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2017 10 09 CSCCOMMUNITY SERVICES COMMISSION AGENDA OCTOBER 9, 2017 COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING MONDAY, OCTOBER 9, 2017 CALL TO ORDER ROLL CALL: Commissioners: Marley, Quill, Van Horn, Vice-Chair Chiapperini PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). REPORTS AND INFORMATIONAL ITEMS 1. X-PARK UPDATE - VERBAL 2. FACILITIES REPORT – VERBAL 3. ART ENTRYWAY UPDATE - VERBAL 4. SUMMER GOLF TOUR UPDATE – VERBAL 5. COMMUNITY PROGRAMS AND WELLNESS REPORT – SEPTEMBER 2017 STUDY SESSION 1. 2017 FACILITES TOUR 2. RAINBOW STRUCTURE AT FRITZ BURNS PARK BUSINESS SESSION (MOTION REQUIRED) 1. ELECT A CHAIRPERSON 2. ELECT A VICE-CHAIRPERSON Commission agendas and staff reports are available on the City’s web page: www.la-quinta.org COMMUNITY SERVICES COMMISSION AGENDA OCTOBER 9, 2017 CONSENT CALENDAR (MOTION REQUIRED) 1. APPROVE MINUTES OF SEPTEMBER 11, 2017 COMMISSIONER’S ITEMS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on November 13, 2017, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California, 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Community Services Commission Secretary (Secretary) of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Community Services Commission meeting was posted on the City’s website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 6, 2017. DATED: October 6, 2017 LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California Public Notices • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Resources office at 760- 777-7106, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7106. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must be supplied to the Secretary for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City of La Quinta CITY COUNCIL MEETING STAFF REPORT TO: Community Services Commission FROM: Robert Ambriz, Parks Superintendent DATE: October 9, 2017 SUBJECT: 2017 FACILITIES TOUR The Facilities Department (Facilities) will be conducting an informational tour of city facilities for Community Services Commissioners (Commissioners) on the following dates and times: • Saturday, October 28, 2017, 8:00 am – 10 am or 10 am – 12 noon • Saturday, November 4, 2017, 8:00 am – 10 am or 10 am – 12 noon The tour is designed to provide information of facility locations, amenities, and status on current projects. Per the Brown Act, no more than two commissioners may be scheduled per tour. If needed, another tour time slot will be added. STUDY SESSION ITEM NO. 1 City of La Quinta COMMISSION MEETING DEPARTMENT REPORT TO: Community Services Commission FROM: Chris Escobedo, Community Resources Director DATE: October 9, 2017 SUBJECT: RAINBOW STRUCTURE AT FRITZ BURNS PARK Recently, staff received a GoRequest to repaint the rainbow sculpture in original rainbow colors. This request has been made on previous occasions since installed at Fritz Burns Park. For clarification, the rainbow sculpture was given to the City by Pacific Santa Fe Corporation, who purchased the sculpture garden for a future housing development. At that time, the artist was deceased. The following photographs show the poor condition of the sculpture garden after his passing. Only the rainbow survived to recreate the City Seal and the other sculptures were discarded. STUDY SESSION ITEM NO. 2 On July 22, 2003, City Council directed staff to paint the rainbow sculpture and add quail and palm tree elements to recreate the City Seal. It was repainted in 2007 to match the City’s 25th anniversary seal. The piece is scheduled to be repainted as part of this fiscal year’s Art in Public Places maintenance program. A letter (Attachment 1) was written in 2003 by City Manager Tom Genovese to explain the acquisition and purpose of the rainbow sculpture. At the September 19, 2017 Council meeting, staff presented this item to the City Council for input and direction. After discussion, the Council directed this matter to the Community Services Commission. The Council would like to incorporate elementary school children in the repainting of this art piece perhaps youth from Benjamin Franklin Elementary. In addition, the Council would like input from local artists. In November, the Fall into Art event can provide a source for community input. Prepared by and approved by: Chris Escobedo, Director Attachment 1: Letter from Thomas Genovese ATTACHMENT 1 City of La Quinta COMMISSION MEETING: October 9, 2017 STAFF REPORT AGENDA TITLE: ELECT A CHAIRPERSON FOR THE COMMUNITY SERVICES COMMISSION RECOMMENDATION Elect one member to serve as Chairperson for the Community Services Commission. EXECUTIVE SUMMARY • A Chairperson for the Commission is selected to preside over the meetings. An open vote will be taken at the Commission meeting to select a Chairperson. BACKGROUND/ANALYSIS Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. The Interim Chairperson will open and close nominations to the Commission for Chairperson. The vote will be taken and the Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES The selection of a Chairperson is necessary to meet the Municipal Code requirements to effectively preside over the Community Services Commission meetings; however Commission may table this discussion until the Commission has met full membership. Prepared and approved by: Tustin K. Larson, Community Resources Manager BUSINESS SESSION NO. 1 City of La Quinta COMMISSION MEETING: October 9, 2017 STAFF REPORT AGENDA TITLE: ELECT A VICE-CHAIRPERSON FOR THE COMMUNITY SERVICES COMMISSION RECOMMENDATION Elect one member to serve as Vice-Chairperson for the Community Services Commission. EXECUTIVE SUMMARY • A Vice-Chairperson for the Commission is selected to preside over the meetings. An open vote will be taken at the Commission meeting to select a Chairperson. BACKGROUND/ANALYSIS Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. The Interim Chairperson will open and close nominations to the Commission for vice- Chairperson. The vote will be taken and the Vice-Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES The selection of a Vice-Chairman is necessary to meet the Municipal Code requirements to effectively preside over the Community Services Commission meetings; however Commission may table this discussion until the Commission has met full membership. Prepared and approved by: Tustin K. Larson, Community Resources Manager BUSINESS SESSION NO. 2 COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 10, 2017 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, SEPTEMBER 11, 2017 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:33 p.m. by Chair Simonds. ROLL CALL PRESENT: Commissioners Chiapperini, Marley, and Chair Simonds ABSENT: Commissioners Quill and Van Horn PLEDGE OF ALLEGIANCE Chair Simonds led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None ANNOUNCEMENTS, PRESENTATIONS & WRITTEN COMMUNICATIONS 1. CITY EXPERIENCES 2017/18 Presented by Christina Calderon, Community Resources Analyst 2. NATIONAL FITNESS CAMPAIGN 2017 – FITNESS COURT Presented by Chris Escobedo, Community Resources Director REPORTS AND INFORMATIONAL ITEMS 1. FACILITIES REPORT Presented by Steve Howlett, Facilities Director • X-Park Scoping to Council on Oct. 3 meeting • Fritz Burns Skate Park 2. COMMUNITY PROGRAMS AND WELLNESS REPORT – JULY AND AUGUST 2017 Presented by Christina Calderon, Community Resources Analyst BUSINESS SESSION (MOTION REQUIRED) 1. RECOMMEND NEW WELLNESS CENTER ANNUAL MEMBERSHIP FEES TO CITY COUNCIL MOTION - A motion was made and seconded by Commissioners Chiapperini/Marley to recommend an increase of $25.00 for both resident and non-resident membership fees to the Council. Motion passed unanimously. COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 10, 2017 2. RECOMMEND NEW HISTORICAL SOCIETY PLAQUES TO THE CITY COUNCIL MOTION - A motion was made and seconded by Commissioners Simonds/Chiapperini to recommend to Council the approval for the fabrication and installation of three new Historical Society plaques. Motion passed unanimously. CONSENT CALENDAR (MOTION REQUIRED) 1. APPROVE MINUTES OF JULY 10, 2017 MOTION - A motion was made and seconded by Commissioners Simonds/Chiapperini to approve the July 10, 2017 Community Services Commission minutes as submitted. Motion passed unanimously. COMMISSIONER’S ITEMS ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Simonds/Chiapperini to adjourn the meeting at 6:49 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California POWER POINTS CITY COUNCIL MEETING SEPTEMBER 19, 2017 Community Services Commission October 9, 2017 Community Services Commission Meeting - October 9, 2017 R1 – XPark Update Community Services Commission Meeting - October 9, 2017 R2 – Facilities Report •Fritz Burns Park •Cove Oasis Community Services Commission Meeting - October 9, 2017 R3 – Art Entryway Update Home Depot – Hwy 111 & Jefferson St Home Depot Landscape Rendering Vons Shopping Plaza Vons Landscape Rendering Community Services Commission Meeting - October 9, 2017 R4 – Summer Golf Tour Update Community Services Commission Meeting - October 9, 2017 R5 – Community Programs and Wellness Report – September S E P T E M B E R 2 0 1 7 Community Services Commission Meeting - October 9, 2017 SS1 – 2017 Facilities Tour Dates and Times Saturday, October 28, 2017 •8 am – 10 am •10 am – 12 noon Saturday, November 4, 2017 •8 am – 10 am •10 am – 12 noon Community Services Commission Meeting - October 9, 2017 SS2 – Rainbow Structure at Fritz Burns Park Rainbow Sculpture 2003 Rainbow Sculpture 2007 Rainbow Sculpture 2017