted Michael Fife at the Palm Springs Desert Resorts Convention and Visitors Authority (CVA) to learn more about the 1998 effort. Mr. Fife shared that the CVA Elected Board, indeed, considered financial participation in the creation of a Coachella Valley float. However, upon studying its marketing value, the Board decided the project would be too costly for measurable results. Consequently, the 1998 effort was never realized. On a final note, staff contacted the Coachella Valley Arts Alliance inquiring if other Valley cities have pledged or contributed to this effort. According to the Art Alliance, the City of Indian Wells has pledged $10,000, as represented on the second page of Attachment 1 along with a breakdown of all contributions, donations, and pledges to date. Staff was informed the City of Indio is considering a contribution, and that the Arts Alliance will be approaching all Valley cities in the very near future. I � 0- FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a financial contribution to the Coachella Valley Arts Alliance for a Tournament of Roses Parade float in an amount determined by the City Council; or 2. Do not approve a financial contribution to the Coachella Valley Arts Alliance for a Tournament of Roses Parade float; or 3. Provide staff with alternative direction. Respectfully submitted, Q Mark Weiss, Assistant City Manager Approved for submission by: 9 Z/ Thomas P. Genovese, City Manager Attachments: 1. Correspondence from the Coachella Valley Arts Alliance 2. Rendering of Coachella Valley Tournament of Roses Parade float 3. May f, 1998 article in The Desert Sun Attachment I Coacheft Valley Ross Parade Fkmt COMM" Nimben. Dick & Jan Oliphant Don & Diane Adolph Darlene Dolan Maureen Hagen Gary Tomax Ray Lindsey Lary McCoy Diane Kline Pat Hammers Gigi Coulter Elsa Loudon Corinne Gregory Jimmy & Ann Morales Jo Ann Miller Traci Kaylor Jerry & Millie Blensett For Additional information, please call: 760.771.8601 or 760.836.9471 MUS r i r r 11111112y C117 `►' r T.A September 14, La Quinta City Council, You may ask the question, why a float, and why now? We have an opportunity that may not come our way again. Through a unique set of circum- stances, we have an Invitation do place a float in the 2006 Tournament of Roses Pam - Never has the Coachella Valley been represented in this intematio ly MsPeded event If we let this opportunity pass us by, it may be gone forever. A successful entry will bring International exposure to the Coachella Valley, our people, our educational system, our artistic endeavors, and our businesses. The PanVsk 2000 S" orchesaa, consrsbng of students from the Desert has Sands Unified ified School District, under the direction of Mr.Larry been in nC such with and Mr. Ray Lindsey, �e to the acclaim fnxn across the country. We h this Tournament of Roses Committee who have expressed a serious interest in instead having the typical peel band in the Parade. This would be a first for the Parade - a nd�n9 float featuring a tropi- marching band - bemuse our student musicians would be carried o n a cal theme indicative of our Valley "Paradise'. We believe that the combination of circumstances, a riding band, steel drums, tropical theme, middle and high school musicians, and a first time entry from our area will create a networks carrying8b' o excitement, and will bad to extra exposure on the numerous television the live parade broadest Our float may receive as many as three is expertsminutes o tog uexposure, uch a cording to experts who have been contacted on our behalf ilMod of clo, and we can gain lengthy focus of network time during the parade is worth m that exposure for our community for a fraction of the cost The benare efits to our buous. Finer, com- munity, our school system, our tourist industry and our residents we understand that once we successfully place a float in the Tournament of Roses Parade, an invitation in the years following is assured, provided we request such Cella invitation. aio y for We can continue to reap the rewards for of intemahonlexpo'$ wary 1, 2005. any years to come - provided we act now and g entry To make this dream a reality, we must raise $150,000.00 total. One third of the cost, $50,000.00, is needed immediately, in order to start construction on the float and pay for pa- rade entry fees and the balance will be needed by December. It is imperative that by is amount of money be received by the Coachella Valley Arts Alliance, a 501 c3 organization, 2004, in order for the community to qualify for this upcoming 2005 paradel if we cannot meet this target date; we will have to give up our place in this year's parade. We do not want to let these young people down; they were the ones who gem t0 the ed the invita- tan for our valley in the first place. We are asking each of the nine cities best of their ability. I have enclosed a list of contributions and pledges to date for your review. This is an urgent request for your contribution to this unique and exciting opportunity. Sincerely, The Coachella Valley Rose Parade Float Committee RQN Bowl grads Contributors 'Cash Donations Contributor Date of Donation Amount Rainbow Foundation 16-Jul 5,000 Mama and Edward Giesler 25 Melinda Wolff -Jun 26Jun 1 ,000 Pauline Ford 2-May 100 Cook _ 21-Jun 200 _Carolyn Betty Barker 6-Jul Z5 Andre Blanche 8-Jul 100 Paul Campbell 9-Jul 100 La Quints Chamber 6-Aug 500 6-Aug 100 Mr. S Mrs. Joseph Darr Connie Cowan 50 Melanie Fesmire 7•Aug 7-Aug 50 Agua Caliente Tribe 15-Sep 10,000 Dick & Jan Oliphant 1 & _ 1, Pledges Indio00 Chamber of Commence 5 Diane Adolph for CV on Stage 2,W 000 00 Ser�per Foundation 10, New York -Sun City 500 of Indian Weiss 10,000 Grand Total 51,750 In Kind Darlene Dolan -flyers& other materials 600 Darlene Dolan -Kickoff Cos Marriott Hotel 3,075 otai in Kind 4,200 JL0 1 ct 5-6 —98 attachment IR1�M, �N�M Valley's tourism efforts could be coming up roses Parade plan. Tournament of Roses float entry representing local cities to be considered- at agency's next meeting. R on room". TM Desert sun Coachella Valley civic leaders ore isoatiag the per' of Patti. ipa . io the annual Rbur assent of ruses parade to sspose mr�iiacs of nobenybe-t,_'al towildsof ft v�ci- dd!� to sponsor a grade oat Bras =="* at a raoent meet - of the taassan a ge - ""Ming Repwantata-vin from Cat>mdra1 city and Desert Hot springs city councils weren't present and Coachella isn't a member of the Palm Springs Desert Resorts Coa- vwttion and V%toes Bureau; fund- t�r public and membership do] - `Ws we of the moat pa- rades and is rbovrn 1 over the world,' Meiridienst said of the Tournament of doses parade. An estimated 425 tndlim tslsvi- sion viewers in more than 100 countries watch the parade -on New Year's Day, according to the Pasadena Uuruament of hoses Web site, Valley officials said they hone the international exposure would result in people TWt ict the valley, where tourism is the No. 1 indus- tryIt wouldn't be the first time a valley organization entered a 4�ost m the 4bvmament of Roses parade. At least sac were entered in the ]ate 195N and in WA and those lamil- lar with the efforts gave differing views an the success of floats pro- moting the desert, Kleindienst, who broached the subject on behalf of Palm Springs City Councilman Ron Oden, said Initial research showed that hiring a designer to build a 35-foot-long float would cost $250,000 to $500,000. In comparison, the Bu- Maa I W OW on all ofits ad- vertis efforts in 1997. Tmm- ment of Rom officials said afloat costa $75,000 to 5200,000, depend- ing cn A its sopastioa float would require scores of Volunteers and dedicated ' ' - als to see it from start to end as wellstionafl�and corporate ors Tt BusM Mgt iaoshre�tsl:eall oars prmd calm The Indio Chamber of Commerce took the sweepstakes award for its float in the 1957 Tour- nament of Roses parade (above). Below W% Indio's 1958 float: Below fit, Indio's 1959 float. If each of the V nine cities contributed:Sb, ,the valley oould a �196A44 Boat, said Indio City Om' a! mesa Hen tlod- frey. Because of the length of time to organise and have afloat built, the valley wouldn't be able to par - in the Tmunamwt of Rosee parade until 2000. - New Year's (Day) 2000 would be huge a��ccppoossuurre 9 Godfrey said. "It's the millennium so there might pevelopMent Agency executMe dlrector. 0. ReservWws required: 564-3199. be a lot of phases." Meindienst said he didn't want bureau employees to oversee the float, but he brought it up at the governing body meets ga so each city representative eanld take the topic to lea or her respective macil for discuseaom Indian Wells Mayor Michael Landes said he didn't tbmk the eac- posan a Soot could create would be worth the dollars and time in- voh*d. He added he didn't think all valley cities could afford to con - "We Mould be better served Uwe (use) marketing directly at- tracts people," dudiW a mven- tioms, s said. `Thus is more 103 also logg-tesm. We'd vie to do it seteral years.' Frank Bogart qmd it wouldn't be worth the e6ort.See'APADEM UVUUZ)1 and t.a ridau 8W., Catbedrsl City. Boom space "awie. sponsor pedite, 200WM*Wes bolt, kto in _ _ ��• ! .ter--_ _ O -4 .Mo choodw of 06mm"00 Mereft 9- kh et, 7 a.m. May 14, MOM bu�Arabia Street, one SC bri gel t #ofbc TORONTO —'the Great LWm hold the largest of fiat wa- ter in the world. eta Canadian fnm's plan to upo`t a tiny fiedim of that water to Asia is causing a technical format dubbed 10801 that WI Chairman John Wont said would eat up too mU& space an cable TV eyetesme. A promotion. -idea is born "W""MR The Desert Sun %"som pMMW the v U"dde tourism Agenv A in Zb�ament dR�oses apasada the Palm Sprringss Desert iR Convention and Visitors Bureau when he was ern direetae ad the . Couaiyd -Fair and Nation- al Date Festival. But bureau oftals rejected it, tollin�g Rainhagen and his then- h0ei, Bruce Latta, that the pubb* funded agency only advertises; in media in which it can trade results, But Reinhagen► who is now ex- em&vs director of the Old Town In- dio Business Association, hasn't given up on the idea of a Tourna. WAI MOMMOMMONOMW resident MA dpfocusw Mav- ar, said city odficiaL and civic lead- err spent about $14,000 on a float in tM Tournsommt of Roses parade decades ago "we deeded it didn't do enough wA Rt was a louO- lookinc float and you just saw a Bash ofit an TV" The only w the valley could get enough publicity from the pa- rode wvu1d be if it had a'�ra�, bfg beautiful f%at," Bogat seed. Bogert 88, thought the parade Palm Springs entered was in the late 1930s. But the Paen+deua lbnr- nament of Roses, the association that supervises the parade, has records of a float submitted by the city of Palm Springs in 1959 and 1960 said Nancy Atkinson pub- liare�z- =o asa tA. a Each won a fir lAace award in .the category.it entered, but, she said, literature fiocp that ere wasn`t clear about what the categories were. The Indio Chamber of Com- merce won the sweelKtal�ces award for an Arabian-themed float it sponsored in 1967. Mae Radio coca- muaity also .sponsored a float in 19% and 190.) Indio resident Linda York was 14 and avid flowers to raise funds for the 1957 float that a newspapez article said cost $10 000. She said she thought the e&rt ma9%Y scores W vohtnteers to raise mentofP-ow Soat. He has spoken with some Indio businesses and community men►- ben abaft raising dolls�r %c a Badasrocis�tion could But be would be interested in pursuing a float with others tin 41 ft. "I ow there is a amount oaf potential,' Rein ia— said. "It would be a good way to go.* Reinhagen said the National Date Festival and Indio reodved a tat of pibiicity when Date Fesflval officials entered a camel -drawn float in the 1996-South Gate Christmas Parade and the Holly- wood Parade to promote the festi- vare Nth ao ebasary is 1.M I On nolosa 847-M for a float to publicise Indio was MAS was nationally televised," said Vac 4 vbo also rode in the doat in a ossamer costume that sparkwith sequioAl certain — had our 16 minutes in the lime- o doe, aaoomplishea what we set '1 thirst act the time, it was defi- u tely *wth it," York said. "But at this tame, with AD the oaarannitses MumdaRA m do a float is aTenshe - She said she would have to re- search the cost of a float to deter- mine if the needed to partic- inate the would be'tirastb the bang far the buck." Palm SprWKS Desert Resorts Convention and Visitors Bureau President Mike Fife said it would be impossible to measure the M- case of spending $600,000 on a float Board members areed�taogauWsk their fellow city oounal 1-VU8 about spaasarin` a fka� and dies t. said he would o more re- search bedore the float is dUcumed at the bureau's governing body, called a joint -powers authority, at its next meeting in June. 01 don't know if finn is to uWasare iV Maiadienat sea Ut there is a reason that corporate A sperms in an it r y year. The parade is 109 yam old and peop a spend millions and come back every year. Someone most gyM worth it. It% a pain in the butt, it's a huge nadertaldng, but I want �to� Weave the door open for beneft Jan is OS O1:12p Darlene Dolan [7GO) 83G-9471 ATTACHMENT 3 FACSIMILE TRANSMTTTA1.. SJR F,1:'1' TO: i'I(I )M: Doty .Horvirr. Dadenc Dolan COMPANY: nATI� I .a C )ui nra City 1 f 12/2005 FAX NI:%AhR . T(YI'A1.MO. 01: PACPN IN(;I.UI)It•;G C.C.1VIdR: 777-70 .2 11110N1. NUMRF.R: ShW1JI:INti 1'1ION li NUMBUX 760-936-9471 N,omt R ;vvnr.NCI.t NUM14FR: c :v Row P,nae Float: X URGHNT ❑ POK REMEW ❑ I'1.IMS11, COMMKNT ❑ t'LLASE.. IMPLY ❑ PILHA14: NC TIN/<••:0MM1-;NT,S: Here is t1w c_urrc Fit financial statement :1..5 money is still cormng im Please la me know if you need anytl uqg else. Thz.nk5, Darlene Dolan -!: 0 <' �' Z i 0 N o K _I m --1! n O oI -n p p p cn �'a cn : n! nED: G fie, n o o R, Z o fl- - -� m a I 3 �. cr o �,Q O� u� s Dos m_iD�3a�ov Q -a o I ^ co � �• W -0 CT a !� c a - C� i �- � Q .o CM N N N N N N N N N° N ► -� -� _ a h3 s .� to to �1 CO po Q7 .l N N Q? CO-� {►� W W y-4 W� v M 1 O[70C7pp�OC7ppIppO0Z00ZZZZzzZ :CD(DCD(D656mcDmcDtDcD ml m�ocuooa00000 n t� t c� c7 { < { < { < < i Oo 07 en Ci ..a N N I t7 ' C1� ; 01 tr ol ��I:-�000ocno•K> Ww.� —I CJO o' li'NQOOOC) C=k00<;)-gn NiOOIcoC)C.A iNC70U1 __00000j Co. �cn000000crc�00000iocrl`ov.000crl,c"000 Cn QDC)Wy�•o.aco �Nthjtoi cs,�rno :• tp IV N 0 ba 1 d to !, 1 0: -. � ! 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Oi (D 3 A! �TCOWCD- 00 g ri, n CD o m (D 0 m o w �''al..� =; I w w o. cn � 0 o (D ' m I ! (D O Col. ! I ; a M. I 1 n' I . cr N N . N -�' I i C�J C37 -� -� L71 CJl . Ch tT71 Cp O � I � ! 01 1 zz� ' Iv)y((ADC/?DD�� "D 00 I.--t�OQCalo'o�Imaimcla�� c��,��cc 0 0 C1 O O O -- 'O 01 N O ; O I o (o! 10 o,l�. 'oo,o ._, r.�t.}IN-�,00lo--oocnoc31ovCDC)L" lvoo C) CD00 0.:.0�,,,a,o�4�ooc�'oiQio�.000vrolcnoioor�r�i Co iN N WCD- t 'Ln tn•cr, o. io I •' � � i I w o Z i I ' I (`D i ( i �I I p y c - I f ; E w I , , � 1 fl. W 19 -o' o D n� 1 � ! n r i � • Ar 1a1 ! i I i a CD i rN 1 j I 1 1 i to I OIL � �' I I � ', � � 1 i � � •� , ! • ! . I , CN11 co:. wco N , I p 0 d T L1r6-9EB f 09L l ue j oQ aua T „ieQ dz T: T O SO al uec AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 1, 2005 CONSENT CALENDAR: ITEM TITLE: Consideration of Community Services STUDY SESSION: Grant Requests PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The Special Project Contingency Account # 101-3001-451 .80-01 has an uncommitted balance of $1,253 as of this report as provided in Attachment 1. The total amount requested by two organizations is $4,500. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Organizations are limited to $2,000 in funding requests and cannot receive consecutive year funding. The exception to consecutive year funding is for requests for City facility rental fees by non-profit organizations. Two requests have been submitted for City Council consideration as of this report. 1. General Patton Desert Training Center (Attachment 2): The General Patton Desert Training Center is requesting $2,500 to be used to complete curriculum development and to transport the traveling education center to schools that service La Quinta residents. The General Patton Desert Training Center is requesting $2,500; however, the limit on requests is $2,000 per organization. 1 6 1 2, Children"s Discovery Museum of the Desert (Attachment 3): Discovery Museum is requesting $ 2,000 to support the increasing need expressed by local families and school assistance to enjoy and participate in the Museum's programs FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve funding requests of the following organizations: General Patton Desert Training Center and/or Children's Discovery Museum of the Desert and/or The Children's continuing and s for financial 2. Do not approve funding for one or more of the organizations; or 3. Provide staff with alternative direction. Respectfully submitted, Dodi Horvitz, o- nunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Community Services Grants Balance Sheet 2. Information: General Patton Desert Training Center 3. Information: Children's Discovery Museum of the Desert ATTACHMENT 1 2004-05 Community Services Grant Requests Account #101-3001-451 .80-01 August 3, 2004 Beginning Balance $ 20,000.00 Veterans of Foreign Wars $ 1,545.00 McCallum Theatre $ 2,000.00 Diamond Ringers Softball $ 1,500.00 Living Desert $ 1,000.00 Soroptimist International $ 4,702.00 Virginia Waring Piano $ 1,000.00 Buddy Rogers Youth Symphony $ 500.00 Friends of the Desert Mountains $ 1,000.00 Mexican American Chamber $ 500.00 Total Commitment $13,747.00 Facility Use Field Trips Operational Corporate Sponsor Facility Use Concert Youth Music Visitor Center Dinner, September 25 Rose Parade Float 1 $ 5,000.00 IFloat Remaining Budget $ 1,253.00 3 ATTACHMENT 2 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2004-05 Name of Organization; First Composite Group Assoc. dba: General Patton Desert Training Center Amount Requested: 12,500.00 Contact Person: Paul Kiener Mailing Address: 78-365 Hwy 111, #299 City: La Ouinta State: CA Zip Code: 92253 501(c)3 Taxpayer I.D. Number: 22-3136778 Date Submitted: January 10, 2005 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. SACommunity Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Form 2004.doc COMMUNITY SERVICES GRANT APPLICATION (Must be typed) What is the overall purpose or goal of your organization? To educate and inspire students about World War Il, General Patton & 'the Coachella Valley. Mission: To Preserve the. Past for the Future How long has your organization been -in existence?' 13 Years Months Describe in general the activities or services of your organization: The General Patton Desert Training Center is a non-profit 501(c)(3) educational museum. Our mobile education and museum travels throughout the valley to public events and schools. Our unique rolling classroom will bring history right to the schools of La Quinta. How many people .does your organization currently serve? No. of Youth 19000 No. of Adults 10,000 No. of Seniors 2,500 How many people do you intend to serve during this Fiscal Year? No. of. Youth 5,000 No. of Adults 20,000 No. of Seniors 5,000 How many people served this Fiscal Year will be La Quinta residents? No. of Youth 2,500 No. of Adults 11500 No. of Seniors .. 1,000 How many paid employees/volunteers does your organization employ? Full time .employees 1 Part time employees Volunteers 55 Describe how your organization is managed and governed. By a board of directors and an executive director. 5 l�� 9. Please provide information on your F_xecutive Board members or contact person: Name Title Home Address Phone Paul W Kiener President 78-600 Via Melodia, LQ, CA 760.771.9550 Don Hunt V.P. .23 Hastings St., Redlands, CA 909.793.7848 Christine Kiener Sec/Treasurer 78-600 Via Melodia, LQ, CA 760.771.9550 Brig. Gen. Richard Pierce Director 8929 Gibson St., L.A., CA 310.839.8853 10. What is your annual schedule of events, and during what months does your organization operate? The organization operates 12 months a year. Our schedule of events includes: school visits, air shows, and community events. 11 Do you charge admission, membership fee, dues, etc.? X Yes No If yes, please describe: Membership Fees/Admission at non -school events 12. What are your other sources of revenue for this funding year? Source Amount Memberships, Corporate Sponsorships, Educational Grants Total Needed $ 100,000.00 Total Received $ 115000.00 Balance $ 899000.00 b 13. 14. 15. 2,500.00 Amount of money requested from the City of La Quinta? $ Has your organization been funded by the City of La Quinta previously? Yes X No If yes, when Amount received Please provide the name and address of the bank in which the organization's funds are kept: Palm Desert National Bank, 73745 El Paseo, Palm Desert, CA 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Paul W. Kiener Christine R. Kiener President Sec/Treasurer 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account: 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The funds requested from the city of La Quinta will be used to complete curriculum development and to transport the traveling education center to schools that service La Quinta residents. 1J� 19. Goal Statement. Indicate who will benefit from the use of these funds, and . . how they will benefit. The students and residents of La Quinta will benefit form the use of these funds by allowing the organization to take the education center to schools that service La Quinta school children; and residents that will have the opportunity to visit this unique mobile museum. 20. Attach a copy of your Program. Operating Budget for the current year. 21. Non-profit organizations must attach a- copy of the organization's current IRS Form 990. /�JIIL General Patton Desert Training Center Museum Development and Funding For Coachella Valley Schools Lighting 2,500.00 Signage 5,000.00 Sound System 2,500.00 Tractor 25, 000.00 Curriculum Development 3,000.00 Printing 3,500.00 Operating Expenses 58,500.00 Total: 100,000.00 INTERNAL REYENUF 'SERVICE ozaTRzor oznscTon G.P.U. BOX l680 oRoon�Yw, wv 1z202 pTnuT comPonzTe onoop AomoozATzow Pb ROX 833 vznTonYILLs, CA 923)9r Dear wnplioanr, oEPoRTMENr OF THE TREASURY Employer zdmo�ifioat�on wuwuer: 22-3136778 oose womber� zz6o79o\2' Contact- Person: MARSHALL A' FUio cuntact Telephone Number-. (718) 488-2215 Our Letter Dated: June 11" 1.993 Addendum Applies-. _ ves- This modifies our letter or the above mate in which we st.aLed that You would be treated as on organization that 'is not a private foundation until the expiration of your, advance ruling period. Your exempt status under section 501(a) of the Internal Revenue ooue as an organization described in section is sti/l in eff(�ot' Ganad m, the iof"rmetion vou submitted, we have determined that you are not u privaVe foundation within the meaning of section 509(a) of the code uecavae you are an organization of the type described in section 509(a)(1) and Grantors and contributors may re1v on this determination unless Lhe Internal Revanue Service publishes notice to the contrary. However, vou lose yoor section 509(a)(1) status, a grantor or contrihut^r may rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material cmaoea on txe nart of the organization that resulted in your loss of such utat"s, or if he or she acquired knowledge that the Internal Revenue Service had given not.i"e that" ym/ would no longer he aa a --,wction 509(a)(1,) urganizati on. As of of January 1, 1984, you are, liable for taxes, under the Fedora/ znsurance Contributions Act (social security taxes) on remuneration of $1o« ur more you pay to each o, your employees duriog a calendar voa,. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA)' You are required to file Form 990 only if yoor srose receipts maoh year are normally more than $25,000- For guidance in determining whether your gross, receipto are "normally" more than $25,000, see the iwstruoftlons for Form 9*0. lf a return is required, it must be filed by the 13th day of the fifth month after the end of your annual accounting periud- o penalty of $zo a day is charged when a return is filed late, unless there is reasonable cause for the delay' However, the maximum penalty charged cannot mxoeecj $5,000 ur 5 peroont of your gross receipts for the year, whichever is leoe. This penalty may al:o be charged if a return is not complete, so please be sure vour return i!�., complete before you film it. If we have indicated in the heading of this lmtter, that tin addendum applies, the addendum enclosed is an integral part of this lefter- . Letter zosn (on/cG) _. 2 _. FIR ST COMPOSITE CROUP A380CIATION Because this letter could help resolve any gi_rc:y;>t:ionn about: your private foundation -status, please keep it in your permanent records.. If you have any questions, please contact the person whose name and telephone number are shown above. Sin erel.y of rs, I 10r. W�-/- Herbert J. Huf District D i rec;t.ur. Enclosure: Addendum 1J� -3- FIRST C0MPO3IlE GROUP AS�OClATIUw As per Income, Tax Regulations 1'509(a)-6_ if an organization is dwacriue in section 5U9(a)(1) and also in another paragraph of section 509(a), it will be tr�atmd as a �09(a)(1) organization. Although you were treated as an organization described in section 509(a)(2) during your advance ruling period you now qualify under, sections 589(a)(1) and 17U(b)(1)(A){vi) of the Internal Revenue come and _therefore, _you have been reclassified accordingly. Desert Sands Unified School District 47-950 Dune Palms Road • La Quinta, California 92253 • (760) 771-8601 • FAX: (760) 771-8608 BOARD OF EDUCATION: Jim Koedyker, Nell D. Lingle, Matteo "Matt" Monica III, Amy Swan -Draper, GaryTomak SUPERINTENDENT: Dr. Doris L. Wilson January 24, 2005 La Quinta City Council Members City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Council Members: Desert Sands Unified School District is extremely supportive of the partnership with the General Patton Desert Training Center, Partnership for Education for preserving the past for the future with the information regarding General Patton and World War H. This is a hands on program for school students to walk through a mobile museum and education center. Students will view firsthand memorabilia from not only General Patton, but also Germany and Japan. There are authentic uniforms from Rommel, Patton Dootlittle, and others. Some of the artifacts that the students experience fist hand are Patton's command car, tank radios, field desks and flight gear. This mobile education museum supports the social studies standards based. It connects students to our military heritage. This mobile education center brings World War II to life in a way not possible in the classroom. We hope that you will support this unique and primary resource for children of the Desert Sands Unified School District. Sincerely, Dr. Diane M. Kline Director, Secondary Curriculum EDUCATIONAL SERVICES DIVISION Carole Ferraud, Assistant Superintendent Joelle DeLandtsheer, Director, Douglas Gillund, Director, J 8 Judy Irving, Director, Elka Kelly -Parker, Ed.D., Director, Diane Kline, Ed.D., Director 73-745 El Paseo Palm Desef% Califomia 92260 340-6677 r Bank by Phone (760) 341-6898 0�� PALM 'emoot ��ic Date 10/29/04 ACCOUNT NUMBER ITEMS FIRST COMPOSITE GROUP ASSOCIATION DBA GENERAL PATTON ARMY AIR FIELD 78-365 HWY 111 #299 LA QUINTA CA 92253 Page 1 1089269 11 ***** CHECKING ACCOUNTS BUSINESS CHECKING DDA Number of Enclosures 11 Account Number 1089269 Statement Dates 10/01/04 thru 10/31/04 Previous Balance 815.33 Days in the Statement Period 31 2 Deposits/Credits 1,700.00 Average Balance 380 13 Checks/Debits 19892.28 Avg Collected Balance 296 Service Charge .00 Interest Paid Ending Balance .05 `�K I Deposits and Credits Date Description Amount 10/07 DDA Regular Deposit 800.0&Y 002018050 10/26 DDA Regular Deposit 900.OH'"" 002039320 ** Descriptive Debits *** Date_ Description Amount 10/04 FEE MERCHANT BANKCD 17.7 7592126793 10/04/04 ID #-267137931882 TRACE #-091000014841343 10/20 LEASE PMNT LEASECOMM 37.93.- 1760155751 10/20/04 ID #-24563603 ...�::;..:._...:..�... __ � ..• fir_ ni , nn8.1-�'�.'�6b�-- - - - --- -- .. _ .._.._.........._. _ _.__....�__....._. _.... .... _ . _...... _._.,,._...._ Checks in Check Number Order Date Check No. Amount Reference Date Check No. Amount Reference 10/04 2305 250.00 001032130 10/06 2311 100.00 001017590 10/01 2306 150.00 001008780 10/21 2312 120.00 0010139.30 10/04 2307 200.00 001017010 10/18 2314* 100.00 002030830 10/06 2308 22.00 001005620 10/27 2317* 194.57 001011790 10/12 2309 250.00 001008830 10/28 2319* 100.00 002014670 10/08 2310 350.00 001015890 *Indicates Skip in Check Number ** Daily Balance Information *** Date Balance Date Balance 10/01 665.33 10/06 75.55 10/04 197.55 10/07 875.55 Date Balance 10/08 �25.55 10/12 275.55 73.745 El Paseo Palm Desert California 92260 (760) 340.6677 Bank by Phone (760) 341-6890 BUSINESS CHECKING DDA Account Number Previous Balance 7 Deposits/Credits 15 Checks/Debits Service Charge Interest Paid Ending Balance ** Deposits and Credits Date Description 11/01 11/15 11/16 11/17 11/19 11/23 11/29 6%00,.00ra, -�Mwm -M.Wo RN, gANI PALM; „''wear FDIC Date 11/30/04 ACCOUNT NUMBER ITEMS FIRST COMPOSITE GROUP ASSOCIATION DBA GENERAL PATTON ARMY AIR FIELD 78-365 HWY 111 #299 LA QUINTA CA 92253 ***** CHECKING ACCOUNTS ***** Page 1 1089269 6 Number of Enclosures 6 1089269 Statement Dates 11/01/04 thru 11/30/04 623.05 Days in the Statement Period 30 16,779.34 Average Balance 507 5,421.72 Avg Collected Balance 7- 0 .00 11,980.67 * DDA Regular Deposit Reverse Paid Debit Reverse Paid Debit DDA Regular Deposit DEPOSIT MERCHANT BANKCD 7592126793 11/19/04 ID JI-267137931882 TRACE #--091000010916039 DDA Regular Deposit DDA Regular Deposit Amount 1, 400. UtF 900.0 92. 2,000.0;-O� 336.Z,---' 50.00 12 , 000. 002036470 504000004 504000001 002026100 002006050 002034860 ** Descriptive Debits *** Date Descri tion Amount 11 O1 Auto NSF Charges. 11/04 FEE MERCHANT BANKCD 35.Z 7592126793 11/04/04 ID #-267137931882 TRACE #-091000013441417 11/04 Auto NSF Charges 25.0_� 11/05 Auto NSF Charges 25.W;/ 11/12 Auto NSF Charges 25. 25.R�' 11/15 11/22 Auto NSF Charges LEASE PMNT LEASECOMM 37.9j,o--� 1760155751 11/22/04 ID #-24563603 TRACE #-041000128481815 * 57 PDINB Balm Desert National Bank 73 745 El Paseo a Palm Desert, CA 92260 ■ 760.340,6677 Bank by Phone • 760.341.6898 Date 12/31/04 ACCOUNT NUMBER ITEMS FIRST COMPOSITE GROUP ASSOCIATION DBA GENERAL PATTON ARMY AIR FIELD 78-365 HWY Ill #299 LA QUINTA CA 92253 ***** CHECKING ACCOUNTS ***** Page 1 1089269 16 BUSINESS CHECKING DDA Number of Enclosures 16 Account Number 1089269 Statement Dates 12/01/04 thru 12/31/04 Previous Balance 11,980.67 Days in the Statement Period 31 3 Deposits/Credits 1,915.19 Average Balance 2,737 18 Checks/Debits 13,793.58 Avg Collected Balance 29708 Service Charge .00 Interest Paid .00 • Ending Balance 102.28 ** Deposits and Credits *** Date Description Amount 12/13 DDA Regular Deposit 100.00s 002026830 12/20 DDA Regular Deposit 850.04"0- 002030450 12/22 DEPOSIT MERCHANT BANKCD 965.1' 7592126793 12/22/04 ID #-267137931882 TRACE #-091000012177403 ** Descriptive Debits Date Description Amount 12/06 FEE MERCHANT BANKCD 25.11' 7592126793 12/06/04 ID #-267137931882 TRACE #-091000013480264 590w 1760155751 12/20/04 . ID #-24563603 TRACE #-041000124330685 ** Checks in Check Number Order • Date Check, No. Amount Reference Date Check No. Amount Reference 12/24 2313 25.00 001011240 12/09 2330 270.00 001030650 12/01 2323* lt500.00 001000990 12/08 2331 2,500.00 001006520 12/06 2324 29109.73 001014530 12/23 2332 274.38 001004460 `- 12/02 2325 500.00 001013140 12/23 2333 32.00 001021700 12/06 2326 500.00 001025770 12/15 2334 66.43 001021660 12/09 2328* 3,648.34 001004970 12/15 2335 148.70 001035100 12/14 2329 377.05 001000260 12/23 2336 1,539.92 001029630 *Indicates Skip in Check Number rn, •�I�+M.Ar. A�!'' !�P_1/L+.'fdC C.1.1t' LEA.'! tY�17A15T�i{'7' Ii1tAri11�A7"tA�� _6t,+-"�yv 1�).1 12/16/2004 17:18 FAX ATTACHMENT 3 ot CITY OF LA QUINTA APPT.ICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2004-05 Name of Organization: Chi 1 dr en' s Discovery Museum of the Desert Amount Requested: _ $ 2 , 0 0 0.0 0 .--- - - Contact Person: Jan Stout Mailing Address: 71-701 Geraidor r . City: Rancho Mirage State: CA Zip Code: 92270 501(c)3 Taxpayer I.D. Number- 3 3 -Q 2 3 3 7 2 5 Date Submitted: 12 / 2 4 / 0 4 Applications will receive consideration without discrimination be=lse of race, color, religion, sex, age, national origin or disability. SACemmunity Scrvices\Community Sm vices Gran6COMMUNITY SERVICES GRANT Application Form 2004.doc 4 k� 12/16/2004 17:16 FAX 0 003/006 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? exprje.ssi.on throligb lnyontlZTP and interactive exhibits and programs. It encourages children to learn about themselves and their environment. 2, - How long has your organization been 'in existence? 17 Years Months 3. Describe in general the activities or services of your organization; We provide educational experiences beyond the classroom, tbrntigh a sPri es of "hands on" Pxhihi is Tn adi tion Drogr'ams are offered inlude ballet, art, affordable day camp, etc. 4. How many people does your organization currently serve? Fisc.yoou7t�1/03 - 6/3�o/.OQf,Ac�u(ts 66, 433 p of Sen orsed. 5. How many people do you intend to serve during this Fiscal Year? Ov�lo. of.(outhpeople. No, of Adults No, of Seniors 6, How many people served this Fiscal Year will be La Ouirita residents? 39W6. La Quintalesif•d o)kguits o outh ots . No, of Seniors 7, How many paid employee$/volunteers does your organization employ? Full time employees 8 Part time employees 1.14 .. Volunteers 175 8. Describe how your organization is managed and governed, Private 501(c)3 nonprofit corporation, governed by a 22 member Board of Trustees 63 12/16/2004 17:17 FAX 004/006 9, Please provide information on your Executive Board members or contact person: Name Tit a Home Addres Phone 321-0602 Jan Shut F»hrlra, �- 8279 La Contenta, __Joshuaree Lee Anne Vanderbeck Executi121 -0602 B The Lode in RM 770-8146 Randal Miller Board prpsident 73745 El Paseo, PD 862-009-9 1 p, What is your annual schedule of events, and during what months does your organization operate? and all .its' -vents (f P t- i val y_rla s e s ,--tr._..)_ Fiind1 :ai since ents - Home Tour in Feb.. Duck Pluck in April 11. Do you charge admission, membership fee, dues, etc.? _Yes �No if yes, please describe: � p grson for the Museum Gallery 12.. What are your other sources of revenue for this funding year? S, ource Amount $Earned Reyenile (..fees, facility rental, members, store) $595,000 Contr-ibute /raised Revenue $592,000 Total Needed $ 1 ,187 , 000 Specific Program Total Received $19*187 9 000 $2, 000 needed Balance $ L 64 12/16/2004 17:17 FAX Ia005/006 13. Amount of money requested from the City of La Quinta? 14. 15 $2 000:00 Has your organization been funded by the City of La Quinta previously? Yes X No If yes, when Amount received Please provide the name and address of the bank in which the organization's funds are kept: Palm Desert National Bank, 73-745 El Paseo, Palm Desert 92260 16. please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals) : Name: Title: Lee Anne Vanderbeck Executive Director Wi 11 i am Harding Treasurer 17, Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization"s checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Our "Discovery Duck Pluck" provides funds to keep fees affordable for families and provides scholarship money to less advantagedchildren of the Coachella Valley. This past year, the Museum provided scholarships to 1,400 children for school fiel( trips, day camp, individual classes and early childhood programs. ;�0 12/16/2004 17:17 FAX 006/006 Vr • y 1 g. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. T es f mds would help glippart 1-he continuing& increasing_ need expressed by our local families and schools for financial assistance to enjoy and partake in the Museum's programs. 20. Attach a copy of your Program Operating Budget for the current year, 21 , Non-profit organizations must attach a copy of the organization's current IRS Form 990. F lU� Children's Discovery Museum of the Desert 12/15/04 Balance Sheet As of December 31, 2003 ASSETS Current Assets Checking/Savings 1000 - Bank Accounts -Operations 483,235.37 1100 - Bank Accounts -Building Funds 17,798.58 Total Checking/Savings 501,033.95 Other Current Assets 1106 - Smith Barney Investment 736,850.35 1300 - Gift Shop Inventory 21,780.95 Total Other Current Assets 758,631.30 Total Current Assets 1,259,665.25 Fixed Assets 1800 - Buildings 3,777,504.64 1810 - Outdoor Furnishings 2,717.80 1820 - Marquee Sign 47,331.49 1901 - Exhibitry 434,617.83 2100 - Office Furnishings & Equipment 37,191.89 1600 - Gift Shop FurnishingslEquipment 2,717.67 2000 - Land 650,000.00 Total Fixed Assets 4,952,081.32 Other Assets 2200 - Ornamentals 185,000.00 Total Other Assets 185,000.00 TOTAL ASSETS 6,396,746.57 LIABILITIES & EQUITY Equity 2900 - Net Assets, Beginning 6,002,852.55 Net Income 393,894.02 Total Equity 6,396,746.57 TOTAL LIABILITIES & EQUITY 6,396,746.57 1 t) 12/15/04 Children's Discovery Museum of the Desert Balance Sheet As of September 30, 2004 Sep 30, '04 ASSETS Current Assets Checking/Savings 1000 - Bank Accounts -Operations 389,265.66 1100 - Bank Accounts -Building Funds 17,894.70 Total Checking/Savings 407,160.36 Other Current Assets 1106 - Smith Barney Investment 788,189.88 1300 - Gift Shop Inventory 21,780.95 Total Other Current Assets 809,970.83 Total Current Assets 1,217,131.19 Fixed Assets 1800 - Buildings 3,667,674.64 1810 • Outdoor Furnishings 2,117.80 1820 - Marquee Sign 44,600.49 1901 - Exhibitry 329,161.83 2100 - Office Furnishings & Equipment 19,976.89 1600 - Gift Shop Furnishings\Equipment 1,086.67 2000 • Land 650,000.00 Total Fixed Assets 4,714,618.32 Other Assets 2200 - Ornamentals 185,000.00 Total Other Assets 185,000.00 TOTAL ASSETS 6,116,749.51 LIABILITIES & EQUITY Equity 3000 - Opening Bal Equity -30,000.00 2900 - Net Assets, Beginning 6,145,641.64 Net Income 1,107.87 Total Equity 6,116,749.51 TOTAL LIABILITIES & EQUITY 6,116,749.61 12/15/04 Children's Discovery Museum of the Desert Balance Sheet As of October 31, 2004 ASSETS Current Assets Checking/Savings 1000 • Bank Accounts -Operations 1100 • Bank Accounts -Building Funds Total Checking/Savings Other Current Assets 1106 • Smith Barney Investment 1300 • Gift Shop Inventory Total Other Current Assets Total Current Assets Fixed Assets 1800 - Buildings 1810 - Outdoor Furnishings 1820 - Marquee Sign 1901 • Exhibitry 2100 • Office Furnishings & Equipment 1600 • Gift Shop FurnishingslEquipment 2000 • Land Total Fixed Assets Other Assets 2200 • Ornamentals Total Other Assets TOTAL ASSETS LIABILITIES & EQUITY Equity 3000 • Opening Bal Equity 2900 • Net Assets, Beginning Net Income Total Equity TOTAL LIABILITIES & EQUITY Oct 31, '04 322,550.16 789,465.91 811,246.86 1,101,/1u.31 3,667,674.64 2,117.80 44,600.49 329,161.83 19,976.89 1,086.67 185,000.00 185,000.00 6,051,328.63 -30,000.00 6,145,641.64 -64,313.01 6,051,328.63 6,051,328.63 24 Children's Discovery Museum of the Desert 12/15/04 Balance Sheet As of November 30, 2004 ASSETS Current Assets Checking/Savings 1000 - Bank Accounts -Operations 1100 • Bank Accounts -Building Funds Total Checking/Savings Other Current Assets 1106 - Smith Barney Investment 1300 • Gift Shop Inventory Total Other Current Assets Total Current Assets Fixed Assets 1800 • Buildings 1810 • Outdoor Furnishings 1820 - Marquee Sign 1901 • Exhibitry 2100 Office Furnishings & Equipment 1600 • Gift Shop FurnishingslEquipment 2000 • Land Total Fixed Assets Other Assets 2200 • Ornamentals Total Other Assets TOTAL ASSETS LIABILITIES & EQUITY Equity 3000 • Opening Bal Equity 2900 • Net Assets, Beginning Net Income Total Equity TOTAL LIABILITIES & EQUITY 277,868.63 17,913.29 295,781.92 789,465.91 21,780.95 811,246.86 1,107, 028.78 3,557,844.64 1,517.80 41,869.49 223,705.83 8,429.89 197.67 185,000.00 185,000.00 5,775,594.10 -30, 000.00 6,145,641.64 -340,047.54 5,775,594.10 5,775,594.10 . 25 170 0 0 0 0 0 0 0 0 0 0 0 0 0 o co 0 r` o O o O O O o 0 0 0 0 0 0 o O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LnLn 000000000 O M 0 0 0 0 O COM (OD N (M coo N N N V 00 O M N� 0 RT V- O N O O r- N N O O L() co O N N r O (D Ln 1- CV 00 (D sT •7 'V N � t` r cn eT Cl) N' co 04 (14 V C N N 7 � 7 7 0 0 O 0 O 0 O 0 o 0 0 0 0 0 0 0 0 0 o Ln N O 0 O Ln 00 TLO O N v 0 0 0 0 00 0 O OO O o 0 0 O 0 O 0 O 0 O 0 0 0 00000000 0 0 0 0 0 0 0 0 0 0 0 O�O o Ln 0 O 0 0 Ln O O O Ln 0 0 0 0 0 (n C) co N co 0o O IW r Ln IT M 00 t- Ln M 'IT r Ln Ln r M 0) N C) OD M CM O M Cl M N r ( (D Ln LiO Ln O O 1- C'1 0) Ln r 00 Ln Ln sT O N N O r (D O N M r tO O O O O O Ln O O O O Ln O O O N o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O Ln 0 0 0 P_ ) 0000004000 O O Ln U) O IT Ln O O 040 co N Ln 0) O O Ln N O� N Ln O 0 o 00 0 0) 0 0 0 1` 0 V 0 r 0 Ln 0 O 0 (D 0 00 0 0 0 O 0 O 0 O 0 M 0 0-1- 0 0 0 O O � CV 00 O O O O Ln (C 'cr 0 0 M O (D r' O V) r ti U) eT NIT - 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C w m cm O ra V m m x W y H O t O O C• C C C W N h- lC m is t fn l0 m F- N C X W O Y (O t) LO m C 10 �. fn 'a m t a a) to W r C 'a a r°+ C) L m C :+ m �- f- m C ►• t C +' U 4' 'L- w V O () a W 4) U a V C V L w ` LO d �+ p C) C p (�/! m d �+ o m '� G. U° L (=j d o ° N �o p m m o 1 o a�i m a. c :° !� p ° (ma L>"a (No (=a z 0 oUau.a��C9(nE-t9cn�f-� fnaS2UOmaLL(nU�aC93m�a�0¢aF-(n.��UUm(n(n22Yc N = N 0 0 ++ p) z z � W W X W U m # k k k # # # k k # # W # # # # # # k k # k k # k k # # k # k # k k # k k # k k # k # k k THE CHILDREN' S DISCOVERY MUSEUM OF THE DESERT INCOME TAX RETURNS (PUBLIC DISCLOSURE COPY) 2003 Prepared by: WILLIAM A. HARTUNG CERTIFIED PUBLIC ACCOUNTANT CERTIFIED VALUATION ANALYST 41-865 BOARDIVALK SUITE 212 PALM DESERT, CA 92211 TEL 760-862-9111 CLIENT'S COPY WILLIAM A. HARTUNG, CPA, CVA 41-865 BOARDWALK SUITE 212 PALM DESERT, CA 92211 TELEPHONE (760) 862-9111 NOVEMBER 10, 2004 THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 71-701 GERALD FORD DRIVE RANCHO MIRAGE, CA 92270 DEAR SIR: ENCLOSED IS THE ORGANIZATION'S 2003 EXEMPT ORGANIZATION RETURN. THE STATE EXEMPT ORGANIZATION RETURN AND ANNUAL REPORT ARE ALSO ENCLOSED. THESE SHOULD BE SIGNED, DATED, AND MAILED. SPECIFIC FILING INSTRUCTIONS ARE AS FOLLOWS. FORM 990 RETURN: PLEASE SIGN AND MAIL ON OR BEFORE NOVEMBER 15, 2004. MAIL TO - INTERNAL REVENUE SERVICE CENTER OGDEN, UT 84201-0027 CALIFORNIA FORM 199 RETURN: MAIL TO - FRANCHISE TAX BOARD P.O. BOX 942857 SACRAMENTO, CA 94257-0700 PLEASE SIGN AND MAIL FORM 199 ON OR BEFORE NOVEMBER 15, 2004. NO PAYMENT IS REQUIRED. CALIFORNIA FORM RRF-1: PLEASE SIGN AND MAIL FORM RRF-1 ON OR BEFORE NOVEMBER 15, 2004. MAIL TO - REGISTRY OF CHARITABLE TRUSTS P.O. BOX 903447 SACRAMENTO, CA 94203-4470 ENCLOSE A CHECK FOR $25 MADE PAYABLE TO DEPARTMENT OF JUSTICE. INCLUDE "FORM RRF-1," THE REPORT YEAR AND THE ORGANIZATION'S STATE CHARITY REGISTRATION NUMBER AND/OR ORGANIZATION NUMBER ON THE REMITTANCE. i. v'! 4 A COPY OF THE FEDERAL RETURN IS ALSO PROVIDED. IN CONJUNCTION WITH FORM RRF-1 THIS COMPRISES THE ANNUAL REPORT TO BE FILED WITH THE CALIFORNIA ATTORNEY GENERAL'S REGISTRY OF CHARITABLE TRUSTS. PLEASE SIGN AND DATE THE COPY OF FEDERAL FORM 990 AND MAIL IT WITH FORM RRF-1. COPIES OF ALL THE RETURNS ARE ENCLOSED FOR YOUR FILES. I SUGGEST THAT YOU RETAIN THESE COPIES INDEFINITELY. SINCERELY, WILLIAM HARTUNG, CPA, CVA 4 P Filing Instructions Prepared for: THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 71-701 GERALD FORD DRIVE RANCHO MIRAGE, CA 92270 2003 FORM 990 Prepared by: WILLIAM A. HARTUNG, CPA, CVA 41-865 BOARDWALK SUITE 212 PALM DESERT, CA 92211 PLEASE SIGN AND MAIL ON OR BEFORE NOVEMBER 15, 2004. MAIL TO — INTERNAL REVENUE SERVICE CENTER OGDEN, UT 84201-0027 2003 CALIFORNIA FORM 199 NO PAYMENT IS REQUIRED. THE RETURN SHOULD BE SIGNED AND DATED BY AN AUTHORIZED INDIVIDUAL. PLEASE MAIL ON OR BEFORE NOVEMBER 15, 2004. MAIL TO — FRANCHISE TAX BOARD P.O. BOX 942857 SACRAMENTO, CA 94257-0700 300061 l 05-01-03 t Filing Instructions Prepared for. THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 71-701 GERALD FORD DRIVE RANCHO MIRAGE, CA 92270 2003 CALIFORNIA FORM RRF-1 Prepared by: WILLIAM A. HARTUNG, CPA, CVA 41-865 BOARDWALK SUITE 212 PALM DESERT, CA 92211 CALIFORNIA FORM RRF-1 SHOULD BE SIGNED AND DATED BY AN AUTHORIZED OFFICER. PLEASE SIGN AND MAIL ON OR BEFORE NOVEMBER 15, 2004. MAIL TO — REGISTRY OF CHARITABLE TRUSTS P.O. BOX 903447 SACRAMENTO, CA 94203-4470 ENCLOSE A CHECK FOR $25 MADE PAYABLE TO DEPARTMENT OF JUSTICE. INCLUDE "FORM RRF-1," THE REPORT YEAR AND THE ORGANIZATION'S STATE CHARITY REGISTRATION NUMBER AND/OR ORGANIZATION NUMBER ON THE REMITTANCE. A COPY OF THE FEDERAL RETURN IS ALSO PROVIDED. IN CONJUNCTION WITH FORM RRF-1 THIS COMPRISES THE ANNUAL REPORT TO BE FILED WITH THE CALIFORNIA ATTORNEY GENERAL'S REGISTRY OF CHARITABLE TRUSTS. PLEASE SIGN AND DATE THE COPY OF FEDERAL FORM 990 AND MAIL IT WITH FORM RRF-1. 300061 05-01-03 Return of Organization Exempt From Income Tax OMB No.1545-00, Form 990 Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except black lung 2003 benefit trust or private foundation) :?<DpEttDiilic Department of the Treasury Internal Revenue Service ► The organization may have to use a copy of this return to satisfy state reporting requirements. ::#risctin: A For the 2003 calendar year, or tax year beginning JUL 1 1 2003 and ending JUN 30 , 2004 B check If C Name of organization D Employer identification number applicable: please uselRS HE CHILDREN' S DISCOVERY MUSEUM changes pnntor F THE DESERT 33-0233725 Number and street (or P.O. box if mail is not delivered to street address) Room/suite E Telephone number BNam e =returnetur See specific7l-701 GERALD FORD DRIVE 760-321-0602 City or town, state or country, and ZIP + 4 F Accounting method: �] cash OX Accrual =Final retum Instruc- tions. Amended return CHO MIRAGE, CA 92270 Other• s ec� ► Application • Section 501(c)(3) organizations and 4947(a)(1) nonexempt charitable trusts H and I are not applicable to section 527 organizations. pending must attach a completed Schedule A (Form 990 or 990-EZ). H(a) Is this a group return for affiliates. 0 Yes No G Website: ►WWW . C DMOD . ORG H(b) If "Yes," enter number of affiliates ► H(c) Are all affiliates included? N/A Yes No (If "No," attach a list.) H(d) Is this a separate return filed by an or - J Organization type (checkoniyone)► M 501(c) ( 3 ),4 (insert no.) 0 4947(a)(1) or Q 527 K Check here ► F-1 if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if the organization received a Form 990 Package ganization covered by agroup ruling? 0 Yes No I Group Exemption Number ► in the mail, it should file a return without financial data. Some states require a complete return. M Check ► = if the organization is not required to attach L Gross receipts: Add lines 6b, 8b, 9b, and 10b to line 12 ► 1 3 7 9 6 4 4 . Sch. B (Form 990, 990-EZ, or 990-PF). r ::f .1 r3.... .... ir% Alnt Accntc nr Fi inrr Ratan[ -sac 1 Contributions, gifts, grants, and similar amounts received: a Direct public support 7 5 9 0 4 9 b Indirect public support ................... 1 b ...::.::..:: c Government contributions (grants) ............... d Total (add lines 1a through 1c) (cash $ 7 5 9, 0 4 9. noncash $ ) ... 2 Program service revenue including government tees and contracts (from Part VII, line 93).................................... 1 d 7 5 9, 0 4 9. 2 5 4 7 , 016 . 3 3 Membership dues and assessments............................................................................................................ 4 4 Interest on savings and temporary cash investments.................................................................................... 5.. 5 Dividends and interest from securities......................................................................................................... .......... . >'<< 6 a Gross rents ...................... 6a b Less: rental expenses 6b 'e dthan cc c Net rental income or (loss) (subtract line 6b from line 6a).............................................................................. 7 Other investment income (describe ► SEE STATEMENT 1) 8 a Gross amount from sales of assets other A Securities B Other inventory ................................................ 8a b Less: cost or other basis and sales expenses ......... 8b 6c 71 73,579. ............ >< .......... c Gain or (loss) (attach schedule) ........................... I 8c d Net gain or (loss) (combine line 8c, columns (A) and (B)).............................................................................. 9 Special events and activities (attach schedule). If any amount is from gaming, check here ► 0 8d a Gross revenue (not including $ of contributions reported on line 1a)........................................................................I........ 9a .......... b Less: direct expenses other than fundraising expenses .................................... 9b c Net income or (loss) from special events (subtract line 9b from line 9a) ............................................................ 9c 10 a Gross sales of inventory, less returns and allowances .................................... 10a b Less: cost of goods sold ................. ................................. ..... . 10b ....... . '""` c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 1Oa) .............................. 11 Other revenue (from Part VII, line 103) ............ ............................................................................................ 12 Total revenue add lines 1d 2 3 4 5 6c 7 8d 9c 10c and 11..................................................................... 10c 11 12 11379r644. h14 c15 W 13 Program services (from line 44, column (B))............................................................................................... Management and general (from line 44, column (C)).................................................................................... Fundraising (from line 44, column (D))...................................................................................................... 16 Payments to affiliates (attach schedule)..................................................................................................... 17 Total expenses add lines 16 and 44 column A....................................................................................... 13 6 1 3 , 112 . 14 _ 5 8 7 , 2 18 . 15 36 , 602 . 16 17 1 , 236 , 932 . N19 ZQ 18 Excess or (deficit) for the year (subtract line 17 from line 12).......................................................................... Net assets or fund balances at beginning of year (from line 73, column (A)) ...................................................... 20 Other changes in net assets or fund balances attach explanation) 9 ( P ).......................................................... 21 Net assets or fund balances at end of year (combine lines 18, 19, and 20)......................................................... 18 142 , 712 . 19 _ 61 002 , 85 3 . 20 0 - 21 6 , 145 , 565 . 323001 12-17-03 LHA For Paperwork Reduction Act Notice, see the separate instructions. Form 990 03 1 1(8 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 1 THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 33-0233725 Statement of All organizations must complete column (A). Columns (B), (C), and (D) are required for section 501(c)(3) Page 2 Functional Expenses and (4) organizations and section 4947(a)(1) nonexempt charitable trusts but optional for others. Do not include amounts reported on line 6b $b 9b 10b or 16 of Part !. (A) Total (B) Program services (C) Management and general (D) Fundraising duI e 22 Grants and allocations (attach schedule) o sh cash n nca $ h 22 I (attach individuals attc schedule) n o i assistance t c rfc as 2 Specific 3 P 24 Benefits paid to or formembers(attach schedule) 25 Compensation of officers, directors, etc. 26 Other salaries and wages ........................ ......... 27 Pension plan contributions .............................. 28 Other employee benefits ................................. 29 Payroll taxes ................................................ 30 Professional fundraising fees ........................... 31 Accounting fees .......................................... 32 Legal fees ................................................... 33 Supplies..................................................:... 34 Telephone ................................................... 35 Postage and shipping .................................... 36 Occupancy ................................................... 37 Equipment rental and maintenance ......... ......... 38 Printing and publications .............:............... 39 Travel.....................................................:... 40 Conferences, conventions, and meetings ............ 41 Interest...................................................... 42 Depreciation, depletion, etc. (attach schedule) ... 43 Other expenses not covered above (itemize): a 23 24 25 98r338. 0. 98 r,338. 0. 26 375r740. 375r740. 27 28 29 30 31 32 33 34 5r664. 51664. 35 11, 2 9 6 . 11 , 2 9 6 . 36 37 38 36r250. 36r250. 39 5, 7 4 5. 5,745. 40 41 42 237r463. 220r248. 17 , 215 . 43a b 43b c 43c d 43d e SEE STATEMENT 2 43e 466r436.1 392r864.1 36,970. 36 602. ons compleebng column(add (B)-(Dj carry 22 through 44 Organizafunctional the tothals to lines 13-15 144 1, 236r932.1 613 , 112 . 5 8 7 , 218 .1 3 6 , 6 0 2 . Joint Costs. Check ► LJ if you are following SOP 98-2. Are any joint costs from a combined educational campaign and fundraising solicitation reported in (B) Program services? ...................... ► = Yes FX No If "Yes," enter (i) the aggregate amount of these joint costs $ ; (ii) the amount allocated to Program services $ ; iii the amount allocated to Mana ement and Qeneral $ and iv the amount allocated to Fundraising $ s?aaii::I of Prnnrnm R arvir_o Ar_rrmmnli zhmPnts What is the organization's primary exempt purpose? IN- SEE STATEMENT 3 All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number of clients served, publications issued, etc. Discuss achievements that are not measurable. (Section 501(c)(3) and (4) organizations and 4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) Program Service -Expenses (Required for 501(c)(3) and (4) orgs., and 4947(a)(1) trusts; but optional for others.) a TO INSPIRE AND PROMOTE INTELLECTUAL CURIOSITY 613 , 112 . AND SELF EXPRESSION THROUGH INVENTIVE AND INTERACTIVE EXHIBITS AND PROGRAMS. Grants and allocations $ 5 7 , 3 85 . b Grants and allocations $ c Grants and allocations $ d Grants and allocations $ e Other oroaram services (attach schedule) (Grants and allocations $ f Total of Program Service Expenses (should equal line 44 column (B) Program services) ................................. ................. No. b 13 , 1 12 . 323011 Form 990(2003) 12-17-03 7 116 2003 .07000 THE CHILDREN' S DISCOVERY MU 116 '7 r' 09301110 73222 ��.� ' THE CBII,DREN'S DI8CDVERY MUSEUM Form 990 (2003) OF THE DESERT 3] O233725 Page 3 Balance Sheets Note: Where required, attached schedules and amounts within the description column should be for end -of -year amounts only. (A) Beginning of year (B) End of year b Less: allowance for doubtful accounts ......... 47b 47c 48 a Pledges receivable b Less: allowance for doubtful accounts 48b 48c 50 Receivables from officers, directors, trustees, 51 a Other notes and loans receivable 51a b Less: allowance for doubtful accounts .................. 51b 55 a Investments - land, buildings, and 58 Other assets (describe to- ORNAMENTALS 185 , 000 - 58 185rOOO. Organizations that follow SFAS 117, check here 01 FXX1and complete lines 67 through cc r_ LL Organizations that do not follow SFAS 117, check here and complete lines < 72 Retained earnings, endowment, accumulated income, or other funds ....................... 7 2 - Z 73 Total net assets or fund balances (add lines 67 through 69 or lines 70 through 72; 6,002,853 - 74 6rl45r565. 1 74 Total liabilities and net assets / fund balances (add lines 66 and 73) Form 990isavailable for public inspection and, for some people, serves uuthe primary o,sole source of information about uparticular nrgu izutiom.*owumoumic mnmivemxnomxoizutionmsmmnvmmnmvu,umunnmvuuvmvxnfonnx}onpemnteuonuommm. Therefore, please make sure the return mcomplete and accurate and fully describes, mPart m.the organization',programs and accomplishments. 32302112-17-03 ~� 3 4 �� D 09301I10 732227 116 2003 .O7DOO THE CBZI,DBEI�' 8 DISCOVERY MU II� � ' �� Form 990(2003 THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 33-0233725 Page :Pain>V= Reconciliation of Revenue per Audited Financial Statements with Revenue per Return a Total revenue, gains, and other support ► ..:::............... . N/A per audited financial statements ............... a b Amounts included on line a but not on line 12, Form 990: (1) Net unrealized gains on investments ...... $ ................................ (2) Donated services and use of facilities ... $ (3) Recoveries of prior year grants ............ $ (4) Other (specify): Add amounts on lines (1) through (4)..,..,.., ► b c Line a minus line b................................. ► c ............................... d Amounts included on line 12, Form 990 but not on line a: (1) Investment expenses not included on line 6b, Form 990 ... $ (2) Other (specify): Add amounts on lines (1) and (2) ............ ► d e Total revenue per line 12, Form 990 (line c plus line d)................................. ► e Part> List of Officers, Directors, Trustees, and (A) Name and address Add amounts on lines (1) and (2) ............ ► d e Total expenses per line 17, Form 990 (line c plus line d)................................. ► e Employees (List each one even if not compensated.) (B) Title and average hours per week devoted to p (C) Compensation It not aid enter ( p � (D)Contributions to a ployee benefit plans &deferred (E) Expense account and nnSitinn -0-. comoensation other allowances --------------------------------- SEE STATEMENT 6 0. 0. 0. --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- ----------------------------------------------------------------- - 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organizations, of which more than $10,000 was provided by the related organizations? If "Yes," attach schedule. ► 0 Yes M No 323031 12-17-03 Form 990 (2003) r, 4 -4 vU 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 11 THE CHILDREN'S DISCOVERY MUSEUM Form 990 (2003) OF THE DESERT 3 3-0 2 3 3 7 2 5 Page 5 pvN Other Information Yesl No 76 77 Did the organization engage in any activity not previously reported to the IRS? If "Yes," attach a detailed description of each activity ............ 75 Were any changes made in the organizing or governing documents but not reported to the IRS? ......................................................... ...77. ................. X X . X 78 a b 79 If "Yes," attach a conformed copy of the changes. Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return? .............................. If "Yes," has it filed a tax return on Form 990-T for this year?...................................................................................... Was there a liquidation, dissolution, termination, or substantial contraction during the year?............................................................... 78a N./A......... 78b 79 X If "Yes," attach a statement 80 a Is the organization related (other than by association with a statewide or nationwide organization) through common membership, governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization? .......... ................... 80a X b If "Yes," enter the name of the organization ► k whether i is exempt or and check t � p 0 nonexempt. P 81 a b Enter direct or indirect political expenditures. See line 81 instructions ........ Did the organization file Form 1120-POL for this year?.................................................................................................................. :....::...:..::::• ::.::.::..::::.: 81 b X X 82 a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge or at substantially fair rental value? ............................................ less than 82a ..................... .............................. ............................... . ........... b 83 a b 84 a If "Yes," you may indicate the value of these items here. Do not include this amount as revenue in Part I or as an expense in Part II. (See instructions in Part III.)82b ..................................................................... Did the organization comply with the public inspection requirements for returns and exemption applications? .......................................... Did the organization comply with the disclosure requirements relating to quid pro quo contributions?................................................... Did the organization solicit any contributions or gifts that were not tax deductible?........................................................... ...................I N / A 83a I X 83b X N/A......... 84a b 85 b If "Yes," did the organization include with every solicitation an express statement that such contributions or gifts were not tax deductible? .......................................... N/A........ . 84b .............................................................................................................: 501(c)(4), (5), or (6) organizations. a Were substantially all dues nondeductible by members? ......................................... N./A......... 85a Did the organization make only in-house lobbying expenditures of $2,000 or less? .......... ................... ................ .............. N./A ......... 85b "Yes"to either 85a or 85b do not complete 85c through 85h below unless the organization received a waiver for proxy tax If Yes was answered p 9 9 c d e f g h 86 b 87 owed for the prior year. Dues, assessments, and similar amounts from members ............................................ 85c N/A () Y 9 P P........................................ 85d N/A Section 162 a lobbying and political expenditures : Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices ......................................... 85 e N/A Taxable amount of lobbying and political expenditures (line 85d less 85e)....................................... 851 N A <��>><`> Does the organization elect to pay the section 6033(e) tax on the amount on line 85f?..................................................... N./A......... 85 If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount on line 85f to its reasonable estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year? ............. N/A......... 85h ......................................... . 501(c)(7) organizations. Enter: a Initiation fees and capital contributions included c ded on line 12 86a N/A N 6b / � I> Gross receipts, included on line 12, for public use of club facilities ............................. ............. ......... 8 A 501 c 12 organizations. Enter: a Gross income from members or shareholders .............. . 87a N/A '>` b Gross income from other sources. (Do not net amounts due or paid to other sources against amounts due or received from them.) ................... 87b .............................. N/A ` .. ......>:; . ..... 88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership, or an entity disregarded as separate from the organization under Regulations sections 301.7701-2 and 301.7701-3? If"Yes," complete Part IX.......................................................................................................................................................... 88 X 89 a 501(c)() organizations. anizations. Enter: Amount of tax imposed on the organization during the year under: section 491100, 0 • ; section 4912 ► 0 • ; section 4955 ► 0. b 501(c)(3) and 501(c)(4) organizations. Did the organization engage in any section 4958 excess benefit transaction during the year or did it become aware of an excess benefit transaction from a prior year? If "Yes," attach a statement explaining each transaction............................................................................................................... 89b X 0. c d 90 a b 91 Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under sections4912, 4955, and 4958................................................................................................................................. ► Enter: Amount of tax on line 89c, above, reimbursed by the organization............................................................................ List the states with which a copy of this return is filed ► CALIFORNIA Number of employees employed in the pay period that includes March 12, 2003....................................................... L90b The books are in care of OP -LEE VANDERBEC K Telephone no. ► 7 6 0 — 3 21— 0 6 0 0 • 20 2 Located at Oo- 71 701 GERALD FORD DR. RANCHO MIRAGE, CA ZIP+4►92270 92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041- Check here............................................................ ► 0 and enter the amount of tax-exempt interest received or accrued during the tax year ........................................ ► I 92 I N / A 323041 Form 990 (2003) 12-17-03 09301110 732227 116 5 .0. 2003.07000 THE CHILDREN'S DISCOVERY MU 116_ - Y� THE CHILDREN'S DISCOVERY MUSEUM Form 990 (2003) OF THE DESERT 3 3 —0 2 3 3 7 2 5 Page 6 >Part Vl!< Analvsis of Income -Producing Activities (See page 33 of the instructions.) Note: Enter gross amounts unless otherwise indicated. 93 Program service revenue: a ADMISSIONS & MEMB. b PROGRAM FEES c GIFT SHOP PROCEEDS d Unrelated business income Excluded by section 512, 513, or 514 (E) Related or exempt function income (A) B csiness (B) Amount P xclu_ Eon Ode (0) Amount 338,151. 110,638. 98,227. e f Medicare/Medicaid payments ................ g Fees and contracts from government agencies ............ 94 Membership dues and assessments ............... 95 Interest on savings and temporary cash investments ... 95 Dividends and interest from securities ............ ate 97Net rental income or loss fromreal estate: a debt -financed property ........................................ b not debt -financed property .................................... 98 Net rental income or (loss) from personal property ...... 99 Other investment income ....................................... 100 Gain or (loss) from sales of assets other than inventory ............................................. 101 Net income or (loss) from special events .................. 102 Gross profit or (loss) from sales of inventory ............ 103 Other revenue: a b C d e 104 Subtotal (add columns (B), (D), and (E)) .................. 14 73r579. O .`` 73r579. 5 4 7 , 016 . 105 Total (add line 104, columns (B), (D), and (E))............................................................................................................... ► 620,595. Note: Line 105 plus line 1 d, Part 1, should equal the amount on line 12, Part I. Relationship of Activities to the Accomplishment of Exempt Purposes (see page 34 of the Instructions.) Line No. Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). INCOME FROM THESE ACTIVITIES ALLOWED THE MUSEUM TO EDUCATE CHILDREN 93 ABOUT SCIENCE, VARIOUS CULTURES, AND THE PERFORMING ARTS. Information Regarding Taxable Subsidiaries and Disregarded Entities (Seepage 34 of the Instructions.) A Name, address, and)EIN of corporation, partnership, or disregarded entity B Percentage of ownership interest C Nature of)activities D Total income E End -of -year assets N/A % BrtC l Information Regarding Transfers Associated with Personal Benefit Contracts (See page 34 of the instructions.) (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? ............ ❑ Yes M No (b) Did the organization, during the year, pay premiums, directly or indirectly, on a personal benefit contract? ....................................... ❑ Yes ❑X No Note: If "Yes" to (b), file Form 8870 and Form 4720 (see instructions). Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, Please correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. Sign ' LEE VANDERBECK, EXECUTIVE DIRE Here Signature of officer Date Type or print name and title. Preparers' Date Check if Preparer's SSN or PTIN Paid signature Preparers Firm's name (or WILLIAM A. HARTUNG, CPA, CVA Use Onlyours Ifself-employed), 41— 8 6 5 BOARDWALK SUITE 212 323161 address, and 79-17_n1 ZIP + 4 PALM DESERT, CA 92211 self- 11 / 10 / 0 41 employed ► EIN ► Phone no. ► 760-862-9111 1, Form 990 (2003) � V 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 4 SCHEDULE A Organization Exempt Under Section 501(c)(3) (Form 990 or 990-EZ) (Except Private Foundation) and Section 501(e), 501(f), 501(k), 501(n), or Section 4947(a)(1) Nonexempt Charitable Trust Department of the Treasury Supplementary Information -(See separate instructions.) nternal Revenue Service ► MUST be completed by the above organizations and attached to their Form 990 or 990-EZ OMB No. 1545-0047 2003 Name of the organization THE CHILDREN' S DISCOVERY MUSEUM Employer identification number, OF THE DESERT 330233725 Part> Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See page 1 of the instructions. List each one. If there are none, enter "None.") a Name and address of each employee aid (b) Title and average hours (d) Contributions to (e) Expense ()p employee benefit more than $50,000 per week devoted to (c) Compensation plans & deferred account and other position I I compensation allowances NONE --------------------------------- Tot al I number o fother em employees paid 0 <Parf>I` Compensation of the Five Highest Paid Independent Contractors for Professional Services (See page 2 of the instructions. List each one (whether individuals or firms). If there are none, enter "None.") (a) Name and address of each independent contractor paid more than $50,000 NONE -------------------------------------------- (b) Type of service I (c) Compensation Total n mber of oth ers rece iving 90 ove r $50,000 for professional services . .. ...:.... _ ..................................... ► 323101/12-05-03 LHA For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990-EZ. Schedule A (Form 990 or 990-EZ) 2003 7 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 1 84 THE CHILDREN'S DISCOVERY MUSEUM Schedule A (Form 990 or 990-EZ) 2003 OF THE DESERT 3 3— 0 2 3 3 7 2 5 Page 2 pa#< Statements About Activities (See page 2 of the instructions.) Y7sNo 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? If "Yes," enter the total expenses paid or incurred in connection with the lobbying activities ► $ $ (Must equal amounts on line 38, Part VI -A, or line i of Part VI-B.) Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other organizations checking 'Yes," must complete Part VI-B AND attach a statement giving a detailed description of the lobbying activities. 2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any substantial contributors, trustees, directors, officers, creators, key employees, or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary? (If the answer to any question is "Yes," attach a detailed statement explaining the transactions.) a Sale, exchange, or leasing of property?....................................................................................................................................... b Lending of money or other extension of credit? c Furnishing of goods, services, or facilities? .......................... d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)? 11 IX 2a X 211 X 2c X 2d X e Transfer of any part of its income or assets?................................................................................................................................ 2e X 3 a Do you make grants for scholarships, fellowships, student loans, etc.? (If "Yes," attach an explanation of how 3a X you determine that recipients qualify to receive payments.) .......................................................................... b Do you have a section 403(b) annuity plan for your employees?......................................................................................................... 3b X 4 Did you maintain any separate account for participating donors where donors have the right to provide advice on the use or distribution of funds? .............. ......... 4 X p Reason for Non -Private Foundation Status (See pages 3 through 6 of the instructions.) The organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 0 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 A school. Section 170(b)(1)(A)(ii). (Also complete Part V.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 0 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). 9 A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, and state ► 10 An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 11 a An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 b 0 A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 0 An organization that normally receives: (1) more than 33113% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc., functions - subject to certain exceptions, and (2) no more than 33113% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: (1) lines 5 through 12 above; or (2) section 501(c)(4) (5), or (6), if they meet the test of section 509(a)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (See page 5 of the instructions.) a ,Names of supported organization(s)s (b) Line number l) O from above 14 n An organization organized and operated to test for public safety. Section 509(a)(4). (See page 6 of the instructions.) Schedule A (Form 990 or 990-EZ) 2003.. 323111 40 12-05-03 8 -r f r_ 09301110 732227 116 2003 . 07000 THE CHILDREN' S DISCOVERY MU 116 1 J THE CHILDREN'S DISCOVERY MUSEUM Schedule A (Form 990 or 990-EZ) 2003 OF THE DESERT 3 3-0 2 3 3 7 2 5 Page 3 Support Schedule (Complete only if you checked a box on line 10, 11, or 12.) Use cash method of accounting. :Part> V i4: +e•r mw i io= tho uinrlrehoet in the= inetnir•tinnc fnr r•nnvartinn frnm tho arrnml to tha cash methnr/ of ar_eniintinn Calendar year (or fiscal year beginning m) .............................. ► (a) 2002 (b) 2001 (c) 2000 (d) 1999 (e) Total 15 Gifts, grants, and contributions received. (Do not include unusual rants. See line 28.) .................. 387, 628. 653, 528. 625, 998. 396, 386. 2, 063 540 . 16 Membership fees received ......... 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is related to the organization's charitable, etc., purpose ............ 483r334. 442, 093. 419, 545 . 406, 648. 1, 751, 620 . 18 Gross income from interest, dividends, amounts received from payments on securities loans (sec- tion 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June "30, 1975 <2 5 , 7 5 2 . > < 15 , 813 . > 5 , 5 6 3 . 2 2 , 0 8 0 . < 13 , 9 2 2 . 19 Net income from unrelated business activities not included in line 18 ... 20 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge 22 Other income. Attach a schedule. Do not include gain or (loss) from sale of capital assets ............... 23 Total of lines 15 through 22 845r210. 1, 079, 808 . 1, 051, 106. 825, 114 . 3, 801, 238. 24 Line 23 minus line 17 ............... 361, 876 . 637, 715 . 631, 561 . 418, 466 . 2, 049, 618. 25 Enter 1%of line23 8 t 452 . 10 r 798 .1 10 r 511 . 8, 251 . ............................................. 26 Organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24 ............................................. ► 26a 40r992. d b eachperson (other than a governmental b Prepare list for our records to show the of and amount contributed f 1through 2002 exceeded the h wn in tine 26a. nso amou t whose total gifts or 999 unit or publicly supported organization) g . . .. ................................ .. Do not file this list with your return. Enter the total of all these excess amounts......................................................... ► 26b 616 , 7 3 9 . 26c 2 , 0 4 9 618 . c Total support for section 509(a)(1) test: Enter line 24, column (e).............................................................................. ► ....... :.26d .... ...... . . .. ...... :<.::..........:602.►.:.81..7.:: : Amounts from column (e) for lines: 18 < 13r 9 2 . > 1s d Add: 22 26b 616 , 7 3 9 . ► 26e 1, 4 4 6 8 01 . e Public support (line 26c minus line 26d total) ....................... .. ► ................................................................................ 25f 7 0 . 5 8 8 8 % f Public su000rt oercentane (line 26e (numerator) divided by line 26c (denominator))................................................ 00-1 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person," prepare a list for your records to show the name of, and total amounts received in each year from, each "disqualified person." Do not file this list with your return. Enter the sum o such amounts for each year: N/A (2002)....................................... (2001).......................................... (2000) ....... (1999) b For any amount included in line 17 that was received from each person (other than "disqualified persons"), prepare a list for your records to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) Do not file this list with your return. After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: N/A (2002)....................................... (2001).......................................... (2000)....................................... (1999) ......................... c Add: Amounts from column (e) for lines: 15 16 17 20 21 ... ► 1 27c l N / A d Add: Line 27a total ... and line 27b total .................. ... ► 27d N / A e Public support (line 27c total minus line 27d total)................................................................................................ ► 27e N / A :...:.:.::.::.;:. ::..::::.::.::.....:..::.::.::.::.:..:...:......:,.:..::...:...:.:..:....::.:...::.::. ::::::.:::. ...:. ...:. .....:...:....:....:...:.:. f Total support for section 509(a)(2) test. Enter amount on line 23 column (e)27f NA g Public support percentage (line 27e (numerator) divided by line 27f (denominator)) .. 00-1 27 N/A % h Investment income percentage line 18 column a numerator divided by line 27f denominator ... ► 1 27h I N/A % 28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1999 through 2002, prepare a list for your records to show, for each year, the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant. Do not file this list with your return. Do not include these grants in line 15. 323121 12-05-03 NONE Schedule A (Form 990 or 990-EZ) 2003 4 9 i j G - 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 THE CHILDREN'S DISCOVERY MUSEUM Schedule A (Form 990 or 990-EZ) 2003 OF THE DESERT 3 3-0 2 3 3 7 2 5 Page 4 ;p; Private School Questionnaire (See page 7 of the instructions.) N/A ('To be completed ONLY by schools that checked the box on line 6 in Part IV) 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing Yes No instrument, or in a resolution of its governing body? ........................ 29 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, and scholarships? .................................... 30 h organization publicized its racial) nondiscriminatory policy through newspaper or broadcast media Burin the period of 31 Hast the p y ryP Y 99 for students or during the registration period if it has no solicitation program, in a way that makes the policy known solicitation9 9 P R 9 Y P Y ....... ...... ........ to all parts of the general community it serves?................................:.......................................................................................... 31 If "Yes," please describe; if "No," please explain. (If you need more space, attach a separate statement.) 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff? ............. b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis? ........................ 32b c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships? ........................................................................................................... . 32c d Copies of all material used by the organization or on its behalf to solicit contributions?........................................................................ 32d ...................... If you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to: a Students' rights or privileges? ........................ ...................................................................................... b Admissions policies? ................................................. c Employment of faculty or administrative staff? ................ 33c d Scholarships or other financial assistance? ......................................... :................... ..................... 33d ............................................... e Educational policies? ..................................... ...... 33e f Use of facilities? .................... g Athletic programs? .... h Other extracurricular activities?.................................................................................. ............................ ................................ 33h If Y you answered "Yes" to an of the above, please explain. (If you need more space, attach a separate statement.) 34 a Does the organization receive any financial aid or assistance from a governmental agency?.................................................................. 34a b Has the organization's right to such aid ever been revoked or suspended?....................................................................................... 34b ............................... If you answered "Yes" to either 34a or b, please explain using an attached statement. 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of Rev. Proc. 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? If "No," attach an explanation ................................... 35 Schedule A (Form 990 or 990-EZ) 2003 441 323131 ' 12-05-03 j .3 � 10 L 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 _1 THE CHILDREN'S DISCOVERY MUSEUM Schedule A (Form 990 or 990-EZ) 2003 OF THE DESERT 3 3-0 2 3 3 7 2 5 Page 5 Pa :: Lobbying Expenditures by Electing Public Charities (See page 9 of the instructions.) N/A (To be completed ONLY by an eligible organization that filed Form 5768) Check ► a = if the or anization belongs to an affiliated group. Check ► b = if you checked "a" and "limited control" provisions apply. Limits on Lobbying Expenditures (a) (b) Y 9 P Affiliated group To be completed for ALL (The term "expenditures" means amounts paid or incurred.) totals electing organizations N/A 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) ........................... 36 37 37 Total lobbying expenditures to influence a legislative body (direct lobbying) .............................. 38 38 Total lobbying expenditures (add lines 36 and 37)............................................................... 39 39 Other exempt purpose expenditures................................................................................. 40 40 Total exempt purpose expenditures (add lines 38 and 39)................................................... 41 Lobbying nontaxable amount. Enter the amount from the following table - If the amount on line 40 is - The lobbying nontaxable amount is - Not over $500,000 ..... ........ ....................... 20% of the amount on line 40 Over $500,000 but not over $1,000,000 ......... _ .. $100,000 plus 15 /o of the excess over $500,000 Over $1,000,000 but not over $1,500,000 ..... • ... $175,000 plus 10% of the excess over $1,000,000 ...... • .. 41 Over $1,500,000 but not over $17,000,000 . _ . _ .... , $225,000 plus 5 /o of the excess over $1,500,000 Over $17,000,000 42 Grassroots nontaxable amount (enter 25% of line 41) .......... 43 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36 ........... ...... ...................... L 44 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38....................................... Caution: If there is an amount on either line 43 or line 44, you must file Form 4720. 4-Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50 on page 11 of the instructions.) Lobbying Expenditures During 4-Year Averaging Period N/A Calendar year (or fiscal year beginning in) ► (a) 2003 (b) 2002 (c) 2001 (d) 2000 (e) Total 45 Lobbying nontaxable amount ......I ................. 0. lin amount Y9 ceiling 46 Lobbying I9 of line 45(e)) ........ . .................. : .......::...:.:..:..:::.::..:::.:: :::..:..:::.: ..: .........:.....:.::..:..::::..... :::.:.:.:150/ ....::.::::....: ,:::...... 0 . 47 Total lobbying expenditures .................. 0 48 Grassroots nontaxable amount ........................ 0. 49 Grassroots ce 9 0 150 /o of ......... line 48 e :::.:«.::.:.> :.......:.::::.:,..:.:::::.::::::...:..::::.::..::::...:::........:::.....:::..:::::::::.... :......:..:...::::.....:..:....:::::::...:.:..:..:.:.:...:,.....:::..:..:....:::........:...•.,..::..::..:...::..:..:..,::::::......::....:..........:::::..:..,.,.,.....::..:....::..:...•.:.:::..::.....::. ....::::::::.::<:<..:....:;..::.:;:<:.::;:•;>:;.:.:;:.::;:.:::.:.::::.:::::.;:.:.:::.>::.:» :.•,::::..::::..::::•.::.::::::.:::.::::::..:...::::::::::...::..:.....:.•..::.....::::::..•.......:.. :.:.:.:.:...:::..: ................;........... .. ......... 0. 50 Grassroots lobbying expenditures .................. 0 Part<VB' Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) (See page 12 of the instructions.) N/A During the year, did the organization attempt to influence national, state or local legislation, including any attempt to influence public opinion on a legislative matter or referendum, through the use of: Yes No Amount ..... a Volunteers :::..,....:.:::.....::..:.:.:.:.:...,.::.......::::.. . :..::.:................:..::::::..:::....,::::..:.. ... h...................................... r u h h. b Paid staff or management Include compensation in expenses reported on lines c through .. "'`"' `'"'"" ''.''''. . `. cMedia advertisements................................................................................................................................. d Mailings to members, legislators, or the public ................................................................................................ e Publications, or published or broadcast statements ............................. f Grants to other organizations for lobbying purposes ..... _..................................................................................... g Direct contact with legislators, their staffs, government officials, or a legislative body ................................................ h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means .......................................... i Total lobbying expenditures (Add lines c through h.)............................................................... • ................. >:>7 <::: ;> If "Yes" to any of the above, also attach a statement giving a detailed description of the lobbying activities. 321 oa 11 � Schedule A (Form 990 or 990-EZ) 2003� J 1Q 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 THE CHILDREN'S DISCOVERY MUSEUM Schedule A (Form 990 or 990-EZ) 2003 OF THE DESERT 3 3-02 3 3 7 2 5 Page 6 parjt Information Regarding Transfers To and Transactions and Relationships With Noncharitable Exempt Organizations (Seepage 12 of the instructions.) 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? a Transfers from the reporting organization to a noncharitable exempt organization of: (i) Cash.................................................................. ............................ (ii) Other assets.................................................................................................................................................................. b Other transactions: (i) Sales or exchanges of assets with a noncharitable exempt organization.................................................................................... (ii) Purchases of assets from a noncharitable exempt organization................................................................................................ (iii) Rental of facilities, equipment, or other assets........................................................................................................................ (iv) Reimbursement arrangements.......................................................................................................................................... (v) Loans or loan guarantees ............................................................ .......................... (vi) Performance of services or membership or fundraising solicitations .............................. .......................................:.................... c Sharing of facilities, equipment, mailing lists, other assets, or paid employees .........................._.......................... d If the answer to any of the above is "Yes," complete the following schedule. Column (b) should always show the fair market value of the goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any Yes No 51a(i) X a(ii) X b(i) X b(ii) X b(iii) X b(iv) X b(v) X b(vi) X c X 52 a Is the organization directly or indirectly affiliated with, or related to, one or more tax-exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527?..................................................................................................... No ► 0Yes X 0 01411000IG H %I U1111 uuu U, .7.7U-LL/ LUUU 4 2003.07000 THE CHILDREN'S DISCOVERY MU 116 1 S�� 12-05-03 09301110 732227 116 Schedule B (Form 990, 990-EZ, or 990-PF) Department of the Treasury Internal Revenue Service Schedule of Contributors Supplementary Information for line 1 of Form 990, 990-EZ, and 990-PF (see instructions) OMB No. 1545-0047 2003 Name of organization Employer identification number THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 33-0233725 Organization type (check one): Filers of: Section: Form 990 or 990-EZ 0 501(c)( 3 ) (enter number) organization 0 4947(a)(1) nonexempt charitable trust not treated as a private foundation [� 527 political organization Form 990-PF 501(c)(3) exempt private foundation 0 4947(a)(1) nonexempt charitable trust treated as a private foundation = 501(c)(3) taxable private foundation Check if your organization is covered by the General Rule or a Special Rule. (Note: Only a section 501(c)(7), (8), or (10) organization can check box(es) for both the General Rule and a Special Rule -see instructions.) General Rule - For organizations filing Form 990, 990-EZ, or 990-PF that received, during the year, $5,000 or more (in money or property) from any one contributor. (Complete Parts I and II.) Special Rules - For a section 501(c)(3) organization filing Form 990, or Form 990-EZ, that met the 33 1/3% support test of the regulations under sections 509(a)(1)/170(b)(1)(A)(vi) and received from anyone contributor, during the year, a contribution of the greater of $5,000 or 2% of the amount on line 1 of these forms. (Complete Parts I and II.) 0 For a section 501(c)(7), (8), or (10) organization filing Form 990, or Form 990-EZ, that received from anyone contributor, during the year, aggregate contributions or bequests of more than $1,000 for use exclusively for religious, charitable, scientific, literary, or educational purposes, or the prevention of cruelty to children or animals. (Complete Parts I, 11, and 111.) For a section 501(c)(7), (8), or (10) organization filing Form 990, or Form 990-EZ, that received from any one contributor, during the year, some contributions for use exclusively for religious, charitable, etc., purposes, but these contributions did not aggregate to more than $1,000. (If this box is checked, enter here the total contributions that were received during the year for an exclusively religious, charitable, etc., purpose. Do not complete any of the Parts unless the General Rule applies to this organization because it received nonexclusively religious, charitable, etc., contributions of $5,000 or more during the year.) ........................... ► $ Caution: Organizations that are not covered by the General Rule and/or the Special Rules do not file Schedule B (Form 990, 990-EZ, or 990-PF), but they must check the box in the heading of their Form 990, Form 990-EZ, or on line 1 of their Form 990-PF, to certify that they do not meet the filing requirements of Schedule B (Form 990, 990-EZ, or 990-PF). LHA For Paperwork Reduction Act Notice, see the Instructions Schedule B (Form 990, 990-EZ, or 990-PF) (2003) for Form 990 and Form 990-EZ 323451 12-05-03 13 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 1-t� to of Part I Schedule B (Form 990, 990-EZ, or 990-PF) (2003) Page 1 1 Name of organization Employer identification number THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 33-0233725 Paint Contributors (See Specific Instructions.) (a) No. (b) Name, address, and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 1 AN I TA B& HOWARD R I C HMOND FOUNDATION $ 24r838. Person EK Payroll Noncash 0 (Complete Part II if there is a noncash contribution.) 37115 CAROLYN COURT RANCHO MIRAGE r CA 92270 (a) No. (b) Name, address, and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 2 CITY OF IND IAN WELLS $ 2 7 r 5 0 0. Person �X Payroll 0 Noncash 0 (Complete Part 11 if there is a noncash contribution.) 44950 ELDORADE DRIVE IND IAN WELLS r CA 92210 (a) No. (b) Name, address, and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 3 THE ANNENBERG FOUNDATION $ 311 r 000 . Person FT Payroll [� Noncash (Complete Part II if there is a noncash contribution.) S T DAV I D S C TR #A2 0 0, 150 RADNOR—CHESTOR S T DAV I D S r PA 19087 (a) No. (b) Name, address, and ZIP + 4 (c) Aggregate contributions (d) Type of contribution $ Person 0 Payroll Noncash (Complete Part II if there is a noncash contribution.) (a) No. (b) Name, address, and ZIP + 4 (c) Aggregate contributions (d) Type of contribution $ Person Payroll 0 Noncash (Complete Part II if there is a noncash contribution.) (a) No. (b) Name, address, and ZIP + 4 (c) Aggregate contributions (d) Type of contribution $ Person �] Payroll Noncash 0 (Complete Part II if there is a noncash contribution: 323452 12-05-03 Schedule B (Form 990, 990-EZ, or 990-PF) (2003) 14 09301110 732227 116 2003 . 07000 THE CHILDREN' S DISCOVERY MU 116 1 91 • • w W 0 a' a ::::.;>: ►: • ;:..... `; ..::_::,>r::->::s' • ::::: . . •:.:::.; :.;�' : .:• 1 : s::.;' k: ;: .. O .. ::::::;t'-: O ::.» > ::>: d' :> ::<»�'r?: d+ ::> :::;:;:C' �--I ;:z:: ; `4t"1:: :=::;ate:: l� ::..:;:::m:GO;: c o :::`ice::: l0 :> ::::E71:. M :::: :::::::: d' <:: < :::tt'!:: •::::.:::.•. I� :::::.:..... : r- (. ::::.•..:.::: ::.:•.::. M ::.:::: ;: : -- ca :;:: ;:.;::.;.-.: :.....!�`:: :::.•::.....:• ::::::::�!. N ::...::....A- CAI., . :::::;::;ct!. ....•...::. .:. I.....:... 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C� : > . :::::::::>: Q > ><:::: w :>:::<::<:>: ...:.;:.::::: :;::;:::: ;::; ::: >:::.. :::. ::�..>::::::::: . :-.i .....: Q o ... a: x: o E� .. a vc? o:o rn o EH pi c ; . ; 4:.... . E� ;;. :.. H : ::> :.:::X.: . H :: .. :: :::: H :..: ; :: ' ::::.::. W a ::•.::.. ..• . :. :> ; N' L) y :: -::I - - . - 01 :: - :::::::::::':: :::::iz . > ':::> 425.: z ::::::. z :' ." :> >::: �....:.:•.. x :::::>; ; ..:: < ,z :; ::::>LJ2 : : < :L�:. ::: , :.:: >:; :::..:....1.. .� ...:... W t .:;. ::C :.. z: a z PN z; C7 >q H �: . cn >::' : C 7 cp •;: cA :� W : a M :� � �-+ C7 C� t . C7 >: G : Ga z : z: 44 z A . z : � �;: PG . . Wit:. O H ,. � : � tx � z z::.:z; .::.: z..az<:: O: o: o: a w wx.<xxx;awO H ; H .:::: #. : H ':. �+.. w H :W . w ►-•4 ::W +�+ a -+.: z C!� cry:: cn cn v� rr�: z a : �1........ A Q A O Ca ::: H:; U E-H V -+ U E-+ V im. W. H. H I-( , H �--t o ff Via.,. 1 }-� 14 #� Ol a :: H H .h-d 3-�4 . H H •i ^. 3*�4 H 1 . z:; x E�7 ' i ; E� �iZi E'� ' + Ol x ^`I: H t-! H . ern ►--i ; > . w Q :W A.. ... a � J.:: U Cr4': � fs 1 � W � U : ... ->< * .. o ;..; , : . ,--1 ' r i r-4 �?'�: N O N Z Q .9 r. W C7 W 0 rn rn CC O O W a w cc z O F- F- CC O a 0 z a z O a J w cc a w ri O O N THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 FORM 990 OTHER INVESTMENT INCOME STATEMENT 1 DESCRIPTION INVESTMENT GAIN (LOSS) BANK INTEREST INCOME TOTAL TO FORM 990, PART I, LINE 7 AMOUNT 71,660. 1,919. 73,579. FORM 990 OTHER EXPENSES STATEMENT 2 (A) (B) (C) (D) PROGRAM MANAGEMENT DESCRIPTION TOTAL SERVICES AND GENERAL FUNDRAISING FUNDRAISING 36,602. 36,602. TAXES AND LICENSES 5,888. 5,888. OFFICE SUPPLIES 9,636. 9,636. GIFT SHOP COGS 56,975. 56,975. ADVERTISING 19,432. 19,432. DIRECTORS' LIABILITY INSURANCE 3,658. 3,658. UTILITIES 53,895. 53,895. C-"'TRACT SVCS 177,909. 177,909. L S & SUBSCRIPTIONS 3,786. 3,7.86. BANK & CR CARD CHARGES 7,765. 7,765. MISCELLANEOUS 13,862. 13,862. CASUALTY & LIAB INSURANCE 15,941. 15,941. PROGRAM SUPPLIES 42,834. 42,834. STAFF RECRUITING 354. 354. BUILDING SUPPLIES 8,344. 8,344. FOOD SUPPLIES 3,026. 3,026. MAINTENANCE & REPAIRS 563. 563. STAFF TRAINING 5,674. 5,674. LAY TRAINING 292. 292. TOTAL TO FM 990, LN 43 466,436. 392,864. 36,970. 36,602. y 17 STATEMENT(S) 1, 2 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 11,E 5 1 THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 FORM 990 STATEMENT OF ORGANIZATION'S PRIMARY EXEMPT PURPOSE STATEMENT 3 PART III EXPLANATION TO INSPIRE AND PROMOTE INTELLECTUAL CURIOUSITY AND SELF EXPRESSION THROUGH INVENTIVE AND INTERACTIVE EXHIBITS AND PROGRAMS. FORM 990 NON -GOVERNMENT SECURITIES STATEMENT 4 OTHER PUBLICLY TOTAL CORPORATE CORPORATE TRADED OTHER NON-GOV'T SECURITY DESCRIPTION STOCKS BONDS SECURITIES SECURITIES SECURITIES INVESTMENT ACCOUNT INVESTMENT ACCOUNT INVESTMENT ACCOUNT INVESTMENT ACCOUNT TO 990, LN 54 COL B 204,953. 490,022. 17,107. 28,123. 17,107. 204,953. 490,022. 28, 123. 490,022. 204,953. 17,107. 28,123. 740r2O5. F__M 990 DEPRECIATION OF ASSETS NOT HELD FOR INVESTMENT STATEMENT 5 DESCRIPTION BUILDINGS-97 ADDITIONS BUILDINGS-98 ADDITIONS BUILDINGS-99 ADDITIONS EXHIBITRY-97 ADDITIONS EXHIBITRY-98 ADDITIONS GIFT SHOP FURNISHINGS-98 ADDITIONS GIFT SHOP FURNISHINGS-99 ADDITIONS OFFICE FURNITURE-97 ADDITIONS OFFICE FURNITURE-98 ADDITIONS OFFICE FURNITURE-99 ADDITIONS OUTDOOR FURNISHINGS-98 ADDITIONS OUTDOOR FURNISHINGS-99 ADDITIONS DEPOSIT -MARQUEE SIGN MARQUEE SIGN EXHIBITRY-2001 ADDITIONS COST OR ACCUMULATED OTHER BASIS DEPRECIATION BOOK VALUE 1,1901920. 208,4ll. 982,509. 2,942,412. 478,140. 2,464,272. 259,876. 38,982. 220,894. 952,500. 666,750. 285,750. 76,431. 49,680. 26,751. 10,338. 91600. 738. 529. 456. 73. 7,719. 7,719. 0. 75,974. 70r545. 5,429. 27,120. 23,245. 3,875. 5,677. 3,692. 1,985. 324. 192. 132. 18,140. 31628. 14,512. 36,473. 61384. 30,089. 25,632. 8,971. 16,661. 18 STATEMENT(S) 3 , 4 , _t9. j 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116_ 1 THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 QFFICE FURNITURE-2001 ADDITIONS 2,542. 1,271. 1,271. GTVT SHOP FURNISHINGS-2001 I ITIONS 549. 273. 276. LAND 400,000. 0. 400,000. COPIER MACHINE 13,164. 3,762. 91402. 2.5 ACRES LAND 250,000. 0. 250,000. TOTAL TO FORM 990, PART IV, LN 57 6,296,320. 11581,701. 4,714,619. FORM 990 PART V - LIST OF OFFICERS, DIRECTORS, STATEMENT 6 TRUSTEES AND KEY EMPLOYEES EMPLOYEE TITLE AND COMPEN- BEN PLAN EXPENSE NAME AND ADDRESS AVRG HRS/WK SATION CONTRIB ACCOUNT LEE VANDERBECK EXEC DIR C/O 71-701 GERALD FORD DR. FULL 0. 0. 0. RANCHO MIRAGE, CA 92270 RUTH BESCHLOSS BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 F'-PH FRANK BRD. MEM. C., 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 FLORENCE FRISCHER BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 WILLIAM HARTUNG BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 MARJORIE KULP BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 JEFFREY JONES BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 JEAN BENSON BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 19 STATEMENT(S) 5, 6 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 1161(� THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 BETTY BARKER BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 ELIZABETH SCHULMAN BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 WESLEY OLIPHANT BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 RICHARD OLIPHANT BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 MARC HOMME BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 RANDAL MILLER BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 ANDREA PARIS BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 c ' ` SPEVACK BRD. MEM. C,. 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE; CA 92270 BOB BERNHEIMER BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 LEA GOODSELL BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 KATHLEEN HOPP BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 GREG JOHNSON BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 BOB LIENHARD BRD. MEM. C/O 71-701 GERALD FORD DR. PART 0. 0. 0. RANCHO MIRAGE, CA 92270 20 STATEMENT(S) 6 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 1 )! THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 ELLEN PARIS BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 PETER SOLOMON BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 ANDREW MONTGOMERY BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 STEVE SILBERMAN BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 HERBERT SPIEGEL BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 GEORGE STETTLER BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 SAM SPINELLO BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 Y ' VILLINES BRD. MEM. C,, 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 RICHARD KITE BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 TOTALS INCLUDED ON FORM 990, PART V 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 5 21 STATEMENT(S) 6 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 1 4562 OMB No. 1545-0172 Form Depreciation and Amortization 990 20 0 3 (Including Information on Listed Property) Department of the Treasury Internal Revenue Service See separate instructions. ► Attach to your tax return. Attachment Sequence No. 67 Vame(s) shown on return Business or activity to which this form relates Identifying number THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT FORM 990 PAGE 2 33-0233725 : 0ji1`t:J Election To Expense Certain Tangible Property Under Section 179 Note: If you have any listed property, complete Part V before you complete -Part I. 1 Maximum amount. See instructions for a higher limit for certain businesses...................................................... 1 10 0 r 0 0 0 . 2 Total cost of section 179 property placed in service (see instructions)............................................................... 2 3 Threshold cost of section 179 property before reduction in limitation.................................................................. 3 4 0 0 r 0 0 0 • 4 Reduction in limitation. Subtract line 3 from line 2. If zero or less, enter •0. ......................................................... 4 5 Dollar limitation for tax year. Subtract line 4 from line 1. If zero or less, enter -0-. If married filing separately, see instructions .............. . ............... 5 a Description of roPh b Cost (business use only) (c) Elected cost 7 Listed property. Enter the amount from line 29 ................ 1 7 8 Total elected cost of section 179 property. Add amounts in column (c), lines 6 and 7.......................................... 9 Tentative deduction. Enter the smaller of line 5 or line 8.................................................................................... 10 Carryover of disallowed deduction from line 13 of your 2002 Form 4562............................................................ 11 Business income limitation. Enter the smaller of business income (not less than zero) or line 5 ........................... 12 Section 179 expense deduction. Add lines 9 and 10, but do not enter more than line 11.................................... n 1 less line 12 ► wdeduction to 2004 Add lines 9 a 0 13 Carryover of disallowed d , ( 8 9 10 11 12 Note: Do not use Part II or Part III below for listed property. Instead, use Part V. .................. pf t S ecial Depreciation Allowance and Other Depreciation Do not include listed property. 14 Special depreciation allowance for qualified property (other than listed property) placed in service during the tax year (see instructions) ........... . .. . . . . 15 Property subject to section 168(f)(1) election (see instructions)........................................................................... 16 Other depreciation(including ACRS see instructions.................................................. •.................................. 14 15 16 237r463. <p :Ahl MACRS Depreciation Do not include listed property.) See instructions. Section A 17 MACRS deductions for assets placed in service in tax years beginning before 2003.......................................... s aced inservice do 168 i 4 t group n assets I d section o a electing under et during the tax u are 9 f e el n 18 I yo9 ()() 9 P Y P Y year into one or more general asset accounts check here.................................................................. ► ..17 .......................................................... ...:.....................:..:::..::...:::..::..:::....::..:.:::....:.. Section B - Assets Placed in Service During 2003 Tax Year Using the General De reciation S stem (b) Month and (c) Basis for depreciation R d) (a) Classification of property year placed (business/investment use ecovery period (e) Convention (t) Method (g) Depreciation deduction in service only - see instructions) 19a 3-year properly b 5-year properly c 7-year property d 10• ear property e 15-year properly f 20• ear property 25- ear properly 25 yrs. S/L h Residential rental property / 27.5rs. MM S/L / 27.5 yrs. MM S/L i Nonresidential real property / 39rs. MM S/L / MM S/L Section C - Assets Placed in Service Durina 2003 Tax Year Usina the Alternative Depreciation System 20a Class life S/L b 12-year 12 yrs. S/L c 40-year / 40 yrs. MM S/L Pal'f Summary (See instructions.) 21 Listed property. Enter amount from line 28.................................. ...................... 21 .............................................. 22 Total. Add amounts from line 12, lines 14 through 17, lines 19 and 20 in column (g), and line 21. Enter here and on the appropriate lines of your return. Partnerships and S corporations - see instr . ..................... 22 23 For assets shown above and placed in service during the current year, enter the .......... portion of the basis attributable to section 263A costs ................................... ............ 23T 316251 10-21-03 LHA For Paperwork Reduction Act Notice, see separate instructions. 22 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 237,463. Form 4562 (2003) 116 Form 4562 (2003) Page 2 Listed Property (Include automobiles, certain other vehicles, cellular telephones, certain computers, and property used for entertainment, recreation, or amusement.) Note: For any vehicle for which you are using the standard mileage rate or deducting lease expense, complete only 24a, 24b, columns (a) through (c) of Section A, all of Section 9, and Section C if applicable. n n-,..-....:,+:.... —...a fN4k—� 1-4.,--+.-- IP-niit; ^n- _goo inctnir`tin nc fnr limits fnr nassannPr autmmr)hiles.I 24a Do you have evidence to support the businessfinvestment use claimed? Yes No 24b If "Yes " is the evidence written? 0 Yes 0 No (a) (b) (c) (d) (e) M (9) (h) (�) Type of property (list vehicles first) Date placed in Business/ investment Cost or other basis Basis for depreciation (business/investment Recovery ry period Method/ Convention Depreciation deduction Elected section 179 service use percentage use only) cost 25 Special depreciation allowance for qualified listed property placed in service during the tax vear and used more than 50% in a Qualified business use........................................................................ 25 27 Pror)erty used 50% or less in a qualified business use: 5/L - % S/L - 28 Add amounts in column (h), lines 25 through 27. Enter here and on line 21, page 1 29 Add amounts in column (i), line 26. Enter here and on line 7, page 1..................................................................... 29 Section B - Information on Use of Vehicles Complete this section for vehicles used by a sole proprietor, partner, or other "more than 5% owner," or related person. If you provided vehicles to your employees, first answer the questions in Section C to see if you meet an exception to completing this section for those vehicles. 30 Total business/investment miles driven during the year (do not include commuting miles) .................. 31 Total commuting miles driven during the year ... 32 Total other personal (noncommuting) miles driven............................................................... 33 Total miles driven during the year. Add lines 30 through 32.................................... 34 Was the vehicle available for personal use during off -duty hours? .................................... 35 Was the vehicle used primarily by a more than 5% owner or related person? .................. 36 Is another vehicle available for personal use?............................................................... (a) Vehicle (b) Vehicle (c) Vehicle (d) Vehicle (e) Vehicle (f) Vehicle Yes No Yes No Yes No Yes No Yes No Yes No Section C - Questions for Employers Who Provide Vehicles for Use by Their Employees Answer these questions to determine if you meet an exception to completing Section B for vehicles used by employees who are not more than 5% owners or related persons. 37 Do you maintain a written policy statement that prohibits all personal use of vehicles, including commuting, by your Yes No employees?................................................................................................................................................................................ 38 Do you maintain a written policy statement that prohibits personal use of vehicles, except commuting, by your employees? See instructions for vehicles used by corporate officers, directors, or 1 % or more owners .......................................... 39 Do you treat all use of vehicles by employees as personal use? ..................................................................... 40 Do you provide more than five vehicles to your employees, obtain information from your employees about the use of the vehicles, and retain the information received?......................................................................... 41 Do you meet the requirements concerning qualified automobile demonstration use? ................................... ............................... Note: If your answer to 37, 38, 39, 40, or 41 is "Yes, " do not complete Section B for the covered vehicles. Amortization (a) I (b) I (c) I (d) I (e) I M Description of costs Date amortization Amortizable Code Amortization Amortization begins amount section period or percentage for this year 42 Amortization of costs that begins during your 2003 tax year: 43 Amortization of costs that began before your 2003 tax year 43 44 Total. Add amounts in column (f). See instructions for where to report.............................................................. 44 316252/10-21-03 23 Form 4562 (2003) 55 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116�-]n THE CHILDREN'S DISCOVERY MUSEUM 33-0233725 Page Form 990 (2003) OF THE DESERT F� Balance Sheets Note: Where required, attached amounts within the description column should be for end -of -year amounts only. - 7nonring............................ .......................... Savingcash investments .................................. TCash Accou.....................................47a Less: abtful accounts .................. 47b 48 a Pledges receivable ........... ....................... 48a b Less: allowance for doubtful accounts .................. 48b 49 Grants receivable............................................................................................. 50 Receivables from officers, directors, trustees, and key employees .............. ................................... N a51 a Other notes and loans receivable ........................ 51a a b Less: allowance for doubtful accounts .................. 51b 52 Inventories for sale or use........................................................................ 53 Prepaid expenses and deferred charges .......... Investments -securities STMT.....„....... ................... ............. . . .................. ............... Cost FT FMV 54 55 a Investments - land, buildings, and equipment: basis ....... 55a� 47c 48c 49 50 51c 21, 781 . 52 21,781. 53 718,545. 54 740,205. b Less: accumulated depreciation ........................... 55b ...................... . .............. 55 Investments - other ........................................... ...., 2 9 6, 3 2 0. 57a 57 a Land, buildings, and equipment: basis .................. 4 9 5 2 0 8 2. b Less: accumulated depreciation ......STMT.......... 57b 1 , 5 81 , 7 01 . 185,000. 58 Other assets (describe ► ORNAMENTALS .............. t Total assets addes row ual line 4 Accounts payable and accrue expenses..................................................Grants payable ............ ................. ........................ 62 Deferred revenue............................................... ............................................. d 63 Loans from officers, directors, trustees, and key employees ........... 64 a Tax-exempt bond liabilities ..................................... b Mortgages and other notes payable ................ 65 Other liabilities (describe ► i5c 56 6 , 002 , 8 5 3 _L 59 61 53 64a 64b HINW 4,714,619. 185,000. 6,145,565. No ......................................................... 66 Total liabilities add lines 60 through ... that follow SFAS 117, check here ► � and complete lines 67 through Organizations 69 and lines 73 and 74. 5, 7 8 5, 3 3 8. 67 51905,963. 0 67 unrestricted ......................................... 37,570 . 58 51, 711. 0 68 Temporarily restricted .................................................. 17 9 , 9 4 5 . 69 187,891. cc co c 69 Permanently restricted...............................................an................................. ::::;::::::>:;: that do not follow SFAS 117, check here ► d complete lines Organizations LL 70 through 74. 70 c 70 Capital stock, trust principal, or current funds ........................ 71 N 71 Paid -in or capital surplus, or land, building, and equipment fund ................................. 72 N a ». 72 Retained earnings, endowment, accumulated income, or other funds .......................... 73 Total net assets or fund balances (add lines 67 through 69 or lines 70 through 72; 61002,853. 73 6,145,565 . z column (A) must equal line 19; column (B) must equal line 21)................................. 6 0 0 2 , 8 5 3 . 74 6,145.565. 74 Total liabilities and net assets /fund balances (add lines 66 and 7 ... ................... , or solece of ation about a zation. How the ic treturnf Form 990 is available for public inspection and, for some people, serves as the primary Thereto�emplease make sure thelreturgnais'cornplete and accublate in cases may be determined by the information presented on t )erceives an organization such and fully describes, in Part III, the Organization's programs and accomplishments. �J 323021 12-17-03 3 -7 7 11 6 2003 .07000 THE CHILDREN' S DISCOVERY MU 116 —1 n THE CHILDREN'S DISCOVERY MUSEUM 33-0233725 Page Form 990 (2003) OF THE DESERT of Revenue per Audited Pars :N B Reconciliation xpenses party` " Reconciliation Financial Statements with Revenue per nancial Statements with Eenses per Return Return a Total revenue, gains, and other support ► a N / A Total ex enses and losses per .............. .............. audited financial statements ............................,......"............................. . statements .............. per audited financial stincluded P b Amounts is on line a but not on " d n line a b u t not 0 n 0 u nts included 0 b Amounts m9 90: line 17, Form ' m9 90: line 12, Form to ds services (1) Donated eo f facilities $ n us.. a d 1 Net u nrea lize d gains i ns () r adjustments �ust ment s i r year ( 2 Pro Y nt s estments 0 n invstme ..... rted online 20 r eo , repo P rvices Nes ed seis ( 2 Donated Form 90 ... $ " .. and use of facilities .. ... rt ed on reported e es P 3 Losses () v is ofprior R 0 e (3 ) Recoveries 99 $ line 20 Form.. grants yearn s .... 4 0 t he r(s e c' P dY r th(specify): ( 4 Other Add amounts on lines (1) through (4) ..... .. ► b Add amounts on lines (1) through (4) ► b ► c Line a minus line b ............... ............... c c Line a minus line b................................. c :::.:::•::::::.::.:::::::.:�:::::::::::::...:::. Form ed o n line1 7 0 ud , included ns c d A mo ut line 12 Form ns included 0 n , mo u t Ain dt 99 0 but no 0 n le a line a: 990 butnoton' ( 1 investment expenses se s expenses ( 1 investment xP of m included on n c not included d ed on r 90 $ m9 line 6b Fo ... 9 line 6 b Form 90 .. t her c i 2 Otr(specify): fY) r (specify): i : 2 Other ) $ Add amounts on lines (1) and (2) � d Add amounts on lines (1) and (2) ............ Total revenue per line 12, Form 990 a Total expenses per fine 17, Form 990 ► e ► e (line c plus line d) ................. e (line c plus line d) ........... .. part< List of Officers, Directors, Trustees, and Key Employees (List each one even if not compensaOtec tributions to E Ex ense C) mpensation (efnpioyee benefit ( ) P (B) Title and average hours (01 Conot (A) Name and address per week devoted to (If pai , enter plans b deterred account and osition -0-. compensation other allowances -------------- — --————————— — — — — —— 0. 0. 0. - __ SEE STATEMENT 6 --------------------------------- --------------------------------- --------------------------------- ----------------------------- --------------------------------- --------------------------------- --------------------------------- officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and allrelated �I 75 Did an Y I t d organizations If "Yes "attach schedule. ► [J e organizations, of which more than $10,000 was provided by the re a e Form 990 (2003 323031 V12-17-03 4 LDREN'S DISCOVERY MU 116 "� no�nii1n '7-�???7 116 2003.07000 THE CHI THE CHILDREN'S DISCOVERY MUSEUM 33-0233725 Page Form 990 (2003) OF THE DESERT jYesj No J:*.0***:k:::V1:A Other Information the organization engage in any activity not previously reported to the IRS? If "Yes," attach a detailed description of each activity ............ 76 X 76Did 77 were any changes made in the organizing or governing documents but not reported to the IRS? ................................. ......................................... :::::>::.:::.:::.::.;::.::.::.::::.. If "Yes," attach a conformed copy of the changes. business gross income of $1,000 or more during the year covered by this return? .............................. 78a X 78 a Did the organization have unrelated N.�A......... 78b b If "Yes," has it filed a tax return on Form 990-T for this year? ...................................... ........................ 79 X 79 Was there a liquidation, dissolution, termination, or substantial contraction during the year? ............ .......................... ......................... If 'Yes," attach a statement (other than by association with a statewide or nationwide organization) through common membership, :: :......:... X 80 a Is the organization related bodies, trustees, officers, etc., to any other exempt or nonexempt organization. ....... ....................................... 80a :::>:::::;::;:: ;:•: >:.:;:.:.:.;;: governing "Yes," of the organization • b If Yes, enter the namenonexem exempt or and checkwhether it is � P 0 P t. 81 a Enter direct or indirect political expenditures. See line 81 instructions ............................................ 81a 0. >: 81 b X .......................................... b Did the. organization file Form 1120-POL for this year?................................................................ or facilities at no charge or at substantially less than 82 a Did the organization receive donated services or the use of materials, equipment, 82a X fair rental value? ......................................................... . include this amount as revenue in Part I or as an " the value of these items here. Do not cl b If Yes," you may indicate ::.:.::. .......:::.::...:..::.::::::.:... N / A .......................... 82b expense in Part II. (See instructions in Part 111.) ................................................. comply with the public inspection requirements for returns and exemption applications? .......................................... 83a X 83 a Did the organization b Did the organization comply with the disclosure requirements relating to quid pro quo contributions. N/A 84a Did the organization solicit any contributions or gifts that were not tax deductible? ...................................... 84 a 9 that such contributions or gifts were not .................. b If "Yes; did the organization include with every solicitation an express statement tax deductible?................................................................................................... .... 85 501(c)(4), (5), or organizations. a Were substantially all dues nondeductible by members? ................................... . N/A.-....... 85a • ....NSA....••.. 85b b Did the organization make only in-house lobbying expenditures of $2,0 or less? ......................................... .. . 85a 85b, do not complete 85c throw 9 h 85h below unless the organization received a waiver for proxy tax If "Yes' was answered to either or " owed for the prior year. 5c 8 N / A assessments, and similar amounts from members............................................................... c Dues, assess 5 N / A :: Section 162 a Lobbying and political expenditures......................................................... d Sect () 85e >:::<:::::::<:`:::::>:: N / A »< < A dues notices ............. e Aggregate nondeductible amount of section 6033(e)(1)() N / A f Taxable amount of lobbying and political expenditures (line 85d less 85e)....................................... 9 Does the organization elect to pay the section 6033(e) tax on the amount on line 851? sent, does the organization agree to add the amount on line 851 to its reasonable estimate of dues h if section 6033(e)(1)(A) dues notices were to nondeductible lobbying and political expenditures for the following tax year? .............................. N � A ......... 85h ::.::.:......;:::.;:.;;:.::.: allocable 86 501(c)(7) organizations. Enter: a Initiation tees and capital contributions included on line 1 N/A b Gross receipts, included on line 12, for public use of club facilities ........................ ....................... 87a 87 501(c)(12) organizations. Enter: a Gross income from members or shareholders ._......... ........... b Gross income from other sources. (Do not net amounts due or paid to other sources 87b N /A against amounts due or received from them.).............................................................................. At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership, 88 or an entity disregarded as separate from the organization under Regulations sections 301.7701-2 and 301.7701-3? 88 X IfYes, complete Part IX............................................................................... . n the or anization during the year under: Enter: Amount of tax imposed o 9 89 501(c)(3) organizations.0 0. a . ;section 4955 ► section 4911► 0 - ; section 4912 ► - b 501(c)(3) and 507(c)(4) organizations. Did the organization engage in any section 4958 excess benefit transaction during the year or did it become aware of an excess benefit transaction from a prior year? 89b X If "Yes," attach a statement explaining each transaction................................................................................................ tax imposed on the organization managers or disqualified persons during the year under O c Enter: Amount of , ' sections 4912, 4955, and 4958............................................ .......................................................... ......................... 0- d Enter: Amount of tax on line 89c, above, reimbursed by the organization ........... ................................ ................: ► CALIFORNIA ....... 90 a List the states with which a copy of this return is filed gob 20 b Number of employees includes March 12, Telephone no. ► 7 6 0 — 3 21-0 6 0 2 OmP;yLEEheVANDERBECK 91 The books are in care Located at ► 71 701 GERALD FORD DR. RANCHO MIRAGE, CA ZIP+4 ► 92270 92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041- Check ere .......................... 9 2 ...1 ............... and enter the amount of tax-exem t interest received or accrued duringthe tax vear ... .... .. ► ( 32304i 12 i7-03 5 nnDn'111n-77 116 2003.07000 THE CHILDREN'S DISCOVERY MU N/A Form 9�0 (2003) 116_ THE CHILDREN'S DISCOVERY MUSEUM 33-0233725 Page Form 990 (2003) OF THE DESERT Analysis of Income -Producing Activities (See page 33 of the instructions.) eluded by section 512, 513, or 514 Unrelated business income (E) Note: Enter gross amounts unless otherwise (A) (B) (C) (D) Related or exempt indicated. Business Amount sion EAmount sion function income code 93 Program service revenue: co338r151. a ADMISSIONS & MEMB. 110,638. b PROGRAM FEES 98,227. C GIFT SHOP PROCEEDS d e f Medicare/Medicaid payments ................................. g Fees and contracts from government agencies 94 Membership dues and assessments ........................ 95 Interest on savings and temporary cash investments ... 95 Di vidends rids and in terest rest from securities n 97 Net rental income or (loss) from real estate: :.. . a debt -financed property ......................................... b not debt -financed property .................................... 98 Net rental income or (loss) from personal property ...... 14 73r579. gg Other investment income ..................................... 100 Gain or (loss) from sales of assets other than inventory ............................................. 101 Net income or (loss) from special events .................. 102 Gross profit or (loss) from sales of inventory ............ 103 Other revenue: a b C d e 0 . 73, 579 . 547, 016 . 104 Subtotal (add columns (B), (D), and (E)) 00- 6 2 0 , 5 9 5 . )) ......................... 105 -Total (add line 104, columns (B), (D ), and (E ................................................................................. Note: Line 105 plus line 1 d, t Purposes Part i, should equal the amount on line 12, Part 1. (See page 34 of the instructions.) >Parti�:[il. VRelationship of Activities to the Accomplishment of Exemp Line No. Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). INCOME FROM THESE ACTIVITIES ALLOWED THE MUS�ORMIUM ONGEARTS. DUCATE CHILDREN 93 OUT SCIENCE, VARIOUS CULTURES, AND THE PER — a' `j Information Regarding Taxable Subsidiaries and Disregarded Entities (See page 34 of the instructions.) (E) A (8) () Total income End -of -year Name, address, and)EIN of corporation, Percentage of Nature of activities assets nartnership, or disregarded entityownershipinterest N/A I % Pt" Re ardin Transfers Associated with Personal Benefit Contracts (See Information (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? (b) Did the organization, during the year, pay premiums, directly or indirectly, on a personal benefit contract? .............................. Note: if "Yes" to (b), file Form 8870 and Form 4720 (see instructions). Please Underlpandties of te? Declaration of that I have examined officer) this is based on including c information of whichduprepa eles and shas any kriowiedgehe best of my kn� LEE VANDERBECK, Sign Date ► Type or print name and title Here ►Signature of officer Date Check if sell- Preparer's em Paid signature 11 / 10 / 0 4 employed ► Preparer's Firm'sname(or WILLIAM A. HARTUNG, CPA, CVA EIN ► yours if sell -employed), 41— 8 6 5 BOARDWALK SUITE Use Only 212 323161 address, and ►PALMphoneno. 0- 760-862-9111 DESERT, CA 922112 i�-o3 ZIP + aForm 990 (2003) 5 6 nn-)n1 l i n -7�,»77 116 2003 .07000 THE CHILDREN' S DISCOVERY MU 116,- e 34 of the instructions.) 0 Yes 0 No [� Yes 0 No edge and belief, it is true, EXECUTIVE DIRE Preparer's SSN or PTIN SCHEDULE A Organization Exempt Under Section 501(c)(3) OMB No. 1545-0047 (Form 990 or 990-EZ) (Except Private Foundation) and Section 501(e), 5010), 501(k), 501(n), or Section 4947(a)(1) Nonexempt Charitable Trust 2003 Supplementary Information -(See separate instructions.) Department of the Treasury MUST be completed by the above organizations and attached to their Form 990 or 990-EZ ntemai Revenue Service Employer identification number Name of the organization THE CHILDREN' S DISCOVERY MUSEUM 33 0233725 OF THE DESERT loyees Other Than Officers, Directors, and i rusiees Compensation of the Five Highest Paid Emp i :..+ ... k „r,o I4 thara aro nnnP Pnter "None.."� _ (a) Name and address oT eacn employee Nclu +hen trn nnn NONE------------------------- Total num ber of other employees pain 0 over $50 000 .................. ............... .................... . part:' Compensation of the Five Highest Paid independent Contractors for Professional Services I irf nnnh nna linrhPthPr individuals or firms). If there are none, enter "None.") (a) Name and address of each independent contractor paid more than $50,000 NONE---------------------------------------- over Total rec eiving ivi r e numb er f oth ers �n 9 nu $50,000 for professional services .. . r� 323101/12-05-03 l_HA For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990-EZ. Schedule A (Form 990 or 990-EZ 20036� 7 nn�lll 1 1 n -7Q ?7 1 16 2003.07000 THE CHILDREN' S DISCOVERY MU 116 `- -'jJ THE CHILDREN'S DISCOVERY MUSEUM Schedule A (Form 990 or 990-EZ) 2003 OF THE DESERT {?j Statements About Activities (See page 2 of the instructions.) 1 33-0233725 Page During the year, has the organization attempted to Influence national, state, or local legislation, including any attempt to Influence public opinion on a legislative matter or referendum? If "Yes "enter the total expenses paid or incurred in connection with the (Must equal amounts on line 38, Part VI -A, lobbying activities ► $ 1 or line i of Part VI-B.) Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other organizations checking "Yes," must complete Part VI-B AND attach a statement giving a detailed description of the lobbying activities. r indirectly, engaged in any of the following acts with any substantial contributors, During the year, has the organization, either directly o trustees, directors, officers, creators, key employees, or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary? (If the answer to any question is "Yes," attach a detailed statement explaining the transactions.) 2a ............................................... a Sale,. exchange, or leasing of property?......................................................................................... 2b b Lending of money or other extension of credit. .............................................................................................................................. 2c c Furnishing of goods, services, or facilities?........................................................ d Payment of compensation (or payment or reimbursement of expenses 'rf more than $1,000). .............................................. 2e ......................... e Transfer of any part of its income or assets? .......................................................................................... 3 a Do you make grants for scholarships, fellowships, student loans, etc.? (If "Yes" attach an explanation of how you determine that recipients qualify to receive payments.) • • • • • • • • • b Do you have a section 403(b) annuity plan for your employees?... ................................ 4 Did you maintain any separate account for participating donors where donors have the right to provide advice on the use or distribution of funds? ............ �_�....., f,,r Nnn-Private Foundation Status (See pages 3 through 6 of the instructions.) The organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 [Q A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 Q A school. Section 170(b)(1)(A)(ii). (Also complete Part V.) 7 Q A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 Q A Federal, state, or local government or govemmental unit. Section 170(b)(1)(A)(v) 1 A Its Enter the hospital's name, city, g [Q A medical research organization operated in conjunction with a hospital. Section 170(b)( )( )(•ii)• P ano siare F 10 [Q An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 11 a M An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 b Q A community trust. Section 170(b)(1)(A)(vi . (Also complete the Support Schedule in Part IV -A.) �) 12 Q An organization that normally receives: (1) more than 331/3% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc., functions - subject to certain exceptions, and (2) no more than 331/3% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30,1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 3a 3b es No X X X X X X X X al IX 13 Q An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: 1 lines 5 through 12 above; or 2 section 501(c),(4),5 or 6 if the meet the test of section 509(a)(2). See section 509(a)(3).) Provide the following information about the supported organizations. (See page 5 of the instructions.) (b) Line number (a) Names) of supported organization(s) from above 14 Q] An organization organized and operated to test for public safety. Section 509(a)(4). (See page b oT the mstrucuons.l Schedule A (Form 990 or 990-EZ) 201 64 323111 -�- 12-05-03 8 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 10 THE CHILDREN'S DISCOVERY MUSEUM Schedule A (Form 990 or 990-EZ) 2003 OF THE DESERT 3 3— 0 2 3 3 7 2 5 Page 3 Support Schedule (Complete only if you checked a box on line 10, 11, or 12.) Use cash method of accounting. s.........,.e.t;.,., from fhc mrrt nml to the rash method of accountino. _ I.W.W. I vW ,,,u - - --- - Calendar year (or fiscal year be innin In ..................•••••••••�•• ► (a) 2002 (b) 2001 (c) 2000 (d) 1999 (e) Total 15 Gifts, grants, and contributions received. (Do not include unusual rants. See line 28.) ................ 387,628. 653,528. 625r998.1 396r386. 2, 0 6 3 r 5 4 0. 16 Membership fees received ......... 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is related to the organization's charitable, etc., purpose ............ 483r334. 442 r 093 . 419,545. 406,648. 1 r 751, 620 . 18 Gross income from interest, dividends, amounts received from payments on securities loans (sec- tion 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30,1975 < 2 5 , 7 5 2 . < 15 , 813 . 5, 5 6 3. 2 2, 080 . < 13 , 922 .> 19 Net income from unrelated business activities not included in line 18 _.. 20 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge 22 Other income. Attach a schedule. Do not include gain or (loss) from sale of capital assets .. 23 Total of lines 15 through 22 845r210. 1, 0 7 9 r 8 0 8. 1r051r106.1 825 114 .1 3, 8 01 r 2 3 8. 2a Line 23 minus line 17 ............... 3 61 r 8 7 6. 6 3 7, 715 . 6 31, 5 61 . 418 , 4 6 6. 2 r 0 4 9 r 618 . 8 , 452 10 , 7 9 8 . 10,511.1 25 Enter 1 % of line 23 . ,............................................. .................. 26 Organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24............................................. ► 26a 4 0 r 9 9 2 . b PreParealistf0rYourrecoids t0 showthe name of and amountcontributed by each person than a governmental �n line.. 26a. unit or publicly supported organization) whose total gifts for 1999 through 2002 exceeded the amount.... Do not file this list with your return. Enter the total of all these excess amounts......................................................... 26b ► 25c 616 r 7 3 9 . 2 , 0 4 9 r 618 . c Total support for section 509(a)(1) test: Enter line 24, column (e) ... 1 ...... d Add: Amounts from column (e) for lines: 18 3 r 922 19. 26b 616,739. ► 26d ..... 602 , 817 . 22 ..... ,i:.,. f)r,,..r,,.,,,c lino')Ari tntnlN ► 26e 1, 446,801 . f Public support percentage (line 26e (numerator) divided by line 26c (denominator)) ► 26f 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person," prepare a list for your records to show the name of, and total amounts received in each year from, each "disqualified person." Do not file this list with your return. Enter the sum of such amounts for each year: N/A (2002) ............................. 1999....................................... b For any amount included in line 17 that was received from each person (other than "disqualified persons"), prepare a list for your records to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) Do not file this list with your return. After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: N / A (2002) .. (2001).......................................... (2000)....................................... (1999)........-.............................. c Add: Amounts from column (e) for lines: 15 16 17 20 21 ... ► 27c N / A d Add: Line 27a total ... and line 27b total .................. ► z io 1V / n e Public support (line 27c total minus line 27d total)................................................................................................ ► 27e N / A N/A lu column e 2 7i.... f Total support for section 509(a)(2) test: Enter amount on line 2.., co O ......... ��`��.`�� g Public support percentage (line 27e (numerator) divided by line 27f (denominator)) ................................. ► 27 N / A % h Investment income percentage line 18 column a numerator divided by line 27f denominator ... ► 27h N / A 28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1999 through 2002, prepare a list for your records to show, for each year, the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant. Do not file this list with your return. Do not include these grants in line 15. NONE Schedule A (Form 990 or 990-EZ) 2 ;n 323121 12-05-03 9 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 11� 33-0233725 Page N/A THE CHILDREN'S DISCOVERY MUSEUM Schedule A (Form 990 or 990-EZ) 2003 OF THE DESERT p Private School Questionnaire (See page 7 of the instructions.) (To be completed ONLY by schools that checked the box on line 6 in Part No 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing instrument, or in a resolution of its governing body?..................................................................................................................... 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, and scholarships? .................................... 31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes the policy known to all parts of the general community it serves? .. ..................""'....... ........................... If "Yes," please describe; if "No," please explain. (If you need more space, attach a separate statement.) 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff?............................................................ b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis? ........................ c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships? ..................................................................................... d Copies of all material used by the organization or on its behalf to solicit contributions? •............................. If you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to: a Students' rights or privileges? ......................... ........................................................................................................... b Admissions policies? ......................................................... c Employment of faculty or administrative staff? ......•--..•.........•••................................"'.... d Scholarships or other financial assistance? ................................... .............................................................................................. e Educational policies?............................................................................ ............................................................. f Use of facilities? ..................... ......... ................................................................................................................................... . Athletic programs? ......................................... h Other extracurricular activities? ............................................ . ............................................................................................ .... If you answered "Yes" to any of the above, please explain. (If you need more space, attach a separate statement.) 34 a Does the organization receive any financial aid or assistance from a governmental agency?....................................................... b Has the organization's right to such aid ever been revoked or suspended?........................................................................... if you answered "Yes" to either 34a or b, please explain using an attached statement. 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of Rev. Proc. 75-50, " 1975-2 C.B. 587, covering racial nondiscrimination? If No, attach an explanation............................................................................. -- Schedule A (Form 990 or 990-EZ) 2003 323131 6 1 12-05-03 10 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 1161-) THE CHILDREN'S DISCOVERY MUSEUM nnn ,,. oon-F71 gnn3 nF THE DESERT 5cneoule n ki-065 - - T.A. Lobbying Expenditures by Electing Public Charities (See page 9 of the instructions.) (To be completed ONLY by an eligible organization that filed Form 5768) Check b if ou checked "a" and "limited c Check a if the or anization belon s to an affiliated rou (a) Limits on Lobbying Expenditures Affiliated group totals (The term "expenditures" means amounts paid or incurred.) N / A 36 Y Total lobbying expenditures to influence public opinion (grassroots lobbying) ........................... 3637 37 Total lobbying expenditures to influence a legislative body (direct lobbying) .............................. 38 38 Total lobbying expenditures (add lines 36 and 37)............................................ 39 39 Other exempt purpose expenditures ................ 40 40 Total exempt purpose expenditures (add lines 38 and 39)................................................. 41 Lobbying nontaxable amount. Enter the amount from the following table - It the amount on line 40 is - The lobbying nontaxable amount is - Not over $500,000 ....................... .....•. •.•. 20%of the amount on line 40................................. >:.< Over $500,000 but not over $1,000,000 .. • ......... $100,000 plus 15 /o of the excess over $500, 41 Over $1,000,000 but not over $1,500,000 $175,000 plus 10% of the excess over $1,000,000 ......... • ::•:..; . Over $1,500,000 but not over $17,000,000 . ...... _ . $225,000 plus 5 /o of the excess over 1,5 00 42 Over $17,000,000.................................... ° )................................................. Grassroots nontaxable amount (enter 25 ✓° of line 41 ...... 42 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36 .................. • . . . . . . . . . . . . • 43 44 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line ....................................... , Caution: If there is an amount on either line 43 or line 44, you must file Form 4720. 33-0233725 Page N/A I" rovisions a I . (b) To be completed for ALL electing organizations M so 0. 0. 0. X During the year, did the organization attempt to influence national, state or local legislation, including any attemp o influence public opinion on a legislative matter or referendum, through the use of: aVolunteers..............................:..................... ......................................................................... b Paid staff or management (Include compensation in expenses reported on lines c through h.)...................... cMedia advertisements............................................................................................................... d Mailings to members, legislators, or the public .................... . e Publications, or published or broadcast statements ...................................................................... f Grants to other organizations for lobbying purposes........................................................................ g Direct contact with legislators, their staffs, government officials, or a legislative body ................................. h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means ............ .............. i Total lobbying expenditures (Add lines c through h.)) ................................................ ,,,,,. , , n„ .,f the ahovp also attach a statement giving a detailed description of the lobbying activities. 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No . ::..:..1fill QAT.AN� Your.0ur��r �� ;re�vtted ......:....... X ...:...:....::..::::..:..:............:.:....:.:.......... . California corporation number Federal employer identification number • = Dissolved = Withdrawn = Merged/Reorganized explanation) xplana ion) (attach explanation) D —15 8 9 3 6 4 3 3— 0 2 3 3 7 2 5 If a box is checked, enter date • Corporation/Organization name THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT Address i PMB no. 71-701 GERALD FORD DRIVE City State RANCHO MIRAGE, CA 92270 ZIP Code B Check forms filed this year. State: = 109 = 100 = 100S = 100w Federal: © 990 990EZ 990T 99OPF11 1041 [] 1120H 1120 C If organization is exempt under R&TC Section 23701 d and is a school, public charity, religious organization, or is controlled by a religious operation, check box. See General Instruction F. No filing fee is required. D Is this a group filing? See General Instruction N. = Yes FT No E Accounting method used ACCRUAL F Type of organization FX-1 Exempt under Section 23701 d (insert letter) n IRC Section 4947(a)(1) trust Part I Complete Part I unless not required to file this form. See General Instructions B and C. 1 Gross sales or receipts from other sources. From Side 2, Part Il, line 8........................•....................... • 1 620r595. 2 Receipts and 2 Gross dues and assessments from members and affiliates............................................................... • 3 Gross contributions, gifts, grants, and similar amounts received. See instructions ............ S.TMT...1.... • 3 759,049. Revenues A line through line 3 • in requirement test. dd e 1 t T I r receipts f r f11 4 ota osso gg9 This line must be completed. If the result is less than $25,000, see General Instruction C ..................... • 4 1 , 3 7 9 644. (Attach check or money order here.) f d t 5 s goods sold 5 Coto g 6 Cost or other basis, and sales expenses of assets sold ..•..................... 6 7 Total costs. Add line 5 and line 6 .................. .......................... .................................................... 8 Total gross income. Subtract line 7 from line 4.............................................................................. ............................ . �.`:><��> ; .; ....... •: •: • • :•::.:.:.•.:.::::... •:...•...•:.::.•:.•::::: :>i::::t:;::i: :;:r:is::.......:....:::...;::«::: :::';::: i::::::::::::<: < :::;:::>::•:::::; <::;•;:: i::•::::•: •::•:• 7 8 1, 3 7 9, 6 4 4. Expenses 9 Total expenses and disbursements. From Side 2, Part 11, line 18......................................................... 10 Excess of receipts over expenses and disbursements. Subtract line 9 from line 8 ................................. 9 1 , 2 3 6 , 932. 10 142 r 712. Filing Fee 11 Filing fee $10 or $25. See General Instruction F.•............................................................................ 12 Penalty for failure to file on time. See General Instruction L...•........................................................... 13 Use tax. See instructions............................................................ • 11 N/A 12 13 14 14 Balance due. Add line 11 line 12 and line 13................................................................................. 15 If exempt under R&TC Section 23701d, has the organization during the year: (1) participated in any political campaign or (2) attempted to influence legislation or any ballot measure, or (3) made an election under R&TC Section 23704.5 (relating to lobbying by public charities)? If "Yes," complete and attach form FTB 3509, Political.or Legislative Activities by Section 23701d Organizations .............................. 0 Yes 0 No 16 Did the organization have any changes in its activities, governing instrument, articles of incorporation, or bylaws that have not been reported to the Franchise Tax Board? If "Yes," complete an explanation and attach copies of revised documents .............................. Q Yes FX No 17 Is the organization exempt under R&TC Section 23701g?_...•.............•.............................._................................................................ 0 Yes 1XI No If "Yes," enter amount of gross receipts from nonmember sources $ 18 Did the organization file Form 100, Form 100S,100W, or Form 109 to report taxable income. 0 Yes � No ............................................................... It "Yes," enter amount of total income reported $ 19 The financial records are in care of LEE VANDERBECK Daytime telephone 7 6 0 — 3 21-0 6 0 2 located at 71 701 GERALD FORD DR. RANCHO MI RAGE , CA 92270 Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, Please it is true, correct, and complete. Declaration of preparer (other than taxpayer) is based on all information of which preparer has any knowledge. Sign ► EXECUTIVE DIRECTOR •1760-321-0602 Here Signature of officer Date Title Daytime telephone Paid Date Paid preparer's SSN or PTIN Preparer's ► Check it signature 11 / 10 / 0 4 self-employedEK P 0 0 3 5 7 3 9 8 Paid Parer's Firm's name re P (or yours, WILLIAM A. HARTUNG, CPA, CVA • FEIN 33-0991078 Use Only If self- 0-- employed) 41-865 BOARDWALK SUITE 212 and address Daytime PALM DESERT, CA 92211 0, telephone 760-862-9111 328941/11-29-03 For Privacy Act Notice, get form FTB 1131. 09301110 732227 116 -� 19903104022 r Form 199 C1 2003 Side 69 2003.07000 THE CI H LDREN'S DISCOVERY MU 11to 1 THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 33-0233725 -� Part 11 Organizations with gross receipts of more than $25,000 and private foundations regardless of amount of gross receipts - complete Part II or furnish substitute information. See Specific Line Instructions. 1 Gross sales or receipts from all business activities. See instructions.................................................... 1 2 Interest ......................... ................................................................................................. ........... 2 3 Dividends................................................................................................... Receipts 4 Gross rents.................................................._................. ......................................................... .. 4 from Other 5 Gross royalties Sources 6 Gross amount received from sale of assets....................................................................................... 5 7 Other income SEE STATEMENT ... 2.. 7 620r595. A line 1 through line 7. r sources. Add I from other s Total gross sales or receipts o 8 9 9 P ......:...::..................................................... Enter here and on Side 1 Part I line 1............................................................................................. 8 620r595. 9 Contributions, gifts, grants, and similar amounts paid .................................. .... 9 10 Disbursements to or for members................................................................................................... 10 11 Compensation of officers, directors, and trustees .............................. S.E_E...STATEMENT...3.... 11 98,338 . Expenses 12 Other salaries and wages............................................................................................................ 12 3 7 5 , 7 4 0 . and13 Interest.................................................................................................................................... 13 Disburse- 14 Taxes .............. ..............................................................................................:........ .......•.......... 14 ments 15 Rents....................................................................... .................................................. .............. 15 16 Depreciation and depletion.............................................................................. 15 237r463. 17 Other :................ ............................................ . SEE....STATEMENT•,..4 17 525r391. 18 Total expenses and disbursements. Add line 9 through line 17. Enter here and on Sine 1, Part I, line 9 ......... 18 1, 236r932. Schedule L Balance Sheets Beginning of taxable year End of taxable year Assets (a) (b) (c) (d) Cash 125 483 9 60. vable ab e 2 Netaccounts s recei :...:..:<:.;•.;:::......:....:::.::::......::...::.�::..:. .::.:....,..:.:.:::.....�...::::::..:::;..::....:....:.....::. aiv ab e 3 Net notes receivable ................................. 4 Inventories ............................................. 7 8 1 ><'< ...... < <> 2 1 781. n s5 Federalandstate government obli9ati .. 6 Investments In other bonds STMT...5.... >:::::>::::>:::;:::::::>:>.: �:»>::>::>�>:�:<::>.:;:::: �3 ;:>:::<:>:�:::::>::>::;:::::::::>::::>::>:::<:::>::>:;:::::::::>:< 204,953. in k STMT 6 stock 7 Investments. . ::::<:::<::::::....... »> ::::::::::::> ::::::>::>: 351, 3 61 49 0 022 fl n er loans loans numb o Mortgage oa s 8... 9 Other Investments STMT....7..... :.:.;:.:.;:.>:<.::.:.;:.:.:;.:::::.::<.;::.................. r :::.:.::..:::::::::::....:::..::.:::.:.....,:...:........ 4 23 0. 5 10 a Depreciable assets .............................. 5 , 6 4 6 , 3 2 0 . ; :: :>::::> ::::<:> :::::::::. . , b Less accumulated depreciation ............... ( 1, 3 4 4, 2 3 8 .) 4 r 3 0 2, 0 8 2.( 1, 5 81, 7 01 .) 4, 0 6 4, 619 . 11 Land :::>::>:::<:::::::»::>::::::::>::::>:<: 650 , :::::::;:::.>:.:.:;:.:::.:.:;.::•:•>:.:.::.;:.>:.:.::.>:>:::::<;::::::: 6 0 000. 5 12 other assets ....... S.TMT...8 ..................................... . . 18 5 , 0 0 1 85 000. ............... 13 Total assets........................................ :�:;:<.::.:.:.;::::.;::.;:.:.;>:.:� 0 853 � � 6 1 45 5 65 r r nh Liabilities and et wo rth LIa es a 14 Accounts payable 1 Contributions, gifts, o r grants aab I e . . 16 Bonds and notes payable 17 Mortgages payable .. .. 18 Other liabilities ..:.........::..::..:...:..:,...::.:..::::::::.::::::.. ::....::..:..:..:.:::.....:...::...::::.:.:::..::.:..;.::...... or principd 19 Capital stockle fund ............. capital surplus. At 20 Paid -in or tach reconciliation o n ...... 6 1 45 5 65 r r 21 Retained earnings or income fund ............... � r ............ 22 Total liabilities and net worth ..................... ;:::::::�:��:::::;::>::•:�::::;::::>;::.::::<;:::<::::..;::;... ...::::>: , :............................ ........... 6 1 45 565 r r Schedule M-1 Reconciliation of income per books with income per return Do not complete this schedule if the amount on Schedule L, line 13, column (d), is less than $25,000 k �n me er b 0o s N Ico 142 712 i x 2 Federal income tax 7 Income recorded on books this year ::.:...::.,::::,........•.:.:,,.,.:.:.....:„:::...::,:., 3 Excess of capital losses over capital gains ......... not included in this return ........................... k i h r rded n books t s n eco 0 4 Inc me of 0 year ...................... 8 Deductions in this return not ch rged ...::..::...:.. , :.:..................,.:..........�...:...:.....,...:...:.:...:.:..:..:..� 5 Expenses recorded on books this year not :�:<�>::>�::<:�::::<:»:��>:::>::::>::>::»::::>.>.::::>:::� income his year i book o t against oo c y deducted in this return ................................. 9 Total. Add line 7 and line 8 ........................ Total 6 of 1 N income e r return 0 Net co P Add line 1 through line 5................................. 142 , 712 . Subtract line 9 from line 6 ........................... 14 2 r 712. 328951/11-29-03 Side 2 Form 199 C1 2003 -� 19903204022 r- 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 FORM 199 CASH CONTRIBUTIONS OF $5000 OR MORE STATEMENT 1 INCLUDED ON PART I. LINE 3 DATE OF CONTRIBUTOR'S NAME CONTRIBUTOR'S ADDRESS GIFT AMOUNT ANITA B & HOWARD RICHMOND 37115 CAROLYN COURT RANCHO FOUNDATION MIRAGE, CA 92270 24,838. CITY OF INDIAN WELLS 44950 ELDORADE DRIVE INDIAN WELLS, CA 92210 27,500. CITY OF PALM DESERT 73510 FRED WARING DRIVE PALM DESERT, CA 92260 8,500. CITY OF RANCHO MIRAGE 69825 HIGHWAY 111 RANCHO MIRAGE, CA 92270 13,885. PALM DESERT NATIONAL BANK 73745 EL PASEO PALM"DESERT, CA 92260 7,500. SOUTHERN CALIFORNIA 2244 WALNUT GROVE AVE EDISON ROSEMEAD, CA 91770 10,000. THE ANNENBERG FOUNDATION ST DAVIDS CTR #A200, 150 RADNOR-CHESTOR ST DAVIDS, PA 19087 311,000. TOTAL INCLUDED ON LINE 3 4UJrZZJ . FORM 199 OTHER INCOME STATEMENT 2 DESCRIPTION AMOUNT ADMISSIONS & MEMB. 338,151. PROGRAM FEES 110,638. GIFT SHOP PROCEEDS 98,227. INVESTMENT GAIN (LOSS) 71,660. BANK INTEREST INCOME 1,919. TOTAL TO FORM 199, PART II, LINE 7 620f595. 7.4 STATEMENT(S) 1,,2 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 2 1 6 THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 FORM 199 COMPENSATION OF OFFICERS, DIRECTORS AND TRUSTEES STATEMENT 3 TITLE AND NAME AND ADDRESS AVERAGE HRS WORKED/WK COMPENSATION LEE VANDERBECK EXEC DIR 0. C/O 71-701 GERALD FORD DR. FULL RANCHO MIRAGE, CA 92270 RUTH BESCHLOSS BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 RALPH FRANK BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 FLORENCE FRISCHER BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 WILLIAM HARTUNG BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 MARJORIE KULP BRD. MEM. 0. C " 71-701 GERALD FORD DR. PART R_ .MHO MIRAGE, CA 92270 JEFFREY JONES BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 JEAN BENSON BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 BETTY BARKER BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 ELIZABETH SCHULMAN BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 WESLEY OLIPHANT BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 79 ti STATEMENT(S) : j 7 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 1 THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 RICHARD OLIPHANT BRD. MEM. 0. CIO 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 MARC HOMME BRD. MEM. 0. .C/0 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 RANDAL MILLER BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 ANDREA PARIS BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 SAM SPEVACK BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 BOB BERNHEIMER BRD. MEM. 0• C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 LEA GOODSELL BRD. MEM. 0• C/O 71-701'GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 Y - -"'HLEEN HOPP BRD. MEM. 0 • C., 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 GREG JOHNSON BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 BOB LIENHARD BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 ELLEN PARIS BRD. MEM. 0• C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 PETER SOLOMON BRD. MEM. 0. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 ANDREW MONTGOMERY BRD. MEM. 0• C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 7 j STATEMENT(S)r)1 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 i THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 STEVE SILBERMAN BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 HERBERT SPIEGEL BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 GEORGE STETTLER BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 SAM SPINELLO BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 MAC VILLINES BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 RICHARD KITE BRD. MEM. C/O 71-701 GERALD FORD DR. PART RANCHO MIRAGE, CA 92270 0. 0 0. mr AF �� TOTAL TO FORM 199, PART II, LINE 11 �- .F. _M 199 OTHER EXPENSES STATEMENT 4 DESCRIPTION FUNDRAISING TAXES AND LICENSES OFFICE SUPPLIES GIFT SHOP COGS ADVERTISING DIRECTORS' LIABILITY INSURANCE UTILITIES CONTRACT SVCS DUES & SUBSCRIPTIONS BANK & CR CARD CHARGES MISCELLANEOUS CASUALTY & LIAB INSURANCE PROGRAM SUPPLIES STAFF RECRUITING BUILDING SUPPLIES FOOD SUPPLIES MAINTENANCE & REPAIRS STAFF TRAINING LAY TRAINING TELEPHONE AMOUNT 36,602. 5, 888. 91636. 56,975. 19,432. 31658. 53,895. 177,909. 3,786. 7,765. 13,862. 15,941. 42,834. 354. 8,344. 3,026. 563. 5,674. 292. 5,664. 7 STATEMENT(S) 3, 4 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 1169,- THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 POSTAGE AND SHIPPING PRINTING AND PUBLICATIONS TRAVEL 111296. 36,250. 5,745. TOTAL TO FORM 199, PART I I , ` LINE 17 525r391. FORM 199 INVESTMENTS IN OTHER BONDS STATEMENT 5 DESCRIPTION INVESTMENT ACCOUNT BEG. OF YEAR END OF YEAR 207,353. 204,953. TOTAL TO FORM 199, SCHEDULE L, LINE 6 207,353. 204,953. FORM 199 INVESTMENTS IN STOCK STATEMENT 6 DESCRIPTION BEG. OF YEAR END OF YEAR INVESTMENT ACCOUNT 351,361. 490,022. TOTAL TO FORM 199, SCHEDULE L, LINE 7 351,361. 490rO22. FORM 199 OTHER INVESTMENTS STATEMENT 7 DESCRIPTION INVESTMENT ACCOUNT INVESTMENT ACCOUNT BEG. OF YEAR END OF YEAR 159,831.. 171107. 0. 281123. TOTAL TO FORM 199, SCHEDULE L, LINE 9 159,831.. 45,230. FORM 199 OTHER ASSETS STATEMENT 8 DESCRIPTION ORNAMENTALS TOTAL TO FORM 199, SCHEDULE L, LINE 12 BEG. OF YEAR END OF YEAR 185,000. 185,000. 185,000. 185,000. 75 STATEMENT(S) 4, 5, 6, 7, 8 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 lb 90 THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 FORM 199 FUND BALANCES STATEMENT 9 DESCRIPTION UNRESTRICTED ASSETS TEMPORARILY RESTRICTED ASSETS PERMANENTLY RESTRICTED ASSETS TOTAL TO FORM 199, SCHEDULE L, LINE 21 BEG. OF YEAR END OF YEAR 5,785,338. 37,570. 179,945. 5,905,963. 51,7ll. 187,891. 6,002,853. 6,145,565.. 70 STATEMENT(S) 9 09301110 732227 116 2003.07000 THE CHILDREN'S DISCOVERY MU 116 1),-� TAXABLE YEAR CALIFORNIA FORM 2003 Corporation Depreciation and Amortization 3885 Attach to Form 100 or Form 100W. FORM 19 9 FE IN 3 3 — 0 2 3 3 7 2 5 ,UIPU LIWII11a111V THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT Part 1 Depreciation California corporation number D-1589364 (a) Description of property (b) Date acquired (c) Cost or other basis (d) Depreciation allowed or allowable in earlier years (e) Method of figuring depreciation (f) Life or rate (g) Depreciation for this year (h) Additional first year depreciation SEE STATEMENT 10 6,296,320. 1,344,238. 2 Add the amounts in column (g) and column (h). The combined total of column (h) may not exceed $2,000. See instructions for line 1, column (h) ............................_.._..................... 2 , 2 3 7 , 4 6 3 . .......................................................... 3 Total. Add the amounts on line 2, column (g) and column (h)........................................................................ ........................ 3 237r463. . 4 Total depreciation claimed for federal purposes from federal Form 4562, line 22........................................................................ 4 237r463. 5 Depreciation adjustment. If line 4 is greater than line 3, enter the difference here and on Form 100 or Form 100W, Side 1, line 6. If line 4 is less than line 3, enter the difference here and on Form 100 or Form 100W, Side 1, line 12. (If California depreciation amounts are used to determine net income before state adjustments on Form 100 or Form 100W no adjustment is necessary.) .........5 Dart 11 Amnrti7nfinn (a) Description of property (b) Date acquired (c) Cost or other basis (d) Amortization allowed or allowable in earlier years (e) R&TC section (f) Period or percentage (g) Amortization for this year 1 2 Total. Add the amounts in column (g) .......... 2 3 Total amortization claimed for federal purposes from federal Form 4562, line 44 .................... 3 4 Amortization adjustment. If line 3 is greater than line 2, enter the difference here and on Form 100 or Form 100W, Side 1, line 6. If line 3 is less than line 2, enter the difference here and on Form 100 or Form 100W, Side 1, line 12................................................ 4 339281 11-14-03 09301110 732227 116 -� 388503104022 F FTB38852003 7" 2003.07000 THE CHILDREN'S DISCOVERY MU 116 16:,;�? THE CHILDREN'S DISCOVERY MUSEUM OF THE D 33-0233725 CA 3885 DEPRECIATION STATEMENT 10 ASSET NO./ DATE IN COST OR PRIOR DEPRE- DESCRIPTION SERVICE BASIS DEPR METHOD LIFE CIATION BONUS 1 BUILDINGS-97 ADDITIONS 01/01/97 1,190,920. 178,638. SL 2 BUILDINGS-98 ADDITIONS 01/01/98 2,942,412. 404,580. SL 3 BUILDINGS-99 ADDITIONS 01/01/99 259,876. 32,485. SL 4 EXHIBITRY-97 ADDITIONS 01/01/97 952,500. 571,500. SL 5 EXHIBITRY-98 ADDITIONS 01/01/98 76,431. 42,037. SL 6 GIFT SHOP FURNISHINGS-98 ADDITIONS 01/01/98 10,338. 8,123. SL 7 GIFT SHOP FURNISHINGS-99 ADDITIONS 01/01/99 529. 380. SL 8 OFFICE FURNITURE-97 ADDITIONS 01/01/97 7,719. 7,475. SL 9 OFFICE FURNITURE-98 ADDITIONS 01/01/98 75,974. 59,692. SL 10 OFFICE FURNITURE-99 ADDITIONS 01/01/99 27,120. 19,371. SL 11 OUTDOOR FURNISHINGS-98 ADDITIONS 01/01/98 5,677. 3,124. SL 12 OUTDOOR FURNISHINGS-99 ADDITIONS 01/01/99 324. 160. SL 13 DEPOSIT -MARQUEE SIGN 06/30/00 18,140. 2,721. SL 14 MARQUEE SIGN 01/01/01 36,473. 4,560. SL 15 EXHIBITRY-2001 ADDITIONS 01/01/01 25,632. 61408. SL 16 OFFICE FURNITURE-2001 ADDITIONS 01/01/01 2,542. 908. SL 17 GIFT SHOP FURNISHINGS-2001 ADDITIONS 01/01/01 549. 195. SL 18 LAND 01/01/97 400,000. L 19 COPIER MACHINE 07/11/02 13,164. 11881. SL 20 2.5 ACRES LAND 12/17/01 250,000. L TOTAL TO FORM 3885 09301110 732227 116 6,296,320. 1344238. 40.00 29,773. 40.00 73,560. 40.00 6,497. 10.00 95,250. 10.00 7,643. 7.00 1,477. 7.00 76. 7.00 244. 7.00 10,853. 7.00 3,874. 10.00 568. 10.00 32. 20.00 907. 20.00 1,824. 10.00 2,563. 7.00 363. 7.00 78. 0. 7.00 1,881. 0. 237,463. 7 STATEMENT(S) 10 2003.07000 THE CHILDREN'S DISCOVERY MU 116�1- 3 MAIL TO: REGISTRATION/RENEWAL FEE REPORT Registry of Charitable Trusts TO ATTORNEY GENERAL OF CALIFORNIA P.O. Box 903447 Sacramento, CA 94203-4470 Sections 12586 and 12587, California Government Code 11 CCR Sections 311 and 312 Telephone: (916) 445-2021 WEB SITE ADDRESS: Failure to submit this report annually no later than four months and fifteen days after the end of the organization's accounting period may result in the loss of http://ag.ca.gDV/charities/ tax exemption and the assessment of a minimum tax of $800, plus interest, and/or fines or filing penalties as defined in Government Code Section 12585.1. IRS FORM 990 EXTENSIONS WILL BE HONORED Check if: State Charity Registration Number: CT.6 8 8 91 Change of address THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT 0 Amended report Name of Organization 71— 7 01 GERALD FORD DRIVE Corporate or Organization No. D-15 8 9 3 6 4 Address (Number and Street) RANCHO MIRAGE, CA 92270 Federal Employer l.D.No. 33-0233725 City or Town, State and ZIP Code PART A - ACTIVITIES Yes No 1. During your most recent full accounting period did your gross receipts or total assets equal $100,000 or more? X Note: If the answer is yes, you are required by Title 11 of the California Code of Regulations, §§311 and 312, to attach a check in the amount of $25.00 to this report. Make check payable to Department of Justice. 2. For your most recent full accounting period (beginning 0 7 / 01 / 2 0 0 3 ending 0 6 / 3 0 / 2 0 0 4 ) list: Gross receipts $ 1, 3 7 9, 6 4 4. Total assets $ 6, 14 5, 5 6 5. PART B - STATEMENTS REGARDING ORGANIZATION DURING THE PERIOD OF THIS REPORT Note: If you answer "yes" to any of the questions below, you must attach a separate sheet providing an explanation and details for each "yes" response. Please review RRF-1 instructions for information required. Yes No 1. During this reporting period, were there any contracts, loans, leases or other financial transactions between the organization and any officer, director or trustee thereof either directly or with an entity in which any such officer, director or trustee had any financial interest? X 2. During this reporting period, was there any theft, embezzlement, diversion or misuse of the organization's charitable property orfunds? X 3. During this reporting period, did non -program expenditures exceed 50% of gross revenues? X 4. During this reporting period, were any organization funds used to pay any penalty, fine or judgment? If you filed a Form 4720 with the Internal Revenue Service, attach a copy. X 5. During this reporting period, were the services of a professional fundraiser or fundraising counsel used? If "yes," provide an attachment listing the name, address, and telephone number of the service provider. X 6. During this reporting period, did the organization receive any governmental funding? If so, provide an attachment listing the name of the agency, mailing address, contact person, and telephone number. X 7. During this reporting period, did the organization hold a raffle for charitable purposes? If "yes," provide an attachment indicating the number of raffles and the dates) they occurred. X 8. Does the organization conduct a vehicle donation program? If "yes," provide an attachment indicating whether the program is operated by the charity or whether the organization contracts with a commercial fundraiser. X Organization's area code and telephone number 7 6 0— 3 21-0 6 0 2 Organization's e-mail address LVANDERBECK@CDMOD . ORG I declare under penalty of perjury that I have examined this report, including accompanying documents, and to the best of my knowledge and belief, it is true, correct and complete. LEE VANDERBECK EXECUTIVE DIRECTOR Signature of authorized officer Printed Name Title Date 329291 RRF-1 (3-2004) 03-31-04 116 .-)d 0 a..;, 4 A-, C,►NIEON WDUi.E SZIIOOIL Our Day at Canyon Middle School Col. Paul Kiener presents a certificate of appreciation to principal Melissa Moore and art teacher Mike Bennett for the artwork on the trailer. Students begin their visit with an overview of America's involvement in World War II and the role that the Desert Training Center played in Students check out the trailer prior to their class. Students line up to tour the mobile museum. Students explore the interior of the museum and the many World War II artifacts and memorabilia on display. t UIW General Patton Desert Training Center "Preserving the Past for the Future" r,� s•' Students end their visit with a question and answer session. General Patton Desert Tarining Center ~ 78-365 Hwy 111, #299, La Quinta, CA 92253 — 760.954.4934 COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Consideration of Two City Council Members to Serve on the Civic Center Art Purchase Committee RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The sum of $7,500 has been budgeted in the Civic Center Art Purchase Account #101-1001-41 1 .56-60. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since 1989, with the exception of 2004, the City has been selecting artwork from the La Quinta Arts Festival ("Festival") to be displayed at various City facilities. Two Council Members, in conjunction with two Cultural Arts Commission members, will view the artwork at the Festival for consideration of an art purchase. Historically, the Art Purchase Committee has met the first day of the Festival to select a piece of artwork for the City with the artwork delivered to the City after the Festival. The City Council elected not to participate in the selection of artwork last year citing limited display space at City Hall. The City Council mentioned during the discussion in 2004 that the new library facility will be completed in 2005 and artwork could be displayed at the library. 17) , ..'4 1w H 0 The following City Council members have participated on the Civic Center Art Purchase Committee: 2003 Mayor Adolph and Council Member Osborne 2002 Mayor Pena and Council Member Henderson 2001 Mayor Pro Tern Sniff and Council Member Adolph 2000 Mayor Pena and Council Member Henderson 1999 Council Members Adolph and Sniff 1998 Mayor Pena and Mayor Pro Tem Henderson 1997 Council Members Adolph and Sniff 1996 Council Members Adolph and Henderson 1995 Council Members Cathcart and Perkins 1994 Mayor Pena and Council Member Sniff Should the City Council decide to participate in purchasing artwork this year from the Festival, the Cultural Arts Commission will be asked to select two representatives at their February 10, 2005 meeting to participate on this year's Civic Center Art Purchase Committee. The Festival will be held from March 17 through March 20, 2005 at the Civic Center Campus. The Art Purchase Committee may wish to meet at 9:30 on March 17 for the opening of the Festival and to select an art piece during the opening hours of the Festival. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint two City Council members to serve on the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival, and authorize spending up to $7,500; or 2. Do not participate in the selection of artwork from the La Quinta Arts Festival; or 3. Provide staff with alternative direction. Respectfully submitted, 1T0.11"I mmunity Services Director r) k�. " Q4 Approved for submission by: Thomas P. Genovese, City Manager Lo�j CV aT f �J Pw OF COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Consideration of March 1, 2005 City Council Meeting as it Relates to Grand Opening Event for SilverRock Resort RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Redevelopment Agency's contract with the Palmer Course Design Company allows for the scheduling of two Arnold Palmer visits to the SilverRock Resort site. Mr. Palmer's first scheduled visit to the site occurred on January 17, 2004, which was the day of the ground breaking ceremony. Another visit took place in August 2005; however, it was not at the request of the City and did not count toward one of the two scheduled visits. Staff has reserved Mr. Palmer's second visit for the grand opening event of the Arnold Palmer Classic Course at SilverRock. Staff has been working with Palmer Course Design Company representatives on Mr. Palmer's availability. The date of March 1, 2005 was recently confirmed by Mr. Palmer's representatives, and staff is working with McMurry and Landmark on the details of a grand opening event. A Tentative Grand Opening Event Schedule has been prepared (Attachment 1), outlining a program of activities which begins with a briefing session for the media on the evening of February 28, 2005. While most of the March 1 activities are r) -) 9 ,�.... programmed to take place in the morning, golf play involving the media is suggested for the afternoon (i.e., offering the media an opportunity to play the Arnold Palmer Classic Course). Per Council's regular schedule, the afternoon golf play of March 1, 2005 conflicts with a regularly scheduled City Council meeting. Although not required, Council and/or staff may wish to be available to interact with the media and participate in afternoon activities. Accordingly, staff has placed this matter on the agenda to facilitate Council consideration of any potential rescheduling of the March 1, 2005 City Council meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve rescheduling the March 1, 2005 City Council meeting to a date and time as agreed upon by the City Council; or 2. Do not approve rescheduling the March 1, 2005 City Council meeting; or 3. Provide staff with alternative direction. Respectfully submitted, (1110 /-O� "0", Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Tentative Grand Opening Event Schedule 2 Tentative Grand Opening Event Schedule MONDAY, FEBRUARY 28, 2005 6:00 PM-ARNOLD PALMER'S RESTAURANT: Media Kickoff Event • Briefing session at Arnold Palmer's Restaurant • Share course and project information with media (via collateral material and Q&A) ****************************TUESDAY, MARCH 1, 8:00 AM -DRIVING RANGE: GUESTS START ARRIVING • Media and project principals will gather in roped -off area on Driving Range for event 8:30 AM -DRIVING RANGE: ARNOLD PALMER REMARKS/PHOTOS • Mayor Adolph will welcome guests and introduce Mr. Palmer • Mr. Palmer will address guests and then pose for photos as pre -determined by Liz McCarthy and Erik Larsen from Palmer Course Design Company 8:45 AM -DRIVING RANGE: GOLF CLINIC • Mr. Palmer will conduct a golf clinic at the driving range for exactly 30 minutes • Mr. Palmer will take questions from the crowd and will provide tips and explanations on what he's doing 9:15 AM -HOLE 1 (TBD): NINE HOLES FOR MR. PALMER • Mr. Palmer tees off to play 9 holes • Guests will follow Mr. Palmer in a gallery (no other players may play on the course at this time) o Mr. Palmer should complete 9 holes in approximately 1 1/2 hours 10:45 AM -(Location TBD): PRESS CONFERENCE • Mr. Palmer will be available for 30 minutes for a press conference • Mr. Palmer departs after comments have concluded 11:30 PM -DRIVING RANGE: GOLF EVENT FOR MEDIA. PROJECT PRINCIPALS • Media will participate in golf play to expose them to the course o Media will play in foursomes with people closely involved with the SilverRock project • Bucket of balls will be available at the driving range and boxed lunches will be provided for participants 12:00 PM -GOLF PARTICIPANTS-18 HOLES Golf playbegins at 12:00 and participants may play up to 18 holes 5:00 PM -AFTER PLAY GATHERING • Media and project principals will gather on patio of SilverRock Retreat & Clubhouse to celebrate course play and to provide final points of clarification regarding SilverRock Resort's Arnold Palmer Classic Course 0 3 o`r, , oOt ti OF � ITEM TITLE: Consideration of Second Reading Of AGENDA CATEGORY: Ordinance No. 414 BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: A. Review and approve minor amendment to the text. B. Adopt Ordinance No. 414 on second reading FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On January 11, 2005 the Planning Commission recommended adoption of a Zoning Code Amendment containing two Code provisions that contained contradictory requirements relating to landscaping requirements for nonresidential development (Section 9.150.080.M.5.a and Section 9.100.040.B.1.a). The Planning Commission resolved one set of contradictory requirements by harmonizing the percentage of area required to be landscaped. However, due to clerical error, the ,� staff report and proposed ordinance failed to delete the word project and replace it with the word "parking" to clarify the intent that nonresidential parking areas would include five percent landscaping of the net parking area as opposed to the net project area. This clerical error has been corrected for the second reading. FINDINGS AND ALTERNATIVES Findings necessary to approve the Amendment can be made and are contained in the attached Ordinance. The alternatives available to the City Council include: 1 . Adopt Ordinance No. 414 on second reading; or 2. Do not move to take up Ordinance No. 414 on second reading; or 3. Provide staff with an alternative direction. Respectfully submitted, Douglas R. Evans Community Development Director Approved for Submission by, Thomas P. Genovese, City Manager _ � t S:\Cit M I STAFF REPORTS ONLY\B 6 ZOA 2nd Readin d........ ORDINANCE NO. 414 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA AMENDING CHAPTER 9, SECTION 9.40.010--TABLE 9-1 PERMITTED USES IN RESIDENTIAL DISTRICTS; SECTION 9.80.040-TABLE 801 PERMITTED USES IN NONRESIDENTIAL DISTRICTS; SECTION 9.150.080.M.5.a; AND 9.100.040.B.1.a. RELATING TO INTERIOR LANDSCAPING, OF THE CITY OF LA QUINTA MUNICIPAL CODE CASE NO.: ZONING ORDINANCE AMENDMENT 2004-081 CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of January, 2005, hold a duly noticed Public Hearing for review of a Zoning Ordinance amendment to allow changes to Chapter 9, Section 9.40.010-- Table 9-1 Permitted Uses in Residential Districts; Section 9.80.040-Table 801 Permitted Uses in Nonresidential Districts; Section 9.150.080.M.5.a; and 9.100.040.B.1.a. relating to interior landscaping, of the City of La Quinta Municipal Code; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings recommending approval of said Zoning Ordinance Amendment; 1 . The proposed amendments are consistent with the goals and policies of the La Quinta General Plan, insofar as the amendments are consistent with policies relating to high quality development in the City. 2. The Zoning Ordinance Amendment will not be detrimental to the public health, safety and welfare, as it addresses consistency within the Development Code and minor alterations to development standards. 3. The Zoning Ordinance Amendment is compatible with the City's Zoning Ordinance in that it addresses consistency within the Development Code and minor alterations to development standards. 4. The Zoning Ordinance Amendment supports the orderly development of the City. Ordinance No. 414 Zoning Ordinance Amendment 2004-081 Adopted: NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. Section 9.40.010 Table 9-1 — Permitted Uses in Residential District is amended to read: Land Use IRVLIRLIRCIRMIRMH RH Fences and walls, subject to Section 9.60.030 1 P I P IP I P I P P Section 9.080.040, Table 801 — Permitted Uses in NonResidential Districts is amended to read: Section 9.150.080.M.5.a. is amended to read: "...landscaping equal to at least 5% of the net parking area shall be provided within parking areas". SECTION 2. ENVIRONMENTAL. The La Quinta Community Development Department has determined that the amendments to the Municipal Code are exempt pursuant to Chapter 2.6, Section 21080 of the Public Resources Code, California Environmental Quality Act (Cega) Statutes, and Section 15268, Ministerial Projects, of the CEQA Guidelines SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public r) , r— P:\Reports - CC\2005\02-01-05\ZOA Ord. 414 2nd Reading\Ordinance.doc Ordinance No. 414 Zoning Ordinance Amendment 2004-081 Adopted: places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this 18th day of January, 2005, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California P:\Reports - CC\2005\02-01-05\ZOA Ord. 414 2nd Read ing\Ordinance.doc, T4'�t 4 49mr1a COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Discussion of the Coachella Valley Multi -Species Habitat Conservation Plan (CVMSHCP) and National Community Conservation Plan, Draft EIR, and Implementing Agreement RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The CVMSHCP ("The Plan") proposes a new development fee in the amount of $1975 per acre to fund acquisition, administration and management of the CVMSHCP. Implementation of the CVMSHCP may result in reduced levels of development in certain portions of the City, which, in turn, may reduce City revenue sources. It will also add costs to development throughout the City because of the imposition of the fee. However, there would also be a corresponding reduction in the need for City services in the undeveloped or underdeveloped areas. City staff time would be expended in the implementation of the Plan. City Attorney involvement may also be required. It is therefore difficult to assess the long term fiscal implications of the Plan. The Plan has provisions that state the City's financial obligations are limited to funding outlined in the Plan (fees). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: General Overview The Plan explains the CVMSHCP's purpose, scope, process and regulatory context. Discussion regarding this Plan started in 1994. In 1996, a MOU was developed and approved by CVAG agencies, Wildlife agencies and other entities. At this time, the following agencies are participating in the planning process: all cities in the Coachella Valley, Riverside County, U. S. Fish and Wildlife, California Department of Fish and Game, Bureau of Land Management, U. S. Forestry Service, National Parks Service, Coachella Valley Water District, Imperial Irrigation District, Riverside County Flood Control and Water Conservation District (RCFCWCD) , Riverside County Recreation and Park District, Riverside County Waste Management Department, California Department of Parks and Recreation, and Coachella Valley Mountains Conservancy (CVMC). The Plan is intended to balance protection of the environmental and economic development and to simplify compliance with endangered species and related laws. If approved, the Plan will allow the "take" of species covered by the Plan and mitigate the impacts of "taking" by providing for conservation of covered species. The proposed Take Authorization, if permitted, will have a 75-year term. The Plan contemplates completing all land acquisitions within the first 30 years of the Plan. The Plan will require a monitoring program, management program, adaptive management program, and on -going administration over the life of the Plan. The implementation would require the formation of a JPA. The Plan area covers approximately 1.2 million acres of which 69,000 acres are Indian Reservation Lands. Indian Reservation Lands are not included in the Plan. Cities in the Coachella Valley make up 16% of the Plan area and the remaining 84% is unincorporated. Privately held land comprises 45% of the overall land area. The Plan was to be developed in consultation with the Scientific Advisory Committee (SAC) using best available science. However, the Peninsular Bighorn Sheep (PBS) Conservation Program was primarily based upon the Recovery Plan for Bighorn Sheep in the Peninsular Range, California (Recovery Plan), which was previously prepared by the Service. Over the years, City staff has raised questions and objections to the Plan's nearly exclusive reliance on the Recovery Plan. Staff recommendations were made at the Project Advisory Group (PAG) meetings that CVAG create a separate SAC or add experts in PBS to the existing SAC to advise the Plan preparers on PBS issues and conservation strategies. CVAG chose to utilize FWS, CDFG and other agency staff for guidance on the PBS conservation strategies. As a result, there is some question regarding whether this aspect of the Plan meets the "best available science" goal. These questions about the science have generated the greatest controversy with regard to the proposed Santa Rosa and San Jacinto Mountains Conservation Area (Conservation Area). This Conservation Area affects all of the mountainous land, alluvial fan areas and some valley floor area. Specific areas affected by this Conservation Area are a portion of the Travertine Specific Plan, Section 5 (located to the west of Travertine), and La Quinta trails. Staff has developed specific comments on the Conservation Area, Trails Plan, Required Avoidance, Minimization/Mitigation, and Land Use Adjacency Guidelines for specific concerns. Recommendations are provided in this report and also are listed in Appendix B. 0 The Plan will provide Take Authorization for 27 species. The attached Table 3-1 includes a list of Covered Species. The Plan also addresses 23 Natural Communities. The Natural Communities provide habitat for the Covered Species. Conservation Areas — General Information The Plan is based upon the establishment of the "MSHCP Reserve System." Lands would be assembled into 21 Conservation Areas. The Conservation Goals are proposed as set forth in the Appendix "A" to these comments. Section 4.3.21 of the Plan (pages 4-169 — 4-186) establishes the Conservation Area at issue in La Quinta: The Santa Rosa and San Jacinto Mountain Conservation Area. Within this Conservation Area, the Plan establishes a series of mitigation measures, including restriction on development designed to preserve certain levels of PBS Habitat and imposition of the implementation of the "Habitat Evaluation and Acquisition Negotiation Strategy" (HANS), which is discussed further below. Required Avoidance, Minimization and Mitigation in Conservation Areas (Section 4.4) Section 4.4 of the Plan describes requirements for all Covered Activities, which are requirements that are in addition to Conservation Area Specific Provisions described in Section 4.3. These measures do not apply to single-family homes and accessory structures. An area of concern for staff is the seasonal limitations on construction activities. In La Quinta, the most important aspects of the Plan relate to the Peninsular Bighorn Sheep's lambing season. In Section 4.4, pages 4-194 — 4-195, the Plan imposes severe restrictions on construction, maintenance and other activities from January 1 to June 30, sheep's lambing season. Such activities are prohibited unless authorized through a Minor Amendment to the Plan with approval of FWS and CDFG. The PBS habitat covers 332 square miles and the number of potential development projects with, or adjacent to, PBS habitat are relatively low. This restriction could extend the constriction period for a golf course or other development by up to one year if two seasons are affected. Extending construction periods is counter productive since it will cause a longer period where construction activities occur causing a more significant impact on this species. In staff's view, this measure is not supported by any biological analysis describing the location or distribution of PBS, impacts from short-term construction impacts and other considerations. Covered Activities should be completed in the shortest time frame to minimize the effects on PBS. S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 2 Recommendation The City opposes blanket seasonal restriction regarding construction activities and PBS lambing season. It is unrealistic to expect construction to stop between January 1 and June 30. Restrictions on Land Use Adjacent to Conservation Areas (Section 4.5) The purpose of the Land Use Adjacency Guidelines is to avoid or minimize indirect effects from development adjacent to, or within the Conservation Areas. Such indirect effects are commonly referred to as edge effects, and may include noise, lighting, drainage, intrusion of people into the adjacent Conservation Area, and the introduction of non-native plants and non-native predators such as dogs and cats. Edge effects are proposed to be addressed through reserve management activities such as fencing. This section of the Plan includes a list of Prohibited Invasive Ornamental Plans. Two forms of rye grass are listed as prohibited within or adjacent to Conservation Area. Staff has contacted golf course landscape firms to ascertain whether this restriction would cause a problem with golf courses within or adjacent to Conservation Areas. Perennial Rye Grasses (Lollium perenne) is utilized by most golf courses in the Coachella Valley and its prohibition would severely impact all future golf course development. This type of rye grass is necessary and cannot be prohibited. Recommendation That Perennial Rye grass (Lollium perenne) be removed from Table 4-1 13 as prohibited plant. Pages 4-195 - 4-200. Restrictions on Take and Habitat Loss (Section 4.6) The Plan allows for 96 acres of Authorized Disturbance of PBS habitat within the City. The exact location of the 96 acres is not specified. As noted, any Authorized Take for any habitat located outside of the Conservation Area is not shown in this Table 4- 1 1 1 d. Staff interprets this to mean that 96 acres within this Conservation Area can be developed, provided other provisions of the Plan are complied with. Staff will seek confirmation that its interpretation is consistent with CVAG staff. This Conservation Area includes one approved project (Travertine), as well as the Section 5 area which has been subdivided into parcels ranging in size from 5 to 80 acres. Other isolated hillside parcels are also included in this Conservation Area. The Plan contains special provisions on Travertine. (Page 4-1800) — (4)) As proposed, Travertine is a Covered Activity (Take Authorized) with Special Provisions as follows: S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 3 :1 0 • Take Authorization is for the property outside of the Conservation Area (northwest two-thirds of the property). • The remaining property cannot be developed. This would require an Amendment to the Specific Plan and the loss of approximately 150 acres of development area or land area consisting of 300 units. Additionally, the golf courses would need to be scaled back to 27 holes and relocated. • Provide a $2,000,000 loan for PBS habitat acquisition. • Provide $500,000 for PBS monitoring and research paid over time. Recommendation With regard to the Conservation Area designation, staff recommends the City seek the following: 1. Travertine Trail Issues. As to the Travertine Project, the Take Authorization extend to the public trails shown in the General Plan, including the trail to the Martinez Landslide and the connection of the trail system with the Boo Hoff Trail loop. 2. Section 5. The Take Authority provides for the development of single-family dwellings as an allowable use subject to special provisions. 3. Public Trails System. The public trails system shown on the General Plan should be preserved so as to maximize recreational opportunities for residents and visitors unless closure is scientifically warranted. A special provision needs to be added which allows a Trail Corridor located between the allowable developable area and hillside areas. See Appendex "A" for additional information. 4. Clarification Regarding Travertine Mitigation and Jefferson Extension. Planning staff recommends the City seek clarification that Travertine's payments outlined above shall be in lieu of the fees that will otherwise by charged. The Plan should also clearly state that the extension of Jefferson Street to serve Travertine is a Covered Activity. 5. Water Source Designation and Restrictions. Need for Identification of Locations. Staff is concerned about the requirement on Page 4-178 of the Plan, which states: Item 1.c - "Development shall be sited a minimum of a quarter mile from known water sources as identified on a reference map on file with the CVCC." S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 4 ,.) 4 1 In order to assess the impacts of this restriction, the referenced map must be included in the Plan and must be subject to public review, evaluation, and comment. The City obtained a copy of this map (Peninsular Bighorn Sheep Water Resources), but staff was informed at a January 24th meeting with CVAG staff that the map is incomplete and that there may be additional water resources that are not shown on the map. CVAG staff further indicated that this map may be amended prior to, and even after, Plan approval. This creates a significant concern in that it becomes impossible to evaluate the effect of the quarter mile buffer if the points from which the measurements are taken are unknown. Staff strongly recommends that CVAG prepare a complete and comprehensive map to include in the Plan. If, after Plan adoption, this map needs to be amended, this should be accomplished through either a Minor Amendment or Major Amendment depending upon the significance of the changes. Recommendation The Peninsular Bighorn Sheep Water Resources Map referenced throughout the Plan shall be included in the Plan. This document also needs to be publicly reviewed. Once the Plan is approved, including this important map, any changes to this map shall require either a Minor Amendment or Major Amendment depending upon the significance of the change(s). 6. Clarification Regarding the HANS Process. When development is proposed by private land owners within Conservation Areas, the City will not be able to issue permits until the property owner has completed the "HANS Process" — a property owner initiated "Habitat Evaluation and Acquisition Negotiation Strategy." Figure 6-1 provides an overview of how the process is to work. It is outlined in detail in pages 6-19 to 6-31 of the Plan. In summary, it provides a process by which the CVCC (the JPA which will be formed to implement the Plan) and the wildlife agencies would be brought into the development loop, and the importance of the subject property would be reassessed. Specifically, the proposed development will be reviewed to determine whether all or part of the property is necessary for inclusion in the "MSHCP Reserve System." In order to facilitate this review, the project applicant will have to provide, among other things: • a written description of biological information available for the project site, including the results of any available mapping or surveys, and specifically information regarding the proximity of proposed Development to PBS lambing areas and water sources, and • quantification of anticipated impacts to biological resources identified for the project. If all of the subject property is determined to be necessary for the MSHCP Reserve System, negotiations with the property owner will begin. The negotiations are to focus on purchase price and non -monetary incentives. If only part of the property is 17, � ~ �i S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 5 �' needed for the Reserve, then negotiations for the part of the property needed is to focus on incentives in exchange for the property. These incentives can include monetary compensation or other incentives, such as increased densities. There are complicated regulations about the "take" authorization to be given to property owners. The Plan anticipates that after the initial review of 45 days, the negotiations are to be completed in 120 days. If the parties fail to reach an agreement the conflict resolution process may be commenced. If no agreement is reached, the parties may try informal conflict resolution process, involving appraisals. If the owner consents, a more formal arbitration process may be followed, lasting up to 180 days. The Plan provides that if a price is agreed upon and funding is available, the acquisition would occur promptly. The Plan also attempts to provide for situations in which the acquisition funds are not immediately available. The Plan currently states the following regarding the use of the HANS process: "In areas where the HANS process will be used to meet the Conservation Objectives, at least 90% of the private land as of June 2003 within the relevant Recovery Unit and jurisdiction must be conserved. In evaluating whether a portion of a property subject to the HANS process may be developed, the Local Permittee and the Wildlife Agencies will consider whether the Development would significantly adversely impact the Conservation of the Peninsular Bighorn Sheep. June 2003 is used because that is the most recent date for which data is available." City staff will continue working on this process and develop specific recommendations. This process affects Section 5 and hillside properties. The City Attorney has completed an initial review of the HANS process, and has many unanswered questions regarding this process. They include: • Given the City's obligations under the Permit Streamlining Act, is it possible for the process to be restructured so at to be concurrent with the City's review periods? • The process outlined seems to assume a willing seller/developer. How will developers who are not willing to negotiate be handled? • The HANS process states that it "will not be construed as a limitation on the County's or Cities' abilities to approve or deny a Development application consistent with the Conservation Objectives and Required Measures." It is unclear what this means. • How will projects which have existing approvals and entitlements (or which obtain such approvals and entitlements before the Plan is adopted) be handled? S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 6 Plan Implementation The Plan will be administered by the Coachella Valley Conservation Commission (CVCC), a joint powers authority. The CVCC will be made up of an elected official from each city, Riverside County Board of Supervisors (with districts in Plan area), and a Board Member from CVWD. IID will be a non -voting member. A number of committees will be required to assist in implementing the Plan. The Reserve Management Committee (RMCO) will be an inter -agency group that will coordinate the implementation of the Conservation Area and Conservation Plan. The RMCO shall include one representative from BLM, CDFG, State Parks, CVCC, FWS, and County and up to five other parties, public or private, that hold land dedicated to Conservation. Recommendation That additional Local Permittee representatives need to be added to RMCO so there is a balance between environmental and economic needs. The Plan proposes a "Joint Project Review Process" which is triggered for projects within Conservation Areas. Under the process, the City, the property owners/applicants and CVCC staff would be required to submit to an extensive review by CVCC. The details regarding the review process are in Appendix A. Staff is concerned about this process and its timing and plans to seek further information from CVAG as to specifically how this would be implemented. Costs of Funding for Plan Implementation Cost of, and funding for the Plan includes direct and indirect costs including land acquisition, monitoring, management, and administration. The following Table summarizes permittee costs over the 75 year term of the permit. Amount Item $75,544,000 Non -acquisition program administration costs (from Table 5-3b) $188,054,000 Monitoring Program (from Table 5-3b) $201,622,000 Management Program (from Table 5-3b) $27,127,000 Adaptive Management (from Table 5-3b) $227,068,000 Land acquisition costs (from Table 5-30 ) $2,429,000 Land improvement costs (from Table 5-3c) $1 1,944,000 Acquisition program administrative costs (from Table 5-3c) $735,788,000 TOTAL Expenditures $789,478,400 Endowment Fund balance in Year 75 (from Table 5-3d) $4,150,000 Fund balance in Operating Fund in Year 75 (from Table 5-3b) $1,529,416,600 TOTAL S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 7 �� Funding for the Plan is proposed to include a combination of annual revenue and debt financing (revenue bonds). It is intended this would provide sufficient revenue to acquire lands and fund an endowment program to fund on -going Plan implementation. A summary of revenue is as follows: Amount Revenue Source $278,742,000 Local Development Mitigation Fee (from Table 5-3c) $143,349,000 Habitat Conservation Trust Fund (from Table 5-3b) $189,000,000 Eagle Mountain Open Space Trust Fund (from table 5-3b) $32,501,400 Regional Infrastructure Mitigation (Caltrans, CVWD, and IID contributions to acquisition and endowment) $30,000,000 Transportation Sales Tax (Measure A total for acquisition and endowment) $3,200,000 Transfer from CVFTL HCP Endowment $852,624,000 Interest on Investments (from Tables 5-3b, 5-3c, and 5-3d; interest generated on money in operating fund, acquisition fund, and endowment fund) $1,529,416,400 TOTAL Revenues The revenue sources are estimates and over the life of the Plan, Permittees and Wildlife agencies will need to annually evaluate the project budget. A key component is that the Plan requires there be a rough proportionality between acres acquired and acres developed. This will be evaluated every five (5) years. Each local agency and the CVCC will need to ensure that acquisitions are balanced throughout the Plan area so this "rough proportionality" is balanced geographically and that one local agency is not determined to be out of balance. The Plan is not dependent upon State and federal governments adhering to any specific schedule for land acquisition or appropriations for land management. Staff is concerned that State and federal participation may not be committed at the same level that local permittees are. Additionally, one could argue that the cost of implementing and managing State and federal endangered and threatened species is being shifted to local governments. A major policy decision needs to be made by local agencies to take on this significant funding and management responsibility. The Implementing Agreement specifically states in Section 13.2.1 (Page 34) that the general or other local funds/revenue sources of the Local Permittees (e.g., the City) will not be required to fund the Plan in the event the proposed revenues outlined in the Plan do not provide sufficient funding to fully fund the Plan and Implementing Agreement. (Staff recommends CVAG establish a review committee of finance directors to evaluate the final Plan funding and expenditures to deal with, evaluate and advise CVAG as to the adequacy of the proposed revenues and expenditures prior to �1ilk 5 S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 8 Plan adoption. Additionally, the City Attorney will advise the City Council on the adequacy of the wording in the Implementing Agreement so the City will not place its existing revenue sources at risk to fund the Plan. Restrictions Regarding Trails The Trails Plan has been developed to address multiple land ownership which involves the Permittee (county, cities, and other agencies), CDFG, BLM, and FWS. There are no endangered species on USFS lands within the Plan area. The Trails Plan has a range of recommendations for Trails, including open year-round without limit, seasonal use restrictions, and seasonal closures. Trail locations are described geographically. All trails are available for non -motorized use only. Planning staff has participated in the various review committees and in a trail monitoring program. Staff has expressed strong reservations regarding the biological necessity and scientific justification of requiring formal trails which includes seasonal closures and permit requirements. The following recommendations are recommended and are consistent with comments presented at CVAG's January 25, 2005 public hearing. A complete summary of the Trails Plan as it affects the City is included in Appendix "A." Recommendations Staff recommends that the City express the following concerns to CVAG regarding the Trail Plan: 1. That the Plan and Draft EIR/EIS Sections dealing with trails, trail restrictions, seasonal closures and trail closures be evaluated pursuant to the Federal Data Quality Act. Staff and many others believe the selective use of data regarding direct and indirect impacts of the use of trails (hiking and equestrian) has led to the creation of an overly restricted trails management plan which cannot be supported by scientific review and evaluation. The Coachella Valley Hiking Club's critique and Recommend Report, dated January 12„ 2005, provides excellent examples of the data quality flaws in the Plan and Draft EIR/EIS. 2. The Draft EIR evaluates the cultural and historic merits of existing trails and the Plan's proposed restrictions. The existing trails network meets criteria to qualify as a National Register of Historic Places. The National Register of Historic Places provides that a site, which includes trails, that is the location of a significant event or activity, where the location itself possesses historic, cultural, or archeological value may be considered qualified for listing in the National Register of Historic Places. The site or district can possess those S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 9 •W �1 G values regardless of the value of any existing structure. These sites and districts usually must have achieved significance over 50 years ago, but sites and districts can be included if they are under 50 years old if they are of "exceptional" significance within the local historic context. The Desert Riders, established in 1930, have documented this issue in their response to the Plan. 3. The Plan and Draft EIR did not use best available and, most importantly, most current available science in evaluating the trails plan. Peninsular Bighorn Sheep have increased in numbers over the past eight years and are nearing thresholds of recovery in the Recovery Plan. This simple but critical fact is not in the Plan or Draft EIR/EIS. 4. The Plan and Draft EIR did not consider, evaluate and properly disclose the varied opinions on the actual effect of trail use on Peninsular Bighorn Sheep. Key scientific research reports were not used in the crafting of the Plan and used in the Draft EIR. Publications by Wehaussen, 1997 and 2000, Hicks and Elder 1979, Purely and Shaw 1981, and Hamilton 1982 provide no support for the proposed trails plan. The Plan and Draft EIR did not provide adequate documentation to support the proposed trail restrictions and closures. 5. The Plan and Draft EIR do not provide any analysis regarding the recreational impacts resulting from the reduction of recreation opportunities. 6. The proposed trail system is not supported by scientific information or even best available information and is unenforceable and will not be supported by trail users. 7. That the allowable period for construction of perimeter trails be expanded to allow longer construction periods to reduce the need for multiple year construction periods. Most perimeter trails are located on the fringes of PBS Habitat. 8. There are no references or figures which address which trails are designated for equestrian use in the Plan (see Page 7-70, #15). This document must be added to the Plan or this recommendation needs to be deleted. Staff does not support restrictions on equestrian use since equestrians will have the least impact on Peninsular Bighorn Sheep (number of users and sheep response to hoofed animals). Additionally, staff does not support restrictions after heavy rainfall. The Desert Riders have maintained trails for many years and equestrians do not have a significant impact upon trails. 9. In 2005-2007, gather data on trail use on as many trails as possible. Install on feasible trailheads a research oriented permit system — a voluntary written trail permit which is self -issued at the trailhead and deposited in a locked box. This is a common trail monitoring and safety permit technique. S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 10 ... 1L 10. In 2005 - 2006, call for research proposals to analyze and determine the primary causes for the 1996-2004 recovery of bighorn sheep; to analyze and determine the effects, if any, of trail users upon population levels of bighorn sheep; to analyze and determine why the San Jacinto herd remains relatively small despite high Iamb/ewe ratios and reintroduction programs; and to identify and prioritize primary factors affecting population levels of bighorn sheep in the Santa Rosa and San Jacinto Mountains. 11. Enforce the removal and decommission of trials only when clear need is established on a case specific basis. 12. Make the Trails Plan consistent with the overall Conservation Plan by adopting an eco-systems approach to bighorn sheep and their habitat. Create educational programs to discourage cross-country travel and dogs on selected trails with emphasis on the benefit of on -trail use. 13. Build the proposed system of perimeter trails to supplement, not substitute for, the existing trails system. These trails will serve as buffer between urban interface and bighorn habitat and provide lower level, moderate exercise opportunities. Inventory current parking and projected future parking for all access points to perimeter trails. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to draft a comment letter to CVAG based on Council's direction; or 2. Do not direct staff to draft any comments to CVAG; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas Lf Evans Community Development Director Approved for submission b 1 • Thomas P. Genovese, City Manager S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 1 1 a Attachments: 1 . Appendix A 2. Appendix B 3. Figure 6-1 Project Review Process for Projects within the Conservation Areas Flow Chart S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 12 ti�1� ATTACHMENT APPENDIX "A" I. STATED GOALS OF THE CONSERVATION AREA The Goals of the Conservation Areas are as follows: 1 . Represent native ecosystem types or natural communities across their natural range of variation in a system of conserved areas. 2. Maintain or restore self-sustaining populations or metapopulations of the species included in the Plan to ensure permanent Conservation so that Incidental Take Permits can be obtained for currently Listed species and Non -listed Species can be covered in case they are listed in the future. 3. Sustain ecological and evolutionary processes necessary to maintain the functionality of the natural communities and Habitats for species included in the Plan. 4. Maximize connectivity among populations and avoid habitat fragmentation within Conservation Areas to conserve biological diversity, ecological balance, and connected populations of Covered Species. 5. Minimize adverse impacts from off -road vehicle use illegal dumping, edge effects, exotic species, and other disturbances in accordance with the Management and Monitoring Programs. 6. Manage the Conservation Areas adaptively to be responsive to short-term and long-term environmental change and new science. II. DESCRIPTION OF SECTION 4.3.21 -- SANTA ROSA AND SAN JACINTO MOUNTAINS CONSERVATION AREA Page 4-169: The Santa Rosa and San Jacinto Mountains Conservation Area covers mountain area, alluvial fans, and some valley floor. It is the largest Conservation Area and covers approximately 212,220 acres or 332 square miles. It roughly extends from Cabazon to the Salton Sea. There are 169,870 acres (80% of the Conservation Area) of Peninsular Bighorn Sheep Habitat of which 79.3% is already "existing conservation lands" (per Table 4.107). This Conservation Area provides Core Habitat for Peninsular Bighorn Sheep and Other Conserved Habitat and approximately 17 Other Covered Species. All riparian and palm S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 13 oasis areas are also areas of concern. A full listing of Species Habitat is shown on Page 4-170. General Plan: The city's General Plan lands in this Conservation Area are as follows: Open Space (76%) Park (2%), Golf Course Open Space (3%), Low Density Residential (16 %) and Watercourse/Flood Control (3 %) . The majority of this Conservation Area is designated Open Space and the Plan would be consistent with the City's General Plan. • All page references are by Chapter, Section and page number in the Plan. The Plan is available in CD format and is on line at CVAG. Page 4-184. Table 4-1 1 1 d and Table 4-1 14 CVAG needs to clarify if Authorized Disturbance approved as a result of the HANS process is included in table 4-1 1 1 d and all other similar Tables. Since the HANS process will result in a negotiation to determine what properties are developable and what properties need to be acquired, the amount of Authorized Disturbance cannot be accurately predicted at this time or evaluated by anyone evaluating the Plan. Based upon this, Authorized Disturbance for all properties subject to the HANS process is unknown and cannot be "locked -in" at this time. Staff recommends that the HANS process be amended and that footnotes be added to Table 4-1 1 1 d and all similar Tables as follows: "Any Authorized Disturbance approval as a result of the HANS process shall be added to Table 4-1 1 1 d or that such Authorized Disturbance shall not be counted against the Authorized Disturbance shown in Table 4-1 1 1 d. III. DESCRIPTION OF SECTION 4.4. REQUIRED AVOIDANCE, MINIMIZATION, AND MITIGATION MEASURES Page 4-187 This section of the Plan describes requirements for all Covered Activities which are requirements that are in addition to Conservation Area Specific Provisions described in Section 4.3. These measures do not apply to single-family homes and accessory structures. This section includes a provision which requires CVCC and FWS, CDFG approval of all biologists who do biological surveys. CVCC is required to prepare a list of qualified biologists and submit it to FWS and CDFG. Specific measures are summarized below: Biological Corridor: No new biological corridors are identified which affect the City. S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 14 Burrowing Owl: This provision requires biological studies projects involving levees, berms, dikes which require CEQA review and for proposed projects within Conservation Areas. Standard avoidance measures are required. Desert Tortoise: Surveys will be required in all Modeled Desert Tortoise Habitat. This covers all hillsides, alluvial fans and areas adjacent to these areas. Standard protocol for surveys and avoidance are required. This provision has an extensive protocol for review of clearance studies and conflict resolution. The Habitat is marginally occupied so conflicts should be minimal. Page 4-194 Peninsular Bighorn Sheep: This section imposes sever restrictions on the "completion" of all Covered Activities within PBS habitat. Construction, maintenance and other activities are prohibited January 1 to June 30, lambing season, unless authorized through a Minor Amendment to the Plan with approval of FWS and CDFG. This restriction applies to operation and maintenance including, but not limited to refinishing the inside of water storage tanks. There is a provision to allow an extension provided FWS and CDFG approve. Page 4-199 This section of the Plan includes a list of Prohibited Invasive Ornamental Plans. Two forms of rye grass are listed as prohibited within or adjacent to Conservation Area. Staff has contacted golf course landscape firms to ascertain whether this restriction would cause a problem with golf courses within or adjacent to Conservation Areas. Perennial Rye Grasses (Lollium perenne) is utilized by most golf courses in the Coachella Valley and its prohibition would severely impact all future golf course development. This type of rye grass is necessary and cannot be prohibited. Recommendation: That Perennial Rye grass (Lollium perenne) be removed from Table 4-113 as prohibited plant. Pages 4-195 - 4-200. IV. THE JOINT REVIEW PROCESS WITH CVCC Step 1 : Local agencies shall provide CVCC with development applications and other required information. Step 2: CVCC staff will review applications and within 30 calendar days of receipt of project information, or within 14 days of a project meeting, CVCC shall prepare and distribute comments that address the projects (public and private) 00 S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 15 v �� consistency with the Plan. CVCC comments will be sent to the local agency, applicant and Wildlife agencies. Step 3: Wildlife agency comments, if any, shall be sent to CVCC, local agency, within 30 days of receipt of CVCC comments. Step 4: CVCC shall review Wildlife agency comments and if CVCC finds the project is consistent with the Plan, shall notify the Local Permittee. Step 5: If the project is found to be inconsistent with the Plan, the applicant, local agency, and CVCC shall meet to discuss the project and plan to determine what needs to be done to bring the Plan into compliance. Alternatively, CVCC may propose acquisition of the property if the owner is a willing seller. If after meetings occur the project is still not in compliance CVCC shall notify the local agency and Wildlife agencies. Conflict resolution is outlined in the Implementation Agreement (I.A.) and essentially requires good faith negotiations. If the City were to approve a project in conflict with the Plan, the Wildlife agencies could suspend or revoke the Take Permit issued to the City or within the affected Conservation Area. V. RESTRICTIONS RELATING TO TRAILS Page 7-53, Section 7.3.3.2: Public Use and Trails on Reserve Lands within the Santa Rosa and San Jacinto Mountains Conservation Area: Page 7-53 & 7-54: The Trails Plan has been developed to address multiple land ownership which involves the Permittees (county, cities, and other agencies), CDFG, BLM, and FWS. There are no endangered species on USFS lands within the Plan area. The Trails Plan has a range of recommendations for Trails including open year-round without limit, seasonal use restrictions, and seasonal closures. Trail locations are described geographically. All trails are available for non -motorized use only. Planning staff has participated in the various review committees and in a trail monitoring program. Staff has expressed strong reservations regarding the biological necessity and scientific justification of requiring formal trails which include seasonal closures and permit requirements. Page 7-54: The Plan described trails as open all year, seasonal, permit required, and seasonal closures: Trails within La Quinta and adjacent areas which are open all year are: S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 16 ri -- '-1 La Quinta: Bear Creek Canyon trail north of its intersection with the Bear Creek Oasis Trail La Quinta Cove to Lake Cahuilla Trail (includes the Morrow Trail and a portion of the Boo Hoff Trail) Boo Hoff Trail north of its intersection with a secondary trail in the center of Section 24, T6S, R6E, and south from Lake Cahuilla to the eastern boundary of the Santa Rosa Wilderness Additions. Perimeter and Other New Trails: Once constructed, the perimeter trails approved by the Plan will be allowable uses. Figure 7-12 depicts the existing trails that are open all year, the Seasonal Trail Areas, and the location of new perimeter trails to be approved under the Plan (see Section 7.3.3.2.3) Page 7-55: The Plan also includes a proposed series of new Perimeter Trails which are intended to provide alternatives to some existing trails which may be subject to periodic closures and provide additional trail access for a growing population. New perimeter trails in La Quinta include the following areas: 1. Northeast flank of the Coral Reef Mountains in an area known as "SilverRock Ranch." This trail is proposed by the City of La Quinta as part of their development of a public golf course project on the adjacent flat lands. 2. Western flank of the Coral Reef Mountains starting from the flood control basin access gate at the south end of La Quinta Cove (pending coordination with CVWD). This corridor is to provide adequate area to realign the East La Quinta Cove Perimeter Trail. 3. East side of the Santa Rosa Wilderness from the southern terminus of the proposed trail through Coral Mountain Regional Park to the road providing access to Martinez Canyon (the road would be used as a trail for access to the Canyon) . 4. Palm Desert to La Quinta Connector Trail. An alignment for a trail connecting the interpretive loop trail south of the Santa Rosa and San Jacinto Mountains National Monument Visitor Center with the northwest portion of La Quinta Cove has been identified. It will be available for use by all means of non -motorized conveyance (i.e., on foot, bicycle, horse), unless restrictions on a particular use are deemed necessary S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 17 J An intermediate access trail beginning on Portola Avenue in Palm Desert just north of The Living Desert and connecting with the Palm Desert to La Quinta connector trail is under consideration, though a specific alignment has not been ascertained. Hence, a trail corridor in which this trail may be constructed is identified. (See Figure 7-14). Construction of this access trail may occur after NEPA and CEQA requirements are met and the appropriate authorizations are secure. Staff recommends that the City oppose this restriction. There is no scientific information that would justify an equestrian use prohibition on this new trail. Page 7-55, Section 7.3.3.2.2 - Trails with Seasonal Limits on Use: The Plan proposes a very controversial Seasonal Trails Program. The program includes the following: 1 . Implementation of a permit program for selected trails in Seasonal Trail Areas during the lambing season from January 15 through June 30. 2. Requests the public to refrain from using the remaining trails in Seasonal Trail Areas during the lambing season from January 15 through June 30. 3. Closure of five (5) trails during the "hot season" from July 1 through Sept. 30. 4. Implementation of a public awareness and education program. 5. Annual review of the effectiveness of the Seasonal Trail Program, including results of monitoring research, and other trail management prescriptions. 6. Research designed to ascertain bighorn sheep response to, and any significant adverse impacts from, recreational trail use in the Santa Rosa and San Jacinto Mountains. The Seasonal Trails Area covers a total of 126,612 acres or 67% of the Santa Rosa and Santa Rosa Mountains Conservation Area. The Plan estimates that 38 miles of trails are affected. Seasonal Trails are subject to the following restrictions: 1. Seasonal use restrictions from January 15 through June 30. 2. Permit requirements for certain trails. 3. All other trails listed are subject to a voluntary trail avoidance program. The following trails are recommended for seasonal use restrictions: Trails within, or adjacent to La Quinta are as follows: .-5 S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 18 �. J Highway 74 to Martinez Canyon (48,833 acres) Bear Creek Canyon Trail south of its intersection with the Bear Creek Oasis Trail (LQ) Bear Creek Oasis Trail (L Q)l Guadalupe Trail (LQ) Boo Hoff Trail except for segments included in the La Quinta Cove to Lake Cahuilla Trail, segments north of its intersection with a secondary trail in the center of Section 24 j6S, R6E), and segments from Lake Cahuilla south to eastern boundary of the Santa Rosa Wilderness Additions. (LQ) (1) Seasonal Trail Program Element 1: Trails Permit Program Bear Creek Canyon Trail, south of its intersection with the Bear Creek Oasis Trail (LQ) Bear Creek Oasis Trail (LQ) Boo Hoff Trail, except for segments included in the La Quinta Cove to Lake Cahuilla Trail, segments north of its intersection with a secondary trail in the center of Section 24 (T6S ME), and segments from Lake Cahuilla south to the eastern boundary of the Santa Rosa Wilderness Additions. (LQ) Page 7-58 The trails listed as Seasonal Trails Program Element 1 : Trails Permit Program would require a permit from January 15 through June 30. The following permit criteria are proposed: 1. Total number of "individual" permits - 2,300 2. Horses and pack stock do not require their own permit (vague) 3. A permit system will be developed by CVCC, CDFG, and BLIVI (FWS not listed) 4. Allocation of permits to be based upon historic popularity (vague), proximity to Peninsular Bighorn Sheep lambing areas (there is no identified lambing sites in the Plan), proximity to water sources (vague), and potential habitat fragmentation (is a vague criteria) 5. Allocation determinations will also involve user groups 6. Signs will be posted 7. Total number of "group" permits will be 50 8. "Group" permits will be limited to 30 individuals 9. Groups larger than 30 individuals will be limited to two (2) 10. A Monitoring program will be created to evaluate the program 11. Citations may be issued to users without permits 12. Non-compliance with restrictions/permits may result in trail closure S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 19 Page 7-58: (2) The trails affected by Seasonal Trails Element 2: Voluntary Trails Avoidance Program are: Selected trail or segments thereof that are subject to the permit program area; Schey Trail alignment incorporated in the Art Smith Trail reroute Guadalupe Trail (LQ) (3) Seasonal Trail Program Element 3: Hot Season trail Closures Five (5) trails are closed to recreational activities from July 1 through September 30 to ensure access to water by bighorn sheep and other wildlife during the "hot season." The affected trails are as follows (Figure 7-13): Bear Creek Canyon Trail south of its intersection with the Bear Creek Oasis Trail (LQ) Bear Creek Oasis Trail (LQ) Seasonal trail avoidance is from January 15 through June 30. Signs will be posted and there will be no penalty for non-compliance. The Plan requires a public awareness program to be developed and implemented by CVCC and BLM. This program is generally described. Page 7-59 - Seasonal Trail Element 5: Review of Seasonal Trail Program and Other Trail Management Prescriptions: The Plan proposes a Trails Management Sub -committee (TMSC) to annually review the effectiveness of the Trails Plan. The TMSC will make recommendations to the RMOC and National Monument Advisory Committee. Recommendations could range from closure of certain trails to changes to restrictions (see Section 8.4.6.2). Recommendations regarding the Trails Plan would be made to the CVCC (private land), BLM/FWS (Federal Land) and CDFG (not mentioned in the Plan). The Plan needs to add CDFG to the process for the TMSC. Page 7-60. Seasons Trails Program Element 6: Monitoring including Research: This program is intended to evaluate, monitor and research PBS activity and response to the Trails Plan. This program may include manipulation of trail use levels (increase or decrease use, including trail closure). Manipulation of trail use will not require permits. (See 8.5.5) This program could result in additional trail restrictions including trail closure. Page 7-60. New Perimeter Trails: S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 20 " J The guidelines for new perimeter trails are generally as follows: 1 . Trails must run parallel to and not rise more than 200 feet above toe of slope 2. Trails must be set back a quarter of a mile from wildlife water resources (see previous comments on water resources) 3. Trails open year round 4. Construction of new trails will be limited to July 1 to January 14 only Page 7-63. Trail Decommission and Removal: The Plan recommends removal of redundant trails in the Murray Hill area (south of Palm Hills Specific Plan). Staff supports removal of redundant trails in this area. The Plan recommends removal of a dead end trail in the vicinity of the North Lykken Trail near Tachevah Canyon. Staff supports the removal of this trail since it leads to a known sensitive area. Removal of these trails should occur within nine (9) years. VI. ADDITIONAL RESTRICTIONS ON EQUESTRIAN USES Page 7-70. Equestrian Use: The Plan proposes two restrictions on equestrian use as follows: 14. Equestrian use will be limited to designated trails. 15. Following heavy rains, the use of equestrian trails will be prohibited for appropriate periods to avoid trail damage and impacts to adjacent Habitat. VII. RESTRICTIONS REGARDING DOGS Page 7-65. Dogs: The Plan has areas where dogs are allowed. The areas within the City are as follows: Page 7-66. The Plan Proposes a Special Dog Licensing Program as follows: -- For designated dog areas incorporating trails, the applicable jurisdiction will establish a dog "licensing" program whereupon individuals accompanied by dogs on trails are required to obtain a permit that specifies the conditions of use. Conditions of use shall include, but not be limited to, controlling animals to ensure they do not freely roam and attaching a brightly colored tag issued by the applicable jurisdiction to the animal. S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 21 -- Dogs must be leashed (maximum length of ten (10) feet), except on City of Palm Desert lands at Homme-Adams Park/Cahuilla Hills Park where dogs may be under voice control, according to local ordinance. -- Picking up and properly disposing of a dog's fecal matter is required at all locations; fecal collection bags will be provided at each site. -- Permittees will encourage the establishment of oversight committees comprised of local residents to implement an outreach effort alerting trail users of the dog restrictions and to monitor compliance. -- Use restrictions will be enforced by the appropriate jurisdiction. -- Persons requiring accompaniment by a companion animal (e.g., seeing -eye dog), and those using dogs to facilitate search and rescue or law enforcement operations are exempt from the prohibition. -- The prohibition does not apply to dogs inside a motor vehicle. -- Working dogs may be permitted with no leash required, pursuant to an authorization for their use. S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 22 3 JI W " i ATTACHMENT #2 APPENDIX B CITY OF LA QUINTA SUMMARY OF RECOMMENDATIONS 1. Recommendation on Conservation Limitations: That the City oppose blanket seasonal restrictions regarding construction activities and PBS lambing season. It is unrealistic to expect construction stop between January 1 and June 30. 2. Recommendation on Invasive Plans: That Perennial Rye grass (Lollium perenne) be removed from Table 4-1 13 as prohibited plant. Pages 4-195 - 4-200. 3. Recommendations on Travertine Specific Plan: With regard to the Conservation Area designation, staff recommends that the City seek the following: A. Travertine Trail Issues. As to the Travertine Project, the Take Authorization extend to the public trails shown in the General Plan, including the trail to the Martinez Landslide and the connection of the trail system with the Boo Hoff trial loop. B. Section 5. The Take Authority provide for the development of single-family dwellings as an allowable use subject to special provisions. C. Public Trails System. The public trails system be preserved so as to maximize recreational opportunities for residents and visitors unless closure is scientifically warranted. D . Clarification Regarding Travertine Mitigation and Jefferson Extension. Planning staff recommends that the City seek clarification that Travertine's payments outlined above shall be in lieu of the fees that will otherwise by charged. The Plan should also clearly state that the extension of Jefferson Street to serve Travertine is a Covered Activity. E. Water Source Designation and Restrictions. Need for Identification of Locations. Staff is concerned about the requirement on page 4-178 of the plans, which states: S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 23 Item 1.c - "Development shall be sited a minimum of a quarter mile from known water sources as identified on a reference map on file with the CVCC." In order to assess the impacts of this restriction, the referenced map must be included in the Plan and must be subject to public review, evaluation, and comment. The City obtained a copy of this map (Peninsular Bighorn Sheep Water Resources), but staff was informed at a January 24th meeting with CVAG staff that the map is incomplete and that there may be additional water resources that are not shown on the map. CVAG staff further indicated that this map may be amended prior to and even after Plan approval. This creates a significant concern in that it becomes impossible to evaluate the effect of the quarter -mile buffer if the points from which the measurements are taken are unknown. Staff strongly recommends that CVAG prepare a complete and comprehensive map to include in the Plan. If after Plan adoption this map needs to be amended, this should be accomplished through either a Minor Amendment or Major Amendment depending upon the significance of the changes. 4. Recommendation on the Peninsular Bighorn Sheep Water Resources Map: The Peninsular Bighorn Sheep Water Resources Map referenced throughout the Plan shall be included in the Plan. This document also -needs to be publicly reviewed. Once the Plan is approved, including this important map, any changes to this map shall require either a Minor Amendment or Major Amendment depending upon the significance of the change(s). 5. Recommendation on Clarification Regarding the HANS Process: When development is proposed by private land owners within Conservation Areas, the City will not be able to issue permits until the property owner has completed the "HANS Process" — a property owner initiated "Habitat Evaluation and Acquisition Negotiation Strategy". Figure 6-1 provides an overview of how the process is to work. It is outlined in detail in pages 6-19 to 6-31 of the Plan. In summary, it provides a process by which the CVCC (the JPA which will be formed to implement the Plan) and the wildlife agencies would be brought into the development loop, and the importance of the subject property would be reassessed. Specifically, the proposed development will be reviewed to determine whether all or part of the property is necessary for inclusion in the "MSHCP Reserve System". In order to facilitate this review, the project applicant will have to provide, among other things, • a written description of biological information available for the project site including the results of any available mapping or surveys, and specifically information regarding the proximity of proposed Development to Peninsular Bighorn Sheep lambing areas and water sources, and r> -. S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 24 i- v • quantification of anticipated impacts to biological resources identified for the project. 6. Recommendation on the Reserve Management Oversight Committee: That additional Local Permittee representatives need to be added to RMCO so there is a balance between environmental and economic needs. 7. Recommendation on the Trails Plan: A. The Plan and Draft EIR/EIS Sections dealing with trails, trail restrictions, seasonal closures and trail closures be evaluated pursuant to the Federal Data Quality Act. Staff and many others believe the selective use of data regarding direct and indirect impacts of the use of trails (hiking and equestrian) has led to the creation of an overly restricted trails management plan which cannot be supported by scientific review and evaluation. The Coachella Valley Hiking Club's critique and Recommend Report, dated January 12, 2005, provides excellent examples of the data quality flaws in the Plan and Draft EIR/EIS. B. The Draft EIR evaluates the cultural and historic merits of.existing trails and the Plan's proposed restrictions. The existing trails network meets criteria to qualify as a National Register of Historic Places. The National Register of Historic Places provides that a site, which includes trails, that is the location of a significant event or activity, where the location itself possesses historic, cultural, or archeological value may be considered qualified for listing in the National Register of Historic Places. The site or district can possess those values regardless of the value of any existing structure. These sites and districts usually must have achieved significance over 50 years ago, but sites and districts can be included if they are under 50 years old if they are of "exceptional" significance within the local historic context. The Desert Riders, established in 1930, have documented this issue in their response to the Plan. C. The Plan and Draft EIR did not use best available and, most importantly, most current available science in evaluating the trails plan. Peninsular Bighorn Sheep have increase in numbers over the past eight years and are nearing thresholds of recovery in the Recovery Plan. This simple but critical fact is not in the Plan or Draft EIR/EIS. D. The Plan and Draft EIR did not consider, evaluate and properly disclose the varied opinions on the actual effect of trail use on Peninsular Bighorn Sheep. Key scientific research reports were not used in the crafting of the Plan and used in the Draft EIR. Publications by Wehaussen, 1997 and 2000, Hicks and S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 25 40 Elder 1979, Purely and Shaw 1981, and Hamilton 1982 provide no support for the proposed trails plan. The Plan and Draft EIR did not provide adequate documentation to support the proposed trail restrictions and closures. E. The Plan and Draft EIR do not provide any analysis regarding the recreational impacts resulting from the reduction of recreation opportunities. F. The proposed trail system is not supported by scientific information or even best available information and is unenforceable and will not be supported by trail users. G. That the allowable period for construction of perimeter trails be expanded to allow longer construction periods to reduce the need for multiple year construction periods. Most perimeter trails are located on the fringes of PBS Habitat. H. There are no references or figures which address which trails are designated for equestrian use in the Plan (see Page 7-70, #15). This document must be added to the Plan or this recommendation needs to be deleted. Staff does not support restrictions on equestrian use since equestrians will have the least impact on Peninsular Bighorn Sheep (number of users and sheep response to hoofed animals). Additionally, staff does not support restrictions after heavy rainfall. The Desert Riders have maintained trails for many years and equestrians do not have a significant impact upon trails. I. In 2005-2007, gather data on trail use on as many trails as possible. Install on feasible trailheads a research oriented permit system — a voluntary written trail permit which is self -issued at the trailhead and deposited in a locked box. This is a common trail monitoring and safety permit technique. J. In 2005 - 2006, call for research proposals to analyze and determine the primary causes for the 1996-2004 recovery of bighorn sheep; to analyze and determine the effects, if any, of trail users upon population levels of bighorn sheep; to analyze and determine why the San Jacinto herd remains relatively small despite high Iamb/ewe ratios and reintroduction programs; and to identify and prioritize primary factors affecting population levels of bighorn sheep in the Santa Rosa and San Jacinto Mountains. K. Enforce the removal and decommission of trials only when clear need is established on a case specific basis. L. Make the Trails Plan consistent with the overall Conservation Plan by adopting an eco-systems approach to bighorn sheep and their habitat. Create educational programs to discourage cross-country travel and dogs on selected trails with emphasis on the benefit of on -trail use. S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 26 M. Build the proposed system of perimeter trails to supplement, not substitute for, the existing trails system. These trails will serve as buffer between urban interface and bighorn habitat and provide lower level, moderate exercise opportunities. Inventory current parking and projected future parking for all access point to perimeter trails. S:\CityMgr\STAFF REPORTS ONLY\S2.DOC 27 ATTACHMENTi13 1 • • • Draft Coachella Valley MSHCP — October 2004 Development application Forward application Figure 6-1 received by Local Permittee to CVCC within 30 for project within a days of receipt Project Review Process for Conservation Area Projects within the An Initial Project Review No meeting between CVCC meeting & Local Permittee held within thirty (30) calendar days of receipt by CVCC CVCC submits comments regarding compliance to Local Permittee, project applicant, and Wildlife Agencies within thirty (30) calendar days of receipt of application Conservation Areas FLOW CHART CVCC submits comments regarding compliance to Local Permittee, private project applicant (if applicable), and Wildlife Agencies within fourteen (14) calendar days of meeting Project is Project consistent inconsistent with MSHCP with MSHCP requirements requirements identified Project review by CVCC complete CVCC, Local Permittee, and project applicant (if applicable) hold initial meeting to resolve compliance issues within thirty (30) calendar days of Permittee receipt of CVCC comments. Subsequent, additional meetings may be held as needed. Issues Issues Resolved I Unresolved Project review by CVCC complete. CVCC notifies Local Permittee and Wildlife Agencies. CVCC notifies the Local Permittee and the Wildlife Agencies of project inconsistencies with Conservation Objectives and Required Measures within 14 calendar days of meeting. See Section 13.0 of the IA for Local Permittee obligations under the Plan. 6-21 The Hon. Don Adolph Mayor City of La Quinta, 78-495 Calle Tampico La Quints, CA 92253 Dear Mayor Adolph: . 1 �1 Mrs. Florida Adelstein y 48132 Priest Court Indio, CA 92201� JM F January 24, 2 . _ This letter is in reference to the Coachella Valley Multi -Species Habitat Conservation Plan (hereafter referred to as the "Plan'). I am the owner of a 37.47 acre parcel (APN 657290011) located at the Northwest Corner of Palm Drive and Avenue 20 in the unincorporated area of Desert Hot Springs,_ California. My land has been designated as "Inside the Conservation Area" and I submit my objections as follows: • I have held this property for over .45 years. One of the purposes for holding this land, for so long, was to hopefully have something of value to rely upon, for income, during my retirement years. Well, my retirement is here. I have received a significant offer on the property. My investment is finally about to bear fruit and I can not move forward -because of the pending Plan. • Alternatively, there is no provision for CVAG, the County of :Riverside or anyconservation group to acquire my land at its fair market value. If I were to allow my land to be acquired, for habitat within the provisions of this plan, I would receive less than 21%0 of its true value. This parcel is located along the primary southern access highway .for the City of Desert.Hot Springs. • Nearly 45 years ago, I was one of the champions for the development of Palni'Drive at its present location and I provided nearly 2.5 acres of my land to help create direct access between Desert Hot Springs and the City of Palm Springs. My efforts contributed significantly to the growth of the surrounding area. ti�� This land was not always vacant open space. It has been developed since the turn of the last century as a ranch. Originally, this land contained two homes, a large barn, a large water reservoir, cattle and horses. There was a large Artesian well located where Palm Drive now sits. Stanley Jones Harvester Company of Canada developed it in the early 1900's. This was a ranch for more years than it has been vacant. This property is not in the natural wash like the property to the south. My parcel has an elevation which is, on average, 20 feet above the wash basin. • Neighboring property to the north is not included in the Plan. The Property to .the east has a golf course and pulte is planning to build .600 homes there in the near future. This single parcel cannot have that great an effect on the overall Plan when looked at in conjunction with all the development of the surrounding environs. I respectfully request that CVAG take appropriate action to remove my 37.47 acre parcel from the Plan in a timely manner. 4Adelstein d Retired Taxpayer and Property Owner CC: Jim Sullivan, CVAG Director of Environmental Resources Marion Ashley, Supervisor, Riverside County District 5' Roy Wilson, Supervisor Riverside County District 4 Kathy De Rosa, Mayor of the City of Cathedral City Jesse Villarreal, Mayor of the- City of Coachella Matt Weyuker, Mayor of the City of Desert Hot Springs .Conrad Negron, . Sr., Councilman for the City of Indian Wells Melanie Fesmire, Mayor of the City of Indio Ben Godfrey, Councilman for the City of Indio Buford Crites, Mayor of the City of Palm Desert Ron Oder, Mayor of the City of Palm Springs Ron Meepos, Mayor of the City of Rancho Mirage Richard Milanovich, Tribal Chairman for Agua. Caliente Band of Cahuilla Indians Marc Benitez, Vice -Chairman for Cabazon Band of Mission Indians Raymond Torres, Tribal Chairman for Torres Martinez Desert Cahuilla Indians .' Coachella Valley Trail Users Coalition 2439 Calle Palo Fierro • Palm Springs, CA 92264tt Telephone: 760.323-9432 — or — 760.340.3539 l e-mail: hlkenbike@dc.rr.com - or - janecudaliftearthlink.net January 27, 2005 Don Adolph, Mayor City of La Quints 78495 Calle Tampico La Quinta, CA 92253 Dear Mayor. Adolph: r—� JM 3# i 9 / We want to thank you for the opportunity to speak with you -and your colleagues on the CVAG Executive Committee on January 24, 2005 concerning the proposed Trails Plan. We salute your patience and attentiveness throughout a long evening of public testimony. The Coachella Valley Trail Users Coalition PowerPoint presentation, which was fairly detailed and analytical, may have raised additional questions in your mind. We would be happy to meet with you or.a key staff person to walk through the documents and explain how we derived the numbers and came to`our conclusions. Please do not hesitate to callus. We willbe happy to meet with you and answer your questions. Again, we thank you for the opportunity to address the CVAG Executive Committee and we applaud your stamina and courtesy. We look forward to meeting with you if you so wish. Sincerely, JAW".. For the Coachella Valley Trail Users Coalition A Coalition of Trail Users: • Coachella Valley Hiking Club • Desert Bicycle Club - Desert Riders • • Desert Trails Hiking Club • 3 • Desert Cities Track Club • Palm Springs Triathlon Club - January 31, 2005 City of La Quinta Planning Commission Doug Evans 78-495 Calle. Tampico La Quinta, CA 92253 RE: HORSE TRAILS AT THE DIKE ADJACENT TO TRILOGY GOLF COURSE AND MARTINEZ SLIDE Dear Mr. Evans: 1 just want to express my gratitude to the County of Riverside and City of La Quinta in maintaining the beautiful Dike trail and lower trail adjacent to the Trilogy Golf Course. It is so scenic to ride at the base of the Martinez Slide, and along the river way. My husband and I reside in South Pasadena, but travel every weekend to our property in Vista Santa Rosa. We are ranch owners in the Deercreek Equestrian Complex, at the junction of Van Burden and 62. Our ranch is our serenity, and we think nothing of traveling with our horses every.weekend to enjoy this beautiful area. It is therapeutic for us to ride the riverbed. We appreciate the convenient staging access west of Monroe and 62" a Street. I understand that the area will be developed, and I commend all intents to preserve equestrian trail access. It is imperative to promote the equestrian lifestyle in one of the last agricultural and rural pockets of Riverside County and La Quinta. I believe that the area would lose its intrinsic worth if the trail system was not carefully nurtured. Furthermore, HR RIGHT TO RIDE bill (HR 2966) recognizes the historical precedent of trail riding on all federal lands, including wilderness areas and national monuments. Any compromise in the. trail system by the Martinez Slide would be in direct violation of HR 2966. I'd like to receive written confirmation that the equestrian trail network is an established priority for any future development adjacent to the Trilogy Golf Course. Such a perspective would deter litigation by proponents of HR 2966, and serve to promote a harmonious co -existence of all users and residents of that section of the Coachella Valley. Yours truly, Dianne Domingo-Forast Four Palms Ranch 409 Hermosa Place 61751 Sabina Ave. South Pasadena, CA 91.030 Thermal, CA 92274 gjey�oo-1 c1 T -b = T T So T E uer 02/01/2005 17:15 7605644708 BECKY BARABE PAGE 01 �c.✓c4. �/aS Becky Barabe 52505 Avenida Alvarado La Qulnta, Ca. 92253-3312 31.01.2005 To whom this may concern; As a resident of the Coachella Valley for 18 years I wish to express my opinion as to the trail policy, which is threatened, in our area, with closures, restrictions and a possible permit process. I ride horses in our mountains and deserts. The people with whom I ride are respectful of the trails, wildlife and native plants. All of us, equestrians, look forward to riding as our temperatures moderate In the fall, winter and early spring. Closing and restricting trails at this time of the year puts most of us out of commission as riding at other times of the year is entirely too dangerous due to extreme temperatures. The big horn sheep are NOT being affected by " a few " horsepersons on a trail and it's not as though there are 20 or more people going up and down the trails every dayl Those of us using the trails are quick to point out any trail damage, wrongdoing, or concerns. Safety is vital to all of us and to the environment. We so enjoy our beautiful canyons, flat lands and vistas and we want continued use of historic and recent trails. Having golf course communities and million dollar housing built in our foothills and close to national monuments, to me is not an appropriate use of land and environmental management. It's always the folks with the most money that dictates how the rest of us live our lives. Trails should be for all who choose to use them, with no restrictions as to time of the year. Your consideration of this matter is appreciated. Happy Trails, Becky Barabe v v 1 WC CK January 27 2005 I ; Mayor Donald Adolph City of La Quinta P.O. Box 1504 La Quinta, CA 92253-1504 PROPERTY Re: Request for a Presentation on the Proposed Coachella Valley OWNERS Multiple Species Habitat Conservation Plan (MSHCP) ASSOCIATION Dear Mayor Adolph: OF RIVERSIDE Our Association gave a PowerPoint presentation -to the CVAG Executive COUNTY Committee on Monday, January 24, 2005, which showed that if your City relies on the MSHCP for its planned highway improvement projects, it would lose those improvement projects. A copy of our presentation is attached. Executive Director Bruce a eob We believe that an understanding of the MSHCP's impact on your City is very important to the City Council and residents. } I would like to request the opportunity to give a 10-minute PowerPoint presentation to your City Council, focused on the loss of 26 of your City's planned highway improvement projects. Thank you. Sincerely, Bruce Colbert, AICP Executive Director Attachment Post Office Box 127 Riverside, Califomia 92502 Tel: (951) 274-9899 Fax: (949) 673-1851 E-mail: bcpoarc-mt@yahoo.com L F; F, 'r, State and Federal Local 44c- 5 6 7"C" (SI-vice. Da" Ccl—h03 Vz�'cv I.'E r!"P. 21-,-, Sc,",-n 5 1.1) r L5r�-. n St ate and Federal 44'," - Local (Source: Drzh Cca.he:'a Val'ey MEHOP, Octl2tErL," SE^ti,^ns 5.1.1 aqd 5 2.4) L n FSCp Cc7rrv---ticn Arc3 t V3,S.,4,e Fe Acre Fz;r %l�,ket Vc,;e Per Acre S4 S C'E 5 S', s 'd r,�� E�- !rC c H r,-q SC EC C; J 1ZCp r,'Z�kel C' FE. r VE.'vC' L Z�I C, r C,- Tcta! 21,.3 Acquisincn Cost 2 Tcl,c! 3C-Yc7r Ac,L;s '.!Cr, Cost - Lc r,"E35E F ,E'c' t e 5227 ri!!tn Tc!z! 30-Year Acquisition Cost - LS.-7, rc,E-se ir L'�c Irs, $2 8 bi�lion C:1, t— 2— — Sc 5 12 1. TLI'c 5-2, c Cities are obligated to acquire 100,600 acres of private land 'for conservation v:1,1hin 30 years. i "Over the 30-year acquisition period, the follov.,ing schedule shall be used to determine if additional Conservation is needed to keep Development and Conservation in rough proporticna!ity." (Sourcei Draft Coachc':a Va':c,,, NISHCP, CcItctcr20.34. Sccticn 5 2.2.2) a' F !"� t %► 4; i�i Ir I €� F L I P. L t `" _.^ ff r C YELP Test fcr Fc;ich Frc crt' _I:°(y _ Fervent od Cc^.eerv--t!cn G .. �r- 17,V 17.100 10 i 33` V i 32 200 15 5010 5C.3C0 20 67`. 67.400 25 1 63`�C 63.5C0 Po10C`o 10CE,0 "The Local Permitees must also cempiy v,lth aai other terms and ccnditions of the MSHCP... includ ng. but not limited to: Ensure that habitat preservation is eccurrina in rough proportionality v;ith Dcvc'opment.- c "If the Local Permitees do not maintain `rough proportionality' beri^:een Development and Consenaation... the Wildlife Agencies may initiate revocation or suspension of all cr part of the Permits." (Source. DrGIt Ccachc'1a Val ey N,SHCP. oc'cber 200w. Secrcne e 6.1, 6.7, e,rd 7.2.3) F e o F 2.dc G u i� S L GGFr Ju €. Lr_uSEe Insufficient Insufficient Loss of Permits Fundna _ Land for Highway Acquisitions Improvements REPORT/INFORMATIONAL ITEM: -1(a INVESTMENT ADVISORY BOARD Meeting December 8, 2004 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Vice Chairman Mahfoud, followed by the Pledge of Allegiance. PRESENT: Board Mahfoud, Olander, Moulin, Deniel and Lewis (5:40) ABSENT: None OTHERS PRESENT: John Falconer, Finance Director, Vianka Orrantia, Secretary, Louise West, Accounting Manager and Mike Harrison of Conrad & Associates II PUBLIC COMMENTS III CONFIRMATION OF AGENDA Mr. Falconer introduced to the Board the new Accounting Manager, Louise West and Mr. Mike Harrison of Conrad and Associates, LLP. Board Member Moulin suggested to the Board that the first item up for discussion would be Item A under Correspondence and Written Material. Board approved. IV CONSENT CALENDAR A. Approval of Minutes of Meeting on November 1.0, 2004 for the Investment Advisory Board. MOTION - It was moved by Board Members/Olander to approve the Minutes of November 10, 2004. Motion carried unanimously. V. BUSINESS SESSION A. Transmittal of Treasury Report for October 2004 MOTION - It was moved by Board Members Olander/Moulin to approve, receive and file the Treasury Report for October 2004. Motion carried unanimously. Investment Advisory Board December 8, 2004 Minutes B. Timeline for Work Plan Mr. Falconer informed the Board that the booklet distributed was information obtained from the GFOA. In response to Board Member Moulin, Mr. Falconer informed the Board that the City Council approved the IAB's work plan. Chairman Lewis stated that the Board will need to come up with a timeline for the approved work plan. Chairman Lewis also stated to the Board that bullet point four could be incorporated with the investment policy and bullet point one was completed during the annual meeting with the City Council." Board Member Deniel stated to the Board that her understanding was that the City Council was not opposed to the Board building the infrastructure with the understanding the Board would not go out and hire an Investment Advisor. The building of the infrastructure would mean working on changing the City Ordinance and placing it into the investment policy as appropriate. Board Member Moulin commented that his understanding from the statement made by the City Attorney that if the Board adhered to the general attorney's opinion that a change to the City Ordinance would not be needed, the Treasurer would remain responsible. Board Member Moulin stated that he suggested an ordinance change so the responsibility does not remain fully on the Treasurer. Chairman Lewis and Mr. Falconer both stated that their understanding was that the ordinance did need to be modified. In response to Board Member Deniel, Mr. Falconer stated that the Board would need to decide exactly what they wanted the portfolio manager to do, than draft an RFP and change the investment policy and the City Ordinance. Chairman Lewis commented to the Board that the drafting of a hypothetical RFP would be a good starting point, prior to changing the investment policy and ordinance. Chairman Lewis suggested to the Board that this item be placed on the next month's agenda. Mr.. Falconer will request sample RFP's from other cities and will bring them to the next scheduled meeting. 2 Investment Advisory Board Minutes December 8, 2004 It was suggested by Board Member Deniel that Mr. Falconer provide a draft RFP for the next scheduled meeting. It was suggested by Chairman Lewis that the consideration of the investment policy be moved up to the month of February. The Board agreed. The Board agreed to the timeline of the work plan. VI CORRESPONDENCE AND WRITTEN MATERIAL A. City of La Quinta FY 04/05 Audited Financial Statements Mr. Mike Harrison of Conrad & Associates, LLP introduced himself to the Board and informed the Board of his position and his reporting of the City's annual audit, specifically the Investment Advisory .function of the City and the investment portfolio. As a part of the investment policy, there is a provision within the policy referring to the independent auditors and the functions of internal controls and investment compliance. Mr. Harrison informed the Board that the auditors have reviewed the internal controls over investments and believe they are adequate and can be relied upon to ensure safeguarding of the City's investments. Mr. Harrison also informed the Board that the City has a third party custodian agreement with Bank of New York. All investments have been confirmed including those held with the third party custodian, there was 100% confirmation of approximately $187 million worth of investments. Investment compliance was thoroughly evaluated with the investment policy within the City and the provisions of the Government Code. The City investment policy is more restrictive than the Government Code. The calculations are computed monthly by the City Finance Department and the computations are tested and evaluated as part of the audit process and as a result the City is in compliance with the investment policy. Mr. Harrison also informed the Board that even though there was a turn over in the Finance Department, the functions of the Accounting Manager were segregated and adequate. Some of the functions of the Accounting Manager were performed by Diane Martin. 3 �'7 Investment Advisory Board Minutes December 8, 2004 Mr. Harrison advised the Board of the new Governmental Accounting Standard Board's statement, GASB Statement #40. Upon reviewing the City's investment policy, the policy already addresses each of the areas covered by GASB 40. Mr. Harrison advised the Board that the handout were sample footnotes of some disclosures under GASB 40. Mr. Harrison also advised the Board that there are different methods that can be used to disclose the methodology. The best suited method for the City of La Quinta would be the weighted average maturity method. Mr. Harrison informed the Board of the principal areas addressed by GASB 40, such as credit risk, interest rate risk, custodial risk and concentrations of credit risk, these areas are adequately covered throughout the City's investment policy. Mr. Harrison advised the Board that the investments carried on the general ledger, a statement is made that they are carried at market value under GASB Statement 31. The investments carried under the general ledger are approximately $287,000 greater than market. Market is computed and if this was material in relationship to the portfolio, the market value technically is $287,000 less than the financial statements. The City's policy states that it is marked to market and carried at market value. Board Member Moulin stated that he was surprised this was high due to short maturities. Mr. Harrison replied to the Board that this includes everything, including the fiscal agent investments. Mr. Falconer informed the Board that for the first six months, the City will be below the six month bench mark and begin to increase at the end of January. Mr. Harrison advised the Board that there were no investments sold prior to maturity at a loss and there were no management letter comments affecting cash and investments. Mr. Harrison commented that the auditors were satisfied with the internal controls in the cash and investment areas. Board Member Deniel asked Mr. Harrison what the Board could do to enhance or make better to what is currently being done to support the Treasurer and what is being done for the City by the Board. Mr. Harrison replied to the Board that this is a City by City decision as to how much risk they are willing to take and how far out does the City want to be in the yield curve. Mr. Harrison stated that the City of La Quinta has been conservative, the City has used the six-month treasury as the bench mark and the investment yield has been at this amount excluding the fiscal 4 Investment Advisory Board Minutes December 8, 2004 agent or rate even a little below this amount. Mr. Harrison also stated that the Government Code allows the Cities to go out five years and asked does the City want to take more of the portfolio than has been allowed and allow the Treasurer to take it out further. This is a City by City decision. Some cities have been too far out in the yield curve and than this gets into GASB 31, marking to market. If this was done and the interest rates rose, this might become an material number and the entry would have to be booked, even though the City's policy is to hold to maturity. Mr. Harrison advised the Board that this would be a tough call to make. How much more risk is the City willing to take with the public's money. Within the fixed income scenario, where does the City want to be on the yield curve, this is the decision the City will need to make. Board Member Deniel reiterated what Mr. Harrison stated to the Board. Mr. Harrison stated to the Board that if the rate is out two to three years and the yield started to look more attractive, it would be prudent to give the Treasurer some authority to go out if he can enhance the yield however, this could change rapidly. Mr. Harrison reviewed for the Board the handout on the weighted average maturity footnote examples in the GASB 40 handout and what will go into the City of La Quinta's CAFR. The disclosures are not extensive this year but next year will be more extensive and will specifically spell out some of the items allowed in the City's policy, i.e. interest rate risk, credit risk and concentration in credit risk. Mr. Harrison referred to pages two and three for examples. The City currently does not disclose to much at the present time. Mr. Falconer asked Mr. Harrison if investments were held by a financial advisor, would the investments have to be disclosed any differently than the example given. Mr. Harrison replied that they would not. Mr. Harrison stated that this would include assets held by fiscal agents as well. Board Member Moulin informed Mr. Harrison that under the City's current Ordinance, the City Council has designated the responsibility of investments to the Treasurer/Director of Finance. The Board is considering using an Investment Advisor for the City; in order for this to be implemented the Ordinance would have to be changed. The Board was informed of the Attorney General's opinion to allow the City to engage an Investment Advisor, but the sole responsibility for their work 5 Investment Advisory Board Minutes December 8, 2004 would lie on the Treasurer/Finance Director. Board Member Moulin asked Mr. Harrison of all the City's audited by his firm with Investment Managers, what is the Treasurer's role? Does he remain solely responsible or does the City accept responsibility for hiring the investment manager? Mr. Harrison replied to the Board of the forty- seven cities they audit, there are probably only two cities that currently obtain investment managers, the City of Brea and Santa Monica. Mr. Harrison stated to the Board that he felt the Treasurer was very cable and is very knowledgeable of the Government Codes about what is allowable and needs only guidance from the Board of the mechanisms the Board would like to see used within the perimeters of the Government Code. Mr. Harrison also stated that the City of La Quinta's Investment Policy and the thoroughness of it is the best one he has seen. Board Member Moulin felt that he needed to clarify his question to Mr. Harrison and once again asked Mr. Harrison with the City's that do have Investment Advisors, where does the responsibility lie or is it shared? Mr. Harrison replied to the Board that the Investment Advisor is given perimeters by the Treasurer and so the responsibility would be on the Treasurer. Mr. Harrison advised the Board that the Investment Advisor maintains records but the official records are maintained with the third party custodian, i.e. the reconciliation with the federal bank and the terms of those securities being held. Board Member Deniel stated to the Board that there appears to be a conflict between the City Attorney and the Board as to where the responsibility lies. Mr. Harrison stated to the Board in his opinion the responsibility would lie on the Treasurer, but if there were negligence on the part of the Investment Advisor there is Errors of Omissions insurance. Board Member Moulin advised Mr. Harrison that the Board met with some Investment Advisors earlier in the year and one of the Investment Advisors stated to the Board that the City's policy was dated. Mr. Harrison informed the Board that he felt the City's policy was very thorough, the policy has hit on all the areas it should be hitting upon and the Treasurer knows the perimeters within the Government Code, he has laid them out to the Board in terms of lengths of time for investments. The Treasurer understands what needs to be done and feels comfortable with decisions he has made. Board Member Moulin asked Mr. Harrison if there were any areas for improvement. Mr. Harrison replied that with the new Accounting Manager in place does help. no Investment Advisory Board Minutes December 8, 2004 Mr. Harrison clarified for the Board the term collusion page 14 in the handout. The term collusion means segregation of duties, the City's policy states between two employees, not employee and vendor. Board Member Moulin asked Mr. Harrison if there were any questions that needed to be asked or should have been asked by the Board. Mr. Harrison replied "no." Mr. Harrison stated to the Board that the decision of hiring an Investment Advisor is up to each individual City. Board Member Deniel stated that the City of Palm Desert currently employees a full-time investment manager within the City. When the City of La Quinta gets to a size that it will require a full-time investment manager, it will be best to have someone that has the resources, support and the infrastructure to manage the portfolio. The Treasurer can continue managing the portfolio with the current policy framework. When the financial activities expand to a level when an investment manager is needed, it is better to outsource the job rather than continue them in-house. Mr. Harrison advised the Board that the current accounting staff is currently lean, with the amount of activity and growth of the City, i.e. bond indebtedness, additional funds established within the city and tax increments. Mr. Falconer advised the Board that a change was made recently within the Finance Department the City hired an in-house Informational Technology person, which previously was contracted out. Mr. Falconer commented to the Board that the biggest challenge for him is not the time involved in doing investments, they have become routine. As the City's activities increase the biggest challenge currently is the cash flow projections and forecasting. Board Member Moulin stated that even though there has been an increase in money received by the _City, the Treasurer has had to decrease the funds available for investing over two but not more than five years due to City commitments. Board Member Moulin asked if there were any other commitments that might be of concern. Mr. Harrison replied to the Board "no." Mr. Falconer informed the Board that the City made sure that there were available resources to meet this obligation and there were fund balances reserved for this project. There are fund balances available for the Embassy Suites Hotel if they decide to draw down on these funds. Mr. Harrison informed the Board that there is currently $25 7 ,�. 31 Investment Advisory Board Minutes December 8, 2004 million in the unreserved general fund balance of this amount $11,000,000 has been placed in emergency reserve; it's recommended that this amount should not be placed to far out on the yield curve. Board Member Olander asked out of the forty-seven cities audited by Conrad and Associates are there any procedures or recommendations that might be used here in the City of La Quinta. Mr. Harrison replied he had no recommendations at this time. Mr. Harrison commented that the Treasurer has the resources to research and or inquire as to what other cities are doing. Mr. Falconer informed the Board that via email he polled other cities as to how many cities used a portfolio manager. . Board Member Moulin commended Conrad and Associates. Board Member Mahfoud asked if GASB 40 was a required disclosure. Mr. Harrison replied "yes" and gave several examples of what could be used. Mr. Harrison stated that the Treasurer is directed to measure this in the Investment Policy and what is being presented in the Treasurer's report should be reported in the notes to the financial statements. In response to Board Member Mahfoud, Mr. Harrison stated that if the Investment Advisor was given parameters and these parameters were followed, than the portfolio manager is following the guidelines given. Noted and Filed B. Month End Cash Report — November 2004 Noted and Filed C. Pooled Money Investment Board Report — September 2004 Noted and Filed Investment Advisory Board Minutes VIII BOARD MEMBER ITEMS VIII Adjournment December 8, 2004 MOTION - It was moved by Board Members Olander/Deniel to adjourn the meeting at 6:40 p.m. Motion carried unanimously. Submitted by Vianka Orrantia Secretary 9 Department Report: I — A �.-... __ r... ''"' c.'w w OF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: February 1, 2005 SUBJECT: Department Report — Response to Public Comments The following public comments were made at the January 18, 2005, City Council meeting: 1. Dori Quill, 51-245 Avenida Rubio, President of the La Quinta High School PTA, asked that grant funds be set aside (up to $10,000) specifically for use by the La Quinta High School. • Staff will contact Ms. Quill with information regarding putting her request in writing in time for the next funding cycle and budgetary process, which will occur sometime in late April or early May. 2. Robert Cox, 78-315 Crestview Terrace, spoke regarding increased crime in the Valley. He stated more than 10 break-ins or attempted break-ins have occurred in his neighborhood over the last month. The residents have met with a Neighborhood Watch Deputy Sheriff to discuss their concerns, and several have voiced interest in getting involved with a "COPS" program. He also corrected a statement he made during his interview for the Planning Commission, and stated he serves on the Riverside County Fair and National Date Festival Board of Directors and is member of the Safe Operations Safe House Board. • Mayor Adolph noted a similar crime concern was voiced at the last City Council meeting, and asked that Chief Meyer speak with Mr. Cox to address his concerns. 3. Lothar Vascholz, representing the Trauma Intervention Program (TIP), gave information regarding the program, expressed appreciation for the City's financial support, and indicated they were always looking for more volunteers. • Council thanked Mr. Vaschel for the information. 4. Ken Zarkowski, 53-680 Avenida Juarez, asked for information regarding the following issues: a. Designated parking spaces on Avenida La Fonda in front of Postal Mania; b. Pedestrian crosswalk on Avenida Bermudas in front of Stuft Pizza; C. Washington Street (southbound) in front of Avenue 47 and the right turn only lane (which is seldom used for right turns, but rather for through traffic); and d. Designating two right-hand turn lanes turning onto Avenue 52 from Washington Street. • Mayor Adolph indicated several of the items were already being addressed or are scheduled to be remedied in the near future, and requested a further response from staff to each of Mr. Zykoski's concerns. 2 N DEPARTMENT REPORT: -2, - s CITY COUNCIVS UPCOMING EVENTS .... ... ...... FEBRUARY 1 FEBRUARY 15 MARCH 1 MARCH 15 MARCH 17-20 APRIL 5 APRIL 19 MAY 3 MAY 17 CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING LA QU I NTA ARTS FESTIVAL - CIVIC CENTER CAMPUS CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING February 2005 La Quinta City Council Monthly Planner March 2005 La Quinta City Council Monthly Planner ------------ NUM or 1 2 3 4 5 it: February • PM City Council 10:00 AMALR C M Ma nFebrua 9:00 AM - 4:00 PM SJS R12:00P S M T W T F S I€ Meeting g r Nt I. Mnmt -Hende son 1 2 3 4 5 €€ 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 eoil M. fil!eieE'i `5 i ile liiiii :!•'eke, iieiijE �e�`'iiiiieiiiii +e![ej[ .: :•:u � :eeeeee�ee5+e .. 3e'ekkeijiiik�leieeeeee i ereejk 6 �eeieeeek�eieeeeee eeei?'rre ee�'rl! :: j�ei Ikeleeee$eeeek�eeikee+e '� ';ei: �eejeeee 'leii ereekeei� eee 7 8 9 10 11 12 7:00 PM Mosquito 9:00 AM RCTC- 9:30 AM Animal Campus Abate. -Perkins Henderson 12:00 PM Energy/ 7:00 PM Planning 5:30 PM Investment Environ.-Sniff Commission Advisory Board 7:00 PM Cultural Arts Commission 13 14 15 16 17 18 19 7:30 AM CVEP•Adolph 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 10:00 AM Pub. Sfty 2:00 PM City Council vation Commission Perkins Meeting 12:00 PM Transp-Perkins 3:00 PM Mtns. Can Sniff 6:00 PM League St. Patrick's Day Henderson 7:00 PM Com. Serv. Comm. La Quinta Arts Festival ! 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Human/Comm- 9:00 AM LAFCO- Commission Osborne Henderson 12:00 PM Sunline-Adolph 1st Day of Spring 4:00 PM DRRA Airp- Osborne La Quinta Arts Festival 27 28 29 30 31 ei••3iEeeee .........:............... ... :. .: ..:: :: 6.00 . PMExec Cmte.- April ril �. M r Adolph S M T W T F S `€ 1 2 3 4 5 6 7 8 9 Easter €! 12 13 14 10 11 15 16 €� 17 18 19 20 21 22 23 €' jll ee lee;!jilef eee 24 25 26 27 28 2930 € fee �je;jeiei(! euE eeeeieiklieieeer¢!eeeeeee � e!e �eiee!rie€§eie yeekerr'iri+leieeiereeeieieeeee>'.ikieiiei tt eee�s`leieeeei!e"rFei� e``€� eejl� �iei �eeiiee!$�3':� i � iee� z� ri!i!7' Printed by Calendar Creator Plus on 1/25/2005 April 2005 La Quinta City Council Monthly Planner iiiSiii}i':,ii'iiii� ii{i{3!{? ;{i{{ii{ 3E!}i!{3!i{iiiii i{ii }!}!{{i{i?{i'e'zi{i!{E{i{E! �{}! ..3}.3i{. iiiii! �iii�liiiiiiii`;:iii?€€€€iiiii �?"•`eiieiiii �li?+€!iiiii/€ � 5i!i?iiiii i' ii !{:is3:€sir!i:{•i^::RE:isi:{,i:{•iEii!i:i:i:{:E:}:k3:i:i:i: is{: E:i:!:i:.;:{:{ iiiii3 ii•`•.ie!e!i's':••iii�'ri �'r•'�'ri' fi';�' `:::::. eli? €€€iiiii :::::::::::::{:{:i:{:}i•{•?:!!!iiiiiiiiiiiiiiiii#iiiiiiiiiiiiiiii ':':'j' i'•,i :::,E•r'itiiii`i'i'i li`e iii i;iijiiii?ii €iiiii; iii �°iiiiiiiieii!.:;:<ss::r•:� .. �...., �::. � :.......,.. :?i:R:R:{:i,'e'i'}}{{i{>:tii{'i{{iii{i?iEii?i!:.}8•i:i:i:•.'.i: !{i}!i ':.iiEi{i{ia{i {?i .. 3 .: .. is . .:3. . 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HN ::::} .:. a ..:::: 29 30 31 iii'i`''riiiii°� iii i iii i 3i{{:E:}•{'•i!i'•{:it �i:}:}.}:i!..............:...: � .: 3 4 5 iiiii':,iii ..:3. i• iii'iiMR 6 ,........:: 7 8 9 2:00 PM City Council 10:00 AM ALRC Meeting Daylight Savings Time 10 11 12 13 14 15 16 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/ 10:00 AM Pub. Sfty- Abate. -Perkins Henderson Environ.-Sniff Perkins 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts 12:00 PM Transp-Perkins Commission Advisory Board Commission 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 17 18 19 20 21 22 23 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 2:00 PM City Council vation Commission Meeting 24 25 26 27 28 29 30 6:00 PM Exec Cmte.- 7:00 PM Planning 12:00 PM Human/Comm- 9:00 AM LAFCO- Adolph Commission Osborne Henderson 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Osborne Printed by Calendar Creator Plus on 1/25/2005 f) , 3 m February 1, 2005 La Quinta, California Mayor and City Council: We are the La Quinta PlayHouse. We are a new Theatre Company, joining with the established Coachella Valley On Stage to bring Performing Arts To La Quinta. (tax ID* 33-0741257) In our short existence, we have mounted '"A Christmas Carol" at the La Quinta Resort, broadcast on R&R Radio. Our marketing plan developed Community Sponsors who made the production possible. This Spring we will present two comedies under a Big Top Tent in Old Town, with community support. Our Mission Statement provides for a Season of Plays November through April, and education and performance for local children May through October. Our goal is a State of the Art Versatile Space, 350-400 seat Theatre built in La Quinta. We have approached Mark Weiss in development, to be included in the SilverRock Plan. A file has been opened for us. The level of interest and enthusiasm has been great from everyone with whom we share our Vision. We look forward to working with the City of La Quinta in bringing quality Theatre here. Thank You. Jo Ann Reeves, Artistic Director cwo vmk Our &Off" O? "Marrnarr for dm& (96werew &011#dWdlns Cqdd &im &0" - pram C` '~ C dwhad O$hopb - 0$hopb dawdopmamt ObAer � 1 � �API Oil s r ►� 4 r/ r V r j r' / .,�r / ,V r r • r � ri r!/ r► r ,�I / r r Qpm rimy mamorp of saris CAS; LIMA" C:WAW C>(fgmlap, the darrador CWa* 0$tcmaoq tlrc 'won La CV OF ITEM TITLE: Continued Public Hearing to Adopt a Resolution of the City Council Approving Tentative Tract Map 32751, for the Subdivision of ± 9.25 Acres into 29 Single -Family Lots and Miscellaneous Lots, for the Property Located at the Southwest Corner of Jefferson Street and Pomelo. Applicant: Grove Partners LQ, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving Tentative Tract Map 32751, subject to Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This project was continued from the January 18, 2005 City Council meeting to allow the applicant time to resolve issues that were discussed at the December 14, 2004 Planning Commission meeting. Those issues involved the underground tunnel on Jefferson Street and the emergency fire access and are further discussed below. The vacant project site is approximately 9.25 acres in size and located at the southwest corner of Jefferson Street and Pomelo within The Citrus project that was approved as Specific Plan 85-006 in 1985 (Attachment 1). The applicant is proposing to subdivide the 9.25-acre site into 29 single-family residential lots and miscellaneous lots primarily for storm water retention, landscaping and a private street (Attachment 2). The Citrus Specific Plan was approved for a total of 557 units. To date, subdivision map approvals have created 514 residences. Therefore, this increase of 29 lots would bring the total to 543, fourteen units short of the total number of units. This could be the last tract within The Citrus. The existing General Plan designation is Low Density Residential (LDR) which allows up to four dwelling units per acre. Based on ± 9.25 acres, the maximum number of lots allowed would be 37. With 29 lots proposed, the project density is 3.13 dwelling units per acre which is within the density allowed under the Low - Density Residential Land Use designation of up to four dwelling units per acre. The existing Zoning designation is Low Density Residential (RL) which requires a minimum lot size of 7,200 square feet. The applicant proposes lots ranging in size from 8,040 to 10,235 square feet. Access The project site will have access via an existing private roadway (Mandarins) within The Citrus. The new roadway will be a 36-foot wide street with a cul-de-sac that allows parking on one side only. The cul-de-sac provides sufficient space for turning movements. The applicant also proposes an emergency exit between Lots 10 and 11. The emergency exit must meet Fire Department standards with a minimum unobstructed clearance of twenty feet in width and a vertical clearance of 13 feet, 6 inches with an automatic gate equipped with a rapid entry system. The current configuration does not meet this standard and the applicant has been conditioned to meet this minimum requirement (Condition #78). While the emergency exit will have to be widened, lots 10 and 11 will still meet the minimum lot size requirements. Storm Water Retention On -site storm water capacity is provided via two retention basins located at the southern portion of the site. One is 0.50 acres and the other is 0.75 acres in size. Additional capacity will be provided via the existing storm drain system within The Citrus which currently bisects the property within the northern portion of the site. Landscaping No landscaping is proposed at this time for the residential units. When the residential units and landscape plans for the lots are submitted for review, they will be reviewed for consistency with the development standards and landscape plans of the existing Specific Plan (SP 85-006). S:\CityMgr\STAFF REPORTS ONLY\Ph 3 TTM 32751 .doc However, due to the issue regarding the tunnel, additional landscaping requirements will be imposed as discussed below. Planning Commission Action At the December 14, 2004 meeting (Attachment 3), the Planning Commission voted 5-0, to recommend approval of Tentative Tract Map 32751 to the City Council by adopting Resolution 2004-102, subject to Findings, Conditions of Approval and the following changes: 1. Change Condition #17 by replacing the words "on the recorded Final Map" with "prior to the release of bonds." The new condition would read as follows: "The applicant shall convey the Open Space Lot south of Pomelo Drive to the Citrus HOA prior to the release of bonds." Staff and the applicant are in concurrence with the requested change. 2. Add Condition #83 A. to read: "Remove the emergency access along Jefferson Street as being an unnecessary intrusion of the traffic flow along Jefferson Street. If an emergency access is required, it should be developed on Pomelo at the end of the new cul-de-sac street and connected to the adjacent private street." The Fire Department requires a secondary emergency exit/gate for any development that has a street with a length of 1,320 feet or longer. The applicant has provided the secondary emergency exit/gate along the eastern property line as shown on the Tentative Tract Map. The Fire Department requires a minimum unobstructed clearance of twenty feet in width and an automatic gate equipped with a rapid entry system (KNOX). The Planning Commission expressed a concern that the location of the emergency exit/gate would be an unnecessary intrusion of the traffic flow along Jefferson Street and originally requested to have it omitted. After discussing staffs concerns on omitting Fire Department conditions the Planning Commission suggested relocating the exit off of Pomelo along the northern property line across the landscape entry portion of the Citrus development and made this a condition of its approval of the project. Because the current property owner (HOA) is opposed to having the emergency exit/gate cut across the landscape entry of The Citrus project, staff wishes to make provisions for emergency access in the event that it is not possible for the developer to obtain the needed access from the HOA. Staff therefore suggests that Condition #83 B., read as follows: "The applicant shall make a good faith effort to negotiate the relocation of the emergency exit off of Pomelo, along the northern property line across the landscape entry portion of The Citrus development. The documentation of property rights necessary for the access rights shall be recorded prior to or simultaneously with the 0 S:\CityMgr\STAFF REPORTS ONLY\Ph 3 TTM 32751.doc final map, and shall be in a form which is approved by the Public Works Director and City Attorney. In the event the developer is unable to negotiate the relocation of the emergency exit off of Pomelo, the Community Development Director, at his sole discretion, may approve access to the adjoining public street (Jefferson Street) per the original condition (Condition #78), or may require the applicant to provide all necessary funding to provide for the acquisition by the City of all property rights needed for the access route, including all land costs, acquisition expenses, expert fees, and attorneys' fees. In the event that City acquisition is deemed necessary, the acquisition costs, as estimated by the City in its sole discretion, shall be deposited by the developer prior to the recordation of the final map, and a bond shall be provided in an amount and form to be approved by the Director of Public Works and the City Attorney for any additional costs that may be incurred by the City if it chooses to pursue the acquisition." Also, staff has coordinated with the Fire Department and it has been agreed that turf block can be used as an alternative to asphalt pavement for the access driveway to achieve an aesthetic appearance within the landscape area. Jefferson Tunnel Issue The property in question has an under -ground tunnel on Jefferson Street that connects to this property at proposed Lot C (open space/retention basin lot). This tunnel was originally constructed to serve as access between The Citrus Golf Course and the future Grove Golf Course on both sides of Jefferson Street as part of the Oak Tree West Specific Plan. An indemnification agreement (Attachment 4) for the tunnel was recorded with Riverside County on December 4, 1990 between the former land owner (Landmark) and the City. When the east side of Jefferson Street was sold to Toll Brothers to develop Mountain View Country Club, the need for the tunnel connection ceased to exist and the tunnel was sealed off on the east side. The applicant is proposing to subdivide the property and Staff has included a condition to have the tunnel abandoned and the applicant to be liable for a period of time for the repair of any damage to Jefferson Street caused by any collapse or deterioration of the tunnel. The method of abandonment is subject to the approval of the City Engineer, but at a minimum it requires the developer to seal the west end of the tunnel similar to the east end of the tunnel, and that a warranty period is imposed upon the applicant to be contained in an encroachment permit (one year on construction only). As part of these improvements the applicant will be required to re -align the block wall and adjust the meandering sidewalk and landscaping along the perimeter on Jefferson Street where the tunnel is located. The applicant will also be required to conduct a noise study prior to the issuance of building permits to demonstrate that the perimeter wall along the project property line on Jefferson Street will attenuate noise impacts to the residential units. As to the ongoing liability, the condition as approved by the Planning Commission included a requirement that the applicant entered into a license agreement with the r) c N S:\CityMgr\STAFF REPORTS ONLY\Ph 3 TTM 32751.doc 04 City of La Quinta to provide for repair of any damages to Jefferson Street caused by the tunnel, and to defend and indemnify the City in the event of any claims arising out damage that the tunnel may cause to Jefferson Street. The Planning Commission asked that the City staff look further into the issue prior to the Council action on this item. Staff has discussed the item with the developer, and the developer has continued to object to the requirement of such a license agreement. Staff recommends that the City not waive its rights under the existing indemnification agreement, and that the obligation be in addition to those rights. Staff recommends that the last paragraph of Conditions 8.A.1., be amended to read as follows: "The applicant shall be responsible for any repair to (or at the City's option, pay for the repair of) any damage to Jefferson Street that may be caused by failure of the tunnel throughout the construction period and for a minimum period of one year from the date of the City's written certification that the tunnel abandonment and all adjoining soil reconstruction has been completed in a manner satisfactory the Public Works Director. The certification shall be in writing, and shall be signed by the Public Works Director. Also within that time period, the applicant shall defend, indemnify and hold the City of La Quinta and its officers, employees, and agents ("City Indemnitees") free and harmless from any and all claims, causes of action, obligations, losses, liabilities, judgments, damages, including reasonable attorneys fees and costs of litigation (collectively "Claims") arising out of and/or in any way relating to its acts or omissions associated with the abandonment of the Jefferson Street Tunnel, or any condition of the Jefferson Street Right -of -Way relating to the Tunnel. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims which arise prior to the one year anniversary of the issuance of the certificate referenced above, the developer shall provide a defense to the City Indemnitees, or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claim. In addition the developer shall be obligated to promptly pay any final judgment or portion thereof rendered against the City Indemnitees. Developer shall execute an indemnity agreement containing the terms and conditions set forth herein, in a form acceptable to the City Attorney, prior to the recordation of the final map. Nothing in these conditions shall in any way limit the City's right under the Indemnification Agreement for Improvement Beneath Public Right -of -Way, recorded December 4, 1990, as Instrument No. 439718 ("Recorded Right -of -Way"), nor shall the conditions in any way limit the obligations and liabilities of Landmark Land Company of California, or its heirs, successors, assigns, or subsequent owners of the property under and adjacent to the golf course tunnel. The City's rights to enforce these conditions of approval shall be in addition to all rights the City has under the Recorded Right -of -Way." nv t S:\CityMgr\STAFF REPORTS ONLY\Ph 3 TTM 32751.doc These issues were discussed at the January 18, 2005 City Council meeting and the City Council continued this item to the February 1, 2005 meeting to allow the applicant an opportunity to provide staff with information regarding the ownership of the properties relating to the underlying tunnel. The applicant has provided some information to staff and is still in the process of providing additional information. The applicant has requested a meeting with staff for Monday, January 31, 2005. Staff will review the additional information, meet with the applicant as requested and provide an update to the City Council at the meeting. Public Notice This project was advertised in the Desert Sun newspaper on December 26, 2004, and mailed to all property owners within 500 feet of the site. To date, no letters have been received from adjacent property owners. Any written comments received will be handed out at the meeting. FINDINGS AND ALTERNATIVES Findings necessary to approve the Tentative Tract Map can be made and are contained in the attached Resolution. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving Tentative Tract Map 32751, subject to Findings and Conditions of Approval; or 2. Do not adopt the Resolution approving the project; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas I./Evans, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager S:\CityMgr\STAFF REPORTS ONLY\Ph 3 TTM 32751.doc 06 Attachments: 1 . Site Location Map 2. Tentative Tract Map 32751 3. December 14, 2004 Planning Commission meeting minutes S:\CityMgr\STAFF REPORTS ONLY\Ph 3 TTM 32751.doc .. 11 07 RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF ± 9.25 ACRES INTO 29 SINGLE-FAMILY LOTS AND MISCELLANEOUS LOTS CASE NO.: TENTATIVE TRACT MAP 32751 APPLICANT: GROVE PARTNERS LQ, LLC WHEREAS, the City Council of the City of La Quinta, California, did, on the 41h and 181h day of January, and on the 1st day of February, 2005, hold a duly noticed Public Hearing to consider a request by Grove Partners LQ, LLC, to subdivide ± 9.25 acres into 29 single-family lots and miscellaneous lots, generally located at the southwest corner of Jefferson Street and Pomelo, more particularly described as follows: APNs: 772-190-020 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 141h day of December 2004, hold a duly noticed Public Hearing to consider a request by Grove Partners LQ, LLC, to subdivide ± 9.25 acres into 29 single-family lots and miscellaneous lots and recommended approval of said Tract by adoption of Planning Commission Resolution 2004-102; and WHEREAS, said Tentative Tract Map 32751 has complied with the requirements and rules to implement the California Environmental Quality Act (CEQA) of 1970, as amended (Resolution 83-63), in that the project has been assessed in conjunction with Environmental Assessment 85-034 for Specific Plan 85-006 which was certified on October 15, 1985. No changed circumstances or conditions are proposed, or new information has been submitted which would trigger the preparation of a subsequent environmental review pursuant to Public Resources Code Section 21 166; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings to approve said Tentative Tract Map 32751: 1. The proposed tract map will be consistent with the City of La Quinta General Plan in that the property is designated Low Density Residential (LDR) which allows single-family residential uses. P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC Reso Grove Prtnrs.doc City Council Resolution No. 2005- Tentative Tract Map 32751 Grove Partners LQ, LLC February 1, 2005 2. The design or improvement of the proposed subdivision will be consistent with the City of La Quinta General Plan in that all streets and improvements in the proposed project will conform to City standards contained in the General Plan and Subdivision Ordinance. Access for the land uses on the site will be provided from an existing street in the immediate area. The density and design for the tract will comply with the Land Use Element of the General Plan. 3. The design of the proposed subdivision and improvements are not likely to cause substantial environmental damage, or substantially injure fish or wildlife, or their habitat in that the project has been assessed in conjunction with ecific Plan 85-006 which was 85-034 for S Environmental Assessment p certified on October 15, 1985. No changed circumstances or conditions are proposed, or new information has been submitted which would trigger the preparation of a subsequent environmental review pursuant to Public Resources Code Section 21166. 4. The design of the subdivision and type of improvements are not likely to cause serious public health problems in that the applicant will be conditioned to meet all applicable requirements of the City of La Quinta to provide a safe environment for the public. 5. The design of the subdivision or type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision in that there is an existing street that will provide direct access to the site. All required public easements will provide access to the site or support necessary infrastructure improvements for the proposed project. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Tentative Tract Map; 2. That it does hereby approve Tentative Tract Map 32751, subject to the attached Conditions of Approval. PAReports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC Reso Grove Prtnrs.doc 09 City Council Resolution 2005- Tentative Tract Map 32751 Grove Partners LQ, LLC February 1, 2005 PASSED, APPROVED and ADOPTED at a regular meeting of the City of La Quinta City Council, held on this 1st day of February 2005, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC Reso Grove Prtnrs.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 — GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) California Water Quality Control Board (CWQCB) • SunLine Transit Agency • SCAQMD Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. ..n J ` P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc r CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 — GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 A project -specific NPDES construction permit must be obtained by the applicant; and who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI "), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. PAReports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall offer for dedication on the Final Map all public street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Jefferson Street (Major Arterial, 120' ROW) — No additional right of way dedication is required. The following is conditioned for the existing Golf Tunnel beneath Jefferson Street: The applicant shall abandon the existing golf tunnel constructed under Jefferson Street. The method of abandonment shall be approved by the City Engineer. As a minimum, the applicant shall construct an earth bearing wall at the westerly end of the tunnel and fill the depression with compacted backfill as approved by the City Engineer. Additionally, the applicant shall reconstruct the existing perimeter wall along Jefferson Street to align with the existing wall and adjust the meandering sidewalk and landscaping with an irrigation system. (approximately 230 feet). The wall design shall be approved by tlap�.rJ PAReports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc 'Q CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 Public Works and Community Development Departments and shall transition aesthetically to the existing perimeter wall to the south on Jefferson Street and to the north on Pomelo Drive. The applicant shall also reconstruct the perimeter wall where iron fence treatment exists along the easterly tract boundary to a solid perimeter wall. The applicant shall be responsible for any repair (or at the City's option, pay for the repair of) any damage to Jefferson Street that may be caused by failure of the tunnel throughout the construction period and for a minimum period of one year from the date of the City's written certification that the tunnel abandonment and all adjoining soil reconstruction has been completed in a manner satisfactory the Public Works Director. The certification shall be in writing, and shall be signed by the Public Works Director. Also within that time period, the applicant shall defend, indemnify and hold the City of La Quinta and its officers, employees, and agents ("City Indemnitees") free and harmless from any and all of claims, causes of action, obligations, losses, liabilities, judgments, damages, including reasonable attorneys fees and costs of litigation (collectively "Claims") arising out of and/or in any way relating to its acts or omissions associated with the abandonment of the Jefferson Street Tunnel, or any condition of the Jefferson Street Right -of -Way relating to the Tunnel. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims which arise prior to the one year anniversary of the issuance of the certificate referenced above, the developer shall provide a defense to the City Indemnitees, or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claim. In addition the developer shall be obligated to promptly pay any final judgment or portion thereof rendered against the City Indemnitees. Developer shall execute an indemnity agreement containing the terms and conditions set forth herein, in a form acceptable to the City Attorney, prior to the recordation of the final map. Nothing in these conditions shall in any way limit the City's right under the Indemnification Agreement for Improvement Beneath Public Right -of -Way, recorded December 4, 1990, as Instrument No. 439718 ("Recorded Right -of -Way"), nor shall the conditions in any way limit the obligations and liabilities of Landmark Land Company of California, or its heirs, successors, assigns, or subsequent owners of 1' :- �) P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc 14 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 the property under and adjacent to the golf course tunnel. The City's rights to enforce these conditions of approval shall be in addition to all rights the City has under the Recorded Right -of -Way." 9. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREETS Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width with streets double loaded. B. CUL DE SACS 1) The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the tentative map. 11. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, potential shared bus turnouts for SunLine and Desert Sand unified School District, and other features contained in the approved construction plans. 12. When the City Engineer determines that access rights to the proposed street right- of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 13. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 14. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. The Open Space at the north end of the tentative tract shall be dedicated as Open Space in perpetuity on the Final Map and shall be designated such as a lettered lot. 15. Direct vehicular access to Jefferson Street from lots with frontage along P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 Jefferson Street is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 16. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 17. The applicant shall convey the Open Space Lot south of Pomelo Drive to the Citrus HOA prior to the release of bonds. 18. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property, between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 19. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. The Final Map shall be of a 1 " = 40' scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refers to persons currently certified or licensed to practice their respective professions in the State of California. 20. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 21. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here PAReports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan: 1 " = 40' Horizontal B. PM 10 Plan: 1 " = 40' Horizontal C. SWPPP: 1 " = 40' Horizontal D. Storm Drain Plans: 1 " = 40' Horizontal Note: A through D shall be submitted concurrently. E. On -Site Street Improvements/Signing & Striping Plan: 1 if = 40' Horizontal, 1 " = 4' Vertical The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building and Safety Director in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. F. On -Site Residential Precise Grading Plan: lit = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All On -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc 17 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 — GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 22. The City maintains standard plans, detail sheets and/or construction notes for elements of construction on the Public Works Online Engineering Library at http://www.la-guinta.org/publicworks/tractl/z onlinelibrary/0 intropage.htm. 23. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 24. Prior to approval of any Final Map, the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 25. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 26. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 27. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. 1 P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc 1. `-�' CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 — GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. Off -Site Improvements should be completed on a first priority basis. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 28. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off - site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1/2 if x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 29. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. C;RADING J PAReports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc 9 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 30. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 31. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 32. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 33. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 34. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is n P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 35. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 36. Building pad elevations of perimeter lots shall not differ by more that one foot higher from the building pads in adjacent developments. 37. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 38. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 39. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. nRAINAGF 40. Stormwater handling shall conform with the approved hydrology and drainage report for The Citrus Development. The applicant or design professional shall submit a revised hydrology and drainage report to address off -site drainage displaced by this development and the adequacy of the proposed underground drainage system. Nuisance water shall be retained onsite and disposed of via an 3 underground percolation Improvement approved by the City Engineero 1 P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 — GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 Additionally, the applicant shall redesign the proposed retention basins to accept off site storm water that is currently handled by the existing retention basin. 41. The applicant shall revise proposed retention basins to comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. Additionally, the 100 year stormwater shall be retained within the interior street right of way. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 42. The applicant shall redesign Lot C and D retention basins to provide for a bleed line between Lot C and D to handle overflow from Lot C. 43. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leach field or equivalent system approved by the City Engineer. The sand filter and leach field shall be designed to contain nuisance water surges from landscape area, residential unit, and off -site street nuisance water. Flow from adjacent well sites shall be designed for retention area percolation by separate infiltration system approved by the City Engineer. The sand filter design shall be per La Quinta Standard 370 with the equivalent of 137.2 gph of water feed per sand filter to accept the abovementioned nuisance water requirements. Leach line requirements are 1.108 feet of leach line per gph of flow. 44. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 45. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 46. For on -site common retention basins, retention depth shall be according to Engineering Bulletin 97.03, and side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. 47. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the v P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc -J CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 48. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 49. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 50. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. I IT11 ITIFS 51. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 52. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 53. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 54. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 55. The applicant shall construct the following street improvements to conform with the General Plan. A. PRIVATE STREETS rJ Grove Partners\TTM 32751 CC COA.doc P:\Reports CC\2005\02 01 05\TT 32751 - r • � �, CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 1) Lot A except for except for the entry drive - Construct full 36-foot wide travel width improvements measured gutter flow line to gutter flow line where the residential streets are double loaded. 2) Lot A (Entry Drive) — At a minimum, there shall be at least 20 feet of paved roadway at the entry drive and at the proposed median. 3) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. C. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map with 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. D. EMERGENCY ACCESS 1) The applicant shall design the emergency access of Jefferson Street with decorative concrete, pavers or other pavement structure as approved by the City Engineer and the Fire Department. 56. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. or, the approved equivalents of alternate materials. 57. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 58. General access points and turning movements of traffic are limited to the following: 1 PAReports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc 0 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 A. Primary Entry (Mandarins Drive): Full turn movements are allowed. 59. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 60. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. CONSTRUCTION 61. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 62. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 63. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 64. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 65. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. PAReports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 — GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 66. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. QUALITY ASSURANCE 67. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 68. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 69. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 70. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 71. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 72. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 73. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City" is P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc 26 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 74. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). FIRE DEPARTMENT 75. For single-family residential areas, approved standard fire hydrants, located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1000 gpm for a 2-hour duration at 20 psi. Off -site hydrants are required at any entry and every 600 feet around the perimeter of the project. 76. Blue dot retro-reflectors shall be placed in the street 8 inches from the centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 77. Any turn or cul-de-sac requires a minimum 38-foot outside turning radius. 78. Roadways may not exceed 1,320 feet without secondary access/egress. This access/egress way may be restricted to emergency vehicles only however, public egress must be unrestricted. This emergency access/egress way, as shown on the Tentative Tract Map, must be a minimum clear and unobstructed width of 20 feet with a vertical clearance of 13 feet 6 inches (See Condition #83A & B). Also, turf block shall be used as an alternative to asphalt pavement for the driveway access material to achieve an aesthetic appearance within the landscape area. 79. Any gate providing access from a public roadway (Jefferson Street) to a private entry roadway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. The gate shall be automatic and be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. 80. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on the an individual lot. Two sets of water plans are to be submitted the Fire Department for review and approval. 81. The applicant or developer shall prepare and submit to the Fire Department for review and approval, a site plan designating any required fire lanes with appropriate lane paintings and/or signs. ky'1 � P:\Reports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 32751 - GROVE PARTNER LQ, LLC FEBRUARY 1, 2005 COMMUNITY DEVELOPMENT DEPARTMENT 82. The applicant shall comply with all the mitigation measures in the Mitigation Monitoring Plan attached to the Environmental Assessment for this project. 83A. Remove the emergency access along Jefferson Street as being an unnecessary intrusion of the traffic flow along Jefferson Street. If an emergency access is required, it should be developed on Pomelo at the end of the new cul-de-sac street and connected to the adjacent private street. 8313. The applicant shall make a good faith effort to negotiate the relocation of the emergency exit off of Pomelo, along the northern property line across the landscape entry portion of the Citrus development. The documentation of property rights necessary for the access rights shall be recorded prior to or simultaneously with the final map, and shall be in a form which is approved by the Public Works Director and City Attorney. In the event the developer is unable to negotiate the relocation of the emergency exit off of Pomelo, the Community Development Director, at his sole discretion, may approve access to the adjoining public street (Jefferson Street) per the original condition (Condition #78), or may require the applicant to provide all necessary funding to provide for the acquisition by the City of all property rights needed for the access route, including all land costs, acquisition expenses, expert fees, and attorneys' fees. In the event that City acquisition is deemed necessary, the acquisition costs, as estimated by the City in its sole discretion, shall be deposited by the developer prior to the recordation of the final map, and a bond shall be provided in an amount and form to be approved by the Director of Public Works and the City Attorney for any additional costs that may be incurred by the City if it chooses to pursue the acquisition. 84. The applicant shall conduct and submit a Noise Attenuation Study prior to the issuance of building permits. If the Noise Study requires raising of the existing perimeter wall along Jefferson Street for noise abatement, the developer is conditioned to reconstruct the existing perimeter wall to the height(s) required by the study and as approved by the City Engineer. If the Noise Study requires that noise attenuation building materials be used in the residential units to reduce interior noise impacts to 45dBA, then the applicant shall show these standards in the building plans prior to the issuance of building permits. N PAReports - CC\2005\02-01-05\TT 32751 Grove Partners\TTM 32751 CC COA.doc 2 ATTACHMENT 1 1 171 29 ATTACHMENT 3 Planning Commission Minutes December 14, 2004 /Condition d by the issuance of the 50th building permit or 2006, whichever occurs later. The applicant shall off -site improvem is completed and accepted by of La Quinta rior to 20% ccupancy of the e Tract Map. n #56.A.2. .: deleted. n #56.A. .e. amended: T e applicant hall remove ang tree adjacent to the venue 54 b undary of the Tentative Tr ct Map. The tree root stem shall b removed t three feet belo finish grad and as appro ed by the Ci Engineer. Tr removal b ween the we and east s ctions of the Tentative ract Map s all be comp ted, but is no required u it issuance of he 50th buil ing permit, bu not prior to ay 31, 2006 d. C ndition #56.A. . amended: he applicant all install the raffic signal a the inters tion of Mad' on Street and Avenue 54 hen war r nts are me . Applicant is responsible or design a d installation f the traffic signal However, he applica is eligible fo reimbursement f m the City' Developm nt Impact Fee and in accordan with poliCie establishe for that progr m. Applicant s II bond for t traffic sig al DIF reimbur ement amount justed for des' n and in tallation prior to issuance o an on -site gr ding per the securit shall remain i full force and ffect until a signal is a ually installed y the applicant. e. Private in rnal local stre is shall be all ed to be reduc to 28 fe t with parkin restricted. f. Develo er shall be all ed to provid the mow strip rbing on t streets with a one acre I s. ROL CALL: A ES: Commis oners Daniel Ladner, Krie r, and Vice hairman Quill. NOES: Non ABSENT: airman ABSTAIN: No e. Chairma irk rejoined tVe Commission' City Manag Thomas novese introduc d the new Community Development Dir for Dougry ans who thanke the Commission for the opportunity to rve the Ci -----� B. Tentative Tract Map 32751_; a request of Grove Partners LQ, LLC for consideration of a subdivision of approximately 9.25 acres into 29 single- family and miscellaneous lots located at the southwest corner of Jefferson Street and Pomelo. J G:\WPDOCS\PC Minutes\12-14-04.doc 8 3 Planning Commission Minutes December 14, 2004 1. Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff indicated a letter had been received from the HOA and their issues were being addressed. 2. Chairman Kirk asked about the cul-de-sac length for emergency access. Staff explained. Chairman Kirk asked legal counsel if the Commission must accept the Fire Department standards or are they able to make findings given other circumstances. City Attorney Kathy Jenson stated she would not recommend overriding health and safety concerns. She would need to review the Municipal Code section to see if it could be done, but it could be creating a liability for the City. Chairman Kirk questioned even if the condition created a blight. Discussion continued. 3. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Jerry Green, MDS Consulting, representing the applicant, gave a description of the project. The one condition they have issue with is # 1 7 and they would like to request its deletion or amend it to read when all the other open space lots are turned over to the HOA. Staff agreed with the change as long as it was prior to releasing bonds. 4. Commissioner Quill stated there is ample width between the date palm trees for the emergency access out to the entrance and asked why this area could not be considered for the emergency access. Mr. Green stated it belongs to the HOA and they have adamantly denied their request to install it at this location. He noted they will need a temporary access onto Jefferson Street during construction. 5. Commissioner Ladner suggested putting block under sod and it would not appear to be there. 6. Ms. Cindy Zamorez, KSL Developments, stated the HOA is adamant to keep the aesthetics of their entryway unchanged. It is currently owned by KSL and they have an agreement with the HOA to maintained it, and they would not agree to.the change. r G:\WPDOCS\PC Minutes\12-14-04.doc 9 31, Planning Commission Minutes December 14, 2004 7. Commissioner Ladner stated it could be done it is just a problem of selling it to the HOA. 8. Chairman Kirk asked if there was any other public comment. There being none, the public participation portion of the hearing was closed and open for Commission discussion. Discussion followed regarding the look of the secondary access proposed. 9. Chairman Kirk suggested the access on Pomelo could be done and if it becomes impossible, it could be brought back. He would prefer there be no secondary access along Jefferson Street due to the potential blight problems. Assistant City Engineer Steve Speer stated it is the City's decision as to whether or not to allow the secondary access. It is a Council decision where the access will go. The City has already predetermined the access points along Jefferson Street. The Commission can recommend they continue to enforce this decision. Discussion followed regarding the tunnel. 10. It was moved by Commissioners Daniels to adopt Planning Commissioner Resolution 2004-102 recommending to the City Council approval of Tentative Tract Map 32751, as amended: a. Condition 8.A.1 . third paragraph deleted b. Condition #17: timing on dedication b. Add a condition: Remove the emergency access along Jefferson Street as being an unnecessary intrusion of the traffic flow along Jefferson Street. If an emergency access be required, it be developed at Pomello at the end of the cul-de-sac. 12. City Attorney Kathy Jenson stated she has an issue with the deletion of the third paragraph as to why they would want to delete a requirement that takes care of damage outside the tunnel. 13. Chairman Kirk stated this was a staff recommendation. Assistant City Engineer Steve Speer stated short of taking the tunnel out, staff thought a reasonable alternative would be to fill it with slurry to the top. The applicant is adamantly opposed to having the continuing burden imposed on this project. It is a City Council decision as to whether it is deleted. G:\WPDOCS\PC Minutes\12-14-04.doc 10 Planning Commission Minutes December 14, 2004 14. City Manager Thomas Genovese stated the concern of staff is that if the tunnel is removed, we have less concern. If it is a different type of repair, we do not want to place any obligation on the City if the tunnel is filled and not removed. 15. Commissioner Quill stated he does not believe there is any burden on the part of the property owners, HOA, Citrus Course, KSL, or anyone to operate, own, or maintain the tunnel. So if it failed it would be the City's responsibility. City Attorney Kathy Jenson stated it is an encroachment on a City street. Assistant City Engineer Steve Speer stated the City does have an Agreement. City Attorney Kathy Jenson apologized as she had not seen the Agreement, but she would not want see a condition changed that would modify an obligation that exists. Commissioner Quill stated to require them to remove the tunnel would be a waste of their funds and problems would result. City Manager Tom Genovese stated we are not adding any burden as it already exists. 16. Chairman Kirk asked if the Agreement was changing from who currently has it to Grove Partners, LLC. The public hearing was reopened. 17. Mr. Green, stated he has no knowledge of the Agreement. The applicant is opposed to assuming the liability. They are willing to work with staff to abandon the tunnel to ensure it will not fail, but the burden of filling it is impossible. 18. Commissioner Ladner asked if the Agreement was not transferred when the property was purchased. 19. Commissioner Quill stated that any agreement between the City and the landowners of both sides of the street at that time, would have had to have been assignable to all successors and assigns and would be the burden of the HOA and all the property owners within the Citrus and Mountain View as they are today. City Attorney Kathy Jenson stated that was a fair assumption but she would recommended the condition remain which would give staff time to review and make a recommendation to the City Council. 20. Chairman Kirk closed the public hearing. G:\WPDOCS\PC Minutes\12-14-04.doc 11 Planning Commission Minutes December 14, 2004 21. Commissioner Daniels amended his motion to not include the deletion of the third paragraph of Condition 8.A.1, subject to further investigation by the applicant and City Attorney. The motion was seconded by Commissioner Ladner. 22. Commissioner Quill asked that the City Council be made aware of their comments and desire for the existing Agreement be found. ROLL CALL: AYES: Commissioners Daniels, Ladner, Krieger, Quill, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. C. Si Develo ment ermit 2004- 7: a request of Washingto 1 11 L.T.D. or considerati n of devel ment plans for construc on of three commercial r ail buildings onsisting of 5,270, 5,0 88, d 9,865 square feet boun ed by High ay 1 1 1 , Avenu 47, Was ington Street and Adams treet (withi ashington Par ommerci Center). Staff ted a ch ge in the c ditions to comb' e Conditio s #62 and 64. Chair n Kirk opened t e public he ring and asked)/for the staff /repo Principal Pla er Fred B er presented a information ned in the s ff report, copy of whit is on file in the unity Dev opment De rtment. 2. Chairman k asked if there were ny questions of sta Commissi er Daniels erified the A hitecture and Landsc ing Review ommittee c nditions are i corporated in the con tions. Staff ated yes. 3. C airman Kirk sked if the pplicant would like address the ommission. r. Bill San ez, Washington 1 1 1, developer of the project, ga e a descripti n of the project. Chairm n Kirk state here appears to be drive -through on P d 4. Mr. S nchez state it is an open area ' ilar to the other b ildings wit a trellis. T re will be no driv through. 5. here being o further qV of the applican ,'Chairman 'rk asked if an ne else wouaddress the mmission o this matter. T ere being noublic V"i tion portio of the hearing as closed and Comiscussi n 1 5 J G:\WPDOCS\PC Minutes\12-14-04.doc 12 34 ono 0-1 W! ®rd V OF T� MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DOUGLAS R. EVANS, COMMUNITY DEVELOPMENT DIRECTOR DATE: FEBRUARY 1, 2005 SUBJECT: PUBLIC HEARING NO. 1 - TENTATIVE TRACT MAP 32751 Staff has revised Condition of Approval No. 84 for Tentative Tract Map 32751. Below is the revised Condition of Approval regarding a disclosure statement to home owners about noise impacts due to increased traffic on Jefferson Street. 84. A. The applicant shall conduct and submit a Noise Attenuation Study prior to the issuance of building permits. If the Noise Study requires raising of the existing perimeter wall along Jefferson Street for noise abatement, the developer is conditioned to reconstruct the existing perimeter wall to the height(s) required by the study and as approved by the City Engineer. If the Noise Study requires that noise attenuation building materials be used in the residential units to reduce interior noise impacts to 45dBA, then the applicant shall show these standards in the building plans prior to the issuance of building permits. 84. B. The applicant shall record on the title of each residential lot a notice in the form disclosing that there may be a potential increase in noise impacts due to increased traffic levels on Jefferson Street and that the City will not be responsible for providing sound attenuation measures, such as sound walls, now, or in the future, due to those impacts. The cost of any such noise attenuation measures would be borne solely by the lot owners and the Home Owners Association (HOA). ti OF � COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Public Hearing To Adopt Resolutions of The City Council: 1) Certifying an Addendum to a Previously Approved Environmental Impact Report ((SCH#99061109); 2) Approving the Addition of 120 Acres to Specific Plan 99-035 Area and Changing the Land Use Distribution for Lands Easterly of Madison Street and Adding Provisions for Guest Houses Throughout the Specific Plan Area; and 3) The Subdivision of Lands Within the Specific Plan Area East of Madison Street into 225 Residential Lots, and Miscellaneous Lots for Golf, Streets and Community Facilities for Tentative Tract Map 33076 for Property Located Between Avenue 52 and Avenue 54, and Between Jefferson Street and Monroe Street. Applicant: ND La Quinta Partners, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying an Addendum to Environmental Impact Report SCH# 99061 109; and Adopt a Resolution of the City Council adopting Specific Plan 99-035, Amendment #1, subject to the Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Tentative Tract Map 33076 to subdivide 472 acres into 225 residential lots, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS None. CHARTER CITY IMPLICATIONS None. BACKGROUND AND OVERVIEW: The Specific Plan was originally approved by the City Council as the Country Club of the Desert Specific Plan on November 21, 2000. At that time, an Environmental Impact Report was also certified. Since that time, the project has partially developed on the lands located between Jefferson Street and Madison Street. That portion of the Specific Plan area is now known as the Hideaway. The Specific Plan Amendment affects primarily those lands east of Madison Street. An additional 120 acres of land has been added to the Specific Plan in its northeasterly portion. The land use distribution is also proposed to be amended. There are no changes or additions to land uses proposed. The area east of Madison Street (proposed to be called the Madison Club) totals 472 acres. The Specific Plan Amendment would allow 225 single-family homes on approximately 165 acres, an 18-hole golf course on 272 acres, and 50 detached villas on 33 acres. Proposed improvements would be surrounded by berms and walls. Off -site street improvements would be constructed to City standards, while interior streets are proposed at a 28-foot right-of-way, with a 10-foot public utility easement on either side. Avenue 53, which occurs as an east -west roadway through the center of the site, is proposed to be vacated. Since this is not a General Plan road, and since its location has been eliminated by other development, its loss is not expected to impact the roadway system. Only minor amendments to the Specific Plan on that portion occupied by the Hideaway are proposed. Specifically, the addition of text addressing guest houses, and the modification of the project density to reflect the actual buildout of that portion of the site were changed. The approved Specific Plan allows up to 819 units on 988 acres. The proposed Specific Plan Amendment would increase the total acreage to 1,108, by adding 120 acres at the northeastern boundary of the site. The actual buildout of the Hideaway portion of the Specific Plan will result in 446 single family dwelling units, a reduction of 373 units from the original approval. The Amendment also proposes a total of 275 dwelling units within the Madison Club portion of the Plan. Altogether, therefore, buildout of the 1,108 acres would result in a total of 721 dwelling units, or a net reduction of 98 units from the original approval (not including the allowable density on the added 120 acres). The resulting overall density for the entire project site will therefore be 0.65 units per acre. In conjunction with the Specific Plan Amendment, the applicant also has submitted a Tentative Tract Map, which subdivides the lands east of Madison Street into 225 single-family lots, a lot for future villas in the northeastern portion of the property, lots for 7 well sites, golf course and clubhouse facilities, and streets. Access to the site is proposed from Avenue 52, with secondary access on Avenue 54, and emergency access from Jefferson Street. N ANALYSIS: The following discussion addresses the Specific Plan and Tentative Tract Map issues individually. Following the discussion of the issue, a summary of the Planning Commission action on the item is provided. Guesthouses As stated above, the Specific Plan Amendment includes provisions for guest houses within both the existing Hideaway portion of the Specific Plan, currently under development, and the easterly portion, to be developed in the future. The issue has arisen through the building permit process, due to the architectural and site planning style of the units at the Hideaway. The design proposed for some of these units included two or three detached units around a central courtyard, in keeping with traditional Spanish Colonial architecture. These detached units have limited kitchen facilities, and are not intended for rental. They are proposed as guest suites or maid's quarters. As building permit requests were submitted for these units, the City's definitions for second units have not easily accommodated the concept within the Hideaway. The proposed Specific Plan Amendment, therefore, would clarify the standards and conditions under which guest houses could be constructed within both the existing Hideaway, and the future Madison Club. Staff has reviewed the language proposed by the applicant, and requested amendments which ensure that the guest houses do not create an overbuilt condition, or do not become de facto rental units. The language as presented in the Specific Plan (please see page ES-2) assures that the design concept sought by the developer will be achieved, while protecting the interests of the City for country club style development. Planning Commission Action The Planning Commission accepted the guest house language and proposes to retain the text as written in the Specific Plan. Phasing The Specific Plan Amendment proposes three phases to the development of the Madison Club. The first phase would consist of mass grading and completion of the golf course (approximately 272 acres). The second phase would consist of the development of the single-family homes around the golf course. The third phase would complete development of the site, and include the villas proposed for the northeastern corner of the site. The Specific Plan is silent on the phasing of perimeter improvements on Avenue 52, Madison Street, Avenue 54 and Monroe Street. The development of the Hideaway portion of the Plan has included phased improvements on Jefferson Street and Avenue 54. The improvements on Avenue 54 have not been undertaken in a time efficient and effective manner. There is a desire that improvements for the Madison Club, which include the construction of Madison Street from Avenue 52 to J v Avenue 54, be completed in a time efficient manner, avoiding repetition of the difficulties encountered with the Hideaway. A condition of approval has therefore been included which requires that all street improvements for the perimeter roadways be completed with the first phase of development. Planning Commission Action The applicant stated the phasing discussed in the Specific Plan was inaccurate and the first phase would include not only the golf course, but also the 70 homes. The applicant requested that Specific Plan Condition of Approval #32.E be amended to allow phasing of public improvements tied to the issuance of a certain number of building permits. The Planning Commission concurred, and amended the condition to require that perimeter improvements be initiated with issuance of the 50tn building permit or no later than May 31, 2006, whichever occurs first, and would be completed by the time the 100th building permit is issued. Trails The General Plan requires trails on Avenue 52, Avenue 54, Madison Street and Monroe Street. The Table below lists the required trails, and those proposed by the Specific Plan. Table 1 General Plan and Project Proposed Trails Location General Plan Requirement Specific Plan Proposed Avenue 52 Class II Bike Trail Multi -Purpose Trail Avenue 54 Class II Bike Trail Class II Bike Trail Multi -Purpose Trail Pedestrian/Hiking Trail Madison Street Class II Bike Trail Class II Bike Trail Multi -Purpose Trail Multi -Purpose Trail Pedestrian/Hiking Trail Monroe Street Class II Bike Trail Class II Bike Trail Multi -Purpose Trail As depicted in the Table, the Specific Plan is deficient in the trails proposed. Although Pedestrian/Hiking Trails and Multi -Purpose Trails can be combined, the project proposes only bicycle trails on Avenue 54 and Monroe, and no trails on Avenue 52. A condition of approval has been added which requires 10-foot wide multi -purpose trails be provided in the landscaped parkways of Avenue 52, Avenue 54, and Monroe Street; and also requires a Class II Bike Trail on Avenue 52. The multi -purpose trails are required in addition to the standard sidewalks on each of the streets. Planning Commission Action The Planning Commission required the trails listed in Specific Plan Condition #79 be included in the Plan, and also on the Tentative Tract Map. Development Standards The proposed Specific Plan Amendment does not significantly alter the development standards for residential development within the Madison Club. Lot sizes were previously 15,000 s.f. for custom lots, and 8,000 s.f. for single-family residential. The lot size for either of these product types is proposed at 10,000 s.f. in the Amendment. Lot size for the villas has been increased from 3,000 s.f. minimum to 7,500 s.f. minimum. Side yard setbacks have been reduced for the custom lots from 10 to 5 feet. The side entry garage setback has been increased to 25 feet from 20 feet for the single-family homes; and reduced from 15 feet to 5 feet for the villas. None of these changes are significant in terms of the design of the project, but do provide more flexibility in site design. Development standards for the golf clubhouse are identical to those previously approved. Parking standards for the golf course represent a reduction of 50% of the City's standards for golf courses, as had been previously approved. The Specific Plan Amendment proposes a private golf course, whose members will be residents. The reduction in parking requirements appears justified given the nature of the use. Planning Commission Action No action required. Perimeter Berms The issue of perimeter berming has been of concern for this project and others in the City. The approved Specific Plan does not include standards for berming. The Specific Plan Amendment includes considerable berming, with walls located atop these berms, on all sides of the project. (Please see Attachment 3, Perimeter Berm Sections.) The Specific Plan Amendment proposes to allow berms of up to 22 feet within 150 feet of the right-of-way of Avenue 52, Avenue 54 and Madison Street. The Berm Sections provided by the applicant show the following berm heights and locations. Table 2 Berming on Site Perimeter Street Cross Section Distance from & Height* Right -of -Wa Avenue 52 A: TB-9' 38' TW-15' B: TB-14' 32' TW-17' C: TB-9' 28' TW-15' Monroe Street D: TB-20' 60' TW-21 ' E: TB-1 1 " 34' TW-17' Avenue 54 F: TB-8' 28' TW-13' G : TB-7' 30' TW-13' H : TB-8' 30' TW-14' Madison Street I: TB-3' 28' TW-9' J: TB-13' 60' TW-1 1 ' 30' K: TB-6' 40' TW-12' L: TB-14' 70' TW-1 1 ' 30' M: TB-20' 90, TW-12' 40' N: TB-20' 90, TW-12' 40' O: TB-20' 80' TW-22' 65' *TB = Top of Berm. TW = To of Wall The Table demonstrates that the berming varies greatly, with the most significant berming occurring on Madison Street. The most recent discussion regarding perimeter berming occurred in the City's review of the Andalusia project. The City Council's concern regarding the perimeter berming for this project led to conditions of approval which prohibit berming within 20 feet of the right-of-way; limit berming to no more than 12 feet for the area 20 to 50 feet from the right-of-way; and limit berming to 16 feet for areas 50 feet or more from the right-of-way. If applied to this project, cross section B would be reduced by 2 feet, and cross sections D, M, N and O would be reduced by 4 feet each. Given the similarities in site topography, the potential for cavernous tunnels along the City's major arterials, and the preservations of image corridors, staff believes the imposition of the condition as required for the Andalusia project is appropriate here. Condition # 80 has been added to that end. This condition would apply to all berming on the project site, including any berming planned for the project entries. As shown in Table 2, the applicant proposes to locate the perimeter wall below the top of the berm in many locations. Cross section 0 would be the highest point on the site, with a berm of 16 feet, and a wall extending to 18 feet, with implementation of the berming limitation. Walls are permitted, however, on the top of the berm. With the berming limited at 16 feet, the distance from street grade to top of wall could be as much as 22 feet, if the applicant relocated a 6 foot wall to the top of berm for cross sections D, M, N and 0. Language in the Specific Plan (on page 4-5) allows for no more than four feet in grade separation within 150 feet of an existing home, and six feet in grade separation between off site lands and the top of on -site landforms. This section also allows for up to 22 feet of separation between top of curb and the top of a landform. The language amended by Condition #80 would allow no more than 16 feet between top of curb and top of a landform. Planning Commission Action The Planning Commission did not modify the Specific Plan Condition of Approval #80. Berming is to be limited to no more than 16 feet, based on distance from the right-of-way. Tentative Tract Map The proposed Tentative Tract Map (TTM) implements the Specific Plan for those lands within the Specific Plan area which are east of Madison Street. The Map has been designed to be consistent with the Specific Plan land use diagrams, with the exception of the area to be developed for villas, which has been reduced from 35 to 13 acres. This site would be further subdivided in the future, and could accommodate up to an additional 19 units. On this basis, the Map and subsequent development of the villas property would result in a slightly lower total unit count for the site, with a maximum potential of 244 d.u., rather than the 275 permitted in the Specific Plan. Since it is not unusual for Specific Plans and their implementing maps to vary, and since the Map will result in a reduction in impacts, the Map is consistent with the Specific Plan, as amended. The Map proposes two entries for the project, one on Avenue 52, and one on Avenue 54. In addition, emergency access is provided from Jefferson Street. Due to the limited number of roadways within the project, emergency access roads are also proposed within the project, connecting cul de sacs for emergency purposes on the south end of the site. These emergency access routes are proposed to be paved or surfaced to match cart paths, and are proposed to be 20 feet in width. Interior streets are proposed to be 28 feet, as permitted in the Specific Plan. The General Plan allows private streets at this width, "with restricted parking." The City Engineer does not allow parking on 28 foot wide streets, to allow adequate travel lanes. The Specific Plan requires that parking be provided per the City's Development Code. The Development Code requires two spaces per home, plus 0.5 spaces per home if parking is not permitted on the street. The project therefore requires a total of 113 guest parking spaces. The Map does not provide any area for guest parking in the residential areas. The Map has been conditioned to require that 113 parking spaces be provided, or widening of interior streets to allow an 8 foot wide parking lane on one side of all streets. The TTM does not show deceleration lanes, and has been conditioned to provide them, as established in Public Works Bulletin 03-08. Deceleration lanes are required as follows: 1. Right turn lane on Madison at its intersection with Avenue 52. 2. Right turn lane at the project entry on Avenue 52. 3. Right turn lane on Monroe at its intersection with Avenue 54. 4. Right turn lane on Avenue 54 at the project entry As discussed at the end of the Perimeter Berm section above, the Specific Plan provides for no more than a 6 foot grade separation between adjacent property and the top of landforms within the project. However, the cross sections provided for the eastern property line (adjacent to currently vacant lands north of Avenue 53 and west of Monroe), show a grade separation of 14 feet between the future pads on the Rancho Santana site and the top of berm on the project site on Avenue 53 (see cross-section G-G on the cover page of the Map), and a separation of 16 feet between the top of berm and the pads along the property line at cross-section F-F. This would mean that the homes on the adjacent property would be 14 to 16 feet lower than those on the proposed project. This is not an acceptable alternative for the surrounding land owners, nor is it permitted in the Specific Plan. Tentative Tract Map Condition #84 has been added which allows no more than 6 feet of vertical separation between the top of any berm on the project site and the lands located at the southwest corner of Monroe and Avenue 52, outside the Specific Plan boundary. Planning Commission Action The Planning Commission did not change the proposed condition. The vertical separation between the proposed project and adjacent lands not in the Specific Plan boundary is to be 6 feet. The City Engineer has reviewed the Map, and included a number of conditions of approval, which are attached. j ` J 1018 With the implementation of the conditions of approval, the Map is consistent with the General Plan, Specific Plan 1999-035, as amended, and the City's standards and regulations. Additional Planning Commission Actions Four housekeeping items relating to the Specific Plan were discussed: 1. The Phasing Plan described in the document needs to be updated to reflect the current phasing plan (see discussion under Phasing, above. 2. The Table on page 5-2 needs to be amended to show a minimum unit size of 2,600 square feet (instead of the 1,500 s.f. currently shown) for the Villas, as shown in the text of the document. 3. Exhibit 32 must be modified to show a 6-foot wall on the maintenance area, instead of the currently shown 5-foot wall. 4. The Specific Plan states that up to 70% of common areas will be turfed. The Planning Commission expressed a concern that this percentage is very high, in light of the City's efforts to reduce water consumption. The applicant stated that the project met the City's water conservation ordinances, and the Commission elected not to modify the percentage. The Planning Commission received several other requests from the applicant to modify conditions, including: 1 . The applicant did not believe that the project should be responsible for any costs associated with signalizing of Monroe Street and Avenue 53, since the project will not take access at that intersection. The Planning Commission concurred, and deleted that requirement. 2. The applicant believes that the dual left turn lanes on north -bound Madison Street at Avenue 52 and Madison Street and Avenue 54 were excessive (Specific Plan condition of approval #54.A.1). b) and c►). The applicant did not wish the condition revised, but reserved the right to continue to analyze the issue and raise it before the City Council. After considering all the evidence and testimony, the Planning Commission voted unanimously to recommend to the City Council certification of the EIR Addendum, and approval of the Specific Plan Amendment and Tentative Tract Map, based on the findings, and conditions of approval, as amended. These amended conditions of approval are included in the attached City Council resolutions. Public Notice This case was advertised in the Desert Sun newspaper on January 15, 2005. All property owners within 500 feet of the proposed project were mailed a copy of the public notice. No written comments have been received to date. n 1 J �, FINDINGS AND ALTERNATIVES Findings necessary to approve the Environmental Assessment and Tentative Tract Map can be made and are contained in the attached Resolutions. 1. Adopt a Resolution of the City Council certifying an Addendum to EIR SCH# 99061 109; and Adopt a Resolution of the City Council adopting Specific Plan 99-035, Amendment #1, subject to the Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Tentative Tract Map 33076 to subdivide 472acres into 225 residential lots, subject to the Findings and Conditions of Approval; or 2. Do not adopt the Resolutions approving the project; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas Evans Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Location Map 2. Specific Plan 99-035 3. Tentative Tract 33076 and Berm Cross Section Exhbit 4. Excerpt from Planning Commission Minutes of January 11, 2005 RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA CERTIFYING AN ADDENDUM TO ENVIRONMENTAL IMPACT REPORT SCH #99061109 PREPARED FOR SPECIFIC PLAN 99-035, AMENDMENT #1, AND TENTATIVE TRACT MAP 33076 CASE NO.: ENVIRONMENTAL ASSESSMENT 2004-520 APPLICANT: ND LA QUINTA PARTNERS LLC WHEREAS, the City Council of the City of La Quinta did on the 1 st day of February, 2005, hold a duly noticed public hearing to consider the request of ND La Quinta Partners for approval of Environmental Assessment 2004-520 for Specific Plan 99-035, Amendment #1 and Tentative Tract Map 33076, referred to as the "Project," for lands totaling 1,108 acres and bounded by Jefferson Street on the west, Avenue 52 on the north, Avenue 54 on the south and Monroe Street on the east, and more particularly described as: Assessor's Parcel Numbers 767-200-002 & -004, 767-200- 007TO —010, 767-200-027 TO —029, 767-210-013 TO — 031, 767-210-033 TO —034, 767-210-042 TO —050, AND ALL OF SECTION 9, T. 6. S., R.7. E. SBB&M except parcels 777-070-024 THROUGH 777-070-028; and WHEREAS, the Planning Commission of the City of La Quinta did on the 11 t" day of January, 2005, hold a duly noticed public hearing and adopted Resolution 2005-003 recommending certification of the Addendum to Environmental Impact Report SCH #99061 109; and WHEREAS, the City has determined that neither the proposed changes to the project, any changed circumstances, nor new information will result in the identification of new significant impacts, or the substantial increase in the severity of significant impacts identified in certified EIR SCH#99061 109; and WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following findings to certify said Environmental Impact Report Addendum: 1. That the Addendum to the Environmental Impact Report has been prepared and processed in compliance with the State CEQA Guidelines and the City's implementation procedures. The Planning Commission has independently reviewed and considered the information contained in the Addendum, and finds that it adequately describes and addresses the environmental effects of the S:\CityMgr\STAFF REPORTS ONLY\PH 1 \EIRAdden Reso.doc p1. 1 . City Council Resolution No. 2005- Environmental Assessment 2004-520 ND La Quinta Partners Adopted: Page 2 Project, and that neither the proposed changes to the project, any changed circumstances, nor new information will result in the identification of new significant impacts, or the substantial increase in the severity of significant impacts identified in certified EIR SCH#99061109. The mitigation measures identified in the Environmental Impact Report have been incorporated into the Project and/or made part of the approval of the project and these measures will mitigate any potential significant effect. 2. The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by the Addendum. 3. The Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number, or restrict the range of, rare or endangered plants or animals or eliminate important examples of the major periods of California history, or prehistory. 4. There is no evidence before the City that the Project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 5. The Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 6. The Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the Project. 7. The Project will not have the environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. S:\CityMgr\STAFF REPORTS ONLY\PH 1\EIRAdden Reso.doc City Council Resolution No. 2005- Environmental Assessment 2004-520 ND La Quinta Partners Adopted: Page 3 8. The City Council has fully considered the proposed Addendum to the Environmental Impact Report and the comments, if any, received thereon. 9. The Addendum to the Environmental Impact Report reflects the independent judgment and analysis of the City Council. 10. The location of the documents which constitute the record of proceedings upon which the City Council decision is based is in the La Quinta City Hall, Community Development Department, 78-495 Calle Tampico, La Quinta, California 92253. 11. A Mitigation Monitoring Program (MMP), a copy of which is attached hereto as Exhibit A, is hereby adopted pursuant to Public Resources Code §21081.6 in order to assure compliance with the mitigation measures during Project implementation. 12. Based upon the Initial Study and the entire record of proceedings, the Project has no potential for adverse effects on wildlife as that term is defined in Fish and Game Code § 71 1.2. 13. The City Council has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 California Code of Regulations 753.5(d). NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct, and constitute the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify an Addendum to Environmental Impact Report SCH #99061109 for the reasons set forth in this Resolution and as stated in the Addendum, on file in the Community Development Department and attached hereto. S:\CityMgr\STAFF REPORTS ONLY\PH 1 \EIRAdden Reso.doc City Council Resolution No. 2005- Environmental Assessment 2004-520 ND La Quinta Partners Adopted: Page 4 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 1 St day of February, 2005, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California S:\CityMgr\STAFF REPORTS ONLY\PH 1 \EIRAdden Reso.doc RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING DEVELOPMENT STANDARDS, PRINCIPLES, AND GUIDELINES AND PROGRAMS FOR LANDS TOTALING 1,108 ACRES CASE NO.: SPECIFIC PLAN 99-035, AMENDMENT #1 APPLICANT: ND LA QUINTA PARTNERS LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 1st day of February, 2005, hold a duly noticed Public Hearing to consider the request of ND La Quinta Partners LLC for an Amendment to Specific Plan 99-035, to establish development standards, principles, guidelines and programs for lands totaling 1,108 acres and bounded by Jefferson Street on the west, Avenue 52 on the north, Avenue 54 on the south and Monroe Street on the east, more particularly described as: ASSESSOR'S PARCEL NUMBERS 767-200-002 & -004, 767-200-007TO —010, 767-200-027 TO —029, 767-210- 013 TO —031, 767-210-033 TO —034, 767-210-042 TO — 050, AND ALL OF SECTION 9, T. 6. S., R.7. E. SBB&M EXCEPT PARCELS 777-070-024 THROUGH 777-070-028 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 11 th day of January, 2005, hold a duly noticed Public Hearing and adopted Resolution 2005-004 recommending approval of this Specific Plan; and WHEREAS, the La Quinta Community Development Department has completed Environmental Assessment 2004-520 in accordance with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The City determined that neither the proposed changes to the project, any changed circumstances, nor new information will result in the identification of new significant impacts, or the substantial increase in the severity of significant impacts identified in certified EIR SCH#99061 109, and an Addendum to the EIR has been prepared; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify approval of said Specific Plan 99-035, Amendment #1: A. The property is designated Low Density Residential and Golf Course Open Space. The proposed project will be developed with residential uses and golf courses, which are consistent with the land uses envisioned in the General Plan. �: 1n S:\CityMgr\STAFF REPORTS ONLY\PH 1 \SP Amd 1 Reso.doc City Council Resolution No. 2005- Specific Plan 99-035, Amendment #1 ND La Quinta Partners LLC Adopted: B. The project will not be detrimental to the public health, safety and welfare in that the project is designed in compliance with the City's General Plan and Zoning Ordinance, as well as other County and State standards, such as CEQA. C. The residential project is within a residentially designated and zoned area. The project provides adequate buffering through landscaping and walls to ensure compatibility with surrounding land uses. Additionally, the project will provide adequate perimeter landscaping and acceptable architectural design guidelines. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby approve Specific Plan 99-035, Amendment # 1 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 1st day of February, 2005 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN DON ADOLPH, Mayor City of La Quinta California ATTEST: JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California `# 3 S:\CityMgr\STAFF REPORTS ONLY\PH 1 \SP Amd1 Reso.doc I. F City Council Resolution No. 2005- Specific Plan 99-035, Amendment #1 ND La Quinta Partners LLC Adopted: APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Jr1� S:\CityMgr\STAFF REPORTS ONLY\PH 1 \SP Amd 1 Reso.doc 1.7 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 99-035, AMENDMENT #1, ND LA QUINTA PARTNERS FEBRUARY 1, 2005 GFNFRAL 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Specific Plan, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Specific Plan shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-guinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies: • Fire Marshal Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency • SCAQMD Coachella Valley ' The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. �t'J S:\CityMgr\STAFF REPORTS ONLY\PH 1 \SP COA.doc" City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 A project -specific NPDES construction permit must be obtained by the applicant; who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI"), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. n AG J City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 6. The applicant shall submit golf ball corridors along public streets for approval by the City Engineer. PROPERTY RIGHTS 7. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 8. The applicant shall offer for dedication on the Final Map all public street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 9. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Madison Street (Primary Arterial, Option A, 1 10' ROW) — The standard 55 feet from the centerline of Madison Street for a total 110-foot ultimate developed right-of-way except for additional right-of-way dedication as follows: a) At the Madison Street and Avenue 52 intersection measured 76 feet east of the centerline of Madison Street e'� City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 to accommodate a 300-foot long dual left turn lane for northbound Madison Street to westbound Avenue 52 and a 150-foot deceleration/right turn only lane, plus variable width taper length to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. b) At the Madison Street and Avenue 54 intersection measured 64 feet east of the centerline of Madison Street to accommodate a dual left turn lane for northbound Madison Street to westbound Avenue 54 plus variable width taper length to accommodate improvement conditioned under STREET AND TRAFFIC IMPROVEMENTS. 2) Avenue 52 (Primary Arterial, Option A, 110' ROW) — The standard 55 feet from the centerline of Avenue 52 for a total 110-foot ultimate developed right-of-way except an additional variable right-of-way dedication at the proposed Primary Entry measured 63 feet south of the centerline of Avenue 52 and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin #03-08. As a minimum, the required right-of-way shall be for a length of 100 feet plus a variable dedication of an additional 50 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 3) Monroe Street (Primary Arterial, Option A, 110' ROW) — The standard 55 feet from the centerline of Monroe Street for a total 110-foot ultimate developed right-of-way except an additional variable right-of-way dedication on Monroe Street at the intersection of Avenue 54 measured 63 feet west of the centerline of Monroe Street and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin #03-08. As a minimum, the required right-of-way shall be for a length of 150 feet plus a variable dedication of an additional 50 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 4) Avenue 54 (Secondary Arterial with Class II Bike Lane, 96' ROW) — 48 feet of right-of-way measured from the centerline of Avenue 54 for a total 96-foot ultimate developed right-of-way except an 4 �-,1 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 additional variable right-of-way dedication at the proposed Secondary Entry and on Avenue 54 at Madison Street measured 58 feet south of the centerline of Avenue 54 and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin #03-08. As a minimum, the required right-of-way shall be for a length of 100 feet plus a variable dedication of an additional 50 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 5) Avenue 53 (Collector, 74' ROW) — The standard 37 feet from the centerline of Avenue 53 for a total 74-foot ultimate developed right-of-way. 10. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 11. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREETS Private Residential Streets. Private Residential Streets shall have a 28- foot travel width with on -street parking prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. The flush curb street section shall have a full 28 feet of travelable roadway as approved by the City Engineer and the Fire Department and provided the method of drainage conveyance is acceptable to the City Engineer. B. CUL DE SACS 11 The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the tentative map. 12. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved J 5 rjF � City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1 " equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right-of-way dedication required of the project and the associated landscape setback requirement. 13. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 14. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 15. The applicant shall create perimeter landscaping setbacks along all public right- of-ways as follows: A. Madison Street, Avenue 52 and Monroe Street (Primary Arterial) - 20- foot from the R/W-P/L. B. Avenue 54 (Secondary Arterial with Class II Bike Lane) - 20-foot from the R/W-P/L. C. Avenue 53 (Collector) — 10-foot from the R/W-P/L. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 16. At locations where the onsite finished grade adjacent to the landscaped setback lot has an elevation differential with respect to the arterial street top of curb exceeding 11 feet, the applicant shall comply with, and accommodate, the maximum slope gradients in the parkway/setback area and meandering sidewalk requirements by either: 1) increasing the landscape setback size as needed, or 2) installing retaining walls between the sidewalk and the back of the landscaped area as needed. 17. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 18. Direct vehicular access to Madison Street, Monroe Street, Avenue 52, Avenue 54 and Avenue 53 from lots with frontage along Madison Street, Monroe Street, Avenue 52, Avenue 54 and Avenue 53 is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 19. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 20. Prior to recording Tract 33076, applicant shall acquire access route across property located within the subject tract. The access route shall conform to the geometric lay -out shown on Tentative Tract Map 33076. 21. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 22. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. .- , J `d 7 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. The Final Map shall be of a 1 " = 40' scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 23. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 24. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Mass Grading Plan 1 " = 100' Horizontal B. PM 10 Plan 1 " = 40' Horizontal C. SWPPP 1 " = 40' Horizontal Note: A through C shall be submitted concurrently. D. On -Site Rough Grading Plan 1 if = 40' Horizontal E. Storm Drain Plans 1 " = 40' Horizontal F. Off -Site Street Improvement Plan 1 " = 40' Horizontal, 1 " = 4' Vertical G. Off -Site Signing & Striping Plan 1 " = 40' Horizontal City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. H. On -Site Street Improvement/Signing & Striping Plan 1 if = 40' Horizontal, 1 " = 4' Vertical Note: D through G shall be submitted concurrently as phased. Street Improvement Plans and Storm Drainage Plans may be combined when submitted for Engineering Department Review. The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building and Safety Director in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. I. On -Site Residential Precise Grading Plan 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1 foot of cover, or sufficient cover to clear any adjacent obstructions. City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2001 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. In addition to the normal set of improvement plans, a "Site Development" plan is required to be submitted for approval by the Building Official and the City Engineer. "Site Development" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. "Street Parking" plan shall include appropriate signage to implement the "No Parking" concept, or alternatively an on -street parking policy shall be included in the CC & R's subject to City Engineer's Approval. The parking plan or CC & R's shall be submitted concurrently with the Street Improvement Plans. 25. The City maintains standard plans, detail sheets and/or construction notes for elements of construction on the Public Works Online Engineering Library at http://www.la-quinta.org/publicworks/tractl/z_onlinelibrary/0_intropage.htm. 26. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. 10 r, �; City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 IMPROVEMENT SECURITY AGREEMENTS 27. Prior to approval of any Final Map, the applicant shall construct all on and off - site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 28. Any SIA entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Specific Plan, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 29. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on -site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 30. Depending on the timing of the development of this Specific Plan, and the status of the off -site improvements at the time, the applicant may be required to: City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this Specific Plan. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. Off -Site Improvements will be started by the issuance of the 50t" building permit, or by May 31, 2006, whichever occurs first, and will be completed by the issuance of the 100' building permit on the site. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 31. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1/2 if x 11 if reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. 12 f-, ti City Council Resolution 2005- Conditions.of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 Security will not be required for telephone, natural gas, or Cable T.V. improvements. GRADING 32. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 33. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 34. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 35. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control PP � 13 3 n City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 Plan. 36. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1 . All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches 0 8") behind the curb. 37. Perimeter wall shall be approved by the Community Development Department. The applicant shall submit perimeter wall plans for approval prior to rough grading plan approval. 38. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform to pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Specific Plan Conditions of Approval. 39. Building pad elevations of perimeter lots shall not differ by more than that specified in the approved Specific Plan Amendment No. 1 and per these Conditions of Approval. 40. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Building pad elevations on adjacent interior single family lots having common boundaries shall not differ by more than six feet. Additionally, a 12" high by 4'wide berm is required at the tops of all slopes with a 3-foot neighboring pad elevation difference and one foot (1') bench shall be provided at the top of all 2:1 slopes between lots. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 41. Prior to any site grading or regrading that will raise or lower any portion of the r. "J 00 14 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 site, the grading shall be shown to be consistent with the Specific Plan Amendment #1, and the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 42. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. "Stormwater handling shall conform to the approved hydrology and drainage report for Specific Plan 99-035, Amendment No. 1, East of Madison and/or Tentative Tract 33076. Nuisance water shall be disposed of in an approved manner." 43. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 44. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 45. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 46. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 47. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. `� 15 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 48. Where flush curb street cross section designs are approved for Specific Plan 99- 035, Amendment No. 1 and/or Tentative Tract Map No. 33076, landscaped drainage swales shall have minimum grade of 1 %. The swale design and supporting drainage facility shall be able to retain a maximum depth of 6 inches of storm water during the 10-year storm and/or one travel lane during the 100- year storm. The design of landscaped drainage swales shall be subject to a hydrology report approval by the City Engineer. Landscaping swales shall act as ancillary collection facilities with storm water and nuisance water positively transported by hard piping to retention basins and/or other facilities identified in the approved hydrology report. UTILITIES 49. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 50. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 51. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 52. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 53. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access(- n c ') 16 3. City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 54. The applicant shall construct the following street improvements to conform to the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS 1) Madison Street (Primary Arterial, Option A; 1 10' R/W): Widen the east side of the street along all frontage adjacent to the Tentative Map boundary to its ultimate width on the east side as specified in the General Plan and the requirements of these conditions. The east curb face shall be located forty three feet (43') east of the centerline, except at locations where additional street width is needed to accommodate: a) Bus turnout (if required by Sunline Transit or Coachella Valley Unified School District) b) A deceleration/right turn only lane on Madison Street at the intersection of Avenue 52. The east curb face measured 64 feet east of the centerline of Madison Street to accommodate a 300-foot long dual left turn lane for northbound Madison Street to westbound Avenue 52 and a 150-foot deceleration/right turn only lane plus variable width taper length. c) At the Madison Street and Avenue 54 intersection, the curb face shall be measured 52 feet east of the centerline of Madison Street to accommodate the dual left turn lane for northbound Madison Street to westbound Avenue 54 plus variable width taper length conditioned of Specific Plan 2004-074 on the southeast corner of Madison Street and Avenue 54. Other required improvements in the Madison Street right or way and/or adjacent landscape setback area include: r- r:;V v 17 3 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 d) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. e) An 18 - foot wide raised landscaped median along the entire boundary of the Specific Plan plus variable width as needed to accommodate a dual left turn for the north bound traffic on Madison Street to west bound Avenue 52. f) Establish a benchmark in the Madison Street right of way and file a record of the benchmark with the County of Riverside. g) A 10-foot wide Multi -Purpose Trail. The applicant shall construct a multi -use trail per La Quinta Standard 260 along the Madison Street frontage within the landscaped setback. The location and design of the trail shall be approved by the City. A split rail fence shall be constructed to separate the multi -purpose trail from the pedestrian sidewalk in accordance with Section 9.140.060 (Item E, 3a) of the Zoning Ordinance. Bonding for the fence to be installed shall be posted prior to final map approval. At grade intersection crossings shall be of a medium and design and location as approved by the Engineering Department on the street improvement plan submittal. 2) Avenue 52 (Primary Arterial, Option A; 1 10' R/W): Widen the south side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the south side as specified in the General Plan and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The south curb face shall be located forty three feet (43') south of the centerline, except at locations where additional street width is needed to accommodate: a) Bus turnout (if required by Sunline Transit or Coachella Valley Unified School District) b) A deceleration/right turn only lane at the Primary Entry. The 0 .10 south curb face measured 51 feet south of the centerline of I-P ~ 18 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 Avenue 52 and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin #03-08. As a minimum, the required right-of-way shall be for a length of 100 feet plus a variable dedication of an additional 50 feet. Other required improvements in the Avenue 52 right-of-way and/or adjacent landscape setback area include: c) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. d) Half of an 18-foot wide raised landscaped median along the entire boundary of the Specific Plan plus variable width as needed to accommodate left turn movements for west bound traffic on Avenue 52 to south bound Madison Street and left turn in only movement at the Primary Entry. The applicant shall construct positive left turn restrictors for left turn movement out of the primary entry as approved by the City Engineer. e) A 10-foot wide Multi -Purpose Trail. The applicant shall construct a multi -use trail per La Quinta Standard 260 along the Madison Street frontage within the landscaped setback. The location and design of the trail shall be approved by the City. A split rail fence shall be constructed to separate the multi -purpose trail from the pedestrian sidewalk in accordance with Section 9.140.060 (Item E, 3a) of the Zoning Ordinance. Bonding for the fence to be installed shall be posted prior to final map approval. At grade intersection crossings shall be of a medium and design and location as approved by the Engineering Department on the street improvement plan submittal. 3) Monroe Street (Primary Arterial, Option A; 1 10' R/W): Widen the west side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the west side as specified in the General Plan and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary n� to augment and convert it from a rural county -road design standard to ��)'40 19, 16 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 La Quinta's urban arterial design standard. The west curb face shall be located forty three feet (43') west of the centerline, except at locations where additional street width is needed to accommodate: a) Bus turnout (if required by Sunline Transit or Coachella Valley Unified School District) b) A deceleration/right turn only lane on Monroe Street at the intersection of Avenue 54. The west curb face measured 51 feet west of the centerline of Monroe Street and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 03- 08. As a minimum, the required right-of-way shall be for a length of 150 feet plus a variable dedication of an additional 50 feet. Other required improvements in the Monroe Street right-of-way and/or adjacent landscape setback area include: c) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. d) Half of an 18-foot wide raised landscaped median along the entire boundary of the Specific Plan plus variable width as needed to accommodate a left turn for the south bound traffic at Avenue 54. e) A 10-foot wide Multi -Purpose Trail. The applicant shall construct a multi -use trail per La Quinta Standard 260 along the Monroe Street frontage within the landscaped setback. The location and design of the trail shall be approved by the City. A split rail fence shall be constructed to separate the multi -purpose trail from the pedestrian sidewalk in accordance with Section 9.140.060 (Item E, 3a) of the Zoning Ordinance. Bonding for the fence to be installed shall be posted prior to final map approval. At grade intersection crossings shall be of a medium and design and location as approved by the Engineering Department on the street improvement plan submittal. 4) Avenue 54 (Secondary Arterial with Class II Bike Lane, 96' 20, 3 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 Widen the north side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the north side as specified in the General Plan and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The west curb face shall be located thirty-six feet (36') north of the centerline, except at locations where additional street width is needed to accommodate: a) Bus turnout (if required by SunLine Transit or Coachella Valley Unified School District) b) A deceleration/right turn only lane at the Secondary Entry and at the intersection of Avenue 54 and Madison Street. The north curb face measured 36 feet north of the centerline of Avenue 54 and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 03-08. As a minimum, the required right-of-way shall be for a length of 100 feet plus a variable dedication of an additional 50 feet. Other required improvements in the Avenue 54 right-of-way and/or adjacent landscape setback area include: c) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. d) A 10-foot wide Multi -Purpose Trail. The applicant shall construct a multi -use trail per La Quinta Standard 260 along the Avenue 54 frontage within the landscaped setback. The location and design of the trail shall be approved by the City. A split rail fence shall be constructed to separate the multi -purpose trail from the pedestrian sidewalk in accordance with Section 9.140.060 (Item E, 3a) of the Zoning Ordinance. Bonding for the fence to be installed shall be posted prior to final map approval. At grade intersection crossings shall be of a medium and design and location as approved by the Engineering Department on the street improvement plan submittal. -�� J 2,1 1 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 5) Avenue 53 (Collector, 74' R/W): a) Widen the south side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the south side as specified in the General Plan and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The south curb face shall be located twenty-six feet (26') south of the centerline. Other required improvements in the Avenue 53 right-of-way and/or adjacent landscape setback area include: b) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. c) Removal of existing trees at the southwest corner of Avenue 53 and Monroe Street per the approval of the City Engineer. d) Construct a cul de sac on Avenue 53 at the entrance to Tentative Tract Map No. 31874 per City of La Quinta Standard 401 and with approval from the Fire Department. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). The applicant is responsible for construction of all improvements mentioned above. The development is eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. 7) Traffic Signals at Madison Street and Avenue 52. a) The applicant shall install the Traffic Signal at the intersection of Madison Street and Avenue 52 when warrants are met. Applicant is responsible for 50 % of the 22 39 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 cost to design and install the traffic signal if complementing cost share from development on the other side of the street is available at time signals are required. Applicant shall enter into a SIA to post security for 50% of the cost to design and install the traffic signal prior to issuance of an on -site grading permit; the security shall remain in full force and effect until the signal is actually installed by the applicant or the developer on the other side of the street. If, however, the applicant's development trails the progress of the development on the other side of the street, the applicant shall be responsible for 50% of the cost as previously stated. The development is eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. B. PRIVATE STREETS 1) Private Residential Streets. Private Residential Streets shall have a 28-foot travel width with on -street parking prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. The flush curb street section shall have a full 28 feet of travelable roadway as approved by the City Engineer and the Fire Department and provided the method of drainage conveyance is acceptable to the City Engineer. 2) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. C. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map with a 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. 55. All gated entries shall provide for a three -car minimum stacking capacity for inbound traffic to be a minimum length of 62 feet from call box to the street; 44 and shall provide for a full turn -around outlet for non -accepted vehicles. rXv 23.. City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around (minimum radius to be 24 feet) out onto the main street from the gated entry. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. The two travel lanes shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 56. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential Collector Secondary Arterial Primary Arterial 3.0" a.c./4.5" c.a.b. 4.0" a.c /5.0" c.a.b. 4.0" a.c./6.0" c.a.b. 4.5" a.c./6.0" c.a.b. or the approved equivalents of alternate materials. 57. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 58. General access points and turning movements of traffic are limited to the following: 24. City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 Primary Entry (Avenue 52): Right turn in and out and left turn in movements are permitted. Left turn movement out is prohibited. The applicant shall coordinate with the City Engineer and City of Indio City Engineer to negotiate to amend the planned full turn access located 1,950 feet west of Monroe Street on the north side of Avenue 52, and that there be no other full turn access points within 1,060 feet of the proposed Primary Entry. The applicant shall be allowed to relocate the Primary Entry to conform to the aforementioned provisions as approved by the City Engineer and the City of Indio. If no agreement has been reached within 120 days of the date of approval of the Specific Plan and Tentative Tract Map, the applicant shall be permitted to construct lane geometrics at the Primary Entry which allow full turn movements. If full turn movements at the Primary Entry are permitted, the applicant shall install the Traffic Signal when warrants are met. Applicant is responsible for 50% of the cost to design and install the traffic signal if complementing cost share from development on other side of street is available at time signal is required. Applicant shall enter into a SIA to post security for 50% of the cost to design and install the traffic signal prior to issuance of an on -site grading permit; the security shall remain in full force and effect until the signal is actually installed by the applicant or the developer on the other side of the street. If the land on the other side of the street does not have an approved project connecting to the subject intersection, the applicant shall pay 100% of the cost to design and install the signalization for the resulting "T" intersection. If, however, the applicant's development trails the progress of the development on the other side of the street, the applicant shall be responsible for 50% of the cost as previously stated. A. Secondary Entry (Avenue 54): Full turn movements are permitted. 59. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 60. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 25 49 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 CONSTRUCTION 61. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 62. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 63. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 64. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 65. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 66. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. PUBLIC SERVICES 67. The applicant shall provide public transit improvements as required by SunLine Transit Agency or the Coachella Valley Unified School District and approved by (� c J c City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 the City Engineer. QUALITY ASSURANCE 68. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 69. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 70. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 71. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 72. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 73. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 74. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and J 27 44 City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 permits. 75. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). COMMUNITY DEVELOPMENT DEPARTMENT 76. The use of the subject property for residential uses shall be in conformance with the approved exhibits and conditions of approval contained in Tentative Tract Map 33076, Specific Plan 99-035, Amendment #1 and Environmental Assessment 2004-520, unless otherwise amended by the Conditions of Approval. 77. The applicant shall supply a revised cover sheet and summary for Specific Plan 99-035, as it applies to all lands within the Specific Plan area located west of Madison Street, describing the changes affecting this portion of the plan, including the guesthouse provisions and maximum unit count of 446 dwelling units. The cover sheet and summary shall be provided within 30 days of approval of the Specific Plan by the City Council. 78. Within 30 days after City Council approval of this Specific Plan, the applicant shall submit five copies of a final text document to the Community Development Department, incorporating all corrections and revisions, conditions of approval and mitigation measures required for this project. 79. Ten foot wide multi -purpose trails shall be installed in the landscape setbacks of Avenue 52, Avenue 54, and Monroe Street. In addition, a Class II Bike Trail shall be included in the improvement for Avenue 52. 80. Berming on the perimeter of the site shall be limited to the following: a. Located within the 20 foot setback of the street right-of-way line abutting the property, the berm height shall be 0 feet. b. Located in the area 20 feet to 50 feet from the street right-of-way line abutting the property the berm height shall be no more than 12 feet. C. Located in the area 50 + feet from the street right-of-way line abutting 28' City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La Quinta Partners February 1, 2005 the property the berm height shall be no more than 16 feet. The Specific Plan text on Page 4-5 shall be amended to include this condition of approval. 81. Specific Plan Section 5.4.1 Residential Development Standards shall be modified to include the following Table: CUSTOM/SINGLE-FAMILY DETACHED VILLAS Parking For main residence, per For main residence, per Development Code. In Development Code. In addition, one guest parking addition, one guest parking space shall be provided on space shall be provided for each lot. Guest parking every two units. Guest must not impede full parking must not impede full access to the garage and access to the garage and driveway to the street. driveway to the street. 82. The site shall be monitored during on -and off -site trenching and rough grading by qualified archaeological monitors. Proof of retention of monitors shall be given to the City prior to issuance of the first earth -moving or clearing permit. 83. The final report on the monitoring shall be submitted to the Community Development Department prior to the issuance of the first Certificate of Occupancy for the project. 84. The local tribes shall be contacted in writing for comments prior to issuance of the first grubbing, earth -moving or grading permit. The applicant shall provide the Community Development Department with all written responses received within one month prior to issuance of grading permit. One Native -American monitor shall be provided should the tribes request it. 85. Excavations shall be monitored to collect any larger fossil remains uncovered. 86. Sediment samples shall be collected and processed to determine the small fossil potential. .J 29 �; City Council Resolution 2005- Conditions of Approval - Recommended Specific Plan 99-035 Amendment #1 ND La auinta Partners February 1, 2005 87. Any fossils recovered during construction operations shall be deposited in an accredited and permanent scientific institution for the benefit of current and future generations. 88. Sight distance at the Specific Plan Amendment project entrance shall be reviewed with respect to standard Caltrans/City of La Quinta sight distance standards at the time of preparation of final grading, landscape and street improvement plans. 89. Traffic signing/striping should be implemented in conjunction with detailed construction plans for the Specific Plan Amendment project site. 90. Vacation of Avenue 53 westerly of Monroe Street within the project site shall be requested and completed by the applicant prior to the issuance of any building permit on the phase 2 site. 91. The applicant shall comply with all Fire Department requirements. ,3g 47 RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF APPROXIMATELY 472 ACRES INTO 225 RESIDENTIAL LOTS AND MISCELLANEOUS LOTS CASE NO.: TENTATIVE TRACT 33076 ND LA QUINTA PARTNERS LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 1st day of February, 2005, hold a duly noticed Public Hearing to consider the request of ND La Quinta Partners LLC for the subdivision of 472 acres site into 225 single-family lots lots and other miscellaneous lots, located east of Madison Street, west of Monroe Street, south of Avenue 52 and north of Avenue 54, more particularly described as: ASSESSOR'S PARCEL NUMBERS 767-200-002 & -004, 767-200-007TO —010, 767-200-027 TO —029, 767-210- 013 TO —031, 767-210-033 TO —034, 767-210-042 TO — 050 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 11 t" day of January, 2005, hold a duly noticed Public Hearing and adopted Resolution 2005-005 recommending approval of this Tentative Tract Map; and WHEREAS, the La Quinta Community Development Department has completed Environmental Assessment 2004-520 in accordance with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The City determined that neither the proposed changes to the project, any changed circumstances, nor new information will result in the identification of new significant impacts, or the substantial increase in the severity of significant impacts identified in certified EIR SCH#99061 109, and an Addendum to the EIR has been prepared; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify approval of said Tentative Tract Map 33076: A. The Tentative Tract Map and its improvement and design, are consistent with the General Plan and Specific Plan 99-035, as amended, in that its street design and lots are in conformance with applicable goals, policies, and will provide adequate infrastructure and public utilities. J S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TT 33076 Reso.doc 48 City Council Resolution No. 2005- Tentative Tract Map 33076 ND La Quinta Partners Adopted B. The design of the subdivision and its proposed improvements are not likely to create environmental damage or substantially and avoidably injure wildlife or their habitat because the site does not contain significant biological resources. C. The design of the subdivision and subsequent improvements are not likely to cause serious public health problems because the construction of 225 residential units will not have considerable cumulative impacts. The project is consistent with the General Plan, and the potential impacts associated with General Plan buildout. D. The design of the subdivision and the proposed types of improvements will not conflict with easements acquired by the public at large, for access through or use of the property within the subdivision in that none presently exist and access is provided within the project and to adjacent public streets. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby approve Tentative Tract Map 33076 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 1st day of February, 2005 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON DON ADOLPH, Mayor City of La Quinta California S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TT 33076 Reso.doc . , 4 9 City Council Resolution No. 2005- Tentative Tract Map 33076 ND La Quinta Partners Adopted ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California S:\CityMgr\STAFF REPORTS ONLY\PH 1\TT 33076 Reso.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 33076 ND LA QUINTA PARTNERS FEBRUARY 1, 2005 rtT�01I:1C741 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Specific Plan, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Specific Plan shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-guinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency • SCAQMD Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc C_ 1 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 A project -specific NPDES construction permit must be obtained by the applicant; and who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("N01"), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for Formatted: Underline 1 use in their SWPPP preparation. -- t Deleted: B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc E City Council Resolution No. 2005-_ Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 6. The applicant shall submit golf ball corridors along public streets for approval by the City Engineer. PROPERTY RIGHTS 7. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 8. The applicant shall offer for dedication on the Final Map all public street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 9. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Madison Street (Primary Arterial, Option A, 1 10' ROW) — The standard 55 feet from the centerline of Madison Street for a total 1 10-foot ultimate developed right -,of ,way except for additional ; Deletes:. . . -..........................................................................................................a right;Qfway_dedication as follows: 1 Deleted: Deleted: a) At the Madison Street and Avenue 52 intersection ;Deleted: j measured 76 feet east of the centerline of Madison Street to accommodate a 300-foot long dual left turn lane for northbound Madison Street to westbound Avenue 52 and a S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 3 City Council Resolution No. 2005-_ Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 150-foot deceleration/right turn only lane plus variable width taper length to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. b) At the Madison Street and Avenue 54 intersection measured 64 feet east of the centerline of Madison Street to accommodate a dual left turn lane for northbound Madison Street to westbound Avenue 54 plus variable width taper length to accommodate improvement conditioned under STREET AND TRAFFIC IMPROVEMENTS. 2) Avenue 52 (Primary Arterial, Option A, 1 10' ROW) — The standard 55 feet from the centerline of Avenue 52 for a total 110-foot ultimate developed jig ht-of-way except an additional variableright- E Deleted: right of way � of -way dedication at the proposed Primary Entry measured 63 feet - Deleted: right of way j south of the centerline of Avenue 52 and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 03-08. As a minimum, the required right -of -wad shall be for a length of 100 feet plus a % Deleted: right of way ____------ -------------------------------------- .............._..........._._..........._._......................................j variable dedication of an additional 50 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 3) Monroe Street (Primary Arterial, Option A, 110' ROW) — The standard 55 feet from the centerline of Monroe Street for a total 1 10-foot ultimate developed ,fight -of -way except an additional ;Deleted: right of way _ variable yight-of-way dedication on Monroe Street at_ the - _ , Deleted: right of way I _ ................................................................................................................. ----------------------------------------- intersection of Avenue 54 measured 63 feet west of the centerline of Monroe Street and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 03-08. As a minimum, the requiredlight-of - De! d: right of way ..........................................._............... _--_--- way shall be for a length of 150 feet plus a variable dedication of an additional 50 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 4) Avenue 54 (Secondary Arterial with Class II Bike Lane, 96' ROW) — 48 feet of.right-of -way measured from the centerline of Avenue_ - ----------------------------------- -,- � Deleted: right of way 54 for a total 96-foot ultimate developed ji�ht-of�way-_except An _ Deleted: right of way additional variable [ight-off dedication at the proposed ----_-- _ueletea: right of way .... _................ I Secondary Entry and on Avenue 54 at Madison Street measured 58 feet south of the centerline of Avenue 54 and length to be determined by a traffic study prepared for the applicant by a S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 4 �� y City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 licensed traffic engineer per Engineering Bulletin # 03-08. As a minimum, the required right-of-way- shall------bfor a length of 100__ i Deleted: right of way -----e ---------------- feet plus a variable dedication of an additional 50 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 5) Avenue 53 (Collector, centerline of Avenue ,fight -of -way .-- 74' ROW) — The standard 37 feet from the 53 for a total 74-foot ultimate developed 10. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 11. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREETS Private Residential Streets. Private Residential Streets shall have a 28- foot travel width with on -street parking prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. -The flush curb street section shall have a full 28 feet of travelable roadway as approved by the City Engineer and the Fire Department and provided the method of drainage conveyance is acceptable to the City Engineer. B. CUL DE SACS 1) The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the tentative map. 12. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1" equals 40 feet, detailing the following design S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 5 Deleted: right of way City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 13. 14 15 aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right-of-way dedication required of the t Deleted: right of way , ----------- project and the associated landscape setback requirement. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. The applicant shall create perimeter landscaping setbacks along all public right- of-ways as follows: Deleted. - A. Madison Street, Avenue 52 and Monroe Street (Primary Arterial) 20 Jeep frorr><the R/W-P/L. Deleted: - ---------------------------------------------------- -- =.._.....r.,,,,,r.._......,,.......,..,......,..-.....................:..-..............,:.,,.,.... F _ B. Avenue 54 (Secondary Arterial with Class II Bike Lane) �_ 20Jegt from the R/W-P/L. C. Avenue 53 (Collector) — 10Jegt from the R/W-P/L. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 16. At locations where the onsite finished grade adjacent to the landscaped setback lot has an elevation differential with respect to the arterial street top of curb exceeding 11 feet, the applicant shall comply with, and accommodate, the maximum slope gradients in the parkway/setback area and meandering sidewalk requirements by either: 1) increasing the landscape setback size as needed, or 2) installing retaining walls between the sidewalk and the back of the S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc X j Deleted: oo .................................................................. 1 ....................J 1 Deleted: I 1 Deleted: - J Deleted: - ,......... . _.......... _. _.............................................. Deleted: oo ..._...._........__._....._..__._ _........................... _............1 ...................................... Deleted. - .................:..:.n:,::,:::::::::::::::::::::........:...........:.n:::::::::......... Deleted. oo ........................... ........................................................................................ ..... .,.... � J �3 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 landscaped area as needed. 17. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 18. Direct vehicular access to Madison Street, Monroe Street, Avenue 52, Avenue 54 and Avenue 53 from lots with frontage along Madison Street, Monroe Street, Avenue 52, Avenue 54 and Avenue 53 is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 19. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 20. Prior to recording Tract 33076, applicant shall acquire access route across property located within the subject tract. The access route shall conform to the geometric lay -out shown on Tentative Tract Map 33076. 21. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 22. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. The Final Map shall be of a 1 " = 40' scale. a Deleted: 1 V--------------------------------------------------------------------- IMPROVEMENT PLANS S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 7 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La auinta Partners February 1, 2005 As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 23. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 24. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Mass Grading Plan B. PM 10 Plan C. SWPPP Note: A through C shall be submitted concurrently. D. On -Site Rough Grading Plan E. Storm Drain Plans F. Off -Site Street Improvement Plan Vertical G. Off -Site Signing & Striping Plan 1" = 100' Horizontal 1 " = 40' Horizontal 1" = 40' Horizontal 1 " = 40' Horizontal 1" = 40' Horizontal 1 " = 40' Horizontal, 1 " = 4' 1 " = 40' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 H. On -Site Street Improvement/Signing & Striping Plan 1 " = 40' Horizontal, 1 " = 4' Vertical Note: D through G shall be submitted concurrently as phased. Street Improvement Plans and Storm Drainage Plans may be combined when submitted for Engineering Department Review. The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building and Safety Director in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. I. On -Site Residential Precise Grading Plan 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200jeet beyond -the _project_ ;,Deleted:- j limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1 loot of cover, or sufficient cover to clear any adjacent obstructions. Deleted: - - - - - - --- --- ----------------------------------- �� The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2001 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc E City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. In addition to the normal set of improvement plans, a "Site Development" plan is required to be submitted for approval by the Building Official and the City Engineer. "Site Development" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. "Street Parking" plan shall include appropriate signage to implement the "No Parking" concept, or alternatively an on -street parking policy shall be included in the CC & R's subject to City Engineer's Approval. The parking plan or CC & R's shall be submitted concurrently with the Street Improvement Plans. 25. The City maintains standard plans, detail sheets and/or construction notes for elements of construction on the Public Works Online Engineering Library at http://www.la-guinta.org/publicworks/tractl/z onlinelibrary/0 intropage.htm. 26. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 27. Prior to approval of any Final Map, the applicant shall construct all on and off - site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 10 ^' r '� 6 0 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 same, or shall agree to any combination thereof, as may be required by the City. Deleted: Subdivision Improvement 28. An I-_ entered into by and between the applicant plicant and the City of La Quinta, = ;Agreement (° Any,,SIA A1,----------- --------------------- - for the purpose of guaranteeing the completion of any improvements related to 1 Deleted: this Specific Plan, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 29. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on -site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 30. Depending on the timing of the development of this Specific Plan, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this Specific Plan. S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 11 FJ I City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. Off -Site Improvements will be started by the issuance of the 50`h building permit, or by May 31, 2006, whichever occurs first, and will be completed by the issuance of the 1001h building permit on the site. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 31. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. GRADING 32. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 33. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 12 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 34. To obtain an approved grading permit, the applicant shall submit and obtain approvalof all of the following:................................................................................_.........._........_... Deleted: , J .............................................................................................. A. A grading plan prepared by a qualified engineer----_---------------_-_-_--__---, B. A preliminary geotechnical ("soils) report prepared by a qualified ............................... ..................................................................................... . engineer-,--------------------------------------------------------------------------------------------------- Del.eted.........................................................................................� C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC- and----------------------------------------------------------------- Deleted: , D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 35. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 36. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (61 of the curb, otherwise the maximum slope within S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 13 City Council Resolution No. 2005-_ Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 the fight -of -way shall not exceed 3:1. All unpaved parkway areas adjacent to Deleted: right of way --------------------------------- - ........ the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 37. Perimeter wall shall be approved by the Community Development Department. The applicant shall submit perimeter wall plans for approval prior to rough grading plan approval. 38. Building pad elevations on the rough grading plan submitted for City Engineer's ...................................................................................................... approval shall conform _pad elevations shown on the - tentative map, unless_ _-- Deleted .. : witn .. - -------------------------------- the pad elevations have other requirements imposed elsewhere in these Specific Plan Conditions of Approval. 39. Building pad elevations of perimeter lots shall not differ by more than that specified in the approved Specific Plan Amendment No. 1 and per these Conditions of Approval. 40. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Building pad elevations on adjacent interior single family lots having common boundaries shall not differ by more than six feet. Additionally, a 12" high by 4'wide berm is required at the tops of all slopes with a 3-foot neighboring pad elevation difference and one foot (1') bench shall be provided at the top of all 2:1 slopes between lots. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 41. Prior to any site grading or regrading that will raise or lower any portion of the site, the grading shall be shown to be consistent with the Specific Plan Amendment #1, and the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 42. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 14 A Z City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La auinta Partners February 1, 2005 any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. nRAIIVAGF "Stormwater handlingshall conform o the approved hydrology and drainage report for - Deleted: With �---------- p-------------Y--------9_Y_------------ -- ---P----------- Specific Plan 99-035, Amendment No. 1, East of Madison and/or Tentative Tract 33076. Nuisance water shall be disposed of in an approved manner." 43. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 44. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 45. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 46. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 47. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 48. Where flush curb street cross section designs are approved for Specific Plan 99- 035, Amendment No. 1 and/or Tentative Tract Map No. 33076, landscaped drainage swales shall have minimum grade of 1 %. The swale design and supporting drainage facility shall be able to retain a maximum depth of 6 inches of storm water during the 10-year storm and/or one travel lane during the 100- year storm. The design of landscaped drainage swales shall be subject to a hydrology report approval by the City Engineer. Landscaping swales shall act as ancillary collection facilities with storm water and nuisance water positively transported by hard piping to retention basins and/or other facilities identified in the approved hydrology report. S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 15 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 UTILITIES 49. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 50. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 51. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 52. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 53. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 54. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 16 City Council Resolution No. 2005-_ Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 1) Madison Street (Primary Arterial, Option A; 110' R/W): Widen the east side of the street along all frontage adjacent to the Tentative Map boundary to its ultimate width on the east side as specified in the General Plan and the requirements of these conditions. The east curb face shall be located forty1hree feet (43') east of the 1 Deleted: ----------_............................................_..........................._..........................................� centerline, except at locations where additional street width is needed to accommodate: a) Bus turnout (if required by Sunline Transit or Coachella Valley Unified School District) b) A deceleration/right turn only lane on Madison Street at the intersection of Avenue 52. The east curb face measured 64 feet east of the centerline of Madison Street to accommodate a 300-foot long dual left turn lane for northbound Madison Street to westbound Avenue 52 and a 150-foot deceleration/right turn only lane plus variable width taper length. c) At the Madison Street and Avenue 54 intersection, the curb face shall be measured 52 feet east of the centerline of Madison Street to accommodate the dual left turn lane for northbound Madison Street to westbound Avenue 54 plus variable width taper length conditioned of Specific Plan 2004-074 on the southeast corner of Madison Street and Avenue 54. Other required improvements in the Madison Street right.�f,�,way and/or E\ adjacent landscape setback area include: d) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. e) An 18,-Ioot wide raised landscaped median along the entire - - - - - - - - - - - - - - - - - - - - - boundary of the Specific Plan plus variable width as needed to accommodate a dual left turn for the north bound traffic on Madison Street to west bound Avenue 52. f) Establish a benchmark in the Madison Street �i hg t-of-way and file a record of the benchmark with the County of Riverside. S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 17 Deleted: E I Deleted: r ! 1 Deleted: ..................................................................................................................... Deleted: ! ...................................................................................................................... ................................... ............................................................................. ) Deleted. :.................................................................................................................... Deleted: right of way 67 City Council Resolution No. 2005-_ Conditions of Approval - Recommended Tentative Tract 33076 — ND La Quinta Partners February 1, 2005 g) A 10-foot wide Multi -Purpose Trail. The applicant shall construct a multi -use trail per La Quinta Standard 260 along the Madison Street frontage within the landscaped setback. The location and design of the trail shall be approved by the City. A split rail fence shall be constructed to separate the multi -purpose trail from the pedestrian sidewalk in accordance with Section 9.140.060 (Item E, 3a) of the Zoning Ordinance. Bonding for the fence to be installed shall be posted prior to final map approval. At grade intersection crossings shall be of a medium and design and location as approved by the Engineering Department on the street improvement plan submittal. 2) Avenue 52 (Primary Arterial, Option A; 1 10' R/W): Widen the south side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the south side as specified in the General Plan and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The south curb face shall be located forty],three feet (43')_south_-- of the centerline - , except at locations -------------------------------------------- where additional street width is needed to accommodate: a) Bus turnout (if required by Sunline Transit or Coachella Valley Unified School District) b) A deceleration/right turn only lane at the Primary Entry. The south curb face measured 51 feet south of the centerline of Avenue 52 and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 03-08. As a minimum, the required right-of-way_shall_be for a ength_of 100 feet - plus_a variable --------- _I -------------- dedication of an additional 50 feet. Other required improvements in the Avenue 52 right.�,ofi way and/or E_: adjacent landscape setback area include: -- Deleted: 1 Deleted: right of way 1 ............................-....................................................................... ............... ,. Deleted: j ...............-1-.................................................................................................. 1 Deleted: r Deleted: j c) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. Deleted: d) Half of an 1 8,-Joot wide raised landscaped_ median_ along - the_ ; De . ................................................._..................................._.................� S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 18 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 — ND La Quinta Partners February 1, 2005 entire boundary of the Specific Plan plus variable width as needed to variable width as needed to accommodate left turn movements for west bound traffic on Avenue 52 to south bound Madison Street and left turn in only movement at the Primary Entry. The applicant shall construct positive left turn restrictors for left turn movement out of the primary entry as approved by the City Engineer. e) A 10-foot wide Multi -Purpose Trail. The applicant shall construct a multi -use trail per La Quinta Standard 260 along the Madison Street frontage within the landscaped setback. The location and design of the trail shall be approved by the City. A split rail fence shall be constructed to separate the multi -purpose trail from the pedestrian sidewalk in accordance with Section 9.140.060 (Item E, 3a) of the Zoning Ordinance. Bonding for the fence to be installed shall be posted prior to final map approval. At grade intersection crossings shall be of a medium and design and location as approved by the Engineering Department on the street improvement plan submittal. 3) Monroe Street (Primary Arterial, Option A; 1 10' R/W): Widen the west side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the west side as specified in the General Plan and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The west curb face shall be ............................................................. located forty�hree feet (43') west of the centerline, except at locations ns i �!ete........................................................................................� where additional street width is needed to accommodate: a) Bus turnout (if required by Sunline Transit or Coachella Valley Unified School District) b) A deceleration/right turn only lane on Monroe Street at the intersection of Avenue 54. The west curb face measured 51 feet west of the centerline of Monroe Street and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 03- 08. As a minimum, the required fight -of -way shall be for a _ Deleted: right of way ....._.........................................._._........................... _._._.................... length of 150 feet plus a variable dedication of an additional S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 19 69 City Council Resolution No. 2005-_ Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 50 feet. Other required improvements in the Monroe Street right.],of way_ and/or adjacent landscape setback area include: c) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. d) Half of an 1 1oot wide raised Iandscaped_median_along the entire boundary of the Specific Plan plus variable width as needed to accommodate a left turn for the south bound traffic at Avenue 54. e) A 14-Joot wide Multi -Purpose Trail. The applicant shall -- ------------------------------------------ - - construct a multi -use trail per La Quinta Standard 260 along the Monroe Street frontage within the landscaped setback. The location and design of the trail shall be approved by the City. A split rail fence shall be constructed to separate the multi -purpose trail from the pedestrian sidewalk in accordance with Section 9.140.060 (Item E, 3a) of the Zoning Ordinance. Bonding for the fence to be installed shall be posted prior to final map approval. At grade intersection crossings shall be of a medium and design and location as approved by the Engineering Department on the street improvement plan submittal. 4) Avenue 54 (Secondary Arterial with Class II Bike Lane, 96' R/W): Deleted: J _........ _. _............... _....... _........... _....... _...... _................ ............. _.. Deleted: r ........._................._.............................................._...._._.................. _.... ....� Deleted. ...................................................................................................................... . { Deleted: .................... Deleted: i Deleted: j Deleted: J Widen the north side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the north side as specified in the General Plan and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The west curb face shall be located thirt ix feet_ (36') north of the centerline, except at locations Deleted: J Y �S_ --.................................................................................................................... - - - ------------------------------------- - where additional street width is needed to accommodate: a) Bus turnout (if required by SunLine Transit or Coachella Valley Unified School District) S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 20 70 City Council Resolution No. 2005-_ Conditions of Approval - Recommended Tentative Tract 33076 - ND La auinta Partners February 1, 2005 b) A deceleration/right turn only lane at the Secondary Entry and at the intersection of Avenue 54 and Madison Street. The north curb face measured 36 feet north of the centerline of Avenue 54 and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 03-08. As a minimum, the required right-of-way shall be for a length of 100 feet ...................................................................................................................... plus a variable-dedication_o_f_-an -additional -50-f_eet----------------------- Deleted: right of way -.....................................................................................................................J Deleted: 1 Other required improvements in the Avenue 54 right-�f,way and/or Deleted: r adjacent landscape setback area include: c) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. Deleted: j d) A 10 #oot wide Multi -Purpose Trail. The applicant shall ._'-- Deleted: 1 e!ed ------------------------------ ----- construct a multi -use trail per La Quinta Standard 260 along ............................................................................................................. the Avenue 54 frontage within the landscaped setback. The location and design of the trail shall be approved by the City. A split rail fence shall be constructed to separate the multi -purpose trail from the pedestrian sidewalk in accordance with Section 9.140.060 (Item E, 3a) of the Zoning Ordinance. Bonding for the fence to be installed shall be posted prior to final map approval. At grade intersection crossings shall be of a medium and design_and location as approved by the Engineering Department on the street improvement plan submittal. 5) Avenue 53 (Collector, 74' R/W): a) Widen the south side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the south side as specified in the General Plan and the requirements of these conditions. _Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The -------------- south curb face shall be located twenty. -,fix feet (26') south De!� _........ of the centerline. Deleted: Other required improvements in the Avenue 53 rightpf way and/or ._ ..... _.... _........... _.... _.......... ................. _.......... _... _................... .......... _..... _ '___ Deleted: r adjacent landscape setback area include: S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 21 71 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 b) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. c) Removal of existing trees at the southwest corner of Avenue 53 and Monroe Street per the approval of the City Engineer. d) Construct a cul de sac on Avenue 53 at the entrance to Tentative Tract Map No. 31874 per City of La Quinta Standard 401 and with approval from the Fire Department. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). The applicant is responsible for construction of all improvements mentioned above. The development is eligible for reimbursement from the City's •Development ImpactiFee_ fund in accordance with_ policies_established for that a Formatted: No underline - - --- -------------------------------------- ------------------------------- E-_ program. ; Formatted: No underline ........................................ Formatted: No underline ........... _.... _...... ......... _....................................... _........... _............ ................. . 7) Traffic Signals at Madison Street and Avenue 52. a) The applicant shall install the Traffic Signal at the intersection of Madison Street and Avenue 52 when warrants are met. Applicant is responsible for 50•0/o of the__ _-- i �! d........................................................................................1 cost to design and install the traffic signal if complementing cost share from development on the other side of the street is available at time signals are required. Applicant shall enter into a SIA to post security for 50•% of the cost to design D.eleted: E _........................ _..... ....................... 1.... and install the traffic signal prior to issuance of an on -site grading permit; the security shall remain in full force and effect until the signal is actually installed by the applicant or the developer on the other side of the street. If, however, the applicant's development trails the progress of the development on the other side of the street, the applicant shall be responsible for 50•% of the cost as previously _------j Deleted: ------------------------ - stated. The development is eligible for reimbursement from the Cit 's Develo ment Impact Fee fund in accordance with { Formatted: No underline policies established for that program. Formatted: No underline Formatted: No underline S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 22 r C J 79, City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 B. PRIVATE STREETS 1) Private Residential Streets. Private Residential Streets shall have a 28-foot travel width with on -street parking prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. The flush curb street section shall have a full 28 feet of travelable roadway as approved by the City Engineer and the Fire Department and provided the method of drainage conveyance is acceptable to the City Engineer. 2) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. C. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map with a 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. 55. All gated entries shall provide for a three -car minimum stacking capacity for inbound traffic to be a minimum length of 62 feet from call box to the street; and shall provide for a full turn -around outlet for non -accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around (minimum radius to be 24 feet) out onto the main street from the gated entry. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. The two travel lanes shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 56. The applicant shall design street pavement sections using CalTrans' design S:\CityMgr\STAFF REPORTS ONLY\PH 1\TfM COA.doc 23 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La auinta Partners February 1, 2005 procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential Collector Secondary Arterial Primary Arterial 3.0" a.c./4.5" c.a.b. 4.0" a.c /5.0" c.a.b. 4.0" a.c./6.0" c.a.b. 4.5" a.c./6.0" c.a.b. or the approved equivalents of alternate materials. t-------i Formatted: Indent: First line: 0.5" 57. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. _For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. _The applicant shall not schedule construction operations until mix designs are approved. 58. General access points and turning movements of traffic are limited to the following: Primary Entry (Avenue 52): Right turn in and out and left turn in movements are permitted. Left turn movement out is prohibited. The applicant shall coordinate with the City Engineer and City of Indio City Engineer to negotiate to amend the planned full turn access located 1,950 feet west of Monroe Street on the north side of Avenue 52, and that there be no other full turn access points within 1,060 feet of the proposed Primary Entry...................................................................................... The applicant shall be allowed to relocate the Primary Entry to conform to the j Deleted: with ...........................................................................1 aforementioned provisions as approved by the City Engineer and the City of Indio. _If no agreement has been reached within 120 days of the date of approval of the Specific Plan and Tentative Tract Map, the applicant shall be permitted to construct lane geometrics at the Primary Entry which allow full turn movements. If full turn movements at the Primary Entry are permitted, the applicant shall install the Traffic Signal when warrants are met. Applicant is responsible for 50% of the cost to design and install the traffic signal if complementing cost share from development on other side of street is available at time signal is S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 24 74 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La auinta Partners February 1, 2005 required. Applicant shall enter into a SIA to post security for 50% of the cost to design and install the traffic signal prior to issuance of an on -site grading permit; the security shall remain in full force and effect until the signal is actually installed by the applicant or the developer on the other side of the street. If the land on the other side of the street does not have an approved project connecting to the subject intersection, the applicant shall pay 100% of the cost to design and install the signalization for the resulting "T" intersection. If, however, the applicant's development trails the progress of the development on the other side of the street, the applicant shall be responsible for 50% of the cost as previously stated. A. Secondary Entry (Avenue 54): Full turn movements are permitted. 59. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 60. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. CONSTRUCTION 61. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. I ANnsC.APING 62. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 63. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 25 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 64. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 65. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 66. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. PUBLIC SERVICES 67. The applicant shall provide public transit improvements as required by SunLine Transit Agency or the Coachella Valley Unified School District and approved by the City Engineer. QUALITY ASSURANCE 68. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 69. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 70. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 71. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 26 7A City Council Resolution No. 2005-_ Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 72. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 73. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 74. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 75. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). MISCELLANEOUS 76. Perimeter wall designs including height, color, material, design shall approved by the Architecture and Landscaping Review Committee and the Planning Commission prior to issuance of building permit for the wall. 77. Proposed street names with a minimum of two alternative names per street shall be submitted to the Community Development Department for approval. Names to be approved prior to recordation of final map. 78. All mitigation measures contained in Environmental Assessment 2004-520 shall be met. 79. Prior to final map approval, the developer shall submit to the Community S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 27 77 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La auinta Partners February 1, 2005 Development Department for review, a copy of the proposed Covenants, Conditions, and Restrictions (CC&R's) for the project. 80. This Tentative Tract Map shall expire two years after City Council approval, unless recorded or granted a time extension pursuant to the requirements of Division 13 of the La Quinta Municipal Code. 81. Production homes require approval of a Site Development Permit application by the Planning Commission. 82. Ten foot wide multi -purpose trails shall be installed in the landscape setbacks of Avenue 52, Avenue 54, and Monroe Street. In addition, a Class II Bike Trail shall be included in the improvement for Avenue 52. 83. Berming on the perimeter of the site shall be limited to the following: A. Located within the 20 foot setback of the street right-of-way line abutting the property, the berm height shall be 0 feet. B. Located in the area 20 feet to 50 feet from the street right-of-way line abutting the property the berm height shall be no more than 12 feet. C. Located in the area 50 + feet from the street right-of-way line abutting the property the berm height shall be no more than 16 feet. 84. No more than 6 feet of vertical differential between the top of any landform on the project site and the grade of adjacent lands not part of the Specific Plan at the southwest corner of Monroe and Avenue 52 shall be permitted. The map cross sections F-F and G-G shall be amended to reflect this restriction. 85. Parking shall be provided as follows: CUSTOM/SINGLE-FAMILY DETACHED VILLAS Parking For main residence, per For main residence, per Development Code. In Development Code. In addition, one guest parking addition, one guest parking space shall be provided on space shall be provided for each lot. Guest parking must every two units. Guest parking not impede full access to the must not impede full access to garage and driveway to the the garage and driveway to street. the street. 86. No approvals are granted for the villas site as a result of this approval (Lot 235). S:\CityMgr\STAFF REPORTS ONLY\PH 1\TTM COA.doc 28 City Council Resolution No. 2005- Conditions of Approval - Recommended Tentative Tract 33076 - ND La Quinta Partners February 1, 2005 Additional subdivision and Site Development permitting shall be required prior to any construction on this site. 87. Vacation of Avenue 53 westerly of Monroe Street within the project site shall be requested and completed by the applicant prior to the issuance of any building permit on the site. 90. Prior to final map approval by the City Council, the developer shall meet the Parkland Dedication requirements by payment of in -lieu fees as set forth in Section 13.48 of the La Quinta Municipal Code. 91. Within 24 hours of approval of the tentative tract map by the City Council, the developer shall submit to the Community Development Department, a check made out to the "County of Riverside" for $1,314 to allow filing of a Notice of Determination for Environmental Assessment 2004-520 as required by State law. 92. The applicant shall comply with all requirements of the Fire Department. S:\CityMgr\STAFF REPORTS ONLY\PH 1 \TTM COA.doc 29 7 ATTACHMENT #1 i a ca •fir Eea cc om r14 an 11 w (D 0 E U. E 0 CL W 0 CL 0 co) N N " -, I,' q J ATTACHMENT #4 Planning Commission Minutes January 11, 2005 ROLL CALL: AYES: Commissioners Alderson, Daniels, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. C. Environmental Assessment 2004-520, Specific Plan 99-035, Amendment #1, Tentative Tract Map 33076: a request of ND La Quinta Partners L.L.C., for consideration of: 1) Certification of an Addendum to an Environmental Impact Report; 2) Specific Plan Amendment adding 120 acres to the Specific Plan area, changing the land use distribution for lands easterly of Madison Street and adding provisions for guest houses throughout the Specific Plan area; and 3) The subdivision of lands within the Specific Plan area east of Madison Street into 225 residential lots, and miscellaneous lots for golf, streets and community facilities, for the property located between Avenue 52 and Avenue 54, and between Jefferson Street and Monroe Street. 1. Chairman Kirk opened the public hearing and asked for the staff report. Consulting Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Assistant City Engineer Steve Speer explained the proposed changes to the Conditions of Approval. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Ladner asked the height of the existing berms. Assistant City Engineer Steve Speer stated they have been reduced from 22 feet to 18 feet. Commissioner Ladner asked if the parking requirement was an existing condition. Staff stated this could be addressed by the applicant. 3. Commissioner Quill asked if there is an accommodation to have the tentative map reduced to a 200 scale. Staff stated that when the scale is reduced it is easier to miss things in the review process. 4. Commissioner Alderson asked who pays the other portion of the traffic signal costs not paid by the applicant. Staff stated that at this location the Developer Impact Fees (DIF), but in the newly annexed areas they are not included in the DIF so staff reverts back to splitting the cost between the four corners. At this location one corner is in the City of Indio. Commissioner Alderson asked the zoning on the "not a part" noted on the map. Staff stated it is Low Density Residential. G:\WPDOCS\PC Minutes\1-11-05.doc Planning Commission Minutes January 11, 2005 5. Commissioner Daniels asked about the signal on Monroe Street and Avenue 53. Staff stated one corner is paid by the Stonefield Development, the other is Rancho Santana, and the east side is in the County. 6. Commissioner Alderson noted the developer of the project is in no way connected with a company he has previously worked with. 7. Staff noted some changes to the Specific Plan that needed to be cleaned up. 8. Chairman Kirk asked if the applicant would like to address the Commission. Mr. John Gamlin, representing the applicant, gave a presentation on the project. In terms of the conditions, Condition #9.A. is restated in Condition #56 dealing with street improvements. They are fine with the right turn, but have a problem with the dual left turn lane condition. They did prepare a Traffic Study for the project and there was a difference between the numbers to warrant the second left turn lane onto Avenue 52. They would like to look at the analysis completed for the Mery Griffin project and discuss this with staff. If the study warrants the second left turn lane, then they will accept the condition. The General Plan levels are less than what would warrant the second left turn. Condition #32.E. they would like to tie the off -sites to a building permit threshold starting at the 50th building permit and completed by the 100th. Condition #56.A.7 in regard to the traffic signal should be #56.A.6. Staff agreed. Condition #56.A.7 they are being required to pay for a signal where they have no access. Condition #81 relates to the phasing of off -site improvements which is the same as Condition #32.E. Condition #84 again is the Tentative Tract phasing. They anticipate five final map phases: golf course, dedication of perimeter streets and first 70 lots in Phase 1. 9. Mr. Don Vita, Vita Planning and Architecture, gave a presentation on the land planning and design. He requested the amended Condition #1 1 .A.1 regarding the decible levels and would like to delete this condition. Staff noted this condition has already been deleted. Mr. Vita stated Condition #43 needs to be consistent with Condition #41 of staff's memo. Condition #60 requires a full intersection across from the unimproved access to property on the north side of the street which is in the City of Indio. They are G:\WPDOCS\PC Minutes\1-11-05.doc 7 2 Planning Commission Minutes January 11, 2005 unable to align their centerline with the north side access. They are therefore proposing to have their intersection off -set and the northern property align with them. They will need to negotiate with the City of Indio to align these two and are requesting time to allow these negotiations to occur. Amended Condition #42 they would like to have the first sentence of the second paragraph deleted. Staff noted this has already been changed. Mr. Gamlin stated they are looking to retain flexibility to adjust the interior lot elevations up to ten feet. Assistant City Engineer Steve Speer stated they would like the difference between the pad elevations at four feet. 10. Chairman Kirk recessed the Commission at 8:45 p.m. and reconvened at 8:52 p.m. 11. Chairman Kirk asked if staff and the applicant had come to agreement. Mr. Gamlin explained the difference in the grading issues. Relative to the neighboring properties (Condition #86), they are looking for clarification that it concerns landforms and not the interior lots. Staff agreed. Mr. Gamlin stated they would like to submit a letter from the neighboring tract that they are in agreement to satisfy the condition. On Condition #32.E. they want consideration to tie it to a permit issuance threshold. A second issue is the nexus between the Stonefield project and the condition regarding their contribution toward a signal where they take no access. The main issue however, is the entry alignment with the property to the north across the street, and the problem of obtaining an agreement with the City of Indio. 12. Commissioner Daniels asked if the Rancho Santana project provided any leeway. Mr. Gamin stated they have already finaled the map and are under construction which provides no room. Mr. Gamlin also stated that in regard to Condition #11.A. they will make it a drivable surface. 13. Chairman Kirk asked if the internal streets had any parking issues. Mr. Gamlin stated they have no issue and their CC&R's will govern. 14. Assistant City Engineer Steve Speer stated the issue with the City of Indio is that both cities are sensitive to turning movements. Rancho Santana did not get full turn movement at their entrance, it went to the polo fields. In order for a developer on our side of G:\WPDOCS\PC Minutes\1-11-05.doc g Q �j V Planning Commission Minutes January 11, 2005 the street to get what they wanted, they was giving and taking between the cities. The General Plan requires 1060 feet between signals. He would suggest not changing the condition and require them to work it out with the City of Indio. Chairman Kirk asked what the options were. Assistant City Engineer Steve Speer stated to move it toward Rancho Santa and have Indio allow them to move it 40 feet. The north side has not developed and it would be easy for them to move it 40 feet.- Consultant Nicole Criste stated the worst case would be a right turn in/out and left turn in. Chairman Kirk asked if this was too close for the turning movements. Staff stated they are protected movements. 15. Commissioner Daniels asked if the only issue is that the intersection move 40 feet to the east. Staff stated the proposed intersection would need to be relocated 300 feet east and the City of Indio move it 40 feet west. Currently the existing driveway on the north side matches up with the Madison Club's east property line. If they can't work it out the applicant will have a right turn in/out, and left turn in. 16. Chairman Kirk asked when the applicant found out about the issue with the City of Indio. Mr. Gamlin stated in the last few days. They assumed an unimproved project on the north and they were establishing a signalized intersection that would drive the location of the signal. 17. Chairman Kirk asked if there were any other issues. The duel left turn analysis completed by the Griffin Ranch on Madison/Avenue 52. What does that analysis show. Assistant City Engineer Steve Speer stated the Griffin Ranch analysis does not show Madison Street going through. When the street goes through, it is not a fair assumption that people will turn on Avenue 54, but rather travel to Avenue 52. He went on to explain the circulation movements. Today 200 cars is the threshold when you go to dual left turn lanes. Chairman Kirk asked about the request regarding the off - site improvements. Assistant City Engineer Steve Speer stated it would be appropriate to start the improvements at 501h permit and finished at 1001h or May 1, 2006, whichever is earliest. Chairman Kirk asked why the applicant is contributing to the cost -of the signal on Avenue 53. Staff stated because the tract will have an impact on the street. G:\WPDOCS\PC Minutes\1-11-05.doc 9 Planning Commission Minutes January 11, 2005 18. Chairman Kirk asked Commission on this discussed the issues. if anyone else would like to address the matter. There being none the Commission 19. Commissioner Daniels stated the phasing seems to be agreeable with it tied to the building permits. 20. Commissioner Quill stated May 31, 2006 is not far away and the chances of having 50 permits pulled is unlikely. Mr. Gamlin stated the improvements are to be initiated by that date not completed. Staff stated the 50th building or May 31 st whichever occurred last for the initiation of the improvements. 21. Commissioner Daniels stated the applicant should do everything they can to coordinate the entry points with the City of Indio. If they are unable to do this, they should not be punished by not having the full turn movement. He would like to see the developer required to make a good faith negotiation and after a reasonable period of time, 90 or 120 days, to find a common access point and if not accomplished they be given full access. 22. Chairman Kirk stated he would want City staff to be a part of the negotiations. If they go forward it may be a motivating tool to get the City of. Indio to become reasonable. 23. Commissioner Daniels stated that in regard to the signal at Avenue 53rd, if this is City policy, then so be it. In regard to the grading, the applicant has asked for the latitude to make mass grading adjustments and not tie them to reconcile with the tentative tract map; he has no issue with the request. His only concern is when it relates to the perimeter property. Staff stated the inconsistency is with the tract map and staff recommends it stay at six feet. Commissioner Daniels stated he agrees with the Madison Street dual left turn lanes. 24. Commissioner Quill stated the tentative map shows grades, but the mass grading plan will reflect golf course grades and pad grades. He has no problem with allowing the flexibility as long as the final engineering reflects what is actually constructed and adheres to good sound engineering practices. The rough grading plans must show the changes. Staff asked for clarification on Condition #42, the disagreement is the four foot differential between the lots. Commissioner Quill stated he has no issue with G:\WPDOCS\PC Minutes\1 -1 1-05.doc 10 Planning Commission Minutes January 11, 2005 the six foot differential. Staff noted this applies only to the tract map. 25. Commissioner Ladner stated she does not agree with the applicant participation on the Avenue 53 signal. 26. Commissioner Alderson agreed and asked if they allowed the applicant to put a full turn movement in where they are asking for it, would this be breaking an agreement with the City of Indio. Staff stated it would. 27. Chairman Kirk commended the applicant on the development of Hideaway and the lifestyle is a marketable product. He likes the streetscape. He is concerned about the amount of turf and greenscape and asked if they met the Water Efficient calculations. Mr. Vito stated they have. Chairman Kirk stated he would like to see the calculations and would like to see a reduction in the turf in non -golf course locations. The only issue that seems to be in contention is the signal at Avenue 53. He agrees with staff's recommendation on the dual left turn lane. 28. Commissioner Quill stated that there is no nexus for the cost of the signal, he cannot support the Avenue 53 cost of the signal to be born by the applicant. Mr. Gamlin questioned Condition #43 relative to making the Specific Plan and Tentative Tract map consistent in regard to site grading. 29. Chairman Kirk closed the public hearing. 30. It was moved and seconded by Commissioners Quill/Daniels to adopt Planning Commission Resolution 2005-003, recommending to the City Council certification of an Addendum to Environmental Assessment 2004-520, as recommended. ROLL CALL: AYES: Commissioners Alderson, Daniels, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. 31. It was moved and seconded by Commissioners Daniels/Ladner to adopt Planning Commission Resolution 2005-004 recommending to the City Council approval of Specific Plan 99-035, Amendment #1, as recommended by staff and amended: G:\WPDOCS\PC Minutes\1-11-05.doc 11 �s Planning Commission Minutes January 1 1 , 2005 a. Condition #1 1 .A. Amended as submitted in the memo with the exception of deleting last sentence regarding decibels. b. Condition #42. The second paragraph, last line change to read, not differ more than six feet applicable to the single family homes only. C. Condition #32.E the paragraph after the letter E deleted and improvements would be started at the 50th building permit and completed at the 100th building permit and would start no later than 5/31 /06 whichever is first. d. Condition #43: "Prior to any site grading or regarding that would raise or lower any portion of the site, the grading shall be consistent with the Specific Plan Amendment #1, and the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance funding review. e. Condition #60 modified to include the applicant shall confer with the City of Indio with the participation of the Public Works staff and if the determination is not reached within 120 days the applicant shall be allowed full turn movement at their intersection and as show on the plans for Avenue 52. f. Condition #81 deleted. g. Delete Condition 56.A.7) relating to traffic signal at Monroe and Avenue 53. ROLL CALL: AYES: Commissioners Alderson, Daniels, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. 32. It was moved and seconded by Commissioners Daniels/Quill to adopt Planning Commission Resolution 2005-005 recommending to the City Council approval of Tentative Tract Map 33076, as recommended by staff and amended: a. Condition #87: The table submitted to the Commission will supercede the requirements of this condition. b. Condition #1 1 .A. Amended as submitted in the memo with the exception of deleting last sentence regarding decibels. C. Condition #42. The second paragraph, last line change to read, not differ more than six feet applicable to the single family homes only. d. Condition #32.E the paragraph after the letter E deleted and improvements would be started at the 50th building permit 4 G:\WPDOCS\PC Minutes\1-11-05.doc 12 87 Planning Commission Minutes January 11, 2005 and completed at the 1001h building permit and would start no later than 5/31 /06 whichever is first. e. Condition #43: Prior to any site grading or regarding that would raise or lower any portion of the site, the grading shall be consistent with the Specific Plan Amendment #1, and the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance funding review. f. Condition #60 modified to include the applicant shall confer with the City of Indio with the participation of the Public Works staff and if the determination is not reached within 120 days the applicant shall be allowed full turn movement at their intersection and as show on the plans for Avenue 52. g. Condition #81 deleted. h. Delete Condition 56.A.7) relating to traffic signal at Monroe and Avenue 53. ROLL CALL: AYES: Commissioners Alderson, Daniels, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. VI. BUSINESS ITEMS: None VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. Vill. COMMISSIONER ITEMS: None IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Ladner/Alderson to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on January 25, 2005, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 10:03 p.m., on January 11, 2005. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California G:\WPDOCS\PC Minutes\1-11-05.doc 1388 �rw MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DOUGLAS R. EVANS, COMMUNITY DEVELOPMENT DIRECTOR DATE: FEBRUARY 1, 2005 SUBJECT: PUBLIC HEARING ITEM NO. 2 — N.D. PARTNERS, LLC Based on conversations between staff and the applicant, staff is recommending a change to Condition No. 84 regarding grade differentials between this tract and the adjoining tract to the east (TT 31874). Condition #84 That on, or adjacent to, the shared property line with Tracts 31202 and 31874, the grade on the subject property shall not exceed 1 ± foot above the existing property line wall. On -site berms and landscape features shall be reviewed and approved by the Community Development Department. On - site berms shall not obstruct the line of sight from Tract 31202 lots created by the existing property line wall with the exception of the area shown in Section "D". In this area the berm shall be limited to the height necessary to screen the access roadway from the adjoining property. . . U r - OF " COUNCIL/RDA MEETING DATE: February 1, 2005 ITEM TITLE: Public Hearing to Consider Adoption of Resolutions for: 1) Adoption of an Addendum to Environmental Assessment 2003-475; and 2) Approval of Tentative Tract Map 31249, Amendment # 1, a Subdivision of ± 33 Acres into 85 Residential Lots and Other Amenity Lots, for Property Located on the South Side of Avenue 58, ± 1 /2 Mile West of Madison Street. Applicant: Ehline Company RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving an Addendum to a Mitigated Negative Declaration for Environmental Assessment 2003-475; Adopt a Resolution of the City Council approving Tentative Tract Map 31249, Amendment #1, subject to Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tentative Tract 31249 consists of two parcels, which together comprise an area of 33.03 net acres (Attachment 1). The subdivision map was approved by the La Quinta City Council on September 16, 2003 (Attachment 2). The Stone Creek Ranch project (TR 30834), approved for 76 lots and currently under construction, exists immediately north of the site across Avenue 58. Avenue 58 is designated as a Secondary Arterial, with an 88-foot R.O.W. and no raised median island. To date, no grading or other activity has been commenced on the site relative to development of this project. S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Eh1ine\ccrptTT31249A1.doc � 1 �" Project Request The applicant is requesting approval of an amended tentative map (Attachment 3). There are no changes to the map's lot count, lot size, project acreage or other land use related characteristics. The amendment pertains specifically to a reduction in street widths for the portions of the internal private street system. The affected streets only involve the primary internal loop road and the two cul-de-sacs; the two entry roads and extended knuckles will remain as designed under the original tentative map. The applicant requests a 32-foot total right-of-way width, in lieu of the currently approved 40 feet. The subject street section was originally approved with the original map as a 40-foot right-of-way design, while the proposed amendment request is for a 32-foot right-of- way (Attachment 4). Both designs incorporate a 'wedge curb' and gutter improvement, rather than a typical vertical curb. The overall width is measured from back of curb; the wedge design provides a 2 foot area behind the gutter flow line. As such, the gutter flow line is considered to be the curb face, so the effective street width now proposed is actually 28 feet. The La Quinta General Plan does allow the reduced width in private street designs, as long as parking is restricted and drainage requirements can be accommodated. Conditions are proposed to insure that these issues are addressed during development and further processing of the map, should the amendment be approved. Planning Commission Action The Planning Commission, at its January 11, 2005 meeting, recommended approval of the amended map. At the public hearing, testimony was given by the developer in regards to the rationale for the amendment, project design and concept. No on else spoke on this item. The minutes of the January 11 Planning Commission meeting are included as Attachment 5. Discussion focused on the following issues and concerns: • Street widths — The Planning Commission discussed the need for additional off- street guest parking areas, and determined that the wedge -curb design allows a usable parking and drive area of 32 feet (parking on one side of the street). • Avenue 58 Bike Lane — An additional eight feet of right-of-way was recommended for a Class II bikeway lane. The applicant questioned this and asked if bikes would be accommodated in the multi -purpose trail. The Planning Commission did not alter the condition requiring additional right-of-way. The Planning Commission made changes to certain conditions based on their discussions. The changes related to allowing on -street parking (one side only) for the private streets, deleting a condition requiring off-street guest parking, and eliminating the requirement for a split -rail fence along the Avenue 58 frontage. S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Ehline\ccrptTT31249A1.doc j( Additional Comments Received Subsequent to the Planning Commission Hearing, staff received a letter from Coral Mountain, LLC (Attachment 6) expressing concern over the future use of certain easements between the Andalusia property and the subject tract at its south boundary. There are 20-foot wide easements along the south, east and west perimeters of the property. Staff review of these easements has determined that 1) the easements are in favor of a third party; 2) the easement area is over property owned by the applicant, not Coral Mountain; and 3) the easements are specifically for "road and incidental purposes" and the Coral Mountain Specific Plan shows no plans for access that would make these easements necessary. Staff recommends adding Condition 83 to address potential easement conflicts with residential lots along the tract boundaries. FINDINGS AND ALTERNATIVES: Findings necessary to approve the various development applications can be made and are contained in the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving an Addendum to a Mitigated Negative Declaration for Environmental Assessment 2003-475; and Adopt a Resolution of the City Council approving Tentative Tract Map 31249, Amendment #1, subject to Findings and Conditions of Approval; or 2. Do not adopt said Resolutions of the City Council, certifying the Addendum to a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003-475, and approving Tentative Tract 31249; or 3. Remand the requests back to the Planning Commission; or 4. Continue these items to a date specific; or 5. Provide staff with alternative direction. Respectfully submitted, Wa VVW V _-V � Douglas"A. Evans Community Development Director S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Ehline\ccrptTT31249A1.doc d ;� Approved for submission by: Thomas P. Genovese City Manager Attachments: 1 . Location Map 2. Approved TT 31249 3. Proposed Amendment to TT 31249 4. Approved and Proposed Street Sections with Wedge Curb Design 5. Minute Excerpts of the Planning Commission, dated January 1 1, 2005. 6. January 25, 2005 letter from Coral Mountain, LLC 4�2w0 S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Ehline\ccrptTT31249A1.doc RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING AN ADDENDUM TO A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR TENTATIVE TRACT MAP 31249, AMENDMENT #1 CASE NO. ENVIRONMENTAL ASSESSMENT 2003-475 - ADDENDUM APPLICANT: EHLINE COMPANY WHEREAS, the City Council of the City of La Quinta, California, did on the 1st day of February, 2005, hold a duly noticed Public Hearing to consider the request of Ehline Company, for certification of an Addendum to Environmental Assessment 2003-475, prepared for Tentative Tract 31249 Amendment #1, located on the south side of Avenue 58 approximately Y2 mile west of Madison Street, more particularly described as: PORTION OF THE NE 1/4 OF THE NW 1/4 OF SECTION 28, T6S, R7E — S.B.B.M. WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 11 th day of January, 2005, adopt Resolution 2005-001, recommending certification of an Addendum to Environmental Assessment 2003-475, prepared for Tentative Tract 31249, Amendment #1; and WHEREAS, the City Council of the City of La Quinta, California, did on the 16th day of September, 2003, adopt Resolution 2003-093, certifying Environmental Assessment 2003-475, prepared for Tentative Tract 31249; and WHEREAS, said Addendum complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, City Council Resolution 83-63, in that the Community Development Director has determined that none of the circumstances set forth in Public Resources Code 21 166 have been shown to exist; and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the La Quinta City Council did make the following findings to justify their decision to certify said Addendum to Environmental Assessment 2003-475: 1. That the Addendum to Environmental Assessment 2003-475 has been prepared and processed in compliance with the State CEQA Guidelines and the City's implementation procedures. The Planning Commission has independently S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Ehline\cceareso475A1.doc 15 City Council Resolution No. 2005- Environmental Assessment 2003-475 — Addendum Ehline Company February 1, 2005 reviewed and considered the information contained in the Addendum, and finds that neither the proposed changes to the project, any changed circumstances, nor new information will result in the identification of new significant impacts, or increase in the severity of impacts identified in certified EA 2003-475. 2. The proposed Tentative Tract 31249 Amendment will not have the potential to degrade the quality of the environment. The Addendum prepared for the Amendment did not identify any new significant impacts beyond those identified during the existing project approval. 3. There is no evidence before the city that the proposed Tentative Tract 31249 Amendment will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 4. The proposed Tentative Tract 31249 Amendment will not have the potential to achieve short term goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Addendum. 5. The proposed Tentative Tract 31249 Amendment will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, in that development activity in the area has been previously analyzed as part of the project approval process. Cumulative project impacts have been considered and mitigation measures proposed in conjunction with approval of those projects, and development patterns in the area will not be significantly affected by the proposed project. 6. The proposed Tentative Tract 31249 Amendment will not have environmental effects that will adversely affect humans, either directly or indirectly, as the project contemplates land uses that are substantially similar to those already assessed under ultimate development of the La Quinta General Plan. No significant impacts have been identified which would affect human health, risk potential or public services. 7. There is no substantial evidence in light of the entire record that the Tentative Tract 31249 Amendment #1 may have a significant effect on the environment. Mitigation measures of the original project approval are appropriate for the amended tentative tract, and shall be retained. 0" S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Ehline\cceareso475A1.doc 0 P City Council Resolution No. 2005- Environmental Assessment 2003-475 — Addendum Ehline Company February 1, 2005 8. The City Council has considered the Addendum to Environmental Assessment 2003-475 and determined that it reflects the independent judgment of the City. 9. The City, on the basis of substantial evidence in the record, rebuts the presumption of adverse effect set forth in 14 California Code Regulations 753.5(d) because the initial study and Environmental Assessment 2003-475, as originally certified for Tentative Tract 31249, did not identify any significant impacts to any wildlife resources. The Amended map request only relates to a reduction in interior street widths and would therefore not change any aspects that would expand potential impacts to wildlife resources beyond the original project; as a result, no Department of Fish and Game environmental review fee is required. 10. The location and custodian of the City's records relating to this project is the Community Development Department, located at 78-495 Calle Tampico, La Quinta, California. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and constitute the findings of City Council in this case. 2. That is does hereby certify an Addendum to Environmental Assessment 2003- 475, for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum, attached hereto, and on file in the Community Development Department. 3. That the Addendum to Environmental Assessment 2003-475 reflects the independent judgment of the City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 1 st day of February, 2005, by the following vote to wit: S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Ehline\cceareso475A1.doc 07 City Council Resolution No. 2005- Environmental Assessment 2003-475 - Addendum Ehline Company February 1, 2005 AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 4 S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Eh1ine\cceareso475A1.doc �I ADDENDUM TO CITY OF LA QUINTA ENVIRONMENTAL ASSESSMENT #2003-475 (CEQA GUIDELINE 15164) TENTATIVE TRACT 31249, AMENDED #1 EHLINE COMPANY Recommended by the La Quinta Planning Commission, for certification by the La Quinta City Council Planning Commission Resolution 2005 - 001 Adopted January 11, 2005 For City Council Action: February 1, 2005 Prepared: December 21, 2004 tt 31239 EA Adden The City of La Quinta, as lead agency under the California Environmental Quality Act, Public Resources Code section 21000, et seq. ("CEQA") has prepared this Addendum pursuant to CEQA Guideline 15164. This is an Addendum to the original Environmental Assessment #2003-475, certified on September 16, 2003, by the La Quinta City Council for Madison 58 Partners, LLC. The purpose of this Addendum is to document a modification of a portion of the project, which will be implemented through the following subdivision approval: TENTATIVE TRACT 31249, AMENDED #1 This case is referred to as "the Revised Project." All mitigation measures included in EA 2003-475 are incorporated into this document by reference, as set forth in the attached Environmental Assessment. The original project as approved consists of an 85 lot single-family subdivision on 33 acres. The Revised Project does not propose any change to the subdivision as approved in the prior actions. The approvals requested as the Revised Project are: 1) An amendment to the existing approved tentative map, which would reduce the internal private street widths from 36 feet to 28 feet as measured between gutter flow lines. This would eliminate all on -street parking, as opposed to the current approval which allows parking on both sides of the street as designed. The City has compared the impacts identified in the Environmental Checklist prepared for the Revised Project with those impacts analyzed in the adopted EA 2003-475 and finds as follows: `-) LG a. M1 tt 31239 EA Adden Aesthetics - Impacts no greater than previously analyzed. The Revised Project will only affect the internal street widths, and may improve aesthetics in the development through elimination of vehicles parked on the street. Air Quality - Impacts no greater than previously analyzed. The Revised project will not affect traffic (trip or volume) characteristics of this development. It will still be required to comply with the PM 10 Fugitive Dust Control Plan (FDCP) as currently conditioned for the entire project area. Biology - Impacts no greater than previously analyzed. The revised project will not affect biological resources beyond the existing approval as analyzed in EA 2003- 475. Cultural Resources - Impacts no greater than previously analyzed. The Revised Project shall be required to accomplish mitigation as originally stipulated in EA 2003- 475. Geology & Soils - Impacts no greater than previously analyzed. No impacts beyond those analyzed in EA 2003- 475 will occur with the revised project, and mitigation as conditioned on the original project will continue to apply. Hydrology/Water Quality - Impacts less than previously analyzed. The revised project will not affect water resources beyond the existing approval as analyzed in EA 2003-475. Reduced paving will decrease impervious area subject to storm water runoff. Noise - Impacts no greater than previously analyzed. Development of the site will create short-term construction noise impacts of a nature. The Revised Project will not increase noise impacts and may result in an overall reduction in ambient noise due to elimination of on -street parking. Public Services - Impacts similar to those previously analyzed. The Revised Project will eliminate parking on - street, allowing better accessibility for fire and other emergency vehicles. Utilities - Impacts similar to those previously analyzed. The Revised Project may affect utilities to the extent that easement requirements are affected. The reduced roadways should allow additional space to provide those easements. The City finds that consideration of the Revised Project does not call for the preparation of a subsequent Environmental Assessment/Initial Study pursuant to CEQA Guideline 15162 or Public Resources Code Section 21166, in that the Revised Project does not involve: 1) substantial changes to the project analyzed in the EA which would involye,� new q tt 31239 EA Adden " significant effects on the environment or substantially increase the severity of previously identified impacts; 2) substantial changes with respect to the circumstances under which the project is being undertaken, which would involve new significant effects on the environment not analyzed in the EA; or 3) new information of substantial importance which would involve new significant effects on the environment not analyzed in the EA, or substantially increase the severity of previously identified impacts. EA 2003-475 has been incorporated with this addendum. Copies of the complete EA documents are attached. EARLIER ANALYSES USED City of La Quinta General Plan; Adopted 3/20/02. Environmental Assessment 2003-475, certified 9/16/03 South Coast Air Quality Management District; CEQA Handbook, April 1993 Final Coachella Valley PM 10 State Implementation Plan; June 2002 PROPOSED MITIGATION MEASURES None proposed. tt 31239 EA Adden I � ,r Environmental Checklist Form 1. Project title: Tentative Tract Map 31249 2. Lead agency name and address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact person and phone number: Wally Nesbit 760 777-7125 4. Project location: South side of Avenue 58, west of Madison Street. APN: 766-070-001 & 766-070-002 5. Project sponsor's name and address: Madison 58 Partners, LL 1 77-899 Wolf Road, Suite01 Palm Desert, CA 92211 6. General plan designation: Low Density Residential 7. Zoning: Low Density Residential 8. Description of project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Tentative Tract Map to divide two parcels totaling 33.33 acres into 85 residential lots of a least 10,000 square feet in size and up to 16,380 square feet, as well as a central open space area and streets. 9. Surrounding land uses and setting: Briefly describe the project's surroundings: North: Vacant, PGA West South: Vacant, Coral Mountain Specific Plan West: Vacant, BOR Levee East: Vacant, Coral Mountain Specific Plan 10. Other public agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Coachella Valley Water District ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Biological Resources Hazards & Hazardous Materials Mineral Resources Public Services Utilities / Service Agriculture Resources Cultural Resources Hydrology / Water Quality Noise Recreation Mandatory Findings of Significance Air Quality Geology /Soils Land Use / Planning Population / Housing Transportation/Traffic Systems DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the x environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. /s/ Wallace H. Nesbit August 18, 2003 Signature Date EVALUATION OF ENVIRONMENTAL IMPACTS: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on -site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a brief discussion should identify the following: a) Earlier Analysis Used. Identify and state where they are available for review. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures that were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected. 9) The explanation of each issue should identify: a) the significance criteria or threshold, if any, used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact I. AESTHETICS -- Would the project: a) Have a substantial adverse effect on a X scenic vista? (General Plan Exhibit 3.6) b) Substantially damage scenic resources, X including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Aerial photograph) c) Substantially degrade the existing X visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial X light or glare, which would adversely affect day or nighttime views in the area? (Application materials) I. a)-c) The project site is vacant desert land and is flat. The site is not located on a General Plan Image corridor. Single family residential units, generally single story and possibly two story, will be constructed on the site. No impacts to scenic resources are expected to result from implementation of the proposed project. I. d) The project will generate minor amounts of light from outdoor residential lighting on lands which are currently vacant. However, all lighting on the site will be regulated by the City's lighting ordinance, which ensures that lighting levels do not spill over onto other properties. This standard, combined with the low lighting levels generated by residential land uses, will ensure that impacts from light and glare are less than significant. ` l ti Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact II. AGRICULTURE RESOURCES: Would theproject: a) Convert Prime Farmland, Unique X Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non- agricultural use? (General Plan EIR p. III-21 ff.) X b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing X environment which, due to their location or nature, could result in conversion of Farmland, to non-agricultural use? (No ag. land in proximity to project site) II. a)-c) The project site is vacant desert land and is not in agriculture. Lands surrounding the project site are planned, and partially developed in low density residential and golf development. There are no Williamson Act contracts on the properties, or on properties in the immediate vicinity. No impacts to agriculture will result with development of the proposed project. �3 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact III. AIR QUALITY: Would the project: a) Conflict with or obstruct X implementation of the applicable air quality plan? (SCAQMD CEQA Handbook) b) Violate any air quality standard or X contribute substantially to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a cumulatively considerable X net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions that exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook, 2002 PM10 Plan for the Coachella Valley) d) Expose sensitive receptors to X substantial pollutant concentrations? (Project Description, Aerial Photo, site inspection) e) Create objectionable odors affecting a X substantial number of people? (Project Description, Aerial Photo, site inspection) III. a) & b) The City's primary source of pollution is the automobile. The proposed project will consist of the development of 85 single family residential units and common open space areas. The residential units will generate approximately 814 vehicular trips per day at buildout. These trips will generate the following emissions of criteria pollutants. Moving Exhaust Emission Projections at Project Buildout (pounds per day) Ave. Trip Total Total No. Vehicle Trips/Day Length (miles) miles/day 814 x 10 = 81140 PM10 PM10 PM10 Pollutant ROC CO NOX Exhaust Tire Wear Brake Wear Grams at 50 mph 732.60 19,047.60 3,907.20 - 81.40 81.40 Pounds at 50 mph 1.62 42.05 8.63 - 0.18 0.18 SCAQMD Threshold (lbs./dav) 75 550 100 150 Assumes 85 market rate homes, ITE categories 210. Based on California Air Resources Board's EMFAC7G Emissions Model. Assumes Year 2005 summertime running conditions at 75T, light duty autos, catalytic. As demonstrated above, the proposed project will not exceed any of SCAQMD's recommended daily thresholds for criteria pollutants. The City and Coachella Valley are a severe non -attainment area for PM10 (Particulates of 10 microns or less). The Valley's 2002 PM10 Plan adopted much stricter measures for the control of dust both during the construction process and as an on -going issue. These measures will be integrated into conditions of approval for the proposed project. These include the following control measures. CONTROL MEASURE TITLE & CONTROL METHOD BCM-1 Further Control of Emissions from Construction Activities : Watering, chemical stabilization, wind fencing, revegetation, track -out control BCM-2 Disturbed Vacant Lands: Chemical stabilization, wind fencing, access restriction, revegetation BCM-3 Unpaved Roads and Unpaved Parking Lots: Paving, chemical stabilization, access restriction, revegetation BCM-4 Paved Road Dust: Minimal track -out, stabilization of unpaved road shoulders, clean streets maintenance The proposed project will generate dust during construction. Under mass grading conditions, this could result in the generation of 871 pounds per day, for a limited period while grading operations are active. In order to mitigate the potential impacts associated with PM10 dust generation at the site, the following mitigation measures shall be implemented. The contractor will be required to submit a PM10 Management Plan prior to initiation of any earth moving activity. In addition, the potential impacts associated with PM10 can be mitigated by the measures below. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. �� J 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an on- going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Parkway landscaping on Avenue 58 shall be installed with the first phase of development. 8. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction - related dirt on approach routes to the site. 9. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour 10. The project proponent shall notify the City and SCAQMD of the start and end of grading activities in conformance and within the time frames established in the 2002 PM 10 Management Plan. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IV. BIOLOGICAL RESOURCES -- Would theproject: a) Have a substantial adverse effect, X either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Master Environmental Assessment, p. 73 ff.) b) Have a substantial adverse effect on X any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Master Environmental Assessment, p. 73 ff.) c) Have a substantial adverse effect on X federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? (Master Environmental Assessment, p. 73 ff.) d) Interfere substantially with the X movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? (Master Environmental Assessment, p. 73 ff.) e) Conflict with any local policies or X ordinances protecting biological resources, such as a tree preservation policy or ordinance? (Master Environmental Assessment, p. 73 ff.) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact f) Conflict with the provisions of an X adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment, p. 73 ff.) IV. a)-f) The proposed project site is currently vacant desert land. There are no species of concern identified for this property in the City's General Plan. The site, which is composed primarily of creosote scrub habitat, has been heavily impacted by illegal dumping, previous use as a shooting range and nursery, and off road vehicle use. The site is outside the boundary of the Fringe -toed Lizard Habitat Conservation Plan fee area. The site is likely habitat for common desert flora and fauna, which will be lost at the time the site develops. However, the City's requirements for desert tolerant landscaping will result in the planting of materials which will be habitat for these species upon project buildout. The impacts associated with biological resources are expected to be less than significant. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact V. CULTURAL RESOURCES -- Would theproject: a) Cause a substantial adverse change in X the significance of a historical resource as defined in ' 15064.5? ("Mstorical/Archaeological Resources Survey Report," CRM Tech, August 2003) b) Cause a substantial adverse change in X the significance of an archaeological resource pursuant to ' 15064.5? ("Historical/Archaeological Resources Survey Report," CRM Tech, August 2003) c) Directly or indirectly destroy a unique X paleontological resource or site or unique geologic feature? ("Paleontological Resources Assessment Report," CRM Tech, August 2003) d) Disturb any human remains, including X those interred outside of formal cemeteries? ("Historical/Archaeological Resources Survey Report," CRM Tech, August 2003) V. a), b) & d) A cultural resource survey was completed for the proposed project site'. The survey, which included both a records search and a field survey, found that portions of the site had previously been surveyed. The field survey found no evidence of surficial deposits on the property, and concluded that the site did not contain significant archaeologic or historic artifacts. However, the study recommends that during construction activities, should artifacts be uncovered, the following mitigation measure shall be implemented: 1. Should any cultural or historic resource be uncovered during grubbing, grading, trenching or other earth moving activity on or off the project site, all work shall cease and a qualified archaeologist shall be retained to examine the find and determine its significance. The archaeologist shall be empowered to stop or redirect earth moving activities. The archaeologist shall file a report with the Community Development Department immediately following completion of earth moving activities, on the findings at the site. "Historic/Archaeological Resources Survey Report, Tentative Tract No. 31249," prepared by CRM Tech, August 8, 2003. V. c) A paleontologic study was prepared for the proposed project site'. The study found that the soils at the site are consistent with Halocene sediments from ancient Lake Cahuilla, which covered the site in prehistoric times. The study included both records search and field survey. The field survey identified mollusks on the property. The study finds that the following mitigation measure is required to assure that impacts to paleontologic resources are lowered to a less than significant level. A paleontologic monitor shall be on site during all earth moving activities. The monitor shall be empowered to stop or redirect earth moving activities on the site. The monitor shall curate all finds using best professional practices, and shall file a report with the Community Development Department reporting on his/her findings immediately following completion of earth moving activities. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VI. GEOLOGY AND SOILS -- Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake X fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (MEA Exhibit 6.2) ii) Strong seismic ground shaking? X (MEA Exhibit 6.2) iii) Seismic -related ground failure, X including liquefaction? (General Plan Exhibit 8.2) iv) Landslides? (General Plan Exhibit 8.3) X 2 "Paleontological Resources Assessment Report, Tentative Tract No. 31249," prepared by CRM Tech, August 8, 2003. �:3 b) Result in substantial soil erosion or the loss Of topsoil? (General Plan Exhibit 8.4) X d) Be located on expansive soil, as X defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan Exhibit 8.1) e) Have soils incapable of adequately X supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater? (General Plan Exhibit 8.1) VI. a) i), iv), b)-e) The project site is not located in an Alquist-Priolo Earthquake Fault Zone, nor is it subject to landslides or high winds. The soil in the area is not expansive, and would support septic tanks. The proposed project will have no impact on these geologic hazards. VI. a) ii) The City and project site will be subject to significant ground shaking in the event of significant seismic activity. The City Building Department has implemented California Building Codes, which are intended to lower the potential impacts associated with groundshaking to less than significant levels. In addition, no critical facilities will be built at the site, rather single family residences are the only structures planned. These structures will be required to implement the most recent building codes in place at the time of construction. Impacts associated with groundshaking are expected to be less than significant. VI. a) iii) The site has the potential to be susceptible to liquefaction, due to young alluvium from the nearby mountains which has been deposited in this area. The depth to groundwater, however, is expected to be more than 30 feet. The City engineer will require the preparation of on site geotechnical analysis as part of the grading permit review for the project site. This study will include site borings to determine what grading and construction techniques are required. The standards imposed in the study will include remediation for liquefaction, should that condition be identified. No further mitigation is required to lower potential impacts to a less than significant level. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VII. HAZARDS AND HAZARDOUS MATERIALS --Would theproject: a) Create a significant hazard to the X public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials) b) Create a significant hazard to the X public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? (Application materials) c) Emit hazardous emissions or handle X hazardous or acutely hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Be located on a site which is included X on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a X private airstrip, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) 1-1L`.i-) ti g) Impair implementation of or physically X interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ff) h) Expose people or structures to a X significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VII. a)-h) The proposed project will result in the construction of 85 single family residences. No concentration of hazardous materials is expected in these homes. The City implements household hazardous waste programs through its solid waste franchisee. The site is not located within the vicinity of an airport or airstrip, nor is it subject to wildland fires. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VIII. HYDROLOGY AND WATER UALITY -- Would the roject: a) Violate any water quality standards or X waste discharge requirements? (General Plan EIR p. III-187 ff.) b) Substantially deplete groundwater X supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? General Plan EIR p. III-187 ff.) c) Substantially alter the existing drainage X pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off site? (Project Grading, Site Hydrology) d) Substantially alter the existing drainage X pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner that would result in flooding on - or off -site? (Project Grading, Site Hydrology) e) Create or contribute runoff water X which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? (Project Grading, Site Hydrology) 0 Place housing within a 100-year flood X hazard area as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment Exhibit 6.6) g) Place within a 100-year flood hazard X area structures that would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) VIII. a) & b) The construction of 85 homes will not significantly impact water supply, nor will it violate water or wastewater requirements. The project proponent will be required to implement the City's water efficient landscaping and construction provisions, which will ensure that the least amount of water is utilized within the homes. The applicant will also be required to comply with the City's NPDES standards, requiring that potential pollutants not be allowed to enter surface waters. These City standards will assure that impacts to water quality and quantity will be less than significant. VIII. c) & d) The proposed project will be responsible for the drainage of on and off site flows, and has been designed to include retention areas within the open spaces proposed for the project. The City Engineer requires that these retention areas retain the 100 year storm on site, which is expected to lower potential impacts to a less than significant level. VIII. e)-g) The construction of 85 homes will not have an impact on the City's storm drainage system. The site is not located within a FEMA designated 100 year storm area. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IX. LAND USE AND PLANNING - Would the project: a) Physically divide an established X community? (Aerial photo) b) Conflict with any applicable land use X plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? (General Plan Land Use Element) c) Conflict with any applicable habitat X conservation plan or natural community conservation plan? (Master Environmental Assessment p. 74 ff.) IX. a)-c) The proposed project is surrounded by vacant or residentially developed land, and will continue this pattern of development. The land is designated in the General Plan for Low Density Residential development, and is outside the fee payment area for the Fringe -toed Lizard Habitat Conservation Plan. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact X. MINERAL RESOURCES -- Would the project: a) Result in the loss of availability of a X known mineral resource that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a X locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) X. a) & b) The proposed project site is within the MRZ-1 Zone, and is therefore not considered to have potential for mineral resources. 4 tl � Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XI. NOISE B Would the project result in: a) Exposure of persons to or generation X of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? Qv EA p. 111 ff.) b) Exposure of persons to or generation X of excessive groundborne vibration or groundborne noise levels? (Project description) c) A substantial permanent increase in X ambient noise levels in the project vicinity above levels existing without the project? (Project description) d) A substantial temporary or periodic X increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan land use map) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) f) For a project within the vicinity of a X private airstrip, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) XI. a), c) & d) The proposed project is in an area of the City where current ambient noise levels are relatively low. The development of housing will not significantly impact these noise levels. However, increases in traffic and circulation, the City's primary source of noise, are likely to occur as a result of the project and other projects in the area. The buildout noise levels for the southern portions of the City are expected to range between 62.8 and 67.5 dBA CNEL at 100 feet from centerline. The City's General Plan standard is 65 dBA CNEL for outdoor residential areas, including back yards. The half -width of Avenue 58 at buildout is expected to be 44 feet (Secondary Arterial Roadway Classification in the General Plan). The project proposes a landscaped setback of 10 feet. This will result in backyards at a distance of 54 feet from the centerline. In addition, the project proposes to construct a 6 foot high block wall along the entire parkway frontage. Although it is unlikely that this portion of Avenue 58 would reach 67.5 dBA CNEL at buildout, due to its limited access and limited development potential, the construction of a 6 foot wall will provide noise attenuation of approximately 5 dBA at the private property line. This would mean that the maximum noise level potential at buildout of the General Plan would be 62.7 dBA CNEL, well within the City's standards. Noise impacts at the proposed project, therefore, are expected to be less than significant. The proposed project site will also generate higher than usual noise levels during construction activities. These noise levels will be temporary, and will occur in an area where there are currently no other sensitive receptors. The impacts associated with construction noise, therefore, are expected to be less than significant. XI. b), e)-f) Residential land use will not generate ground borne vibrations. The project is not located in the vicinity of either an airport of airstrip. }A9 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XII. POPULATION AND HOUSING — Would the project: a) Induce substantial population growth X in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of X existing housing, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) c) Displace substantial numbers of X people, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) XII. a)-c) The proposed project will result in 85 housing units, which are likely to generate about 199 residents. This increase in population is not significant, and is consistent with projected growth in the City. No impacts are expected to population and housing. `r ;.• JfrJA. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) X Police protection? (General Plan MEA, p. 57) x Schools? (General Plan MEA, p. 52 ff.) X Parks? (General Plan; Recreation and Parks X Master Plan) Other public facilities? (General Plan MEA, p. x 46 ff.) XIII. a) Buildout of the site will have a less than significant impact on public services. The proposed project will be served by the County Sheriff and Fire Department, under City contract. Buildout of the proposed project will generate property tax, which will offset the costs of added police and fire services. The project will be required to pay the mandated school fees in place at the time of issuance of building permits. The impacts on parks will be less than significant, since the lots are planned to be large, and the project will include a large private open space area. 'n--4 gJJL Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIV. RECREATION -- a) Would the project increase the use of X existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application materials) b) Does the project include recreational X facilities or require the construction or expansion of recreational facilities, which might have an adverse physical effect on the environment? (Application materials) XIV. a) & b) The proposed project has the potential to generate an additional 199 residents, who will have access to the private open space proposed within the project. These facilities will offset the need for other recreation facilities within the City. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XV. TRANSPORTATION/TRAFFIC -- Would the project: a) Cause an increase in traffic that is X substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) b) Exceed, either individually or X cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, p. III-29 ff.) c) Result in a change in air traffic X patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards due to a X design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Project description) e) Result in inadequate emergency X access? (Project description) f) Result in inadequate parking capacity? X (Project description) g) Conflict with adopted policies, plans, X or programs supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project description) XV. a)-g) The proposed project will develop at a density of 2.6 units per acre, well within the Low Density Residential land use parameters. The 814 trips per day to be generated will not have a significant impact on the circulation system, since the land use was analyzed in the General Plan, and levels of service for this area of the City are expected to be acceptable at buildout. The project provides sufficient access for emergency vehicles, does not create 4�3• 3- safety hazards, and will be required to meet the City's on -lot parking requirements when homes are proposed for the site. The project vicinity will be integrated into SunLine Transit's routes as development warrants. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVI. UTILITIES AND SERVICE SYSTEMS B Would the project: a) Exceed wastewater treatment X requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of X new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of X new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Have sufficient water supplies X available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Result in a determination by the X wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project=s projected demand in addition to the provider=s existing commitments? (General Plan MEA, p. 58 ff.) f) Be served by a landfill with sufficient X permitted capacity to accommodate the project=s solid waste disposal needs? (General Plan MEA, p. 58 ff) r Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact g) Comply with federal, state, and local X statutes and regulations related to solid waste? (General Plan MEA, p. 58 ff.) XVI. a)-g) Utilities are available at the project site. The land use intensity was included in the analysis of the General Plan, and levels of service were found to be acceptable. No impacts to utilities are expected as a result of the proposed project. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVIL MANDATORY FINDINGS OF SIGNIFICANCE -- a) Does the project have the potential to X degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to X achieve short-term, to the disadvantage of long-term environmental goals? c) Does the project have impacts that are X individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? d) Does the project have environmental X effects that will cause substantial adverse effects on human beings, either directly or indirectly? XVII. a) The project site is significantly disturbed vacant desert, and is not habitat for sensitive species in the area. The proposed project will not, therefore, degrade existing habitat for fish and wildlife. XVII.b) The proposed project supports the long term goals of the General Plan for a variety of housing within the City. XVII. c) The project will not have considerable cumulative impacts, and will not exceed those impacts identified in the General Plan EIR for this area of the City, or the City as a whole. XVII. d) The proposed project has the potential to adversely affect human beings, due to air quality impacts during the construction process. Since the Coachella Valley is in a non -attainment area for PMIO, which can cause negative health effects, Section III), above, includes a number of mitigation measures to reduce the potential impacts on air quality to a less than significant level. J [w A z � A a� �w Ov o a. V vA rA, Ug Ca; bn � o G7 to o o o rA � V U GQ to to O to A A a cd to W W s U U' U U A GA GQ GA o +(41 1 Ln a 3 N a �� b U �w � cy m �> cl ° En � q j "I IM A U p�q A �W OU ° °Cd V r 44 O G7 � � w 41 o o VA VA o Itz cd C o �a c� to 0 o o o� Cl �� o Cd a) RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF THE SUBDIVISION OF ± 33.33 ACRES INTO 85 SINGLE-FAMILY RESIDENTIAL LOTS WITH LETTERED LOTS CASE NO. TT 31249, AMENDMENT #1 APPLICANT: EHLINE COMPANY WHEREAS, the City Council of the City of La Quinta, California, did on the 1 st day of February, 2005, hold a duly noticed Public Hearing to consider the request of Ehline Company, for approval of Tentative Tract 31249, Amendment #1, to reduce certain interior private street widths within an approved subdivision of ± 33.33 acres into 85 single-family residential lots and several lettered lots, located on the south side of Avenue 58 approximately %2 mile west of Madison Street, more particularly described as: PORTION OF THE NE '/4 OF THE NW '/4 OF SECTION 28, T6S, R7E — S.B.B.M. WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 11 th day of January, 2005, adopt Resolution 2005-002, recommending that the La Quinta City Council conditionally approve Tentative Tract 31249, Amendment #1; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 16th day of September, 2003, adopt Resolution 2003-94, granting approval for Tentative Tract 31249; and, WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, City Council did make the following findings to justify approval of Tentative Tract 31249, Amendment #1: 1 . The La Quinta Community Development Department has prepared an Addendum to Environmental Assessment 2003-475, certified by the La Quinta City Council on September 16, 2003, under Resolution 2003-93. Based on this Addendum, the Community Development Department has determined that none of the circumstances or conditions set forth in Public Resources Code 21166, which would trigger the preparation of any subsequent environmental Assessment, have been shown to exist. 2. The proposed Tentative Tract Map 31249, Amendment #1 is consistent with S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Eh1ine\ccresoTT31249A1.doc �- City Council Resolution No. 2005- Tentative Tract 31249, Amendment #1 February 1, 2005 the City's General Plan with the implementation of Conditions of Approval to provide for adequate storm water drainage, and other infrastructure improvements. The project remains consistent with the adopted Low Density Residential land use designation of Up to 4 dwelling units per acre, as set forth in the General Plan, and the nature of the Amendment request to reduce private street widths does not affect the proposed density of the project as previously approved. 3. The design and improvements of the proposed Tentative Tract Map 31249, Amendment #1 are consistent with the City's General Plan, with the retention and implementation of the recommended conditions of approval, to ensure proper street widths, off -site improvements, perimeter walls, parking requirements, and timing of their construction. 4. As conditioned, the design of Tentative Tract 31249, Amendment #1 and type of improvements, acquired for access through, or use of, property within the proposed subdivision will not conflict with such easements. 5. The design of Tentative Tract 31249, Amendment #1 and type of improvements are not likely to cause serious public health problems, in that this issue was considered in Environmental Assessment 2003-475, in which no significant health or safety impacts were identified for the proposed project. 6. The site for Tentative Tract 31249, Amendment #1 is physically suitable for the proposal as natural slopes do not exceed 20%, and there are no identified geological constraints on the property that would prevent development pursuant to the geotechnical study prepared for the subdivision. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby require compliance with those mitigation measures specified by the Addendum to Environmental Assessment 2003-475, prepared for Tentative Tract Map 31249, Amendment #1, as incorporated by reference in said Addendum; 3. That it does grant approval of Tentative Tract Map 31249, Amendment #1, for S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Eh1ine\ccresoTT31249A1.doc z! City Council Resolution No. 2005- Tentative Tract 31249, Amendment #1 February 1, 2005 the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 1 st day of February, 2005, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California �} JL S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Eh1ine\ccresoTT31249A1.doc i `"? CITY COUNCIL RESOLUTION NO. 2005- EXHIBIT "A" CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 GFNFRAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.5-8 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency • SCAQMD Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvement plans for City approval. S:\CityMgr\STAFF REPORTS ONLY\PH 2\TT 31249 Eh1ine\coaccTT31249A1.doc n CITY COUNCIL RESOLUTION NO. 2005- EXHIBIT "A" CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 4v3 2 4 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 PROPERTY RIGHTS EXHIBIT "A" 5. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 6. The applicant shall offer for dedication on the Final Map all public street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 7. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Avenue 58 (Secondary Arterial with Class II Bike Lane, 96' ROW) - Provide a 48-foot right-of-way from the centerline of Avenue 58 along the project boundary except for additional right-of-way required along Avenue 58 to accommodate the realignment of Avenue 58 per the City's Realignment Study. The applicant or design professional may revise the Realignment Study to incorporate reduced horizontal radius curves as approved by the City Engineer. The existing 50-foot right-of-way from the centerline may be reduced to the right-of-way requirement via vacation of the unneeded right-of-way on the final map. 8. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 9. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREETS 1). Private Residential Streets measured at gutter flow line to gutter flow line shall have a 28-foot travel width within a 32-foot right - A 3 4k CITY COUNCIL RESOLUTION NO. 2005- EXHIBIT "A" CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 of -way with on -street parking restricted to one side, and provided the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. B. CUL DE SACS 11 The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger. C. KNUCKLE 1) The knuckle shall conform to the shape and curb radius as shown on the tentative tract map except for minor revision as may be required by the City Engineer. Curve radii for curbs at all street intersections shall not be less than 25 feet or similar to the lay out shown on the tentative tract map. 10. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1 " equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right-of-way dedication required of the project and the associated landscape setback requirement. 11. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 4 49 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" 12. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 13. The applicant shall create perimeter landscaping setbacks along all public right- of-ways as follows: A. Avenue 58 (Secondary Arterial) - 10-foot from the R/W-P/L. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 14. The applicant shall offer for dedication those easements necessary for the placement and access to, utility lines and structures, drainage basins, mailbox clusters, park lands and common areas on the Final Map. 15. Direct vehicular access to Avenue 58 from any portion of the site from frontage along Avenue 58 is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 16. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 17. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. 5 34, CITY COUNCIL RESOLUTION NO. 2005- EXHIBIT "A" CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 FINAL MAPS 18. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. 19. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. The Final Map shall be of a 1 " = 60' scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 20. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note: the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan: 1 " = 40' Horizontal B. PM 10 Plan 1 " = 40' Horizontal C. SWPPP 1 " = 40' Horizontal Note: A through C to be submitted concurrently. D. Off -Site Street Improvement/Storm Drain Plans: 1 " = 40' Horizontal, 1 " = 4' Vertical 6 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" E. Off -Site Signing & Striping Plan 1 " = 40' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. F. On -Site Street Improvement/Storm Drain/Signing & Striping Plans 1 if = 40' Horizontal, 1 " = 4' Vertical The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building and Safety Director in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. G. On -Site Residential Precise Grading Plan 1 of = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200 feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1 foot of cover, or sufficient cover to clear any adjacent obstructions. 21. The City maintains standard plans, detail sheets and/or construction notes for elements of construction on the Public Works Online Engineering Library at http://www.la-quinta.org/publicworks/tractl/z onlinelibrary/0 intropage.htm. qb� 7 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" 22. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 23. Prior to approval of any Final Map, the applicant shall construct all on and off - site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 24. Any SIA entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 25. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions that are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on -site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the 40 , 8 5 - �� CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 26. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. Off -Site Improvements should be completed on a first priority basis but no later than the issuance of the 25th Building Permit. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 27. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. q t� 9 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1/2 If x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 28. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 29. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 30. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 31. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and �y 10 `? CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 32. The applicant shall maintain all open graded, undeveloped land so as to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 33. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform to the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six (6) feet of the curb, otherwise the maximum slope within the right-of-way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches 0 8") behind the curb. 34. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform to pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 35. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the 472 11 5R CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" proposed grading changes to the City Staff for a substantial conformance finding review. 36. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. nRAINAGF 37. The applicant shall revise proposed retention basins to comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. Additionally, the 100 year storm water shall be conveyed to drainage facilities within the interior street right-of-way. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 38. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 39. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leach field or equivalent system approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. The sand filter and leach field shall be designed to contain nuisance water surges from landscape area, residential unit, and off -site street nuisance water. Flow from adjacent well sites shall be designed for retention area percolation by separate infiltration system approved by the City Engineer. The sand filter design shall be per La Quinta Standard 370 with the equivalent of 137.2 gph of water feed per sand filter to accept the abovementioned nuisance water requirements. Leach line requirements are 1.108 feet of leach line per gph of flow. r7 3 4 1 12 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" 40. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 41. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. Additionally, the Homeowners Association (HOA) shall condition that all properties with rear and side property lines abutting internal retention basin/landscaping areas (Lot "Q"), be limited to perimeter wall/fences as described in the Section 8.06.040 with wall heights not to exceed three feet (3') topped with two additional feet (2') of wrought iron fence (total 5-foot high) as approved by the Community Development Director and the City Engineer. 42. For on -site common retention basins, retention depth shall be according to Engineering Bulletin 97.03, and side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. For retention basins on individual lots, retention depth shall not exceed two feet. 43. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 44. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 45. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 46. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTII ITIFS 47. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC.11 13 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" 48. The applicant shall obtain approval of the City Engineer for location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 49. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 50. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 51. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 52. The applicant shall construct the following street improvements to conform to the General Plan: A. OFF -SITE STREETS 1) Avenue 58 (Secondary Arterial with Class II Bike Lane; 96'R/W): Widen the south side of the street along all frontage adjacent to the Tentative Map boundary to its ultimate width on the south side as specified in the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The south curb face CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" shall be located thirty-six feet (36') south of the centerline, except at locations where additional street width is needed to accommodate: a) The realignment of Avenue 58 per the City's Realignment Study. The applicant or design professional may revise the Realignment Study to incorporate reduced horizontal radius curves as approved by the City Engineer. Other required improvements in the Avenue 58 right-of-way and/or adjacent landscape setback area include: b) All appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs. c) A 10-foot wide Multi -Purpose Trail - The applicant shall construct a multi -use trail per La Quinta Standard 260 along the Avenue 58 frontage within the landscaped setback parkway and four feet into the back of the parkway. The location and design of the trail shall be approved by the City. At grade intersection crossings shall be a design including finished surface, geometry and location as approved by the Engineering Department on the street improvement plan submittal. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading, traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). B. PRIVATE STREETS 1) Construct Private Residential Streets except for entry drives to be measured at gutter flow line to gutter flow line to have a 28-foot travel width with on -street parking restricted to one side, and provided the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. j15,�.I CITY COUNCIL RESOLUTION NO. 2005- EXHIBIT „A„ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 2) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. C. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out and curb radius at the bulb as shown on the tentative map with 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. D. KNUCKLE 1) Construct the knuckle to conform to the layout shown in the tentative tract map, except for minor revisions as may be required by the City Engineer. 53. All gated entries shall provide for a three -car minimum stacking capacity for inbound traffic; to be a minimum length of 62 feet from call box to the street; and shall provide for a full turn -around outlet for non -accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around (minimum radius to be 24 feet) out onto the main street from the gated entry. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents and one lane for visitors. The two travel lanes shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 54. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: ?f 7 116 ) . CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 Residential Secondary Arterial 3.0" a.c./4.5" c.a.b. 4.0" a.c./6.0" c.a.b. or the approved equivalents of alternate materials. EXHIBIT "A" 55. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 56. General access points and turning movements of traffic are limited to the following: A. Avenue 58 Primary Entry (approximately 395' east of the westerly boundary, across Stone Creek Way): Full turn in, Full turn out. B. Secondary Entry (at easterly boundary, across Coral Mountain Court): Full turn in, Full turn out. 57. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 58. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. FIRE MARSHAL 59. For residential areas, approved standard fire hydrants, located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1000 GPM for a 2- hour duration at 20 PSI. 17 `� CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" 60. For any buildings with public access i.e. recreational halls, clubhouses, etc. or buildings with a commercial use i.e. gatehouses, maintenance sheds, etc. Super fire hydrants are to be placed no closer than 25 feet and not more than 165 feet from any portion of the first floor of said building following approved travel ways around the exterior of the building. Minimum fire flow for these areas would be 1500 GPM for a 2-hour duration at 20 PSI. 61. Blue dot retro-reflectors shall be placed in the street 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 62. Any turn or turn -around requires a minimum 38-foot turning radius. 63. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor. 64. The minimum dimension for access roads and gates is 20 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height. 65. Any gate providing access from a public roadway to a private entry roadway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one- way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 66. Gates shall be automatic, minimum 20 feet in width and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. 67. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Department for approval. 68. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. C1 N1 9 r ,18 79 CITY COUNCIL RESOLUTION NO. 2005- EXHIBIT "A" CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 69. Fire Department plan check is to run concurrent with the City plan check. CONSTRUCTION 70. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 71. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 72. The applicant shall provide landscaping in the required setbacks, retention basins, and common lot areas. 73. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 74. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn or spray irrigation being placed within 18 inches of curbs along public streets. The landscape and irrigation plans shall be approved by the Coachella Valley Water District and Riverside County Agriculture Commissioner prior to submittal 480 19 CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 EXHIBIT "A" of the final plans to the Community Development Department, pursuant to Chapter 8.13 of the Municipal Code. Specific landscape requirements for the project are: A. No more than 50% of any front yard area shall be devoted to turf. Front yard landscaping shall consist of at least two trees, each with a minimum 1.5 inch caliper measured three feet up from grade level after planting, ten 5-gallon shrubs, and groundcover. Palm trees may count as a shade tree if the trunk is a minimum six feet tall. Double lodge poles (two-inch diameter) shall be used to stake trees. Bubblers and emitters shall be used to irrigate shrubs and trees. Homebuyers shall be offered a 100% desert landscape option. B. Parkway shade trees shall be provided in the perimeter landscape improvement plans for Avenue 58, to be 24-inch or larger box with a minimum two-inch caliper. Trees shall be a minimum height of ten feet at installation. QUALITY ASSURANCE 75. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 76. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 77. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 78. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans that were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. Ll 20 -► CITY COUNCIL RESOLUTION NO. 2005- EXHIBIT "A" CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 MAINTENANCE 79. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 80. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. COMMUNITY DEVELOPMENT 81. Building heights shall be limited to one-story/22 feet, for a distance into the site of 150 feet from the Avenue 58 ultimate right-of-way line. 82. Revisions to the tentative map during plan check including, but not limited to, lot line alignments, easements, improvement plan revisions, and similar minor changes which do not alter the design (layout, street pattern, etc.) may be administratively approved through the plan check process, with the mutual consent and approval of the Community Development and Public Works Directors. This shall include increases or decreases in number of lots meeting the general criteria above, but involving a change of no more than 5 % of the total lot count of the Tentative Map as approved. Any revisions that would exceed the General Plan density standards, based on net area calculations, must be processed as an amended map, as set forth in Title 13, LQMC. 83. The CC&R's submitted for City review shall include constructive notice that Residential Lots 5 through 37, as shown on the approved Tentative Tract 31249, Amendment #1 exhibit, may be subject to easement restrictions affecting future location of improvements in the rear yards, such as pools, spas, patio covers, accessory and yard structures and other features. The nature and purpose of any easements existing over these lots shall be disclosed to any potential buyer(s), and incorporated with the deed of transfer for any homes built on these lots. 84. Prior to submitting civil plans for any grading or other land disturbance permit(s), the applicant shall have completed a final report of summation and recommendation on the archaeological fieldwork, as completed by CRM Tech for TT 31249. The final report(s) shall be submitted to, reviewed, and accepted by, the Community Development Department and Historic Preservation Commission, prior to issuance of any land disturbance permit or other 48 ;2,1 66 CITY COUNCIL RESOLUTION NO. 2005- EXHIBIT „A„ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 31249, AMENDMENT #1 EHLINE COMPANY FEBRUARY 1, 2005 entitlement. The applicant shall have entered into a contract for archaeological monitoring with a qualified archaeologist, with a copy of that contract/agreement to be submitted with civil plans for any grading or other land disturbance. The contract shall be reviewed and accepted by Community Development prior to any grading permit approval. Should any cultural or historic resource be uncovered during grubbing, grading, trenching or other earth moving activity on or off the project site, all work shall cease and a qualified archaeologist shall be retained to examine the find and determine its significance. The archaeologist shall be empowered to stop or redirect earth -moving activities. The archaeologist shall file a report with the Community Development Department immediately following completion of earth moving activities, on the findings at the site. 85. A paleontologic monitor shall be on site during all earth moving activities. The monitor shall be empowered to stop or redirect earth -moving activities on the site. The monitor shall curate all finds using best professional practices, and shall file a report with the Community Development Department reporting on his/her findings immediately following completion of earth moving activities. FEES AND DEPOSITS 87. Applicant shall comply with provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposit and fee amounts shall be those in effect upon application for plan check and permits. 88. Provisions shall be made to comply with terms and requirements of the City's Art in Public Places program, as in effect at the time of building permit issuance. 89. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). qDo 22 67 ATTACHMENT 1 54TH I AVENUE, AIRPORT BL VD. 58TH I AVENUE VICINITY MAP O Nis IN THE CITY OF LA QUINTA, STATE OF CALIFORNIA SHEET No. A.P.N. 766-070-001 & 002 TENTATIVE TRACT MAP NO, 31249 AMENDMENT NO. 1 of 1 stirs. A POR. OF THE NE174 OF THE NWfi/4 OF SEC. 2$, T,6S., RJE. 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I bAt, p'�'—I I I C Q 7 7 7 (-1 'C 7� Ir ATTACHMENT 4 ROADBED WIDTH TO THIS POINT ,,,�" R/W 3/4" R. 3" AC PVM'T OVER 4.5" MISC CRUSHED BASE (MIN) WEDGE CURB & GUTTER DETAIL NTS PROPOSED WEDGE CURB - BOTH MAPS 40' I R /W C/L R/W 10' 20' 20' 10' PUE PUE 2x 2% 6" WEDGE CURB & GUTTER INTERIOR STREET (PRIVATE STREET) NTS APPROVED TT 3124-9 32' I R/yy CAL RAW � 10, 16' 16 10' PUE PUE I 6" WEDGE CURB & GUTTER INTERIOR STREET (PRIVATE STREET) NTS AMENDED TT 31249 Llg� 71, ATTACHMENT 5 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 11, 2005 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Kirk who asked Commissioner Daniels to lead the flag salute. B. Present: Commissioners Ed Alderson, Rick Daniels, Kay Ladner, Paul Quill and Chairman Tom Kirk. C. Staff present: Community Development Director Doug Evans, Assistant City Attorney Michael Houston, Assistant City Engineer Steve Speer, Associate Planner Wallace Nesbit, Consultant Planner Nicole Criste, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Kirk asked if there were any corrections to the Minutes of the regular meeting of December 28, 2004. There being no corrections, it was moved and seconded by Commissioners Daniels/Ladner to approve the minutes as submitted. B. Department Report: V. PUBLIC HEARINGS: A. Environmental Assessment 2003-475 Addendum and Tentative Tract Map 31249, Amendment #1; a request of Madison/58th Partners, L.L.C. for consideration of a recommendation to certify an Addendum to the Environmental Assessment and an Amendment to the Tentative Tract Map to allow the reduction of certain interior private street widths for the property located on the south side of Avenue 58, ± 1 /2 mile west of Madison Street. 1 . Chairman Kirk opened the public hearing and asked for the staff 1� 9 8 G:\WPDOCS\PC Minutes\1-1 1-05.doc 2 Planning Commission Minutes January 11, 2005 report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Alderson asked about the structures at the northwest corner of the project. Staff stated it is a preexisting structure, not proposed. 3. Commissioner Daniels asked about the changes to the conditions. Assistant City Engineer Steve Speer stated the changes are based on the changes the applicant has requested and staff is in agreement. 4. Commissioner Quill asked why the language on the retention basin was removed for Condition #38. Staff stated the wording should be "the proposed retention basin". Commissioner Quill asked why Condition #35 was being deleted. Staff stated the applicant has requested and staff has no objection. Commissioner Quill asked why the reference to split rail fence was deleted. Staff stated because it was not needed if the sidewalk was removed. 5. Chairman Kirk asked the purpose of the Addendum to the Environmental Assessment; did anything change. Staff stated the only impacts that were identified were minor as the only change is the street width. Chairman Kirk asked for an example. Assistant City Attorney Michael Houston stated that when a subsequent discretionary approval is processed, the City will look to determine whether or not the change constitutes a substantial revision to the environmental document. When the answer is no, it is appropriate for the City to adopt an Addendum. Chairman Kirk asked why the prior Environmental Assessment. Assistant City Attorney Michael Houston for purpose of the statue of limitation and litigation challenges it is appropriate to do an Addendum. Chairman Kirk asked why reducing the width by eight feet you cannot have any parking. Assistant City Engineer Steve Speer explained that with 36 feet road widths you can have parking on both sides of the street. With 32 feet you can park on one side. Chairman Kirk asked if there was a provision that does not allow us to park on the wedge portion of the curb. Staff stated they could physically park on the wedge. Staff's purpose is to maintain two-way traffic. G:\WPDOCS\PC Minutes\1-11-05.doc 2 Planning Commission Minutes January 11, 2005 6. Commissioner Alderson stated he cannot find any provisions for guest parking and therefore determined the guest parking is on each single family lot. Staff stated the Zoning Code required each dwelling to provide 2.5 parking spaces. Two are provided inside the garage and the '/2 space is for guest parking. Each unit has an additional space and a half of parking. There are no other uses on the property, such as recreational uses that warrant any additional parking. Staff is concerned that if there is a resident that has a party or need for a large amount of parking, there is no place for guest parking. Staff has added a condition relating to this issue, but there is nothing in the Code requiring it. 7. Chairman Kirk asked if the applicant would like to address the Commission. Mr. David Turner, CV Engineers, representing the applicant, clarified the applicant is now Ehline Company. In regard to the condition changes, Condition #35 they have requested it be removed as they had resolved all issues with the surrounding property owner. In regard to Condition #38, this is what was resolved between staff and the applicant, but the retention basin wording needs to be added back in. Substantially, the only change is the 20 foot easement with the adjoining property owner for the relocation of the irrigation line. This caused an encroachment into their open space and decided to reduce the size of the streets. They would also like to request Condition 7.A. be changed to not require them to widen the street, but stay at 32 feet curb face. The General Plan shows a bike lane and they believe it can be included in the multi -purpose trail. Condition #26 in regard to the issuance of building permits, they would like to request it be changed to the 25" building permit instead of 171h. Staff has stated the 20% requirement has been the norm and they would like to stay with this. 8. Commissioner Quill asked if they would bond for the improvements. Mr. Turner stated yes. 9. Mr. Turner asked that Condition #53.A. be changed to require the 88 foot right of way or 32 feet south of the centerline. Condition #86, they would like the off-street parking to be addressed in the CC&R's as they believe they more than meet the 2.5 parking requirement. The location identified by staff for potential guest parking has been planned for a water feature with heavy landscaping. Li G:\WPDOCS\PC Minutes\1 -1 1-05.doc 3 74 Planning Commission Minutes January 11, 2005 10. Commissioner Ladner asked how it could be addressed in the CC&R's. Mr. Turner stated they would have to provide the HOA with a plan for the parking. The retention basins could be used for temporary parking controlled by the CC&R's. Commissioner Ladner stated her concern was for the homeowners. 1 1 . Commissioner Alderson stated that when he first evaluated the project he was concerned with the guest parking, but the applicant has identified some areas of relief. 12. Chairman Kirk asked staff for their opinion on the applicant's request on the conditions. Assistant City Engineer Steve Speer stated they were not included in the memo because staff is concerned. In regard to the right of way width on Avenue 58, the General Plan calls for Class II bike lanes which are to be striped lanes on the pavement. You cannot get two lanes of traffic, center turning lane and the bike lane unless you put the curb back or you have very narrow streets. With respect to Condition #26, staff prefers a percentage as it is more consistent with all the other tracts. Associate Planner Wallace Nesbit stated that in regard to Condition #86, staff thought the common area at the entrance could be used for additional parking. 13. Commissioner Quill stated the bike lane should be retained as it is highly used and necessary. In regard to Condition #26, he has no issue with the request to change it to the 25th building permit. With respect to the parking he believes it is overkill and agrees with the applicant that with the 28 foot street width with parking on one side is sufficient. 14. Commissioner Daniels stated he agrees especially when there are three car garages and there is no golf course. 15. Commissioner Ladner stated she does not agree with the parking being governed by the CC&R's. The cost to maintain the turf and the management to the community would be too great. It requires a lot of detail for the HOA to maintain. 16. Chairman Kirk stated they were suggesting one side of the street allow parking, not creating a designated guest parking area. 17. Commissioner Ladner stated she would agree then. 4 91 G:\WPDOCS\PC Minutes\1 -1 1-05.doc 4 Planning Commission Minutes January 11, 2005 18. Chairman Kirk stated he understands staff's reasoning, but the wider streets, with no parking, encourage faster traffic. He would suggest they move forward to changing Condition #38 to allow parking on one side. Staff's recommendation on Conditions #7.a. and #53.a., to maintain the bike lane and allow on -site parking on one side. 19. There being no further public participation, the public hearing was closed and open for Commission discussion. 20. Commissioner Quill stated this is a case where a substantial conformance should have been done instead of an Addendum to the Environmental Assessment. 21. Assistant City Engineer Steve Speer stated that in regard to allowing the parking on one side of the street, the General Plan does allow it but Council has made a point to not approve it. The HOA has the right to control the parking or no parking. Permission could be obtained from the HOA and they would determine what side of the street and the hours. Chairman Kirk asked that staff and the Commission review the street standards. 22. It was moved by Commissioners Quill/Daniels to adopt Planning Commissioner Resolution 2005-001 recommending to the City Council certification of an Addendum to Environmental Assessment 2003-475, as recommended. ROLL CALL: AYES: Commissioners Alderson, Daniels, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. 23. - It was moved and seconded by Commissioners Quill/Daniels to adopt Planning Commission Resolution 2005-002 recommending to the City Council approval of Tentative Tract Map 312491 Amendment #1, as amended: a. Condition #19: Amend by revising 1 It = 40' to 1 " = 60'. b. Condition #26: Changed to the 25th building permit. d. Condition #35: Deleted e. Condition #38: Add "retention basin" back into the condition. f. Condition #53.A.1 .c.: As requested by the applicant. � g. Condition #86: Deleted ix} G:\WPDOCS\PC Minutes\1-1 1-05.doc 5 76 Planning Commission Minutes January 11, 2005 ROLL CALL: AYES: Commissioners Alderson, Daniels, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. C. En ' onmental Assessment 2004-520, Specific Plan 99-035, Amendmend #1, Nvntative Tract Map 33076: a request of ND La Quinta Partn s L.L.C., or consideration of: 1) Certification of an Addendum t an Environ ntal Impact Report; 2) Specific Plan Amendment addin 120 acres to t Specific Plan area, changing the land use distribu on for lands easterl of Madison Street and adding provisions for gue houses throughout th Specific Plan area; and 3) The subdivision of la ds within the Specific PI area east of Madison Street into 225 resi ential lots, and miscellaneou ots for golf, streets and community fa c' sties, for the property located b ween Avenue 52 and Avenue 54 and between Jefferson Street and onroe Street. 1 Chairman Kirk ope d the public he/nandsked for the staff report. Consulting P nner Nicole Cred the information contained in the staf report, a coh is on file in the Community Developme t Departmetant City Engineer Steve Speer explained th proposed the Conditions of Approval. 2. Chairman Kirk asked if the ere any questions of staff. Commissioner Ladner asked height of the existing berms. Assistant City Engineer S e peer stated they have been reduced from 22 feet to 1 feet. ommissioner Ladner asked if the parking requirement as an exi ting condition. Staff stated this could be addresse by the applic t. 3. Commissioner Quil asked if there is an ccommodation to have the tentative map educed to a 200 scale. taff stated that when the scale is re ced it is easier to miss hings in the review process. 4. /co er Alderson asked who pays the oth portion of the al costs not paid by the applicant. Staf tated that at on the Developer Impact Fees (DIF), but the newly reas they are not included in the DIF so s ff reverts plitting the cost between the four corners. At this e corner is in the City of Indio. Commissioner derson zoning on the not a part" noted on the map. Staff `,} Zj 3 G:\WPDOCS\PC Minutes\1-1 1-05.doc 6 :a 77 January 25, 2005 City Council Planning Commission City of La Quinta 78-495 Calle Tampico La Quinta. CA 92253 CORAL MOUNTAIN, LLC ATTACHMENT 6 79-285 Rancho La Quinta La Quinta, CA 92253 (760) 777-7747 2005 �pgRTMFNT PM�Nr re: Tentative Map 31249 Members of the Council and Commission: We are the beneficial owners of certain easements reflected on the proposed map submitted by the applicant. In a prior council meeting we represented that we do not intend to relinquish our rights to this easement and, in light thereof, we believe that the map as proposed is potentially injurious to our easement rights. In particular, if the map is approved as presented we will have to defend our easement rights against scores of future homeowners. In the past we had substantive discussions with the developer, but the terms of those discussions were never finalized. As a result, and in order that our property rights not be unjustly compromised, we believe that our easements should be reflected as lettered lots reflecting our rights thereto. Respectfully submitted. i Grady N. Sparks President 78