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CAC 10 23 1995T F � z 4- op `y OF TNT CULTURAL AFFAIRS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico La Quinta, CA 92253 October 23, 1995 7:00 P.M. I. CALL TO ORDER A. Roll Call II. PLEDGE OF ALLEGIANCE 111. CONFIRMATION OF AGENDA Corrections, additions, deletions or reorganization of the agenda IV. APPROVAL OF MINUTES Approval of CAC Minutes of September 18 & 25, 1995 V. ANNOUNCEMENTS VI. PUBLIC COMMENT The CAC reserves the right to limit discussion on any topic to five minutes or less. VI1. CORRESPONDENCE AND WRITTEN MATERIALS A. Art In Public Places Minutes of June 5, July 10, August 7, September 11, 1995 Vill. STAFF REPORTS A. City Council Response to Resolution on Arts Education B. City Council Response Requesting Name Change of Commission - Nov. 7th C. City Council Response to La Quinta Day at Sculpture Park CACAGN.011 1 IX. COMMISSION BUSINESS X. COMMISSION COMMENT XI. COMMISSIONER REPORTS & INFORMATIONAL ITEMS A. Committee or Professional Affiliation Update Art In Public Places Committee Encore! LQ Arts Foundation LQ Arts League LQ Chamber of Commerce LQ Friends of the Library LQ Historical Society Museum LQ Little Theater Round Table West School Site Council Committee B. Subcommittee Reports Cultural Arts Master Plan Update - Hull La Quinta Pageant Update - Atkins DEPA Update - Berliner XI1. NEXT MEETING DATE, TIME AND TOPIC November 27, 1995 7:00 PM La Quinta Civic Center Study Session Room • Review Handbook Update • • • • XIII. ADJOURNMENT CACAGN.011 2 MINUTES ART IN PUBLIC PLACES MEETING A regular meeting held at the La Quinta City Hall 78.495 Calle Tampico, La Quinta, CA June 5, 1995 I. CALL TO ORDER 3:00 P.M. A. This meeting of the Art in Public Places Committee was called to order by Vice Chairperson Nancy Nard at 3:48 P.M. II. ROLL CALL A. Vice Chairperson Nard asked for the roll call. Present: Committee Members Wolff, Shamis, Hull, Lair, Vice Chairperson Nard. B. Staff Present: Community Development Director Jerry Herman and Department Secretary Betty Sawyer. III. PUBLIC COMMENT - None IV. CONSENT CALENDAR A. There being no corrections to the minutes of May 1, 1995, Committee Members Hull/Nard moved and seconded a motion to approve the minutes as submitted. Unanimously approved. B. Community Development Director stated that the statement did not reflect the expenditure of the Bear Creek Path commitment. Staff stated the request was being processed and the next statement would reflect the adjustment. There being no further corrections regarding the Financial Statement, Committee Members LairlShamis approved the statement as corrected. Unanimously approved. Committee Member Lair asked to add the Bear Creek Path project to the agenda as Item D. Committee Member Wolff asked that the following be added to the agenda as Item: E. Fritz Burns Park Contract F. Procedures with the Parks and Recreation Commission G. Art in Public Places Priorities List H. Civic Center Artwork APP6-5 1 Art in Public Places Minutes June 5, 1995 It was moved by Committee Members Wolff/Shamis to adjust the agenda as requested. Community Development Director pointed out these items came up after the posting of the agenda. V. BUSINESS SESSION A. Discussion regarding the proposed artwork for the La Quinta Village Shopping Center. 1. Vice Chairperson Nard asked staff if the Request for Proposals (RFP) had been sent out, but following a discussion with Chairman Walling the deadline date had been changed to July 27,1995. 2. Discussion followed regarding who was sent the RFP, the reason for changing the date, and who should review the RFP's. Following the discussion, it was determined that the new Committee members should review the RFP's. The item would be agendized for the July meeting and an August meeting would be held to review the RFP's. B. Continued discussion regarding a joint meeting with the Art in Public Places Commission/Committees in the Vallev. 1. Staff stated they had not received any additional information from the other cities. Vice Chairperson Nard stated she had received none. Members discussed the need to invite Council members to attend the next meeting. 2. Committee Member Lair asked if the purpose of the next meeting had been determined. 3. Chairperson Nard stated that the last communication she had was that Palm Springs would be hosting the next meeting in September. Following discussion it was determined that Chairperson Nard would contact both Palm Springs and Palm Desert to determine the agenda and location for the next meeting. Members encouraged holding the meeting in Palm Desert and having a tour and inviting City Council members to attend. C. Final review of the. Master Art Plan 1. Committee Member Lair asked for the Committee feelings about requesting the Council make the APP Committee a Commission, increasing the percentage of developer fees, and having a balance of $20,000 in the fund before doing any art project. She stated her concern about the City excluding itself from the requirements it requires of others in the Ordinance. She went on to state the City of Palm Desert not only pays into the fund, but pays more than it requires of the developers. She felt the City needed to take the leadership roll regarding the art requirement. She suggested that when the Master Art Plan is sent to Council, the Committee have an attachment requesting these changes to the Ordinance. APP6.5 2 Art in Public Places Minutes June 5, 1995 2. Committee Member Shamis stated she did not feel the Council was aware of what APP projects were being discussed. She suggested inviting them to a meeting so they would be aware of the APP projects. There needs to be a collaboration between the two bodies to work together. Vice Chairperson Nard stated that if a tour was given at the next joint meeting of the artwork in Palm Desert, then the Council should be invited to join. 3. Discussion followed regarding proposed amendments to the ordinance to improve its effectiveness. Members stated there would be many benefits gained by changing the Committee to a Commission. These benefits should be clarified and identified when requesting Council consideration. It was further stated this should be done before the adoption of the Master Plan so the Plan could be changed to reflect the amendments. 4. Committee Member Lair suggested a slide presentation be given to the Council as well as the tour. She felt that after the completion of the Bear Creek Path, they would have something to show Council to create interest. 5. Committee Member Wolff asked what the current fees were that other cities were charging. 6. Committee Member Shamis stated that from Council's reaction at the last meeting, she felt they were aware that important art should be placed at important sites. 7. Following discussion, staff was directed to contact other cities and send a survey regarding what percentage they require their developers to pay for residential, commercial and city APP fees. Suggested cities were: Santa Barbara, Phoenix, San Diego, Escondido, Los Angeles, all the Valley cities, Brea, Ojai, Carmel, and Monterey. 8. Committee Member Wolff stated she would like to see an artistic image of one of the art pieces put on the front of the plan. 9. Following the discussion, members reviewed the Master Plan for final corrections. The corrections were as follows: Page 4: 1.2 - Change the wording to "The natural beauty of La Quinta typifies the goals of an APP program." Page 5: 2.2 - Fill in page number or remove the reference. Page 6: 2.2.4 - Eliminate it. 2.2.8 - APP Fund 2.2.3 - capitalize the word Non -Local 2.4 - Place a period at the end. of the first sentence APP6.5 3 Art in Public Places Minutes June 5, 1995 Page 7 - Change the first sentence to read "in order to manage controversy, programs and projects shall be developed which give communities ownership of their public art program such as:" 3.1 - Change the fourth dot to end with "...display and disposition of artworks." and include "repair, maintenance or serving of artwork" with the second dot. Page 8: 3.2 - Change the last paragraph to read, "In naming a jury, the Art in Public Places Committee shall create a jury with a positive personality." Page 9: Eliminate the extra space in 3.4.2. 3.4.2 - Change the title to "Artist Bank" and start a new section of 3.4.3 with "A publication program..." and renumber accordingly. Page 10: 3.4.5 - Eliminate the word "the". 3.4.6. Need to put into implement. 3.4.7 Change the work "is" to "in" ("public art programs has been useful 'in' expanding"). Page 11: 3.5- Eliminate the words "communities through" in the first paragraph. Place periods at the end of the dots sentences. Page 12: 3.6 - Correct the wording in the second paragraph to reflect "if 'he/she' provides 'his/her' own work." Change the wording in the fourth dot to eliminate the word "political" . Page 13 - Eliminate the underlining in the titles of 4.0 and 5.0 Page 14 - Committee members to elaborate on Section 5.0. D. Bear Creek Path Committee Member Lair explained the project to the Committee. The first site was to be at Calle Tecate and Avenida Montezuma. Each of the rest stops would have the same components: shade, water, and landscaping. 2. The funds to complete the project would come from the APP, donations, as well as grant money applied for by the Parks and Recreation Department. Artist Judy Bocca would be the first artist. APP6.5 4 Art in Public Places Minutes June 5, 1995 3. The project would begin with a Public Meeting on June 22nd at Senior Center 6:00 - 8:00 P.M. The meeting would consist of a series of presentations by different individuals talking. about the different aspects of the project. This would be followed by questions and answers from the community. 4. It was hoped to have the project proposal to the Council in June and the actual work started by July. Forms had been distributed to the school for the students to fill out. From the applications filled out, they would prioritize the selection of students by a screening process by the artist. 5. The project coordinator was to be Xavier Cortez Cazares. Discussion followed regarding the Public Meeting agenda, who should be notified, and how to notify the property owners in the area. 6. Committee Member Lair went on to inform the Committee of the results of her meeting with the Engineering Department. She explained Artist Alan Sonfist would be hired by the Engineering Department to do a Landscaping Master Plan for the site. Committee Member Lair stated how privileged she felt the City was to have artists of such world recognition willing to work with the City, for whatever the budget is, just for the exposure. Committee Member Wolffe suggested that while these renowned artists are in town, the Committee should put on a lecture as well. E. Fritz Burns Park Contract. 1. Staff explained that the project was on hold until the Council meeting of June 20th. Depending upon the outcome of that meeting, staff would inform the artist of the Council's decision. F. Procedure with Parks and Recreation Commission 1. Committee Member Wolffe read a portion of the minutes of the Parks and Recreation Commission regarding miscommunications between the two committees/commissions. She felt the Committee needed to build a relationship between the two in order to have support for each's projects. 2. Committee Member Lair stated she would speak with the Chairperson of the Parks and Recreation Commissions to inform them of the APP projects. It was suggested that the Parks and Recreation Commission receive copies of the APP minutes. Staff stated they did receive them. APP6-5 5 Art in Public Places Minutes June 5, 1995 3. Community Development Director Jerry Herman reminded the Committee that they report to the Council only and their function was different than the other Commissions. G. APP List of Priorities 1. Committee Member Wolff distributed the original List of Priorities that had been compiled by the Committee. Staff stated they would see that the Council received a copy and would give background information on the list. 2. Members discussed the list. H. Progress of Civic Center Artwork. 1. Staff informed the Committee that artist Louis DeMartino was in the process of obtaining bids for the landscaping necessary to install the artwork. 2. Committee members stated they would like to find a way to have the Council visit the artist and see the completed artwork. They felt it was necessary for the Council to see work that had been completed since none had been placed in the City, to date. Staff stated they would write a letter to Council inviting them to visit the artwork and contact the artist to arrange a time that would be convenient if Council so desired to visit the studio. 3. Members discussed ways of obtaining donations to add to the landscaping. It was suggested that trees would add a lot to the site. Members suggested that West Coast Turf and Arid Zone both be contacted to see if donations were possible. 4. Committee members discussed the need to publicize the artwork installation. Discussion followed regarding when the artwork would be installed. 5. Community Development Director Jerry Herman explained the proposed irrigation system. It was proposed to water the site and see what would grow naturally. VI. ADJOURNMENT There being no further business, it was moved and seconded by Committee Members Wolff/Shamis to adjourn to a regular meeting of the Art in Public Places Committee on July 10,1995, at 3:00 P.M. in the North Conference Room. This meeting of the Art in Public Places was adjourned at 5:55 P.M., June 5, 1995. APP6.5 6 ART IN PUBLIC PLACES MEETING MINUTES LA QUINTA CITY HALL - NORTH CONFERENCE ROOM JULY 10, 1995 The regular meeting of the Art in Public Places Committee was called to order at 3:20 P.M. by Vice Chairman Nard. ROLL CALL: Committee Members Sharon Kennedy, Michelle Klein, Rosita Shamis, Carolyn Lair, and Vice Chairman Nard. Chairman Walling arrived late. STAFF PRESENT: Community Development Director Jerry Herman and Department Secretary Betty Sawyer Committee Members decided to reorganize the agenda and hold the elections after approval of the Consent Calendar. Committee Member Lair gave a brief preview of conferences she had attended. I. OTHER A. PAC Southern California Meeting - Conference focused on insurance coverage of art programs. Next meeting to be September 14, 1995, 10:00 a.m. in Escondido at their new cultural center. The focus of the conference will be on case studies of innovative funding models. The Bear Creek Bike Path may be included in the study. B. Bear Creek Bike Path - Ms. Lair explained the purpose of the project and how it would be funded. The project was under the direction of the La Quinta Arts Foundation and they were now working with the Public Works Department to coordinate the construction of the rest stops. Due to scheduling problems, the project time frame had changed and this summer students would be doing primary research on the geology, geography, plants, animals, Cahuilla traditions, and settlement history and folklore. The students would develop a gallery to display their research. Actual construction would take place in the fall or winter. The next community meeting would be for the purpose of visually presenting the materials collected by the students. It will be held on July 24th at 6:30 P.M. at the La Quinta Arts Foundation. Ms. Judy Bocca, the primary artist for the project, will present a preliminary design for the project and gain feedback from the community. The proposed design could then go to the City Council on August 1 st for their approval. With Council approval, the Public Works Department would do a feasibility study for the logistics of the construction. C. Landscape Maser Plan for the Bike Path - In addition, Ms. Lair stated they were working with the Public Works Department to hire Alan Sonfist to do the Master Plan. Presently, Mr. Sonfist was conducting a study of the area's natural plants and fona. If his appointment is approved by the City Council, he should start working with the Public Works Department for the design of the Bike Path Landscape Plan by fall. PC-io 1 Art in Public Places Minutes July 10, 1995 II. CONSENT CALENDAR: A. There being no corrections to the minutes of June 5, 1995, it was moved and seconded by Committee Members Lair/Shamis to approve the minutes as submitted. Unanimously approved. B. Community Development Director Jerry Herman reviewed and explained the Financial Statement for the new members. Members asked questions about the statement. Community Development Director Jerry Herman explained that the encumbrances for the additional funds for Fritz Burns Park and the Retention Basin for the La Quinta Village Shopping Center were not reflected on the statement and explained the amounts. It was moved and seconded by Committee Members Kennedy/Shamis to accept the report as amended. III. ELECTION OF CHAIR AND VICE CHAIR A. Committee Members Walling/Kennedy moved and seconded a motion to nominate Nancy Nard as Chairman. There being no further nominations, the nominations were closed and Ms. Nard was elected Chairman unanimously. B. Committee Members Nard/Walling moved and seconded a motion to nominate Carolyn Lair as Vice Chairman. There being no further nominations, the nominations were closed and Ms. Lair was elected Vice Chairman unanimously. IV. BUSINESS SESSION A. Chairman Nard discussed the proposed artwork for the La Quinta Village Shopping Center. Questions were asked by the new members regarding the procedure of reviewing the Request for Proposals (RFP). It was suggested that the criteria for reviewing the RFPs be discussed during the August meeting. B. Joint meeting with the Valley Art in Public Places Commissions/Committees. Chairman Nard explained the purpose of the joint meetings and informed the members that she had spoken with Catherine Sass of Palm Desert, regarding a tour of their art work. She stated they would prefer doing the tour in October and suggested they meet in Palm Springs in September and follow up in October with the tour of the Palm Desert artwork. Committee Member Lair informed the members that she had spoken with a member of the Los Angeles Redevelopment Agency and they had offered to take the group on a tour to see their public art collection. Committee Member Lair felt this would Pc7-10 2 Art in Public Places Minutes July 10, 1995 help to broaden the Committees perspective how other cities view "Art in Public Places" and give the Committee a greater range of understanding of the different art programs. Committee Member Shamis suggested the City Council be invited to attend the tours to help educate and create more enthusiasm regarding the City's art program. Staff stated that since changes had been made to the Brown Act, they would have to check with the City Attorney regarding the new rulings to see if the Committee could meet outside the City limits. Chairman Nard stated she would check with Palm Springs to determine the date and time in September for the meeting. Committee Member Lair stated she would contact the Los Angeles Art Program to set up the tour once staff determined if it was possible to attend. Members discussed possible dates. Staff was to contact the City Council to see if they would be interested in attending. Members determined the available dates would be between September 6th and I5th. Committee Member Lair stated she would like to give a short presentation on the effectiveness of landscape artwork to the group. She explained the difference between landscape architects and artists as to how each addresses the same type of project. Committee Members determined this would be a good presentation for the City to make at the joint meetings. C.. Fritz Burns Park art project was briefly explained to the new members. Discussion followed regarding whether misters or spray towers would be installed with the artwork. Following discussion, it was determined that the towers would be water spraying. D. Final review of the Master Art Plan. It was decided that the Master Plan would be sent to the Council for adoption. Amendments to the ordinance would be suggested following the approval of the Master Plan at a future date. Changes that were made to the Master Art Plan: Page 12 - Eliminate the word microism. Page 4 - Members explained the interpretation of landscape artwork as to how it differs from landscape architect. Meaning and context that leads into a narrative of the project/site. PCB-10 3 Art in Public Places Minutes July 10, 1995 It was moved and seconded by Committee Members Walling/Shamis that staff place the Master Plan on the Council agenda for adoption. E. OTHER Members discussed their next meeting date. Discussion took place regarding the amount of time the Committee would need to review the RFPs for the Retention Basin. It was determined that an August meeting would be held to set the criteria for reviewing the RFPs. Staff was to ask Council to appoint their representatives at their August 1 st meeting. The August 7th APP meeting would be for orientation, review and setting of criteria for the RFP selections. ADJOURNMENT There being no further business, it was moved and seconded by Committee Members Kennedy/Walling to adjourn to a regular meeting of the Art in Public Places Committee on August 71 1995, at 3:00 P.M. in the North Conference Room. This meeting of the Art in Public Places was adjourned at 4:59 P.M., July 10, 1995. PCB-10 4 ART IN PUBLIC PLACES MEETING MINUTES LA QUINTA CITY HALL - NORTH CONFERENCE ROOM AUGUST 7, 1995 This regular meeting of the Art in Public Places Committee was called to order at 3:10 P.M. by Chairman Nard. I. ROLL CALL: Committee Members Michelle Klein, Carolyn Lair, Elaine Reynolds, Rosita Shamis, John Walling, and Chairman Nard. Committee Members Walling/Klein moved and seconded a motion to excuse Committee Member Kennedy. Council Members Bangerter and Sniff. Staff present: Community Development Director Jerry Herman and Executive Secretary Betty Sawyer. Guests present: Paul Berlier-Artist, Ron Silva -Artist, Patrick Welch -Desert Sun, Susan Benay-Cultural Affairs Commission. II. CONSENT CALENDAR: Committee Member Lair asked that the minutes of July 10, 1995, be corrected as follows: "I.A. PAC Southern California Meeting". "I.B. Due to scheduling problems, the project time frame had changed, and this summer students would be doing primary research on the geology, geography, plants animals Cahuilla traditions and settlement history and folklore. The students would develop a gallery to display their research." "IV.B.....with a member of the Los Angeles Redevelopment Agency ..... on a tour to see their public art collection..." There being no further corrections, it was moved and seconded by Committee Members Shamis/Lair to approve the minutes of July 10, 1995, as corrected. Unanimously corrected. III. FINANCIAL STATEMENT: Committee Member Shamis questioned why the financial commitment for the La Quinta Village Shopping Center was not included in the Balance Sheet. Staff stated they would see that it was added. There being no further corrections, it was moved and seconded by APP8-7 Art in Public Places Meeting August 7, 1997 Committee Members Shamis/Klein to approve the Financial Statement as corrected. IV. BUSINESS SESSION: A. Joint Meeting - Staff informed the Committee that the joint meeting had been changed from October, to November or December at the request of the Palm Springs Commission. Discussion followed as to what the meeting should consist of. It was suggested the chairmen and/or staff meet with representatives from Palm Desert and Palm Springs to determine the agenda. B. Art Tours - Committee Member Lair explained a method by which the Members could keep current with what public art is all about. She went on to state she felt important to have an art program that would orient new members as they were added to the Committee. She had gone to Los Angeles to tour the Redevelopment Agency public art collection. She was not impressed with the collection and did not feel it would be bring any enhancement to the City's program for the Committee to attend the tour. It was suggested that the Committee look into the Escondido art program and perhaps the Stewart Collection at the UC San Diego. Discussion followed regarding the art programs. It was stated that it was important to encourage the City Council to attend to keep them aware of the art programs in existence. Discuss followed regarding art programs in different cities, such as Seattle. It was felt a possible date for the tour would be between September 9-14, 1995. It was felt that funds should be set aside to education new Committee Members as part of an orientation program for new members. C. Art projects. Committee Members discussed setting criteria to use as guidelines when judging art work. Some suggestions were: 1. Public art - candidate should design the artwork to be specific to the site. a. Well integrated into the environment around it. b. Would it be meaningful to the community. C. Does it engage people/passing by, or celebration as you pass by, or give a good feeling about La Quinta. Is it user friendly. d. Need to have a very high standard of quality of how the artwork is designed, made, and installed. e. Artist must have experience in public art. f. It must have low maintenance and be durable. g. Artwork must be site specific- if it does not fit the site rule it out. h Artwork needs to be meaningful I. Visually pleasing. j . A broad sense of appeal. k. It needs to blend into the environmental, history, geography, art of APP8-7 2 Art in Public Places Meeting August 7, 1997 La Quinta and enrich the community. 1. Lair - Provide a leadership role as to what public art is, and show an alternative way of dealing with public art. M. Artwork should be integrated into the spirit of the community. 2. Mr. Patrick Wells of the Desert Sun asked if local artists would be given special consideration. Council Member Sniff stated that if their project was appropriate to the site. D. Review of Art Proposals Submitted for the La Ouinta Village Shopping Center. 1. BUSTER SIMPSON - A proposal based on an engineering method of looking at the site, using the basin as a basin. Community Development Director Jerry Herman explained the purpose of the retention basin. a. Discussion followed regarding whether water could be held in the basin at all times. This artist is known for dealing with environmental art projects. Slides were shown on samples of his work. b. Council Member Sniff gave his impression of what type of artwork should be installed. C. Committee Member Walling reminded everyone that there would be two buildings built would frame the site. d. Staff explained the design of the fountain to be installed by the developer. 2. MICHAEL WATLING a. Members discussed whether or not the mounds would be effective. It was felt the mounds should be on a pedestal to accentuate the proposal. b. Slide presentation 3. BETTY GOLD a. Committee Member Klein read the proposal and described the artwork as being an all metal work, brightly colored, APPs-7 3 Art in Public Places Meeting August 7, 1997 b. Slide presentation 4. MICHAEL KLEINSCHMIDT a. Chairman Nard read the proposal to the Committee. 5. RON PEKAR a. Committee Member Klein read the proposal and staff gave a slide presentation on the artist's work. 6. Committee Member Lair discussed with the Committee the process for selecting artwork that had been used at prior selections. She felt the first priority was to take this list and short list it. 7. Council Member Sniff reviewed each of the artist's proposals: a.) Simpson - not particularly impressed with the proposal. b.) Watling - proposal interesting, but not comprehensive or dramatic enough. Not enough substance. c.) Gold - concerned about the playful shapes, things of that nature might be tiring because of the brightness of the objects. Tiring seeing so many bright shapes. d.) Kleinsch: Repetitious of the DeMartino art piece to be installed. Has some value and interest. e.) Pekar: it gave the sense of coolness, airiness. To some degree it is compatible with the Kennedy fountain. Concern for maintenance even though the artist indicated there would be none. Concern for the Sculpture Garden, but felt it was far enough away to not be competitive. This proposal has a softness about it. Others had a harshness that might not fit in at this location. Anything on the corner should blend and lead you into the whole area. 8. Committee Member Lair stated her disappointment that so few artists submitted. She felt the Committee needed a criteria to judge the proposal by. Of the proposals submitted, she felt Ron Pekar's proposal was the best for what the Committee was looking for, but none of them really signify what the Committee was looking for. She stated she would like to see APP8-7 4 Art in Public Places Meeting August 7, 1997 additional artwork submitted. She did not understand why the ideas are not more evolved. Two of the projects are similar to other projects in existence. If the Committee decides on any of the proposals she would like to choose an artist and work with him/her to obtain the artwork they desired. 9. Committee Member Sniff suggested the Committee direct the artist and suggest the type of proposal they would like to see and recommend an alternative. 10. Committee Member Shamis stated she felt this corner was very important to the City and she did not want to rush into a selection. She did not feel that anything submitted so far made her feel these proposals were fitting for this site. She further stated that if an artist were to be selected she would prefer Mr. Pekar because of his enthusiasm. She suggested opening the "Request for Proposal" again and broaden the artist selection and speak more with Mr. Pekar. She was not ready to settle for anything. 1 1. Committee Member Reynolds stated her choice was Ron Pekar, but she too would like to see more proposals. The Committee only has one that is worthwhile and they need to see more. She too felt it should be opened up for additional submittals. 12. Committee Member Walling stated he felt Mr. Pekar and Mr. Watling were the best, but the execution of the artwork presented was not the best. He felt the Committee should either chose one of these two or open it up for additional submittals. The other three artists missed the target. He felt the forms were out of context with the site. Ms. Gold was an excellent artist, but she was out of place here. Watling had an idea, but presented plop art. He felt the average guy on the street needed to be able to relate to the artwork. Ron Pekar's proposal almost integrated into the site, but was still plop art. 13. Committee Member Klein stated she liked Mr. Pekar's concept. It was original with organic shapes, but she too would like to see more proposals. 14. Committee Member Lair stated the City may be getting a reputation because there was no artwork in place to date. 15. Mr. Ron Silva, local artist, stated this was a difficult site to work with and the money allotted for the project was not the greatest. If the Committee and City Council were willing to work with local artists they might get a better concept. APP8-7 5 Art in Public Places Meeting August 7, 1997 16. Council Member Sniff stated he would like to see something rising from the center of the site that would not block the view of the area behind it, but would be open and airy with a water feature, and have flora around the perimeter of the basin. He did not feel figures were indigenous to the site, and he was not crazy about them. Living plants would lend a feeling of coolness to the site. Simplicity was the best idea. 17. Committee Walling stated the Committee should state in the Request for Proposals (RFP) that the criteria is to do something with the hole and not just add artwork to it. 18. Discussion followed regarding suggestions as to what the committee would like to see. It was the consensus of the Committee that they needed to elaborate more in the RFP on the emphasis of what the Committee was looking for. It was felt the Committee should designate a committee to review the RFP and make changes where necessary and finalize it to send out again. 19. Following discussion, it was determined that Committee Members Michelle Klein, Rosita Shamis, Carolyn Lair would make up the committee. They were to notify the artists who had applied and ask anyone who expressed an interest to reapply. It was suggested the committee take the list of artists and phone them and see why they did not respond. Mr. Patrick Wells (Desert Sun), would see about placing the RFP in the local newspaper. It was suggested the committee look at other cities registry for possible qualified artists. 20. Council Member Sniff stated the money, $20,000, allotted for the project was not enough and should be increased. 21. Community Development Director Jerry Herman suggested the Committee go back to the top two and let them work on another idea instead of re -advertising. Discussion followed as to alternatives. 22. Council Member Sniff suggested opening the RFP up, but not preclude any of the artists that had applied. 23. Committee Member Kline suggested sending out an additional RFP with a deadline of September 29th, and selecting a committee to determine what artists would receive the RFPs. 24. Following discussion, it was moved and seconded by Committee Members to instruct the committee to select artists to resubmit the RFP to and remail APP8-7 6 Art in Public Places Meeting August 7, 1997 the RFP with a deadline date of September 27, 1995. Unanimously approved. V. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Shamis/Reynolds to adjourn this meeting of the Art in Public Places Committee to a regular meeting on September 11, 1995, at 3:00 P.M. This meeting of the Art in Public Places Committee was adjourned at 5:09 P.M. Unanimously approved. APPs-7 7 ART IN PUBLIC PLACES MEETING MINUTES LA QUINTA CITY HALL - NORTH CONFERENCE ROOM SEPTEMBER 119 1995 The regular meeting of the Art in Public Places Committee was called to order at 3:24 P.M. by Chairman Nard. I. ROLL CALL: Committee Members Sharon Kennedy, Michelle Klein, Carolyn Lair, Rosita Shamis, John Walling, and Chairman Nard Committee Members Walling/Shamis moved and seconded a motion to excuse Committee Member Elaine Reynolds. Unanimously approved. Guests present: Paul Berlier, Ron Silva, Patrick Welch. Staff present: Community Development Director Jerry Herman and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT - None II. CONSENT CALENDAR: A. Committee Member Shamis asked that the Minutes of August 7, 1995, be corrected, as her name had been misspelled. Committee Member Lair asked that the minutes be corrected to state it was the Los Angeles Redevelopment Agency art projects she reviewed. There being no further corrections, it was moved and seconded by Committee Members Klein/Shamis to approve the minutes as corrected. Unanimously approved. III. FINANCIAL STATEMENT: A. Committee Member Shamis asked that the statement be corrected by adding the $20,000 to the Balance of Commitment column as well. There being no further corrections, it was moved and seconded by Committee Members Kennedy/Klein to approve the Statement as corrected. Unanimously approved. IV. BUSINESS SESSION: A. Review - joint meeting with the Art in Public Places Commissions/Committees in the Valley. APP9-11 1 Art in Public Places Committee Meeting September 11, 1995 1. As no one had received any additional information, staff was instructed to contact the Cities of Palm Springs and Palm Desert as to the date and time for the next joint meeting. Chairman Nard and staff would meet with the Cities to determine the agenda. B. Discussion relative to attending an art tour. 1. Committee Member Lair reported the art tour of the Los Angeles Redevelopment Agency artwork was not appropriate for what the Committee was trying to accomplish. She and other members of the Arts Foundation were checking on the Stuart Collection in San Diego. She would continue to look for cities where the Committee could go to see public art, while attending the PAC Southern California Meeting. Following discussion, it was determined that Thursdays were the best days and October 19th and 26th, would be available for everyone. 2. Committee Member Lair asked if any member wished to attend the PAC Meeting, please contact her. The meeting would be in Escondido and she could make the necessary registrations. C. Orientation process for new Committee Members/Jury Committee. 1. Chairman Nard discussed briefly- the purpose of having an orientation process. Following discussion, it was determined that a workshop would be the most beneficial. 2. Committee Member Lair stated she would be presenting a slide presentation which would be an overview about the variety of works. She would have the presentation ready at the next meeting. 3. Committee Member Lair went on to state she had met with a lot of people on vacation regarding ideas for the RFP for the La Quinta Shopping Center artwork. From those meetings, she thought it would be a good idea for not only the Committee members to attend the orientation, but also for the artists as well. 4. It was suggested that the funds set aside for the Committee to attend conferences, be used for this purpose. This would be beneficial to everyone. The Committee could bring a couple of artists, qualified to teach public art, in and hold a one or two day workshop. These artists could be identified at a later date. A nominal fee could be charged of about $20.00 or $30.00. APP9-11 2 Art in Public Places Committee Meeting September 11, 1995 5. Committee Member Walling suggested the City Council be invited. Committee Member Lair stated she would like to have the Council members attend the slide presentation as well as the workshop. 6. Chairman Nard asked how many consultants would be needed for a two or three day workshop. Committee Member Lair recommended the Committee set up a committee including staff, to see what funds, location, etc., were available and report back. 7. Committee Member Shamis stated that she had read several books loaned to her on public art by Committee Member Lair and she felt there was a need for the City to have books of this nature on file for new members, as well as local artists, to read and obtain an understanding of the purpose of public art. She felt the City should have a library of books for check-out purposes for new members and artists. Following discussion, it was determined that Committee Members would supply a list of books to staff and staff would purchase the books and have them at City Hall. Committee Member Lair suggested that a list of the books be available for artists for them to purchase the books, if they are interested. 8. Committee Member Kennedy stated she had attended a conference in San Diego for the Community Services Commission and she thought it might have been put on by the League of California Cities. The presenters had shown slides and talked about how the public art had been presented to their community. She felt it was very informative and requested staff look into the League of California Cities conferences and see what is being offered. In addition, she felt the workshop should be more than one artist instructing. Committee Members discussed different conferences they had attended, which might be available. 8. Following discussion, it was moved and seconded by Committee Members Shamis/Wallling to set up a committee to check on the feasibility of a conference and report back to the Committee. Committee Members Lair and Shamis, with staff, were selected to serve as the committee to look into the feasibility. Unanimously approved. D. Bud¢et allotment for consultants. 1. Same as above. APP9-11 3 Art in Public Places Committee Meeting September 11, 1995 E. Jury Committee selection. 1. Chairman Nard stated the Committee had suggested setting up a Jury Committee to review the proposals for the La Quinta Shopping Center. 2. Discussion followed relative to when and how the Jury Selection Committee would be selected. It was determined the Committee should consist of three APP members with an alternate; each member would take two or three of the proposals and review them in detail and report back to the Jury Selection Committee. The members would contact the artists and get to know the proposal in detail and report that information to the Jury Selection Committee. This Committee would short list the proposals and report the results to the APP Committee for selection and presentation to Council. Following the discussion, it was determined the Jury Selection Committee would be discussed in more detail at the October APP meeting. . 3. Committee Member Kennedy asked if the guidelines used for judging would be set up as a grading system. Committee Member Lair felt this was necessary to make a selection. The APP should Identify the steps for the selection of artwork as well as the artists. 4. Chairman Nard asked if the APP Committee would be able to review all the submitted artwork. It was felt that if a Jury Selection Committee was selected they should review everything and make a recommendation. Staff would have all the proposals available for the Committee to review prior to the Jury Selection Committee meeting. 5. Committee Member Lair reported she had spoken with Mr. Watling, one of the artists who submitted a proposal for the La Quinta Shopping Center, and gave a report on that meeting. She felt that following that meeting, the artist was more enthusiastic about the project and had a better understanding of what the City was looking for. In addition, she had also spoken with Buster Simpson when she was in Seattle, and saw his studio. He too is more enthusiastic about the project. 6. Committee Member Lair informed the APP that the Bear Creek project had been nominated for the League of California Cities James C. Howland Award for Urban Enrichment sponsored by the League of California Cities. 7. Committee Members requested staff see that all the APP Committee members receive the Brown Act packet. APP9-11 4 Art in Public Places Committee Meeting September 11, 1995 V. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Kennedy/Shamis to adjourn this meeting of the Art in Public Places Committee to a regular meeting on October 2, 1995, at 3:00 P.M. This meeting of the Art in Public Places Committee was adjourned at 4:20 P.M. Unanimously approved. APP9-11 5 �O ON Q kr) cs tf) c OIN Cd b Cw co N kn O s. 0 ' O N t 0 O G� QU �� y�❑ O N O U F� � Q • � o � � `� a � `' w GA cd w U wa O�o0. 3 as s 'cd � EoCA a, E d 0.0 O � v� d U w° w F o O N cz O H m M W � O O M CN U .o kn H E o o c Cd .0 Q Q ►ce CULTURAL ARTS MASTER PLAN COMMITTEE MISSION: To develop a Cultural Arts Master Plan to be adopted as a component of the City of La Quintals General Plan. Skeletal Structure of Time Frame Sept. 25, 1995 Formation of the Cultural Master Plan Committee Oct. 23,1995 Presentation of Proposed Time Frame for Master Plan completion. Dec. 5, 1995 Presentation to La Quinta City Council for approval of concept. Dec. 1995 Identify Steering Committee This committee to serve as the body to establish goals and objectives, chair task forces, draft the cultural plan with community input, and present plan to approving bodies Jan. 1996 Orientation of Steering Committee Presentation of Master Plan Concept Identify focus and areas of community concern. Feb. 1996 Make Steering Committee .Assignments Develop Task Force around Key Issues and Components Begin development of goals and objectives. Mar. 1996 1 Continued work on goals and objectives. Apr. 1996 Public hearings regarding initial findings. Community input will be an ongoing element through the use of surveys, community presentations and forums. May 1996 Continued work on developing plan and community input Final work on surveys of opinion. June -Aug 1996 Interpretation of data, compiling of task force information and preparation of final master plan document. Sept. 1996 Cultural Commission review of preliminary document Revise and make changes to plan as necessary. Oct. 1996 Cultural Commission review of proposed master plan. Nov. 1996 Presentation of Master Plan to City Council. Statement to City Council - October 17, 1995 Attn: Honorable Mayor Pena and City Council Members My name is Susan Benay and I reside at 53-686 Ave. Velasco. I am the Vice Chair of the Cultural Affairs Commission. I am very honored to have the opportunity to introduce you to a very important and timely program that the Cultural Affairs Commission is embarking upon to create in the community's highest interest. Our goal is to develop a Master Cultural Plan for the City of La Quinta which will accurately serve, reflect, and represent the full spectrum of the cultural needs of the entire residential, cultural, and business community. The Cultural Plan will serve to be a living, relevant document that will illuminate, support, enrich, revitalize, nurture, and inspire the cultural vision that La Quinta and its citizens have as the city moves towards the Z 1st Century. Our first step in this process will be the formation of a Steering Committee consisting of representatives from all segments of the community - from visual and performing arts organizations, cultural and educational institutions, artists, businesses, community and service organizations, churches, civic employees, seniors, youth, recreational, to multi -cultural, etc., etc., - we want to make sure that each and every voice within the community has an equal opportunity to be heard, that every point of view might be fairly considered, and that the wisdom and cultural desires of the community will be integral to the plan itself! This Steering Committee will develop methods to gather data on all existing programs and cultural activities presently in place within La Quinta as well as carefully surveying the needs not currently being met. Questionnaires, telephone surveys, public forums, hearings and other "community -friendly" methods to make the Committee totally available for "input" will reach a major cross-section of our city thereby giving us full access to the necessary information for developing an enlightened and vital Master Cultural Plan for our city's future cultural life. We will keep you informed of our progress. We look forward with great antipation to your involvement and input into this project. I personally would like to extend an invitation to each and every one of you to attend our Cultural Affairs Commission meetings on the fourth Monday of each month at 7 pm. I would also like to extend an invitation to any and all interested parties to join us on this journey to create an expanded and positive cultural vision for, and more importantly, by the people of La Quinta. Thank you. Ta 0 (V 4hf 4 Sep Qu&ra 78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 - (619) 777-7000 FAX (619) 777-7101 October 11, 1995 Lynne Stuart Annenberg Theater 101 Museum Drive Palm Springs, CA 92262 325-4490/325-7186 Dear Lynn, Don and J.R.; Don Foley The McCallum Theatre 73-000 Fred Waring Drive Palm Desert, CA 92260 346-6505 John Rowlands Palm Springs Follies 113 S. Indian Canyon Dr. Palm Springs, CA 92262 864-6516 This letter is to introduce you to Kathy Laubsch, who is the mother of one of our outstanding and enthusiastic drama and performing arts students at La Quinta High School. She has volunteered to be "Distinguished Beggar" for complimentary tickets under our Diversified Exposure to the Performing Arts Program for students. Hopefully, you'll recall my conversation with you last Spring, which resulted in your positive responses to offering just 4 complimentary tickets to impending performances likely not to be sold out. Once a month, Kathy will be calling you to ask for tickets that can be spared in this manner. You can expect her first call shortly. To further refresh your recollection of our discussions, the purpose of this program is to broaden the kids' theatrical experiences - beyond the typical rock/pop performances they always seem to find the time and money for. We hope that by a continuing stream of reports to their peers of positive theater going experience, enthusiasm for the theater in a broad variety of its aspects will be heightened. Thanks so much again for your participation in this cultural education effort. Cordially, STEVE BERLINER La Quinta Cultural Affairs Commission Member SB:cs c: Sherry Wollenberg Kathy Laubsch Kathryn Hull, Cultural Affairs Commission Chairperson Commission Secretary LTRCAC.00� AILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 ���