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CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
May 11, 2000
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to five minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
IV. CONSENT CALENDAR
A. Approval of minutes of April 13 & April 17, 2000
B. Art in Public Places Financial Report for April, 2000
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Civic Center Campus Artwork Proposals
B. Symposium for Cultural Development
C. Commission Work Plan
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Letter of Appreciation from the Community Services Department
VIII. COMMISSIONER ITEMS
A. Tile Presentation by the Boys & Girls Club (Shamis)
IX. ADJOURNMENT
NEXT MEETING INFORMATION
June 15, 2000 7:00 PM
La Quinta Civic Center Study Session Room
G:\MyData\CRISTAL\CAC\AG N5-11.wpd
I's CONSENT CALENDAR B.
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CULTURAL ARTS COMMISSION MEETING
DATE: May 11, 2000
ITEM TITLE: Monthly Financial Report for Art in Public Places Funds
BACKGROUND:
The Community Services Department receives a monthly Financial Report from the Finance
Department which consists of funds available through the Art In Public Places Fund. This report
is transmitted for your review.
RECOMMENDATION:
Receive and file.
MEMO.FR
ai^
Pt ious Balance: $118,782.87
City of La Quinta
Recap Arts in Public Places
Available Funds 04/302000
Deposits collected through development
Interest earned
City Contribution
Total Sources
Less expenditures:
Operating expenses
Art purchased
Total Uses
Equity Available before encumbrances and committments:
Add back Accounts Payable
Reduction for Interest Receivable
Cash Available before encumbrances and committments:
Less Encumbrances-19992000 Operating Expenditure Authorization
Less Commitments:
Balance of De Martino Sculpture for Civic Center
Balance of K.Emerson & A.Dematteis - Fritz Burns Park
Balance Hwy 111 TDC Shopping Center - Paid
Balance Hwy 111 TDC Shopping Center - Credits
Balance Hwy 111 TDC Shopping Center - Future
Balance Ministrelli TT25429
Deposits committed to Rancho La Quinta - Paid
Deposits committed to Rancho La Quinta - Credits
Balance of Art Fernandez - Fritz Burns Park
Balance Marcia Gibbons-L.Q. Car Wash
Balance Eagle Hardware -Credit
Balance Washington St. Bridge-Navarrete/Nolmes & Narver
Balance Washington St. Bridge-Navarrete/Nolmes & Narver
Balance Washington St. Bridge -Artwork Construction
Obelisks Pilot Program -City Street Markers
Landscaping for Artpiece-Hwy111/Wash. St
Civic Center Art Purchase
Construction of Base for New Art Piece
City Entrance Monuments
Obelisks Pilot Program -City Street Markers
City Entrance Monument Right -of -Way (#655)
Civic Center Campus
Total Commitments
Total available funds through
04/302000
(13,217.00)
(960.37)
0.00
(9,418.07)
(14,581.93)
0.00
26,
W
0.00
0.00
0.00
(1,284.00)
(30,122.00)
(12,710.50)
(1,684.50)
(200.00)
0.00
(2,798.50)
(2,074.06)
(11,459.50)
0.00
(340,000.00)
$1,190,565.00
132,935.77
50,000.00
1,373,500.77
(19,669.61)
(734,209.00)
(753,878.61)
619,622.16
0.00
0.00
619,622.16
(5,000.00)
(440,510.43)
$174,111.73
File: APP.WK4
91.111
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to 3/31/2000
Operating Expenses:
Conference - Phoenix
07/24/92 Bank of America
07/31/92 Meg Robertson
10/15/92
01/12/93
03/10/93
03/31 /93
03/31/94
05/10/95
06/30/98
06/30/98
06/30/98
06/30/98
06/30/98
09/30/98
01/25/99
05/07/99
05/29/99
06/30/99
06/30/99
06/30/99
06/30/99
06/30/99
06/30/99
08/19/99
12/14/99
01 /08/00
02/11 /00
Alt Pi rr.hr']CPS'
821.66
244.08
A. E. S.
Jerry Allan
Regents - University of Calif.
Martin & Chapman
City of La Quinta Admin Fee
Rositas Shamis - Reimburse for supplies
Charrie Chappie Travel
Elaine Reynolds Travel
Rosita Shamis Travel
Susan Benay Travel
Americans For The Arts Registration
Susan Benay Travel - Reverse
Art in La Quinta Inserts (Arrow Printing)
Recreation Brochures
Summer Brochures (Arrow Printing)
Patrick Welch - Anderson Travel
Welch/Reynolds - Atlanta Hilton
Susan Benay - Best Western
Ca Assembly of Local Arts
Welch/Reynolds - Americans for the Arts Reg.
Susan Benay - Travel
US Postmaster: 05/19/1999 Appropriation -Summer Brochure
US Postmaster: Brochure
Arrow Printing - Brochures
Travel & Conference - Credit
Total Operating Expenses
06/09/92 Adams/Truman PTA
04/14/93 Louis De Martino
06/29/94 K.Emerson & A.Dematteis
07/31/92 Hwy 111 TDC - Paid
07/31/92 Hwy 111 TDC - Credits
07/31/92 Hwy 111 TDC - Future
12/15/1992
Ministrelli TT25429
06/06/1995
Bear Creek Path Art Work
01/16/1996
Fritz Burns Park
05/21/1996
Rancho La Quinta - Paid
05/21/1996
Rancho La Quinta - Credit
12/17/96
06/17/97
06/17/97
05/05/98
09/15/98
10/20/98
07/07/98
07/07/98
03/16/99
04/06/99
05/18/99
07/01/99
09/07/99
01/18/2000
Fritz Burns Park - Art Fernandez
Marcia Gibbons-L.Q. Car Wash
Eagle Hardware -Credit
Washington St. Bridge-Navarrete/Holmes & Nar
Washington St. Bridge-Navarrete/Holmes & Nar
Washington St. Bridge -Artwork Construction
Obelisks Pilot Program -City Street Markers
Landscaping for Artpiece-Hwyl11/Wash. St
Civic Center Art Purchase
Construction of Base for New Art Piece -City Hal
City Entrance Monuments
Obelisks Pilot Program -City Street Markers
City Entrance Monument Right -of -Way (#655)
Civic Center Campus
Total Art Purchases
Expended
$1,065.74
23.70
2,275.00
105.00
242.05
6,000.00
35.91
325.21
360.61
2,141.01
1,125.32
150.00
(1,125.32)
1,150.00
473.50
1,239.13
428.00
1,313.28
245.00
199.00
600.00
272.36
160.00
160.00
1,636.75
(931.64)
$19, 669.61
Total Balance of
Commitments Expended Commitments
846.00 $846.00 0.00
73,500.00 60,283.00 13,217.00
51,000.00 50,039.63 960.37
47,578.99 47,578.99 0.00
10,810.63 1,392.56 9,418.07
36,610.38 22,028.45 14,581.93
15,000.00 15,000.00 0.00
5,000.00 5,000.00 0.00
16,786.00 16,786.00 0.00
35,000.00 35,000.00 0.00
35,000.00 35,000.00 0.00
37,000.00 37,000.00 0.00
10,000.00 10,000.00 0.00
43,000.00 43,000.00 0.00
3,000.00 1,716.00 11,284.00
39,500.00 9,378.00 30,122.00
21,999.00 9,288.50 12,710.50
14,000.00 12,315.50 1,684.50
19,000.00 18,800.00 200.00
7,327.00 7,327.00 0.00
4,000.00 1,201.50 2,798.50
293,113.00 281,576.08 11,536.92
20,000.00 7,165.50 12,834.50
15, 000.00 0.00 15, 000.00
340,000.00 0.00 340,000.00
$1 194 071 00 $727 722.71 $466 348.29
File: APP.WK4
oil-to-5
City of La Quinta
Recap Arts in Public Places Interest Earned
FY 1990/91
FY 1991 /92
FY 1992/93
FY 1993/94
FY 1994/95
FY 1995/96
FY 1996/97
FY 1997/98
FY 1998/99
Total Accumulated Interest
FY 1999/00 Interest YTD
Interest Through
Annual
Interest
3,525.59
11,646.54
12,156.96
7,137.38
11,444.17
14,109.65
16,170.79
14,845.19
28,328.00
13,571.50
3/31 /2000 132,935.77
File: APP.WK4
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VI. BUSINESS ITEM A.
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CULTURAL ARTS COMMISSION MEETING
DATE: May 11, 2000
ITEM TITLE: Civic Center Campus Artwork Proposals
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
BACKGROUND AND OVERVIEW:
The City Council reviewed the submissions for the Civic Center Campus Artwork
projects at the May 2, 2000 City Council meeting. The City Council focused on the
original concepts for the Civic Center Campus artwork as outlined in the Request for
Qualifications. Of the submitted concepts, only one met the criteria that the City
Council had outlined, that being the bronze relief map. Ms. Sandy Swan was selected
to produce the map. Staff will work with the artist to finalize the details, this finalized
information will be submitted for final City Council approval. Direction given by the
City Council included the braille aspect as well as an enlarged area to be depicted.
The City Council authorized the re -issuance of the Request for Qualifications with the
following modifications:
The water feature has been removed from the Request for Qualifications. This
will be incorporated into the Historical Plaza, and designed by the project
architect.
The bridge railing enhancements have been removed from the Request for
Qualifications. The project architect will work with the bridge manufacture to
provide bridge railings that offer more of a artistic design than the standard
bridge railings.
The geyser has been added to the Request for Qualifications, to incorporate an
artistic flare to the geyser.
The three components being requested in the Request for Qualifications include the
geyser water feature, sidewalk amenities and acknowledgment areas.
01'7
SACommunity Services\CAComm\CACRPT.229.wpd
Staff will modify the Request for Qualifications to reflect the Council's direction and
will submit the modified version for City Council approval at the May 16 City Council
meeting. Once the Request for Qualifications is approved, it will be sent out to artists
that are on the list provided by the Cultural Arts Commission for the first Request for
Qualifications.
Additional artists may be added to the mailing list and a Request for Qualifications will
be sent to them.
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Provide staff with direction.
Dodie Horvitz, unity Services Director
1
SACommunity Services\CAComm\CACRPT.229.wpd
VI. BUSINESS ITEM B.
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CULTURAL ARTS COMMISSION MEETING
DATE: May 11, 2000
ITEM TITLE: Symposium for Cultural Development
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
BACKGROUND AND OVERVIEW:
At the April 13, 2000 Cultural Arts Commission, the Commission directed staff to
budget $3,000 in the Community Services Department budget for the Symposium for
Cultural Development (Symposium). Staff has included this amount in the Community
Services Department budget. It is anticipated that the City Council will consider the
preliminary budget on June 20, 2000. The final budget is anticipated to be adopted
on July 18, 2000. At this time, staff will be able to confirm the final budgeted
amount for the Symposium.
The Symposium sub -committee had made preliminary contacts regarding guest
speakers for the event. These include Mr. Tom Doczi and Mr. Richard Oliphant.
Individuals that have been considered as guest speakers but not contacted include Dr.
Doris Wilson, Kajsa Thuresson-Frary.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Continue to work toward offering the Symposium for Cultural
Development; or
2. Do not continue to work toward offering the Symposium for Cultural
Development; or
3. Provide staff with alternate direction.
Community Services Director
019
S:\Community Services\CAComm\CACRPT.230.wpd
VI. BUSINESS ITEM C.
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CULTURAL ARTS COMMISSION MEETING
DATE: May 11, 2000
ITEM TITLE: Commission Work Plan
RECOMMENDATION:
Identify projects to be included in the Cultural Arts Commission 2000/2001 Work Plan.
BACKGROUND AND OVERVIEW:
Each year, the Commission is required to submit an annual work plan for City Council
approval. This work plan outlines the tasks that the Commission would like to
complete in the coming year.
Attachment A is the Cultural Arts Commission's 1999/2000 Work Plan for
consideration.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Identify projects to be included in the Cultural Arts Commission
2000/2001 Work Plan; or
2. Do not identify projects to be included in the Cultural Arts Commission
2000/2001 Work Plan; or
3. Provide staff with alternate direction.
ie' Horvifz!Com`Xnunity Services Director
Attachment A: 1999/2000 Cultural Arts Commission Work Plan.
020
S:\Community Services\CAComm\CACRPT.231 .wpd
ATTACHMENT A
CITY OF LA QUINTA
04
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WORK PLAN
1999/00
Approved by City Council June 1, 1999
Cultural Arts Commission Work Plan July 1999
Task: Annual Work Plan
Completion Date: May 2000
Participants: Commissioners
Suggested Resources: Commissioners, Staff
Steps to Completion: 0 Review existing assignments
• Review programs being offered by other Cities.
• Suggest assignments to fill any voids
Staff Time: 3-4 hours per plan
Fiscal Commitment: None
Staff Role: Provide support and act as liaison to City Council
Council Role: Review and approve Work Plan
Goal: Chapter 2.75.040 (4) of Ordinance 317: "Make
recommendations to the City Council concerning the
resources and needs on the subject of the arts..."
2 � 2''
Cultural Arts Commission Work Plan July 1999
Task: Placement of Public Art
Completion Date: On -going
Participants: Commissioners, Staff
Suggested Resources: Commissioners, City Council, Residents
Steps To Completion: • Inventory current artwork and sites
• Schedule artist for Cultural Arts Commission meeting
• Review the proposed artwork
• Make a recommendation to the City Council regarding
the artwork and recommend the appropriation of a
specific amount to be committed to the site
Staff Time: 10-12 hours per project
Fiscal Commitment: Funds appropriated from the Art in Public Places Account
Staff Role: Consider site, art piece and appropriation of funds
Council Role: Provide support and subject to final City Council approval
Goal: Chapter 2.75.040 (12) The Commission will submit to the
City Council a recommendation for ratification of public art to
be financed by the Art in Public Places program. (15) The
Commission will make recommendations to the City Council
for the commissioning of artworks, the purchase or lease of
art sites, agreements for the purchase and display of
artwork, or the repair, maintenance or servicing of artwork.
3 ��
Cultural Arts Commission Work Plan July 1999
Task: Temporary Art Placement Program
Completion Date: On going
Participants: Commissioners
Suggested Resources: Commissioners, local artists and art galleries
Steps To Completion: • Notify artists that the program exists
• Once requests have been received, work with
developers/land owners and artists to select a
predetermined site specific art piece for a location to
recommend to Council
• Obtain Council approval
Staff Time: 4-6 hours
Fiscal Commitment: None at this time
Staff Role: Provide support and act as a liaison to City Council
Council Role: Provide support and review and approval of contract
Goal: Chapter 2.75.040 (4) Make recommendations to the City
Council concerning the resources and needs of the
community on the subject of the arts, opportunities for
participation of artists and performers in City sponsored
activities, and ways to encourage community involvement.
4 024
Cultural Arts Commission Work Plan
July 1999
Task: Develop Public Art Program Information
Completion Date: On going
Participants: Commissioners, Staff
Suggested Resources: Staff, Commissioners, printed materials, activity calendars,
lists of organizations
Steps To Completion: • Work with City Council to determine the best method
to inform the public about the Public Art
• Commissioners to design and draft contents of the
information for Commission review and
recommendation to the City Council for their approval
• Publish information in current City brochures, on the
City's Website and Chamber of Commerce map
Staff Time: 6-8 hours per publication
Fiscal Commitment: Costs would need to be determined for the printing
Staff Role: Provide support and liaison with City Council
Council Role: Consideration of content and funding
Goal: Chapter 2.75.040 (4) Make recommendations to the City
Council concerning the resources and needs of the
community on the subject of the arts, opportunities for
participation of artists and performers in City sponsored
activities and way to encourage community involvement.
5 025
Cultural Arts Commission Work Plan July 1999
Task: Coachella Valley Cultural Conferences, Workshops, &
Events
Completion Date: On -going
Participants: Commissioners, City Council
Suggested Resources: Community members, City Council, Coachella Valley Cities,
private cultural arts interests, State and Federal sources
Steps to Completion: •
Recommend to Council purposed conferences,
workshops & events
•
Maintain leadership role in conferences, workshops &
events
•
Recommend to Council a date, time, and location for
the conferences, workshops & events
•
Work with Coachella Valley Cities to determine
proposed speakers and budget for consideration by
Council
•
Solicit contributions to off -set the costs as approved
by Council
•
Prepare an outline for the meeting
•
Invite the speakers/artists
•
Advertise the conferences, workshops & events as
approved by Council
•
Conduct the conferences, workshops & events
Staff Time: 10-12 hours per event
Fiscal Commitment: Nominal
Staff Role: Provide support and act as a liaison to City Council
Council Role: Review purpose of conferences, workshops & events and
consider participation and budgets for events
Goal: Chapter 2.75.040 (6) Work cooperatively with City boards,
commissions and committees, and other public and private
organization in promoting art and cultural activities within the
City.
6 02�
Cultural Arts Commission Work Plan July 1999
Task:
Refine the Artist Bank
Completion Date:
On -Going
Participants:
Commissioners, Other Cities, Regional Information
Suggested Resources:
Commissioners, Public Information
Steps To Completion:
• Continue to upgrade the bank by contacting other
Cities for a comprehensive list of artists
• Solicit new artists
Staff Time:
1-2 hours per month
Fiscal Commitment:
Nominal for supplies and materials
Staff Role:
Provide support and liaison to City Council
Council Role:
Provide support
Goal:
Chapter 2.75.040 (7) Encourage public and private
partnerships
02-1-
Cultural Arts Commission Work Plan July 1999
Task: Review Art In Public Places Master Plan
Completion Date: On going
Participants: Commissioners
Suggested Resources: Commissioners, Community Members
Steps To Completion: • Review, re-evaluate and coordinate the cultural
elements of the City's Master Plan, Art In Public
Places Plan and other related plans for appropriate
components for recommendation to Council in one Art
In Public Places Master Plan
• Include appropriate components as identified
Staff Time: 1-2 hours
Fiscal Commitment: None
Staff Role: Act as liaison to City Council, provide technical support to
Commission
Council Role: Provide direction and periodic review of progress
Goal: Chapter 2.75.040 (11) of Ordinance 317: "Maintain and
Implement the Art In Public Places Plan subject to approval
by the City Council..."
8 028
Cultural Arts Commission Work Plan July 1999
Task: Research and Solicit Grants
Completion Date: On going
Participants: Commissioners
Suggested Resources: Commissioners, Web Sites, Arts Organizations, Foundations
and Corporations
Steps To Completion: • Review appropriate funding sources with staff
• Make recommendations to Council in accordance
with Council policy
• Support staff submital of application to organization
for consideration
Staff Time: 6 hours per grant
Fiscal Commitment: None
Staff Role: Provide support and act as a liaison to City Council
Council Role: Provide support, review and approve applications
Goal: Chapter 2.75.040 (2) of Ordinance 317: Make
recommendations for research and solicitation of grants and
donations.
9 029
Cultural Arts Commission Work Plan July 1999
Task: "Meet the La Quinta Artist"
Completion Date: Bi-Monthly
Participants: Commissioners
Suggested Resources: Commissioners, Staff, Residents, Media sources
Steps To Completion: • A local artist representing a different medium will be
randomly selected to be showcased in the La Quinta
Chamber of Commerce Newsletter, La Quinta'Post
and at other cultural events with a "snapshot' of their
work and history
Staff Time: 1 hour per month
Fiscal Commitment: None
Staff Role: Provide support and act as liaison to City Council
Council Role: Provide direction and support, review and consider the
program
Goal: Chapter 2.75.040 (10) Develop public art awareness through
the presentations of speakers, forums, mixers and special
events.
10 030
VII. CORREF '-t WRITTEN MATERIAL A.
Of d4op (KU4'*'
P.O. Box 1504
78-495 CALLE TAMPICO
LA QUINTA, CALIFORNIA 92253
May 1, 2000
Cultural Arts Commission
Kathryn Hull
PO Box 1504
La Quinta CA 92253
Dear Ms. Hull:
(760) 777-7000
(TDD) (760) 777-1227
On behalf of the City of La Quinta Community Services Department and the Community Services
Commission, thank you for playing an important part in our celebrated "Community Picnic and
Birthday Bash." As a result of your support, your time and your commitment, our third annual
event was a hit and enjoyed by everyone. You made this event successful by giving something back
to the community!
We are grateful to have people like you, representing the La Quinta Community. Our city is
growing and we are quite confident that La Quinta is one of the best cities around. Thank you for
your support in the effort to bring everyone together at the Community Picnic. We wish you much
success and hope you will continue to work with us in the future.
We couldn't have done it without you!
With sincere gratitude,
Marni Kunsman
Recreation Supervisor
c: Dodie Horvitz, Community Services Director
Community Service Commission
031 g�
VII COMMISSIONER ITEMS A.
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CULTURAL ARTS COMMISSION MEETING
DATE: May 11, 2000
ITEM TITLE: Tile Presentation by the Boys & Girls Club
BACKGROUND AND OVERVIEW:
The City of La Quinta entered into an art agreement with the V!va Foundation and the
La Quinta Arts Foundation to provide an art piece on the Bear Creek Trail, in 1996.
Due to various delays, the art piece was not constructed until November, 1999.
The art piece represents a historical pictorial of the area, with a bear and a fish trap.
An artist conceptual plan is provided as Attachment 1 for review. Ceramic tiles would
provide the narrative of the area. As a component of the art project, local students
designed and constructed the tiles to be included in the art piece. The Boys and Girls
Club was chosen as participants to produce the tiles for the art project.
Ms. Debra Bechard of the Boys and Girls Club would like to show the Cultural Arts
Commission the tiles produced for the art project. Replicas of the tiles have been
installed at the art piece located at the corner of Avenida Madero and Calle Tecate.
e Horvitz, opndunity Services Director
Attachment A: Artist Conceptual Plan for the Bear Creek Art Piece
S:\Community Services\CAComm\CACRPT.228.wpd
y ATTACHMENT A
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