CAC 12 10 1998c&t!t 4 a' Qamro
CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
December 10, 1998
7:00 PM
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
Ill. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
111111. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
A. Approval of Minutes of November 12, 1998
B. Arts in Public Places Financial Report for October 1998
C. Monthly Department Report for November 1998
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Bear Creek Trail Rest Stops - John Freeland
B. Temporary Art Contract
C. Culture in the Courtyard
D. Meet the Artist - Benay/Welch
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Update on Current Projects in La Quinta
B. Letters of Commendation from the Cultural Arts Commission
C. Report on Voices From the Field Symposium - Hull
D. Report on Voices From the Field Symposium - Chappie
Vill. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING INFORMATION
January 14, 1999 7:00 PM
La Quinta Civic Center Study Session Room
C:\MyData\CRISTAL\CAC\AGN 12-1 O.wpd
IV. CONSENT CALENDAR B-
City of La Quinta
Recap Arts in Public Places
Available Funds 10/31/1998
Deposits collected through development
$732,440.39
Interest earned
97,934.69
City Contribution
50,000.00
Total Sources
880,375.08
Less expenditures:
Operating expenses (12,724.23)
Art purchased (389,405.38)
Total Uses (402,129,61)
Equity Available before encumbrances and committments'. 478,245.47
Add back Accounts Payable 0.00
Reduction for Interest Receivable 0.00
Cash Available before encumbrances and committments: 478,245.47
Less Encumbrances 0.00
Less Commitments:
Balance of De Martino Sculpture for Civic Center
(13,217.00)
Balance of K.Emerson & A.Dematteis - Fritz Burns Park
(1,260.37)
Balance Hwy 111 TDC Shopping Center - Paid
0.00
Balance Hwy 111 TDC Shopping Center - Credits
(9,418.07)
Balance Hwy 111 TDC Shopping Center - Future
(14,581.93)
Balance Ministrelli TT25429
0.00
Deposits committed to Rancho La Quinta - Paid
0.00
Deposits committed to Rancho La Quinta - Credits
0.00
Balance of Art Fernandez - Fritz Burns Park
(3,600.00)
Balance Marcia Gibbons-L.Q. Car Wash
0.00
Balance Eagle Hardware -Credit
0.00
Balance Washington St. Bridge-Navarrete/Nolmes & Narver
(37,532.00)
Balance Washington St. Bridge -Artwork Construction
(59,531.00)
Obelisks Pilot Program -City Street Markers
(8,217.25)
Landscaping for Artpiece-Hwyl 11 /Wash. St
(19,000.00)
Total Commitments
(166,357.62)
Total available funds through 10/31/1998
$L1 1,887 85
File: APP.WK4
City of La Quinta
Arts in Public Places
Recap Expenditures
inception to 10/31/1998
Qpprntwng Fxpt-nqt-q, Expended
Conference - Phoenix
07/24/92
Bank of America
821.66
07/31/92
Meg Robertson
244.08
$1,065.74
10/15/92
A. E. S.
23.70
01/12/93
Jerry Allan
2,275.00
03/10/93
Regents - University of Calif.
105.00
03/31/93
Martin & Chapman
242.05
03/31/94
City of La Quinta Admin Fee
6,000.00
05/10/95
Rositas Shamis - Reimburse for supplies
35.91
06/30/98
Charrie Chappie Travel
325.21
06/30/98
Elaine Reynolds Travel
360.61
06/30/98
Rosita Shamis Travel
2,141.01
06/30/98
Americans For The Arts Registration
150.00
Total Operating Expenses
$12,72423
Total
Balance of
Art Purchn�,P-,-
Commitments
Expended
Commitments
06/09/92
Adams/Truman PTA
n/a
$846.00
0.00
04/14/93
Louis De Martino
73,500.00
60,283.00
13,217.00
06/29/94
K.Emerson & A.Dematteis
51,000.00
49,739.63
1,260.37
07/31/92
Hwy 111 TDC - Paid
47,578.99
47,578.99
0.00
07/31/92
Hwy 111 TDC - Credits
10,810.63
1,392.56
9,418.07
07/31/92
Hwy 111 TDC - Future
36,610.38
22,028.45
14,581.93
12/15/92
Ministrelli TT25429
15,000.00
15,000.00
0.00
06/06/95
Bear Creek Path Art Work
5,000.00
5,000.00
0.00
01/16/96
Fritz Burns Park
16,786.00
16,786.00
0.00
05/21/96
Rancho La Quinta - Paid
35,000.00
35,000.00
0.00
05/21/96
Rancho La Quinta - Credit
35,000.00
35,000.00
0.00
12/17/96
Fritz Burns Park - Art Fernandez
40,600.00
37,000.00
3,600.00
06/17/97
Marcia Gibbons-L.Q. Car Wash
10,000.00
10,000.00
0.00
06/17/97
Eagle Hardware -Credit
43,000.00
43,000.00
0.00
05/05/98
Washington St. Bridge-Navarrete/Holmes & Nar
3,000.00
830.00
09/15/98
Washington St. Bridge-Navarrete/Holmes & Nar
39,500.00
4,138.00
37.532.00
10/20/98
Washington St. Bridge -Artwork Construction
21,999.00
0.00
59,531.00
07/07/98
Obelisks Pilot Program -City Street Markers
14,000.00
5,782.75
8,217.25
07/07/98
Landscaping for Artpiece-Hwyl 11 /Wash. St
19,000.00
0.00
19,000.00
Total Art Purchases
$517,385.00
$389,405.38
$166,357.62
File: APP.WK4
City of La Quinta
Recap Arts in Public Places Interest Earned
FY 1990/91
FY 1991/92
FY 1992/93
FY 1993/94
FY 1994/95
FY 1995/96
FY 1996/97
FY 1997/98
Total Accumulated Interest
FY 1998/99 Interest YTID
Interest Through
Annual
Interest
3,525.59
11,646.54
12,156.96
7,137.38
11,444.17
14,109.65
16,170.79
14,845.19
6,898.42
10/31/1998 97,934.69
File: APP.WK4
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CONSENT CALENDAR C.
0
Of
CULTURAL ARTS COMMISSION MEETING
DATE: December 10, 1998
ITEM TITLE: Monthly Department Report for November 1998
RECOMMENDATION:
Receive and file.
BACKGROUND:
The Community Services Department completes a monthly Department Report consisting of
attendance figures for all programs, upcoming events and meetings attended. The Department
Report is transmitted to the City Council on the second Council meeting of every month.
Attachment: Monthly Department Report
MEMO.DR
Tjht 4 a(P Qgmro
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Marni Kunsman, Recreation SupervisOO4
VIA: Dodie Horvitz, Community Services Director
DATE: December 15, 1998
SUBJECT: Transmittal of Community Services Department Report for the Month of
November 1998
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
JANUARY 1999:
Jan 7 Lifeline Stroke Screening, Sr. Center
Jan 7 "New Laws in Long Term Care" Seminar, Sr. Center
Jan 9 The Anatomy of the Golf Swing Classes, La Quinta Golf Ranch
Jan 11 Creative Stamping Classes Begin, Fritz Burns Park Rec. Room
Jan 11 Adult Basketball Open Gym, La Quinta Boys & Girls Club Gymnasium
Jan 12 Adult Basketball Open Gym, La Quinta Boys & Girls Club Gymnasium
Jan 14 Financial Questions Answered, Sr. Center
Jan 14 Chili Cook -Off and Luncheon, Sr. Center
Jan 14 Adult Co-ed Volleyball League, Managers Meeting, Civic Center
Jan 16 Saturday Ballroom Dance Classes Begin, Boys & Girls Club of La Quinta
Jan 18 Adult & Junior Tennis Instruction, Fritz Burns Park
Jan 19 Free Hearing Consultation & Hearing Aid Check, Sr. Center
Jan 19 Free Dog Training Workshop, Sr. Center
Jan 19 All About Broadway Classes Begin, Location TBA
Jan 19 Cartooning Instruction for Kids and Adults, La Quinta High School
Jan 20 Post Modern Acting Classes Begin, Fritz Burns Rec. Room
Jan 20 Video Production Classes Begin, Location TBA
Jan 21 Healthy Cooking Class, Sr. Center
Jan 21 "Laughter is Good Medicine" Seminar, Sr. Center
Jan 21 Joe Pinto Big Band Dance, Sr. Center
Jan 23 Basic Dog Obedience Classes Begin, Fritz Burns Park
Jan 25 Evening Ballroom Instruction Begins, La Quinta High School
Jan 25 Annual Duplicate Bridge Tournament, Sr. Center
Jan 26 "55 Alive" Mature Driving Course, Sr. Center
Jan 27 Nabisco/Dinah Shore Putting Contest, Sr. Center
Jan 27 How to Start Your Own Internet Business, Evening Seminar, Sr. Center
Jan 27 Co-ed Adult Volleyball League Begins, Boys & Girls Club Gymnasium
Jan 28 Social Security Seminar & "Women & Money" Luncheon & Seminar, Sr. Center
OF
COMMUNITY SERVICES DEPARTMENT
ATTENDANCE REPORT FOR THE MONTH OF NOVEMBER 1998
SUMMARY SHEET
Meetinqs Re—rMon-th
___1998
1 9 98 1997 Variance
1997
Prqgrams
ILeisure Class Total 1441
26L
118
53
6
FA—fte'rschool Pro ra
39
58
-19
18
12
-pecial Events Total
LAdult Sports Total
2521
�186�'
240 i
-40
12
3
11
3
10�
isenior Center Programs 2,365 2,839 -474
Program Total: 2946! 3349 -403
119
117
ci ity-Use Attendan
i*Senior Center Services
La uin"p—por—tsd—omplexi
La Quinta AYSO 600 600 0
15
10�
facility Use Total:
1 60�0
600
01
151
1
PARTICIPATION
GRAND TOTAL
1 3546
39491
-4031
2191
1581
9 9 8
1997 Variance
[Volunteer Hours
"Senior enter 953
-85
[Meals on --Wheels
661
-25
Volunteer Total: i 9091
10iij
-110
Revenue
Sr Cei�iter R venue $3,494 li $4,374 1 ($879
IR—e c r e a tii o n rams �W
L
, $9651
$01
$2.
Rental Income $1,5401
$1,540
Revenue Total: $6,2641
$5,339:
$926
Page I
Youth and Adult Recreation Attendance
Meetings Per Month
Leisure Classes_________
Basic Guitar
1998
9
1997 Variance
8
1993
2
1997--i
2:i
Gourmet Cooking Made
24
01
24
0
Low Impact Aerobics
3
0
Low Impact Aerobics -Plus
5
0
5
3
0
Preschool Tiny Dancers
12
12,
4
0
Youth & Tot Dance & Twirl
7
0
7
4
0
Youth Tennis
8,
0!
8
5
0
Adult Tennis
51
5
0
Preschool Gymnastics
5
0
5
2
0-
Mom & Tot Gymnastics
4
0
4
2
0
Co-ed Gymnastics
31
0
3
21
0
Beginning Computers, Mon.
61
0
6
4
0
Intermediate Computers, Tues.
91
8
1
31
2
Beginning Computers, Wed.
9 i
i
0-
9
31
0
Beginning Computers, Thurs.
1 0-�
101
0
2
Acting Shakespeare
9
0
9
2
0
Mobile Golf Program
8.
U 1
8
5
0-
Leisure Class Subtotal
144:
261
1.18 i
531
6
Afterschool Class Program
Truman, Homework Help
5
13
-8
3
3
Adams, Homework Help
51
10
-5
3
3
Mind Your Manners, Truman
71
0
7
3
0
Mind Your Manners, Adams
5:!
0
5
31
0
Truman Tumbling
7
21
-14
31
3_
Adams Tumbling
10,
14
-4
31
3
Afterschool Program Subtotal
39
58
-19
181
12
Special Events
2 on 2 Grass Volleyball Tourn
28
36
-8
1
1 1
Airfare Seminar
8
0
8
11
0
Adams & Truman School Recital
110,
150
-40
2
Special Events Subtotal
146;
186
-40
Adult Sports
Adult Co-ed Volleyball League
60
60
01
6
6 -
Adult Soccer League
180
1801
0
i 4
W,
4
Adult Soccer Managers Meeting
Adult Sports Subtotal
12
252
0
240
1
12
01
i 1211
-1.
Page 2
Senior Center Attendance
Meetings Per Month
1998
1997
Variance
1998
1997
Senior Activities
Big Band/Tea Dance
50
125
-75
1
1
Billiards
1
4
-3
n/a
n Fa --
Bridge, ACBL
234
230
4
4
4
Bridge Duplicate/Social
420
323
97
14
11
Computer Lab
7
11
-4
2
2
Creative Writing Club
40
26
14
4
3
Golden Tones
53
67
-14
4
_3
Go Ahead Be Funny Performance
50
0
50
1
0
Healthy Cooking Luncheon
13
0
13
1
0
Ice Cream Social
2
35
-33
1
1
Monthly Birthday Party
38
24
14
1
1
Monthly Luncheon
103
94
9
1
1
Movie Time
18
20
-2
3
3
Seminars
24
12
12
3
2
Television Viewing
-is
49
19
30
n/a
n/a
Ten n
25
32
-7
4
4
Welcome Home Party
57
52
5
1
1
SENIOR ACTIVITY SUBTOTAL
1184
1074
110
45
37
Senior Leisure Courses
Ballroom Dance
7
20
-13
3
_2
Bridge Lessons
8
82
-74
8
Computer
38
73
-35
14
14
Exercise
54
561
-507
11
11
Spanish Lessons
16
86
-70
2
3
SR. LEISURE COURSE SUBTOTAL*
123
822
-699
34
38_
Senior Leisure Classes
---
Arts & Crafts
16
36
-20
3
Ceramics
28
22
6
3
Line Dance
4
26
-22
1
3
Painting
19
29
-10
3
4
Tap Dance Class
8
32
-24
2
-4
Watercolor Class
26
43
-17
51
4
Yoga
7
12
-5
2
2
SR.LEISURE CLASS SUBTOTAL
108
200
-92
19
24
Senior Services
Ambassadors
88
98
-10
n/a
Blood Pressure Check
51
40
11
4
3
Body Composition Analysis
1
2
-1
1
1
FIND Food Distribution
397
340
57
4
3
Friends Meeting
10
5
5
2
1
Hearing Consultation
11
5
6
1
1
Information/Referral/Outreach
344
190
154
n/a
Legal Consultation
10
5
5
1
1
Medicare Consultation
2
3
-1
n/a -----n/-a-
PACE Exercise
28
45
-17
7
6
Share Meetings/Sign-up
8
10
-2
-1
2
SENIOR SERVICE SUBTOTAL
950
743
207
21
18
ISENIOR CENTER TOTAL
1 23651
28391
-474
119
117
*Senior Leisure Courses 1998 Attendance numbers reflect a change in accounting procedures.
Numbers reflect actual participants registered rather than participants times meeting days.
Page 3
— VI. BUSINESS ITEM A.
T4t!t 4 ei Qgmro
CULTURAL ARTS COMMISSION MEETING
DATE: December 10, 1998
ITEM TITLE: Bear Creek Trail Rest Stops
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
BACKGROUND AND OVERVIEW:
At the November 12 Cultural Arts Commission discussed the La Quinta Arts
Foundation project at the Bear Creek Trail Rest Stops. There was discussion at the
meeting concerning art work being incorporated into each of the stops.
Staff discussed the proposed art work at each of the stops with Mr. John Freeland,
of the Public Works Department. The Rest Stops Construction RFP's are scheduled
to go before the City Council on December 15, 1998. In order to incorporate artwork
into the design of the stops, the process would need to be re-evaluated and re-
designed. This would delay the project by several months.
A solution to the incorporation of artwork at the Rest Stops would be to add it at a
later date. This could be considered by the Cultural Arts Commission once the Rest
Stops are constructed. The time could be dedicated to creating a theme and choosing
the right pieces for the area. Adding art work at a later date would not be a difficult
task.
ALTERNATIVES:
The alternatives available to the Commission are:
1 Continue discussion of art work at the Bear Creek Trail Rest Stops until
after construction of the Stops;
2. Begin discussion of art work at the Bear Creek Trail Rest Stops before
construction begins;
3. /Provide staff with alternate direction.
Dodie Horvitz, C�Pmunity Services Director
A:\CACRPT.032.wpd
-- VI. BUSINESS ITEM B.
ol
c&t,, 4
OF
CULTURAL ARTS COMMISSION MEETING
DATE: December 10, 1998
ITEM TITLE: Agreement for Temporary Loan of Artwork
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission
BACKGROUND AND OVERVIEW:
The City Council has approved a Temporary Art Donation and Acceptance Agreement
(Attachment A) on April 15, 1997. After the adoption of the Temporary Art Donation
and Acceptance Agreement (Agreement) was distributed to artists for consideration
the Agreement was considered prohibitive by the artists.
The Cultural Arts Commission, in their 1998/99 Work Plan, submitted for City Council
approval the task of reconsidering the Agreement to be more acceptable to artists. At
the October 20, 1998 City Council meeting, the task was approved by the Council
(Attachment 13).
At the November 12, 1998 Cultural Arts Commission meeting, the Commission agreed
to continue this item to the December 10 meeting.
Commissioner Hull has submitted for Commission consideration a draft of a revised
Agreement (Attachment C)
ALTERNATIVES:
The alternatives available to the Commission are:
Adopt draft Agreement as a final agreement and submit for City Council
approval;
2. Revise draft Agreement and adopt as a final agreement and submit for
City Council approval;
A:\CACRPT.031 wpd
3. Appoint a subcommittee to revise Agreement for future Commission
consideration; or
4. Provide staff with alternate direction
TAN'V4(1T I
DoM'eHorvitz, Ci7y unity Services Director
Attachment A:
Attachment B:
Attachment C:
Temporary Donation and Acceptance Agreement
October 20, 1998 City Council Minutes, Business Item 1
Agreement for Temporary Loan of Artwork
A:\CACRPT.031.wpd
ATTACHMENT A
TEMPORARY DONATION
AND
ACCEPTANCE AGREEMENT
This Temporary Donation and Acceptance Agreement (the "Agreement") is entered into this
day of -9 1998, by and between the City of La Quinta ("City") and
("Donor")
WHEREAS, the City wishes to accept and the Donor wishes to donate on a temporary basis
an artwork more fully described in Exhibit "A" attached hereto and incorporated herein by this
reference; and,
WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost
effective manner for the general welfare and benefit of the City's residents; and,
WHEREAS, the Donor is interested in making the temporary donation to the City to be
displayed at the City's discretion.
NOW, THEREFORE, the parties hereto agree as follows:
The City shall accept the temporary donation of the artwork described in Exhibit "A" for a
period of
1) and
Donor agrees that the City shall have sole and absolute determination as to the ' location
placement of the artwork. In the event Donor does not approve of the proposed location this
Agreement may be cancelled.
n ied location shall be
All transportation and installation costs for display at the City's identif
bome by the Donor. All plans and installations for the artwork shall be approved by the
appropriate City and/or other government officials.
4. Donor shall provide City with written instructions for appropriate maintenance and
preservation of the artwork and shall either provide such service to the City or provide
sufficient funds to provide for that service during the period of the donation.
5. Donor agrees that the entire risk of loss or damage to the artwork is bome by the Donor
throughout the entire period of the donation as well as installation and removal costs. Donor
shall provide for all insurance covering the risk of loss or damage to the artwork.
6. In the event that the City determines, at its sole discretion, that it no longer desires to display
the artwork, then this Agreement may be terminated upon a thirty (30) days notice and the
artwork shall be removed by the Donor at no cost to City within twenty-one (2 1 ) days of the
Notice of Tem-iination by the City. City shall have the right to dispose of any artwork which
has not been removed pursuant to the Notice under this paragraph, or within 30 days after
APPCONT.001
Temporary Donation and Acceptance Agreement
the expiration of the donation period where no early termination notice is provided. Such
failure to remove the artwork shall be deemed to transfer the temporary donation into a
permanent donation with the City obtaining full title to the artwork.
7. The Artist shall retain all rights under the Copyright Act of 1976, 17 U. S - C - Sections 10 1
et seQ.., and all other rights in and to the Artwork except ownership and possession, except
as such rights are limited by this Agreement.
8. A plaque identifying the Donor and/or artist shall be installed and maintained near the
artwork, by the City.
9. This Agreement, consisting of _ pages and exhibits, embodies the entire Agreement
and understanding between the parties hereto, and there are no other agreements and
understandings, oral or written, with reference to the subject matter hereof that are not
merged herein and superseded hereby, except as set forth hereinabove.
10. No alteration, change or modification of the terms of the Agreement shall be valid unless
made in writing and signed by each party hereto and approved by appropriate action of the
City.
11. * No waiver of performance by either party shall be construed as or operate as a waiver of any
subsequent default of any terms, covenants and conditions of this Agreement.
12. This Agreement, regardless of where executed or performed, shall be governed by and
construed in accordance with the laws of the State of California.
13. In addition to any other rights or remedies and subject to the restrictions otherwise set forth
in this Agreement, either party may institute legal action to seek specific performance of the
terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in
equity, consistent with the purpose of this Agreement. Such legal actions must be instituted
in the Superior Court of the County of Riverside, in an appropriate Riverside County
municipal court, or in the Federal District Court in the district of California which includes
Riverside County.
14. If any party to this Agreement brings a legal action or proceeding against another party to
enforce the provisions of this Agreement, or on account of a claim or dispute arising out of
this Agreement, then the prevailing party in such arbitration or legal action or proceeding
shall be entitled to reimbursement by the other party of the legal fees and costs, including
reasonable attorney fees, incurred by the prevailing party in connection with the legal action
or proceeding.
. 15, This Agreement shall be binding upon and shall inure to the benefit of the City and the
Donor, and their respective heirs, personal representatives, successors and permitted assigns.
APPCONT.001 2
Temporary Donation and Acceptance Agreement
16. All notices, requests, demands and other communications which are required or permitted
to be given under this Agreement shall be in writing and shall be deemed to have been duly
given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent
by registered or certified mail, returned receipt requested, postage prepaid, as follows:
a. if to the City, to:
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Attention: Community Development Director
b. if to the Donor, to:
17. With respect to acts, errors or omissions in the performance of Donor's obligations
hereunder, Donor agrees to indemnify and hold harmless the City and its officers, agents,
employees,and representatives from and against any and all claims, demands, defense costs,
liability or consequential damage of any kind or nature arising out of Donor's (including its
subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors
or omissions in the performance of Donor's obligations under this Agreement.
18. Wit h respect to acts, errors or omissions in the performance of the City's obligations
hereunder, the City agrees to indemnify and hold harmless Donor from and against any and
all claims, demands, defense costs, liability or consequential damages of any kind or nature
arising out of the City's (including its contractors') negligent and/or wilful acts, errors or
omissions in the performance bf the City's obligations under this Agreement.
The . foregoing indemnities shall be in effect without regard to the maintenance of insurance
coverage for any such loss, costs, claims, damages or expenses.
IN WITNESS W11EREOF, the parties hereto have executed this Agreement on the day and
year first written below.
CITY:
CITY OF LA QUINTA, a California
municipal corporation
Date By:.
JOHN PENA, Mayor
City of La Quinta, California
APPCONT.001 3
Temporary Donation and Acceptance Agreement
ATTEST:
SALNDRA L. JUHOLA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
DAWN HONEYWELL, City Attorney
City of La Quinta, California
Date
DONOR:
"Donor"
APPCONT.001 4
Temporary Donation and Acc�ptance Agreement
EXHIBIT "A"
FIMOR 10 t 101 Z KS) M A W W' 41
APPCONT.001
ATTACHMENT B
City Council Minutes . 4 October 20, 1998
BUSINESS SESSION
CONTINUED CONSIDERATION OF THE CULTURAL ARTS COMMISSION
1998/99 WORK PLAN.
Ms. Horvitz, Community Services Director, advised that the Cultural Arts
Commission has revised the work plan as requested and is requesting that
Council reconsider the "Meet the Local Artist" program and re-evaluate the,
program on the basis that it is not a recognition program, but rather a way to
let the community know that the artists exist.
In response to Council Member Adolph, Ms. Horvitz advised that the selection
would be a random drawing conducted by the Commission, using the artist
bank and names provided by the La Quinta Arts Foundation. T hey have not
discussed how artists from neighboring cities might be included.
In response to Council Member Perkins, Ms. Horvitz confirmed that
recommendations from the community would be included in the drawing.
Council Member Henderson wished to see it reduced to six, at least for the first
year, and suggested using the Chamber Mixers and/or Mayor's Lunch to
introduce the artists. She felt if the program is successful, that it could be
revisited again next year.
Council Member Sniff agreed with a bi-monthly program for this year's work
plan, and in regard to updating the Art in Public Places Master Plan, he hoped
that it would not include apy legally compelling terms.
Council Member Henderson suggested "review" instead of "update" of master
plans.
Council concurred.
In response to Council Member Adolph, Ms. Horvitz advised that the
commission felt if the program is done on a bi-monthly basis, that it would take
a long time for all of the artists to participate.
Council Member Adolph didn't have a problem with a bi-monthly program.
MOTION - It was moved by Council Members Sniff/Henderson to approve the
Cultural Arts Commission 1998/99 Work Plan as modified (using review instead
of update the Art in Public Places Master Plan and changing the Meet the Artist
Program to be bi-monthly instead of monthly). Motion carried unanimously.
MINUTE ORDER NO. 98-163.
ATTACHMENT C
DRAFT
AGREEMENT FOR TEMPORARY LOAN OF ARTWORK
This Temporary Loan Agreement ("Agreement") is entered into this day of
by and between the City of La Quinta ("City") and
("Artist").
WHEREAS, the City wishes to accept and the Artist wishes to loan on a temporary basis
an Artwork more fully described in Exhibit "A", attached hereto and incorporated here by this
reference; and
WHEREAS, the City desires to increase public awareness and exposure to the arts in a
cost effective manner for the general welfare and benefit of the City's residents;
NOW, THEREFORE, the parties agree as follows:
The City shall accept the temporary loan of the Artwork described in Exhibit "A" for a
period of months, from —through
2. The Artist agrees that the City shall have sole and absolute determination as to the
location and placement of the Artwork. In the event the Artist does not approve of the
proposed location this Agreement may be canceled.
3. All transportation of the Artwork to the City's site, proper installation, proper de -
installation and removal from the City's site shall be the responsibility of the A_rtist. The
City shall bear the reasonable cost of such transportation, installation, de -installation and
removal. "Reasonable costs" means those sums set forth in Exhibit "B" which is attached
hereto and incorporated by this reference.
4. The Artist shall provide the City with written instruction for appropriate maintenance of
the Artwork. During the exhibition period the City shall be responsible for the
maintenance of the Artwork.
5. The City shall insure the Artwork against damage or loss in the amount of
$ . which the parties agree is the fair market value of the Artwork and the
extent of the City's liability in the event of damage or loss. The City's obligation to
provide insurance is solely for the duration of the exhibition period and only while the
Artwork is located on the City's property, excluding installation and de -installation.
6. The exhibition period set forth in Section 1 may be shortened or lengthened in duration
by mutual agreement between the Artist and the City.
7. Except as provided in Section 8 below, the Artwork will remain the property of the Artist.
However, by virtue of this agreement, the City is entitled to possQssion, and the Artist
agrees to relinquish possession of the Artwork for the Exhibition Period described in
Section 1 above.
8. The Artist may sell the Artwork during the term of this Agreement and, if sold, may
assign his rights under this agreement. However, under no circumstances shall sale of the
Artwork terminate this agreement or adversely affect the City's rights hereunder
including, but not limited to, the City's right of possession. The Artist shall notify the
City immediately upon sale of Artwork.
9. In the event the City determines, at its sole discretion, that it no longer desires to display
the Artwork, then this Agreement may be terminated upon a thirty (30) day written notice
and the Artwork shall be removed by the Artist as stated in Section 3 within twenty-one
(2 1) days of Notice of Termination by the City. The City shall have the right to dispose
of any Artwork which has not been removed pursuant to the Notice under this paragraph,
or within thirty (30) days after the expiration of the donation period where no early
termination notice is provided. Such failure to remove the Artwork shall be deemed to
transfer the temporary loan into a permanent donation with the City obtaining full title to
the work.
10. The artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101
et and all other rights in and to the Artwork except ownership and possession, and
except as such rights are limited by this Agreement.
11. The Artist hereby grants the City, in perpetuity, the right to photograph, film, videotape,
or otherwise depict the Artwork at any time during its exhibition period and to use such
photographs, film videotapes or depictions at any time thereafter for purposes of
promotion relating to the exhibition or the City, provided the City gives artistic credit to
the Artist concurrently with such uses.
12. A plaque identifying the Artist shall be installed and maintained near the Artwork by the
city.
13. This Agreement, consisting of ages and exhibit(s), embodies the entire
Agreement and understanding between the parties hereto, and there are no other
agreements and understandings, oral or written, with reference to the subject matter
hereof that are not merged herein and superseded hereby, except as set forth hereinabove.
14. No alteration, change or modification of the terms of the Agreement shall be valid unless
made in writing and signed by each party hereto and approved by appropriate action of
the City.
15. No waiver of performance by either party shall be construed as, or operate as, a waiver of
any subsequent default of any terms, covenants and conditions of this Agreement.
IDR A-f
16. This Agreement, regardless of where executed or performed, shall be governed by and
construed in accordance with the laws of the State of California.
17. In addition to any other rights or remedies and subject to the restrictions otherwise set
forth in this Agreement, either party may institute legal action to seek specific
performance of the terms of this Agreement, to recover damages, or to obtain any other
remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal
actions must be instituted in the Superior Court of the County of Riverside, in an
appropriate Riverside County municipal court, or in the Federal District Court in the
district of California which includes Riverside County.
18. If any party to the Agreement brings a legal action or proceeding against another party to
enforce the provisions of this Agreement, or on account of a claim or dispute arising out
of this Agreement, then the prevailing party in such arbitration or legal action or
proceeding shall be entitled to reimbursement by the other party of the legal fees and
costs, including reasonable attorney fees, incurred by the prevailing party in connection
with the legal action of proceeding.
19. This Agreement shall be binding upon and shall inure to the benefit of the City and the
Artist, and their respective heirs, personal representatives, successors and permitted
assigns.
20. All notices, requests, demands and other communications which are required or permitted
to be given under this Agreement shall be in writing and shall be deemed to have been
duly given upon the delivery or receipt thereof, as the case may be, if delivered personally
or sent by registered or certified mail, return -receipt requested, postage prepaid as
follows:
rW%
% 1'R AFT
L-01
a. If to the City, to:
City of La Quinta
78-495 Calle Tampico
La Quinta CA 92253
Attn: Community Services Director
b. If to the Artists, to:
20. With respect to acts, errors or omissions in the performance of the Artist's obligations
hereunder, the Artist agrees to indemnify and hold harmless the City and its officers,
agents, employees, and representatives from and against any and all claims, demands,
defense costs, liability or consequential damage of any kind or nature arising out of the
Artist's (including its subcontractors, agents, employees, assigns, or licensees) negligent
and/or willful acts, errors or omissions in the performance of the Artist's obligations
under this Agreement.
21. With respect to acts, errors or omissions in the performance of the City's obligations
hereunder, the City agrees to indemnify and hold harmless the Artist from and against
any and all claims, demands, defense costs, liability or consequential damages of any
kind or nature arising out of the City's (including its contractors) negligent and/or willful
acts, errors or omissions in the performance of the City's obligations under this
Agreement.
The foregoing indemnities shall be in effect without regard to the maintenance of insurance
coverage for any such loss, costs, claims, damages or expenses.
�Tva
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year written below.
ATTEST:
SAUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
DAWN HONEYWELL, City Attorney
City of La Quinta, California
Date
CITY:
City of La Quinta, a California municipal corporation
M
Mayor, City of La Quinta
ARTIST:
Artist
VI. BUSINESS ITEM C.
PF
OF
CULTURAL ARTS COMMISSION MEETING
DATE: December 10, 1998
ITEM TITLE: Culture in the Courtyard
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
BACKGROUND AND OVERVIEW:
There has been discussions by staff that the City Hall Courtyard is under utilized by
the public. In order to bring the public into the Courtyard to experience the design and
tranquility of the setting, the Community Services Department would like to offer a
new program for the Winter/Spring season "Culture in the Courtyard". This program
would be designed around the Courtyard setting, with possibly the addition of the
"Meet the La Quinta Artist" recipient as a guest. There will be classical music playing
softly in the background and flavored coffee and light snacks provided.
This program would be greatly enhanced by Cultural Arts Commissioners acting as a
host/hostess to the event. The program will be offered once a month, tentatively
scheduled for 10:00-11:30 a.m., the day of the week has not been determined as of
yet. Staff would like direction as to the desires of the Cultural Arts Commission as
host/hostesses for this event.
ALTERNATIVES:
The alternatives available to the Commission are:
1 Support the Culture in the Courtyard program by participating as
host/hostesses;
2. Support the Culture in the Courtyard program, however, do not act as a
host/hostess;
3. Do not support the program; or
4. Provide staff with alternate direction
Dodie Horvitz, (��t unity Services Director
A:\CACRPT.033.wpd
VI. BUSINESS ITEM
OF
CULTURAL ARTS COMMISSION MEETING
DATE: December 10, 1998
ITEM TITLE: Meet the Artist
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission
BACKGROUND AND OVERVIEW:
At the November 12 Cultural Arts Commission meeting, it was determined that
Commissioner Benay will submit the first artist for the "Meet The La Quinta Artist" to
be published in January. The first category will be literary arts.
Commissioner Benay has submitted information on Betty Chaney for consideration by
the Cultural Arts Commission (Attachment A).
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Approve the artist selected;
2. Recommend another selection be chosen;
3. Provide staff with alternate direction.
1017"Ir
N-0m, L91
Attachment A:
nity Services Director
e La Quinta Artist Information
A:\CACRPT.034.wpd
ATTACHMENT A
November 29, 1998
Meet the La Quinta Artist
For January: Writing - Bette Chaney
Meet Bette Cheney, one of the treasures of La Quinta's cultural community.
Betty is a writer, poet, and lyricist, (and even songwriter) with many works to her
credit. She exemplifies how the literary arts are thriving on a personal level in La
Quinta.
She is a distinguished member of the International Society of Poets and former
member of the La Quinta Writing Club. Sh�liv4 here in our La Quinta neighborhood tu
and was heard saying "I'm crazy about La Quinta. You have to love where you live
and write about it!" And write she does including a tender, uplifting poem titled "La
Quinta Magic" -
VII. CORRESPONDF"CE & WRITTEN MATERIAL A.
OF
CULTURAL ARTS COMMISSION MEETING
DATE: December 10, 1998
ITEM TITLE: Update on Current Projects in La Quinta
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
At the last Commission meeting staff was requested to provide an update on current
projects in La Quinta. Staff contacted the departments responsible for those projects
and the Directors have provided a written update for your review.
ie HO'rvitz,- Co'mV
\unity Services Director
Attachment A: Memorandums from Jerry Herman and Chris Vogt Regarding
Current Project Updates
A:\CACRPT.035.wpd
ATTACHMENT A
T4tvl 4 s4� Q"
MEMORANDUM
TO: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR
FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR
DATE: NOVEMBER 24,1998
SUBJECT: UPDATES FOR CULTURAL ARTS COMMISSION
I received your memo dated November 13, 1998, in regard to the above referenced subject. I will
address the Tradition project, the Washington Street Bridge Widening Artwork, the Civic Center Art
Piece and the potential arts sites.
Tradition Projec : Please remember, unless the developer proposes art work, art fees are collected
at the time of building permit issuance. The Tradition development did not propose any artwork to
the APP therefore, the normal fee for residential units is being collected with each building permit.
WashinQton Street Brid2e Wideniniz Artwork. The Council has authorized the art work,
appropriated the ftmds from the APP fund, and as stated by Chris Vogt, the Public Works
Department has the structural calculations. This item will not be returned to the Commission.
Civic Center Art Piece. The art piece is currently in storage at Mr. DeMartino's studio in Anza. The
contract has money remaining in which to pay the artist to install this piece when a suitable site has
been provided at the Civic Center Campus.
Potential Art Sites. I have no comment on the locations. The Commission prepared this list. The
Commission needs to make their recommendation to the City Council for their approval.
T4ht 4 4 Q"
MEMORANDUM
TO: Dodie Horvitz, Community Services Director
FROM: Chris A. Vogt, Public Works Director/City Engineer
DATE: November 16,1998
RE: Cultural Art Commission Update
I have received your memorandum dated November 13, 1998 in regard to the above
referenced subject.
I will address the City Entrance Monuments and your potential artwork site. I have no other
inforinantion on the other items, except for the structural calculations of the Washington
Bridge artwork which are presently being completed by Holmes & Narver under the Public
Works Department.
On September 15, 1998, City staff presented a schedule of anticipated dates for the City
Entrance Monuments to the City Council. Included with this memorandum is a copy of that
staff report. Staff anticipates completed this project within the schedule shown; however,
staff is still in the process of obtaining electrical plans from IID, righ-of-way easements from
the owners of the Plaza La Quinta site, and permits from Caltrans.
In regard to potential artwork sites, the placement of the artwork must be taken into account
on all comer locations. Site triangles must be maintained for safe traffic flow. I do not
recommend artwork in any of the street medians. Artwork in medians may distract motorists
who should be paying attention to the road.
This concludes my comments. If you have any additional questions, please contact me.
cc: Jerry Herman, Community Development Director
F:\PWDEPT\STAFF\VOGT\Memos98\981116
September 15, 1998
Approval of Plans, Specifications and
Engineer's Estimate for Project 98-05, City Entrance
Monuments
Approve plans, specifications and Engineer's Estimate of probable construction costs
and authorize staff to advertise Project 98-05, for bids
ITI W U61-All I
The approved FY 97/98 CIP budget for this project was $45,000 from the General
Fund. Considering the Engineer's Estimate of probable construction costs the
following represents an estimated project budget.
Engineer's Estimate
$226,000
Design
$22,600
Construction Support (survey, inspection,
testing)
$17,515
Administration (5 %)
$13,306
Contingency(5%)
$13,971
TOTAL
$293,392
This would mean an additional appropriation in the amount of $248,392. Staff will
be prepared to make an appropriate recommendation of additional funding at the time
of award, based upon the actual bids received.
During the City Council meeting of September 16, 1997, the Council approved
Highway 111 design guidelines and adopted the conceptual design for two City entry
signs. The tentative locations are as follows:
1 . Northwest corner of the Plaza La Quinta parcel facing eastbound traffic.
2. Southeast corner of the Home Depot project facing westbound traffic.
FAPWDEPT\COUNCIL\1 998\980915k.wpd
On April 7, 1998, the City Council awarded a professional services contract to the
firm of Ray Lopez Associates in the amount of $19,800 to prepare plans,
specifications and an Engineer's Estimate of probable construction costs.
During the City Council meeting of July 7, 1998, staff brought forth a study session
item regarding construction details of the entrance monuments. Council directed staff
to install two (2) full scale sign "mock-ups" at the designated locations to determine
the desired scale of the Entrance Monuments. After the installation and review by
Council of the sign "mock-ups", staff was directed (8/18/98) to design entrance
monuments at both locations with the approximate dimensions of 9'-0" high by 29'-
0" long.
[21MIURW 011DWIFIRMYTIRTI
Plans and specifications have been completed and submitted to Caltrans for review.
Upon final acceptance by Caltrans and their issuance of an encroachment permit, the
project will be advertised for bids. Typically, the Caltrans review process takes
approximately 6-8 weeks, and generally will require the consultant to incorporate their
comments and resubmit for a second (final) review prior to the issuance of the
encroachment permit, based on this knowledge the following represents a tentative
project schedule.
1 't Caltrans submittal
8/31/98
City Council Approval P.S.& E.
9/15/98
1st Caltrans submittal return
11/01/98
Corrections and resubmittal
11/15/98
Encroachment Permit issued
01/04/99
Advertise for bids (30 days)
01/05/ - 02/05/99
Award Construction Contract
02/16/99
Execute Contract Documents
03/01/99
Construction (90 days)
03/01 - 06/01/99
Alternatives for the City Council to consider.
Approve plans, specifications and Engineer's Estimate of probable construction
costs and authorize staff to advertise Project 98-05, for bids.
2. Do not approve plans, specifications and Engineer's Estimate of probable
construction costs and authorize staff to advertise Project 98-05, for bids.
3. Provide staff with alternative direction.
Chris A. Vogt
FAMDEMCOUNCIL\1 998\980915k.wpd
VII. CORRESPONDEN & WRITTEN MATERIAL B.
78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 (760) 777-7000
FAX (760) 777-7101
TDD (760) 777-1227
November 17, 1998
Ms. Jana Barbier, Education Director
La Quinta Arts Foundation
P. 0. Box 777
La Quinta CA 92253
Dear Jana:
Thank you for attending our recent Cultural Arts Commission's meeting and presenting
the proposed plans for the first art project on the trail. We are delighted that this
project is moving forward.
As you know, the Commissioners were all pleased with the artist and his work which
you presented to us. We do support your idea and the artist of the proposed work.
However, the project must be presented to City Council for approval because it is
public art and it will be placed on public property. If we can assist you in that process,
please let us know.
We will look forward to future projects and will be happy to assist in anyway we can.
Sincerely,
��4t -J .
Kathryn� B. All, Chair
Cultural Arts Commission
MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 9225 3
78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 (760) 777-7000
FAX (760) 777-7101
TDD (760) 777-1227
November 17, 1998
Mr. Craig Taylor
La Quinta Middle School
78-900 Avenue 50
La Quinta CA 92253
Dear Mr. Taylor:
The Cultural Arts Commission for the City of La Quinta is delighted with the
art exhibit currently in the entry way of City Hall. The students in your
school are very talented. We also realize they are stimulated and guided by a
dedicated teacher.
You all are to be commended for producing such lively and meaningful work. It
adds an important dimension to the ambiance of our civic center.
Please convey our congratulations to each student along with our best wishes
for their continued success. Thank you for participating in the Student Art
Wall project, at City Hall.
Sincerely,
AKa hryn B. Hu , Chair
Cultural Arts Commission
cc: Mr. Milt Jones, Principal
MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253
VII. CORRESPONDENC-T-',& WRITTEN MATERIAL C.
REPORT ON COACHELLA VALLEY CULTURAL CONFERENCE
VOICES FROM THE FIELD: A PUBLIC ART SYMPOSIUM
November 20, 1998
The City of Palm Desert hosted the Conference held in the Community Room of the Palm
Desert/College of the Desert Public Library. The Chair for the day was Mr. John Nagus, the
City's Community Arts Manager, who welcomed everyone and gave a brief overview of the
Conference. The Mayor, Bob Spiegel, greeted the attendees stating the importance of the arts to
the community and expressing appreciation to everyone for their contributions to creating
more liveable places in the desert.
Speakers included Jack Mackie, Artist from Seattle; Diane Morgan, Public Art Coordinator for
Palm Springs; Allen Root, Artist from San Luis Obispo; Susan Pollock, Public Art Coordinator
for Escondido; and Mineko Grimmer, Artist from Los Angeles. Statements made by these well-
informed people included these:
Public art must accommodate what is in the community.
Artists must be involved in urban regeneration.
Artists must work with city planners.
Chair of various commissions should meet on a regular basis with their City Council to ensure
clear communication, focus, direction and planning.
Public art represents diversity, it need to be site specific, and it should integrate (partner) into a
proj ect.
Communities should involve artists in their planning commissions, as well as others, to assist in
changing the thinking process.
There can be a peer review panel or proposals and artwork.
The Arts Commission makes artistic decisions and the Council approves the contracts.
It was suggested that for the next Conference the subject could be integrating the artists into the
community.
It would be valuable to do a workshop on how the public art process works, what are the
qualifications for an artist, and how to find an artist. Discussing the "nuts and bolts" of
contracting, budgeting, and writing the proposal would be helpful.
The lunchtime presentation by Los Angeles Opera representative, Llewellyn Crain, Director of
Community Programs, gave us information on their three-year proposed program "Voices of
California. " Attached is a summary of their proposal. The audience concurred it is a program
they would like to see take place at the McCallum Theatre. Also representing the Los Angeles
Opera were Connie Morgan, Public Relations, and Korinne Beesley, Corporate & Foundation
Funding.
The afternoon featured all the presenters in a panel discussion on What Are We Doing & Where
Are We Going & Does Anyone Care? They fielded questions from the Chair as well as the
audience. It was a valuable exchange of information and ideas.
in summary the Conference provided inspiration for us to continue and expand our work in the
arts.
Submitted by Kathryn B. Hull, Chair
[1130PERA
VOICES OF CALIFORNIA
FACT SHEET
Petcr Heirunings
G E N E R k L 1) 1 H F CTO R
Voices of California is a new three-year program proposed by Los Angeles Opera which will engage communities
in the performance of newly commissioned operas that reflect the experience of Californians. Year One will be On
Gold Mountain, about the development of Chinatown; Year Two will be based on a story by Los Angeles children's
author Leo Politi; Year Three will be based on a story about California Native Americans.
Beginning in the 1999-2000 season, Voices of California will be performed in three different Southern California
communities in mid -sized theaters each year.
The performances of these Community Operas will incorporate professional opera singers and orchestral
musicians with community choruses and instrumentalists in a unique collaboration that will leave a legacy in
each community after the project is completed.
Assisted by regional arts councils, schools, and community arts, religious, and civic giromps, Los Angeles Opera will
identify approximately 100 participants in each community who will perform and work on production components.
Community members of all ages and socio-economic backgrounds will serve as chorus, scenic and costume
constructors, designers, and singers and orchestral musicians. Los Angeles Opera staff will include professional
conductors, stage directors, stage managers, and technical crew.
The cost of the three-year program is one million dollars (approximately $350,000 per year), with only a limited
amount revenue expected through ticket sales. The City of Los Angeles Cultural Affairs Department is expected to
contribute a substantial amount of money towards this project through the Celebrate L.A. Millenium Celebration
project and has already pledged $20,000 towards the first opera's commission.
Before and after the Community Opera performances, participants will be invited to attend Los Angeles Oper
productions together at a group rate at the Dorothy Chandler Pavilion of the Music Center.
Together, Los Angeles Opera and the community will develop an arts -based community project that will
serve as a legacy of the Community Opera. Los Angeles Opera will assist with fundraising, planning, and the
realization of this legacy.
Voices of California is an allied activity of the California Sesquicentennial.
Proposed Subiects and Artists
Lisa See (author of On Gold Mountain and Lotus Land) will write the libretto based on the story of her
great-grandfather's immigration to California from China as a young boy to work on the railroads. Nathan
Wang will compose this opera.
Los Angeles Opera is seeking permission to create an opera based on one of Leo Politi's popular and
enduring storybooks. Joseph Julian Gonzalez will compose.
Lee Holdridge (composer) and Richard Sparks (librettist) will create an opera about a California Indian
girl and the treatment of Indians by both Spanish missionaries and Anglo settlers.
Novernber 19, 1998
MUSIC CENTER OPERA ASSOCIATION 135 NORTH GRAND AVENUE LOS ANGELES, CALIFORNIA 90012 213 972 7219 FAX: 2L3 687 3490
VII. CORRESPONDENC &WRITTEN MATERL4,L D.
VOICES FROM THE FIELD: A PUBLIC ART SYMPOSIUM
NOVEMBER 20, 1998
Host and Moderator: John Nagus, Manager, Community Arts
City of Palm Desert
Presenters:
Mineko Grimmer, Artist, Los Angeles
Jack Mackie - Artist, Chair, APP Committee, City of Seattle
Diane Morgan - Arts Administrator, City of Palm Springs and Chair,
Civic Arts Committee, City of Palm Desert
Allen Root, Artist, San Luis Obispo
Susan Pollock, Public Art Coordinator, City of Escondido
John Nagus welcomed everyone (about 25 people attended),gave
an overview of the day's agenda and introduced the first presenter,
Jack Mackie.
Jack Mackie - Artist, Chair, Arts in Public Places Committee, Seattle.
Mr. Mackie, with a great set of slides, discussed a joint project with the City of
Chattanooga,Tennessee, its Redevelopment Agency, City engineers and
planners, artists, architects, landscapers, various civic groups and a panel of
peer judges. The project was awesome in scope and difficulty.
Mr. Mackie was selected to be part of a team whose job was to develop
a piece of land adjacent to the Tennessee river surrounding a recently built
Sea Aquarium. The City wanted the space to be pedestrian, children friendly
and to be park -like but not a park in the traditional sense. The property had
potential as a tourist destination and as a place where people could gather
but it was located at the edge of a run-down, urbanized sector of town. Not a
place where anyone would want to be.
After researching the history of the area and the surrounding topography,
Mr. Mackie and his. team devised a plan that would echo the historical
and present physical attributes of the site, connect the site back to the City
1
Susan Pollock - Public Art Coordinator, City of Escondido
Ms. Pollock showed slides of a recent Art In Public Places project,
the largest and most costly ($750,000) to date for the APP of the
City of Escondido.The project was to connect the City's performing arts
center with the main street of town which offers fine restaurants and shopping.
Several artists and a musician were selected to create works of art
which would entice pedestrians to walk to the main street and back again
to the performing arts center. The finished project provides the citizens of
Escondido and visitors with art works between the performing arts center and
the main street along with stepping stones of fiber optic lighted glass.
Some of the artwork emit musical sounds when approached or when
stimulated by the wind.
Ms. Pollock discussed the actual process for Art In Public Places projects
in the City of Escondido. She and the other presenters agreed that
it is best to have a peer review panel selected by the Commission to
review and select artists for a project. Also, the City Council in Escondido
does not select artists for APP _projects. The City Council gives the
final OX to the contract with the artist and the City. However, Ms. Pollock
keeps the City Council well informed at every step of the APP process.
Mr. Mackie, Mr. Root and Ms. Morgan agreed with Ms. Pollock regarding
the need to keep City Council members from final decisionslseiections
of artists for APP projects. Their City Council members do not make
final selections. The Commissions and/or Cultural Organizations charged
with APP tasks are expected to follow a well defined and publicized process
for artist selection and to make the final decision.
Ms. Pollock agreed with the other presenters that Art in Public Places
projects should be used, whenever possible to solve issues or problems the
City has regarding sites, pedestrian circulation, cultural/ethnic awareness and
understanding, creating a draw for business, tourism, etc.
3
Some of the information offered at the workshops are:
a) what is the difference between an RFP and an RFQ.
b) What is a good slide (photo) versus a bad slide.
c) APP programs are NOT award programs - artists must understand
the difference between public and private art.
d)The basics of contracting and budgeting for a public art project.
e) Seeing yourself as a small business with all that goes with it.
A question was raised about Temporary Art and how to get City
officials comfortable with sponsoring a Temporary Art Program.
Mr. Mackie responded by saying the APP needs to discover what the
City officials perceive as risks or exposures for the City in Temporary Art.
Identity those risks. Prove they are not risks or alleviate them.
A question was raised about APP projects that go on too long before
being completed. This might mean dollars originally budgeted for
the project no longer cover the total cost.
it was suggested by Mr. Mackie and others on the panel that a six month
reassessment of a contract budget should be part of the original contract.
This could alleviate unknown expenses due to delays.
I left at 3:45 PM. Discussion was still in progress but Mr. Nagus was
calling for final questions and answers in order to finish by 4:00 PM.
I felt the workshop was very useful and interesting for APP members
and would have been for City Council members and artists. It was
unfortunate that more people were not in attendance.
5
to
Palm Desert
Public
Ubrary
Community
Room
City Council Bob Spiegel, Mayor
Buford Crites, Mayor Pro Ternp
Jean Benson
Dick Kelly
Jim Ferguson
1. SYMPOSIUM OVERVIEW &WELCOME
2. Jack Mackie, Artist, Seattle, Case Study Presentation
3. Diane Morgan, Public Art Coordinator, Palm Springs, Case Study Presentation
4. Allen Root, Artist, San Luis Obispo, Case Study Presentation
5. Susan Pollock, Public Art Coordinator, Escondido, Case Study Presentation
6. Mary Dolden Veale, Art Consultant, San Francisco, Case Study Presentation
7. Mineko Grimmer, Artist, Los Angeles, Case Study Presentation
8. Lunchtime Presentation I L.A. Opera: Voices of California
9. Panel Discussion: WHAT ARE WE DOING& WHERE ARE WE GOING& DOES ANYONE CARE?
10. Audience Question and Answer
11. Wrap -Up and Thank You's
Art in Public Places Committee Members
Tim Bartlett Kevin Grochau, Chair Frank Urrutia, Liasion, Architectural Review
Janet Brody Katherine Hough, Vice Chair Sloane Halloran -Lewis, Liasion, Civic Arts Committee
Joe Dickinson Carolyn Miller Buford Crites, Liasion, Palm Desert City.Council