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2005 08 02 CCetr# 4 4 adj& City Council Agendas are Available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, August 2, 2005 2:00 p.m. Beginning Resolution No. 2005-065 Ordinance No.421 CALL TO ORDE Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6, AGENCY NEGOTIATOR: THOMAS P. GENOVESE, UNREPRESENTED EMPLOYEE: COMMUNITY SERVICES DIRECTOR. City Council Agenda 1 August 2, 2005 i j 2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE NORTHWEST CORNER OF CALLE TAMPICO AND DESERT CLUB DRIVE. PROPERTY OWNER/NEGOTIATORS: SANTA ROSA PLAZA, LLC AND EMBASSY SUITES LA QUINTA RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS - NONE WRITTEN COMMUNICATIONS - NONE APPROVAL OF MINUTES 1 . APPROVAL OF MINUTES OF JULY 19, 2005. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 2, 2005. 2. APPROVAL OF CONTRACT WITH RTS, INC. TO RE -ROOF FIRE STATION 70. City Council Agenda 2 August 2, 2005 3. APPROVAL OF A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR CONSTRUCTION OF IMPROVEMENTS ON CALLE TAMPICO, AND PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB — LA QUINTA UNIT HOUSING. 4. APPROVAL OF A REQUEST FOR PROPOSALS FOR A PARKING STRATEGY FOR THE VILLAGE COMMERCIAL DISTRICT. 5. APPROVAL OF A REQUEST FOR PROPOSALS TO OBTAIN PROFESSIONAL ENGINEERING SERVICES FOR THE AVENUE 54 PAVEMENT REHABILITATION IMPROVEMENTS. 6. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR AND TWO MEMBERS OF THE INVESTMENT ADVISORY BOARD TO ATTEND THE 2005 LOCAL AGENCY INVESTMENT FUND (LAIF) CONFERENCE OCTOBER 6-7, 2005, IN SACRAMENTO, CALIFORNIA. 7. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE RECREATION SUPERVISOR AND ONE COMMISSIONER TO ATTEND THE CALIFORNIA PARKS AND RECREATION SOCIETY CONFERENCE IN ONTARIO, CALIFORNIA, MARCH 16-18, 2006. 8. ACCEPTANCE OF EISENHOWER DRIVE STREET IMPROVEMENTS AND MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2001-02A. 9. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP 33076-1, MADISON CLUB, EAST OF MADISON, LLC. 10. APPROVAL OF A CONTRACT EXTENSION WITH TRI-LAKE CONSULTANTS, INC. TO PROVIDE CONSTRUCTION INSPECTION SERVICES. 11. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BID THE FISCAL YEAR 2003/2004 TRAFFIC SIGNAL IMPROVEMENT PROGRAM, PROJECT NO. 2003-1 5. 12. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BID THE MADISON STREET PAVEMENT REHABILITATION (AVENUE 54 TO AIRPORT BOULEVARD), PROJECT NO. 2003-07C. 13. APPROVAL OF CONTRACT CHANGE ORDER NO. 1 FOR STREET SWEEPING SERVICES. 14. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PERSONNEL/RISK MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY ANNUAL RISK MANAGEMENT CONFERENCE TO BE HELD OCTOBER 26-28, 2005, IN LONG BEACH, CALIFORNIA. August 2, 2005 -3 City Council Agenda 3 9 15. AUTHORIZATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO TRI-STATE LAND SURVEYORS AND CIVIL ENGINEERS FOR PROFESSIONAL LAND SURVEY SERVICES FOR THE WASHINGTON STREET MEDIAN IMPROVEMENTS (FROM AVENUE 48 TO AVENUE 50), PROJECT NO. 2003-09. 16. APPROVAL OF ADDITIONAL PM10 SERVICES FROM DISC CONSTRUCTION SERVICES FOR SilverRock RESORT. BUSINESS SESSION 1 2 3 Iv CONSIDERATION OF CIVIC CENTER CAMPUS ACKNOWLEDGEMENT AREA APPLICATIONS. A. MINUTE ORDER ACTION CONSIDERATION OF COMMUNITY SERVICES GRANT REQUESTS. A. MINUTE ORDER ACTION CONSIDERATION OF INVESTMENT ADVISORY BOARD 2005/2006 WORK PLAN. A. MINUTE ORDER ACTION CONSIDERATION OF FUNDING REQUEST BY THE LA QUINTA PLAYHOUSE. A. MINUTE ORDER ACTION 5. CONSIDERATION OF AMENDMENTS TO THE CITY CHARTER AND MUNICIPAL CODE, REPEALING CHAPTER 2.75 CULTURAL ARTS COMMISSION; REPEALING CHAPTER 2.95 COMMUNITY SERVICES COMMISSION; AND ADDING CHAPTER 2.85, CREATING THE ARTS, PARKS AND RECREATION COMMISSION. A. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B. INTRODUCE FIRST READING OF ORDINANCE NO. 6. CONSIDERATION OF APPOINTMENTS TO VARIOUS CITY COMMITTEES AND COMMISSIONS. A. MINUTE ORDER ACTION STUDY SESSION - NONE City Council Agenda 4 August 2, 2005 REPORTS AND INFORMATIONAL ITEMS 1 . ANIMAL CAMPUS COMMISSION (HENDERSON) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) 5. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 6. C.V. MOUNTAINS CONSERVANCY (SNIFF) 7. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 9. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 10. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 1 1 . PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 14. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 15. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 17. INVESTMENT ADVISORY BOARD MINUTES OF MAY 11, 2005 DEPARTMENT REPORTS 1 . CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. DEPARTMENT REPORT ON BRUCE LEE MEMORIAL HIGHWAY AND SAFETY OFFICERS' MEMORIAL DEDICATION CEREMONIES 2. CITY ATTORNEY — NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DEPARTMENT MONTHLY REPORT — NONE 5. COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY REPORT — NONE 6. COMMUNITY SERVICES DEPARTMENT MONTHLY REPORT — NONE 7. FINANCE DEPARTMENT REPORT — NONE 8. PUBLIC WORKS DEPARTMENT MONTHLY REPORT — NONE 9. POLICE DEPARTMENT MONTHLY REPORT — NONE 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF ENVIRONMENTAL CONSIDERATIONS (REQUESTED BY MAYOR ADOLPH). J City Council Agenda 5 August 2, 2005 RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speakers podium. PRESENTATIONS 1 . YMCA ART WALL PRESENTATIONS PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING OF AN ORDINANCE ADDING CHAPTER 14.32 TO THE LA QUINTA MUNICIPAL CODE AND SETTING THE FEE FOR AN ANNUAL EXTRALEGAL LOAD HAUL PERMIT. A. TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B. INTRODUCE ORDINANCE NO. ON FIRST READING. City Council Agenda 6 August 2, 2005 ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on September 6, 2005 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of August 2, 2005, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on Friday, July 29, 2005. DATED: July 29, 2005 ��, --Sd- JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 7 August 2, 2005 ceity/ 4 4Q" COUNCIL/RDA MEETING DATE: AUGUST 2, 2005 ITEM TITLE: Demand Register Dated August 2, 2005 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated August 2, 2005 BACKGROUND: Prepaid Warrants: 64632 - 646521 169,304.21 64653 - 646571 61,517.65 64658 - 646791 630,607.90 64680 - 646811 86.00 64682 - 64683) 28,013.84 Voids} (57,109.62) Wire Transfers} 174,656.29 P/R 32844 - 328621 146,147.05 P/R Tax Transfers) 29,936.15 Payable Warrants: 64684 - 648271 1,013,686.31 $2,196,845.78 FISCAL IMPLICATIONS: Demand of Cash -City $1,866,325.90 Demand of Cash -RDA $330,519.88 )4� J_11_�_ Falconer, finance Director t' a CITY OF LA QUINTA BANK TRANSACTIONS 7/15/05 - 7/27/05 7/15/05 WIRE TRANSFER - PERS 7/15/05 WIRE TRANSFER - ICMA 7/27/05 WIRE TRANSFER - LANDMARK GOLF $14,225.21 $8, 666.44 $151,764.64 TOTAL WIRE TRANSFERS OUT $174,656.29 l 9 I n 1 07nvv I Z x 1 n "M M 01 Ol P Ol Ol O` O• Ol 1 O m I z -1 O m r r r r r r r r 1 n 1 7C-<O-V P P O, Ol T P 01 O� I 7c 1 ; D ID ID 00 00OD 00 00 00 I 1 O O n A 0 10 00 -4 Ol N r I 1 O T 3 m I I •• v I < I r O I m I SD GI V 1 z z 1 m 3\ _ 1 O v I r 0 W N Ol N N N r 1 O l rcrV N 10 10 0 r r 10 ol -4 Ol N O• N I 1 z r N I I T --4 O I I n n O n D D D n D n n W 3 r n n I 1 G) n m m m n m m I l on M D I I n H fr r+ r �+ x I 1 00 r m O >, £ n n D Z D 1 < I n H D n v I z m 1 z r 0 1-. z z C v I D Z I 7C O• r m v 07 (n S 1 3 v 1 v O r M M T O -4 D 1 M 0 1 z ut m C O W M w I A I - r H N C A H m I I D fn Z r m n I I ,. .+ z r I I T n N I I O H y I I (n 7C C r I 1 M N < I I M y I I < D m I I tr vN N I I n N 1 I 1 < I 0 0 00 O o O O 0 O 0 o o O O O O O O o O O O O O O O O o O o 0 o O o 1 01 n 0 0 o 0 0 0 o 0 O 0 0 o O O O o O o O O O O o O O O O O o O O O O O o I C 1 n O O OD OD 0000 00 0 00 OO OO DO Oo oO OO Oo oo OoO oo OO OD OD OoO OO OO Oo 00 OO OO OD Oo 1 Zn I n 0 O r r 0000 r O P. r r r r r r r r r r r r r r r r r r r r r r r r 1 O x I O W W 00 OD W W W W 00 W 00 m I C W W NN WWWW N W N O 10 OD V N N N N N N N N N N N N N N N N N N N I A I Z 1 I N 1 I I Z • 1 n Tool -< I 1 D I I 0 1 1 r O O 0 0 O O O O 0 O 0 o O O o O O o O O O O o O O O o O O o o o o O o I I m V V -4-4 V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V 1 I N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N I D I 2 V V VV -4-4-4-4 V V V VVV-4-1 VV-IVVIV V-IVV-IVV-IV V-IV 1 1 1 m \ \ \\ \\\\ \ \ \ \\\\\\\\\\\\\\\\\\\\\\\\ I M I n N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N I I 7C O O 00 O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I I O O O O O O O O O O O O o O O o O Oo O O o 0 0 0 o 0 0 0 0 0 0 o 0 o I I >' ut vt vt vt vt ut ut w vi vt ut vt v7 vt vt vi vl vi vt vl ut v7 vi vt ut ut vt ut ut vt vt vt vi vt vt I I m I I O 1 I y I I --1 I I m I i � I 1 0 0 0 o O O O o O O O O o o 0 o 0 o o 0 o o o o 0 o o o o O o o O o 0 I I I 1 I I I I I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I O W r W W VVVV w W V vl ut ut w ut V V V V V V V V V V V V V V V V-IVV 1 I n O O O O 0 0 0 0 O 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I D I Z 0 0 0 o o o 0 o w O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 In I A W N NN 01WNw oao ao oo oowwwwwrw wr w r W w w w w r w o• I n I I 1 11 I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 10 1 Z r r r r r r r P. r r r r rrrrr r r r r r r r r r r r r r r r r r r I C I C vt - ut ut W W W W N ut W W W 41 W w W w w W W W W W W W W W I Z I 3 N '0'0,0.0'0 - - - --»-------1 -i 1 00 . . . 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I x m i I n T I 1 Z I A N N 00 OD N W Dv I n 1 3 1 0 1 G) WOOD OrN N rrW -4-10 �rOW -10.r r 1 0"m I m I Cln 1 W W W utV�N ut tn0-�r00-1 00-Ir10wNON W I Zrn I I -4 C I Do 00 OD O O O r W Nvn 10 �-4 W001WNL.W O1 Ol 1 m I r r I I r 000 W W41 Nr O 01N NNOViNO I 1 1 1 1 VAN I 1 I I I I I I I I I I I I I I 1 I (� � 2� AGENDA CATEGORY: CFhI OF 9 BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 2, 2005 CONSENT CALENDAR: ITEM TITLE: Approval of a Contract with RTS Inc. STUDY SESSION: to Re -roof Fire Station 70 PUBLIC HEARING: RECOMMENDATION: Approve a contract in the amount of $22,071 to RTS Inc. to re -roof Fire Station 70, and authorize the City Manager to execute in a form approved by the City Attorney FISCAL IMPLICATIONS: The FY 2005/06 budget has $20, 000 budgeted for this project. Staff is proposing transferring $2,500 from volunteer expenses to cover the funds necessary for this contract. CHARTER CITY IMPLICATION: None. BACKGROUND AND OVERVIEW: The City's fire station at PGA West was built in 1985. The existing roof is the original installation and is need of replacement. The project is considered a minor Public Works project due to the fact it is under $25,000. The City's adopted bidding policies require that we solicit bids informally and to obtain three if possible. Staff was able to obtain the following bids for the project: RTS Inc. $22,071 Petronella Roofing $23,022 The contract amount necessitates approval by the City Council. i. " 50. INDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Award a contract in the amount of $22,071 to RTS Inc. to re -roof Fire Station 70 and authorize the City Manager to execute in a form approved by the City Attorney ; or 2. Do not award a contract to RTS Inc. to re -roof Station 70; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Building and Safety Director Approved for submission by: � Z. -;;: -�Z` 1 Z4 � � � Thomas P. Genovese, City Manager L 59 2 OF T COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Approval of a Supplemental Agreement with Riverside County for the Use of Community Development Block Grant (CDBG) Funds for Construction of Improvements on Calle Tampico, and Public Service Funds for the Boys and Girls Club - La Quinta Unit RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 2 CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $210,400 in CDBG Entitlement Funds for construction of improvements on Calle Tampico ($180,400), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000). FISCAL IMPLICATIONS: The City will receive reimbursement of $210,400 in CDBG Entitlement Funds for the improvements on Calle Tampico ($180,400), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The purpose of this Supplemental Agreement, between the City and Riverside County, is to authorize the use of CDBG funds for FY 2005-2006 in the amount of $210,400 in accordance with the Housing and Community Development Act of 1974. This allocation reflects a proportional share of Riverside County's entitlement allocation from H.U.D. The City submitted CDBG applications to the County for the projects in January, 2004; the applications were subsequently approved by the Board of Supervisors. S:\CityMgr\STAFF REPORTS ONLY\C 7 CDBG.doc This Supplemental Agreement is for projects which have been approved by the City Council on January 4, 2005 under Resolution 2005-007 and are available with the beginning of the new Federal Fiscal Year which begins October 1, 2004. Monies become available for reimbursement to the City upon approval of this Agreement by the City and the Riverside County Board of Supervisors. For the past twenty-one years, the City of La Quinta has been participating in the Urban Counties CDBG program with Riverside County. Entitlement Funds for CDBG Program Years 9-30 have been expended for projects such as: Senior Center construction, La Fonda Street construction and public service funds for the Boys and Girls Club - La Quinta Unit. The City has previously entered into Supplemental Agreements with the County for the use of CDBG funds. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $210,400 in CDBG Entitlement Funds for construction of improvements on Calle Tampico ($180,400) public service funds for the Boys and Girls Club - La Quinta Unit ($30,000); or 2. Do not Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $210,400 in CDBG Entitlement Funds for construction of improvements on Calle Tampico ($180,400), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000); or 3. Provide staff with alternative direction. Respectfully submitted, Dou as R. ans Community Development Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: 1 . Supplemental Agreement 0 61 1 2 3 4, 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 File: 4.LQ034 & 4.LQ035 SUPPLEMENTAL AGREEMENT FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS COUNTY OF RIVERSIDE of the State of California, herein called, "COUNTY," and the CITY OF LA QUINTA, herein called "CITY," mutually agree as follows: 1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement dated July 2, 2002, whereby CITY elected to participate with COUNTY, which has qualified as an "Urban County" for purposes of receiving Community Development Block Grant (CDBG) funds, and to assist and undertake essential community development and housing assistance activities pursuant to the Housing and Community Development Act of 1974, as amended, hereinafter referred to as "Act". Said Cooperation Agreement dated July 2, 2002, is incorporated herein by reference and made a part of this Agreement as if each and every provision was set forth herein. 2. PURPOSE. CITY promises and agrees to undertake and assist with the community development activities, within its jurisdiction, by utilizing the sum of $210,400 CDBG Entitlement Funds, as specifically identified in Exhibits A and B are attached hereto and consist of 3 pages (each), and by this reference are incorporated herein, for the projects: 4 LO034 Calle Tampico Improvements, $180,400.00 4 LQ035 Membership Fees Waiver/Reduction Program, $30,000.00 CITY shall obtain COUNTY's approval, through its Economic Development Agency, of the project plans and specifications prior to CITY's construction of same when a project consists of a construction activity. 3. TERM OF AGREEMENT. The term of this Agreement for the projects shall be for a period of one (1) year from July 1, 2005 to June 30, 2006, and proceed consistent with the completion schedule set forth in Exhibits A and B. In the event that the projects are not substantially completed by the time set forth in the completion schedule due to unforeseen or uncontrollable causes, the schedule for the completion of the project may be extended by the 6LO 0 162 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 period of the enforced delay. Times of performance may also be extended in writing by the mutual agreement of CITY and COUNTY. If substantial progress toward completion in conformance with the completion schedule, as determined by COUNTY of the projects are not made during the term of the Supplemental Agreement, COUNTY may suspend or terminate this agreement by the procedures set forth in the Section titled "Termination", of this agreement and the entitlement funds associated with the projects may be reprogrammed by COUNTY after appropriate notice is given. 4. DISPOSITION OF FUNDS. COUNTY's Board of Supervisors shall determine the final disposition and distribution of all funds received by COUNTY under the Act consistent with the provisions of Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic Development Agency, shall: (1) Make payment of the grant funds to CITY as designated in Exhibits A and B; (2) It is the CITY's responsibility to monitor the projects activity of Exhibits A and B to ensure compliance with applicable federal regulations and the terms of this Agreement. CITY shall comply with timely drawdown of funds by submitting monthly requests for reimbursement. All disbursements of grant funds will be on a reimbursement basis and made within thirty (30) days after the CITY has submitted its letter identifying payments and documentation which supports expenditures. All authorized obligations incurred in the performance of the Agreement must be reported by June 4, 2006 for projects eligible under 570.201(e), Public Services. 5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with COUNTY in undertaking essential community development and housing assistance activities, specifically urban renewal and public assistance housing, and shall assist COUNTY in carrying out its Strategic Plan of the Consolidated Plan and other requirements of the Community Development Block Grant Program. 6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Pursuant to Section 15051(d) of Title 14 of the California Administrative Code, CITY is designated as the lead agency for the projects that are the subject matter of this Agreement. 63 1 7. HOLD HARMLESS AND INDEMNIFICATION. CITY shall comply with all 2 applicable laws, rules and regulations, and shall indemnify, save and hold harmless COUNTY 3 and its agency members and their respective agents, servants and employees of and from any and 4 all liabilities, claims, debt, damages, demands, suits, actions and causes of action of whatsoever 5 kind, nature or sort including, but not by way of limitation, wrongful death, expenses of the 6 defense of said parties, and the payment of attorney's fees, arising out of or in any manner 7 connected with the performance by CITY under this Agreement. 8 8. RECORDS AND INSPECTIONS. 9 a. CITY shall establish and maintain records in accordance with 24 CFR Part 10 570 and Part 85 and OMB Circular A-87 as applicable and as they relate to the acceptance and 11 use of federal funds under this Agreement. 12 b. CITY shall maintain a separate account for CDBG Entitlement funds 13 received as set forth in Exhibits (A and B). 14 C. CITY shall, during the normal business hours, make available to 15 COUNTY and to the Department of Housing and Urban Development for examination and 16 copying all of its records and other materials with respect to matters covered by this Agreement. 17 d. CITY shall not retain any program income as defined in Section 570.500 18 of Title 24 of the Federal Code of Regulations. Said program income shall be used only for the 19 activities that are the subject of this Agreement. Further, all provisions of this Agreement shall 20 apply to such activities. 21 e. The CITY shall ensure projects that are serving limited clientele 22 (570.208(a)(2)(i), that at least fifty-one percent (51 %) of the persons benefiting from the CDBG 23 funded activities are of low and moderate income and meet the program income guidelines 24 attached as Exhibits (A and B). The CITY must provide the direct benefit documentation 25 required. 26 9. FEDERAL REQUIREMENTS. CITY shall comply with the provisions of the 27 Act and any amendments thereto and the federal regulations and guidelines now or hereafter 28 enacted pursuant to the Act. More particularly, CITY is to comply with those regulations found �l r• 64 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 in Part 85 and Part 570 of Title 24 of the Code of Federal Regulations. CITY is to comply with OMB Circular A-87, or any subsequent replacement. CITY is to abide by the provisions of the Community Development Block Grant Manual, prepared by COUNTY and cited in the above - mentioned Cooperation Agreement. City to comply with Section 3 of the Housing & Urban Development Act of 1968: as amended attached hereto as Exhibit "S". 10. INDEPENDENT CONTRACTOR. CITY and its agents, servants and employees shall act at all times in an independent capacity during the term of this Agreement, and shall not act as, shall not be, nor shall they in any manner be construed to be agents, officers or employees of the COUNTY. 11. TERMINATION. a. CITY. CITY may not terminate this Agreement except upon express written consent of COUNTY. b. COUNTY. Notwithstanding the provisions of Paragraph 11 a, COUNTY may suspend or terminate this Agreement upon written notice to CITY of action being taken and the reason for such action: (1) In the event CITY fails to perform the covenants herein contained at such times and in such manner as provided in this Agreement; and (2) In the event there is a conflict with any federal, state or local law, ordinance, regulation or rule rendering any of the provisions of this Agreement invalid or untenable; or (3) In the event the funding from the Department of Housing and Urban Development referred to in Paragraphs 1 and 2 above is terminated or otherwise becomes unavailable. C. Upon suspension of this Agreement, CITY agrees to return any unencumbered funds which it has been provided by COUNTY. In accepting said funds, COUNTY does not waive any claim or cause of action it may have against CITY for breach of this Agreement. d. Upon suspension of this Agreement, CITY agrees not to incur any VL 1 2 3 4 5 6 7' 8' 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 ►: additional cost with regard to the projects that are cited in the written notice as necessitating the suspensions. 12. NONDISCRIMINATION. CITY shall abide by Sections 570.601 and 570.602 of Title 24 of the Federal Code of Regulations which requires that no person in the United States shall on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development funds. 13. PROHIBITION AGAINST CONFLICTS OF INTEREST a. CITY and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, attached hereto as Exhibit "Cl" and by this reference incorporated herein. b. CITY and its assigns, employees, agents, consultants, officers, and elected and appointed officials shall become familiar with and shall comply with Section A-11 of the County's CDBG Policy manual, attached hereto as Exhibit "Cl" and by this reference incorporated herein. C. CITY understands and agrees that no waiver of exception can be granted to the prohibition against conflict of interest except upon written approval of HUD pursuant to 24 CFR 570.611 (d). Any request by CITY for an exception shall first be reviewed by COUNTY to determine whether such request is appropriate for submission to HUD. In determining whether such request is appropriate for submission to HUD, COUNTY will consider the factors listed in 24 CFR 570.611 (e). d. Prior to any funding under this Agreement, CITY shall provide COUNTY with a list of all employees, agents, consultants, officers and elected and appointed officials who are in a position to participate in a decision making process, exercise any functions or responsibilities, or gain inside information with respect to the CDBG activities funded under this Agreement. CITY shall also promptly disclose to COUNTY any potential conflict, including even the appearance of conflict, that may arise with respect to the CDBG activities funded under M: 1 2 311 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 this Agreement. e. Any violation of this section shall be deemed a material breach of this Agreement, and the Agreement shall be immediately terminated by the COUNTY. 14. PROJECT ELIGIBILITY. As to CITY or its claimants, COUNTY shall bear no liability for any later determination by the United States Government, the Department of Housing and Urban Development or any other person or entity that CITY is or is not eligible under 24 CFR Part 570 to receive CDBG funds. 15. USE OF PROPERTY. Whenever federal CDBG funds or program income are used, in whole or in part, for the purchase of equipment or personal property, the property shall not be transferred from its originally funded use for a period of five (5) years from the date that the City is no longer a part of the urban COUNTY program. The CITY shall maintain an inventory for COUNTY review. 16. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. CITY agrees to notify and to require any lessee or assignee to notify Riverside County Workforce Development Center/JTPA and GAIN - Department of Public Social Services of any and all job openings that are caused by this project. 17. PUBLICITY. Any publicity generated by CITY for the project funded pursuant to this Agreement, during the term of this Agreement, will make reference to the Contribution of the County of Riverside Community Development Block Grant Program in making the project possible. 18. PROGRAM MONITORING AND EVALUATION. CITY shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement and the effective and efficient achievement of the Program Objectives. Quarterly reports shall be due on the last day of the month immediately following the end of the quarter being reported. The quarterly written reports shall include, but shall not be limited to the following data elements: a. Title of program, listing of components, activities/operations. description ,of f, 67 1 2 3 4 5 6 7 8 9 10 11 12' 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 b. The projected goals, indicated numerically, and also the goals achieved (for each report period). In addition, identify by percentage and description, the progress achieved towards meeting the specified goals; additionally, identify any problems encountered in meeting goals. C. If CDBG funded Activity meets National Objective under 24 CFR 570.208 (a)(2)(i), SPONSOR shall report the following: 1) Total number of direct beneficiaries (clientele served) who are: • Moderate income • Low income • Very -low income 2) Percent of the Low/Moderate income beneficiaries 3) Racial ethnicity of clientele 4) Number of Female Headed Households SPONSOR shall report beneficiary statistics monthly to EDA on the pre -approved Direct Benefit Form, and Self -Certification Form (certifying income, family size, and racial ethnicity) as required by HUD. Updated forms are to be provided to said SPONSOR by EDA should HUD implement changes during the term of this agreement. 19. ENTIRE AGREEMENT. It is expressly agreed that this Agreement together with the cooperation Agreement between the parties, embodies the entire agreement of the parties in relation to the subject matter thereof, and that no other Agreement or understanding, verbal or otherwise, relative to this subject matter, exists between the parties at the time of execution. 20. MINISTERIAL ACTS. The Executive Director of the COUNTY's Economic Development Agency or his or her designee(s) are authorized to take such ministerial actions as may be necessary or appropriate to implement the terms, provisions, and conditions of this Agreement as it may be amended from time to time by COUNTY. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 21. MODIFICATION OF AGREEMENT. This Agreement may be modified or amended only by a writing signed by the duly authorized and empowered representative of COUNTY and CITY respectively. DATED: ATTEST: Nancy Romero Clerk of the Board By: Deputy DATED: ATTEST: (Seal) 27 TE:MT:ieo 28 S:\CDBG\4THV.Q\05_SuppAgr.034-035.doc COUNTY OF RIVERSIDE By: Chairman, Board of Supervisors APPROVED AS TO FORM Bv: County Counsel CITY OF LA QUINTA By: Mayor KE EXHIBIT A Page 1 of 3 SUPPLEMENTAL AGREEMENT Sponsor: City of La Quinta Address: 78-495 Calle Tampico La Quinta CA 92253 Project Title: Calle Tampico Improvements Location: Calle Tampico: from Washington Street to Eisenhower Drive FILE: 4.LQ034 Description: The sponsor is proposing to utilize CDBG funds for installation of sidewalk, garden wall, landscaping, lighting and irrigation systems along approximately 200 feet on the north side of Calle Tampico, and installation of catch basins and connector pipe to correct drainage on Calle Tampico from Avenida Bermudas to the Civic Center parking lot. Project Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 180,400.00 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency TOTAL $180,400.00 G40. 70 EXHIBIT A Page 2 of 3 Timetable Implementation Schedule FILE: 4.LQ034 Milestone Start Date Completion Date Public Facilities Prepare Plans & Specifications July 1, 2005 November 1, 2005 Bid Documents & Review Bid Advertisement, Bid Review December 2005 February 2006 & Award Construction March 2006 May 2006 Notice of Completion June 2006 U. 71 EXHIBIT A Page 3 of 3 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM PROJECT SUMMARY PERIOD OF APPLICABILITY FROM TO July 1 2005 June 30, 2006 FILE: 4.LQ034 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-05-UC-06-0506 4. X Original (each year) _Revision, Date _Amendment, Date 5. NAME OF PROJECT 6. PROJECT NUMBER 7. ENVIRONMENTAL REVIEW STATUS Calle Tampico Improvements 4.LQ034 Categorical Exemption 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER City of La Quinta (760)777-7125 10. DESCRIPTION OF PROJECT: The sponsor is proposing to utilize CDBG funds for installation of sidewalk, garden wall, landscaping, lighting and irrigation systems along approximately 200 feet on the north side of Calle Tampico, and installation of catch basins and connector pipe to correct drainage on Calle Tampico from Avenida Bermudas to the Civic Center parking lot. ELIGIBILITY: 570.201 (c) BENEFIT: 570.208 (b)(1) 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) N/A 12. ANTICIPATED ACCOMPLISHMENTS: Eliminate blight by installing sidewalk, landscaping, lighting and irrigation system in the City's redevelopment project area 1. 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY Form HUD-7067) Benefit Benefit (a) (b) (c) (d) (e) Public Facilities $180 400.00 14. Totals $180 400.00 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $180,400.00 724 EXHIBIT B Page 1 of 3 SUPPLEMENTAL AGREEMENT Sponsor: City of La Quinta Address: 49-995 Park Avenue La Quinta CA 92253 Project Title: Membership Fees Waiver/Reduction Program Location: 49-955 Park Ave., La Quinta, CA FILE: 4.LQ035 Description: Sponsor will use CDBG funds to provide financial assistance through the fee -waiver program that will allow more low- and moderate -income children in the community to attend and participate in the numerous programs offered by the Boys & Girls Club. Project Budget: 1) Architect/Engineer Design Costs 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency Cost TOTAL CDBG Approved 30,000.00 $30,000.00 �k v 73 EXHIBIT B FILE: 4.LQ035 Page 2 of 3 Timetable Implementation Schedule Milestone Start Date Completion Date Public Service Program Services July 1, 2005 Submit Quarterly Report October 31, 2005 (in accordance to section 26 January 31, 2006 of Sponsor's Agreement) April 30, 2006 July 31, 2006 Semi -Annual Monitoring Site Visit December 3, 2005 Submit Final Claim for Reimbursement May 15, 2006 Program Services Complete June 30, 2006 Gou 74` EXHIBIT B Page 3 of 3 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY FROM TO July 1 2005 June 30. 2006 _ FILE: 4.LQ035 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-05-UC-06-0506 4. X Original (each year) _Revision, Date _Amendment, Date NAME OF PROJECT 6. PROJECT NUMBER 7. ENVIRONMENTAL REVIEW STATUS Membership Fees Waiver/Reduction Program 4.LQ035 Categorical Exclusion 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER City of La Quinta (760)564-5555 10. DESCRIPTION OF PROJECT: Sponsor will use CDBG funds to provide financial assistance through the fee -waiver program that will allow more low- and moderate -income children in the community to attend and participate in the numerous programs offered by the Boys & Girls Club. ELIGIBILITY: 570.201 (e) BENEFIT: 570.208 (a)(2)(i)(B) 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) N/A 12. ANTICIPATED ACCOMPLISHMENTS: Provide 20-35 children with the opportunity to attend the Boys & Girls Club and participate in the numerous programs. 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY Form HUD-7067) Benefit Benefit (a) (b) (c) (d) (e) Public Services $30 000.00 14. Totals $30 000.00 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $30,000.00 Prohibition Against Conflicts of Interest EXHIBIT CI, page 1 of 4 § 570.611 Conflict of interest. (a) Applicability. (1) In the procurement of supplies, equipment, construction, and services by recipients, and by subrecipients (including those specified at § 570.204(c)), the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A 110, respectively, shall apply. (2) In all cases not governed by 24 CFR 85.36 and OMB Circular A-110, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient, by its subrecipients, or to individuals, businesses and other private entities under eligible activities which authorize such assistance (e.g., rehabilitation, preservation, and other improvements of private properties or facilities pursuant to § 570.202, or grants, loans and other assistance to businesses, individuals and other private entities pursuant to § 570-203, § 570.204 or § 570.455). (b) Conflicts prohibited. Except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, the general rule is that no persons described in paragraph (c) of this section who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. For the UDAG program, the above restrictions shall apply to all activities that are a part of the UDAG project, and shall cover any such interest or benefit during, or at any time after, such person's tenure. (c) Persons covered. The conflict of interest provisions of paragraph (b) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the recipient, or of any designated public agencies, or subrecipients which are receiving funds under this part. (d) Exceptions: threshold requirements. Upon the written request of the recipient, HUD may grant an exception to the provisions of paragraph (b) of this section on a case -by -case basis when it determines that such an exception will serve to further the purposes of the Act and the effective and efficient administration of the recipient's program or project. An exception may be considered only after the recipient has provided the following: (1) A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made; and (2) An opinion of the recipient's attorney that the interest for which the exception is sought would not Violate State or local law. V Prohibition Against Conflicts of Interest EXHIBIT CI, page 2 of 4 (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project which would otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding or negotiation; (3) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question; (5) Whether the interest or benefit was present before the affected person was in a position as described in paragraph (b) of this section; (6) Whether undue hardship will result either to the recipient or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and (7) Any other relevant considerations. lu �v Prohibition Against Conflicts of Interest Exhibit CI, page 3 of 4 TOPIC: CONFLICT OF INTEREST CODED RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFR Part 85). These Regulations. Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments" require that grantees and sub -grantees will maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate in the selection, in the award or in the administration of a contract supported by Federal Funds if a conflict of interest, real or apparent, would be involved. 2) Such a conflict will arise when: i) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the above has a financial or other interest in the firm's selection for award. 3) The grantee's or sub -grantee's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to sub -agreements except as noted in Section 4. 4) A grantee's or sub -grantee's officers, employees or agents will be presumed to have a financial interest in a business if their financial interest exceeds the following: i) Any business entity in which the official has a direct or indirect investment worth one thousand dollars ($1,000) or more. Any real property in which the official has a direct or indirect interest worth one thousand , dollars ($1,000) or more. CIA'. '7$ Prohibition Against Conflicts of Interest Exhibit CI, page 4 of 4 TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 iii) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. iv) Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. v) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 months prior to the time when the decision is made. 5) For purposes of Section 4, indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent on behalf of an official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly, or beneficially a 10-percent interest or more. 6u 79 EXHIBIT "S", page 1 of 2 Economic Opportunities for Section 3 Residents and Section 3 Business Concerns Sec. 135.38 Section 3 clause. All section 3 covered contracts shall include the following clause (referred to as the section 3 clause): The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD - assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. The contractor will certify that any vacant employment positions,including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self -Determination and Education Assistance Act (25 U.S.C. 450e) also appliesto the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian - owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogapgn of go compliance with section ''Kb). a, C OF IK� COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Approval of a Request to Distribute Proposals for a Parking Development Strategy for the Village Commercial District RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: Iq STUDY SESSION: PUBLIC HEARING: Approve the Request for Proposals (RFP) for a Parking Development Strategy for the Village Commercial District. FISCAL IMPACT: Staff has budgeted funds in the 2004/05 Budget for this project (101-6001-463- 32-10). BACKGROUND AND OVERVIEW: The City of La Quinta proposes to develop a comprehensive parking analysis and strategy recommendation for its historic Village District in an effort to evaluate parking adequacy in regards to current and future demand. The first portion of the project will involve a comprehensive analysis of existing and future parking conditions, including an inventory of available facilities and an evaluation of circulation patterns. Taking into account those results, the second portion of the project will provide a recommended parking development and management strategy, citing a practical yet innovative infrastructure solution while remaining context sensitive to the Village theme and the needs of local businesses. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve the Request for Proposals for a Parking Development Strategy for the Village Commercial District; or 2. Do not approve the Request for Proposals for a Parking Development Strategy for the Village Commercial District; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas Evans Community Development Director Approved for submission by: Thomas P. Genovese, Executive Director Attachment: 1. Request for Proposals REQUEST FOR PROPOSAL FOR A PARKING STRATEGY FOR THE VILLAGE COMMERCIAL DISTRICT OF THE CITY OF LA QUINTA G 83 The City of La Quinta is requesting proposals from qualified professional architects, engineers, planners, and designers to prepare a parking development strategy for La Quinta's downtown Village Commercial District. Project Description The City of La Quinta proposes to develop a comprehensive parking analysis and strategy recommendation for its historic Village District in an effort to evaluate parking adequacy in regards to current and future demand. The first portion of the project will involve a comprehensive analysis of existing and future parking conditions, including an inventory of available facilities and an evaluation of both vehicle and pedestrian circulation patterns. Taking into account those results, the second portion of the project will provide a recommended parking development and management strategy, citing a practical yet innovative infrastructure solution while remaining context sensitive to the Village theme and the needs of local businesses. The resulting study will assist the City's decision -makers, the general public, and local businesses to better address their parking needs. It is the intent that this project will accomplish the following: 1. Provide a comprehensive assessment of existing and future parking resources and circulatory conditions, including weekday and weekend occupancy counts; 2. Evaluate the Village Commercial District parking development standards in the Zoning Ordinance and provide recommendations for improvements or modifications in relation to the parking strategy; 3. Evaluate the adequacy of parking supply for current and potential future conditions, including projections for build out; 4. Propose an innovative, context -sensitive, preliminary parking structure with diagrams, for the La Quinta Redevelopment Agency's existing Village parking lot located at Avenida Bermudas and Calle Montezuma. This design shall show details of access, circulation, ingress/egress, layout, and space counts. 5. Suggest alternative approaches and solutions for consideration. . P:\Reports - CC\2005\8-2-05\Village Parking\Village Parking RFP.doc 6. Present a parking cost estimate analysis for any proposed parking facilities and alternatives, including the La Quinta Redevelopment Agency owned Village parking lot. Selected applicants may have the opportunity to provide additional project related services following the outcome of their proposal. It is expected that the selected firm will assist in determining the overall format of the document. Creative ways and means to approach the project are encouraged. It is desirable that this project be completed in a timely and expeditious manner, but should in no event exceed ninety (90) days from official receipt of a Notice to Proceed. Services Requested The City seeks a progressive, creative, and experienced architectural, engineering, or planning firm to prepare the parking strategy study as discussed herein above. The following products are expected to be prepared by the successful firm: ➢ Analysis shall be drafted in a manner appropriate and comprehensible for both professionals and the general public including both text and graphic illustrations of sufficient detail and quality to facilitate easy communication; ➢ Selected graphic material may be required to be in a reproducible form for large -format plans and internet use; ➢ Scope of work shall include time for public meetings, including the following: o Planning Commission (one or two meetings); o City Council (one or two meetings); o City staff, as appropriate; and o Public meetings (one or two meetings, as appropriate) ➢ Concept design proposals shall include colored diagrams showing circulation, layout, and space counts, including copies in a format appropriate for presentation; ➢ Twenty-five (25) copies of all draft documents shall be provided; P:\Reports - CC\2005\8-2-05\Village Parking\Village Parking RFP.doc ➢ All data, informational materials, and work produced shall be provided in reproducible electronic and print form and shall become the sole property of the City. Materials Provided Applicants will be provided with appropriate documentation of applicable zoning ordinances, design manuals, maps, and site plans, including a copy of the village design guidelines and the City parking ordinance. Qualifications This project will require the services of a multi -disciplinary team of skilled and capable professionals experienced with small central business district or village mixed -use district studies. This team must be able to innovatively balance the need for parking with the need to cater to a pedestrian oriented walk -able district. The successful firm shall be expected to demonstrate that it possesses the following qualifications: ➢ Capability to competently manage the described project; ➢ Demonstrate experience of having successfully completed similar projects; ➢ Ability to form a project team consisting of capable professionals with all disciplines needed for the job; ➢ Adequate resources to successfully complete the project in a timely manner, including a specific commitment as to the time each team member can allocate to the project; ➢ A high level of commitment to the goals and objectives of the project; ➢ The ability to work in a responsive and cooperative manner with the City and public and highlight examples of similar situations including cooperation with property and business owners. The successful firm must demonstrate its ability to effectively deal with the following issues in the performance of its services related to this project: ➢ Establishment of high quality development standards; P:\Reports - CC\2005\8-2-05\Village Parking\Village Parking RFP.doc ➢ Sensitivity to the needs of local businesses; ➢ Consideration of limited available resources; ➢ Sensitivity to unique architectural and economic characteristics within the Village Commercial area; ➢ Ability to design effective and attractive parking solutions despite spatial and design limitations; ➢ Ability to work with the City decision -makers, staff, business owners, and the public. The City will be especially interested in the capabilities of the firm, its approach to the services requested, its creative ability, and their responsiveness to this proposal. Evaluation After all the proposals are received, each will be reviewed by a Selection Committee. The Committee will rate their selection based upon the materials submitted in the Work Proposal. Proposals will be evaluated according to the following criteria: ➢ Method of approach, both analytical and creative; ➢ Experiences, qualifications, and resources of firm; ➢ Responsiveness to the RFP, including thoroughness, comprehensiveness, adequacy, clarity, and quality of information provided; ➢ Understanding of the scope of work; ➢ Experience with similar projects; ➢ Ability to comply with the proposed performance schedule; and ➢ Familiarity with the area; GG G. 81 P:\Reports - CC\2005\8-2-05\Village Parking\Village Parking RFP.doc Submittal All proposals shall be received by the Community Development Department no later than August 26, 2005. All proposals submitted shall, at a minimum, contain the following information and materials in the following format: Work Proposal (Envelope 1) Submit five (5) copies of a Work Proposal, limited to a maximum of thirty (30) pages. Work Proposals shall, at a minimum, consist of the following information: 1 . Cover Letter a.) Name, address, and phone number of the contact person for the remainder of the selection process. b.) Any qualifying statements or comments regarding the proposal and the firm's capability, relevant to the information provided in the RFP. c.) Identification of any sub -contractors and their responsibilities. 2. Statement of Qualifications a.) Names and qualifications of all project team members and sub- contractors and their assignments for the project. Those named must be those who will participate in the project if selected. b.) List of references reflecting previous experience in similar projects. c.) Resume of the project manager and all project team members who will work on the project. 3. Project Understanding and Approach a.) A description of the team's understanding of the project and how the project team will approach project development. b.) Provide samples of related parking strategies from comparable cities, including approach and recommended solution. 4. Scope of Work a.) A discussion of the materials and analysis provided. b.) A description of the tasks, sub tasks, and specific deliverables that will be provided. V �^ - B� P:\Reports - CC\2005\8-2-05\Village Parking\Village Parking RFP.doc c.) Any other pertinent information deemed appropriate by the applicant. Cost Proposal (Envelope 2) The applicant is to submit a detailed cost proposal for all services and materials including the firm's direct and indirect rate (with overhead). Man hours and extended billing rates per classification of personnel will be indicated for each task and/or sub task defined therein. The consultant shall determine a not -to -exceed allowance for reimbursements included within the cost proposal. Selection Process A Selection Committee composed of City staff and advisors will review the submittals and evaluate how each will achieve both the goals as well as how each will enhance the City. Interviews will be held with the top rated firms. Based on the total evaluation process, the Selection Committee will recommend one firm (and an alternate) to the City Council. Staff will then enter into a contract with the firm selected by Council to complete the project. City Rights and Options This solicitation does not commit the City of La Quinta to award a contract, to pay any cost incurred with the preparation of a qualifications statement, or to procure or contract for services or supplies. The City of La Quinta reserves the right to accept or reject any or all submittals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this process if it is in the best interest of the City to do so. Subsequent to negotiations, prospective consultants may be required to submit revisions to their qualification statements. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the City staff and the approval of the City Council. The City of La Quinta reserves the right to postpone selection for its own, convenience, to withdraw this Request for Proposal at any time, and to reject any and all submittals without indicating any reason for such rejection. As a function of the RFP process, the City of La Quinta reserves the right to. remedy technical errors in response to the RFP and to modify the published scope of services. The City of La Quinta will reserve the right to request that specific personnel with specific expertise be added to the team, if the City determines that specific expertise is lacking in the project team. Statements and other materials submitted will not be returned. Gki: 89 PAReports - CC\2005\8-2-05\Village Parking\Village Parking RFP.doc The City of La Quinta reserves the right to abandon this RFP process and/or change its procurement process for the contract at any time if it is determined that abandonment and/or change would be in the City's best interest. In the event of an abandonment or change, the City will not be liable to any contractor for any costs or damages arising out of its response to the RFP. All proposals shall be submitted no later than 4:00 p.m., August 26, 2005 to: Douglas R. Evans, Community Development Director City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92247-1504 c, U 90 P:\Reports - CC\2005\8-2-05\Village Parking\Village Parking RFP.doc COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Approval of a Request for Proposals to Obtain Professional Engineering Services for the Avenue 54 Pavement Rehabilitation Improvements RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 5 Appropriate $96,881 from unassigned State Gas Tax Funds; appropriate $228,000 from Surface Transportation Program (STP) grant funds; authorize staff to distribute a Request for Proposals (RFP) (Attachment 1) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) for the Avenue 54 Pavement Rehabilitation Improvements; and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: The following is the project's recommended funding and funding sources: State Gas Funds: Surface Transportation Program (STP): Total Funding Available: The following is the anticipated project budget: Construction: Design: Professional (Fed Docs/Env Doc): Inspection/Test/Survey: Administration: Contingency: Total: CHARTER CITY IMPLICATIONS: $96,881 $228,000 $ 324,881 None. The project is partially funded with Federal STP grant funds $237,540 $25,000 10,000 $20,000 $12,000 $20,341 $324,881 1 BACKGROUND AND OVERVIEW: The proposed improvements include rehabilitating the pavement within the two existing east bound travel lanes on Avenue 54, from Jefferson Street to Madison Street. The existing pavement is 30 feet wide and 5,280 feet long. A vicinity map depicting the project is provided as Attachment 2. The Riverside County Transportation Commission (RCTC) approved the Avenue 54 Pavement Rehabilitation Improvements for STP funding, in the amount of $228,523, in April 2005. On May 17, 2005, the City Council adopted a Resolution approving the Fiscal Year 2005/2006 through 2009/2010 Capital Improvement Program (CIP). The Avenue 54 Pavement Rehabilitation Improvements are included within the adopted CIP and are scheduled for funding within the 2006/2007. The project was initially placed in FY 2006/2007 due to the timing in which the Federal funding would become available. City staff was recently advised by RCTC staff that additional obligation authority (funding) was available during the 2005/2006 Federal Fiscal Year due to the delay of several larger projects. This available funding may be reprogrammed to rehabilitation projects based on project readiness. Project readiness is defined as those projects that have an approved Federal Environmental Document and completed Plans, Specifications and Estimates (PS&E). Considering the urgency and local priority of the proposed rehabilitation improvements, staff recommends the project be moved up to the current Fiscal Year (2205/2006) and that funding be appropriated. The Consultant Selection Process outlined within City Resolution 96-80 shall be followed. In accordance with Resolution 96-80, the City Council is notified of the potential need to contract for professional services in excess of $10,000. Staff suggests the City Council appoint a Consultant Selection Committee consisting of the following members: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Steve Speer, P.E., Assistant City Engineer Nick Nickerson, Project Manager 0Cu 9 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appropriate $96,881 from unassigned State Gas Tax Funds; appropriate $228,000 from Surface Transportation Program grant funds; authorize staff to distribute a Request for Proposals to obtain professional engineering services to prepare the plans, specifications and engineer's estimate of probable construction costs for the Avenue 54 Pavement Rehabilitation Improvements; and appoint a Consultant Selection Committee; or 2. Do not appropriate $96,881 from unassigned State Gas Tax Funds; do not appropriate $228,000 from Surface Transportation Program grant funds; do not authorize staff to distribute a Request for Proposals to obtain professional engineering services to prepare the plans, specifications and engineer's estimate of probable construction costs for the Avenue 54 Pavement Rehabilitation Improvements; and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully submitted, mothy R. Hass , P.E. ublic Wor ire /City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Request for Proposals 2. Vicinity Map 3 ATTACHMENT 1 CITY OF LA QUINTA REQUEST FOR PROPOSAL AVENUE 54 PAVEMENT REHABILITATION IMPROVEMENTS PROJECT NUMBER 2005-11 The City of La Quinta requests proposals from qualified professional engineering consultants to prepare plans, specifications and engineer's estimate (PS&E) for the Avenue 54 Pavement Rehabilitation Improvements, City Project No. 2005-1 1. General Design Parameters The design consultant will be responsible for providing the project plans, an itemized engineer's estimate, bid schedule, bid item descriptions, payment methods, and technical provisions for the Avenue 54 Pavement Rehabilitation Improvements. Samples of these project specification components are available for review within the City of La Quinta Public Works Department. The proposed improvements include rehabilitating the pavement within the two existing east bound travel lanes on Avenue 54, from Jefferson Street to Madison Street. The existing pavement is 30 feet wide and 5,280 feet long. A vicinity map depicting the project is attached. In general the project is envisioned to consist of the pulverization of the existing pavement and base, mixing of pulverized material with underlying sub -grade soils, shaping of cross-section to new grades, hauling off of excess material, stabilizing with Portland Cement, adding water, mixing, compacting, the installation of A.C. pavement, and signing and striping. Services Requested Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: Prepare base map. The base map shall include all utility manholes and valves. It is not anticipated that a detailed field survey will be required. Base maps can be prepared from the record drawings. The latest record drawings can be viewed at: http://www.la-quinta.org/publicworks/tractl /PlanSet85029/ • Perform utility coordination, and obtain clearances. • Perform pavement analysis and testing, to include: • Asphalt cores and samples with R-Values shall be taken at up to 6 locations; • Provide compression testing of 3 samples with varying percentages of cement content; and Provide an evaluation of the testing and develop recommendations regarding cement percentage and depth of mixing. • Prepare project plans, specifications and engineer's estimates of probable') C 94 construction costs. • Project plans (improvement and signing and striping) shall be at a 40 scale plan view and may be double or triple stacked on the plan sheet. • Project Specifications and Bid Documents will likely include a detailed project description, preparation of bid schedule, bid item descriptions, payment methods, special provisions, technical specifications, geotechnical report, and any specification detail sheets specific to project areas. • Consultant coordination will include an appropriate number of meetings with City staff. The consultant may be required to attend a City Council meeting. The design consultant will be expected to attend the pre -bid meeting and will respond to contractor requests for clarification during the bid process. Project Development Process 1. Pre -Design Meeting Initial meeting between the consultant and City staff to clarify project design objectives. 2. Agency Approval A. Consultant will submit PS&E and/or other necessary documents to City to obtain approval. At a minimum, the consultant should plan for the following plan check submittals: (1) 1 st Review - Concept Review (2) 2nd Review - 85-90% Check Plans & Specs (3) 3rd Review - 100% Check Plans, Specs, & Engineer's Estimate (4) 4th Review - Preliminary Final (screen check) B. Staff approved PS&E will be submitted to the City Council for approval. C. All approved plans will be provided to the City on compact disk in AutoCAD 2000 or higher format, as well as on "D" size Mylar. Specification documents, including technical specifications, will be provided on digital medium disks in Microsoft Word for Windows format. The Engineer's estimate will be provided in Excel for Windows format. 3. Bidding Phase The consultant will be expected to provide technical support during the bidding and award process. 4. Proposal Format C v � 95 Proposals (work proposal and cost proposal) are to be submitted in separate 5 envelopes clearly marked with I the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before September 9, 2005 at/or before 5:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Nick Nickerson, Project Manager City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub -consultants. (2) Consultant's and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding, and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule A project schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting October 1, 2005 as the start date. o � V_ 96 2. Cost Proposal (envelope 2) 6 The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub -task. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. v 97 CITY OF LA QUINTA COST PROPOSAL SHEET AVENUE 54 PAVEMENT REHABILITATION IMPROVEMENTS PROJECT NUMBER 2005-11 The following is a summary of costs to provide the services outlined in the Request for Proposals for professional engineering consultants to prepare the PS&E for the Avenue 54 Pavement Rehabilitation Improvements and will be used as the basis for negotiating a Professional Services Agreement: Project Area Total Fixed Fee Avenue 54 Pavement Rehabilitation Improvements TOTAL LUMP SUM FIXED FEE: 1 $ 1 Attached herein is a detailed man-hour and fee breakdown for each of the project areas by task and sub -task as defined within our proposal. Prime Consultant Date Signed E-' PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council 77n e Base-con.rev 9 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Dollars ($ ► (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement, 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes.,. of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of Ibis too Agreement, this Agreement shall continue in full force and effect until completion of the servi sA- except as otherwise provided in the Schedule of Performance. Base-con.rev 10 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. b. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's 1101i acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be Base -con. rev 11 primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial . proceeding in any way involving such claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. G C 102 Base-con.rev 12 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required 6r i fl 3 Base -con. rev 13 law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of.any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without c use, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of term inCion,©� Consultant shall immediately cease all services hereunder except such as may be specifically Base-con.rev 14 approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either . served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided . in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager To Consultant: Attention: Base -con. rev 15 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date: ATTEST: G 106 June Greek, City Clerk Base-con.rev 16 APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT By:_ Name: Title: Date: G; 107 Base -con. rev 17 Exhibit A Scope of Services Gr- 108 18 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Dollars ($ ) except as specified in Section 1.6 - Additional Services of the Agreement. 6 � 409- 19 Exhibit C Schedule of Performance Consultant shall complete all services within date of this Agreement. ( ► days of the Exhibit D Special Requirements 21 ATTACHMENT 2 3 22 Tait 4 ZP Qumraj COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Authorization for Overnight Travel for the Finance Director and Two Members of the Investment Advisory Board to Attend the 2005 Local Agency Investment Fund (LAIF) Conference October 6 — 7, 2005, in Sacramento, California RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: �D STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Finance Director and two members of the Investment Advisory Board to attend the 2005 Local Agency Investment Fund (LAIF) Conference October 6 — 7, 2005 in Sacramento, California. FISCAL IMPLICATIONS: Account No. 101-4001-415.51-01 Travel and Training contains $2,500 for two Investment Advisory Board members and one staff member to attend this conference Registration Meals Airfare Hotel Mileage Parking Total CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: $300 450 850 830 50 20 2 50 The Annual Local Agency Investment Fund Conference will be held October 6 — 7, 2005 in Sacramento. The LAIF 2005 Annual Conference is a 2-day conference that 113 focuses on financial issues affecting local governments and the investment pool. A preliminary conference schedule is attached (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve authorization for overnight travel for the Finance Director and two members of the Investment Advisory Board to attend the LAIF Conference in Sacramento, California, October 6 — 7, 2005; or 2. Do not approve authorization for overnight travel for the Finance Director and two members of the Investment Advisory Board to attend the LAIF Conference in Sacramento, California, October 6 — 7, 2005; or 3. Provide staff with alternative direction. Respectfully submitted, n M. Falconer, Finance Uirector Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. LAIF Conference Information 2 114 ATTACHMENT 1 Local Agency Investment Fund (LAIF) Annual Conference Date: October 6-7, 2005 Where: Sacramento Convention Center Sacramento, CA The annual Local Agency Investment Fund Conference will be held on Thursday, October 6 at the Sacramento Convention Center in Sacramento. A post -conference tour of Investments/LAIF is scheduled the following day, Friday, October 7 at the State Treasurer's Office (Jesse Unruh Building). It is anticipated the conference registration form will be posted on this website and mailed to participating LAIF agencies two months prior to the event. 3 COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Authorization for Overnight Travel for the Recreation Supervisor and One Commissioner to Attend the California Parks and Recreation Society Conference in Ontario, California, March 16-18, 2006 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Recreation Supervisor and one Commissioner to attend the California Parks and Recreation Society Conference in Ontario, California, March 16-18, 2006. FISCAL IMPLICATIONS: The costs associated with conference attendance for the Recreation Supervisor and one Commissioner will be funded through the Community Services Administration Travel, Training and Meetings Accounts #101-3001-451.51-01, which has a balance of $3,000. The Community Services Department budget contains a line item for one Commissioner to attend the California Parks and Recreation Society annual conference. . The estimated expenditures are as follows: • Registration • Meals • Lodging Travel TOTAL: CHARTER CITY IMPLICATIONS: None. $269 $200 $600 $150 $1,219 per person 1 116 BACKGROUND AND OVERVIEW: The annual conference of the California Parks and Recreation Society (CPRS) gathers parks and recreation professionals and commissioners from all areas of the State of California to network and share information on issues of common interest. Staff receives information on current federal, state and county policies, marketing strategies and programming trends. Information regarding the conference is provided as Attachment 1. The request for overnight travel is being considered in advance in an effort to take advantage of lower registration prices and to enable staff to make reservations for lodging at a reduced rate. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Recreation Supervisor and one Commissioner to attend the California Parks and Recreation Society Conference in Ontario, California, March 16-18, 2006; or 2. Do not approve the authorization for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, f 1• Thomas P. Genovese, Interim Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. 2006 CPRS Conference Registration Form 117 002 ✓Iessage ., ,f ATTACHMENT 1 Dodie Horvitz From: Susan Wipf [susan@cprs.org] Sent: Wednesday, June 29, 2005 1:47 PM Subject: CPRS - Early Bird Conference Registration .wo Ways to Register: �1 IL -milt -al 19 L 1) Register online at www.cprsmem_bersorg Simply login with your username (your first and last name all lower case, all one word ind password (your CPRS 6 digit member number) and click on Events (located in the upper left corner of the page). If you need assistance in registering online - please contact me. 2) Open the attached form, complete and send back to CPRS (email, fax, mail) :risty Heckman, Registrar C,013 7/11/2005 COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Acceptance of Eisenhower Drive Street Improvements and Median Island Landscape Improvements, Project No. 2001-02A RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept Eisenhower Drive Street Improvements and Median Island Landscape Improvements, Project No. 2001-02A, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $94,776, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $ 2,190,428 Amount spent through July 18,2005 $ 1,941,294 Amount Available $ 249,134 Original Contract $ 878,406 Contract Change Orders No. 1-2 $ 29,501 Quantity adjustments for actual quantities installed (CCO # 3) $ 39,853 Total Construction Costs $ 947,760 Amount paid to date $ 799,046 Remaining Fiscal Commitment $ 148,714 Adequate funding is available to pay the contractor's remaining billing ($ 53,938) and retention ($ 94,776) for project closeout. CHARTER CITY IMPLICATIONS: This project is partially funded with RDA Project Area No. 1 funds and CDBG funds. Subsequently, the project was bid utilizing prevailing wage requirements. Therefore, there are no charter city implications. BACKGROUND AND OVERVIEW: On June 15, 2004, the City Council approved the PS&E and authorized staff to advertise the Eisenhower Drive Street Improvements and Median Island Landscape Improvements, Project No. 2001-02A, for construction. On September 7, 2004, City Council awarded a contract for $ 878,406 to Yeager Skanska, Inc., to construct the Eisenhower Drive Street Improvements and Median Island Landscape Improvements, Project No. 2001-02A. On January 11, 2005, a Notice to Proceed was issued with a 120 consecutive calendar day contract completion time starting January 18, 2005, and ending on May 17, 2005. Contract Change Orders extended the project for a total of 42 consecutive calendar days. The project was deemed substantially complete on June 28, 2005. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the Eisenhower Drive Street Improvements and Median Island Landscape Improvements, Project No. 2001-02A as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $ 94,776, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Eisenhower Drive Street Improvements and Median Island Landscape Improvements, Project No. 2001-02A. as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $ 94,776, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. 120 2 Respectfully submitted, Cj-Ublic mothOlks Jo s on, P.E. ector/City Engineer Approved for submission b 'y"GZC Thomas P. Genovese, City Manager r, 121 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 2, 2005 BUSINESS SESSION: (� ITEM TITLE: Adoption of a Resolution Granting CONSENT CALENDAR: 7 Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 33076-1 , STUDY SESSION: Madison Club, East of Madison, LLC PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract Map No. 33076-1, Madison Club, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 33076-1 is generally located north of Avenue 54 and east of Madison Street (Attachment 1). This residential development will consist of 81 residential lots; on approximately 469 acres (Attachment 2). On February 1, 2005, the Council apprd'ved Tentative Tract Map No. 33076. The developer has requested the City Council's conditional approval of the Final Map, which will allow 30 days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer but the associated securities have not yet been received. The Final Map is technically complete and is being routed for signatures. The developer expects the associated securities and all signatures will be in place within the time allowed for its conditional approval. 12Z, The Resolution provides for conditionalapproval of the Final Map and SIA. The approval is contingent upon receipt within 30 days (September 1, 2005), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except the City Clerk) and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 33076-1, Madison Club, East of Madison, LLC; or 2 Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 33076-1, Madison Club, East of Madison, LLC; or 3 Provide staff with alternative direction. Respectfully submitted, Jblic othy J Hass n P.E. Wor Dire t / City Engineer Approved for submission by: PThomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 123 2 RESOLUTION NO. 2005-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT MAP NO. 33076-1, MADISON CLUB, EAST OF MADISON, LLC, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 124 3 Resolution No. 2005- Tract Map No. 33076-1, Madison Club Adopted: August 2, 2005 Page 2 Section 1. The final map for, Tract Map 33076-1 is conditionally approved provided the subdivider submits all required items on or before September 1, 2005. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement. B. Finalize the final Tract Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on September 1, 2005. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 2nd day of August, 2005, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor G 1 �j City of La Quinta, California 4 Resolution No. 2005- Tract Map No. 33076-1, Madison Club Adopted: July 19, 2005 Page 3 ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. 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OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 GRAPHIC SCALE DATE OF SURVEY: NOVEMBER, 2004 NOTES:.. SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 3 FOR MONUMENT NOTES. SEE SHEET 23 FOR LINE AND CURVE TAELES. (a rm ) SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. 2 ImD . 100 K AVEN_ E 52 L11 u2e h AVENUE 52 11 x rss'x N 2S2S6— - 1_ z10 xe1MNe,-1 am2Es AQ I _______-_-_____ __-___--------__ _--__ -___ ; ENOSO�APE M,IITTRURRPPOSE LOT U ; EASEMENT EASEMENT 1.52 8I •I TI rd f REMAINDER-1 I e we I %02km % R. =IAM I I�I 1P 1 TI _ 1 § N i 'lr E 55/N' 1 x x5sro5• t--- nas• j �I ) 1 of „I \n \ �I oIi NT°'t�L LOT M /LTS ILRT SC ICE+ Q 1 =1 Mow E vl 1 N.�,S QPu arim- '; u 10'rwE HA$E m .: NME 1 1 ; EASELENT is CAPE N NT2�S1 E 52A2r LOT 7 a l r °�°�� SEE SHEET 15 R aor svow LOT 8 _ 1- yl sssrror� LOT 9 9 \ yl'° �` LOT 10 ar C� R`45 LOT 11 ��• + LOT 'D' LOT 'C LOT 2 LOT \ . b55V55 �`�\ iiaa° LOT 3 a E.g25 \\ \ LOT 13 ��r LOT 2 gAM E \\ LOT 14 1 II LOT 1 w 1 � \ LOT 'C's+� W \ 1\ ! STREET) � YAA'IEA �REET) SE HEET 14 !i W !! \ £ LOT 15 V UW) 11 \ 1 i 1 al \ i1 LOT M M ApA 1 LOT 16 ! 1 + + LOT M 1 1 ell 1 � P 1 1 III LOT 17 11 1 � 1 \ !! II I V ! \ SEE SHEET 6 SHEET 4 OF 23 SHEE1 131 10 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F. G, H. AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS "REMAINDER PARCEL" OF TRACT NO. 29894-1, FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER. 2004 NOTES: SEE SHEET 2 FOR EASEMENT NOTES SEE SHEET 23 FOR LINE AND CURVE TABLES SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. AVENUE 52 _ _ _ _ � VENUE 52 R e KIYN• E Maa � nr• E —R eISSYY a _ ae -- Ia Mrc LOTU z0•LIOE Iv wE _ L.INDSCAPE MULTmulroosE low u NTxs EA T EASEMENT a ___________mow LOT 3 I I N SLO s8 Fr. / y4 I.IT MITES \ F W (n REMAINDER-1 aw � tr wE 1f7n-F.ce- I V) EA$E14lN MS L LOT IeIA�. ]Q R 9 1C r 274-W lAT N Lt1 oaa ACRES jG un �a5 x am-2r r w a tt N MBE 4� �ry?�Ty X�06• E H- LJ T r )R (� REMAINDER-2 M.MFI. VC OR MBES 6R� s + LOT 'A' Lµ(A:k ��t{= � ii e KNY E 11eAT 3r— 10 lmwv t i amm 'I h Iy 286 c LOT Mqd w.M NT6 eTMY JJ [[ lI0.- l.iLC1 I � a a` 14 •lid CSC. BM . aOsa )yam R-2 REMAINDER-2 (PPoVATE STREET) BBsso. In � e� •st y REMAINDER-4 ' �• 59 `B. l�.wS 56 R. i`` y uw LOBS LOT v •�? W = to LJ ui N M .SESrOr B ' �Aw R m q E4 f �/ s' GRAPHIC SCALE L� zr Mx (IX reef ) 1 hn! . f00 h SEE SHEET 7 SHEET 5 OF 23 SHEETS 1,32 11 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. . 33076-1 BEING A SUBDIVISION OF LOTS F. G, H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS 'REMAINDER PARCEL" OF TRACT NO, 29094-1. FILED IN BOOK 305, PAGES 14 THROUGH 22. INCLUSIVE. OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN GRAPHIC SCALE JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER. 2004 51111111111111 SEE SHEET 4 ), b ( I al e it 1 % III .II o II II II II I NOTES: SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 3 FOR MONUMENT NOTES. SEE SHEET 23 FOR LINE AND CURVE TABLES. SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. 0 H— W W 2 W W W 0 6 OF 23 SHEETS 12 IN THE CITY OF LA OUINTA., COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F. G, H. AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS 'REMAINDER PARCEL" OF TRACT NO, 29694-1, FILED IN BOOK 305, PAGES 14 THROUGH 22,INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10. TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER, 2004 b4 SEE SHEET 5 REMAINDER-2 E\ x .coot . xw 41T31° SD Ff , �x Ian3n1 4 It I4 � e.Lee oo_s i1E.ei� � j 'tom . Q• I \ • /331'.+ ` y9 ? 21S;Z7.1't, � NOTES: /y g i, `o +Ny,•,am('~T =S 21 w SEE SHEET 2 FOR EASEMENT NNOTES. ff1[E SEE SHEET 23 FOR LINE ANDD CURVE TABLES. LOT V SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. \ wUNDSW AVENUE o ( LOT 19 a' REMAINDER-3 ¢ ti .'F u,ao se rr. SEE SHEET 16 \ s Ar 11y`,L ' • �* roT.17 A' LOT zo 1 ?`•:'�� 4'x I qF ` ARCS. I LOT V Rm AYEHVE (%.m STREET) c l✓b.- LOT 21 LJ I W NS LOT 22 / r x axru • (_ 1}°° I •'Aqy ¢it W l.E.l W O~ / x aTasx• r a1uE In LOT 23 LOT 71 �E uM x "',f E 4"T "udsyt ^ _ _LOT 70 LOT 69 LOT 68 — — - — — — J — — — — LOT 67�►` y LOT 66 LOT 65 LOT 64 r # EOE SEE SHEET 17 LOT 63 •• A eta LOT 55 Iqd x a� •� • LOT 56 LOT 57 LOT 58 ' ♦ vLOT 62 LOT 54 � �•e• � � LOT 59 LOT 60 ra LOT 61 j x own' x lyst . � LOT 53 LOT 'F LOT 66 / LOT 67 , W „� (iRIxA}E SiRG.EI) } j \ ROSS A\EEIUE U.L y EAYNExT e k�/! F arN xlwr� 1\ LOT 52 \ rant R.LOT P ew ar (675 AM LOT 51 SEE SHEET 19 GRAPHIC SCALE • �1 LOT 50 Via. M (� rm I SEE SHEET 9 SHEET 7 OF 23 SHEETS 134 13 IN THE CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F, G, H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS "REMAINDER PARCEL" OF TRACT NO. 29894-1, FILED IN BOOK 305. PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10. TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER. 2004 NOTES: 1 SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 3 FOR MONUMENT NOTES. I I SEE SHEET 6 ! SEE SHEET 23 FOR LINE AND CURVE TABLES. SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. LOT 29 �� LOT 51 Z�L II ! \ � i �wI LOT 30 gcn S"I$ II S sl c� SEE SHEET !1 1 20 LOT 31 1 N axva'Sa• E o.n• I i s 1 it,\ (M a9'�a'SY Ea N aa•.x'x• E M&x AVENUE 54 y I ii 1 xa az, sEc. 10 1 LOT 32 WAMP v''rs"aiao`W, PER M.B. 2]S/,P-41 P SK A(XEPIEa AS I 1 I cwR 3 11 1 DENxe' ;'W'WW E 11 NO SCHE «.mw% iur w' x LOT 33 LOT 7 r N"" a LOT 'N' k LOT 34 el 2xa •wax .tl�rp�r x e' iT Ef x4 1 iJegr��e�\7, �v 4 r ) %I \\ 0S 11,N LOT 35 r / I � I 1 r � 1 r 1 i d LOT 36 �s r' LOT 37 r A LOT 38 1 ! LOT 39 04 LOT 50 LOT 49 LOT 48 LOT 47 I 1 rn 1 LOT 46 w k 1 w _ _ M eru'sI• r _ rA.w• Nr a N 1"N W LOT 45 LOT 44 I LOT 43 aali` x TOE LOT 42 SEE/SHEET 211\�0� LOT 40 LOT 41 F N �nv'Ov a' Qy aEE •, ••�nlmxamuxx noM VNExIw 1 _sN�mirx LOT 'R' C1 _ I I x aaw a \ \ wLawxPosE wioxcAPE EASEIFlIT EASEMENT sa AOPEx § bM VAaFS 19 .E ---_---- \ \ -------=----- --- -- L—L------ — — -- -- 1 . Ke _ R N W4rW E Esnw=— GRAPHIC SCALE AVENUE 54 (MRaS) 1 IvaD � 10U tt SHEET B OF 23 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F, G, H. AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS "REMAINDER PARCEL" OF TRACT NO, 29894-1• FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10. TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER, 2004 NOTES: SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 7 3 FLINE ANCURVE TABLES. SEE SHEET5214-22 FOR LOTDEETAIL SH ETS. \ LOT 51 t 5 1 SEE SHEET 20 LOT P 1 LOT 50 tW5AM � 1 � 11 \ r 1 LOT 49 1 ts, i Y GRAPHIC SCALE 1 REMAINDER-6 3ma1d a rt. � + j (nr ear) n.n JExs I LOT46 b nrm' LOT 46 ` �' I a -scar 1 lJJ / baira� �-- _ LOT 47%ieusi� - a a3�♦ llw.l (!I I I J LOT 45 x' NR p`' LOT '0 1ul LOT 46 xErylT 1 o-xa N!V'N' « �«m w Sia - -- xl.✓ N Q{.TSY «]20JY -- 771/.00Ib1' E 1 N Sa'N - -----N iClJ'S,'►JEIr' ----- M'AJIY LLI _ �Yf� x NOE I 1 LJ X m \Oaf uj LOT 45 t, � "iNar,x.w %a>, �\:.o..(n LOT'P' � I 1 mm iaEl �„•,IS �\ / I III $1 1� 11 i 1 1 LOT 44 p P.U.E..E. 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AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS "REMAINDER PARCEL" OF TRACT NO. 29894-1., FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER, 2004 NWJ6S x N O°IYOTT ■ SOP E tJ410' �G �• F �xxEp�P�W3Y LOT `f 9' N45!"1'E N.1151�1 R.f 14. °`.0 JJS S..t j` I �• a N rev■1r F mor "'°'�'i,N R i� yy'A4 RE34AINDER-6 S N•1j \ % UN70 X r x Witlw ■ �I aw f .35... n.n. � W Fro°N.,e ATE smEEt) LIJ (■Rry c/ •• :", LOT 78 s x REMAINDER-4 LEJ w ea,EXe sn 7r. 1M AQRS N [ "XR,pei�E X M�� X WpY{' 1-4 n1 ry/ I Ik, n,cE aw I LOT '0' n.n was yY 11 .� x 1Az _ J%"'MW. +� / / n ernYr S;, �eR N qNn R�,ygP hi. / M 01R3'iFF RIY. IC•JOAX'+ '€Y' j / T z / i (NU "� ` X , �■�' � 10' E ?�T°l 12• WE I EA9FJaNT /�/ EAgIIFFNT '4xg 41 AL-L d>'� "-Ntb. - €F.e LOT 80 /a/ x eP,enow leuaa-xamEts =-}—r aaan so. EE / '2 9 [ W y mo ttl IOE N._ ✓1� 1� / r REMAINDER-6 p4rW'i]lE Mtl — ., yM1 1 v.ur a0 3?C�•, �I "'fe n.r Lil & W W _ &xselalrt u2 i Ene \\ �W (ravm w my NM 4p'_ WT Y''p N ` �7l OSy X nLCS.T Y v. _ 3w / 4[ Y WAIT N a517xr■12177 XMYTW aW X � 6 / W _ LOT V / /' W to `� ma �Es x nsrw ■ ' / aoo GRAPHIC SCALE Te' 1°1w• NOTES: (aE 2w 1 SSEE SHEET 23FFORELINEMAND CURRVE TABLES. SEE SHEET 11 L foes � zEn � SEE SHEETS 1N-22 FOR LOT DETAIL SHEETS. SHEET 10 OF 23 SHEETS IL 16 IN THE CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F. G. H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS "REMAINDER PARCEL' OF TRACT NO. 29894-1. FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10. TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER, 2004 NOTES: SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 23 FOR LINE AND CURVE TABLES. SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. SEE SHEET 10 N 4 LOT 'P' GRAPHIC SCALE SlamAOYS n'o ( w►w) s man - loo r< t'yg4 s• •J�� " N ILdO, S� E 1E93d " N teary. REMAINDER-6 4, O1 N unme so. rt. a.n ApEe �, LJ E _ d N S� W 4T� N Z 4. LOT '0' L3 I,fAFS " A'dI7, �\ \ OB db� ttyy w - f_ a 9eeelr E x w 9LtY Av m41 6� I- E"19't e'ea' l-IILS.ee' 9•I ]'9e')1' R•1059.00 L•251.92 X IIT61w E ]OLit 17 / w CI x'99{.00'el •2 9.J1' L1.1 Li x�14.00 7 W A REMAINDER-6 .URome M FT. 9711 MMM LOT 'R' exec AE9EE "7! 1r L LOT 'X' .T "DE//* 1m AtlEe EAS TT EASDMNT Cu N E imJl 'A — In - --- - erre�'Fi9$il � _ - - - - - - - - - MRT50'EAJSIY �fr< AVENUE 54 SHEET 11 OF 23 SHEETS +_.. %- 138 17 IN THE CITY OF LA DUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F. G, H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS "REMAINDER PARCEL" OF TRACT NO. 29894-1, FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER. 2004 NOTES: SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 23 FOR UNE AND CURVE TABLES. SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. 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I D D®, I I x M'WxiK�X, I I II � II �I I it I H II W A 115 G II 8 II S 0= � _ I N W� E fOpO.pE _yX k_ I fr 1R g--- _ .9 A Es r I k II II I I�I �T I � II N 141M E 159 s EIWA roro Iw MOE I G T EXx IANOSCAFE II FASENENI II SEE SHEET 13 SHEET 12 OF 23 SHEETS 1_ i JL j H 18 IN THE CITY OF LA QVINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F, G• H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS `REMAINDER PARCEL" OF TRACT NO. 29894-1, FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10. TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY. NOVEMBER, 2004 CFF CI-IFFj 12 x I i E 1NA ARS — i �N "LY• Lu W Tn W F N REMAINDER-6 3ANLN11 sa T1. an AM M ` ---xL.o7 • E 4 e 1YE II II II II II 1 �tn w II pp R W �LY �{ II 15 YYE (I I II I R � �1 I�IY I�I II I I � �Il N O4NM' t�T Nay%' E 1tP.oE� t 10' �E C EICE "` I I EASS"T II LOT 'P' IOS73 MN6 InT Y 19 AOK3 I I i REMAINDER-6 I I yM nn AM 8 I I' I . • °Jk• ♦ L x NW)Y E )Y YOE 4 'G♦P,�y� i ET YY nar k `4" '3b, V ` n OOOTN' E a •. R 'w� t wwaz• Y aw 15l - x MWIC E A ��,te�°r•a�r{• l�►3Na �e1j �.J�yb .j�3 MwIY')YY m'q m.IV a M C2A 4 ��`§ CstT`\s&4\Yl Lm LOT 75r tAY rdQ )M fa R. Y Li DECYPE b LOT ' rrsa'11• Y.zle.os• .YP"♦ tq'#i'�'Ty�4•Grs SgLOT e �sn1T ?r, arz pES w� y1� -N�OTIDstY YOE �T VRPO I FI -_� �. - _ _ _ _ xF_M"--' E - -1 i am .1PE5 s E z4N' EASEMENT 1 1 �y LOT 'S x w•N'% - - .n• /, n unsls' E D.01' I --- UIO V. aST M•7F5 " E Y0E ¢' 1120E iT7 JJ / wOY%•E ----- � \yam -- ----- - -_Y --- -__-_ E ♦ IQ �M N gur k ru am_ Y rLAVENUE 54 1----- SEE SHEET 22 /01 RO/ANIOER—a yb k1p� LOT 75 I Yam'' `'�, �i 1 av w I LOT 76 I ar �oE zu ra�S Ig all e.n' I l_ wa'%• E � § '�' Nxw I GRAPHIC SCALE I _ _ LOT VT NOTES: w Pm 1 SEE SHEET 2 FOR EASEMENT NOTES. 1 �eY 1a1 A SEE SHEET 23 FOR UNE AND CURVE TABLES. SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. SHEET 13 OF 23 SHEETS 140, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F, G, H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS REMAINDER PARCEL" OF TRACT NO. 29894-1. FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CAUFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY. NOVEMBER, 2004 \ NOTES: 4 SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 23 FOR LINE AND CURE TABLES SEE SHE 14-22 FOR LOT DETAIL SHEETS. LOT 9 AM so ESI AORS LOT V a r 41 i LOT 10 w 41'.M AXES . M p T 4 /" yS LOT 11LLI r Iv ftE E P. uj w LLLOORTllI,VV I/ 4 ROpSS AKN E ( (PIAVAIE SHEET) 1.6) AWES LOT 12 0.1G AWESI/ LOT 2 }, w J1.421 xi Ft. 0.77 AfAFS ! EASEMENT � ^ 1 � M,t0.6 xi R. ' 1.A HOES J a b ]1�L"S4.17• L4 LOT 13\ EASEMENT Y ".\ 0.R ItlES 10• WOE OLOT zrsxiFr. E PAINT Qb AQES +I' WOE —DO AGE EASEMENT +S' \,Jr \ sa 4ela e LOT 14 ` 4sn+J6\ \ LOT 15 +z• WOE LANo:cArE \ EAs[uENr „fit% .� LOT 16 nee AaEs ° WDE v U.E. EASEMENT ryhr LOT GRAPHIC SCALE '4 } 1� (rnuI Y I Imn . W It SEE SHEET 16 SHEET 14 OF 23 SHEETS rr 141 20 IN THE CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F. G, H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS "REMAINDER PARCEL" OF TRACT NO. 29894-1, FILED IN BOOK 305, PAGES 14 THROUGH 22. INCLUSIVE, OF MAPS, IN THE OFFlCE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER, 2004 N s � bt LOT V LOT 6 ,q � 3nw3 sa n LOT 7 na,3 a n. W +act $ g a°t ` E " i LOT 8 's K R. ]ALOT 5 0,0 AM S ° Hya1S�M 1` A' LOT 9 `4, il.E, na sacs ,*c� LOT 4 Li�, / 4°y ate/ 3= A FE to' P.U.E. .E. / 4 EAST'MFlli / Y/ LOT 3 an ft M � �T w 4\ lI y (m"TE STWETJ •it'd Q " "cxEs 9 LOT V (/ LOT 2 ' Mla 5a. fT. E,1 IDES La j II" e` LOT 1 w' woE n79M sa FT a.E3 µxs q P.u.E. EASEJIENT �•, \ 12 EASEYENTE In / + W N fi W V TL GRAPHIC SCALE REMAINDER-2 IlII -mow N. SEE SHEET 14 NOTES: SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 23 FOR LINE AND CURVE TABLES. SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. SHEET 15 OF 23 SHEETS 21 a IN THE CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F, G. H. AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS 'REMAINDER PARCEL' OF TRACT NO. 29894-1. FILED IN BOOK 305, PAGES 14 THROUGH 22. INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER, 2004 SEE SHEET 14 LOT V GRAPHIC SCALE iDI /QE) H moe - so rz. LOT 17 1111 I 'I. 1� 1NA14 % R. cm MS$ 24' NIOE SEE SHEET B c LOT V LOT 18 MAN % R. \ 0.N MkS \ 1Y M EASEIkNT C V.U.,E.E. EASEMENT Y \ \ \ L4NDSC .T \ t EA¢MENi \ LOT 19 e. *. P.M.E. \ \\ LOT 'C' Q6 AfA3 EASEMENT C24 I A'MTNKE» �.eT ACRES LOT 2041,190 0.N4 X F I. w N 1 01 III I P.R.4 l I I` II N 611T=i• [ �� N II.C$ E u I ( LOT 21 0.0.1 NCPF$ H I s r e(( LOT V C E yA15' N ( ' ` LOT 22 $NNx If Ve LOT V1 Oter/ Eonn SEE SHEET 17 NOTES: SEE SHEET 2 FOR EASEMENT NOTES. SEE SHEET 23 FOR LINE AND CURVE TABLES. SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. SHEET 16 OF 23 SHEETS 14322 " SL 133HS 33S S " I 00t� c0 $ 1 ary re z o r O ore Its vu ` O T• WLLWZZ �6f I Ud�Fa IT O v �zrr z o -A I I lot "! `II I va�i O o�-�zQ no �Cp �y I aYd-pry �fiMN II M.r.It'6LL M.IQ(4Nx FV1�z N M a O D: M _g • i � _ I I s� a�,��N Z ill" mtanr1ll1 l G' -o x"A"1 rys �d� a1s.. 0oZj O� .=za<�i�wo" Ji-s -7 Am oaOO OSr R, nr Fo6 wwx 9 oU0oQdO N of di' '•a'�erf �1T.' I^ (I 3 W Fp� $1 Z m V Y II Oa b ag / `I� n na'o• xi`urm' w @@' vi n c iO,Po \°27 oe 1� \ r moe-- � NGi �� e.a'i 9't 9' L•ee.10— —'tl tK tG 3 ,ffpVq M 6 3••r't 4tliM ! � � Q� � }°P ♦� Vv '6 O�44a pp Nt4 �%•�iy •y` O� c n MS V bi_ o I a \ I I C-4 . NRQ rn oeg Jae F W W in W e 144 23 w W �w 2 zo n N z I as w p r ��O O I U-VZQ U N p p U K w ;E00 w N N O0ZzaG InY a ^n Q. F Cl) V0 o � � � W VI A L S Jm CO a a zw o =a=oW Jz O > aiV J Z 7 U'.WZWI� > i+. 'I 05 Q j U ZNm V 00 p'xd \\ p aW JX ,nyEi W )) F- D o a, Z— 1V >W 3 Z\X � a � O° O V y f0#i Z Jr o mUyo mo png am §� oia r GcOW I Op p> \\ _ �� oc o r-Q OJ�� L)is .. \ a '�°Ar III •;'// U �$ M R / O9\ J 'e gi .WW2 31I,Sgtpx h Fes' n� rr� �• ii wag '� L \' %'M Nic soot • 1�Rt0 x p J p� II Y tnC o� ZQO p=� JAe IS R A II O> i x�. BxvM ,It1R x.lula<tiM FN LL 133HS 33S 145 24 N H W wh W m y < zy� it V <JW �rca O WO O T y�y11 W Z S ZUO O\ I U�U2< ror O� iQo W O' \ ZO ^ rcrc¢ pOZ Z t[) p `N r Z_.(O en, n� �y� F`a�z w o ICJ\ oi`m i <��°z Jm 8 .,t owww W <��.. Qz x Sa ° Sa�UW J •-� O ` d oWT��a =o � w� j U zN, wr. N<o x\eq+fe Z y6p, a U Q 2 gg ? W GO M,O a of s ot �A4 : 131.8�� r r e\ef i o0 p M o la_y \h n•osi015+ \ate u° pro o�9R�` Y J� LJ LJ _ En bti pq LLJ LLJ e•9'19't9 L•99�90 n`l odd Cott04 Ojc CIA R O�e J " c ss _ R� W i^ W LJ F? 91 oil 25 f 14 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F, G. H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS 'REMAINDER PARCEL* OF TRACT NO. 29894-1, FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CAUFORNIA,IN SECTION 10, TOV4SHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN NOTES, SHEET GRAPHIC SCALE 2 FOR EASEMENT NOTES. SEE SHEET 23 FOR UNE AND CURVE TABLES. JOSEPH PADILLA P.L.S. 7557 SEE SHEETS 14-22 FOR LOT DETAIL SHEETS. DATE OF SURVEY: NOVEMBER, 2004 SEE SHEET 19 (IXeQf) 1 Wh . 60 zL 1� Li� x tSEitA- E JlJE9vW, 1 'L- ; 1 N, x� N B6YS0!• E 1 LOT 32 ca AEA o LOT 48 F I I . _ 31 JAMI W. R � aeo Apes LOT 'r (PISemi to zs ��. reT •r r �I u K vwn LOT 33 A- m R. I� LOT 'N' '�R F ar Ap6 - b.+• � °E7•c<'y' II a � LOT 47 g �'" -•// JII an n.�149'r tELN I rl W wm P.U.E II. EASEMENT " w4n, r szlr 10' —E P.U.E EASEMENT v1opTo� ■ I xd� LOT 34 40" A _ nu Apes 12' WIX uNDSCAPE ' / . II. II EASEMENr LOT 46 zata sa rt. LOT 'P' "�%TN•r 1Y'"OE IIe «II wSWs WSEMBY al.», EASEUENr f c c W WE rr � I �� x eru'sr . zxixt = LOT 35 J41M m R. or acs ll, a • tr ell ""n«• r aa� //3 // LOT 45 W W 2 b. >,wea IT / to "pEs LOT36/� x erux• r m..r 4 K72;NRW J�1P1tt LOT 44 Aw :9 �I LOT 37 ]m CUR wxE1 10' wDE // +� x e 4YW E 2]O.St P.0 E EASEMENT r nI� "'p�,ry• /� aV o � � r LOT 3 m F yJ4E"l LOT 38 ` r =I �E 9 Jo 'k / \ M'IIIX 8 L12 —SLNE L01 42 \ j�y�_ EASENENr \ / J 0.k10^fir. SEE SHEET 21 SHEET 20 OF 23 SHEETS 0 147 26 N H W W S N M y�F O vi < W W o ZZO W } t N W r. Vi �J��N �UJI 2rr1ri-vi � � � o / / J nrra �- �91 U N q§ Vy�1 O N O n$ F'6'az z CIO 8CL = LL W O + O+ LdY V JN ZW O CI ai Q C .11'111. ��+ J + 9Q'df of j w , v o �oao i J F- Lu O ,f'`� 7 W to D2<" U NNa�N w paYq LO W W oN W =oxizp 0 m � m (n W b`3 W V)<r bf A y o�� g J q rnti ~$6 O jlf� nt e7� k � F 0'$ pe t91 6 z Zg �rt � J � ro� 3.A'<Mf N x M]Cwp 1elOS 14 27 IN THE CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F. G, H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS "REMAINDER PARCEL" OF TRACT NO. 29894-1, FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER, 2004 R x 0011'SI' — X W45'P4' Y 2511.05' X mlt'SI' E N WYk1' Y 2155R --— -- -- lq �' - NBlb1SE '21936' 0. � I JJ 2' w0E LOT 82 C OS E P ,"SENENi j p LOT 72 l ay :. I« 36.W0 W. FT. g — nW AORT ftRANCHO SANTANA DRIVE a>~ LOT 83 wm S0. Fi 1.17 MAES s Z� AVENUE 52 LOT G E 0.10 A wo u .�boopp•• c„ LLJ I� c LaaOn Lu a6ARS 10 TRACT NO.31202-2 z' woE u6s +N w V E+ u,T w MR 30/62-M EAC E ENSEMFNi W J Z LOT 84 G 6 In � °AS "° LOT 'A' ice}„ EM (Vn s EY4,Y) Waz n = FT 3:12 AAES i T sY-�? 4 A U REMAINDER-1 n $ 12 °S SEE SHEET 5 GRAPHIC SCALE ( 1a Garr ) SEE SHEET 13 1 m h - 50 a x .y Ra'ac N 19J0 p �' REMAINDER-6 _m � LOT T , ail 10' NNE P.U.E."�n%'f UN �+ N X /, d+92'60'i t' R-296.00. L"X" EASEMENT 'V w0E +"d 6a0•}TJL ); 0.T p8e N WL0SII' • N y N W b_•66• E 316.M— — ASENENT c L62 tl-62K ,tl NNE 'pp P.U.E. i '=s: _ x W'b6a- E xR.2R _ _ _ 20' w0E I— LANDSCAPE E" ar '.I e 3 EASFLENT 12' WE N LO ,µ 5' LY 'INE LOT 75 RLb uj 10 yXOE II� YU nPWtPOSE EASEMENT N.OR LNID3CAPE X4 b• u'sEMEF+T $ ♦ x WX6d E Mb' " 'W .6a6U ttl MIX ,1tl S MULtIPUNPOSE EASEMENT W ai — — — NOR. _ y IOW ai � — N 6RM'S0' E I1QOT X g96d1' Yp� X • [ bzaa' — — —X LL.I — N 6PbF t)21.M' >; H F LANDSCAPE EASEMENT AVENUE 54 E W cn _ _ X 61'16]C E 26.tl17 AVENUE 52 SHEET 22 OF 23 SHEETS 2s 1 4 9 (R) - O OI —1. OE -A IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 33076-1 BEING A SUBDIVISION OF LOTS F, G, H, AND A PORTION OF THOSE CERTAIN PARCELS DESIGNATED AS REMAINDER PARCEL" OF TRACT NO. 29894-1, FILED IN BOOK 305, PAGES 14 THROUGH 22, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, IN SECTION 10. TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN JOSEPH PADILLA P.L.S. 7557 DATE OF SURVEY: NOVEMBER, 2004 ZFZrM ® wTl)i ®QSLECf� ®C�GFQS�lS�9S NEWIR TM ®E9� (� ®EFEW-mm mOF7.qm Kum mEmwr7Tmwffwwwvrm mMFPiFWorur-�7lUmm m �9NEW or"m ©RZ0T-'=i7T-"=WZYMMIM- i:Z• ERM2F �� 0IIII � ®�SHS�i!T�7�3F� 0mwwlwwTr i NERm10— — mmrtpIl1ilFT1[-= mIN0,s;rx9 � samilligroTo m ©%wWMWI§nT" � 12 OEM 0lKrWV.lMKllrWZF%XM mMF'7VWlGTr"WE7TM N3=0K01riErrmrisffzaIa m ter_ ®�Sf�Q111[7!'�3S ��4fFi�iiLR9iS1<Fi ®iB'�E=T7i2�1� ®�T4f�ffF1R7'�iFiE9 �rrrT'i�tx9�� ®iolr�iYa'7 miFFTFqw±-a9wff%1= ®��.rarsa �>•Esai>. ��7-1♦�� ®XU7,0MlF7TErg-'�7 mw7T=ffI C} W1<S! mmw m t.T'1�---Zm m WT.= I UN 1. �'](fN ..I. i9B6.Otl 1 I—V I m� m �=� :SiiQ]d'7�'d[7 -.01 m>is�ari��t� i 25LIm- WUT-nilF;WW ffxZMffW;WWlF7T'WWMW ll�- 111FZ9wTr= ff4rmm"wmlFnTnmwTr= ibS[SS7E��F� @Wumm �nr9rT'1ra mf�.T�FLtiiR'16'•7�1iSi m��:�1♦�1i SHEET 23 OF 23 SHEETS 150 29 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 33076-1 ON -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of by and between EAST OF MADISON, LLC. a Delaware Limited Liability Company, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 33076-1 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ('Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize MonuMap Act. n Map A on Security for performance of or payment for the work in accordance with the Subdivisio As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby 1 J 1 secured. 30 T \Project Development Divisionoevelopment Projects\Agreements\SIMSIAs in ProgressWadison Club TM 330MONSITE SIA.doc B. Improvement security shall conform to Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty c- 3 J TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM $3076\01NISITE_SIA.doc security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final 153 acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty 32 TAProject Development Division\Development Projects\Ngreements\SIA\SIAs in Progress\Madison Club TM 33076\ONSITE_SIA.doc security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. i. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City aftempt,to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentalfion 154 not previously submitted. 33 TAProject Development Division\Developmenl Projects\Agreements\StA\SIAs in Progress\Madison Club TM 33076\ONSITE_SIA.doc Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Riciht to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the 5 J heirs, executors, administrators, assigns, and successors of the parties hereto. 34 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM 33076\ONSITE_SIA.doc C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk DEVELOPER ADDRESS East of Madison, LLC. 375 North Front St, Ste 200 Columbus, OH 43215 By:_ Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date vaLc Date Date Date C 156 r T:\Project Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM 33076\ONSITE_SIA.doc 35 Exhibit A ON -SITE SECURITY — TRACT MAP NO.33076-1 Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council Improvement Description Grading Storm Drainage Street Improvements Golf Coarse Storm Drainage Domestic Water Sanitary Sewer Golf Coarse Backbone Storm Drainage Monumentation Totals Standard 10% Contingency Total Construction Cost Professional Fees, Design 10% Professional Fees, Const 10% Bond Amount Performance Labor & Materials $ 264,900 $ 264,900 $ 1,624,510 $ 1,624,510 $ 3,957,530 $ 3,957,530 $ 1,881,560 $ 1,881,560 $ 1,458,050 $ 1,458,050 $ 691,630 $ 691,630 $ 1,881,560 $ 1,881,560 $ 55,000 $ 11,814,700 $ 11,759,700 $ 1,181,500 $ 1,176,000 $ 12,996,200 $ 12,935,700 $ 1,299,600 $ 1,293,600 $ 1,299,600 $ 1,293,600 $ 15,595,400 $ 15,522,900 f. 157 36 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM 33076\ONSITE_SIA.doc CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 33076-1 OFF -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 1 20 by and between EAST OF MADISON, LLC. A DELAWARE LIMITED LIABILITY COMPANY hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 33076-1 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others (`Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorneys fees, incurred by City in successfully enforcing the obligations thereby. secured. 37 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM 33076\OFFSITE_SIA.doc B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees.applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall bd paid 159 separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty 38 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM 33076\OFFSITE_SIA.doc security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision _ Map Act shall apply. ( 1 r) 0 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty 39 TAProject Development Division\Development Projects%greements\SIA\SIAs in Progress\Madison Club TM 33076\OFFSITE_SIA.doc security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City. Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required . by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. 40 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM 33076\OFFSITE_SIA.doc Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms; conditions, covenants, and agreements set forth herein shall apply to and bind fhe 162 heirs, executors, administrators, assigns, and successors of the parties hereto. 41 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM 33076\OFFSITE_SIA.doc C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager Date ATTEST: City Clerk Developer Address East of Madison, LLC 375 North Front St, Ste 200 Columbus, OH 43215 By:_ Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date Date Date Date 163 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in ProgressWtadison Club TM 33076\OFFSITE_SIA.doc 42 Exhibit A OFF -SITE SECURITY — TRACT MAP NO. 33076-1 Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Avenue 52 Street Improvements $ 1,398,270 $ 1,398,270 26,950 Avenue 52 Storm Drain Improvements $ 26,950 $ Avenue 52 Water Improvements $ 132,310 $ $ 132,310 225,000 1-1/2 Signals on Avenue 52 $ $ 225,000 3,724,930 $ 3,724,930 Madison Street Improvements $ 652,750 $ 652,750 Madison Storm Drain Improvements $ 66,120 $ 66,120 Madison Sewer Improvements $ 416,260 $ 416,260 Madison Water Improvements $ 1,919,020 $ 1,919,020 Monroe Street Improvements Monroe Storm Drain Improvements $ 202,170 $ 202,170 Monroe Sewer Improvements $ $ 17,360 3,341,250 $ $ 17,360 3,341,250 Avenue 54 Street Improvements $ 464,620 $ 464,620 Avenue 54 Storm Drain Improvements $ 119,300 $ 119,300 Avenue 54 Sewer Improvements $ 323,190 $ 323,190 Avenue 54 Water Improvements $ 903,910 $ 903,910 Avenue 53 Street Improvements $ 50,230 $ 50,230 Avenue 53 Water Improvements Totals $ 13,983,640 $ 13,983,640 Standard 10% Contingencey $ $ 1,398,360 15,382,000 $ $ 1,398,360 15,382,000 Total Construction Cost Professional Fees, Design 10% $ 1,538,200 $ $ 1,538,200 1,538,200 Professional Fees, Const 10% $ 1,538,200 Bond Amount $ 18,458,400 $ 18,458,400 164 43 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Madison Club TM 33076\OFFSITE_SIA.doc ceityl 4 44.4 Qu&r1ru COUNCIL/RDA MEETING DATE: August 2, 20054 ITEM TITLE: Approval of a Contract Extension with Tri- Lake Consultants, Inc. to Provide Construction Inspection Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: AO STUDY SESSION: PUBLIC HEARING: Approve authorization for the City Manager to execute a contract renewal of a Professional Services Agreement (PSA) with the firm of Tri-Lake Consultants, Inc. in an amount not to exceed $561,600 for Fiscal Year (FY) 2005/2006 to provide capital improvement project and private development project construction inspection services. FISCAL IMPLICATIONS: In the proposed FY 2005/2006 Capital Improvement Program (CIP) budget, $42,000 is budgeted for inspection services and $200,000 is included within the Public Works Construction Management budget for contract inspection services. In addition, more than $197,000 was budgeted in the CIP budget and remains unexpended for inspection services for projects that are not scheduled to be completed until after FY 2004/2005. In subsequent years, authorization will be subject to the number and amount of capital improvement projects. Therefore, funding is available, totaling more than $439,000, within the approved FY 2004/2005 CIP and proposed FY 2005/2006 CIP and Public Works Construction Management budget to continue inspection services. Inspections for private development projects are paid for from developer and encroachment permit fees at the time the developer requests plan check and/or inspection. Typically, any shortfall for construction inspection services is addressed via mid -year budget adjustment based on collection of developer fees. In any event, this contract will be paid on a time and material basis, which will not exceed the amount of fees collected for inspections from developers. CHARTER CITY IMPLICATIONS: None. S:\CityMgr\STAFF REPORTS ONLY\8-2-05\C3 Tri Lake.doc BACKGROUND AND OVERVIEW: On August 6, 2001, the City Council authorized the City Manager to bypass the competitive selection procedures and negotiate for the express purpose of renewing an existing contract with the firm of Tri-Lake Consultants Incorporated. This contract will provide for continuing professional services, pursuant to Resolution 96-80. The negotiated contract is an annual contract subject to renewal for up to three consecutive years. The purpose for a renewal clause is to maintain inspection continuity during projects without having to seek proposals every fiscal year for the same services. This contract would be for FY 2005/2006 CIP and private development project field inspection services and is the beginning of the first year of a three-year renewable contract. The negotiated PSA (Attachment 1) is based on an hourly rate not to exceed $60 per hour with funding provided from the various CIP projects assigned to the consultant. Inspections for private development projects will be paid for from developer fees at the same hourly rate, not to exceed $60 per hour. The demand for private development inspections is dependent upon current and future private development in the City. In previous years, Tri-Lake Consultants have met staff's expectations with their construction inspection and observations services. Tri-Lake Consultants have requested an increase in the hourly rate from $53 to $60. Staff believes this rate to be at or below the industry standard for inspection services and therefore recommends this increase. If the City Council does not desire renewal of the contract, a Request for Proposals for these services would be required and City staff would follow the City procedures in order to select a qualified consulting firm. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for the City Manager to execute a contract renewal of a Professional Services Agreement with the firm of Tri-Lake Consultants, Inc. in an amount not to exceed $561,600 for Fiscal Year 2005/2006 to provide capital improvement project and private development project construction inspection services; or 2. Do not approve authorization for the City Manager to execute a contract renewal of a Professional Services Agreement with the firm of Tri-Lake Consultants, Inc. in an amount not to exceed $561,600 for Fiscal Year 2005/2006 to provide capital improvement project and private development project construction inspection services; or 3. Provide staff with alternative direction. C 166 S:\CityMgr\STAFF REPORTS ONLY\8-2-05\C3 Tri Lake.doc 2 Respectfully submitted, 4eTt ith!�y�R. assOr,_1 P.E. Works irecCity Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement C. - 167 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Tri- Lake Consultants, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Observation and Inspection Services for Fiscal Year 2005/2006 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. (- - 168 4 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed FIVE HUNDRED SIXTY-ONE THOUSAND SIX HUNDRED DOLLARS ($561,600) (The "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 169 5 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Habib M. Motlagh, P.E., President It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be John M. Freeland, Senior Engineer or such other person as may be designated by the City Manager. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 170 6 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. t .. 17 7 All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. t 172 E-1 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that �� the dispute is not cured, provided that nothing herein shall limit City's right to terminate This Agreement without cause pursuant to Section 7.8. 9 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. C 174 10 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Timothy R. Jonasson 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: Tri-Lake Consultants, Inc. Attention: Habib M. Motlagh, P.E., President 170 Wilkerson, Suite A P. 0. Box 606 Perris, California 92570 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragrap s, or sections of this Agreement which are hereby declared as severable and shall be interpre d to carry out the intent of the parties hereunder. 175 11 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing the Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June Greek, City Clerk APPROVED AS TO FORM: Katherine Jenson, City Attorney CONSULTANT: TRI-LAKE CONSULTANTS, INC. By: Date Name: Title: t 17t 12 Exhibit A Scope of Services The Consultant shall: 1. Provide qualified technical field representative/s to monitor the construction of a variety of public works Capital Improvement and private development construction projects. 2. Prepare and track project schedules as directed by the City. 3. As directed by the City, prepare necessary correspondence, reports, and memos necessary to administer various City capital improvement projects and/or private development projects. 4. Observe, document and report on project progress, daily construction activities, assume the City's role and act as the City's agent with contractors, developers, other outside agencies and with City contracted technical consultants. 1'77 13 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed FIVE HUNDRED SIXTY-ONE THOUSAND SIX HUNDRED DOLLARS ($561,600) except as specified in Section 1.6 - Additional Services of the Agreement. The agreed upon hourly rate for qualified construction inspection personnel provided by the consultant shall be $60.00 per hour flat rate for all time periods. The City shall not pay any additional hourly wage for hours worked over 40 nor over 8. Compensable time shall begin when the inspector arrives at the designated work site and shall end when the inspector leaves the designated work site to commute or stops conducting business associated to the City. ( 178 14 Exhibit C Schedule of Performance Consultant shall complete all services within the Fiscal Year 2005/2006, which shall end on July 1, 2006. C 1.79 15 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: 1. The Consultant shall provide a hand held (type) cellular telephone and service compatible with the City's "NEXTEL" service for each inspector assigned to the City at no additional cost to the City. 2. The Consultant shall provide a hand held digital "smart level", one for each inspector, calibrated for use in the performance of the inspector's duties to determine percent of slope of inspected horizontal surfaces for compliance with various design guidelines. 3. The Consultant shall provide each inspector a "digital" camera for daily photographic documentation. The City shall provide the necessary means of printing and downloading of digital photos for archive purposes. Said camera shall have "date back" capability and of sufficient mega pixel resolution to review relevant details of the work inspected. 4. The Consultant shall provide each inspector with a hand held digital weather monitoring device. The device shall provide site specific data of: wind speed, ambient temperature and relative humidity, all data to be recorded in inspector's daily report. 5. The Consultant shall insure that each inspector has successfully completed the "Coachel.la Valley Fugitive Dust Control Class" provided by the South Coast Air Quality Monitoring District (at no cost) and renewed every two years. 6. The Consultant shall provide his or her own transportation to and from the designated work site. AT NO ADDITIONAL COST TO THE CONSULTANT: 7. The City shall make available limited office space, land -based telephone & service, reproduction facilities, fax service and minor clerical support as needed for the consultant's inspector at no additional cost to the consultant. 8. UPON CONCURRENCE FROM BOTH PARTIES (CITY and TRI-LAKE CONSULTANTS, /NC.)THIS AGREEMENT SHALL BE RENEWABLE FOR A PERIOD NOT TO EXCEED THREE YEARS FROM JULY 5, 2002, REVIEWABLE IN ONE-YEAR INCREMENTS FROM THE CURRENT DATE OF EXPIRATION (per Exhibit 'C') OF THIS AGREEMENT. 180 16 COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate and Authorization to Advertise for Bid the Fiscal Year 2003/2004 Traffic Signal Improvement Program, Project No. 2003-15. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications and engineer's estimate (PS&E) and authorize staff to advertise for bid the Fiscal Year 2003/2004 Traffic Signal Improvement Program, Project No. 2003-15. FISCAL IMPLICATIONS: The following is the project's funding and funding sources: Infrastructure Funds: Surface Transportation Program (STP): $37,850 $244,800 Total Funding Available: $282,650 Considering the Engineer's Estimate in the amount of $286,000, the following is the anticipated project budget: Construction: $286,000 Design: $24,500 Inspection/Test/Survey: $22,200 Administration: $14,300 Contingency: $28,600 Total: $375,600 As illustrated, a shortfall exists between the available funding ($282,650) and the anticipated project budget ($375,600) in the amount of $92,950. Considering this shortfall is estimated based on the engineer's estimate and not actual construction bids, no budget adjustments are recommended at this time. Staff will make a funding recommendation at the time of award of contract. I_ . 181 A Cooperative Agreement exists between the Cities of La Quinta and Indio, and the Desert Sands Unified School District (DSUSD). The agreement allocates the local share (those costs over and above the federal grant amount), to each jurisdiction evenly in thirds. The Agreement also anticipated that the actual construction costs might exceed the preliminary engineer's estimate. As such, the agreement allows for a 15% increase in cost without additional approval from either the City of Indio or DSUSD. If the costs exceed 15% of the original estimate, the City of Indio and DSUSD will in good faith consider the increase within 30 days of notification. CHARTER CITY IMPLICATIONS: None. The project is partially funded with Federal Surface Transportation Program (STP) funding. As such, the project will be bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements include installing a new traffic signal at the intersection of Dune Palms Road and Desert Crest Drive (Attachment 1), directly in front of the Amelia Earhart Elementary School, and installing a pedestrian activated crosswalk on Miles Avenue directly in front of the John Glenn Middle School. On May 20, 2003, the City Council approved the grant application for a California Department of Transportation (Caltrans) Safe Routes to School (SR2S) grant to install the new traffic signal on Dune Palms Road and Desert Crest Drive and to install the pedestrian activated crosswalk on Miles Avenue directly in front of the John Glenn Middle School. On November 21, 2003, the City was notified by Caltrans that the City's project was approved and SR2S grant funding was available in the amount of $244,800. On July 11, 2005, staff submitted the necessary paperwork to Caltrans requesting funding obligation and authorization to proceed with construction. Caltrans is expected to approve the City's request by July 31, 2005. The project cannot be advertised until Caltrans approval is received. The PS&E are now complete and available for review within the Public Works Department. 182 K Contingent upon City Council authorization to advertise the project for bid on August 2, 2005, the following is the project schedule: City Council PS&E Approval Project Advertisement (30 days) Award of Construction Sign Contracts and Mobilize Construction (120 Consecutive Calendar Days) Project Close-out/Acceptance FINDINGS AND ALTERNATIVES: August 2, 2005 August 3 - 31, 2005 September 20, 2005 September 21 - October 20, 2005 October 21 - February 19, 2006 March 2006 The alternatives available to the City Council include: 1. Approve the plans, specifications and engineer's estimate and authorize staff to advertise for bid the Fiscal Year 2003/2004 Traffic Signal Improvement Program, Project No. 2003-15; or 2. Do not approve the plans, specifications and engineer's estimate and do not authorize staff to advertise for bid the Fiscal Year 2003/2004 Traffic Signal Improvement Program, Project No. 2003-15; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R J nas o , P.E. ublic Wor s Dire or/City Engineer Approved for submission by: �P Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 193 K Z ,e!!!!!� ATTACHMENT `NOFT�' AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 2, 2005 BUSINESS SESSION: ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate and Authorization to Advertise CONSENT CALENDAR: for Bid the Madison Street Pavement Rehabilitation STUDY SESSION: Improvements (Avenue 54 to Airport Boulevard), Project No. 2003-07C PUBLIC HEARING: RECOMMENDATION: Approve the plans, specifications and engineer's estimate (PS&E) and authorize staff to advertise for bid the Madison Street Pavement Rehabilitation Improvements (Avenue 54 to Airport Boulevard), Project No. 2003-07C. FISCAL IMPLICATIONS: This project is included within the Public Works Department Operational Budget. The following represents the amount available to the project: Funding Source General Fund Account No. 101-7003-431-34-04 Amount Available $1,085,928 Considering the Engineer's Estimate in the amount of $625,000, the following represents the anticipated project budget: Construction: $625,000 Inspection/Test/Survey: $48,440 Administration: $31,000 Contingency: $62,500 Total Anticipated Cost: $766,940 As illustrated, adequate funding is available to support staff's recommendation. 185 CHARTER CITY IMPLICATIONS: The project is 100% funded with locally generated funds and is located entirely within the City of La Quinta. The project will be bid as a non -prevailing wage project and may result in cost savings. BACKGROUND AND OVERVIEW: The proposed improvements include rehabilitating the pavement on Madison Street from Avenue 54 to Airport Boulevard (Attachment 1). The City's Pavement Management Plan (PMP), approved by the City Council on August 19, 2003, recommends the rehabilitation of Madison Street, from Avenue 54 to Airport Boulevard, during Fiscal Year 2004/2005. On February 17, 2004, the City Council approved a Professional Services Agreement (PSA) with RKA Engineer's, Inc. to prepare the plans, specifications and engineer's estimate for the Fiscal Year 2003/2004 Miscellaneous Street Improvements, Project No. 2003-07. The design of the Madison Street Pavement Rehabilitation Improvements (Avenue 54 to Airport Boulevard) were included within this agreement. Contingent upon City Council authorization to advertise the project for bid on August 2, 2005, the following represents the project schedule: City Council PS&E Approval Project Advertisement (30 days) Award of Construction Sign Contracts and Mobilize Construction (60 Consecutive Calendar Days) Project Close-out/Acceptance FINDINGS AND ALTERNATIVES: August 2, 2005 August 3 - September 2, 2005 September 20, 2005 September 21 - October 20, 2005 October 21 - December 19, 2005 January 2006 The alternatives available to the City Council include: 1 . Approve the plans, specifications and engineer's estimate and authorize staff to advertise for bid the Madison Street Pavement Rehabilitation Improvements (Avenue 54 to Airport Boulevard), Project No. 2003-07C; or 2. Do not approve the plans, specifications and engineer's estimate and do not authorize staff to advertise for bid the Madison Street Pavement Rehabilitation Improvements (Avenue 54 to Airport Boulevard), Project No. 2003-07C; or i 3. Provide staff with alternative direction. 1O6 2 Respectfully submitted, 2Ti othy R. asso .E. blic Works Director/City Engineer Approved for submission by: a. . Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 197 ATTACHMENT 1 COUNCILIRDA MEETING DATE: August 2, 2005 ITEM TITLE: Approval of Contract Change Order No. 1 for Street Sweeping Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: JJ STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No.1 (Attachment 1) in the amount of $30,282 with Clean Street to provide additional street sweeping services. FISCAL IMPLICATIONS: Adequate funds for Street Sweeping Services have been appropriated in the Fiscal Year 2005/2006 budget, Account No. 101-7003-431-44-10, in the amount of $1 15,000. Contract Amount $ 74,584 Contract Change Order No.1 $ 30,282 Revised Contract Amount $104,866 CHARTER CITY IMPLICATIONS: Street sweeping services are funded by the General Fund. Therefore, under the Charter City status, the City is not required to pay prevailing wage rates. BACKGROUND AND OVERVIEW: On April 20, 2004, the City Council authorized staff to distribute a Request for Proposals (RFP) to obtain street sweeping services. On June 15, 2004, the City Council awarded a Maintenance Services Agreement to Clean Street for 52 weeks, in an amount not to exceed $71,853.60. The Maintenance Services Agreement also allowed yearly extensions, not to exceed three (3) one-year extensions, renewable at the beginning of each fiscal year through Fiscal Year 2007/2008. S:\CityMgr\STAFF REPORTS ONLY\8-2-05\C9 Street Sweeping.doc On June 7, 2005, the City Council approved a one-year Maintenance Services Agreement extension in the amount of $74,584 with Clean Street to provide street sweeping services for Fiscal Year 2005/2006. The Coachella Valley Association of Governments (CVAG) Street Sweeping Task Force for the Regional PM 10 Street Sweeping Program determined that there were streets within the regional street sweeping program that do not meet Caltrans criteria for a regional arterial. The member jurisdictions subsequently developed criteria defining a regional arterial, which has now been adopted by CVAG. Through this process, 36.78 curb miles per week within the City have been eliminated from the regional system. Out of the 36.78 curb miles eliminated from the regional system, 22.9 curb miles will be contracted out to Clean Street for sweeping and the remaining 13.88 curb miles will be added into the City's Street Sweeping Program. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve Contract Change Order No. 1 in the amount of $30,282 with Clean Street to provide additional street sweeping services; or 2. Do not approve Contract Change Order No. 1 in the amount of $30,282 with Clean Street to provide additional street sweeping services; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R J ass P.E. ublic Work irect r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. . Contract Change Order No.1 S:\CityMgr\STAFF REPORTS ONLY\8-2-05\C9 Street Sweeping.doc 2 1,90 ATTACHMENT 1 OF MF CONTRACT: MSA 2005/2006 CONTRACTOR: Clean Street PROJECT NO. N/A Page 1 of 1 CONTRACT CHANGE ORDER NO. 1 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or . do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terns, general conditions, and special provisions of the original Contract DESCRIPTION OF CHANGE :Addition of street sweeping maintenance: Street Name From To Length/Miles Monthly Annual Adams St Avenue 48 Highway 111 2.00 @25.43 = $ 50.86 $ 2,644.72 Ave Bermudas Calla Tampico Calla Tecate 4:24 @25.43 = $107.82 $ 5,606.64 Eisenhower Dr. Washington St. Calla Tecate 10.84@25.43= $275,66 $14,33.4.32 Calla Tecate Ave Bermudas Montezuma 0.88 c@25.43= $ 22.38 $ 1,163.76 Montezuma Eisenhower Dr Calla Tecate 4.94 @25.43= $ 125.63 6,532.7 TOTAL: $30,282.20 Total Contract Compensation for this Contract Change Order is in the Amount of: $ 30,282.00 Previous Contract Amount Through Change Order No. 0 Add this Change Order Revised Contract Total Submitted By: Date: Approved By: Date: $ 74,684.00 $30,282.00 $104,866.00 We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, .furnish all materials, perform all labor, except as may be noted above, and perform all services necessary complete the above specified work, and hereby accept as full payment the amount shown above. n Accepted BY: /vvvyUVI Title: Director of Business Development Contractor: LANk STREET Date: July 27, 2005 191 3 Z 'd Z86L'ON 3ONVN31NIVN 133d1S VINd0311d0 HUI 90OZ '9Z' Inf Taft 4 647-44urMrw COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Authorization for Overnight Travel for the Personnel/Risk Manager to Attend the California Joint Powers Insurance Authority Annual Risk Management Conference to be held October 26 through 28, 2005 in Long Beach, California RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Personnel/Risk Manager to attend the California Joint Powers Insurance Authority (CJPIA) annual Risk Management Conference to be held October 26 through 28, 2005 in Long Beach, California. FISCAL IMPLICATIONS: Travel expenses will be funded from the Travel, Training and Meetings Account No. 101-1004- 413.51- 01. The breakdown of estimated expenditures for this conference is as follows: Registration $245 Hotel $500 Meals $200 Travel $150 Total $1,095 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The CJPIA sponsors an annual Risk Management Conference that offers a variety of speakers and educational materials on various risk management and personnel topics. The conference will provide the City with the opportunity to obtain the latest information concerning risk management and personnel issues. An overview of the conference is attached (Attachment 1). 192 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Personnel/Risk Manager to attend the CJPIA Conference to be held October 26 through 28, 2005 in Long Beach, California; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, I k J."- �� Mark Weiss, Assistant City Manager Approved for submission by: Q Thomas P. Genovese, City Manager Attachment: 1. Conference overview 2 (- 193 "1 RNVEL & riCC:O a1D010NS The Hyatt Regency Long Beach hotel sits proudly at the edge of Long Beach's beautiful Rainbow Harbor. Footsteps away from the Hyatt you will find the best Long Beach has to offer: restaurants, shops, the Aquarium of the Pacific and the beach. CALIFORNIA JPLA group rate (available October 26 — 28 only) is $165 per night. The hotel charges 812 per day for self -parking. Reservations must be made by September 15th to receive the discounted rate. To make your hotel reservations, please call the Hyatt Regency Long Beach at (562) 491-12-34. Ask for the group rate for C:aI.IFOPUNL-k JOINT POWERS INStiRA.yCE AUTHORITY. The Hyatt Regency Long Beach is located at 200 South Pine Avenue, Long Beach, California. Please call the Hyatt Regency Long Beach directly at (562) 491-1234. 1'1 . .......� ( � ' ��.� , —+ tom:• . - � ~ Fi: �_ GOLF TOURNAMENT Skylinks Golf Course in Long Beach re -opened to the public in October 2004, following an extensive renovation program. Renowned golf course architect Cal Olsen redesigned the once flat course into a beautifully undulating layout that will challenge golfers at this year's CALIFOR.NIA JPIA Golf Tournament on October 26th. The tournament fee of S100 includes 18 holes of golf, cart, and box lunch. I ICLE CREDIT MCLE Credit is pending. CALIFORNIA JPIA is the largest municipal self-insurance pool in the state and has been serving its members since 1978. Members take an active role in determining the programs and services that are provided to the pool. A progressive risk management agency concerned with preventing and alleviating risk wherever possible, the CALIFORNIA JPIA strives to ensure it continues to be on the cutting -edge of service to its members. The CALIFOINIA JPIA has a risk -sharing pool for general liability and workers' compensation, and obtains group purchased insurance for all-risk property, auto, earthquake, environmental, and fidelity exposures. C ,AI,f F 0 R N I A JPIA PAS to Risk Management O T 1011)"411-11711'all, Risk 1 /j/1' eI/�>>`CN CA1E��S r t t C October 26 - 28, 2005 Hyatt Regency, Long Beach, California CALIFORNIA JPIA Management October 26 - 28, 2005 1 Hyatt Regency, Long Beach ConferencelConfirence Topics/Sujets "Things that can go wrong are predictable, and predictable is preventable. " -- Gordon Graham Passport to Risk Management is the theme of the loth Annual CAUFORNIA JPIA Risk Management Conference. The risk management issues facing public agencies today have become more complex in today's sea of uncharted waters. In response, this conference is designed to enhance and support risk management, and to further develop a risk management expertise so necessary in today's local government. Set against the backdrop of the Queen Mary, the Aquarium of the Pacific, and the revitalized downtown, the location of the conference provides a unique opportunity for local member agencies to send risk management and other agency staff to the conference without lodging expenses. This year the conference has been extended, and begins on Wednesday with lunch and a panel of Authority attorneys discussing recent case law and lessons learned in litigation during the past year. The Authority will offer City Managers, Town Managers, Executive Directors, and General Managers free registration (non -transferable) with one paid registrant. Additional paid registrants from your agency receive a $50 registration discount. Keynote/tlement Essentil Safe Journeys: Organizational and Operational Risk Management Gordon Graham, Graham Research Consultants Keynote speaker Gordon Graham will present Organizational and Operational Risk Management at the closing session on Friday. Gordon will present a systematic approach that is essential for everyone in the workplace, regardless of position, job description, or type of organization. In his keynote presentation, Gordon shows how the discipline of risk management, along with an understanding of systems, customer service, accountability, and integrity, work together to better assure that things get done right within your agency. Registration/Enregistrement Conference registration includes three days of sessions, two breakfasts, two lunches, dinner, Aquarium reception, and all conference materials. Registration Early (until 8/25) Regular (8/26-9/15) Cityrrown Mgr., Ex. Du. $o (w/ one paid registrant) CAuFoRNiA JPIA Members $245 $295 Add'1 Paid Participant from Agency $195 $245 Non-members $315 $365 Addl Paid Participant from Agency $265 $315 Changes in Latitudes: Lessons Learned: Roles of the Claims Team Adventure on the High Seas: Risk Management 201 Navigating the Course: The Perils of Public Works Sink or Swim: Workers' Compensation Fraud Throw Me a Life Preserver: Surviving the Recruitment Process Master ofYour Ship: Life Balance: Time Management in a Chaotic World Filling the Sails: Risk Management in Recreation Charts and Maps: Documentation Management and Retention Walk the Plank: Avoid the Treacherous Waters of Termination, Resignation, and Retirement Sea of Uncharted Waters: Aftermath of AB 899 All Hands on Deck: The Essentials of Fleet Management Drop Anchor: Financial Fraud Cancellation Policy/Politique d'annulation Cancellations must be made in writing or through the web site. All refund requests must be made in writing to the CAuFORmA JPIA. 100% refund if requested by September 15, 50% refund if requested by September 26. No refunds after September 26. Please allow 45 days after the end of the conference to receive refunds. aNNUAI 2 K RISK J 4 IIgANAGEM� Attendee Information (Please print) Q I would like to receive MCLE Credits CALIFORNIA.JPIA Agency Risk Management Conference Registration Form Address City State Zip Phone Fax Email Address Spouse/Guest Information (Plea.. print) Q Spouse/Guest Q Speaker C) Golfine n MCLE Credits Last Name First Name Name on Badge Title Q Spouse/Guest Q Speaker Q Golfing Q MCLE Credits Last Name First Name Name on Badge Title Q Spouse/Guest Q Speaker Q Golfing Q MCLE Credits Last Name First Name Name on Badge Title O Spouse/Guest Q Speaker Q Golfing Q MCLE Credits Last Name First Name Name on Badge Title O Spouse/Guest Q Speaker Q Golfing Q MCLE Credits Last Name First Name Name on Badge Title O Spouse/Guest Q Speaker Q Golfing Q MCLE Credits Last Name First Name Name on Badge Title CALIFORNIA.JPIA loth Annual Risk Management Conference October 26-28, 2005 Long Beach, California Register by August 25 and receive discounted rates! Final registration deadline is September 15, 2005. Conference registration includes three days of sessions, two continental breakfasts, two lunches, dinner, Aquarium reception and all conference materials. Register online at www.cjpia.org or complete this form and mail a copy to CALIFORNIA JPIA, 8081 Moody Street, La Palma, CA 90623 or fax it to (562) 402- 8692. If you have questions, call (800) 229-2343. Golf Tournament on October 26: Includes 18 holes of golf, cart, and box lunch. Hotel Reservations: CALIFORNIA JPIA group rate (available October 26- 28 only) is $165. The hotel charges $12 per day for self -parking. Reservations must be made by September 15 to receive the discounted rate; call the Hyatt Regency Long Beach at (562) 491-1234. Ask for the group rate for CALIFORNIA JPIA. Conference Cancellation Policy: Cancellations must be made in writing or through the web site. All refund requests must be made in writing to the CALIFORNIA JPIA. 100% refund if cancelled by September 15, 501/o refund if cancelled by September 26. No refunds after September 26. Please allow 45 days after the end of the conference to C A L I F O R N I A receive refunds. 1 - P - I - A Sponsor Registration Number Attending Cost per Attendee Total City/Town Manager, Exec. Director Fteztth r+M �artl . , _;, .' ', S Member $245 (until 8/25) $295 (8/26-9/15) $ Additional Paid Participant $195 (until 8/25) S245 (8/26-9/15) $ Non-member S315 (until 8/25) $365 (8/26-9/15) S Additional Paid Participant IS265 (until 8/25) S315 (8/26-9/15) IS Activities Golf Tournament $100 $ Lunch 10/26 iaea,i±Smrsifiliivn $0, Aquarium Reception 10/26 Breakfast (10/27) Sponsor Lunch (10/27) Sponsor Registration Total' $ Spouse/Guest Registration Number Attending Cost per Attendee Total Activities Golf Tournament (10/26) $100 $ Lunch 10/26 $25 $ A uarium Reception 10/26 $35 $ Breakfast 10/27 Free urge �� ttatton : $Q"'° Sponsor Lunch (10/27) $25 $ Dinner (10/27) $40 $ Breakfast (10/28) J.RreeWregi4taiign ( EOM ' Spouse/Guest Registration Total Total Amount Due $ Payment 0 Check Enclosed Master CardNisa #: Cardholder's Q Bill Credit Card (please fill in your card information below) Expires: r .. 196 COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Authorization to Award a Professional Services Agreement to Tri-State Land Surveyors for Survey Services for the Washington Street Median Improvement Project, Project No. 2003-09 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to execute a Professional Services Agreement (Attachment 1) in the amount of $37,530 to Tri-State Land Surveyors to provide professional field survey services during construction of Washington Street Median Improvement Project, Project No. 2003-09. FISCAL IMPLICATIONS: On June 21, 2005, the City Council awarded the construction contract for the Washington Street Median Improvements to Dateland Construction Company Inc. Included in this project budget is $109,682 for inspection, testing, and survey services. Therefore, adequate funding is available. CHARTER CITY IMPLICATIONS: None. This project is partially funded with Federal STP grant funds, and therefore the work will be subject to prevailing wage. BACKGROUND AND OVERVIEW: The Washington Street Median Improvements and the New Traffic Signal at Sagebrush, Project No. 2003-09, were included within the Fiscal Year 2003-2004 Capital Improvement Plan approved by City Council on May 20, 2003. /5 The proposed improvements will be installed on Washington Street between Avenue 48 and Avenue 50. Improvements include installing a raised curb median with landscaping and irrigation, median lighting, and a new traffic signal at the Sagebrush intersection. The landscape palette is consistent with the City Council approved "desertscape" theme for primary image corridors. ( 197 On June 21, 2005, the City Council awarded the construction contract for the Washington Street Median Improvements to Dateland Construction Company Inc. Staff received only one response to the Request for Proposals for survey services from Tri State Land Surveyors for this project. The attached PSA with Tri State Land Surveyors is necessary in order to fulfill the City's obligation under the construction contract to provide survey services during construction of the improvements. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the City Manager to execute a Professional Services Agreement in the amount of $37,530 to Tri-State Land Surveyors to provide professional field survey services during construction of Washington Street Median Improvement Project, Project No. 2003-09; or 2. Do not authorize the City Manager to execute a Professional Services Agreement in the amount of $37,530 to Tri-State Land Surveyors to provide professional field survey services during construction of Washington Street Median Improvement Project, Project No. 2003-09; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. J na on, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement 2 ( 198 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Tri-State Land Surveyors and Civil Engineers ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Washington Street Median Improvements ( From Avenue 48 to Avenue 50 ) Project No. 2003-09 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when . directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 199 3 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated on a time and material basis in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Thirty Seven Thousand, Five Hundred and Thirty Dollars and Zero Cents ($37,530.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within.ten (10) days of the commencement of such delay notify the Contract Officer in writing of the, causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 4 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Contact Dale Grinager It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Thomas P. Genovese or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. r, 201 5 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultan shall �O A 2 E. obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered, thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 203 7 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 . Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for r ' 2, 04 8 cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the - Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. 205_ To City: To Consultant: CITY OF LA QUINTA Tri-State Land Surveyors and Civil Engineers Attention: Thomas P. Genovese Attention: Dale Grinager City Manager 78120 Calle Estado Suite 102 78-495 Calle Tampico La Quinta, CA 92253 P.O. Box 1504 La Quinta, California 92253 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date: ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney 206 10 CONSULTANT By:_ Name: Title: Date: 207 11 Exhibit A Scope of Services Services and products to be rendered in performing all work associated with the project may include, but are not limited to; the Engineering Consultant shall be required to provide one set of construction stakes for each of the following items as detailed: 1. Survey Control - Will be sufficiently marked and will be preserved and protected. Replace any disturbed or removed survey monuments. 2. Offsets for Asphalt Removal Limits and Median Curb Delineation - One set of offsets to delineate asphalt removal limits and median curb locations. 3. Miscellaneous Staking - Allowance to provide staking as required for various miscellaneous needs that may arise during the course of the project. 4. Project Administration - The Engineer of Work shall be available during the length of the project to address any questions or concerns which may arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quinta within 48 hours of the receipt of the `Staking Request" for the said work. 5. Office Calculations and Supervision - Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. ( 208 12 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not Thirty Seven Thousand, Five Hundred and Thirty Dollars and Zero Cents ($37,530.00) except as specified in Section 1.6 - Additional Services of the Agreement. C 11, 209 13 Exhibit C Schedule of Performance Consultant shall complete all services within 120 consecutive calendar days 0 20) from the date the Notice to Proceed. C• 210 14 Exhibit D Special Requirements None ( 211 15 c&ty/ 4 eti� Qu&& COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Approval of Additional PM10 Services from DISC Construction Services for SilverRock Resort RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /b STUDY SESSION: PUBLIC HEARING: Approve additional PM10 services from DISC Construction Services in an amount not to exceed $1 15,920 for SilverRock Resort. FISCAL IMPLICATIONS: The Fiscal Year 2005/2006 Operating budget (Account No. 101-7004-431.32-01) included $500,000 for PM-10 Maintenance of SilverRock Resort; therefore, there are adequate funds available for this action. CHARTER CITY IMPLICATIONS: This work is considered maintenance work and is therefore not subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: On April 19, 2005, the City Council ratified a purchase order with DISC Construction Services in an amount not to exceed $243,214 to provide chemical stabilization, wind diversion screens, and water truck operations at SilverRock Resort. Attachment 1 is a proposal from DISC Construction Services dated July 27, 2005 for an amount not to exceed $1 15,920. This proposal is for water truck services and dust control observation for six months. Staff believes this will allow time to design permanent PM10 improvements to' be installed and/or planted during the winter and spring months. 212 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve additional PM10 services from DISC Construction Services in an amount not to exceed $1 15,920 for SilverRock Resort; or 2. Do not approve additional PM 10 services from DISC Construction Services in an amount not to exceed $1 15,920 for SilverRock Resort; or 3. Provide staff with alternative direction. Respectfully submitted, w 4Ti othy R. asVdr P.E. ublic Works ire/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Proposal from DISC Construction Services 213 2 ATTACHMENT 1 WEDNESDAY July 27, 2005 Quotation/Proposal WATER TRUCK SERVICES CITY OF LA QUINTA Attn:Tim Jonasson Project — Sliver RocK Ranch Construction Services 810 North Farrell Palm Springs, Ca 92262 Main 760/776-0800 • fax 760/776-0076 A Rep: Dan Williams Disc proposes to supply an operated 4,000 gal water truck as'needed. $65.00 per hr Recommended budget for the remainder of the year to include one month not covered in original P_O. This budget number is for seven days a week eight hours a day $87,360.00 Dust control -monitoring services during hours of water truck operation. $95.00 per shift Recommended budget for the remainder of the year to include seven days a week one shift per day and include one month not covered in original P.O. $15,960.00 Water tower rental $1,500.00 per mo. Budget for six months (Includes one month not on original P.O.) $9.000.00 J-Stand rental $600.00 per mo Budget for six months (includes one month not on original P.O.) $3,600.00 TOTAL BUDGET $115,920.00 DISC is pleased to provide the above estimate. All work auaranteed as specified and to be performed in accordance with the specifications submitted. Invoices not paid within terms will accrue interest charges. Acceptance of Proposal/Authorization to Proceed By Name/Title Date 214 3 Qum& CFnJ OF '('13F'9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 2, 2005 / BUSINESS SESSION: ITEM TITLE: Consideration of Civic Center Campus CONSENT CALENDAR: Acknowledgement Area Applications STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Once the names of those being recognized are approved by the City Council, the bronze plates of the acknowledgment area monuments will be sent to a water jet engraver to have the names etched into the plates. The cost of adding the names to the bronze plates will be approximately $35 per name and $3.25 per letter per name. The cost of engraving and shipping the bronze plates will be approximately $10,000. As of June 30, 2005, the Art in Public Places Account had an available unreserved balance of $218,790 and can fund the cost of this process, as the names are an integral part of the artwork. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On September 18, 2001, the City Council approved the criteria for the Acknowledgment Area monuments for veterans, artists and sports figures to be located on the Civic Center Campus. In addition, the City Council selected the first meeting in August of each year to consider additional names to be included on the art pieces. The criteria for each area are listed below: 215 Veterans: 1. 3-year resident of La Quinta (past or present); and 2. Proof of Military Service: Form DD-214 or Notice of Separation The following classifications are considered Veterans: All branches of the Military identified by the Department of Veteran's Affairs; Reservists who have served a minimum of six (6) years; and Merchant Marines who have served on Active Duty. Artists: 1 . 3-year resident of La Quinta (past or present); and 2. Achieved national, state or local recognition in a field of the arts; and 3. Contributed to the City of La Quinta's image; and 4. Nomination form must be signed by 10 La Quinta residents The field of art includes the following categories: Painting, sculpture, tile work, the performing arts, architecture, and landscape architecture. Sports: 1 . 3-year resident of La Quinta (past or present); and 2. Achieved national, state or local recognition; and 3. Contributed to the quality of life for the citizens of the City of La Quinta; and 4. Nomination form must be signed by 10 La Quinta residents Sports figures would be an individual who has participated in a formally recognized sporting activity. As of this report, 28 applications for Veterans have been submitted and two applications have been received for artists. Once the City Council approves the names of those individuals to be recognized as part of the Acknowledgment Areas, the names will be etched into the bronze plates as part of the artwork. It is anticipated that this process will take approximately 6- 8 weeks. VETERANS The following applications* have been submitted for consideration as part of the Veteran's Acknowledgment Area: Name Branch of Service Date of Service Joseph F. Sobol Marines-CPL 1942-45 Donald 0. Spears Marines-SGT 1969-71 William C. Davidson, Sr. Army -COL 1946-75 Jack L. Barth Army-PFC 1942-45 C 2 216 Raymond L. Meltebeke Nav - LTJG 1942-45 Peter Nunez Arm -SGT 1960-62, 67-70 Howard E. Will Air Force-Capt 1962-68 Frederick E. Bussey Navy -ENS 1942-45 Paul J. Rasmussen Air Force-A2C 1958-64 Robert C. Lowry Army-SGT 1953-61 Wayne S. Finholt Nav -BM3 1951-55 C. Quinn Brady Army-1 LT 1951-57 Louis A. Fisher Marines -1st LT 1958-65 James E. Brennwald Army-CPL 1950-56 Cecil C. Butler Army -MSG 1944-67 Edward T. Hackney Army -CPT 1963-69 Edward Wise Navy-BMC 1940-81 Willard J. Wade Navy-CM2 1967-68 Gerald E. Madigan Nav -QM2 1959-65 H. Trevor Jones Army-PFC 1953-55 Carl E. Brooks Marines-CAPT 1960-71 Werner Le iehn Army-SP5 1955-60 John H. Bennett Navy-HMC 1955-78 Paul E. Stone Army-PFC 1943-45 Doris A. Anderson Arm -SP2 1953-56 Doris A. Anderson Navy-PN 1 1980-94 Robert H. Lind Air Force -SS t 1949-53 Daniel P. Crawford Jr. Navy-RM2 1982-88 *Applications and supporting materials for the Veteran's Acknowledgment Area are on file with the Community Services Department. Two names have been submitted for consideration as artists: Kathy Dunham and Elaine Reynolds. Ms. Dunham's information is provided as Attachment 1. Ms. Reynolds' information is provided as Attachment 2. The criteria for acknowledgment as an artist includes the artist must have received national, state or local recognition and must have made a significant contribution to the City of La Quinta's image. Once the individuals have been selected for the Acknowledgment Areas, staff will confirm spelling of names and dates with each individual prior to having the names placed upon the bronze plate. Staff is planning a special event for November 11, 2005, Veteran's Day, on which those listed as part of the Acknowledgment Areas this year will be recognized, with a certificate being issued to each of the individuals. 217 3 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the names of veterans to be included on the Veteran's Acknowledgment Area and names of the artists to be included on the Artist Acknowledgment Area and authorize the expenditure of Art in Public Places funds in an amount not to exceed $10,000 to add the names to the bronze plates; or 2. Approve one or more of the veterans and/or one or more of the artists and authorize the expenditure of Art in Public Places funds in an amount not to exceed $10,000 to add the names to the bronze plates; or 3. Do not approve one or more of the veterans or artists; or 4. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, Interim Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Kathy Dunham's Information 2. Elaine Reynolds' Information 2 218 o O• ��i vi /D /D P CL CD C-D r.n5 Civic Center Acknowledgement Area Nomination of Kathy Dunham Watercolorist As requested on the nomination form, the following is Kathy Dunham's National, State and Local recognition in addition to her contributions to the City of La Quinta's image. International: A published author of an internationally distributed book on watercolor instruction, 2004. Cover and Feature Artist of Australian Artist magazine, October 2004 National: The only La Quinta artist accepted into the National juried Show at The Palm Springs Art Museum, 2005 State: Award winner at the XXXIII Annual Watercolor West Exhibition (The painting was purchased by the County of Riverside and now hangs in the Law Library at the County Courthouse in Indio) 1 st Place Award, Thousand Oaks Art Walk 2004 (Other awards on attached resume) Local: President, Coachella Valley Watercolor Society 2005-2007 Member, Artist's Advisory Board, La Quinta Art Foundation Past Vice President, La Quinta Art Association Assorted Valley awards for art (see attached resume) 221 0 0, 7 Page 2 Kathy's contribution to the City of La Quinta's image is shown through her dedication and willingness to share her talents with the citizens of the city. She was a participating artist at the Cultural Arts Commission "Concert Under the Stars" at the Civic Center Campus (April 2003). In September of 2003, Kathy was asked by the City Recreation Department to provide a children's art activity for the dedication of the new community park in North La Quinta. This highly successful project, which involved painting on tile, was a hit not only with young children but also attracted teenagers and many interested adults. February 2004, Kathy coordinated an after school art instruction program for 4th & 5th graders at Adams Elementary School here in La Quinta. She organized the classes, provided all materials and brought in guest artists, including herself, to teach the students how to use various art mediums. Since fall of 2002, Kathy has been an instructor of both watercolor and drawing classes at the La Quinta Senior Center. These highly successful classes continue to attract a large attendance due to Kathy's outgoing willingness to share her knowledge of art. in fall of 2004 Kathy was selected to create original pieces of art for one of the city's newest housing developments "Watercolors". Her four original pieces will be on display at the models and clubhouse in addition to being reproduced as street sign art within the development. Kathy's art was the focus for the month of January in The City's annual calendar, 2005. Spring of 2005 Kathy donated a limited edition piece of art to be raffled as part of a fundraiser at the La Quinta Playhouse production of "Art". This fall Kathy will open an art gallery in La Quinta at Point Happy, along with six other artist partners. Kathy believes La Quinta needs to broaden its reputation as an art mecca. With developers expanding their horizons to the east end of the valley, La Quinta has an opportunity to shine in the art world. 222 Kathy Dunham 55-172 Oak Tree La Quinta, CA 92253 (760) 771-6367 e-mail: h2oclrs4u@aol.com Award winning watercolor artist focusing on floral and botanical subjects in a "larger than life" environment. A vibrant use of color and contrasts set these images apart from most watercolors. Paintings hang in both public and private collections. Cover artist for Southern California's Garden Notebook — 2002 issue. Instructor of both watercolor and drawing classes at such venues as Rancho Santa Ana Botanical Gardens, Los Angeles County Botanical Gardens, The Living Desert (Palm Desert, CA) and the La Quinta Senior Center. Inspired by a passion for nature, I search out floral and plant life to create these dynamic watercolors. Many of my subjects are plants and flowers indigenous to California and the Southwest. Using brilliant color along with striking contrasts of highlights and shadows, I give the viewer a sense of being able to reach out and touch my subjects. Awards: 2005 National Juried Show, Palm Springs Art Museum, 1st Place, Small Images Show, November 2004, Coachella valley Watercolor Society 1st Place, Watermedia , June 2004, Thousand Oaks Art Walk'04 Patrons Choice, March 2004, Coachella Valley Watercolor Society Annual Show 3rd Place, Watercolors - Southwest Arts Festival, 2004 Artist of the Month, November 2003 — Coachella Valley Watercolor Society Best in Show/Hanson House Purchase Award, 2003 — Palm Springs Smooth Jazz Festival Special Merit Award, 2003 — Coachella Valley Watercolor Society 14th Annual Juried Show Best Watercolor in Show, 2002 - Rancho Mirage Art Affaire Artist of the Month, December 2002, La Quinta Arts Association Artist of the Year 2001 — Orange Art Association XXXIII Annual Watercolor West Exhibition, 2001— Purchase Award 8th Annual Orange Open, 2001— Winsor Newton Award - Watercolors Publications: "How Did You Paint That? 100 Ways to Paint Still Life and Florals. Vol. II" - International Artist Publications, 2005 Cover and Feature Artist — Australian Artist Magazine, Oct 2004 "Artist's Proiects You Can Paint —10 Floral Watercolors by Kathy Dunham" International Artist Publications, 2004 "How Did You Paint That? 100 Ways to Paint Still Life and Florals" - International Artist Publications, 2004 Cover Art — Southern California's Garden Notebook, 2002 Memberships: Watercolor West — Juried Member American Society of Botanical Artists Botanical Artists Guild of Southern California Coachella Valley Watercolor Society — President 2005-2007 La Quinta Arts Foundation, Artist's Advisory Board 223 Artists Council, Palm Springs Desert museum Coachella Valley Arts Alliance r c. 9 �� GTy Op µ'\ VII+Td CD CD O- �- 224 CD CD �t c M 0 0 p ' CL +; cn cc co °° in v o o — _ `` �-- o O CA A } 1 �I E ° CL cc oCc +, my 'U °o , Uocn o ,`ca o aCm c g co cc Q Z a t) ¢ Z Q I— O .-- o v V O �-, CD U °� L 41 a. ctz , .,.. c o oE. +, CD :� . ° c y- CD rn o �- O CK d ` E 34� C ca C — O O +r 4� J , a W o y Z y CSC', 'O ( r • �, — a O 0 ",z� a N > a (n cu 7 cn � C O O .G 'O O O. C3. a•. 3 y c v :�' m o O � ti y N> N M 4 O" > C 'C n Y O O v c m ) � O c0 C 'O m co -O cD = O co a «� O cn O t O t tIi N p> A /1 7 O' cm U-,i , y U E O. O c 3 d O, O d '+`• = (u p E cn.>- ._ N N N j ? CO Q- .X M . ,� * • a)H p ai fir. (� c co a m +' y 'E ° a� y- t o rn'r N �- E c cc 0 4- An ��7I11 W aa... v- ac0 co LL mO -O �p r a)yCo p pC W Q O C* cd N V 4= Q E O— L 'O N 7 a` c0 .cl _ � Qi � O UO V O cC uj c0 Q c C C C c0 N i/ �+9 c ,�, 0 �+} O 0) A cv y 7 ` -p � L > �) a Fn O N t, cn G.+ �a y r N@ U r N j d V y C `�' C Q O r r • V L v? aci E J m > cya > ai,, CL N N Q •�, (' Q Q� H e U .c >♦ ♦ ♦ : c WA P COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Consideration of Community Services Grant Requests RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: 01, CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Special Project Contingency Account # 101-3001-451 .80-01 has an uncommitted balance of $20,000 as of this report. The total amount requested by seven organizations is $18,857. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Organizations are limited to $2,000 in funding requests and cannot receive consecutive year funding. The exception to consecutive year funding is for requests for City facility rental fees by non-profit organizations. The Community Services Grant program guidelines, as approved by the City Council, are provided as Attachment 1. Seven requests have been submitted for City Council consideration as of this report. 1. Riverside County Sheriff Underwater Search and Recovery Team (Attachment 2): The Riverside County Sheriff's Department is requesting.: $2,000 to be used for purchasing equipment such as 3 submersible mannequins, 12 recovery targets, 5 dive harnesses, and 1 body recovery system. This organization was funded in Fiscal Year 1998-99. 226 2. ACT for Multiple Sclerosis (Attachment 3): The ACT for Multiple Sclerosis is requesting $2,000 to assist low income Coachella Valley residents diagnosed with Multiple Sclerosis by paying their electric bills during the summer months. This request will serve 20% of the organizations clientele that are La Quinta residents. 3. Community Blood Bank, Inc. (Attachment 4): The Community Blood Bank is requesting $2,000 to support the operation and staffing of their two Bloodmobiles which provide outreach throughout the Coachella Valley. This organization has been funded in Fiscal Years 1999-00, 00-01, 01-02, & 03- 04. 4. La Quinta High School Dance Team (Attachment 5): The La Quinta High School Dance Team is requesting $1,000 to be used for choreographers and the purchase of competition costumes. These funds will allow the dance team the opportunity to perform at school events, share in community service activities, and compete at a national level. 5. Mariachi Foundation of the Desert (Attachment 6): The Mariachi Foundation of the Desert is requesting $2,000 to assist with musical instruction for students and various performance costs. This organization intends to serve 50 students and anticipates about 20 of those will be La Quinta residents. 6. La Quinta High School Cheer Boosters (Attachment 7): The La Quinta High School Cheer Boosters is requesting $6,145 to be used for purchasing 42' x 42' performance floor mats. The La Quinta High School Cheer Boosters is requesting $6,145; however, the limit on requests is $2,000 per organization. 7. Soroptimist International of La Quinta/ Coachella Valley (Attachment 8): The Soroptimist International of La Quinta is requesting $3,712 to cover the rental fee costs for their weekly meetings held at the La Quinta Senior Center for Fiscal Year 2005-06. This organization has been funded for facility use fees since Fiscal Year 2000-01. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve funding requests of the following organizations: Riverside County Sheriff Underwater Search and Recovery Team and/or 227 C c� 2 ACT for Multiple Sclerosis and/or Community Blood Bank, Inc. and/or La Quinta High School Dance Team and/or Mariachi Foundation of the Desert and/or La Quinta High School Cheer Boosters and/or Soroptimist International of La Quinta/ Coachella Valley 2. Do not approve funding for one or more of the organizations; or 3. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, Interim Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Community Services Grant Guidelines 2. Information: Riverside County Sheriff Underwater Search and Recovery Team 3 Information: ACT for Multiple Sclerosis 4. Information: Community Blood Bank, Inc. 5. Information: La Quinta High School Dance Team 6. Information: Mariachi Foundation of the Desert 7. Information: La Quinta High School Cheer Boosters 8. Information: Soroptimist International of La Quinta t , 228 - Cf3 ATTACHMENT 1 a, V xu p� Y OF COMMUNITY SERVICES GRANT GUIDELINES The City of La Quinta offers the Community Services Grant program to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Individuals are not eligible for funding through the Community Services Grant program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Organizations that have been funded are ineligible for funding for the next consecutive year. Requests are limited to an amount not to exceed $2,000. La Quinta service organizations may request funds to be applied directly to the rental fees for City facilities for consecutive years without the $2,000 funding limit.. Completed grant applications will be considered by the La Quinta City Council at the first Council meetings of August and February of each fiscal year. Applications are due three weeks before the scheduled City Council meeting. Once the application is placed on the agenda for City Council consideration, the organization will be notified of the date of the meeting for consideration. Applications must be typed. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant funds will be released. For more information on the Community Services Grant program, please contact the Community Services Department at (760) 777-7090. (: 229 S:\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Guidelines,doc V ATTACHMENT 2 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2005-06 Name of Organization: Riverside Co. Sheriff Underwater Search & Recovery Team Amount Requested: $ 2 , 000.00 Contact Person: --Lieutenant Ruben S. Navarro, Jr. #2003 Mailing Address: 82-695 Dr. Carreon Blvd. City: Indio State: CA. Zip Code: 92201 501(c)3 Taxpayer I.D. Number: 33-0397276 Date Submitted: 22 July 2005 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. S:\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Form 2004.doc COMMUNITY SERVICE GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? The Riverside Co Sheriffs Underwater Search & Recovery Team serves as an expert resource to all count law enforcement agencies in the recovery of submerged victims both accidental and homicide) and evidence. The team consists of both citizen volunteers and Sheriffs personnel that can be pulled from their regular day-to-day duties. 2. How long has your Organization been in existence? Approx. 30 years 3. Describe in general the activities or services of your Organization: To maintain operational readiness team members meet at least once a month to conduct training (80% attendance rate required). During training and actual dive operations members are tasked to safes search locate and recover victims and/or evidentiary items in a variety of underwater environments (swift water, rivers, lakes, contaminated, etc.). 4. How many people does your Organization serve? The nature of our mission makes it difficult, if not impossible to place a number on the number of people served However, we are one of two qualified teams in the Inland Em"ire and Riverside Count has 1,871,950 citizens (per the US Census). 5. How many people do you intend to serve during this Fiscal Year? A ,Li%_giyen the nature of our mission this is difficult to place a number on. During the recovery of victims, surviving family members are assured some closure. During the recovery of evidentiary items, criminal investigations can be brought closer to prosecution Countywide the team averages 15-18 diver operations a year. 6. How many people served during this Fiscal Year will be La Quinta residents? As with Question # 5. this is difficult to estimate, However, with the growing number of La Quinta residents with access to golf course water hazards, Lake Cahuilla and the continued efforts to revitalize the Salton Sea, there certainly is a potential for dive operations involving our citizens. 7. How many paid employees/volunteers does your Organization employ? )Full time employees 0 Part time employees 18 Volunteers 12 The part time employees are basically Sheriffs personnel with a SCUBA background that are pulled from their regular assigned duties for training and when called out for an operation Both Sheriffs personnel and team volunteers mchase their own SCAk eauigment. 231 t Cf6 8. Describe how your Organization is managed and governed: Administratively, the team receives oversight from a Sheriff's Captain based out of Perris Operationally, a Divers Control Board consisting of both Sheriffs personnel and volunteer representation manages the team. 9. Please provide information on your Executive Board members or contact person: Jimmy Parsons Lt. 4000 Orange St.. Riverside 92506 951-955-4428 Ruben Navarro Lt. 82695 Dr. Carreon Indio 92201 760-863-8227 Tom Carr Vol. Coord. 7477 Mission Blvd. Riverside 92509 951-955-2849 10, What is your annual schedule of events, and during what months does your Organization operate? Once a month the team gathers for training in either an open water environment or swimming pool Each member is required to attend at least 80% of all training dates. The team operates throughout the year and is subject to activation regardless of month, day. hour or holiday. 11. Do you charge admission, membership fees, dues, etc.? No 12. What are your other sources of revenue for this funding year? Amount: The team is somewhat umigue in that we provide a technical service to all allied agencies and the team consists of both Sheriffs personnel and volunteers. To meet our equipment and training needs the team will be seekingadditional funding from civic groups and municipalities. Total Needed $45,000.00 Total Received $36,574.00 (Sheriffs Department funding) Balance $8,426 13. Amount of money requested from the City of La Quinta? $2,000.00 14. Has your Organization been funded by the City of La Quinta previously? YES 15. Please provide the name and address of the bank in which the Organization's funds are kept: Guaranty Bank (formerly Hemet Federal Credit Unionj 5395 Canvon Crest Of- 232 Riverside 92507 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Jimmy Parsons Lt_ (Team Dive Officer) Tom Carr Volunteer Coordinator Norma Larson Team Accountant 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last years December bank statement of the Organization's checking and savings account. 18. Need Statement: Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used if awarded. The nature of the team's mission rewires that members be (A) properly trained and B) adequately equipped As such, there is a critical need for training equipment that closely resembles recovery targets and a need to rolace equipment that has become worn due to exposure to a wide variety of elements. If funds are awarded for training the team intends to purchase 3 submersible mannequins (2 adult and 1 child) and 12 recovery tar ets red, rubber firearms and knives replicating the size and weight of real life targets) In regards to equipment the team intends to purchase 5 dive harnesses with quick release snap shackles (to maintain tethered divers in low visibility conditions) and 1 body recovery system designed to safely lift submerged victims via lift bag and protect trace evidence) An equipment list, complete with vendor contact numbers, is attached to this grant application. 19. Goal Statement: Indicate who will benefit from the use of these funds, and how they will benefit. The team's members —both Sheriff's personnel and volunteers —would benefit from the purchase of the items named above. As previously stated, all team members purchase, maintain and transport their own equipment. And while the Sheriff's Department has end erouslxpro tided funds for "big ticket items"Ci e , boats, motors, classes sooar, etc ) there are few funds available to purchase realistic train g_equipment. Public SafM Divers,_ particularly those new to this discipline, need training opportunities in recovering ne life sized mannequins and targets By training with realistic items, our divers gain an experience that will hem them safely recover victims and evidentiary items in difficult environments. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit Organizations must attach a copy of the Organization's current IRS Form 990. 233 _3- C t: 8 None available The team as never aaluired over $25,000 00 in tax-exempt donations. and as such has not been required to file a Form 990 with the IRS. 234 9 Fax:9519556721 Jul 19 2005 12:37 P.02 ammtv BANK NON-PROFIT CHECKING ACCOUNT B� STATEMENT OF ACCOUNT ACTIVITY Page 1 of 2 Account Number 63-6112300 # Items Enclosed 6 06-03-05 to 07-05-05 0230 RIVERSIDE COUNTY UNDERWATER OR SEARCH AND RECOVERY TEAM ING 10368 CROSSING GREEN CIR MORENO VALLEY CA 92557-2826 •' '--our Accoufl-r In-orm-5=iOn an-61— ' Customer Service Inquiries 1-800-288-8822 Summary of your,NON-PROFIT CHECKING ACCOUNT Beginning balance $ 2,676.56 bays in period 33 Deposits + Other credits 430.00 Minimum Balance/Period $ 2,305 Checks paid .00 Avg Daily Balance/Per $ 1,001.37 2,785 Other withdrawals - .00 Account fees - .00 Service charges - 2.00 Ending balance $ 2,30$.19 Guaranty Bank News Stop waiting for accounts receivable. Smooth out cash flow f7uctuations with a revolving line of credit from Guaranty. Visit us or call 1-800-811-8977 today, Member FDIC. Deposits and Other Credits: Date $ Amount Description 06-13 230.00 Deposit 06-17 146.00 Deposit 06-27 56.00 Deposit Deposits: $ 430.00 Other credits: $ .00 .Inter.est_paid,:._$ .00 Total: $ 430.00 Checks paid: " Indicates a gap in check Sequence Number $ Amount Date Paid Number $ Amount Date Paid 164 1.00 06-07 168* 196.70 06-20 165 350.00 06-21 169 205.43• 07-05 166 181,00 06-27 Total of checks paid: $ 1,001.37 Other Withdrawals, Account Fees, and Service Charges: Date $ Amount Description 07-05 2.00 Check Enclosure Fee 2 3 5 Fax:9519556721 Jul 19 2005 12:37 P.03 GMMIV BANK armMokw Martlao,,,pery pate 2 of 2 # Yems Enclosed 6 0230 NON-PROFIT CHECKING ACCOUNT STATEMENT OF ACCOUNT ACTIVITY RIVERSIDE COUNTY UNDERWATER Account Number 63-6112300 08-03-05 to 07-05-05 Fees, and Service Charges continued: Other Withdrawals, Account Other withdrawals: $ .00 Account fees: $ .00 Service charges: $ 2.00 Total, $ 2.00 Daily Balance: Date $ Amount Date $ Amount Date $ Amount 06-02 2,876.56 06-17 3,183.32 06-27 2,610.62 06-07 2,875.56 06-20 2,986.62 07-05 2,303.19 06-13 3,105.56 06-21 2,636.62 C11 Fax:9519556721 Jul 19 2005 12:37 P. 04 BANK dlAMMN landwny�ry Page 1 of 1 # Items Enclosed 0 0000 NON-PROFIT CHECKING ACCOUNT STATEMENT OF ACCOUNT ACTIVITY RIVERSIDE COUNTY UNDERWATER OR SEARCH AND RECOVERY TEAM INC 10368 CROSSING GREEN CIR MORENO VALLEY CA 92667-2626 ACCount Number. 63-6112300 05-04-05 to 06-02-05 - Ca 11 Money L i ne for4� r R"c`Gouri t "Tis me n r,�--�� Customer Service Tnquiries 1-800-288-8822 Summary of your NON-PROFIT CHECKING ACCOUNT Beginning•belence $ 2,313.52 Days in period 30 DeposOther 0 Avg Daily Balance/Per icredits + ts 565.0imum aBalance/Period $ 2,620 Other withdrawals - .00 Account fees - .00 Service charges - 2.00 Ending balance $ 2,876.56 Guaranty Bank News Are you incurring expenses before realizing revenues? Get cash for working espita7 with a revo7vfng 71ne of credit. Visit Guaranty or ca77 1-800-811-8577 today. Member FDIC. Deposits and Other Credits: Date $ Amount Description 05-23 586.04 Deposit Deposits: $ 565.04 Other credits: $ .00 Interest paid: $ .00 Total: S 505.04 Other Withdrawals, Account Fees, and Service Charges:��- Date $ Amount Description 06-02 2.00 Check Enclosure Fee Daily Balance: Date $ Amount 05-03 2,313.52 Other withdrawals: Account fees: Service charges: Total: $ .00 $ .00 $ 2.00 $ 2.00 Date $ Amount Date $ Amount 05-23 2,878.56 06-02 2,876.56 237 - % 12 Fax:9519556721 Jul 19 2005 12:37 P.05 Guam& BANK STAR W&MaMo MPM Page 1 of 1 # Items Enclosed 0000 NON-PROFIT CHECKING ACCOUNT STATEMENT OF ACCOUNT ACTIVITY RIVERSIDE COUNTY UNDERWATER OR SEARCH AND RECOVERY TEAM INC 10368 CROSSING GREEN CIR MORENO VALLEY CA 92657-2625 Account Number 63-6112300 04-05-05 to 05-03-06 Customer Service X qufr esotin 1-800-288.8822 Summary of your NON-PROFIT CHECKING ACCOUNT Beginningosits balance $. 2,366.52 Days in period Other credits 00 Minimum Balance/Period $ 2,315 Checks paid _ 50.00 Avg Daily Balance/leer $ 2,320 .00 Other withdrawals - 00 Account fees - .00 Service charges - 2.00 Ending balance $ 2,31,3.52 Guaranty Bank News Stop wrfting so many.checks- Get a Visa` Business Check Card. and pay for purchases.from your business checking account... Vfsit• Guaranty or ca71• 1•-800-811-8577- today, -Member FDIC. Checks paid: *'Indicates a gap in check sequence Number $ Amount Date Paid Number $ Amount Date Paid 163 50.00 Q4-Og Total of checks Paid: $ 50.00 Other Withdrawals, Account Fees, and Service Charges: �... Rate :_ gmount Dascriptf0n 05-03 2.00 Check Enclosure Fee Y - Other withdrawals: $ -Do Account fees: $ ,00 Service charges: $ 2.00 Total: $ 2.00 Daily Balance: Date $ Amount Date $ Amount Date $ Amount 04-04 2.385.52 .04-08 2,315.52 '05-03 2,313.62 238 L13 Fax:9519556721 Jul 19 2005 12:38 P.06 .ift-rd BANK NON-PROFIT CHECKING ACCOUNT eSTATEMENT OF ACCOUNT ACTIVITY Pa e 1 of 2 Account Number 63-8112300 # tells Enclosed 1 12-03-04 to 01-04-06 1004 RIVERSIDE COUNTY UNDERWATER OR SEARCH AND RECOVERY TEAM INC 10358 CROSSING GREEN CIR MORENO VALLEY CA 92557-2626 Ce11 Money Line for 24-MOur Account In Ormatfon an '-"— Customer Service Inqufries 1-800-288-8822 Su■■ary of your NON-PROFIT CHECKING ACCOUNT Beginning balance $ 2,871.01 Days in Period 33 Deposits + 280.00 •Minimum Balance/Period $ 2,976 Other credits 4-.00 Avg Daily Balance/Per $ 3,022 h Checks paid 176.00 Other withdrawals - .00 F Account fees - .00" Service charges - 2.00 Ending balance $ 2,973.01 r Guaranty.Bank News Foul •your.: business growtA with new equipment/machinery. Equipment loan rates as low as S.99* and NO orf ination fee! Vislt-Guaranty or ca11 1-800-811-8577 today. Member FDIC, Deposits,and Other Credits: Date $ Amount Description 12-03 120.00 Deposit. 12-13 •160.00 Deposit Deposits: $ 280.00 Other credits; $ .00 interest paid: $ 100 Total: 280.00 ... _._..._. .. Checks paid: Indicates a gap in check sequence Number $ Amount Date Paid Number $ Amount Date Paid 158 178.00 12-21 Total of cheeks paid: 3 178'.00 Other Withdrawals,. Account Fees, and Service Charges;. Date Amount,:.,Description 01-04 2.00 Check Enclosure Fee r' Other withdrawals $ .Obi Account fees: $ Service charges: $ Total: S 00 2.00 239 M v to c.et w V' v I V' w OD 00 in r, g rl n n N rn O M M M M 1? O O O O O O O r' � OD co coGO It w 0 0w ww 00 a �f N d' N � N •tMNNN N n n n n N n N n NN n n O O O O .-I 0 0 0 O O 00 O O O O In O O O O O 00 OD co GO co M CO OD OD OD OD OD CO N m 9 N N N'o O) q O) 10 7 C 7 C 7 C 7 C C U O W yp U O IA .2 U O N y U O N Y �.r VI y N io L y y N y N O) g W q N q O) q G) N N N N N W a c cc ` OC E 7 7 7 :0) 7 7 7 y> y W y 0) y q > > y > > y > y O.i. iiO�}fn(.7ulu U U UU Mich kq 00 IO .�-) 01 N N N N K N In IA I' V n N M .-i .� . a .-i f+) m F 3 0 m M M M 0 IO tp 0 ID 0 � Iq Iq Iq l+ Cn m rn m N In GO M at M In M N N N N .iAft.+ N 44 N N O O In 00000 in In in In O O N O O In In W N N N N 9 Q N In N co M� m M m M V M M M M F COO pp M O pO M O N N N N N O O N to N M N O w 0 O O n v co d00 In N N - •-� •-+ .-. pp-� In n O O 00 co�Q NN No M);.) .+ pID NNN N N N N O Ln E N CA a E E m � >_ C m N LLcl. y to '" " w rn 3 3 > C m v) V) U ce GC N N cn N 3 ci u u u 3 = o o07cw D°1c aG'c ~ in 10 .a N E O r' f C C .� C C C C C C q N 00 y A A N y N C C C C Vl � tm c t V v 'a v c OU m c a OOjCe0C= C X d 2 N m� C c c jj C. C c -X=(717F`��DC(9oU� v c u S w> m w w w w o E w E > w w CL' Q U maaCcCaCnUtrrntr Null t C- l 5 11-10-04 Dive Team budget items FY 05-06: 1) Van; $27 mo X 12 ($324) + 6,000 annual miles ($3,000) + lube? $ 3,324+ 2) Boat; annual inspection & lube ($500), annual fuel ($250) $ 750 3) Inflatable boats, annual inspection & seals $500 each X 2 ($1,000) $ 1,000 4) Misc, replace old ropes, snap shackles, harnesses, buoy marker, etc $ 1,000 5) Annual diver medicals $500 x 30 ($15,000) $15,000 6) Semi-annual diver equipment inspections $100 X 30 ($3,000) $ 3,000 7) Dive Rescue One training for new members $100 X 5 ($500) $ 500 8) Dive Rescue Two training for existing members $500 X 10 ($5,000) $ 5,000 9) Dive Rescue Med Diver for new members $500 X 5 ($2,500) $ 2,500 10) Annual IADRS training conf in FL, all inclusive $1500 X 3 ($4,500) $ 4,500 Total $36,574 Lt Jim Parsons Dive Team Coordinator 955-4489 C, 241 �. - C-16 07/20/2005 11:03 FAX ATTACHMENT 3 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2005-06 Name of Organisation: Amount Request-d- Contact Person: _ f� Mailing chess: City 501(c)3 Taxpayer ID. Number: _ 3 3 " ®is S 6 (p 3 Date Submitted: % -9- / 0,5 VV, Applications will receive consideration without discrimination 'became of race, color, religion, sex, age, national origin or disability. 3 K*MR mW 3ft-A a VAMM =tY samm yr AWN MUt ff SUVICEs DRAW Appphalion Fina 7004.dw C'- 242 17 07/20/2005 11:03 FAX IM004/008 COMMUNM SERVICE GRANT APPLICATION (Must be typed) 1. is the overall purpose or goal;of your Organization? hi, / // 1-4 7.'J- .n4 r o vo A- /* / c o Z2-41 N o f-� :T,� Z. Now long has your Organization been in existence?,Years Months 3. Describe in general the activities or services of 4. How many people does your Organization currently serve? No. of Youth P' No. of .Adults 3 / No. of Seniors 5_ How marry people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults,,3 l No. of Seniors 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults No. of Seniors 7. How marry paid employees/voluiumn does your Organization employ? Full time employees Part time employees Volunteers 8. Describe how your Organization is managed and governed: $: sav,..VM--it,,s GradMUMPUffSERVICES GRAM ,, Fam V..ftc t ; 243 C48 07/20/2005 11:04 FAX IM 005/008 9. Please provide information on your Executive Board members or contact person: Name DA Home ,&ddress hone 10. What is your annual schedule of events, and during what months does your i=013 operate? 11. Do you chargc admission, membership fees, dues, ete? I Yes No If Yes please describe - / - -C, r rc , 12. What are your other sources of revenue for this funding year? SOUL= Anount Total Needed $ —260, ovO Total Received $ % f, 0 a 0 Babnee I; c, � 244 8 OMMAW SAAN Y SdrA- C M%CMMUNrff ORVICES GRANT App!;Wm Fam 40WAW C19 07/20/2005 11:04 FAX 008/008 ?w is.Aj- ,',4-. 13_ Amount of money MpesW from the City of La Quints? $ P/ D 00 • ° � 14. Has your Organization been handed by the City of La Quinta previously? Yes X No 15. Please provide the name and address of the bank in which the Organization's funds are kept: - 9 zo 2-Z-&o 16. Please provide the name and title of those individuals authorized to sign on the Organization's account )mint provide at least two individuals): Name: �..lin� L�IW�v1 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the Organization's checking and savings account.T7�,� 18. Need Statement: Clearly and p14Wy state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. a 6.57 4 -1, A" w �jc ds�".�a--�" fi BACONOW&W s*VkMW..WWMWRY saVIM (hantlCQM Mn-Y SERVICES ORMT Aakc im Fdrm 2M4,dW 245 L - ('20 07/20/2005 11:04 FAX IA 007/008 19. Goal Statement: Indicate who will benefit from the use of these funds, and how they will benefit- kb�ee e_._ 20. Attach a copy of your Program Operating Budget for the current year. A77?Wta,0(- 21. Non-profit OrganlUtions must attach 0 copy of the orgasization$s current IRS Form 9". S:)Corrum *Y Savl-STo-m MIRY Savims Gr=WMMUMTY SERVICES GRANT Afth=fica FIRM U0,& a 2 4 V C21 ACT For MS Monthly Statement of Revenue & Expenses June, 2005 June YTD Annual Actual Actual Bud et Revenues Events Annual Gala Auen Grant $ - $ 25,000.00 Underwriting $ - $ 60,592.86 Donations $ - $ 15,453.00 Auction Items $ - $ 28,500.00 Other - Ticket Sales $ - $ 49,665.00 $ - $ 179,210.86 $ 140,000.00 Author Tea $ - $ - $ 40,000.00 Summer Event $ - $ - $ - -Xmas Tree Lane $ - $ 575.00 $ 34,000.00 -Creek's Gym Raffle $ - �� 0.00 $ - $ - $ 2,925.00 $ 74,000.00 Restricted Donations $ - $ - $ 15,000.00 Non -Restricted Donations $ - $ 5,950.00 $ 20,000.00 $ - $ 5,950.00 $ 35,000.00 Memberships $ - $ 6,200.00 $ 10,000.00 Tributes/Memorials $ 50.00 $ 265.00 $ 2,000.00 $ 50.00 $ 6,465.00 $ 12,000.00 Grants $ - $ - $ 40,000.00 -RM Mobility Grant $ - $ 1,469.76 $ 5,000.00 -Agua Caliente Tribe $ - $ 5,000.00 $ - $ - $ 6,469.76 $ 45,000.00 Misc. Income Shirley Valentine $ - $ 282.00 $ - Bank Interest $ 65.27 $ 287.05 $ 2,000.00 $ 65.27 $ 569.05 $ 2,000.00 TOTAL REVENUES $ 115.27 $ 201,589.67 $ 308,000.00 G. 247 __ -22 Expenses Salaries Office Manager -Accountant Audit -Attomey $ 3,166.66 $ 16,624.97 $ 38,000.00 $ - $ - $ 500.00 $ 2,400.00 $ 2,800.00 $ 3,000.00 $ _ $ - $ 500.00 Rent $ 500.00 D & O Insurance $ - Newsletter/Notifications $ 420.00 Promotion $ - Bank Charges/Mrcnt Fees $ 43.73 Seminars/Programs $ - Office Expense $ 11.94 Telephone $ 129.63 Website Maintenance $ 240.00 Postage/Delivery $ 100.00 Printing $ - Total General Expense: $ 7,011.96 Events -Annual Gala $ 500.00 vmwww+r *Prepaid Expenses - Gala Membership Devmt. $ - -Other (Author's Tea) $ - -Summer Event $ - -Xmas Tree Lane $ - Total Event Expense: $ 600.00 Distribution -Air Conditioning $ - -E ` f $ 1,845.10 Exercise Therapy $ 8,995.00 Massage/Reflexology $ 3,540.00 Mobility $ 2,326.28 Other $ - Total Distribution Expense: $ 16,706.38 TOTAL EXPENSES: $ 24,218.34 TOTAL NET RESERVES: $ (24,103.07) $ 3,000.00 $ 660.00 $ 3,172.85 $ 1,290.29 $ 926.77 $ 390.00 $ 2,154.15 $ 823.40 $ 31,842.43 $ 62,275.54 $ (2,100.00) $ 60,176.64 $ 210.11 $ 1,941.50 $ 32, 350.00 $ 20,190.00 $ 3,520.54 $ 358.29 $ 58,570.44 $ 150,588.41 $ 6,000.00 $ 6,600.00 $ 3,000.00 $ 500.00 $ 2,000.00 $ 1,000.00 $ 3,250.00 $ 1,500.00 $ 480.00 $ 3,000.00 $ 1,000.00 $ 70,330.00 $ 55,000.00 $ 3,300.00 $ 10, 000.00 $ 7,300.00 $ 75,600.00 $ 6,000.00 $ 15,000.00 $ 72,000.00 $ 50,000.00 $ 7,000.00 $ 1,000.00 $ 160,000.00 $ 296,930.00 Balance Sheet as of June 30, '05 B of A Checking $ 65,812.62 B of A Distribution Checking $ 5,816.16 ( 248. B of A Restricted Savings $ 1,289.04 B of A Investment CD $ 25,890.52 $ 98,808.24 - C 23 Ban k of America —%� 0585 P E 26-3 li.I....1.i..I.1.II..11.....i.I.I.1.�1.1...11.1.1..1�1..1..1.1 A.C.T. FOR MULTIPLE SCLEROSIS 73710 FRED WARING DR #120A PALM DESERT CA 92260-2553 Your Bank Combined Statement of America Account Statement Date: June 30, 2005 At Your Service Call: 760.340.1867 Written Inquiries Bank of America Palm Desert Branch PO Box 37176 San Francisco, CA 94137-W01 Customer since 2000 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With .Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Deposit Accounts ❑ Bank of America News Account Account Number Your Balance Want to take advantage of rising rates? Open an Opt -Up CD and you could increase your rate one time during the Business Interest Checking 05855-20257 $ 11,361.34 terml Or, select from a range of CD terms that offer competitive interest rates. For details, visit your local Investment CD ` 0585"3360 25,890.52 banking center today or call the number on your statement. Total Balances $ 37,251.86 *Combined balances In these accounts may be used to eliminate monthly checking account service charges. ❑ Your Business Interest Checking Account Account Number. 05855-20257 Statement Period: June 1 through June 30, 2005 Beginning Balance on 06/01/05 $22,567.54 Total Deposits and Other Credits + 50.00 Total Checks, Withdrawals, Transfers, Account Fees - 11,257.60 Interest Paid + 1.40 Ending Balance $11,361.34 Annual Percentage Yield earned this period 0.10% Interest paid year-to-date $6.18 Number of checks paid 26 Number of 24 Hour Customer Service Calls Self -Service 0 Assisted 0 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Deposits Number Date Posted Amount 06/03 $50.00 Continued on next page 0007148.001.123 California T 249 Page 1 of 3 C24 0 �-.- . F- A.C.T. FOR MULTIPLE SCLEROSIS ❑ Checks Paid * Gap in check sequence Date Paid Number Amount 06/08 1114 $ 13.04 06/09 1115 14.00 06/06 1116 69.36 06/13 1117 2,430.00 06/02 1118 560.00 06/07 * 1120 580.00 06/09 1121 640.00 06/08 1122 1,105.00 06/09 1123 169.53 06/13 1124 73.52 06/07 1125 58.88 06/07 1126 33.70 06/09 1127 141.26 06/09 1128 139.37 ❑ Account Activity Date Posted Description Interest Paid 06/30 1 Interest Paid from 06/01/05 Through 06/30/05 ❑ Daily Balance Statement Date: June 30, 2005 Date Paid Number Amount 06/13 * 1130 191.40 06/14 * 1132 237.89 06/17 1133 70.34 06/16 1134 178.02 06/16 1135 291.61 06/28 * 1137 204.00 06/27 1138 2,610.00 06/20 * 1140 410.00 06129 * 1142 218.13 06/23 * 1144 29.23 06/24 1145 560.00 06/27 1146 229.32 Total of 26 Checks Paid $11,257.60 Reference Number I Amount $1.40 Date Amount Date Amount Date Amount 06/02 06/03 $ 22,007.54 22,057.54 06/13 06/14 16,398.48 06/24 14,621.39 06/06 21,988.18 06/16 16,160.59 15,690.96 06/ 7 0 28 11,782.07 06/07 06/08 21,315.60 20,197.56 06/17 06120 15,820.62 06/29 11,578.07 11,359.94 06/09 19,093.40 06/23 15,210.62 15,181.39 06/30 11,361.34 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement .................................. ...$11,361.34 • Add interest paid to your checkbook register.........................................................................................1.40 ❑ Your investment CD Account Account Number: 05853-03360 Statement Period: June 1 through June 30, 2005 Account Value on 06/30/05 $25,890.52 Date deposited/renewed 05/31/05 Principal Balance $25,831.00 1 Current interest rate 2.71 °jo Interest earned year-to-date $251.61 Account term 9 months Maturity/Renewal Date 02/28/06 0007148.002.123 California C 250 Page 2 of 3 25 Bank of America'%� a Your Bank of America Combined Account 0585 P Statement E 9-4 Statement Date: June 30, 2005 At Your Service Call: 760.340.1867 A.C.T. FOR MULTIPLE SCLEROSIS 73710 FRED WARING DR #120A PALM DESERT CA 92260-2553 Written Inquiries Bank of America Palm Desert Branch PO Box 37176 San Francisco, CA 94137-Ml Customer since 2000 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamericaeorn/smallb%Winess. El Summary of Your Deposit Accounts ❑ Bank of America News Account Account Number Your Balance Want to take advantage of rising rates? Open an Opt -Up CD and you could increase your rate one time during the Business Interest Checking 05850-05896 $65,417.15 terml Or, select from a range of CD terms that offer competitive interest rates. For details, visit your local Bus. Interest Maximizer * 05859-03383 1.289.04 banking center today or call the number on your statement. Total Balances $66,706.19 *Combined balances in these accounts may be used to eliminate monthly checking account service charges. ❑ Your Business Interest Checking Account Account Number. OSSSO-o5896 Statement Period: June 1 through June 30. 2005 Beginning Balance on 06/01/05 $72,828.57 Total Deposits and Other Credits + .17 Total Checks, Withdrawals, Transfers, Account Fees - 7.417.26 Interest Paid + 5.67 Ending Balance $65,417.15 Annual Percentage Yield earned this period 0.10% Interest paid year-to-date $26.10 Number of checks paid 9 Number of 24 Hour Customer Service Calls Self -Service 1 Assisted 0 6 of your Customer Service Calls are free of charge each statement period. ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Checks Paid * Gap in check sequence Date Paid Number Amount Date Paid Number Amount 06/01 2567 $ 124.76 06/20 2571 11.94 06106 2568 1,593.33 06/09 * 2573 166.00 06/07 2569 500.00 06/21 * 2576 2,400.00' 06/13 2570 500.00 08/20 2577 1,583.33 Continued on next page 0007085.001A23 California �� 1 '� `J 1 !! 25 1 W ( 2 6QN 12 A.C.T. FOR MULTIPLE SCLEROSIS Statement Date: June 30, 2005 ❑ Checks paid Continued x Gap in check sequence Date Paid Number Amourrt Date Paid Number Amount 06/23 2578 1 Total of 9 Checks Paid $7,288.36 O Account Activity Date Posted Description Reference Number Amount 06/13 Other Deposits and Credits Paypal DES:Verifybank ID:104"2223uhgbu INDN:Act For Multiple Scler Co ID:Paypalyd33 PPD Ref:020051640721175 $.06 06/13 Papal DES:Verifybank ID:204fuj2223uhgbu INDN:Act For Multiple Sc er Co ID:Paypalyd33 PPD Ref 0200 1640721176 .11 Total Other Deposits and Credits $.17 Withdrawals, Transfers and Account Fees 06/07 Twx'aoi Service DES: 0605 ID: INDN:Act For 'ms Co ID1067810000 PPD Ref:020051573620134 $28.90 06/23 Pitney Bowes DES:Postedge IDA2552406 INDN:Act For Ms Co ID:9601631001 CCD Ref:020051734100279 100.00 Total Withdrawals, Transfers and Account Fees $128.90 Interest Paid 06/30 Interest Paid from 06/01/05 Through 06/30/05 $5.67 ❑ Daily Balance Date Amount Date Amount Date Amount 06/01 $ 72,703.81 06/09 70,426.58 06/21 65,931.48 06/06 71,120.48 06/13 69,926.75 06/23 65,411.48 06/07 70,591.58 06120 68,331.48 06/30 65,417.15 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$65,417.15 • Add interest paid to your checkbook register. .............................................................................................................................. 5.67 ❑ Your Business Interest Maximizer Account Account Number: 05859-03383 Statement Period: June 1 through June 30, 2005 Beginning Balance on 06/01/05 $1,303.45 Annual Percentage Yield earned this period 0.55% Interest Paid + .59 Interest paid year-to-date $3.72 Service Charge - 15.00 Number of 24 Hour Customer Service Calls Self -Service 0. Ending Balance $1,289.04 Assisted •0 252 Continued on next page 0007085.001123 California Page 2 of 4 - C 2 7 Bank of America%j H A.C.T. FOR MULTIPLE SCLEROSIS Statement Date: June 30, 2005 0 Important Information About Your Account A monthly service charge was applied to your account because on 06101 your balance was below the minimum balance of $10,000. D Account Activity Date Posted Description Reference Number Amount Interest Paid 06/30 Interest Paid from 06/01/06 Through 06/30/05 $.59 Service Charge 06/30 Monthly Service Charge $15.00 253 0007085_003.1123 California Page 3 of 4 " 2j Bank of America Your Bank of America Combined Account . 0585 P - Statement. E 5-3 - Statement Date: May 31, 2005 At Your Service Call: 760.340.1867 A.G.T. FOR MULTIPLE SCLEROSIS Written Inquiries Bank of America. 73710 FRED WARING OR #120A -- PALM DESERT CA 92260-2553 Palm Desert Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 2000 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. p Summary of Your Deposit Accounts Account Account Number Your Balance - Business Interest Checking 05850-05896 $ 72,828.57 Bus. Interest Maximizer ' 05859-03383 1,303.45 Total Balances $ 74,132.02 "Combined balances in these accounts may be used to eliminate monthly checking account service charges. ❑ Your Business Interest Checking Account Account Number: 65850-05896 Statement Period: May 18 through May 31, 2005 Beginning Balance on 05/18/05 $74,365.91 Total Deposits and Other Credits + 150.00 Total Checks, Withdrawals, Transfers, Account Fees - 1,690.13 Interest Paid + 2.79 Ending Balance $72,828.57 Annual Percentage Yield earned this period 0.1u% Interest paid year-to-date $20.43 Number of checks paid 5 Number of 24 Hour Customer Service Calls Self -Service 0 Assisted 0 p Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Deposits Number Date Posted Amount 05/27 $150.00 Continued on next page 0006737.001.123 California 25-4 . ��e� of 3 v aReCYCW rep A.C.T. FOR MULTIPLE SCLEROSIS p Checks Paid ' Gap in check sequence Date Paid Number Amount 05/18 2580 $1,583.33 05/20 2561 16.91 05/24 2562 33.67 ❑ Account Activity Statement Date: May 31, 2005 Date Paid Number Amount 06/31 ' 2564 44.95 05131 2565 11.27 Total of 5 Checks Paid $1,690.13 Date Posted Description 1 Reference Number Amount Interest Paid 05/31 'Interest Paid from 05/18/05 Through 05/31/05 $2.79 p Daily Balance Date Amount Date Amount Date Amount 05/18 $72,782.58 05/24 72,732.00 05/31 72,828.57 05120 72,765.67 05/27 72,882.00 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................ $72,828.57 • Add interest paid to your checkbook register .......................... ❑ Your Business Interest Maximizer Account Account Number. 0585943383 Statement Period: May 18 through May 31, 2005 Beginning Balance on 05/18/05 $1,318.17 Interest Paid + .28 Service Charge - 15.00 Ending Balance $1,303.45 ❑ Important Information About Your Account 2.79 Annual Percentage Yield earned this period 0.55% Interest paid year-to-date $3.13 Number of 24 Hour Customer Service Calls Self -Service 0 Assisted 0 A monthly service charge was applied to your account because on 05118 your balance was below the minimum balance of $10,000. O Account Activity Date Posted Description Reference Number Ammnt Interest Paid 05/31 Interest Paid from 05/18/05 Through 05/31/05 5-28 Service Charge 05/31 Monthly Service Charge $15.00 0006M.002123 California 255 Page 2 of 3 C30 Bank of America 404 ' 0585 P E 6-3 A.C.T. FOR MULTIPLE SCLEROSIS 73710 FRED WARING DR #120A PALM DESERT CA 92260-2553 Your Bank of America Combined Account Statement Statement Date: May 31, 2005 At Your Service Call: 760.340.1867 Written Inquiries Bank of America Palm Desert Branch PO Box 31176 San Francisco, CA 94137-0001 Customer since 2000 Bank of America appreciates your business and we enjoy serving You. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/amalibusiness. ❑ Summary of Your Deposit Accounts Account Account Number Your Balance Business Interest Checking 0585540257 $ 22,567.54 Investment CO ' 05853-03360 25,832.91 Total Balances $ 48,400.45 *Combined balances in these accounts may be used to eliminate monthly checking account service charges_ Account Number: 05855-20257 ❑ Your Business interest Checking Account Statement Period: May 18 through May 31, 2005 Beginning Balance on 05/18/05 $27,181.76 Total Checks, Withdrawals, - 4,615.11 Transfers, Account Fees interest Paid + .89 Ending Balance $22,567.54 Annual Percentage Yield earned this period 0.10% Interest paid year-to-date $4.78 Number of checks paid 6 Number of 24 Hour Customer Service Calls 0 Self -Service 0 Assisted ❑ Important information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Checks Paid " Gap in check sequence Date Paid Number Amount Date Paid Number Amount 05/24 1106 $ 05/18 1112 05/24 1113 `�•00 320.00 05/23 210.11 " 1108 210.11 2,475.00 Total of 6 Checks Paid $4,615.11 05120 05/18 1109 " 1111 800.00 Continued on next page 0006793.001.123 California x - �/10 Page 1 df 3 25 N A.C.T. FOR MULTIPLE SCLEROSIS Statement Date: May 31, 2005 ❑ Account Activity Date Posted Description 1 Reference Number Amount Interest Paid 05/31 Interest Paid from 05/18/05 Through 05/31/05 $.89 ❑ Daily Balance two Amount Date Amount Date Amount 05/18 $ 25,891.76 05/23 23,208.65 05/31 22,567.54 05/20 23,416.76 05/24 22,566.65 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$22,567.54 • Add interest paid to your checkbook register............................................................................................................................... 0.89 t ❑ Your Investment CD Account Account Number.. 05853-03360 Statement Period: May 18 through May 31, 2005 Account Value on 05/31/05 $25,832.91 Date deposited/renewed 05/31/05 Principal Balance $25,831.00 Current interest rate 2.71 % Interest earned year-to-date $194.00 Account term 9 months Maturity/Renewal Date 02/28/06 ❑ Account Activity Date Posted Description Debits Credits 05131 Bonus Added 05131 Account Renewal $ 26,831.00 Interest Rate: 2.71 % Annual Percentage Yield: 2.75% Term: 273 Days Balance Renewed 257 0006M.002.123 California Page 2 of 3 Bank of America '.l" H 0585 P E 10-3 IL1n..111..iNl. life ll.,..161s1.1$.i.inIIIIIIISO IIlnIII III A.C.T. FOR MULTIPLE SCLEROSIS 73710 FRED WARING OR #120A PALM DESERT CA 92260-2553 Your Bank of America Combined Account Statement Statement Date: April 18, 2005 At Your Service Call: 760.340.1867 Written Inquiries Bank of America Palm Desert Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 2000 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Deposit Accounts Account Account Number Your Balance Business Interest Checking 05855-20257 $ 9,692.73 Investment CD * 05853-03360 25,779.63 Total Balances $ 35,472.36 *Combined balances in these accounts may be used to eliminate monthly checking account service charges. ❑ Your Business Interest Checking Account Account Number: 058SS-20257 Statement Period: March 19 through April 18, 2005 Beginning Balance on 03/19/05 $4,789.89 Total Deposits and Other Credits + 14,626.66 Total Checks, Withdrawals, Transfers, Account Fees - 9,724.41 Interest Paid + .59 Ending Balance $9,692.73 ❑ Important Information About Your Account Annual Percentage Yield earned this period 0.10% Interest paid year-to-date $2.12 Number of checks paid 10 Number of 24 Hour Customer Service Calls Self -Service 0 Assisted 0 Based on the minimum combined balances you've maintained in your linked Bank of America checking and savings accounts, your monthly service charge has been waived. ❑ Deposits Number Date Posted Amount 03/28 $2,400.00 04/04 2,226.66 Number Date Posted Amount 04/11 5,000.00 Total of 3 deposits $9,626.66 Continued on next page R 0005018.001.114 California ?U of 3 33 Statement Date: April 18, 2005 A.C.T. FOR MULTIPLE SCLEROSIS ❑ Checks Paid ' Gap in check sequence Amount Date Paid Number Amount Date Paid Number 04/07 1095 1,120.00 03/29 $ 80.00 240.00 04/14 1096 622.00 570.00 03/29 03/21 1088 " 1090 8.41 04/07 04114 1097 ' 1099 845.00 Q3/28 1091 " 3,060.00 2,970.00 Total of 10 Checks Paid $9,724.41 04111 04/11 1093 1094 209.00 ❑ Account Activity Date Reference Number Amount Posted Deseription o4/04 Other Deposits and Credits CA Tir transfer Banking Ctr Palm Desert Confirmation# 2655441974 #oO00585 CA ; $5,000.00 Interest Paid Interest Paid from 03/19/05 Through 04/18/05 $59 04/18 ❑ Daily Balance Date amount Date Amount Date 7,62.3 03/21 $ 4,781.48 04/04 11,028.14 04114 9,338.14 04/18 03/28 4,121.48 04/07 3:801.48 04/11 11,338.14 03/29 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement...........................................................................................................................�.�.0.73 • Add interest paid to your checkbook register ............................. ............................................................... Account Number. 05853-03360 ❑ Your Investment CD Account Statement Period: March 21 through April 18, 2005 Date deposited/renewed 08/30/04 Current interest rate 1.T3% Account Value on 04/18/05 ;25,779.63 Principal BaWice $25,ti86.93 Interest eamed oar -to -date $140.72 Account term 9 months Maturity/Renewal Date 05/31/05 ❑ FACTS - FDIC insured Account Disclosure Information Effective June 1, 2005, if you use your Check Card or ATM Card to obtain cash from an ATM in a currency other than U.S. dollars, a Check Card Foreign Currency Conversion Adjustment factor equal to 1 % of the U.S. dollar amount will be reported on your statement as a single charge for each converted transaction. Please call the number on this statement with questions regarding this change. if you are traveling abroad this year, remember that you can access your funds with no ATM fee at. over 14,000 international ATMs operated by members of Global ATM Alliance. For a list of participating banks, visit www.bankofamerica.com/locator. r ` 259 0005018.002.114 California Page 2 of 3 - - C 3 4 Bank of America '4 W 0585 P E 35-5 it.i....I.i..I.i.Ii.rII.....i.i.I.I..I.I.nll.l.l..lrl..l.mill A.C.T. FOR MULTIPLE SCLEROSIS 73710 FRED WARING OR #120A PALM DESERT CA 92260-2553 Your Bank AccAirunt a Combined Statement Statement Date: April 18, 2005 At Your Service Cali: 760.340.1867. Written inquiries Bank of America Palm Desert Branch PO Box 37176 San Francisco, CA 94137-OMI Customer since 2000 Bank of America appreciatesour your gur business and we enjoy you to check balances, track account activity, pay kills and more. With Online nking '— Our free Online Banking service allows you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibuslness. ❑ Summary of Your Deposit Accounts Account Number Your Balance Account Business Interest Checking 05850-05896 $ 79,219.98 1,340.09 Bus. interest Maximizer 05859-03383 80,560.07 Total Balances *Combined balances in these accounts may be used to eliminate monthly checiing account service charges. ❑ Your Business interest Checking Account B inning Balance on 03/19/05 $79,044.98 + 63,132.86 Total Deposits and Other Credits Total Checks. Withdrawals, ., 62,965.62 Transfers, Account Fees Interest Paid s79,219.98 Ending Balance Account Number: 05850-05896 April 18� 2005 Statement Period: March 19 through Annual Percentage Yield earned this period 0.10% $11.61 interest paid year-to-date 34 Number of checks paid Number of 24 Hour Customer Service Calls 0 . Self -Service 0 Assisted ❑ important information About Your Account account, your monthly service Based on the minimum balance you've maintained in this charge has been waived. ❑ Deposits Number Continued on next page 000W2.001.114 Number Date Posted Amoum 03123 $4,2UU.uu 03128 2'� Total of 6 deposits 03/30 3,200.00 04/04 4,893.00 Califomia r7 - Date Posted 04/11 04/13 Amount 547.00 7,650.001 823,090.00 �35 A.C.T. FOR MULTIPLE SCLEROSIS Statement Date: April 18, 2005 ❑ Checks Paid ' Gap in check sequence Date Paid Number Amount Dale Paid Number Amount 03/23 2511 $ 139.95 04/05 2533 60.20 03/25 ' 2515 698.78 04/11 ; 2536 80.42 03/25 2516 266.13 04/04 2537 100.00 04111 2517 45.96 04106 2538 25.86 03/23 2518 26.66 04/05 2539 7,350.00 03/30 2519 461.83 04/05 2540 600.00 04/18 2520 582.88 04/08 2541 2,840.00 04/06 2521 12.93 04/07 2542 1,000.00 04/06 2522 172.40 04/07 2543 2,850.00 03/30 2523 163.92 04/12 2544. 862.00 04/05 2524 215.11 04/18 2545 109.77 04/06 " 2526 2,700.00 04/14 2546 20,986.18 04/11 2527 1,674.00 04/11 2547 700.00 04/04 2528 1,617.12 04/14 2548 4,595.00 04/07 2529 1,583.33 04/15 2549 1,125.00 04/01 2530 500.00 04/15 2550 695.00 04/13 2531 499.00 Total of 34 Checks Paid $55,469.S8 04/01 2532 130.35 n Account Activity I 1 Date Pied Description Reference Number Amount Other Deposits and Credits 03/21 American Express DES -Settlement ID•5048661722 INDN:Act For Ms SM661722 Co IDA 134992250 CCD Ref:020050807897578 $650-00 03/22 Merchant Bnkcd DES -Deposit ID•434216137886 INDN:Act For Ms Co ID:8752044092 CCD Ref:020050804463618 3.000•00 03/23 Merchant Bnkcd DES:Deposit IDA34216137886 INDN:Act For Ms Co ID:8752044092 CCD Ref020050812923056 1,200.00 03/25 American Express DES:Settlement ID:5048661722 INDN:Act For Ms 5048661722 Co ID:1134992250 CCD Ref 020050831260847 300.00 03/25 Merchant Bnkcd DES -Deposit ID:434216137886 INDN:Act For Ms Co ID:8752044092 CCD Ref:020050832177780 600.00 03/29 Merchant Bnkcd DES:Deposit ID:434216137886 INDN:Act For Ms Co ID:8752044092 CCD Ref020050877505742 1,200.00 03/29 American Express DES:Settlement ID:5048661722 INDN:Act For Ms 5048661722 Co IDA 134992250 CCD Ref 020060879422187 3,000.00 04/01 Merchant Bnkcd DES:Deposit IDA34216137886 INDN:Act For Ms Co 113:8752044092 CCD Ref020050902485487(�300 04/06 Merchant Bnkcd DES:Deposit IDA34216137886 INDN:Act For Ms Co ID.8752044092 CCD Ref020050953634499 29,100.00 04/08 American Express DES:Settlement ID:5048661722 INDN:Act For Ms 5048661722 Co ID1134992250 CCD Ref.020050971340665 100.00 04113 Merchant Bnkcd DES:Deposit IDA34216137886 INDN:Act For Ms Co 113:8752044092 CCD Ref020051023231670 592.86 Total Other Deposits and Credits a40,042•6 Withdrawals, Transfers and Account Fees 03/31 American Express DES:Coilection ID-5048661722 INDN:Act For Ms 5048661722 Co ID:1134992250 CCD Ref020050897627517 $4.50 . 04/04 American Express DESAxpp Discnt ID:5048661722 INDN:Act For Ms 5048661722 Co IDA 134992250 CCD Ref020050945744790 180.98, 04/04 CA Tir transfer to Chk 0257 Banking Ctr Palm Desert #0000585 CA Confirmation# 2655441974 5.000•00 04/05 Twx*aol Service DES: 0405 ID: INDN:Act For *ms Co ID:1067810000 PPD Ref020050948760974 21.90 04/05 Merchant Bnkcd DES:Fee ID:434216137886 INDN:Act For Ms Co ID:8752044092 CCD Ref02OO50948295687 1,088.53 04/07 Deluxe Bus Syys. DES•Bus Prods ID•17323242 INDN:Tami Ryan Co ID-1411877307 CCD Ref020050970235546 93.13 04/13 Check Deposit Adjustment 1,000.00 Continued on next page 0004662 002.114 California 261 Page 2 of 5 (36 BankofAmerica'% H A-C-T. FOR MULTIPLE SCLEROSIS Statement Date: April 18, 2005 ❑ Account Activity Continued Date Posted Description Withdrawals, Transfers and Account Fees 04/14 Pitney Bowes DES:Postedga ID:42552406 INDN:Act For Ms Co ID:9601631001 CCD Ref:020051040338841 Total Withdrawals, Transfers and Account Fees Interest Paid 04/18 Interest Paid from 03/19/05 Through 04/18/05 Reference Number Amount 100.00 $7,496.04 $7.76 ❑ Daiiy Balance Date Amount Data Amount Date Amount 03/21 $ 79,694.98 03/31 04101 97,233.41 96,903.06 04/11 04/12 101,524A9 100,662.19 03122 03/23 82,694.98 87,928.37 04/04 94,897.96 04/13 107,406.05 03/25 87,863.46 90,463.46 04/05 04/06 85,555.22 111,744.03 04/14 04/15 81,724.87 79,904.87 03/28 03/29 94,663.46 04/07 106,217.57 04/18 79,219.98 03/30 97,237.91 04/08 103,477.57 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$79,219.98 + Add interest paid to your checkbook register............................................................................................................................... 7.76 ❑ Your Business Interest Maidmizer Account Account Number. 05859-03383 Statement Period: March 19 through April 18, 2005 Beginning Balance on 03/19/05 $1,354.49 Interest Paid + .60 Service Charge - 15.00 Ending Balance $1,340.09 Annual Percentage Yield earned this period 0.52% Interest paid year-to-date $2.27 Number of 24 Hour Customer Service Calls Self -Service 0 Assisted 0 ❑ Important Information About Your Account A monthly service charge was applied to your account because on 03/19 your balance was below the minimum balance of $10,000. Date Posted Description Reference Number Amount Interest Paid $ 04/18 interest Paid from 03/19/05 Through 04/18/05 Service Charfle /' $15.00 04/18 Monthly Service Charge / 1 Continued on next page 0004662.003.114 California =Z_VV�AqP'PP_ Page 3 of 5 (: 262 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 /-Q CINCINNATI, OH 45201 Employer Identification Number: Date: DEC 2, - 33-0880635 DLN: 17053322037049 A C T FOR MULTIPLE SCLEROSIS Contact Person: 13 CAMISA LN STEVEN WILLIAMS ID# 31310 PALM DESERT, CA 92260 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Foundation Status Classification: 509 (a) (1) Advance Ruling Period Begins: October 18, 1999 Advance Ruling Period Ends: December 31, 2003 Addendum Applies: No Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonabl expect to be a publicly supported organization described in section 9(a)(1) and 170(b)(1)(A)(vi). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we Letter 1045 (DO/CG) 263 L.. C 3 3 Bankof America H 0585 P E 144 ��r�nrrir�rr�r�r��u��uur�r�r�r�rr�r�nr��r�r�n�r�n�n�r� A.C.T. FOR MULTIPLE SCLEROSIS 73710 FRED WARING DR #120A PALM DESERT CA 92260-2553 Your Bank of America Combined Account Statement Statement Date: December 20, 2004 At Your Service Cali: 760.340.1867 Written Inquiries Bank of America Palm Desert Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 2000 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Deposit Accounts Account Account Number Your Balance Business Interest Checking 05850-05896 $ 7,057.97 Bus. Interest Maximizer * 05859-03383 1,397.82 Total Balances $ 8,455.79 *Combined balances In these accounts may be used to eliminate monthly checking account service charges. ❑ Your Business Interest Checking Account Account Number: 05050-05896 Statement Period: November 17 through December 20, 2004 Beginning Balance on 11/17/04 $7,211.81 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 3,799.40 Interest paid year-to-date $21.11 Total Checks, Withdrawals, Number of checks paid 14 Transfers, Account Fees - 3,941.83 Number of 24 Hour Customer Service Calls Interest Paid + .59 Self -Service 0 Service Charge - 12.00 Ending Balance $7,057.97 ❑ Important Information About Your Account Assisted 0 A monthly service charge was applied to your account because your balance was below the minimum balance of $5,000, the average balance of $7,500, the minimum combined balance of $7,500 and the average combined balance of $15,000. You can avoid this charge by meeting one of the reauired balances_ Continued on next page 0004510.001.114 California G,` 264 Page 1 of 4 "- 'C39Q P a A.C.T. FOR MULTIPLE SCLEROSIS Statement Date: December 20, 2004 ❑ Checks Paid " Gap in check sequence Date Paid Number Amount Date Paid Number Amount 11/23 2456 $ 161.46 12/07 2464 100.00 11/19 2457 93.00 12/08 2465 25.93 11/23 2458 47.14 12/15 2466 35.99 11/29 2459 84.15 12/14 * 2469 177.79 12/03 2460 67.87 12/15 2470 200.00 12/02 2461 1,583.33 12/16 * 2473 300.00 12/06 2462 500.00 Total of 14 Checks Paid $3,876.66 12/06 2463 500.00 ❑ Account Activity Date Posted Description i Reference Number Amount Other Deposits and Credits 11/19 Merchant Bnkcd DES:Deposit ID434216137886 INDNAct Por Ms Co ID:8752044092 CCD Ref:020043237361832 $249.40 11124 Merchant Bnkcd DES:Deposit IDA34216137886 INDN:Act For Ms Co iD:8752044092 CCD Refi020043289082616 150.00 11/26 Merchant Bnkcd DES:Deposit ID•434216137886 INDN:Act For Ms Co ID•8752044092 CCD Ref:020043313383823 250.00 12/01 Merchant Bnkcd DES:Deposit IDA34216137886 INDN:Act For Ms Co ID1752044092 CCD Ref:020043363597932 150.00 12/17 CA Tir transfer Banking Ctr Palm Desert #0000585 CA Confirmation# 3315675016 3,000.00 Total Other Deposits and Credits $3,799.40 Withdrawals, Transfers and Account Fees 12/03 Merchant Bnkcd DES•Fee IDA34216137886 INDN:Act For Ms Co ID:8752044092 CCD Ref:020043372577156 $36.27 12/06 Twx*aol Service DES: 1204 ID: INDN:Act For *ms Co ID1067810000 PPD Ref:020043416232591 28.90 Total Withdrawals, Transfers and Account Fees $65.17 Interest Paid 12/20 interest Paid from 11/17/04 Through 12/20/04 $.59 Service Charge 12/20 Monthly Service Charge $12 00 ❑ Daily Balance Date Amount Date Amount Date Amount 11/19 11/23 $ 7,368.21 7,159.61 12/02 12/03 8,042.13 5,937.99 12/15 12/16 4,369.38 4,069.38 11/24 11/26 7,309.61 7,559.61 12/06 12/07 4,909.09 12/17 7,069.38 11 /29 7,475.46 12/08 4,809.09 4,783.16 12/20 7,057.97 12101 7,625.46 12/14 4,605.37 f Continued on next page 265 txMfO.002.114 California Page 2 of 4 I i C40 Bankof America A.C.T. FOR MULTIPLE SCLEROSIS Statement Date: December 20, 2004 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement..............................................................................................................................$7,057.97 • Add interest paid to your checkbook register...............................................................................................................................0.59 •' Subtract the monthly service charge from your checkbook register.......................................................................................12.00 ❑ Your Business interest Maximizer Account Account Number: 05859-03383 Statement Period: November 17 through December 20, 2004 Beginning Balance on 11/17/04 $1,412.16 Annual Percentage Yield earned this period 0.50% Interest Paid + .66 Interest paid year-to-date $201.81 Service Charge - 15.00 Number of 24 Hour Customer Service Calls Self-service 0 Ending Balance $1,397.82 Assisted 0 ❑ important Information About Your Account A monthly service charge was applied to your account because on 11/17 your balance was below the minimum balance of $10,000. ❑ Account Activity Date Posted Description Reference Number Amount Interest Paid 12/20 Interest Paid from 11/17/04 Through 12/20/04 $.66 Service Charge 1 12/20 Monthly Service Charge $15 00 ❑ FACTS -FDIC Insured Account -Disclosure information Bank of America charges a check cashing fee of $5.00 to persons without an account with the bank for any check drawn on a Bank of America business account. Recently, the check -cashing fee has been challenged based on an argument that the California Labor Code (section 212) requires that an employer make wage payments available to its employees 'without discount" Bank of America disagrees with the challenge of charging a check -cashing fee to persons without an account with the bank As a reminder, we provide free checking accounts with direct deposit for which no monthly service charge fees are incurred. This enables employees to avoid paying the check -cashing fee. 266 00M10.003.114 California Page 3 of 4 itecydod P. Bankof America H 0585 P E 5-3 I,IIlls III...I. left IsINIleft . III IN11111inIsIIII A.C.T. FOR MULTIPLE SCLEROSIS 73710 FRED WARING DR #120A PALM DESERT CA 92260-2553 Your Bank of America Combined Account Statement Statement Date: December 20, 2004 At Your Service Call: 760.340.1867 Written Inquiries Bank of America Palm Desert Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 2000 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusines& ❑ Summary of Your Deposit Accounts Account Account Number Your Balance Business Interest Checking 05855-20257 $ 13,342.41 Investment CD 05853-03360 31,622.47 Total Balances $ 44,964 88 *Combined balances in these accounts may be used to eliminate monthly checking account service charges. ❑ Your Business interest Checking Account Account Number. 05855-20257 Statement Period: November 17 through December 20, 2004 Beglnntng Balance on 11/17/04 $7,391.81 Total Deposits and Other Credits + 15,225.00 Total Checks, Withdrawals, Transfers, Account Fees - 9,275.00 Interest Paid + .60 Ending Balance $13,342.41 Annual Percentage Yield earned this period 0.10% Interest paid year-to-date $2A1 Number of checks paid 5 Number of 24 Hour Customer Service Calls Self -Service 0 Assisted n ❑ important Information About Your Account Based on the minimum combined balances you've maintained in your linked Bank of America checking and savings accounts, your monthly service charge has been waived. ❑ Deposits Number Date Posted Amount 11/18 $ 2,000.00 12/06 1,000.00 12/17 10,575.00 Continued on next page 0004990.001.1 M Number Date Posted Amount 1-2/20 1,650,00 Total of 4 deposits $15,225.00 California 4,Aa 1 71 Page 1 of 3 4JPo a A.C.T. FOR MULTIPLE SCLEROSIS Statement Date: December 20, 2004 ❑ Checks Paid ' Gap in check sequence Date Paid Number Amount Date Paid Number E Amount 11/17 1056 $ 320.00 12/06 1060 2,520.00 11/22 ' 1058 2,835.00 12/06 1061 320.00 12/06 1059 280.00 Total of 5 Checks Paid $6,275.00 ❑ Account Activity Date Posted Description Reference Number Amount Withdrawals, Transfers and Account Fees 12/17 CA Tir transfer to Chk 5896 Banking Ctr Palm Desert #0000585 CA Confirmation# 3315675016 $3,000.00 Interest Paid 12/20 Interest Paid from 11/17/04 Through 12/20/04 $.60 ❑ Daily Balance Date Amount Date Amount Date Amount 11/17 $ 7,071.81 11/22 6,236.81 12/17 11,691.81 11 /18 9,071.81 12/06 4,116.81 12/20 13,342.41 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$13,342.41 • Add interest paid to your checkbook register................................................................................................................................0.60 ❑ Your Investment CD Account Account Number. 05853-03360 Statement Period: November 17 through December 20, 2004 Account Value on 12/20/04 $31,622.47 Date deposited/renewed 08/30/04 Principal Balance $31,564.23 Current interest rate 1.73% Interest earned year-to-date $250.25 Account term 9 months Maturity/Renewal Date 05/31/05 ❑ FACTS - FDIC Insured Account Disclosure Information Bank of America charges a check cashing fee of $5.00 to persons without an account with the bank for any check drawn on a Bank of America business account. Recently, the check -cashing fee has been challenged based on an argument that the California Labor Code (section 212) requires that an employer make wage payments available to its employees 'without discount.' Bank of America disagrees with the challenge of charging a check -cashing fee to persons without an account with the bank As a reminder, we provide free checking accounts with direct deposit for which no monthly service charge fees are incurred. This enables employees to avoid paying the check -cashing fee. 0004990.002.114 California 268 Page 2 of 3 k 43 ATTACHMENT 4 SOMMUIY�TY 14L.000 BANK A Non -Profit Corporation BOARD OF DIRECTORS James McFarland, M.D. Chair JoeIantorno, Ed.D. Vice -Chair Walter Clark, Esq. Secretary Charles Riach Treasurer Directors .J. Douglas Donenfeld John Ferrelli Jim Larson, Past Chair Patty Newman, Past Chair Gail Paparian David Selman Martin Serna G. Aubrey Serfling Diane Valenzuela Ex-Officio Directors Robert E. Albee II Executive Director/CEO Major David Blankenship USMC Headquarters Battalion/Executive Officer Emeritus Directors Jackie Autry Caroline Berkey Al Conti Jim O'Brien Mike Rembis Wally Turner Lowell Vandervort OKA �20 n., �✓� f July 21, 2005 Mayor Donald Adolph and Council Members City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Dear Mayor Adolph and Council Members: Your Community Blood Bank is dealing with an ever-growing need for blood and a shortage of blood donors. This serious situation is echoed all over the country. The most important thing we can do is to recruit more donors! Our Bloodmobiles provide outreach to La Quinta and all the communities we serve. You can help us by joining with other Coachella Valley cities in supporting the Bloodmobiles. It costs about $339,769 a year to operate and staff our two Bloodmobiles. We need your help to cover those costs. We respectfully request a donation of $2,000.00 towards the bloodmobiles we operate. All donations are greatly appreciated. La Qunita's support will help us in our `Life Giving' mission. If you have any questions, please don't hesitate to call. I will be happy to talk to you personally. Warmly, Patricia Newman Chair, Development & Funding PN:lcb 269 r44 39000 Bob Hope Drive, Rancho Mirage, CA 92270 Tele: 760-773-4190 Fax: 760-773-4188 www.cbbc-blood.org CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2005-06 Name of Organization: COMMUNITY BLOOD BANK, INC. Amount Requested: $2,000.00 Contact Person: Patricia Newman, Chair, Development & Funding Committee Mailing Address: 39000 Bob Hope Drive City: Rancho Mirage State: CA Zip Code: 92270 501(c)3 Taxpayer I.D. Number: 95-6377-19 Date Submitted: July 22, 2005 Applications will receive consideration without discrimination because of race, color religion, sex, age, national origin or disability. S:1Community Services\Community Services GrandCOMMUNITY SERVICES GRANT U -45 __.__ 0 V CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2005-06 Name of Organization: COMMUNITY BLOOD BANK, INC. Amount Requested: $2,000.00 Contact Person: Patricia Newman, Chair, Development & Funding Committee Mailing Address: 39000 Bob Hope Drive City: Rancho Mirage State: CA Zip Code: 92270 501(c)3 Taxpayer I.D. Number: 95-6377-19 Date Submitted: July 22, 2005 Applications will receive consideration without discrimination because of race, color religion, sex, age, national origin or disability. e, z S:\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT 1 46 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? The mission of the Community Blood Bank is to provide a safe, reliable, and consistent supply of volunteer blood components to the patients of our communities at the most reasonable fees possible. 2. How long has your organization been in existence? 32 Years 5 Months 3. Describe in general the activities or services of your organization. We are a non profit blood bank and collect blood from donors in our area, which is tested and processed to increasingly demanding specification, and supply all six hospitals as well as cancer centers and home health care agencies on a 24-hour, 7-day a week, 365-data year basis. 4. How many people does your organization currently serve? All the people ofLa Quinta and desert communities. No. of Youth All No. of Adults All No. of Seniors All 5. How many people do you intend to serve during this Fiscal Year? No. of Youth All No. of Adults All No. of Seniors All 6. How many people served this Fiscal Year will be La Quinta residents? All the people of La Quinta — as blood is always available. No. of Youth All No. of Adults All No. of Seniors All 7. How many paid employees/volunteers does your organization employ? Full time 43 Part time 18 Volunteers 54 8. Describe how your organization is managed and governed. A volunteer Board of Directors sets the mission policies and long-range plans and Qoak., 27 2 They oversee an Executive Director who manages the Community Blood Bank along wA a medical director and ei h� t department managers. 4'7 9. Please provide information on your Executive Board members or contact person. Name Title Home Address Phone Patricia Newman Chair 36 Duke Drive (760) 324-5296 Development & Rancho Mirage CA Funding Committee 92270 10. What is your annual schedule of events, and during what months does your organization operate? Operation schedule is 12 months a year, 24 hours a day, 365 days a year. 11. Do you charge admission, membership fees, dues, etc.? Yes XX No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount City of Indian Wells $ 8,250.00 Committee to Reelect Mary Roche 2,000.00 Pacific Western Bank 1,000.00 Palm Desert National Bank 1,000.00 City of Palm Desert 5,000.00 Newman's Own 1,000.00 Eisenhower Medical Center 1,000.00 City of Rancho Mirage 10,000.00 Northern Trust Bank 1,000.00 JFK Memorial Hospital 1,000.00 Canyon National Bank 1,000.00 Pacific Western Bank 1,000.00 $ 33,250.00 Total Needed $ 335,769.00 Total Received $ 33,250.00 Balance $ 302,519.00 ( 273 13 14. 15 16 17 18 Amount of money requested from the City of La Quinta? $ 2, 000. 00 Has your organization been funded by the City of La Quinta previously? XX Yes If yes, when: August, 2003 M Amount Received: $ 1, 000. 00 Please provide name and address of bank(s) in which organization's funds are kept: Pacific Western Bank, 601 E Tahquitz Canyon Way Palm Springs CA 92262 Please provide name and title of those individuals authorized to sign on organization's account (must provide at least two individuals). Robert E Albee, II Executive Director/CEO Glenn Wiseman Information Services Manager Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. Please see attachment #L Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. All the residents and visitors ofLa Quinta benefit from your ongoinupport. Our two bloodmobiles outreach to all communities to recruit blood donors and to assist in the maintenance of our urgently needed syMIX of blood. The Community Blood Bank works continuously to keep pace with the demand for blood and to date 40% o all blood donated comes through the bloodmobiles. 274 19. Goal Statement. Indicate who will benefit from the use of these funds and how they will benefit. All the people of La Quinta will benefit from an adequate supply of life's most previous resource, blood. Having needed supplies helps keep our costs down; lowering the costs of healthcare to all the people o La Quinta. Without the operation of the bloodmobiles to recruit blood donors, we cannot keep up with the need for blood. 20. Attach a copy of your Program Operating Budget for the current year. Please see attachment #2. 21. Non profit organizations must attach a copy of the organization's current IRS Form 990. Please see attachment 93 c;r 275 Attachment #1 C- 276 ,�-'51 018 00020 01 PAGE: 1 ACCOUNT: 46504097 06/30/2005 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC 30 BUSINESS ACCOUNT 0 y` 39000 BOB HOPE 139 e RANCHO MIRAGE CA 92270 TELEPHONE:760-416-3336 PALM SPRINGS OFFICE 601 E TAHQUITZ CANYON WAY PALM SPRINGS CA 92262 EFFECTIVE MARCH 21, 2005 THERE WILL NO LONGER BE A DAILY MAXIMUM FEE FOR PAID AND/OR UNPAID NSF TRANSACTIONS. THE NSF PER ITEM FEE REMAINS $20.00. DDA Business ACCOUNT 46504097 LAST STATEMENT 05/31/05 100,000.00 MINIMUM BALANCE 100,000.00 35 CREDITS 1,166,035c59 1,122,859.93 -AVG AVAILABLE BALANCE 100,000.00 139,068.95 174 DEBITS THIS STATEMENT 06/30/05 143,175.66 AVERAGE BALANCE - - - - - - - - - - DEPOSITS - - - - - - - - - — REF #...:.DATE ...... AMOUNT REF #...... DATE ....... AMOUNT REF #..... DATE ...... AMOUNT 06/30 43,255.66 -- - - - - -- OTHER CREDITS - - - - - - - - - DATE AMOUNT DESCRIPTION PACIFIC WESTERN SEI DIV. 000046504097/33 06/01 06/O1 316.05 98,240.72 TRANSFER FROM SEI Cash.Control ACCOUNT 46800316 46800316 06/01 198,240.72 TRANSFER FROM SEI Cash Control ACCOUNT 06/03 267.82 MERCHANT BNKCD DEPOSIT Cash 323211027996 Control ACCOUNT 46800316 06/03 10,270.50 10,89 TRANSFER FROM SEI 06/03 .39 COURIER DEPOSIT MERCHANT BNKCD DEPOSIT 323211027996 06/06 06/06 49,541541 .00 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 46800316 06/0 ,234.0 TRANSFER FROM SEI Cash Control ACCOUNT 06/07 12,395.18.18 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 06/08 424.65 1,424.65 MERCHANT BNKCD DEPOSIT 323211027996 06/10 06/10 1,414. 1� 1,414.50 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 06/10 COURIER DEPOSIT s; y * C 0 N T I N U E D Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020 01 PAGE': 2 ACCOUNT: 46504097 06/30/2005 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC DDA Business ACCOUNT 46504097 --------------- - - - - - - - - OTHER CREDITS - - - - - - - - - DESCRIPTION TRANSFER FROM SEI Cash Control ACCOUNT 46800316 DATE 06/13 AMOUNT 13,135.42 U. TRANSFER FROM SEI Cash Control ACCOUNT 46800316 06/14 06/14 23,762.3 170,694.00 COURIER DEPOSIT MERCHANT BNKCD DEPOSIT 323211027996 06/15 270.50 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 06/15 93,156.76 MERCHANT BNKCD DEPOSIT 323211027996 06/17 06/17 270.50 1,716.07 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 06/17 3,828.50 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 06/20 769.79 MERCHANT BNKCD DEPOSIT 323211027996 06/21 06/21 160.00 8,313.00 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 06/21 78,282.55 TRANSFER FROM SET Cash Control ACCOUNT 46800316 06/23. 17,918.74 MERCHANT BNKCD DEPOSIT 323211027996. 06/24 06/24 80.00 255,662.70 COURIER DEPOSIT 06/28 3,048.50 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 06/28 15,703.63 TRANSFER FROM SEI Cash Control ACCOUNT 46806316 06/29 52,472.34 272788 VIPbanker TRANSFER FROM 46504178 ON 06/30/05 AT 11:5306/30 456.19 042917 VIPbanker TRANSFER FROM 46504178 ON 06/30/05 AT 11:3006/30 65,869.54 -- -- - - - - -- CHECKS - - - - - - - - - - CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT 34796*06/13 80.78 34884 06/02 4,305.50 34909 06/06 3,250.00 34858 06/09 8,165.00 34885 06/01 36.24 34910 06/22 110.00 34859 06/06 80.86 34886` 06/13 7.75.00 34911 06/13 ' 1,529.14 34860 06/01 330.00 34887 06/02 2,275.31 34912 06/03 29.47 34861 06/14 59.75 34888*06/02 24.64 34913 06/08 156.14 34862*06/01 730.00 34890 06/03 625.21 34914 06/06- 4,126.58 34865 06/02 197.82 34891 06/01 21,957.30 34915 06/07 769.20 34866 06/02 94.00 34892 06/01 5,652.50 34916 06/06 17,562.00 34867*06/01 64.65 34893*06/03 99.28 34917 06/13 472.00 34869 06/01 4,956.00 34895 06/01 50.00 34918 06/06 21,212.69 34870 06/02 4,837.50 34896 06/02 1,414.48 34919 06/09 270.19 34871 06/02 493.00 34897 06/01 27.86 34920 06/03 84.66 34872 06/02 73,715.12 34898 06/02 1,100.00 34921 06/06 399.03 34873 06/02 11,281.00 34899 06/07 229.36 34922 06/08 52.00 34874*06/01 8,400.00 34900 06/03 1,415.00 34923 06/08 226.15 34877*06/02 79.95 34901-06/01 90.00 34924 06/08 88.10 34879 06/01 54.00 34902*06/02 55.05 34925 06/06 32.15 34880 06/02 342.05 34905 06/01 300.05 34926 06/06 2,163.92 278 34881*06/03 190.00 34906 06/01 2,67268 34927 287.51 34883 06/01 737.47 34907*06/01 600.00 34928 06/10 44 '� ** C O N T I N U E D �.� ►7 Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020`01 PAGE: 3 ACCOUNT: 46504097 06/30/2005 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK 'INC - DDA Business ACCOUNT 46504097 -- - - - -- CHECKS - - - - - - - - - - CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT 34929 06/03 37.67 34957 06/15 8,093.99 34988 06/24 30.88 129.30 34930*06/20 250.00 34958 06/16" 195.75 34989 06/27 34932 06/15 1,065.00 34959*06/22 293.89 34990*06/22 277.84 34933 06/15 500.00 34961 06/20 50.82 34992 06/24 600.00 34934 06/15 3,437.84 34962 06/21 2,312.00 34993 06/17 60.75 , 34935 06/16 28.74 34963 06/16 253.67 34994*06/29 1,494.89 34936 06/14 2,114.14 34964 06/17 49.08 34996 06/29 94.00 34937 06/13, 8,820.00 34965 06/21 700.00 34997*06/27 14,660.00 34938 06/15 3,880.00 34966 06/21 804.00 34999 06/29 286.21 34939 06/14 787.50 34967 06/21 67,141.25 35000*06/29 79.95 34940 06/14 460.00 34968*06/22 153.06 35002 06/27 227.91 34941 06/15 642.00 34970 06/23 1,797.92 35003 06/28 475.00 34942 06/14 19,000.00 34971*06/23 8,715.00 35004 06/27 50.40 34943 06/13 1,300.00 34973 06/24 208.00 35005 06/29 34.06 34944 06/15 4,965.89 34974 06/21; 85.00' 35006 06/28` 7,195.66 34945 06/15 3,061.01 34975 06/22 200.74 35007 06/28 5,131.45 34946 06/15 509.55 34976 06/21 2,921.18 35008 06/29 .1,314.53 34947 06/13'' 2,975.00 34977 06/27; 95.00- 35009 06/30 844.44 34948 06/14 1,000.00 34978 06/20' 83.47 35010 06/28 1,266.70 34949 06/14 50.00 34979 06/22-' 113.21 35011 06/27 929.50 34950 0.6/16- 45.26 34980 06/21 191.12 35012 06/24 240.00 34951 06/15 16,638.00 34981*06/24 148.00` 35013 06/28 2,064.82 34952 06/24 427.02' 34983 06/21 660.36 35014 06/29 121.84 34953 06/22; 60.00 34984 06/21 540.80 35015*06/29, 89.00 34954 06/22' 1,728.00 34985 06/23. 56.55 35017 06/24 430.00 34955 06/14, 290.93 34986 06/22 285.09 . 34956 06/15 33.77 34987 06/23 1,256.21 (*) INDICATES A GAP IN CHECK NUMBER SEQUENCE -- - -- ---OTHERDEBITS ---- ----- DESCRIPTION DATE AMOUNT TRANSFER TO DDA Business ACCOUNT 46504259 06/01 51,898.02 MERCHANT BNKCD FEE 323211027996 06/02 .75 MERCHANT BNKCD INTERCHNG 323211027996 06/02 6.86 MERCHANT BNKCD DISCOUNT 323211027996 06/02 44.79 PRINCIPAL LIFE P PLIC-PERIS 4-4347800001311 06/03 1,009.40 'PRINCIPAL LIFE PLIC-PERIS 4-4347900001312 06/03 4,436.91 TRANSFER TO DDA Business ACCOUNT 46504259' 06/03 32,239.79 TRANSFER TO DDA Business ACCOUNT 46504259 06/06 8,676. 5 2 7 Q �r �7 TRANSFER TO DDA Business ACCOUNT 46504259' 06/07 919. TRANSFER TO DDA Business ACCOUNT 46504259 06/08 902.26 TRANSFER TO DDA Business ACCOUNT 46504259 06/09 1,817.88 * * * C O N T I N U E D 54 MEMBER FDIC Notice: See Reverse Side For Important Information 018 00020 01 PAGE:` 4 ACCOUNT: 46504097 06/30/2005 ..�.I.j: Ilk PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC DDA Business ACCOUNT 46504097 -------------- - - - - - - - - - OTHER DEBITS - - - - - - - - - DESCRIPTION DATE AMOUNT TRANSFER TO SEI Cash Control ACCOUNT 46800316 06/09 1,979.11 TRANSFER TO DDA Business ACCOUNT 46504259 06/10 1,557.30 - TRANSFER TO DDA Business ACCOUNT 46504259 06/15 50,870.71 TRANSFER TO DDA Business ACCOUNT 46504259 06/16 27,380.71 TRANSFER TO SEI Cash Control ACCOUNT 46800316 06/16 142,519.37 TRANSFER TO DDA Business ACCOUNT 46504259 06/17 06/20 1,956.74 48.55 TELECHECK INVO62005B 0080511167 TRANSFER TO DDA Business ACCOUNT 46504259° 06/20 4,085.45 TRANSFER TO DDA Business ACCOUNT 46504259 06/21 3,086.84 TRANSFER TO SEI Cash Control ACCOUNT 46800316 06/22 1,781.53 TRANSFER TO DDA Business ACCOUNT 46504259 06/22 3,309.64 TRANSFER TO DDA Business ACCOUNT 46504259 06/23 550.90 PRINCIPAL LIFE P PLIC-PERIS 4-4347800000809 06/23 1,105.25 PRINCIPAL LIFE P PLIC-PERIS 4-4347900000810 06/23 4,436.91 TRANSFER TO DDA Business ACCOUNT 46504259 06/24 948.70 TRANSFER TO SEI Cash Control ACCOUNT 46800316 06/24 16,246.90 FDGL LEASE PYMT 052-0223173-000 06/27 32.26 TRANSFER TO DDA Business ACCOUNT 46504259 06/27 943.29 TRANSFER TO SEI Cash Control ACCOUNT 46800316 06/27 219,395.54 TRANSFER TO DDA Business ACCOUNT 46504259 06/29 51,466.86 PRINCIPAL LIFE P PLIC-PERIS 4-4347800001192 06/30 1,117.34 PRINCIPAL LIFE P PLIC-PERIS.4-4347900001193 06/30 4,436.91 TRANSFER TO DDA Business ACCOUNT 46504259 06/30 28,760.83 TRANSFER TO SEI Cash Control ACCOUNT 46800316 06/30 31,355.7I - - - - - - - - DAILY BALANCE - - - - - - - - DATE BALANCE DATE ........... BALANCE DATE ........... BALANCE ........... 06/01 100,000.00 06/13 100,000.00 06/23 100,000.00 06/02 100,000.00 06/14 270,694.00 ' 06/24 336,463.20 06/03 107,728.50 06/15 270,423.50 06/27 100,000.00 06/06 100,000.00 06/16 100,000.00 06/28 102,618.50 06/07 112,232.18 06/17 103,748.50 06/29 100,109.50 06/08 112,232.18 06/20 100,000.00 06/30 143,175.66 06/09 100,000.00 06/21 108,313.00 06/10 102,816.50 06/22 100,000.00 MEMBER FDIC Notice: See Reverse Side For Important Information 018 00020 01 ACCOUNT: � , PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC BUSINESS ACCOUNT 39000 BOB HOPE RANCHO MIRAGE CA 92270 PAGE: _1 ,6504097 05/31/2005 30 0 104 TELEPHONE:760-416-3336 PALM SPRINGS OFFICE 601 E TAHQUITZ CANYON WAY PALM SPRINGS CA 92262 EFFECTIVE MARCH 21, 2005 THERE WILL NO LONGER BE A DAILY MAXIMUM FEE FOR PAID AND/OR UNPAID - NSF TRANSACTIONS. THE NSF PER ITEM FEE REMAINS $20.00. DDA Business ACCOUNT 46504097 LAST STATEMENT 04/29/05 385,797.00 MINIMUM BALANCE 100,000.00 38 CREDITS 1,128,667.91 842,870.91 AVG AVAILABLE BALANCE 100,000.00 166,740.92 134 DEBITS THIS STATEMENT 05/31/05 100,000.00 AVERAGE BALANCE -- - - - - -- OTHER CREDITS - - - - - - - - - DATE' AMOUNT DESCRIPTION PACIFIC WESTERN SEI DIV. 000046ACCOUNT33 05/02 192.13 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 05/03 05/03 2,353.81 5,327.26 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 05/04 05/05 53,401.72 53,401.72 61 2,487.61 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 46800316 05/06 4.900.61 TRANSFER FROM SEI Cash Control ACCOUNT 05/06 00 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 OS/09 05/10 37,120.78 823.78 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 05/10 05/11 5,823.17 35,997.04 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 46800316 05/12 1,152.52 1,152.39 TRANSFER FROM SEI Cash Control ACCOUNT Control ACCOUNT 46800316 05/13 94 = - -TRANSFER FROM SEI Cash 05/13 5,049.00 COURIER DEPOSIT 05/16 270.50 MERCHANT BNKCD DEPOSIT 323211027996 46800316 05/16 4,278.33 TRANSFER FROM SEI Cash Cash Control ACCOUNT Control ACCOUNT 46800316 05/17 3,500.00 TRANSFER FROM SEI 05/17 233,495.50 COURIER DEPOSIT *** C O N T I N U E D c: 281 �. Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020 01 ACCOUNT: PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC PAGE: 2 +6504097 05/31/2005 DDA Business ACCOUNT 46504097 -- - - - -- OTHER CREDITS - - - -- - - - - DESCRIPTION DATE AMOUNT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 05/18 53,251.12 MERCHANT BNKCD DEPOSIT 323211027996 05/19 270.50 COURIER DEPOSIT 05/20 1,238.60 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 05/20 14,586.44 MERCHANT BNKCD DEPOSIT 323211027996 05/23 05/23 270.50 524.23 AMERICAN TRANSFER EXPRESS FROM SEI SETTLEMENT 1040366866 Cash Control ACCOUNT 46800316 05/23 11,628.24 COURIER DEPOSIT 05/24 3,532.00 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 05/24 18,379.99 AMERICAN EXPRESS SETTLEMENT 1040366866 05/25 262.11 MERCHANT BNKCD DEPOSIT 323211027996 05/25 270.50 MERCHANT BNKCD DEPOSIT 3232.11027996 05/26 270.50 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 05/26 1,375.20 MERCHANT BNKCD DEPOSIT 323211027996 05/27 376.50 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 05/27 4,024.27 05/27 263,504.82 COURIER DEPOSIT AMERICAN EXPRESS SETTLEMENT 1040366866 05/31 262.11 MERCHANT BNKCD DEPOSIT 323211027996 05/31 05/31 270.50 525.17 COURIER DEPOSIT 948247 VIPbanker TRANSFER FROM 46504178 ON 05/31/05 AT 12:4405/31 33,007.30 -- -- - - - - -- CHECKS - - - - - - - - - - CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT. CHECK #..DATE ...... AMOUNT 34683*05/02 1,537.50 34782 05/05 984.95 34804 05/11 1,021.00 34751*05/11 1,764.90 34783 05/05 70.00 34805 05/12 259.00 34760 05/13 1,103.28 34784 05/04 148.15 34806 05/09 5,962.01 34761-05/04 101.92 34785 05/09 296.26 34807 05/09 75.00 34762*05/27 27.02 34786 05/02 120.00 34808 05/10 266.22 34764 05/02 1,843.20 34787 05/03 110.21 34809 05/11 742.75 34765 05/04 190.12 34788 05/05 485.73 34810*05/10 45.00 34766 05/03 28.74 34789 05/04 175.00 34812 05/05 24.29 34767 05/02 512.13 34790*05/02 311.42 34813 05/12 41.50 34768 05/02 30,718.00 34792 05/02 36.45 34814 05/10 931.26 34769 05/02 3,354.01 34793 05/03 431.50 34815 05/10 59.26 34770*05/02 23.37 34794 05/13 1,611.14 34816 05/18 203.84 34772 05/02 986.82 34795*05/10 194.64 34817 05/16 256.83 34773 05/04 1,005.58 34797 05/09 539.00 34818 05/09 482.80 34774 05/03 79.95 34798 05/09 802.08 34819 05/11 28,990.00 34775*05/02 48.08 34799 05/11 161.63- 34820 05/27 3,910.00__ 34778 05/04 32.02 34800 05/09 8,924.00 34821 05/10 779.47 34779 05/04 2,461.75 34801 05/09 21,794.59 34822 05/11 30.88 34780 05/03 953.41 34802 05/13 51.72 34823 05/09 34824 05/09 141.59 A 440.93 34781 05/04 980.03 34803 05/06 1,300.00 G82 ** C O N T I N U E D MEMBER FDIC Notice: See Reverse Side For Important Information 018 00020 01 PAGE 3 ACCOUNT: F6504097 05/31/2005 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC DDA Business ACCOUNT 46504097 - - - - - CHECKS - - - - - CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT 34825*05/10 288.89 34841 05/17 3,500.00 34856 05/24 232.05 34827 05/11 3,017.03 34842 05/18 397.71 34857*05/24 216.54 34828 05/20 12,804.40 34843 05/26 101.14 34863 05/31 3,546.00 34829 05/13 414.13 34844 05/24 241.35 34864*05/31 1,584.05 34830 05/18 6,637.60 34845 05/24 7,908.87_ 34868*05/31 41,240.55 34831 05/16 45.00 34846 05/23 452.11 34875 05/31 1,756.27 34832 05/16 1,730.00 34847 05/23 437.73 34876*05/31 1,040.45 34833 05/19 1,608.72 34848 05/25 1,562.64 34878*05/31 11,050.00 - 34834 05/16 6,995.00 34849 05/23 2,875.92 34882*05/31 828.56 34835 05/16 100.00 34850 05/23 220.08 34889*05/31 754.48 34836 05/18 53.46 34851 05/23 238.16 34894*05/31 412.47 34837 05/23 1,477.45 34852 05/24 1,607.02 34903 05/31 140.58 34838 05/24 830.72 34853 05/23 40.77 34904*05/31 2,268.56 34839 05/18 195.75 34854 05/24 75.42 34908 05/27 23.90 34840 05/13 37.67 34855 05/25 378.96 (*) INDICATES A GAP IN CHECK NUMBER SEQUENCE -- - - - - - -- OTHER DEBITS - - - - - - - - - DESCRIPTION TRANSFER TO SEI Cash Control ACCOUNT 46800316 DATE 05/02 PRINCIPAL LIFE P PLIC-PERIS 4-4347900001120 05/03 PRINCIPAL LIFE P PLIC-PERIS 4-4347800001119 05/03 MERCHANT BNKCD FEE 323211027996 05/04 MERCHANT BNKCD DISCOUNT 323211027996 05/04 TRANSFER TO DDA Business ACCOUNT 46504259 05/04 PRINCIPAL LIFE P PLIC-PERIS 4-4347800000632 05/05 PRINCIPAL LIFE P PLIC-PERIS 4-4347900000633 05/05 TRANSFER TO DDA Business ACCOUNT 46504259 05/05 TRANSFER TO DDA Business ACCOUNT 46504259 05/06 TRANSFER TO DDA Business ACCOUNT 46504259 05/09 TRANSFER TO DDA Business ACCOUNT 46504259 05/10 TRANSFER TO DDA Business ACCOUNT 46504259 05/11 TRANSFER TO DDA Business ACCOUNT 46504259 05/12 TRANSFER TO DDA Business ACCOUNT 46504259 05/18 TRANSFER TO DDA Business ACCOUNT 46504259 05/19 TRANSFER TO SEI Cash Control ACCOUNT 46800316 05/19 - TELECHECK INVO52005B 0080511167 05/2.0 05/20 TRANSFER TO DDA Business ACCOUNT 46504259 05/23 PRINCIPAL LIFE P PLIC-PERIS 4-4347800000312 TRANSFER TO DDA Business ACCOUNT 46504259 05/23 PRINCIPAL LIFE P PLIC-PERIS 4-4347900000313 05/23 TRANSFER TO DDA Business ACCOUNT 46504259 05/24 * * * C O N T I N U E D AMOUNT 246,498.15 255.20 494.80 .91_ 24.34 49,259.40 1,290.82 4,201.91 29,779.67 3,600.61 3,166.52 3,432.30 1,534.50 851.89 50,454.76 32,381:96 195,083.32 46.75 1,800.89 1,064.46 2,587.3 4,201.9 2 8 3 7,268.02 rj 0 Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020 01 PAGE:4 ACCOUNT: )6504097 05/31/2005 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC DDA Business ACCOUNT 46504097 - - - - OTHER DEBITS - - - - DESCRIPTION DATE AMOUNT FDGL LEASE PYMT 052-0223173-000 05/25 32.26 0TRANSFER 61, TO DDA Business ACCOUNT 46504259 05/25 05/25 552.90 1,537.85 1 TRANSFER TO SEI Cash Control ACCOUNT 46800316 TRANSFER TO DDA Business ACCOUNT 46504259 05/26 1,544.56 TRANSFER TO DDA Business ACCOUNT 46504259 05/27 439.85 TRANSFER TO DDA Business ACCOUNT 46504259 05/31 598.36 TRANSFER TO SEI Cash Control ACCOUNT 46800316 05/31 232,349.57 DAILY BALANCE DATE ........... 05/02 BALANCE 100,000.00 DATE ........... 05/11 BALANCE 100,000.00 DATE ........... BALANCE 05/20 101,173.00 05/03 105,327.26 05/12 100,000.00 05/23 1Q0,000.00 05/04 104,349.76 05/13 104,578.00 05/24 103,532.00 05/05 100,000.00 05/16 100,000.00 05/25 100,000.00 05/06 105,504.00 05/17 333,495.50 05/26 100,000.00 05/09 100,000.00 05/18 328,803.50 05/27' 363,504.82 05/10 100,823.17 05/19 100,000.00 05/31 100,000.00 (_ 284 59 MEMBER FDIC Notice: See Reverse Side For Important'Intormation PAGE: 1 018 01 46504097 04/29/2005 ACCOUNT:UNT: 4 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC 30 BUSINESS ACCOUNT 0 39000 BOB HOPE 116 ' RANCHO MIRAGE CA 92270 TELEPHONE:760-416-3336 " PALM SPRINGS OFFICE 601 E TAHQUITZ CANYON WAY PALM SPRINGS CA 92262 EFFECTIVE MARCH 21, 2005 THERE WILL NO LONGER BE A DAILY MAXIMUM FEE FOR PAID AND/OR $20.00. UNPAID NSF TRANSACTIONS. THE NSF PER ITEM FEE REMAINS DDA Business ACCOUNT 46504097 LAST STATEMENT 03/31/05 100,000.00 100,000.00 5.31 33 CREDITS 1,159056 MINIMUM BALANCE 100,000.00 146 DEBITS ,.31 AVG AVAILABLE BALANCE 145,337.01 THIS STATEMENT 04/29/05 385,797.00 AVERAGE BALANCE -- - - - -- OTHER CREDITS - - - - - - - DATE AMOUNT DESCRIPTION 000046504097/33 04/01 494.50 PACIFIC WESTERN SEI DIV. 04/01 566.00 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 04/01 04/04 44,009.07 77.52 AMERICAN EXPRESS SETTLEMENT 1040366866 46800316 04/04 30,520.24 TRANSFER FROM SEI Cash Control ACCOUNT Control. ACCOUNT 46800316 04/05 9,001.69 TRANSFER FROM SEI Cash 04/05 173,644.00 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 04/06 04/08 47,263.06 270.50 MERCHANT BNKCD DEPOSIT 323211027996 04/08 6,127.22_` COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 04/08 04/11 10,777.82 ' 33,728.39 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 04/12 586.50 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 04/12 04/13 2,866.93 65.00 MERCHANT BNKCD DEPOSIT 323211027996 FROM SEI Cash Control ACCOUNT 46800316 04/13 14,53'.25 285 TRANSFER TRANSFER FROM SEI Cash Control ACCOUNT 46800316 04/104/14 6,55 .$3 151.68 TRANSFER FROM SEI Cash Control ACCOUNT 46800316D , 60 Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020 01 ACCOUNT: _.ear .:....,.. PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC ------------ DDA Business ACCOUNT 46504097 - - - - - - - - OTHER CREDITS - - - - - - - - - DESCRIPTION COURIER DEPOSIT " MERCHANT BNKCD DEPOSIT 323211027996 COURIER DEPOSIT TRANSFER FROM SEI Cash Control' ACCOUNT MERCHANT BNKCD DEPOSIT 323211027996 TRANSFER FROM SEI Cash Control ACCOUNT TRANSFER FROM SEI Cash Control ACCOUNT COURIER DEPOSIT AMERICAN EXPRESS SETTLEMENT 1040366866 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT TRANSFER FROM SEI Cash Control ACCOUNT TRANSFER FROM SEI Cash Control ACCOUNT TRANSFER FROM SEI Cash Control ACCOUNT COURIER DEPOSIT CHECK #..DATE...... AMOUNT 34493*04/01 88.89 34628*04/01 44,392.00 34642 04/04 612.49 34643 04/08 22.58 34644*04/06 156.1 34646 04/05 2,624.0 34647 04/06 237.65 34648 04/05 28.7 34649 04/05 1,698.8 34650 04/04 17,361.0 34651*04/11 50.0 34654 04/04 5,557.E 34655 04/08 1,484.2 34656 04/07 79.9 34657 04/20 298.0 34658 04/04 442.4 34659 04/11 88.4 34660 04/07 4,704.5 34661 04/05 1,633.3 34662 04/06 708.5 34663 04/05 328.8 34664 04/08 70.0 34665 04/05 399.7 34666 04/04 90.0 34667 04/14 956.4 46800316 46800316 46800316 46800316 46800316 46800316. 46800316 -- 4 0 4 5 0 0 2 0 5 0 4 1 1 - -- CHECKS - - - - - - CHECK #..DATE...... AMOUNT 34668 04/11 30.88 34669 04/01 22.68 34670 04/05 60.07 34671 04/04 7,059.74 34672 04/15 1,611.14 34673 04/15 75.00 34674 04/13 630.00 34675 04/11 20,412.28 34676 04/13 3,533.99 34677 04/12 144.07 34678 04/12 500.00 34679 04/08 12,254.68 34680 04/11 229.87 34681 04/14 8.17.35 34682*04/13 658.84 34684 04/11 2,675.00 34685 04/14 497.50 34686 04/12 270.50 1 34687 04/12 52.00 9 34688 04/12 90.00 0 34689-04/13 5,165.12 4 34690 04/12 974.30 2 34691 04/13 716.15 0 34692 04/21 90.00 9 34693 04/13 210.00 C O N T I N U E D ** DATE AMOUNT 04/15 188,162.00 04/19 480.50 04/19 18,973.00 - 04/20 81,538.78 04/21 270.50 04/21 46,508.01 04/22 7,105.90 04/22 38,672.96 04/26 77.52 04/26 5,049.45 04/26 86,258.35 04/27 1,425.54 04/28 4,234.49 04/29 7,858.11 04/29 286,200.00 CHECK #..DATE...... AMOUNT 34694 04/11< 2,932.50 34695 04/21 237.05 34696 04/14 94.12 34697 04/13 580.04 34698 04/141,112.77 34699 04/13 10.53 34700 04/13 3,054.60 34701 04/13 195.75 34702 04/13 395.00 34703 04/12 454.65 34704 04/11,, 34.43 . 34705 04/11 850.00 34706 04/25 4,600.00 34707 04/25 360.00 34708 04/18 2,978.00 34709 04/1B 6,198.04 34710 04/15 575.00 34711 04/19 1,038.42 34712 04/18 29,271.25 <. 34713 04/20 7,856.00 34714 04/20 395.00 34715 04/20 4,200.00 34716 04/15 1,300.00 34717 04/20 207.17 34718 04/21 4,496.00 290 r61 Notice: See Reverse Side For Important' Information MEMBER FDIC 018 00020 01 PAGE: 3 ACCOUNT: 46504097 04/29/2005 ,," PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC DDA Business ACCOUNT 46504097 -- -------- CHECKS - - - - - - - - - - CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT 3,331.77 CHECK #..DATE...... 34747 04/26 AMOUNT 579.63 34719 04/21 42.16 34733 04/18 34734 04/26 1,494.00 34748 04/27 686 1. 34720 34721 04/18 04/20 39.48 36.23 34735 04/28 1,125.00 34749 04/26 85.72 34722 04/15 756.41 34736 04/27 94.00 34750*04/26 1,368.48 34723 04/21 2,592.00 34737 04/26 370.51 04/27 3,800.00 34753 04/26 34754 04/29 275.14 1,928.89 34724 04/18 3,965.00 34738 219.38 34739 04/28 911.25 34755 04/26 207.85 34725 34726 04/29 04/20 8,242.88 34740 04/26 74,747.60 34756 04/25 70.88 34727 04/19 84.58 34741 04/26 263.12 2,198.24 34757*04/27 34759*04/27 50.00 1,424.29 34728 04/19 1,094.61 34742 04/28 34743 04/27 208.46 34776 04/29 161.82 34729 34730 04/19 04/20 510.00 17,197.03 34744 04/25 3,096.19 34777*04/29 97.71 34731 04/18 600.00 34745 04/27 285.00 34791 04/29 5,843.31 34732 04/18 1,658.14 34746 04/26 1,200.00 (') INDICATES A GAP IN CHECK NUMBER SEQUENCE - - - - - - - - - OTHER DEBITS - - - - - - - - - DATE AMOUNT DESCRIPTION MERCHANT BNKCD DISCOUNT 323211027996 04/04 04/05 40.0 1.50 MERCHANT BNKCD FEE 323211027996 46504259 04/05 2,226.70 TRANSFER TO DDA Business ACCOUNT 4-4347800000401 04/06 583.28 PRINCIPAL LIFE P PRINCIPAL LIFE P PLIC-PERIS PLIC-PERIS 4-4347900000402 04/06 04/06 4,351.91 44,351.91 48,654.49 TRANSFER TO DDA Business ACCOUNT 46504259 04/06 TRANSFER TO DDA Business ACCOUNT 46504259 46800316 04/07 127,866.32 TRANSFER TO SEI Cash Control.A000UNT 46504259 8 04/08 3,564.22 . 3,344.02 TRANSFER TO DDA Business ACCOUNT Business ACCOUNT 46504259 04/ 425.02 TRANSFER TRANSFER TO DDA TO DDA Business ACCOUNT 46504259 04/12 04/13 81.41 TRANSFER TO DDA Business ACCOUNT 46504259 46504259 04/14 3,038.73 60 075.13 TRANSFER TO DDA Business ACCOUNT 46504259 04/15 914.13 TRANSFER TO DDA Business ACCOUNT 46504259 04/18 73.59 TRANSFER TO DDA SEI Business ACCOUNT Cash Control ACCOUNT 46800316 04/18 139, TRANSFER TO TELECHECK INVO42005B 0080511167 04/19 04/19 66.73 15,160.62 TRANSFER TO SEI Cash Control ACCOUNT 46800316 04/19 44,624.97 -- TRANSFER TO DDA Business ACCOUNT 46504259_ 4-4347800000411 04/21 1,624.97 1,046.78 PRINCIPAL LIFE P PLIC-PERIS P PLIC-PERIS 4-4347900000412 04/21 PRINCIPAL TRANSFER LIFE TO DDA Business ACCOUNT 46504259 04/21 04/22 34,201.91 4,005.� 05.o�n., 2 TRANSFER TO DDA Business ACCOUNT 46504259 04/25 J FDGL LEASE PYMT 052-0223173-000 z, C O N T I N U E D " Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020 01 ACCOUNT: PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC PAGE: 4 46504097 04/29/2005 DDA Business ACCOUNT 46504097 — — — — — — — — — OTHER DEBITS — — — — — — — — — DATE AMOUNT DESCRIPTION MERCHANT BNKCD DEPOSIT 323211027996 04/25 04/25 270.50 2,912.75 TRANSFER TO DDA Business ACCOUNT 46504259 Cash Control ACCOUNT 46800316 04/25 7,330.38 27,330.38' TRANSFER TRANSFER TO TO SEI DDA Business ACCOUNT 46504259 04/25 04/27 596.82 TRANSFER TO DDA Business ACCOUNT 46504259 04/27 16.38 00 STOP PAYMENT — — — — — — — — DAILY BALANCE — — — — — — — — DATE.. ......BALANCE DATE...........BALANCE 04/12 1009586.50 DATE.. ......BALANCE 04/21 •. 100,000.00 04/01.. 04/04 100,566.00 100,000.00 04/13 100,000.00 04/22 138,672.96 04/05 273,644.00 04/14, 100,000.00 04/25 04/26 100,000.00 105,049.45 04/06 266,215.00 04/15 288,082.00 04/18 1009000.00 04/27 100,000.00 04/07 04/08 100,000.00 100,000.00 04/19 101,518.50 04/28 100,000.00 04/1.1 100,000.00 04/20 100,000.00 04/29 385,797.00 �.._. 288 �'61 Notice: See Reverse Side For Important information MEMBER FDIC Uld uuul_) U1 ACCOUN 46504097 12/31/2004 PACIFIC WESTERN BANK r\G� COMMUNITY BLOOD BANK INC BUSINESS ACCOUNT 39000 BOB HOPE RANCHO MIRAGE CA 92270 TELEPHONE:760-416-3336 PALM SPRINGS OFFICE 601 E TAHQUITZ CANYON WAY PALM SPRINGS CA 92262 ------------------- DDA- Business -ACCOUNT _46504097 MINIMUM BALANCE AVG AVAILABLE BALANCE AVERAGE BALANCE _ OTHER CREDITS - - DATE DESCRIPTION WESTERN SEI DIV. 000046504097/33 46800316 12/01 12/01 PACIFIC TRANSFER FROM SEI Cash Control ACCOUNT 323211027996_ 12/03 12/03 MERCHANT BNKCD DEPOSIT 12/03 COURIER DEPOSIT SEI Cash Control ACCOUNT 46800316 12/06 TRANSFER FROM EXPRESS SETTLEMENT 1040366866 12/06 AMERICAN AMERICAN EXPRESS SETTLEMENT 1040366866 ACCOUNT 46800316' 12/06 TRANSFER FROM SEI Cash Control DEPOSIT 323211027996 12/07 12/07 MERCHANT BNKCD 12/07 COURIER DEPOSIT 46$0031fi FROM SEI Cash Control ACCOUNT 46800316 12/08 TRANSFER TRANSFER FROM SEI Cash Control ACCOUNT Control ACCOUNT 46800316 12/09 12/10 TRANSFER FROM SEI Cash BNKCD DEPOSIT 323211027996 46800316 12/10 MERCHANT TRANSFER FROM SEI Cash Control ACCOUNT 12/10 COURIER DEPOSIT EXPRESS SETTLEMENT 1040366866 12/13 12/14 AMERICAN MERCHANT BNKCD DEPOSIT 323211027996 ACCOUNT 46800316 12/14 TRANSFER FROM SEI Cash Control Control ACCOUNT 46800316 12/15' 12/16 TRANSFER FROM SEI Cash BNKCD DEPOSIT 323211027996 12/16 MERCHANT TRANSFER FROM SEI Cash Control CC0ONNT I6N003E6D l LAST STATEMENT 11/30/04 131,144.50 39 CREDITS 698,875.05'' 100,000.00 728-- 99,643.59 174 DEBITS 119,932.23 THIS STATEMENT 12/31/04 •101,470.56; AMOUNT 150.52 50,020.73 1,082.00 3,283.00 35,142.01 262.11 586.26 4,722.9.1 270.50 900.22 5,755.94 4,649.32 7,421.92 371.50 814.95 10,171.10 262.11 270.50 1,547.89 93,789.62 270.50 28,499.65 1 MEMBER FDIC Notice: See Reverse Side For Important Information 018 00090 01 PAGE: 2 F ACCOUN 46504097 12/31/2004 PA-CIFIC WESTERN BANK COMMUNITY BLOOD BANK INC .�.. DDA Business ACCOUNT 46504097 ______ _ _ _ _ OTHER CREDITS - - - - - - - - - DATE AMOUNT DESCRIPTION MERCHANT BNKCD DEPOSIT 323211027996 12/17 12/17 270.50 7,007.07 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 12/17 169,828.34 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 12/21 12/21 6,183.56 6,446.70 COURIER DEPOSIT MERCHANT BNKCD DEPOSIT 323211027996 12/22 12/22 811.50 69,177.08' TRANSFER FROM SEI Cash Control ACCOUNT 46800316 46800316 12/23 65. ,788 8,61.88 TRANSFER FROM SEI Cash Control ACCOUNT 12/24 940 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 12/24 12/28 32,514.13 - 1,943.56 TRANSFER FROM SEI Cash Control ACCOUNT 46800316 12/28 2,737.00 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 12/29 12/30 63,413.47, 24 .24 28,404404. TRANSFER FROM SEI Cash Control ACCOUNT 46800316 12/31 68600 MERCHANT BNKCD DEPOSIT 323211027996 12/31 19,305.00 COURIER DEPOSIT TRANSFER FROM SEI Cash Control ACCOUNT 46800316 12/31 21,674.36 -- - - - - -- CHECKS - - - - - - - - - - -- CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT 12/13 135.00 CHECK #..DATE...... 34175 12/10 AMOUNT 76.00 33973*12/08 1,785.90 1,395.42 34152 34153 12/07 43.9.8 34176 12/17 1,061.71 34021*12/30 34099*12/01 1,950.00 34154 12/06 313.44 34177 12/13 34178 12/ 169.58 164.33 34105*12/06 1,492.36 34155 34156 12/09 93.12 12/08 1,540.08 34179 12/22 2 4, 2500.49 34108*12/03 34117'`12/16 23.49 100.00 34157 12/08 558.00 34180 12/15 12/16 143.83 59.96 34126 12/03 17,966.00 34158 12/03 42.97- 12/06 411.16 34181 34182 12/15 432.13 34127*12/14 154.26 142.59 34159 34160 12/02 3,277.50 34183 12/15 196.50 34129 12/02 34130*12/07 1,900.00 34161 12/06 105.00 34184 12/13` 34185 12/15 129.51 25.00 34133*12/01 1,519.20 34162 34163 12/07 37.00 12/27 4,900.00 34186 12/15 55.80 34135*12/09 12/01 2,500.00 851.73 34164 12/15 119.15 34187 12/16 70.00 34138 34139*12/01 228.22 34165 12/15 154.05 3,931.65 34188 12/22 34189 12/20 246.80 4,496.50 34143 12/01 1,099.86 220.00 34166 34167 12/13 12/14 923.04 34190 12/20 1,198.18 34144 12/06 34145 12/09 1,041.42 34168 12/15 18,343.00 34191 12/16 34192 12/15. 87.30 16, 165.62 34146 12/08 452.22 34169 34170 12/16 296.45 12/16 771.01 34193 12/24 1,366.59 34147 12/06 12/08 90.97 28.74 34171 12f14 426.15 34194 12/14 59.95 34148 12/09 3,672.00 34172 12/15 60.00 34195 12/16 30.88 34149 34150 12/03 15,717.54 42.00 34173 34174 12/17 115.00 12/15 125.00 34196*12/15 34198 12/17 255.15 2976,00 34151 12/15 C 0 N T I N U E D 165 Notice: See Reverse Side For Important Information MEMBER FDIC 018 00090 Ol PAGE: 3 ACCOUN 46504097 12/31/2004` PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC DDA Business ACCOUNT 46504097 - CHECK #..DATE...... --- - - - - -- CHECKS - AMOUNT CHECK #..DATE...... - - - - - AMOUNT 1,258.69 - - - - CHECK #..DATE ...... 34254 12/24 AMOUNT 151.31 34199 12/10 12/21 34227 12/23 2,592.00 34255 12/29 34200 12/17' 48.80 470.00 470.00 34228 12/23 2�551.28 12/29 19.00 34201 12/20 34202 12/13 747.0 34229 12/22 52.00 34257 12/30 34258 12/29 266.00 35.00 34203 12/16 - 487.50 34230 12/21 342 549.335 34204 12/14 34205 12/15 254.99 6,400.35 34232 12/22 34261"12/28 34262 12/29 502.20- 102.36 34206 12/13 90.53 34233 12/24 34234 12/30 279.00 2100.0 34263 9.20 535 34207*12/16 122.10 220.00 34235 12/ 0 34264 12/30 34209 12/22 34210 12/311 22 3,600.00 34236 12/23 96.59 34265 12/30 1,322.92 34211 12/20 27,829.48 34237 12/22 34238 12/22 3,720.00 34267 12/31 107.055 34212��12/22- 34214 12/22 474.88 61,673.03 34239 12/21 175.00 34268 12/31 254.07 34215 12/22 3,150.00 34240 12/311 - 12/ 1,865.34 34270*12/29 5,204.69 34216 12/21 90.00 34241 34217 12/21 113.58 1,437.39 34243 12/28 205.00 34278-12/31 15,788.00 34218 12/23 73.95 34244 12/24 30,204.00 34286s�12/31 2,912/31 .6.36 34219 12/22 34220 12/21 1,300.00 34245 12/29 5,689.00 3429212/31 4 135.00 34221 12/23 - 544.50 34246 12/2 342�7 12/�9 00 34222 12/21 385.89 2,714.53 34248 / 1,850.00 34294 12/31 6,635.00 34223 12/20 34224 12/21 58.33 34225 12/20 89.03" 34253J`12/29 11 2.00 (*) INDICATES A GAP IN CHECK NUMBER SEQUENCE - - - - - - - OTHER DEBITS - - - - - - - DATE AMOUNT DESCRIPTION TRANSFER TO DDA Business ACCOUNT 46504259 12/01 12/02 47,123.74 85.77 MERCHANT BNKCD DISCOUNT 323211027996 46800316 12/02 1,280.77 TRANSFER TO SEI Cash Control ACCOUNT ACCOUNT 46504259 12/02 23,756.37 TRANSFER TO DDA Business 12/03 •85 MERCHANT BNKCD'FEE 323211027996 46504259 12/03 2,508.16 TRANSFER TO DDA Business ACCOUNT 46504259 12/06 6,186.35 TRANSFER TO DDA Business ACCOUNT 4-4347800000545 12/07 543.55 PRINCIPAL LIFE PLIC-PERIS 12/07 .3,87{,91 PRINCIPAL LIFE P PLIC-PERIS ACCOUNT 4-4347900000546 46504259 12/O8 809.60 TRANSFER TO DDA Business ACCOUNT 46504259 12/08 115.60 TRANSFER TO DDA Business 46504259 12/10 1,042.58 1,115.38 TRANSFER TO.DDA Business ACCOUNT Cash Control„ ACCOUNT 46800316 12/10 TRANSFER TO SEI CONTIN94 _ U E D " Notice: See Reverse Side For Important Information MEMBER FDIC 018 000-90 01 PAGE: 4 ACCOUN 46504097 12/31/2004 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC DDA Business ACCOUNT 46504097 _______ - _ _ OTHER DEBITS - - - - - - - - - DATE AMOUNT DESCRIPTION ACCOUNT 46504259 12/15 51,107.71 TRANSFER TO DDA Business ACCOUNT 46504259 12/16 26,744.95 TRANSFER TO DDA Business PLIC-PERIS 4-4347800001138 12/17 548.70 PRINCIPAL LIFE P ACCOUNT 46504259 12/17 1,050.05' TRANSFER TO DDA Business PLIC-PERIS 4-4347900001139 12/17 4,111.91 PRINCIPAL LIFE P 12/20 55.65 TELECHECK INV122004B 0080511167 46504259 12/20 1,144.01 TRANSFER TO DDA Business ACCOUNT 46800316 12/20 131,798.16 TRANSFER TO SEI Cash Control ACCOUNT ACCOUNT 46504259 12/21 2,587.37 TRANSFER TO DDA Business ACCOUNT 46504259 12/22 1,581.46 TRANSFER TO DDA Business ACCOUNT 46504259 12/23 1,844.44 TRANSFER TO DDA Business 12/24 35.43 FDLS LEASE PYMT 052-0223173-000 Control ACCOUNT 46800316 12/27 2,456.40 TRANSFER TO SEI Cash ACCOUNT 46504259 12/28 731.36 TRANSFER TO DDA Business PLIC-PERIS 4-4347800000691 12/29 555.98 PRINCIPAL LIFE PRINCIPAL LIFE P P PLIC-PERIS 4-4347900000692 12/29 12/29 3,346.91 50,746.45 TRANSFER TO DDA Business ACCOUNT 46504259 46504259 12/30 25,145.36 TRANSFER TO DDA Business ACCOUNT 46504259 12/31 5,880.21 TRANSFER TO DDA Business ACCOUNT - - - - - - - - DAILY BALANCE - - - - BALANCE - - - - DATE... ...BALANCE DATE.......... .BALANCE DATE ........... 12/13 100,000-.00; 12/23 100,000.00 12/O1 128,543.00 12/14 100, 000.00 12/24 109,386.40 12/02 100,000.00 12/15 100,000.00 12/27 100,000.00 12/03 103,248.00 12/16 100,000.00 - 12/28 102,737.00 12/0 ,248.00 10 12/17 69,795.54 12/07 100,525.22 12/20 100,000.00 12/30 100,000.00 12/08 100,000.00 12/21 6446.70 12/31 101,470.56 12/09 100,000.00 110,171.10 / 10,.70 12/10 292 Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020 01 PAGE: 1 ACCOUNT: 46504178 06/30/2005 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC 30 0 39000 BOB HOPE RANCHO MIRAGE CA 92270 0 PALM SPRINGS OFFICE TELEPHONE:760-416-3336 601 E TAHQUITZ CANYON WAY ' PALM SPRINGS CA 92262 EFFECTIVE MARCH 21, 2005 THERE WILL NO LONGER BE THEANSF PERILY IITEMFEE FEEFOR REMAINS �0/PR OO,UNPAID NSF TRANSACTION DDA Business MMA ACCOUNT 46504178 MINIMUM BALANCE 95,.674.42 LAST STATEMENT 05/31/05 400,470.32 AVG AVAILABLE BALANCE 398,230.10 5 CREDITS 511,922.68 AVERAGE BALANCE 398,254.71 3 DEBITS 816,325.73 THIS STATEMENT 06/30/05 96,067.27 -_ -- - - - -- DEPOSITS --- - REF #..... DATE ...... AMOUNT REF #.. DATE ...... AMOUNT REF #..... DATE ...... AMOUNT 06/09 511,029.13 06/30 200.00 -- - - - -- OTHER CREDITS - - - - - - - - DATE AMOUNT DESCRIPTION 06/07 280.70 COURIER DEPOSIT 06/17 20.00 COURIER DEPOSIT 06/30 392.85 INTEREST - - - - - - - - - OTHER DEBITS - - - - - - - - - DATE DESCRIPTION WIRE/OUT-200516700081;BNF F/C UBSPW PRIME BROKER;OBI FFC 06/16 COMMUNITY BLOOD BANK IN 272788 VIPbanker TRANSFER TO 46504097 -0N 06/30/05 AT 11:53 06/30 06/30/05 AT 11:30 06/30 042917 VIPbanker TRANSFER TO 46504097 ON * * * C 0 N T I N U E D AMOUNT 750,000.00 456.19 65,8.69.54 C 6 8_ C 293 Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020 01 ACCOUNT: PAGE: 1 46504178 05/31/2005 PACIFIC WESTERN BANK COMMUNITY BLOOD BANK INC 39000 BOB HOPE RANCHO MIRAGE CA 92270 30 E TELEPHONE:760-416-3336 PALM SPRINGS OFFICE 601 E TAHQUITZ CANYON WAY PALM SPRINGS CA 92262 EFFECTIVE MARCH 21, 2005 THERE WILL NO LONGER BE A DAILY MAXIMUM FEE FOR PAID AND/OR UNPAID NSF TRANSACTIONS. THE NSF PER ITEM FEE REMAINS $20.00. DDA Business MMA ACCOUNT 46504178 400,338.21 LAST STATEMENT 04/29/05 430,920.51 MINIMUM BALANCE AVG AVAILABLE BALANCE 430,529.65 4 CREDITS 430,588.25 1 DEBI.TS 2,557.11 j AVERAGE BALANCE THIS STATEMENT 05/31/05 400,470.32 -- - - - - -- OTHER CREDITS - - - - - - - - - DATE AMOUNT DESCRIPTION 05/10 500.00 COURIER DEPOSIT 05/13 120.00 COURIER DEPOSIT 05/27 1,800.00 COURIER DEPOSIT 05/31 132.11 INTEREST - - - - - - - - - OTHER DEBITS - - - - - - - - - DATE AMOUNT DESCRIPTION 948247 VIPbanker TRANSFER TO 46504097 ON OS/31/05 AT 12:44 05/31 33,007.30 - I N T E R E S T - - - - - - - - - - AVERAGE LEDGER BALANCE: 430,588.25 INTEREST EARNED: 132.11 32- AVERAGE AVAILABLE BALANCE: - 430,529.65 DAYS IN PERIOD: 132.11 ANNUAL PERCENTAGE YIELD EARNED: .35% INTEREST PAID THIS PERIOD: 373:95 INTEREST PAID 2005: C ,_ 294 -- - - - - -- DAILY BALANCE -------- DATE ........... BALANCE DATE ........... BALANCE DATE ........... 05/13 431,545.51 05/27 BALANCE 433,345.51 05/10 431,420.51 *** CONTINUED t VJ Notice: See Reverse Side For Important Information MEMBER FDIC 018 00020 Ol PAGE: 1 ACCOUNT: 46504178 04/29/2005 r PACIFIC WESTERN BANK �i I i COMMUNITY BLOOD BANK INC D- 0 39000 BOB HOPE ;r 0 RANCHO MIRAGE CA 92270 PALM SPRINGS OFFICE TELEPHONE:760-416-3336 601 E TAHQUITZ CANYON WAY PALM SPRINGS CA 92262 EFFECTIVE MARCH 21, 2005 THERE WILL NO LONGER BE A DAILY MAXIMUM FEE FOR PAID AND/OR UNPAID NSF TRANSACTIONS. THE NSF PER ITEM FEE REMAINS $20.00. DDA Business MMA ACCOUNT 46504178 MINIMUM BALANCE 285,310.94 LAST STATEMENT 03/31/05 185,310.94 AVG AVAILABLE BALANCE 304,065.49 5 CREDITS 66 DEBITS .00 57 329,212. AVERAGE BALANCE THIS STATEMENT 04/29/05 430,920.51 - - - - - - - - OTHER CREDITS - - - - - - - - - DATE AMOUNT DESCRIPTION 04/08 50.00 COURIER DEPOSIT 04/12 11,000.00 COURIER DEPOSIT 04/22 134,225.01 , COURIER DEPOSIT 04/29 84.56 INTEREST 04/29 250.00 COURIER DEPOSIT - - - - - - - - - - I N T E R E S T - - - - - - - - - - 84.56 AVERAGE LEDGER BALANCE: 329,212.66 INTEREST EARNED: 29 AVERAGE AVAILABLE BALANCE: 304,065.49 DAYS IN PERIOD: INTEREST PAID THIS PERIOD: 84.56 ANNUAL PERCENTAGE YIELD EARNED: .35% INTEREST PAID 2005: 241.8 - - - - - - - DAILY BALANCE - - - - - - - - .BALANCE DATE.. .....BALANCE DATE ........... BALANCE DATE.. " " 04/08 ..•.•.285,360.94 04/22 430,585.95 295 04/12 296,360.94 04/29 430,920.51 10 Notice: See Reverse Side For Important Information MEMBER FDIC 018 000,11 01 PAGE: 1 ACCOUN'. 46504178 12/31/2004 Ti. PACIFIC WESTERN BANK JP \��'� COMMUNITY BLOOD BANK INC 30 39000 BOB HOPE 0 RANCHO MIRAGE CA 92270 TELEPHONE:760-416-3336 PALM SPRINGS OFFICE 601 E TAHQUITZ CANYON WAY PALM SPRINGS CA 92262 DDA Business MMA ACCOUNT 46504178 151,373.60 LAST STATEMENT 11/30/04 151,373.60 MINIMUM BALANCE 151,534.08 3 CREDITS 3,545.05 AVG AVAILABLE BALANCE 151,728.43 DEBITS ._---- .00 AVERAGE BALANCE THIS STATEMENT 12/31/04 54,,918.65') - -- - - -- OTHER CREDITS - - - - - - - DATE AMOUNT DESCRIPTION 12/28 2500.00 COURIER DEPOSIT 12/31 45.05 INTEREST 12/31 1,000.00 COURIER DEPOSIT - - - - - - - - - - I N T E R E S T - - - - - - - - - - AVERAGE LEDGER BALANCE: 151,728. 43 151,5348 INTEREST EARNED: DAYS 45.05. 31 AVERAGE AVAILABLE BALANCE: ANNUALNPPERIODAGE YIELD . .3 EARNED: INTEREST PAID THIS PERIOD: .0 439.48 INTEREST PAID 2004: -- - - - - -- DAILY BALANCE --- - - - -- DATE ........... BALANCE DATE ........... BALANCE 153,873.60 DATE.. 12/31 .BALANCE 154,918.65 12/28 C� 296 Notice: See Reverse Side For Important Information MEMBER FDIC Attachment #2 n�w ti COMMUNITY BLOOD BANK ANNUAL BLOODMOBILE BUDGET FISCAL YEAR ENDED 06/30/2006 DESCRIPTION FIXED COSTS: COLLECTION STAFF' DRIVERS (2 full-time) GAS/OIL INSURANCE LICENSE REPAIRS/MAINTENANCE Total Fixed Costs VARIABLE COSTS: BLOOD BAGS COLLECTION SUPPLIES Total Variable Costs TOTAL FIXED & VARIABLE COSTS AMOUNT TOTALS $ 144,925 67,174 7,500 4,200 2,200 30,250 256,249 $ 256,249 72,000 11,520 83,520 83,520 $ 339,769 W C. 7 3 C 298 6/8/2005 C:\Important\Excel\BUDGETS\COACH BUDGET for Grant Attachment #3 C._ 299 C 74 Return of Organization Exempt From Income Tax 0o Form J J 0 Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except black lung benefit trust or private foundation) Departmentof 1.eT isury ► The organization may have to use a copy of this return to satisfy state reporting requirements. A For the 2003 calendar year, or tax year beginning JUL 1 2 B Check if Fp, Jn Name of organization applicable: and ending JUN 3 U Address label or change print orOMMUNITY BLOOD BANK, INC. �N e type. Number and street (or P.0- box if mail is not delivered to street address) Initial Specific 39000 BOB HOPE DRIVE return �Final Instruc- retum dedlions. City CHOtown, MIRAGEtryaCAZIP +92270 Amen retum Application • Section 501(c)(3) organizations and 4947(a)(1) nonexempt charitable trusts pending must attach a completed Schedule A (Form 990 or 990-EZ). G website: ►WWW • CBBC—BLOOD . ORG J organization typ e (check ongone)► XJ 501(c)( 3 )/ (insert no.) 0 4947(a)(1) or [� 527 K Check here ► L__j if the organizatioWs gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if the organization received a Form 990 Package th 'I •t hould file a return without financial data. Some states require a complete return. 12003 4 D Employer identification number 95-6377019 Room/suite IETelephonenumber (760) 773-4190 ru F Accounting method: " Cash l X I Accal =Otpher s eciry ) ► H and I are not applicable to section 527 organizations. H(a) Is this a group return for affiliates? Yes No H(b) If "Yes," enter number of affiliates ► H(c) Are all affiliates included? N/A Yes No (If "No,' attach a list.) H(d) Is this a separate return filed by an or ganization covered by a group ruling? Yes �X No I Group Exemption Number ► m emal,l s M Check ► = if the organization is not required to attach L Gross receipts: Add lines 6b, 8b, 9b, and 10b to line 12 ► 6t417,563. Sch. B (Form 990, 990-EZ, Revenue, Expenses, and Changes in Net Assets or Fund Balances 1 Contributions, gifts, grants, and similar amounts received: 369,927 or 990-PF). p`> a Direct public support 1 a b Indirect public support........................................................................... lb c Government contributions (grants) ............... 1 c d Total (add lines la through 1c) (cash $ 3 6.9 , 9 2 7 . noncash $ ) ... id 369,927. 2 Program service revenue including government fees and contracts (from Part VII, line 93) 2 6, 019,976. 3 Membership dues and assessments ....................... 3 4 26,246. 4 Interest on savings and temporary cash investments .................. 5 Dividends and interest from securities ........................................ .............................................. ................... 5 6 a Gross rents ................................ 6a b Less: rental expenses 6c c Net rental income or (loss) (subtract line 6b from line 6a).............................................................................. 7 Other investment income (describe ► ::::;;7:;;:: >' °' 8 a Gross amount from sales of assets other A Securities B Other 1, 414 . a'I than inventory .........X. Bb 4, 332 b Less: cost or other basis and sales expenses ........ 8c <2 918>> c Gain or (loss) (attach schedule) .......................... d Net gain or (loss) (combine line 8c, columns (A) and (B))............................................................... MT ......... 8d <2 9 18 . > (attach schedule). If any amount is from gaming, check here ► 0 9 Special events and activities a Gross revenue (not including $ of contributions reported on line 1a)..................................... 93 <'3> b Less: direct expenses other than fundraising expenses .................................... 9b I c Net income or (loss) from special events (subtract line 9b from line 9a)............................................................ 9c ::: 10 a Gross sales of inventory, less returns and allowances ..................................... 10a b Less: cost of goods sold......................................................................... . 10b c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 10a) .............................. 10e 11 Other revenue (from Part VII, line 103) ............. 11 12 6 413,231. 12 Total revenue add lines 1d 2 3 4 5 6c 7 8d 9c 10c and 11..................................................................... 13 Program services (from line 44, column (B)) ....................... 13 5, 143,052. 14 826,331. 14 Management and general (from line 44, column (C)) ..................... m a 9( 15 Fund raisin from line 44, column (0)) 15 16 w 16 Payments to affiliates (attach schedule)................................................_............._........ 17 5, 9 6 9, 383 .. 17 Total expenses add lines 16 and 44 column A......................I........ ......... ...... ......... ..... 18 Excess or (deficit) for the year (subtract line 17 from line 12) line 73, (A)) 18 443, 848 . 19 2 , 8-4 6 , 377 . 19 Net assets or fund balances at beginning of year (from column - .....-„-,- 0. d Z y 20 Other changes in net assets or fund balances attach explanation) 18,19, and 20) 20 1 21 3 290, 225 . 21 Net assets or fund balances at end of year (combine lines ......................................................... For Paperwork Reduction Act Notice, see the separate instructions. r C '„ O 0(1Form 990 (2003) 323001 12-17-03 LHA COMMUNITY BLOOD BANK, INC. complete column (A). Columns C and (ri -7�-�-„--- D are required for section 501(c)(3) Page 2 ( ) r others. Statement of All organizations Functional Expenses and (4) organizations 9 must and section 4947(a)(1) nonexempt charitable p (B) Program trustsoptional O Ma agement (D) Fundraising ou n is re orted online t incea m P ud lude D o no o 1 6 0 f P art 1. 6 b 8 b 9 b 1 0 b r A Total ( ) services e and eneral - - allocations attach schedule) ............ ts and ( Grants 2 2 G -- - no n casn $ cash $ edule) 23 Specific assistance toindividuals(attach sche du le ) 22 23 - - - 0. 24 Benefits paid to or for members (attach schedule) 24 0 , 0 , 0 . 25 .Compensation of officers, directors, etc ............. 25 2 0 2 9 6 6 0 . 1,592,178. 437,482. 26 Other salaries and wages ................................. 26 , , 10,876. 8,532. 2 , 3 4 4 . 27 Pension plan contributions .............................. 28 Other employee benefits ................................. 27 2829 164,890 . 12 9 , 349 . 35,541. 29 Payroll taxes ................................................ 30 30 Professional fundraising fees .........................• 31 Accounting fees .......................................... 32 Legal fees ................................................... 31 32 750,406 . 750,406. 33 Supplies ...................................................... 33 34 35,519 . 28,047. 7, 4 7 2. - 34 Telephone .................................................. 35 35 Postage and shipping .................................... 35 Occupancy ................................................... 36 43,750 . 35,000. 8,750. 37 Equipment rental and maintenance .................. 37 21 2 8 6 . 18 , 652. 2 , 6 3 4 . 38 Printing and publications ............................. 38 39 , 39 Travel........................................................ 40 Conferences, conventions, and meetings ............ 40 41 Interest 41 163, 722 . 130, 978 . 32, 744. 42 Depreciation, depletion, etc. (attach schedule) — 42 43 Other expenses not covered above (itemize): 43a a 43b b 43c c 43d d 2 749 274. 2 449 910. 299 364. e SEE STATEMENT 2 43e 826,331. as Oroanil®no tionsinal expenses x ecolumns (0}(Dj wrrylhew 09tzls to iinm 13-15 44 5 , 9 6 9 , 3 8 3 . 5 , 14 3 , 0 5 2 . Joint Costs. Check ► 0 if you are following SOP 98-2. Program► [� Yes � No Are any joint costs from a combined educational campaign and fundraising solicitation re(orted i fi) the amount allocated to Program services $ if "Yes," enter (i) the aggregate amount of these joint costs $ • and iv the amount allocated to Fundraisin iii the amount allocated to Man a ement and eneral $ IlshmentS pa�� Statement of Program Service Accomp What is the organaation's primary exempt purpose? ► •SEE STATEMENT 3 (SIN — Program service xpenses f clients served, publications issued, etc. Discuss (Required for 501(c)(3) and All organizabons must describe their exempt purpose achievements In a clear and concise manner. �u3[e me nu"'�" � trusts; but optional for other nd 4947(a achievements that are not measurable. (Sectlon 501(c)(3) and (4) organizations and 4947(aj(1) nonexempt charitable irust5 must also enter the amount of grants and {4) orgs., a1 allocations to others.) emamF!MFNT a SEE Aa-TAi.rir'L y. ---- - I c I Total of n1 7-03 should equal line 44 P 0 ana an_ ocailullb and allocations 5,143,052. C 301 1'3J, VJG . Form 990(2003) Form 996 (NO3) COMMUNITY BLOOD BANKr INC. 9 5 —6 3 7 7 019 Page 3 PME Balance Sheets B Note: Where required, attached schedules and amounts within the description column Beginning A) of year End )year should be for end -of -year amounts only. 45 Cash - non-interest-bearing............................................................................. 46 Savings and temporary cash investments ........... 45 1, 2 8 5 , 2 0 3 . 46 1,759,903. 47 a Accounts receivable .......................................... 47a b Less: allowance for doubtful accounts .................. alb ........... 846,529 . 47c 652,467. ........................ 48 a Pledges receivable.......................................... 27,000. b Less: allowance for doubtful accounts .................. 48b 49 Grants receivable ................................... ........ 27,000. 49 a N a 50 Receivables from officers, directors, trustees, and key employees •..•...... 51 a Other notes and loans receivable ........................ 51a b Less: allowance for doubtful accounts .................. 51 b 52 Inventories for sale or use........................•--.........--........................................... ............ ..................... 53 Prepaid expenses and deferred charges .... .c.as•••-• ....... 54 Investments securities _ ► Cost FMV 55 a Investments - land, buildings, and 55a 2,761,197 . equipment: basis ............................................. 50 22,778. ::..... 51 c 52 45,052. 30, 4.90. 53 51,304. 54 • b Less: accumulated depreciation ........................... 55b 1, 7 4 9 0 2 9. 55 Investments - other .................... ........................................... ........................... 57 a Land, buildings, and equipment: basis .................. 57a b Less: accumulated depreciation ........................... 57b 58 Other assets (describe ► SEE STATEMENT 4 ) 1, 0 2 2, 4 8 4. 5 1,012,168. 56 57c 58 105,162. 59 Total assets add lines 45 through 58 must equal line 74....................................... 60 Accounts payable and accrued expenses............................................................... 3 219 984. 369,607. 59 6a 3 653056. 362,831. 61 61 Grants payable................................................................................................ 62 62 Deferred revenue .................... ...................... ........ ........ ............. ........... ........... 63 d 63 Loans from officers, directors, trustees, and key employees .................................... 64a 54 a Tax-exempt bond liabilities................................................................................. 64b 2 b Mortgages and other notes payable..................................................................... 65 65 Other liabilities (describe ► 369 607. 66 362831. 66 Total liabilities add lines 60 through 65 .. Organizations that follow SFAS 117, check here ► 0 and complete lines 67 through 69 and lines 73 and 74. 2,759,992. 67 3 112,407. d 67 Unrestricted ...................................................................................................75,435. 68 117,973. m . 68 Temporarily restricted............................................................:.......................59,845. 10,950. 69 m 69 Permanently restricted...................................................an............................ that do not follow SFAS 117, check here IN-0 d complete lines r_ Organizations LL 70 through 74. 70 0 70 Capital stock, trust principal, or current funds......................................................... 71 y y71 Paid -in or capital surplus, or land, building, and equipment fund ................................. 72 a 72 Retained earnings, endowment, accumulated income, or other funds ........................... d 73 Total net assets or fund balances (add lines 67 through 69 or lines 70 through 72: 2 846 377. :Xx - 73 3,290,225. z column (A) must equal line 19; column (B) must equal line 21)................................. 3 215 984. 74 3653056. assets /fund balances (add lines 66 and 73) ........................ 74 Total liabilities and net 990 is available for public inspection and, for some people, serves as the primary or sole source in may be determined by the information presented on its return. of information about a particular Therefore, please make sure the organization. How the public n return is complete accur e0 Form perceives and an organization such cases fully describes, in Part III, the organization's programs and accomplishments. 323021 12-17-03 ! { Form 990 (2003 COMMUNITY BLOOD BANK INC. rt=4` Reconciliation of Revenue per Audited P!` Financial Statements with Revenue per 95-6377019 Page Reconciliation of txpenses per Huarzea Financial Statements with Expenses per neLurrr a Total revenue, gains, and other support ► 6 488,578. a Total expenses and losses per audited financial statements ..................... ► . a. per audited financial statements ............... a , b Amounts included on line a but not on n included o nII a but of on nt s line b Amounts ' 17 Form 9 90: e line • 12 Form 990: line vices ed serce s 1 Donated 'lities 72,429. e of facl s S and u ... lized a t ns ( 1 Net unrealized 9 - ust me nts ar adjustments ) Prior year (2 oninvestments .....S line 20 do nln ported P reorte , s ed services ( 2 Donated and use of facilities $ 72,429. o ............... :.; Form s9 $ --. ' o f riot verses Recoveries 3 P () - do n 3 Losses reported ( P line 20Form 990 ... S year grants ......$ - 4 Other (specify): t her(specify): 4 Ot a $....................... ► b 72,429.. Add amounts on lines (1) through (4) .•.... 01, b Add amounts on lines (1) through (4)......... ► 6 416 , 14 9 . c Line a minus line b................................. ► c c Line a minus line b .................... ' , d Amounts included on line 17, Form d Amounts Included on line 1 2 Form-••-••••-•-. 990 but not on line a: 99 0 but not online a: ens es ent expenses ( 1 investment en se s st ment expenses (1) Investment ' uded lude do n n of incl included not nc I 0 n - Form 990 Fo .S line 6b .. Form90 S line 6b .. 2) Other ec' dy): ( er (specify): er 2 Othr (specify): Y ) 5 < 2 91 6 S 2 91 S TMT S TMT $ ► Add amounts on lines (1) and (2) ._ ► .:::• d ::::::::::::.:.................... <2 , 918 . Add amounts on lines (1) and (2) ............ d e Total revenue per fine 12, Form 990 a Total expenses par 17, Form 990 0-e (line c plus line d) 0-Fe e 6,413 231 . (line c plus line d)................................. Trustees, and Key Employees (List each one even if not compensated.) p ` 1 List of Officers, Directors, (8) Title and average hours (C) Compensation (D�P oyes (A) Name and address per week devoted to Osltlon (if not Pail, enter 'O . plans & d wm en — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — . — — — — ffI STATEMENT -7 ------------------------------ -------------------------------- ------------------------------- - -------------------------------------------------------------- --------------------------------- -------------------------- --------------------------- --------------------------------- ----------------------------- -7 --------------------------------- ----------------------------------------------------------------- - 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organizations, of which more than $10,000 was provided by the related organizations? if 'Yes,' attach schedule. ► 323031 12-17-03 6,044,730. 72,429. 5,972,301. <2,918.> 5,969,383. ,s t0 (E) Expense eet account and � d other allowances 0. 0. ization and all related Yes FX] No C: 303 Form 990(2003) r Md Form 996 (2003) COMMUNITY BLOOD BANK, INC. 95 83770I9 Page 5 Other Information Yes No 76 Did the organization engage in any activity not previously reported to the IRS? If Yes," a ach a detai d If 'Yes," attach a conformed copy of the changes. by this return? X 78 a Did the organization have unrelated business gross income of $1,000 or more during the year covered .......... ................... 78a N/A 78b wide or nationwide organization) through common membership, 80 a Is the organization related (other than by association with a state 8 . 0 . a.. X b If 'Yes,' enter the name of the organization mo 82o b 83o b 04o k U and check whether nm "^""p" �_�..~..~. Enter direct o/indirect political expenditures. _See —line — instructions _ Did the organizationm:n, donated services .. the use ~~ materials, _equipment, If 'Yes," you may indicate the value of these items here. Do notj nclude this amount as revenue in Part I or as an Did the organizationcomply with the public inspection requirements --- returns Did the organization comply with the disclosure requirements relating to quid pro quo contributions? ................................. /A Did the organization ,vlicxwn"""""u"=~~,.~~~_—'not tax —__ ........................... n"Yo 'nmomunpnomm/include"ith �=,~,~~~..~.an --_ress _'_m ent that such contributions or gifts were not Did the organizationmake only .in-house lobbying .~~...'~res _—__000 --less? ................................. If 'Yes' was answered to either 85a or 85b, d a not complete 85c through 85h below unless the organization received a waiver for proxy tax c U n 8 h 86 U 87 b 88 89x U : it yoa o 91' owed for the prior year. Dues, assessments, and similar amounts from members Section 1oz(e) lobbying and political expenditures ~ _—___. 85e N/A Aggregate nondeductible amount .. section ,, Does the organization elect = pay the section ---'--- It section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount on line 85f to its reasonable estimate of dues allocable to umeoucmu lobbying °dp="='^^'^~~^'~^'—'----.—^ ---�� 501(c)(7) organizations. Enter: a Initiation fees and capital contributions included on line 12 ... 862 N/A Gross mompm included voline /2,for public use ~ club facilities .............................................. 507(c)(12)organizaoonx Enter:" Gross income ~from members — shareholders ....................... 87a N/A Gross income from other sources. (Do not net amounts due or paid to other sources 87b N/A /wany time oonn the year, " r.u"=organization ".~'..~--,_res t in a taxable corporation or partnership, nrunom�U�—^ mme sseparate from the organization under Regulationsections 30177O1-2and 3077O1-3? Uleo.'complete Pad |X........................................................................................................ ...................... _________ s01(c)pVorganizations. Enter: Amount oftax imposed unthe organization during the 0 oouhvn^S11 0 ;o�Uvn4y1eN~ U�~�om�on4yss N~ . 501(c)(3) and 501(c)(4) organizations. Did the organization engage in any section 4958 excess.benefit transaction during the year ordid itbecome aware ofonexcess benefit transaction from aphoryour? V~mx.^attach ostatement explaining each transaction _--------____________________________ Enter: Amount of tax imposed onthoorganization managers ordisqualified persons during the year under «m�nn 491�*�5.mm4B5B ---------'---------------------------'—.___ n~ Enter: Amount of tax online D9c,above, reimbursed bythe organization ------_____.............................. - umthe states with which . copy ~ this —_return --filed Z& Number of employeeemployed mthe pay period that includes March 12,uooa................... ...................... ___ BUSINESS /mo�mmnu_ lhnunomumincam� w~uIANNA S=REIE^ �---- OFFICE ------��73 O^ 0. -XX ' � —4190 ' Louate�pBOB~ ��uu" "� HOPE DRIVE, CA .5 U it �� gForm 930��mofponn1mM CU�khmm —__—___- �_� 92 2-17-3 `' C- 8 9 Form 990(2003) COMMUNITY BLOOD BANK INC. 95-6377019 Page w _i:. a:_., rn__ ...,..., 49 of +hn inetnirflnnC � Note: Enter gross amounts unless otherwise indicated. 93 Program service revenue: a PROCESSING FEES Unrelated business income Excluded by section 512, 513, or 514 (E) Related or exempt function income (A) Business code B) Amount (C) Exclu- sion code (D) Amount 5,,. 69 304,869. 304 b SPECIAL PROCEDURES c d e f Modicare/Medicaid payments ................................. g Fees and contracts from government agencies ............ 94 Membership dues and assessments ........................ 95 Interest on savings and temporary cash investments --. 96Dividends and Interest from securities ..................... 97 Netrental al income o r (loss) from realestate: a debt -financed property .......................................... b not debt -financed property ................ _................ .. 98 Net rental income or (loss) from personal property ...... 99 Other investment income ....................................... 100 Gain or (loss) from sales of assets other than inventory ............................................. 101 Net income or (loss) from special events .................. 102 Gross profit or (loss) from sales of inventory ............ 103 Other revenue: a 14 26,246. <2 , 918 .: b c d e 2 62 4 6. 6,017,058. i ne c„ti+nt�l l�rirl enhrmns (BL ID). and (E)1 - - 105 Total (add line 104, columns (B), (D), and (E))............................................................................................................... r Note: Line 105 plus line 1 d, Part 1, should equal the amount on line 12, Part I. :pry>j[ Relationship of Activities to the Accomplishment of Exempt Purposes (See page 34 of the instructions.) Line No. Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organization's V exempt purposes (otherthan by providing funds for such purposes). 93 ROVIDES HOSPITALS & PATIENTS NEEDED BLOOD PRODUCTS FOR MEDICAL CARE 93 DpnrESSINa FEES INCLUDE TESTING FOR VIRAL DISEASES TO PROTECT PATIENTS 93 FROM DISEASES AND INSURE A SAFE BLOOD SUPPLY Disregarded Entities (See page 34 of the instructions.) (A) t°f ' ' I Total income Name, address, and EIN of corporation, Percentage of Nature of activities MWO .pajtf:::... Information Regarding Transfers Associated with Personal Benefit Contracts (See page 34 of the instructions.) No (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? ............ 0 Yes (b) Did the organization, during the year, pay premiums, directly or indirectly, on a personal benefit contract? ....................................... ED Yes I X1 No Note: If 'Yes' to b , file Form 8870 and Form 4720 see instructions). Under penalties of perjury, I declare that I have examined than this rat rs , based on ell information of chedhules anprepaer statements, s any knowledge a best of my knowledge and belief, it is true, Please act, and I I p 4' ROBERT ALBEE, EXECUTIVE DIRECT Sign^"' "�� I Date Type or print name and title. Here ' Signature of officer rhanle if Paid Preparer's' signature : �1- Preparer's Firm's name (or BRABO,CARLSEN & CAHILL, LLP Use Only yours if self-employed), ,1111 E TAEQU I T Z CNYN WAY , 2 0 3 323161 address, and ZIP +4 PALM SPRINGS, CA 92262 0 t employed ► EIN I► no. ► 760-320-0848 Form 990 (20()3) O SCHEDULEA Organization Exempt Under Section 501(c)(3) OMB No.1545-0047 (Form 990 or 990-EZ) (Except Private Foundation) and Section 501(e), 501(f), 501(k), 501(n), or Section 4947(a)(1) Nonexempt Charitable Trust O O Department of the Treasury Supplementary Information -(See separate instructions.) .3 Internal Revenue Service ► MUST be completed by the above organizations and attached to their Form 990 or 990-EZ Name of the organization Employer identification number COMMUNITY BLOOD BANK, INC. 95 6377019 ft`t Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See page 1 of the instructions. List each one. If there are none, enter "None') contributions t (a) Name and address of each employee paid (h) Title and average hours (de ployee benefito (e) Expense per week devoted to (c) Compensation plans & deferred account and other more than $50,000 position I I compensation allowances JON BANCROFT ___]DONOR RM MGR 39000 BOB HOPE DR., RANCHO MIRAGE, CAFULL TIME 70,907. NANCY ------------------------ BROWN --__-____ /A MANAGER 39000 BOB HOPE DR., RANCHO MIRAGE, CAFULL TIME 69,015. ISMAEL GALANG --------------------- - - - - - - - --___ AB TECH SUPE 39000 BOB HOPE DR., RANCHO MIRAGE, CAFULL TIME 95,126. ROSEMARY PIPER___________DONOR RM SUPE 39000 BOB HOPE DR., RANCHO MIRAGE, CAFULL TIME 61,864. ROBERT ALBEE 39000 BOB HOPE DR., RANCHO MIRAGE, CAFULL TIME 150,000. Total number of othe r employees Yees pa id - over $50,000...----••-----••.................6 Compensation of the Five Highest Paid Independent Contractors for Professional Services (See oaae 2 of the instructions. List each one (whether individuals or firms). If there are none, enter"None') (a) Name and address of each independent contractor paid more than $50,000 NONE --------------- ------------------------- ---- NONE ---------------------- NONE------------------------- NONE - - - NONE--------------------- Total number of others receiving over $50,000 for professional services 0 323101/12-05-oa LHA For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990-EZ. (b) Type of service I (c) Compensation r 306 Schedule A (Form 990 or 990-EZ) 20018 4 Schedule A (Form 990 or 990-EZ) 2003 COMMUNITY BLOOD BANK INC. 95-6377019 Paget (;f`: Statements About Activities (Seepage 2 of the instructions.) Yes No 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? if 'Yes,* enter the total expenses paid or incurred in connection with the (Must equal amounts on line 38, Part VI -A, lobbying activities ► $ $ 1 X or line i of Part VI-B.) organizations checking filing must complete Part VI -A. Other organ g section 501 h b filing Form 5768 mu P Organizations that madean election under sec () by activities. - n of the lobbying actly t1 giving a detailed description Y 9 must complete Part VI -B AND attach a statement gl g Yes, P ial contributors win acts with an substantial , in the following Y an of ' her direct) or indirectly, engagedY r has the organization, either Y 2 During the year, 9 such n taxable organization with which any r of theirfamilies, or with any 9 rs key employees, or members i2aIM es directors officers, creators, Y " trusts"Yes, to an question is beneficiary? (If the answer y q majority owner, or principalry person is affiliated as a n officer, director, trustee, ) rdY attach a detailed statement explaining the transactions.) X a Sale, exchange, or leasing of property. ....... ......•........-" 2b X b Lending of money or other extension of credit? ........ ......... ..................................................................... ......... .......................... 2c X c Furnishing of goods, services, orfacilities?........................... ............................................................................ ... d Payment of compensation (or payment or reimbursement of expenses if more than 1,00 .................. 2d X . 2e X e Transfer of any part of its income or assets?-•.............................•-.............................................--............................ 3 a Do you make grants for scholarships, fellowships, student loans, etc? (if 'Yes,' attach an explanation of how 3a X you determine that recipients qualify to receive payments.)......---•--•.................................................••---•--............................ 3b X b Do you have a section 403(b) annuity plan foryour employees? ................ .....................................•---•----...................................... 4 Did you maintain any separate account for participating donors where donors have the right to provide advice ............ ... 4 X on the use or distribution of funds? ....................... •.-----•--................................--•---• Reason for Non -Private Foundation Status (See pages 3 through 6 of the instructions.) j The organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 [] A school. Section 170(b)(1)(A)(ii). (Also complete PartV.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). C] research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, 9 A medical and state 1 g An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) [� An organization that normally receives a substantial part of its support from a governmental unit orfrom the general public. 11a Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11b A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A-) 12 0 An organization that normally receives: (1) more than 331/3% of its support from contributions, membership fees, and gross - subject to certain exceptions, and (2) no more than 331 /3% of receipts from activities related to its charitable, etc., functions investment income and unrelated business taxable income (less section 511 tax) from businesses acquired its support from gross bythe organization after June 30,1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 F-1 An organization that is not controlled by any disqualified persons (otherthan foundation managers) and supports organizations described in: 1 lines 5 through 12 above; or 2 section 501 c 4 5 or(6),if the meet the test of section 509(a)(2). See section 509 a 3 . organizations. (See page 5 of the instructions.) Provide the following information about the supported 14 An (a) Name(s) of supported organization(s) and operated to test for ee page b Wine msrrucuuns. (b) Llne number from above• Schedule A (Form 990 or 990-EZ) 2003 3231'11 82 12-05-03 - l ' PY BLOOD BANK INC. 95-6377019 if you checked a box on line . 11, or 12.) Use cash method of accounting. In the Instructions for converting from the accrual to the cash method of ac I unting. Page 3 Schedule A (Form 990 or 99O-EZ) 2003 COMMUNI I.orncv l ete on fvmauseule theworksheel Calendaryear(Or fiscal Year , be innin i in ---......... I ............. 15 Gifts, grants, and contributions received. (Do not include unusual rants. See line 28.) .................. 16 Membership fees received ......... 17 Gross receipts from admissions, merchandise sold or services performed, orfurnishing of facilities in any activity that is related to the organization's charitable, etc., purpose ..--.......- 18 Gross income from interest, dividends, amounts received from payments on securities loans (sec- tion 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30,1975 19 Net income from unrelated business activities not included in line 18 -.. 20 Tax revenues levied for the organization's benefit and either paid to it or expended on Its behalf 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services orfacilities generally furnished to the public without charge ......... 22 Other income. Attach a schedule. D of include gain or (loss) from 2002 325,811. 2001 132,986. (c) 20_ 00 324,119. 1999 122,517. (e) Total 905,433. 4,935,761 14,640,904 14,000,973 1 3,426.,792.1 17,004,430. 24,767. 29,776 38,970 33,210.1-- 126,723. on sale of capital assets --------------- 23 Total of lines 15 through 22 5, 286, 339 . 4, 803, 666 . 4, 364, 062 . 3, 582,519. 350,578., 162,762. 363,089. 155,727. 24 Line 23 minus line 17 .........:..... 52 , 863 . 48,037. 43, 641. 35 , 825 .:< 25 Enter 1 % of line 23--------------- --- 26a 26 organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24...........................................-• ----- - •- -- b Prepare a list for your records to show the name of and amount contributed by each person (other than a governmental unit or publicly supported organization) whose total gifts for 1999 through 2002 exceeded the amount shown in line a- . 26b Do not file this list with your return. Enterthe total of all these excess amounts......................................................... ► 26c c Total supportfor section 509(a)(1) test: Enter line 24, column (e) ............ ................................................................. -in 3,036,586. L,032,156. ::.:-:; N/A N/A N/A N/A d Add: Amounts from column (e) for lines: 18 26b ► 26d N / A ► 26e 22 N/A ............ e Public support (line 26c minus line 26dtotal)............................................................................... ► 26f N/A /° f Public support percentage line 26e numerator divided b line 26e (denominator)) ................................................ 27 Organizations described on line 12: a For amounts included in lines 15,16, and 17 that were received from a'disqualified person; prepare a list for your records to show the name of, and total amounts received in each yearfrom, each "disqualified person." Do not file this list with your return. Enter the sum of such amounts for each year: 0 . (2000) ( ) ............................. .. .. b For any amount included in line 17 that was received from each person (otherthan "disqualified persons"), prepare a list for your records to show the name of, and amount received for each year, that was more than the larger of (1) the amount online 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) Do not file this list with your return. After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: 0. (1999) 0. 0 ,• (2001)(2000) ....................................... (2OD2) -� c Add: Amounts from column (e) for lines: 15 17 17,004,430. 20 21 ...► 27c 17,909,863: 0. ► 27d 0 d Add: Line 27a total ... U . and line 27b total .................. ► 27e 17,909,863. I minus line 27d total) .............................................. . Public support (line 27c total 18 0 3 6 , 5 8 6 . : ::.; f Total support for section 5O9(a)(2) test: Enter amount on line 23, column (e) .....-..- ► 9 9 . 2 9 7 4% ................................. ► 27 .7 0 8 g Public support percentage (line 27e (numerator) divided byline 27f (denominator)) h Investment income percentage line 18 column a numerator divided b line 27f denominator .......-� ► 27h 1999 28 Unusual Grants: For h organization described r, tline he date and amount of theor 12 that ived grant, and a brief description rants of he nature oft e0grant. Do notare a ist for f-i a thisour list with to show, for each year, the name of the contributor, 90- o your return. Do not include these grants in line 15. NONE Schedule A (Form 990 or 99 3 323121 12-05-03 Scharinla. A 1Fnrrn 990 or 990-EZ) 2003 COMMUNITY BLOOD BANK r INC " ate School Questior be completed ONLY re (See page 7 of the instructions.) schools that checked the box on line 6 in Part 95-6377019 Page4 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing .. instrument, or in a resolution of its governing body? .......................................................... ......................................... ............... 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, and scholarships? .................................... 31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes the policy known to all parts of the general community it serves? .......... """"""...""."' ..' ' If "Yes," please describe; if'No; please explain. (if you need more space, attach a separate statement.) 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff? ....................................................... ..................... ... b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis? ".................... -- c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student ....................................................................... admissions, programs, and scholarships. • d Copies of all material used by the organization or on its behalf to solicit contributions. ............................................ ........................... If you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to: ................. a Students' rights or privileges? .•""'.""'"""""""'"""""-'•'.-•'""""' -... •. ..... """""."""""".._ ---"•----••-.................. b Admissions policies? ......... c Employment of faculty or administrative staff?............................................................ ............................................................. d Scholarships or other financial assistance? .......................................................................................................•-•-•-•--................. e Educational policies? .........................................................................•---........... .................................. t Use of facilities?....................................---..........................._........................... g Athletic programs? h Other extracurricular activities? .......... ....•"•- ............ If you answered "Yes" to any of the above, please explain. (If you need more space, attach a separate statement.) 34 a Does the organization receive any financial aid or assistance from a governmental agency? ................................... ............................... b Has the organization's rightto such aid ever been revoked or suspended?....................................................................................... If you answered "Yes" to either 34a or b, please explain using an attached statement. 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of Rev. Proc. 75-50, LV / ti No 1975-2 C.B.587, covering racial nondiscrimination? If "No," attach an explanation ...... -- Schedule A (Form 990 or 990-EZ) 2003 323131 12-05-03 84 Schedule A (Form 990 or 990-EZ) 2003 COMMUNITY BLOOD BANK INC . RafulY Lobbying Expenditures by Electing Public Charities (See page 9 of the instructions.) (To be completed ONLY by an eligible organization that filed Form 5768) ► a 1_1 if the organization belongs to an Limits on Lobbying Expenditures term "expenditures" means amounts paid or incurred.) ► bEDif 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) ........................... 37 Total lobbying expenditures to influence a legislative bod direct lobbying) ... 38 Total lobbying expenditures (add Tines 36 and 37) ............................................................... 39 Other exempt purpose expenditures................................................................................. 40 Total exempt purpose expenditures (add lines 38 and 39) ............. 36 38 39 40 41 Lobbying nontaxable amount. Enter the amount from the following table - If the amount on line 40 is - The lobbying nontaxable amount is - Not over $50o,000.................................... 20% of the amount on line 40................................. Over $500,000 but not over $1,000,000 ............ $1o0,000plus 15%ofthe excess over $500,000 Over$1,000,000 but not over $1,500,000 $175,Do0 plus 10% of the excess over $1,000,000 ......... :.....: 41 Over $1,500,000 but not over $17,000,000 ......... $2.25,000 plus 51/6 of the excess over $1,500,000 ......... Over$17,000,000..---•-•............................$1,000,000-..................................................... 42 Grassroots nontaxable amount (enter 25% of line 41 ) ............................................... 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36....................................... 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38....................................... .......: 42 43 44 Caution: If there is an amount on eitherline 43 or line 44, you must file Form 4720. "a" and 'limited i (a) Affiliated group totals N/A 95-6377019 N/A 4-Year Averaging Period Under Section 501 (h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. Seethe instructions for lines 45 through 50 on page 11 of the.instructions.) Calendar year (or (a) fiscal year beginning in) ► 2003 45 Lobbying nontaxable amount 46 Lobbying ceiling amount 150% of line 45 e ...... 47 Total lobbying expenditures .................. 48 Grassroots nontaxable amount - .................. 49 Grassroots ceiling amount 150% of line 48 a 50 Grassroots lobbying Lobbying Expenditures During 4-Year Averaging Period (b) (c) (d) 2002 2001 2000 pj«gV Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) (See page 12 of the instructions.) During the year, did the organization attemptto infl6ence national, state or local legislation, including any attempt to influence public opinion on a legislative matter or referendum, through the use of: aVolunteers..................................................................................................................--....... b Paid staff or management (Include compensation in expenses reported on lines c through h.).................................... cMedia advertisements................................................................................................................................. d Mailings to members, legislators, orthe public . e Publications, or published or broadcast statements.......................................................................................... f Grants to other organizations for lobbying purposes.......................................................................................... g Direct contact with legislators, their staffs, government officials, or a legislative body ................................................ h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means .......................................... i Total lobbying expenditures (Add lines through h.)....................................................................................... If 'Yes'to anv of the above, also attach a statement giving a detailed description of the lobbying activities. ovisions apply. (b) To be completed for ALL electing organizations N/A 5 (a) Total 0. 0. 0. 0. 0. 0. N/A Amount M Schedule A (Form 990 or 990-EZ) 2001 41 Schedule A (Form 990 or 990-EZ) 2003 COMMUNITY BLOOD BANK INC . 95-6377019 Page Relationships With Noncharitable R information Regarding Transfers To and Transactions and Exempt Or anizations see a e 12 of the instructions. indirectly engage in any of the following with any other organization described in section 51 Did the reporting organization directly or 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? Yes No a Transfe rs f rom the reporting organization to a noncharitable exempt organization of: X (i) Cash n Other assets b Othertransactions: (1) Sales or exchanges of assets with a noncharitable exempt organization ...................... ....................... b(f) X b(ii) X (ii) Purchases of assets from a noncharitable exempt organization ............................ .............. ............ b(iii) X (...) I11 Rental of facilities, equipment, or other assets ............................................... ............... b(iv) X (iv) Reimbursement arrangements .............................................................--••--........................... (v) Loans or loan guarantees..............................................................................................•---............ .-. b(e r) (vi) Performance of services or membership or fundraising solicitations ........ ........................................ .......... ............................. X c Sharing of facilities, equipment, mailing lists, other assets, or paid employees ........................... ...................... is 'Yes; complete the following schedule. Column (b) should always show the fair market value of the d If the answer to any of the above by the reporting organization. If the organization received less than fair market value in any N/A goods, other assets, or services given transaction or sharing arrangement, show in column (d) the value of the goods, other assets, or services received: fdt 52 a Is the organization directly or in affiliated with, or re a e o, = Yes —tinn;mrc1f311orinsection 527?...................................................................................................... [XI No 1 Schedule B I Schedule of Contributors I OMB No.1545-0047 (Form 990, 990-EZ, or 990-PF) Department of the Treasury Name of organization Supplementary Information for line 1 of Form 990, 990-EZ, and 990-PF (see instructions) 0nMMTTVTTV nT.nnn RANK . TNC . Organization type (check one): Filers of: Section: Form 990 or 990-EZ 0 501(c)( 3 ) (enter number) organization 0 4947(a)(1) nonexempt charitable trust not treated as a private foundation [::] 527 political organization Form 990-PF 0 501(c)(3) exempt private foundation E] 4947(a)(1) nonexempt charitable trust treated as a private foundation 0 501(c)(3) taxable private foundation 2003 Employer identification number 95-6377019 Check if your organization is covered by the General Rule or a Special Rule. (Note: Only a section 501(c)(7), (8), or (10) organization can check box(es) for both the General Rule and a Special Rule -see instructions.) General Rule- 0 For organizations filing Form 990, 990-EZ, or 990-PF that received, during the year, $5,000 or more (in money or property) from anyone contributor. (Complete Parts I and 11.) Special Rules- EJ For a section 501(c)(3) organization filing Form 990, or Form 990-EZ, that met the 33 1/3% support test of the regulations under sections 509(a)(1)/170(b)(1)(A)(v) and received from any one contributor, during the year, a contribution of the greater of $5,000 or 2% of the amount on line 1 of these forms. (Complete Parts I and II.) 0 For a section 501(c)(7), (8), or (10) organization filing Form 990, or Form 990-EZ, that received from anyone contributor, during the year, aggregate contributions or bequests of more than $1,000 for use exclusively for religious, charitable, scientific, literary, or educational purposes, or the prevention of cruelty to children or animals. (Complete Parts I, II, and III.) 0 For a section 501(c)(7), (8), or (10) organization filing Form 990, or Form 990-EZ, that received from any one contributor, during the year, some contributions for use exclusively for religious, charitable, etc., purposes, but these contributions did not aggregate to more than $1,000. (If this box is checked, enter here the total contributions that were received during the year for an exclusively religious, charitable, etc., purpose. Do not complete any of the Parts unless the General Rule applies to this organization because it received nonexclusively religious, charitable, etc., contributions of $5,000 or more during the year.) $ Caution: Organizations that are not covered by the General Rule and/or the Special Rules do not file Schedule B (Form 990, 990-EZ, or 990-PF), but they must check the box in the heading of their Form 990, Form 990-EZ, or on line 1 of their Form 990-PF, to certify that they do not meet the.filing requirements of Schedule B (Form 990, 990-EZ, or 990-0�. LHA For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990-EZ Schedule B (Form 990, 990-EZ, or 990-PF) (2003) 312 C: 0 6 323451 12-05-03 1 to 2 of Part I Schedule 9 (Form 990, 990-Q, or 990-PF) (2003) Name of organization COMMUNITY BLOOD BANK INC. Gc)ntributors (See Specific Instructions.) (a) Name, address, No. , and ZIP + 4 1 PAUL NEWMAN CIO NEWMAN'S OWN 246 POST ROAD EAST, WESTPORT, CT 06880 (a) (b) No. Name, address, and ZIP + 4 2 CITY OF INDIAN WELLS $ 44-950 ELDORADO DRIVE, INDIAN WELLS, CA 92210 (b) la1 No. Name, address, and ZIP + 4 3 CITY OF PALM DESERT 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 (a) ' No. Name, address, and ZIP + 4 4 MRS. SIDNEY LAUB 13 MCGILL DRIVE, -RANCHO MIRAGE, CA 92270 (a) (b) No. Name, address, and ZIP + 4 5 CITY OF RANCHO MIRAGE 69-825 HIGHWAY 111, RANCHO MIRAGE, CA 92270 NoName, address, and ZIP + 4 6 BOB HOPE DESERT CHARITIES 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA 92270 323452 12-05-03 $ Employer identification number 95-6377019 (c) I (d) contributions Type of contribution Person 0 Payroll 0 11,000. Noncash 0 (Complete Part II if there is a noncash contribution.) (c) (d) contributions Type of contribution Person 0 Payroll 58,250. Noncash (Complete Part II if there is a noncash contribution.) (c) (d) contributions Type of contribution Person FT Payroll 0 5,000. Noncash (Complete Part II if there is a noncash cont(bution.) (d) (c) contributions Type of contribution Person 0 Payroll [] 5,000. Noncash (Complete Part li if there is a noncash contribution.) (c) (d) contributions Type of contribution Person FT Payroll 2 5, 0 0 0. Noncash 0 (Complete Part II if there is a noncash contribution.) (c) (d) a contributions Type of contribution Person FRI Payroll ' 28,500.. Noncash C= (Complete Part II if there 313 is a noncash contribution.) Schedule B (Form 990, 990-EZ, or 990-PF) (200. 2 to 2 of Part I Schedule B (Form 990, 990-EL, or aau-rr� Ituusr Name of organization nnMMTTWTTrl1V RT.r)nn RANK. INC . �? Contributors (See Specific Instructions.) )s. Name, address, s, and ZIP + 4 7 AUEN FOUNDATION P.O. BOX 13390, PALM DESERT, CA 92255-3390 (a) (b) No, Name, address, and ZIP + 4 8 BAXTER HEALTHCARE 39000 BOB CA 92270 HOPE DRIVE, RANCHO MIRAGE, (b) Name, address, and ZIP + 4 EISENHOWER MEDICAL CENTER (a) No. 9 39000 BOB CA 92270 HOPE DRIVE, RANCHO MIRAGE, (b) Name, address, and ZIP + 4 (a) No. 10 EMC AUXILLARY 39000 BOB CA 92270 HOPE DRIVE, RANCHO MIRAGE, (b) Name, address, and ZIP + 4 (a) No, 11 BERGER FOUNDATION 39000 BOB CA 92270 HOPE DRIVE, RANCHO MIRAGE, (a) No. ROBERT & (b) Name, address, and ZIP + 4 JO POND 12 39000 BOB CA 92270 HOPE DRIVE, RANCHO MIRAGE, 323452 12-05-03 Employer identification number 95-6377019 (c) (d) Aggregate contributions Type of contribution Person 0 Payroll Q $ 25,000. Noncash 0 (Complete Part Il if there is a noncash contribution.) (c) (d) Aggregate contributions Type of contribution Person EXI Payroll Q $ 12,000. Noncash 0 (Complete Part 11 if there is a noncash contribution.) (c) (d) Aggregate contributions Type of contribution Person 0 Payroll 0 $ 20,000. Noncash 0 (Complete Part If if there is a noncash contribution.) (c) (d) Aggregate contributions Type of contribution Person Payroll 0 $ 10,000. Noncash 0 (Complete Part II if there is a noncash contribution.) (c) (d) Aggregate contributions Type of contribution Person Payroll $ 50,000. Noncash (Complete Part.11 if there is a noncash contribution.) (c) (d) Aggregate contributions Type of contribution Person FRI Payroll t . 0 314 $ 5,000. Noncash Q (Complete Part II if there is a noncash contribution.) 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DATE DATE ACQUIRED SOLD :SCRIPTION ISPOSAL OF COACH AWNING 06/28/03 07/31/03 �ME OF BUYER ASCRIPTION 13,880. NET GAIN OR (LOSS) 1,414. METHOD ACQUIRED PURCHASED GROSS' COST OR EXPENSE SALES PRICE OTHER BASIS OF SALE DEPREC 0. 3,887. 0. DATE DATE ACQUIRED SOLD 65. NET GAIN OR (LOSS) <3, 822 .> METHOD ACQUIRED ISPOSAL OF COMPUTER 08/01/98 06/30/04 PURCHASED GROSS COST OR EXPENSE NET GAIN Z�ME OF BUYER SALES PRICE OTHER BASIS OF SALE DEPREC OR (LOSS) 0. 1,250. 0. 740. <510.> 0 FM 990, PART I, LN 8 1,414. 19,017. 0. 14,685. <2,918.> ORM 990 OTHER EXPENSES STATEMENT 2 (A) (B) PROGRAM ESCRIPTION TOTAL SERVICES ONTUNING EDUCATION 7,304. 257. 1,209. 59,406. NSURANCE ,. 189,86666 151,893. ROUP INSURANCE 787,728, 787,728. ,AB COSTS 343,505. 171,750. [ISCELLANEOUS 151,830. 13 ,4. 'ROFESSIONAL FEES 44,629. 35,704. ITILITIES TORKERS COMP 160,095. 125,588. :NSURANCE (C) (D) MANAGEMENT AND GENERAL FUNDRAISING 6,095. 14,851. 37,973. 171,755. 21,256. 8,925. 34,507. ( 321 STATEMENT(S) 1, 2 95-6377019 COMMUNITY BLOOD BANK, INC. 896,873. 896,873. SEARING HOUSE 93,187. 89,185• 4,002. ANSPORATION iTAL TO FM 990, IN 43 2,749,274. 2,449,910. 299,364. >RM 990 STATEMENT OF ORGANIZATIIOON'S PRIMARY EXEMPT PURPOSE STATEMENT 3 PART III ;PLANATION iE SPECIFIC AND PRIMARY PURPOSE IHOSPITCOLLECT AINSDILIVER BLOOD AND BLOOD WDUCTS TO PUBLIC AND NON S. )RM 990 OTHER ASSETS STATEMENT 4 AMOUNT ESCRIPTION 100,000. )ACH DEPOSIT 5,162. JE TO UNRESTICTED FUND DTAL TO FORM 990, PART IV, LINE 58, COLUMN B 105,162. OTHER REVENUE INCLUDED ON FORM 990 STATEMENT 5 ORM 990 AMOUNT ESCRIPTION <2,918.> OSS ON DISPOSAL OF ASSETS <2,918.> OTAL TO FORM 990, PART IV -A OTHER EXPENSES INCLUDED ON FORM 990 STATEMENT 6 ORM 990 AMOUNT )ESCRIPTION <2,918.> IJOSS ON DISPOSAL OF ASSETS <2,918.> COTAL TO FORM 990, 1 PART IV-B 3n^ C' 9'7 STATEMENT(S) 2, 3, 4, 5, 6 95-6377019 COMMUNITY BLOOD BANK, INC. ARM 990 PART V - LIST OF OFFICERS, DIRECTORS, STATEMENT 7 TRUSTEES AND KEY EMPLOYEES �ME AND ADDRESS %TTY NEWMAN 3000 BOB HOPE DRIVE ?NCHO MIRAGE, CA 92270 DSEPH IANTORNO 4000 BOB HOPE DRIVE 9NCHO MIRAGE, CA 92270 3ARLES RIACH 9000 BOB HOPE DRIVE z I.NCHO MIRAGE, CA 92270 Z�MES MCFARLAND, M.D. 9000 BOB HOPE DRIVE ANCHO MIRAGE, CA 92270 0HN LONG, M.D. 9000 BOB HOPE DRIVE ANCHO MIRAGE, CA 92270 RED HOOVER 9000 BOB HOPE DRIVE ANCHO MIRAGE, CA 92270 RUMAN L GATES 9000 BOB HOPE DRIVE ANCHO MIRAGE, CA 92270 'ALTER T CLARK, ESQ 9000 BOB HOPE DRIVE ANCHO MIRAGE, CA 92270 'AMES LARSON ,9000 BOB HOPE DRIVE ;ANCHO MIRAGE, CA 92270 )IANE VALENZUELA 59000 BOB HOPE DRIVE ZANCHO MIRAGE, CA 92270 )AVID SELMAN 39000 BOB HOPE DRIVE tANCHO MIRAGE, CA 92270 EMPLOYEE TITLE AND COMPEN- BEN PLAN EXPENSE AVRG HRS/WK SATION CONTRIB ACCOUNT CHAIRMAN 2 p. 0. 0. SECRETARY 0. 0. 0. 2 TREASURER 2 0. 0. 0. VICE CHAIR p, 0. 0. 2 DIRECTOR 0. 0. 2 DIRECTOR p, 0. 0. 2 DIRECTOR 2 0. 0. 0. DIRECTOR 2 0. 0. DIRECTOR 2 0. 0. DIRECTOR 0, 0. 0. 2 DIRECTOR 2 p, 0. 0. 323 r98 STATEMENT(S) 7 COMMUNITY BLOOD BANK, INC. AUBREY SERFLING DIRECTOR 9000 BOB HOPE DRIVE 2 0. ANCHO MIRAGE, CA 92270 OTALS INCLUDED ON FORM 990, PART V 95-6377019 0. 0. 0. 0. 0. C 324 STATEMENT(S) 7 ATTACHMENT TO FORM 990 COMMUNITY BLOOD BANK, INC. EIN: 95-6377019 Part III Statement of Program Service Accomplishments for the Fiscal Year Ended June 30, 2004 Organization's Purpose as Stated in Charter The specific and primary purpose is to collect and deliver blood and blood products to public and non-profit hospitals and institutions. Mission Statement Community Blood Bank is a California Non-profit Corporation dedicated to providing a reliable, safe and consistent supply of volunteer blood components to the communities it serves at the most reasonable fees possible. In FY03-04 in fulfillment of its stated purpose and consistent with its mission Community Blood Bank, through its dedicated staff of 55 employees and more than 50 volunteers, provided blood related services to the 450,000 citizens of the Coachella Valley, Hi Desert, and San Gorgonio Pass areas of Southern California, and to others. Directly benefiting were the patients of the six area hospitals - including the Naval Hospital, 29 Palms Marine Corps Base - and other healthcare facilities including dialysis, cancer, and surgery centers, as well as home -health agencies, who received nearly 34,000 blood components for transfusion. Also, under a memorandum of understanding with Tri-Care, blood was provided to Balboa Naval Hospital in San Diego. Approximately 12,000 individuals donated 22,000 red blood cells and 1,750 apheresis platelets. Blood was collected at fixed collection sites in Rancho Mirage (headquarters), Yucca Valley, and Palm Springs and 156 additional venues under business, church, school, civic organization, US Marine Corps, and other sponsorship. A total of 301 blood drives were conducted, utihz.ing 3 2 Community Blood Bank's mobile equipment. 100 Autologous and directed donation services were made available to patients and their families who desired to donate blood in advance of anticipated need. Nearly 900 autologous and directed blood donations were made, with the collected blood being sent to hospitals throughout the United States. Also, in excess of 150 therapeutic phlebotomy services were provided, most free -of -charge. In addition to blood collection, Community Blood Bank manufactured blood components, oversaw outsourced infectious disease an distributed blood components for transfusion,d stored and of the. region's blood component inventories. When necessary, blood components were imported from other not -for -profit blood programs to ensure the timely fulfillment of regional transfusion need. There were no postponed surgeries caused by demand/supply imbalances in the region. Community Blood Bank also provided laboratory services to support and ion services with problem crossmatches — antibody assist hospital transfus workups and identification. In addition to satisfying its primary mission, Community Blood Bank was an active "good neighbor" in the communities it serves. Representatives participated with other not -for -profit, community service organizations in events sponsored by, or for the benefit of e.g., United Way, American Heart Association, American Cancer Society, Joslyn Senior Center, Eisenhower Medical Center, Martha's Kitchen and encompassing food d instructors ves, heal fairs, and fund-raisers. Community Blood Bank also f with the training of medical laboratory students from College of the Desert. 326 101 1 ATTACHMENT 51 OF CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2005-06 Name of Organization: La Quinta High School Dance Team Amount Requested: $1, 000 00 Contact. Person: Patti Brummel (Dance Team Coach) Mailing Address: LQHS, 79-255 Westward Ho. Dr. City: La Quinta State: CA Zip Code: 92253 501(c)3 Taxpayer I.D. Number: 311394 Date Submitted: Applications will receive consideration without discrimination because of race, color, religion, sex, age,.national origin or disability_ S:\Community Services\Community Services Grant\COMMUNrrY SERVICES GRANT Application Form 2004_doc 327 l: 102 COMMUNITY SERVICE GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your Organization? The purpose of the LQHS Dance Team is to support LQHS, DSUSD and the community of La Quinta by performing dance routines at different activities. The purpose is also to build team spirit for its school and community. Lastly, it is an avenue for students to build skills for the student who plans to obtain dance.scholarships for a career -in dance. 2. How long has your Organization been in existence? _Years _ Months 3. Describe in general the activities or services of your Organization: The Dance Team performs at Football and Racicpthall halftimPa� all p- rallies, concerts, schools within the community.. rogymunity Pvpntc, gPnior ritizen homes and competes with schools in California and the wpstprn ctatps_ 4. How many people does your Organization currently serve? No. of Youth 8 No. of .Adults 1 No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 8 No. of Adults 1 No. of Seniors 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 6 No. of Adults 1 No. of Seniors 7. How many paid employees/volunteers does your Organization employ? Full time employees ._ Part time employees Volunteers A stipend is paid by DSUSD for one full time coach. 8. Describe how your Organization is managed and governed: CurrPntly rn r nrgani7atinn il4 a rliih rPprpCPntPld h3T,QNR and AGR Thp Dance Team has a constitution, ty3o_captains and a coach. The team is mananpd hg the rnarh hilt al l f—A s � through ASR _ WP hnp P thi C VPar to d,-iTai n d'n"na kI f-arc = a-t- club.- SXommunity Services\Community Services Grant\COMMUNrff SERVICES GRANT Application Form 2004.doc 328 103 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone R_nspnnna Fprrarn T.Ql4q Arrrninting AGSiGtant 79255 Wetward Ho Dr. LO 772-4150 Mr_ William Hartung CPA (parent setting up booster club) 79890 Fiesta Dr. LQ 347-4931 10. What is your annual schedule of events, and during what months does your Organization operate? -Our organization is a year long rnmmi ttmpnt Tn Timp wo c,cnt rn July and August we have p artire terbni np and fend raising Ccntn,ab r through November we perform at football games and rallies, December -January we perform at Basketball games, pep rallies and practice for competition. February -May we compete, mostly around So. Cal.,June we host a scholarship dance concert and do community service 11. Do you charge admission, membership fees, dues, etc? Yes X No The only dance team expense for members is the uniform for school. All other expenses If Yes please describe: are fund raised. 12. What are your other sources of revenue for this funding year? Source Amount Sponsors $I500.N 8aF Was4es,--6eadT-Sep]• sn-aa- F-ba* sail, Jewelry sell_ pi ,.a sales_ donut sales rootbeer float sale $6500.00 Total Needed $ i n , nnn _ nn Total Received $ 8,000.00 Balance $ 2,000.00 SXommunity Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Fonn 2004.&c 329 104 13 Amount of money requested from the City of La Quinta? $1, 000.00 14. Has your Organization been funded by the City of La Quinta previously? We don't think so. Yes x No 15. Please provide the name and address of the bank in which the Organization's funds are kept: LQHS ASB, 79-255 Westward Ho Dr. La Quinta, CA 92253 Roseanna Ferraro 772-4150 We are_n the process of becoming a non Profit organization parent boosters club. 16. Please provide the name and title of those individuals authorized to sign on the Organization's account )must provide at least two individuals): Name: Donna Salazar Roseanna Ferraro Title: LQHS Principal LQHS Accounting Assistant 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the Organization's checking and savings account. 18. Need Statement: Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. LQHS Dance Team has achieved notoriety this,past year by placing 6th at USA Dance Team Nationals. This was their first voar of rnmppt lj nn In tl+n }+lai 37 of t]hn cChOol. Without financial support from the school, the burden of fund raising becomes difficult. Our team has an average G.P.A. of over 3.6 and with their studies, practices, community service, competition and Performances fund raising becomes a burden-- If money is awarded to our team it would he r114Pr1 fnr rhnrana-l-- ,,,1 ,.f4a4 — SXommunity Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Form 2004.doc330 1 kj 19. Goal Statement: Indicate -who will benefit from the use of these funds, and how they will benefit. Tha I,QJ4Q nn-n o Ton- -nLbo l l -+ll bOiiG�iti ��9Fi! ti ® � sc -Wadi; balog given the opportunity to perform at school events, share in community seryipe.activities, and nn moo -nf- _q nntinnnl l aural T.To .l — fool T QT4C and tha ci tV of T A Quinta will benfit as we will represent them well.. Thank you so much for this consideration and if you ever want us to perform for you please feel free to call us at LQHS c/o Patti Brummel 772-4150. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. S:\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Form 2004.doc L 331 1 +6 COMMUNITY SERVICE GRANT RECONCILATION REPORT Due date. 30 days following expenditure of grant funds. Organization Name: Name of person Completing Report: Mailing Address. Final date to submit: May 15, 2006 Phone: Period of Report (Mo/Yr to Mo/Yr): to Date your Organization received funds: ** Describe your expenditure of Grant Funds: Reconciliation: Grant Amount: $ Funds Expended. • $ Balance: $ Return unspent funds to "City of La Quinta" by check with this form. * *Attach supporting documentation (receipts for purchases, canceled checks, payroll records, billing statements) that is in accordance with the original grant request All questions regarding this form or the grant process should be directed to the Community Services Department at: 777-7090. Mailing address: City of La Quinta, P.O. Box 1504, La Quinta, CA 92247. 3 3 i 107 ERAL LEDGER DETAIL REPORT DETAIL POSTINGS FOR PERIODS 01 THRU 12 ENDING 06130105 CCOUNT NO./ PER DATE JOURNAL POSTING REMARKS BEGINNING BAL DEBIT CREDIT NET CHANGE ENDING BAL 143943-05 DANCECLUB 1,280.91CR 1,280.91CR 01 07/23/04 AP-R0146 VARSITY SPIRIT /IN: 7482 887.95 392.96CR 04 10/10/04 CR-10005 CR-0005 101004 UNIFORM DEPOSITS 750.00 1,142.96CR 04 10/11/04 AP-R0011 PATTI BRUMMEL /IN: 7575 218.91 924.05CR 724.05CR 04 10/20/04 AP-R0020 PAM BRUMMEL /IN: 7639 200.00 470.00 1,194.05CR 04 10/25/04 CR-J0008 CR-0008 102504 CARWASH 171.05 1,365.1 OCR 04 10/25/04 CR-J0008 CR-0008 102504 ROOT BEER FLOAT SALE 05 11/24/04 CR-JO011 CR-0011 112404 DONATION 291.05 1,656.15CR 1,993.40CR 05 11/24/04 CR-J0011 CR-0011 112404 CANDY SALE 337.25 06 12/07/04 AP-R0036 COREEN BORGES /IN: 7723 900.00 160.80 1,093.40CR 1,254.20CR 06 12/09/04 CR-J0013 CR-0013 120904 PIZZA SALE 11/24 500.00 1,754.20CR 06 12/09/04 CR-JO013 CR-0013 120904 DONATION 1,35420CR 06 12/13/04 AP-R0037 MARISSA GRIMA /IN: 7961 400.00 22.75 1,376.95CR 06 12/13/04 CR-JO014 CR-0014 121304 REDEP P.O. 47639 62.50 1,439.45CR 06 12/31/04 AP-R0063 ELIZABETH RICHARDSON /IN: 7360 07 01/04/05 AP-R0046 ARLINGTON HIGH SCHOOL /IN: 7983 270.00 1,169.45CR 1,314.45CR 07 01/24/05 CR-J0018 CR-0018 012405 DONUT SALE 145.00 1,000.00 - 2,314.45CR 07 01/24/05 CR-J0018 CR-0018 012405 DONATIONS 2,044.45CR 07 01/26/05 AP-R0062 P.D.H.S. DANCE BOOSTERS /IN: 8075 270.00 1,654.45CR 07 01/26/05 AP-R0062 UNITED SPIRIT ASSN /IN: 8073 390.00 08 02/16/05 AP-R0072 PATTI BRUMMEL /IN: 7822 512.00 1,142.45CR 09 03/08/05 AP-R0078 UNITED SPIRIT ASSN /IN: 7821 390.00 752.45CR 190.25CR 09 03/16/05 AP-R0084 DISCOUNT DANCE SUPPLY /IN: 8077 562.20 61.70 09 03/16/05 AP-R0084 ROSEMARY JAMESON /IN: 7736 251.95 09 03/18/05 CR-JO026 CR-0026 031805 DONATION 180.40 .70CR 539.02 539 09 03/23/05 AP-R0086 COAST HOTEL /IN: 7873 657.72 739.02 09 03/23/05 AP-R0087 PATTI BRUMMEL /IN: 7865 200.00 469.02 09 03/25/05 AP-R0088 P.D.H.S. DANCE BOOSTERS /IN: 8075 270.00 216.44 09 03/25/05 JE-JO029 TRF FROM REQ#8146 252.58 10 04/01/05 CR-JO027 CR-0027 040105 PZA SL 3/24 (SHB SV) 205.00 11.44 11 05/26/05 CR-JO036 CR-0036 052605 AD SALES 175.00 163.56CR 350.36CR 11 05/26/05 CR-JO036 CR-0036 052605 PIZZA SALE 5/25 186.80 12 06/05/05 CR-JO038 CR-0038 060505 PROGRAM AD SALES 150.00 500.36CR 679.16CR 12 06/05/05 CR-JO038 CR-0038 060505 PIZZA SALE 6/1 178.80 704.16CR 12 06/05/05 CR-JO038 CR-0038 060505 PROGRAM AD SALES 25.00 123.24 12 06/09/05 AP-R0002 STUART EDUCATIONAL PRODUCAN: 7482B 827.40 547.76CR 12 06/13/05 CR-JO039 CR-0039 061305 SCHOL/DANCE DONATIONS 671.00 171.26CR 12 06/21/05 AP-R0004 PIZZA HUT /IN: 8339 376.50 113.74 12 06/21/05 AP-R0004 BRANDI VELASQUEZ /IN: 8347 285.00 328.74 12 ` 06/21/05 AP-R0004 CHELSEY WEBER /IN: 8348 215.00 542.00 213.26CR 12 06/30/05 CR-JO040 CR-0040 063005 PIZZA SALE 201.66CR 12 06/30/05 JE-10054 FUNDRAISING ASSESSMENT 11.21 157.45CR 12 06/30/05 JE-JO054 FUNDRAISING ASSESSMENT 44.21 130.47CR 12 06/30/05 JE-JO054 FUNDRAISING ASSESSMENT 26.98 116.79CR 12 06/30/05 JE-JO054 FUNDRAISING ASSESSMENT 13.68 79.19CR 12 06/30/05 JE-JO054 FUNDRAISING ASSESSMENT 37.60 1,280.91CR 7,948.70 6,746.98 1,201.72 79.19CR REPORT TOTAL: 1,280.91CR 7,948.70 6,746.98 1,201.72 79.19CR 333 i118 System Date: 07/19/05 / 12:38 pm Page: 1 Application Date: 06/30/05 User: RAF / Roseanna Ferraro m m R a O O O O Lo U) O O 00 00 O O O O O O U71n O V: to et M O r OOO COO COD• v C> 0 0 0 O N N O O O O O O U) to C> O C-- I-- O O N N M Ln to U) O U) O Lo V !!) 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Taxpayer I.D. Number: �f N Q ® (g 6 Date Submitted: iQA-. / G n.! L %7 9 � —�� —t9 S �' /► do "�,�,�, Applications will receive consideration without discrimination because of race, color, Cam' religion, sex, age, national origin or disability. 38 S:\Community Services\Community Services Grant\CoMMUNrrY SERVICES GRANT Application Form 2004.d- 113 COMMUNITY SERVICE GRANT RECONCILATION REPORT Due date: 30 days following expenditure of grant funds. Final date to submit: May 15, 2005 Organization Name: t-\ -,,,- f /9 -0- C4 I J' A u a s a A 4 N © l= Name of person Completing Report: a f(A L �=S 40 "Ely a Mailing Address: 7 3 - s`'�` 5 d,A J;> a w A o u ±,4A- tiJ Phone 7 � i0 3 q(" -74 `-17 Period of Report (Mo/Yr to Mo/Yr): to Date your Organization received funds: ** Describe your expenditure of Grant Funds: Reconciliation: Grant Amount. $ Funds Expended: $ Balance: $ Return unspent funds to "City of La Quinta" by check with this form. * * Attach supporting documentation (receipts for purchases, canceled checks, payroll records, billing statements) that is in accordance with the original grant request All questions regarding this form or the grant process should be directed to the Community Services Department at: 777-7090. Mailing address: City of La Quinta, P.O. Box 1504, La Quinta, CA 92253. C . 339 114 COMMUNITY SERVICE GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your Organization? L tji*,r,j Tn r< -PC 0 N 34a,-LAA a. � � y ►Mare iM. � �c ©�. t -y � ` T �f ` c r , �i 2. How long has your Organization been in existence? ( Years — Months 3. Describe in general the activities or services of your Organization: W c�;r L3Q�i'�°'4 M /k i .� o .� 2 S ; Q c, a� 4- t rs. C, l c_c t7 "',—Soda L's t=;- o --ac F-p C X4 w 4;;;vo f ®y f r o (7,, r r2 t 1 7 at uu C� L:irLc>L A- i (g'St� � s' Plc Cjt �7iti1 �7K t g/F'� Lt.� 4. How many people does your Organization currently serve? No. of Youth No. of .Adults No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth t d No. of Adults No. of Seniors 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth '_-- o No. of Adults No. of Seniors 7. How many paid employees/volunteers does your Organization employ? Full time employees Part time employees 'I— Volunteers 8. Describe how your Organization is managed and governed: l C� ),j 9 N L t✓ d o S � c?,� i art- -1 — Y�=�✓1-`�cc fZc.; �C �-+..� �- tv, - La &\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Form 2004.doc 340 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone ��(- X L;:-,� � • '18 3 ti A' 1/t � Scyy � lL� C . r4 • � �a t�3 -3 �CQo ttc�tt%s�io t x�� . �� . �3-1fSJ Sf� pow MTa Q•� , Syz� (c= �2 7�/u= � veE �:''` � , '(+O V%,V C P �d �- •�, 6 y' '` 10. What is your annual schedule of events, and during what months does your Organization.operate? W t'-z tits eu;*-.O O 4:7- 9 t $y A>,5 41 A-,-) t"O iU C. L=1D �! ip Ft A/j pr '� ] i v c t��) M C� N TZ S W t i'v O of �: �I� v�L ®TIA 11. Do you charge admission, membership fees, dues, etc? Yes ✓ No If Yes please describe: 12. What are your other sources of revenue for this funding year? Source Amount �L^X F 0 VC t-1 Ai'-f N- S c _ r = �1 ��N S O �s �3 ✓� . (o n? 3 Ail r= PU . pA T A I Z,I- (dc; , r t ► r ; W 1 0 ►=o 'f o 42 Li e, E Aawl . (i l 0 4-0 Total Needed Total Received Balance Z0a d • ,/ $ © — $ 6, S:\Community Services\Community Services GranACOMMUNITY SERVICES GRANT Application Form 2004.doc 341 116 19. Goal Statement: Indicate who will benefit from the use of these funds, and how they will benefit. L�_-- dAA.< S 4= � L ry & A,( h ..5- Lie. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit Organizations must attach a copy of the organization's current EKS Form 990. S:\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Foam 2004.doc 342 11.'7 Financial Statement Mariachi Foundation of the Desert April 30, 2005 343 118 Stephanie Otero, CPA P.O. Box 1985 Cathedral City, CA 92235 760.641.4554 fax 760.321.7895 To the Board of Directors Mariachi Foundation of the Desert Palm Desert, California I have compiled the accompanying statement of cash receipts and disbursements of Mariachi Foundation of the Desert for the year ended April 30, 2005, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. I have not audited or reviewed the accompanying statement of cash receipts and disbursements and, accordingly, do not express an opinion or any other form of assurance on them. I am not independent with respect to Mariachi Foundation of the Desert. Stephanie Otero, CPA May 26, 2005 C _ 344 119 MARIACHI FOUNDATION OF THE DESERT STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS Year Ended April 30, 2005 CASH RECEIPTS Performance income $ 41,640 Donations 8,122 Grants 18,026 67,788 CASH DISBURSEMENTS General and administrative 3,554 Program expenses Instructors and performers 36,525 Uniforms 6,745 Music supplies 918 Meals and entertainment 7,295 Promotions 948 Travel expenses 2,972 Other expenses 897 Donations and grants 1,400 61,254 INCREASE IN CASH BEGINNING CASH ENDING CASH 6,534 (5, 024) $ 1,510 345 1P.0 See accompanying notes and accountant's report. 2 MARIACHI FOUNDATION OF THE DESERT NOTES TO STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS YEAR ENDED APRIL 30, 2005 NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Operations Mariachi Foundation of the Desert (The Foundation) was incorporated on May 29, 2002. The Foundation is a nonprofit public benefit corporation. The Foundation was formed for the primary purpose of providing a musical — arts education to students ranging from ages 8 through 18. The program serves students for two years in the art of reading music, playing musical instruments, and singing. Basis of Accountinq The accompanying financial statement has been prepared on the cash receipts and disbursements basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. Under that basis, the only asset recognized is cash, and no liabilities are recognized. All transactions are recognized as either cash receipts or disbursements. Noncash transactions are not recognized in the financial statement. ATTACHMENT 7 La Quinta High School Cheer 79-255 Westward Ho Drive La Quinta, CA 92253 Phone: 760-772-4150 Tax I.D. # 91-2159108 July 20, 2005 Dear City of La Quinta: We are pleased to present the attached Application for Community Services Grant. The La Quinta High School Cheerleaders are in need of performance safety mats. We have two new competitive cheer squads, Varsity and JV, who have been working hard all year to advance to an elite level. These girls will be competing locally and in surrounding communities in Southern California and Nevada. La Quinta High School Cheer Booster Club is a non-profit organization. Our goals are pure and simple, to raise money to offset the enormous costs associated with a successful cheerleading program. These expenses include uniforms, choreographers, camps, competitions, transportation, and other various cheer related supplies. To insure this, fundraising becomes a necessity. Safety is our number one concern. Our cheerleaders receive proper training before attempting any cheerleading skills, jumps, partner stunts, pyramids, or tumbling. The chances of injury are greatly reduced when proper matting is used and when they are practicing in a safe environment. Cheerleaders should not perform technical skills on: concrete, asphalt, or any other hard uncovered surface, wet surfaces, uneven surfaces or surfaces with obstructions. The performing area should be reasonably free of obstructions. Stunts or tumbling should be limited or modified to be appropriate performance surface, area, or situation. Both coaches philosophy is to educate and train our cheerleaders on the technical aspects of cheerleading and tumbling while instilling the positive aspects of leadership, values, and teamwork. We thank you in advance for your consideration. If you have any further questions, please do not hesitate to call Heidi Turner (760) 674-2238 or Linda Kinney (760) 530-4527. With sincere gratitude, Heidi Turner — La Quinta High Cheer Boosters ,,personal Safety in sports is the top priority of every good coach, regardless of the sport or level of competition. The sport of cheerleading is not an exception. Safety for individual cheerleaders is an abiding concern for every cheerleading program and every cheerleading company in the country." — Gwen Holtsclaw, President, Cheer LTD, Inc. 347 122 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2004-05 in Name of Organization: La u ta. High School Cheer Boosters Amount Requested: $6,145.44 Contact Person: Mailing Address: 501(c) 3 Taxpayer I.D. Number: Date Submitted: Heidi Turner and Linda Kinney 79-255 Westward Ho La QginM CA 92253 91-2159108 July 20, 2005 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. C `: 348 123 COMMUNITY SERVICE GRANT RECONCILL TION REPORT Due Date: 30 days following expenditure of grantfunds. Final date to submit. May 15, 2005 Organization Name: La_Quinr to High School Cheer Boosters Name of person Completing Report. Heidi Turner Mailing Address: 79-255 Westward Ho La Ouinta CA 92253 Phone: 674-2238 Period of Report (Mo/Yr to Mo/Yr): Date your Organization received funds: * * Describe your expenditure of Grant Funds: Reconciliation: Grant Amount: Funds Expended' $ ., Return unspent funds to "City of La Quinta" by check with this form. **Attach supporting documentation (receipts for purchases, cancelled checks, payroll records, and billing statements) that is in accordance with the original grant request. All questions regarding this form or the grant process should be directed to the Community Services Department at: 777-7090. Mailing address: City of La Quinta, P.O. Box 1504, La Quinta, CA 92253. 349 124 COMMUNITY SERVICE GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your Organization? The La Quinta High School Cheer Boosters two main objectives is to support the cheer squads and coaches and to supplement the high cost of cheerleadmg by means of fundraising The main goal is to raise funds for performance safety mats. Other cheerleading Menses include. but not limited to: competition fees. camps. choreographers transportation. uniforms and various supplies. The need for fundraising becomes a necessity so it doesn't become a huge financial burden to the families. 2. How long has your Organization been in existence? 4 Years Months 3. Describe in general the activities or services of your Organization? The La Quinta High School Cheerleaders have a strong dedication and commitment to their school as well as their community, They support the LQ athletic and academic teams but also attend local charity and community events i.e.. Heart Walk and Relay for Life The girls also sponsor a Youth Cheer Camp for a week twice yearly. The youth perform at a varsity football and basketball game. The La Quinta High School Cheerleaders have two new competitive cheer squads. These squads need mats to do gymnastics. tumbling. and stunting. They will be working hard all year to advance to an elite competitive level They will compete locally, as well as surrounding Southern California communities. They will be representing LOHS at Las Vegas Nationals the California Cheerleading Championships and will be striving once again to qualify for the USA Nationals in Anaheim. 4. How many people does your Organization currently serve? No. of Youth 35 No. of Adults 2 Coaches No. of Seniors 0 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 35 No. of Adults 2 Coaches No. of Seniors 0 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 35 No. of Adults 2 Coaches No. of Seniors 0 7. How many paid employees/volunteers does your Organization employ? Full-time employees 0 Part-time employees 2 Volunteers 35 Booster Families C., 350 125 8. Describe how your Organization is managed and governed: The Booster Club meets annuals on a monthly basis to discuss fundraising and events for the school year. The board consists of the following officers: President, (2) Vice Presidents one for each squad. (2) Treasurers one for each squad. SecretarX Ways and Means Hospitality. Historian and Members at Large. 9. Please provide information on your Executive Board Members or contact person: Name Title Home Address — ALL LO Phone Kim O'Grady Advisor Kim.O'Grady@dsusd.kl2.ca.us 578-8112 Marcy Herrera JV Advisor/Coach: marcypna surf dsusdkl2.ca.us 772-4150 Linda Kinney President Cheer4LQbooster@aol.com 530-4527 Brenda Hanson Varsity Vice President Hansumm@earthlink.com 360-2918 Lisa McGee JV Vice President BL3KS@aol.com 345-6538 Terry Valdivia Varsity Treasurer TLValdivia@aol.com 771-1573 Theresa Miller JV Treasurer theresamiller@earthhnk.com 360-5323 Heidi Turner Secretary hturner@loweenterprises.com 674-2238 Kami Brundage Ways and Means TBW4undc.rr.com 863-4012 Lisa Knickerbocker Hospitality lisa.knickerbocker.IU3M@statefann.com 771-1953 Toni Rowe Historian mrowel@dc.rr.com 771-4348 10. What is your annual schedule of events, and during what months does your Organization operate? Cheerleader Schedule: Summer Practices 4 times per Week: Fall Football Games/ After School Practices Competitions aprx. 2 per Month : Winter Basketball Games/Practices: Try -Outs June — first week in August September — December December — March January — March April Cheer Booster Members: Meeting 1 time per Month: Begin May — end March 11. Do you charge admission, membership fees, dues, etc,? Yes X No If yes, please describe: C 351 126 12. What are your other sources of revenue for this funding year? Source Amount 1. Raffle — helped pay camp fees $3,206.07 (Total tickets sold 1,352.00 x $5 = $6,760.00. 50% of proceeds credited to the individual cheerleader who sold the tickets for her camp cost. $3,380.00 and 50% of proceeds to General Fund going to cheer mats minus the nominal expense of $173.93 for printing tickets, ink, and paper = $3,206.07) 2. Golf Tournament — paying for 2 choreographers fees $5,500.00 (aprx.) (Still waiting for figures from Golf Chairs — they're on vacation.) 3. Calendar — assisting with competition fees $ in progress 4. Youth Cheer Camp $1,700.00 (aprox.) Total Needed $ 6,145.44 — Performance Safety Mats ($3,100 + $240.25 tax = $3, 340.25, + 3 mats = $2, 325 + 180.19 tax, + $300 freight = $6,145.44) Total Received $ In Progress Balance $ In Progress (see figures above) 19. Goal Statement: Indicate who will benefit from the use of these funds, and how they will benefit. Thirty-five (35) La Quinta High School Cheerleaders will benefit tremendously from the use of these funds The greatest need is the purchase of seven (7) performance mats giving; us 42' x 42' cushioned floor space which is needed for the safety of our girls. Fundraising, has given us the opportunity to purchase four (4) mats at $33,340 25, we are in need of three (3) additional mats to give us a total of seven (7) Four (4) mats are not large enough for 35 girls It's too crowded. Being able to have seven (7) mats would allow us the opportunity to sponsor a local competition This would generate future revenue for La Quinta High School. In addition to sponsoring�a local competition. the cheerleaders would be able to offer tumbling to the youth when they sponsor Youth Camp to the community. Cheerleading, has become a nationally loved and popular sport. C 352 127 Attached in color is a photograph of Norbert's website showing the ez-roll floor and how it is used in co npetitions The photographs show the La Quinta High School cheerleaders performing `on a 42 x 42 competition floor. 20. Attach a copy of your Program Operating Budget for the current year. See attached. 21. Non-profit Organization must attach a copy of the Organization's current IRS Form 990. See attached. 128 8 8 g n� p� 8 O 8 00 S g o �D 8 6 g o e S S O 7 'C 00 00 in � es 64 O en N c" 00 .o F w v3 fie es 0 8 0 0 i 0 i e C? g o 0 0 OL E ; r o a > 1 O aU E � O U 0 8 8 ; 0 0 80 0 o 8 S S 8 80 Lo'o .� op cl pi 1 N 06 C O V). > O• ' ;_ O U v 1 i o g 8 g co co I a O C O O a Nam; d m a a (D m= m 3 a v °' o 0 0 0 ° u a o °Em C O O a)NLNOu V dl OO m U OU pQZ:v, wO v O ZOU° O O?m ° m7 rW O o- �0. °¢ Q QW as co Q r Om oQ0. m a�6z m d c r UUd >• 5N U � -o� Ui m ¢ V) 354 1P9 DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE OGDEN UT 84201 DATE OF THIS NOTICE: 10-22-2001 NUMBER OF THIS NOTICE: CP 575 F EMPLOYER IDENTIFICATION NUMBER: 91-2159108 FORM: SS-4 2916604640 0 LA QUINTA HIGH SCHOOL CHEER DELLA-8 ABRIL 79-255 WESTWARD HO DR LA QUINTA CA 92253 FOR ASSISTANCE CALL US AT: 1-800-829-1040 OR WRITE TO THE ADDRESS SHOWN AT THE TOP LEFT. IF YOU WRITE, ATTACH THE STUB OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER 1 EIN) _ Thank yw fer v� , Form. SS-4 � l�p_nli�ion�Qr Emo7 oypr Tdent; ficat� on Number .-.._�--- tEIN). We assigned you EIN 91--2159108. This EIN will identify your business account, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. Use your complete name and EIN shown above on all federal tax forms, payments and related correspondence. If you use any variation in your name or EIN, it may cause a delay in processing and incorrect information in your account. It also could cause you to be assigned more than one EIN. Please use the label IRS provided when filing tax documents. If that isn't possible, use your EIN and complete name and address shown below to identify your account and to avoid delays in processing. LA QUINTA HIGH SCHOOL CHEER BOOSTERS DELLA G ABRIL LOHS CHEER BOOSTERS 79-255 WESTWARD HO DR LA QUINTA CA 92253 If this information isn't correct, please correct it using page 2 of this notice. Return it to the address shown so we can correct your account. If you want to apply to receive a itUling or a determination letter recognizing your organization as tax exempt, and have'not already done so, you should file Form. 1023/1024, Application for Recognition of Exemption, with the IRS Ohio Key District Office. Publication 557, Tax Exempt Status for Your Organization, is available at most IRS offices and has details on how you can applv C ` 355 110 i ex -roll 1`kMW hftp:/twww.norberts.nettstore/cheerfle)drolls.htm • Need 7 rolls to make a competition floor of 42" x 42' • 6' x 42' x 2" carpeted now $795.00 per roll • Need 3 additional rolls to complete competition floor • Purchased 4 rolls- total cost with tax & freight $ 3,670.25 42 x 42 Competition Floor C'� 356 131 2005 Elite National Champions - Las Vegas 2004 — 2005 La Quinta High School Competition Squad la quinta MY #Ija axw AMMIve:b+rt, .uaw,e,sp.razes_reo.malas 357 132 07/13/2005 09:20 IS11JUSUbb/3 eoz 4-am 2mwna� Post Office Box 1890 • San Pedro. CA 90733-1890 675 Tel. 310-830- r et2• wuebX�a9e 0 'norbenS.net Emalk irrfoltw�bert' Fed 1.0. # 95-3682871 State 1.0.# 291-5228-7 Bill 'To. cash sale SALESPERSON CUSTdMER PO# SHIP 1AA MOKIca Lucite O'GARDY Best Way QTy. ITEM NO. DESCRIPTION 6'x42'x2" l! Carpet EZ Ro 4 FL-108C We appreciate your business. invoice 0060"1 Ship To: KIM U GRADY WILL -CALL 760-345-3569 OR 760-578-8112 SHIP DATE TERMS Prepaid PRICE UNIT $775.00 ea 117 VPI&( ,j �V Make all payments layer 0Ajprberfs 010C Products, Inc. ,- onlin4 e 2hrs a da ! o to www DATE PG. 6/23/05 1 EXTENDED $3,100.00 SAL£ AMO T $3,100.00 $330.00 FREIGHT SALES TAX $240.25 TOTAL $3,670.2-5. r 358 133' Page 1 S�(D 160 LQHS CHEER BOOSTERS 1 79-20 WESTWARD HO DRIVE LA OUINTA. CA 92253 AM) 5304527 N DowNEY SAvmm U , dAw FIRKMI laps com —� U AOFFIoi 1417 111 FOR 1600 0Mu■:l:3222?03561:36530496831!2 Tracer: 12023737 - Amt: $3,340.25 - 06/24/2005 2010 DOLLARS WIJKAM� _ 1 l c- c �"• •1 �.:l, i�ti r rs a +•1 �a ,:.. t.. =• �' %.s =••'4 C— F ^ �. i• � su - .s 1.- �r c i 1 � ..> � �G. �.. rs .: v �-� - - ��'.. . r!9'',tii=. 00*3i ° Ln �r IL7 —'— (� `C:) Tracer: 12023737 - Amt: $3,340.25 - 06/24/2005 359 i 24 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564=6661 LQHS CHEER BOOSTER ATTN LINDA KINNEY PO BOX 221 LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE OS-09-2005 PREVIOUS STATEMENT DATE 04-17-2005 PAGE 1 OF 1 At Downe Savings you �gget many choices for the home loan that's right for you. Loose from a fraditional fixed rate loan, the Option -ARM with yment flexibility or a low pa ent, fixed -to -adjustable program. And, be sure to ask about Purchase Emp parem! Apply today at downeysavmgs.com or ca Your llranch at 1760) 564-6661. CHECKING ACCOUNT NUMBER 36-5304968-3 YEAR-TO-DATE INTEREST $.00 PREVIOUS STATEMENT BALANCE 04-17-2005................................. SUMMARY OF TRANSACTIONS ON THIS STA1a�� 2 DEPOSITS AND OTHER CREDO INTEREST PAID THIS STATE 0 CHECKS AND 0 OTHER DE! ENDING STATEMENT BALANCE............ DEPOSITS AND OTHER CREDITS DATE POSTED AMOUN' 04-18 50.01 DAL C _ - DATE 4 AMOUNT DATE 04-18 50.00 05-06 FIND US ON THE WEB AT HTTP://WWW.DGWNEYSAVINGS.CGM $.00 110.00 .00 $110.00 AMOUNT 60.00 AMOUNT 110.00 360 135 ' LA QUINTA BRANCH DOWNEY SAVINGS 78-435 HIGHWAY 111 STATEMENT DATE LA QUINTA CA 92253 06`09`2OO5' - PHONE 760-564-t661 PREVIOUS STATEMENT DATE 09�-2005r PAGE 1 OF 2 LQHS CHEER BOOSTER ATTN LINDA KINNEY PO BOX 221 LA QUINTA CA 92253 At Dowse Savings you ggeet many choices for the home loan that's right for you. Choose from a traditional fixed rate loan, the Option -ARM with payment flexibility or a low payment, fixed -to -adjustable program And, be sure ` to ask about Purchase Express! A ullir today at downeysavings.com CHECKING ACCOUNT NUMBER 36-5304968-3 YEAR-TO-DATE INTEREST $.00 PREVIOUS STATEMENT BALANCE 05-09-2005................................. $110.00 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 9 DEPOSITS AND OTHER CREDITS TOTALING ......................... 18,260.00 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 2 CHECKS AND 5 OTHER DEBITS TOTALING ........................ 436.37- ENDING STATEMENT BALANCE.......... .............................•••.•• $17,933.63 h DEPOSITS AND OTHER CREDITS DATE DATE POSTED AMOUNT POSTED AMOUNT 05-13 3,015.00 05-20 1,072.50 05-17 3,635.00 06-07 280.00 05-17 3 795 00 - r �— 05 07 05-17 1,627.50 CHECKS AND OTHER DEBITS NUMBER PAID AMOUNT NUMBER PAID AMOUNT 93 05-19 173.93 `� 2009* 06-07 27.28 OTHER DEBITS Returned Deposited Check 05-20 10.00 361 FIND US ON THE WEB AT HTTP://WWW.DOWNEYS"ZNGS.CGM 136 003778 003778 0 LA-QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564=5661 LQHS CHEER BOOSTER ATTN LINDA KINNEY DOWNEY SAVINGS STATEMENT DATE 06-09-2005 PREVIOUS STATEMENT DATE 05-09-2005 PAGE 2 OF 2 NUMBER 36-5304968-3 CHECKING ACCOUNT -- - - -- OTHER dEBITS -- _ Returned Deposited Sys; Bus Check Fee Prods 05-20 215.00 ✓ 0.16 Deluxe Bus Returned Deposited Check 05-25 05-25 5.00 Returned Deposited Check Fee DAILY BALANCE DATE AMOUNT DATE AMOUNT 05-13 05-17 3125.00 12:202.50 05-24 05-25 12,875.91 12,865.91 05-19 12028.57 06-07 17,933.63 05-20 13:086.07 ", 362 FIND US ON THE WEB AT HTTP://WWW.DOWNEYSAVINGS.CGM 13 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-G661 LQHS CHEER BOOSTER ATTN LINDA KINNEY PO BOX 221 LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 07.09-2005 PREVIOUS STATEMENT DATE 06-09-2005 PAGE 1 OF 2 At Downe Savings you get many choices for. the home loan that's right for you. Choosefrom a Traditional fixed rate loan, the Option -ARM with payment flexibility or a low pa ent, fixed -to -adjustable program. And, bbee sure to ask about Purchase Expressl A l today at downeysaving.com r CHECKING ACCOUNT NUMBER 36-5304968-3 YEAR-TO-DATE INTEREST $.00 PREVIOUS STATEMENT BALANCE 06-09-2005................................. $17,933.63 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 9 DEPOSITS AND OTHER CREDITS TOTALING ......................... 7,161.00 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 9 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 7,632.94- ENDING STATEMENT BALANCE...............................................---$17,461.69 DEPOSITS AND OTHER CREDITS N DATE POSTED AMOUNT DATE POSTED AMOUNT 06-16 285.00 06-30 1,000.00. 06-16 1,641.00 07-01 - 2,130.00 0.00 06-28 - 100.00 - - - - 07-0 - .. 06-28 285.00 CHECKS AND OTHER DEBITS PAID NUMBER 2010 * 06 1 -6 2014* 06-13 2016* 07-06 AMOUNT NUMBER . PAID AMOUNT 200.00 2017 06-22 82.25 3340.25 WO'v 2018 07-05" 101.83 2:309.29 — pv 2019 07-01 36.62 68.04 2020 07-05 494.66 -tom 1,000.00 - C FIND US ON THE WEB AT HTTP://WWW.DOWNEYS"INGS.COM 363 138 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 LQHS CHEER BOOSTER ATTN LINDA KINNEY DOWNEY SAVINGS STATEMENT DATE 07-09-2005 PREVIOUS.STATEMENT DATE 06-09-2005 PAGE 2 OF 2 CHECKING ACCOUNT NUMBER 36-5304968-3 DAILY -BALANCE.- DATE AMOUNT DATE AMOUNT 06-10 17,733.63 06-30 16,104.80 06-13 17,665.59 07-01 18,198.18 06-16 06-22 18142.30 18:060.05 _ 07-05 07-06 17,601.69 16601.69 06-24 14719.80 07-07 17:461.69 06-28 15:104.80 C 364 139 FIND US ON THE WEB AT HTTP://WWW.DOWNEYS"INGS-CON GAR IN CHECK SEQUENCE 0 ZHI S CHECK WILL RE TNCiimpn TN Y()LIR FXJ OtTATFMFNT- •w ..-...� mil.. AT 51..- ./.-- -- --+-- T- A�-.. ��rJ 2- 1--i -- ..i-1i.-. /�-1• /_OM _eq@_0@OA ..�... ATTACHMENT 8 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR: 2004-05 NameofOrganization: Soroptimist International of La Quinta / Amount Requested: $ 3, 712 5 0 Contact Person: R-eve-rly Montgomery Mailing AddresP . 0 . Box 1081. City: La Quinta State: Calif. Zip Code: 92247 501(c)3 Taxpayer I.D. Number: 3 3- 0 0 5 4 8 3 2 Date Submitted: July 2 2, 2 0 0 5 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. C 3 F S:1Commuoity ServicesiCommunity Services Gram\CoWAUNrTY SERVICES GRANT Application Fom 20M.&c 141 COMMUNITY SERVICE GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your Organization? Service nrograms tor the communiUv . wLJi x -.11 enhance the self image and ability of women and girls. Working together with other organizations for the betterment of the world. 2. How long has your Organization been in existence? _2 Years _Months 3. Describe in general the activities or services of your Organization: Holding fund raisers to fund service projects for scholarships, House of Hope for chemically dependant women, Domestic Violence shelters, Boys and Girls Club, local schools, employment programs, Senior Center 4. How many people does your Organization currently serve? No. of Youth _ 7 5 No. of .Adults moo_ No. of Seniors 1 n o 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 10 0 No. of Adults 3 0 0 No. of Seniors 15 0 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 10 0 No: of Adults 3 0 0 No. of Seniors 15 0 7. How many paid employees/volunteers does your Organization employ?bo paid emplgyed women - all volunteers Full time employees Part time employees Volunteers 2 5 8. Describe how your Organization is managed and governed: Board of Directors elected by members By -Laws - one business meeting per month one Board of Directors meeting per month - two program meetings per month with educational programs. S:\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Form 20M.&c L , 367 142 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Robin Brown President 74-665 Zircon Circlr East P.D. 5aQ-0015 Mary Kay Berlier Vice President 45-747 Verba Santa P.D. 836-0013 Marsha Billa Vice President 48-580 San Dimas L.O. 554-5219 Sonia Garza Secretary 53-400 Ave, Velasco L.Q. 238-6941 Anita'Zanesco Treasurer .43-665 Pisces Court L.Q. 360-4698 Marjorie Curtis and Anne Harpenau are Board Members 10. What is your annual schedule of events, and during what months does your Organization operate? {ee ngs areheeeptember thru June. r Annual golf tournament is December 11th. - Advancing the Status of Women luncheon is held in May. House of Hope shower is in January. Scholarship presentations are in April and June. 11. Do you charge admission, membership fees, dues, etc? XX Yes No If Yes please describe: Y�arly__dues per member are $XOQ, Meeting fees are $5� 00 per meeting Rxce t for the Board Meetings. 12. What are your other sources of revenue for this funding year? Source Amount Golf Tournament $8,000 budgeted Raffles, social events, garage sale brags4 Every member projects 1,800 budaeted Total Needed $ 3,712.50 rental for senior center-, for 33 meetings @ $112.50 each (12 hours) Total Received $ Balance $ S:\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Form 2004.doc 368 143 13. Amount of money requested from the City of La Quinta? $ 3,712.50 14. Has your Organization been funded by the City of La Quinta previously? x Yes No 15. Please provide the name and address of the bank in which the Organization's funds are kept: Downing Savings La Quinta Branch - Hwy 111 at Washington 16. Please provide the name and title of those individuals authorized to sign on the Organization's account )must provide at least two individuals): Name: Robin Brown Anita Zanesco Mary Kay Berlier Title: President Treasurer Vice President 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the Organization's checking and savings account. 18. Need Statement: Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. To rn-% r t-hp SPnInY Center T-pp}ai fE,P for nnr s meetings. It is a book tranfer within the city S:\Community Services\Community Services Grant\COMMUNITy SERVICES GRANT Application Fonn 2004.doc 369 144 19. Goal Statement: Indicate who will benefit from the use of these funds, and how they will benefit. "Girl's Time Program monthly for girls 11 to 14 held at the Boys and Girls Club in La Quinta - 2 senior girls scholarships going on to college $1,000each - Woman's Opportunity Award $1,000. Violet Richardson Award for a senior girl and her charity $1,000 Senior Center programs, House of Hope $2,000 plus - Benjamin Franklin school uniforms for girls- Environment project Advancing the Status of Women in the Area 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. S:\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Application Form 2004.&c 3^0 145 002289 0022 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL OF LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 DOWNEY SAVING! STATEMENT DATE 12-31-2004 PREVIOUS STATEMENT DATE 11-30-2004 PAGE 1 Ar uowney Savings you get many choices for the home loan that's right for you. Choose from a traditional fixed rate loan, the Option -ARM with payment flexibility or a low payment, fixed -to -adjustable pro am. And, be sure to ask about Purchase Expressl Apply today at downeysavings.com or call your branch at (760) 564-6661. CHECKING ACCOUNT NUMBER 36-5301728-5 YEAR-TO-DAT2 INTEREST $19.47 INTEREST EARNED $1.08 ANNUAL PERCENTAGE YIELD EARNED .21% PREVIOUS STATEMENT BALANCE 11-30-2004................................. $5,080.49 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 17 DEPOSITS AND OTHER CREDITS TOTALING.......... 7a? . 9,.0.$. ✓ 4,218.00 INTEREST PAID THIS STATEMENT PERIOD ......................... 1.08 5 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 466.33- DING STATEMENT BALANCE ........................... .................... ----$8,833.24 DEPOSITS AND OTHER CREDITS DATE DATE POSTED AMOUNT POSTED AMOUNT 12-14 27.00 12-31 1,400.00� 12-14 26700./ 12-31 9200 ✓ 12-14 400:00,� 12-31 7..00 12-14 90.00 12-31 50.00� 12-14 12-14 15.00 65.00 12-31 120.00�/ 12-14 115.00 12-31 12-31 250.00 12-14 12-14 350.00 850.00 ✓ 12-31 50.00 OTHER CREDITS Interest 12-31 1.08 ✓ CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID AMOUNT 715 12-01 100.00 725* 12-07 10.00 CHECK DATE NUMBER PAID AMOUNT . 726 12-04 56.33 727 12-21 200.00 `7 0 146 002254 002254 0 3 L$1 QUINTA BRANCH DOWNEY SAVINGS 78-435 HIGHWAY 111 STATEMENT DATE LA QUINTA CA 92253 04-30-2005 PHONE 760-564-6661 PREVIOUS STATEMENT DATE 03-31-2005 PAGE 1 SOROPTIMIST INTL OF LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 At Downey Savings you get many choices for the home loan that's right for you. Choose from a traditional fixed rate loan, the Option -ARM with payment flexibility or a low payment, fixed -to -adjustable program. And, be sure to ask about Purchase Express! Apply today at downeysavings.com ' or call your branch at (760) 564-6661. CHECKING ACCOUNT NUMBER 36-5301728-5 YEAR-TO-DATE INTEREST $9.32 INTEREST EARNED $2.01 ANNUAL PERCENTAGE YIELD EARNED .21% PREVIOUS STATEMENT BALANCE 03-31-2005................................. $12,919.81 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 6,DEPOSITS AND OTHER CREDITS TOTALING ......................... 417.00 ,INTEREST PAID THIS STATEMENT PERIOD ......................... 2.01 3,CHECKS AND 0 OTHER DEBITS TOTALING ........................ 1,884.00- ENDING STATEMENT BALANCE ............... $11,454.82 ................................. DEPOSITS AND OTHER CREDITS DATE POSTED 04-29 04-29 04-29 OTHER CREDITS Interest CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID 755 04-08 760* 04-01 t AMOUNT 143.00 80.00 50.00 AMOUNT 500.00 500.00 DATE POSTED 04-29 04-29 04-29 04-30 CHECK DATE NUMBER PAID 761 04-18 * Gap in check sequence AMOUNT 120.00 15.00 9.00 2.01 AMOUNT 884.00 372 147 1 0022 7 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL OF LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 DOWNEY SAVINGQ- STATEMENT DATE 05-31-2005 PREVIOUS STATEMENT DATE 04-30-2005 PAGE 1 At Downey Savings you get many choices for the home loan that's right for you. Choose from a traditional fixed rate loan, the Option -ARM with payment flexibility or a low payment, fixed -to -adjustable program. And, be sure to ask about Purchase Expresst Apply today at downeysavings.com or call your branch at (760) 564-6661. CHECKING ACCOUNT NUMBER 36-530112-8-5 YEAR -TO -DATE -INTEREST -$11.28 INTEREST EARNED $1.96 ANNUAL PERCENTAGE YIfLD`EARNED .21% PREVIOUS STATEMENT BALANCE 04-30-2005................................. $11,454.82 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 13 DEPOSITS AND OTHER CREDITS TOTALING ......................... 3,690.00 INTEREST PAID THIS STATEMENT PERIOD ......................... 1.96 7 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 1,518.82- -------------- ENDING STATEMENT BALANCE ............................................... $13,627.96 DEPOSITS AND OTHER CREDITS DATE POSTED 05-23 05-23 05-23 05-23 05-23 05-23 05-23 OTHER CREDITS Interest CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID 758 05-12 759 05-25 767* 05-09 768 05-19 DATE AMOUNT POSTED AMOUNT 560.004( 05-31 280.00 34.00 ✓ 05-31 510.00 40.00 05-31 315.00 100. 00,/ 05-31 1, 000.00,(- 6.00,/ 05-31 120.00,/ 60.00 05-31 130.00/ 535.00 05-31 1.96 CHECK DATE AMOUNT NUMBER PAID ,AMOUNT 100.00 769 05-10 516.94' 90.00 770 05-23 500.00 220.00 771 05-27 38.00 53.88 * Gap in check sequence 373 ME SILQCV Service 7/20/2005 Register: Downey Bank From 06/01/2005 through 06/30/2005 Sorted by: Date, Type, Number/Ref Date Number Payee Account Memo Payment C Deposit Balance 06/01/2005 782 House of Hope Health:House of Hope ... June 200.00 X 10,582.51 06/01/2005 783 GWR 2005 Leadersh... Club Overhead:GWR ... Sonia Garza 145.00 10,437.51 06/13/2005 784 SI of Chino Hills Club Overhead:GWR ... Charter Donation 25.00 X 10,412.51 06/14/2005 785 House of Hope Health:House of Hope ... July 200.00 10,212.51 06/14/2005 786 House of Hope Health:House of Hope ... August 200.00 10,012.51 06/14/2005 787 LaQuinta Resort Committee Expenses:I... Deposit 144.00 9,868.51 06/14/2005 788 GWR 2005 Leadersh... Club Overhead:GWR ... Robin Brown 145.00 X 9,723.51 06/17/2005 Deposit Meeting Fees Membership Income:M... Cross/Sherrie X 250.00 9,973.51 06/17/2005 Deposit Every Member Project Every member projects Cross/Sherrie X 50.00 10,023.51 06/17/2005 Deposit Member Dues Member Dues Georgia Cross/... X 150.00 10,173.51 06/17/2005 Deposit Making a Difference ... Human Rights/Status ... Kathleen DeRosa X 40.00 10,213.51 06/17/2005 Deposit Meeting Fees Membership Income:M... Berlier X 63.89 10,277.40 06/17/2005 Deposit Installation Installation Caryl Williams X 30.00 10,307.40 06/17/2005 Deposit Bev Montgomer Conference/Conventio... Jim's meals X 61.00 10,368.40 06/17/2005 Deposit Elizabeth Kennedy New member dues Deposit X 100.00 10,408.40 06/17/2005 Deposit Eliizabeth Kennedy New member fees Deposit X 30.00 10,498.40 06/17/2005 Deposit Joyce Cooper Member Dues Deposit X 100.00 10,598.40 %/17/2005 Deposit Joyce Cooper Every member projects Deposit X 25.00 10,623.40 06/17/2005 Deposit Joyce Cooper Membership Income:M... Deposit X 75.00 10,698.40 06/17/2005 Deposit Member Dues Member Dues Bev/Joyce Spiz... X 300.00 10,998.40 06/17/2005 Deposit Every Member Project Every member projects Joyce Spizer/Ja.. X 90.00 11,088.40 06/18/2005 789 Held Floral Design Committee Expenses:I... Flowers for table 43.10 X 11,045.30 06/18/2005 790 LaQuinta Resort Committee Expenses:I... Luncheon 755.77 10,289.53 06/21/2005 791 Maggie Boriski Club Overhead:Preside...- 200.00 X 10,089.53 06/21/2005 792 Berlier, Mary Kay Committee Expenses:I... Printing 49.40 X 10,040.13 06/21/2005 793 Berlier, Mary Kay Committee Expenses:I... Maggie's Presi... 41.52 X 9,998.61 06/21/2005 794 Bev Montgomer Committee Expenses:P... Donation to Se... 50.00 9,948.61 06/28/2005 795 Bev Montgomer Committee Expenses:I... Maggie's Gift 96.97 9,851.64 06/28/2005 796 Benjamin Franklin El... Education Donation/Girl's... 500.00 9,351.64 06/28/2005 797 SIA Membership Expense:... 1,060.80 8,290.84 06/28/2005 798 GWR Membership Expense:... 547.75 7,743.09 06/28/2005 799 SI LQ/CV General A... Conference/Conventions 1,000.00 6,743.09 06/28/2005 800 Boys & Girls Club of... Economic / Social Dev... 500.00 6,243.09 06/28/2005 801 University of Califor... Education.N. Willough... Minnie Huang 1,000.00 5,243.09 06/30/2005 Deposit Interest Income Interest June X 2.37 5,245.46 06/30/2005 Deposit Installation Committee Expenses:I... Deposit X 660.00 5,905.46 06/30/2005 Deposit Installation Committee Expenses:I... Deposit X 360.00 6,265.46 '06/30/2005 Deposit Member Dues Member Dues Anne X 100.00 6,365.46 06/30/2005 Deposit President's Gift MISC. FUNDS Maggie's Gift X 73.00 6,438.46 06/30/2005 Deposit Member Dues Member Dues Anne Bollam, ... X 50.00 6,488.46 Pagel C ` 374149 Register: Downey Bank From 06/01/2005 through 06/30/2005 Sorted by: Date, Type, Number/Ref Date Number Payee 06/30/2005 Deposit Maggie Boriski 06/30/2005 802 House of Hope SILQCV Service Account Memo Payment C Health Donation to Ho... X Health:House of Hope ... Donation from ... 200.00 7/20/2005 Deposit Balance 200.00 6,688.46 6,488.46 3'75 Page 2 150 002215 002215 0 15 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL OF LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 06-30-2005 PREVIOUS STATEMENT DATE 05-31-2005 PAGE 1 At Downey Savings you get many choices for the home loan that's right for you. Choose from a traditional fixed rate loan, the Option -ARM with payment flexibility or a low `payment, fixed -to -adjustable program. And, be sure to ask about Purchase Express! Apply today at downeysavings.com or call your branch at (760) 564-6661. CHECKING ACCOUNT NUMBER 36-5301728-5 YEAR-TO-DATE INTEREST $13.65 INTEREST EARNED $2.37 ANNUAL PERCENTAGE YIELD EARNED .21% PREVIOUS STATEMENT BALANCE 05-31-2005................................. $13,627.96 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 15 DEPOSITS AND OTHER CREDITS TOTALING ......................... 2,924.00 INTEREST PAID THIS STATEMENT PERIOD ......................... 2.37 15 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 1,336.25- -------------- ENDING STATEMENT BALANCE ............................................... $15,218.08 DEPOSITS AND OTHER CREDITS DATE �DAT POSTED AMOUNT POSTED AMOUNT 06-17 �450.0006-17 390.00 06-17 40.00(/ 06-30 660.00 06-17 f / d 63.89J 06-30 360.00 06-17 5 30.0006-30 100.00 06-17 - .11 06-30 73.00 06-17 06-30 50.00 / 06-17 130.00� 06-30 200.00 06-17 200.00 OTHER CREDITS Interest 06-30 2.37,� CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER _ PAID AMOUNT NUMBER PAID AMOUNT 743 06-20 116.11 774 06-20 59.26 766* 06-22 41.00 776* 06-16 33.68 773* 06-06 43.13 777 06-16 200.00 376 151 002215 002215 0 15 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL OF LA QUINTA/CV CHECKING ACCOUNT NUMBER 36-5301728-5 STAIPMOVA&Y SAVINGS 06-30-2005 PREVIOUS STATEMENT DATE 05-31-2005 PAGE 2 CHECKS AND OTHER DEBITS CHECK _ __ _ DATE _ _. " CHRGK DATE - NUMBER PAID AMOUNT NUMBER PAID AMOUNT 778 06-15 49.05 789 06-22 43.10 781* 06-17 90.00 791* 06-30 200.00 782 06-16 200.00 792 06-28 49.40 784* 06-28 25.00 793 06-28 41.52 788* 06-24 145.00 * Gap in check sequence DAILY BALANCE DATE AMOUNT DATE AMOUNT 06-_06 13,584.83 06-22 14,233.63 06-15 13,535.78 06-24 14,088.63 06-16 13,102.10 06-28 13,972.71 06-17 14,493.10 06-30 15,218.08 06-20 14,317.73 Find us on the Web at http://www.downeysavings.com 377 1521 5 c 0 N p> N U i0 v m M o`co m t 30 O o o m 01 3 C N e E m c o O �I �Q J=0 m c my cp� om ri F- 1-1 .0 • -t Z N 4 �, mc oW mLEE mCO N -Ca H Wc�O m p a• o� OE g€ u c aoo ° 9cZ O ccd 2F"' � c OM Li O N J w _o.m0 g «� >o >0mE ' m I a 0 cc E c m O O U m L U y- O t p y m m 3 L V m L C r pl N 2 o m EoU� �UO zJQod QC F a < tl LLE tmV` O CC3 oUUJm 'm o i Vp N¢ ta« ui p'c v m- O Cj yC ON m a U, N 1La a� T NN y N C V z H N O L Oa L y. V 5 �c6 S ?- CG gyp. vim c� Q o�- 3 c'n � fA m N _? 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OA m L 2a m 3 m° t00 w m o 0= N w c o Q (m C 3 C 0 « T in N -`c o cE E°cy m'D g E Q 0 H LL c 8> p LL ¢ CDm = -322 Rw c2 c�n V HLLJ �L3cr. i C�Ttrf �$om _j L'—o cm w o N N io r w` t �y} 41in¢ CD,E ma w W1OA mz000Nw 1D� o m �i cc-t-- 0 E ID Cl U m w c N E'- d° o m$ O g 3 �[ � w° 10 m w c N irj m ,�rcqq� E 0-0 m m�mfwsoc'c «`J EN�_c�'w �� w .' m grc `sQ` o C o�gvrn •iE'.J E. G w ww $o�k o m -000 �w000_«� oEyr.,ou �; <D ri N y y HofNV'Ov-€- of-C2 Y > c V 'C ¢ m `..FwC 2Nt0LL ) . 0yu330E rn &2 ) aY c U m cL°�c�i'-o°ac�FaEVu ao ` "�E as o Qc 0-i--zoL 0EL�iom� tti�f 0 z m 7 w QI n in S CO ic, r M"y L Q aN f!,tN 04 N. 0 0 0 0 O O'0 0,0 O A .7 `_` - .It '4- in Ln Ln Ln i Ln p O 0 O 0 0.0 0;0 o io Co 0. O , CV Tr; d in ti co O ,- N � a9i w U z q w uj d � a: U I Wcrw W W i z � Q � w1<1 Q U NCCl) z O� cr w x O� w w M Cl)O o w2 z a w Q w ¢ CC w a w OF w O.z Cc O W U m Q' m O a � a 179 1 5 4- SOROPTIMIST INTERNATIONAL OF LA QUINTA - COACHELLA VALLEY BUDGET FOR JULY 1, 2005 THRU JUNE 30, 2006 INCOME: Meeting fees Member dues Life dues New dues New fees Every Member project Brags / raffles interest - bank 17 members X 5.00 X 28 meetings 20 members X $100 2 members X $50 2 members X $100 2 members X $ 30 18 members X $25 Fundraisers: Golf -Tournament (net) Other fundraisers TOTAL INCOME EXPENSES: Membership expense SIA dues -inc pennies, insurance, etc. GWR dues - plus $100 conf. fee Life SIA 8 GWR dues SIA new member dues GWR new member dues Total Conference / conventions SiA convention fee Fall meeting - district 2 (PalmSprings) GWR Spring Conference (Riverside) SIA Convention S l Convention Total Committees Amenities Installation Programs / meeting (coffee) Public Relations (website) Recruitment and Retention Total 20 members X $49 20 members X $21 2 members X $37 2 members X $49 2 members X $21 980.00 520.00 74.00 98.00 42.00 $1,714.00 100.00 500.00 1.500.00 500.00 500.00 155 Club Overhead Newsletter CPA Tax Preparation State non profit tax Chamber of Commerce dues (L.Q.) GWR New Club Funding Office Supplies GWR Retreat for President Presidents expense SIA materials Total Service Committees Health Val Skinner Breast Cancer House of Hope (Monthly pay't 200.00) House of Hope shower Total Education Naomi Willoughby Memorial Scholarship Tampico Elementary School Total Environment Economic / Social Development L.Q. Boys and Girls Club Sr. Center birthday cakes for yer Other Total Human Rights / Status of Women Luncheon- Making a Difference for Women Valley Council Girl's Time Total International Goodwill and Understanding (S.I. Juensuu) Soroptimist Identifying Projects SIA program projects Sl projects Woman's Opportunity Award Violet Richardson award Total Uncommitted funds TOTAL EXPENSES $100.00 235.00 10.00 130.00 20.00 100.00 145.00 200.00 100.00 1,040.00 500.00 2,000.00 250.00 2,750.00 oil • • is It 500.00 125.00 300.00 925.00 81.00 15, 260.00 156 GLORIA J. HILL, E.A., INC. 441 S. CALLE ENCILIA, STE. 15 PALM SPRINGS, CA 92262 (760) 323-3586 February 13, 2005 SOROPTIMIST INTERNATIONAL OF LA QUINTA P.O. BOX 1081 LA QUINTA, CA 92253 Dear Client: Enclosed is your 2003 Federal Return of Organization Exempt from Income Tax. The original should be signed at the bottom of page two. No tax is payable with the filing of this return. Mail your Federal return on or before February 15, 2005 to: INTERNAL REVENUE SERVICE OGDEN, UT 84201-0027 Enclosed is your 2003 California Exempt Organization Annual Information Return. The original should be signed at the bottom of page one. There is a balance due of $10 payable by June 15, 2005. Mail the California return on or before June 15, 2005 and make the check payable to: FRANCHISE TAX BOARD P.O. BOX 942857 SACRAMENTO, CA 94257-0701 Enclosed is your California Registration/Renewal Fee Report to the Attorney General. The original should be signed at the bottom of page one. No fee is payable with the filing of this report. Mail the California report on or before November 15, 2004 to: REGISTRY OF CHARITABLE TRUSTS P.O. BOX 903447 SACRAMENTO, CA 94203-4470 Please be sure to call us if you have any questions. Sincerely, GGl RIA J. H L, E.A. 8� 157 Form 8868 (December 2000) Application for Extension of Time to File an Exempt Organization Return OMB No. 1545-1709 Department of the Treasury Internal Revenue Service ► File a separate application for each return. • If you are filing for an Automatic 3-Month Extension, complete only Part I and check this box ............... ► • If you are filing for an Additional (not automatic) 3-Month Extension, complete only Part II (on page 2 of this form). Note: Do not complete Part ll unless you have already been granted an automatic 3-month extension on a previously riled Form 8868. Pat Automatic 3-Month Extension of Time — Only submit original (no copies needed) Note: Form 990-T corporations requesting an automatic 6-month extension — check this box and complete Part I only .................. ► All other corporations (including Form 990-C filers) must use Form 7004 to request an extension of time to file income tax returns. Partnerships, REMICs and trusts must use Form 8736 to request an extension of time to file Form 1065, 1066, or 7041. Name of Exempt Organization Employer identification number Type or print SOROPTIMIST INTERNATIONAL OF LA QUINTA 33-0054832 File by the due date for Number, street, and room or suite number. If a P.O.box, see instructions filing your P 0 BOX 1081 return. See state ZIP code instructions. City, town or post office. For a foreign address, see instructions. LA QUINTA, CA 92253 Check type of return to be filed (file a separate application for each return): Form 990 Form 990-T (corporation) Form 4720 Form 990-BL Form 990-T (Section 401(a) or 408(a) trust) Form 5227 X Form 990-EZ Form 990-T (trust other than above) Form 6069 cnrrr, oon-PF Form 1041-A Form 8870 • If the organization does not have an office or place of business in the United States, check this box ............................... . Li • If this is for a Group Return, enter the organization's four digit Group Exemption Number (GEN) . If this is for the whole group, check this box . ► ❑ . If it is for part of the group, check this box. ► and attach a list with the names and EINs of all members *k-—+nr,oinn uAll rnuor 1 1 request an automatic 3-month (6-month, for 990-T corporation) extension of time until 2 / 15 20 U5 , to file the exempt organization return for the organization named above. The extension is for the organization's return for: ► calendar year 20 or ► RX tax year beginning 7/01 20 03 , and ending 6/30 120 04 2 If this tax year is for less than 12 months, check reason: Initial return Final return Change in accounting period 3a If this application is for Form 990-BL, 990-PF, 990-T, 4720, or 6069, enter the tentative tax, less any $ nonrefundable credits. See instructions..................................................................... b If this application is for Form 990-PF or 990-T, enter any refundable credits and estimated tax payments made. $ Include any prior year overpayment allowed as a credit ...................................................... 9 am c Balance Due. Subtract line 3b from line 3a. Include your payment with this form, or, if required, deposit with FTD 0 coupon or, if required by using EFTPS (Electronic Federal Tax Payment System). See instructions ............. $ Signature and Verification Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete, and that I am authorized to prepare this form. 10 BAA For Paperwork Reduction Act Notice, see instructions. Title ► PRESIDENT Date ► I- orm tst w ( i z-zuuu) r 383 FIFZ0501L 01/05/04 158 Form 990-EZ Department of the Treasury Internal Revenue Service Short Form Return of Organization Exempt From Income Tax Under section 501(c), 527, or 4947(aXl) of the Internal Revenue Code (except black lung benefit trust or private foundation) ► For organizations with gross receipts less than $100,000 and total assets less than $250,000 at the end of the year. ► The organization may have to use a copy of this return to satisfy state reporting requirements. A For the 2003 calendar ear, or tax year beginning 7/01 , 2003, and ending 6/30 B Check if applicable: C D Employer identification number Address change useiRS SOROPTIMIST INTERNATIONAL OF LA QUINTA 33-0054832 Name change label or P.O. BOX 1081 E Telephone number print or Initial return type. LA QUINTA, CA 92253 760) 360-4698 Final return specific Amended return l^st1O F Group Exemption Application pending tions. Number............ ► 3899 • Section 591(c)(3) organizations and 4947(a)(1) nonexempt charitable trusts G Accounting method: 177Cash Accrual must attach a completed Schedule A Form 990 or 990-E.P. Other (specify) ► H Check ► JXJ if the organization is not I Web site: ► N/A required to attach Schedule B (Form 990, J Organization pe (check only one) — X 1 501(c) ( 3 ) (insert no.) 4947(axt) or L 1527 990-EZ, or 990-PF). K Check ► Hif the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if the organization received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return. L Add lines 5b, 6b, and 7b, to line 9 to determine gross receipts; if $100,000 or more, file Form 990 insteadof Form 990-EZ.................................................................................... ► $ 33,971. —±S4 n_.._.-.... r....-4 f`4in Nn+ Aceefe nr Gnnrl Ralanrac rCep Inctrurtinnsl 1 Contributions, gifts, grants, and similar amounts received ............................................. 2 Program service revenue including government fees and contracts ..................................... 3 Membership dues and assessments.................................................................. 4 Investment income................................................................................:. 5a Gross amount from sale of assets other than inventory .................... I 5a 1 10,335. 2 3 1,880. 4 23. b Less: cost or other basis and sales expenses ............................. I 5b R v E N e e Gain or (loss) from sale of assets other than inventory (line 5a less line 5b) (attach schedule) .............................. 6 Special events and activities (attach schedule). If any amount is from gaming, check here... DIE] a Gross revenue (not including $ of contributions reported on line 1)............ .... 6a 21,733. b Less: direct expenses other than fundraising expenses....................I 6bl 10,629. c Net income or (loss) from special events and activities (line 6a less line 6b)..SEE..STATEMENT..1.... 7a Gross sales of inventory, less returns and allowances ..................... I 7a 5c 11,104. 6c t, bLess: cost of goods sold ................................................ I 7 b c Gross profit or (loss) from sales of inventory (line 7a less line 7b)...................................... 7c 8 8 Other revenue (describe ► ) . • 9 Total revenue (add lines 1, 2, 3, 4, 5c, 6c, 7c, and 8).............................................. ► 9 23,342. E x e s E 10 Grants and similar amounts paid (attach schedule)........................ SEE..STATEMENT..2...... 11 Benefits paid to or for members..................................................................... 12 Salaries, other compensation, and employee benefits ................................................. 13 Professional fees and other payments to independent contractors ...................................... 14 Occupancy, rent, utilities, and maintenance.......................................................... 15 Printing, publications, postage, and shipping ............ 16 Other expenses (describe ► SEE STATEMENT 3) .... 17 Total expenses add lines 10 through 16........................................... I ............. 1` 10 5,793. 11 12 13 295. 14 15 16 14,961. 17 21,049. N s E E T T s 18 Excess or (deficit) for the year (line 9 less line 17).................................................... 19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree with end -of -year figure reported on prior year's return)................................................................ 20 Other changes in net assets or fund balances (attach explanation) ..................................... 21 Net assets or fund balances at end of year combine lines 18 through 20 ........................... 0.171 18 2,293. 19 5,359. 20 7,652. Part Balance Sheets — If Total assets on line 25, column (B) are $2bU,000 or moi (See Instructions) 22 Cash, savings, and investments.................................................... 23 Land and buildings................................................................ 24 Other assets (describe ► )••..•.••.•••••.••••I 25 Total assets...................................................................... 26 Total liabilities (describe ► ).................. 27 N t t f d bn alaces (line 27 of column (B) must agree with line 21) The form yyu insteaa of (A) Beainnina -of vear e assesor un •.•.••.•.. BAA For Paperwork Reduction Act Notice, see the separate instructions. TEEA0803L 12/23/03 7,652. 5,359. 25 7,652.01O 4 0. 26 0. v 5, 359. 27 7, 652. Form 990-EZ (2003) 159 Form 990-EZ (2003) SOROPTIMIST INTERNATIONAL OF LA QUINTA 33-0054832 Page 2 Paitl� Statement of Program Service Accomplishments (See Instructions) Expenses What is the organization's primary exempt purpose? (Required for 5ation01 3) Describe what was achieved In carrying ou a organlza Ion s exemptpurposes. n a clear an concise manner, and (4) organizations and describe the services provided, the number of persons benefited, or other relevant information for each 4947(a)(1) trusts; optional rogram title. for others. 28 PROVIDED FUNDING FOR VARIOUS PROGRAMS —OF SERVICE, _INCLUDING HEALTH ENVIRONMENT.,—HU_M_AN_R_IGH_T_S/S_TATU_S_OF_ WOM_ENl—INTERNATIONAL GOODWILL_— AND UNDERSTANDING -------------------------------------- (Grants $ 13, 260.) 28a 2,767. 29 --------------------------------------------------- -------------------------------------- (Grants S ) 29a 30 --------------------------------------------------- --------------------------------------------------- --------------------------------------------------- (Grants $ ) 30 a 31 Other program services attach schedule ............................. Grants $ 31a 32 Total ro ram service expenses (add lines 28a through 31a) .......................................... ► 32 2,767. •-_�s:;raa p—a �L AL9:..,..,,- 11:a.,.,.+.arc Twr +nnc nnfi Komi IIrmnlnvapc fl ict aarh nnp PVpn if nnf nmmnP.nSatPd_ See Instructions.) (A) Name and address (B) Title and average hours per week devoted to position (C) Compensation Of not paid, enter -0-.) (D) Contributions to employee benefit plans and deferred compensation (E) Expense account and other allowances --------------------- --------------------- STATEMENTSEE 0. 0. 0. --------------------- --------------------- Pa'=_ _ Other Information Note the attachment requirement in the instructions) SEE STATEMENT 6 Yes No 33 Did the organization engage in any activity not previously reported to the IRS? If 'Yes,' attach a detailed description of each activity 34 Were any changes made to the organizing or governing documents but not reported to the IRS? If 'Yes,' attach a conformed copy of the changes ............. 35 If the organization had income from business activities, such as those reported on lines 2, 6, and 7 (among others), butnot reported on Form 990- T, attach a statement explaining your reason for not reporting the income on Form 990-T. a Did the organization have unrelated business gross income of $1,000 or more or 6033(e) notice, reporting, and proxy tax requirements? ................... b If 'Yes,' has it filed a tax return on Form 990-T for this year?.............................................................. 36 Was there a liquidation, dissolution, termination, or substantial contraction during the year? (If 'Yes; attach a statement.) ............................. 37a Enter amount of political expenditures, direct or indirect, as described in the instructions....... 011 Val 0. b Did the organization file Form 1120-POL for this year?.................................................................... 38a Did the organization borrow from, or make any loans to, any officer, director, trustee, or key employee or were any such loans made in a prior year and still unpaid at the start of the period covered by this return? ....................................... b If 'Yes; attach the schedule specified in the line 38 instructions and enter the amount involved ...................... 138161 N/A 39 501(c)(7) organizations. Enter: a Initiation fees and capital contributions included on line 9....... DicN/A b Gross receipts, included on line 9, for public use of club facilities ............................... 3916N/A1311,11— X X 9 X N A X AN , X 3K X 40a 501(c)(3) organizations. Enter: Amount of tax imposed on the organization during the year under: section 4911 0-0 . ; section 4912 ► 0 . ; section 4955 ► 0. b 501(c)(3) and (4) organizations. Did the organization engage in any section 4958 excess benefit transaction during the year or did it become aware of an excess hanafit tramnrtinn frnm a prior vear? If 'Yes.' attach an explanation..................................................................... X e Amount of tax imposed on organization managers or disqualified persons during the year under 4912, 4955, and 4958 ................... 0. d Enter: Amount of tax on line 40c, above, reimbursed by the organization ...................................... 0. 41 List the states with which a copy of this return is filed ► NONE 42 The books are in care of ► ANITA ZANESCO Telephone no. ► 760) 360-4698 Located at ► 43-665 PISCES COURT, LA QUINTA, CA ZIP + 4 ► 92253 43 Section 4947(a)(1) nonexempt charitable trusts filing Form 990-EZ in lieu of Form 1041— Check here..........LJ .. ► N/A and enter the amount of tax-exempt interest received or accrued during the tax year ..................... 0.43 N/A Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is Please true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. Sign ANITA ZANESCO Here ► ► PRESIDENT Signature of officer Date Type or print name and title Date Chedc if Preparer's SSN or PTINr See Paid signature 0- /,>I� / /�' i qa /. � self• ► n �ieq�ral Instruction �RO 3 Pre- signature y�[l�l�.(A.C. ( 9 V emoloved ' f j /Ei arer's Firm's name (or yours if use Only em toyed), ► Only ZIP + 4' and BAA . HILL, E.A STE . 15 EIN N/A Phone no. ► (760) 323-3586 TEEA0812L 12/23/03 Form 990-EZ (2003) 160 SCHEDULE A (Form 990 or 990-EZ) Department of the Treasury Internal Revenue Service Name of the organization Organization Exempt Under OMB No. 1W-0° Section 501(cx3) (Except Private Foundation) and Section 501(e), 501(f), 501(k), 2��3 501(n), or Section 4947(aX1) Nonexempt Charitable Trust Supplementary Information — (See separate instructions.) MUST be completed by the above organizations and attached to their Form 990 or 990-EZ. Employer identification number F.RNATTnNAT, OF LA OUINTA 133-0054832 Pa" Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees rc..,.I icf -h nno If thorp nrp nnnp pntpr 'None.') (a) Name and address of each employee paid more than $50,000 (b) Title and average hours per week devoted to position (c) Compensation (d) Contributions to employee benefit plans compensationed (e) Expense account and other allowances NONE ------------------------- ------------------------- ------------------------- -------------------------- ------------------------- Total number of other employees paid over$50,000................................... P� r.,mr%oncnfinn of the Five Highest Paid Independent Contractors for Professional Services /Coo inctnirtinnc I ict parh nnp (whether individuals or firms). If there are none, enter 'None.') (a) Name and address of each independent contractor paid more than $50,000 (b) Type of service (c) Compensation NONE------------------------------------ ---------------------------------------- ----------------------------------------- ---------------------------------------- ----------------------------------------- t Total number of others receiving over $50,000 for professional services ......... 0: } SM, ', BAA For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990-EZ. Schedule A (form 99U or 99U-tL) LUW TEE, ,0401 L 08/28/03 1. 6 1 Schedule A (Form 990 or 990-E2) 2003 SOROPTIMIST INTERNATIONAL OF LA QUINTA 33-0054832 � Statements About Activities (see instructions.) Yes No 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? If 'Yes,' enter the total expenses paid or incurred in connection with the lobbying activities .... 0- $ N/A X (Must equal amounts on line 38, Part VI -A, or line i of Part VI-B.)................................... I ................ 1 Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other organizations checking 'Yes,' must complete Part VI-B AND attach a statement giving a detailed description of the lobbying activities. 2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any substantial contributors, trustees, directors, officers, creators, key employees, or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary? (if the answer to any question is 'Yes,' attach a detailed statement explaining the transactions.) a Sale, exchange, or leasing of property?............................................................................ 2a X b Lending of money or other extension of credit?..................................................................... 2b X c Furnishing of goods, services, or facilities?......................................................................... 2c X d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)?................... I ...... 2d X e Transfer of any part of its income or assets?....................................................................... 2e X 3a Do you make grants for scholarships, fellowships, student loans, etc? (If 'Yes,' attach an how determine that recipients qualify to receive payments.) ....................................... 3a X 3b X explanation of you b Do you have a section 403(b) annuity plan for your employees?..................................................... 4 Did you maintain any separate account for participating donors where donors have the right to provide advice on the use or distribution of funds? ............................ ............................ I .................. ...... 4 X Pa, Reason for Non -Private Foundation Status (See instructions.) The organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 A school. Section 170(b)(1)(A)(ii). (Also complete Part V.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). 9 A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, and state ______ ------------------ 10 An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 11 a An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 b A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 X❑An organization that normally receives: (1) more than 33-1/3% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc, functions — subject to certain exceptions, and (2) no more than 33-113% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: 0) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), if they meet the test of section 509(a)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (see instructions.) (a) Name(s) of supported organization(s) I (b) Line number from above 14 n An organization organized and operated to test for public safety. Section 509(a)(4). (See instructions.) BAA TEEAD402L 01/19/04 Schedule A (Form 990 or Form 990-EZ) 2T1 Schedule A (Form 990 or 990-EZ) 2003 SOROPTIMIST INTERNATIONAL OF LA QUINT 33-0054832 Page 3 P Support Schedule (Complete only if you checked a box on line 10, 11, or 12.) Use cash method of accounting. h t t' r converfin from the accrual to the cash method of accounting. Note: You may use the worksheet vn f fo vn e s ruc ions Calendar year (or fiscal year 2002 (b) 2000 1999 Total beginning in) ..................... 15 Gifts, grants, and contributions received. (Do not include unusual rants. See line 28.... 4,539. 7,010. 2, 684 . 1 3. 16 Membership fees received ..... 3,957. 4,577. 4,409. 2, 12 , 943. 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is related to the organization's charitable, etc, purpose ............. 18 Gross income from interest, dividends, amounts received from payments on securities loans (section 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organ- ization after June 30, 1975...... I .... 18 51. 100 . 169. 19 Net income from unrelate�business activities not included in 7, 595. 4,118. 13,232. 24, 945. 20 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf... . 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge...... . 22 Other income. Attach a schedule. Do not include gain or (loss) from sale of capital assets ................. 23 Total of lines 15 through 22.... 16,109. 15,756. 20,425. 52,290. 24 Line 23 minus line 17.......... 1 16,109.1 15, 756. 20,425.1 52,290. 25 Enter 1 % of line 23............ 161. 158 . 204 . RIA ., . 26 Organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24....... N/A ... 26a 1f+tlii A b Prepare a list for your records to show the name of and amount contributed by each person (other than a governmental unit or publicly supported organization) whose total gifts for 1999 through 2002 exceeded the amount shown in line 26a. Do not file this list with your 26b return. Enter the total of all these excess amounts................................................................ . 26c c Total support for section 509(a)(1) test: Enter line 24, column (e)........... 6 ............................. d Add: Amounts from column (e) for lines: 18 19 22 26 b 26 d e Public support (line 26c minus line 26d total) ................. 26f o . o..� ::_ �...,..,..4 ..e., e.,+911P nines 9AP (numerator) divided by line 26c (denominator)) ...................... I YYIIY � tfr\--••� -�- 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a 'disqualified person,' prepare a list for your records to show the name of, and total amounts received in each year from, each 'disqualified person.' Do not file this list with your return. Enter the sum of such amounts for each year: (2002) 0.(2001)----------0_(2000)----------0_(1999)-----------0- bFor any amount included in line 17 that was received from each person (other than 'disqualified persons'), prepare a list for your records to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) Do not file this list with your return. After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: (2002)---------- 0_ (2001) — — — — — — — — — — 0. (2000) — — — — — — — — — — 0= (1999)-----------� c Add: Amounts from column (e) for lines: 15 14,233. 16 12,943. 17 20 21 27c 27,176. d Add: Line 27a total ..... 0. and line 27b total. ........... 0. 27d 0. e Public support (line 27c total minus line 27d total) ....................................................... � 27e 27,176. f Total support for section 509(a)(2) test: Enter amount from line 23, column (e)... 111 27f 52,290. g Public support percentage (line 27e (numerator) divided by line 27f (denominator)) ....................... I- 27 9 51.97 % h Investment income percentage line 18, column a numerator divided by line 27f denominator ........ 01 27h 0.32 $ 28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1999 through 2002, prepare a. list for your records to show, for each year, the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant Do not file this list with your return. Do not include these grants in line 15. BAA TEEA0403L 08/29/03 Schedule A (Form 990 or 990-EZ) 2003 "I' 1-6 3 Schedule A (Form 990 or 990-EZ) 2003 SOROPTIMIST INTERNATIONAL OF LA QUI 33-0054832 Page 4 P Private School Questionnaire (See instructions.) (To be completed ONLY by schools that checked the box on line 6 in Part IV) N/A Yes No 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing instrument, or in a resolution of its governing body? ................................................. 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, andscholarships?................................................................................................ 31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes the policy known to all parts of the general community it serves? ............................................. If 'Yes,' please describe; if 'No,' please explain. (If you need more space, attach a separate statement.) --------------------------------------------------- -------------------------------------------------- ----------------------------------------------------- -------------------------------------------------- 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff? ....................... b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis?.......................................................................................... c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships?.............................................................. dCopies of all material used by the organization or on its behalf to solicit contributions? ................................ If you answered 'No' to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to: a Students' rights or privileges?..................................................................................... b Admissions policiesZ............................................................................................. c Employment of faculty or administrative staff?...................................................................... d Scholarships or other financial assistance?......................................................................... eEducational policies?............................................................................................. fUse of facilities?.................................................................................................. gAthletic programsZ............................................................................................... h Other extracurricular activities?.................................................................................... If you answered 'Yes' to any of the above, please explain. (If you need more space, attach a separate statement.) --------------------------------------------------------- --------------------------------------------------------- -------------------------------------------------------- 34a Does the organization receive any financial aid or assistance from a governmental agency? ........................... b Has the organization's right to such aid ever been revoked or suspended? ............................................ If you answered 'Yes' to either 34a or b, please explain using an attached statement. 35 Does the organization certify that it has complied with the applicable requirements of t sections 4.01 through 4.05 of Rev Proc 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? If'No.' attach an explanation.................................................................... 35 BAA TEEA0404L 08/28/03 or 164 Schedule A (Form 990 or 990 EL) 2003 SOROPTIMIST INTERNATIONAL OF LA QUI Lobbying Expenditures by Electing Public Charities (See instructions.) (To be completed ONLY by an eligible organization that filed Form 5768) 33-0054832 Page 5 N/A Check ► a if the organization belongs to an affiliated group. Check ► bi lif ou checked 'a' and 'limited control' provisions apply. Limits on Lobbying Expenditures Affiliated group To be completed totals for ALL electing (The term 'expenditures' means amounts paid or incurred.) organizations 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) ......... 36 37 Total lobbying expenditures to influence a legislative body (direct lobbying)........... 37 38 Total lobbying expenditures (add lines 36 and 37).................................. 38 39 Other exempt purpose expenditures ............................................... 39 40 Total exempt purpose expenditures (add lines 38 and 39)........................... 40 41 Lobbying nontaxable amount. Enter the amount from the following table — If the amount on line 40 is — The lobbying nontaxable amount is — Not over $500,000...................... 20% of the amount on line 40.... . Over $500,000 but not over $1,000,000........... $100,000 plus 15% of the excess over $500,000 Mims Over $1,000,000 but not over $1,500,000.......... $175,000 plus 10% of the excess over $1,000,000 41 Over $1,500,000 but not over $17,000,000......... $225,000 plus 5% of the excess over $1,500,000 Over $17,000,000 ......................$1,000,000....................... — ik�l X. 42 Grassroots nontaxable amount (enter 25% of line 41). . . ............................ 42 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36................ 43 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38................ 1 44 Caution: If there is an amount on either line 43 or line 44, you must file Form 4720. 4 -Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50.) Lobbying Expenditures During 4 -Year Averaging Period Calendar year (or fiscal year beginning in) ► (a) 2003 (b) 2002 (c) 2001 (d) 2000 (e) Total 45 Lobbying nontaxable amount .............. 46 Lobbying ceiling amount (150% of line 45(e))...... w 47 Total lobbying expenditures.......-... . 48 Grassroots non- taxable amount....... 49 Grassroots ceiling amount (150% of line 48(e))...... 50 Grassroots lobbying expenditures......... P.artV,I=B= Lobbying Activity by Nonelectin2 Public Charities (For reporting only by organizations that id not complete Part VI -A) (See instructions.) N/A During the year, did the organization attempt to influence national, state or local legislation, including any attempt to influence public opinion on a legislative matter or referendum, through the use of: aVolunteers....................................................................................... b Paid staff or management (Include compensation in expenses reported on lines c through In.)........ . c Media advertisements............................................................................. d Mailings to members, legislators, or the public ...................................................... e Publications, or published or broadcast statements ................................................. f Grants to other organizations for lobbying purposes ................................................. g Direct contact with legislators, their staffs, government officials, or a legislative body ................. . h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means. . ............ i Total lobbying expenditures (add lines c through h.)............................................ If 'Yes' to any of the above also attach a statement giving a detailed description of the lobbying activities. Yes No Amount l lu` BAA Schedule A (Form 990 or 990-EZ) 2003 TEEA0405L 08/28/03 165 65 Schedule A (Form 990 or 990-EZ) 2003 SOROPTIMIST INTERNATIONAL OF LA QUI 33-0054832 Page 6 NLEW-11 Information Regarding Transfers To and Transactions and Relationships With Noncharitable Exempt Organizations (See instructions) 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described than section 501(c)(3) organizations) or in section 527, relating to political organizations? in section 501 (c) of the Code (other a Transfers from the reporting organization to a noncharitable exempt organization of: Yes No 51a (i) X i)Cash...................................................................................................... (i)Cash. . ...................................................... ............................................. a (ii)X (H)Other assets.............................................................................................. b Other transactions: (i)Sales or exchanges of assets with a noncharitable exempt organization. . ..................................... b (i X b (i) X (ii)Purchases of assets from a noncharitable exempt organization ............................................... b di X (iii)Rental of facilities, equipment, or other assets............................................................... X (N)Reimbursement arrangements.............................................................................. b iv X (v)Loans or loan guarantees................................................................................... b (v b (vi)l I X (v)Performance of services or membership or fundraising solicitations ........................................... c I I I— c Sharing of facilities, equipment, mailing lists, other assets, or paid employees ..................................... d If the answer to any of the above is 'Yes,' complete the. following. schedule. Column (b) should always show the fair market If the organization receivedyless than fair market value of value in the goods, other assets, or services given by the reportin organization. anytransaction or sharing arran ement, show in column d) the value of the goods, other assets, or services received: (a) Line no. (b) Amount involved (c) Name of noncharitable exempt organization (d) Description of transfers, transactions, and sharing arrangements N/ 52a Is the organization directly or indirectly affiliated with, or related , one or more tax-exempt organizations Yes a No described in section 501 c of the Code other than section 501 c (3)) or in section 527? ........................... BAA TEEA0406L 09/05/03 acneouie m krurin vvv ui »u mac/ c.v166 2003 FEDERAL STATEMENTS SOROPTIMIST INTERNATIONAL OF LA QUINTA STATEMENT 1 FORM 990-EZ, PART I, LINE 6 NET INCOME (LOSS) FROM SPECIAL EVENTS PAGE 1 LESS LESS NET GROSS CONTRI- GROSS DIRECT INCOME SPECIAL EVENTS RECEIPTS BUTIONS REVENUE EXPENSES (LOSS) GOLF TOURNMENT 21,733. 0. 211733. 10,629. 11,104. TOTAL $ 21,733. $ 0. $ 21,733. 10,629. 11,104. STATEMENT 2 FORM 990-EZ, PART I, LINE 10 GRANTS AND SIMILAR AMOUNTS PAID CASH GRANTS AND ALLOCATIONS DONEE'S NAME: VAL SKINNER BREAST CANCER RELATIONSHIP OF DONEE: NONE $ 500. AMOUNT GIVEN: DONEE'S NAME: HOUSE OF HOPE RELATIONSHIP OF DONEE: NONE $ 2,283 AMOUNT GIVEN: DONEE'S NAME: N. WILLOUGHBY AWARD $ 1,000. AMOUNT GIVEN: DONEE'S NAME: RELATIONSHIP OF DONEE: AMOUNT GIVEN: DONEE'S NAME: RELATIONSHIP OF DONEE AMOUNT GIVEN: STATEMENT 3 FORM 990-EZ, PART I, LINE 16 OTHER EXPENSES WOMEN'S OPPORTUNITY AWARD NONE $ 1,160. VIOLET RICHARDSON AWARD NONE $ 850. TOTAL CASH GRANTS AND ALLOCATIONS 5,793. TOTAL GRANTS AND SIMILAR AMOUNTS PAID $ 5,793. 982. 3,209. 100. 380. 5,336. 64. 265. 1, 518.3 7. 643. 450. L 2003 FEDERAL STATEMENTS PAGE 2 SOROPTIMIST INTERNATIONAL OF LA QUINTA 33-0054832 STATEMENT 3 (CONTINUED) FORM 990-EZ, PART 1, LINE 16 OTHER EXPENSES SOCIAL & ECONOMIC DEVELOPMENT............................................................. $ 1,137. 870. SUPPLIES............................................................................................. TOTAL 14,961. STATEMENT 4 FORM 990-EZ, PART III ORGANIZATION'S PRIMARY EXEMPT PURPOSE PROVIDED FUNDS FOR VARIOUS YOUTH, HUMAN RESOURCES, HEALTH AND EDUCATION WORLDWIDE CHARITY ORGANIZATIONS. STATEMENT 5 FORM 990-EZ, PART IV LIST OF OFFICERS, DIRECTORS, TRUSTEES, AND KEY EMPLOYEES TITLE AND CONTRI- EXPENSE AVERAGE HOURS COMPEN- BUTION TO ACCOUNT/ NAME AND ADDRESS PER WEEK DEVOTED SATION EBP & DC OTHER MARGARET BORISKI VICE PRESIDENT $ 0. $ 0. $ 0. 41-371 BALACLAVA DR NONE BERMUDA DUNES, CA 92201 TAIN SORBOE TREASURER 0. 0. 0. 77-955 CALLE ARROBA NONE LA QUINTA, CA 92235 ANITA ZANESCO PRESIDENT 0. 0. 0. 43-665 PISCES CT NONE LA QUINTA, CA 92253 TOTAL 0. -0. 0. STATEMENT 6 FORM 990-EZ, PART V REGARDING TRANSFERS ASSOCIATED WITH PERSONAL BENEFIT CONTRACTS (A) DID THE ORGANIZATION, DURING THE YEAR, RECEIVE ANY FUNDS, DIRECTLY OR INDIRECTLY, TO PAY PREMIUMS ON A PERSONAL BENEFIT CONTRACT? .......................... NO (B) DID THE ORGANIZATION, DURING THE YEAR, PAY PREMIUMS, DIRECTLY OR INDIRECTLY, ON A PERSONAL BENEFIT CONTRACT? ................................................... NO 193 YEAR California Exempt Organization 2003 Annual Information Return For calendar or fiscal yearbeginnin month 07 da 01 iml N1 ,DR California corporation number Federal employer identification number 86855 _ 33-0054832 rnrnnratinnl0manization name Address P.O. City LA Q Part I ST INTERNATIONAL OF LA QUINTA PME 1081 State ZIP Code NTA 92253 FORM ' 199 ar 2003, and ending month 06 daX 30 year 2004 A Final return? Yes. Check applicable box. X No • DISSOIVed Withdrawn erged/Reorganized (attach explanation) If a box is checked, enter date • Check forms State: 109 l00 1005 loow Fed: 990 B filed this year. 11 El Fed: a 990EZ 990T 99OPF 111041 111120H 1120 C If organization is exempt under R&TC Section 23701 d and is a school, public charity, religious organization, or is controlled by a religious operation, check box. See General Instruction F. No filing fee is required. • no. Is this a group filing? See General Instruction N....... Yes X No E Accounting method used.. CASH F Type of Exempt under Section 23701 D (insert letter) M organizationIRC Section 4947(a)(1) trust Complete Part I unless not required to file this form. See General Instructions B and C. 1 Gross sales or receipts from other sources. From Side 2, Part Il, line 8.................... • 1 21,756. 2 Gross dues and assessments from members and affiliates ............................... • 2 1,880. 3 Gross contributions, gifts, grants, and similar amounts received. See instructions .......................... • 3 10,335. Receipts 4 Total gross receipts for filing requirement test. Add line 1 through line 3 U. an d , Revenues This line must be completed. If the result is less than $25,000, see General Instruction C. • 4 33,971. (Attach check 5 Cost of goods sold ............................................. 5 or money 6 Cost or other basis, and sales expenses of assets sold........... 6 order here.) 7 Total costs. Add line 5 and line 6........................................................... 7 8 Total gross income. Subtract line 7 from line 4.............................................. 8 33,971. 9 Total expenses and disbursements. From Side 2, Part Il, line 18 .............................. 9 31,678. Expenses 10 Excess of receipts over expenses and disbursements. Subtract line 9 from line 8.............. 10 2,293. 11 Filing fee $10 or $25. See General Instruction F............................................. 11 10. Filing Fee 12 Penalty for failure to file on time. See General Instruction L.................................. 12 13 Use tax. See instructions............................................................... • 13 14 Balance due. Add line 11, line 12, and line 13..................................................... 14 10. 15 If exempt under R&TC Section 23701d, has the organization during the year: (1) participated in any political campaign or (2t attempted to influence legislation or any ballot measure, or (3) made an election under R&TC Section 23704.5 (relating to lobbying by public charities)? If 'Yes,' complete and attach form FTB 3509, Political or Legislative Activities Yes No by Section 23701d Organizations................................................................................. 16 Did the organization have any changes in its activities, governing instrument, articles of incorporation, or bylaws that have not been reported to the Franchise Tax Board. If 'Yes,' complete an explanation and attach copies of revised documents ............... 8 Yes XB No ................................................................... 17 Is the. organization exempt under R&TC Section 23701g?............................................................ Yes X No If 'Yes,' enter amount of gross receipts from nonmember sources... $ 18 Did the organization file Form 100, Form 100S, 100W, or Form 109 to report taxable income? ......................... D Yes X� No If 'Yes,' enter amount of total income reported..... $ 19 The financial records are in care of. ANITA ZANESCO Daytime telephone 760) 360-4698 located at 43-665 PISCES COURT, LA QUINTA, CA 92253 Under penalties of perjury, I declare that 1 have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than taxpayer) is based on all information of which preparer has any knowledge. Please PRESIDENT Title Sign Here 10' Sionature of officer Date • 760) 360-4698 Paid , n Dat 0� Check Paid preparer's SSN or f'I IN Preparer's Y self - Paid signature employed • 561-88-057 Preparer's ORIA J . ILL, E . A. , INC. FEIN Use Only Yoe 5 itself-10- (or 41 S . CALLE ENCILIA, STE . 15 • 33-0952071 and employed) address PALM SPRINGS, CA 92262_ • Daytime telephone (760) 323-3586 94 For Privacy Act Notice, get form FTB 1131. �� 19903104051 1 - CACA9712L 11/28/03 Form 199 Cl 2003 Si fleQ SOROPTIMIST INTERNATIONAL OF LA QUINTA 33-0054832 ----I Part II Organizations with gross receipts of more than $25,000 and private foundations regardless of amount of gross receipts — ...a __ �..-.....ti inf^r tinn Coo Snarl ir- Line Instructions. Receipts from5 Other Sources coin lete ran n or iunnansu-- - -- - - ----------- - 1 Gross sales or receipts from all business activities. See instructions ............................ 2 Interest..................................................................................... 3 Dividends................................................................................... 4 Gross rents................................................................................. Gross royalties.............................................................................. 6 Gross amount received from sale of assets .................................................... 7 Other income. Attach schedule ................................... SEE..STATEMENT..1...... 8 Total gross sales or receipts from other sources. Add line 1 through line 7. Enter here and on Side 1, Part I, line 1........................................................ 1 2 23. 3 4 5 6 7 21,733. 8 21,756. Expenses and13 Disburse- ments14 9 Contributions, gifts, grants, and similar amounts paid. Attach schedule ............ SEE..STATEMENT..2...... 10 Disbursements to or for members............................................................. 11 Compensation of officers, directors, and trustees. Attach schedule.. SEE. STATEMENT. 3 ..... 12 Other salaries and wages.................................................................... Interest..................................................................................... Taxes....................................................................................... 15 Rents....................................................................................... 16 Depreciation and depletion................................................................... 17 Other. Attach schedule ........................................... SEE..STATEMENT..4...... 18 Total expenses and disbursements. Add line 9 through line 17. Enter here and on Side 1, Part I, line 9................. 9 5,793. 10 11 0. 12 13 14 15 16 17 25,885. 18 31,678. Schedule L Balance Sheets Beginning of taxable year End of taxable year Assets 1 Cash ...................................... 2 Net accounts receivable ..................... 3 Net notes receivable. Attach schedule ............... . 4 Inventories ................................. 5 Federal and state government obligations.... 6 Investments in other bonds. Attach schedule .......... 7 Investments in stock. Attach schedule .. ) ...; .... ...... . 8 Mortgage loans (number of loans 9 Other investments. Attach schedule......... . 10a Depreciable assets ......................... b Less accumulated depreciation .............. 11 Land ...................................... 12 Other assets. Attach schedule ............... 13 Total assets ................................ Liabilities and net worths 14 Accounts payable ........................... 15 Contributions, gifts, or grants payable....... . 16 Bonds and notes payable. Attach schedule........... . 17 Mortgages payable .........................' 18 Other liabilities. Attach schedule ............. und.... 19 Capital stock or principle fund. ..' 20 Paid -in or capital surplus. Attach reconciliation ... 21 Retained earnings or income fund ...... 22 Total liabilities and net worth........... .. (a b c d 5,359. 7,652. a` ry 4 s6 s `" 5, 359. 7,652. 7,652. 5, 359. 5, 359. 7,652. Schedule M-1 Reconciliation of income per books with income per return Do not complete this schedule if the amount on Schedule L, line 13, column (d), is less than $25,000 1 2 3 4 5 6 Net income per books ............. I ...... Federal income tax ....................... Excess of capital losses over capital gains Income not recorded on books this year. Attach schedule ....................... Expenses recorded on books this year not deducted in this return. Attach schedule ................ Total. Add line 1 through line 5.................. 7 8 9 10 Income recorded on books this year not included in this return. Attach schedule ............ . ....... . Deductions in this return not charged against book income this year. Attach schedule ...................... Total. Add line 7 and line 8............ Net income per return. Subtract line 9 from line 6............ . , �. aY w�,: y ,ti M4, x :`° x} .'t S". Side 2 Form 199 Cl 2003 —, 19903204051 1 CACA9712L 11128 ( O 12003 STATEMENT 1 FORM 199, PART 11, LINE 7 OTHER INCOME CALIFORNIA STATEMENTS SOROPTIMIST INTERNATIONAL OF LA QUINTA PAGE 1 INCOME FROM SPECIAL EVENTS................................................................. $ 21,733. TOTAL 21,733. STATEMENT 2 FORM 199, PART II, LINE 9 CONTRIBUTIONS, GIFTS, GRANTS, AND SIMILAR AMOUNTS PAID DONEE'S NAME: VAL SKINNER BREAST CANCER RELATIONSHIP OF DONEE: NONE AMOUNT GIVEN: DONEE'S NAME: HOUSE OF HOPE RELATIONSHIP OF DONEE: NONE AMOUNT GIVEN: DONEE'S NAME: N. WILLOUGHBY AWARD AMOUNT GIVEN: DONEE'S NAME: WOMEN'S OPPORTUNITY AWARD RELATIONSHIP OF DONEE: NONE AMOUNT GIVEN: DONEE'S NAME: VIOLET RICHARDSON AWARD RELATIONSHIP OF DONEE: NONE AMOUNT GIVEN: STATEMENT 3 FORM 199, PART II, LINE 11 COMPENSATION OF OFFICERS, DIRECTORS, AND TRUSTEES $ 500. 2,283. 1,000. 1,160. 850. TOTAL $ 5,793. TITLE AND CONTRI- EXPENSE AVERAGE HOURS COMPEN- BUTION TO ACCOUNT/ NAME AND ADDRESS PER WEEK DEVOTED SATION EBP & DC OTHER MARGARET BORISKI VICE PRESIDENT $ 0. $ 0. $ 0. 41-371 BALACLAVA DR NONE BERMUDA DUNES, CA 92201 TAIN SORBOE TREASURER 0. 0. 0. 77-955 CALLE ARROBA NONE LA QUINTA, CA 92235 ANITA ZANESCO PRESIDENT 0. 0. 0. 43-665 PISCES CT NONE LA QUINTA, CA 92253 ''3 TOTAL 0. $ 0. 0. 171 C 2003 CALIFORNIA STATEMENTS SOROPTIMIST INTERNATIONAL OF LA QUINTA STATEMENT 4 FORM 199, PART II, LINE 17 OTHER EXPENSES PAGE $ 285. 982. 3,209. 100. 380. 5,336. 64. 10. 265. 1,518. 7. 643. 450. 1,137. 10,629. 870. 25,885. r; 172 97 CS , REGISTRATION/RENEWAL F tt Ktrurc I • - MAIL TO: TO ATTORNEY GENERAL OF CALIFORNIA • Registry of Charitable Trusts liecrry P.O. BOX 903447 Sections 12586 and 12587, California Government Code 11 Cal. Code Regs. Sections 311 and 312 and justice . undCl /aw Sacramento, CA 94203-4470 Telephone: (916) 4455-2021 Failure to submit this report annually no later than four months and fifteen days after the end of the organization's accounting period may result in the loss of tax WEBSITE ADDRESS: exemption and the assessment of a minimum tax of $800, plus interest, and/or fines or filing penalties as defined in Government Code Section 12586.1. • • http:/lag.ca.govlcharities! • IRS FORM 990 EXTENSIONS WILL BE HONORED Enter State Charity Registration Number, Name, and Address of Organization: Check if: State Charity Registration Number CT-86855 Change of address H Amended report SOROPTIMIST INTERNATIONAL OF LA QUINTA Corporate or Organization No. 86855 Federal Employer ID No. 33-0054832 Name of Organization P.O. BOX 1081 Address (Number and Street) LA QUINTA, CA 92253 City or Town State ZIP Code PART A — ACTIVITIES Yes No 1 During our most recent full accounting period did your gross receipts or total assets equal $100,000 or more? nX Note: If the answer is Yesyes, you are required by Title 11 of the California Code of Regulations, Sections 311 and 312, to attach a check in the amount of ' to this report. Make check payable to Department of Justice. 2 For your most recent full accounting period (beginning 7/01/03 ending 6/30/04 ) list: 7, 652. Actual XD Estimated Gross receipts $ 33.971. Total assets $ PART B — STATEMENTS REGARDING ORGANIZATION DURING THE PERIOD OF THIS REPORT Note: If you answer'yes' to any of the questions below, you must attach a separate sheet providing an explanation and details 'yes' Please review RRF-1 instructions for information required. for each response. Yes No 1 During this reporting period, were there any contracts, loans, leases or other financial transactions between the organization and any officer, director or trustee thereof either directly or with an entity in which any such officer, X director or trustee had an financial interest? 2 During this reporting period, was there any theft, embezzlement, diversion or misuse of the organization's charitable X property or funds? 3 During this reporting period, did non -program expenditures exceed 50% of gross revenues? X 4 During this reporting period, were any organization funds used to pay any penalty, fine or judgment? If you filed a X Form 4720 with the Internal Revenue Service, attach a copy. 5 During this reporting period, were the services of a professional fund raiser or fund-raising counsel used? If 'yes,' provide X an attachment Ilsting the name, address, and telephone number of the service provider. 6 During this reporting period, did the organization receive any governmental funding? If so, provide an attachment listing and telephone number. X the name of the a enc , mallln address, contact person, 7 During this reporting period, did the organization hold a raffle for charitable purposes? If 'yes,' provide an attachment X indicatinq the number of raffles and the date(s) they occurred. 8 Does the organization conduct a vehicle donation program? If 'yes,' provide an attachment indicating whether the program is X operated b the charityor whether the organization contracts with a commercial fund-raiser. Organization's area code and telephone number 760) 360-4698 Organization's e-mail address I declare under penalty of perjury that I have examined this report, including accompanying documents, and to the best of my knowledge and belief, it is true, correct and complete. ANITA ZANESCO PRESIDENT Signature of authorized officer Printed Name Title Date 173 CAVA9801L 01/15/04 RRF-1 l9 V+ 1�D 7Q r 2003 GENERAL INFORMATION PAGE 1 SOROPTIMIST INTERNATIONAL OF LA QUINTA FORMS NEEDED FOR THIS RETURN FEDERAL: 990-EZ, SCH A CALIFORNIA: 199, RRF-1 CARRYOVERS TO 2004 NONE C' 393 17 Qul AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 2, 2005 CONSENT CALENDAR: STUDY SESSION: ITEM TITLE: Consideration of Investment Advisory PUBLIC HEARING: Board 2005/2006 Work Plan RECOMMENDATION: Approve the Investment Advisory Board 2005/2006 Work Plan. FISCAL IMPLICATIONS: Fiscal implications consist of Board Members' meeting expenses, budgeted at $4,500, and staff support time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Investment Advisory Board' s 2005/2006 Work Plan at their July 13, 2005 meeting consisted of the following: • Meeting with the City Council to discuss using a Portfolio Manager, which if acceptable, would require an Ordinance change and a request for proposal for such services; • Continue to monitor developments regarding Government Sponsored Enterprises (GSE s), LAIF, Corporate Notes and Commercial Paper; and • Discussion of cash utilization. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 400 1. Approve the Investment Advisory Board 2005/2006 Work Plan; or 2. Do not approve the Investment Advisory Board 2005/2006 Work Plan; or 3. Provide staff with alternative direction. Respectfully submitted, John . Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager 2 C ., 4 01 Kill. 1 1, f COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Consideration of the Funding Request By the La Quinta Playhouse RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The La Quinta Playhouse has requested $50,000 for their 2005-06 season. A funding source for this request has not been identified; however, the Community Services Department budget contains a line item for Community Special Events (#101-3001-451 .33-62) which has an uncommitted balance of $15,000 that may be allocated to this project should the City Council so desire. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the July 19, 2005 City Council meeting, the City Council received correspondence from the La Quinta Playhouse ("Playhouse") requesting funding for their 2005-06 season. The Playhouse has requested $50,000, which, according to their correspondence (Attachment 1), will be used to offset the cost of offering six on-stage performances under a large tent to be located in Old Town. The City's 2005-06 budget does not identify a funding source for the Playhouse's request. However, the Community Services Department budget contains $15,000 for Community Special Events. In the past, this account has been used to fund community concerts and other performing arts events. The City Council may wish 402 to consider using the Community Special Events line item, or General Fund Reserves, to fund this request. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the expenditure of funds in Community Services Department budget allocated for Community Special Events in the amount of $15,000 to fund the La Quinta Playhouse; or 2. Authorize the expenditure of funds in the Community Services Department budget allocated for Community Special Events in a specific amount to fund the La Quinta Playhouse; or 3. Authorize the expenditure from the General Fund Reserve account to fund the La Quinta Playhouse; or 4. Do not authorize expenditure of funds to the La Quinta Playhouse; or 5. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, Interim Community Services Director Approved for submission by: le Thomas P. Genovese, City Manager Attachment: 1. Correspondence from the La Quinta Playhouse 403 60 ATTACHMENT 1 July 12, 2005 Dear City Council Members, La Quinta Playhouse seeks the support of the City of La Quinta and council -members, for our 2005 - 2006 season. We are asking for the sum of $ 50,000.00. With this request for budgetary asssistance you will find a complete packet of information about the La Quinta Playhouse. If any other information is required, please call me at 360-1007. Thank you for your thoughtful consideration. JoAnn Reeves Artistic Director c 404 - 003 LA QUINTA PLAYHOUSE La Quinta Playhouse is a nonprofit organization dedicated to bringing the performing arts to the city of La Quinta. Our mission is to produce professional quality theatre in La Quinta featuring classic and original works; and to offer diverse theatre education, scholarships and workshops for the children of Coachella Valley. This season we will be housed in a 40' x 40' x 20' beautifully appointed, clear -span tent with a set of French doors. The tent will be anchored in Old Town La Quinta on the'Event Lawn'. SHORT TERM OBJECTIVES • To produce a season of high quality plays, October through March. • To provide an educational children's acting workshop culminating in two nights of performances. • To compliment the shops and restaurants in beautiful Old Town La Quinta, bringing added revenue into the city. • To enrich the cultural composition of the City of La Quinta. LONG TERM GOALS • To be depended upon to produce high quality theatre in La Quinta. • To expand our educational programs. • To increase our commitment to student scholarships. • To be considered for SilverRock Resort, if and when there is an artistic/performing arts/museum site approved.. 40t .. 604 s T A SEASON 2CUi/2CCC • THE FANTASTICKS Oct. 7,8,9 13,14,15,16 20,21,22,23 27,28,29,30 • BREAKING LEGS Nov. 10,11,12,13 17,18,19,20 24,25,26, 27 • A CHRISTMAS CAROL Dec.8,9,10,11 15,16,17,18 21,22,23,24 • KIDDIE KLASSICS Jan. 14,15 • KIMBERLY AKIMBO Jan. 26,27,28,29 Feb. 2,3,4,5 9,10,11,12 16,17,18 • STONES IN HIS POCKET Feb. 24,25,26 Mar. 2,3,4,5, 9,10,11,12 16,17,18,19 C 406 GG5 LA QUINTA PLAYHOUSE BOARD OF DIRECTORS Diane Adolph President 55105 Riviera La Quinta Victoria Bailey Vice President 78365 Hwy 111 #340 La Quinta Priscilla Rendino Vice President 80390 Weiskopt La Quinta Mario Lopez Sewell Treasurer 54480 Avenida Rubio La Quinta Christine Blydenburgh Secretary 43435 Montery Ave Palm Desert Lynn Centeno Fund Raising 77878 Little Eagle Ct. La Quinta Kae Hammond Corp. Sponsorships 47940 Via Jardin La Quinta Bonnie Kondor Membership 57277 Merion La Quinta ADVISORY BOARD JoAnn Reeves Artistic Director 78185 Cortez Lane #172 407 Indian Wells C.06 REVENUE PLAN La Quinta Playhouse intends to meet its budget expenditures with the following: • Tickets sales - including subscriptions series. • Memberships. • Foundation and corporate grants. • Business sponsor nights. • Special Fundraising Events. Macy's luncheon/fashion show, November 9th, with all the proceeds going to La Quinta Playhouse. Planned fund raising luncheons and parties. SEASON HIGHLIGHTS La Quinta Playhouse is pleased to include the following plans: • Special Performance Packages. Discounts for Senior Centers. Free tickets for school children at special performances. • Major coverage by local radio and television stations. • Inclusion in all Old Town La Quinta advertising, at no cost. 6 months Desert Sun Inserts • Special coordinated events and /or promotions with the Old Town La Quinta merchants. Restaurant discounts offered on the nights of productions. Coupons offered by select merchants. 408 C! 0 I 2005 - 2006 Estimated Budget Operation Expenses Rental - self storage 1,300.00 Insurance 1,200.00 Membership/Fundraisers 6,000.00 Educational programs 7,500.00 Scholarships 10,000.00 Miscellanous/postage 5,000.00 Sub -total 31,000.00 Production Expenses 0 Artistic Director 21,000.00 Lighting & Sound 20,000.00 Stage Manager 5,000.00 Marketing 8,000.00 Poster, tickets & programs 5,000.00 Play rights 4,800.00 Set Construction 15,000,00 Five (5) plays budget 50,000.00 Tent 20,000.00 Insurance 5,000.00 Sub -total 153,800.00 TOTAL 184,800.00 L V9 n�oAn;�� O R Gpk-oaF - 5 0ElCLary 5 orVHA-A a0xSI Onr; N .r po .'i• r'7 ar 9 °a c aymoO bc6a��•O m P-0 ct y�-: NO.K a Ord p`4.A0 zrmo= O H � non m � o ama NC0 ub n e r3 Ch 93 oa Or 0 o go .0., O a OM2<Oop floot7 -4 toK2KG Atom" pt O9 M 5 SL 00 N 0 O N - cr o rZ p:3� A rT wo$gm�H=° �.a A m p4 " Gpa m°gM<pso fl M e{ �•� a O'p p C OliOmEf �y O n fD N A In o mb O N O m n. 0. 0, a i IrD cr - ao ov LNIV . I, A N E;-a A �•-. Ay p o As:�y am a i w °, a �op6� .. ¢Cf mp0`:mO KA NrTA ��o.owa Its E� fb a 7 N l;: OO.A N .►,:,Mg 44. �.7? fin~ `C "A'i �.N vroni A7 p 0. ,b G " N .`1 ^ P+ p O to m .,�. ... p.A rn m� 0Omfo CD ' QOq A—M.yr':r-a 0 m m y0. ND 'D y ,$ _ ..6jg a g w EL �1 97 0 .4o"mad oi m:ooN.►�oo ¢A :$'A cr " .•t ..► .EE O NNAm0(D O N� 0 ~'p':e cr �oo„o..mG.''3w C THE DESERT SUN I `Affimitates art evocative and subjecuve,.�, By GARY. WALKER.': SpSCUL To TM DESERT SUN Yasmina Reza's award, wi nmgplays 7ArV'was-wri -!a!`` ametaphor for. 'FrM.W, and j,@itici,bxit Arnemc A badinage f6.r whom ari.exugmati5printing: becomesth catalyst tNkfei[Ns- �It the. J.- es their -true relattonsiups. to Quints PlayhoWN.pre- miere product-ton.wa'&.officially . opened by city: and Playhouse officials nursdgy night with the aid ofa qx*Qtictv&d that play . ed tag with'the Chautauqua tent setting in the. new Old. Town. "Art" is first, and foremost, an actor's play. For, one and half hours, Wayne Tibbetts; James.. A. Strait,aiidjustin Blake.raqve between philosophical soundings and superficial insanities that re- flect notmal sUeamOf7CM,'.. What is not normaL-jio*ever, is the level of language and - . i learning that is. obtained by these patricians. Regular folkswould _. tire -after; the first few minutes of - verbal horseplay, but this three7: some revels in the one-upman- ship of words and wit for its own sake—,, Playhouse a .0o,4fbju'nd jp,An4'ReL shows a why she is: � good _461ci to lead the new: theatre project;, *tre warml y embqAced and suppo b t uirita and an ydi� iij,dU-Q, opening night full house.:. Her direction shows- excellent.; pacing, casting and-aqention.t% detailsiP .-. la.y,w n,ghX owri,o, favorikebeygrage,-P fimin,;_ stance; is, a prop; With -this play,, especially, Reeves allows the ac-.. tors: their own idigs�I1�IaS1C4 and conceits as befit•the`charactecsi tts pj ys. asnob` whoha Pail; 200,000 for a. patnting, or atpai4ting of, ficifiofiN6ie for ii -seemingly id . io*puraiaie,-, ' .StraitisAl2i6j. w:blurb iedilettante %khosel'"W'arpod sclf, �e%neand ;v.,e,rythin ;1314ke:ls th g,nawe, Ies.s-wccess_ ful iejjtjj.Muu&Ibjzjj aintistmentTa therth �_Itft' im 5H �_. tiv -. i6d evocative;`; Ilcketc 7-30 p.m.- Thfirsday thquigh Saturdayj,$25; thrqughp Alar 28. Dinner.packages are.... available.: 771-0577. fs 411 - " C� 10 �a C ' D Zw% zm lCV, Nil ca" lVia I- -t t:r c CD CD CD 'Fla Fi� _-Z-15rp co R., .". ".. 1. cm -1 AE 1po• C2 & P'�CDU16V ca • EK 04 ca' q 45 1 r7l"P11% "Wco CL 9: CD CD .1Z 0 YJ CD CrQ Ot 9AA... Fo mi _4! 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CD ,co'; M. to -COA 7z"" C) 412 5 ;5 n ti X Wirt V , i t �tS 3 w d' #kc�W SUN �.. y[� r Lii � •. ..:)iY�.a i�� k�'��, Y ZLk%i+L��l`Y"4'�: Ei 1 ...pk ' r , ��' `tt . t ` $:'F! ��5 r r r -:'f. .,'w"�' ;.i.i �'2:ki �F�i� �'�A'��r��;'•i' i._ E f �- i k ,.,cC+ t+�pp4`# r 4 { 4 t 7 . f a: l'a5 !Y ..•, Y Y< 3'^ �,�'� ±"Z lty�•'RZa{ S i { tt' tx'Y''n 2.xfr k eason antri=tUnontu�Iatel}t,communrty i - ° 200 nattonar proditcpons; with There s the rion-s x p } ~� fi g, Abe- v One m de mto a iJmversai filiti men, the> re son thcT, t toned vii tvai I et Iwlth ex € television onLtfetune high=Seas Winter 9— as y' SnC� thereSSthtS`�R;Cf,:;�tincdp.��1aiIabievctnie�fare,'°�pi Su71etrA�Bear,"by Janf problem ,'ind ' Toaeano� Pound;�Pontiac; Mir rau xtiltelforavadble Pouad'eteasive>t�ieatricai g at ,. exwllrsgis fence `iid tlie',East and is a chat hohdaypattiesor ve$irigOut y bi.;� W�- 'S$Y mr,�jvfttmo A n�Tte�s +k. rOa�o .s..:t kr - i, v.-Ftpa;S ,t.�`- SW.7c• r to tfihc`csig-sGt�een x t`¢ptfRvse�Theaterts Piay =:ahoxiietrde��nl>anc1, iTARYAI''R sOmiit xi ds?" "gb arBe uthtet`hr aat won't deter the ,:tefkS-,zleY.; wii "Tt hieTInt OiCfgyrli&feate .., ..aPlynew rterview;" byy Aaron La�Quinrd Playhouse organize= I. spiead across the valiey, die iiause audOfen#ttTheatre k de:Mon'tatvQpi. Arlingcon,:Texa; uon firoin ufferitig'die perfect Za Quiata area is prime tcinto- t bk rcni 1 DeMoatalvo, a pharmacist, hi theatrical enteilaittiisent,: i'Y•niljoarie?of t2icmost dogged had awward-wintiingplays pro- hohda�► -Amyou have the'time, here's at�ratnors oitiite�coiared y' dared in sebal `festivals and . $Caro i c 'lhitrsday tfiance to: hdp a-iledg *:'_ti to glasses-baigade'is Playwaghts ' Off-0ffBirkadviray -and ,aC die CZuut its owe nest =i C�ircle,+�etitiiritig out from the ° Cloudy, �,`try;>�j�Iichael Grit to Resort. t Tfdaett.7 m llnusday; �`� ' ire ot%the fo Astonaa N Y$Gnffo -is also /� M1 Fri .p :lores'$a- ` ofPaijSpi�tigs HigYt{ aVehsi�a�cscreeuwnter Iu= lay, 2 M. i f Y .Y.r tp w, ,,.:(�[ y '!r+".f itvIad�i bread- p. Qni??9-44-SchooiT e-1'arericbenN`t sigfit fonrlt►� 6 , xo Vim, l a Q � �%te3iaaui gs sa3 reciitl I "' . Ile. , n'I .one ot cast, it s=taiest version of K Eases ovVei`°vim; a Chnstrimas classic is atleast one 360-1007 Tckets are available Musetim"� t i sjxx r" ose"care Y k :, s�j� imounced s>$ w�l.+be`follow i2005Y o tlioSettieater :.. at thaidoor ..tfe9Y who were aaticipatiag a ^> nor+ wiirks forthesr 2405 Na: What appens4111Vegas; ya oils tu�S1p .of coal in tfieir $ t� Short Play Festivai, per- by Chas Lockheardt, Maynarc thespran stoclriag I will' forego a'ycar-earl Iook at formed at the Bieck Bog. Jan. 2�� Mass..Arlpuevv playwiYght, .Thc_ubiquit dtts producer! what iced inYiocai the-•iLts a little;theater; Lockheardf already has .won ;a tiucioir/actp; Justin Blake'says acres Ibis year suite st ;w°1u1d tc- 1,*zwtwuld a goixtur►e to "Peoples Cafe" playwritirig t a for "a ttodest" $20,_not any cover last seasan� asp check put t>�ie �Eurkct situation. , festival acyarcl S+ u" by only c anyou snioy a superlative I'll save thit'for 1b1ay as the tlasC a " �lrgstic;I):i=ectoz Marilee Tony pieseataaoa of the famous eau set is sfruclSsactors looic£or Wa>'`has said befoire that thfsr� Padi;liaalm3pnrigs A co- t�onary tale, you d�ri help this . greener pastures and platiit ire E; �tiationai aubmiasion rate for:'ncvr %under of Playwrights :Gircie; raiser reaclits gOa1 m b8 to gel for n� season `arrksas gmwxi every year, and Cuban�om Padilla is also is a -� this orie is no exception actdr aiidilar�io, helsnang.th building a""�� nerotr , ,, Ag a gesierat►ty; hoW>~I, , t}iat we have addcd;more mlhese:Plays aiid tl�cu p)aY Pznous world prerritsres Iota' theatricai von l �;-aatfs- fv�tiagtus;- Area testament that to Tkkets' Thar -Sat , an. 27 :2 tiBlake z$ playgBob; Cratchit, reasons to.tik :, easc�e! 7 but 4n ss the ere- fieclyaticf even Smttgti7ai'our lit vyorid° is:g�etaiig•;ouf a�otit our Na t and 2 p-m�,:rS un- Jan. 3D: the `nooalShart Festii�al Tl1c' c $ J 5 etai�atimtssion, 812 fo tWh gf'direcoar Joan#Reeges 1k' tech a aclisE as 8ta $t ' of su moons just gets Friends of l�`laywriglit 'Curie. ,,. S�tatrtiig as Sfxuogr >s:locai uP::, ..:. and ` award-vvtneuig favoutf Steep Ptoftsswnal tl atec >s growzgg Ueiser a'esy' Year Area 327-4877; o= w�vw play... Sanders, wi$r Colleen Reifey;,' � doing wsli, hybrid pre -am dilater lovers fmd {rt) a real treat." 1TikW'Masoa,lVllchaei Tiwinp- pxoductions ale theinorm.and . The plays chosen.are wnghtsc 1Zenca cntn__ son and Sarah Hagar in major are flour . ,ng:and apeciai;,av" , l� "Falling," by. William Bon- Gann Wallcer� a Coacheila.Vaile. my; ' and, big-riame'entertainaient are den, Royseiy, Texas Hts:pre based freeiax�e Writer He can be As.quaGty theater continues to now weepy options, vious plays have had more thaix' !f df$1Nii aGgwaflce+@tic rrcom k�. 414 � � s ��cf 9w�w OF Tt3� COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Consideration of Amendments to the City Charter and Municipal Code, Repealing Chapter 2.75 Cultural Arts Commission; Repealing Chapter 2.95 Community Services Commission; and Adding Chapter 2.85, Creating the Arts, Parks and Recreation Commission RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: S Amend the La Quinta Charter and Municipal Code to repeal Chapters 2.75 (Cultural Arts Commission) and 2.95 (Community Services Commission) and add Chapter 2.85 relative to the Arts, Parks, and Recreation Commission. A. Motion to take up Ordinance No. , by title and number only and waive further reading. B. Motion to introduce Ordinance No. , on first reading. FISCAL IMPLICATIONS: A savings in staff time, support services and commissioner expense may be realized by consolidating commission duties. CHARTER CITY IMPLICATIONS: f61G7M BACKGROUND AND OVERVIEW: The suggestion to consider consolidation of the Community Services and Cultural Arts Commissions was brought forward by Council Member Osborne at the regular meeting 415 of May 3, 2005. The matter was considered as a business item at the meeting of May 17, 2005 and staff was directed to inform the members of the Community Services and Cultural Arts Commissions of the City Council's decision to consolidate the two commissions. Community Services Director Dodie Horvitz advised both Commissions at their June meetings. The City Clerk notified all the members of each Commission, by letter, of the City Council's decision to consolidate, and informed them of the Council's stated intent to appoint all of the current Commissioners to the newly formed body. The Commission vacancies were advertised in the Gem in early May and, as a result, applications were submitted for both Commissions. The applications are included in the staff report dealing with reappointments to City Boards, Commissions, and Committees. As of the closing date on June 21, 2005, the following provides the status of each Commission: Community Services Commission *Robert Leidner *Edward T. Hackney *Victoria St. John *Mark Weber Vacant Position Cultural Arts Commission Else Loudon Elaine Reynolds Sheldon Brodsky *Andrea Gassman Vacant Position Reapplied Term expires 6/30/2005 Reapplied Term expires 6/30/2006 Term expires 6/30/2006 Term expires 6/30/2006 Term expires 6/30/2005 Did not reapply Did not reapply Resigned Term expires 6/30/2005 Term expires 6/30/2005 Term expires 6/30/2006 Term expires 6/30/2006 The net result is four (4) Community Services Commissioners are eligible for appointment and one (1) Cultural Arts Commissioner is eligible for appointment to the newly formed commission. The eligible Commissioners are indicated with an asterisk (*). The City Council discussed the concept of appointing an eight (8) member commission and allowing natural attrition to reduce the size to a seven member body. The Council also discussed appointing a five (5) member commission. The direction of the City Council as to the size of the new commission will be incorporated in the final draft of the Ordinance. 416 As a place holder, the name Arts, Parks, and Recreation Commission is used in this report; however, it is in the purview of the Council to provide direction as to the desired name. This direction will also be incorporated in the final draft of the Ordinance. The City Council considered this matter at the meeting of July 5, 2005. Council Member Osborne was absent from the meeting and the result was a tie vote. Under the adopted procedures of the City Council a matter resulting in a tie vote due to an absent member is to be taken up at the next regularly scheduled meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Amend the La Quinta Charter and Municipal Code by repealing Chapter 2.75 (Cultural Arts Commission) and Chapter 2.95 (Community Services Commission) and adding Chapter 2.85 to the La Quinta Charter and Municipal Code relative to the Arts, Parks and Recreation Commission. A. Motion to take up Ordinance No. by title and number only and waive further reading. B. Motion to introduce Ordinance No. on first reading; or 2. Do not introduce Ordinance amending the La Quinta Charter and Municipal Code; or 3. Provide staff with alternative direction. Respectfully submitted, "Cl. AA.4"V An�Cvle'ek, City Clerk for submission by: Thomas P. Genovese, City Manager 417 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING A NEW CHAPTER 2.85 (ARTS, PARKS, AND RECREATION COMM/SS/ON) AND REPEALING CHAPTERS 2.75 AND 2.95 THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: WHEREAS, Chapters 2.75 and 2.95 of the La Quinta Municipal Code (the "Code") concern the City of La Quinta's (the "City") Community Services Commission and Cultural Arts Commission, respectively; and WHEREAS, the City finds that there are common duties, objectives, and other factors between these commissions; and WHEREAS, the City has determined that creating one new Arts, Parks, and Recreation Commission would be the most efficient and productive way to provide the services heretofore assigned to the Community Services Commission and the Cultural Arts Commission; and WHEREAS, the City has determined that there is no necessity to continue the Community Services Commission and the Cultural Arts Commission as separate commissions; and WHEREAS, the City believes that these changes are in the best interest of the citizens of the City of La Quinta. NOW THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Chapters 2.75 and 2.95 are repealed in their entirety. SECTION 2. Chapter 2.85 (Arts, Parks, and Recreation Commission) is added as follows: 2.85.010 Created — Defined. 2.85.020 Purpose and Objectives. 2.85.030 Members — Appointments — Terms. 2.85.040 Powers and Duties. 2.85.050 Committees. r 418 Ordinance No. Adopted: Page 2.85.060 Staffing. 2.85.010 Created - Defined The Arts, Parks, and Recreation Commission is created and established. The term "Commission" as used in this chapter, shall refer to the Arts, Parks and Recreation Commission. 2.85.20 Purpose and Objectives The general purpose of the Commission is to advise the City Council with respect to the City's development of cultural arts, including cultural events and activities; promoting the literary, performing and visual arts. The Commission shall also maintain and implement the Art in Public Places plan subject to approval of the City Council. The Commission is also to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City. Objectives of the Commission are as follows: A. To advise the City Council on matters affecting the cultural art of the City and to advise and assist other City boards, committees and commissions in the field of the arts and to cooperate and work with other cultural art organizations. To advise the City Council in identifying community needs for recreation and social services. B. To encourage and facilitate programs in the arts thereby promoting disciplines and activities, including, but not limited to the following: 1. Performing arts, such as drama, music and dance. 2. Visual arts, such as painting, sculpture, photography, graphics, video art, applied art, and public art. 3. Literary arts such as literature, poetry and journalism 4. Communications arts involving film, radio, television, and technology; and 5. To recommend funding opportunities, such as conducting fundraisers, and contacting representatives of public and private funding agencies and art patrons. 6. To serve as advisors to the City Council on all matters pertaining to community services and public recreation, including identifying the community need for the services, and the management, conduct, care and development of the parks and playgrounds in the City. 419 Ordinance No. Adopted: Page 2.85.030 — Members — Appointments — Terms A. The commission shall consist of (seven/five) members appointed by the City Council. Parties interested in serving on this commission shall exhibit expertise, experience, knowledge, or similar assets that may be useful in serving on this commission. B. Every effort will be made to ensure that a wide cross-section of community residents, interests and viewpoints, including providers, recipients and professionally -related occupations are represented. Membership may include representation from organized social, cultural, community services, law enforcement, recreation, public health, gang prevention, child care, and senior services, for example. Both public and private may be represented. C. Member terms shall be for a period of two years. Initial appointments shall be staggered with (three/two) having one (1) year terms and (four/three) members having two (2) year terms. 2.85.040 — Powers and Duties A. General Duties 6. Analyze cultural arts and community services' programs as to effectiveness and need, and recommend to the City Council comprehensive solutions; 7. Make recommendations for research and solicitation of grants and donations; 8. Receive and act on all assignments made by the City Council, and submit reports and recommendations to the City Council on these assignments; 9. Serve as a public forum and conduct public hearings for recreation, art, opportunities for participation of artists and performers in City -sponsored activities, and human services concerns; 10. Make recommendations to the City Council on funding of community art events and parks and recreation facilities and programs, search for private and public grants and promote cooperation with other governmental agencies and volunteer organizations. L 420 Ordinance No. Adopted: Page _ 11. Make recommendations to the City Council on community issues; 12. Develop public art awareness through the presentations of speakers, forums, mixers and special events; 13. Review parks' maintenance standards and quality. 14. Maintain and implement the Art in Public Places Plan subject to approval by the City Council; 15. Implement cultural and recreation activities as may be delegated by the City Council from time to time including selection of artists and providers for programs and projects, the award of contracts for art projects and programs; 16. Review individual park master plans for recommendation to the City Council; 17. Propose recreation, performing arts, and social programs; 18. Work with City staff to develop a list of possible public art and park sites; 19. Encourage and promote understanding and cooperation between public safety agencies and the residents; 20. Seek ways to procure public art and park and recreation amenities through fees, endowments, donations, loan programs, trusts and similar means of support; and 21. Evaluate existing programs and services with regard to service overlap or gaps. 2.85.50 Committees The Commission may from time to time, establish committees composed of commission members, citizens and/or interested people, charged with the responsibility of implementing certain designated projects subject to Commission and City Council approval. At least one member of the commission shall also be a member of each committee. 2.95.60 Staffing A. All departments of the City, through the office of the City Manager, shall furnish appropriate existing public information, data and records, and provide technical assistance and advice as required, within reason, as an aid to the Commission and its committees in the performance of designated duties. ` 421 Ordinance No. Adopted: Page _ B. The City Manager shall, within reason or budgetary constraints, provide or cause to be provided adequate staff, clerical help, and maintain files and records for the Commission C. The City Council shall periodically review the progress of the Commission. SECTION 3. Effective Date: This Ordinance shall be in full force and effect August 19, 2005. SECTION 4. The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be posted in three places within the City of La Quinta as specified in City Council Resolution 98-109. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of 200_, by the following vote: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) Ordinance No. Adopted: Page _ APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California �' ^3 Ordinance No. Adopted: Page STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA 1 I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. which was introduced at a regular meeting on the day of , 2005 and was adopted at a regular meeting held on the day of 2005 not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution 98-109. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California 424 ceity/ 4 XP4u&rw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 2, 2005 CONSENT CALENDAR: STUDY SESSION: ITEM TITLE: Consideration of Appointments to Various City Boards, Committees, and Commissions PUBLIC HEARING: RECOMMENDATION: Approve the selection of: 1) one appointee to a two-year term on the Architecture and Landscape Committee; and 2) make appointments to the newly created commission as deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Clerk's office placed an article in the Chamber of Commerce Gem and advertisements in the Desert Sun, which ran twice, notifying the public of the expiring terms for boards, commissions and committees. Letters and applications were also mailed to all members of boards, commissions and committees, whose terms were expiring this year, inviting them to reapply. The deadline for receiving applications was June 21, 2005 at 5:00 p..m. The City Council has been considering the consolidation of the Cultural Arts and Community Services Commissions and has announced they will appoint the 425 commissioners currently serving on those two commissions to the newly created one. Four (4) of the members of the Community Services Commission and one (1) member of the Cultural Arts Commission are eligible for appointment. At the time this staff report was prepared, a decision as to the number of members and name of the new commission had not been decided. 1. Architecture and Landscape Review Committee - The term of Committee Member David Thom expired June 30, 2005. The appointment to this committee was considered at the regular Council meetings of July 5, 2005 and July 19, 2005. City Council Members Osborne and Perkins were both absent from one meeting and the vote ended in a tie between Mr. Thom and Mr. Tracy Mark Smith. Under the adopted procedures of the City Council, a matter resulting in a tie vote due to an absent member is to be taken up at the next regularly scheduled meeting. Staff was instructed to notify the two tied candidates of the reconsideration at this meeting (Attachment 1). 2. Community Services Commission - The terms currently held by Commissioners Ed Hackney, Victoria St. Johns, and Mark Weber, are not scheduled for reappointment until June 30, 2006. Commissioner Robert Leidner, whose term expired June 30, 2005, has submitted an application for reappointment. There is currently one (1) vacancy (Attachment 2). 3. Cultural Arts Commission - The term for Commissioner Andrea Gassman is not scheduled for reappointment until June 30, 2006. Commissioner Brodsky has resigned. Commissioners Loudon and Reynolds did not reapply and there is one vacancy. Applications were received from Nicholas Hemes and Ted D. Eichelberger, II (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 Approve the selection of: 1) one appointee to a two-year term on the Architecture and Landscape Committee; and 2) make appointments to the newly created commission as deemed appropriate by the City Council; or 2 Do not approve the selection of: 1) one appointee to a two-year term on the Architecture and Landscape Committee; and 2) do not make appointments to the newly created commission as deemed appropriate by the City Council; or 3. Provide staff with alternative direction. 2 Respectfully submitted, a�e�G reek, City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Attachments 1 A - B, Architecture & Landscape Review Committee Applications 2. Attachments 2A - B, Community Services Commission Applications 3. Attachments 3A - B, Cultural Arts Commission Applications 427 3 - Attachment 1 A ,. Date: & - f - 0�57 CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: t2A\l t P G - 1140�q I - TELEPHONE: (HOME) BUSINESS:-t:aWt-F EMAIL: 0 '� ��9 BUSINESS ADDRESS !_�6M F- IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD L� �-MtL.�N�c� - i�11� 1 A-#��t� — LENGTH OF RESIDENCE IN LA QUINTA HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. MEELA'X A" 2 APPLICATION, ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Architectural & Landscaping Review Committee. MAW, OR Ism U. Mail a. "Z. 1W 3 1-6 VAN I I i■ I .M What specific issues or problems face the La Quinta Architectural & Landscaping Review Committee and do you have any suggestions to address those issues or problems? w W411M -WPAn What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Architectural & Landscaping Review Committee? REMINSISIM PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLS TAMPICO LA QUINTA, CA 92253 J THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT ,�, 4T9 CANDIDATE DAVID C. THOMS QUALIFICATIONS: i Bachelor of Science Degree in LANDSCAPE ARCHITECTURE. • Active member of the AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS. Presently, holder of California License #1032 and Arizona License #9341. EXPERIENCE: Directly responsible for many quality projects within the Cities and Counties of Los Angeles, Pasadena, San Bernardino, Beverly Hills, Newport Beach, as well as out of the state projects. DEDICATION: • It is my desire to be one of the best commission members serving the City of La Quinta. Respectfully submitted, David C. Thoms C' 438 APPENDIX A DAVID C. THOMSr ASLA Prindpal - Project Manager EDUCATION: Bachelor of Socnw in landscape ArduttlGWM, CaMOff is State Polycedn+ic university, san Luis Otwpo, l9 7 PROFESSIONAL of LArAscaPe Avdl tec"'bloe 1963- AFFILIATIONS: Member of ehe American Y FvWdad of the Soathan CAW*tnk CbaPter of the AVWicut SKietY of Landscape ArChie",1972. 1'rUlu. tof South Pasadena BeautUuL 1976-LOM REGISTRAZTOM Licensed Landscape Ardutect, C&hf=ua #1032, Arizona~ I-" partnership of WT was ©cpwAed when Mr. Mw" was romoted to Ps>nd W s+ 196& His oonser�etion desi6n and rnanaSenknt combined with his direct invotvsate+� in acadenu4 professfo W and coaununity semi= ss AAO bbn au invaZnable W&M McMbes' As Senior Principal, Mr. Thoau has been directly rcupensibk for• the bnowing Pr'olocts- • C&Wm* State Univerguy, - Nod Widtc Caatpus L Ardui ed/Master Planning • Loyola Tq;h SdUML Los AOSAW • Rm&wy Mem OW Park, Uvedy Hills, Ma>�cr Pkn • Reeves rack PLC, 8cealr Ndy • La1w Avenue Cor6admd Clmrch Pasadara nSr • SaMa Fe om Recreation Atto. kwhuWB • Noobwood Ekuwgftq School• Irvine • PaLn Sptings Clasp. Pala► • Hamcy Mudd CdkV - Gum*'* CuP$ Landscape Architect/lrtaeter P1awin6 . Chit oast CaWSO - Dartowuth StrW Entrance DevdoPawnt westpark Planning Ana 36 Park Three and Four Y7 7 431 Attachment 1 B Q �jv Date: �o a (2 -- 019 �h CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: 'WACy A482-L 2" ITH HOME ADDRESS: { 145 VIA SuYlA--TA LA C uLy\ko cA q-a-S3 TELEPHONE: (HOME) T7 '8 BUSINESS: EMAIL: LAN050f)C- tk0L-'«FAX: -11I `'l 1zj Z BUSINESS ADDRESS '4 ( 3o Wh-Sj-( (N 14 St, B ja 311 N2- llu DA Ditty&S IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD L 5 rZM0 i nc • — PRE l p "i G 5<"e �f 2G}� a v-A CpN ST • CO LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? AD Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. CAL i E • CAN DSCAPC— MId-11 Tc" -f "i3 6 g of LA QUl l OVS'10� Li G . k '5z(z_ Q l b ot� GW tY-CS P. (Z�' t �N�t r 19 93) U�v E 432 3 APPLICATION, ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Architectural & Landscaping Review Committee. What specific issues or problems face the La Quinta Architectural & Landscaping Review Committee and do you have any suggestions to address those issues or problems? M-\JSU)P"-s N e� to N cr- i �Vit�N'ty1�t� What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Architectural & Landscaping Review Committee? J 1U<o 5� �,rn I P1 5 :n Mwy Wzyu up �3e -tz:) LOT 16M EIP(E7 00 PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253; THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 433 Attachment 2 A Edward T. Hackney, Esq. 79-915 Rancho La Quinta Dr. La Quinta, CA 9Z253 760-564-6799 (fax/phone) Mayor and City Council City of La Quinta P.O. Box 1504 78-450 Avenida La Fonda La Qunita CA 92253 —1504 Dear Mr. Mayor and City Council, June 12, 2005 As you may recall I am a member of the Community Services Commission. I am writing to you to advise my interest in being named a Commissioner on the newly formed Commission that is taking over the duties of the Community Services and the Cultural Art's Commissions. Sincerely, V/464� Edward T. Hackne 16 2006 h Jo :J 1 10 �' 434 1ALUI 11111CHI L ti Date: 6 -1 ( " 0 RECEIVED 2005 JUN 16 An 1, S6 CITY OF LA QUINTA APPLICATION TO SERVE CITY OF LA QUINTA ON CITY CLERKIP(�UNTA COMMUNITY SERVICES COMMISSION NAME: �� ' T �_C_ I.O N & E HOME ADDRESS:. S �' �' a c4n-r Dg. Z X �Ui�-7A �� ZJ�� TELEPHONE: (HOME) % 6D 414/2-7 BUSINESS: 'ZO EMAIL: /��1� Z,E�c� /��. 2�2� �er-t FAX: ��! '/dC' ��% BUSINESS ADDRESS lqs K oYn 's- IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: 2,1. V%-S HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? y6-J Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. / �� (/-6 " 01-J 17y6- G>WIV61 -<- / -/!I' , r67Z- t1l Cer-- /n/-U 1 a,,,.J _PX5-j- ?�15--s-F A�Vc-rICJJ> '<-, /✓uYS (LA , y2 "Ay !� duo - ' L-aG (d- 4 I."r,9 (3�n'ep wa-C-F- - APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission. Ty 5� 2y /Ccy 00y�-) &I I rf ) o Al What specific issues or problems face the La Quinta Community Services Commission and do you have any suggestions to address those issues or problems? Sa r DA rI a OF C QM In isf� Td 6-7- vim. —1v .�f�c ow �/�✓�`ci f Lc�O�.K `'C..�ON-� t�/'+�'} %5' c� i fig ��Y'%/�'I �S✓' / d •v,S' b l//�1d�� l Z 77Y6— /Ji24 CUSS , What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Community Services Commission? a .✓ PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 :1 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT n 1 43 .612 Attachment 3 A m NICOLAS P. HEMES hemes@msn.com 79405 Highway 1 1 1, Suite 9, LA QUINTA,CA 92253 Phone: 760 221 1236 April 19, 2005 TO: CITY OF LA QUINTA COUNCIL MEMBERS SUBJECT: Position of Cultural Arts Commissioner I have recently returned to live in the City of La Quinta, after an 18 month stint as Market Development Manager for the Naples (Florida) Chamber of Commerce. Cwt e�lc�ly ✓ Also, I was appointed by the Collier County Commissioners to serve on the Collier County Code Enforcement Board. As you are aware I served for 2 years (2002-03) as a Cultural Arts Commissioner. During this time, I believe I made a significant difference in promoting and developing cultural arts awareness in the City. I would like to be considered by the Council for this position or any other that the Council determines that I am qualify for. Best regards and sincerely, Nicolas Hemes Attachments: Resume, confirmation letter from the Collier County Board of Commissioners and Florida Highway Patrol ID. 434 NICOLAS.P.HEMES 79-405 HIGHWAY 1 1 1, SUITE 9 LA QUINTA,CALIFORNIA 92253 Phone: 760 221 1236 hemes@msn.com MILITARY SERVICE- ROYAL AIR FORCE Middle East Command (1956-19S8)- Air Controller(Sergeant) EDUCATION: BA- MARKETING, LONDON UNIVERSITY, LONDON, ENGLAND QUALIFICATIONS: MARKETING AND SALES CONSULTANT FOR OVER 45 YEARS EMPLOYMENT: 1958-1960 Media Manager, Mather & Crowther, London 1960-1963 Media Group Planner/Buyer,BBD&O (Omnicom), New York. 1963-1970 International Sales Director, Hearst Magazines, New York. 1970-1978 Associate Publisher, 3M Company, Minneapolis and Los Angeles, California. 1978-1987 President, Mall Media and Vice President, Martin Communications, Los Angeles, California _ 1987-Present- Chairman, International Marketing Consultants, La Quinta,CA 2003-2005 -Sales Consultant, Greater Naples Chamber of Commerce, Florida CHARITIES: Diabetes Associates at Cedars Sinai Medical Center, Los Angeles, California Executive Board of Directors (1971 - 2000) California Highway Patrol (1199 Foundation), La Habra, Ca - LIFE Member GOVERNMENT POSITIONS: COLLIER COUNTY(FLORIDA),Member, Code Enforcement Board (2004 -200S) CITY OF INDIAN WELLS, California, Public Safety Commissioner (1995-2000) CITY OF LA QUINTA, California, Cultural Arts Commissioner (2002-2003) STATE OF FLORIDA, FLORIDA HIGHWAY PATROL, Advisory Council(2000-05Y RIVERSIDE COUNTY REPUBLICAN PARTY - Member 43814 Aawdolwd&x foanbi leommt�u� 3301 East Tamiami Trail • Naples, Florida 34112 - 4977 (239) 774-8097 • Fax (239) 774-3602 Donna Fiala District 1 Frank Halas District 2 Tom Henning District 3 Fred W. Coyle District 4 Jim Coletta District 5 Mr. Nicholas P. Hemes 6017 Pine Ridge Road, Suite 123 Naples. FL 34119 March 9, 2005 Subject: Collier County Code Enforcement Board Dear Mr. Hemes: While convened in regular session on March 8, 2005, the Board of County Commissioners voted to appoint you as a REGULAR member on the above -referenced advisory committee. Your appointment will expire on February 14, 2008, or at such time as the Board re -appoints you or appoints your successor. As with any advisory group, the primary purpose is to assist and advise the Board of County Commissioners. By law, however, the ultimate decisions rest with the Commission. At times, the Commission's decisions may not reflect the recommendation of the advisory group because many facts must be taken into consideration. By copy of this letter, we are requesting Michelle Arnold, Code Enforcement Director, to provide you with any additional information you will need as a member of this committee. On behalf of the Board of County Commissioners, I wish to extend our appreciation to you for your willingness to serve the residents of Collier County as a member of this advisory committee. Very truly yours, Fred W. Coyle, Chairm Commissioner, District FWC:sf cc: Michelle Arnold, Code Enforcement Director 439 15 DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES . DIVISION OF 40 ADVISOR IS A ME�O LSQ�Y WIi11 THE FL GHIN V�►Ai�OI THE BY ORDER OF TFW.411Q� AY PATROL CHRLSTOPHER A. KN *ff. DIRECTOR FLORIDA HIGHWAY PATROL 440 1P) Attachment 3 B P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 June 14, 2004 Ted D. Eichelberger, II 81-972 Daniel Drive La Quinta, CA 92253 Dear Mr. Eichelberger: (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 Thank you for your interest in the La Quinta Cultural Arts Commission. Unfortunately your application was not received by the June 7, 2003 deadline. I have placed your application in a pending file and should an opening become available during the next year, I will notify you. The City Council makes appointments each year, usually in June, to appoint and/or reappoint members of boards, committees, and commissions whose terms are expiring. Your application will also be included in that recruitment. Sincerely, June Greek, CIVIC City Clerk �r►;s 441 1� R E_ C E_ I "1r" D Date: May 20, 2004 79[.'+ JUPI -` PH I: 00 CITY OF LA QUINTA CITY OF LA GUiNTA APPLICATION TO SERVE CITY C .ER ''S OFFICE ON LA QUINTA CULTURAL ARTS COMMISSION NAME: Ted D. Eichelberger II HOME ADDRESS: 81-972 Daniel Drive (TRILOGY) La, Quinta, CA 92253 TELEPHONE: (HOME) (760) 777-7997 BUSINESS: (760) 360-7999 •EMAIL: teichelbergerii@dc.rr..com FAX: (760) 777-7987 BUSINESS ADDRESS P. 0. Box 2075 - PAlm Desert, CA 92261 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD self employed commercial real estate broker/developer LENGTH OF RESIDENCE IN LA QUINTA: three months HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? no Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. See attached biography of Ted Eichelberger II. Not set forth in the attached biography: 8 years old through high school (18 years old): performance piano prodigy with many solo performances, including live radio. Had own half-hour radio show on WING (DAYTON, OHIO) with "guests" at age 11. Also performed solo at Dayton Art Institute; soloed with Dayton Philharmonic Orchestra; attended two consecutive summer sessions at Chautauqua, New York --where Julliard staff and students also spend some six weeks each summer. Soloed with Chautauqua Symphony Orchestra (Grieg P:iano.Concerto); appeared on WLW radio; WLW-TV; WKRC radio (all Cincinnati, Ohio appearances). Have hosted Charlton Heston and Meredith Willson, among other notables: in my own home for benefit per- formances of each; obtained an outstanding high school education at Oakwood High School (Dayton); then Northwestern University (2 -years); then Ohio State continued: over APPLICATION, CULTURAL ARTS COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Cultural Arts Commission. University for Bachelor of Music degree, followed by businessrchool and law school --all at Ohio State. My current knowledge of the Arts Commission is limited to what I read in the daily newspapers (ala Will Rogers) ... but I believe broader vision of national and world activites in all creative arts should be focused back on La Quinta's extraordinary opportunities for leadership in the creative fields of human experience. At Chautauqua, for instance, creative writing; creative art and art history, music.(classical as well "Aaron Cppl�nd 20th-Centjeury reat'oAs")anti op8rj and ,TuilLard wprks were melded. What speciTic issues or prop ems ace tie a uinta u tura its ommission and do you nave any suggestions to address those issues or problems? The magic of the La Quinta setting --the VENUE --must be presented to the world. Some maior events, attracted by true leaders in the "industry" must be sought and produced. What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Cultural Arts Commission? I subscribe to Suzie Orman's short dictum: "People first, Then money, then things." However, to get the people involved, you must present them with a logical REASON for their involvement. PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 Ir 78-496 CALLE TAMPICO 7 LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 4, .... Biogt ap ty .. 2 ed Ekfiefferger..... TED EICHELBERGER II came to California following his graduation from Ohio State University, after he had also completed post -graduate studies in OSU Commerce School and OSU Law School. He is a recipient of the American Jurisprudence Award in Equity and a member of the legal fraternity Phi Delta Phi. Ted became real estate credit -administrator for Riverside Division . of Security Pacific' National Bank. He went on to become president and CEO of Security Bank's real estate subsidiary, where he developed many new branch facilites for the bank. Before leaving Security Bank, Ted graduated from Northwestern University's School of Mortgage Banking. He then independently entered the real estate brokerage, financing, and development business. As a fully -licensed California real estate broker for over 35 years, Ted has served as committee chairman on several real estate boards. He possesses an extensive background in commercial and industrial brokerage, construction, development and leasing. His experience in majpr real estate transactions and development is extensive. Ted is a founding member of the Desert Resorts Convention and Visitors Bureau and has served on several Southern California Chambers of Commerce boards. In the late 1980s, Ted was Coachella Valley VIP Chairman of the United Cerebral Palsy campaign and telethon in addition to being first a member, and then chairman, of the host committee for the Bob Hope Classic Ball. Ted's biography is featured in Who's Who in California as well as Who's Who in the West, Marquis Publications. J�3� 441 TED EICIIELBERGER - BROKER-DEVELOI)EIZ-PR.INCIIDXL P. 4. Box 2075 - Palm Desert California 92261 (760) 777-7997 or cellphone: (760) 899-0192 email: Ieichelbergerii@dc.rr.com C July 30, 2005 City of La Quinta r- o � n rn N P. o. Box 1504 o G 3 0 La Quinta, CA 92253 T z N n 7> rn N --a Thank you for your consideration of my interest in providing some insight into the Cultural Arts Commission. 1 wish to withdraw my name from consideration due to tighter time constructions in my ongoing work. Thank you again, Ted.., Eichelberger 7 r 445 REPORT/INFORMATIONAL ITEM: /rT INVESTMENT ADVISORY BOARD Meeting May 11, 2005 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Lewis, followed by the Pledge of Allegiance. PRESENT: Chairman Lewis, Board Members Olander, Deniel and Mahfoud (5:44) ABSENT: Board Member Moulin OTHERS PRESENT: John Falconer, Finance Director; Vianka Orrantia, Secretary II PUBLIC COMMENTS - None III CONFIRMATION OF AGENDA - (This is the time set aside for public comment on any matter not scheduled on the agenda.) IV CONSENT CALENDAR A. Approval of Minutes of Meeting on April 13, 2005 for the Investment Advisory Board. Board Member Olander advised the Board that due to his absence at the previous meeting he was unable to make a motion to adjourn. Therefore a correction needs to be made on page 5 of the minutes. Chairman Lewis requested that the Board advise Staff of any grammatical corrections and/or changes to the minutes prior to the Board meeting. Board concurred. MOTION - It was moved by Board Members Olander/Deniel to approve the Minutes of April 13, 2005 as corrected. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for March 2005 Mr. Falconer informed the Board that the cash balance was reduced by approximately $8 million due to a bond debt service. Mr. Falconer also informed the Board that page 8 reflects several Treasury bills which were purchased at the end of March placing several at a 3% yield and Investment Advisory Board Minutes May 11, 2005 the maturing Treasury bills at a 2% yield, increasing basis points by 100 and trying to obtain a 3% yield in reinvestments. Chairman Lewis stated that this does place the City closer to the benchmark but still 40 basis points below. MOTION — It was moved by Board Members Deniel/Olander to review, receive and file the Treasurer's Report for March 2005. Motion carried unanimously. B. Request for Proposal for Portfolio Manager Board Member Deniel asked if the RFP will include the criteria for the portfolio manager by the State of California. Mr. Falconer advised that the Permissible Investment Chart will be included as part of the investment policy as Appendix I. When the City does decide to implement a Portfolio Manager, the Investment Policy will be included along with the RFP. Board Member Deniel stated that on page 1 of the RFP, first paragraph, second sentence contains the word "balance," it would seem as if this was the remainder of the portfolio, so suggested possibly replacing word balance. It was suggested by Chairman Lewis that the sentence read "The ba+anee-111neflIJIMM of the invested assets is estimated to be $10 million and will be invested between 0 — 5 years." Board concurred. MOTION — It was moved by Board Members Deniel/Olander to continue the review of the request for proposal for portfolio manager. Motion carried unanimously. C. Consideration of Fiscal Year 2005/06 Investment Policies Chairman Lewis asked if Staff had received a response from other cities in regard to wording that might be included in the City Municipal Code. Mr. Falconer replied that Staff will furnish at the next scheduled meeting. Board Member Deniel wanted to clarify that page 16, under item XIX, Professional Portfolio Manager, third sentence, if the portfolio manager will invest with the assets and terms as described in Appendix "X (sample)." 2 Hm Investment Advisory Board Minutes May 11, 2005 Board Member Deniel suggested under item XIX, second sentence should read: The investment portfolio managers will be approved by City Council based upon a request for proposal process as outlined in Appendix H &4. And Appendix I referenced in the fourth sentence and it will read: Such managers may be granted the discretion to purchase and sell investment securities in accordance with this Investment Policy as outlined in Board concurred. Board Member Mahfoud stated that page 17, top of the page, it references errors and omissions and insurance, and does the City require a certain dollar amount. Mr. Falconer replied to the Board that the City has a certain standard contract form which outlines what the insurance requirements are and the amount that needs to be maintained. The amount is usually $1 million. Mr. Falconer asked the Board if they should mention that the City will maintain custody of the account. Chairman Lewis replied that the investment policy specifically states that all securities are DVP third party custodian and this is not waived at any point in time. MOTION - It was moved by Board Members Mahfoud/Deniel to continue the review of the Fiscal 2005/06 Investment Policies. Motion carried unanimously. VI CORRESONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - April 2005 Noted and Filed B. Pooled Money,lnvestment Board Report - February 2005 Chairman Lewis asked what an AB55 Loan is mentioned in the February PIMA Report. Mr. Falconer replied that they are loans used to temporarily construct prisons until the permanent financing comes through. Noted and Filed 3 Investment Advisory Board Minutes May 11, 2005 VII BOARD MEMBER ITEMS Board Member Mahfoud advised the Board that he will not be in attendance at the next scheduled Board meeting. Mr. Falconer advised the Board that the next scheduled meeting on June 8tn will be held and adjourned for a lack of a quorum and a special meeting will be held on June 15tn. Vill ADJOURNMENT MOTION - It was moved by Board Members Olander/Deniel to adjourn the meeting at 6:45 p.m. Motion carried unanimously. Vianka Orrantia Secretary NEXT MEETING JUNE 15, 2005 4 443 Department Report: I " A G OFT TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Managerl� 1 DATE: August 2, 2005 SUBJECT: Department Report — Response to Public Comment The following public comment was made at the July 19, 2005, City Council meeting: 1. Justin Carter, 53-945 Eisenhower Drive, spoke regarding problems in the Cove with eight robberies or attempted robberies at his home. He has met with police officers and has not been able to get any resolution to these matters. He would like the City Council to be aware of the problem. • Council thanked Mr. Carter for bringing the problem to their attention, and suggested he meet directly with Captain Meyer of the Police Department. Council asked that the Police Department report back to Council on this issue. 4 5 0- SACityMgr\Terry\Staff Reports\Responses to Public Cmnts\8-2-05.doc Department Report: 1-5 a �'c44 f ti5 G�`� OF T19 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manag��tO 1 DATE: August 2, 2005 SUBJECT: Department Report — Bruce Lee Memorial Highway and Safety Officers' Memorial Dedication Ceremonies Attached is a brief update from Senator Battin's office, which is coordinating preliminary plans for a dedication ceremony for the Bruce Lee Memorial Highway. If it is the Council's pleasure, the artist for the Safety Officers' Memorial could be invited to "dedicate" the art piece directly following the ceremony for the Bruce Lee Memorial Highway dedication. The suggested dates for the dedication ceremony are Friday, October 7 or Friday, October 14, from 10:00 a.m. to 1 1:00 a.m. Senator Battin's office has expressed an interest in holding the ceremony in the courtyard area at City Hall. Staff is seeking input from City Council members as to date preferences and general comments/suggestions regarding the proposed proceedings. 451 S:\CityMgr\Terry\Staff Reports\Responses to Public Cmnts\8-2-05 Bruce Lee Dept Rpt.doc Terry Deeringer From: Sherri.VanDorn@sen.ca.gov Sent: Wednesday, June 29, 2005 1:54 PM To: Terry Deeringer; scott@rcdsa.org Subject: Update - Bruce Lee Memorial Highway Dedication Hello Terry and Scott, I wanted to provide your offices with a brief update on the Bruce Lee Memorial Event. Expenses: The Sheriff's Advisory Council (SAC) will be covering the cost of the Highway 111 signs in the amount $2182.32. It is estimated that a check will be sent to the Caltrans District 8 Office by the end of next week. SAC will also host the refreshments at the event. Timeline: To refresh your memory, once Caltrans receipts and deposits the funds the signs are ordered and it takes approximately 6-8 weeks to receive the finished product. Once received by the District 8 office it will take approximately 2-4 weeks to schedule the installation of the signs on Hwy 111. We are looking at a possible dedication ceremony -,on the fi,rst,.or second Friday of October from 10:00-11:00 a.m. Please let me know asap if you have any current conflicts with this timeframe. Venue: We are very interested in using La Quinta City Hall or surrounding area for the actual event. Perhaps the City could donate the usage of the courtyard area and provide the set-up and take down of seating and tables for refreshments. Terry please let me know if you have any concerns in this area and what the proper procedure will be to proceed. I am working with Dennis Gutierrez, Public Information Officer for the Riverside Sheriff's Office (RSO); he will be our main point of contact. RSO will provide the following: invitations and mailing of same (all electeds in surrounding area along with law enforcement they have database) we will plan to include the Sheriff seal, State & City seals on invitations, a/v equipment, podium, motor units, honor guard, program/agenda, flags, background music, Chaplain, refreshment arrangements. Dennis will be contacting the family to advise them of the dedication and invite them to participate. I will be checking into the participation of one of the local middle or elementary school choirs to perform a song or two and to have a local resident sing the national anthem. We will also check into having a framed copy of the Resolution to present to the family. Tent-at-ively Iwound like to have Sheriff Doyle MC the event with words offered by Senator Battin, Mayor Adolph`; and Pat McNamara. I'm not sure if a family representative will want to speak but it would be welcome if they did. Depending upon attendance of official representatives we can modify the speakers but I would prefer to keep the ceremony to 30 minutes with 1/2 hour of social/refreshment/media time. This will be a media event - we expect Channels 2,3,6,Telemundo, Univision, KNEWS, Desert Sun, and Press Enterprise. I hope this overview is helpful. Please let me know if you have any questions or concerns. I look forward to hearing from you soon. Sherri Van Dorn District Director Senator Jim Battin 37th Senate District (760) 568-0408 (760) 568-1501 fax i 45- 2 Q.A. -'olae. R& . MEMORANDUM TO: Thomas P. Genovese, City Manager FROM: *Mothy R. Jonasson, Public Works Director/City Engineer DATE: July 28, 2005 RE: Continuing Action Regarding the Expenditure of Public Funds Pertaining to an Emergency Contract for the Construction of the SilverRock Resort Mountain Drainage Improvements Resolution No. RDA 2005-010 was approved by the Agency on July 19, 2005. This resolution delegated the City Manager authority to respond to the stated emergency without giving notice for bids to let contracts as defined in Part 3, Chapter 1, Article 4 of the Public Contract Code. In accordance with Chapter 2.5, Section 22050 (b)(3) and (c)(2) Emergency Contracting Procedures, of the Public Contract Code, the City Manager shall report to the Agency at its next meeting the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency. Further, the Agency shall initially review the emergency action not later than seven days after the action, or at its next regularly scheduled meeting if that meeting will occur not later than 14 days after the action, and at least every regularly scheduled meeting thereafter until the action is terminated, to determine that there is a need to continue the action. It is the opinion of this office that the emergency circumstances of the project have not changed since the approval of Resolution No. RDA 2005-010. Therefore, due to the impending thunderstorms, the limited time available to acquire the necessary materials to perform the emergency mountain drainage repairs and improvements will not permit the typical delay that results from a competitive solicitation for bids. C 453 CAWINDOWS\Temponary Intemet Files\OLKF023\050728 TPG.DOC DEPARTMENT REPORT: 3 ^ A AUGUST 2 AUGUST 16 AUGUST 25 SEPTEMBER 6 SEPTEMBER 13 SEPTEMBER 20 OCTOBER 4 OCTOBER 5-8 OCTOBER 18 CITY COUNCIUS UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING - C4NCELLED "BACK TO SCHOOL" LUNCHEON - SENIOR CENTER - NOON CITY COUNCIL MEETING MAYOR'S CUP GOLF TOURNAMENT CITY COUNCIL MEETING CITY COUNCIL MEETING LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - SAN FRANCISCO CITY COUNCIL MEETING 454 August 2005 La Quints City Council Monthly Planner iNU 1 2 3 4 5 6 - PM CityCouncil 2.00 1 AM ALRC 0 00 Meeting 200 1 PM • Sunline Adolph P 7 8 9 10 11 12 13 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 7:00 PM Cultural Arts 6:00 PM League- Abate. -Perkins Henderson Commission Henderson 7:00 PM Planning 5:30 PM Investment 7:00 PM Com. Serv. Commission Advisory Board Comm. 14 15 16 17 18 19 20 9:00 AM CVA-Henderson 3:00 PM Historic Preser- City Council Meeting - vation Commission CANCELLED 21 22 23 24 25 26 27 10:30 AM RCTC Budget - Planning Commission - 4:00 PM OKRA Airp- 9:00 AM LAFCO- Henderson CANCELLED Osborne Henderson 12:00 PM • Senior Center "Back to School" lunch 28 291 30 1 is • III 'r'iiiii!?i" ::o::.,. I; i!5i!!i!iiir,!!! !i:!!!::! . ! � :! :: ,';!!„i: i.l ! i!..::s: I !! ! iii,,.,,.!..:..:..::.::.::..::s!::s:r:: is � :: � ::.:... � ::iia!iiieiiiiiai::.:.:r-• . i . !.... . :i !: i I I .....:..�,:::. ! I : .. � mb er . u ISeptember July Y Se S M T W T F S S M T W T F S 1 2 11 3 4 5 6 7 8 9 it ii'i 1 2 3 tlll 4 5 6 7 8 9 10 liillilli 10 11 12 13 14 15 16 !?[?! 17 18 19 20 21 22 23 l'€Illil 11 12 13 14 15 16 17 `III1's' 24 25 26 27 28 29 30 18 19 20 21 22 23 24 I 31 III 25 26 27 28 29 30 I lilii ��ri��riii:i:ai�� i.i;?i ::.:!:.. .:all.!.! .IIII, IIIIII !II:I i l III I I .�.,1:..1..,....III..:..:..:..i;.....................,..:..::.::.:..:..: ! :!!::! i'• r!:i r...!::::,:::..:..:..:..:...::. .� ..:IIII!f;i;i i°i!';i:r:;=•'•�: .,� --••- I---.,.::,: s!�;!ri l� i�!!'r'i!'r'!ia "- :: !,.; ilii!!!I�.. diiii�;„MI!icr" .........:..::.:::....:..:. .::.::.::.::..:........:..,:...::.::.::.::.::..:..:..:..:.:..:.::.::..:..:..:..:..:.>:..:..:..:..:..:..:....:..:..:..:..:..:..:..:.::..:.::.::.::.::..:..:..:..:..:.::..:.::.::.::.,:..:..:..:.::..::..:..:.,..:::.:.:::.::...: ...................:........................,..,......::............................:..........,.................,..,........., .....�:::.: a: .!.r!.si!riir•! ::iz:ii!� iri?!!"ii ,..:.:..:..:.::.::.::.:...,...... li�il. 1!!. I.I.! IIi...I..I...:.::.......a.. ! !ill.. I.H.........i.....:....I.........................:..:.::::::.:...:....:.:.....(. ! . .: i:. !iii!iii'I I I I!ll I !.! I.I II I.....1.......:.. �..... �............:..............................:....:....I.. ii.i:..l:. �::. gin:. Printed by Calendar Creator Plus on 7/26/2005 r 455 September 2005 La Quinta City Council Monthly Planner 11 12 13 14 15 16 17 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 3:00 PM CVWD Joint 10:00 AM Pub. Sfty Abate. -Perkins Henderson Water Policy Adv. Cmt Patriot Day Perkins 7:00 PM Planning 5:30 PM Investment - Adolph 12:00 PM Transp-Perkins Commission Advisory Board 3:00 PM Historic Preser- 3:00 PM Mtns. Con -Sniff 11:30 AM - Mayor's Cup vation Commission 6:00 PM League- Adolph Henderson 7:00 PM Cam. Serv. Comm. 18 19 20 21 22 23 24 9:00 AM CVA-Henderson 12:00 PM • Sunline 9:00 AM LAFCO- 2:00 PM City Council Adolph Henderson .r Meeting 1st Day of Autumn 5 2 27 28 29 30 NIMT 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Human Comm- Henderson Commission Osborne 6:0 0 PM Exec Cmte.- 4:0 PM DRRA Air 0 P sI Adolph Osborne Printed by Calendar Creator Plus on 7/26/2005 456 October 2005 La Quinta City Council Monthly Planner 1 Printed by Calendar Creator Plus on 7/26/2005 A � YMCA 2005 (A-L) Alayna Abernathy Leana Alvarez Thomas Alvarez Tristan Baker Hillary Barrigan Nadia Ba lon Maya Bickman Thomas Branconier Angelina Brid eford Kimberly Brown Hailey Buttles Kayla Castillo Breanna Chavarria Mackenzie Collier Allee Comer Ha lee Comer Maritza Cubillas Mason Dall Sterling Dall Gabrielle Es uivel Natalee Ferrin Krist an Figueroa Brianna Fisher Kaitlin Fisher Sandra Flores Quentin Gray Bianka Gudino Zakary Hellawell Joshua Hernandez Kiara Jackson Dasmine Spears -Jordan Jasmine Spears -Jordan Derrick Kinsey Tristan Kirkpatrick Wyatt Lange Michael Laver Ben Lopez Robert Lopez Twivl 4 .faQumrw COUNCIL/RDA MEETING DATE: August 2, 2005 ITEM TITLE: Public Hearing of an Ordinance Adding Chapter 14.32 to the La Quinta Municipal and Setting the Fee for an Annual Extralegal Load Haul Permit RECOMMENDATION: A.) Motion to take up Ordinance No. further reading. B.) Motion to introduce Ordinance No FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: by title and number only and waive on first reading. This annual fee will eliminate non reimbursed City expenses of an estimated $3,000 as compared to the single haul permit system currently in use. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Haulers transporting extralegal loads through the designated truck routes as shown under La Quinta California Municipal Code 12.56.01 1 are requesting Annual Extralegal Load Haul Permits. An "Extralegal Load" is defined as a load that is heavier, longer, wider, or taller than what is allowed by the California Vehicle Code without obtaining a special transportation permit. A special permit (one that does not qualify for an annual permit) is required when the load meets at least one of the following conditions: a. Width greater than 15 feet; b. An overall length exceeding 110 feet, or 135 feet with steerable rear axles; c. A loaded weight exceeding the Caltrans Purple Weight Chart; d. Height exceeding 16 feet. 4,19 The Public Works Department has received several requests by earthmoving equipment operators to reduce processing time for haul permits. The fee for the annual extralegal load permit must be established by ordinance or resolution after notice and hearing according to the California Vehicle Code Section 35795. The City published notice of this public hearing four times in the Desert Sun in accordance with Government Code Section 6064. The Public Works Department has estimated the City cost to process a permit (individual or annually) to be roughly $90. The City's annual revenue for the individual haul permit system is approximately $600 with a processing cost of $3,600. The City's annual revenue for the annual haul permit system is approximately $900 with a processing cost of $900 (Attachment 1). Thus, this fee is calculated simply to cover City costs associated with this haul permitting and will not generate revenue. The Public Works Department requests the fee for the annual haul permit be set at the maximum specified by the California Vehicle Code under Section 35795, which is currently $90. Palm Springs and Indio have already adopted an Annual Haul Permit based on a $90 permit fee. Prior to transporting their loads, a truck is weighed at the haulers scale location (large trucking companies) or at public scales (Avenue 48 and Grapefruit Blvd.) for small independent trucking companies. Additionally, trucks must be weighed at interstate highway locations prior to entering states and major cities. Trucks could also be weighed by law enforcement using portable scales. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Motion to take up Ordinance No. further reading. Motion to introduce Ordinance No. 2. Provide staff with alternative direction. Respectfully submitted, C:T othy R. nas Q P.E. Public Works Direc/ City Engineer by title and number only and waive on first reading; or 4r; 0 2 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Estimated Permit Cost 3 461. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 14.32 REGARDING ANNUAL EXTRALEGAL LOAD PERMITS AND SPECIAL EXTRALEGAL LOAD PERMITS, TO THE LA QUINTA CALIFORNIA MUNICIPAL CODE WHEREAS, the City desires to implement the issuance of Annual Extralegal Load Permits as a means to enhance efficient acquisition of permits for extralegal loads by persons or entities engaged in the business of transport hauling; and WHEREAS, such annual permits are authorized by state law provided the fee for such permit is established by ordinance or resolution adopted after notice and hearing; and WHEREAS, the City has provided the public with notice by publishing a notice of this hearing four times in the Desert Sun in accordance with Government Code Section 35795; and WHEREAS, the fee for the annual permit cannot exceed the fee adopted by the California Department of Transportation and must approximate the City's costs and expenses relating thereto. THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 14.32 of the La Quinta California Municipal Code is added to read as follows: 14.32.010 Annual Extralegal Load Permits and Special Extralegal Load Permits The Public Works Director, or his or her designated representative, is authorized to issue Annual Extralegal Load Permits that are valid for the balance of the calendar year in which the permit is issued. The annual permit is valid for use by any transport vehicle owned by the person or entity named on the permit. There is no limit to the number of times a valid permit may be used provided each extralegal load complies with the requirements of this chapter. The wet signature original Annual Extralegal Load Permit must be present on the transport vehicle during the entire course of the move. 464 4 Ordinance No. Annual Extralegal Load Haul Permit Fee Adopted: August 2, 2005 Page 2 of 5 The Public Works Director, or his or her designated representative, is authorized to issue Special Extralegal Load Permits for variance loads. Given the atypical nature of variance loads, the Public Works Director shall carefully evaluate the potential impacts to the existing infrastructure prior to issuing a Special Extralegal Load Permit and require the permit applicant to pay for any and all expenses associated that may be required to accommodate the proposed move of the variance load. 14.32.020 Definitions Whenever in this chapter the words or phrases defined in this section are used, they shall have the respective meanings assigned to them in the following definitions: A. An "extralegal load" is a single unit or an assembled item which, due to its design, cannot be reasonably reduced or dismantled in size or weight so that it can be legally transported as a load without a permit as required by Section 35780 of the California Vehicle Code. A vehicle or its load is considered an extralegal load when: 1) The total width of the vehicle, or its load exceeds 102 inches, except as otherwise provided in Chapter 35100 of the California Vehicle Code. 2) The total height of the vehicle, or its load, exceeds 14 feet measured from the surface upon which the vehicle stands, except double -deck buses, which may be up to14 feet, 3 inches. 3) The total length exceeds 75 feet, or a single non -articulating vehicle exceeds 40 feet. 4) The total weight exceeds 80,000 pounds (40 tons). B. A "variance load" is a large extralegal load. The threshold criteria defining a variance load is an extralegal load that exceeds any of the following criteria: 1) The width exceeds 15 feet, or 2) The height exceeds 16 feet, or L 463 5 Ordinance No. Annual Extralegal Load Haul Permit Fee Adopted: August 2, 2005 Page 3 of 5 3) The overall length exceeds 110 feet, or 135 feet with steerable rear axles, or 4) The weight exceeds the Caltrans Purple Weight Chart. 14.32.030 Annual Extralegal Load Permit Fee The fee is set at the maximum allowed by the California Department of Transportation (CALTRANS). The Public Works Director is authorized to issue replacement annual permits for lost originals upon receipt of a sworn affidavit from the permittee stating the original permit is unaccounted for and no longer available for use on a transport vehicle as a valid permit. The fee for the replacement permit shall be equal to the cost of issuing a standard extralegal load permit. 14.32.040 Annual Permit Not Valid For Variance Loads The Annual Extralegal Load Permit is not valid for transporting Variance Loads. A Special Extralegal Load Permit shall be acquired prior to transporting a variance load on City owned public streets. 14.32.050 Special Extralegal Load Permit Fee The fee for a Special Extralegal Load shall be the same as charged for a single standard extralegal load permit, plus time and material costs incurred by the City to accommodate the proposed move. SECTION 2. FINDING: The fees collection pursuant to this Ordinance are estimated to approximate the total costs incurred by the City in administering its authority under Article 6, Chapter 5 of the California Vehicle Code, Section 35780, et seq. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING: The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be posted in three places within the City of La Quinta as specified in City Council Resolution 98-109. 464 [. Ordinance No. Annual Extralegal Load Haul Permit Fee Adopted: August 2, 2005 Page 4 of 5 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 2nd day of August 2005, by the following vote: AYES: Council Members NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 46J 7 Ordinance No. Annual Extralegal Load Haul Permit Fee Adopted: August 2, 2005 Page 5 of 5 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. which was introduced at a regular meeting on the day of and was adopted at a regular meeting held on the day of not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution 98-109. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on, pursuant to Council Resolution. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California 466 8 ATTACHMENT 1 City Estimated Cost per Individual Permit or Annual Permit Job Duties Possible Hourly Sum Category Time Rate (hr) ($/hr) Secretary Typing, Fax, and Phone Call 0.75 34.71 $26 Asst Eng I Research permit/vehicle code 0.75 39.35 $30 Inspection Staff Inform emails, street investigations 0.5 45 $23 Asst Eng I Rerouting informing 0.3 39.35 $12 Total $90 City Estimated Annual Revenue & Processing Amount Revenue Total Cost Total Net per Revenue per Cost Expense Type Permit Permit to City Individual 40 $15 $600 $90 $3,600 $3,000 Annual 10 $90 $900 $90 $900 $0 467