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CACMIN 11 18 1999 CULTURAL ARTS COMMISSION MINUTES November 18, 1999 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner McMillan led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Leslie McMillan Commissioner Jackie Rasmussen Commissioner Elaine Reynolds Commissioner Rosita Sham is (Vice Chairperson) MEMBERS ABSENT: Commissioner Susan Benay STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary Chairperson Hull asked if staff had received a letter of resignation from Commissioner Benay. Staff indicated there has been contact via email but no letter has been received as of this date. Commissioner Benay will remain a Commissioner until a letter of resignation is received or when she has three unexcused absences. II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of October 14, 1999 There was one correction to the Minutes. B. Art in Public Places Financial Report for October 1999 Chairperson Hull asked staff for clarification between total commitment and total available. Ms. Horvitz said total commitment was the amount of funds committed towards a particular project, and total available was the amount of funds not committed or disbursed to any project(s). Chairperson Hull asked how the obelisks fit in the Art In Public Places Ordinance since they are mass produced. Staff will look into this and report back to the Commission. Some Commissioners indicated they did not have a copy of the APP Ordinance. Staff will mail them a copy. In response to the Commissions question whether the City Council can spend APP funds without the Cultural Arts Commission's approval, Ms. Horvitz said the City Council can spend the funds without the Commission's input as long as they stay within the APP guidelines. Staff further said that the Cultural Arts Commission is an advisory body to the City Council and if the Commission wished to spend the funds, they would need City Council approval. G:\MyData\CRISTAL\CAC\CACMIN.11-18.wpd C. Monthly Department Report for October 1999 - Received and filed. It was moved by Commissioner McMillan/Blakley to approve the Minutes of October 14 as corrected, and the remaining items on the Consent Calendar as submitted. Unanimous. v. PUBLIC HEARING VI. BUSINESS ITEMS A. Americans for the Arts Conference in Los Angeles, CA, June 10-12, 2000 The Commission agreed to table this item until January when additional information is available. B. Civic Center Campus Art The Commission discussed placement of Louis De Martino's art piece at the Civic Center Campus. The Commission, the artist, and the landscape architect feel the southeast grassy area of the campus is the best location for a piece this size. It was moved by Commissioner Shamis/Rasmussen to recommend the placement of Louis De Martino's art piece be located on the grassy area to the southeast of the campus to the City Council. Unanimous. Ms. Horvitz informed the Commission that the City Council has appointed the Public Works Department to take over the dedication project for Colonel Paige at the Civic Center Campus. Chairperson Hull hopes the Public Works Department will contact the Cultural Arts Commission for assistance in selection of an artist. Staff will forward her comment. C. Discussion of Artist Bank Information Commissioner Blakley is in the process of updating the artist bank and has asked if the Commission would be willing to share their artist information with the Arts Foundation, and in turn the Arts Foundation would share their artist information. Commissioner Shamis said the two groups have shared information in the past. The Commission discussed sharing information with any art group or city that asks. It was suggested to contact the City of Palm Desert, Catherine Sass in San Diego, and Valerie Miller for artist names and information. It was moved by Commissioner McMillan/Reynolds to share artist bank information with all art groups and cities that request information. Unanimous. Commissioner Blakley submitted a written proposal to staff. A copy is on file. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. National Arts & Humanities Month Resolutions B. Artist Partnership Day Correspondence C. Steve & Ellie Berliner Letter Dated November 3, 1999 Chairperson Hull discussed budgeting funds for cultural events. Ms. Horvitz said she will request funding in the next budget. G:\MyData\CRISTAL\CAC\CACMIN.ll-18.wpd VIII. COMMISSIONER ITEMS Commissioner Reynolds passed out flyers for the Gallery Art Show on November 20th. The La Quinta Library is having a book sale on November 20th. Commissioner Sham is reported that the teachers who went to the McCallum program spoke to the City Council about their experience. Commissioner Blakley wants to hire a person to keep the art bank up to date, and said that Seattle, Escondido, and San Diego have great programs to follow. Chairperson Hull said the Arts Alliance's goal is to do the same thing in regards to an art bank. Commission Reynolds said grants could be available for this. The Arts Alliance will discuss it further in January. Chairperson Hull asked Commissioner Blakley to attend the next Alliance meeting to discuss the need, and asked her to continue pulling the information together. Commissioner McMillan will bring names to the next meeting for artist of the month. Staff will contact the Chamber of Commerce regarding art sites on the new City map. Chairperson Hull introduced Archie Sharp, a past commissioner who was present at the meeting. IX. ADJOURNMENT It was moved by Commissioner Reynolds/McMillan to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 7:46 p.m. NEXT MEETING INFORMATION December 9, 1999 7:00 PM La Quinta Civic Center Study Session Room . Meet the La Quinta Artist . Civic Art Campus Submitted by: r~ ~cteßP Cristal Spidell, Commissi n Secretary G:\MyData\CRISTAL\CAC\CACMIN.ll-18.wpd