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CACMIN 05 13 1999 CULTURAL ARTS COMMISSION MINUTES May 13,1999 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Susan Benay Commissioner Charrie Chappie Commissioner Kathryn Hull (Chairperson) Commissioner Elaine Reynolds Commissioner Rosita Shamis (Vice Chairperson) (Arrived at 7:02 PM) Commissioner Patrick Welch STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of April 8, 1999 B. Art in Public Places Financial Report for April 1999 - Chairperson Hull would like to see the previous month's balance on the current monthly report. C. Monthly Department Report for April 1999 - Received and filed. It was moved by Commissioner Welch/Reynolds to accept the Consent Calendar with one grammatical change to the Minutes of April 8, 1999. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Village Mural Project Staff reviewed the report with the Commission and then asked Mr. Richard Jandt of the Chamber of Commerce to speak on behalf of the Chamber of Commerce. Mr. Jandt reported that the Chamber of Commerce is interested in painting the block wall between the EI Ranchito Restaurant and the building that has the Barber Shop and the Bakery. He and other Chamber members discussed this idea when they were cleaning up the area for Mainstreet Market Place, and he would like the Commission to conceptually approve the idea. Mr. Jandt does not want a money commitment from the Commission at this time. Mr. Jandt said they are considering asking art students and artists to work together on the project. G:\MyData\CRlST AL\Cac\CACMIN5-13.wpd The mural would not be considered a permanent art piece, and the property owners would own their portion of the wall. The Commissioners indicated they support the conceptual idea and would like to see businesses and youth involved, but before sending their approval to the City Council the Commission would like more information on where funding of the project would come from, and whether all the property owners have given permission to paint their wall. Mr. Jandt will inform the Chamber of the Commissioners comments and report back to the Commission. Staff informed the Commission on the process for applying for Community Services Grant funds, should they desire to use them. It was moved by Commissioner Reynolds/Benay to begin the process for City Council consideration of the Village Mural Project. Unanimous. B. Work Plan The Commission reviewed the Work Plan and made changes. It was moved by Commissioner Welch/Reynolds to finalize the Work Plan and direct staff to forward it to the City Council for consideration. Unanimous. C. Discussion of Civic Center Campus Improvements Commissioner Chappie explained the process for "call for artists". . Commissioner Sham is wants to make sure the Commission is involved with the project from the beginning. Chairperson Hull would like the Commission to meet with the architect to choose art pieces that will fit within his plans for the Campus. Ms. Horvitz informed the Commission that the City Council will be reviewing the architect's plans at a Study Session meeting soon. All the Commission members are sent City Council Agendas and they can attend the meetings and speak about the project at that time. Staff reminded the Commission that all City Council meetings are open to the public and they were free to attend the meetings at any time. Ms. Horvitz does not know whether the Commission can formally meet with the architect to discuss the project, and suggested the best opportunity for them is to attend the Study Session. Ms. Horvitz told the Commission that it is too soon to send an RFP for the Civic Center Campus Project and they will be informed when it is time to do so. Commissioner Shamis asked if the Commissioners can solicit for artists for the Campus Project now. Ms. Horvitz suggested not soliciting artists specifically for the project, but to solicit artists for the art bank so that we will have their information on hand when the RFP's are sent out. It was moved by Commissioner ReynoldslWelch to begin the process for City Council consideration of artwork for the Civic Center Campus. After discussion and clarification of the motion, Commissioner Reynolds withdrew her motion, and Commissioner Welch withdrew his second. It was moved by Commissioner Benay/Shamis to direct staff to notify the Commission when the Civic Center Campus project would be considered by the City Council. Commissioner Welch stated that a lot of artists are trying to get involved, and it is important to be clear that this project is "down the road," and that the artists will be sent an RFP at the appropriate time. The Commission voted unanimously on the second motion. G:\MyData\CRlSTAL\Cac\CACMIN5-13.wpd 2 Commissioner Reynolds and Chairperson Hull asked staff if the Commission could select an artist for a project or if a call for artists (RFP) was necessary. Staff will check on this and report back next month. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Minutes from Joint Meeting with City Council Members on March 30, 1999 B. Letter from Ira Grayboff dated March 20, 1999 C. Letter from Colin Webster Watson dated April 20, 1999 D. Letter from Grigor dated March 29, 1999 E. Letter from John Kennedy dated April 14, 1999 F. Coachella Valley Cultural Arts Conference Agenda G. Community Development Department Report, March 1999 H. Architecture & Landscape Review Committee Meeting Minutes, March 4, 1999 I. Historic Preservation Commission Meeting Minutes, March 18, 1999 The above items were received and filed. VIII. COMMISSIONER ITEMS Chairperson Hull distributed a copy of a letter that was sent to Karen Wheeler of La Quinta High School for their students participation in the Student Art Wall, and a copy of an invitation to Kurt Wenner's show at the Gardens on EI Paseo in Palm Desert. Commissioner Reynolds informed the Commission that the City of Palm Desert put in $30,000 for this show. Chairperson Hull also said she received a call for artists in San Bernardino for a photo calendar. Commissioner Reynolds gave staff a copy of "Blueprint For Action." A copy will be sent to the Commissioners. Commissioner Benay reported on the CALAA Conference. Staff will send a copy of the report to the Commissioners. A new $50 million art school will be built in Riverside. Commissioner Shamis reported that the McCallum Theatre is now working with Riverside for grants and funding to send teachers to the Institute, also. A Culture Net brochure was distributed to the Commissioners. Chairperson Hull presented information on Americans for the Arts listservs. Staff will make a copy and send to the Commissioners. Chairperson Hull invited Honey Atkins to the next meeting to report on La Quinta On Stage. IX. ADJOURNMENT It was moved by Commissioner Welch/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:08 p.m. G:\MyData\CRlSTAL\Cac\CACMIN5-13.wpd 3 NEXT MEETING INFORMATION June 10, 1999 7:00 PM La Quinta Civic Center Study Session Room . La Quinta On Stage - Honey Atkins Submitted by: ~ ~'cL¿lj Cristal Spidell, Commission Secretary G:\MyData\CRlSTAL\Cac\CACMIN5-13.wpd 4