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CAC 02 26 1996CULTURAL COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 February 26, 1996 7:00 P.M. I. CALL TO ORDER A. Roll Call B. Pledge of Allegiance II. CONFIRMATION OF AGENDA Corrections, additions, deletions or reorganization of the agenda III. APPROVAL OF MINUTES Approval of Minutes of January 22, 1996 IV. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. V. CORRESPONDENCE AND WRITTEN MATERIALS A. Cultural Commission Roster VI. STAFF REPORTS A. Introduction of New Cultural Commissioner VII. COMMISSION BUSINESS A. Approval of Changes to Commission Handbook B. Approval of Changes to Commission Work Plan VIII. WORK PLAN UPDATE A. DEPA Program B. La Quinta Pageant C. Cultural Arts Master Plan CACAGN.017 11 IX. COMMISSIONER COMMENT & ANNOUNCEMENTS Commissioner Atkins Commissioner Benay Commissioner Berliner Commissioner Francis Commissioner Sharp Commissioner Vossler Chairperson Hull X. NEXT MEETING DATE, TIME AND TOPIC March 25, 1996 7:00 PM La Quinta Civic Center Council Chambers • Orientation • Committee Reports • XI. ADJOURNMENT CACAGN.017 2 COACHELLA VALLEY COMMUNITY CONCERT ASSOCIATION P.O. Box 972, La Quinta, CA 92253 (619) 564-1111 Name Address City ORDER FORM State Phone Zip MARCH 31, 1996 - DODGE CITY COW -BOY BAND general admission tickets @ 15.00 = preferred tickets (includes reception afterward to meet the performers) @ 25.00 = Tickets will be mailed the first week in March. April 17. 1996 - RECEPTION AT THE NEW TRI-AGENCY LIBRARY reservations @ 5.00 = (reservations will be held at the door) I wish to make a contribution to purchase music -related books Reservations will be held at the door. April 27, 1996 - Orange County Youth Symphony Orchestra tickets for 10:00 a.m. performance0 @ 10.00 = tickets for 7:00 p.m. performance @ 10.00 = 1996-1997 COACHELLA VALLEY COMMUNITY CONCERT SERIES December 8, 1996 - Kingston Trio January 12, 1997 - Stephen and Carol Kechulius February 23, 1997 - Lenny Solomon Trio March , 1997 - Elite Syncopation member season tickets @ 40.00 = Patron plans (include $40 season ticket plus donation): "Orchestra Member" ($50 donation) @ 90.00 = includes preferred seating, receptions, program listing "First Chair" ($100 donation) @ 140.00 = "Orchestra" privileges + 2 tickets to any concert "Conductor" ($200 donation) @ 240.00 = "Orchestra" privileges + 4 tickets to any concert "Benefactor" ($500 donation) @ 540.00 = "Orchestra" privileges + 2 additional season tickets and our undying gratitude! Bonus Concert - April 20, 1997 Sherry Kloss in concert on Jascha Heifetz' violin. tickets for members only @ 10.00 = (non-members: @ 15.00 each, preferred @ 25.00) Season and Bonus concert tickets will be mailed in November. If November address is different from above, please list on back. Total Enclosed (check payable to C.V.C.C.A.) $ Important Announcement At 4 PM, on Sunday, March 31, The band will perform the actual 1996, The Dodge City Cow -Boy Band music that the Cow -Boy Band made will appear in Concert at McCallum famous in their travels across the Theatre in Palm Desert. nation. Contrary to what the reader With costumes from the period might think, this is not a Country and and original instruments and music Western group! provided by the Gene Autry Western Organized in 1879 by Dodge Heritage Museum and the Fiske City cattleman, musician and sheriff, Museum of Musical Instruments, the Chalk Beeson, The Dodge City Cow- Band transports its audience to the Boy Band was a real and very popular bygone era of a century ago. group of talented musicians, cowboys Original arrangements from the all, which toured the United States for brass band, in addition to the popular 35 years.. cowboy songs that have come down to Brought to national prominence us today, will complete an afternoon of by the eccentric Capt. John Black Americana as only The Dodge City "Jack" Sinclair with his diamond Cow -Boy Band can provide. studded Colt .455 they toured in their Fast moving fun and soul stirring own set of custom Pullman cars. American music provide family During the Spanish-American entertainment which brings audiences War the band became the United States to their feet, thrilled by what they have Cavalry regimental band for Theodore heard and seen. Roosevelt's Rough Riders. All seats are reserved. $15 for Recreated by The Americus general admission. Preferred seating is Brass Band and in the tradition of their $25 and includes a reception after the Honor & Glory revue, the amazing concert and the opportunity to meet the true story of the Cow -Boy Band will be performers. told by Edith Sinclair, an opera and One performance only.... radio star in Los Angeles in the early 4 PM, Sunday, March 31, 1996 at 20th century and the daughter of Capt. McCallum Theatre, Palm Desert. For Jack. She will introduce Chalk Beeson tickets, Coachella Valley Community and her father, who will tell their Concert Association, P.O. Box 972, La stories. Quinta, CA 92253 or call 564-1111. Ticket Application Please send O General Admission ($15) or O Preferred ($25) tickets to The Dodge City Cow -Boy Band Concert at the McCallum Theatre, March 31, 1996. NAME ADDRESS PHONE CARD NUMBER EXP. DATE SIGNATURE ❑ CheckEnclosed (Payto C. V.C.C.A.) ❑ Discover* ❑ Master Charge* ❑ Visa* * Add $1 per ticket service charge. MAIL TO: COACHELLA VALLEY COMMUNITY CONCERT ASSOC. P.O. BOX 972, LA QUINTA, CA 92253. PHONE: (619) 564-1111 CULTURAL COMMISSION SUSAN BENAY Appointed: 7-01-95 53-686 Avenida Velasco Term: Years P.O. Box 1366 Expires: 6-30-98 La Quinta, Calif. 92253 (619) 564-6405 (Res) (619) 360-7155 (Bus) HONEY J. ATKINS Appointed: 7-01-95 52-470 Avenida Madero Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-98 (619) 564-7400 (Res) STEVE BERLINER Appointed: 7-01-95 48-115 Via Hermosa Term: 3 Years La Quinta, Cal. 92253 Expires; 6-30-98 (619) 564-2362 (Res) SUSAN FRANCIS Appointed: 7-01-94 77-800 Calle Monterey Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-97 (619) 564-4873 (Res) (619) 564-1244 (Bus) KATHRYN HULL Appointed: 7-01-94 77-260 Calle Chillon Term: 2 Years P.O. Box 947 Expires: 6-30-96 La Quinta, Cal. 92253 (619) 771-1041 (Res) JUDY VOSSLER Appointed: 2-06-96 46-555 Cameo Palms Drive Term: Unexp. La Quinta, Cal. 92253 Expires: 6-30-97 (619) 564-1216 (Res) (619) 564-1088 (Bus) ARCHIE SHARP Appointed: 9-19-95 44-030 Camino Azul Term: Unex. Term La Quinta, Cal. 92253 Expires: 6-30-96 (619) 772-0053 (Res) Updated: 2/8/96 CULTURAL COMMISSION HANDBOOK Updated February 1996 o, A Handbook for the Public, Commissioners, Council, and Staff Explaining the Functions of the Cultural Commission. CULTURAL COMMISSION HoneyJ. Atkins............................................................................................Commissioner SusanBenay...............................................................................................Vice Chairperson SteveBerliner..............................................................................................Commissioner SusanFrancis..............................................................................................Commissioner KathrynHull........................................................................................................Chairperson ArchieSharp................................................................................................Commissioner JudyVossler.................................................................................................Commissioner CITY STAFF ThomasP. Genovese....................................................................................City Manager Marty Nicholson.................................................................. Parks and Recreation Director CristalSpidell.....................................................................................................Secretary CITY COUNCIL GlendaBangerter......................................................................................................... Mayor RonPerkins ..................................... .........................................................Mayor Pro Tern DonAdolph...............................................................................................Council Member TerryHendersen...........................................................................................Council Member StanleySniff...............................................................................................Council Member City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 (619) 777-7090 FAX (619) 777-7101 CACBOOK INTRODUCTION The association with fellow commission members will undoubtedly be your most important relationship as you serve on the commission. Before talking about relationships, it may be well to point out a few facts about commission members. Each of you come from various backgrounds --educational, occupational, religious, social, economic, physical, and cultural --and we should be aware that these differences do exist. We must also recognize that the reason for serving on the commission will vary and perhaps some will have a special interest. Each member will contribute in their own way and is an important part of the decision process. We should not expect every commission member to give of their time, their talent, their knowledge to the same degree. Some will give more and others will give less, but in the end the community will benefit. Bearing this in mind, the following relationships may serve as a guideline: 1. We must always respect the other individual's viewpoint even though it may be opposite of our own. 2. We must allow the other individual to articulate his or her views, then attempt to make an objective evaluation of those views to the limit of our ability. 3. Evaluation of our fellow commission member's viewpoint should be based on what is best for the total community and what is best for all concerned. 4. There will be times when political action among the commission is apparent and we must strive to minimize that whenever possible. 5. We must be open and honest at all times. 6. Each commission member has a responsibility to recognize new commission members and see that they are made welcome, become oriented and receive training. CACBOOK 2 A commission member's relationship with the City Council will vary from member to member. It may be the commission chairman or staff person will report to the appointing authority at one of their -regular meetings. Members of the City Council may, from time to time, visit the commission meetings and may, from time to time, invite the commission to attend their meeting for direct input. Individual contacts with the City Council to discuss problems are neither encouraged nor discouraged. This will have to be handled on an individual basis. Should a controversy arise within the commission, counsel and guidance are available from the staff as well as from the individual council members. However it would be inherently unethical for an individual commissioner to attempt to influence or persuade the appointing authority to assume a posture which may be inQ000sition to the commission as a whole. Should a split opinion exist on commission action, it may be appropriate for a majority and minority report to accompany the recommendation to the appointing authority. We would expect the individual commission member to recognize the following items: 1. The commission members are appointed by the City Council. - 2. The commission member has an obligation to serve the public and to represent their viewpoint. 3. The contact with the City Council should always be open and never used to circumvent the staff or commission. 4. The commission should not knowingly embarrass the staff or the City Council. 5. The commission should render as much assistance as possible to the City Council and avoid placing them in an untenable position. 6. The commission should assist the City Council in developing public trust in the advisory commission system. 7. The commission should be sensitive to agency priorities and know when to take a stand. There are times when, for the good of the overall agency, it may require adjustment of the priority level of a particular project. 8. The commission falls under the restrictions of the Brown Act whereby decisions and recommendations can only be made at a duly constituted meeting which is open to the public. CACBOOK 3 The following commission guidelines are recommended: 1. Contacts would be with the agency staff member assigned to the commission rather than to other staff people. The individual commissioner should feel free to make a contact with the higher level supervision, such as the City Manager, and/or the City Council providing the assigned staff person is also notified of this contact. 2. Contacts with staff members should clearly be in the framework of the commission assignment. 3. It is important for Commissioners to know the City's Art In Public Places programs and community arts services. 4. Commissioners should not ask for individual reports, favors, or special consideration. 5. Commissioners should realize the assigned staff person works with the commission and reports directly to an agency supervisor. He/she is limited in scope of authority to carry out recommendations. Misunderstandings and problems can develop in the relationship between the staff and the commission if an enthusiastic member attempts to take aboard those duties which are not within the framework of the commission action. Each commissioner must be alert to the difference between advisory policy -setting and doing the work. At times a commissioner may be asked to "do" the work as a volunteer. It is doubly important that when this occurs, the difference be recognized and be communicated to assure there is no question about the role on the advisory body and the individual's volunteer assignment. The success of the Cultural Commission's efforts in our community is directly proportional to the level of priority it attains in the agency operation. Governing body and administrative perceptions on the importance and contribution of human, recreation and arts services to the community's quality of life will inevitably influence decisions on budget, planning, manpower, policies and procedures. Therefore, the interdependence among agency departments/commissions cannot, nor must not, be ignored or taken lightly.. CACBOOK 4 The Cultural Commission is in a unique position to provide for significant positive relationships that can contribute to an understanding of cultural arts services and their roles in contributing to a better quality of life. It is the philosophy of the Cultural Commission of the City of La Quinta that fostering and encouraging the arts in all its forms serves to enhance the mental, physical, aesthetic, and spiritual health of La Quinta as a community. Recognizing this fact, and the positive economic impact generated by the arts, this Commission will provide leadership to the arts community through facilitating partnerships between agencies, assisting individual artists by advocating for the provision of adequate resources, and providing the City Council with educated, .informed advice for addressing public policy issues as they relate to the arts. THE ROLE OF THE CULTURAL COMMISSION AND STAFF The role of the Cultural Commission is to provide guidelines and chart a general course of action by formulating and recommending policies for cultural arts within the City of La Quinta. The Appointed City Staff lends technical support to the Cultural Commission and serves as staff liaison. The Appointed City Staff acts as administrator who provides the data, information and professional counsel to the Cultural Commission while serving as liaison between policy formulation and implementation of same through administrative procedure. City Staff will facilitate the clear, concise and efficient communication of all direct questions, comments and requests for information between the Cultural Commission, City Manager and Staff as well as similar requests between individual Commission members and individual staff. The primary function of the Staff is to perform under the direction of the City Manager the various duties and responsibilities required to provide well-balanced and efficient cultural arts services for the people of La Quinta. CACBOOK 5 Liaison to the Community The Commission will attend all civic functions (mixers, Mayor's breakfasts, ribbon cutting, etc.); talk with residents and "hear" what they have to say. Be active in other culturally related activities in La Quinta and surrounding communities. The CAC could get as much publicity as possible in La Quinta and throughout the valley. Everything the Commission does is public information. Conduct periodic public forums (focusing on engaging arts related topics) in various public locations (Main Street Market Fair, weekly art show in Von's Center, etc.). 2. Advisory Body to the City Council Attend City Council meetings, maintain open communication, relay public opinion, accept assignments to participate in committees and boards. 3. Commissioner Training Program Develop and maintain extensive listing of seminars and workshops throughout the country and attend when possible. Membership in arts related state and national organizations. Funding for travel fees, etc. CAC BOOK 6 CULTURAL COMMISSION WORK PLAN 1996=97 00000 INCORPORATED 1982 w5 cF`y of T�9 Cultural Commission 1996=97 Work Plan Priority: 1 Category: On -Going Assignment Item: Annual Work Plan Method(s) of Fulfillment: Review existing assignments, suggest assignments to fill any voids, review programs and programs being done by other cities. Suggested Resources: The work plan should be considered a living document, subject to revision during the course of routine maintenance. Expansion of Assignment: On going maintenance. Commissioner Availability: Review regularly. Commitment Required: 1 hour per month. CACW P 1 Priority: 2 Category: On -Going Assignment Item: Cultural Arts Master Plan Method(s) of Fulfillment: To develop a Master Plan to encourage cultural arts in the City of La Quinta. Suggested Resources: Members of the community. Expansion of Assignment: Execute the Plan. Commissioner Availability: All Commissioners will work on the Plan. Commitment Required: 4-5 hours of Commission/Committee work per month. CACWP 2 Priority: 3 Category: On -Going Assignment Item: D.E.P.A. Program (Diversified Exposure to Performing Arts) Method(s) of Fulfillment: Provide tickets for students to attend diversified events. Suggested Resources: Each fall a subcommittee of Cultural Commissioners would spend 10-20 hours making calls to secure free or reduced rate tickets during the season. Expansion of Assignment: No growth in staff time, should be similar each year. Mostly work will be by PTA and/or school staff, if they agree to work the program. Commissioner Availability: Commissioner ill chair the subcommittee. Commitment Required: 10-20 hours each fall soliciting tickets. CACWP 3 Priority: 4 Category: On -Going Assignment Item: Arts Advocacy Method(s) of Fulfillment: Prepare guidelines and resources for parents, educators, organizations and citizens at large to advocate for arts education in La Quinta schools grades K-3. Lobby for appointment of music and art coordinators/supervisors, encourage adoption of "National Standards for Arts Education." This program will be implemented in cooperation with Desert Sands Unified School District. Suggested Resources: MENC, MTNA, National Coalition for Music Education, local art and music organizations. Staff time and funds are minimal. Utilize parent volunteers. Expansion of Assignment: The goal is to eventually reach all students K-12 in the Desert Sands Unified School District. Commissioner Availability: All Commissioners are resources. Commitment Required: Once organized, this project will take approximately 2 hours per month. CACWP 4 Priority: 5 Category: Long Term Assignment Item: La Quinta Pageant Method(s) of Fulfillment: Creating steering committee consisting of Historical Society, Cultural Commission, Council Member, technical, theatrical, musical to lay ground work of conceptual plan and feasibility. Budget development study. Site procurement (seed civic center ground, build temporary staging, rent seating). Suggested Resources: Request City funding, private funding, legal council, staff time, recruitment, publicity. Expansion of Assignment: Annual event creating great visibility for La Quinta valley wide, county wide, state wide, etc. Develop into week long event including multi -discipline arts event. Commissioner Availability: Commissioner Atkins will chair the subcommittee. Commissioner Francis to assist. Commitment Required: This will require a tremendous commitment starting with the single step of forming a steering committee. CACWP 5 March 5, 1996 Consideration to Approve Changes to the Cultural Commission's Work Plan RECOMMENDATION: As directed by the City Council. FISCAL IMPLICATIONS: There -are no additional fiscal costs related to approval of the Cultural Commission's Work Plan changes. There may be additional costs associated with any recommendations that may come out of the assignments contained within the Work Plan. BACKGROUND AND OVERVIEW: The Cultural Commission met and reviewed the 1994-95 Work Plan assignments and is recommending to update the Work Plan for 1996-97 (Attachment 1). The following changes are requested for City Council approval: 1. Change the amount of time spent on Work Plan Maintenence to 1 hour per month. This reflects the actual amount of time spent on this assignment. 2. Add Cultural Arts Master Plan (Attachment 2) to Work Plan as Priority 2. This assignment would be to develop a Master Plan for the City as a long range look at cultural arts. 3. Delete Sidewalk Art Contest from Work Plan. This event is now run by the Parks and Recreation Department. 4. Delete High School Journalism Contest from Work Plan. This event is now offered by the Desert Sun. 5. Change Diversified Exposure to Performing Arts (D.E.P.A.) to Priority 3. This assignment would be moved up in priority due to deletion of other assignments. 6. Change La Quinta Pageant to Priority 5. The assignment would be moved up in priority due to deletion of other assignments. 7. Delete Latin Jazz/Salsa Festival. This event has been researched by the Cultural Commission and determined not feasible at this time. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Approve the changes to the Cultural Commission Work Plan as submitted; 2. Do not approve the changes to the Cultural Commission Work Plan; or 3. Provide staff with further direction. Marty Nicholson Parks & Recreation Director Attachments: 1. Cultural Commission Work Plan 1996-97 2. Outline of Cultural Arts Master Plan Process V?*4PF�c CULTURAL COMMISSION PROPOSED ASSIGNMENT CULTURAL ARTS MASTER PLAN MISSION: To develop a Master Plan to assist in the creation of policies encouraging Arts in the City of La Quinta. Skeletal Structure of Time Frame Step One Presentation of Master Plan concept to City Council. Presentation of Proposed Time Frame for Master Plan completion Step Two Establish criteria for Steering Committee/Task Force Step Three Identify Steering Committee: Commission identify possible names and developed criteria for Steering Committee members. Step Four Orientation of Steering Committee, adopt mission statement Presentation of Master Plan Concept Identify focus and areas of community concern. Step Five Strategic Planning Phase/Determine assessment strategy Step Sig Begin Assessment strategies through use of surveys, community presentations and forums. Step Seven Submit assessment update to City Council. Step Eight Continued work on developing Cultural Arts Master Plan. Step Nine Cultural Commission review of proposed master plan. Step Ten Presentation of Cultural Arts Master Plan to City Council. CRITERIA FOR STEERING CONIlVIITTEE MEMBERS 1. Resident of La Quinta preferred. 2. Strong interest in and support of the arts in La Quinta. 3. Availability, willingness to commit to the end of the project. 4. Communication skills. 5. Recognized expertise in field. 6. Reflect diversity in the community. SUGGESTED NAMES FOR STEERING COMMITTEE MEMBERSHIP 1. Honey Atkins, CC 2. Susan Benay, CC 3. Steve Berliner, CC 4. Susan Francis, CC 5. Kathryn Hull, CC 6. Archie Sharp, CC 7. Judy Vossler, CC 8. Jon Gaffney, School rep. 9. Donna Martin, Comm Concerts. 10. Kay Wolff, School rep. 11. John Detlie, Architect 12. Patrick Welch, Newspaper 13. Joan Foster, Arts Foundation 14. Michelle Dallas, Chamber 15. Bernardo Gouthier, Sculptureland 16. Fred Rice, Historical Society 17. Andrea Spirtos, Literary, Dance 18. Hayden Bower, Seniors 19. John Pena, Mexican -American 20. Stuart Woods, churches 21. Marty Nicholson, city staff 22. Ellie Berliner/Kathy Kranseler, church 23. Darlene Romano, music, theatre 24. Richard DeSantis, Lighting, Arts Foundation 25. Steve Plone, designer, video 26. Michelle Klein, Little Theatre 27. Nancy Nard 28. Meg Robertson, business 29. John Walling, architect 30. Date: February 26, 1996 To: Cultural Commission From: Kathryn B. Hull, Chair RE: Report on CULTURAL PLANNING Conference, Sponsored by the California Assembly of Local Arts Agencies February 91 1996, California Center for the Arts, Escondido Commissioner Susan Benay and I attended the all day workshop on the "How, When, Why of Cultural Planning." Twelve offs were in assisted attendance. Richard Linzer, Consultant, was , by Annie Hansen, poet and writer. This is an outline of the areas covered and information given at the workshop: I. Two preliminary questions to ask are: 1) What is the City/Commission going to do with the plan? 2) Why do they want it? A Community Cultural Plan is a planning process in which the cultural potential requirements and needs are addressed. The document is brief and simple. People would like to have control over their future. Strategic plans in the arts are more integrated and exciting than other arenas. Process is political and involves decision -makers. Artists are capable of complex planning. Artists -- the single most urban renewal tool Make the invisible visible Follow the artists for community economic development Focus on successes Consider urban zoning ordinance to allow artist centers Prepare plan/enact plan. Action is important. 1. Some techniques for gathering information: Change mental models. Set goals, but they must be acted on. Planning helps eliminate anxiety; gives assurance. Strategic planning (advance, hold, retreat) versus comprehensive planning (static). 2. Motivation: (types of people) a. Achievement --Reasons for joining group dictate how one will function and operate. 3. 4. 5. b. Affiliate --form, bind groups together, the glue --but has such a good time with people, but nothing gets done. c. Influence --promote your ideas, bring energy, contacts, but hate to work --get others to do it. Align people into groups: Influence - Chair Some of each type on each committee Value of time essential to consider Plan for planning: a. To clearly define the process for creating a workable plan for community and civic cultural develop b. To define the various aspects of a plan that will serve the entire community c. To identify methods of creating a master plan for cultural development. Consider/be aware of: 1) cost/financial 2) spirit (the bridge) --keep it alive, embody, highest creative realization, inspire 3) technical aspects --process for planning/what is a cultural plan 4) implementation --persuasive, effective, clear vision, language, useful, persuade arts organizations 5) inclusion--multi-purpose plan, parts to create the whole, broad community input 6) logistics--facilitate/expedite time II. At the community meeting - VISION 1) Identify issues, then cluster groups by issue Provide a scribe Come back with something for action. 2) What are the contradictions to keep (it) happening? Root causes? What constrains superficial reasons like $$) 3) New direction. What can we do? How can we do it? Methods Just do it --don't talk about it. 4) Action What can we do? How can we accomplish it? What are the possibilities? Other countries -- use the arts to engrandize themselves thinkers are respected f rom you? (Not art is part of life aesthetics, by artists or engineers, is an industry People learn through - seeing (visual) hearing (auditory) moving (kinetic) 1. Initial Agreement (Plan for Planning) Make the process political with decision -makers; then work in a revolving cyclical method. 2. Mandates Formal and informal rules/constraints. What you can/cannot do. Know what the rules are. Informal - the way it is. 3. Mission Must include statement 4. Stakeholders The parts which make the whole. 5. External Environment (beyond yourself) - Needs assessment a) forces and trends - political, economic, social, technological b) clients, customers, payers c) competition - competitive forces d) collaboration - collaborative forces How do we operate in the cultural arena? Collaboration is expensive. It entails giving up power to gain the outcome. Opportunities and obstacles come out of the external environment. 6. Internal Environment a) resources - people, economic resources, information, competencies (do we have it?) b) present strategy overall, does it make sense, is it functional? c) performance - indicators, results, history Strengths/weaknesses create strategic issues 7. Strategies a) practical alternatives/barriers b) maj or ' proposals c) actions d) work programs Vision -► Actions -+ Results -► Vision -+ Actions -► Results etc. Strategic comprehensive plan extend 15+ years. Design short - long -term plan. Data -►hypothesis (utilize college for data analysis) To gather information, ask questions, i.e.: 1) Other than money, what do you need? 2) What is the potential for making the community a better place to live? Purpose=Plan: To promote support nurture inform unify develop Make the process safe and simple Give opportunity to participate in plan and evaluate Four segments for Plan -- 1. Mission statement 2. Organization assessment 3. Environment scan 4. Key issues Collect information quickly Work in small groups Assimilate information Work with people who get it done Steering Committee has limited time. Ask them to commit to two - three meetings. Get it done. Human dimension - Who Time - When Look - How to get it done Community - Where 1. Understand cultural (human) difference, i.e., ways to invite citizens Committees work; plenary good for listening and voting Get consensus in small group Contact the "adversary" first. Ask the question, then he'll learn the lesson. 2. Time Are we ready? Do we know what/how to do it? Have materials ready After talking to the decision -makers, you can make a plan in 6-12 weeks. 3. Look of Document Do the work, then talk to artists re: presentation for professional and strategic document Be brief - few pages with addendum Show what's being done Strategy most important --relationship between strength/weaknesses, opportunities/obstacles. How can I maximize strength, overcome weakness, achieve opportunities, exploit obstacles? People are already working in many of these area. It is in process. 4. Community Where it takes place, i.e., a fiesta for Hispanic community. Go to the people. An on -going process. Our group - created a bumper sticker: Unify Under The Sun The Arts Can Be Done