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CACMIN 07 15 1996 CULTURAL COMMISSION MINUTES July 15, 1996 I. CALL TO ORDER The regular meeting of the Cultural Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson Hull presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Honey Atkins Commissioner Susan Benay (Vice Chairperson) Commissioner Susan Francis Commissioner Kathryn Hull (Chairperson) Commissioner Archie Sharp Commissioner Judy Vossler MEMBERS ABSENT: One Vacancy STAFF PRESENT: Marty Nicholson, Parks & Recreation Director II. CONFIRMATION OF AGENDA Staff informed the Commission that there will be changes to the layout of the Agenda beginning in September that all Commissions, Committees, and Boards will be using. III. APPROVAL OF MINUTES After one minor change, it was moved by Commissioner Benay/Atkins to accept the Minutes of June 24, 1996 as corrected. Unanimous. IV. PUBLIC COMMENT - None V. . CORRESPONDENCE AND WRITTEN MATERIALS A. Art in Public Places Commission Minutes for June 1 A, 1996 - The Commission discussed Business Item C. Obelisk Street Signs. B. Historical Preservation Commission Minutes for May 16, 1996 - Received & filed. Staff distributed NALAA information to the Commission which was received in the mail. Staff will begin forwarding this information to the Chairperson as it is received. VI. STAFF REPORTS A. City Council Action on Commissions, Committees & Boards Staff discussed the ·City Council report on Commissions, Committees & Boards to the Commission. The City Council approved extending all Commission· terms for one year. No action was taken on filling vacancies that currently exist; Council Member Sniff made a motion to advertise to fill the vacancies that currently exist on the Cultural and Human Services Commissions and, however the motion died to lack of a second. The City Council 1 will be determining Kidsline Advisory Board and Youth Advisory Committee structure at its next meet~ng. The Commission discussed the need for a seventh member on the Commission for input and assistance with projects currently in progress. It was moved by Commissioner Vossler/Atkins to request the City Council fill the vacancy on the Commission. Unanimous. Staff has been directed to come back with a Commission Handbook for City Council review on August 6, 1996. This should include policies, regular procedures, and the new agenda format. VII. COMMISSION BUSINESS A. Development of a Cultural Arts Master Plan Staff reviewed a report dated July 15, 1996 updating the progress in the development of a Cultural Arts Master Plan with the Commission. Staff also reviewed the City Council report dated July 22, 1996. After discussion of the reports, the Commission asked staff to have the item pulled and postponed until August 6, 1996 because there are no Commissioners available to answer questions or attend the City Council meeting. The Commission further reviewed and made changes to the City Council report, including the size of the Steering Committee, and anticipated expenses of $300.00. Commissioner Vossler suggested adding "City Council Approval" at the "next to last diamond", as well as changing Step 9 in the Plan Schedule to read "Presentation and Approval of Cultural Arts Master Plan to City Council". Commissioners will attend the August 6, 1996 City Council meeting if available, and be prepared to speak if necessary. The subcommittee, which consists of Commissioners Sharp, Benay and Hull, will meet the first week in September and forward information to staff for discussion at the next Cultural Commission meeting. The Commission discussed holding a punch and cookies reception for the Steering Committee members at the La Quinta Senior Center on a Thursday evening at approximately 5:30 p.m.. A subcommittee will work on more details regarding the reception. Commissioner Vossler asked staff to contact her regarding using the La Quinta Hotel for the Steering Committee reception if the City Council does not allow wine to be served at the La Quinta Senior Center. She further suggested inviting all Council Members to the reception and the Commission concurred. B. Discussion of August Meeting After a brief discussion regarding meeting in August, it was moved by Commissioner Vossler/Atkins to cancel the August 26, 1996 Cultural Commission meeting. The next meeting will be held September 23, 1996. Unanimous. VIII. WORK PLAN UPDATE - Committee Reports A. La Quinta Pageant Staff reviewed a report on the La Quinta Pageant. Commissioner Atkins explained that the Pageant Committee is investigating incorporating as a not-for-profit organization under the name of La Quinta Productions. Board of Directors include Honey Atkins, President; Susan Francis, Vice President; Judy Vossler, Treasurer; and Kay Wolff, Secretary. Other Board members include Donna Martin, Sherry Wollenberg, and Fred Rice. The Board is in the process of dealing with an attorney to get the incorporation. Commissioner Vossler stated that KSL is doing all the legal work for the incorporation, and 2 the Controller and Accounting staff is doing the filing with the IRS and itwill not cost any money for them to do this. It is this organization that will be receiving the $15,000 once it is approved. Commissioner Vossler stated the reason for the formation of La Quinta Productions is because the VIVA Foundation does not want to be the producer of the event. .. Therefore, the nucleus of the Steering Committee formed a Board, and. are in the process of: 1) becoming incorporated, 2) adding people to the group, 3) continuing the contract with the Consultant, 4) and are moving ahead with the project. Chairperson Hull asked that 'the La Quinta Pageant be brought back to the Commission as an Informational Report. It was moved by Commissioner Atkins/Benay to recommend to the City Council to approve a contract between the City of La Quinta and La Quinta Productions. Unanimous. The Commission discussed future items for their Work Plan including contacting neighboring cities to share information on their various commissions. B. DEPA Program Staff gave a report regarding the DEPA Program. Commissioner Sharp discussed contacts he plans to make at various theaters in the valley,· and will report back in September. IX. COMMISSIONER COMMENT & ANNOUNCEMENTS Commissioner Vossler attended the Pageant of the Masters recently, and will be going to see Rent in New York on Sunday afternoon. Commissioner Sharp attended qarousel at the Alhmenson Theater in Los Angeles. Commissioner Benay attended a meeting how to form Boards for non-profit arts organizations, and. will be attending a NALAA meeting soon. Commissioner Benay said she has joined an organization called Arts Wire which is on-line through the Internet and based out of New York. Commissioner Benay recommends the Arts Wire as a tool for the commission. Chairperson Hull submitted a story to a children's magazine in Singapore and it is going to be published. X. NEXT MEETING DATE, TIME AND TqPIC Monday, September 23, 1996 7:00 P.M. La Quinta Civic Center Study Session Room · Election of Officers · Committee Reports · Work Plan Update XI. ADJOURNMENT It was moved by Commissioner Vossler/Atkins to adjourn the Cultural Commission meeting to the next regularly scheduled meeting on Monday, September 23, 1996. Motion carried unanimously. Meeting adjourned at 8:25 p.m.. 3