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CAC 10 08 1998Titit 4 4 Q" CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 October 8, 1998 7:00 PM 1. CALL TO ORDER A. Pledge of Allegiance B. Roll Call 11. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. 111111. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR A. Approval of Minutes of September 10, 1998 B. Financial Report V. PUBLIC HEARING VI. BUSINESS ITEMS A. Artist Participation Day B. City Council Action on Work Plan C. Software Update Vill. CORRESPONDENCE AND WRITTEN MATERIALS A. Coachella Valley Public Arts Advocates Meeting Summary Report - Hull B. Letter from Jeannie Jaros "A Delighted Fan" C. Update on City Monuments D. Process for Developer and Commission in Artwork Purchase E. La Quinta Historical Society Request Vill. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION November 12, 1998 7:00 PM La Quinta Civic Center Study Session Room C:\MyData\CRISTAL\CAC\AGN10-8.wpd City of La Quinta Recap Arts in Public Places Available Funds 09/30/98 Deposits collected through development $596,296.13 Interest earned 91,036.27 City Contribution 50,000.00 Total Sources 737,332.40 Less expenditures: operating expenses (12,724.23) Art purchased (296,255.38) Total Uses (308,979.61) Equity Available before encumbrances and committments: 428,352.79 Add back Accounts Payable 0.00 Reduction for Interest Receivable 0.00 Cash Available before encumbrances and committments: 428,352.79 Less Encumbrances 0.00 Less Commitments: Balance of De Martino Sculpture for Civic Center (13,217.00) Balance of K.Emerson & A.Dematteis - Fritz Burns Park (1.410.37) Balance Hwy 111 TDC Shopping Center - Paid 0.00 Balance Hwy 111 TDC Shopping Center - Credits (9,418.07) Balance Hwy 111 TDC Shopping Center - Future (14,581.93) Balance Ministrelli TT25429 (15,000.00) Deposits committed to Rancho La Quinta - Paid 0.00 Deposits committed to Rancho La Quinta - Credits (35,000.00) Balance of Art Fernandez - Fritz Burns Park (3,600.00) Balance Marcia Gibbons-L.Q. Car Wash 0.00 Balance Eagle Hardware -Credit (43,000.00) Balance Washington St. Bridge-Navarrete/Holmes & Narver) (37.532.00) Obelisks Pilot Program -City Street Markers (8,217.25) Art Piece at NE Corner -Hwy 111 Mashing St. (30,000-00) Total Commitments (210,976.62) Total available funds through 09/30/98 $217,376.17 File: APP.WK4 City of La Quinta Arts in Public Places Recap Expenditures Inception to 09/30/98 Conference - Phoenix 07/24/92 Bank of America 07/31/92 Meg Robertson 10/15/92 A. E. S. 01/12/93 Jerry Allan 03/10/93 Regents - University of Calif. 03/31/93 Martin & Chapman 03/31/94 City of La Quinta Admin Fee 05/10/95 Rositas Shamis - Reimburse for supplies 06/30/98 Charrie Chappie Travel 06/30/98 Elaine Reynolds Travel 06/30/98 Rosita Shamis Travel 06/30/98 Americans For The Arts Registration Total Operating Expenses 821.66 ')AA nQ Expended $1,065.74 23.70 2,275.00 105.00 242.05 6,000.00 35.91 325.21 360.61 2,141.01 1 r1n nn $12,724.23 Total Balance of Art Purchase& Commitments Expended Commitments 06/09/92 Adams/Truman PTA n/a $846.00 0.00 04/14/93 Louis De Martino 73,500.00 60,283.00 13,217.00 06/29/94 K.Emerson & A.Dematteis 51,000.00 49,589.63 1,410.37 07/31/92 Hwy 111 TDC - Paid 47,578.99 47,578.99 0.00 07/31/92 Hwy 111 TDC - Credits 10,810.63 1,392.56 9,418.07 07/31/92 Hwy I 11 TDC - Future 36,610.38 22,028.45 14,581.93 12/15/92 Ministrelli TT25429 15,000.00 0.00 15,000.00 06/06/95 Bear Creek Path Art Work 5,000.00 5,000.00 0.00 01/16/96 Fritz Burns Park 16,786.00 16,786.00 0.00 05/21/96 Rancho La Quinta - Paid 35,000.00 35,000.00 0.00 05/21/96 Rancho La Quinta - Credit 35,000.00 0.00 35,000.00 12/17/96 Fritz Burns Park - Art Fernandez 40,600.00 37,000.00 3,600.00 06/17/97 Marcia Gibbons-L.Q. Car Wash 10,000.00 10,000.00 0.00 06/17/97 Eagle Hardware -Credit 43,000.00 0.00 43,000.00 05/05/98 Washington St. Bridge-Navarrete/Holmes & Narver) 3,000.00 830.00 09/15/98 Washington St. Bridge-Navarrete/Holmes & Narver) 39,500.00 4,138.00 37,532.00 07/07/98 Obelisks Pilot Program -City Street Markers 14,000.00 5,782.75 8,217.25 07/07/98 Art Piece at NE Corner -Hwy 111 /Washing St. 30,000.00 0.00 30,000.00 Total Art Purchases $506,386.00 $296,255.38 $210,976.62. File: APP.WK4 City of La.Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991/92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 Total Accumulated Interest FY 1998/99 Interest YTD Interest Through M 09/30/98 91,036.27 File: APP.WK4 Tiht - 4 46 444M VI. BUSINESS ITEM A. CULTURAL ARTS COMMISSION MEETING DATE: October 8, 1998 ITEM TITLE: Artist Participation Day RECOMMENDATION: Approve the artists for Artist Participation Day. BACKGROUND AND OVERVIEW: At the September 1 01h meeting, the Commission received an update on the subcommittee's progress in securing artists for the event. The La Quinta High School date is set for October 28, from 9:49 to 11:48 a.m. The artists that have confirmed for the High School are: Christian Chalifour (music), John Weidenhamer (Oil), Philip Cordova (Photography) and Alber DeMatties (Metal Sculpture). The date for La Quinta Middle School is October 29, time to be determined, and the artists confirmed are: Barbara Serranella (Author), Steve Rieman (Metal Sculpture), Marcia Gibbons (Mosaics) and Scott Smith (Piano). Staff has been in contact with the representatives from each school and both are very excited about this program. Should the Commission desire, the Commission may set a program review meeting for after the first and/or second day of the program to critique the program and provide an evaluation of the program for reference for next year. ALTERNATIVES: The alternatives available to the Commission are: 1 . Accept the artists as submitted, and determine a review meeting; or 2. Accept the artists with changes and/or do not determine a review meeting. Dodli�eR&vitz, C(�nunity Services Director A:\CACRPT. 01 9.wpd TWit 4 stp Q" VI. BUSINESS ITEM B. CULTURAL ARTS COMMISSION MEETING DATE: October 8, 1998 ITEM TITLE: City Council Action on Work Plan RECOMMENDATION: As deemed appropriate by Commission. BACKGROUND AND OVERVIEW: The subcommittee of Chairperson Hull and Commissioner Vossler reviewed the Work Plan once it was revised by Staff (Attachment 1). There were two significant changes: adding "Encourage and ... /instructors" on page 9, second bullet; page 11 adding "foundations and corporations", and minor grammatical corrections in the Work Plan as submitted for the City Council's review and consideration. The City Council will review the annual Work Plan at its October 6t' meeting. Staff will provide a verbal report on the status of the Work Plan at the Commission meeting. ALTERNATIVES: The alternatives available to the Commission are: 1 . Accept annual Work Plan as approved by Council; 2. Do not accept annual Work Plan as approved by Council. Dodie Horvitz, Community Services Director Attachment 1 - 1998/99 Cultural Arts Commission Work Plan A:\CACRPT.022.wpd ATTACHMENT I THE CITY OF LA QUINTA CULTURAL ARTS COMMISSION Cultural Arts Commission Work Plan September 1998 Task: Annual Work Plan Completion Date: May 1999 Participants: Commissioners Suggested Resources: Commissioners, Staff Steps to Completion: 0 Review existing assignments 0 Review programs being offered by other Cities. 0 Suggest assignments to fill any voids Time Frame: As required Fiscal Commitment: None Staff Role: Provide support and act as liaison to City Council Council Role: Review and approve Work Plan Goal: Chapter 2.75.040 (4) of Ordinance 317: "Make recommendations to the City Council concerning the resources and needs on the subject of the arts..." 2 Cultural Arts Commission Work Plan September 1998 Task: Placement of Public Art Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Commissioners, City Council, Residents Steps To Completion: 0 Schedule applicant for Cultural Arts Commission meeting 0 Review the proposed artwork 9 Make a recommendation to the City Council regarding the artwork and recommend the appropriation of a specific amount to be committed to the site 0 From the site location list, develop a recommendation on a budget for each site, and a time frame for installing a piece of artwork 0 Develop a recommendation of what type of artwork should be placed at each of the locations 0 Once Council approves a site and funds have been appropriated, start the process for recommending an artist to create an art piece for the location Time Frame: To be determined per project Fiscal Commitment: Funds appropriated from the Art in Public Places Account Staff Role: Consider site, art piece and appropriation of funds Council Role: Provide support and subject to final City Council approval Goal: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. Cultural Arts Commission Work Plan September 1998 Task: Temporary Art Program Completion Date: June 1999 Participants: Commissioners Suggested Resources: Commissioners, local artists and art galleries Steps To Completion: 0 Work with City Council, City Attorney, and local artists to create a workable contract 0 Notify artists that the program exists 0 Once requests have been received, work with developers/land owners and artists to select a site specific art piece for a location to recommend to Council 0 Obtain Council approval Time Frame: As required Fiscal Commitment: None at this time, subject to contract Staff Role: Provide support and act as a liaison to City Council Council Role: Provide support and review and approval of contract Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities, and ways to encourage community involvement. 4 Cultural Arts Commission Work Plan September 1998 Task: Develop a Public Art Program Brochure Completion Date: June 1999 Participants: Commissioners, Staff Suggested Resources: Staff, Commissioners, printed materials, activity calendars, lists of organizations Steps To Completion: 0 Work with City Council to determine the best method to inform the public about the Public Art Program 0 Commissioners to design and draft contents of the brochures for Commission review and recommendation to the City Council for their approval 0 Staff to prepare a brochure which outlines the steps for including artwork into the planning process of a project Time Frame: 4-5 hours per month Fiscal Commitment: Costs would need to be determined for the printing Staff Role: Provide support and liaison with City Council Council Role: Consideration of content and funding Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities and way to encourage community involvement. 5 Cultural Arts Commission Work Plan September 1998 Task: Coachella Valley Cultural ConferencetWorkshops Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources Steps to Completion: 0 Recommend to Council purposed Conferences/Workshops Maintain leadership role in Conferences/Workshops Recommend to Council a date, time, and location for the Conferences/Workshops • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council 0 Solicit contributions to off -set the costs as approved by Council • Prepare an outline for the meeting • Invite the speakers • Advertise the Workshop as approved by Council • Conduct the Workshop Time Frame: 10 hours per event Fiscal Commitment: Nominal Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of Conferences/Workshops and consider participation and budgets for events Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 2 Cultural Arts Commission Work Plan September 1998 Task: Refine the Artist Bank Completion Date: On -Going Participants: Commissioners, Other Cities, Regional Information Suggested Resources: Commissioners, Public Information Steps To Completion: 0 Continue to upgrade the bank by contacting other Cities for a comprehensive list of artists 0 Solicit new artists 0 Recommend to Council the purchase of a computer program that allows for scanning of artists pictures and cross referencing of all artists Time Frame: 3-4 hours per month Fiscal Commitment: Nominal for supplies and materials Staff Role: Provide support and liaison to City Council Council Role: Provide support Goal: Chapter 2.75.040 (7) Encourage public and private partnerships 7 Cultural Arts Commission Work Plan September 1998 Task: Update Art In Public Places Master Plan Completion Date: June 1999 Participants: Commissioners Suggested Resources: Commissioners, Community Members Steps To Completion: 0 Review and re-evaluate Art In Public Places Plans for appropriate components for recommendation to Council 0 Include appropriate components as identified Time Frame: 4-5 hours per month Fiscal Commitment: None Staff Role: Act as liaison to City Council, provide technical support to Commission Council Role: Provide direction and periodic review of progress Goal: Chapter 2.75.040 (11) of Ordinance 317: "Maintain and Implement the Art In Public Places Plan subject to approval by the City Council..." 'I'. Cultural Arts Commission Work Plan Task: Arts Advocacy September 1998 Completion Date: On -going Participants: Commissioners Suggested Resources: Commissioners, MENC, MTNA, National Coalition for Music Education, local art and music organizations. Steps To Completion: 0 Prepare guidelines and resources for parents, educators, organizations and citizens at large to advocate for arts education in La Quinta schools grades K-3 0 Encourage and support appointment of music and art coordinators/supervisors/instructors 0 Encourage adoption of "National Standards for Arts Education." This program will be implemented in cooperation with Desert Sands Unified School District Time Frame: 2 hours per month Financial Commitment: Mnimal, utilize volunteers Staff Role: Provide support and act as a liaison to the City Council Council Role: Provide support, review programs and consider the programs Goal: Chapter 2.75.040 (6) of Ordinance 317: Work cooperatively with City boards, commissions and committees, and other public and private organizations in promoting art and cultural activities within the City. W Cultuml Arts Commission Work Plan September 1998 Task: Completion Date: Participants: Cultural Recognition Monthly Commissioners Suggested Resources: Commissioners, Staff, Residents, Media sources Steps. To Completion: 0 "Meet the La Quinta Artist": Each month a local artist will be showcased in the La Quinta Chamber of Commerce Newsletter and La Quinta Post 0 Letters of Commendation and recognition from the Cultural Arts Commission for cultural activities to local artists Time Frame: 4 hours per month Fiscal Commitment: None Staff Role: Provide support and act as liaison to City Council Council Role: Provide direction and support, review and consider the program Goal: Chapter 2.75.040 (10) Develop public art awareness through the presentations of speakers, forums, mixers and special events. 10 Cultuml Arts Conurtission Work Plan Septcmber 1998 Task: Research and Solicit Grants Completion Date: On -going Participants: Commissioners Suggested Resources: Commissioners, Web Sites, Arts Organizations, Foundations and Corporations Steps To Completion: 0 Review appropriate funding sources 0 Make recommendations to Council in accordance with Council policy 0 Submit application to organization for consideration Time Frame: 10 hours per year Fiscal Commitment: None Staff Role: Provide support and act as a liaison to City Council Council Role: Provide support, review and approve applications Goal: Chapter 2.75.040 (2) of Ordinance 317: Make recommendations for research and solicitation of grants and donations. I I Cultural Arts Commission Work Plan September 1998 Task! Annual Work Plan Co mpletion Date: May 1999 Participants: Commissioners Suggested Resources: Commissioners, Staff Steps to Completion: 0 Review existing assignments 0 Review programs being offered by other Cities. 0 Suggest assignments to fill any voids Time Frame: Commissioners/As required Fiscal Commitment: None Staff Role: Provide support and act as liaison to City Council Council Role: Review and approve Work Plan Goal: Chapter 2.75.040 (4) of Ordinance 317: "Make recommendations to the City Council concerning the resources and needs on the subject of the arts..." 2 Cultural Arts Commission Work Plan September 1998 Task: Placement of Public Art Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Commissioners, City Council, Residents Steps To Completion: 0 Schedule applicant for Cultural Arts Commission meeting 0 Review the proposed artwork 0 Make a recommendation to the City Council regarding the artwork and recommend the appropriation of a specific amount to be committed to the site 0 Rom the site locatioft fist, develop a mconnytendation on a budget fb. each site, mid a time fimne fbr installhT a piece Time Frame: Commissioners/To be determined per project Fiscal Commitment: Funds appropriated from the Art in Public Places Account Staff Role: Consider site, art piece and appropriation of funds Council Role: Provide support and subject to final City Council approval Goal: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. 3 Cultumi Arts Commission Work Plan September 1998 Task: Temporary Art Program Completion Date: June 1999 Participants: Commissioners Suggested Resources: Commissioners, local,artists and art galleries Steps To Completion: Work with City Council, City AttGrney, and local artists to create a workable contract 0 Notify artists that the program exists 0 Once requests have been received, work with developers/land owners and artists to select a site specific art piece for a location to recommend to Council 0 Obtain Council approval Time Frame: Commissioners/As required Fiscal Commitment: None at this time, subject to contract Staff Role: Provide support and act as a liaison to City Council Council Role: Provide support and review and approval of contract Goal:. C hapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities, and ways to encourage community involvement. 4 Cultural Arts Commission Work Plan September 1998 Task: Develop a Public Art Program B. ochare Information Completion Date: June 1999 P I articipants: Commissioners, Staff Suggested Resources: Staff, Commissioners, printed materials, activity calendars, lists of organizations Steps To Completion: 0 Work with City Council to determine the best method to inform the public about the Public Art Program 0 Commissioners to design and draft contents of the brochures for Commission review and recommendation to the City Council for their approval Staff to ptepw-e a b.ochtne wffiH11 the soteps, fbr itw1ading artwork into the p1wit i _ . of a piciect Publish information in current city broclum using in -ham programs and on Chamber of Camnm= nup Time Frame: Commissioners/Staff/4-5 hours per month Fiscal Commitment: Costs would need to be determined for the printing Staff Role: Provide support and liaison with City Council Council Role: Consideration of content and funding Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities and way to encourage community involvement. Cultural Arts Commission Work Plan September 1998 Task: Coachella Valley Cultural Conference/Workshops Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources Steps to Completion: 0 Recommend to Council purposed Conferences/Workshops 0 Maintain leadership role in Conferences/Workshops 0 Recommend to Council a date, time, and location for the Conferences/Workshops 0 Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council 0 Solicit contributions to off -set the costs as approved by Council 0 Prepare an outline for the meeting 0 Invite the speakers 0 Advertise the Workshop as approved by Council 0 Conduct the Workshop Time Frame: Commissioners/10 hours per event Fiscal Commitment: Nominal Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of Conferences/Workshops and consider participation and budgets for events Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 3i Cultural Arts Commission Work Plan Scptember 1998 Task: Refine the Artist Bank Completion Date: On -Going. Participants: Coninuissioners, Other Cities, Regional Ifformation Suggested Resources: commissioners, Public Information Steps To Completion: 0 Continue to upgrade the bank by contacting other Cities for a comprehensive fist of artists 0 Solicit new artists 0 Recommend to Council the purchase of a computer program that allows for scanning of artists pictures and cross referencing of all artists Time Frame: Commissioners/3-4 hours per month Fiscal Commitment: Nominal for supplies and materials Staff Role: Provide support and liaison to City Council Council Role: Provide support Goal: Chapter 2.75.040 (7) Encourage public and private partnerships 7 Cultural Arts Commission Work Plan September 1998 Task: Completion Date: Participants: Suggested Resources: Update Art In Public Places Master Plan June 1999 Commissioners Commissioners, Community Members Steps To Completion: 0 Review, re-evaluate and coordinate.the CWs Master Pbn, Art in Public Places Plan and other plans for appropriate components for recommendation to Council in one Art In Public Plam Master Plan 0 Include appropriate components as identified Time Frame: Commissioners/Staff/3-4hours per month Fiscal Commitment: None Staff Role:. Act as liaison to City Council, provide technical support to Commission Council Role: Provide direction and periodic review of progress Goal: Chapter 2.75.040 (11) of Ordinance 317: "Maintain and Implement the Art In Public Places Plan subject to approval by the City Council..." 8 Cultural Arts Commission Work Plan September 1998 - I VAr. IN L I J I PUMP VION' v4PRIEFF. MINNOW. I ON uqm4.*q.% 91 Ir. 10 0 00,11's I I a 0 1 -0 1111 a) tLj I I 1 -1111 0 IM!"M I LIM 0 OVA KIN 5 L91 nnancisi eonnnitnient: Nfininini, titilize v olanteet s7 wi I i I I I L vi I M Cultural Arts Commission Work Plan September 1998 ��,wvs4vw� IPwWPWW�AM &P� ivpo L -j 4 11-j wro 4 a tv 0 dFr- GMI 9 1111 Ir- WA LVII'k ow I UM", pwvvwql��,—.- ..,Iwm W.�� Pw� ft - - - - ---- -- -- 0 ILWA W WL-VA,-TLI 10 Cultural Arts Commission Work Plan September 1998 Task: Research and Solicit Grants Completion Date: On -going Participants: Commissioners Suggested Resources: Commissioners, Web Sites, Arts Organizations, Foundations and Corporations Steps To Completion: 0 Review appropriate funding sources with staff 0 Make recommendations to Council in accordance with Council policy 0 Support staff sWx*W of application to organization for consideration Time Frame: Commissioners/Staff/10 hours per year Fiscal Commitment: None Staff Role: Provide support and act as a liaison to �Qity,Couw'il Council Role: Provide support, review and approve appheaAmis Goak Chapter 2.75.040 (2) of Ordinance 3 ITMaka—recommendatioi is for research and solicitation of grants, m I I Tiht 4 4 P Q" V11. BUSINESS ITEM C. CULTURAL ARTS COMMISSION MEETING DATE: October 8, 1998 ITEM TITLE: Software Update RECOMMENDATION: Approve use of Microsoft Access as database for Artist Bank. BACKGROUND AND OVERVIEW: Commissioner Chappie talked with John Nagus at the City of Palm Desert concerning the accessing of materials through a database. Mr. Nagus recommended using Microsoft Access. This is the program that he uses and he finds it meets the needs of the City. Also, Mr. Nagus has offered to share a copy of the City of Palm Desert's Artist Bank on disc once La Quinta is set up with the program. ALTERNATIVES: The alternatives available to the Commission are: 1 . Use Microsoft Access for the Artist Bank; 2. Provide alternate direction. Dodie Horvitz, munity Services Director A:\CACRPT.023.wpd VII. CORRESPONDENCE & w. .. rTEN MATERIALS ITEM A. COACHELLA VALLEY PUBLIC ARTS ADVOCATES MEETING Wednesday, September 16, 1998 CITY OF PALM DESERT Art in Public Places Program SUMMARY REPORT BY KATHRYN B. HULL Three Commissioners from the Cultural Arts Commission (Elaine Reynolds, Rosita Shamis, and 1) attended the planning meeting for the next Valley Conference sponsored by the City of Palm Desert. Representatives from the cities of Palm Springs and Cathedral City also were in attendance. Comments from those in attendance included: Cathedral City - 80% of those surveyed feel public art is important. David Koslow has identified the need for a metamorphic, small theater. Chairs of each commission meet quarterly with the City Council. Rancho Mirage will be celebrating their 75thAnniversary Tuesday, November 24 th , by presenting a music concert at the Ritz Carlton at 7:30 P.M - Cost $12. it will feature David Romano, tenor, and a soprano. Tickets are available at the Chamber of Commerce, City Hall and Rancho Mirage Library. Palm Springs - the relationship of the Cultural Commission to the Planning Commission and Architectural Review Board is important. Albert Paley, the artist of Desert Willow, presented a number of slides of his public art. The next Coachella Valley Cultural Conference will be Friday, November 201 in Palm Desert's Council Chambers. it will focus on public art, cultural advocates, issues and trends in the field of public art, what small cities can do to develop an arts program, temporary art, and the relevancy of art to the community, with people from throughout the West as speakers on a panel. Slides of public art projects will be presented. We are asked to encourage attendance by our City's officials, BIA representatives and developers, artists in the community, and administrators. Council support is essential to any community arts program. Detailed information regarding the Conference will be sent out by Palm Desert as soon as the speakers are confirmed. VII. CORRESPONDENCE &'-'RITTEN MATERIALS ITEM B. Subj: A Delighted Fen * Date: 98-0,7-23 01:26.11 EDT From: JessJJ To: AsKARMA Well. I'm certainly not a typical art lover --that's for sure. The Sim is so brief, I wish I could make it more significant. Running an erreno'to Brea, CA, I found myself delighted by the surprising and lovely, gentlio sculptures I spotted. Although I was merely driving through, imagine beft so delighted by merely a moment of sightl That was just 2 weeks ago. The imaW never left my mind. I wridered aloud to friends who might have created such wonderful im". So ... finally today, I was compelled to hunt down a website for the city of Sfta to tell me where the beauties came from. Within hours, they replied withOur name and with that, I was able to'find YOUR websits. Seeing your many awards and exposure, my accolades will bo:,*f most ignif vWon. It minor s icance. Despite that, I must praise your talent and, seem quite special that you impart a gentleness to your WOM-1hat is even overwhelming In a passing moment! Tomorrow I have a (mos*,) free day so I intend to scrutinize your Brea children more carefully and:UP close. I'm so happy to know now whose work has been haunting me for tivo weeks 1 If you have a brochure or something of that nature that highlo* your works, I would love to receive One. Thank you for your time end for your lovely contributions to a 4ghboring city. Best Regards, Jeannie Jaros Anaheim Hills, CA Tjitp 4 4a Q" VII. CORRESPONDENCE & WRITTEN MATERIALS ITEM C. CULTURAL ARTS COMMISSION MEETING DATE: October 8, 1998 ITEM TITLE: Update on City Monuments BACKGROUND AND OVERVIEW: The attached Staff Report went to City Council for consideration on September 15, 1998, under the Consent Calendar (Attachment 1) . Included in the report is a time line for the project. The Public Works Department is the lead department on this project. \b1f V,�L Dodie Horvitz, E�Jmunity Services Director Attachment 1 - Approval of Plans, Specification and Engineer's Estimate for Project 98-05, City Entrance Monuments A:\CACRPT.024.wpd ATTACHMENT 1 September 15, 1998 Approval of Plans, Specifications and Engineer's Estimate for Project 98-05, City Entrance Monuments Approve plans, specifications and Engineer's Estimate of probable construction costs and authorize staff to advertise Project 98-05, for bids [9 F*6111 0 1 i� I a 4 Will I The approved FY 97/98 CIP budget for this project was $45,000 from the General Fund. Considering the Engineer's Estimate of probable construction costs the following represents an estimated project budget. Engineer's Estimate $226,000 Design $22,600 Construction Support (survey, inspection, testing) $17,515 Administration(5%) $13,306 Contingency(5%) $13,971 TOTAL $293,392 This would mean an additional appropriation in the amount of $248,392. Staff will be prepared to make an appropriate recommendation of additional funding at the time of award, based upon the actual bids received. During the City Council meeting of September 16, 1997, the Council approved Highway 111 design guidelines and adopted the conceptual design for two City entry signs. The tentative locations are as follows: 1 . Northwest corner of the Plaza La Quinta parcel facing eastbound traffic. 2. Southeast corner of the Home Depot project facing westbound traffic. F:\PWDEPT\COUNCIL\l 998\980915k.wpd On April 7, 1998, the City Council awarded a professional services contract to the firm of Ray Lopez Associates in the amount of $19,800 to prepare plans, specifications and an Engineer's Estimate of probable construction costs. During the City Council meeting of July 7, 1998, staff brought forth a study session item regarding construction details of the entrance monuments. Council directed staff to install two (2) full scale sign "mock-ups" at the designated locations to determine the desired scale of the Entrance Monuments. After the installation and review by Council of the sign "mock-ups", staff was directed (8/18/98) to design entrance monuments at both locations with the approximate dimensions of 9'-0" high by 29'- 0" long. Plans and specifications have been completed and submitted to Caltrans for review. Upon final acceptance by Caltrans and their issuance of an encroachment permit, the project will be advertised for bids. Typically, the Caltrans review process takes approximately 6-8 weeks, and generally will require the consultant to incorporate their comments and resubmit for a second (final) review prior to the issuance of the encroachment permit, based on this knowledge the following represents a tentative project schedule. 1't Caltrans submittal 8/31/98 City Council Approval P.S.& E. 9/15/98 1't Caltrans submittal return 11/01/98 Corrections and resubmittal 11/15/98 Encroachment Permit issued 01/04/99 Advertise for bids (30 days) 01/05/ - 02/05/99 Award Construction Contract 02/16/99 Execute Contract Documents 03/01/99 Construction (90 days) 03/01 - 06/01/99 Alternatives for the City Council to consider. Approve plans, specifications and Engineer's Estimate of probable construction costs and authorize staff to advertise Project 98-05, for bids. 2. Do not approve plans, specifications and Engineer's Estimate of probable construction costs and authorize staff to advertise Project 98-05, for bids. 3. Provide staff with alternative direction. Chris A. Vogt FAMDEMCOUNCIU1 998\98091 5k.wpd T4ht 4 wf*p Q" Vill. CORRESPONDENCE & WRITTEN MATERIALS ITEM D. CULTURAL ARTS COMMISSION MEETING DATE: October 8, 1998 ITEM TITLE: Process for Developer and Commission in Artwork Purchase BACKGROUND AND OVERVIEW: When a developer submits an application to the City for a building permit, they are given a choice as to whether they want to provide their own artist and piece of work, or they can pay the fee and have the City provide the art work (Attachment 1). The fee amount charged to each developer is 2% of the total value of the project, for projects over $100,000. When the developer chooses to provide the art work, they are given a "credit" to be applied to their account. This shows that they do have to provide that condition, when the project is complete, the credit is "paid" to the City. The fees paid to the City are put into an account for public art. The City Council directs the Cultural Arts Commission to make a recommendation on the piece that should be placed at the development. The Cultural Arts Commission makes the recommendation to the City Council and Council can accept the recommendation or request another recommendation. Once the art work is determined, the artist is contacted and work proceeds. Dodie-Horvitz, C Attachment 1 - nity Services Director Art In Public Places Application AACACRPT.020.wpd ATTACHMENT 1 ART IN PUBLIC PLACES APPLICATION According to Chapter 2.65 of the La Quinta Municipal Code, all project applicants will comply with the requirement to provide public art. Applicants are required to identify whether they will be paying a fee or integrating art into the project at the time application submittal. If a fee is to be paid, no further information is needed. If artwork is to be integrated into the project site the following infon-nation is needed at the time of application submittal. At no time will the project be scheduled for Planning Commission review until a detailed site plan is submitted and approved by the Art in Public Places Commission. An Art Bank is available to assist you. Should you decide to incorporate artwork into your project, your fee would be 1.5% verses a 2% in -lieu fee. Please identify whether you are: Paying the fee Integrating artwork into the site Artist Name: Address Phone Number Date: Project Case No. T4ht 4 stp Q" VII. CORRESPONDENCE & WRITTEN MATERIALS ITEM E. CULTURAL ARTS COMMISSION MEETING DATE: October 8, 1998 ITEM TITLE: La Quinta Historical Society Request BACKGROUND AND OVERVIEW: On September 10, 1998, the Cultural Arts Commission received a letter from the Historical Society (Attachment 1) requesting comments from the Commission on their request to make the Gambel's Quail, Smoke Tree and Sand Verbena the official bird, tree and flower of La Quinta. The letter acknowledges that the information reached the Commission after the agenda had been set for the meeting, but requested any comments before the Historical Society asked the City Council to consider the request. Ms. Barbara Irwin addressed the Council at the September 1 5t' meeting, and the item was agendized for the October 6 th City Council meeting. Staff will give a verbal report at the October 8 th Commission meeting as to what actions were taken at the October 6t' City Council meeting. NO Dodie Horvitz, Corl,�Zujn ty Services Director Attachment 1 - Letter From La Quinta Historical Society AACACRPT.021.wpd Sent bg:JOSEPH P IRWIN Sep-10-98 03:50pm from 7607721194+7607713503 page La Quinta Historical Society P.O. Box 1283 La Wnta California 92253 (760) 564-1283 President Barbara Irwin Vice President Secretary )udy Waster Vice President Don Afen43 Treasurer Jacque Wright Docent Director Laiuse Neeley Membership Director Cindy Millis Directors ?at Cross Wayne Gardener Joe Hernandez Joanne Hit" John Hiles Jean Kirkpatrick Marilyn Knecht Bev Montgomery Rick Thacker InSe Varderwinkler Patrick Welch Cultural Aft Commission City of La Quinta P. 0, Box 1504 La Quinta, CA 92253 Attentiom Commissioners At our September !�h voted to recommend to the bird - Gambel's Quail; tree Sand Verbena. ATTACHMENT 1 September 10, 1998 Board of Directors meeting, we City adoption of the Official City - Smoke Tree, and flower - the it is My intention to present this to the City Council in the form of Public Comment at their meeting on Tuesday, September 15�h with a request that this matter be agendized for Council Meeting within the next thirty days. I realize this comes to you with too short a notice for you to take an official vote, however, any comments you are willing to make would be greatly appreciated. judy Vossler and Patrick Welch of your commission are members of our board and are able to discuss this matter with you. Thank you for your cooperation on this matter - Sincerely, Barbara Irwin President & Museum Director Dedicated to preseming and promoting the rich multi -cultural history of La Quinta 101 Thineas 1,,a Can Do to Celebrate National Arts and Humanities Month 1. Participate in the National Open House on Saturday, October 3rd. 2. Hang a banner. 3. Send a press release to your local paper. 4. Hand out buttons with the National Arts and Humanities Month logo. 5. Coordinate a series of 31 1 0-second radio public service announcements to run each day of the mont�- 6. Customize your computer screen -saver to remind you that it's National Arts and Humanities Month! 7. Provide a flier to all local hotels to place in guest rooms and/or at the concierge stations. 8. Compile a list of area artists willing to perform throughout October; make it available to schools, libraries, etc. 9. Read a book aloud. 10. Dedicate every local art opening during October to National Arts and Humanities Month. 11. Ask local clergy to celebrate with a sermon or a bell ringing. 12. Organize "brown bag" lunchtime concerts in the town square; invite local musicians to participate. 13. Write an op-ed on the value of the arts to your community. 14. Suggest to local teachers that they engage students in a National Arts and Humanities Month project, like a play or mural. 15. Arrange a student art exhibition to be displayed at the school, a local business, the public library or City Hall. 16. Obtain an official proclamation from your Mayor or City Council. 17. Ask your local cinema to show a slide of "October is National Arts and Humanities Month" before each movie begins. 18 Plan a reception at your local arts agency and invite the community to learn what you do! 19. Encourage local performers to hold an open rehearsal. 20 At the dinner table, take turns sharing one creative thing you each did that day. 21. Ask local museums to give a "behind -the -scenes" tour of how exhibits are put together. 22 Organize "Children -Go -Free Day" . . . to the theater, museum, concert, puppet show. 23 Suggest local businesses "adopt" an artist for the month, providing space for the artist to demonstrate or exhibit work. 24. Host a dinner for your Board of Directors to celebrate the work your agency does to bring the arts to the community. 25. Work with local detention centers and prisons to hold art classes for the inmates. 26. At a public event, distribute balloons with the National Arts and Humanities Month logo. 27. Schedule performances at senior centers, hospitals, nursing homes, hospices. 28. Design posters for your local transportation authority to display in buses and subways. 29. Ask your local weatherman to mention National Arts and Humanities Month, a la Willard -Scott. 30. Ask the local airport to hang a banner for National Arts and Humanities Month with a number to call for information. 31. Put together an October calendar of events for display in a public place, such as Town Hall. 32. Organize a parade, inviting all artists and arts organizations to march and perform. 33. Produce a public service announcement for your local radio and/or TV stations. 34. Sponsor a seminar for local arts and government leaders on the important role of public support for the arts and culture. 35. Create a bumper sticker for National Arts and Humanities Month. (Pssst! If you don't specify a year, it can be used again!) 36. Take out a full page ad in your local paper (or get one donated!) listing all local arts events happening throughout October. 37. Ask community arts leaders to schedule tours of their facilities, or ... 38. . . . develop a walking tour of cultural organizations and let them be the guides. 39. Donate used books to local schools and libraries, and encourage others in the community to do the same. 40. Hold a community sing -A -long every Sunday (or Monday, Tuesday, etc.) on the City Hall steps. 41. Notify all local cultural groups that October is National Arts and Humanities Month; encourage collaborations! 42. Recommend to local businesses that they mention National Arts and Humanities Month on receipts or automated mailings. 43. Display information about a different artist/arts organization in your agency every week during the month. 44. Encourage public performances in the square, on the sidewalk, pier, etc. 45. Wear a National Arts and Humanities Month lapel pin. 46. Organize a storytelling session at a bookstore, library or school for people of all ages to share personal tales of life in the community. 47. Ask local writers to submit to a publication to be put together in honor of National Arts and Humanities Month ... 48. . . . and sell it as a memento of cultural life in your community! 49. Hold a benefit auction with local crafts - a great way for the community to see the array of talent in your area! 50. Hold a one -day (or longer!) festival. 51. Take pictures of arts events and local artists throughout. October for a community slide show at the end of the month. 52. Ask the local convention and visitors bureau to include . a National Arts and Humanities Month flier in all October mailings. 53. Does your city have its own magazine? Make sure they know it's National Arts and Humanities Month! 54. Invite professional musicians and actors to hold a "Master Class" for students or members of the community at large. 55. Arrange field trips to National Arts and Humanities Month events. 56. Ask local reporters and newscasters to mention National Arts and Humanities Month in stories on local cultural events. 57. Organize a community talent show. 58. Conduct a series of practical workshops for local artists: marketing your work, portfolio development, getting publicity, etc. 59. Include the National Arts and Humanities Month logo in your newsletter. 60. Make a self -guided walking tour map of local cultural sites; give to local businesses, arts groups and libraries for distribution. 61. Go to a matinee performance with your children (or borrow someone else's!). 62. Present an award to someone in your community who has contributed a lot to the arts or humanities. 63. Take a class in paper making ... 64. or painting ... 65. or modern dance ... 66. or creative writing! 67. Create a community photo album: invite local residents to donate old photographs and take new ones throughout the month. 68. Suggest local theaters organize post -performance discussions once a week. 69. Advertise a cultural event in the personals: "In search of art lover. Meet at [place] at [time] for an evening sure to excite you!" 70. Write a letter to your Member of Congress listing events in the district during the month. Invite him or her to participate! 71. With the Department of Public Works, create street banners for National Arts and Humanities Month (designed by local artists!). 72. Read the arts section of the newspaper first. 73. Take up an instrument (or rekindle your interest in an old one!). 74. Suggest to your local public television station a panel on local cultural life; offer to coordinate a panel of speakers. 75. Invite a college art, music or English student to spend an hour at the high school to talk about their course of study. 76. Alert your newspaper's 'Datebook" section that October is National Arts and Humanities Month. 77. E-mail everyone you know and encourage them to participate in the month -long celebration. 78. Provide taxi cab companies with fliers about local cultural activities to distribute to their fares. 79. Encourage presenters to add a National Arts and Humanities Month imprint on all tickets for performances during October. 80. Send notes to your donors saying thanks for all they do to help the arts and humanities thrive in your community. 81. Commission a local artist or student to design a poster for National Arts and Humanities Month, and post it around town. 82. Ask a local coffee house to host a poetry reading. 83. Print bookmarks (cheap!) for distribution at bookstores and libraries during October. 84. Publish a calendar of events and post it in restaurants, stores, schools, etc. 85. Ask local banks to enclose a card about National Arts and Humanities Month, with the logo, in their October bank statements. 86. Ask galleries to stay open one evening a week during October for those unable to visit during regular weekday hours. 87. Create inserts for performance centers to be included in their programs. 88. Arrange for movie theaters to display "October is National Arts and Humanities Month" on their marquis. 89. Now's the time to unveil a new project, product or service! 90. Print up temporary tattoos with the National Arts and Humanities Month logo to distribute at events throughout October. 91. Sponsor a Halloween story competition for children ... 92. . . . and arrange for the local newspaper to run the winning entry on October 31 st. 93. Visit a museum you haven't been to in a while. 94. Raffle off a donation of art or literature by someone in the community, with proceeds going to a local art program. 95. Fax this list to all the arts organizations in your community! 96. Organize a local "Battle of the Bands." 97. Include a flier about National Arts and Humanities Month with Sunday paper deliveries during the month. 98. Ask the supermarket to print paper bags with the National Arts and Humanities Month logo and list of local cultural organizations 99. Invite local government officials to participate in events throughout October. 100. Organize a bake sale fundraiser for your agency (and print napkins with the National Arts and Humanities Month logo!) 101. Don't forget to tell Americans for the Arts about the events and activities you have planned! For more information., please call Americans for the Arts at 202.371.2830