CAC 07 08 1999c&tyl 4 4v Q"
CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
July 8, 1999
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
C. Introduction of Commissioners
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda
IV. CONSENT CALENDAR
A. Approval of Minutes of June 10, 1999
B. Arts in Public Places Financial Report for June 1999
C. Department Report for May 1999
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Election of Officers
B. La Quinta On Stage Update - Honey Atkins
C. Bear Creek Channel Bike Path - Jana Barbier
D. Work Plan Projects
E. Meet the La Quinta Artist
F. Civic Center Campus Improvements
G. Village Improvements
H. August Cultural Arts Commission Meeting
VII. CORRESPONDENCE AND WRITTEN MATERIALS
VIII. COMMISSIONER ITEMS
A. Report on June 22, 1999 City Council Study Session - Reynolds/Benay
B. Report on June 29, 1999 City Council Study Session - Hull/Shamis
IX. ADJOURNMENT
NEXT MEETING INFORMATION
August 12, 1999 7:00 PM
La Quinta Civic Center Study Session Room
G:\MyData\Cristal\CAC\AGN7-8.wpd
City of La Quinta
Recap Arts in Public Places
Available Funds 06/30/1999
Deposits collected through development
Interest earned
City Contribution
Total Sources
Less expenditures:
Operating expenses
Art purchased
Total Uses
Equity Available before encumbrances and committments:
Add back Accounts Payable
Reduction for Interest Receivable
Cash Available before encumbrances and committments:
Less Encumbrances
IV. CONSENT CALENDAR B.
May 1999 Ending Balance: $217,443.73
Less Commitments:
Balance of De Martino Sculpture for Civic Center
(13,217.00)
Balance of K.Emerson & A.Dematteis - Fritz Burns Park
(1,260.37)
Balance Hwy 111 TDC Shopping Center - Paid
0.00
Balance Hwy 111 TDC Shopping Center - Credits
(9,418.07)
Balance Hwy 111 TDC Shopping Center - Future
(14,581.93)
Balance Ministrelli TT25429
0.00
Deposits committed to Rancho La Quinta - Paid
0.00
Deposits committed to Rancho La Quinta - Credits
0.00
Balance of Art Fernandez - Fritz Burns Park
(3,600.00)
Balance Marcia Gibbons-L.Q. Car Wash
0.00
Balance Eagle Hardware -Credit
0.00
Balance Washington St. Bridge-Navarrete/Nolmes & Narver
(1,284.00)
Balance Washington St. Bridge-Navarrete/Nolmes & Narver
(30,122.00)
Balance Washington St. Bridge -Artwork Construction
(12,710.50)
Obelisks Pilot Program -City Street Markers
(1,684.50)
Landscaping for Artpiece-Hwy111/Wash. St
(19,000.00)
Civic Center Art Purchase
(173.00)
Construction of Base for New Art Piece
(2,918.00)
City Entrance Monuments
(293,113.00)
$930,528.81
111,443.70
50,000.00
1,091,972.51
(18,644.50)
(419,761.63)
(438,406.13)
653,566.38
0.00
0.00
653,566.38
0.00
Total Commitments (403,082.37)
Total available funds through
06/30/1999 $250,484.01
Note: This June 30th report does not include end of year accounting adjustments and 4th quarter interest.
File: APP.WK4
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to 06/30/1999
Operating Expenses
Expended
Conference - Phoenix
07/24/92
Bank of America
821.66
07/31/92
Meg Robertson
244.08
$1, 065.74
10/15/92
A.E.S.
23.70
01/12/93
Jerry Allan
2,275.00
03/10/93
Regents - University of Calif.
105.00
03/31/93
Martin & Chapman
242.05
03/31/94
City of La Quinta Admin Fee
6,000.00
05/10/95
Rositas Shamis - Reimburse for supplies
35.91
06/30/98
Charrie Chappie Travel
325.21
06/30/98
Elaine Reynolds Travel
360.61
06/30/98
Rosita Shamis Travel
2,141.01
06/30/98
Susan Benay Travel
1,125.32
06/30/98
Americans For The Arts Registration
150.00
09/30/98
Susan Benay Travel - Reverse
(1,125.32)
01/25/99
Art in La Quinta Inserts (Arrow Printing)
1.150.00
05/07/99
Recreation Brochures
473.50
05/29/99
Summer Brochures (Arrow Printing)
1,239.13
06/30/99
Patrick Welch - Anderson Travel
428.00
06/30/99
Welch/Reynolds - Atlanta Hilton
1,313.28
06/30/99
Susan Benay - Best Western
245.00
06/30/99
Ca Assembly of Local Arts
199.00
06/30/99
Welch/Reynolds - Americans for the Arts Reg.
600.00
06/30/99
Susan Benay - Travel
272.36
Total Operating Expenses
$18,644.50
Total
Balance of
Art Purchases'
Commitments
Expended
Commitments
06/09/92
Adams/Truman PTA
n/a
$846.00
0.00
04/14/93
Louis De Martino
73.500.00
60,283.00
13,217.00
06/29/94
K.Emerson & A.Dematteis
51,000.00
49,739.63
1,260,37
07/31/92
Hwy 111 TDC - Paid
47,578.99
47,578.99
0.00
07/31/92
Hwy 111 TDC - Credits
10,810.63
1,392.56
9,418.07
07/31/92
Hwy 111 TDC-Future
36,610,38
22,028.45
14,581,93
12/15/1992
Ministrelli TT25429
15.000.00
15,000.00
0.00
06/06/1995
Bear Creek Path Art Work
5,000.00
5,000.00
0.00
01/16/1996
Fritz Burns Park
16,786.00
16,786.00
0.00
05/21/1996
Rancho La Quinta - Paid
35,000.00
35,000.00
0.00
05/21/1996
Rancho La Quinta - Credit
35,000.00
35.000.00
0.00
12/17/96
Fritz Burns Park - Art Fernandez
40,600.00
37,000.00
3,600.00
06/17/97
Marcia Gibbons-L.Q. Car Wash
10,000.00
10,000.00
0.00
06/17/97
Eagle Hardware -Credit
43,000.00
43,000.00
0.00
05/05/98
Washington St. Bridge-Navarrete/Holmes & Nary
3,000.00
1,716.00
1,284.00
09/15/98
Washington St. Bridge-Navarrete/Holmes & Nary
39,500.00
9,378.00
30,122.00
10/20/98
Washington St. Bridge -Artwork Construction
21,999.00
9,288.50
12.710.50
07/07/98
Obelisks Pilot Program -City Street Markers
14,000.00
12,315.50
1,684.50
07/07/98
Landscaping for Artpiece-Hwyl 11 /Wash. St
19,000.00
0.00
19,000.00
03/16/99
Civic Center Art Purchase
7,500.00
7,327.00
173.00
04/06/99
Construction of Base for New Art Piece -City Hall
4,000.00
1.082.00
2,918.00
05/18/99
City Entrance Monuments
293,113,00
0.00
293,113.00
Total Art Purchases $821,998.00 $419.761.63 $403,082.37
File: APP.WK4
City of La Quinta
Recap Arts in Public Places Interest Earned
Annual
Interest
FY 1990/91
3,525.59
FY 1991 /92
11,646.54
FY 1992/93
12,156.96
FY 1993/94
7,137.38
FY 1994/95
11,444.17
FY 1995/96
14,109.65
FY 1996/97
16,170.79
FY 1997/98
14,845.19
Total Accumulated Interest
FY 1998/99 Interest YTD 20,407.43
Interest Through 06/30/1999 111,443.70
File: APP.WK4
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CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: Monthly Department Report for May 1999
RECOMMENDATION:
Receive and file.
BACKGROUND:
The Community Services Department completes a monthly Department Report consisting of
attendance figures for all programs, upcoming events and meetings attended, as well as a revenue
report for the month. The Department Report is transmitted to the City Council on the second
Council meeting of every month.
Attachment: Monthly Department Report
MEMO.DR
T4ht 4 P 4"
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM:
Marni Kunsman, Recreation SupervisorIA4
VIA: Dodie Horvitz, Community Services Director
DATE: June 15, 1999
SUBJECT: Transmittal of Community Services Department Report for the Month of
May 1999
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
JULY 1999:
July 3 La Quinta Summer Golf Tour, Dunes Course, La Quinta Resort & Club
July 8 *"Patriot Days" Luncheon
July 7 "Reacting to a Changing Stock Market,' Evening Seminar, Senior Center
July 8 China Town Tour, Family Excursion
July 10 La Quinta Summer Golf Tour, Heritage Palms
July 10 Standard First Aid & CPR Class, Boys & Girls Club
July 10 Mastering Microsoft Word, Saturday Computer Workshop, Boys & Girls Club
July 12 *Free Putting Contest
July 12 *Avoiding Heat Stroke, Health Seminar
July 14 "Alternative Approaches to Health Care" Seminar
July 14 "Start Your Own Internet Business," Evening Seminar, Senior Center
July 15 *Healthy Cooking Class
July 16 Ice Cream Social with Gamby the Quail, Senior Center Multi -use Room
July 17 La Quinta Summer Golf Tour, Palm Valley Country Club
July 17 "Understanding the Roth IRA" Saturday Financial Seminar, Senior Center
July 17 Mastering Microsoft Excel, Saturday Computer Workshop, Boys & Girls Club
July 19 Annual Sawdust Festival, Laguna Beach
July 19 *CPR Class
July 20 *Free Hearing Consultation and Hearing Aid Check
July 20 Getting Your Play or Musical Produced Classes, Senior Center
July 13 South Coast Plaza & Fashion Island Shopping Excursion
July 22 "Living with Diabetes" Seminar
July 23 San Diego Zoo, Family Excursion
July 24 La Quinta Summer Golf Tour, Desert Willow Golf Resort
July 24 "College Funding 101," Saturday Seminar, Senior Center
July 27 * "55 Alive," Mature Driving Course
July 28 Legoland California, Youth & Adult Excursion
July 31 La Quinta Summer Golf Tour, Mission Hills Resort, Gary Player Course
July 31 "Reacting to a Changing Stock Market," Saturday Seminar, Senior Center
* Senior Center Program, Class or Event
c&ty/ 4 4v Q"
Community Services Department
Attendance Report for the Month of May 1999
Summary Sheet
1999 1998 Variance Meetings Per Month
—►G^n Dnrficinnfinn 1999 1998
Program
. �.....,.r........
108
- -•--. - -
0
108
12
Leisure Classes
750
550
200
1
1
1
Special Events
790
740
50
13
4
Adult Sports
2185
1429
756
116
89
Senior Center
3833
2719
1114
142
94
Program Totals
Inform ation/Referra Is
91
20
20
CommunityService
91
1175
1149
26
22
20
Senior Center
1266
1149
117
42
40
Total
Sports Complex
1
0
40
0
40
AYSO
5600
0
8
8
LQSYA
30
-
20
10
1
1
La Quinta Wildcats
Total
5670
50
10
9
t5620
Total Programs
10769
88
12811
1941
143
voiun[eer nvula
765
938
-173
Senior Center
41
11
Meals on Wheels
52
817
979
462
Total Volunteer Hours
Kevenue
Senior Center
$
3,540.00
$
1,723.50
$
1,816.50
Commungy Services
$
3,108.00
$
4,479.00
$
(1,371.00)
Rental Income
$
135.00
$
1,648.35
$
1513.35
Total Revenue
$
6,783.00
$
7,850.85
$
(1,067.85)
"Totals not available
Community Service Program Attendance May 1999
1998/99 1998/99 1997/98 1997/98 1997/98 1998/99
t T tal Partici ation Participants Total Participation Variance Meetings Meetings
Leisure Classes
Low Impact Aerobics
Youth Tennis
Basic Guitar #3
Totals
Pa, L %, pan s
9
7
11
27
o p
72
14
22
108
0
0
0
0
0
0
0
0
72
14
22
1081
0
0
0
0
8
2
2
12
1998/99
1998/99
1997/98
1997/98
1997198
1998/99
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meetings
Special Events
Community Picnic
Totals
750
750
750
750
550
550
550
550
200
200
1
1
1
1
1998/99
1998/99
1997/98
1997/98
1997/98
11998199
Participants
Total Participation
Participants
Total Participation
Variance
Meetings
Meetings
Adult Sports
Open Basketball M/T
Open Basketball Sat.
Adult Soccer League
Totals
50
0
185
235
50
0
740
790
0
0
185
185
0
0
740
740
50
0
0
50
01
0
4
41
9
0
4
13
Page 2
Senior Center Attendance
1999
1999
1998
199
Registered
Participants
ota
Participation
Register
artici ants
Total
Partici anon
Variance
Meetings
1999 1998
Senior Activities
Battin's Mobile Office
4
4
0
0
4
1
0
Bridge, ACBL
180
180
199
199
-19
4
4
Bridge, Duplicate/Social
293
293
294
294
-1
12
11
Computer Dedication Ceremony
Fabulous Follies Film
32
58
32
58
0
0
0
0
32
58
1
11
0
0
Creative Writing Club
23
23
28
28
-5
41
4
Ice Cream Social
68
68
1
1
67
41
1
Marine Corps Band Concert
190
190
0
0
190
11
0
Monthly Birthday Party
31
31
35
35
4
1
1
Monthly Luncheon
84
84
88
88
-4
1
1
Movie Time
58
58
34
34
24
4
4
Putting Contest
12
12
0
0
12
1
0
Putting Green
14
14
0
0
14
n/a
n/a
Seminars
98
98
21
21
77
4
2
Step Out for Seniors
89
89
45
45
44
1
1
Television Viewing
44
44
19
19
25
n/a
n/a
Tennis
37
37
85
85
48
4
14
Tennis Social/Potluck
30
30
0
0
30
2
0
Senior Activity Total
1345
1345
849
849
496
461
43
Senior Leisure Courses
Ballroom Dance
18
41
0
0
41
5
0
Computer
Dog Training
Exercise
62
4
66
80
18
409
37
0
46
59
0
323
21
18
86
10
4
16
10
0
12
Healthy Cooking Class
Senior Leisure Courses Total
16
166
16
564
18
101
18
400
-2
164
11
361
1
23
Senior Leisure Classes
Arts and Crafts
18
18
28
28
-10
41
4
Bridge Lessons
Ceramics
135
42
135
42
67
45
67
45
68
-3
8
4
8
4
Painting
14
14
15
15
-1
4
4
Quilting
23
23
0
0
23
4
0
Watercolor
44
44
25
25
19
10
3
Senior Leisure Classes Total
276
276
180
180
96
34
23
TOTAL SENIOR PROGRAMS
1787
2185
1130
1429
756
116
89
Senior Services
A.A.R.P. "55 Alive"
38
38
24
24
14
2
2
Ambassadors
58
58
87
87
-29
n/a
n/a
Blood Pressure Check
40
40
47
47
-7
4
4
FIND Food Distribution
595
595
646
646
-51
4
5
Friends Meeting
11
11
8
8
3
2
1
Hearing Consultation
4
4
4
4
0
1
1
Information/Referral/Outreach
400
400
300
300
100
n/a
n/a
PACE Exercise
17
17
23
23
-6
4
5
Peer Counseling Program
10
10
0
0
10
4
0
Share Meetin s/Si n-up
2
2
10
10
-8
1
2
TOTAL SENIOR SERVICES
1175
1175
1149
1149
26
22
20
SENIOR CENTER TOTAL
2962
3360
2279
25781
7R21
138
109
rage s
BUSINESS ITEM A.
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CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: Election of Officers
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND:
The Cultural Arts Commission has the responsibility to elect the Chairperson and the
Vice- Chairperson in the month of July.
The Chairperson shall preside at all meetings and shall perform all duties necessary,
customary or incidental to the office.
The Vice -Chairperson shall act in the absence of the chair.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate (page 21 Handbook for Commissions).
The current Chairperson will open and close nominations to the Commission for
Chairperson. The vote will be taken and the Chairperson will be elected.
The newly elected Chairperson will open and close the nominations for the Vice -Chair.
The vote will be taken and the Vice -Chair will be elected.
AACACRPT.002A.wpd
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote
to break the tie. If a tie vote results at a time when less than all members are present,
the matter shall automatically be continued to the Agenda of the next regular meeting,
unless otherwise ordered by the body (page 19 Handbook for Commissions).
ALTERNATIVES:
The alternatives available to the Commission are:
1. Select a Chairperson and a Vice Chairperson; or
2. Do not select a Chairperson and Vice -Chairperson; or
3. Provide staff with alternate direction.
Dodie Horvitz, Q6r munity Services Director
AACACRPT.002A.wpd
f 0J, c' VI. BUSINESS ITEM B.
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FCFM OF
CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: La Quinta On Stage
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
La Quinta On Stage has requested and received funding in the amount of $45,000
($15,000 in FY 1996/97, $15,000 in FY 1997/98, and $15,000 FY 1998/99), and
has requested $15,000 in FY 1999-2000.
These funds were designated to produce a historical theatrical performance based on
the area's rich and colorful past. The original date for production was May 1999. The
Cultural Commission endorsed the project in 1996. Due to reported situations, the
production has been postponed.
Ms. Honey Atkins has been invited to attend the Cultural Arts Commission to give an
update on the project.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Continue to support the La Quinta On Stage production; or
2. Do not continue to support the La Quinta On Stage production; or
3. Provide staff with alternate direction.
Dodie Horvitz, munity Services Director
AACACRPT.031.wpd
/
La�� BUSINESS ITEM C.
U S
�yF Ayer V ��
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CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: Bear Creek Channel Bike Path
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The La Quinta Arts Foundation has put out a call for artists for the Bear Creek Channel
Bike Path art piece. The closing date for this project was January 29, 1999. The
Community Services Director met with representatives of the Arts Foundation on
Monday, February 8, 1999 to review the submitals for functionality and
appropriateness.
Ms. Jana Barbier presented the final project to the Cultural Arts Commission on
February 11, 1999 for review and recommendation. The Commission supported the
project but voiced some concerns regarding the materials used (Attachment A). The
City Council reviewed the project at its March 2, 1999 meeting and did not support
the project (Attachment B). Their concerns were the art piece was made of metal that
would get hot to the touch and it did not provide shade.
Ms. Barbier will make another presentation to the Cultural Arts Commission for
recommendation of a piece of artwork. After the presentation to the Cultural Arts
Commission, the Arts Foundation will make a presentation to the City Council for
approval.
A:\CACRPT.036.wpd
ALTERNATIVES:
The alternatives available to the Commission are:
1. Support the Arts Foundation project; or
2. Do not support the Arts Foundation project; or
3. Provide staff with alternate direction.
V
Dodie Horvitz,
Attachments
munity Services Director
A. CAC Minutes of February 11, 1999
B. City Council Minutes of March 2, 1999
A:\CACRPT.036.wpd
ATTACHMENT A
CULTURAL ARTS COMMISSION
MINUTES
February 11, 1999
I. CALL TO ORDER
A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session
Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting and led the Pledge of
Allegiance.
MEMBERS PRESENT: Commissioner Susan Benay
Commissioner Charrie Chappie
Commissioner Kathryn Hull (Chairperson)
Commissioner Elaine Reynolds
Commissioner Rosita Shamis (Vice Chairperson)
Commissioner Patrick Welch
STAFF PRESENT: Dodie Horvitz, Community Services Director
Cristal Spidell, Secretary
I1. PUBLIC COMMENT
Jan Blakley, 54015 Avenida Juarez is concerned over vandalism of public artwork and suggested
temporary or permanent citizen watchdog committee.
111. CONFIRMATION OF AGENDA
IV. CONSENT CALENDAR
A. Approval of Minutes of January 14, 1999
After minor changes were made to the Minutes it was moved by Commissioner Benay/Welch to accept
the Minutes of January 14, 1999 as corrected. Unanimous.
B. Financial Report
Ms. Horvitz explained the page added to the Financial Report. It is the current month's Building Permit
status.
C. Monthly Department Report for January 1999 - Received and filed.
V. PUBLIC HEARING - None
VI. BUSINESS ITEMS
A. Bear Creek Channel Bike Path
Jana Barbier, La Quinta Arts Foundation showed the Commission two pieces of artwork they would
like to place on the Bear Creek Channel Bike Path. The first piece is a Love Seat by Gene Montez
Flores and will be placed at the top of the Cove (south end of the trail). The Commissioners expressed
their opinions and concerns about the art piece and Ms. Barbier will forward their comments to the
artist.
G:\N4yData\Cristal\CAC\CACMfN2-1 l .wpd
The second art piece is by Mike Teague and the Arts Foundation hopes to place this piece at the
bottom of the Cove (north end of the trail). This piece will be brought back to the Commission for
consideration at a later date.
It was moved by Commissioner Chappie/Shamis to support the La Quinta Arts Foundation's selection
of an art piece by Gene Flores to be located on the Bear Creek Channel Bike Path. Unanimous.
6h4rtist Bank Application
The ommission discussed revisions to the Artist Bank Application. The Commission moved last
page be the front page. The remaining pages of the Application could be distributed whe n official
Reque or Proposals is sent out. It was moved by Commissioner Reynolds/Shamis pprove the
Artist Ba pplication with changes. Unanimous.
C. CaliforniMulture Net
Commissioner Ich distributed information to the Commission from the C rnia Arts Council (copy
is on file). Com ioner Welch would like to send a letter to cultural or zations in the valley to tell
them about the Cu a Net. He will go through the Arts Organizatio ' and indicate whom to send
the letter to. Comm ioner Reynolds suggested Commissioner W present the California Culture
Net at the Cultural Co ence. It was moved by Commissioner Ich/Reynolds to participate in the
Culture Net program. Un " ous.
D. Meet the La Quinta Artist
The subcommittee selected Ann
will be invited to Culture in
Welch/Reynolds to approve Ann
Commissioner Benay asked the Commiss
E. Culture in the Courtyard
as the next;O&Ek the La Quinta Artist" recipient. Ms. Wolfe
urtyard ogeMarch 25. It was moved by Commissioner
p the nqWecipient of Meet the La Quinta Artist. Unanimous.
ink of an artist for next month.
The next Culture in the Courtyard evff will be hel bruary 25 from 10-11:30 AM. Ms. Bette Cheney,
last month's Meet the La Quinta t recipient, will N2present. The Commission discussed who was
available to host the event. It ,Jgs moved by Comm ioner Benay/Welch to select Commissioners
Hull/Reynolds/Welch to host t ent on March 25. Unan ous.
F. Culture Workshop PartUff9hip
The Cultural Confere will be held by the Cathedral City Art ommission. Chairperson Hull spoke
with the Chairperso the Cathedral City Arts Commission and ey have rescheduled the workshop
until May 1999. 1 II be held from 10-4:00 PM and will include o\part'
ussion, lunch, speakers, etc.
Robert Reeves, { the Cathedral City Arts Commission welcomesuggestions this commission
may have. It s moved by Commissioner Chappie/Reynolds to ate in theCultural Workshop.
Unanimous.
G. Ameaffn's for the Arts Conference
The mission discussed attending the American's for the Arts Conference in Atlanta, Georgia. The
Co ence is June 5-8, 1999. It was moved by Commissioner Benay/Shamis to send Commissioner
Re olds/V1/elch to the American's for the Arts Conference. Unanimous.
G:\MyData\Cristal\CAC\CACMIN2-ll.wpd 2
City Council Minutes
0
ATTACHMENT B
March 2, 1999
Council Member Adolph suggested Gamby also appear at Se ' Center
cheons, open houses, ribbon -cutting ceremonies, and some a Mayor's
L hes and Chamber Mixers.
In re se to Council Member Sniff, Ms. Horvitz ad that a contractual
position s considered, but it was determined a part-time employee
position d better serve the City and represe quality representative.
Ms. Honeywel , y Attorney, advised that ' also more clearly covered under
the City's liabilit verage.
In response to Cound mber A , Ms. Horvitz advised that the City has
a mascot training video ch esses what a mascot should or should not
do relative to limiting liabili cerns.
Council Member Sniff as if a ume for warmer weather was planned, as
well as one made of authenti tors.
Ms. Horvitz adv' that there is a ve\ at can be worn underneath the
costume to he. eep the body from overhe
Mayor Pro m Henderson suggested something b ne to make the feather
on top o e head stick up straighter, and asked when a costume is stored,
to wh" Ms. Horvitz responded at City Hall.
ORON - It was moved by Council Members Sniff/Perkins to ap ve the part -
position classification for the City Mascot "Gamby the Qu N
Motion
rried unanimously. MINUTE ORDER NO. 99-25.
2. CONSIDERATION OF DESIGN AND LOCATION OF THE BEAR CREEK TRAIL
ART PIECE AS PROVIDED BY THE LA QUINTA ARTS FOUNDATION.
Ms. Horvitz, Community Services Director, advised that in 1994 the La Quinta
Arts Foundation proposed doing an art project with local youth, and in 1995 the
location for the art piece was changed from .Eisenhower Park to the Bear Creek
Trail. Due to various reasons, the project was shelved for sometime, and the
Arts Foundation is now submitting the proposed design for the art piece.
Jana Barbier, P. 0. Box 777, Education Director of La Quinta Arts Foundation,
stated that the art piece, "Love Seat," was designed by internationally known
artist, Gene Flores, who is willing to work with the youth on the installation.
City Council Minutes 5 March 2, 1999
The art piece will be made of brushed stainless steel with split -stone seats, and
poetry will be engraved on the wall.
In response to Council Member Perkins, Ms. Barbier advised that it will have a
raised concrete base. The pillars can also be filled with concrete, and the
stainless steel won't take on the heat until the concrete gets very hot. If the
steel should get damaged it can be brushed out.
Council Member Adolph didn't have a problem with the design, but felt the
stainless steel is not indicative of the trail area.
Ms. Barbier stated that the artist's. intent was to do homage to the metal roof
structures built here many years ago. The brushed stainless steel will pick up
the color tones of the sky and mountains, but it won't reflect the sun.
Council Member Adolph believed the stainless steel would get hot, and was
concerned about someone getting burned.
Ms. Barbier pointed out that metal art pieces are placed all along El Paseo in
Palm Desert.
Council Member Perkins felt the art piece is unique, and didn't have a problem
with the stainless steel.
Council Member Sniff felt it's totally out of place, and missing a balance of
native things such as stone, plants, and maybe water. He felt it would be hot
in the summer and cold in the winter, and didn't have enough shade or seating.
He felt that it needs to be rethought in order to come up with something that's
more functional and compatible with the area, and was concerned that people
might trip over the abrupt elevation of the base.
Ms. Horvitz pointed out that the art piece would not be replacing one of the four
rest stops planned along the trail, one of which will be approximately 500 feet
away.
Mayor Pro Tern Henderson felt the Council may need to address the issue of the
rest stops, and determine if they should all be the same or different. She was
impressed with the artist's offer to participate, however, she didn't feel that the
roof provides enough shade, and was concerned about someone tripping on the
raised step. She also questioned the stainless steel not getting hot during the
summer.
City Council Minutes 6 March 2, 1999
Council Member Sniff felt the glistening from the stainless steel would be
offensive and irritating to the eye.
Mayor Pro Tern Henderson noted that according to the City's code, the art piece
is to be an original, and understood that the artist has used the proposed design
in other places.
Ms. Barbier stated that it's of the same origin, but not the same design.
Council Member Adolph understood that the artist was going more for the
artistic aspect rather than a functional shade area, and noted that the City's bus
stops have the same problem because they look nice aesthetically, but they lack
sufficient shade. His only objection to the art piece was the use of stainless
steel.
In response to Council Member Perkins, Ms. Horvitz advised that the proposed
location is approximately 500 feet from the south end of the trail.
Council concurred on referring this back to the La Quinta Arts Foundation asking
that it be re -thought with consideration given to Council's comments.
3. CONSIDERATION OF NAMING THE CITY'S SEMI-ANNUAL CLEAN-U S
"MARION HENDERSON DESERT BEAUTIFUL CLEAN-UP DAY "
was no verbal or written staff report.)
Mayor Pro Henderson noted that the Desert iful organization is about
35 years old, that Marion Henderson ha de marvelous efforts toward
beautification o desert. Most of th Jects are now being handled by
individual cities, an a felt it would ice for the various clean-up days to
be named after Marion
the City's semi-annual cl
Clean-up Day," and to se
same. She hoped to bb
meeting.
n. a asked the Council to consider naming
ys as "Marion Henderson Desert Beautiful
1% to other cities encouraging them to do the
uch an announcement at their upcoming
Council concur
MOTION was moved by Council Members Sni olph to name the City's
semi- al clean-up days as "Marion Henderson Beautiful Clean-up
Da Motion carried unanimously. MINUTE ORDER N -26.
FROM : VINDEO DESIGNS PHONE NO. Dec. 06 1998 03:18PM P2
Proposal
Bear Creels Bike Path
Arteach in conjunction with the Boys and Girls Chub of the Coachella Valley,
and Amistad high school, propose to design and construct an environmentally
friendly, historically significant, and visually appealing sculpture for the Bear
Creek Bie Path in the La Quints cove.
Even when it was under water the Coachella Valley had a rich and unusual his-
tory. The indigenous peoples of the region took advantage of fertile ocean wa-
ters of what was then an extension of what we call now the Gulf of California.
At this time our dry desert sands were under sixty feet of water. The local Indi-
ans built stone semi -circles ranging from 3 to 5 feet high, and 8 to 12 feet in cir-
cumference on the mountain shores of the inland body of water. As the tide
would rise and ebb, sea water would fill and empty from these ingenious *M-
um trapping fish in the remaining pools. The deposited fish helped maintain a
substantial native papulatinon.
In the mountains along with the with the native peoples lived an assortment of
large mammals. The largest and most fearsome of the mammals was the Califor-
nia Grizzly of which the canyon is named. The grizzly is depicW in a preserved
hieroglyph in the area. This magnificent animal is honored by its representation
in the design, as it appears in the hieroglyph, in steel.
With the symbolic reconstruction of the fish traps and the Cahuilla Beat Shaman
image, we hope to do honor to the history of the region and to the memory of its
early inhabitants.
Respectfully Submitted,
spear Project Coordinator
-Arteach
FROM : VINDEO DESIGNS . PHONE NO. : Dec. 06 1998 03:19PM P3
Specifications
Construction Matedab; Cement, Tile, Stone, and Steel
Size; Approximately 5 feet Nigh, and S Feet in circumference
MaintenAnce; Almost Zero, due to the durable surface and hardness of the ma -
serials, it wdl be pretty much indestructible under normal conditions. Foliage
wdl be desert plants native to the cove
Graffiti'; Swfaces can be surfaced with an anti -graffiti coating, upkeep would
be minimal
Environmental Impact; Due to the durable, nahaal matcr k used in its con-
stniction, impact to the environment would be Y zero
V-aosl Impact; Mmimal, due to its low profile, and natural coloring, the visual
impaci would be minor if at all
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Communmitics
l5 FROM YOUR NEIGHBORHOOD
army, businesses unite
lidents beat the heat,
FOCUS: CHARITIES
A: David Mandquez (front) of the Salvation Army, Larry Dom of Ace Hardware of Palm Desert, David Beale of
,af Heating, Plumbing and Air Conditioning, and Jack Phelps of Energy Innovations Corp. announce a
iip to give away 118 A/C Aider Supercoolers to low-income valley families and other residents.
.nuts will be given away from
ation beginning July 23.
will also be an essay contest
mction with radio stations
, KJJZ and KPLM-AM,
:quires contestants to mail or
!it reasons for wanting to win
glider Supercooler.
re happy to be a part of this
on because I think this can
sake a difference (in energy
)r those who need it," said
Beale, general manager of
.eaf.
A/C Alder Supercoolers application requirements
What: The Salvation Army in Cathedral
City will begin accepting applications
Tuesday for A/C Alder Supercoolers.
Applications will be accepted 10 a.m.-1
p.m. Tuesday, Wednesday and July 15
only.
Guidelines: Applicants are encouraged
to get applications in as soon as
possible. To be eligible, they must:
■ Be a year-round resident of
Coachella Valley.
■ Be a homeowner.
■ Have a working air-conditioning unit
at home.
■ Bring copies of last year's electric
bill.
,■ Show need based on income.
,Applications will be reviewed by the
Salvation Army and winners will be
selected based on the greatest need.
Information: Salvation Army, 68-100
Ramon Road, Cathedral City; 324-2275.
B'nai Writh community leader
of the functions.
PEOPLE TO KNOW Cecelia Knell was happy with their
children's involvement in the orga-
Communities Page Editor Debora tsntz
Telephone 341-6211 Fax 341-6201
Email dbdtz@paimspd.gannett.com
Thursday, July 8, 1999 B3
SCHOOL NOTES
Mecca School students
finish 40-foot mural
MECCA — Thirty students in fourth
through eighth grades from Mecca
School have completed a 40-foot mu-
ral that will be unveiled in a special
ceremony at the beginning of the
school year.
The project was sponsored by a
grant from Healthy Start, an or-
ganization that assists disadvantaged
children.
The mural was completed with
hands-on assistance from Terri
Hayes of ARTEACH and artist
Michael Angelo Hernandez.
The mural began with a drawing
contest open to all sixth-, seventh -
and eighth -grade students. The
theme was "Our Community and a
Healthy Family." Healthy Start
staffers Lucy Moreno and Tonie
Aguilar, along with Hayes and Mecca
School Principal Joe Ceja, selected
three winning entries. The Jewel
Master in Indio and Target in Palm
Desert provided gifts for the first-,
second- and third -place winners.
The after -school project was open
to students who volunteered their
time, and the cartooning and painting
took about seven weeks. The colorful
mural depicts the students' vision of
their community and a healthy fam-
ily. It will be located on the north
outside wall of the Healthy Start
office at Mecca School.
Business women's group
awards 3 scholarships
PALM DESERT — Three local high
school students have been presented
with scholarships by the American
Business Women's Association,
Trendsetter Chapter.
The scholarships, which total
$1,200, were given out at the chap-
ter's meeting last month. The money
will be used for tuition, books or
educational tools.
The recipients are Jason Church -
well, Palm Springs High School; Jeff
Stewart, Palm Springs High School;
and Monica Murillo, Coachella Val-
ley High School.
American Business Women's As-
sociation is for women who want to
grow personally and professionally
through leadership, education, net-
working support and national recog-
nition.
Business meetings are held on the
third Tuesday of the month at Desert
Falls Country Club, 1111 Desert
Falls Parkway, Palm Desert. Net-
working begins at 5:30 p.m., with
meeting and dinners starting at 6
I. BUSINESS ITEM A
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CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: Work Plan Projects
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The 1999/2000 Cultural Arts Commission Work Plan (Attachment A) was approved
by the City Council on June 1, 1999. The Commission may begin work on the tasks.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Assign tasks to Commissioners to begin work; or
2. Do not assign tasks to Commissioners to begin work; or
3. Provide staff with alternate direction.
I&I
V
Dodie Horvitz, P14rimunity Services Director
Attachments: A. Cultural Arts Commission Work Plan
AACACRPT.032.wpd
CITY OF LA QUINTA
ARK PLAN
1999/00
Approved by City Council June 1, 1999
Cultural Arts Commission Work Plan July 1999
Task: Annual Work Plan
Completion Date: May 2000
Participants: Commissioners
Suggested Resources: Commissioners, Staff
Steps to Completion: • Review existing assignments
• Review programs being offered by other Cities.
• Suggest assignments to fill any voids
Staff Time: 3-4 hours per plan
Fiscal Commitment: None
Staff Role: Provide support and act as liaison to City Council
Council Role: Review and approve Work Plan
Goal: Chapter 2.75.040 (4) of Ordinance 317: "Make
recommendations to the City Council concerning the
resources and needs on the subject of the arts..."
2
Cultural Arts Commission Work Plan
Task: Placement of Public Art
Completion Date: On -going
Participants: Commissioners, Staff
July 1999
Suggested Resources: Commissioners, City Council, Residents
Steps To Completion: • Inventory current artwork and sites
• Schedule artist for Cultural Arts Commission meeting
• Review the proposed artwork
• Make a recommendation to the City Council regarding
the artwork and recommend the appropriation of a
specific amount to be committed to the site
Staff Time: 10-12 hours per project
Fiscal Commitment: Funds appropriated from the Art in Public Places Account
Staff Role: Consider site, art piece and appropriation of funds
Council Role: Provide support and subject to final City Council approval
Goal: Chapter 2.75.040 (12) The Commission will submit to the
City Council a recommendation for ratification of public art to
be financed by the Art in Public Places program. (15) The
Commission will make recommendations to the City Council
for the commissioning of artworks, the purchase or lease of
art sites, agreements for the purchase and display of
artwork, or the repair, maintenance or servicing of artwork.
3
Cultural Arts Commission Work Plan July 1999
Task: Temporary Art Placement Program
Completion Date: On going
Participants: Commissioners
Suggested Resources: Commissioners, local artists and art galleries
Steps To Completion: • Notify artists that the program exists
• Once requests have been received, work with
developers/land owners and artists to select a
predetermined site specific art piece for a location to
recommend to Council
• Obtain Council approval
Staff Time: 4-6 hours
Fiscal Commitment: None at this time
Staff Role: Provide support and act as a liaison to City Council
Council Role: Provide support and review and approval of contract
Goal: Chapter 2.75.040 (4) Make recommendations to the City
Council concerning the resources and needs of the
community on the subject of the arts, opportunities for
participation of artists and performers in City sponsored
activities, and ways to encourage community involvement.
4
Cultural Arts Commission Work Plan
July 1999
Task: Develop Public Art Program Information
Completion Date: On going
Participants: Commissioners, Staff
Suggested Resources: Staff, Commissioners, printed materials, activity calendars,
lists of organizations
Steps To Completion: 0 Work with City Council to determine the best method
to inform the public about the Public Art
• Commissioners to design and draft contents of the
information for Commission review and
recommendation to the City Council for their approval
• Publish information in current City brochures, on the
City's Website and Chamber of Commerce map
Staff Time: 6-8 hours per publication
Fiscal Commitment: Costs would need to be determined for the printing
Staff Role: Provide support and liaison with City Council
Council Role: Consideration of content and funding
Goal: Chapter 2.75.040 (4) Make recommendations to the City
Council concerning the resources and needs of the
community on the subject of the arts, opportunities for
participation of artists and performers in City sponsored
activities and way to encourage community involvement.
Cultural Arts Commission Work Plan July 1999
Task: Coachella Valley Cultural Conferences, Workshops, &
Events
Completion Date: On -going
Participants: Commissioners, City Council
Suggested Resources: Community members, City Council, Coachella Valley Cities,
private cultural arts interests, State and Federal sources
Steps to Completion: • Recommend to Council purposed conferences,
workshops & events
• Maintain leadership role in conferences, workshops &
events
• Recommend to Council a date, time, and location for
the conferences, workshops & events
• Work with Coachella Valley Cities to determine
proposed speakers and budget for consideration by
Council
• Solicit contributions to off -set the costs as approved
by Council
• Prepare an outline for the meeting
a Invite the speakers/artists
• Advertise the conferences, workshops & events as
approved by Council
• Conduct the conferences, workshops & events
Staff Time: 10-12 hours per event
Fiscal Commitment: Nominal
Staff Role: Provide support and act as a liaison to City Council
Council Role: Review purpose of conferences, workshops & events and
consider participation and budgets for events
Goal: Chapter 2.75.040 (6) Work cooperatively with City boards,
commissions and committees, and other public and private
organization in promoting art and cultural activities within the
City.
R
Cultural Arts Commission Work Plan July 1999
Task:
Refine the Artist Bank
Completion Date:
On -Going
Participants:
Commissioners, Other Cities, Regional Information
Suggested Resources:
Commissioners, Public Information
Steps To Completion:
• Continue to upgrade the bank by contacting other
Cities for a comprehensive list of artists
• Solicit new artists
Staff Time:
1-2 hours per month
Fiscal Commitment:
Nominal for supplies and materials
Staff Role:
Provide support and liaison to City Council
Council Role: Provide support
Goal: Chapter 2.75.040 (7) Encourage public and private
partnerships
7
Cultural Arts Commission Work Plan July 1999
Task: Review Art In Public Places Master Plan
Completion Date: On going
Participants: Commissioners
Suggested Resources: Commissioners, Community Members
Steps To Completion: • Review, re-evaluate and coordinate the cultural
elements of the City's Master Plan, Art In Public
Places Plan and other related plans for appropriate
components for recommendation to Council in one Art
In Public Places Master Plan
• Include appropriate components as identified
Staff Time: 1-2 hours
Fiscal Commitment: None
Staff Role: Act as liaison to City Council, provide technical support to
Commission
Council Role: Provide direction and periodic review of progress
Goal: Chapter 2.75.040 (11) of Ordinance 317: "Maintain and
Implement the Art In Public Places Plan subject to approval
by the City Council..."
Eta
Cultural Arts Commission Work Plan July 1999
Task: Research and Solicit Grants
Completion Date: On going
Participants: Commissioners
Suggested Resources: Commissioners, Web Sites, Arts Organizations, Foundations
and Corporations
Steps To Completion: • Review appropriate funding sources with staff
• Make recommendations to Council in accordance
with Council policy
• Support staff submital of application to organization
for consideration
Staff Time:
6 hours per grant
Fiscal Commitment: None
Staff Role: Provide support and act as a liaison to City Council
Council Role: Provide support, review and approve applications
Goal: Chapter 2.75.040 (2) of Ordinance 317: Make
recommendations for research and solicitation of grants and
donations.
E
Cultural Arts Commission Work Plan July 1999
Task: "Meet the La Quinta Artist"
Completion Date: Bi-Monthly
Participants: Commissioners
Suggested Resources: Commissioners, Staff, Residents, Media sources
Steps To Completion: • A local artist representing a different medium will be
randomly selected to be showcased in the La Quinta
Chamber of Commerce Newsletter, La Quinta Post
and at other cultural events with a "snapshot" of their
work and history
Staff Time: 1 hour per month
Fiscal Commitment: None
Staff Role: Provide support and act as liaison to City Council
Council Role: Provide direction and support, review and consider the
program
Goal: Chapter 2.75.040 (10) Develop public art awareness through
the presentations of speakers, forums, mixers and special
events.
10
BUSINESS ITEM E.
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CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: Meet the La Quinta Artist
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
One of the tasks in the 1999/2000 Work Plan is to choose an artist to be presented
in the Chamber of Commerce Newsletter and the La Quinta Post. The Commissioner
assigned this task will bring an artist's name back to the Commission at the August
Commission meeting for consideration.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Designate a Commissioner to choose an artist in a determined medium; or
2. Do not designate a Commissioner to choose an artist in a determined medium;
or
3. Provide staff with alternate direction.
ie Horvitz, CgP*unity Services Director
A:\CACRPT.033.wpd
Cl'' '�VI. BUSINESS ITEM F.
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CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: Civic Center Campus Improvements
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The City Council met on June 29, 1999 to discuss the Civic Center Campus
Improvements. The City Council, at a Special Study Session held on March 30, 1999,
directed the Commission to focus on the Civic Center Campus Improvements cultural
components.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Support the Civic Center Campus Improvements; or
2. Do not support the Civic Center Campus Improvements; or
3. Provide staff with alternate direction.
Dodie Horvitz, Cunity Services Director
AACACRPT.034.wpd
A BUSINESS ITEM G.
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CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: Village Improvements
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The City Council met on June 22, 1999 to discuss the Village improvements. The
Commission asked to be included in the Village improvements by adding a cultural
component.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Support the Village Improvements; or
2. Do not support the Village Improvements; or
3. Provide staff with alternate direction.
Dodie Horvitz, dQrff�nunity Services Director
AACACRPT.035.wpd
BUSINESS ITEM H.
V S
,cyOF �N�O
CULTURAL ARTS COMMISSION MEETING
DATE: July 8, 1999
ITEM TITLE: August Meeting Date
RECOMMENDATION:
As deemed appropriate by the Commission.
BACKGROUND AND OVERVIEW:
The Commission meets once a month, and on occasion has gone dark in August due
to vacation schedules, etc. This time is allotted for discussion amongst the
Commissioners to decide whether to meet in August or not.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve a motion to meet on the regularly scheduled Commission meeting day
in August; or
2. Approve a motion to go dark in August, and meet on the next regularly
scheduled meeting day in September.
Dodie Horvitz,, 06`Munity Services Director
G:\MyData\CRISTAL\CAC\CACRPT.036.wpd