2005 09 06 RDA60#44adja
Redevelopment Agency Agendas are
Available on the City's Web Page
@ www.la-quinta.org
REDEVELOPMENT AGENCY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
September 6, 2005 — 2:00 P.M.
Beginning Resolution No. RA 2005-011
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Henderson, Perkins, Sniff, and Chairman Osborne
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any
matter not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. Please watch the timing device on the podium.
CLOSED SESSION
NOTE: Time permitting the Redevelopment Agency Board may conduct Closed Session
discussions during the dinner recess. In addition, persons identified as negotiating parties
are not invited into the Closed Session meeting when the Agency is considering acquisition
of real property.
1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, MARK WEISS,
PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL
TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF A PORTION
OF 525 ± ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 52 AND
JEFFERSON STREET. PROPERTY OWNER/NEGOTIATOR: THEODORE LENNON,
DDC DESERT DEVELOPMENT, INC.
Redevelopment Agency Agenda 1 September 6, 2005
2. CONFERENCE WITH AGENCY'S LEGAL COUNSEL REGARDING PENDING
LITIGATION, JOSE DE LA PENA, ET AL V. CITY OF LA QUINTA, ET AL, RIVERSIDE
SUPERIOR COURT CASE NO. INC 047843, PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(a)
3. CONFERENCE WITH AGENCY'S LEGAL COUNSEL REGARDING PENDING
LITIGATION, LA QUINTA REDEVELOPMENT AGENCY V. KSL DESERT RESORTS,
INC., RIVERSIDE SUPERIOR COURT CASE NO. INC 044676, PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(a)
RECONVENE AT 3:00 P.M.
PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear
within the Consent Calendar or matters that are not listed on the agenda. Please complete
a "request to speak" form and limit your comments to three minutes. When you are called
to speak, please come forward and state your name for the record. Please watch the
timing device on the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
..request to speak" form should be filed with the City Clerk prior to the Agency beginning
consideration of that item.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
APPROVAL OF MINUTES OF AUGUST 2, 2005.
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTER DATED AUGUST 16, 2005 AND SEPTEMBER
6, 2005.
2. RATIFICATION OF EMERGENCY SOD REPLACEMENT WITH LANDMARK GOLF
MANAGEMENT FOR SilverRock RESORT.
3. ACCEPTANCE OF PROJECT NO. 2002-07A, SilverRock RESORT TREE
RELOCATION.
Redevelopment Agency Agenda 2 September 6, 2005
4. ACCEPTANCE OF PROJECT NO. 2002-071, SilverRock RESORT MAINTENANCE
BUILDING/TEMPORARY CLUBHOUSE LANDSCAPE AND SITE IMPROVEMENTS.
BUSINESS SESSION - NONE
1. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT FOR CONSTRUCTION
OF THE SilverRock RESORT MONUMENT SIGNS, PROJECT NO. 2002-07K.
A. MINUTE ORDER ACTION
2 APPROVAL TO AWARD A CONTRACT FOR AVENUE 52 STORM DRAIN
IMPROVEMENTS, PROJECT NO. 2005-10.
A. MINUTE ORDER ACTION
STUDY SESSION — NONE
CHAIR AND BOARD MEMBERS' ITEMS — NONE
PUBLIC HEARINGS — NONE
ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on
September 20, 2005 commencing with closed session at 2:00 p.m. and open session at
3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing
agenda for the La Quinta Redevelopment Agency meeting of September 6, 2005, was
posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the
bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on September 2,
2005.
DATED: September 2, 2005
9�� —,& -'d�
JUNE S. GREEK, CMC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda 3 September 6, 2005
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COUNCIL/RDA MEETING DATE: SEPTEMBER 6, 2005
ITEM TITLE:
Demand Register Dated August 16, 2005
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
Receive and File the Demand Register Dated August 16, 2005 of which $326,030.32
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER I ON CITY COUNCIL AGENDA
c&ty/ 4 a' QK&M
COUNCIL/RDA MEETING DATE: SEPTEMBER 6, 2005
ITEM TITLE:
Demand Register Dated September 6, 2005
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
Receive and File the Demand Register Dated Sept. 6, 2005 of which $7,696,356.23
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER I ON CITY COUNCIL AGENDA
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COUNCIL/RDA MEETING DATE: September 6, 2005
ITEM TITLE: Ratification of Emergency Sod
Replacement with Landmark Golf Management for
SilverRock Resort
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: C-�—'
STUDY SESSION:
PUBLIC HEARING:
Ratify the emergency sod replacement with Landmark Golf Management for
SilverRock Resort in an amount not to exceed $50,000 and allocate $50,000 from
the SilverRock Resort construction budget to the Landmark Golf Management
operations budget.
FISCAL IMPLICATIONS:
This work is considered by staff to be the result of poor initial installation of the
grass by the golf course contractor, Weitz Golf. As such, the City will pursue a
claim with the contractor as part of the ongoing negotiations to complete the
project. Staff recommends a one time allocation of $50,000 from the SilverRock
Resort construction budget to Landmark Golf Management operations budget to
cover the cost of this work.
BACKGROUND AND OVERVIEW:
On August 8, 2005, the City Manager authorized Landmark Golf Management to
start emergency sod repairs at SilverRock Resort. Landmark Golf Management
received a proposal from West Coast Turf in the amount of $35,000 to sod
Fairway No. 9. An additional $15,000 is needed to sod other weak areas
throughout the course.
The turf on the #9 fairway has not transitioned to Bermuda grass. When the
Bermuda was originally installed, the turf was contaminated with common
Bermuda. The contaminated turf was eradicated before the fall over seeding. The
remaining Tiff Sport Bermuda was unable to grow into the eradicated areas before
the winter rye grass transitioned. The turf needs to be established before the fall
over seeding in October. Staff considers the problem to be a warrantee issue with
Weitz Golf.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Ratify the emergency sod replacement with Landmark Golf Management for
SilverRock Resort in an amount not to exceed $50,000 and allocate
$50,000 from the SilverRock Resort construction budget to the Landmark
Golf Management operations budget; or
2. Do not ratify the emergency sod replacement with Landmark Golf
Management for SilverRock Resort in an amount not to exceed $50,000 and
do not allocate $50,000 from the SilverRock Resort construction budget to
the Landmark Golf Management operations budget; or
3. Provide staff with alternative direction.
Respectfully submitted,
�yw`^'
othy R. nas o , P.E.
Public Works Dire or/City Engineer
Approved for submission by:
Thomas P. Genovese, Executive Director
2
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COUNCIL/RDA MEETING DATE: September 6, 2005
ITEM TITLE: Acceptance of SilverRock Resort Tree
Relocation, Project No. 2002-07A
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Accept SilverRock Resort Tree Relocation, Project No. 2002-07A, as complete;
authorize the City Clerk to file a Notice of Completion with the Office of the County
Recorder; and authorize staff to release retention in the amount of $9,520.00, 35 days
after the Notice of Completion is recorded.
FISCAL IMPLICATIONS:
The following is a budget summary:
Original Contract Amount
Contract Change Order No.
Revised Total Contract
Amount paid to date
$121,000.00
$14,700.00
$135,700.00
($126,180.00)
Remaining Fiscal Commitment $9,520.00
Adequate funding is available within the SilverRock Resort construction budget to pay
the contractor's remaining retention of $9,520.00.
BACKGROUND AND OVERVIEW:
On January 6, 2004, the Agency awarded a contract to Senna Tree Company, LLC to
construct the SilverRock Resort Tree Relocation Program. This work was completed
on February 9, 2005.
Contract Change Order No. 1 was a credit for not moving certain palm and olive trees,
plus an additional cost for moving two additional trees, 3 %2 months of additional tree
maintenance, and an early completion incentive.
S:\CityMgr\STAFF REPORTS ONLY\9-6-05\C3 Proj 2002-07A .doc
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Accept SilverRock Resort Tree Relocation, Project No. 2002-07A as complete;
authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; and authorize staff to release retention in the amount of
$9,520.00, 35 days after the Notice of Completion is recorded; or
2. Do not accept SilverRock Resort Tree Relocation, Project No. 2002-07A as
complete; do not authorize the City Clerk to file a Notice of Completion with the
Office of the County Recorder; and do not authorize staff to release retention in
the amount of $9,520.00, 35 days after the Notice of Completion is recorded;
or
3. Provide staff with alternative direction.
Respectfully submitted,
4—im4othykJJon son, P.E.
Public Works erector/City Engineer
Approved for submission by:
Thomas P. Genovese, Executive Director
2
T:\PWDEPT\COUNCIL\2005\09-06-05\C Proj 2002-07A .doc
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COUNCIL/RDA MEETING DATE: September 6, 2005
ITEM TITLE: Acceptance of SilverRock Resort
Maintenance Building / Temporary Clubhouse Landscape
& Site Improvements, Project No. 2002-071
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: t4
STUDY SESSION:
PUBLIC HEARING:
Accept SilverRock Resort Landscape and Site Improvements, Project No. 2002-071 as
complete; authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; and authorize staff to release retention in the amount of
$253,645.01, thirty-five (35) days after the Notice of Completion is recorded.
FISCAL IMPLICATIONS:
The following is a budget summary:
Original Contract Amount
Contract Change Order Nos. 1-31 (Attachment 1)
Revised Total Contract
Amount paid to date
Remaining Fiscal Commitment Thru Change Order 31
$ 2,138,107.85
$398,342.20
$2,536,450.05
$2,282,805.05
$253,645.01
Adequate funding is available within the SilverRock Resort construction budget to pay
the contractor's remaining retention of $253,645.01.
BACKGROUND AND OVERVIEW:
This step of development consisted of landscape and site improvements to the existing
clubhouse, maintenance building, and comfort stations. The contractor installed
landscaping, irrigation systems, cement paths, concrete and tile patio areas, asphalt,
curb and gutters, drywells, lighting, and water and sewer connections. As part of the
project, the contractor was required to provide dust control for their projects in
accordance with the City's PM 10 Ordinance.
S:\City Mgr\STAFF REPORTS ONLY\9-6-05\C5 Proj 2002-071.doc
On October 25, 2004, the Agency awarded a contract for $2,138,107.85 to Pacific
Hydrotech Corporation for the SilverRock Resort Maintenance Building/Temporary
Clubhouse Landscape and Site Improvements, Project No. 2002-071.
A Notice to Proceed was issued for work to commence on October 25, 2004 with a
60 consecutive calendar day contract completion time. In consideration of the
contract start date, all contract work was to be completed on or before December 23,
2004. Contract Change Order Nos. 1-31 (Attachment 1) added 66 days to the
Contractor's completion date.
Staff has reviewed improvements installed at the project site and confirmed the project
complies with the contract terms, conditions, plans and specifications. As of August
26, 2005, the project work, including the added work, was considered 100%
complete and is recommended for acceptance by the Agency. Prior to filing the Notice
of Completion, staff must receive authorization from the Agency to accept this project
as complete and authorize the City Clerk to file a Notice of Completion.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1 . Accept SilverRock Resort Landscape and Site Improvements, Project No. 2002-
071 as complete; authorize the City Clerk to file a Notice of Completion with the
Office of the County Recorder; and authorize staff to release retention in the
amount of $253,645.01, thirty-five (35) days after the Notice of Completion is
recorded; or
2. Do not accept SilverRock Resort Landscape and Site Improvements, Project No.
2002-071 as complete; do not authorize the City Clerk to file a Notice of
Completion with the Office of the County Recorder; and do not authorize staff
to release retention in the amount of $253,645.01, thirty-five (35) days after
the Notice of Completion is recorded; or
3. Provide staff with alternative direction.
Respectfully submitted,
dimoth R J sson, P.E.
Public Works irector/City Engineer
2
S:\CityMgr\STAFF REPORTS ONLY\9-6-05\C5 Proj 2002-071.doc
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachment: 1 . Contract Change Order Summary
S:\CityMgr\STAFF REPORTS ONLY\9-6-05\C5 Proj 2002-071.doc
ATTACHMENT 1
PROJECT NO. 2002-07 1
SILVERROCK RESORT
MAINTENANCE BUILDING/TEMPORARY CLUBHOUSE LANDSCAPE AND SITE IMPROVEMENTS
CONTRACT CHANGE ORDER SUMMARY
Pacific HydroTech Corporation
314 East 3rd Street
Perris, CA 92570
(951) 943-8803
NO
CONTRACT CHANGE ORDER DESCRIPTION
CCO AMOUNT
ADDED DAYS
1
Golf Maintenance Parking Lot Lighting
$70,800.90
0
2
Temp clubhouse grease trap
$17,275.00
2
3
R&R #18 cart path & add drainage
$10,338.20
3
4
Credit for stucco at golf maintenance perimeter wall
($14,580.00)
0
5
350' of 1.5" PVC water line for ice machine & cart washing
$3,693.00
1
6 lGrade
& install service ramp behind temp clubhouse
$14,521.00
3
7 lCredit
for elimination of DG path, ranch fence & Pilasters
($35,350.00)
0
8 lCredit
for elimination of handicap ramp with DG path
($2,795.00)
0
9 lAddition
of 70" retaining in Cul-De-Sac Temp Clubhouse
$26,684.00
5
10
1 Relocation of existing sewer clean -out golf maintenance
$1,490.00
1
11
linstall concrete #6 comfort Station & cart path tie-in
$3,900.00
2
12
Install concrete #14 comfort Station & cart path tie-in
$15,308.00
3
13
Install 4" Gas line Sleeve & 1" Electrical conduit Temp Clubhouse
$4,523.00
1
14
llnstall 4" Gas line Sleeve at Golf Maintenance
$4,270.00
1
15
Credit for elimination of colored concrete temp parking lot
($455.00)
0
16
Paving with asphalt golf maintenance access road
$8,784.00
2
17
ITemp clubhouse patio stamped color concrete
$1 1,211.60
4
18
IDrains temp clubhouse
$4,035.60
1
19
lGolf Maintenance Fuel tank, wash rack station, pesticide storage
$91,725.23
7
20
lCart path repair #8,9,1,2 & blockwall #9 tee
$33,423.50
7
21
lHandicap ramp rail entrance temp clubhouse
$10,065.00
1
22
ITemp clubhouse grease trap additional connection CVWD
$2,180.00
2
23
IForce account extra work
$1 1,868.25
0
24
Contract completion date extension "7 rain days"
$0.00
7
25
Pump Station Slurry for foundation
$15,744.00
1
26
Remove & replace washout under pump station cart path
$14,927.00
3
27
Install stamp concrete, tile ramp, stack rocks
$9,322.00
4
28
Install sleeves & 2.5" PVC irrigation sub -main maint
$2,854.00
1
29
Install River Rock to control storm water
$36,814.00
4
30
Water & Sewer Connection Maint & #14 Comfort Station
$14,492.72
0
31
lFinal Contract Qty. adjustments
$1 1,272.20
0
SUBTOTAL:j
$398,342.20
66
4
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COUNCIL/RDA MEETING DATE: September 6, 2005
ITEM TITLE: Consideration to Award a Contract to
Construct the SilverRock Resort Monument Signs,
Project No. 2002-07K
RECOMMENDATION:
As deemed appropriate by the Agency Board.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
On February 15, 2005, the Agency appropriated $1 .2 million from Redevelopment
Project Area No. 1 reserves and $400,000 from Project Area No. 2 reserves.
Included within this allocation was an additional $150,000 for signage and lighting
at the entrance to SilverRock Resort, bringing the total allocation to $300,000.
Based on the low bid in the amount $153,500, the anticipated costs for this
project are as follows:
Construction $153,500
Design $ 25,000
Administration $ 5,000
Contingency $ 27,000
Total $210,500
As illustrated, there exist sufficient funds within the budget to award this project.
BACKGROUND AND OVERVIEW:
On October 5, 2004, the Agency approved a $20,000 contract amendment to
GMA International to design the monument signs for SilverRock Resort.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Agency include:
1. Award a contract in the amount of $153,500 to Bravo Sign & Design, Inc. to
construct the SilverRock Resort Monument Signs, Project No. 2002-07K; or
2. Award a contract in the amount of $153,500 to Bravo Sign & Design, Inc. to
construct the SilverRock Resort Monument Signs, Project No. 2002-07K
and approve modified sign designs per one of the attached designs; or
3. Reject all bids and authorize staff to negotiate a new design contract with
GMA International to prepare a new monument design consistent with the
graphic standards; or
4. Provide staff with alternative direction.
Respectfully submitted,
mothy R. on on, P.E.
Public Works Director/City Engineer
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Approved Monument Sign Design
2. Bid Comparison Summary
3. Graphic Standards
4. Modified Avenue 52/Jefferson Street Monument Sign Design
5. Modified Avenue 52/SilverRock Way Monument Sign Design
3
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ATTACHMENT 3
The following graphic standards must be strictly adhered to by all
those using the SilverRock and/or SilverRock Resort logo, including
but not limited to SilverRock Resort staff, golf operator, consultants,
vendors, advertising agents, printers, retailer/tenants, and hoteliers.
Acceptable formats of the SilverRock' &
SilverRock' Resort logo.
SILVERROC K"
The logos must never be crowded by another graphic or typographic
[Stacked Logo]
element or used as a background graphic. The area surrounding
the logo should be equal to or more than 1/3 x , where x is equal
to the total height of the logo. These clear zones for the logos are
illustrated here in the margin. The area surrounding the logo may
be reduced to 1/4 x for web applications. It must always be placed
SI LVE R ROC K_ completely within a document's borders, and should never bleed
R E S o R T off the edges. The logo must also be placed on a solid background
[Stacked Logo with Resort] —never on top of a photograph or graphic. It should not be
placed close to a distracting element and should not become
part of a larger pattern or design element. No other type or
graphic element can be combined with the logo. The logo should
SI LVE R ROC K M not be reproduced smaller than 3/4 inches wide. To maintain a
high standard of reproduction in printed materials, it is strongly
suggested that only the vector EPS of the logo type be used.
[Landscape Logo] All those needing assistance to maintain quality reproduction
in their materials should seek the assistance of the City of La
Quinta's Economic Development Division at 760-777-7035.
S I LVE R ROC K`" Samples or mock-ups of these materials should be submitted to the
R E S O R T
Economic Development Division for approval prior to production and
[Landscape Logo with Resort] distribution. To better establish and define its identity, the SilverRock
and SilverRock Resort logo must not deviate from these standards.
7
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SILVERROCK"
Acceptable colors of the SilverRock &
SilverRock Resort logo.
�
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[Logo in PMS 877 Metallic]
SILVERROCK-
R E S O R T
SILVEKROCK-
[Logo in Black]
e
S
ILVERROCK"
R E S O R T
Acceptable colors of the SilverRock &
SilverRock Resort logo.
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[Logo in PMS 4291
[Logo reversed]
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[Logo as VC art]
10
SILVERROCKTM
Font Usage for the SilverRock &
SilverRock Resort logo.
The "SR" monogram cannot be recreated with a font.
If it is necessary to recreate the "SilverRock" name using
editable type, please use the font Herculanum. The word resort can
be recreated with the font Lucida Grande.
The use of any other font for this purpose is unacceptable.
HCKCULA,NUM
SILVERROCK- HEKCULA,NUM
R E S O R T
LUCIDA GRANDE
11
Trademark Usage for the SilverRock &
SilverRock Resort logo.
The SilverRock and SilverRock Resort logos must always include a
TM (trademark) after the k in any of the formations, as shown at left.
When the SilverRock and SilverRock Resort names appear in text,
the TM must be present after the k in the first mention of the name.
Other occurances of the name thereafter do not require a TM.
The TM is not necessary when logo is printed on so-called "wearables"
including, but not limited to shirts, caps, golf gloves, golf bags, golf
club covers, towels, etc.
SIB VFRRockTM
TM (trademark) appears after the k in SilverRock.
The TM should NOT appear after the "SR" mark,
nor after RESORT.
SILVERROCK-
R E S O R T
Last updated: June, 2004 12
ATTACHMENT 4
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COUNCIL/RDA MEETING DATE: September 6, 2005
ITEM TITLE: Consideration of Award a Contract for
Avenue 52 Storm Drain Improvements, Project No.
2005-10
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Appropriate funding from RDA Project Area No. 1 in the amount of $636,510 after
the transfer of $636,510 from RDA Project Area 1 Debt Service No. 1 reserves and
award a Contract in the amount of $888,390 to Mocon Corporation to construct
the Avenue 52 Storm Drain Improvements, Project No. 2005-10.
FISCAL IMPLICATIONS:
On February 15, 2005, the City Council authorized $465,000 to construct a bypass
storm drain to take water that currently enters from the Calle Rondo Channel onto
the northwest corner of the SilverRock Resort and continue it approximately 2,000
ft. to the second golf course envelope.
Based on the low bid in the amount of $888,390, the following represents the
anticipated costs for this project:
Construction $888,390
Design $ 57,120
Survey/Inspection/Testing $ 68,000
Contingency $ 88,000
Total $1,063, 510
Based upon the recent bid opening, an additional amount of $636,510 is necessary
to complete the project to divert storm water run-off from the Cove off the
SilverRock Resort Golf Course. Staff is recommending the transfer of $636,510
from RDA Project Area 1 Debt Service No. 1 reserves, which has a balance of
$4,601,741 as of June 30, 2005 to RDA No. 1 Capital Projects Fund.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On February 15, 2005, staff proposed mid -year budget adjustments in the
Redevelopment Project Reserves at $1.2 million and $400,000 in Project Area Nos.
1 and 2, respectively. These allocations were in part to construct storm drain
improvements within Avenue 52 to address flooding where the Calle Rondo
channel currently enters the northwest corner of SilverRock Resort. Storm
drainage improvements totaling $465,000 were approved as part of the Agency's
recommendation.
On June 21, 2005, City Council approved Amendment No. 3 to PACE for $41,210.
Of that amount, $4,820 was for analyzing the potential construction of the storm
drain within Avenue 52 to bypass drainage from the first golf course to the second
phase of SilverRock Resort by constructing a 2,000 ft. storm drain within Avenue
52 from the northwest corner of the project site to just past the entrance lakes at
SilverRock Way. Subsequently, on March 3, 2005, City Council approved
Amendment No. 5 to The Keith Companies for $52,300 to design these
improvements.
On August 30, 2005, three sealed bids were received for the construction of this
project. The Mocon Corporation submitted the lowest responsive bid in the
amount of $885,270 (Attachment 1).
Contingent upon City Council approval to award the construction of the project on
September 6, 2005, the following represents how the project is expected to
proceed:
City Council Awards Construction
Sign Contracts and Mobilize
Construction (90 Consecutive Calendar Days)
Project Close-out/Acceptance
September 6, 2005
September 7 - September 30, 2005
October Through December, 2005
January 2006
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Appropriate funding from RDA Project Area No. 1 in the amount of
$636,510 after the transfer of $636,510 from RDA Project Area 1 Debt
Service No. 1 reserves and award a Contract in the amount of $888,390 to
Mocon Corporation to construct the Avenue 52 Storm Drain Improvements,
Project No. 2005-10; or
2
2. Do not appropriate funding from RDA Project Area No. 1 in the amount of
$636,510 and do not award a Contract in the amount of $888,390 to
Mocon Corporation to construct the Avenue 52 Storm Drain Improvements,
Project No. 2005-10; or
3. Provide staff with alternative direction.
Respectfully submitted,
mothy �T—Jn sson, P.E.
iblic Works rector/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Bid Comparison Summary
3
ATTACHMENT 1
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