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CACMIN 01 23 1997 -'~NSENT CALENDAR: A CULTURAL COMMISSION MINUTES January 23, 1997 I. CALL TO ORDER A regular meeting of the Cultural Commission was called to order at 12:00 noon in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. MEMBERS PRESENT: Commissioner Susan Benay Commissioner Kathryn B. Hull (Chairperson) Commissioner Judy Vossler MEMBERS ABSENT: Commissioner Honey Atkins Commissioner Susan Francis Two Vacancies It was moved by Commissioner Vossler/Benay to excuse Commissioner Atkins and Commissioner Francis from the meeting. Unanimous. STAFF PRESENT: Mark Weiss, Assistant City Manager Britt Wilson, Management Assistant Cristal Spidell, Secretary II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of December 12 & December 18, 1996 A spelling correction was made to the word "cities" to the Minutes of December 18, 1996. It was moved by Commissioner BenayNossler to approve the Minutes of December 12, 1996 as submitted,' and to approve the Minutes of December 18, 1996 as corrected. Unanimous. B. Department Report for November & December 1996 - Received and filed. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Election of New Vice President After a brief discussion the Commission agreed to continue this item to next month. B. Appointment of New DEPA Program Chairperson After a brief discussion the Commission agreed to continue this item to next month. m J n I -23 C. Cultural Arts Master Plan 1. Valley-wide Cultural Affairs Conference - Staff indicated that four RSVP's have been received to date. Staff will continue to work on refreshments with Commissioner Atkins, and will make follow-up calls to those invited to the conference. Staff asked the Commission to complete the survey in their packet and return it to staff by the January 29, 1997 deadline so it could be included in the results. Due to their absence, staff will contact Commissioner Atkins and Commissioner Francis by phone and ask them to complete their survey, as well. The Commission continued to discuss the opening statement and Commissioner Vossler will be forwarding a news article to Chairperson Hull which could be used in the opening statement. They also discussed the topics during the round table, the summary and conclusion, and a possible exit evaluation consisting of 2 or 3 questions. The Commission agreed that Chairperson Hull will work with staff on these items. 2. Discussion of Community Workshop - The Commission discussed how to get the word out about the Workshop. Suggestions included placing an ad in the Desert Sun and The Post, doing Press Releases and/or Public Service Announcements via radio and TV, an announcement at the Mayor's Lunch, posting invitations at various places including City Hall, the Post Office, the Senior Center, the Announcement Board at Albertson's, and in the La Quinta Chamber of Commerce mailer. The Commission will follow the same agenda which will be used at the Cultural Arts Conference. The Commission agreed that Chairperson ·Hull will compose a letter/flyer with staff which will be used to invite individuals to the Workshop. A special meeting was scheduled for February 12, 1997 at 11 :30 a.m. in the Study Session Room to further discuss the Community Workshop. The Commission concurred. 3. Responses Received on Community Cultural Arts Questionnaire - Staff received four more responses to the Community Cultural Arts Questionnaire and distributed them to the Commission for review. Commissioner Vossler requested that the Questionnaire be available at the Conference for those in attendance to fill out. Staff further reviewed the results received thus far and will inform the Commission if any additional ones are received. D. Review Art Organization List It has been determined that the Art Organization List is not up to date. Each Commissioner will review their list and return it to Cristal Spidell, Parks & Recreation Department Secretary within the next week so that she can update the master list in time for distribution to all those in attendance at the conference on February 6, 1997. Staff will contact Commissioner Atkins and Commissioner Francis for their changes. E. Letters of Commendation The Commission asked staff to pen a letter of commendation from Mayor Holt to be sent to Sherry Wollenberg at La Quinta High School for her recent award for Romeo and Juliet. Staff will draft a letter requesting Mayor Holt's signature. A letter will also be send to the man from Cathedral City who recently won a Presidential Award, and to the Community Concerts. Chairperson Hull will write these letters. m J n I -23 2 F. Discussion of Ways to Give Support and Recognition to Art Organizations The Commission discussed ways to give support and recognition to other art organizations. It was suggested to update the Art Organization List, contact those organizations and ask to be placed on their mailing list for future meetings and events, and to send a letter from the Cultural Commission informing them of our new meeting time and day. Chairperson Hull will draft such a letter and will give the Commission the opportunity to review it at the next regular meeting on February 27, 1997. The Commission has requested staff to place E. Letters of Commendation & F. Support and Recognition of Art Organizations to all future agendas. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Art in Public Places Commission Minutes for November 4, 1996 - Received and filed. B. NALAA Information - Staff distributed this and other materials received in the mail for the Commission. C. Commissions, Committees & Boards Handbook - Staff distributed the Handbooks to the Commission and asked that they be returned to the City upon resignation or completion of their term. D. Arts Education Video Packet - Staff indicated the video packet had arrived and was available for viewing. VIII. COMMISSIONER ITEMS Commissioner Benay informed the Commission that Judy Bacca is no longer doing the art project on the Bear Creek Bike Path. She also informed the Commission that the Dole property in Indio is currently in escrow. Commissioner Vossler added that the Bear Creek Bike Path project is not dead. It is still being considered and the Art In Public Places Commission may become involved with the project. IX. ADJOURNMENT It was moved by Chairperson Hull and Commissioner Benay to adjourn the Cultural Commission meeting. Motion carried unanimously. Meeting adjourned at 1 :42 p.m.. NEXT MEETING INFORMATION Conference: Thursday, February 6, 1997 3-5:00 PM La Quinta Senior Center · Cultural Affairs Valley-wide Conference Special Meeting: Wednesday, February 12, 1997 11 :30 AM La Quinta Civic Center Study Session Room · Discussion of Community Workshop on February 27, 1997 Regular Meeting: Thursday, February 27, 1997 12:00 Noon · Election of New Vice President · Appointment of New DEPA Program Chairperson · Cultural Arts Master Plan - Community Workshop · Review Draft Letter to Arts Organizations Regarding Cultural Commission Workshop: Thursday, February 27, 1997 La Quinta Senior Center 5:30-7:30 PM m J n I -23 3