CAC 02 27 1997T 6
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CULTURAL COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
February 27, 1997
12:00 Noon
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
A. Approval of Minutes of January 23 and February 12, 1997
B. Monthly Department Report for January 1997
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Election of New Vice President
B. Appointment of New DEPA Program Chairperson
C. Review Draft Letter to Arts Organizations Regarding Cultural Commission
D. Cultural Arts Master Plan
1. Community Workshop
2. Review Community Cultural Arts Questionnaire
E. Letters of Commendation
F. Support & Recognition of Arts Organizations
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Art in Public Places Commission Minutes for December 9, 1996
B. Letter from Mayor Holt to Sherry Wollenberg, LQ High School dated February 12, 1997
C. Memorandum Regarding Appointing New Commissioners
D. Memorandum From Council Member Henderson
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
March 27, 1997 12:00 Noon
La Quinta Civic Center Study Session Room
CAC2-27
JNSENT CALENDAR: A
CULTURAL COMMISSION SPECIAL MEETING
MINUTES
FEBRUARY 12, 1997
I. CALL TO ORDER
A regular meeting of the Cultural Commission was called to order at 11:30 a.m. in the Study Session Room of the
La Quinta Civic Center. Chairperson Hull presided over the meeting.
MEMBERS PRESENT: Commissioner Honey Atkins
Commissioner Susan Benay
Commissioner Susan Francis
Commissioner Kathryn B. Hull (Chairperson)
Commissioner Judy Vossler
MEMBERS ABSENT: Two Vacancies
STAFF PRESENT: Mark Weiss, Assistant City Manager
Britt Wilson, Management Assistant
Cristal Spidell, Secretary
II. PUBLIC COMMENT - None
III. CONFIRMATION OF AGENDA
IV. CONSENT CALENDAR - None
V. PUBLIC HEARING - None
VI. BUSINESS ITEMS
A. Cultural Arts Master Plan
1. Discussion of Community Workshop on February 27, 1997
Staff distributed the Community Leaders List and written record of the February 6, 1997 Cultural Affairs
Conference to the Commissioners (copies are on file). Staff asked for feedback from the Commissioners
by February 18, 1997 on the written record so that they could be mailed to all the participants.
Commissioner Benay indicated that she has heard positive things from the Indio Arts Commissions
regarding the Cultural Arts Conference.
The Commission briefly discussed ideas for the valley wide meeting on May 15, 1997. Chairperson Hull
spoke with Barbara Piper from the California Arts Commission and she has offered an arts panel for the
next valley wide meeting in May. Marylee Peters, Riverside County Arts Council will also be contacted.
It was moved by Commissioner Vossler/Atkins to add this item to the agenda for the next Commission
meeting. Unanimous.
MIN2-12 >
Commissioner Atkins noted that there was no date advertised in the Chamber Newsletter for the
Workshop. Staff responded that the Workshop date was not set prior to the deadline for information
submitted to the Chamber of Commerce. Letters will be sent to those on the Community Leaders List in
the next week or so.
After much discussion the Commission decided not to do break out groups. They also identified different
types of group discussion:
♦ Demographics - Ethnic diversity
♦ Public/Private Sector (Education)
♦ Seniors
♦ Youth
♦ Families
The Commission also discussed the agenda for the Workshop, which will be similar to the Conference.
Chairperson Hull will do the introduction, and introduce the Commissioners to those present. She will also
tell them why La Quinta is doing a Master Plan and how important their input is. Blank questionnaires will
be available, and each question will be written on an easel. Chairperson Hull will do the conclusion and
closing remarks. Commissioner Atkins will contact Bruce Fessier at the Desert Sun to run something in
his column. Staff will make arrangements for refreshments.
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Memorandum Regarding The La Quinta Page - Desert Post - Received and filed.
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
It was moved by Commissioner Vossler/Atkins to adjourn the Cultural Commission meeting. Motion carried
unanimously. Meeting adjourned at 1:05 p.m..
NEXT MEETING INFORMATION
Thursday, February 27, 1997 12:00 Noon
La Quinta Civic Center Study Session Room
• May 15, 1997 meeting with valley wide Conference participants
•
MIN2-12
�)NSENT CALENDAR: A
CULTURAL COMMISSION
MINUTES
January 23, 1997
I. CALL TO ORDER
A regular meeting of the Cultural Commission was called to order at 12:00 noon in the Study Session Room of
the La Quinta Civic Center. Chairperson Hull presided over the meeting.
MEMBERS PRESENT: Commissioner Susan Benay
Commissioner Kathryn B. Hull (Chairperson)
Commissioner Judy Vossler
MEMBERS ABSENT: Commissioner Honey Atkins
Commissioner Susan Francis
Two Vacancies
It was moved by Commissioner Vossler/Benay to excuse Commissioner Atkins and Commissioner Francis from
the meeting. Unanimous.
STAFF PRESENT: Mark Weiss, Assistant City Manager
Britt Wilson, Management Assistant
Cristal Spidell, Secretary
II. PUBLIC COMMENT - None
III. CONFIRMATION OF AGENDA
IV. CONSENT CALENDAR
A. Approval of Minutes of December 12 & December 18, 1996
A spelling correction was made to the word "cities" to the Minutes of December 18, 1996. It was moved
by Commissioner Benay/Vossler to approve the Minutes of December 12, 1996 as submitted; and to
approve the Minutes of December 18, 1996 as corrected. Unanimous.
B. Department Report for November & December 1996 - Received and filed.
V. PUBLIC HEARING - None
VI. BUSINESS ITEMS
A. Election of New Vice President
After a brief discussion the Commission agreed to continue this item to next month.
B. Appointment of New DEPA Program Chairperson
After a brief discussion the Commission agreed to continue this item to next month.
C. Cultural Arts Master Plan
1. Valley -wide Cultural Affairs Conference - Staff indicated that four RSVP's have been received to
date. Staff will continue to work on refreshments with Commissioner Atkins, and will make follow-up calls
to those invited to the conference. Staff asked the Commission to complete the survey in their packet and
return it to staff by the January 29, 1997 deadline so it could be included in the results. Due to their
absence, staff will contact Commissioner Atkins and Commissioner Francis by phone and ask them to
complete their survey, as well.
The Commission continued to discuss the opening statement and Commissioner Vossler will be forwarding
a news article to Chairperson Hull which could be used in the opening statement. They also discussed
the topics during the round table, the summary and conclusion, and a possible exit evaluation consisting
of 2 or 3 questions. The Commission agreed that Chairperson Hull will work with staff on these items.
2. Discussion of Community Workshop - The Commission discussed how to get the word out about
the Workshop. Suggestions included placing an ad in the Desert Sun and The Post, doing Press Releases
and/or Public Service Announcements via radio and TV, an announcement at the Mayor's Lunch, posting
invitations at various places including City Hall, the Post Office, the Senior Center, the Announcement
Board at Albertson's, and in the La Quinta Chamber of Commerce mailer.
The Commission will follow the same agenda which will be used at the Cultural Arts Conference. The
Commission agreed that Chairperson Hull will compose a letter/flyer with staff which will be used to invite
individuals to the Workshop.
A special meeting was scheduled for February 12, 1997 at 11:30 a.m. in the Study Session Room to
further discuss the Community Workshop. The Commission concurred.
3. Responses Received on Community Cultural Arts Questionnaire - Staff received four more
responses to the Community Cultural Arts Questionnaire and distributed them to the Commission for
review. Commissioner Vossler requested that the Questionnaire be available at the Conference for those
in attendance to fill out. Staff further reviewed the results received thus far and will inform the Commission
if any additional ones are received.
D. Review Art Organization List
It has been determined that the Art Organization List is not up to date. Each Commissioner will review
their list and return it to Cristal Spidell, Parks & Recreation Department Secretary within the next week so
that she can update the master list in time for distribution to all those in attendance at the conference on
February 6, 1997. Staff will contact Commissioner Atkins and Commissioner Francis for their changes.
E. Letters of Commendation
The Commission asked staff to pen a letter of commendation from Mayor Holt to be sent to Sherry
Wollenberg at La Quinta High School for her recent award for Romeo and Juliet. Staff will draft a letter
requesting Mayor Holt's signature. A letter will also be send to the man from Cathedral City who recently
won a Presidential Award, and to the Community Concerts. Chairperson Hull will write these letters.
V J n> -2 3 2
F. Discussion of Ways to Give Support and Recognition to Art Organizations
The Commission discussed ways to give support and recognition to other art organizations. It was
suggested to update the Art Organization List, contact those organizations and ask to be placed on their
mailing list for future meetings and events, and to send a letter from the Cultural Commission informing
them of our new meeting time and day. Chairperson Hull will draft such a letter and will give the
Commission the opportunity to review it at the next regular meeting on February 27, 1997.
The Commission has requested staff to place E. Letters of Commendation & F. Support and Recognition
of Art Organizations to all future agendas.
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Art in Public Places Commission Minutes for November 4, 1996 - Received and filed.
B. NALAA Information - Staff distributed this and other materials received in the mail for the Commission.
C. Commissions, Committees & Boards Handbook - Staff distributed the Handbooks to the Commission and
asked that they be returned to the City upon resignation or completion of their term.
D. Arts Education Video Packet - Staff indicated the video packet had arrived and was available for viewing.
VIII. COMMISSIONER ITEMS
Commissioner Benay informed the Commission that Judy Bacca is no longer doing the art project on the Bear
Creek Bike Path. She also informed the Commission that the Dole property in Indio is currently in escrow.
Commissioner Vossler added that the Bear Creek Bike Path project is not dead. It is still being considered and
the Art In Public Places Commission may become involved with the project.
IX. ADJOURNMENT
It was moved by Chairperson Hull and Commissioner Benay to adjourn the Cultural Commission meeting. Motion
carried unanimously. Meeting adjourned at 1:42 p.m..
NEXT MEETING INFORMATION
Conference: Thursday, February 6, 1997 3-5:00 PM
La Quinta Senior Center
• Cultural Affairs Valley -wide Conference
Special Meeting: Wednesday, February 12, 1997 11:30 AM
La Quinta Civic Center Study Session Room
• Discussion of Community Workshop on February 27, 1997
Regular Meeting: Thursday, February 27, 1997 12:00 Noon
• Election of New Vice President
• Appointment of New DEPA Program Chairperson
0 Cultural Arts Master Plan - Community Workshop
• Review Draft Letter to Arts Organizations Regarding Cultural Commission
Workshop: Thursday, February 27, 1997 5:30-7:30 PM
La Quinta Senior Center
W J 111-2 3 3
i )NSENT CALENDAR: B
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CULTURAL COMMISSION MEETING DATE: February 27, 1997
ITEM TITLE:
Monthly Department Report for January 1997
BACKGROUND:
The Parks & Recreation Department completes a monthly Department Report consisting of
attendance figures for all programs, upcoming events and meetings attended. The Department
Report is transmitted to the City Council on the second Council meeting of every month.
RECOMMENDATION:
Receive and file.
Mark Weiss
Assistant City Manager
Attachment: Monthly Department Report
MEMO.DR
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Marni Francisco, Recreation Supervisor
VIA: Tom Hartung, Building & Safety Director
DATE: February 18, 1997
SUBJECT: Transmittal of Parks & Recreation Department Report for the Month
of January 1997
UPCOMING EVENTS OF THE PARKS AND RECREATION DEPARTMENT FOR THE
MONTH OF MARCH 1997:
March 2 Fundamentals of Golf, Session II, La Quinta Golf Ranch
March 2 Biga, Cooking Class and Dinner, Restaurant Tour
March 6 Business Expo, Sr. Center
March 7 Temecula Wine Tour
March 9 La Concha, Restaurant Tour
March 13 Estate Planning, Financial Seminar, Sr. Center
March 13 St. Patrick's Day Luncheon, Sr. Center
March 14 Camelot Park Trip Camp, La Quinta Boys & Girls Club
March 16 Melvyn's, Restaurant Tour
March 19 Stan Miller's Big Band Dance, Sr. Center
March 20 Healthy Cooking Class, Sr. Center
March 21 Winter Afterschool Class Program Recital, Truman School
March 22 Annual Egg Hunt & Chalk Drawing Contest, La Quinta Sports Complex
March 23 Sesame, Restaurant Tour
March 27 Dog Training Workshop, Sr. Center
March 29 Fundamentals of Golf, Session III, La Quinta Golf Ranch
March 31 Bowling at Palm Springs Lanes, Spring Break Trip Camp
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PARKS AND RECREATION DEPARTMENT
ATTENDANCE REPORT FOR THE MONTH OF JANAURY 1997
SUMMARY SHEET
Meetings Per Month
1997
19M
Variance
1997
1996
Programs
Leisure Class Total
125
19
106
16
4
Afterschool Class Total
122
45
77
12
7
Special Events Total
103
16
87
4
1
Adult Sports Total
207
117
90
12
6
Senior Center Total
3,095
2,980
115
135
121
Kidsline Call Total
373
349
24
n/a
n/a
Program Total:
4025
3526
499
179
139
Rental Attendance
La Quinta Sports Complex
AYSO Soccer
30
30
0
8
4
La Quinta Sports & Youth
425
0
425
2
0
La Quinta Hotel Softball
50
0
50
1
0
Senior Center
Kirk of the Valley
75
0
75
4
0
Miss La Quinta Pagent
100
0
100
1
0
Rental Total:
680
30
650
16
4
PARTICIPATION
GRAND TOTAL
1 4705
3556
1149
195
143
1997
1996
Variance
Volunteer Hours
Senior Center
1,107
1,194
-87
Meals on Wheels
59
59
0
Kidsline
59.5
40
19.5
Parks & Recreation
2
0
2
Volunteer Total:
1227.5
1293
-65.5
Revenue
Sr. Center Revenue
$4,989
$3,964
$1,025
Revenue Title 111
$468
$576
$108
Recreation Programs
$13,107
$13,107
Revenue Total:
$18 564
. $4 540
$149024
* Information Not Available
Page 1
Youth and Adult Recreation Attendance
Meetin s
Per Month
1997
1996
Variance
1997
1996
Leisure Classes
Introduction to Horses
10
0
10
1
0
Beginning Oil Painting
7
0
7
1
1
Introduction to Karate
7
7
0
2
1
Intermediate Karate
13
0
13
2
0
Beginning Computers 1
11
0
11
1
0-
Beginning Computers II
10
0
10
1
0
Beginning Computers III
10
0
10
1
0
Intermediate Computers
6
0
6
1
0
Beginning Guitar
12
0
12
1
0
Dog Obedience
6
12
-6
1
2
Ballroom Dance 1
12
0
12
1
0
Ballroom Dance II
6
0
6.
1
0
Ballroom Dance(drop ins
4
0
4
1
0
Internantional Cooking
11
0
11
1
0
Leisure Class Subtotal
125
19
106
16
4
Afterschool Class Program
Basketball
12
2
10
1
1
Modeling & Beauty
12
0
12
1
0
Cheerleading
13
8
5
1
1
Youth Cooking
9
11
-2
1
1
Krafty Kids
8
5
3
1
1
Ballet
13
0
13
1
0
Golf for Fun
12
0
12
1
0
Homework
6
10
-4
1
2
Flag Football
9
0
9
1
0
Playground Hockey
3
0
3
1
0
Beginning Tumbling
12
9
3
1
1
Advanced Tumbling
13
01
13
1
0
Afterschool Class Subtotal
122
45
77
12
7
Special Events
Winter Break Trip Cam
January 2 Trip Camp
19
0
19
1
0
January 3 Trip Camp
Orange County Performing Arts
21
0
21
1
0
46
0
46
1
0
Martin Luther King Jr. Pizza Party
17
16
1
1
1
Special Events Subtotal
103
16
87
4
1
Adult Sports
Adult Volleyball
96
44
52
6
3
Adult Basketball
96
73
23
5
3
Adult Soccer Meeting
15
01.
15
1
0
Sports Subtotal
207
1171
90
12
6
Page 2
Senior Center Recreation Attendance
Meetings
Per Month
1997
1996
Variance
1997
1996
Sr. Activities
Ambassador Attendance
113
116
-3
n/a
n/a
Billiards
21
0
21
n/a
n/a
Blood Pressure Check
51
81
-30
4
5
Bridge Duplicate/Social
419
270
149
15
9
Creative Writing Club 1
19
60
-41
4
5
Creative Writing Club II
20
0
20
4
0
FIND Food Distribution
288
334
-46
5
4
Golden Tones Rehearsal
83
112
-29
4
5
Golden Tones Performance
36
39
-3
2
2
Ice Cream Social
17
0
17
3
0
Information Services
134
116
18
n/a
n/a
Legal Consultation
6
7
-1
1
1
Movie Time
42
19
23
4
5
Medicare Consultation
2
3
-1
2
1
Monthly Birthday Party
351
35
0
1
1
Singles Club
20
01
20
4
0
Table Games
28
41
241
4
1
Tennis
10 0 10 3 0
Television Viewing
44
9
35
n/a
n/a
Sr. Activities Subtotal
1388
1205
183
60
39
Sr. Classes
AARP "55" Course
29
27
2
1
1
Arts & Crafts
40
24
16
4
3
Bridge Lesson
55
61
-6
3
5
Ceramics
16
25
-9
4
3
Computer
120
124
-4
4
11
Exercise
648
832
-184
12
13
PACE Exercise
65
51
14
5
8
Line Dance Inter.
32
32
0
3
8
Line Dance Beg.
14
0
14
3
0
Painting
22
40
-18
4
5
Spanish Lesson
92
52
40
4
4
Tap Dance
17
0
17
3
0
Theater Dance
13
34
-21
4
4
Tai Chi
13
30
-17
4
5
Watercolor
21
0
21
3
0
Yoga
28
26
2
4
3
Sr. Class Subtotal
1225
1358
-133
65
73
Sr. Special Events
Seminars
142
34
108
5
5
Big Band Dance
103
128
-25
1
1
Healthy Cooking Class
9
0
9
1
0
Luncheon
99
87
12
1
1
Putting Contest
121
156
-35
1
1
Friends Meetings
8
12
-4
1
1
Sr. Events Subtotal
482
417
65
10
9
Senior Center Totals
30951
2980
115
135
121
Page 3
BUSINESS ITEM: A
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CULTURAL COMMISSION
MEETING DATE: February 27, 1997
ITEM TITLE: Election of New Vice Chairperson
This item was continued from the January 23, 1997 Cultural Commission meeting.
The resignation of the Cultural Commission's vice chairperson, Archie Sharp, has
necessitated an election to fill the vacated position.
Consistent with the La Quinta Municipal Code, the new vice chairperson shall serve until
the first meeting after June 30, 1997 at which time a new election must take place.
Conduct an election for the position of vice chairperson.
Mark Weiss, Assistant City Manager
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BUSINESS ITEM: B
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CULTURAL COMMISSION
MEETING DATE: February 27, 1997
ITEM TITLE: Appointment of new DEPA Program Chairperson
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This item was continued from the January 23, 1997 Cultural Commission meeting.
The resignation of Commissioner Archie Sharp has created a vacancy in the Chair
position of the Diversified Exposure to the Performing Arts (DEPA) program.
This place on the agenda has been reserved so that the Commission may select a new
Chairperson for the DEPA program.
Appoint a Commissioner to serve as the Chairperson for the DEPA program.
Mark Weiss, Assistant City Manager
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�... BUSINESS ITEM: C
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CULTURAL COMMISSION
MEETING DATE: February 27, 1997
ITEM TITLE: Review Draft Letter to Arts Organizations Regarding
Cultural Commission
At the January 23, 1997 Cultural Commission meeting, the Commission discussed ways
to give support and recognition to arts organizations. Pursuant to that discussion, it
was indicated that a draft letter would be reviewed at today's meeting. The purpose
of the letter (Attachment No. 1) is to extend an invitation to attend the Cultural
Commission meetings, to request to be placed on organizations' mailing lists, and to be
kept informed of organizations' events, plans, etc. The Commission also discussed the
need to identify which organizations should received this letter. Staff has attached the
latest version of the Arts Organizations List (Attachment No. 2) which may be useful in
identifying potential organizations that should receive the letter.
Chairperson Hull has prepared the attached draft letter for the Commission's
consideration.
Approve the letter and identify organizations that should receive the letter.
Mark Weiss, Assistant City Manager
Attachments:
1. Draft letter to organizations
2. Arts Organization List
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Al TACHMENT 1
DRAFT - Letter to Organizations in L.Q.
January 24, 1997
Dear President:
The Cultural Commission of La Quinta is a4us to be aware of the programs and
contributions your organization is making to our community.
Consequently, we would like to invite you, or a representative of your group, to
attend our Commission meetings, which are held on the fourth Thursday of each
month at 12:00 noon in City Hall.
In addition, we would like to be kept informed of your work and plans, and as
well, we want you to know we are here to assist you. When there is consistent
communication we can give appropriate support to each other and not duplicate
efforts.
Please add our Commission to your mailing list, and come meet with us. Let's
build a cultural arts team.
Sincerely,
Kathryn B. Hull, Chair
Cultural Commission
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rl-
CULTURAL ARTS MASTER PLAN
for
The City of La Quinta
Arts and culture are necessary components of an investment in the enrichment and well-being of
our community. The development of a strong cultural plan has a positive impact on the
economy, community, and families. It is vital for the City to make a commitment to the arts and
to implement a master plan which will unify the community.
A community cultural plan may well become the blueprint for building `livability' into an area. It
can mesh with all other community master plans to show how culture plays an integral role in
shaping the community's look, feel, spirit and design. Ideally, it can be used as a working tool to
give form to ideas and to ensure action and result of lasting value.
The process allows a community to define those aspects of cultural development that are most
appropriate and essential to its own way of life and future growth. Planning for cultural
development takes into account the visual and performing arts, the role of artists in the
community, urban design, public celebration, cultural diversity, arts education, public art,
community building and economic development, and more.
Cultural development is central to general community planning and acts as a catalyst that leads to
a wide range of other planning activity. Community cultural planning also is a means of
establishing a city's identity and strengthening existing cultural bonds and organizations. A
strategic plan provides the focus and direction to increase opportunities for artists and to raise
existing activities and organizations to a new level of development and service to the community.
A cultural plan is a planning process in which the cultural potential needs are addressed. A plan
will have a significant impact, stimulate the economy, encourage debates and discover resolutions.
It is a `living' document which needs to be evaluated periodically.
A cultural master plan analyzes the needs and opportunities for arts organizations and artists,
cultural facilities, arts programs, public art, arts education and cultural tourism in a community. It
can map out the proposed short- and long-term growth of arts and culture. Formulating a plan
with community input focuses on future actions of the entire community as they affect cultural
functions. In this way the arts are considered as a cultural resource similar to libraries, schools
and parks. Most important, however, is a cultural plan which establishes a vision of a desired
future and establishes roles, steps, time lines and methods for achieving that vision.
February 27, 1997
LA QUINTA CULTURAL COMMISSION ARTS WORKSHOP
February 27, 1997
Culture. What is it? More than music or painting, or a dance step. It is broader than the arts. It
is the guidelines or set of rules (mostly traditions) by which society runs. It is the "software" of
our social lives.
Culture is religion, arts, laws, ethics, history, and styles of dress. It is who we are, and it is
evolving constantly. Change is inevitable. Most change comes from the arts. Art is our
investigation of our values. Some people want to keep their old software version, and some want
to return to an earlier version --but for us, we're ready for the new revised version.
The arts are important in deciding where to work or live. Many corporations consider amenities
in a community in selecting a location for new offices. The arts are a critical ingredient in building
a rounded socio-economic environment. I believe it is the responsibility of both the government
and the citizens to work together to provide adequate programming, a balanced education,
opportunity to participate in, and funding for the arts to enhance the economic and aesthetic
development of a community and the quality of life.
So in order to maintain a vital culture we must support the best in the arts. They are not a luxury,
but a necessity. For the community at large we often need to identify the purpose of community
arts as they relate to the quality of life and the elimination of socio-economic barriers.
The arts can have a strong economic impact on a city. La Quinta has been working on an
Economic Development Plan. In a preliminary report of the La Quinta Redevelopment Agency it
is stated that a primary desired use of The Village includes "speciality retail featuring restaurants,
art galleries, tourist uses." It also recognizes..."greater financial returns derived from projects
with the greater cultural, recreation, and community returns resulting from City/Agency
investment in The Village..."
LA QUINTA CULTURAL ARTS MASTER PLAN WORKSHOP
February 27,1997
AGENDA
1. Pledge of Allegiance
This is not called as a meeting of the Cultural Commission, but a workshop on developing a
Cultural Arts Master Plan.
2 Introduction of La Quinta Cultural Commissioners
KBH, as Chair
Honey Atkins
Susan Benay
Susan Francis
Judy Vossler
La Quinta City Staff
Mark Weiss, Assistant City Manager
Britt Wilson, Management Assistant
Cristal Spidell, Secretary
La Quinta - Art -in -Public -Places Commission
3. Mission Statement
To develop a Master Plan to encourage the Arts in the City of La Quinta
4. Step 1 - Valley -wide Arts Conference held February 6, 1997 - Summarize
5. Step 2 - La Quinta city-wide arts workshop
Cultural Attributes (in no particular order)
- La Quinta Arts Founcation
- Coachella Valley Community Concert Association
- Library
- Chamber of Commerce
- Community Center
- Senior Center
- Volunteers
- Private Clubs
- La Quinta Hotel
- La Quinta High School
- Historical Society
- Out reach programs to the schools
- La Quinta Open -Air Museum (Sculpture Park)
- Arts Education in the schools
- City support
- Art shows
- Churches
- La Quinta Art Association
- Mainstreet Festival
- Mariachi Festival
- Quality of life
Cultural Deficiencies
- Lack of forum/arts facilities
- Cultural `heart' of the city
- Art galleries
- Affordable events and art/concerts
- Cultural identity
- Arts awareness
- Quality performances/theater
- Community/family involvement
- Public relations/promotion of the arts
- Music (orchestra, vocal, theater)
- Dance
- Artist resource
- Plaza for cultural arts events
La Quinta Organizations
- Coachella Valley Community Concert Association
- La Quinta Arts Association
- La Quinta Arts Foundation
- La Quinta Historical Society
- Friends of La Quinta Library
- Round Table West
- La Quinta Open -Air Museum
- La Quinta Little Theater
- Boys and Girls Club of La Quinta
Agencies Best Suited to Enhance Cultural Experiences
Pressing Issues
Realizing the Dream
- how can we raise awareness of the community of:
the value of the arts
the need for funding
keeping a balanced education curriculum in the schools
- what do you envision for the future
Set Goals (Examples)
1. Nurture the arts, cultural organizations and artists of La Quinta
2. Increase and develop new audiences for city arts and cultural organizations, targeting
hard -to -reach populations through marketing, programming, citizen involvement,
and multi -cultural concerns.
3. Address real and perceived safety concerns and special needs of attendees of arts and
cultural events
4. Identify, develop and enhance facilities to be available to arts and cultural organizations
and audiences, and to encourage accessible arts and cultural activities within the
city.
5. Increase arts and cultural educational opportunities for children and families
6. Effectively reinstate arts education in the schools by advocating for a sequential arts
education curriculum.
7. Promote communication and cooperation among city-wide arts and cultural
organizations and to the general public.
8. Enlarge the community base of support for advocacy for arts and culture.
9. Develop financial and human resources necessary to support arts and cultural activities
throughout the city.
10. Recruit, nurture and train new arts and cultural leadership.
11. Promote the community's cultural institutions and resources collectively as an
industry that provides significant contribution to the local and regional economy.
12. Integrate arts facility development into the overall city planning process and to plan
comprehensively for cultural facility development.
13. Encourage a thriving community of artists where they can realize their potential and
contribute to the vitality of the larger community.
14. Establish a center for information and technical assistance, and provide management
and program development training for local arts organizations. (See #1)
15. Preserve and enhance important features of the physical environment, including
architecture, historic landmarks, and natural resources.
16. Generate greater municipal support for cultural programs, services, and development
efforts.
6. Summary
7. Acknowledgments
- Participants (for attending)
- City of La Qu i nta
Mark Weiss, Assistant City Manager
Britt Wilson, Management Assistant
Cristal Spidell, Secretary (Parks & Recreation Dept.)
- Senior Center staff
Marilyn Smith, Senior Center Supervisor
8. Conclusion: We must be aware that we feed the mind through education, we feed
the spirit through prayer and meditation, we feed the body through food, and we feed
the soul through the arts. I believe everyone has the right to be well fed.
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CULTURAL COMMISSION
MEETING DATE: February 27, 1997
ITEM TITLE: Cultural Arts Master Plan
BUSINESS ITEM: D
The development of the Cultural Arts Master Plan is currently in the information
gathering stage. The valley -wide Cultural Conference was conducted on February 6,
1997, and a community workshop will be held on February 27 1997 at 5:30 p.m. to
gather additional input from organizations and residents.
The following items concern the Cultural Development Community Workshop:
■ Staff has prepared a draft agenda for the Commission's review and
approval (Attachment No. 1) .
■ Staff has coordinated the provision of refreshments which include cheese,
vegetable, and �andwich trays, crackers, cookies, chips and salsa, soft
drinks, bottled grater, coffee, and hot water for tea. Flowers will be
available for the refreshment table.
■ Staff will arrange chairs at the Senior Center in a "theater style" with
curved rows and a head table for the Commissioners. The Commission
may see a need to utilize the stage as a dais and, therefore, a table will be
placed on the stage as well as on the floor. Two easels will be provided;
one for the agenda topic to be covered and one to mark down responses
to each topic.
■ It was suggeste� that questions derived from the Developing a Strategic
Cultural Plan - A Work Kit could be used at the workshop by the
Commissioners. I Staff understands that each commissioner has been
previously provided with a kit. In order to facilitate the development of
questions/ideas for discussion at the workshop, it has been suggested that
each Commissioner bring the kit to the Commission meeting and workshop
on February 27th.
■ As of the writing of this staff report, no questionnaires have been returned
to the City (a questionnaire similar to the one that was mailed to cultural
organizations for the valley wide conference was mailed out with the
invitation letter to the Community Workshop). Staff will provide copies at
the February 27t' Commission meeting of any responses received up to
that date.
■ A "registration" table will be provided where attendees will receive their
agendas and "self-service" blank name tags. In addition, a revised
questionnaire will be handed out for those who have not yet filled out a
questionnaire. The revised .version will match the agenda.
The following items relate to the valley -wide conference held on February 6, 1997:
■ Following input from the Cultural Commission on February 12, 1997, staff
finalized the notes from the conference and mailed them to conference
attendees on February 20, 1997 (see Attachment No. 2) .
■ A tentative, second valley -wide conference has been scheduled for May
15, 1997. Chairperson Hull is coordinating with the California Arts Council
for the provision of a panel/speaker for the second conference. There are
no funds budgeted for this conference to cover refreshments and/or other
incidentals. If the Commission wishes to provide refreshments, a budget
request should be forwarded to the City Council for consideration. For
planning purposes, staff spent approximately $150.00 for refreshments for
the first conference. There may be some savings due to the fact that some
condiments (sugar, equal, etc. ) are still available from the first conference.
This item has been placed on the agenda to provide the Commission an opportunity to
provide any further direction/input on the Cultural Arts Master Plan/Community
Workshop/Second Valley Wide Conference.
As deemed appropriate by the Cultural Commission.
Mark Weiss, Assistant City Manager
cultstaff20.wpd
ATTACHMENT 1
I. Introduction
Why a Master Plan?
II. Group Discussion
A. Attributes
B. Deficiencies
C. Dreams and Aspirations
D. La Quinta organizations working together
E. Agencies best suited to enhance cultural experiences
F. Pressing issues
III. Summary and Conclusion
ATTACHMENT 2
4 Zr-v
78-095 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (619) 777-7000
FAX (619) 777-7101
February 20, 1997
Dear Cultural Conference Attendee,
Thank you for attending the valley wide Cultural Conference on February 6, 1997.
Enclosed are notes from that conference prepared by City staff.
Also, the City of La Quinta is in the process of planning for a proposed, second conference
tentatively scheduled for May 15, 1997 from 3-5:00 p.m. As plans and proposed speakers
are confirmed, you will receive notice; however, you may wish to reserve May 15th on your
calendar for a follow-up valley -wide cultural conference.
You may comment or advise this office of questions regarding this matter by calling 771-
7035 and asking for Britt Wilson, Management Assistant.
Sincerely,
Mark Weiss
Assistant City Manager
c. La Quinta Cultural Commission
MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 4U,
Coachella Valley
Cultural Affairs Conference
February 6, 1997
La Quinta Cultural Commission Chairperson and Conference Facilitator Kathryn
Hull called the conference to order at 3:00 P.M. and asked those in attendance
to introduce themselves and identify any organizational affiliations.
Representatives from five Coachella Valley cities (i.e., Indio, La Quinta, Palm
Desert, Palm Springs and Rancho Mirage) were in attendance (see Attachment
1).
The Facilitator provided an introduction to the meeting by discussing the
definition of culture, describing materials in the agenda packet, and referencing
results to the Conference survey. Conference participants then shared
experiences, successes and cultural attributes of their respective communities.
•Palm Springs: The Public Arts Master Plan is a five year plan that
strives to bring arts groups together while identifying specific arts
projects and objectives. It was identified as an "interactive community
arts project". Specific attention to median strips, the airport and train
stations, and the recycling center is included. The Plan is
"Commission -generated", working in conjunction with the Planning and
Parks and Recreation Commissions, and the Historic Board. Specific
mention was made of the Desert Highlands Mural —an eight by eighty
foot mural utilizing student talent and, despite some initial public
opposition, serving as a project bringing educators and arts together.
The builders' contribution was lowered from 1 % to .5% of building
permit valuation due to builder program opposition resulting in program
cuts. Palm Springs has provided matching funds to program initiatives,
but has no temporary art program. Builders resented the use of the
arts' fee for education the most; they wanted "physical art" (e.g., thus,
the reason the mural is viewed as a meshing of education with physical
art).
•Indio: Indio currently has no art in public places ordinance, but has
plentiful land and opportunity for concerts and the arts.
Representatives indicated that citizens were exploring the potential of
an arts in public places ordinance in Indio, but had met some
opposition from the building community. The La Quinta Arts ,Foundation
docents program reaches to Indio and is much appreciated.
•Rancho Mirage: Builders contribute to an art in public places
program, but the program is in its infancy.. Reference was made to the
Cancer Memorial Park, a piece at the Library, and the desire for
integrated public art.
*Palm Desert: Builders contribute 1 % of construction cost (for both
residential and commercial) to the arts program resulting in a well
funded program representative of a financially healthy community.
Palm Desert pursues a limited grant effort, but do realize community
support by way of sponsorship for summer concerts. The Holocaust
Memorial in Palm Desert was the result of a citizen's initiative
completed outside the formal program, albeit the City administered the
process. The El Paseo exhibits are leased on an annual basis but
some have been purchased by the City. Historically, the artists have
been responsible for loaning the art and shipping the pieces, but
recently it's believed the City has provided additional support.
Cultural Deficiencies:
Deficiencies cited by Conference participants included the following:
• No four year college
• No inexpensive space (especially on the west end of the Valley)
• Restrictive ordinances (limited live/work facilities); need special zoning
for artists
• Artists not valued —perceived as 2"d class citizens
• No arts tradition or identity
• No publicity for theater
• Inadequate facilities
• Lack of community support for artists
• Lack of coordination between cultural organizations and city
commissions
• No real home/identity for theater in the Valley
Realizing the Dream:
Participants cited a number of dreams or aspirations for arts in the Coachella
Valley, including:
• Appointing an informational networking task force;
• Creating an inter -city newsletter
• On -going inter -city conferences like this
• Solicit community input/community workshops
• Identify funding sources
• CVAG type organization to prepare a cultural master plan for the
Coachella Valley
• Retreats
• Fall conference
9 Refining goals
Summary and Conclusion
Participants indicated that they intended to share the results of this conference
with their respective communities. It was suggested that a follow-up to this
Conference be held in three months and that an attempt be made to obtain an
energetic speaker for that event as a "carrot" to encourage additional
participation. Various topics were suggested, including "How to work with the
Arts", "How to build organizational skills", and "How to create a valley -wide
entity". The Facilitator asked participants to complete the exit questionnaire
(see Attachment 2). The meeting adjourned at approximately 5:00 P.M.
mculmin.doc
AT) ACHMENT 1
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ATTACHMENT 2
1. What did you think of this conference?
Very useful 2 Somewhat useful Not useful
2. Would you like to see this conference held on a regular schedule?
No If so, how • • . No i' ••n
At least 2 m' .
3. What section or portion of the conference was the most valuable to you?
-Sharing info on projects, problems
-Creating a common goal & how to accomplish
-The need for Art in our community and community input
-Dialogue information
-Linking the Valley in some form of support
-The ideas
-How we can all work together to make our dream come true
-Discussion of a "Valley -wide" approach to developing Art in Public Places
-Final discussion/information gathering
-Vision focus at end and task force and another meeting
-Knowing what others are doing
-Just getting together
-Hearing from other communities about their issues
4. Any comments or suggestions? (Use reverse side if more room is needed)
-Many underlying personal agendas without full commitment to
cohesiveness
-Task Force
-Focus on goals
-Joint effort is good
-Meet again and bring back to our commission and various groups
-Have a meeting with a speaker to address how to create a valley wide
effort
-Continue this [conference?]
-1 would like to see reports from each city in La Quinta's City Newsletter.
like to know what other cities are doing in the arts.
-Getting speaker(s) to help us organize our direction
-Create valley cultural coalition
-3 hour conference
-Get speakers
-Form subcommittee task force
-Conference was great
-Annual conferences
-Valley festival
-Anything helps
-Better agenda
BRIEF SYNOPSIS OF RESIDENTS' RESPONSES TO QUESTIONNAIRE
The "arts" including the Arts Foundation or Festivals, were cited in eight
responses; "concerts" in three; history/museum in three; downtown/village
in two.
The "arts" were cited ten times; community concerts five times; La Quinta
Hotel three times; Sculpture Park (Open Air Museum) and volunteerism
twice each.
Crime/graffiti were mentioned four times; the downtown area twice; lack of
performing hall/facilities twice.
•.mwil �- i
The "arts" were mentioned four times; elitism and music were cited twice
each; five reports indicated La Quinta's image, sometimes specific to certain
attributes, was good to very good, one said fair while three indicated La
Quinta was not recognized.
Three responses suggested more facilities; three suggested developing the
Village; two requested more community involvement.
Seven responses suggested more music events; four suggested more
children's.or youth events.
t
2.
0
What did you think of this conference?
11 Very useful 2 Somewhat useful Not useful
Would you like to see this conference held on a regular schedule?
12 Yes 1 No If so, how often? Quarterly (6)• No Resoonse (5):
At least 2 times/year (1)
What section or portion of the conference was the most valuable to you?
-Sharing info on projects, problems
-Creating a common goal & how to accomplish
-The need for Art in our community and community input
-Dialogue information
-Linking the Valley in some form of support
-The ideas
-How we can all work together to make our dream come true
-Discussion of a "Valley -wide" approach to developing Art in Public Places
-Final discussion/information gathering
-Vision focus at end and task force and another meeting
-Knowing what others are doing
-Just getting together
-Hearing from other communities about their issues
February 6, 1997
The City of La Quinta mailed out a questionnaire as a prelude to the February 6,
1997 conference. The following is a brief synopsis of the responses received.
1. Please identify at least five cultural attributes of the Coachella Valley.
I. Festivals and Fairs (7 responses total).
A. Palm Springs Film Festival
B. La Quinta Arts Festival (3)
C. Palm Spring Follies
D. Southwest Arts Festival
II. Music (4 responses total)
A. Joanna Hodges International Piano Competition
B. Musical special events (Rancho Mirage)
C. Friends of the Philharmonic (Palm Springs)
D. Community Concerts (La Quinta)
III. Theater/Stage productions (6 responses total)
A. McCallum Theater (3)
B. Good Theaters
C. Good venues for larger productions compared to other
areas
IV. Museums (4
responses total)
A.
Palm Springs Desert Museum (3)
B.
La Quinta Open-air Museum
V. Arts (7 responses
total)
.A.
La Quinta Arts Foundation
B.
Arts in Public Places (Palm Desert)
C.
Public Art Programs
D.
Strong support for the arts
E.
Good variety of visual arts
F.
Good arts organizations
G.
Interest in literary arts
VI. Social/Physical characteristics (14 responses total)
A. Community interest/volunteers
B. Ethnic diversity including Native Americans
C. Retirement/leisure culture/migrant workers/"snowbirds"
D. Weather/desert environment
E. Architectural richness
F. Cities recognize need for cultural departments
4. How do you see the Coachella Valley cities working together to enhance our
cultural life?
I. Communication (10 responses total)
A.
Cooperative activities/Community cooperation
B.
Partnerships
C.
Sharing resources and talents
D.
Valley Wide Cultural Committee to promote (not govern)
the arts, with representative from each city and money
from each city for support
E.
Create a non-profit valley -wide advocacy agency to serve
as liaison between artists and government bodies and
encourage opportunities for artists
F.
Conferences (such as this one)
11. Funds (1 response total)
III. Miscellaneous (2 responses total)
A. Building and supporting a "Desert Amphitheater"
B. Every city seems more interested in producing "signature
events" than in discussing Valley -wide issues and
activities
5. Do you think there should be a valley -wide Cultural Committee?
-Yes (6)
-Not really - perhaps only as a locator or coordinating steering committee for
scheduling
-Study issue more to determine need and goals
6. In your opinion, which agencies are best suited to lead efforts to enhance
the cultural experience?
Federal Government
State Government
_2, Regional Government
7 Local (city) Government
$ Private Foundations
-2,. School Districts
_3_ Chamber of Commerce
_2. Religious Institutions
6 Private Sector/Market
Other, please identify museums: endowments. gifts: educational
institutions - large and small can contribute
Coachella Valley
Cultural Affairs Conference
February 6, 1997
La Quinta Cultural Commission Chairperson and Conference Facilitator Kathryn
Hull called the conference to order at 3:00 P.M. and asked those in attendance
to introduce themselves and identify any organizational affiliations.
Representatives from five Coachella Valley cities (i.e., Indio, La Quinta, Palm
Desert, Palm Springs and Rancho Mirage) were in attendance (see Attachment
1).
The Facilitator provided an introduction to the meeting by discussing the
definition of culture, describing materials in the agenda packet, and referencing
results to the Conference survey. Conference participants then shared
experiences, successes and cultural attributes of their respective communities.
•Palm Springs: The Public Arts Master Plan is a five year plan that
strives to bring arts groups together while identifying specific arts
projects and objectives. It was identified as an "interactive community
arts project". Specific attention to median strips, the airport and train
stations, and the recycling center is included. The Plan is
"Commission -generated", working in conjunction with the Planning and
Parks and Recreation Commissions, and the Historic Board. Specific
mention was made of the Desert Highlands Mural —an eight by eighty
foot mural utilizing student talent and, despite some initial public
opposition, serving as a project bringing educators and arts together.
The builders' contribution was lowered from 1 % to .5% of building
permit valuation due to builder program opposition resulting in program
cuts. Palm Springs has provided matching funds to program initiatives,
• but has no temporary art program. Builders resented the use of the
arts' fee for education the most; they wanted "physical art" (e.g., thus,
the reason the mural is viewed as a meshing of education with physical
art).
•Indio: Indio currently has no art in public places ordinance, but has
plentiful land and opportunity for concerts and the arts.
Representatives indicated that citizens were exploring the potential of
an arts in public places ordinance in Indio, but had met some
opposition from the building community. The La Quinta Arts Foundation
docents program reaches to Indio and is much appreciated.
*Rancho Mirage: Builders contribute to an art in public places
program, but the program is in its infancy. Reference was made to the
Cancer Memorial Park, a piece at the Library, and the desire for
integrated public art.
Summary and Conclusion
Participants indicated that they intended to share the results of this conference
with their respective communities. It was suggested that. a follow-up to this
Conference be held in three months and that an attempt be made to obtain an
energetic speaker for that event as a "carrot" to encourage additional
participation. Various topics were suggested, including "How to work with the
Arts", "How to build organizational skills", and "How to create a valley -wide
entity". The Facilitator asked participants to complete the exit questionnaire
(see Attachment 2). The meeting adjourned at approximately 5:00 P.M.
mulmin.doc
BUSINESS ITEM: E
� 02
V �MIFF"
�• ems% ...OF
CULTURAL COMMISSION
MEETING DATE: February 27, 1997
ITEM TITLE: Letter(s) of Commendation
The Cultural Commission has requested that this item be placed on each agenda for the
Commission to consider sending out letter(s) of commendation to worthy
individuals/organizations which provide cultural events/activities or enhance culture in
the Coachella Valley. This space is reserved for the Commission to discuss any letters
of commendation which the Commission would like to send out.
Attached are copies of letters that were sent out based on direction from the January
23, 1997 Commission meeting.
As deemed appropriate by the Commission.
Mark Weiss, Assistant City Manager
c: cultstaff21.wpd
4 64�
78-495 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (619) 777-7000
FAX (619) 777-7101
January 30, 1997
Miss Sylvia Reyes
La Quinta High School
79-225 Westward Ho Drive
La Quinta, CA 92253
Dear Sylvia:
The La Quinta Cultural Commission offers its congratulations to you on
winning a cash award for your poster, which you entered in the Indio
Chamber of Commerce contest. We are proud of our young people, like
you, who excel in the arts.
We hope your interest in art continues and we will hear of more recognition
for you in the future. Our best wishes for further success.
Sincere)
7 0e, 9
athry . Hull, Chair
Cultural Commission
MAILING ADDR
ESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253, i
4
78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 - (619) 777-7000
FAX (619) 777-7101
January 30, 1997
Blackhawk Brigade and Colorguard
La Quinta High School
79-225 Westward Ho Drive
La Quinta, CA 92253
Dear Students:
The La Quinta Cultural Commission commends each of you for the fine work
you are doing to enhance the loyalty and school spirit among your peers.
Your dedication is indicated by winning first place in your field show
competition recently. We are aware of the many hours you drill and
discipline you develop to bring this honor to your school.
We wish you continued success in your endeavors and want you to know
that you add that special sparkle to your school's events.
Sincerely,
Kathryn .Hull, Chair
Cultural Commission
MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 �(i
Ta N 0 6j
4hf 4 4a QU&rA
78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 - (619) 777-7000
FAX (619) 777-7101
January 30 ,1997
Ms. Sherry Wollenberg
La Quinta High School
79-225 Westward Ho Drive
La Quinta, CA 92253
Dear Sherry:
Congratulations! The La Quinta Cultural Commission is delighted that your
theater production of "Romeo and Juliet" was awarded First Place by
SCETA, for quality'theater. You and your students bring positive recognition
to our City, and we are proud of you.
Please convey our best wishes to the cast and crew for continued success
in your theater productions. We are looking forward to the next one!
Sincerely,
%'-�
Knyiull, Chair
Cultural Commission
MAILING
ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253C /
4 4(4j
78-495 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (619) 777-7000
FAX (619) 777-7101
January 30, 1997
Mrs. Donna Martin, President
Coachella Valley Community Concert Association
PO Box 972
La Quinta, CA 92253
Dear Donna:
The La Quinta Cultural Commission congratulates you on your successful
concert, presented recently at the McCallum Theater. It was a special
contribution in teaming with the Children's Choir featuring our local budding
musicians. Thanks for that encouragement.
The Community Concert Association is consistent in providing quality
entertainment for the residents of La Quinta and its surrounding
communities. We commend you for your dedication in producing music
programs that enhance our cultural life.
Sincerely,
Kathryn B. Hull, Chair
Cultural Commission
MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253��
T a q 0 4hf 4 4a QU&
r4)
78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 - (619) 777-7000
FAX (619) 777-7101
January 30, 1997
Mr. Eduardo Guerrero
PO Box 5022
Palm Springs, CA 92263
Dear Mr. Guerrero:
The La Quinta Cultural Commission offers its congratulations on your recent
recognition by President Clinton, of your contribution to the world of music.
We are honored to have you bring such an important acknowledgment to a
citizen of Coachella Valley.
Without music, life would be sterile indeed. We commend you for your
musical contributions and want you to know that there are many people who
have enjoyed your work over the years, but never take time to say so - now
we do. Thank you.
Sincerely,
Ka ryn r.Hufl, Chair
Cultural Commission
MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253��
BUSINESS ITEM: F
�•0j,
44 U
` OF TNT
CULTURAL COMMISSION
MEETING DATE: February 27, 1997
ITEM TITLE: Support and Recognition of Arts Organizations
It is staff's understanding that the Cultural Commission requested that this item be
placed on each agenda for the Commission to consider support and recognition of arts
organizations.
This space has been reserved on the agenda for the Commission to discuss support and
recognition for appropriate organizations.
As deemed appropriate by the Commission.
Mark Weiss, Assistant City Manager
cultstaff22.wpd
L JRRESPONDENCE: A
REGULAR MEETING OF THE
ART IN PUBLIC PLACES COMMISSION
NORTH CONFERENCE ROOM
December 9, 1996
3:00 P.M.
This regular meeting of the Art in Public Places Commission was called to order by Vice Chairman
Rosita Shamis at 3:18 p.m., who asked Commissioner Reynolds to lead the flag salute. Vice
Chairman Shamis asked for the roll call:
ROLL CALL: Present: Commissioners Judi Cothrun, Sharon Kennedy, Elaine Reynolds,
and Vice Chairman Rosita Shamis. (Chairman Walling arrived late.)
It was moved and seconded by Commissioners Kennedy/Reynolds to excuse
Commissioners Davis and Klein. The motion carried unanimously.
Staff: Community Development Director Jerry Herman and Executive
Secretary Betty Sawyer.
II. CONFIRMATION OF THE AGENDA: Confirmed
III. PUBLIC COMMENT: None
IV. CONSENT CALENDAR:
A. Minutes - Commissioner Shamis asked that the Minutes of October 7, 1996, be
amended on Page 4, Item 5 to restate the Commissioners comment. There being no
further changes, it was moved and seconded by Commissioners Cothrun/Shamis to
approve the minutes as amended. Unanimously approved.
Commissioner Shamis asked that the Minutes of November 4, 1996, be amended on
Page 1, Item C to eliminate the word "the". There being no further corrections, it
was moved and seconded by Commissioners Cothrun/Shamis to approve the minutes
as amended.
B. Financial Statement - Commissioner Kennedy asked why there was still money owed
to artists Kim Emerson and Alber DeMatteis. Following discussion, it was
determined that it was a retainer to be held until the gate was installed. There being
no further questions nor any changes, it was moved and seconded by Commissioners
Shamis/Cothran to accept the Financial Statement as submitted. Unanimously
approved.
APP 12-9
Art in Public Places
December 9, 1996
C. Department Report - Staff discussed the responsibilities of the Art in Public Places
Commission and the Cultural Affairs Commission. Commissioners were reminded
to review the Cultural Commission minutes when they are received to keep
themselves informed.
V. BUSINESS ITEMS:
A. Proposed Artwork for Fritz Burns Park
1. Community Development Director Jerry Herman stated that this item had
been returned to the Commission for a reconsideration of the design of the
project to make it more functional.
2. Commissioner Shamis stated she did not agree with the redesign as submitted
as it did not appear to be "unique" and therefore, could not be considered art.
Staff stated it was similar to the functional art the Commission had seen at
the City of Escondido. The Commission can accept Council's
recommendation or submit the same design and state their reasons.
3. Mr. Art Fernandez, stated he had met with each of the Council members
individually as to what they wanted to see in the City. It was his
interpretation that the Council wanted a unique jungle -gym that would be tied
into a piece of artwork. This was difficult on a limited budget. Mr.
Fernandez further stated that he believed the redesign was a unique design as
the artwork could not be found anywhere else. During discussions with each
of the Council Members it was stated that they wanted animals incorporated
into the design, for the piece to be more functional, and to concentrate only
on the Fritz Burns Park.
4. Commissioner Shamis asked why the art piece would have to be relocated at
a later date. Staff explained that the area within the Park that was designated
as the "Children's Play Area", would not be constructed until a later date.
5. Commissioner Reynolds stated she liked the artwork and she believed it to
be an appropriate piece of artwork for the Park.
6. Commissioner Kennedy asked how the redesign was different than the
original Pinata design? Commissioner Shamis stated the original design of
the giraffe was a piece of artwork with grace and beauty. This design is an
arch that even if the animals are cut-outs, they are added to the piece and this
is not art. She then asked how much depth there would be to the animals?
APP 12-9 2
Art in Public Places
December 9, 1996
Mr. Fernandez stated they would be approximately 18-inches. He would not
have the exact specifications until it comes back from the engineer, but it will
be a minimum of 10-inches wide. The commissioners asked how the animals
would be supported. Mr. Fernandez stated they would be welded onto the
frame. He went on to explain that from the top of the arch to the grass it
would be 13 -feet; to the top of the swing it would be 11-1 /2 feet. The width
would be about 25-feet. The swings will be attached to the smaller quails at
the top of the arch. The colors to be used will be those used in the water
spray tower. The actual swing structure will be constructed of steel, painted
with a clear -coated sealer. The animals are to be "life -like" in appearance.
7. Commissioner Cothrun asked if the palm trees would be metal. Mr.
Fernandez stated they would be and the pinata holder would be located at the
end of the leaf. Commissioner Cothrun asked if there would be any problem
with incorporating the artwork into the play equipment. She preferred the
design of the palm trees and animals.
8. Commissioner Shamis asked what the cost of the redesign would be. Mr.
Fernandez stated it would be $35,000 to build and install. Commissioner
Shamis asked if the palm trees could be replaced with animal figures. Mr.
Fernandez stated that could be done. Commissioner Shamis stated she was
not in favor of the new design. Discussion followed regarding animals that
could be used to make the structure appear more like a piece of art.
9. Commissioner Kennedy stated the redesign was user friendly. Mr. Fernandez
stated the palm trees would have a textured appearance. He went on to state
that the tree trunks would be 12-inches in diameter, painted the same as a
palm tree. A small rabbit, approximately three feet in height, would be a part
of the base.
10. Commissioner Reynolds asked if both ideas presented by Mr. Fernandez
could be presented to the City Council; the palm trees and the animals. Mr.
Fernandez stated that numerous people from all over the Valley and in the
Los Angeles area have told him what a good idea this is and they are anxious
to see it completed.
11. Commissioner Cothrun stated she supported a design that incorporated art
into a swing set that would be a functional part of the Park.
12. Mr. Fernandez stated he would present both maquettes to the Council for
their consideration.
13. Commissioner Reynolds asked if the public could be informed of the Council
meeting, to bring some public support.
APP 12-9 3
Art in Public Places
December 9, 1996
Chairman Walling joined the meeting.
15. There being no further discussion, it was moved and seconded by
Commissioners Reynolds/Kennedy to recommend to the City Council both
maquettes submitted by Mr Fernandez; the palm trees and/or indigenous
animals (not frightening to children) for a price not to exceed $35,000 along
with a structure that is a two-sided slide.
16. Chairman Walling asked Mr. Fernandez if the slide were to be purchased,
would he build the artwork around it. Mr. Fernandez stated he would buy the
slide and add the artwork. He went on to state that he would create an art
piece around four swings, either the palm trees or the animals figures. The
same design would be used for the slide. If the palm trees are used, the pinata
design would be incorporated into the palm fronds. If the design of the two
rams is used, it will not have the animals on the top of the swing set. The
swing set design along with the slide would be constructed for a price not to
exceed $35,000. Following discussion, the motion was unanimously
approved.
B. Proposed Artwork for the La Quints Carwash:
1. Staff explained to the Commission why the project had not been displayed for
Council discussion and was being brought back to the Commission.
Following discussion staff stated they would take the project to the Council
for presentation during a study session to give Council an opportunity to
review and make comment.
2. There being no further discussion, it was moved and seconded by
Commissioners Kennedy/Walling to instruct staff to present the project to the
City Council during a study session for their review and direction.
C. La Quinta Art in Public Places List of Community Art Sites
1. Staff informed the Commission that there were several sites throughout the
City where artwork could be placed. Commissioner Shamis asked if the
Commission could take a tour with staff of the locations. It was determined
that a tour would be scheduled for the Commission at the beginning of their
next meeting.
APP 12-9 4
Art in Public Places
December 9, 1996
VI. CORRESPONDENSE AND WRITTEN MATERIAL: None
A. Video on the City of Brea's Artwork
1. Commissioner Shamis explained how the tape had been obtained. Staff
stated the Commission would view the video at the conclusion of the
business items.
VII. COMMISSIONER ITEMS:
A. Temporary art
1. Commissioner Shamis stated that she had spoken with Mr. Weidenhamer
regarding the loan of his art piece. Mr. Weidenhamer had stated that he
would sign any agreement with the City that the City Attorney would like him
to enable the City to have the artwork. The City would not be responsible for
any damage or theft to the art piece.
2. Chairman Walling asked staff if Mr. Weidenhamer could call the City
Attorney directly. Staff suggested an appointment be made for Mr.
Weidenhamer to meet with the City Attorney to discuss the issue. Staff was
directed to arrange a meeting with the City Attorney and Mr. Weidenhamer.
3. Commissioner Shamis stressed the importance of having a community
workshop on the importance of art in public places. The workshop would
educate the public as well as the City Council and staff as to how artwork
could be incorporated into the City.
VIII. FUTURE AGENDA ITEMS:
A. Progress on the Temporary Art Program
B. Discussion relative to the City of Brea art program.
IX. ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Cothrun/Shamis to
adjourn this meeting of the Art in Public Places Commission to a regular meeting of the Art in Public
Places Commission on January 6, 1997 at 3:00 P.M. Unanimously approved. This regular meeting
of the Art in Public Places Commission was adjourned at 4:38 P.M.
APP 12-9 5
�,pRRESPONDENCE: B
I
F S
78-495 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (619) 777-7100
OF FAX (619) 777-7101
OFFICE OF THE MAYOR
GLENDA L. HOLT
February 12, 1997
Ms. Sherry Wollenberg
La Quinta High School
79-255 Westward Ho Drive
La Quinta, California 92253
Dear Ms. Wollenberg,
The City recently became aware that La Quinta High School's production of "Romeo and
Juliet" was awarded First Place by SCETA for quality theater.
This is a wonderful award and kudos to the students at La Quinta High School and the City
as a whole. The City of La Quinta has taken an active lead in support of the arts and your
efforts will further that cause. I attended the play myself as the school's guest and was
impressed with the quality of the production.
Congratulations to you and your students for receiving the First Place Award!
Sincerely,
Glenda L. Holt
Mayor
C. City Council
Cultural Commission
MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 J
"ORRESPONDENCE: C
c&t v 4 44"
MEMORANDUM
TO:
Cultural Commission
FROM.
City
Mark Weiss, Assistant C y Manager g rn
DATE: February 27, 1997
RE: Clarification of Council action on filling commission vacancies
A question was raised at the February 12, 1997 Cultural Commission Special
Meeting regarding Council action on filling commission vacancies.
Please be advised that the Council has directed staff to advertise to fill vacant
positions on the Art in Public Places, Cultural, Historic Preservation, and Planning
Commissions in addition to the Investment Advisory Board. Interviews by the
Council for those positions are expected at a June 1997 Council meeting.
The Council also suggested a policy of requiring interested applicants to attend
two meetings before applying for any respective commission. The City Clerk's
Office has incorporated that requirement in its notice of the commission vacancies.
Advertising for commission vacancies will be accomplished during March thereby
giving potential applicants time in April and May to attend commission meetings
prior to Council interviews in June.
Please let me know if you have any questions regarding this matter.
-CORRESPONDENCE: D
4 64�
78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 - (619) 777-7000
FAX (619) 777-7101
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MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 �`
U,:
'- 78495 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (619) 777-7000
��►, ,-; IV FAX (619) 777-7101
February 24, 1997
Ms. Sally Ann Davis, Manager
State -Local Partnership Program
California Arts Council
1300 1 Street, Suite 930
Sacramento, CA 95814
Dear Sally:
In response to our conversation last week, this letter will confirm our discussion and
invitation for .the California Arts Council to participate in our discussion with the nine
Coachella Valley cities. We are inviting you, and any of your staff you deem appropriate,
to meet with us Thursday, May 15 from 3:00 to 5:00 p.m. in La Quinta.
The nine cities whose representatives are invited to attend include:
Cathedral City - has no official arts representative
Coachella - has no arts representative, but has shown interest
Desert Hot .Springs - no arts representative
Indian Wells - no official arts representative
Indio - has five Cultural Commissioners
La Quinta - has five Cultural Commissioners and
-has five Art in Public Places Commissioners
Palm Desert - has City -sponsored Community Arts Committee and strong Art in
Public Places Committee, and full-time paid staff
Palm Springs - has Cultural Commissioners and an, active Art in Public Places
program, and full-time paid staff
Rancho Mirage - has five Cultural Commissioners
MAILING' ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253
These cities want to exchange information, most of them need guidance and direction in
programming and building organizational skills, and are excited about working together to
promote the arts and a unified cultural identity in their communities. We will value your
time with us and look forward to receiving important direction and information from your
perspective. It will be particularly interesting for us to participate in your "small cities
study."
Thank you for your interest in our community arts needs. If you have any questions, I may
be reached at (619) 771-1041.
Sincerely,
Ka ryn ,rHu Chair
Cultural Commission
KBH:pjs