2005 04 19 RDARedevelopment Agency Agendas are
Available on the City's Web Page
@ www.la-quinta.org
REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
Tuesday, April 19, 2005 - 2:00 P.M.
Beginning Resolution No.: RA 2005-004
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Henderson, Perkins, Sniff, and Chairman Osborne
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any
matter not listed on 'the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. Please watch the timing device on the podium.
CLOSED SESSION
NOTE: Time permitting the Redevelopment Agency Board may conduct Closed Session
discussions during the dinner recess. In addition, persons identified as negotiating parties
are not included in the Closed Session meeting when the Agency is considering acquisition
of real property.
1. CONFERENCE WITH THE AGENCY'S REAL PROPERTY NEGOTIATOR, MARK
WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING
POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF
REAL PROPERTY LOCATED AT THE NORTHWEST CORNER OF CALLE TAMPICO
AND DESERT CLUB DRIVE. PROPERTY OWNER/NEGOTIATORS: SANTA ROSA
PLAZA, LLC AND EMBASSY SUITES LA QUINTA.
RECONVENE AT 3:00 P.M.
Redevelopment Agency Agenda 1 April 19, 2005
PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear
within the Consent Calendar or matters that are not listed on the agenda. Please complete
a "request to speak" form and limit your comments to three minutes. When you are called
to speak, please come forward and state your name for the record. Please watch the
timing device on the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
"request to speak" form should be filed with the City Clerk prior to the Agency beginning
consideration of that item.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF SPECIAL MEETING OF MARCH 31, 2005
2. APPROVAL OF MINUTES OF APRIL 5, 2005
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1 . APPROVAL OF DEMAND REGISTER DATED APRIL 19, 2005.
2. TRANSMITTAL OF TREASURER'S REPORT DATED FEBRUARY 28, 2005.
3. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT .FOR FEBRUARY 28,
2005 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING MARCH
31, 2005.
4. ACCEPTANCE OF CAPITAL IMPROVEMENT PROJECT NO. 2002-07D, SilverRock
RESORT MAINTENANCE BUILDING, LAKE PUMP HOUSE AND COMFORT
STATIONS.
5. APPROVAL OF CONTRACT CHANGE ORDER NO. 6, PROJECT NO. 2002-07F
SilverRock RESORT ON- AND OFF -SITE STREET, WATER AND SEWER
IMPROVEMENTS.
6. APPROVAL OF CONTRACT CHANGE ORDER NO. 1, PROJECT NO. 2002-07G,
SilverRock RESORT PERIMETER PARKWAY AND ENTRY ROAD LANDSCAPING.
Redevelopment Agency Agenda 2 April 19, 2005
BUSINESS SESSION - NONE
STUDY SESSION - NONE
CHAIR AND BOARD MEMBERS' ITEMS — NONE
PUBLIC HEARINGS — NONE
ADJOURNMENT
Adjourn to a scheduled SPECIAL meeting of the Redevelopment Agency to be held on April
20, 2005, commencing with closed session at 7:00 p.m. in the City Council Chambers,
78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta Redevelopment Agency meeting of Tuesday, April 19, 2005, was
posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the
bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on Friday, April
15, 2005.
DATED: April 15, 2005
a3�'� 'J�F'9. "-�
JUNE S. GREEK, CIVIC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda 3 April 19, 2005
T a
4,Y01 4
COUNCIL/RDA MEETING DATE: APRIL 19, 2005
ITEM TITLE:
Demand Register Dated April 19, 2005
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
Receive and File the Demand Register Dated April 19, 2005 of which $2575988.88
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA
Sep Qgflitraj
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: April 19, 2005
BUSINESS SESSION:
ITEM TITLE: Transmittal of Treasurer's Report
as of February 28, 2005 CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
Receive and file.
PLEASE SEE RELATED BUSINESS SESSION ITEM ON CITY COUNCIL AGENDA
COUNCIL/RDA MEETING DATE: A p ri 1 19, 2 0 0 5
ITEM TITLE: Transmittal of Revenue and Expenditure
Report for February 28, 2005 and Investment
Summary Report for the Quarter Ending March 31,
2005
RECOMMENDATION:
Receive and File.
FISCAL IMPLJCATIONS:
None.
CHARTER CITY IM PUCATIONS:
None.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Transmittal of the Statement of Revenue and Expenditures for February 28, 2005
and Investment Summary Report for the Quarter ending March 31, 2005 for the
La Quinta Redevelopment Agency.
Respectfully submitted,
ohn M. Falcqher, Finance Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Revenue and Expenditures for February 28, 2005 and
Investment Summary Report dated March 31, 2005
2
ATTACHMENT 1
LA QUINTA REDEVELOPMENT AGENCY
REVENUE SUMMARY
PROJECT AREA NO,1:
LOW/MODERATE BOND FUND:
Allocated Interest
Home Sale Proceeds
Non Allocated Interest
Transfer In
TOTAL LOW/MOD BOND
LOW/MODERATE TAX FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Miscellaneous revenue
Non Allocated Interest
LQRP-Rent Revenue
Home Sales Proceeds
Sale of Land
Sewer Subsidy Reimbursements
Rehabilitation Loan Repayments
2nd Trust Deed Repayment
Transfer In
TOTAL LOW/MOD TAX
DEBT SERVICE FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Interst - County Loan
Interest Advance Proceeds
Transfers In
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND - NON-TAXABLE
Pooled Cash Allocated Interest
Non Allocated Interest
Litigation Settlement Revenue
Loan Proceeds
Rental Income
Transfers In
TOTAL CAPITAL IMPROVEMENT
CAPITAL IMPROVEMENT FUND - TAXABLE
Pooled Cash Allocated Interest
Non Allocated Interest
Litigation Settlement Revenue
Bond proceeds
Rental Income
Transfers In
TOTAL CAPITAL IMPROVEMENT
REMAINING
BUDGET RECEIVED BUDGET
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,480,979.00
3,272,995.60
3,207,983.40
20,800.00
3,976.04
16,823.96
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
341,000.00
194,238.00
146,762.00
165,000.00
580,929.87
(415,929.87)
660,000.00
0.00
660,000.00
0.00
56,748.36
(56,748.36)
0.00
85,715.43
(85,715.43)
0.00
1,174,989.07
(1,174,989.07)
0.00
0.00
0.00
7,667,779.00
5,369,592.37
2,298,186.63
25,923,915.00
13,091,982.45
12,831,932.55
66,000.00
38,922.90
27,077.10
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,478,347.00
888,677.03
1,589,669.97
28,468,262.00
14,019,582.38
14,448,679.62
150,000.00
70,460.46
79,539.54
750,000.00
343,754.52
406,245.48
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
900,000.00
414,214.98
485,785.02
0.00
0.00
0.00
50,000.00
38,589.51
11,410.49
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
50,000.00
38,589.51
11,410.49
3
LA QUINTA REDEVELOPMENT AGENCY
EXPENDITURE SUMMARY
PROJECT AREA NO. 1:
LOW/MODERATE BOND FUND
PERSONNEL
SERVICES
REIMBURSEMENT TO GEN FUND
HOUSING PROJECTS
TRANSFERS OUT
TOTAL LOW/MOD BOND
07/01/2004 - 02/28/05 REMAINING
BUDGET EXPENDITURES ENCUMBERED BUDGET
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
LOW/MODERATE TAX FUND:
PERSONNEL
4,900.00
4,083.65
0.00
816.35
SERVICES
253,157.00
166,255.41
0.00
86,901.59
BUILDING HORIZONS
250,000.00
150,000.00
0.00
100,000.00
LQ RENTAL PROGRAM
150,000.00
194,260.65
0.00
(44,260.65)
LQ HOUSING PROGRAM
3,118,240.00
65,000.00
0.00
3,053,240.00
LOWMOD VILLAGE APARTMENTS
400,000.00
0.00
0.00
400,000.00
LQRP - REHABILITATION
0.00
0.00
0.00
0.00
APT REHABILITATION
276,411.00
91,692.87
0.00
184,718.13
LQ HOUSING PROJECTS
500,000.00
(55,000.00)
0.00
555,000.00
REIMBURSEMENT TO GEN FUND
668,272.00
445,514.68
0.00
222,757.32
TRANSFERS OUT
2,478,347.00
888,677.03
0.00
1,589,669.97
TOTAL LOW/MOD TAX
8,099,327.00
1,950,484.29
0.00
6,148,842.71
DEBT SERVICE FUND:
SERVICES
496,585.00
360,415.19
0.00
136,169.81
BOND PRINCIPAL
2,395,000.00
2,395,000.00
0.00
0.00
BOND INTEREST
7,929,969.00
3,991,656.13
0.00
3,938,312.87
INTEREST CITY ADVANCE
952,764.00
635,176.00
0.00
317,588.00
PASS THROUGH PAYMENTS
12,283,973.00
6,585,227.24
0.00
5,698,745.76
ERAF SHIFT
2,780,728.00
0.00
0.00
2,780,728.00
TRANSFERS OUT
1,995,101.00
511,141.52
0.00
1,483,959.48
TOTAL DEBT SERVICE
28,834,120.00
14,478,616.08
0.00
14,355,503.92
CAPITAL IMPROVEMENT FUND:
PERSONNEL
4,900.00
3,538.50
0.00
1,361.50
SERVICES
116,393.00
78,618.46
0.00
37,774.54
LAND ACQUISITION
0.00
0.00
0.00
0.00
ASSESSMENT DISTRICT
0.00
0.00
0.00
0.00
ADVERTISING -ECONOMIC DEV
40,000.00
30,538.67
0.00
9,461.33
ECONOMIC DEVELOPMENT
50,000.00
16,770.12
0.00
33,229.88
BOND ISSUANCE COSTS
0.00
0.00
0.00
0.00
CAPITAL - BUILDING
0.00
0.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
292,413.00
203,572.04
0.00
88,840.96
TRANSFERS OUT
39,278,614.00
10,307,843.58
0.00
28,970,770.42
TOTAL CAPITAL IMPROVEMENT
39,782,320.00
10,640,881.37
0.00
29,141,438.63
CAPITAL IMPROVEMENT FUNDITAXABLE BOND
BOND ISSUANCE COSTS 0.00 0.00 0.00 0.00
TRANSFERS OUT 5,778,816.00 6,012,269.10 0.00 (233,453.10)
TOTAL CAPITAL IMPROVEMENT 5,778,816.00 6,012,269.10 0.00 (233,453.10)
4
LA QUINTA REDEVELOPMENT AGENCY
REVENUE SUMMARY
PROJECT AREA NO.2:
LOW/MODERATE BOND FUND:
Allocated Interest
Non Allocated Interest
Bond proceeds (net)
Transfer In
TOTAL LOW/MOD BOND
LOW/MODERATE TAX FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Developer funding
Vista Dunes MHP Rental Rev
2nd Trust Deed Repayment
ERAF Shift - Interest
Sale of Land
Transfer In
TOTAL LOW/MOD TAX
2004 LOW/MODERATE BOND FUND:
Allocated Interest
Home Sale Proceeds
Non Allocated Interest
Transfer In
TOTAL LOW/MOD BOND
DEBT SERVICE FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Interest Advance Proceeds
Transfer In
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND:
Allocated Interest
Non Allocated Interest
Developer Agreement
Transfers In
TOTAL CAPITAL IMPROVEMENT
REMAINING
BUDGET RECEIVED BUDGET
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,345,543.00
1,692,273.20
1,653,269.80
24,100.00
21,572.47
2,527.53
0.00
0.00
0.00
7,054,074.00
7,096,293.56
(42,219.56)
0.00
184,766.05
(184,766.05)
0.00
292,395.95
(292,395.95)
0.00
0.00
0.00
801,358.00
801,359.00
(1.00)
0.00
0.00
0.00
11,225,075.00
10,088,660.23
1,136,414.77
0.00
0.00
0.00
0.00
0.00
0.00
1,000,000.00
709,779.86
290,220.14
0.00
0.00
0.00
1,000,000.00
709,779.86
290,220.14
13,382,173.00
6,769,092.82
6,613,080.18
0.00
25,997.32
(25,997.32)
0.00
(5.35)
5.35
0.00
0.00
0.00
4,099,819.00
3,401,994.57
697,824.43
17,481,992.00
10,197,079.36
7,284,912.64
50,000.00
18,856.70
31,143.30
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
50,000.00
18,856.70
31,143.30
5
LA QUINTA REDEVELOPMENT AGENCY 07/01/2004 - 02/28/05
REMAINING
EXPENDITURE SUMMARY
BUDGET
EXPENDITURES
ENCUMBERED
BUDGET
PROJECT AREA NO.2:
LOW/MODERATE BOND FUND
2nd TRUST DEEDS
0.00
0.00
0.00
0.00
LAND
0.00
0.00
0.00
0.00
BOND ISSUANCE COSTS
0.00
0.00
0.00
0.00
TRANSFERS OUT
0.00
0.00
0.00
0.00
TOTAL LOW/MOD BOND
0.00
0.00
0.00
0.00
LOW/MODERATE TAX FUND:
PERSONNEL
2,900.00
2,141.37
0.00
758.63
SERVICES
192,088.00
278,943.67
0.00
(86,855.67)
2ND TRUST DEEDS
500,000.00
0.00
0.00
500,000.00
2ND TRUST DEEDS FROM CENTERPOINTE
2,520,000.00
0.00
0.00
2,520,000.00
48TH AND ADAMS - FROM CENTERPOINTE
1,423,203.00
7,058.20
0.00
1,416,144.80
WASH/MILES PROJECT
0.00
5,317.50
0.00
(5,317.50)
VISTA DUNES MOBILE HOME PARK
0.00
191,864.78
0.00
(191,864.78)
LOW MOD HOUSING PROJECT/47TH/ADAMS PROJ
776,239.00
44,351.00
0.00
731,888.00
48TH/ADAMS PLANNING
150,000.00
0.00
0.00
150,000.00
FORECLOSURE ACQUISITION
150,000.00
150,000.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
333,272.00
222,181.32
0.00
111,090.68
TRANSFERS OUT
7,350,044.00
6,503,107.61
0.00
846,936.39
TOTAL LOW/MOD TAX
13,397,746.00
7,404,965.45
0.00
5,992,780.55
2004 LOW/MODERATE BOND FUND
2nd TRUST DEEDS
0.00
0.00
0.00
0.00
LAND
0.00
0.00
0.00
0.00
BOND ISSUANCE COSTS
0.00
0.00
0.00
0.00
TRANSFERS OUT
1,920,965.00
52,504.00
0.00
1,868,461.00
TOTAL LOW/MOD BOND
1,920,965.00
52,504.00
0.00
1,868,461.00
DEBT SERVICE FUND:
SERVICES
179,013.00
179,518.60
0.00
(505.60)
BOND PRINCIPAL
95,000.00
95,000.00
0.00
0.00
BOND INTEREST
323,264.00
162,617.50
0.00
160,646.50
INTEREST CITY ADVANCE
1,053,580.00
973,048.00
0.00
80,532.00
INTEREST - ERAF UMOD LOAN
0.00
0.00
0.00
0.00
PASS THROUGH PAYMENTS
11,394,169.00
5,739,111.68
0.00
5,655,057.32
TRANSFERS OUT
994,948.00
254,904.01
0.00
740,043.99
TOTAL DEBT SERVICE
14,039,974.00
7,404,199.79
0.00
6,635,774.21
CAPITAL IMPROVEMENT FUND:
PERSONNEL
2,900.00
2,470.36
0.00
429.64
SERVICES
117,820.00
57,594.56
0.00
60,225.44
ADVERTISING -ECONOMIC DEV
250.00
0.00
0.00
250.00
ECONOMIC DEVELOPMENT ACTIVITY
40,000.00
16,443.89
0.00
23,556.11
REIMBURSEMENT TO GEN FUND
41,443.00
27,629.96
0.00
13,813.04
TRANSFERS OUT
1,826,079.00
(28,891.92)
0.00
1,854,970.92
TOTAL CAPITAL IMPROVEMENT
2,028,492.00
75,246.85
0.00
1,953,245.15
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7
COUNCIL/RDA MEETING DATE: April 19, 2005
ITEM TITLE: Acceptance of Capital Improvement
Project No. 2002-07D, SilverRock Resort
Maintenance Building, Lake Pump House and
Comfort Stations
RECOM M EN DATI ON :
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Accept Capital Improvement Project No. 2002-07D, SilverRock Resort maintenance
building, lake pump house and comfort stations as complete; and
Authorize the Agency Secretary to file a Notice of Completion with the office of the
County Recorder; and
Authorize the release of retention funds held by the Agency 35 days after the Notice
of Completion is recorded.
FISCAL IM PUCATIONS:
Throughout the course of the project, 10% retention was withheld from each
progress payment. To date the Agency has withheld $192, 856.
BACKGROUND AND OVERVIEW:
On June 15, 2004, the Redevelopment Agency awarded a contract to Davis Reed
Construction Inc. in the amount of $1,920,000 for construction of the maintenance
building, lake pump house and golf course comfort stations at SilverRock Resort.
City staff has determined that the project is complete and is in compliance with the
plans and specifications. Prior to filing the Notice of Completion, the Agency must
formally accept the project and authorize the City Clerk to file the Notice of
Completion.
VA
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Accept Capital Improvement Project #2002-07D, SilverRock Resort
maintenance building, lake pump house and comfort stations as complete; and
Authorize the Agency Secretary to file a Notice of Completion with the office
of the County Recorder; and
Authorize the release of retention funds held by the Agency, 35 days after the
Notice of Completion is recorded; or
2. Do not accept the project as complete; or
3. Provide staff with alternative direction.
Respectfully submitted,
Tom Hartung
Director of Building and Safety
Approved for submission by:
Thomas P. Genovese, Executive Director
2
COUNCIL/RDA MEETING DATE: April 19, 2005
ITEM TITLE: Approval of Contract Change Order No. 1,
Project No. 2002-07G, SilverRock Resort Perimeter
Parkway and Entry Road Landscaping
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: f
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve Contract Change Order No. 1 (Attachment 1) in the amount of $95,336 for
Project No. 2002-07G SilverRock Resort Perimeter Parkway and Entry Road
Landscaping for storm drain improvements.
FISCAL IMPLICATIONS:
The Capital Improvement Program (CIP) 2003/2004 budget included funds for
construction of the SilverRock Resort project. On September 2, 2004, three (3) bids
were received. Park West Landscape, Inc. was the low bidder.
On September 7, 2004, the Agency awarded a contract for the SilverRock Resort
Perimeter Parkway and Entry Road Landscaping to Park West Landscape Inc. in the
amount of $3,904,560.
Original Contract Award $3,904,560
Pending Contract Change Order No. 1 $95,336
Revised Contract Amount $3,999,896
Adequate funding is available in the project contingency account to support this
Contract Change Order.
CHARTER CITY IMPLICATIONS:
Since this project is constructed with Agency funds, the contractor is required to pay
prevailing wages.
S:\CityMgr\STAFF REPORTS ONLY\4-19-05\C12 Proj 2002-07G CCO1.doc
BACKGROUND AND OVERVIEW:
It is a standard condition for any private development to take responsibility for and
manage storm waters that fall on the adjacent one-half of a public street.
Contract Change Order No. 1 provides compensation to the contractor to remedy an
ongoing storm water collection problem existing along the Jefferson Street perimeter
of the SilverRock Resort project located between Avenue 52 and Avenue 54. During
any appreciable precipitation storm water would collect at five locations along the
west curb line of the Jefferson Street south bound lane. Due to the perimeter
landscape, sidewalk, multi -use trail and architectural berming the storm water could
not flow behind curb at the designated curb inlets. This caused flooding in the south
bound no. 3 lane, sometimes even encroaching into the no. 2 lane, potentially causing
a condition that might be unsafe to motorists.
The scope of work defined by Contract Change Order No. 1 would convert the
existing five low points into three catch basins collecting storm water and then
piping it on site to local small retention basins until future overall site hydrology
determines an ultimate location for all site storm water collection. This work will
alleviate the conflict between traffic and ponding storm water on Jefferson Street.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve Contract Change Order No. 1 in the amount of $95,336 for Project No.
2002-07G SilverRock Resort Perimeter Parkway and Entry Road Landscaping for
storm drain improvements; or
2. Do not approve Contract Change Order No. 1 in the amount of $95,336 for
Project No. 2002-07G SilverRock Resort Perimeter Parkway and Entry Road
Landscaping for storm drain improvements; or
3. Provide staff with alternative direction.
Respectfully submitted,
Timothy R.
Public Work
asson, P.E.
irector/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Contract Change Order No. 1
2
S:\CityMgr\STAFF REPORTS ONLY\4-19-05\C12 Proj 2002-07G CCO1.doc
ATTACHMENT 1
1-10
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OF'?9
Sheet 1 of 1
CONTRACT: SilverRock Resort Perimeter Parkway and Entry Road Landscaping
Project No. 2002-07G
CONTRACTOR: Park West Landscaping Inc.
286 Winfield Circle
Corona, CA 92880
CONTRACT CHANGE ORDER NO. 1
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described
work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions,
and special provisions of the original Contract.
DESCRIPTION OF CHANGE
Contractor shall furnish all necessary labor, equipment, and material to perform the following tasks at
Jefferson Street west curb line between Avenue 52 and Avenue 54:
Demo and remove existing curb openings, splash pads, and replace with standard curb and gutter at five (5)
locations = $9,245.00
Remove existing curb, install catch basin, install various specified lengths of 24" RCP, install Caltrans type
D89 headwall, re -grade slope and berm behind curb at three (3) locations = $86,091.00
Total $95,336.00
Previous Contract Amount Through Change Order No. 0 $3,904,560.00
Add This Change Order No. 1 $95,336.00
Revised Contract Total $3,999,896.00
Because of this contract change order, the time of completion is adjusted as follows: 30 days will be added to the
contract time. The original contract completion date was: February 22, 2005. The revised contract completion date
shall be: March 22, 2005
Submitted By: Date:
Approved By: Date:
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will
provide all equipment, furnish all materials, perform all labor, except ds may be noted above, and perform all services necessary to complete the above
specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By: Title:
Contractor: Park West Landscaping Inc. Date:
3
COUNCIL/RDA MEETING DATE: April 19, 2005
ITEM TITLE: Approval of Contract Change Order No.
6, Project No. 2002-07F, SilverRock Resort On- and
Off -Site Street, Water and Sewer Improvements
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve Contract Change Order No. 6 in the amount of $1 12,579.27 for Project No.
2002-07F SilverRock Resort On- and Off -Site Street, Water and Sewer Improvements
due to change of site conditions (undocumented utilities) and additional conditions
specified in the revised sewer drawings for on -site sewer installation.
FIS(:Al IMPI MAT_ IONS:
Original Contract Award Amount
Contract Change Order No. 1
Contract Change Order No. 2
Contract Change Order No. 3
Contract Change Order No. 4
Contract Change Order No. 5
Pending Contract Change Order No.6
Revised Contract Amount
$2,598,048.00
($447,620.00)
$713,384.35
$24,472.80
$22,990.00
$ 6, 500.00
$1 12,579.27
$3,030,354.42
Adequate funding is available in the project contingencies to fund this change
order.
CHARTER CITY IMPLICATIONS:
Charter City implications were addressed during the bid. Since this project is funded
by RDA funds, the project was bid as a prevailing wage job and all subsequent
contract change orders reflect prevailing wages.
S:\CityMgr\STAFF REPORTS ONLY\4-19-05\C11 Proj 2002-07F CC06.doc
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Contact Change Order No. 6
S:\CityMgr\STAFF REPORTS ONLY\4-19-05\C11 Proj 2002-07F CC06.doc 3
BACKGROUND AND OVERVIEW:
On August 3, 2004, the Agency awarded a contract in the amount of $2,598,048 to
Granite Construction Company to construct improvements specified by Project No.
2002-07F, SilverRock Resort On- and Off -Site Street, Water and Sewer Improvements.
However, at the time of award CVWD had not completed their review and approval of
the sanitary sewer system to be installed under this contract.
On November 4, 2004, CVWD completed their review and approved the sanitary
sewer plans with notable changes. CVWD approved the sanitary sewer system, but
added a stipulation that required the contractor to place a one -inch gravel bed beneath
the 8" sewer line on site. The addition of this requirement required the contractor to
need additional equipment and labor to install the gravel as well as expend additional
cost to purchase the gravel. Another change in site condition, not shown on the plans
at time of bid, was several irrigation crossings for the golf course. These crossings
were not installed at the time of bid nor were they shown on the revised or original bid
set of drawings. Therefore, the contractor was unable to factor in the additional labor
and equipment time necessary to work around these obstructions since they were
located at an elevation above the sewer line and had to be protected in place as they
were in service providing irrigation water to the golf course and landscaping.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve Contract Change Order No. 6 in the amount of $1 12,579.27 for
Project No. 2002-07F SilverRock Resort On- and Off -Site Street, Water and
Sewer Improvements due to undocumented utilities and change of site
conditions for on -site sewer installation; or
2. Do not approve Contract Change Order No. 6 in the amount of $1 12,579.27 for
Project No. 2002-07F SilverRock Resort On- and Off -Site Street, Water and
Sewer Improvements due to undocumented utilities and change of site
conditions for on -site sewer installation; or
3. Provide staff with alternative direction.
Respotfully submitted,
Timothy R. nasson, P.E.
Public Work Director/City Engineer
S:\CityMgr\STAFF REPORTS ONLY\4-19-05\C11 Proj 2002-07F CC06.doc 2
ATTACHMENT 1
oti o
of T�9�
CONTRACT:
SilverRock Resort On and Off Site Street,
Water and Sewer Improvements
CONTRACTOR: Granite Construction Company
38-000 Monroe Street
Indio, California 92203
CONTRACT CHANGE ORDER NO.6
Sheet 1 of
Project No. 2002-07F
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
DESCRIPTION OF CHANGE:
Due to change in site conditions drawing revisions from bid day to approval by CVWD and NTP issued (11 /8/04) the following
items are compensable (940 If 8" VCP sewer);
Revised specification added 1 "gravel bedding, additional labor/material/equip. to install $49,906.75
Undocumented utilities not shown on plans, 8 locations, additional labor/equip to work around $35,320.72
Subcontractor Mark-up $17,117.32
General Contractor Mark-up $10,234.48
Total $112, 579.27
Previous Contract Amount through Contract Change Order No. 5 $2,917,775.15
Add This Change Order No. 6 $112,579.27
Revised Contract Total: $3,030,354.42
By reason of this contract change order, the time of completion is adjusted as follows: 14 days added to contract time. The revised
contract completion date shall be March 21, 2005.
Submitted By:
Approved By:
Date:
Date:
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, perform aft labor, except as may be noted above, and perform all services
necessary to complete the above specked work, and hereby accept as full payment the amount shown above, which includes direct and
indirect overhead expenses for any delays.
Accepted By:
Contractor: Granite Construction Company
Title: P"ls-- 0fi" ^-cJ_LL__
Date: 1 0 5
CADocuments and Settings\ branchini\Local Settings\Temporary Internet Files\OLK3\CCO 06 sewer install change of conditions.doc
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