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CACMIN 01 22 1996 CULTURAL COMMISSION MINUTES January 22, 1996 I. CAll TO ORDER The regular meeting of the Cultural Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson Hull presided over the meeting. Pledge of Allegiance was led by Commissioner Francis. ROLL CALL: MEMBERS PRESENT: Commissioner Honey Atkins Commissioner Susan Benay (Vice Chairperson) Commissioner Susan Francis Commissioner Kathryn Hull (Chairperson) Commissioner Archie Sharp MEMBERS ABSENT: Commissioner Steve Berliner One Vacancy STAFF PRESENT: Marty Nicholson, Parks & Recreation Director It was moved by Commissioner Atkins/Francis to excuse Commissioner Berliner from the meeting due to illness. Unanimous. II. CONFIRMATION OF AGENDA III. APPROVAL OF MINUTES Commissioner Atkins asked that the date January 22, 1996 be changed to December 18, 1995. It was moved by Commissioner Francis/Atkins to approve the Minutes of November 27, 1995 as corrected. Unanimous. Chairperson Hull asked to change a sentence that reads "people that can be" to "people who can be". It was moved by Commissioner Francis/Atkins to approve the Minutes of November 6, 1995 as corrected. Unanimous. IV. PUBLIC COMMENT - None V. CORRESPONDENCE AND WRITTEN MATERIALS A. Letter of Resignation from Commissioner Michelle Klein - Received and filed. B. Art in Public Places Commission Minutes for November 6th and December 4, 1995 - Received and filed. VI. STAFF REPORTS A. Staff distributed materials received in the mail for review by the Commission. CACMIN.015 1 VII. COMMISSION BUSINESS A. Cultural Commission Resolution Staff has tried unsuccessfully to contact Susie Troublefield at DSUSD to discuss the resolution before presenting it to the City Council for adoption. Staff will report back to the Commission once contact is made. Chairperson Hull indicated that the keynote speaker, Executive Director from the California Arts Council, is on reserve for the forum in March. Chairperson Hull feels that since Michelle Klein was the Chairperson for Arts Advocacy, and has resigned from the Commission, another Commissioner should be appointed to head the Committee, and the Forum should be postponed until things can be clarified with DSUSD. Chairperson Hull will contact Barbara Pieper regarding this. B. Cultural Arts Master Plan The Commission reviewed statements relating to culture and the arts from the La Quinta General Plan. They also discussed identifying a Steering Committee, orientation of the Committee, and identifying Task Force Members. Chairperson Hull suggested holding a Special Meeting of the Cultural Commission to discuss these items on February 7, 1996, at Chairperson Hull's house which is located at 77-260 Calle Chillon. Staff informed the Commission that due to the CPRS Conference in San Diego, she would not be able to attend the meeting. The results of this meeting will be discussed on February 26, 1996. The orientation meeting will then be scheduled for March. The Commission reviewed and made minor changes to the criteria for being selected as a member of the Steering Committee. They also added the names Michelle Klein, John Walling, Nancy Nard, and Meg Robertson to the list of potential members for a total of 25 names. It was moved by Commissioner Benay/Atkins to accept the 25 names listed on the Suggested Names for Steering Committee Membership List and send letters inviting their participation on the Steering Committee. Unanimous. Chairperson Hull will draft a letter for review by the Commission at the Special Meeting on February 7th. Commissioner Francis suggested listing the names of all the Commissioner's on the letter. The Commission concurred. Chairperson Hull reviewed areas for consideration regarding the Cultural Arts Master Plan with the Commission. Areas covered include: acting in an advisory capacity; coordinating arts programs; promoting the arts; tapping resources; conducting ongoing planning; promoting unified decision making; take leadership roles in developing an arts center; establishing programs to fill unmet needs; cooperating with local organizations; establishing a united fund for the arts; presenting awards for significant contributions to the arts; and provide scholarships. C. Commission Rules and Procedures Staff informed the Commission that other City Commissions have developed Rules and Procedures and it is up to the Cultural Commission to determine whether something of this nature is necessary, either now or in the future. Chairperson Hull and Commissioner Sharp will meet and review existing Rules and Procedures and report back to the Commission whether there is a need for Rules and Procedures for the Cultural Commission. The Commission discussed the upcoming Brown Act Information Meeting. Staff will contact the Commissioners regarding their attendance. CACMIN.015 2 VIII. WORK PLAN UPDATE The Work Plan date will be FY 1996-97. Staff and Commissioners made the following changes to the Work Plan: A. Annual Work Plan Priority 1 - On Going (Changed Commitment Required to 1 hour per month) B . Arts Advocacy Reclassified as Priority 4 - On Going (Originally Priority 2 - On Going) C. Sidewalk Art Contest Deleted - Project handled by Parks & Recreation Staff D. DEPA Program Reclassified as Priority 3 - On Going (Originally Priority 5 - Short Term) E. La Quinta Pageant Reclassified as Priority 5 - Long Term (Originally Priority 6 - Long Term) Committee has selected Jim Volz as the consultant for the La Quinta Pageant. He will write a proposal to be presented to the City Council. The Committee has provided a report to the City Council through staff updating them on the progress. The Committee will bring the proposal to the Cultural Commission in February for review and approval, and then it would be forwarded to the City Council on March 5, 1996. Chairperson Hull indicated that the Committee will provide information to be distributed to the Commission in the next Agenda Packet. Information will be given to staff between February 15-20, 1996. F. Cultural Arts Master Plan New item added - Priority 2 - On Going G. High School Journalism Contest Deleted - Project handled by Desert Sun H. Latin Jazz/Salsa Day Feasibility Study Deleted - Project was determined not feasible at this time Staff will make the above recommended changes to the Work Plan and prepare document for review and approval at the next Commission meeting. IX. COMMISSIONER COMMENT & ANNOUNCEMENTS Commissioner Benay - Attended Encore! at the Ritz Carlton in December and thanked Kathryn Hull for bringing this resource to the attention of the Commission and the community. . CACMIN.015 3 Chairperson Hull - The next Encore! date is March 3, 1996. Received $100 for a magazine article she wrote in First Opportunity, published out of Kansas City, and the article was for teenagers on how to get their first job. The Workshop for Cultural Planning in Escondido is set for February 9-10, 1996. The first day covers How, When, and Why of Cultural Planning, and the second day covers Working on Board Development. Chairperson Hull would like to attend this Workshop which is sponsored by CALAA. Cost is $20 (which includes lunch) for members. Staff indicated that attendance at the Workshop by the Cultural Commissioners was not budgeted in, FY 1995- 96. Chairperson Hull will send in the reservation information for herself and Commissioner Benay, knowing that they may nQt be reimbursed for expenses incurred as a result of attending the Workshop. Deadline for registration is February 2, 1996'. X. NEXT MEETING DATE, TIME AND TOPIC Special Meeting Monday, February 7,1996 12:00 Noon At the home of Chairperson Kathryn Hull - 77-260 Calle Chillon, La Quinta Regular Meeting Monday, February 26, 1996 7:00 P.M. La Quinta Civic Center Study Session Room · Cultural Commission Resolution Update · Cultural Arts Master Plan · Cultural Commission Handbook Changes · Final Approval of Work Plan XI. ADJOURNMENT It was moved by Commissioner Francis/Atkins to adjourn the Cultural Commission meeting to the Special Meeting scheduled on Wednesday, February 7, 1996. Motion carried unanimously. Meeting adjourned at 8:45 p.m.. CACMIN.015 4