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CAC 10 14 1999
c&i�v 4 aloWQ" CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 October 14, 1999 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR A. Approval of Minutes of September 9, 1999 B. Arts in Public Places Financial Report for September 1999 C. Monthly Department Report for August & September 1999 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Calle Estado Mural Project Update B. Civic Center Campus Master Plan C. Artist Partnership Day D. November Meeting Date VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Commissioner Handbook B. Dia De Los Muertos Celebration C. Letter from Chairperson Hull to regarding Art & Humanities Month D. National Arts & Humanities Month Participation Form E. King County Public Art Program Information VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION November , 1999 7:00 PM La Quinta Civic Center Study Session Room G:\MyData\CRISTAL\CAC\AGN10-14.wpd IV. 'COi,SENT CALENDAR B. P otv S `y OF tN� CULTURAL ARTS COMMISSION MEETING DATE: October 14, 1999 ITEM TITLE: Monthly Financial Report for Art in Public Places Funds BACKGROUND: The Community Services Department receives a monthly Financial Report from the Finance Department which consists of funds available through the Art In Public Places Fund. This report is transmitted to you for review. RECOMMENDATION: Receive and file. Services Director Attachment: Monthly Finance Report MEMO.FR August Ending Balance: City of La Quinta Recap Arts in Public Places Available Funds 09/30/1999 Deposits collected through development $983,530.18 Interest earned 119,364.27 City Contribution 50,000.00 Total Sources 1,152,894.45 Less expenditures: Operating expenses (18,904.50) Art purchased (438,761.63) Total Uses (457,666.13) Equity Available before encumbrances and committments: 695,228.32 Add back Accounts Payable 0.00 Reduction for Interest Receivable 0.00 Cash Available before encumbrances and committments: 695,228.32 Less Encumbrances - 1999/2000 Operating Expenditure Authorization (5,000.00) Less Commitments: Balance of De Martino Sculpture for Civic Center (13,217.00) Balance of K.Emerson & A.Dematteis - Fritz Burns Park (1,260.37) Balance Hwy 111 TDC Shopping Center - Paid 0.00 Balance Hwy 111 TDC Shopping Center - Credits (9,418.07) Balance Hwy 111 TDC Shopping Center - Future (14,581.93) Balance Ministrelli TT25429 0.00 Deposits committed to Rancho La Quinta - Paid 0.00 Deposits committed to Rancho La Quinta - Credits 0.00 Balance of Art Fernandez - Fritz Burns Park 0.00 Balance Marcia Gibbons-L.Q. Car Wash 0.00 Balance Eagle Hardware -Credit 0.00 Balance Washington St. Bridge-Navarrete/Nolmes & Narver (1,284.00) Balance Washington St. Bridge-Navarrete/Nolmes & Narver (30,122.00) Balance Washington St. Bridge -Artwork Construction (12,710.50) Obelisks Pilot Program -City Street Markers (1,684.50) Landscaping for Artpiece-Hwy111 /Wash. St 0.00 Civic Center Art Purchase (73.00) Construction of Base for New Art Piece (2,918.00) City Entrance Monuments (293,113.00) Obelisks Pilot Program -City Street Markers (20,000.00) City Entrance Monument Right -of -Way (#655) (15,000.00) Total Commitments (415,382.37) Total available funds through 09/30/1999 $274,845.95 $286,382.78 File: APP.WK4 City of La Quinta Arts in Public Places Recap Expenditures Inception to 09/30/1999 Operating Expenses: Expended Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 244.08 $1,065.74 10/15/92 A.E.S. 23.70 01/12/93 Jerry Allan 2,275.00 03/10/93 Regents - University of Calif. 105,00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6,000.00 05/10/95 Rositas Shamis - Reimburse for supplies 35.91 06/30/98 Charrie Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosita Shamis Travel 2,141.01 06/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150.00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 01/25/99 Art in La Quinta Inserts (Arrow Printing) 1,150.00 05/07/1999 Recreation Brochures 473.50 05/29/1999 Summer Brochures (Arrow Printing) 1,239.13 06/30/1999 Patrick Welch - Anderson Travel 428.00 06/30/1999 Welch/Reynolds - Atlanta Hilton 1,313.28 06/30/1999 Susan Benay - Best Western 245.00 06/30/1999 Ca Assembly of Local Arts 199.00 06/30/1999 Welch/Reynolds - Americans for the Arts Reg. 600.00 06/30/1999 Susan Benay - Travel 272.36 08/19/1999 US Postmaster: 05/19/1999 Appropriation -Summer Brochure 160.00 Total Operating Expenses $18,604.50 Total Balance of Art Purchases: Commitments Expended Commitments 06/09/92 Adams/Truman PTA 846.00 $846.00 0.00 04/14/93 Louis De Martino 73,500.00 60,283.00 13,217.00 06/29/94 K. Emerson & A. Dematteis 51,000.00 49,739.63 1,260.37 07/31/92 Hwy 111 TDC - Paid 47,578.99 47,578.99 0,00 07/31/92 Hwy 111 TDC- Credits 10,810.63 1,392.56 9,41&07 07/31/92 Hwy 111 TDC - Future 36,610.38 22,028.45 14,581.93 12/15/1992 Ministrelli TT25429 15,000.00 15,000.00 0.00 06/06/1995 Bear Creek Path Art Work 5,000.00 5,000.00 0.00 01/16/1996 Fritz Burns Park 16,786.00 16.786.00 0.00 05/21/1996 Rancho La Quinta - Paid 35,000.00 35,000.00 0.00 05/21/1996 Rancho La Quinta - Credit 35,000.00 35,000.00 0,00 12/17/1996 Fritz Burns Park - Art Fernandez 37,000.00 37,000.00 0.00 06/17/1997 Marcia Gibbons-L.Q. Car Wash 10,000.00 10,000.00 000 06/17/1997 Eagle Hardware -Credit 43,000.00 43,000,00 0.00 05/05/1998 Washington St. Bridge-Navarrete/Holmes & Nar 3,000.00 1,716.00 1,284.00 09/15/1998 Washington St. Bridge-Navarrete/Holmes & Nar 39,500.00 9,378.00 30,122,00 10/20/1998 Washington St. Bridge -Artwork Construction 21,999.00 9,288.50 12,710.50 07/07/1998 Obelisks Pilot Program -City Street Markers 14,000.00 12,315.50 1,684.50 07/07/1998 Landscaping for Artpiece-Hwy 111 /Wash. St 19,000.00 19,000.00 0.00 03/16/1999 Civic Center Art Purchase 7,500.00 7,427.00 73.00 04/06/1999 Construction of Base for New Art Piece -City Hal 4,000.00 1,082.00 2,918.00 05/18/1999 City Entrance Monuments 293,113.00 0.00 293,113.00 07/01/1999 Obelisks Pilot Program -City Street Markers 20,000.00 0.00 20,000.00 09/07/1999 City Entrance Monument Right -of -Way (#655) 15,000.00 0.00 15,000.00 Total Art Purchases $854,244.00 $438,861.63 $415,382.37 File: APP.WK4 City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991/92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 Total Accumulated Interest FY 1999/00 Interest YTD Interest Through 09/30/1999 MX 119, 364.27 File: APP.WK4 IV. CuNSENT CALENDAR C. � s FcFM OF CULTURAL ARTS COMMISSION MEETING DATE: October 14, 1999 ITEM TITLE: Monthly Department Report for August & September 1999 RECOMMENDATION: Receive and file. BACKGROUND: The Community Services Department completes a monthly Department Report consisting of attendance figures for all programs, upcoming events and meetings attended, as well as a revenue report for the month. The Department Report is transmitted to the City Council on the second Council meeting of every month. MEMO.DR / T V > cFy OF TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisor-�l �( VIA: Dodie Horvitz, Community Services Director DATE: October 19, 1999 SUBJECT: Transmittal of Community Services Department Report for the Month of September 1999 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF NOVEMBER 1999: Nov 3 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Nov 3 Intermediate Computers, Session 2, Boys & Girls Club Nov 4 *Financial Seminar Nov 4 Adult Tap Dance, Session 2, La Quinta High School Nov 6 La Quinta Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park Nov 6 The Short Game of Golf, Session 1, La Quinta Golf Ranch Nov 8 "Let's Talk," Overcome Your Fear of Public Speaking Seminar, Senior Center Nov 8 Beginning Computers, Session 3, Boys & Girls Club Nov 9 *"Learn Your Vitamin ABCs, Seminar Nov 9 Beginning Computers, Session 4, ,Boys & Girls Club Nov 13 Tiny Tot Turkey Trot, Senior Center Nov 13 Introduction to Horses, Session 3, Ivey Ranch Equestrian Center Nov 13 Computer Seminar, "Mastering Microsoft Word," Boys & Girls Club Nov 15 *Free Putting Contest Nov 15 "Six Ways to Promote Health" Seminar Nov 16 *Free Hearing Consultation and Hearing Aid Check Nov 16 *Healthy Cooking Class Nov 17 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Nov 18 *Thanksgiving Luncheon Nov 20 Computer Seminar, "Mastering Microsoft Excel," Boys & Girls Club Nov 21 *Women and Investing, Seminar Nov 22 Low Impact Aerobics Classes, Session 2, La Quinta High School * Senior Center Program, Class or Event f IF I-= Community Services Department Attendance Report for the Month of September 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 284 89 195 20 7 Special Events 149 0 149 4 0 Adult Sports 318 180 138 10 1 Senior Center 1444 1159 285 96 70 Fritz Burns Pool 689 363 326 30 8 Program Totals 2884 1791 1093 160 86 Information/Referrals Senior Center 754 891 -137 15 14 Total 754 891 -137 15 14 Sports Complex Use AYSO 1100 600 500 15 7 Jr. All American Football 150 150 0 9 6 Total 1250 750 500 24 13 Total Programs \/nhintaar Hours Senior Center 7091 129 -20 Meals on Wheels 421 47 -5 Total Volunteer Hours 751 776 -25 Ravanua Senior Center ' $ 7,214.00 $ 3,182.00 $ 4,032.00 Community Services $ 7,236.00 $10,186.00 ($2,950) Rental Income $ 550.00 $ 440.00 $ 110.00 Total Revenue $ 15,000.00 $ 13,808.00 $ 1,192.00 Community Services Program Report for September 1999 1999 1999 1998 1998 1999 1998 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Low Impact Aerobics 26 156 17 34 122 2 6 Let's Dance 8 16 0 0 16 0 2 Beg. Computers Mon. 10 20 6 6 14 1 2 Beg. Computers Tues. 10 20 9 18 2 2 2 Int. Computers Wed. 10 20 9 9 11 1 2 Gourmet Cooking 14 28 22 22 6 1 2 Mastering Word 1 61 6 0 0 6 0 1 Introduction to Horses 6 12 0 0 12 0 2 Internet Seminar 6 6 01 01 6 0 1 Totals 96 284 631 891 195 7 20 1999 1999 1998 1998 1999 1998 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Golf, Desert Dunes 42 42 0 0 42 0 1 Golf, Palm Desert CC 37 37 0 0 37 0 1 Golf, Palm Valley CC 28 28 0 0 28 0 1 Golf, Desert Willow 42 421 01 01 421 01 1 Totals 1491 1491 01 01 1491 01 4 1999 1999 1998 1998 1999 1998 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 105 105 0 0 105 0 8 Adult Soccer League 198 198 180 180 18 1 1 Open Gym Volleyball 15 15 0 0 15 0 1 Totals 3181 3181 1801 1801 1381 11 10 Senior Center Attendance 1999 1999 1 8 1998 istereTotal --Registered Total Meetings Participants articl afion Participation anance 1999 1998 Senior Activities Bridge, ACBL 292 292 188 188 104 5 5 Bridge, Duplicate/Social 264 264 243 243 21 10 10 Creative Writing Club 11 11 33 33 -22 41 5 Golden Tones 28 28 0 0 28 4 0 Ice Cream Social 26 26 27 27 -1 4 2 Monthly Birthday Party 32 32 28 28 4 1 1 Monthly Luncheon 77 77 107 107 -30 1 1 Movie Time 63 63 17 17 46 7 5 Putting Contest 6 6 0 0 6 1 0 Reminisce Writing 12 12 0 0 12 3 0 Seminars 64 64 16 16 48 4 3 Senior Activity Total 875 875 659 659 216 44 32 Senior Leisure Courses Ballroom Dance 10 32 11 22 10 31 2 Ceramics 13 58 10 39 19 51 4 Computer 32 32 42 47 -15 61 11 Computer Tutor 1 1 0 0 1 11 0 CPR 7 7 0 0 7 1 0 Exercise 48 348 30 316 32 17 12 Healthy Cooking Class 15 15 15 15 0 1 1 Senior Leisure Courses Total 126 493 108 439 54 34 30 Senior Leisure Classes Arts and Crafts 34 34 48 48 -14 5 4 Painting 13 13 13 13 0 5 4 Quilting 13 13 0 0 13 5 0 Tai Chi 16 16 0 0 16 3 0 Senior Leisure Classes Total 76 76 61 61 15 18 8 TOTAL SENIOR PROGRAMS 1077 1444 828 1159 285 96 70 Senior Services A.A.R.P. "55 Alive" 32 32 48 48 -16 2 2 Ambassadors 69 69 65 65 4 n/a n/a Blood Pressure Check 40 40 44 44 -4 4 5 FIND Food Distribution 413 413 506 506 -93 41 4 Hearing Consultation 4 4 2 2 2 11 1 Referral/Outreach/Information 156 156 212 212 -56 n/a n/a Legal Consultation 33 33 0 0 33 2 0 Medicare Consultation Share Meetings/Sign-up 1 1 3 3 -2 n/a n/a 6 6 11 11 -5 2 2 TOTAL SENIOR SERVICES 754 754 891 891 -137 15 14 SENIOR CENTER TOTAL 1831 21981 1719 2050 148 111 84 Page 3 Tay, 4 64� 09ba Community Services Department Attendance Report for the month of August 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 509 112 397 34 12 Special Events Adult Sports 164 922 44 555 74 367 5 14 2 3 Senior Center 1279 1028 251 100 72 "Fritz Burns Pool 2850 2852 -2 30 31 Program Totals 5724 4591 1087 183 120 Information/Referrals Community Service 94 ' 94 22 21 Senior Center 656 779 -123 15 10 Total 750 779 -29 37 31 Total Programs 64741 53701 11161 2201 151 Volunteer Hours Senior Center 745 625 120 Meals on Wheels 67 57 10 Total Volunteer Hours 812 682 130 Rovenue Senior Center $ 5,485.00 $ 1,486.00 $ 3,998.84 Community Services $ 2,102.00 $ 1,670.00 $ 432.00 Rental Income $ - $ 495.00 $ (495.00) Total Revenue $ 7,587.00 $ 3,651.00 $ 3,935.84 *Totals not available Community Services Program Report for August 1999 ,nncino iooaioo 1997/98 1997198 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance I Meetings Meetings Leisure Classes Low Impact Aerobics 28 196 0 0 196 0 7 Let's Dance 11 44 0 0 44 0 4 Watercolor 14 14 0 0 14 0 1 Basic Oil Painting 14 14 0 0 14 0 1 Summer Art Blast 20 80 0 0 80 0 4 Beg. Computers Mon. 10 40 8 32 8 4 4 Beg. Computers Tues. 9 36 10 40 -4 4 4 Int. Computers Wed. 10 30 10 40 -10 4 3 Intuitive Drawing 7 21 0 0 21 0 3 Mastering Excel 10 10 0 0 10 0 1 Mastering Word 1 10 10 0 0 10 0 1 Internet Seminar 141 141 01 0 14 01 1 Totals 1571 5091 281 112 3971 121 34 4nnavno 40OA/00 1997199 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings. Special Events Orange County Trip 8 8 0 0 8 0 1 Golf, Mission Hills 46 46 0 0 46 0 1 Ice Cream with Gamby 20 20 0 0 20 0 1 Golf, Mission Hills 44 44 44 44 0 1 1 Golf, La Quinta Resort 46 46 0 0 0 1 1 Totals 164 164 44 44 74 2 5 1998/90 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 130 130 0 0 130 0 10 Adult Soccer League 198 792 185 555 237 3 4 Totals 3281 9221 185 555 367 3 14 Senior Center Attendance "artilcs�i;arnt !8 ota aster ota eetings Participation artici ant adici ation ariai 199 1998 Senior Activities Bridge, ACBL 140 140 110 110 4 4 Bridge, Duplicate/Social 250 250 246 246 4 14 14 Creative Writing Club 10 10 23 23 -13 5 4 Golden Tones 53 53 0 0 53 51 0 Ice Cream Social 17 17 39 39 -22 3 5 Monthly Birthday Party 31 31 20 20 11 1 1 Monthly Luncheon 111 111 105 105 6 1 1 Movie Time 59 59 56 56 31 5 7 Putting Contest 15 15 0 0 151 1 0 Seminars 51 51 8 8 43 3 1 Television Viewing 42 42 51 51 -9 n/a n/a Senior Activity Total 779 779 658 658 121 42 37 Senior Leisure Courses Computer 106 121 13 32 89 27 9 CPR Class 7 7 4 4 3 1 1 Exercise 39 296 31 289 7 17 17 Healthy Cooking Class 13 13 0 0 13 1 0 Senior Leisure Courses Total 165 437 48 325 112 461 27 Senior Leisure Classes Arts and Crafts 20 20 27 27 -7 4 4 Painting 11 11 18 18 -7 3 4 Quilting 32 32 0 0 32 4 0 Senior Leisure Classes Total 63 63 45 45 18 11 8 TOTAL SENIOR PROGRAMS 1007 1279 751 1028 251 99 72 Senior Services Ambassadors 49 49 40 40 9 n/a n/a Blood Pressure Check 44 44 36 36 8 51 4 FIND Food Distribution 319 319 394 394 -75 41 4 Hearing Consultation 4 4 0 0, 4 1 0 Information/Referral/Outreach 157 157 299 299 -142 n/a n/a Legal Consultation 28 28 0 0 28 2 0 Medicare Consultation 7 7 3 3 4 n/a n/a Proctor & Gamble Adult Oral Health 43 43 0 0 43 1 0 Share Meetings/Sign-up 5 5 7 7 -2 2 2 TOTAL SENIOR SERVICES 656 656 7791 779 -123 15 10 SENIOR CENTER TOTAL 1663 1935 15301 1807 128 114 82 Page s i.a�(�T c' VI. BUSINESS ITEM A. F 2 OF TNti� CULTURAL ARTS COMMISSION MEETING DATE: October 14, 1999 ITEM TITLE: Calle Estado Mural Project RECOMMENDATION: Informational update only. BACKGROUND AND OVERVIEW: Staff has contacted Mr. Richard Jantz regarding the La Quinta Chamber of Commerce's proposed project of painting a mural on a blank wall along Calle Estado. Mr. Jantz stated that with the work scheduled to begin in the near future on Calle Estado, the project may be covered from the street. The recommendation from the Chamber of Commerce is to wait until the Calle Estado improvements are complete and then resume the project. S:\Community Services\CultureComm\CACRPT.206.wpd T .1. BUSINESS ITEM B. o� ` �oz • ���IN�� V S C•F`�OF TNtiO CULTURAL ARTS COMMISSION MEETING DATE: October 14, 1999 ITEM TITLE: Civic Center Campus Master Plan RECOMMENDATION: As deemed appropriate by the Commission. BACKGROUND AND OVERVIEW: At the September 9, 1999 Cultural Arts Commission meeting, Mr. Tom Doczi of TKD Associates met with the Commission to discuss the Civic Center Campus Master Plan. The Commission has the task of working with Mr. Doczi in the placement of public art. It was determined that the Commission will visit Mr. Louis De Martino's studio in Anza, where a piece of art work is being stored. This art work was commissioned for the Civic Center Campus. Staff has been in contact with a company that produces water features for public places. The company has premanufactured pieces or will custom design pieces. More information is expected to arrive before the October 14, 1999 Commission meeting. At the October 5, 1999 City Council meeting, the City Council authorized a memorial to Colonel Mitchell Paige, a Congressional Medal of Honor recipient to be included in the Civic Center Campus Master Plan. This addition will need to be incorporated into the Campus design. ALTERNATIVES: The alternatives available to the Commission are: 1 . Continue to provide input in the Civic Center Campus Master Plan; or 2 D not continue to provide input in the Civic Center Campus Master Plan; or 3P Plovide staff with alternate direction. ie Horvitzi`nmunity Services Director S:\Community Services\CultureComm\CACRPT.207.wpd Vt. BUSINESS ITEM C. U S FCF� OF CULTURAL ARTS COMMISSION MEETING DATE: October 14, 1999 ITEM TITLE: Artist Partnership Day RECOMMENDATION: As deemed appropriate by the Commission. BACKGROUND AND OVERVIEW: Commissioner Shamis has arranged for the artists to attend the La Quinta Middle School on October 27 and the La Quinta High School on October 28 to participate in the Artist Partnership Day. Staff has sent out press releases announcing National Arts and Humanities Month and the Artist Partnership Day. The artists are invited to a lunch provided by the Cultural Arts Commission. In the past, Commissioners have attended the luncheon also. Attached are copies of a letter sent to each of the artists thanking them for their participation (Attachment A). ALTERNATIVES: The alternatives available to the Commission are: 1. Select one or more Commissioners to attend the luncheons on one or both days ; or 2. Do not select one or more Commissioners to attend the luncheons on one or both days ; or F ovide staff with alternate direction. U; ie'06r� tzj-l�ommunity Services Director Attachmen%4: I Artist Partnership Day participation letter dated October 7, 1999 S:\Community Services\CultureComm\CACRPT.208.wpd g ATTACHMENT A f f P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 7, 1999 Mr. Louis de Martino PO Box 391370 Anza, CA 92539 Dear Mr. de Martino: (760) 777-7000 (TDD) (760) 777-1227 �iLt COPY On behalf of the City of La Quinta, I would like to thank you for participating in the 3rd annual "Artist Partnership Day". This program was established by the Cultural Arts Commission to give students the opportunity to see the "behind the scenes" of being an artist. Please plan on meeting a Cultural Arts Commissioner in front of the administration offices at the La Quinta High School, 79-255 Westward Ho Drive, in La Quinta on Thursday, October 28 at 9:20 a.m. You will be making your presentation to students from approximately 9:30-11:00 a.m. After your presentations, the Cultural Arts Commission would like to treat you to lunch at a local restaurant. Should you have any questions regarding this program, please contact me at 777-7032. I look forward to your participation in this program. Sincerely, Dodie Horvitz Community Services Director c: Cultural Arts Commission MILe P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 7, 1999 Mr. Phil Cordova 72624 El Paseo Palm Desert, CA 92260 Dear Mr. Cordova: (760) 777-7000 (TDD) (760) 777-1227 FILE COPY On behalf of the City of La Quinta, I would like to thank you for participating in the 3rd annual "Artist Partnership Day". This program was established by the Cultural Arts Commission to give students the opportunity to see the "behind the scenes" of being an artist. Please plan on meeting a Cultural Arts Commissioner in front of the administration offices at the La Quinta High School, 79-255 Westward Ho Drive, in La Quinta on Thursday, October 28 at 9:20 a.m. You will be making your presentation to students from approximately 9:30-11:00 a.m. After your presentations, the Cultural Arts Commission would like to treat you to lunch at a local restaurant. Should you have any questions regarding this program, please contact me at 777-7032. I look forward to your participation in this program. Sincerely, Dodie Horvitz Community Services Director c: Cultural Arts Commission m I P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 7, 1999 Mr. Herb Moses 198 South Indian Canyon Drive Palm Springs, CA 92262 Dear Mr. Moses: (760) 7 7 7 - 7 0 0 0 (TDD) (760) 777-1227 FILE COPY On behalf of the City of La Quinta, I would like to thank you for participating in the 3rd annual "Artist Partnership Day". This program was established by the Cultural Arts Commission to give students the opportunity to see the "behind the scenes" of being an artist. Please plan on meeting a Cultural Arts Commissioner in front of the administration offices at the La Quinta High School, 79-255 Westward Ho Drive, in La Quinta on Thursday, October 28 at 9:20 a.m. You will be making your presentation to students from approximately 9:30-11:00 a.m. After your presentations, the Cultural Arts Commission would like to treat you to lunch at a local restaurant. Should you have any questions regarding this program, please contact me at 777-7032. I look forward to your participation in this program. Sincerely, Dodie Horvitz Community Services Director c: Cultural Arts Commission t P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 7, 1999 Ms. Barbara Seranella 55173 Riviera La Quinta, CA 92253 Dear Ms. Seranella: (760) 7 7 7 - 7 0 0 0 (TDD) (760) 777-1227 HLE COPY On behalf of the City of La Quinta, I would like to thank you for participating in the 3Td annual "Artist Partnership Day". This program was established by the Cultural Arts Commission to give students the opportunity to see the "behind the scenes" of being an artist. Please plan on meeting a Cultural Arts Commissioner in front of the administration offices at the La ,Quinta High School, 79-255 Westward Ho Drive, in La Quinta on Thursday, October 28 at 9:20 a.m. You will be making your presentation to students from approximately 9:30-11:00 a.m. After your presentations, the Cultural Arts Commission would like to treat you to lunch at a local restaurant. Should you have any questions regarding this program, please contact me at 777-7032. I look forward to your participation in this program. Sincerely, Dodie Horvitz Community Services Director c: Cultural Arts Commission mWeo M P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 7, 1999 Ms. Marcia Gibbons 1253 Tiffany Circle S. Palm Springs, CA 92262 Dear Ms. Gibbons: (760) 7 7 7 - 7 0 0 0 (TDD) (760) 777-1227 FILE COPY On behalf of the City of La Quinta, I would like to thank you for participating in the 3' annual "Artist Partnership Day". This program was established by the Cultural Arts Commission to give students the opportunity to see the "behind the scenes" of being an artist. Please plan on meeting a Cultural Arts Commissioner in front of the administration offices at the La Quinta Middle School, 78-900 Avenue 50, in La Quinta on Wednesday, October 27 at 9:20 a.m. You will be making your presentation to students from approximately 9:30-11:00 a.m. After your presentations, the Cultural Arts Commission would like to treat you to lunch at a local restaurant. Should you have any questions regarding this program, please contact me at 777-7032. I look forward to your participation in this program. Sincerely, Dodie Horvitz Community Services Director c: Cultural Arts Commission gl� P.O. Box 1504 78-495 CALLS TAMPICO LA QUINTA, CALIFORNIA 92253 October 7, 1999 Ms. Leslie McMillan PO Box 776 Palm Desert, CA 92261 Dear Ms. McMillan: (760) 777-7000 (TDD) (760) 777-1227 FILE COPY On behalf of the City of La Quinta, I would like to thank you for participating in the 3rd annual "Artist Partnership Day". This program was established by the Cultural Arts Commission to give students the opportunity to see the "behind the scenes" of being an artist. Please plan on meeting a Cultural Arts Commissioner in front of the administration offices at the La Quinta Middle School, 78-900 Avenue 50, in La Quinta on Wednesday, October 27 at 9:20 a.m. You will be making your presentation to students from approximately 9:30-11:00 a.m. After your presentations, the Cultural Arts Commission would like to treat you to lunch at a local restaurant. Should you have any questions regarding this program, please contact me at 777-7032. I look forward to your participation in this program. Sincerely, Dodie Horvitz Community Services Director c: Cultural Arts Commission Mkrs, P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 7, 1999 Ms. Joyce Spizer PMB 208 50-855 Washington Street, #C La Quinta, CA 92253 Dear Ms. Spizer: (760) 777-7000 (TDD) (760) 777-1227 FILE COPY On behalf of the City of La Quinta, I would like to thank you for participating in the 3Td annual "Artist Partnership Day". This program was established by the Cultural Arts Commission to give students the opportunity to see the "behind the scenes" of being an artist. Please plan on meeting a Cultural Arts Commissioner in front of the administration offices at the La Quinta Middle School, 78-900 Avenue 50, in La Quinta on Wednesday, October 27 at 9:20 a.m. You will be making your presentation to students from approximately 9:30-11:00 a.m. After your presentations, the Cultural Arts Commission would like to treat you to lunch at a local restaurant. Should you have any questions regarding this program, please contact me at 777-7032. I look forward to your participation in this program. Sincerely, Dodie Horvitz Community Services Director c: Cultural Arts Commission Fro P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 7, 1999 Ms. Gwen Hughes PO Box 177 La Quinta, CA 92253 Dear Ms. Hughes: (760) 777-7000 (TDD) (760) 777-1227 FILE COPY On behalf of the City of La Quinta, I would like to thank you for participating in the 3rd annual "Artist Partnership Day". This program was established by the Cultural Arts Commission to give students the opportunity to see the "behind the scenes" of being an artist. Please plan on meeting a Cultural Arts Commissioner in front of the administration offices at the La Quinta Middle School, 78-900 Avenue 50, in La Quinta on Wednesday, October 27 at 9:20 a.m. You will be making your presentation to students from approximately 9:30-11:00 a.m. After your presentations, the Cultural Arts Commission would like to treat you to lunch at a local restaurant. Should you have any questions regarding this program, please contact me at 777-7032. I look forward to your participation in this program. Sincerely, Dodie Horvitz Community Services Director c: Cultural Arts Commission En —,-- mo-�� c' V 1. BUSINESS ITEM D. U � Fr FCF� OF CULTURAL ARTS COMMISSION MEETING DATE: October 14, 1999 ITEM TITLE: November Meeting Date RECOMMENDATION: As deemed appropriate by the Commission. BACKGROUND AND OVERVIEW: The next Cultural Arts Commission meeting is November 11, 1999 which is a legal holiday. The Commission must either cancel the regularly scheduled meeting for November or select another meeting date ALTERNATIVES: The alternatives available to the Commission are: 1. Cancel the regularly scheduled Cultural Arts Commission meeting on November 11, 1999 due to the legal holiday; or 2. Select another date in November to hold the Cultural Arts Commission meeting; or 3. Provide staff with alternative direction. Dodie Horvitz; Comr4unity Services Director S:\Community Services\CultureComm\CACRPT.209.wpd .00/c� VII. CORRES.�o, WWRITTEN MATERIAL A. V AS cF`y OF THE V CULTURAL ARTS COMMISSION MEETING DATE: October 14, 1999 ITEM TITLE: Commission Handbook BACKGROUND: In 1998 members of the Cultural Arts Commission were given Commission Handbooks. This handbook is a living document and information is updated on occasion. Please bring your Commission Handbook to the meeting and we will change the necessary pages. The Commissioners with Handbooks are: Susan Benay Kathryn Hull Rosita Shamis Those Commissioners who were appointed after 1998 will be provided a Commission Handbook at a later date. Dodie Horvitz,I-Clommunity Services Director SACommunity Services\CultureComm\CACRPT.212.wpd VII. CORRES. & WRITTEN MATERIAL B. SAVE THE DATE LA LUMBRE PRESENTS OUR 2ND ANNUAL DIA DE LOS MUERTOS Date: Location: Time: CELEBRATION Saturday, October 30, 1999 Centro Catolico Martin Ortiz located at the corner of First St. and Vine St. in downtown Coachella. 11:30 a.m. to 10:00 p.m. Join us as we honor our beloved tradition through music, theatre and art. *More Information to Follow at a Later Date* Events Coordinator — Sofia Campos Voice Mail: (760) 771-4135 f i ��i-� = ���44Qul &FILE COPY P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 6, 1999 Mrs. Kay Wolff, President La Quinta Arts Foundation PO Box 777 La Quinta CA 92253 Dear Mrs. Wolff: (760) 7 7 7 - 7 0 0 0 (TDD) (760) 777-1227 VII. CORRES. & WRITTEN MATERIAL C. The month of October has been declared Arts and Humanities Month by the Mayor and City Council, as well as the Cultural Arts Commission of La Quinta. In celebration of this recognition, the Cultural Arts Commission is asking the La Quinta Arts Foundation to participate by emphasizing cultural arts programs and by supporting community arts in a unique way. We have enclosed a Resolution adopted by the Cultural Arts Commission and ask the La Quinta Arts Foundation to adopt it also. Please send us a copy of your signed Resolution for our files. Thank you for your active involvement in the community and helping make it a more livable place by encouraging and producing cultural arts programs. Sincerely, Ka rhryyn Brull"Chair Cultural Arts Commission Attachment cc: Mayor and City Council g�� NATIONAL ARTS AND HUMANITIES MONTH 1990 PARTICIPATION FORM EFAX THIS FORM TO: VII. CORRES. & WRITTEN MATERIAL D. 202.371.0424 TO: Americans for the Arts FROM: , C11L ! r Organization: Ck /--Yi,M ( ra r-t romwrs 5/ tin_ WE WILL PARTICIPATE IN NATIONAL ARTS AND HUMANITIES MONTH IN THE FOLLOWING WAYS: EVENTS ... WHAT? WHERE? WHEN? National Open House Yes! We will participate in the National Open House on Saturday, October2"d 2' MEDIA COVERAGE ... WE PLAN TO CHECK ALL THAT APPLY): I TISSUE A PRESS RELEASE TO LOCAL MEDIA ;.-DEVELOP AND/OR ENCOURAGE THE USE OF PUBLIC SERVICE ANNOUNCEMENTS 't-J'SUBMIT AN OP ED J PURSUE TELEVISION COVERAGE / OTHER: (� / C r H PROCLAMATIONS ... WE OBTAINED NATIONAL ARTS AND HUMANITIES MONTH PROCLAMATIONS FROM: UR MAYOR J OUR GOVERNOR IN ADDITION, WE ARE PLANNING THE FOLLOWING: (Please give brief descriptions all other events and initiatives specific to National Arts and Humanities Month.) / J Vo-rife ci// ar- ©rL YOU, trP S m / aT-t7 0 k1 J Our National Arts and Humanities Month staff contact is: phone/tax: address: city/state/zip: NATIONAL ARTS AND HUMANITIES MONTH is sponsored by Americans for the Arts. Please call us at (202) 371.2830 with questions or visit our website at www.artsusa.org RESOLUTION WHEREAS The Arts, involving the various disciplines of Music, Dance, Theater, Literary and Visual Arts, are a vital part of our multi -cultural heritage and are universally recognized as improving the quality of individual and community life, and WHEREAS The Arts are basic, sequential, and participatory and must be maintained at all levels of the educational and social structure, offering a lifetime of rewarding community experience, and WHEREAS Recent scientific research has indicated that the Arts affect the growth of the total human being, vitally important at the childhood level and continuing through a person's entire life, and develops skills which has positive influence on other academic areas, and WHEREAS A long history of inadequate funding has adversely affected the quantity and quality of the Performing and Visual Arts education and performance in California, THEREFORE, BE IT RESOLVED THAT: We strongly affirm our personal and organizational support and will work actively to enlist support for all of the Arts in every area and at every level for a vital education base and a lifetime involvement opportunity for all our citizens. FURTHER We commit ourselves to energizing and mobilizing our broad and vocal constituency which can exert a united and responsible influence on elected and appointed officials. FURTHER We commit ourselves and our organization to working together to inform our constituencies of ways to support and enlarge activities in the Arts and to ensure that Arts programs at all levels are appropriately recognized and included in the funding process. Signed Organization - C d c L 4_,�b Date 1 RESOLUTION WHEREAS The Arts, involving the various disciplines of Music, Dance, Theater, Literary and Visual Arts, are a vital part of our multi -cultural heritage and are universally recognized as improving the quality of individual and community life, and WHEREAS The Arts are basic, sequential, and participatory and must be maintained at all levels of the educational and social structure, offering a lifetime of rewarding community experience, and WHEREAS Recent scientific research has indicated that the Arts affect the growth of the total human being, vitally important at the childhood level and continuing through a person's entire life, and develops skills which has positive influence on other academic areas, and WHEREAS A long history of inadequate funding has adversely affected the quantity and quality of the Performing and Visual Arts education and performance in California, THEREFORE, BE IT RESOLVED THAT: We strongly affirm our personal and organizational support and will work actively to enlist support for all of the Arts in every area and at every level for a vital education base and a lifetime involvement opportunity for all our citizens. FURTHER We commit ourselves to energizing and mobilizing our broad and vocal constituency which can exert a united and responsible influence on elected and appointed officials. FURTHER We commit ourselves and our organization to working together to inform our constituencies of ways to support and enlarge activities in the Arts and to ensure that Arts programs at all levels are appropriately recognized and included in the funding process. Signed .cc..L Organization,Z Date / o— i"z —& VII. CORRES. WRITTEN MATERIAL E. O King County Public Art Program Public Art and Private Development Report Report research examined over 50 public art programs in the United States and Canada. Of those contacted approximately 22 have policy regarding public and private partnerships. 15 of the 22 programs are mandated or legislated programs and 7 are voluntary programs. TRENDS: ■ With a few exceptions, most programs transfer the concept of a public % for art program to the developer. ■ Most programs offer a choice. Developer may select a public art project, contribute % to a cultural trust or public art fund, or some programs split the percentage between an art project and a public art fund. ■ Generally, mandated programs require a developer to give % for art monies at the time of the building permit process and demonstrate that the project is completed prior to the occupancy permit. ■ Some programs pool money for a particular neighborhood or region. Pooled funding is then used as "seed money" to encourage private developers to match or exceed their contribution. It was mentioned to be especially effective with highly public projects as it encourages developers to engage artists as part of the design team. ■ A few programs outline a core area, usually an urban or commercial region, and apply the % for art requirements to developers working in that zone. • A majority of the programs participating are located in California. Trend to infuse younger communities with a sense of culture or civic pride. FEARS (Developer): • Public art may be seen as a financial burden. ■ Public art may be intrusive or imposed on the developer. ■ Pro -business councils, economic development groups, politicians and developers usually express concern over perceived additional "fees" that might deter building and growth in their communities. ■ Developers fear losing control of the project. ■ Private sector and public sector work at different speeds (e.g. Developers move quickly and the government moves slowly). 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CO -0 m C) < +ac °* y y mcon 0 O X" y 0 y Co i .m co 3 � O O c M m o O c 0: m O m O. �D CD c m y j m Z? (D m 3 0 w CO m 0 n =F -F X p� M 0 m y y `n c Z a 3 !* m m o m y y m LA' m O m m m m 3 -, Co CA ,•+ CAO S 7 mCD CD -0 O " m 0 7 a n 00 — v n 0 m v° �' o o m m 0 0 3Mum,c-°30gcccDm0 (D d! m m n m y�,�a3 0 7 0 d a o m o � 3� y'D n• ?� 0 y 0 m c o cn• c O v c y m 7 O y A O:3 M 3 N •O m 0: a 0 3 c O. Q m C" y O m c m '+ _ o 7 (O y pm r+ 0 °- o. Coy = m< 7 = X c m y o a m c 0 Cc m S min n3o0)�y'< -%—o c0D v .'y7 m y in y m 3 o m 0=r m O m O 7 a m m ao, AMERICA-1 TS4RTS MEMORANDUM TO: Americans for the Arts Members FROM: Mara Walker, Vice President of Programs and Services RE: 2000 Annual Convention — Call for Topic and Speaker Suggestions DATE: September 8, 1999 We are in the process -of for the 0 Annual Convention that will take place in Los Angeles, Califorrjria, June 10-12, 2000. The convention Arts on the Edge, Risking It All will feature preconfe'rences June 8-9 on publip-art, united arts funds and innovative technical assistance delivery mechanisms--sttchas arts incubators. We also plan to hold our 2"d annual Patron's Day and encourage you to promote this opportunity for your volunteers to participate and meet with their peers from across the country. As we begin planning for sessions and speakers I want to take this opportunity to request your input. Please use the space provided to fax me your comments at 202.371.0424 or send me an email at mwalker(a�artsusa.orq by Friday, September 24th. Thank you for your suggestions and please mark your calendars for Los Angeles 2000 today! Subthemes Each day of the convention is programmed with a specific focus in mind. Within each day are several sessions on that topic that are geared toward all levels of professional development. In 2000 we'll focus on the following areas: The Changing Definition of Arts and Culture (Saturday) Comments: Session Suggestions: Speaker Suggestions: please turn over Americans for the Arts 1000 Vermont Avenue, NW, 12th Floor * Washington, DC 20005 Phone: 202.371.2830 * Fax: 202.371.0424 * E-mail: mwalker@artsusa.org The Impact of Informatio.. technologies (Sunday) Comments: Session Suggestions: Speaker Suggestions: The Innovation in Partnership Building (Monday). includes a Forum on Partnerships Between the Nonprofit and Profit Art Sectors Comments: Session Suggestions: Speaker Suggestions: Media Arts. As this year's arts discipline focus area we plan to incorporate session topics and performances into each day of the convention. Comments: Session Suggestions: Speaker Suggestions: please turn to next page Preconferences Public Art. The focus of this year's public art preconference will stem from the work being done in the field as demonstrated through meetings of this interest area. Comments: Session/Speaker Suggestions: Effective Technical Assistance at Work: Arts Incubators and More. This preconference will explore proven and innovative ways to provide quality and effective technical assistance. Comments: Session/Speaker Suggestions: United Arts Funds. This preconference offers both seasoned and emerging united arts fund leaders, or those considering starting such an organization, the opportunity to focus on issues unique to the administration of a UAF. Comments: Session/Speaker Suggestions: Thank you again for your input and suggestions. Remember to fax this completed form to Mara Walker at 202.371.0424 or by email at mwalker(a-)-artsusa.orq no later than Friday, September 24th. ,W.Lw Quinto On stage P.O. Box 1999 La Quinta, CA 92253 Phone (760)771-1999 Fax (760)564-2879 September 29, 1999 Dear Commissioners: The time has come to update you on the latest events at La Quinta On Stage! We unfortunately lost our creative team when Lara Teeter decided to return to his first love, the theater, and accepted the roll of the scarecrow in the Wizard of Oz on Broadway. As happy as were for his success, it dissolved our creative team. We've spent the last year searching for a replacement and have had many prospects and until recently were unable to find a perfect match. It is with great pleasure that we announce that Dr. Darlene Romano, Director of the Fine Arts Division of College of the Desert, will act as Creative Producer for the La Quinta On Stage musical production. She is, in our opinion, one of the most gifted and respected talents here in the Coachella Valley. Dr. Romano has jumped right in and already written a draft script and original music for the production. We on the Board of Directors couldn't be more pleased. We are back on track and more enthusiastic than ever! Our new target date for production is the first weekend in November 2000 at the La Quinta Resort. Mark your calendars! We will keep you updated on further developments and activities. Thank you for your support. La Quinta On Stage Board of Directors Honey Atkins, Diane Adolph, Eric Affeldt, Eve Blackwood, Marie Bochnewich, Joan Boiko, Deborah Cardinalli, Ted Dawson, Patsy Garrett, Howard Keel, Judy Keel, Michelle Klein, Gloria Mucciolo, Yvonne Powell, Richard Shelley, Judy Stapp, Judy Vossler, Judy Winston, Sherry Wollenberg. Advisory Council: Kris Capra, Tom Capra, VJ Hume, James Halper, Donna Martin. Enc: Press Release FOR IMMEDIATE RELEASE CONTACT: Joan Boiko, 342-5000- or Honey Atkins, 564-7400 DR. DARLENE ROMANO TO LEAD VALLEY'S HISTORICAL MUSICAL The board of directors of La Quinta on Stage proudly announce the appointment of Dr. Darlene Romano as creative producer of the region's first musical depicting the history of the entire Coachella Valley set to premiere in the fall of 2000. Romano, who chairs the Division of Fine Arts at College of the Desert, is well-known in the Coachella Valley for the many award -winning productions she has directed including "Hansel and Gretel," Annie," "Jesus Christ Superstar" and "Evita" "We are proud and honored to be able to have someone of the caliber of Dr. Romano to lead our first production, which will bring our valley's history alive for all of us" said Honey Atkins, president of La Quinta on Stage. Romano is writing all of the script and original music for the annual production, which has the working title "Night of 1,000 Stars" and is slated to premiere the first weekend of November 2000 at the La Quinta Resort Tennis Club.