CAC 08 13 1998'9
it , ffs �m
CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
August 13, 1998
7:00 PM
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
Ill. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
A. Approval of Minutes of July 23, 1998
B. Financial Report
C. Monthly Department Report for July 1998
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Artist Partnership Day Program
B. Cultural Districts Handbook Purchase
C. Cultural Arts Commission 1998/99 Work Plan
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Ordinance No. 317, Chapter 2.75 of LQ Charter and Municipal Code: Cultural Arts Commission
B. Inland Empire Tourism Council Guide - Benay/Reynolds
C. Washington Street Bridge Art Update
D. Visual Registry For Valley Artist Article - Hull
E. Strategic Plan for Americans For The Arts - Hull
F. Temporary Art Donation and Acceptance Agreement / La Quinta and Palm Desert
G. Bear Creek Channel Bicycle Rest Stops / La Quinta Arts Foundation
H. Current and Proposed Art Projects in the City of La Quinta with Time Lines
Vill. COMMISSIONER ITEMS
A. Valley Wide Cultural Work Shop - Hull
B. CD Rom of Seattle Art In Public Places - Shamis
C. Slides from Denver, CO - Shamis
IX. ADJOURNMENT
NEXT MEETING INFORMATION
September 10, 1998 7:00 PM
La Quinta Civic Center Study Session Room
C:\MyData\CRISTAL\CAC\AGN8-13.wpd
City of La Quinta
Recap Arts in Public Places
Available Funds 07/31/98
Deposits collected through development
$562,550.09
Interest earned
91,036.27
City Contribution
50,000-00
Total Sources
703,586.36
Less expenditures:
(13,849.55)
Operating expenses
Art purchased
(286,334.63)
Total Uses
(300,184.18)
Equity Available before encumbrances and committments:
403,402.18
Add back Accounts Payable
0.00
Reduction for Interest Receivable
0.00
Cash Available before encumbrances and committments:
403,402.18
Less Encumbrances
0.00
Less Commitments:
Balance of De Martino Sculpture for Civic Center
(13,217.00)
Balance of K.Emerson & A.Dematteis - Fritz Burns Park
(1,410.37)
Balance Hwy 111 TDC Shopping Center - Paid
0.00
Balance Hwy 111 TDC Shopping Center - Credits
(9,418.07)
Balance Hwy 111 TDC Shopping Center - Future
(14,581.93)
Balance Ministrelli TT25429
(15,000.00)
Deposits committed to Rancho La Quinta - Paid
0.00
Deposits committed to Rancho La Quinta - Credits
(35,000.00)
Balance of Art Fernandez - Fritz Burns Park (3,600.00)
Balance Marcia Gibbons-L.Q. Car Wash 0.00
Balance Eagle Hardware -Credit (43,000-00)
Balance Washington St. Bridge -Juan & Patricia Navarrete (2,170.00)
Obelisks Pilot Program -City Street Markers (14,000.00)
Art Piece at NE Corner -Hwy 111 Mashing St. (30,000.00)
Total Commitments
Total available funds through
Report revised to include original City contribution.
07/31/98
(181,397.37)
$222,004.81
file: APP.WK4
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to 07/31/98
Operating Expenses:
Conference - Phoenix
07/24/92 Bank of America
07/31/92 Meg Robertson
10/15/92
A.E.S.
01/12/93
Jerry Allan
03/10/93
Regents - University of Calif.
03/31/93
Martin & Chapman
03/31/94
City of La Quinta Admin Fee
05/10/95
Rositas Shamis - Reimburse for supplies
Total Operating Expenses
Art Purchases:
06/09/92 Adams/Truman PTA
04/14/93 Louis De Martino
06/29/94 K.Emerson & A.Dematteis
821.66
1AA nA
Expended_
$1,065.74
23.70
2,275.00
105.00
242.05
6,000-00
Is; 01
$9,747.40
Total Balance of
Commitments Expended Commitments
n/a $846.00 0.00
73,500.00 60,283.00 13,217.00
51,000.00 49,589.63 1,410.37
07/31/92
Hwy 111 TDC - Paid
47,578.99
07/31/92
Hwy 111 TDC -.Credits
10,810.63
07/31/92
Hwy 111 TDC - Future
36,610.38
12/15/92
Ministrelli TT25429
15,000.00
06/06/95
Bear Creek Path Art Work
5,000.00
01/16/96
Fritz Burns Park
16,786.00
05/21/96 Rancho La Quinta - Paid
05/21/96 Rancho La Quinta - Credit
47,578.99 0.00
1,392.56 9,418.07
22,028.45 14,581.93
0.00 15,000.00
5,000.00 0.00
16,786.00 0.00
35,006.00 35,000.00 0.00
35,000.00 0.00 35,000.00
12/17/96
Fritz Burns Park - Art Fernandez
40,600.00
37,000.00
3,600.00
06/17/97
Marcia Gibbons-L.Q. Car Wash
10,000.00
10,000.00
0.00
06/17/97
Eagle Hardware -Credit
43,000.00
0.00
43,000.00
05/05/98
Washington St. Bridge-Juan/Patricia Navarrete
3,000.00
830.00
2,170.00
07/07/98
Obelisks Pilot Program -City Street Markers
14,000.00
0.00
14,000.00
07/07/98
Art Piece at NE Corner -Hwy 111 Mashing St.
30,000.00
0.00
30,000-00
Total Art Purchases
$466,886.00 $286,334.63 $181,397.37
Report revised to include original City contribution. file: APP.WK4
City of La Quinta
Recap Arts in Public Places Interest Earned
FY 1990/91
FY 1991/92
IFY 1992/93
IFY 1993/94
FY 1994/95
FY 1995/96
FY 1996/97
FY 1996/97
Total Accumulated Interest
FY 1998/99 Interest YTID
interest Through
Annual
Interest
3,525.59
11,646.54
12,156.96
7,137.38
11,444.17'
14,109.65
16,170.79
14,845.19
AM
07/31/98 91,036.27
Report revised to include original City contribution. file: APP.WK4
OF
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Monthly Department Report for July 1998
BACKGROUND:
The Community Services Department completes a monthly Department Report consisting of
attendance figures for all programs, upcoming events and meetings attended. The Department
Report is transmitted to the City Council on the second Council meeting of every month.
RECOMMENDATION:
Receive and file.
Horvitz, Copirfiruhity Services Director
Attachment: Monthly Department Report
MEMO.DR
wd�t 4 4a QuIRM
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Marni Kunsman, Recreation SupervisoroN
VIA: Dodie Horvitz, Community Services Directffo
DATE: August 18, 1998
SUBJECT: Transmittal of Community Services Department Report for the Month of
July 1998
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
SEPTEMBER 1998:
Sept 3 Mexican Fiesta Luncheon, Sr. Center
Sept 8 Landscape & Gardening Class, Sr. Center
Sept 10 Financial Questions Answered, Sr. Center
Sept 14 Golf Center Mobile Golf Program Begins, La Quinta Schools
Sept 15 Congresswoman Mary Bono's Mobile Office, Sr. Center
Sept 15 Free Hearing Consultation & Hearing Aid Check, Sr. Center
Sept 16 Free Mobile Notary Service & Durable Power of Attorney for Medical Purposes
Sr. Center
Sept 17 Healthy Cooking Class, Sr. Center
Sept 18 Gatorade, Punt, Pass and Kick Competition, La Quinta Sports Complex
Sept 22 "55 Alive" Mature Driving Course, Sr. Center
Sept 22 Sport Parent Courses Begin, La Quinta High School
Sept 23 Low Impact Aerobics Classes Begin, La Quinta High School
Sept 23 Tiny Tot & Youth Dance & Twirl Classes Begin, La Quinta High School
Sept 23 Theater Classes Begin, La Quinta High School
Sept 24 Afterschool Class Program, Instructors Training
Sept 24 "Knowing Your Prescriptions" Sr. Center
Sept 24 Beginning, Intermediate and Theatrical Dance Lessons, La Quinta High School
Sept 24 Adult Soccer League Managers Meeting, Civic Center
Sept 24 Evening Class, Learn to Paint Begins, La Quinta High School
Sept 28 Afterschool Class Program Begins, John Adams School
Sept 28 Afterschool Class Program Begins, Harry S. Truman School
Sept 29 Travel Seminar, How to Find the Best Airfare, La Quinta High School
T4ht 4 a Q"
COMMUNITY SERVICES DEPARTMENT
ATTENDANCE REPORT FOR THE MONTH OF JULY 1998
SUMMARY SHEET
Meetinn-q Par Me
1998
19971
Varianc
19981
19971
Programs
Leisure Class Total
129
43—,
861
501
13
Special Events Total
201
1121,
89
41
3
Adult Sports Total
2651
01
265
11
0
*La Quinta Pool
�
01
1311
291.
— 0
Senior Center Total
--13.1
2,3531
1,800 1!
553�_
951
92
Program Total:
30791
1955
1
1124
1891
18
108
Rental Aftenclance
La Quinta Sports Complex i
La Quinta Sports & Youth----:
-A—YS0 Soccer Camp
3001
201
120;
01
180
181
51
3
0
Rental Total:
3201
1201
2001
231
3
PARTICIPATION
GRAND TOTAL
1 33991_
20751
13241[
2121
1111
* Based on a weekly summer average provided by CVRPD
19981 19971 Variance
Volunteer Hours
Senior Center 6401
6801 -40
Meals on Wheels 691
951
-26
Volunteer Total: 1
709
7751
-66
Revenue
Sr. Center Revenue
$1,2331
$1,820
1 ($587)
Facility Rental Revenue $5501
$01
$550
Recreation Programs $2,681
1� $1,161
$1,520
Revenue Toiil--$4,46-41
$2,9811
$11,483�
Page 1
Youth and Adult Recreation Attendance
-UeAsiume -C -lasses
Kid's Cooking Camp
USA Junior Tennis
Equicise.at the Fountains
1998
6
10
8
1997 1:Variance
0 i 61
0 10
4 4
Meetings Per Month --,I
1998 1997 1
2, 01
2'. 0]
� 1 3
1 La Quinta Summer Art Blast
11
81
31
31
2
IFundamentals of Investing
6
0
6
41
0
Decorative Painting
6
0
6
31
0
iOil Painting
5,
8
-3
41
2
Express Yourself Art Camp
-14,
0
141
41
0
Acting Shakespeare
�Watercolor
15:
8
0
14
15
-6
5 i
4 i
0
3
Mon. Beginning Computers
Tues. Intermediate Computers
10i
10i
0
0
10
10
41
4!
0
0
!Wed. Beginning Computers
10�
0
10
41
0
IThurs. Beginning Computers
101
9
1
41
3
11-eisure Class Subtotal
1291
43
86
501
13
Special Events
Golf Tour at Palm yAlle
y
43
301
131
1
1
Golf Tour at Desert Falls
53
0
53
0
Golf Tour at Heritage Palms--
50
40
1 0�
1
1
Golf Tour at Indian Wells
55:
42
13
1
1
Special Events Subtotal
201
112
89
4
3
Adult Sports
lAdult Volleyball
80
0
80
81
0
Adult Ssoccer League
185!
01
1851
31
0
rSports -Subtotal
2651
01
2651
111
Page 2
Senior Center Attendance
Meetings Per Month
1998
1997
Variance
1998
1997
Senior Activities
Ambassador Aftendance
60
54
6
n/a
n/a
Billiards
7
0
7
n/a
n/a
Blood Pressure Check
47
48
-1
4
5
Bridge, ACBL
176
0
176
5
0
Bridge Duplicate/Social
246
187
59
13
11
Computer Lab
3
8
-5
1
2
Creative Writing
35
29
6
4
5
FIND Food Distribution
691
474
217
5
4
Hearing Consultation
3
4
-1
1
1
Ice Cream Social
64
45
19
4
5
Information Services
265
110
155
n/a
n/a
Medicare Consultation
2
2
0
n/a
n/a
Monthly Birthday Party
16
37
-21
1
1
Movie Time
45
70
-25
6
5
Referral and Outreach
59
15
44
n/a
n/a
Television VievAng
28
18
10
n/a
n/a
Sr. Activities Subtotal
1747
1101
646
39
Senior Classes
AARP "55" Class
38
60
-22
2
2
Arts & Crafts
47
42
5
5
5
Ballroom Dance
22
0
22
2
0
Computer
27
80
-53
5
18
Exercise
232
337
-105
14
12
Healthy Cooking Class
16
17
-1
1
1
Painting
32
15
17
5
5
Watercolor Class
25
10
15
4
2
Yoga
281
0
28
5
0
Sr. Class Subtotal
467
561
-94
43
45
Senior Special Events
Back to School Preparation
20
17
3
2
2
CPR Class
3
7
-4
1
1
Luncheon
70
60
10
1
1
Seminars
23
53
-30
2
3
Share Sign-up
3
1
2
1
1
Sing -A -Long
20
0
20
1
0
Sr. Events Subtotal
139
138
1
8
8
Senior Center Totals
2353
1800
553
95
92
Page 3
T4ht 4 a tP Q"
VI. BUSINESS ITEM A.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Artist Partnership Day
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The Art In Public Places Commission worked with five artists in October 1997 to offer
a hands on program of various art mediums at La Quinta High School, La Quinta
Middle School and the La Quinta Senior Center. This program involved arranging the
artists to present their information at the various sites, in conjunction with the School
District.
As of this date, no plans have been made for this program to continue this year.
ALTERNATIVES:
The alternatives available to the Commission are:
Place the program in the annual Work Plan;
2. Do not place the program in the annual Work Plan; or
3. A Pro\Ade staff with alternate direction.
6 Horivitz, Cqnfrn4nity Services Director
Attachment A: Artist Partnership Day Participant List
C:\MyData\CRISTAL\CAC\CACRPT.002.wpd
ATTACHMENT A
ARTIST PARTNERSHIP DAY
La Quinta High School October 30th
John Weidenhamer - Painter
Painting techniques and Business aspect of being an artist
Bill Ware - Metal sculptor
Techniques of sculpting
Kathleen Smith -Schooley - Ceramics/Sculpting
Techniques of mixing ceramics and sculpting
Phil Cordova - Photography
New technology in photography
La Quinta Middle School October 29th
Bill Ware - Metal Sculpting
Snake Jagger - Painting
La Quinta Senior Center - October 28th
Kathleen Smith -Schooley
c&t,/ 4
OF
VI. BUSINESS ITEM B.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Cultural Districts Handbook Purchase
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
Commissioner Hull has requested that the Cultural Arts Commission consider
purchasing the "Cultural Districts Handbook" offered by the Americans for the Arts,
Community Development and Arts.
The handbook is $25.00 for members, which the City of La Quinta Cultural Arts
Commission is a member. The funds for this handbook are allocated in the Community
Service Department budget #101-251-651-000 (APP Publications)
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Order the Cultural Districts Handbook;
2. Do not order the Cultural Districts Handbook; or
3. Provide staff with alternate direction.
W1111111111101
31.11 ra
, � I mid, I I
Attachment A: Cu
Services Director
istricts Handbook Information
C:\MyData\CRISTAL\CAC\CACRPT.003.wpd
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VI. BUSINESS ITEM C.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Cultural Arts Commission 1998/99 Work Plan
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
On April 23, 1998, the Cultural Commission revised the annual Work Plan to be
submitted to the City Council for consideration at the May 1 9th City Council meeting.
The Art In Public Places Commission also revised their Work Plan at the April meeting
for consideration on Mayl 91h . Due to the reorganization of the Commissions, the Work
Plans were not adopted by the City Council.
The Cultural Arts Commission must submit an annual Work Plan for City Council
approval. It is anticipated that the Cultural Arts Commission will review both the
Cultural Commission and the Art In Public Places Commission unapproved Work Plans
and consider incorporating items from both into the Work Plan for 1998/99.
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Produce Work Plan for City Council approval;
2. Don't produce a Work Plan for City Council approval; or
3. Provide staff with alternate direction.
AM N, � lil-,
Dodi6IH-6ivitz, Cqf"m nity Services Director
Attachment Cultural Commission Unapproved 1998/99 Work Plan
Art in Public Places Unapproved 1998/99 Work Plan
CACACRPT.004.wpd
ATTACHMENT 2
THE CITY OF LA QUINTA
ARTIN PUBLIC PLACES
COMMISSION"
R
005
Art in Public Places June,1998
WORK PLAN
Art in Public Places Commission
1998/99 WORK PLAN, . -
1. Monthly
Those projects which require a month to month review
Review of developer art proposals
Continued development'of an Art Bank
2. Annual
Permanent Art Program
Locations
Budget allocations
Artist selection process
Temporary Art Program
Locations:
Civic Center
City-wide
Solicitation of Artists
Developer Workshop -Joint with Palm Desert
3. On -Going
Advertising
Brochure
Art Display
Developer Handout
K
Art in Pubhc Places June,1998
WORK PLAN
Task:
Participants:
Steps to
Completion:
Time Frame:
Fiscal
Commitment:
Goal:
Reviewing a'proposed artwork by a developer
for a specific location. ,
Entire Commission
1. Schedule applicant for APP meeting.
2. Review the proposed artwork.
3. Make a recommendation' to the City
Council regardin'g the artwork and
recommend the appropriation of a
specific amount to be committed to the
site.
As needed
To be determined by each submitted project.
To place artwork throughout the City and meet
Goals. 2.1.1, 2.1.2, and 2.1.3 of the Master Plan
3
0
Art in Public Places
WORK PLAN
Continued - MONTHLY ASSIGNMENTS
June,1998
Task: Development pf Continue to refine the Artist
Bank
Participants: Entire Commission/Selected Commissioners
Steps to
Completion: 1. Revievv the carrent bank and estabfish a
forma for categorizing the arfists—.
Continue to upgrade the'bank by
contacting other cities for a more
comprehensive list of artisfs.
2. Solicit new artists.
3. Update the carrent list with new
slides/pictures. Purchase a computer
program that allows for scanning of
artists pictures and cross referencing of
all artists.
4. Establish a cross reference lint of all
tists.
Time Frame: On -going until completed, then maintained.
Fiscal
Commitment: If any funds are needed they would be for
supplies and materials.
Goal: To establish an Artist Bank and accomplish
Goal 3.4.2 of the Master Plan.
4
A HI He*
Art in Public Places June,1998
WORK PLAN
Continued - ANNUAL ASSIGNMENTS
Task: Permanent Art Program
Participants: Entire Commission.
Steps to
Completion: 1. Prioritize dre tist or tocations tor Idity
projects. —From the site location list,
establish a budget for each site, and a time
frame for installing a piece of artwork.
2. Establish a budget for each mite
estfirmte its availabifity-. Determine what
type of artwork should be placed at each
of the locations.
3. Once a site is selected and the funds are
available, start the process for selecting
an artist to create an art piece for the
location.
Time Frame: Unknown. To be determined as the funds are
available.
Fiscal
Commitment: Funds would be appropriated from the Art in
Public Places Account. No additional funds
would be needed.*
Goal: To "provide enrichment of the community by
adequate cultural and recreational facilities
and activities." The accomplishment of Goals
2.0 and 3.2 of the Master Plan.
1.1
Art in Public Places
WORK PLAN
Task:
Participants:
Steps to
Completion:
Time Frame:
Fiscal
Conu,nitment:
Goal:
June,1998
Continued - ANNUAL ASSIGNMENTS
Temporary Art Program
Entire Commission
1. Work with City Council, City Attorney, and
local artists to create a workable contract.
2. Notify artists that the program exists.
3. Once requests have been' received,
contact the artists for specifics as to art
piece work with developers1land owners
and artists to select a specific art piece for
a location.
3.. Deterr�ine a site for the artvvork-.
4. instruct staff to prepare a contract and
sabinit it to ttie eity Cbancil for their
appr 0 Val-.
Six months to a year, based on the request of -
the ar tift contract discussions.
The City's responsibility is to install a plaque
idefftifying the artist. $100 per site to be
appropriated from the Art in Public Places
Fund.
To provide an opportunity to educate the
residents of La Quinta to the variety and
enjoyment of artwork on a temporary basis.
Accomplish Goals 2.4, 3.4.6, and 3.4.8 of the
Master Plan.
7
011,
Art in Public Places
WORR PTAN
Continued - ANNUAL ASSIGNMENTS
Task: Workshop - Joint with Palm Desert
Participants: Committee of three plus City staff.
Steps to
June,1998
Completion: 1.
Establish the purpose of the Workshop.
2.
Determine a date, time, and location for
the Workshop.
3.
Work with the City of Palm Desert to
determine who the speakers will be and
set a budget
4.
Solicit contributions to off -set the cost
5.
Prepare an outline for the meeting
6.
Invite the speakers
7.
Advertise the Workshop to the
appropriate people
Time Frame: Within the year
Fiscal
Commitment: To be determined
Goal: To educate the City Council, staff, residents,
and developers of the City to the need and
ways in which art can enhance the quality of
art in a City. To satisfy Goals 2.1, 3.4.6, 3.4.7,
and 3.5 of the Master Plan.
8
012
Art in Public Places
WORK PLAN
Task: A. Brochare-s
June,1998
i. Display of 6ivic 6enterfflity-wide
Axtwork �
2. Developer Handout -
Develop a method of creating an interest in
public art through advertising.
B. Prepare brochures that would display the Civic
Center Art purchased and the City-wide Public
Art Program.
C. Develop a handout brochure -for developers that
would explain the purpose of Public Art
Program.
Participants: Staff and Conn-nissioners
Steps to
Completion: A.
brochar Work with City Council to
determine the best method to inform the public
a bout what is going on in the City, including
the Public Art Program.
B. Gotinnission to ze view and irrake saggestions.-
Staff to design and draft contents of the
brochures for Commission review and
recommendation to the City Council for their
approval.
C. Once finalized, make reemmnendation to htF---
eit eottz Staff to prepare a brochure that
outlines the steps for including artwork into the
planning process of a project.
I 1 9
013
Art in Public Places June,1998
WORK PLAN
Time Frame: Within the year.
Fiscal
Commitments: Initially no expenditure of funds Would be
necessary. Once approved costs would need to
be determined for the printing.
Goal: To provide in printed form, a listing and
directional guide to the artwork in La Quinta.
To satisfy Goals 2.4 and 3.4.1 of the Master
Plan.
10
0-14
ATTACHMENT 3
CITY OF LA QUINTA
CULTURAL COMMISSION
WORK PLAN
l,"
APPROVED BY CITY COUNCIL
july 15, 199-7
,1998
Cultural Commission
4007 02 1A1r%V1r- 1"41
,io,f , F w w v co , w% u- i an
v
Priority: I
Category: Ongoing
Assignment Item: Annual Work Plan
Method(s) of Fulfillment: Review existing assignments, suggest assignments to
fill any voids, review programs and programs being
done by other cities.
Suggested Resources: The work plan should be considered a living document,
subject to revision during the course of routine
maintenance.
Expansion of Assignment: Ongoing maintenance.
Commissioner Availability: Review regularly.
Commitment Required: 1 hour per 6 months.
0 1 (
Priority:
Category: Ongoing
Assignment Item: Gultural Arts MesteF P'en
'ehqt��� WEEK al r4&
_JaL
Method(s) of Fulfillment: To develop a Master Plan to eneetirege eultural eft im
the Gity of I=e etjinta-.
R IR
Suggested Resources: Members of the community.
Expansion of Assignment: Emeeute the Ren.
Commissioner Availability: All Commissioners will werit en the Plan.
Commitment Required: 4-5 hours of Commission/Committee work per month.
2
0 1 t
i 'I
0 1
Priority: 3
Category: On hold
Assignment Item: Arts Advocacy
Method(s) of Fulfillment: Prepare guidelines and � resources for parents,
educators, organizations and citizens at large to
advocate for arts education in La Quiryta schools.grades
K-3. Lobby for appointment of music -and art
coordinat6-rs/supervisors, encourage adop�ion of
"National Standards for Arts Education." This program
will be implemented in cooperation- with Desert Sands
Unified School District.
Suggested Resources: MENC, MTNA, National Coalition for Music Education,
local art and music organizations. Staff time and funds
are minimal. Utilize parent volunteers.
Expansion of Assignment: The goal is to eventually reach all students K-12 in the
Desert Sands Unified School District.
Commissioner Availability: All Commissioners are resources.
Commitment Required: Once organized, this project will take approximately 2
hours per month.
4
019
Priority:
Category: Quarterly
Assignment Item: Quarterly Conference/Seminar hosting.
Method(s) of Fulfillment: Organize and eneaurege partieipatien in querteFly
eenferenees.
Suggested Resources: Coachella Valley cities and private cultural and art
interests, and State and Federal sources.
Expansion of Assignment: Ongoing program.
Commissioner Availability: All Commissioners are reseur
Commitment Required: One hour per month.
5
020
Priority: 1
Category: Annual -
Assignment Item: Cultural Recognition
Method(s) of Fulfillment: Eya'uate ind eens'dertM epprep�ieteness ef a eultural
reeegnitiem event.
Li "i - a 0 1
Suggested Resources: Commissioners
Expansion of Assignment: Ongeing, ammuel pregrern.
Commissioner Availability:
Commitment Required:
All Commissioners are reseur
Five heurs per yeat.
7
-00
T44t 4 stA Q"
VII CORRESPONDENCE & WRITTEN MATERIALS A.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Ordinance No. 317, Chapter 2.75 of La Quinta Charter and
Municipal Code: Cultural Arts Commission
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
On May 19, 1998, the La Quinta City Council adopted Chapter 2.75 of the La Quinta
Charter and Municipal Code authorizing the Cultural Arts Commission. The Cultural
Arts Commission was formed by combining the Cultural Commission with the Art In
Public Places Commission. Chapter 2.75 authorizes the Cultural Arts Commission to
act as an advisory body to the City Council and outlines the power and duties of the
Commission.
Dodie Horvitz, C
Attachment A:
nity Services Director
Ordinance 317
C:\MyData\CRISTAL\CAC\CACRPT.004.wpd
AT. - 4CHMENT A
ORDINANCE NO. 317
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, AMENDING THE LA QUINTA CHARTER AND MUNICIPAL
CODE, CHAPTER 2.65 (ART IN PUBLIC PLACES), REVOKING CHAPTER
2.85 (CULTURAL COMMISSION), AND ADDING A NEW CHAPTER 2.75
(CULTURAL AATS COMMISSION)
WHEREAS, Section 2.65.040 of Chapter 2.65, and Chapter 2.85 of the La
Quinta Municipal Code (the "Code") concern the City of La Quinta's (the "City") Art in
Public Places Commission, and Cultural Commission respectively; and
WHEREAS, the City finds that there are common duties, objectives, and other
factors between these commissions; and
WHEREAS, the City has determined that one new Cultural Arts Commission
would be best qualified to provide the services heretofore assigned to the Art in Public
Places Commission and the Cultural Commission; and
WHEREAS, the City has determined that there is no necessity to continue the
Art in Public Places Commission, and the Cultural Commission as separate
commissions; and
WHEREAS, the City believes that these changes are in the best interest of the
citizens of the City of La Quinta.
NOW, THEREFORE, the City Council of the City of La Quinta does ordain, as
follows:
Section 1. . Amend Chapter 2.65, Section 2.65.030 by revising subsections
"E", "F", and "G" to be redesignated "F", "G", and "H" respectively
and adding a new subsection "E" as follows:
E. "Commission" means the Cultural Arts Commission as appointed in
Section 2.75.030 of this Charter and Municipal Code.
Section 2. Amend Chapter 2.65 by deleting Section 2.65.040 in its entirety.
Section 3. Amend Chapter 2.65, Sec tion 2.65.070, "A", "B", "C" and "D" only
as follows:
A. Upon submission of a project application for a project subject to the
requirements of this chapter, the City shall provide to the project
applicant a copy of the ordinance codified in this chapter and an arts
application form.
Ordinance No. 317
Page 2
B. The project applicant shall submit to the City a completed arts application
form, describing the manner in which the project applicant intends to
establish compliance with this chapter. The arts application shall include,
for project applicants intending to meet the requirements of Section
2.65.050(B), a complete description of the artwork, if any, the cost or
estimated cost of the artwork and installation., the agreement or means
by which the project applicant will meet the requirements of -Section
2.65.100 of this chapter, and a site plan showing the location of..the.
artwork, complete with landscaping, lighting and other appropriate
accessories to complement the artwork.
C. The City shall, upon receipt of the arts application, submit the arts
application to the Cultural Arts Commission.
D. The Cultural Arts Commission shall, within thirty days from the date of
submittal of the application by the City, submit to the City Council
comments and a recommendation on the proposed arts application, based
upon the guidelines set forth in Section 2.65.080.
Section 4. Amend Chapter 2.65, section 2.65.080, by deleting Section
2.65.080 B(2)& (4) and amending Section "C" as follows:
C. Use and Maintenance of Art Work. Artwork acquired by expenditures
from the art in public places fund shall be the property of and maintained
by the City. The City may dispose of such artwork at its 'discretion,
subject to any agreement with artists or otherwise relating to any specific
artwork. The artworks acquired and installed by a project applicant for
which credit for the fee required by Section 2.65.050 is given pursuant
to Section 2.65.100 of this chapter shall be the property of and
maintained by the project applicant, except to the extent the City has
rights in or 'to. the artwork or the display. thereof pursuant to the
agreement with the project applicant entered into pursuant to Section
2.65.100. Alternatively, artwork acquired by the project applicant in lieu
of the fee may be donated to the City to be maintained by the City.
Section 5. Amend Chapter 2.65, section 2.65.090, subsection "A" only as
follows:
A. Fees are to be collected with respect to all projects prior to or at the time
of issuance of a building permit, except in the case of residential
development of more than one dwelling unit, where the fee shall be
collected on a pro rata basis for each dwelling when it receives its final
inspection or certificate of occupancy, whichever occurs first. The City
Manager, or other such person appointed by him/her, is appointed as the
authorized individual to collect the fees.
Ordinance No. 317
Page 3
Section-fi. Amend Chapter 2.65, section 2.65.110, subsection "F oril I y as
f ollows:
F. Reimbursement. In the event fees have not been committed. for a use as
specified in subsection B of this section within two years of their
collection, the fees in the art in public places fund shall be distributed by
the City to the person or entity who has paid the fees or in any other
manner permitted by law.
Section 7. Amend Chapter 2.65, section 2.65.120 as follows:
2.65.120 Implementation and administration of this chapter.
The City may enter into agreements, upon recommendation of the
Cultural Arts commission or otherwise, for the purchase or commissioning of
artworks on art sites not owned by the City, for installation of artwork or the
repair, maintenance of servicing thereof and for or relatingto all other matters
necessary or appropriate to implement the art in public places program.
Section 8. Revoke Chapter 2.85 in its entirety.
Section 9. A . dd Chapter 2.75 Cultural Arts Commission as follows:
Chapter 2.75
CULTURAL ARTS' COMMISSION
2.75.010
Created —Defined
2.75.020
Purpose and Objectives
2.75.030
Members —Appointments -Terms
2.75.040
Powers and Duties
2.75.050
Committees
2.75.060
Staffing
2.15.010 Created —Defined
The Cultural Arts Commission is . created and established. The term
"Commission," as used in this chapter, shall refer to the Cultural Arts Commission.
2.75.020 Purpose and Objectives
The general purpose of the Commission is to advise the City Council with
respect to the City's development of cultural arts, including cultural events and
activities; promoting the literary, performing, and visual'arts. The Commission shall
also maintain and implement the Art in Public Places plan subject to approval of the
City Council. Objectives of the Commission are as follows:
ordinance No. 317
Page 4
A. To advise the City Council on matters affecting the cultural art of the City
and to advise and assist " other City boards, committees and commissions in the field
of the arts, and to cooperate and work with.cultural art organizations;
B. To encourage and facilitate programs in the arts thereby promoting
cultural enrichment of the community;
C. Cultural Arts as used in this section may involve cultural and arts -related
disciplines and activities, including, but not limited to-, the following:
1 . Performing arts, such as drama, music and dance;
2. Visual arts, such as painting, sculpture, photography, graphics,
video art, applied art, and public art;
3. Literary arts, such as literature, poetry and journalism;
4. Communications arts involving film, television, radio, and
technology; and such as conducting
.5. Recommending funding opportunities,
fundraisers, and contacting representatives of public and private
funding agencies and art patrons.
2.75.030 Members —Appointments -Terms
A. The Commission shall consist of seven (7) members appointed by the City
Council. Parties interested in serving on this commission shall exhibit expertise,
experience, knowledge, or similar assets that may be useful in serving on this
Commission.
B. Every effort will be made to ensure that a wide cross-section of
community residents, artists, social and cultural interests, and viewpoints, including
providers, recipients and prof essionally-related occupations are represented.
Membership may include representation from all organized social, cultural, and similar
community organizations of La Quinta, both public and private.
C. Member terms shall be for a period of two years. Initial appointments
shall . be staggered with three members having one (1) year terms, and four members
having two (2) year terms.
2.75.040 Powers and Duties
The powers and duties of the Cultural Arts Commission shall be advisory to the
City Council in the following areas:
1 Analyze City Cultural Arts programs effectiveness and needs, and
recommend to the City Council comprehensive solutions;
2. Make recommendations for research and solicitation of grants and
donations; and submit
3. Receive and act on all assignments made by the City Council,
reports and recommendations to the City Council on these assignments;
Ordinance No. 317
Page 5
4. . Make recommendations to the City Council concerning the resources and
needs of the community on the subject of the arts, opportunities for
participation of artists and performers in City -sponsored activities, and
ways to encourage community involvement;
5.. Make recommendations to the City Council regarding the funding of
community art events and activities, including the search for private and
public grants, and regarding the disbursement of revenues consistent
with the needs of the community;
6. Work cooperatively with City boards, commissions and committees, and
other public and private organizations in promoting art and cultural
activities within the City;
7. Encourage public and private partnerships;
8. Encourage art and cultural activities. among residents of the City;
9. Implement such art and cultural activit ' ies as may be delegated to it from
time to time by the City Council, including the selection of artists for art
programs and projects, and the award of contracts for art projects and
programs;
10. Develop public art awareness through the presentations of speakers,
forums, mixers and special events;
11. Maintain and implement the Art in Public Places Plan subject to approval
by the City Council. To the extent possible, the plan shall identify art
sites, artwork and estimates of cost for the artwork and art sites;
12. The Commission will submit to the City Council a recommendation for
ratification of public art to be financed by the Art in Public Places
program;
13. The Commission will work with City staff to develop a list. of possible
public art sites;
14. The Commission will seek ways of procuring public art through fees,
endowments, donations, loan programs, trusts and similar means of
support; and
15. The Commission will make recommendations to the City Council for the
commissioning of artworks, the purchase or lease of art sites,
agreements for the purchase and display of artwork, or the repair,
maintenance or servicing of artwork.
2.75.050 Committees
The Commission may, from time to time, establish committees composed of
commission members, citizens and/or interested people, charged with the responsibility
of implementing certain designated projects subject to Commission and City Council
approval. At least one member of the Commission shall also be a member of each
committee.
ordinance No. 317
Page 6
2.75.060 Staffing
A. All departments of the City, through the office of the City Manager, shall
furnish appropriate existing public information, data and records, and provide technical
assistance and advice as required, within reason, as an aid to the Commission and its
committees in the performance of designated duties.
B. The City Manager shall, within reason or budgetary constraints, provide
or cause to be provided adequate staff and clerical help, and maintain files and records
for the Commission.
C. The City Council shall periodically review the progress of the Commission.
Section 10. EFFECTIVE DATE: This Ordinance shall be in full force and effect
July 1, 1998.
- -Section 11 . POSTING: The City Clerk shall cause this Ordinance to be posted
in -at least th ' ree public places designated by resolution of the City Council, shall certify
to the adoption and posting of this Ordinance, and shall cause this Ordinance and its
certification, together with proof of posting to be entered into the Book of Ordina nces
of the City of La Quinta.
PASSED, APPROVED and ADOPTED, this 1 91h day of May 1998 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
JOHN J. PENA, Mayor
City of La Quinta, -California
ATTEST:
SAUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
Ore -,a No. 317
Pag,
APPROVED AS TO FORM:
DAWN C. HONEYWELL, City Attorney
City of La Quinta, California
TW�p 4 atP Q"
VII CORRESPONDENCE & WRITTEN MATERIALS B.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Inland Empire Tourism Council Guide
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Commissioner Benay and Reynolds recommended that the La Quinta Arts Festival and
other La Quinta based activities place announcements in the Inland Empire Guide,
published by the San Bernardino County Sun newspaper annually.
Staff has contacted Jennifer Nutter, the Interim Executive Director of Tourism for the
Inland Empire Tourism Council. Ms. Nutter recommended that organizations submit
the necessary information in general form, and the publication will put it into the
necessary format. The next publication date deadline is October, 1998.
E X, 91 �Lj
976T611711111MEM
Attachment A
unity Services Director
nland Empire Guide
C:\MyData\CRISTAL\CAC\CACRPT.005.wpd
OF
VII. CORRESPONDENCE & WRITTEN MATERIALS C.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Washington Street Bridge Artwork
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Attached is a brief history of the Washington Street Bridge Artwork. Jerry Herman,
Community Development Director will present future information as a staff
presentation. As of this report, no date has been determined.
4� fll�
Dodie Horvitz, (C�-Mjunity Services Director
Attachment A: Information on the Washington Street Bridge Artwork
C:\MyData\CRISTAL\CAC\CACRPT.009.wpd
1). j_,UjjjHjj5sjujjcj r�c:jujcuy awuu waL ujLiu%,L
Art in Public Places Commission Minutes
February 2, 1998
Vice 'Chair Shamis recommended that Chairman Walling and Charrie
Chappie be asked to attend. It was moved and seconded by Commissioners
Shamis/Chappie to appoint John Walling/Charrie Chappie to work on the
Washington Street Bridge project, with the consent of John Walling.
Unanimously approved.
VI. CORRESPONDENCE AND WRITTEN MATERIAL: None
Vil. COMMISSIONER ITEMS:
A. Future Agenda Items:
Louis DeMartino art piece - staff talking with landscape artist on possible
solution.
2. Tour of the Aerie Sculpture Garden and Gallery.
VIII. ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Kennedy/Chappie
to adjourn this regular meeting of the Art in Public Places Commission to a regular meeting of the
Art in Public Places Commission on March 2,1998. This meeting of the Planning Commission was
adjourned at 4:00 p.m. Unanimously approved.
APP2-2-98 4
WASHNGTON BRIDGE RECAP
March 27, 1998
Present: John Walling, Charrie Chappie, Steve Speer, Marcus Fuller, Victor Martinez of
Holmes and Narver representative.
Discussion regarding what areas of the bridge would accommodate artwork:
Sound wall
Retaining wall
Railing
Sidewalk
Entrance monument
Lighting
Median
Artist to meet with Holmes and Narver mid April to discuss the inclusion of the artwork
Contract to be as follows:
APP/City pays artist to design the artwork in conjunction with the bridge designer.
Holmes and Narver to pay the cost of incorporating the artists designs into the bridge
construction drawings as part of their contract with the City.
Artist to work with Holmes and Narver to see that artwork� designs are incorporated into the bridge
for presentation to Council in May.
Community Development Department to work . with Art in Public Places Commission to select artist,
arrange meeting with Bridge Design Consultant, and formalize a contract with Scope of Work.
OF AGENDA CATEGORY:
COUNCILtRDA MEETING DATE: April 21, 1998
ITEM TITLE.
Award a Contract to Holmes and
Narver, Inc., for the Washington Street Bridge.
Widening, Design and Construction Management,.
Project No. 98-09
BUSINESS SESSION:
CONSENT CALENDAR: 40
STUDY SESSION:
PUBLIC HEARING:
Authorize the City Manager to enter into a Professional Services Agreement (PSA)
with Holmes & Narver, Inc. for professional design services, in the amount of
$221,867.00, with the option of extending the PSA to include construction
management services, related to the Washington Street Bridge. Widening,. Project No.
98-09.
Approve an increase in appropriations from the Infrastructure Fund in the amount of
$44,869.
FISCAL I
The design and construction of this project was approved by the City Council as part
of the 5-Year Capital Improvement Program beginning in Fiscal Year 1997,768. The
City Council approved $176, 998 from Infrastructure Funds for design as part of the
Fiscal Year 1997-98 budget, as well as $946,466-and $946,536 from Infrastructure
Funds for construction as part of the Fiscal Years 1998-99 and 1999-2000 budgets
respectively.
Staff has completed negotiations with Holmes and Narver, Inc. The Consultant's price
($221,867.00, Attachment 1) to perform the design services requested in the
Request for Proposals (RFP) is more than the amount budgeted for design. Therefore,
an additional -$44,869 from Infrastructure Funds will be required to support the
recommendation contained within this report.
Additionally, the City has the option, upon satisfactory completion of the design
services, of extending the PSA with the Consultant to include construction
management services. The consultant's price ($170,263.00, Attachment 1) to
perform the construction management services requested in the RFP will be paid for
by utilizing Infrastructure Funds budgeted during the Fiscal Years 1998-99 and 1999-
2000 budgets.
FAMDEMCOUNOW 998\98042 1 a.wpd
During the City Council meeting of January 20, 1998, the City Council acknowledged
the need to contract for professional services as required by City Resolution 96-80,
and approved the Consultant Selection Committee, the Request for Proposals and
authorized staff to receive proposals for said services. Staff prepared an-RFP and
formed a Consultant Selection Committeei- consisting of Tom Hartung, Building &
Safety Director, Christine di lorio - Planning Manager, John Freeland - Senior
Eng . ineer/Capital Improvement Project Division, and Marcus Fuller Assistant
Engineer/Project Development and Traffic Division.
The Committee originally selected ten (16) qualified consultants from the -City's
professional services registry and issued an RFP to each on January 22, 1998. Those
consultants were:
ASL Consulting Engineers, Palm Springs
Berryman & Henigar, Palm Springs
Boyle Engineering Corporation, Ontario
DMJM, San Bernardino
HNTB Corporation, Irvine
Holmes & Narver, Inc., San Bernardino
Korve Engineering, Inc., Cathedral City
Moffatt & Nichol Engineers, Santa Ana
Parsons Transportation Group Inc., Pasadena
Robert Bein, William Frost & Associates, Palm Desert
The Committee received seven (7) Proposals from the consultants. Consultants not
responding were: Berryman & Henigar, DMJM, and Moffat & Nichol Engineers. The
Proposals received were reviewed by the Committee, and a short-list ranking of three
(3) consultants was determined. The Committee invited the following consultants to
interview for this Project before them on March 24, 1998:
HNTB Corporation, Irvine
Holmes & Narver, Inc., San Bernardino
Parsons Transportation Group Inc., Pasadena
These consultants presented their qualifications, as well as their understanding and
approach for the City's project during one -hour interview sessions. This provided the
Committee with the opportunity to meet the members of the Consultant's Design
Team, as well as pose questions regarding the project to them in order to better
determine the most qualified consultant.
002
FAMDEP'nCOUNCIM 998%98042 le.wpd
The Committee's unanimous selection was Holmes & Narver, Inc. This Consultant's
Proposal best addressed the requirements of the RFP and indicated the best
understanding of the issues related to this project. Their Design Team offers design
and construction management experience on several very similar bridge and street
improvement projects. The remaining proposals were ranked in ; the following order:
2) HNTB Corporation
3) Parsons Transportation Group Inc.
Consultant work proposals are on file and available for review in the City Clerk's
office.
The PSA has been written in a way that staff may extend the PSA with the consultant
to include construction management services. In this way, the City will avoid the
need of administering the Consultant Selection Process to select a consultant for
construction management services. However, the PSA also allows the City the
chance to select another consultant to perform construction management services
should staff be dissatisfied with the professional design services provided by Holmes
& Narver, Inc.
A copy of the Critical Path Method (CPM) schedule is included as Attachment -2. This
schedule was originally submitted with the Consultant's work proposal dated February
20, 1998. Changes with the project schedule will require a revised project schedule
from the Consultant. A detailed project schedule reflecting current time constraints
will be submitted by the Consultant upon Notice to Proceed with project design.
FINDINGS AND ALTERNATIVES&
Alternatives for the City Council to consider:
Authorize the City Manager to enter into a Professional Services Agreement
(PSA) with Holmes & Narver, Inc. for professional design services, in the
amount of $221,867.00, with the option of extending the PSA to include
construction management services, related to the Washington Street Bridge
Widening, Project No. 98-09.
Approve an increase in appropriations from the Infrastructure Fund in the
amount of $44,869.
2. Do not enter into a professional services agreement with Holmes & Narver, Inc.
3. Provide staff with alternative direction.
Cliris A. Vogtf Director 003
City Engineer/Public Works
F.-~EPTXCOUNC1L%1 998%98042 1 O.wPd
ATTACHMENTS
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ATTACHMENT 1
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83
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evm Con capt Pans
1
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8
111
ical Report
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re Final Road Plans
200
190
422
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112
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312
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OTAL
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F-~EP'RCOUNCILNI 998WO0421 *-wPd
Hoinne & NvVer
City of La Quv=
Washmgton Street Bndp Wkioning
D"Jed Ubor & Fee Oreakdmw
PM.
-$134
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$119
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$82
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Washington'SlAel FAYse �115'1 s'
Schedule Requirem n
H&N's project schedule is based on our analysis of the
project and the pre -established deadlines set forth by the
City to complete construction of the project by May 4,
1999. The schedule provides a detailed breakdown of
sequence and duration for each task.
As demonstrated by our staff availability charL H&N
has the depth of available staff to provide the City of La
Quinta the resources necessary to complete the project
NN -
Holmes & Nerver
198-4&ff EP,\COUNCIL\I 998\98042 i a.wPd
on schedule. H&N is supported by a local staff of over
100 civil and structural engineers and stands ready to
deliver the project to the City.
The H&N Team has carefully analyzed the labor hour
commitments to current projects and the anticipated re-
quirements for this project and feels confident that the
team has ample depth of staff to successfully complete.
the project.
007
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AGENDA CATEGORY:
BUSINESS SESSION
COUNCIL/RDA MEETING DATE: May 5, 1998 CONSENT CALENDAR:
ITFM TijisZ. STUDY SESSION:
Consideration of a recommendation of the Art in Public
PUBLIC HEARING:
Places Commission to enter into a contract with Juan
and Patricia Navarrete to work as design consultants for
the Washington Street Bridge with the bridge designer
to incorporate artwork into the construction of the bridge
in an amount not to exceed $3,000 from the Art in
Public Places Fund
RECOMMENDATION:
-L
Approve the recommendation of the APP Commission, authorize the City Manager to sign
a contract with Juan and Patricia Navarrete in an amount not to exceed $3,000, and the
appropriation of the funds.
FISCAL IMPLICATIONS:
The sum of $3,000 would be expended from the Art and Public Places Fund (701-000-255-
210).
BACKGROUND AND QVIERVIE :
On January 20, 1998, the Public Works Department requested and received authorization
to send out a Request for Proposals for the Design Phase, Bidding, and Construction
Phase Services for the Washington Street Bridge Widening. On February 2, 1998, Council
authorized staff to enter into a contract with Holmes & Narver, Inc. for professional design
services. As part of that contract the consultant was required to "coordinate with a City -
selected artist to incorporate public art amenities into the bridge rails or other parts of the
bridge structure as directed."
Following this approval, the Public Works Department staff requested the Art and Public
Places Commission select an artist to work with the Holmes & Narver to determine how art
could be incorporated into the bridge design. The Art and Public Places selected John
Walling and Charrie Chappie to review the Artist Bank, select three artists, and meet with
Public Works Department staff to select an artist based on their experience with public
improvements.
COH.011
After reviewing the artist's files, the Committee recommended Juan and Patricia Navarette,
because of their experience working with public projects and ability to work with a design
consultant. Examples of their work are attached (Attachment 1). This artist selection was
presented to the APP Commission who unanimously approved the Committee's suggestion.
With Council approval, the Navarette's will meet with Holmes & Narver to determine how
artwork can best be incorporated into the bridge construction. Once the decision has been
made as to how and where artwork can be incorporated, a budget will be established for
the creation and installation of the artwork not to exceed $24,999 (this includes the $3,000).
The final design and budget will then be presented to Council for their review and approval.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
Approve the recommendation of theArt in Public Places Commission; or
2. Provide direction to staff
rry Her�lan
)mmunity Development Director
Attachment:
Examples of artwork by Juan and Patricia Navarette.
CCJH.01 1
0 0 09W
Juan Navarrele
Patricia Navarrete
Novarrete Studio
P.O. Box 2251
Toos, NM 87671
(505) 776-2942
The emphasis of the Novorrete work has
been in the creation of art that gives to the
environment a sense of place. As creative
thinkers and problem solvers, they are
involved with the characteristics that bring
unique identity to 0 particular setting or
location.
whether creating copper petroglyph
medallions for the Central Avenue
Beautification Project, Phoenix, Arizona
(below) or expansive bas-relief murals,
fountains, sitting areas, or bas-relief
reception counters, the Novarretes have
had extensive collaborative experience.
They work with owners and design profes-
sionals in creating intimate residential
settings and corporate and hospitality
environments, including spectacular
public art.
This nationally recognized and highly
published team, recently on the cover of
New Mexico Magazine, works in diverse
mediums: concrete, a variety of plasters,
stone, and metal. They provide design
details and drawiogs, techNcal amistance,
fabrication and installation. Prices vary
according to scope of project and scale.
00
222 Public Art
Juan Navarrete
Patricia Navarrete
Navarrete Studio
P.O. Box 2251
Taos, NM 87571
(505) 776-2942
varied mediums, have drown national
acclaim for their diverse approach to the
integration of bas-relief with architectural
environments. The Navarrete Studio is
recognized for its innovative cipplication of
new technologies and traditional techniques
in expanding the application of plasters,
cements, concrete and synthetics that
respond to new solutions for technical
problems of specific projects.
Research into history of the location becomes
a source of inspiration. resulting in work
unique to its environment. The petroglyph
symbols (see below) give reference to the
adjacent mountain range and petroglyphs
of the area. Each symbol is associated with
component to Me signoge sysTem. Wan Ine
commitment to excellence throughout all
phases of this public venture. the Navcirrete�.
as part of the design team, created a
unifying visual aesthetic, that was integrated
with the entire project.
Clients include:
Carlsbad Department of Labor,
Carlsbad, NM
Los Lunas Senior Center, Los Lunas, NM
Central Avenue Beautification Project..
Phoenix. AZ
Embassy Suites Resort, Maui, HI
Coyote Cafe, Sante Fe, NM
Soft River Project, Phoenix, AZ
7he Conffixima Source, 1992. irytoffrahon ConwrIons. Edreft Mountain QxromrMy college. Utchroitid PCFK. AZ. PO"rfrer*, TK38FgK= 17140M. OUIVIK; �- IV I'I - — - - -
47
004
999 Pt ihfir Art
juan & Patricia
Navarrete
P.O. Box 2251
Tcm, NM 87571
(606) 776-2942
pnvcrte resmerIce. gypwm pkister, 5'x 2U x 4'
ornamentation, the Navarrete's bas-relief__
sculpture literally defies containment, \,fi,r
lyrical extension at three-dimensional for..
that transcend conventional architectural
surfaces.
Adding to traditional building materials their
own experimental approach to plasters,
cements, stuccos and synthetics. the
Novarret6S' work resonates with a continual
Search for new forms of expression. Their
tion, reinvention ana reinTerpreTOTIOr, OT PCIS
visual ideas.
This design team's award -winning and widely
published work is fabricated for site -specific
residential, corporate, hospitality and public
environments. They approach each COMMtS-
sion as an opportunity . to work with the unique
characteristics of a site. Collaboration with
the client, architect and designer is considered
part of the site -specific design process. PTic8S
vary with scope and scale of each project.
00
20 Architectural Ceramics, Mosaics and Wall Relief
Juan & Patricia
Navarrete
Navarrete Studio
P. 0. Box 2251
Taos, NM 87571
(505) 776-2942
The bas-relief sculpture by the Navarretes
erally defies containment by its lyrical
extentiQn of three dimensional forms that
transcend conventional architectural
surfaces. Adchng to traditional building
materials their own experimental approaches
to plaster, cement, marble. stone and
synthetics, the Novarrete work resonates with
continual search for new forms of expression.
Collaborating with their clients enables
them to create for any artistic period or
architectural style. As artists, their Imagery
represents the thrill of constant evolution,
K4c" Efft)my Sufts Resart. registration do*. Maul. Hawall. a KN buft. white nNNOW cwnsnt.
reinvention and reinterpretatton of past
iol ideas. This design team's national
-.4ord-winning and frecluently published work
is fabricated, hand built and installed for
site specific fireplaces, arches. windows,
entertainment centers, fountains and walls for
both residential and exponsive commercial
structures throughout the Southwest, West
Coost, Midwest and Hawaii. Prices vary with
the size and complexity of the project. The
Novarrete work can be adopted to clients
budget, design directives and specificatiom
Jarrwq§ Seflz Residence, c1ning roorn freplace. Santa Fe, l*Vl 1 ia built, gypsum plaster.
an A 0 r- Li I T c e- T I I D A I v i v u r. N T q
Balzer ReWence, Ungrm Mo. Marha del Rey. CA fabrk=W aut of gyp"n plager.
006
Juan ana ratricia iNavaricLe
DATE OF BIRTH
Juan Navarrete - November 15, 1942, Albuquerque, New Mexico
Patricia Navarrete - December 25, 1943, Mexico City, D.F., Mexico , US Citizen
EDUCATION
Juan Navarrete BFA 1970 University of the Americas, Puebla, Mexico
1965 Instituto Allende, San Miguel de Allende, Guanajuato, Mexico
Patricia Navarrete MFA 1972 University of the Americas, Puebla, Mexico,
0 . California
BA 1968 Californi� State University, Northridge,
SELECTED AWARDS
1995 Farming Beautification Award for lamp pole sculptures, presented by
Governor Johnson to San Juan College, Farmington, NM.
1994 The Crescordia Award for Art in Public Places at the 14th Annual --
Environmental Excellence Awards, Phoenix, AZ, presented to Estrella Mountain
Community College, Litchfield Park, AZ One of the highest achievements an artist
can garner in -the State of Arizona.
1991 w1lo's Who In Interior Design, Patricia Navarrete, Barons Publication,
Intemational Edition.
1987 Merit Award Winner, Architectural De -ailing, The Guild American Crafts
Awards, National Competition.
1981 National Endowment for the Arts, Visual Arts Program,
Construction Arts Project Grant Award.
1981 wito's Who In The West, Juan Navarrete, Marquis Publication, 18th Edition.
q
PO Box 225 1 - Taos, New Mexico 8.757 1 * (505) 776-2942
00'
COMMISSIONS Juan ana raEricia Navarrete
Selected Corporate, Educational, and Commercial Projects
1996 Roval Caribbean Cruises, Splendour of the Seas
Installation: "Oceanic Luminescence", Eicyhth floor stairwell landing, impasto relief,
acrylic paint on Russian linen, 41" x 15'
1993 Snell & Wilmer, CoMgmte Law Office Buildin2. Phoenix, Arizona
Installation: Six copper petroglyph medallions, 14th floor lobby wall
from 21" to 27" diameter
1990-1992 Estrella Mountain Community College, Litchfield Park. Arizona
A community college with a state of the art - obal computerized library. This was a multi-
L11 n
faceted commission as follows:
Collaboration and Conceptualization: Planned and brainstormedwith the architects,
D.M.J.M. in Phoenix, Arizona, on master plan and first phase building. Collaborated on
the conceptualization of passageways, traffic flow, exterior landscape and building material
detailing. Developed a public an master plan for phase one.
Iconography: Conceptualized all of the visual elements and iconography. These were
used as a visual communication theme throughout the entire campus via signage and
banners. These images are displaved as corten steel plaques which were mounted on
buildings, and again used for commercial items such as tee shirts, cups, books, stationery,
etc.
Installations: Acrylic stucco murals and counters
- Estrella Hall, "The Sky Bridge", a bas-relief mural, 10'x 76'
- Estrella Hall, Main Lobby, bas-relief reception counter, 30" x 16'
- Estrella Hall, Provost Lobby, bas-relief reception counter, 30" x 12"
* Komatk-e Hall Student Center, bas-relief counter for visitors reception area, 30" x 12"
Garnered The Crescoria Award
1989 Embassv Suites Resort. Maui, Hawaii
Installation: Hotel lobby reception, multiple compounded curves, concrete, 42" x 49'
1988 Coleman Karger'Showroom. Beverlv Hills, California
Installation: Fireplace sculpture, Art Deco, gypsum plaster, 9'x 8'
1987 Covote Cafe, Santa Fe. New Mexico
Installation: "Evedazzler", bas-relief mural, gypsum plaster, 5' x 20' x 5"
1985 Salt River Project. Phoenix Utility Co., Phoenix. Arizona
Corporate office complex
Installations: Gypsum plaster on frame construction
• Public Lobby, bas-relief reception desk, 25" x 35'
• Public Lobb�, bas-relief security desk, 32" x 20'
• Public Lobb�, bas-relief on back of sitting area, 30" x 62'
• Public Lobb�, bas-relief on divider wall, 40" x I I'
• Executive Lobby, bas-relief reception desk, 30" x 20'
• Executive Lobby, bas-relief back of sitting area, 20" x 20'
1994 Goodyear CoMgration, Wi2wam Resort & Country Club, Litchfield. Park, Arizona
Installations: Gypsum plaster
• Corporate Complex, Executive Conference Room, bas-relief fireplace sculpture, ITx 15
• Corporate Complex, Presidential Suite, bas-relief fireplace sculpture, 9x 8'
1982 Loveless Showroom. Houston, Texas
Installations: Gypsum plaster
--Archwav, bas-relief, 2' x 12'
Two fireplace sculptures, 7' x 5', 4' x 3'
0 0 cr
Juan anci Va,�ricia i,%iAvarretc
COMMISSIONS
Selected Residential Vrojects and Fireplace Sculpiures
Cloobeck Residence, Encino, California
Interior entrance, bas-relief muml, 5'x 20'
Three fireplace sculptures: Master Bedroom - 8'x 5', Den - 6'x 5',
Guest Bedroom - 7' x 5'
Brink Residence, Carefree, Arizona
• Entertainment Area/Artifact Display - 8' x 15'
• Fireplace Sculpture - 30" x 4"
Glass Residence, Rancho Mimsze, Califomi
• Master Bedroom dividing wall/bed backing - 5 1/2" x 8'
• Living Room fireplace sculpture - 10'x 6'
Merit Award winner, The Guild American Crafts Award,
Published In New Mexico Magazine.
Fireplace Sculptures - Gypsum Plaster
Bemie Taupin Residence, Hollywood. Califomi
Fireplace sculpture- 9' x 5' x 4',
Published in Metropolitan Home
Wilder Residence. Table Mesa. Arizona
Two fireplace sculptures, gypsum Plaster, 15'x 8', exterior concrete, 32" x 40"
Published in Southwest Passages
Seitz Residence. Santa Fe, New Mexico x 5', Den - 4' x 4', Portal - 15" x 8'
Three fireplace sculptures, Dining Room - 5'
Featured Dining Room sculpture on the cover of New Mexico Magazine.
Rosenguest/Gemette Construction, PGA West. La Ouinta. Califomia
Fireplace sculpture- 10' x 8'
Lar2e & Levinson Residence, Beverly Hills. California
fNi_replace sculpture- 8' x 7'
Goldman Residence, Northbrook. 111i
Fireplace sculpture- 10' x 8'
Balzer Residence, Marina del Rev, Califomia
Fireplace sculpture- 6x 9'
Published in American Craft, Sunset Maga-zine and New Mexico Magazine
Maree Cheatham Residence, Studio City. Califomia
Fireplace sculpture- 9'x 10"
Published in CONTEMPORARY CRAFTS FOR THE HOME
Reiner Residence, Encino. California
Fireplace sculpture- 9' x 7'
Published in Southwest Art, CONTEMPORARY CRAFTS FOR THE HOME, and
New Nfexico Alagazine
C1 0
PUBLIC ART - Selected Commissions
Juan ana V?-Lricia ,NaNarrelt:
1997
"Quantum Perception", New Mexico Statt Uni ve rsity- Carlsbad,
Carsibad, New Mexico
CompuEcr/Electronic Center
-Concrete and stccl sculpture, 14' x 14' x 13'
1996 "Technological Quest", Eastern New Mexico University,
Portales, New Mexico
Computer Center Lounge.
-Painted carbon steel sculpture, 5' x 13'
1996 State of New Mexico, General Service Administration,
State Printing Facility Courtyard
Multi -faceted project:
- Conceptualized and created hardscape and landscape
- Desi2ned and fabricated sculptural seating areas
- Created fountain
1994-1996 "Bee Bop 66", Gallup, NM Route 66 Sculpture and Park,
Multi -faceted project
• Community involvement
• Conceptualized and collaboratted on landscape and hardscape with
Jack Harris Architects
• Conceptualized and designed a 460' fenced area in the park
Installation:
"Bee Bop 66", painted carbon steel, interactive sculpture, 18'x 10'x 3'
1995 "Southwest Designs", San Juan College, Farmington, New Mexico
Lamp pole sculptures:
Thirty carbon steel sculptures throughout the campus - 28" x 28"
Eleven circular medallions on administrative walk-wav - 39" diameter
Garnered The Farmineton Beautification Awara
1995 "Tijeras Pass", Bernalillo County, New Mexico
East Mountain Library, Tijeras, Nlvl,
o Painted carbon steef, 5'xl8'x4"
1995 "Iron Horse", Gallup Cultural Center, Gallup, New Mexico
The newly renovated Gallup Train Depot,
- Sculptural gates, painted carbon steel, 6'x 10'
1994 "Designs", Carlsbad Department of Labor, Carlsbad, New Mexico
- Exterior entrance, acrylic stucco, 30" x 20'x 3"
1991-1993 "Winged Spirit", Los Alamos Veterans Memorial,
Los Alamos, New Mexico
Sculpture, acrylic stucco, concrete, 15' x 28' x 9'
1992 "Banco", Los Lunas Senior Center, Los Lunas, New Mexico
- Seating area with bas-relief, concrete, acrylic stucco, 4' x 8' x 4'
1990 "Petroglyph Medallions", Central Avenue Beautification -Project,
Phoenix, Arizona
• Collaborated with community, city staff and engineers
• Installed one hundred copper lamp pole sculptures, 39" diameter, that werc liun(y
along a 3-mile area of the redeveloped downtown district.
0 1
juan and Patricia Navarrete
SELECTED PUBLICATIONS
- El Puente, Hispanic Cultural Foundation Newsletter, Albuquerque, NNI, FebruarlY, 1995
- Southwest Passages, Phoenix, Arizona, November/December. 1994
- Public Art TVc rA:s: THE ARIZONA MODELS, Arizona. 1993
- Newsweek, The Arts, "Phoenix on the Rise", Phoenix, Arizona, July 12, 1993
- Los Alamos Monitor, Los Alamos, New Mexico, November 7,1993
- Albuquerque Jourhal North, Albuquerque, New Mexico, May 11,1993
- Aletropolitan Home, "Elton John's Son -man at home, Bernie Taupin, Good Old Country
Comfort", December, 1992.
- West Valley View, Avondale, Arizona, August, 1992
- New Mexico XIagazine, "Art is Where the Hearth Is", Feature Article and Cover,
Santa Fe, New Mexico, April, 1992
- Verano, Taos Visitor's Guide, Santa Fe, New Mexico, August, 1991
- The Phoetift Gazette, Phoenix, Arizona, November, 1990 and April, 1993
- Review Journal, Las Vegas, Nevada, August, 1990
C
- CONTEMPORARY CRAFTS FOR THE HOME, Kraus Sikes, Inc., publishers, 1990
- THE COYOTE CAFE, Nouvelle Southwest Cuisine, by Mark Miller. Ten Seed Press, 1990.
Double page feature of "Ey-edazzler", Navarrete rr�ural.
- Southwest Art, 4th Dimension �ection, Houston, Texas, February, 1990
-, C ifo a Januarv, 1990
- Sunset Magazine, Time For A Fireplace Facelift", Menlo Park al rni
- American Crafts, Commission Section, October/November, 1989
- Sculpture, Profile Section, May/June, 1989
- Chicago Tribune, February, 1989
- American Crafts, Architectural Crafts edition, June/July, 1988
- Metropolitan Home, November, 1987
- Designer's West, Salt River P *ect, Los An2eles, California, Jul-N, 1986
r0i
- New Mexican, Santa Fe, New Mexico, August, 1986 1983
- Adobe News, Women in Adobe Construction", Albuquerque, New Mexico, May,
- Taos News, , Taos, New Mexico, December 1994, November 1993, May 1991,
February 1990, March 1989, June 1988, August 1986, February 1�83, December 1981.
SELECTED AFFILIATIONS
1994-1996 Juan Navarrete, Member of the Board, The Harwood Museum, Taos, NM.
1979-1981 Patricia Navarrete, Member of the Board, Friends of the Harwood, Taos, NM.
1975-1976 Juan Navarrete, Trustee, Albuquerque Museum, Albuquerque, NM.
1973-1975 Juan Navarrcte, Member of the Board, Hispanic Studies, Museum of New Mcxico,
Santa Fe, NNI, Fran Swadesh, Director
01
City Council Minutes 3 May 5, 1998
BUSINESS SESSION
CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES
COMMISSION TO ENTER INTO A CONTRACT WITH JUAN AND PATRICIA
NAVARRETE TO WORK AS DESIGN CONSULTANTS FOR THE WASHINGTON
STREET BRIDGE WITH THE BRIDGE DESIGNER TO INCORPORATE ARTWORK
INTO THE CONSTRUCTION OF THE BRIDGE IN AN AMOUNT NOT TO EXCEED
$3,000 FROM ART IN PUBLIC PLACES FUNDS.
There were no changes to the staff report as submitted to the City Council by
the Community Development Department and on file in the City Clerk's
Department.
MOTION - It was moved by Council Members Perkins/Henderson to approve the
recommendation of the Art in Public Places Commission (APP) to authorize the
City Manager to sign a contract with Juan and Patricia Navarrete in an amount
not to exceed $3,000 and to appropriate funds.
Council Member Sniff was concerned that it not delay the design process for
the bridge and Mr. Herman, Community Development Director, advised that it
wouldn't be a problem.
In response to Council Member Adolph, Mr. Herman advised that the contract
is for design only and that it will come back to Council for final approval.
Design and installation costs will not exceed $24,999.
Motion carried unanimously. MINUTE ORDER NO. 98-65.
2. CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES
COMMISSION ON WHERE TO LOCATE THE CIVIC CENTER ART PURCHASE.
There were no changes to the staff report as submitted to the City Council by
the Community Development Department and on file in the City Clerk's
Department.
MOTION - It was moved by Council Members Sniff/Perkins to approve the
locations for the three art pieces for the Civic Center Art collection as
recommended by the Art in Public Places Commission.
Council Member Henderson suggested that the new art purchases be displayed
somewhere in the entrance area each year for a period of one year with a plaque
City Council Minutes 7 May 19, 1998
decision -making process off of the commissions because of the newness of the
commissions.
Mayor Pefia suppo . rted the request coming back to Council under its
discretionary funds and would reserve his right to speak on the amount of the
funds at the appropriate budgetary process time.
No action was taken.
4. CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES
COMMISSION TO DISTRIBUTE AN RFP FOR THE DESIGN AND
CONSTRUCTION OF LANDSCAPING FOR THE ART PIECE AT THE NORTHEAST
CORNER OF HIGHWAY 111 AND WASHINGTON STREET IN AN AMOUNT NOT
TO EXCEED $30,000.
Mr. Genovese, City Manager, advised that staff is requesting this item be
continued to June 2, 1998.
MOTION - It was moved by Council Members Sniff/Henderson to continue the
matter of an RFP for design and construction of landscaping for the art piece at
Highway 111 and Washington Street to June 2, 1998. Motion carried
unanimously. MINUTE ORDER NO. 98-77.
5. CONSIDERATION OF PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE
AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, FISCAL YEAR 1998/99.
Mr. Vogt, Public Works Director, advised that only those projects that are
exempt under Proposition 218 * have been utilized in calculating the assessment
for the Landscape and Lighting Assessment District. The assessment for this
year will remain at $35.60/EDU and will cover $796,584 of the landscape
budget, which is $1,184,925. The remaining $388,341 will come from other
sources such as the General Fund. This year's report was prepared by in-house
staff, utilizing a sub -contract with Muni -Financial for the parcel reconciliation.
He advised that the proposed resolutions will approve the Preliminary Engineer's
Report and declare the intention to levy annual assessments for Landscape and
Lighting 'Assessment District (LLD) No. 89-1 for Fiscal Year 1998/99. In
addition, the resolutions direct staff to give public notice of a Public Meeting on
June 2, 1998, and a Public Hearing on June 16, 1998, for the LLD.
In response to Council Member Henderson, Mr. Vogt advised that the City
absorbed approximately $375,000 into the General Fund last year and this year
COUNCIL/RDA MEETING DATE: June2,1998
Consideration of a recommendation of the Art in Public
Places Commission to distribute an Request for
Proposal for the design and construction of landscaping
for the art piece at the northeast corner of Highway 111
and Washington Street in an amount no to exceed
$30,000.
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: I
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the RPP and authorize staff to distribute, select a consultant, and authorize the
City Manager to enter into a Professional Service Agreement with the selected consultant
in an amount not to exceed $30,000.
FISCAL IMPLICATIONS:
The amount of $30,000 would be appropriated from the Art in Public Places Fund (101-701-
000-255-210). The current balance in the Fund is $205,594.77.
BACKGROUND -AND OVERVIEW:
The art piece located at the northeast corner of Highway 111 and Washington Street was
originally approved by the City Council in October of 1993, for an amount not to exceed
$95,000. This dollar amount was for two art pieces (one to be located at the corner and
one in front of the future theater) designed and installed by artist Louis DeMartino. On May
21, 1996, the City Council reviewed a request of the artist to reallocate $28,000 from the
second sculpture to the Highway 111 sculpture. This was to allow the art piece to be
bronzed. To date, the artist has been paid in full for the one art piece leaving a balance of
$14,581 in the APP Fund for the second art piece.
Since the completion of the art piece (although not accepted by the City), two issues have
been raised: should the artwork be relocated or should landscaping be added to the site.
CAMy Documents\WPDOMCOH-004
Relocation
The issue of relocating the art piece was discussed by the APP Commission and a
recommendation was made to the City Council to consider relocating it to the Civic Center
Campus. Simultaneous ly, Council directed staff to investigate the same option. At the
direction of both the Commission and Council, staff reviewed the City's contract with the
artist*and found that under Section 5.1 of Article V, Reproduction Rights, "The artist shall
retain all rights under Copyright Act of 1975, U.S.C. Sections 101 et.seq., except ownership
and possession, except as such rights. are limited by this Agreement." The artwork, when
accepted, will be owned by Washington/Adams, L.L.C. until the year 2021 when the City
will take possession.
In discussions with the artist, Louis DeMartino, regarding the possibility of relocating the art
piece, Mr. DeMartino stated the base of the art piece is an integral part of the artwork and
if the piece were relocated, would have to be reconstructed at a cost ' of approximately
$100,000. At the same time, he stated he did not want the art piece relocated.
Landscapin
The second issue was to landscape the site. The contract for the artwork stipulates the
developer is responsible for landscaping the site for the art piece. The developer did
prepare a landscaping plan and it was presented to the APP Commission who determined
it to be unacceptable. To date, the developer, Mr. Michael Shoviin, the owner of the One
Eleven La Quinta Center, has installed electrical service, paid Imperial Irrigation District fees
and removed the palm trees in the amount of $11,943.
The artist has also presented a proposed landscaping concept identifying Washintonia
Filifera palm trees that would be installed behind the art piece (between the art piece and
the AAA building). This concept was also presented to the APP Commission and rejected;,
partly because of objections raised by the Auto, Club that the trees would block their
building's signs.
A local landscape architect was asked to prepare a concept drawing as an alternative to the
previous two concepts were unaceptable to the APP Commission. This concept was
estimated to cost $90,000 and contained numerous large desert cacti along with other
vegetation, primarily in full growth. This concept was also presented to the APP, however,
this design was determined by the APP Commission to be too costly in light of the
expenses that had already been incurred. Therefore, based on this information and the
cost of relocation, the Commission determined that the best option would be to have staff
prepare a Request for Proposal (RFP) for the design and construction of the landscaping
around the art piece in an amount not to exceed $30,000.
Based on the above information, the APP Commission is recommending the City Council
authorize the distribution of an RFP (Attachment 1) for the removal of the wall, relocation
of the existing sidewalk, and a landscape design that would enhance the art piece.
CAMy Documents\VrPD0CS\CCJH.0D4
I
FINDINGS AND ALTERNATIVES:
The alternatives available.to the City Council are:
1 . Approve the distribution of the RFP as recommended by the APP Commission;
2. Refer the matter back to the APP Commission for the selection of a new location for
the art piece and firm up the cost; or
3. Provide the Commission and/or staff with direction.
Development Director
Attachment:
Request for Proposal
C:\My Documents\WPDOCSTOH-004
ATTACHMENTS
JAI I tAkinIVIF-041 Ir
CITY OF LA QUINTA
REQUEST FOR PROPOSAL
TO PROVIDE DESIGN/BUILD SERVICES
FOR THE
DESIGN AND CONSTRUCTION
FOR THE
LANDSCAPING FOR A CITY ART PIECE
The City of La Quinta is requesting proposals ftom qualified firms and/or individuals to provide-
design/build services for the landscaping around the art piece located at the northeast comer of
Highway I I I and Washington Street. This will include the design, construction, construction
management, survey, soils, materials and appurtenances, and inspection services during construction.
Proposals will be received by the City of La Quinta, (City) Community Development Department
located at 78-495 Calle Tampico, P.O. Box 1504, La Quinta, California 92253, until
—. Proposals will be addressed to the attention of Mr. Jerry Herman, Community
Development Director.
TYPICAL SERVICES:
Typical services to be provided include, but are not limited to:
Provide demolition of part of the existing sidewalk, retaining wall and wall around the
existing art piece.
Prepare design plans and cost estimates of the proposed landscaping including new walkway
east of the art piece.
As part of the design, reroute the existing irrigation system to function on the landscaping
after the project is complete. and installation of landscaping and new
Provide all materials and labor for the construction
walkway.
Attend Cultural Art Commission meetings and City Council meetings during the design
phase of the project.
Coordinate designs with the artist and One Eleven La Quinta Shopping Center representative,
and other City departments as deemed appropriate.
Obtain all required permits.
Provide construction management and inspection services.
Prepare and track project schedules.
Monitor and report on project status; budget vs. actual expenditures; contract time vs. actual
time.
PAPR1VATE\Poo1RFP.wpd
W611i 181T41ael on
In accordance with Section 5 of the attached agreement, the consultant shall procure and maintain,
at its cost:
1 . Personal and public liability and property damage insurance;
2. Automobile liability insurance of $1,000,000;
3. Workers' Compensation Insurance; and
4. Professional errors and omission's liability insurance.
Consultants are encouraged to keep their proposals brief and relevant to the specific services
required. The City has $30,000 budgeted for this entire project, "turn key," including, but not limited
to:
Designs, plans, estimate, professional services, soils, inspections, permits, approvals, any and
all meetings, and full construction of all landscaping.
For this proposal, landscaping is defined as follows:
"Landscaping" mean the landscaping around the existing art piece which includes but is not
limited to: demolition of wall and retaining wall, demolition of part of the sidewalk and
reconstruction in a new location, rerouting existing irrigation system, and potentially adding
irrigation, grading of the area, and installation of approved landscaping design.
Five copies of the proposals shall be submitted and include the project approach, project schedule,
consultant team (including all professional and construction companies involved), and a listing of
similar projects with references that are relevant to this type of work. A rendering of the proposed
landscaping design is also required. In a separate sealed envelope, consultants must submit a cost
breakdown for each item and phase of the proposed work. Each representative of the consultant
team must be listed along with each firm name.
qxw�1�2114UM
Proposals will be reviewed by a Consultant Selection Committee. The Committee will rank each
consultant team for contract negotiations based upon the team's experience, approach to the project,
project schedule, and qualifications. The City Council has directed that this project will be complete
by —. The maximum amount allocated to this project is $30,000 for all work
previously listed. No amendments or change orders to this contract are authorized. The firms will
be ranked based on their written proposal and verbal presentation to the Consultant Selection
Committee. It is anticipated that interviews will be conducted during the week of
with a contract award scheduled for the Council Meeting of
The successful consultant will be expected to enter into the attached Professional Services
Agreement.
PAPR1VATE\Poo1RFP.wpd
VII. CORRESPONDENCE & WRITTEN MATERIALS D.
It
,
Americans for the Arts' Strategic Plan
identifies the need for resource develop-
ment, arts education and community -
based systems of supportm' order to
advance the arts in America. The Plan,
right, represents the input and insight of
our members and partners, and
Americans for the Arts is commlitted to
keeping all constituencies informed and
involved -we are dedicated to this
process, the field and its future.
v i s i o N Every American appreciates,
values and participates in the arts.
M I S S 10 N As the leading arts service
organization for community -based cul-
tural agencies and arts advocates in the
United States, Americans for the Arts is
dedicated to increasing private and
public resources for the arts and creat-
ing more access to the arts and culture
in communities across the country.
VII. CORRESPONDENCE & WRITTEN MATERIALS E.
GOAL I increase private, public and nonproflt
sector systems of support to the arts.
1.i increase private sector support to the arts in
America from $10.92 billion to $13 billion by 2001.
1.2 Double workplace giving to the arts from $13
million to $26 million by the year 2001.
1.3 Identify new systems of support for the arts.
1.4 Increase local government spending for the arts
from $650 million to $1 billion by year 2001.
1.5 Double total amount of state government sup-
port for the arts from $300 to $600 million by 2001.
1.6 Increase federal government support for the arts
and humanities to $2 per capita by the year 2001.
1.7 Develop and maintain a strong federal support
mechanism for the arts.
1.8 Assure federal support for the arts as part of
each cabinet level federal agency.
COAL 11 Every American child has access to high -
quality arts education.
2.1 Connect America's public attitudes of support
for arts education as reflected in opinion surveys to
the decision makers who control and manage both
private and public funds to education - resulting in
increased local per capita spending for arts educa-
tion by year 2001.
2.2 Build working partnerships with key and influ-
ential national education associations such as the
ACE, National Association of School Administrators,
National School Boards Associations, Council of
Chief State School Officers, Goals 2000 Arts
Education Partnership, International Council of Fine
Arts Dean - resulting in increased emphasis on and
support of arts education by 2001.
2.3 Build working partnerships with national arts
organizations such as American Association of
Museums, American Symphony Orchestra League,
Dance/USA and OPERA America to increase the arts
education services and programming by local, cul-
turat, and educational institutions by 2001.
2.4 In partnership with groups such as the National
Alliance of Business, Goals 2000 Arts Education
Partnership and the Center for Arts and Culture,
conduct and disseminate research and case studies
on the importance, value and effectiveness of arts
education in general. by 2001.
GOAL III Every American is served by an effective
community -based arts organization that works
through partnerships to strengthen the community
through cultural, social, economic and educational
programming.
3.1 Work to ensure the effectiveness Of 4000 LAA's
in America by the year 2001.
3.2 Assure 5o strong state arts agencies, six
territorial arts agencies, and five regional arts
organizations in America.
3.3 Develop i5o trained united arts funds in America.
3.4 Identify and train i000 new leaders (to include
opinion, policy, and decision makers, funders, arts
professionals and patrons) by the year 2001.
3.5 Develop a national network Of 5000 advocates
for the arts.
GOAL IV Americans for the Arts to be a financially
and operationally stable and programatically
aggressive organization.
4.1 Increase Americans for the Arts' budget, $3 mil-
lion in 1998, by approximately io% annually in order
to effectively meet the objectives stated in the orga-
nization's strategic plan
4.2 Increase Americans for the Arts membership
from i,000 to 6,5oo by 2001.
4.3 Build an adequate cash reserve of io% of oper-
ating budget by 2001.
4.4 Increase awareness of Americans for the Arts in
order to build on its effectiveness.
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identifies the need for resource develop-
ment, arts education and community -
based systems of support in order to
advance the arts in America. 'Fhe Plan,
right, represents the input and insight of
our members and partners, and
Americans for the Arts is committed to
keeping all constituencies informed and
involved -we are dedicated to this
process. the field and its future.
V 15 10,141 Every American appreciates,
values and participates in the arts.
M I S S 10 N As the leading arts service
organization for community -based cut-
turat agencies and arts advocates in the
United States, Americans for the Arts is
dedicated to increasing private and
public resources for the arts and creat-
ing more access to the arts and culture
in communities across the country.
VII. CORRESPONDENCE & WRITTEN MATERIALS E.
GOAL I increase private, public and nonprofit
sector systems of support to the arts.
1.i Increase private sector support to the arts in
America from $10.92 billion to $13 billion by 2001.
1.2 Double workplace giving to the arts from $13
million to $26 million by the year 2001.
-1.3 Identify new systems of support for the arts.
1-4 Increase local government spending for the arts
from $65o million to $i billion by year 2001.
1.5 Double total amount of state government sup-
port for the arts from $300 to $600 million by 2001.
1.6 Increase federal government support for the arts
and humanities to $2 per capita by the year 2001.
1.7 Develop and maintain a strong federal support
mechanism for the arts.
1.8 Assure federal support for the arts as part of
each cabinet level federal agency.
GOAL 11 Every American child has access to high -
quality arts education.
2.1 Connect America's public attitudes of support
for arts education as reflected in opinion surveys to
the decision makers who control and manage both
private and public funds to education - resulting in
increased local per capita spending for arts educa-
tion by year 2001.
2.2 Build working partnerships with key and influ-
ential national education associations such as the
ACE, National Association of School Administrators,
National School Boards Associations, Council of
Chief State School Officers, Goals 2000 Arts
Education Partnership, International Council of Fine
Arts Dean - resulting in increased emphasis on and
support of arts education by 2001.
2.3 Build working partnerships with national arts
organizations such as American Association of
Museums, American Symphony Orchestra League,
Dance/USA and OPERA America to increase the arts
education services and programming by local, cul-
tural, and educational institutions by 2001.
2.4 in partnership with groups such as the National
Alliance of Business, Goals 2000 Arts Education
Partnership and the Center for Arts and Culture,
conduct and disseminate research and case studies
on the importance, value and effectiveness of arts
education in general by 2001.
GOAL III Every American is served by an effective
community -based arts organization that works
through partnerships to strengthen the community
through cultural, social, economic and educational
programming.
3.1 Work to ensure the effectiveness Of 40oo LAA's
in America by the year 2ooi.
3.2 Assure 50 strong state arts agencies, six
territorial arts agencies, and five regional arts
organizations in America.
3.3 Develop 150 trained united arts funds in America.
3.4 Identify and train i000 new leaders (to include
opinion, policy, and decision makers, funders, arts
professionals and patrons) by the year 2001.
3.5 Develop a national network Of 5000 advocates
for the arts.
GOAL IV Americans for the Arts to be a financially
and operationally stable and prograimaticalty
aggressive organization.
4.1 increase Americans for the Arts' budget, $3 mil-
lion in 1998, by approximately io% annually in order
to effectively meet the objectives stated in the orga-
nization's strategic plan
4.2 Increase Americans for the Arts membership
from 1,000 to 6,5oo by 2001.
4.3 Build an adequate cash reserve of lo% of oper-
ating budget by 2001.
4.4 Increase awareness of Americans for the Arts in
order to build on its effectiveness.
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VII CORRESPONDENCE & WRITTEN MATERIALS F.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Temporary Art Donation and Acceptance Agreement
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
On April 15, 1997, the City Council approved the Temporary Art Donation and
Acceptance Agreement as drafted by the City Attorney with a review in one year.
In June 1997, four artists were sent Agreements to sign to display their art pieces.
Each artist had a concern with the Agreement and therefore has not submitted the
completed Agreement.
The City of Palm Desert also has an Agreement for Temporary Public Exhibition of
Sculpture. This document has been included in this report for comparison to the City
of La Quinta's Temporary Art Donation and Acceptance Agreement.
974T6
ind,pity Services Director
Attachment A: -Ca--buinta City Council Meeting Minutes April 15, 1997, Item 3
B: Temporary Donation and Acceptance Agreement
C: Agreement for Temporary Public Exhibition of Sculpture
C:\MyData\CRISTAL\CAC\CACRPT.006.wpd
ATTACHMENT A
City Council Minutes
L_-1
April 15, 1997
Me er Sniff/Hende3s,6, continue
was move
tt of Chamb s Bus ess ev pmen & Reten i n om 'ttee t ay
1�'
Comr%
6 97. M ion rried unani MINUT OR NO). 97-5
3. CONSIDERATION OF RECOMMENDATION OF THE ART- IN PUBLIC PLACES
COMMISSION FOR THE ESTABLISHMENT OF A CITY-WIDE TEMPORARY ART
PROGRAM.
Mr. Herman, Community Development Director, presented staff report advising
that the Art in Public Places Commission has done considerable research into
a temporary art program and as a result, have drafted (with the assistance of
the City Attorney) the "Temporary Donation and Acceptance Agreement"
included in the staff report. The agreement allows the City to determine the art
work that will be displayed, the length of time it will be displayed and its
location. The artists will be responsible for all costs associated with the
installation and removal of the artwork and insuring it during its exhibition. The
APP funds will provide the funds for plaques identifying the artist of the
artwork. The agreement requires that the APP Commission review the art and
make a recommendation to the City Council.
in response to Council Member Sniff, Mr. Herman advised that the artists will
submit proof of insurance to the City. Regarding location of artwork, the APP
is currently in the process of reviewing possible locations for the art such as the
medians in Calle Estado, La Fonda, Tampico, Eisenhower (in the area of the
hotel).. The art will be bolted to a pad or specific foundation that is specific to
the artwork.
In further response, Ms. Honeywell, City Attorney, advised that by calling it a
temporary donation, the Council will have the ability to pick and choose without
first amendment rights having to be considered.
Council Member Adolph was very supportive of the, program, that it's a further
way in which to promote art and enhance the community.
Council Member Sniff stated that he had no problem with the program, but felt
that it should be reviewed in a, year.
Council Member Henderson recognized that the Commission has been working
on this program for over a year and that her only concern was the *issue of first
City Council Minutes 7
April 15, 1997
amendment rights and was pleased to learn that that issue has been dealt with.
Council Member Perkins asked if the City would be named as an additional
insured and Ms. Honeywell advised that they would.
MOTION - It was moved by Council Members Sniff/Adolph to approve the
Temporary Art Donation & Acceptance Agreement as drafted with a review in
one year. Motion carried unanimously. MINUTE ORDER NO. 97-53.
DERATION OF THE LOCAL LAW ENFORCEMENT BLOCW '-GRANT
0' 0
4. \\CONSI UR F GRANT
VISORY BOARD'S RECOMMENDATION FOR EXPENDITUR
F DS. Z
I n, Management Assistant, presented ff repo
Mr. W69r sta' 4 p4dvising that the City
has been warded a grant in the amount of $26, . . by the United States
Department f Justice as part of the Local La nforcement Block Grant
Program. The ity's Police Department has re mmended that the funds be
used to purcha two speed measuring evices MUSTOM radar). A
requirement of the g nt was formation of a I dvisory board to conduct a public
hearing on the prop ed expenditur of funds. This board (which was
appointed ai rpit"el conducte a public hearing on March 25, 1997 and
unanimously approved the Qui a Police Department's recommendation to.
utilize the funds to purchase o speed measuring devices and to pay for
additional patrol time.
In response to Coun.c* ember Ad h, Chief Dye advised that the radar
devices will be used- the patrol officers hile patrolling --- they will not park
their Units to use e devices.
Council Meffxer Sniff asked if a radar-produced"'Vklation is legally enforceable
and Chief P'y'e advised that it is if the area has been Nrveyed with the past five
t
years. i _ hasn't been, then the Officer won't write a citation.
a 'on
a cit t'
M ION - It was moved by Council Members Sniff/Hepnder n to approve the
8 0
call Law Enforcement Block Grant Advisory Board's reco endation for
C 1 4
0 0
7eXpenditure of grant funds. Motion carried unanimously. M=UT RIDER NO.
97-54.
c&t�p 4 4v Q"
AGENDA CATEGORY:
BUSINESS SESSION: 15
COUNCIL/RDA MEETING DATE: April 15,1997 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
PUBLIC HEARING:
Consideration of a recommendation of the Art in Public
Places Commission for the establishment of a City-wide
Temporary Art Program
RECOMMENDATION:
Approve the temporary art program.
FISCAL IMPLICATIONS:
The City will be responsible for providing a plaque to identify each artwork. The Art in
Public Places Ordinance provides for the expenditure of funds for "proper presentation of
the artwork." The exact cost cannot be determined at this time; however, it is anticipated
the cost would be minimal.
BACKGROUND AND OVERVIEW:
After being approached by several artists who would like to display their artwork in La
Quinta on a temporary basis, the Art in Public Places Commission began working to
develp -the aftist.
p a program that would �eet the needs of the City as well as those of
Discussions were held with the City Attorney to formulate a program that woUld allow the
ork. The result of this year -long process is attached as Exhibit
City to dis I _ffy the City
I'All ("Temporary Donation and Acceptance Agreement") which has been drafted
Attorney. It is the opinion of the City Attorney that this document would allow the program
fo- -move forward.
CCJH.003
The Master Plan, approved by the City Council, in Section 3.4.8 explains the Commission's
goal in establishing a Temporary Art Program:
"3.4.8 Temporary Art Installations - Many communities find that creating
opportunities for temporary public art programs has been useful in expanding
public perceptions of public art. The temporary nature of the work allows
community members to experience the effects of different approaches to
public art making it a non -threatening environment .... 11
As drafted, this Agreement allows..the City to determine the artwork that will be on display,
the time span -if Will —be on exhibition, and the location of the exhibit. e a is is
Te—sponsible for all costs associated with the installation and removal of the artwork as well
as insuring it during its exhibition. The City, using APP funds wi proy—Wea plaque
1 enti in e onor and/or arti t. Local artists have reviewed the Agreem—e—n—t—�n-d—no
negative comments or concerns have been received. It is believed this program will enable
the City to enhance its public art program, while not incurring costs for purchasing the
artwork.
FINDINGS AND ALTERNATIVES:
The options available to the City Council are as follows:
Approve the Temporary Donation and Acceptance Agreement as drafted;
Provide direction to staff.
Jerry Flbrman
Community Development Director
Attachment:
Exhibit "A" - T
CCJH.003
and Acceptance Agreement
7
X nA I -
B1 #3
c&',/ 4 Qum&
OF
June 2, 1997
Consideration of a request by four artists to participate
in the Temporary Art Program
RECOMMENDATION:
Review and discuss the proposal as submitted and make a recommendation to the City
Council for their consideration.
FISCAL IMPLICATIONS:
If a request to donate temporary artwork is approved by the City Council, the City's
obligation would be to produce and install a plaque identifying the artist on display.
BACKGROUND AND OVERVIEW:
The City Council approved the Temporary Donation of Artwork Program on April 15, 1997.
Since that time, Commissioner Reynolds has spoken with several artists regarding their
participation in the progra ' m. Letters of interest have been received from artists Snake
Jagger, John Kennedy, and Kathleen Smith -Schooley. A verbal response has been
received from artist John Weidenhamer.
Mr. Jagger's display would consist of at least two paintings from his new collection. Mr.
Weidenhamer has requested to do a painting for the west wall of the Administration waiting
room. Mr. Kennedy is preparing a proposal for your consideration. Ms. Smith -Schooley
would like to display her sculptures in the center courtyard.
In considering a location for paintings to be displayed, staff is suggesting the children's
artwork, currently on the east wall of the south entrance to City Hall, be moved to the left
side of where Mr. Weidenhamer's Civic Center Artwork selection will be installed (above the
receptionist's desk). This would allow the artist to have one complete wall, in a visible
location with high traffic, for display. If more than one artist is on display, the rear wall of
the Council Chambers could be utilized.
Having a variety of artists on display at the same time could create a greater interest for
visitors and be more of a showcase than a one artist show. The shows could run for six
months and with each rotation, a different type or style of artwork could be shown.
Brochures (produced by staff) would be available to explain the artwork which could be
educational for those visiting the City as well as residents.
APP.SR2
FINDINGS AND ALTERNATIVES:
The options available to the Art in Public Places Commission are:
Review the proposal as submitted and make a recommendation to the City Council
for their consideration;
2. Provide direction to staff.
Development Director
Attachments:
Letters from artists Snake Jagger, John Kennedy, and Kathleen Smith -Schooley
(with pictures and slides to be displayed at the meeting)
APP.SR2
ATTACHMENT B
TEMPORARY DONATION
AND
ACCEPTANCE AGREEMENT
This Temporary Donation and Acceptance Agreement (the "Agreement") is entered into this
day of 1998, by and between the City of La Quinta ("City") and
("Donor")
WHEREAS, the City wishes to accept and the Donor wishes to donate on a temporary basis
an artwork more fully described in Exhibit "A" attached hereto and incorporated herein by this
reference; and,
WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost
effective manner for the general welfare and benefit of the City's residents; and,
WHEREAS, the Donor is interested in making the temporary donation to the City to be
displayed at the City's discretion.
NOW, THEREFORE, the parties hereto agree as follows:
The City shall accept the temporary donation of the artwork described in Exhibit "A" for a
period of
2. Donor agrees that the City shall have sole and absolute determination as to the location and
placement of the artwork. In the event Donor does not approve of the proposed'location this
Agreement may be cancelled.
All transportation and installation costs for display at the City's identified location shall be
bome by the Donor. All plans and installations for the artwork shall be approved by the
appropriate City and/or other government officials.
4. Donor shall provide City with written instructions for appropriate maintenance and
preservation of the artwork and shall either provide such service to the City or provide
sufficient funds to provide for that service during the period of the donation.
Donor agrees that the entire risk of loss or damage to the artwork is bome by the Donor
throughout the entire period of the donation as well as installation and removal costs. Donor
shall provide for all insurance covering the risk of loss or damage to the artwork.
6. In the event that the City determines, at its sole discretion, that it no longer desires to display
the artwork, then this Agreement may be terminated upon a thirty (30) days notice and the
artwork shall be removed by the Donor at no cost to City within twenty-one (21) days of the
Notice of Termination by the City. City shall have the right to dispose of any artwork which
has not been removed pursuant to the Notice under this paragraph, or within 30 days after
APPCONT.001
Temporary Donation and Acceptance Agreement
the expiration of the donation period where no early termination notice is provided. Such
failure to remove the artwork shall be deemed to transfer the temporary donation into a
permanent donation with the City obtaining ftill title to the artwork.
7. The Artist shall retain all rights under the Copyright Act of 1976, 17 U. S. C. Sections 10 1
pL=., and all other rights in and to the Artwork except ownership and possession, except
as such rights are limited by this Agreement.
8. A plaque identifying the Donor and/or artist shall be installed and maintained near the
artwork, by the City.
9. This Agreement, consisting of _ pages and _ exhibits, embodies the entire Agreement
and understanding between the parties hereto, and there are no other agreements and
understandings, oral or written, with reference to the subject matter hereof that are not
merged herein and superseded hereby, except as set forth hereinabove.
10. No alteration, change or modification of the terms of the Agreement shall be valid unless
made in writing and signed by each party hereto and approved by appropriate action of the
City.
11. No waiver of performance by either party shall be construed as or operate as a waiver of any
subsequent default of any ternis, covenants and conditions of this Agreement.
12. This Agreement, regardless of where executed or performed, shall be governed by and
construed in accordance with the laws of the State of California.
13. In addition to any other rights or remedies and subject to the restrictions otherwise set forth
in this Agreement, either party may institute legal action to seek specific performance of the
terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in
equity, consistent with the purpose of this Agreement. Such legal actions must be instituted
in the Superior Court of the County of Riverside, in an appropriate Riverside County
municipal court, or in the Federal District Court in the district of California which includes
Riverside County.
14. If any party to this Agreement brings a legal action or proceeding against another party to
enforce the provisions of this Agreement, or on account of a claim or dispute arising out of
this Agreement, then the prevailing party in such arbitration or legal action or proceeding
shall be entitled to reimbursement by the other party of the legal fees and costs, including
reasonable attorney fees, incurred by the prevailing party in connection with the legal action
or proceeding.
15. This Agreement shall be binding upon and shall inure to the benefit of the City and the
Donor, and their respective heirs, personal representatives, successors and permitted assigns.
APPCONT.001 2
Temporary Donation and Acceptance Agreement
16. All notices, requests, demands and other communications which are required or permitted
to be given under this Agreement shall be in writing and shall be deemed to have been duly
given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent
by registered or certified mail, returned receipt requested, postage prepaid, as follows:
a. if to the City, to:
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Attention: Community Development Director
b. if to the Donor, to:
17. With respect to acts, errors or omissions in the performance of Donor's obligations
hereunder, Donor agrees to indemnify and hold harmless the City and its officers, agents,
employees, and representatives from and against any and all claims, demands, defense costs,
liability or consequential damage of any kind or nature arising out of Donor's (including its
subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors
or omissions in the performance of Donor's obligations under this Agreement.
18. With respect to acts, errors or omissions in the performance of the City's obligations
hereunder, the City agrees to indemnify and hold harmless Donor from and against any and
all claims, demands, defense costs, liability or consequential damages of any kind or nature
arising out of the City's (including its contractors') negligent and/or wilful acts, errors or
omissions in the performanceof the City's obligations under this Agreement.
The foregoing indemnities shall be in effect without regard to the maintenance of insurance
coverage for any such loss, costs, claims, damages or expenses.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and
year first written below.
Date
CITY:
CITY OF LA QUINTA, a California
municipal corporation
M
JOHN PE&A, Mayor
City of La Quinta, California
APPCONT.001 3
Temporary Donation and Acceptance Agreement
ATTEST:
SAUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
DAAN HONEYWELL, City Attorney
City of La Quinta, California
Date
DONOR:
"Donor"
APPCONT.001 4
Temporary Donation and Acceptance Agreement
EXHIBIT "A"
DESCRIPTION OF ARTWORK
APPCONT.001
JUL--29-B8 Oe;48 FROMzCIT— OF PALM DESERT ID�760 340 0574 PAGE 2/8
NO. C13820
ATTACHMENT C
U SCMPTUREP
.-7___ORARY PUBLI
This Agreement is entered into by and betwt�en the City of Palm
Desert, California ("CITY") and Bernie Jestrabek-Hart
("'ARTIST") , for display of aD artwork entitled THE CONFRONTATION
(the uSculpture�) as part of the 1998 El Paseo
F�xhibition-
RECITALS
A. The Artist desires to loan the Sculpture to the City for
public display; alid
13- The CitYls Civic Arts Committee has approved a temporary
exhibition of the Sculpture in �z public place located on R1 Paseo
Drive (-F----hibitiorl Sitea) -
THEREpORE, for good and valuable consideration, including,
without limitation, the mutual Promises, conditions, and
agreements set forth herein, the C:Lty land the Artist agree as
follows:
1. ownership
Except as provided in Section 2, below, the Sculpture will
remain the property of the Artist. However, by virtue of this
Agreement, City is entitled to possession, and Artist agrees to
relinquish possession Of the sculpture for the '�Rxhibitlon
Period" described in Section 4, belOW.
2- sale of sculpture
Artist may sell the Sculpture during the term of this
Agreement and, if so sold, may assign his or her rights under
this Agreement - However, under no circumstances shall sale of
the sculpture terminate this Agreement or adversely ef f ect CitY's
1
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rights hereunder including, but not limited tO, ci-Ly, s right of
possession- Artist shall notify CitY immediately upon sale of
the sculpture and include instruction regarding the party to WhOm
the sculpture should be released upon- expiration of the
Exhibition Period.
S. Reproduction RightS
A-rtist hereby grants City, in perpetuity, the right to
photograph. film, videotape, or otherwise depict the sculpture at
any time during the Exhibition Period and to use such
photographs, film, videotapes or depiction's at any time
thereafter for purposes of promotion relating to the Exhibitioia
or the City, provided that City gives artistic credit to the
Artist concu-i�rently with such uses.
4. Exhibition Period
The nmxhibition Periodff means a period beginning on —12-45-L9-7
r and ending on -- 12/5 1 3-998. The Exhibition
Period may be shortened or extended in duration bY mutual
agreeme�nt between ArList and City- 1�otwithstanding the
foregoing, City reserves the right, in its sale discretion and
with or without cause, to deciine or terminate exhibition at any
time.
5. TransPortati0n, Installation, MaintenanCP- aXu' P-emoval
5.1 Transportation Of the sculpture to the Exhibit . ion
Site, proper installatioxi, proper de -installation, and
removal of the Sculpture from the Exhibition Site shall be
the responsibility of Artist- City shall . bear the
reasonable cost of such transportation, installation, de-
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installation, and removal- "Reasonable Cost- means those
sums set forth in Exhibit "'A", which is attached hereto and
incorporated by this reference-
5,2 During the Exhibition Period, city shall be responsible
for the maintenance of the Sculpture, City shal-1 take
reasor.able steps to utilize the maintenance prpcedures
and/or methods described by Artist and set forth on' Exhibit
which is attached hereto and incorporated h rein by
this reference, but City reserves the rign-E T-c> decline
implementation of any or all, or any part thereof, ;of such
procedures and/or methods if circumstances, , including but
not limited to considerations of COE�It, render such
iTaplenientation unreasonable- Iii the event city declinE�s to
implement such procedures and/or methods, Artist may
undertake such procedures and/or methods at Artist's Sole
expense.
s-3 Upon the expiration Of the Exhibition Period, A-rtist Or
-Artist's agents shall remove the Sculpt-ure. In order to
miniriiz�t disruption of pedestrian and/or vehicular traffic,
Artist must schedule the removal with City, and obtain any
permits for necessary equipment, at least ten (:Lo) days in
advance.
6. 1= j b i t i QU_UQn=Ari_a
city shall pay Artist an exhibition honoraria - Of One
thousand dollars and no/100ths ($1,000) upon completion, of the
installati-on of the sculpture at the Exhibition Site- City's
obligations for payment is conditioned upon corap. leted.
installation and Artist shall be entitled to no payment I in the
3
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event this Agreement is canceled or otherwise terminated, for any
reason, prior to completion of installation-
7- LiaLbility for Damage or Inju=y
7,1 City shall insure the Sculpture against damage or
loss in the amount of porty Orp ThQuuand - dollars
and no/110ths ($ 41,000-00 _) , which the parties agree ig
the fair market value of the Sculpture and the extent of the
(�jty,s liability in the event of its damage or loss�
7-2 City's obligation to provide insurance is solelY
for the duration of the Exhibition Period and only while the
sculpture i s located on city property, excluding
installation and de -installation- Artist is responsible and
liable for any damage or destruction that may occur during
transportation of the Sculpture to and/or from the
Exhibition Site, during installation, and during de -
installation.
7.3 Artist shall indemnify and hold City harmless from
any and all claims, losses, damages, injuries, and/Or
liabilities, Of any kind whatsoever, including reasonable
attorneys fees and costs, arising out of or related to the
tran!:;portationi, installation and/or de-installat-ion of the
sculpture. Artist shall further indemnify and hold City
harmle55 from any and all claims, losses, damages, injuries
and/or liabilities, of any kind whatsoever, including
reasonable attorneys fees and costs, arising Out Of Or
related to defects of the Sculpture, faulty workmanship of
the Artist, or any acts of- negligence by Artist or Axt - Ist ** s
agents-
4
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a. nntire Agreement
This Agreement represents the entire Agreement between City
and Artist and no other representation5, whether oral, written or
implied, Jaa-ve been made no� may be relied upon by either City or
Artist . This Agreement may be modified only by a writing made
after the date of this Agreement and signed by both A17tist and
City.
9. Gaveming Law
This Agreement is entered into in and shall be go-verned by
the laws of the state of California -
OF pALm DESERT
N E �MaEj I E E - 4 E �
a r City of Palm Desert
C it of P lm De,5e,
AT ST;
i:Lli City
Sheila R il igari City Clerk
ARTIST: LA QUINTA SCULPTURE PARK, for Bernie Jestrabek-Hart
ated: 12/1/97
A.rtist. (or RepreSentative)
r", " 4
Catberine 1�ad2err Ciurat.o.-
[printed name and title]
APPROVED �TO FpRmt
David J. Erwin, City Attorney
!-i
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ATTAC NT A-: Transportatlon, installatlon, ma±ntenance and
Removal Methods and Associated Costs
-krti-8t Name- Bernie Jestrabel�-Hart
Installed by City
Removal by artist at cost to City
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ATTACMMqT B: Haintemance Requirements and Pr-oced=es
Artist Name: Bernie Jestrabek-Hart
To be cleaned as needed
7
07-29-98 09: so RECEIVED FROM:76&340GS74 p - 08
(&ht 4 atA Q"
VII CORRESPONDENCE & WRITTEN MATERIALS G.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Bear Creek Channel Bicycle Rest Stops
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
On October 4, 1994, the La Quinta City Council approved an allocation of $5,000 from the
Art In Public Places Fund to support an on -going program with the La Quinta Arts Foundation
"Youth Art Works on Public Land". The first project was going to be completed at Eisenhower
Park (Attachment A).
At the April 4, 1995 City Council meeting, it was requested that the project site be relocated
to the Bear Creek Bike Path. The $5,000 was still committed to the project (Attachment B).
On August 1, 1997 Jerry Herman, Community Development Director received written
correspondence from Ms. Terri Triviso requesting that the Bear Creek Channel Project be
placed on the Art in Public Places Commission Agenda (Attachment Q.
On September 8, 1997, Ms. Terri Triviso addressed the Art In Public Places Commission with
an update and to recommend that when an artist is selected, the Art Foundation will bring their
recommendation, design and request for additional funds back to the Commission (Attachment
D).
Ms. Claudia Gambel from the La Quinta Arts Foundation had been invited to attend the August
13, 1998 Cultural Arts Commission meeting for an update on the project. Ms. Gambel no
longer works for the La Quinta Arts Foundation and that position will be filled by the end of
September Once he new staff member is on board, the Commission will be given a report
on the-o I
Dodie Horvitz, CoM6u�ity Services Director
Attachment A: Staff Report: October 4, 1994
B: Staff Report: April 4, 1995
C: La Quinta Arts Foundation Letter From Terri Triviso August 1, 1997
D: Art In Public Places Commission Minutes of September 8, 1997
C:\MyData\CRISTAL\CAC\CACRPT.007.wpd
ATTACHMENT A
AGENDA CATEGORY:
BUSINESS SESSION: 3
COUNCILIRDA MEETING DATE: October 4, 1994 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Consideration of a recommendation by the Art in Public Places PUBLIC HEARING:
Committee regarding Youth Art Works Public Art Project. I
COMMENDATI
Accept the Art in Public Places Committee recommendation to :
1. Support the concept of the on -going program. "Youth Art Works on Public Lands";
2. Approve the Eisenhower/Avenida Colima Mini Park as the first location to start the program; and,
3. Allow the Art in Public Places Committee (APP) to utilize ftmds from the APP Fund to match
existing and future donations received from other civic organizations to implement the program.
FISCAL IMPLICATIONS:
Commitment of an amount of $5,000 of Art in Public Funds. Future commitments of funds would require
Council authorization for exact amount.
BACKGROUND AND OVERVIEW:
The Art in Public Places Committee at its meeting of September 12, 1994, reviewed a proposal by the La
Quinta Arts Foundation to employ the youth of La Quinta in various areas of the City to create art work
in their own area of the community. 'The program would utilize different local artists to oversee each
project and instruct the youth. The youth targeted for the program would be those in their junior and senior
year of high school. The program would be on -going throughout the year with an evaluation at the
completion of each project. The APP Committee has chosen the Mini Park at Eisenhower and Avenida
Colima as the site for this first pilot project with other sites to be determined at a later date and brought
to Council for their review and approval.
In addition, local civic organizations will be asked to doriate funds to help implement the program to make
the program unique to La Quinta and to generate interest in the community to make the program successful.
The City would then match the funds raised by committing APP funds. (At the present time, VIVA
Foundation has committed $5,000 to the Mini Park. The APP would like to match this amount to develop
a total of $10,000 to be used on the Mini Park project.)
At this time, the APP Committee is asking Council to:
1. Support the concept of the program, "Youth Art Works on Public I -and ";
2. Approve the Eisenhower/Avenida Colima Mini Park as the first location to start the program; and,
3. Allow the Art in Public Places Committee (APP) to utilize funds from the APP Fund to match
donations received from other civic organizations to implement the program.
Q" ATTACHMENT B
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: April 4,1995 CONSENT CALENDAR:
ITEM =E: Consideration of a request of the Art in Public STUDY SESSION:
Places Committee for a change in location for the Youth Art Project PUBLIC HEARING:
from the Eisenhower Park to the Bear Creek Bike Path
Approve the request to relocate the Youth Art Project as recommended by the Art in Public Places (APP) Committee.
None at this time.
On October 4, 1994, Council approved an allocation of $5,000 from the Art in Public Places Fund to support an
on -going program in conjunction with the La Quinta Arts Foundation called "Youth Art Works on Public Lands".
At that time Council approved the Art in Public Places Committee's recommendation (additional information
provided in City Council staff report -Attachment 1) for the Eisenhower/Avenida Colima Mini Park as the location
for the first project. It was explained, at that time, that what the students would be installing would come back
before the Council for their approval.
Since that time, the Foundation has received additional funds for the project (no additional funds are being
requested of the City). Subsequently, the Foundation requested the project be expanded. The Foundation
presented a request to the APP Committee to relocate the project to the Bear Creek Bike Path. The project would
still utilize local teenagers, with local artists assisting in the designing and creation of the covered rest stops along
the path. The covered rest stops would be three dimensional and would provide shade at different locations. The
location and number of stops to be constructed would be determined after a design and costs had been determined.
This design would then be presented to Council for their approval.
The Foundation plans to hold a community meeting where the project would be explained in more detail. The high
school students selected for the project would be required to do a historical and geographical research of the City
La Quinta and collect artifacts to be used in the structures. Judy Bocca will be the first local artist to work with
the students to design and fabricate the shade structures.
CCJH.006
July 30, 1997
Jerry Herman, Planning Director
City of La Quinta
P.O. Box 1504
La Quinta, CA 92253
Dear Mr. Herman:
m rTACHMENT C , Ah
VV
AUG 0 11997
CITY OF LAUuh L,
ILANNING DEPART�t0�
Thank you for taking the time out of your busy schedule to meet with Susan
Francis, Kay Wolff and me regarding the Bear Creek Public Art Project which is
part of our Youth Art Works Educational Outreach Program. We appreciate
your input and suggestions for proceeding with plans to implement our first rest
stop along the Bear Creek Channel Bike Path.
Per your suggestion, we are formally requesting that the Bear Creek project be an
agenda item at the Art in Public Places Commission meeting in September. As we
expressed to you at our meeting on July 18th, the Foundation is committed to
completing the project and has budgeted $16,000 for the 1997/98 fiscal year - $5,OOC
of which is money that was granted to the project by the City of La Quinta's Art in
Public Places Commission. At this time we are asking the commission to
demonstrate their support of the Youth Art Works Program by allowing us to
retain the $5,000 grant already committed by the City for use in the completion of a
Bear Creek public art rest stop.
Currently our committee is determining the process by which to evaluate new Bear
Creek designs as Judy Baca has communicated that she can't complete the project
and has instructed us not to use concepts developed under her leadership.
However, research done by high school students in the summer of 1995 remains an
integral component of any new design considered by the Foundation's Youth Art
Works committee.
Your assistance in presenting our request to the Art in Public Places Commission is
greatly appreciated. Should you have any questions or concerns please do not
hesitate to contact me at the Foundation office, 564-1244. 1 look forward to talking
with you soon.
/,�S�Icerely, a
Lpb� , WI/W
Terri Triviso
Director of Education
cc: Susan Francis, Executive Director
Richard DeSantis, President Board of Directors
POST OFFICE BOX 777 AL LA QUINTA, CA 92253 A 760 564 1244 A FAX 760 564 6884
ATTACHMENT 0
. REGULAR MEETING OF THE
ART IN PUBLIC PLACES COMMISSION
A regular meeting held at the La Quinta City Hall Session Room
78-495 Calle Tampico, La Quinta
September 8, 1997
I
This meeting of the Art in Public Places Commission was called to order by Chainnan Walling at
n
3: 11 p.m., who asked Commissioner Reynolds to lead the flag salute. Chairman Walling asked for
the roll call:
1. CALL TO ORDER:
A. Present: Commissioners Chappie, Kennedy, Reynolds;' Sharnis, and Chairman
Walling.
B. It was moved and seconded by Commissioners Kennedy/Revnolds to excuse
Commissioner Klein. Unanimously approved.
C. Staff Present: Community Development Director Jerry Herman and Executive
Secretary Betty Sawyer.
II. PUBLIC COMMENT: None.
III. CONFIRMATION OF THE AGENDA:
A. Staff asked that the approval of the Minutes of July 7, 1997 and July 30, 1997 be
deleted.
IV. CONSENT CALENDAR:
A. It was moved and seconded by Commissioners Sharnis/Kennedy to approve the
financial statement as presented.
V. BUSINESS ITEMS:
M
Community Development Director Jerry Herman informed the Commission
that Mr. Lopez was unable to attend the meeting, but Ms. Terrie Traviso of
the La Quinta Arts Foundation was in attendance to discus the proposed art
piece for the Bear Creek Channel.
APP9-8-97
Art in Public Places Commission Minutes
September 8, 1997
2. Ms. Traviso passed out a brief summary of the Youth Artworks Program,
information on their first project Shadow Walk, and the current project, Bear
Creek Channel. Ms. Traviso reminded the Commission that the City Council
had given the Foundation $5,000, based on the Commission's
recommendation. for these programs. The Foundation still has this money
and she was requestingthat the Commission allow the money to remain in
their fund so that the project can be brought to fruition. She went on to
explain that since the departure of the director of the Foundation at that time,
the artist also withdrew fro m* the project. They are working to make use of
the research that was done by the students in 1995. They have formed a new
committee to select a new artist for the project. Once that has been done, a
recommendation will be made to the City'.
Chairman Walling asked if the first proje ' ct was site specific. Ms. Traviso
stated it was for the art piece at the top of the Bear Creek Channel Bike Path
at the top of the Cove. Discussion followed regarding the history of the work
that had been completed so far.
4. Community Development Director Jerry Herman clarified that the
Foundation was before the Commission at this time to ask that the funds be
kept with the Foundation. When an artist is selected, they will bring their
recommendation, design, and request for any additional funds, if needed,
back to the Commission.
5. Commissioner Sharnis asked if there was a time fi-ame for the art piece. Ms.
Traviso stated they hoped to have this completed by the end of this school
year.
6. Chairman Walling stated that the Commission was to speak with Mr. Ray
Lopez regarding additional art pieces on the Channel. Staff suggested that
Mr. Lopez be contacted to make a recommendation for additional sites. Ms.
Traviso stated it was her understanding that when the project was first
formed, there were to be eight sites under this Youth Art Works program.
7. There being no further discussion, it was moved and seconded by
Commissioners Sharnis/Reynolds to approve the extension of the $5,000 and
the project. Unanimously approved. Ms. Traviso stated she would see that
progress reports were sent to the Commission.
APP9-8-97
I Z c&t�v 4
CJ
A.-
. . . . . . . . . .
OF
Vil. CORRESPONDENCE & WRITTEN MATERIALS H.
CULTURAL ARTS COMMISSION MEETING
DATE: August 13, 1998
ITEM TITLE: Current and Proposed Art Projects in the City of La Quinta with
Time Lines
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
The Cultural Arts Commission requested information as to the public art pieces
purchased by the City and their locations.
Attached is a list of art pieces located in the community.
There are four sites proposed for installation:
"Sun and Moonbeam" at the Civic Center Complex
An unnamed piece for the Theater Complex
Bear Creek Channel Trail Pieces
Fritz Burns Park Playground (two swing sets and a slide complex) to be
instaijed by November 30, 1998
Dodie Horvitz, Qommu6ity Services Director
Attachment A: Art Pieces Approved/Installed by the City
B: Artwork Commissioned by the City of La Quinta
C:\MyData\CRISTAL\CAC\CACRPT.008.wpd
ATTACHMENT A
ART PIECES APPROVED/INSTALLED BY THE CITY
A sculpture to be located at the Civic Center complex is titled, "Sun and Moonbeam" was
commissioned by the City to artist Louis DeMartino. The art piece is currently being stored
at the artist's studio Waiting for the City to landscape the site immediately adjacent to the
City Hall to the west so the piece will. not sit in the dirt/sand. Cost: $73,500.
2. Located at the entrance to the Painted'Cove tract on Park Avenue and titled "Air Motion"
was commissioned to artist Bruce Thomas by the developer. Currently installed by the
developer. Cost- $15,000. Mr. Ministrel.1i receives credits on building permits until the
amount of $15,000 is met.
A sculpture to be located at the One Eleven La Quinta Center (TDC) titled "Gem of La
Quinta" commissioned by the developer to artist Louis DeMartino. Currently under
construction.
A second sculpture at. the One Eleven La Quinta Center (TDC) commissioned by the
developer to artist Louis DeMartino to be located in front of the proposed theaters. This has
been approved by, Council and is on hold until the development of the theaters.
The developer receives credits from building permits for both projects. Total APP cost for
both projects is $95,000.
4. A three part art project at the Fritz Bums Park commissioned by the City to artists Alber
DeMatteis and Kim Emerson. Cost: $67,786 paid for from APP funds.
Various art features to be installed along the Bear Creek Bike Path by local artists working
in conjunction with local youth and artists. City contributed $5,000 to the La Quinta Arts
Foundation for the project. First project currently under design.
6. "Don" designed, constructed, and installed by Bill Ware for Rancho La Quinta. Rancho La
Quinta paid for the art piece and received building credits.
7. Desert Mural designed and installed by artist Marcia Gibbons utilizing student talent from
Indio High School installed on the south facing,parapet wall of the La Quinta Car Wash. Art
piece was paid for from APP:ftmds. Cost: $15,000 paid for from APP funds.
8. Eagle sculptures designed by Jeffrey Fowler for the Eagle Hardware and Garden Center.
Commissioned and paid for by the developer to meet his Art in Public Places commitment.
7. An art piece consisting of a slide and two swing sets is under construction by artist Art
Fernandez to be installed at the Fritz Bums Park. Cost: $35,000. Art piece paid for from
APP funds.
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