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2005 08 02 CC Minutes LA QUINTA CITY COUNCIL MINUTES AUGUST 2, 2005 A regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Adolph. PRESENT: ABSENT: Council Members Henderson, Osborne, Sniff, Mayor Adolph Council Member Perkins MOTION - It was moved by Council Members Sniff/Henderson to excuse Council Member Perkins. Motion carried unanimously. PUBLIC COMMENT - None CLOSED SESSION 1 . Conference with labor negotiator pursuant to Government Code Section 54957.6, Agency Negotiator: Thomas P. Genovese Unrepresented Employee: Community Services Director. 2. Conference with the City's real property negotiator, Mark Weiss, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real property located at the northwest corner of Calle Tampico and Desert Club Drive. Property Owner/Negotiators: Santa Rosa Plaza, LLC and Embassy Suites La Quinta. Council recessed to the Redevelopment Agency and to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA Council Member Osborne requested Consent Item No. 16 be moved to Business Item No.7. City Council Minutes 2 August 2, 2005 Council Member Henderson advised she needs to leave the meeting at 5:30 p.m. for a personal matter but will return at 7:00 p.m. ANNOUNCEMENTS - None PRESENTATIONS - None WRITTEN COMMUNICATIONS - None APPROVAL OF MINUTES MOTION - It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of July 19, 2005, as submitted. Motion carried with Council Member Perkins ABSENT. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 2, 2005. 2. APPROVAL OF A CONTRACT WITH RTS, INC. TO RE-ROOF FIRE STATION 70. 3. APPROVAL OF A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR CONSTRUCTION OF IMPROVEMENTS ON CALLE TAMPICO, AND PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB- LA QUINTA UNIT. 4. APPROVAL OF A REQUEST FOR PROPOSALS FOR A PARKING STRATEGY FOR THE VILLAGE COMMERCIAL DISTRICT. 5. APPROVAL OF A REQUEST FOR PROPOSALS TO OBTAIN PROFESSIONAL ENGINEERING SERVICES FOR THE AVENUE 54 PAVEMENT REHABILITATION IMPROVEMENTS. 6. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR AND TWO MEMBERS OF THE INVESTMENT ADVISORY BOARD TO ATTEND THE 2005 LOCAL AGENCY INVESTMENT FUND (LAIF) CONFERENCE IN SACRAMENTO, CALIFORNIA, OCTOBER 6-7, 2005. City Council Minutes 3 August 2, 2005 7 . AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE RECREATION SUPERVISOR AND ONE COMMISSIONER TO ATTEND THE CALIFORNIA PARKS AND RECREATION SOCIETY CONFERENCE IN ONTARIO, CALIFORNIA, MARCH 16-18, 2006. 8. ACCEPTANCE OF EISENHOWER DRIVE STREET IMPROVEMENTS AND MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2001-02A. 9. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP 33076-1, MADISON CLUB, EAST OF MADISON, LLC. (RESOLUTION NO. 2005-065) 10. APPROVAL OF A CONTRACT EXTENSION WITH TRI-LAKE CONSULTANTS, INC. TO PROVIDE CONSTRUCTION INSPECTION SERVICES. 11. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BID THE FISCAL YEAR 2003/2004 TRAFFIC SIGNAL IMPROVEMENT PROGRAM, PROJECT NO. 2003-15. 12. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BID THE MADISON STREET PAVEMENT REHABILITATION (AVENUE 54 TO AIRPORT BOULEVARD), PROJECT NO. 2003-07C. 13. APPROVAL OF CONTRACT CHANGE ORDER NO.1 FOR STREET SWEEPING SERVICES. 14. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PERSONNEL/RISK MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY ANNUAL RISK MANAGEMENT CONFERENCE IN LONG BEACH, CALIFORNIA, OCTOBER 26-28, 2005. 15. AUTHORIZATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO TRI-ST A TE LAND SURVEYORS AND CIVIL ENGINEERS FOR PROFESSIONAL LAND SURVEY SERVICES FOR THE WASHINGTON STREET MEDIAN IMPROVEMENTS (AVENUE 48 TO AVENUE 50), PROJECT NO. 2003-09. 16. SEE BUSINESS SESSION ITEM NO.7. City Council Minutes 4 August 2, 2005 MOTION - It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as recommended and amended with the exception of Item No. 16 and with Item No. 9 being approved by RESOLUTION NO. 2005-065. Motion carried with Council Member Perkins ABSENT. BUSINESS SESSION 1 . CONSIDERATION OF CIVIC CENTER CAMPUS ACKNOWLEDGEMENT AREA APPLICATIONS. City Manager Genovese presented the staff report. MOTION - It was moved by Council Members Sniff/Henderson to authorize the veterans' names to be included on the Veterans Acknowledgment Area, and the artists' names to be included on the Artists Acknowledgment Area, and the expenditure of Art in Public Places funds in an amount not to exceed $10,000 to add the names to the bronze plates. Motion carried with Council Member Perkins ABSENT. 2. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUESTS. City Manager Genovese presented the staff report. The following representatives spoke in support of the requests: Jim Cathcart representing the Riverside County Sheriff Underwater Search and Recovery Team Richard DeSantos representing the ACT for Multiple Sclerosis Patty Neuman representing the Community Blood Bank Jessica DeSalva representing the La Ouinta High School Dance Team Beverly Montgomery representing Soroptimist International of La Guinta/Coachella Valley Recreation Supervisor Ambriz stated representatives for the Mariachi Foundation and the La Ouinta High School Cheer Boosters had indicated they would not be able to attend the meeting. Council Member Sniff spoke in favor of all the requests. In response to Council Member Henderson, Mr. Genovese clarified the La Guinta High School Cheer Boosters' request is for $6,145 but the grant limit is $2,000. City Council Minutes 5 August 2, 2005 Council Members Osborne and Henderson and Mayor Adolph all spoke in support of the grant requests. MOTION - It was moved by Council Members Sniff/Osborne to approve the following Community Services Grant requests from the Special Projects Contingency Account: Riverside County Sheriff Underwater Search & Recovery Team, $2,000; ACT for Multiple Sclerosis, $2,000; Community Blood Bank, $2,000; La Ouinta High School Dpnce Team, $1,000; Mariachi Foundation of the Desert, $2,000; La Guinta High School Cheer Boosters, $2,000; and Soroptimist International of La Ouinta/Coachella Valley, $3,712. Motion carried with Council Member Perkins ABSENT. At this time, City Manager Genovese invited the Community Development Director to introduce a new staff member. Community Development Director Evans introduced Les Johnson, the new Planning Manager, and advised the Community Development Department is now fully staffed. 3. CONSIDERATION OF INVESTMENT ADVISORY BOARD 2005/2006 WORK PLAN. Finance Director Falconer presented the staff report. Council Member Henderson asked for clarification on the third bullet point, "discussion of cash utilization." Mr. Falconer stated the Board discussed looking at the cash flow analysis and budgeting for cash flows but the task will probably develop over a period of time. Council Member Sniff suggested "cash utilization" be phrased differently. Mr. Falconer explained it deals somewhat with investment forecasting. In response to Council Member Osborne, Mr. Falconer stated he believes it deals with liquidity and longer investments but staff is still trying to determine where the Board is going with this item. As for the Government Sponsored Enterprises (GSEs), he stated he doesn't expect any legislation on that issue in the near future. Mayor Adolph commented on the work plan being small, and the importance of making sure everything is being considered. Council Member Henderson stated she understood this is just a modification to the existing work plan. City Council Minutes 6 August 2, 2005 Mr. Falconer stated the functions of the Board listed in the ordinance will not change. MOTION - It was moved by Council Members Osborne/Sniff to approve the Investment Advisory Board 2005/2006 Work Plan. Motion carried with Council Member Perkins ABSENT. 4. CONSIDERATION OF A FUNDING REQUEST BY THE LA QUINTA PLA YHOUSE. Mayor Adolph abstained due to a potential conflict of interest and left the dais. City Manager Genovese presented the staff report. In response to Council Member Osborne, Mr. Genovese stated the $50,000 will be taken from the General Fund Reserves if it is approved. He also confirmed there is a projected surplus of just over $50,000 in this year's annual budget. The following representatives of the La Quinta Playhouse spoke regarding the benefits of the program and urged support of the funding request: Elaine Reynolds, 49-294 Avenida Vista Bonita Kae Hammond, 47-940 Via Jardin; also referenced the possibility of in- kind donations being made for the stage, lighting, and sound equipment and requested the amount be increased to $52,000 to cover the $2,000 fee for a conditional use permit JoAnn Reeves, 78-185 Cortez Lane, Indian Wells Council Member Osborne commented the six events and 69 showings seem somewhat aggressive. Ms. Reeves agreed but indicated they anticipate selling subscription packages, and are confident they will be able to raise additional funds to go along with the City's contribution. She indicated they have minimized the costs as much as possible, and have worked out a schedule of dates with the Old Town developer. She stated they are supportive of having a variety of art performances on their stage, and want to establish themselves as a recognizable theater company in the Valley. Council Member Osborne inquired about past attendance and how they expect to raise the balance of their $180,000 budget. City Council Minutes 7 August 2, 2005 Ms. Reeves stated their past attendance reached an average capacity of 40%. As for the additional funding, it will come from ticket sales and corporate sponsors. Council Member Henderson asked about the capacity seating and the number of previous weekends involved. Ms. Reeves indicated the tent they've been using accommodated 150 seats, and they held 11 performances over four weekends. She stated it takes time to get established, and they will make cuts if the amount is not attained. Council Member Henderson inquired about salary costs and administrative offices. Ms. Reeves indicated her salary as artistic director will be $21,000, and the stage manager will receive $800 per show. Additional paid personnel include an assistant to the stage manager, costume designers, set designers, etc. They have no funds at this time for an administrative office, and are open to suggestions. They will have a kiosk outside the tent for ticket sales, and will utilize a cell phone for an administrative phone line. Council Member Henderson commented on how the community has been moving toward theater arts for sometime, and referenced concerts organized by the Cultural Arts Commission and Marty Langer. She stated she feels the new commission may be able to bring these cultural arts under one umbrella. She is not in favor of moving $15,000 from community special events but is in favor of supporting this organization with some amount. She noted the City doesn't waive fees but sometimes provides grants, and she feels the group should include that in their cost of doing business. She suggested some flexibility in the $50,000 amount, and indicated she doesn't know where to take it from except the General Fund Reserves. In reference to a comment made by one of the representatives, she stated she didn't totally support the City's recently-approved sponsorship of a golf tournament in the amount of $180,000. Council Member Osborne stated he is struggling with the substantial amount requested, and doesn't want to take it from the General Fund Reserves. He is not sure enough people will attend the events to justify the dollar amount, and would like to see some compromise on what seems to be an "all or nothing" proposal. He stated cutting the amount in half would be doable for him. City Council Minutes 8 August 2, 2005 Mayor Pro Tem Sniff indicated he supports the request, and believes it will help with business growth in the Village. He is concerned reduction of the dollar amount might make the events less successful. He stated he supports the request for $50,000 and taking it from the General Fund Reserves. In response to Council Member Henderson, Ms. Hammonds stated they are inviting people to join the organization, and have a varying fee scale for memberships. She indicated previous admission tickets were $25 but they are considering an increase to $28, and are considering senior and student discounts. Council Member Henderson pointed out the Council has tried to get organizations to understand the need to be self-sufficient instead of depending on City funds each year, and voiced concern that approval of $50,000 this year might lead to a request for a larger amount next year. She stated she would support $50,000 this year, and feels more activity in the Village may draw people to the area. She suggested ,looking at the marketing budget next year because some of the marketing activities have become somewhat stale and programs such as this and the Arts Foundation are marketing related. Council Member Osborne stated he is still struggling with the amount but will support it in the hope the program will reach out to a wide variety of people and increase economic development. MOTION - It was moved by Council Members Henderson/Osborne to authorize staff to negotiate a contract for services with the La Ouinta Playhouse for Fiscal Year 2005/2006 for an amount not to exceed $50,000. Motion carried with Council Member Perkins and Mayor Adolph ABSENT. 5. CONSIDERATION OF AMENDMENTS TO THE CITY CHARTER AND MUNICIPAL CODE, REPEALING CHAPTER 2. 75 CULTURAL ARTS COMMISSION; REPEALING CHAPTER 2.95 COMMUNITY SERVICES COMMISSION; AND ADDING CHAPTER 2.85, CREATING THE ARTS, PARKS, AND RECREATION COMMISSION. City Clerk Greek presented the staff report. In response to Council Member Henderson, Ms. Greek stated Ted Eichelberger has withdrawn his commission application. Council Member Henderson pointed out that leaves six members for the new commission, and indicated she feels it's reasonable to establish the new commission with seven members and to seek someone to fill the vacancy. City Council Minutes 9 August 2, 2005 Andrea Gassman, of the Cultural Arts Commission, stated she previously opposed the consolidation but now supports it, and suggested naming the new commission "CAPER," standing for "Cultural Arts, Parks, Entertainment, and Recreation." She noted caper is defined as a "frolicsome leap or spring, a skip, a jump, as in mirth or dancing." In response to Mayor Adolph, Ms. Greek stated the commissions are not currently meeting, and the Cultural Arts Commission does not have enough members for a quorum. Mayor Adolph stated he is opposed to the consolidation but would support moving forward with the commission appointments in Business Item No.6 Council Member Sniff stated he will not support the consolidation, and doesn't feel it makes sense to make appointments to a committee that doesn't exist. MOTION - It was moved by Council Members Henderson/Osborne to continue consideration of an amendment to the Municipal Code regarding the Community Services and Cultural Arts Commissions to September 6, 2005. After a brief discussion as to whether or not a motion was necessary, City Attorney Jenson advised the City Code does not address what action should be taken if an item continues to be a tie after it has automatically been continued because of the original tie vote. She indicated a continuance would be appropriate. Motion carried with Council Member Perkins ABSENT. 6. CONSIDERATION OF APPOINTMENTS TO VARIOUS CITY COMMITTEES AND COMMISSIONS. There were no changes to the staff report as submitted and on file in the City Clerk's Office. Council Member Osborne stated he has reviewed the applications, and doesn't feel it's necessary to repeat the interview process. Council Member Henderson suggested having the applicants come forward and introduce themselves. David Thoms provided a brief overview of his qualifications and background. City Council Minutes 10 August 2, 2005 City Manager Genovese noted tt'1e other applicant, Tracy Mark Smith, was told this item would be continued, and therefore is not present. Council concurred to continue this item to September 6, 2005. MOTION - It was moved by Council Members Osborne/Sniff to continue consideration of appointments to the various City Boards/Committees/ Commissions to September 6, 2005. Motion carried with Council Member Perkins ABSENT. 7 . CONSIDERATION TO APPROVE ADDITIONAL PM 10 SERVICES FROM DISC CONSTRUCTION SERVICES FOR SilverRock RESORT. (This item was moved from the Consent Calendar.) Public Works Director Jonasson presented the staff report. Council Member Osborne stated he prefers looking at the broader picture instead of making temporary fixes. Mr. Jonasson explained the intent is to hydro-seed the dirt areas once they won't be driven on again. Council Member Osborne commented on the need to improve the area, including the removal of construction debris, before the season begins. Mr. Jonasson stated staff can bring back a schedule at the next meeting for hydro-seeding, and he commented on the need for long-term stabilization for PM 1 0 p~rposes. He indicated construction debris is being cleaned up as contracts end but there are still three active contracts at this time. Council Member Sniff stated he feels PM 1 0 will be a lingering problem and several solutions might be in order. Mayor Adolph noted dust control on the project has improved a lot. MOTION - It was moved by Council Members Osborne/Sniff to approve additional PM 10 services from DISC Construction Services in an amount not to exceed $115,920 for SilverRock Resort. Motion carried with Council Member Perkins ABSENT. STUDY SESSION - None City Council Minutes 11 August 2, 2005 REPORTS AND INFORMATIONAL ITEMS Palm Springs Desert Resorts Convention & Visitors Authority - Council Member Henderson referenced the availability of copies of the Agency's updated policies and procedures, requested the Council's written comments on the report and recommendations from the adhoc reorganization committee that will be the focus of the CV A's August 16th meeting. * * * * * * * * * * * * Council Member Henderson also spoke about the potential of having presentations made by the Imperial Irrigation District and Coachella Valley Water District as it relates to their future capacities. Council Member Henderson left the dais at this time, as she had previously indicated. CV AG Executive Committee - Mayor Adolph stated the Coachella Valley Conservation Commission issue has been continued until September in order for more information to be provided. Jacqueline Cochran Regional Airport Authority - Council Member Osborne reported their marketing budget has been approved, and they will be asking the members for the original $10,000 plus another $10,000 for the air show. He indicated the bulk of the marketing budget in the future will be for the annual air show. They are also considering a classic car race the week after the air show. League of California Cities - Mayor Adolph gave a brief report on the recent League meeting in Monterey. * * * * * * * * * * * * * All other reports were noted and filed. DEPARTMENT REPORTS 1-B. BRUCE LEE MEMORIAL HIGHWAY AND SAFETY OFFICERS' MEMORIAL DEDICATION CEREMONIES. Council concurred to hold the Safety Officers' Memorial Dedication immediately following the Bruce Lee Memorial Highway Ceremony on October 14, 2005. A reception will be held in the courtyard at City Hall. City Council Minutes 12 August 2, 2005 * * * * * * * * * * * City Attorney Jenson referenced a memo/report distributed by the City Manager regarding approval at the last meeting of an emergency contract for construction of the SilverRock Resort Mountain Drainage Improvements. She advised the City Manager is required to provide an update at all subsequent Council meetings until the work is completed, and the circumstances surrounding the emergency no longer exists. City Manager Genovese stated the update is contained in the City Manager's Department Report, and future updates will be included under Department Reports at each meeting until the work is completed. MAYOR AND COUNCIL MEMBERS' ITEMS 1 . DISCUSSION REGARDING ENVIRONMENTAL CONSIDERATIONS. Mayor Adolph stated he feels the City should take the lead in La Guinta for energy and water conservation during the summer months. He suggested taking a look at the timing on various water pumps for the water features on City property to see what can be done to promote water and electrical conservation. City Manager Genovese stated staff will need to come back with a report on that issue, and noted there is some aesthetic value to consider in some of the waterfalls, such as the two City entrance monuments that are lighted at night. Council recessed to the Redevelopment Agency meeting. Council reconvened and recessed to Closed Session to and until 7:00 P.M. 7:00 P.M. The City Council meeting was reconvened with no decisions being made in Closed Session which require reporting pursuant to Section 54957.1 of the Government Code (Brown Act). . PUBLIC COMMENT - None City Council Minutes 13 August 2, 2005 PRESENTATIONS The Mayor and Council Members presented art awards to the following YMCA students whose artwork has been displayed at City Hall: Alayna Abernathy Leana Alvarez Thomas Alvarez Tristan Baker Hillary Barrigan Nadia Baylon Maya Bickman, Thomas Branconier Angelina Bridgeford Kimberly Brown Hailey Buttles Kayla Castillo Breanna Chavarria Mackenzie Collier Allee Comer Haylee Comer Maritza Cubillas Mason Dall Sterling Dall Gabrielle Esquivel Natalee Ferrin Kristyan Figueroa Brianna Fisher Kaitlin Fisher Sandra Flores Guentin Gray Bianka Gudino Zakary Hellawell Joshua Hernandez Kiara Jackson Dasmine Spears-Jordan Jasmine Spears-Jordan Derrick Kinsey Tristan Kirkpatrick Wyatt Lange Michael Lavery Ben Lopez Robert Lopez PUBLIC HEARINGS 1. PUBLIC HEARING OF AN ORDINANCE ADDING CHAPTER 14.32 TO THE LA QUINTA MUNICIPAL CODE AND SETTING THE FEE FOR AN ANNUAL EXTRALEGAL LOAD HAUL PERMIT. Public Works Director Jonasson presented the staff report. The Mayor declared the PUBLIC HEARING OPEN at 7:18 p.m. Ken Wood, 81-385 Avenida Coyote, Indio, spoke in support of the ordinance. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:20 p.m. MOTION - It was moved by Council Members Sniff/Henderson to take up Ordinance No. 421 by title and number only and waive further reading. Motion carried unanimously. City Council Minutes 14 August 2, 2005 ORDINANCE NO. 421 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINT A, CALIFORNIA, ADDING CHAPTER 14.32 REGARDING ANNUAL EXTRALEGAL LOAD PERMITS AND SPECIAL EXTRALEGAL LOAD PERMITS TO THE LA QUINT A, CALIFORNIA MUNICIPAL CODE. It was moved by Council Members Sniff/Henderson to introduce Ordinance No. 421 on first reading. Motion carried with the following vote: AYES: NOES: ABSTAIN: ABSENT: Council Members Henderson, Osborne, Sniff, Mayor Adolph None None Council Member Perkins ADJOURNMENT There being no further business, it was moved by Council Members Sniff/Henderson to adjourn. Motion carried unanimously. Respectfully submitted, ~~L,-d~ JUNE S. GREEK, City Clerk City of La Ouinta, California