2005 06 21 RDAea# 4 4 adja
Redevelopment Agency Agendas are
Available on the City's Web Page
@ www.la-quinta.org
REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
Tuesday, June 21, 2005 — 2:00 PM
Beginning Resolution No. RA 2005-007
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Henderson, Perkins, Sniff, and Chairman Osborne
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any
matter not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. Please watch the timing device on the podium.
RECESS TO CLOSED SESSION
CLOSED SESSION
NOTE: Time permitting the Redevelopment Agency Board may conduct Closed Session
discussions during the dinner recess. In addition, persons identified as negotiating parties
are not invited into the Closed Session meeting when the' Agency is considering acquisition
of real property.
1. CONFERENCE WITH AGENCY'S LEGAL COUNSEL PURSUANT TO GOVERNMENT
CODE SECTION 54956.9(c), INITIATION OF LITIGATION (ONE MATTER)
RECONVENE AT 3:00 P.M.
Redevelopment Agency Agenda 1 June 21, 2005
PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear
within the Consent Calendar or matters that are not listed on the agenda. Please complete
a "request to speak" form and limit your comments to three minutes. When you are called
to speak, please come forward and state your name for the record. Please watch the
timing device on the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
"request to speak" form should be filed with the City Clerk prior to the Agency beginning
consideration of that item.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF JUNE 7, 2005.
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTER DATED JUNE 21, 2005.
2. TRANSMITTAL OF TREASURER'S REPORT FOR THE PERIOD ENDING APRIL 30,
2005.
3. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT FOR THE PERIOD
ENDING APRIL 30, 2005.
4. ACCEPTANCE OF CAPITAL IMPROVEMENT PROJECT NO. 2002-07H, SilverRock
RESORT - TEMPORARY CLUBHOUSE.
5. APPROVAL OF CONTRACT AMENDMENT NO. 3 WITH PACIFIC ADVANCED CIVIL
ENGINEERING (PACE) FOR SilverRock RESORT.
BUSINESS SESSION
1. CONSIDERATION OF A RESOLUTION ADOPTING THE INVESTMENT POLICY OF
THE CITY OF LA QUINTA FOR FISCAL YEAR 2005/2006
A. RESOLUTION ACTION.
Redevelopment Agency Agenda 2 June 21, 2005
STUDY SESSION - NONE
CHAIR AND BOARD MEMBERS' ITEMS - NONE
PUBLIC HEARINGS - NONE
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on July
5, 2005 commencing with closed session at 2:00 PM and open session at 3:00 PM in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta Redevelopment Agency meeting of June 21, 2005, was posted
on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin
boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on June 17, 2005.
DATED: June 17, 2005
(a� - �e�
JUNE S. GREEK, CIVIC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda 3 June 21, 2005
c&',, 4 etP Q"
AGENDA CATEGORY:
BUSINESS SESSION
COUNCIL/RDA MEETING DATE: JUNE 21, 2005
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated June 21, 2005 PUBLIC HEARING
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
Receive and File the Demand Register Dated June 21, 2005 of which $3,266,209.09
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA
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444
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OFAGENDA CATEGORY:
'L1�9
COUNCIL/RDA MEETING DATE: June 21, 2005
Transmittal of Treasurer's Report
as of April 30, 2005
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
Receive and file.
BUSINESS SESSION:
01
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
PLEASE SEE RELATED BUSINESS SESSION ITEM ON CITY COUNCIL AGENDA
Ti4 4 e(PQ"
COUNCIL/RDA MEETING DATE: June 21, 2005
Transmittal of Revenue and Expenditure Report for
April 30, 2005
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Transmittal of the Statement of Revenue and Expenditures for April 30, 2005 for the
La Quinta Redevelopment Agency.
y
lly submitted
Falcone , Finance Director
A proved for submission b
Thomas P. Genovese, Executive Director
Attachments: 1. Revenue and Expenditures for April 30, 2005
ATTACHMENT 1
LA QUINTA REDEVELOPMENT AGENCY
REVENUE SUMMARY
PROJECT AREA NO. 1:
LOW/MODERATE BOND FUND:
Allocated Interest
Home Sale Proceeds
Non Allocated Interest
Transfer In
TOTAL LOW/MOD BOND
LOW/MODERATE TAX FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Miscellaneous revenue
Non Allocated Interest
LQRP-Rent Revenue
Home Sales Proceeds
Sale of Land
Sewer Subsidy Reimbursements
Rehabilitation Loan Repayments
2nd Trust Deed Repayment
Transfer In
TOTAL LOW/MOD TAX
DEBT SERVICE FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Interst - County Loan
Interest Advance Proceeds
Transfers In
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND - NON-TAXABLE
Pooled Cash Allocated Interest
Non Allocated Interest
Litigation Settlement Revenue
Loan Proceeds
Rental Income
Transfers In
TOTAL CAPITAL IMPROVEMENT
CAPITAL IMPROVEMENT FUND - TAXABLE
Pooled Cash Allocated Interest
Non Allocated Interest
Litigation Settlement Revenue
Bond proceeds
Rental Income
Transfers In
TOTAL CAPITAL IMPROVEMENT
REMAINING
BUDGET RECEIVED BUDGET
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,480,979.00
3,387,575.13
3,093,403.87
20,800.00
26,268.95
(5,468.95)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
341,000.00
234,977.80
106,022.20
825,000.00
668,641.92
156,358.08
0.00
0.00
0.00
0.00
71,822.12
(71,822.12)
0.00
86,643.95
(86,643.95)
0.00
1,353,152.11
(1,353,152.11)
0.00
0.00
0.00
7,667,779.00
5,829,081.98
1,838,697.02
25, 923, 915.00
13, 550, 300.56
12, 373, 614.44
66,000.00
115,421.80
(49,421.80)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,478,347.00
2,478,346.90
0.10
28, 468,262.00
16,144,069.26
12,324,192.74
150,000.00
113,033.79
36,966.21
750,000.00
475,644.61
274,355.39
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
900,000.00
588,678.40
311,321.60
0.00 0.00 0.00
50,000.00
39,593.27
10,406.73
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
50,000.00
39,593.27
10,406.73
LA QUINTA REDEVELOPMENT AGENCY
EXPENDITURE SUMMARY
PROJECT AREA NO. 1:
LOW/MODERATE BOND FUND
PERSONNEL
SERVICES
REIMBURSEMENT TO GEN FUND
HOUSING PROJECTS
TRANSFERS OUT
TOTAL LOWIMOD BOND
07/01/2004 - 04/30/05 REMAINING
BUDGET EXPENDITURES ENCUMBERED BUDGET
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
LOW/MODERATE TAX FUND:
PERSONNEL
4,900.00
5,501.75
0.00
(601.75)
SERVICES
253,157.00
182,751.48
0.00
70,405.52
BUILDING HORIZONS
250,000,00
225,000.00
0.00
25,000.00
LQ RENTAL PROGRAM
150,000.00
239,502.55
0.00
(89,502.55)
LQ HOUSING PROGRAM
3,118,240.00
155,000.00
0.00
2,963,240.00
LOWMOD VILLAGE APARTMENTS
400,000.00
0.00
0.00
400,000.00
LQRP - REHABILITATION
0.00
0.00
0.00
0.00
APT REHABILITATION
276,411.00
119,220.87
0.00
157,190.13
LQ HOUSING PROJECTS
500,000.00
(55,000.00)
0.00
555,000.00
REIMBURSEMENT TO GEN FUND
668,272.00
556,893.34
0.00
111,378.66
TRANSFERS OUT
2,478,347.00
2,478,346.90
0.00
0.10
TOTAL LOW/MOD TAX
8,099,327.00
3,907,216.89
0.00
4,192,110.11
DEBT SERVICE FUND:
SERVICES
496,585.00
360,415.19
0.00
136,169.81
BOND PRINCIPAL
2,395,000.00
2,395,000.00
0.00
0.00
BOND INTEREST
7,929,969.00
7,929,969.26
0.00
(0.26)
INTEREST CITY ADVANCE
952,764.00
793,970.00
0.00
158,794.00
PASS THROUGH PAYMENTS
12,283,973.00
6,585,227.24
0.00
5,698,745.76
ERAF SHIFT
2,780,728.00
2,780,728.42
0.00
(0.42)
TRANSFERS OUT
1,995,101.00
1,995,101.00
0.00
0.00
TOTAL DEBT SERVICE
28,834,120.00
22,840,411.11
0.00
5,993,708.89
CAPITAL IMPROVEMENT FUND:
PERSONNEL
4,900.00
4,956.60
0.00
(56.60)
SERVICES
116,393.00
148,366.89
0.00
(31,973.89)
LAND ACQUISITION
0.00
0.00
0.00
0.00
ASSESSMENT DISTRICT
0.00
0.00
0.00
0.00
ADVERTISING -ECONOMIC DEV
40,000.00
40,000.00
0.00
0.00
ECONOMIC DEVELOPMENT
50,000.00
16,770.12
0.00
33,229.88
BOND ISSUANCE COSTS
0.00
0.00
0.00
0.00
CAPITAL - BUILDING
0.00
0.00
0.00
0.00
REIMBURSEMENT TO GEN FUND
292,413.00
269,574.56
0.00
22,838.44
TRANSFERS OUT
39,278,614.00
12,287,239.41
0.00
26,991,374.59
TOTAL CAPITAL IMPROVEMENT
39,782,320.00
12,766,907.58
0.00
27,015,412.42
CAPITAL IMPROVEMENT FUND/TAXABLE BOND
BOND ISSUANCE COSTS
0.00
0.00
0.00
0.00
TRANSFERS OUT
5,778,816.00
5,783,408.98
0.00
(4,592.98)
TOTAL CAPITAL IMPROVEMENT
5,778,816.00
5,783,408.98
0.00
(4,592.98)
3
LA QUINTA REDEVELOPMENT AGENCY
REVENUE SUMMARY
PROJECT AREA NO.2:
LOW/MODERATE BOND FUND:
Allocated Interest
Non Allocated Interest
Bond proceeds (net)
Transfer In
TOTAL LOW/MOD BOND
LOW/MODERATE TAX FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Developer funding
Vista Dunes MHP Rental Rev
2nd Trust Deed Repayment
ERAF Shift - Interest
Sale of Land
Transfer In
TOTAL LOW/MOD TAX
2004 LOW/MODERATE BOND FUND:
Allocated Interest
Home Sale Proceeds
Non Allocated Interest
Transfer In
TOTAL LOW/MOD BOND
DEBT SERVICE FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Interest Advance Proceeds
Transfer In
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND:
Allocated Interest
Non Allocated Interest
Developer Agreement
Transfers In
TOTAL CAPITAL IMPROVEMENT
REVENUE
GRAND TOTALS PER REPORT
REMAINING
BUDGET RECEIVED BUDGET
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,345,543.00
1,757,352.93
1,588,190.07
24,100.00
63,290.73
(39,190.73)
0.00
0.00
0.00
7,054,074.00
7,096,293.56
(42,219.66)
0.00
198,821.50
(198,821.50)
0.00
332,746.70
(332,746.70)
0.00
0.00
0.00
8,637,300.00
801,359.00
7,835,941.00
0.00
0.00
0.00
19,061,017.00
10,249,864.42
8,811,152.58
0.00
0.00
0.00
0.00
0.00
0.00
1,000,000.00
943,721.76
56,278.24
0.00
0.00
0.00
1,000,000.00
943,721.76
56,278.24
13,382,173.00
7,029,411.78
6,352,761.22
0.00
75,393.22
(75,393.22)
0.00
(5.35)
5.35
0.00
0.00
0.00
4,099,819.00
4,142,038.56
(42,219.56)
17,481,992.00
11,246,838.21
6,235,153.79
50,000.00
30,915.01
19,084.99
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
50,000.00
30,915.01
19,084.99
REMAINING
BUDGET RECEIVED BUDGET
207,742,423.68 125,444,345.55 82,298,078.13
4
LA QUINTA REDEVELOPMENT AGENCY
EXPENDITURE SUMMARY
PROJECT AREA NO.2:
LOW/MODERATE BOND FUND
2nd TRUST DEEDS
LAND
BOND ISSUANCE COSTS
TRANSFERS OUT
07/01/2004 - 04/30/05 REMAINING
BUDGET EXPENDITURES ENCUMBERED BUDGET
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL LOW/MOD BOND 0.00
0.00
0.00
0.00
LOW/MODERATE TAX FUND:
PERSONNEL
SERVICES
2ND TRUST DEEDS
2ND TRUST DEEDS FROM CENTERPOINTE
48TH AND ADAMS - FROM CENTERPOINTE
WASH/MILES PROJECT
VISTA DUNES MOBILE HOME PARK
LOW MOD HOUSING PROJECT/47TH/ADAMS PROJ
48TH/ADAMS PLANNING
FORECLOSURE ACQUISITION
REIMBURSEMENT TO GEN FUND
TRANSFERS OUT
TOTAL LOW/MOD TAX
2,900.00
2,999.58
0.00
(99.58)
192,088.00
342,131.65
0.00
(150,043.65)
500,000.00
0.00
0.00
500,000.00
2,520,000.00
0.00
0.00
2,520,000.00
1,423,203.00
7,058.20
0.00
1,416,144.80
0.00
5,317.50
0.00
(5,317.50)
0.00
255,613.65
0.00
(255,613.65)
776,239.00
44,351.00
0.00
731,888.00
150,000.00
0.00
0.00
150,000.00
150,000.00
150,000.00
0.00
0.00
333,272.00
277,726.66
0.00
55,545.34
7,350,044.00
7,392,263.56
0.00
(42,219.56)
13,397,746.00
8,477,461.80
0.00
4,920,284.20
2004 LOW/MODERATE BOND FUND
2nd TRUST DEEDS
0.00
0.00
0.00
0.00
LAND
0.00
0.00
0.00
0.00
BOND ISSUANCE COSTS
0.00
0.00
0.00
0.00
TRANSFERS OUT
1,920,965.00
353,090.40
0.00
1,567,874.60
TOTAL LOW/MOD BOND
1,920,965.00
353,090.40
0.00
1,567,874.60
DEBT SERVICE FUND:
SERVICES
179,013.00
179,518.60
0.00
(505.60)
BOND PRINCIPAL
95,000.00
95,000.00
0.00
0.00
BOND INTEREST
323,264.00
323,263.75
0.00
0.25
INTEREST CITY ADVANCE
1,053,580.00
1,216,310.00
0.00
(162,730.00)
INTEREST - ERAF LIMOD LOAN
0.00
0.00
0.00
0.00
PASS THROUGH PAYMENTS
11,394,169.00
5,739,111.68
0.00
5,655,057.32
TRANSFERS OUT
994,948.00
994,948.00
0.00
0.00
TOTAL DEBT SERVICE
14,039,974.00
8,548,152.03
0.00
5,491,821.97
CAPITAL IMPROVEMENT FUND:
PERSONNEL
2,900.00
3,327.70
0.00
(427.70)
SERVICES
117,820.00
89,708.20
0.00
28,111.80
ADVERTISING -ECONOMIC DEV
250.00
0.00
0.00
250.00
ECONOMIC DEVELOPMENT ACTIVITY
40,000.00
34,104.07
0.00
5,895.93
REIMBURSEMENT TO GEN FUND
41,443.00
34,537.44
0.00
6,905.56
TRANSFERS OUT
1,826,079.00
2 141,046.08
0.00
(314,967.08)
TOTAL CAPITAL IMPROVEMENT
2,028,492.00
2,302,723.49
0.00
(274,231.49)
ceit!t 4 stP Q9&&
COUNCIL/RDA MEETING DATE: June 21, 2005
ITEMTITLE: Acceptance of Capital Improvement
Project No. 2002-07H, SilverRock Resort Temporary
Clubhouse
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Accept Capital Improvement Project No. 2002-07H, SilverRock Resort Temporary
Clubhouse; and
Authorize the Agency Secretary to file a Notice of Completion with the office of the
County Recorder; and
Authorize the release of retention funds held by the Agency 35 days after the Notice
of Completion is recorded.
FISCAL IM PUCATIONS:
Throughout the course of the project, 10% retention was withheld from each
progress payment. To date the Agency has withheld $129,609.
BACKGROUND AND OVERVIEW:
On August 3, 2004, the Redevelopment Agency awarded a contract to Davis Reed
Construction Inc. in the amount of $992,000 for construction of the temporary
clubhouse at SilverRock Resort. On September 3, 2005, the Agency approved a
Change Order to add a full kitchen to the project which resulted in a total contract
price of $1, 296, 085.
City staff has determined that the project is complete and is in compliance with the
plans and specifications. Prior to filing the Notice of Completion, the Agency must
formally accept the project and authorize the City Clerk to file the Notice of
Completion.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1 . Accept Capital Improvement Project #2002-07H, SilverRock Resort Temporary
Clubhouse; and
Authorize the Agency Secretary to file a Notice of Completion with the office
of the County Recorder; and
Authorize the release of retention funds held by the Agency, 35 days after the
Notice of Completion is recorded; or
2. Do not accept the project as complete; or
3. Provide staff with alternative direction.
Respectfully submitted,
Tom Hartung
Director of Building and Safety
Approved for submission by:
Thomas P. Genovese, Executive Director
2
COUNCIL/RDA MEETING DATE: June 21, 2005
ITEM TITLE: Approval of Contract Amendment No. 3
with Pacific Advanced Civil Engineering for SilverRock
Resort
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve Contract Amendment No. 3 (Attachment 1) to the Professional Services
Agreement (PSA) with Pacific Advanced Civil Engineering (PACE) in an amount not -to -
exceed $41,210 for additional engineering services for the SilverRock Resort project,
authorize the Executive Director to execute the amendment, and appropriate $41,210
from Project Area No. 1 Economic Development Reserve that has been earmarked for
the Santa Rosa Plaza Project for this contract amendment.
FISCAL IMPLICATIONS:
On June 7, 2005, staff estimated the cost to complete the design and construction of
the mountain storm drainage improvements to be $250,000. Staff recommends an
appropriation be made from Project Area No. 1 Economic Development Reserve to
cover this contract amendment.
BACKGROUND AND OVERVIEW:
On November 4, 2003, the Agency approved a PSA with PACE to provide water
resources design services for the SilverRock Resort project. Included in the services
were the preparation of a Water Management Plan for the entire site to meet CVWD
regulations, design of the project lake system, pipes, pumps, wells, canal turnouts,
irrigation master controls, drainage master plan and treatment of
storm water run-off.
On May 18, 2004, the Agency approved an amendment in the amount of $83,250 for
various design modifications and construction support services.
On June 7, 2005, the City Council directed staff to complete the secondary drainage
design as well as the storm water conveyance system from the adjacent mountain
through the golf course. The proposed amendment addresses this design effort as
well as previous design work changes required to complete the backup irrigation well
and the investigation of the impact of storm runoff on the golf course from the winter
rains.
A summary of the proposal from PACE (Attachment 2) is as follows:
Lake System Electrical Design for Well Site (Dream Engineering) $10,500
This work was required in order to complete the electrical design for the
well site which was not a part of PACE's design proposal.
Storm Impact Assessment & Evaluation of Watershed Offsite $4,820
As directed by staff, PACE completed an evaluation of the golf course
drainage system as well as the evaluation of a 48" diameter storm drain
in Avenue 52 in order to bypass the storm drain outlet at the northwest
corner of the project site. This evaluation is the basis for the design of
the storm drain by The Keith Companies.
As -Built Grading Storm Drainage Assessment $14,290
Upon completion and receipt of the Phase I golf course area as -built
topographic survey, PACE will prepare evaluation of the as -built drainage
system and determine 100-year water surface ponding elevations for all
of the storm drainage retention and detention basins within the Phase I
golf course area.
Project Consulting and Coordination $4,400
PACE shall coordinate with TKC relative to preparation of construction
plans for the 48" diameter storm drain along Avenue 52 particularly as
related to grading for storm drain outlet on Phase 2 of the SilverRock
project.
Post Construction Services $5,500
PACE will provide water feature system exhibits that show water transfer
capabilities as designed by PACE in order to minimize runoff impacts to
the golf course and in -play native areas. Each system will be described
in detail identifying all equipment used for transfer capability of each
system including the water delivery turnout structure, well system, and
lake systems.
Reimbursable/Expenses (T&E) $1,600
Travel, mileage, plans and report reproduction, and other
miscellaneous reimbursable expenses at cost plus 10%.
Total Contract Amendment No. 3: $41,210
2
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency Board include:
1. Approve Contract Amendment No. 3 to the Professional Services Agreement
with Pacific Advanced Civil Engineering in an amount not -to -exceed $41,210
for additional engineering services for the SilverRock Resort project, authorize
the Executive Director to execute the amendment, and appropriate $41,210
from Project Area No. 1 Economic Development Reserves that has been
earmarked for the Santa Rosa Plaza Project for this contract amendment; or
2. Do not approve Contract Amendment- No. 3 to the Professional Services
Agreement with Pacific Advanced Civil Engineering in an amount not -to -exceed
$41,210 for additional engineering services for the SilverRock Resort project, do
not authorize the Executive Director to execute the amendment, and do not
appropriate $41,210 from Project Area No. 1 Economic Development Reserves
that has been earmarked for the Santa Rosa Plaza Project for this contract
amendment; or
3. Provide staff with alternative direction.
Respectfully submitted,
r
othy R. Jo(a son
blic Works Director/ ' y Engineer
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Contract Amendment No. 3
2. PACE Proposal
3
ATTACHMENT 1
PROFESSIONAL SERVICES AGREEMENT
CONTRACT AMENDMENT NO. 3
PROJECT: SilverRock Resort Water Resources Design Services
CONSULTANT: Pacific Advanced Civil Engineering, Inc.
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes
or do the following described work not included in the plans and specifications for this Contract. Unless otherwise
stated all work shall conform to the terms, general conditions, and special provisions of the original Contract.
DESCRIPTION OF CHANGE
Provide additional services as described in the attached proposal from PACE.
Submitted By:
Approved By:
Previous Contract Amount
$177,500
Amendment No. 1
$83,250
Add this Amendment No. 2
$30,050
Add this Amendment No. 3
$41,210
Revised Contract Total
$332,010
Date:
Date:
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this
proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted
above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the
amount shown above.
Accepted By:
Consultant:
Title:
Date:
4
ATTACHMENT 2
PACIFIC ADVANCED CIVIL ENGINEERING, INC.
17520 Nekvhope Street, Suite 200 - Fountain Valley, California 92708 ■ 7 14.48 1.7300 ■ fax: 714.481.7299
AUTHORIZATION FOR CHANGE ORDER
TO: Mr. Mark Weiss ATTN:
City of La Quinta DATE:
78-495 Calle Tampico / P.O. Box 1504 PROJECT:
La Quinta, CA 92253-1504
Mark Weiss
February 23, 2005
PACE # 7645E - SilverRock Resort
Telephone: (760) 777-7035 C.O. AUTHORIZATION #:
Facsimile: (760) 777-7101
3
Per you request, we are submitting the attached change order for authorization. This change
order include additional electrical services provided by Dream Engineering (Subconsultant to
PACE), storm drainage consulting provided by PACE, project coordination and additional
miscellaneous reimbursable expense.
Description of Services:
Task 23 — Lake System Electrical Design for Well Site (Dream Engineerinq)
Work has already been completed for the electrical design for the well site(s).
Additional tasks related to electrical design was added to meet project needs as
listed in the items below:
A. Provide dry utility engineering, prepare applications, coordination and deliver
plans for electric, telephone, gas, and electrical engineer's services.
B. Provide electrical load calculations, site electrical, meter locations, etc. on
construction drawings in AutoCAD format to deliver to IID.
C. Provide two (2) electrical services. One (1) for each of two (2) well sites.
D. Add pdf provide control diagrams to construction drawings. Coordinate with
well pump contractor.
E. Construction drawings to be produced five (5) sheets and electrical
specifications.
F. Correspondence, mailing, copies, associated with the work is included.
G. Construction observation services including review submittals, respond to
RFI's, field trips and/or meetings during construction.
H. This does not cover any coordination or plan review by CVWD. This does
however provides for complete design of electrical system for two (2) well
sites.
I. Reimbursable expenses for drawing and specification reproduction
Fees:
$ 10,500
Task 27 — Storm Impact Assessment and Evaluation of Watershed Offsite - (COMPLETED)
As directed by Roy Stephenson and Tim Jonasson, PACE completed the following
evaluation of the golf course drainage system.
A. Evaluate 48" diameter storm drain inlet to the northwest corner of the project
site and provide qualitative quantification of stormwater inflow (rate &
volume) associated with 100-year event from the cove and other offsite
5
Mr. Mark Wise February 23, 2004
SilverRock Resort — 7645E Page 2 of 3
drainage areas. This effort entailed review of MDS Consulting (MDS), The
Keith Companies (TKC), and City Master Drainage Plan documents including
review of Rondo Channel and Citrus Course drainage bypass system to
assess the impacts to the SilverRock golf course.
B. Coordinate with TKC and obtain as -built spot elevation of golf course and
attempt to utilize data to determine variances in the design grade stormwater
retention areas.
C. Conduct site visits to evaluate and determine source and possible alternative
solution to Hole #4 (and others) flooding (detention) access.
D. Provide preliminary layout, profile and outlet condition for the re -alignment of
the 48" diameter storm drain along Avenue 52 to the east approximately
2200 linear feet from Phase I to Phase II of the SilverRock project.
E. Attend meetings at City offices regarding drainage system alternative.
Principal
- Mark Krebs
- 14 hours @
$ 165.00 =
$ 2,310
Sr. Project Manager
- Sonny Sim
- 5 hours @
$ 145.00 =
$ 725
Project Engineer
- Chris Lapaz
- 11 hours @
$ 105.00 =
$ 1,155
Sr. CAD Tech
- Paul Morelli
- 7 hours @
$ 90.00 =
630
Total Task 27 $ 4,820
Task 28 — As -Built Grading Storm Drainage Assessment - (FUTURE)
A. Upon completion and receipt of the Phase I golf course area as -built
topographic survey (by others), PACE shall prepare evaluation of the as -built
drainage system and determine 100-year water surface ponding elevations
for all of the storm drainage detention and detention basins within the Phase
I golf course area.
B. PACE shall coordinate with project geotechnical engineer and obtain
(provided by Owner) estimate of the golf course retention and detention
basin area percolation rates.
C. PACE shall estimate the remaining stormwater retention basin bonding 24-
hours after the 100-year storm event based upon item A & B above (Task
28). PACE shall develop stage storage discharge curves for each of the
major retention/detention areas for the golf course.
D. PACE shall make recommendations regarding the additions of storm drain
pipelines, inlets or golf course grading revisions to facilitate reduced
stormwater retention ponding in the golf course play areas.
E. PACE shall evaluate and prepare stormwater transfer valuing and pumping
operation sequences which will allow golf course operations staff to transfer
stormwater from west of the canal to the resort lakes which are each of the
canal via the project lake system.
Principal - Mark Krebs - 12 hours @ $ 165.00 =
$ 1,980
Sr. Project Manager - Sonny Sim - 26 hours @ $ 145.00 =
$ 3,770
Project Engineer - Chris Lapaz - 48 hours @ $ 105.00 =
$ 5,040
Sr. CAD Tech - Paul Morelli - 40 hours @ $ 90.00 =
3,600
Total Task 28 $14,390
Mr. Mark Wise February 23, 2004
SilverRock Resort 7645E Page 2 of 3
Task 29 — Project Consulting and Coordination $ 4,400
A. Consultant shall provide consulting services beyond original scope relative to
design and permit coordination related to CVWD turn -out structure.
B. Consultant shall coordinate with TKC relative to preparation of construction
plans for the 48" diameter storm drain along Avenue 52 particularly as
related to grading for storm drain outlet on Phase 2 of the SilverRock project.
C. General project coordination relative to drainage, lake and water feature
construction beyond original scope.
Task 81 — Services Post Construction (PACE) $ 5,500
Provision of additional services post construction as described below:
A. Provide water feature system exhibits that show water transfer capabilities as
designed by PACE.
B. Provide detailed system description to be included as part of exhibit(s).
C. Each system will be described in detail identifying all equipment used for
transfer capability of each system including the water delivery turnout
structure, well system, and lake systems.
D. Each color exhibits (hardcopy) will be produced and will also be provided in
pdf format on CD for reproduction by others.
E. Reimbursable expenses for reproduction are included.
Task 00 — Reimbursables/Expenses (T&E) $ 1,600
Travel, mileage, plans and report reproduction, and other miscellaneous reimbursable
expenses at cost plus 10%
Fee Subtotal: $ 41,210
Amount of Compensation:
Previously Authorized: $177,500
Change Order #1: $ 83,250
Change Order #2: $ 30,050
This Request - Change Order #3: 41,210
Estimated By:
Mark E. Krebs, P.E.
AGREED TO AND ACCEPTED BY:
By
Mark Wise, City of La Quinta
P.17645E13-Contracts - ProposaWChange Order#3 - 02-23-05.doc
New Contract Amount: $332,010
Date
Date
7
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AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: June 21, 2005
BUSINESS SESSION:
ITEM TITLE: Consideration of a Resolution Adopting the
Investment Policy of the Redevelopment Agency CONSENT CALENDAR:
for Fiscal Year 2005/2006
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Adopt a Resolution of the Redevelopment Agency approving the Investment Policy of
the City of La Quinta for Fiscal Year 2005/2006.
SEE CITY COUNCIL STAFF REPORT
RESOLUTION NO. RA 2005-
A RESOLUTION OF THE LA QUINTA REDEVELOPMENT
AGENCY OF THE CITY OF LA QUINTA APPROVING AND
ADOPTING THE AMENDED INVESTMENT POLICY FOR
FISCAL YEAR 2005/2006
WHEREAS, the general purpose of the Investment Policy is to provide the rules
and standards users must follow in investing funds of the City of La Quinta; and
WHEREAS, the primary objectives, in order of priority, of the City of La
Quinta's investment activity shall be:
Safety of principal is the foremost objective of the investment program.
Investments of the City of La Quinta shall be undertaken in a manner that seeks
to ensure the preservation of capital in the overall portfolio.
The investment portfolio shall remain sufficiently liquid to meet all operating
requirements that may be reasonably anticipated.
The investment portfolio shall be designed with the objective of attaining a
market rate of return or i_y eld throughout budgetary and economic cycles, taking
into account the investment risk constraints and liquidity needs.
WHEREAS, authority to manage the City of La Quinta's investment portfolio is
derived from the City Ordinance. Management responsibility for the investment
program is delegated to the City Treasurer, who shall establish and implement written
procedures for the operation of the City's investment program consistent with the
Investment Policy; and
WHEREAS, the Investment Policy will be adopted before the end of June of
each year and amended as considered necessary; and
NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City
of La Quinta to adopt the 2005/2006 Fiscal Year Investment Policy (Exhibit A).
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
Redevelopment Agency, held on this day of ,
2005 by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
TERRY HENDERSON, Chair
La Quinta Redevelopment Agency
ATTEST:
JUNE S. GREEK, Secretary
City of La Quinta, California
APPROVED AS TO FORM:
KATHY JENSON, City Attorney
City of La Quinta, California