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CACMIN 06 15 2000 IV. CO~...,ENT CALENDAR A. CULTURAL ARTS COMMISSION MINUTES June 15, 2000 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner McMillan led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Leslie McMillan Commissioner Rosita Shamis (Vice Chairperson) MEMBERS ABSENT: Commissioner Elaine Reynolds STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary It was moved by Commissioners Shamis/Blakley to excuse Commissioner Reynolds from the meeting because she is in Montana. Unanimous. II. PUBLIC COMMENT Tom McGraw, a La Quinta artist, introduced himself and distributed information to the Commissioners which showed ceramic art projects he has done, and invited the Commission to come and see his work in person if they would like. Staff will put his information in the artist bank file. III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of May 11,2000 B. Art in Public Places Financial Report for May 2000 Chairperson Hull asked when the charges for the Americans For the Arts Conference would be posted. Staff indicated the charges will be on the next Financial Report. C. Monthly Department Report for May 2000 It was moved by Commissioners McMillan/Shamis to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING - None G:\MyData \CRIST AL \CAC\CACMIN.6-15. wpd VI. BUSINESS ITEMS A. 2000-2001 Commission Work Plan Staff reviewed the entire Work Plan with the Commission. Additional changes were made to page 2 (change May 2000 to May 2001), and page 6 (change the word purposed to proposed). Staff will make the changes as requested. In regards to page 4, Commissioner Sham is said she spoke briefly to Catherine Sass at the Americans for the Arts Conference regarding temporary art and how to get around insurance. Ms. Sass asked Commissioner Shamis to contact her for a method to deal with the liability issue. Commissioner Shamis called and has not heard back from her. Commissioner Sham is asked when the budget will be considered and if any Commissioners should be present. Ms. Horvitz indicated the budget will be considered on June 27,2000 and the Commissioners are welcome to attend, it is a public meeting. Commissioner Shamis would like a letter sent to Robert Lynch, President of Americans for the Arts because he is interested in coming to the Cultural Symposium. Commissioner McMillan spoke with him and he indicated if he was available he would be happy to come. Ms. Horvitz asked if he would require an honorarium or transportation costs. Commissioner McMillan indicated it was possible that Americans for the Arts would pick up his expenses since it is an arts related event. Chairperson Hull said the participants she has sent letters to will be covering their own costs. Commissioner Sham is wants to start giving Symposium information to the Chamber of Commerce, however, staff said they need to wait for City Council approval, and reminded them that the Chamber is dark in July and August. Information must be to the Chamber early August for the September issue. Commissioner McMillan suggested the Commission come up with an overview of what they want grant funding for. She also suggested developing good partnerships and decide what the Commission wants the money for. Commissioner McMillan is determined to undertake the task of finding funds. It was moved by Commissioner McMillan/Blakley to approve the 2000-2001 Commission Work Plan, with changes, and directed staff to present the Work Plan to the City Council for consideration at the July 5, 2000 City Council meeting. Unanimous. It was moved by Commissioner Shamis/McMillan to direct staff to request authorization from the City Council to proceed with the Cultural Symposium. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Ordinance Revision In response to why the Commission went from 7 to 5 members, Ms. Horvitz said it was the Council's decision to appoint 5 members as opposed to 7. Commissioner Sham is said Council Member Sniff mentioned that if the Commission found it necessary to go back to 7 they could. Ms. Horvitz said that option was not stated in the new ordinance. Ms. Horvitz also added that the interest level was low when requests for applications were advertised for various commission. Rather than run the Commissions with vacancies, the City Council chose to reduce the members to 5. Chairperson Hull said the Commission may need to appoint subcommittees to get the work done. G:\MyData \CRIST AL \CAC\CACMIN.6-15. wpd Commissioner Shamis did not think it was the best time to cut the Commission down to 5 members. She stated she does not understand if you have a qualified, experienced person who has been on the Commission for a long time, why they would be let go. Ms. Horvitz reminded the Commission to remain focused on their tasks and that they are an advisory body to the City Council. The City Council has ultimate discretion to make the final decisions because they are held accountable for their decision as elected officials. Ms. Horvitz said that the Council has acted on recommendations from the Commission in the past, including the Civic Center Campus art projects. Commissioner Shamis said the City Council agreed in March 1999 to meet with the Commission more often, and they have to wait until September 26,2000 to meet with them again. Chairperson Hull would like to find a way to plan ahead and get the projects going, so people don't say "thè Commission isn't doing anything." She also noted the Commission is now three months behind on the Cultural Symposium. Chairperson Hull said she is frustrated because the Commission cannot plan ahead, make commitments, and do it, rather then wait until the last minute. Commissioner McMillan said she asked several organizations how they get their projects done, and they told her they are given a budget to do their projects. Commissioner McMillan said she would be willing to go after grants and endowments but has learned that a lot of them are not too excited about giving funds to a "city", and it needs to be a separate entity. Chairperson Hull suggested asking for a budget, Le. $10,000, to do performing arts, workshops, symposiums, etc. and have the funds available to use during that year, so you don't have to wait for every item to come before the City Council for approval next year. Chairperson Hull has also spoke to different cities that have budgets to draw from without Council approval. VIII. COMMISSIONER ITEMS Commissioner Shamis provided a written report on the Americans for the Arts Conference, and thanked everyone for allowing her to attend the Conference. The report is on file. Commissioner McMillan also thanked everyone for allowing her to attend the Americans for the Arts Conference. She added that the city business cards were well received, and she gave a verbal report and will submit a written report. In the next year Commissioner McMillan would like the Commission to create a Mission Statement; strengthen the cities cultural environment through the strategic investment and cultural resources; advocate cultural organizations; develop partnerships and activities throughout the community; and ensure cultural development in our youth. Chairperson Hull indicated the Mission Statement has been done, it is part of the Cultural Master Plan. It was received and filed by the City Council. Chairperson Hull suggested Commissioner McMillan take a look at it and try to bring it back to life. Commissioner Shamis suggested that the new Commissioners receive the last 6 months Commission Minutes, Cultural Master Plan, Art in Public Places Master Plan, the La Quinta General Plan, and the Cultural Arts Commission Work Plan to read to get background information. Chairperson Hull asked if La Quinta could help share in the establishment costs of the Arts Alliance. Ms. Horvitz said the request for the City to participate would have to go to City Council for authorization because it is not a line item in the budget. Ms. Horvitz suggested taking an informal consensus to support the Alliance. Once there is a written proposal for the Arts Alliance and the cost of $60 is indicated, Ms. Horvitz will forward the request to the City Council. The Commission concurred on supporting the Arts Alliance. Commissioner Blakley said she did not reapply to the Commission due to personal reasons. She thanked Ms. Horvitz, Ms. Spidell, and everyone on the Commission for her time on the Commission and she indicated she will be returning in a civic fashion of some sort, and she will keep in touch. G: \MyData \CRIST AL \CAC\CACMIN.6-15. wpd Chairperson Hull distributed cards and gifts to the Commissioners and staff members, and said the Commission will be hearing from her and asking for input with the Arts Alliance. IX. ADJOURNMENT It was moved by Commissioners McMillan/Blakley to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:00 p.m. NEXT MEETING INFORMATION July 13, 2000 7:00 PM La Quinta Civic Center Study Session Room . Arts Council . Election of Officers Submitted by: C~~·~ ~JLPJ Cristal Spidell, Commission Secretary G:\MyData\CRIST AL \CAC\CACMIN.6-15. wpd