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2005 09 06 CC Minutes LA QUINT A CITY COUNCIL MINUTES SEPTEMBER 6,2005 A regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Adolph. PRESENT: ABSENT: Council Members Henderson, Osborne, Sniff, Mayor Adolph Council Member Perkins MOTION - It was moved by Council Members Sniff/Osborne to excuse Council Member Perkins. Motion carried unanimously. PUBLIC COMMENT Gary Bernard, 52-180 Avenida Montezuma, spoke regarding vandalism in the Cove, including mailboxes. He expressed appreciation for the increase in the City's law enforcement budget and the quick response by the Police Department but stated he feels a greater police presence is needed. CLOSED SESSION 1. Conference with the City's real property negotiator, Tim Jonasson, pursuant to Government Code Section 54956.8 concerning Westward Ho Drive and Dune Palms Road well site property negotiations. 2. Conference with the City's real property negotiator, Mark Weiss, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real property located at the northwest corner of Calle Tampico and Desert Club Drive. Property Owner/Negotiators: Santa Rosa Plaza, LLC and Embassy Suites, La Quinta. 3. Conference with the Agency's legal counsel regarding pending litigation, Artistic Entertainment Services, LLC, dba Festival Artists Worldwide v. Coachella Valley Arts Alliance, et al., (including the City of La Quinta), Los Angeles Superior Court Case No. GC035698, pursuant to Government Code Section 54956.9(a). 4. Conference with the City's real property negotiator, Mark Weiss, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of 22 ± acres located south of Auto Centre Drive, east of Adams Street, and west of La Guinta Center Drive (APNs 649-670-021, 020, 019, 018, 022, 017, 016, 015, 013, and 012). Property Owner/Negotiator: Chris Clarke, Stamko Development. City Council Minutes 2 September 6, 2005 5. Conference with labor negotiators, Ski Harrison, Mark Weiss, and John Ruiz, regarding negotiation with the La Guinta City Employees Association pursuant to Government Code Section 54957.6 - Meet and Confer Process. Council recessed to the Redevelopment Agency and to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT Scott Arthur, 43-845 Milan Court, Ian Rhodes, 43-905 Milan Court, and Bill Brogan, 43-820 Milan Court, voiced opposition to the wrought-iron fencing proposed by the school district between the extension of Palm Royale Street and the existing residential development. They feel a block wall is needed to adequately mitigate the noise and headlight problems. They also requested better communication from staff on the status of this matter. Council Member Henderson noted school district projects are not subject to City approval. City Manager Genovese stated he understood Mr. Arthur was the contact for the homeowners, and has kept him apprised of the current status. He indicated the school district's plans were received last week, and will be available for review after the City Engineer has reviewed them. He noted the City Attorney has been involved with the school district discussions, and that there are certain abilities the City does not have in regard to the school project. Council Member Osborne asked at what point the street would be accepted by the City. Mr. Genovese replied not until reasonable mitigation measures for safety issues have been met. He added the City cannot approach the school district about constructing a block wall on someone else's property nor require them to construct it on school property. * * * * * * * * * * * Pamela Canale, 54-840 Avenida Juarez, presented a proposal to the City wherein the City would adopt a family that would like to relocate to La Quinta after being affected by the hurricane disaster in the Gulf. She suggested fundraising efforts to provide housing for one year and helping the family find work in the area. City Council Minutes 3 September 6, 2005 Mayor Adolph noted potential donations to the relief effort will be discussed under Mayor & Council Members' Items later in the meeting. CONFIRMATION OF AGENDA - Confirmed ANNOUNCEMENTS - None PRESENTATIONS City Manager Genovese announced Assistant City Manager Weiss has accepted the City Manager position with the City of San Carlos. The Mayor and Council Members presented a plaque to Mr. Weiss, and expressed their appreciation for his dedicated service to the City. WRITTEN COMMUNICATIONS - None APPROVAL OF MINUTES MOTION - It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of August 2, 2005, as submitted. Motion carried with Council Member Perkins ABSENT. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 16, 2005 AND SEPTEMBER 6, 2005. 2. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR PARCEL MAP 31586, BRIAN BURR AND DENISA BURR, HUSBAND AND WIFE AS JOINT TENANTS. (RESOLUTION NO. 2005-066) 3. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR TRACT MAP 31123-2, LA CANTERA, VISTA LA QUINT A PARTNERS, LLC. (RESOLUTION NO. 2005-067) 4. APPROVAL OF RATIFICATION OF A CONTRACT WITH RICHARD PERRY AND ASSOCIATES TO RECRUIT FOR THE POSITIONS OF ASSISTANT CITY MANAGER AND COMMUNITY SERVICES DIRECTOR AND APPROPRIATION OF FUNDS. City Council Minutes 4 September 6, 2005 5. APPROVAL OF CHANGES TO THE COMMUNITY SERVICES DIRECTOR JOB DESCRIPTION AND SALARY RANGE. 6. ADOPTION OF A RESOLUTION APPROVING THE SUBMITTAL OF A PROJECT APPLICATION TO THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION FOR THE JEFFERSON STREETBEAUTIFICA TION PROJECT. (RESOLUTION NO. 2005-068) 7 . ACCEPTANCE OF CHILDCARE FACILITY PLAYGROUND IMPROVEMENTS, PROJECT NO. 2004-08. MOTION - It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as recommended and with Item Nos. 2, 3, and 6 being approved by RESOLUTION NOS. 2005-066 through 2005-068 respectively. Motion carried with Council Member Perkins ABSENT. BUSINESS SESSION 1 . CONSIDERATION OF AMENDMENTS TO THE CITY CHARTER AND MUNICIPAL CODE, REPEALING CHAPTER 2. 75 CULTURAL ARTS COMMISSION, REPEALING CHAPTER 2.95 COMMUNITY SERVICES COMMISSION, AND ADDING CHAPTER 2.85 CREATING THE ARTS, PARKS, AND RECREA TION COMMISSION. There were no changes to the staff report as submitted and on file in the City Clerk's Office. Council Member Sniff suggested this item be tabled until a full Council IS present to take action on this matter. Council concurred. Bob Leidner, 56-498 Palins Drive, member of the Community Services Commission, recommended keeping both commissions to allow more people from the community to be involved. Ed Hackney, 79-915 Rancho La Quinta Drive, member of the Community Services Commission, voiced agreement with Mr. Leidner's comments, and suggested the structure of the commission be broadened and not strangled. MOTION - It was moved by Council Members Sniff/Henderson to table consideration of an ordinance to create a new Arts, Parks, and Recreation Commission. City Council Minutes 5 September 6, 2005 City Manager Genovese noted tabling the item means it will not be placed on a future agenda unless requested by a Council Member. Council Members Henderson and Osborne both indicated they believe consolidating the commissions will create a stronger commission. Mayor Adolph stated he feels the City is better served with more input instead of consolidating the commissions. Motion carried with Council Member Perkins ABSENT. 2. CONSIDERATION OF APPOINTMENTS TO VARIOUS CITY COMMITTEES AND COMMISSIONS. There were no changes to the staff report as submitted and on file in the City Clerk's Office. After a brief discussion, Council concurred to move forward with a vote on the Architecture and Landscape Review Committee position. Ballot No.1 Council Member Henderson voted for Council Member Osborne voted for Council Member Sniff voted for Mayor Adolph voted for Tracy Mark Smith Tracy Mark Smith Tracy Mark Smith David Thoms MOTION - It was moved by Council Members Sniff/Henderson to appoint Tracy Mark Smith to a two-year term expiring June 30, 2007, on the Architecture and Landscape Review Committee. Motion carried with Council Member Perkins ABSENT. 3. CONSIDERATION OF A CONTRACT SERVICES AGREEMENT WITH THE LA QUINT A PLAYHOUSE FOR THE 2005/2006 PERFORMING ARTS SEASON. Mayor Adolph abstained due to the appearance of a potential conflict of interest and left the dais. City Manager Genovese presented the staff report. Council Member Henderson asked if the organization has employees, and is aware of the requirements referenced on Page 7 of the staff report. City Council Minutes 6 September 6, 2005 Kae Hammond, representing the La Quinta Playhouse, indicated they have two independent contractors but do not intend to have any employees this season. In response to Council Member Henderson, Mr. Genovese confirmed the terms of the agreement require the organization to notify the City of any independent contractors. MOTION - It was moved by Council Members Henderson/Osborne to approve a Contract Services Agreement with the La Quinta Playhouse in the amount of $50,000 to be used for the 2005/2006 performing arts season, and to appropriate $50,000 from General Fund Reserves. Motion carried with Council Member Perkins and Mayor Adolph ABSENT. 4. CONSIDERATION OF AWARD OF A CONTRACT TO CONSTRUCT AN INTERACTIVE WATER FEATURE AT THE LA QUINTA PARK, AND APPROPRIATION OF FUNDING. Building & Safety Director Hartung presented the staff report. In response to Council Member Sniff, Mr. Hartung stated the apparent low bidder altered the bid document by excluding the cost of an excess liability insurance policy. They also failed to list a C-53 swimming pool subcontractor. Assistant City Attorney Houston confirmed the contractor's failure to comply with the provisions is adequate cause to reject the bid. Council Member Osborne voiced concern about Davis Reed's overruns on other City projects, and stated he hopes this contract will hold them tighter to their proposal. Mr. Hartung indicated this is a smaller contract, and he expects it to be completed within the 5 % contingency. Mayor Adolph commented on the need to get the project done for next summer. MOTION - It was moved by Council Members Sniff/Henderson to reject the bid from Mocon Corporation for being non-responsive and award a contract in the amount of $378,927 to Davis Reed Construction Inc., to construct an interactive water feature, and appropriate an additional $41,652 in Quimby Funds to complete the project. Motion carried with Council Member Perkins ABSENT. City Council Minutes 7 September 6, 2005 5. CONSIDERATION OF APPROVAL OF THE DEVELOPMENT PLANS FOR THE CITY HALL EXPANSION, CAPITAL IMPROVEMENT PROJECT NO. 2002-01. Building & Safety Director Hartung presented the staff report. John Eloe, of Patrik Davis Associates, reviewed the revised schematic design and outlined the changes. Council Member Henderson inquired about noise from the air conditioning heat pumps, and Mr. Eloe stated the pumps shouldn't be heard inside the building. Council Member Sniff commented on the need for additional color on the north and south elevations to be more consistent with the west elevation. Mr. Eloe noted the north and south elevations are a continuation of the existing building. Council Member Sniff stated he would still like to see more accents on the north and south elevations. He also inquired about deterioration of the proposed fabric covering over the courtyard. Mr. Eloe indicated the material they propose using is very resistant to UV rays and similar to what is used at the Palm Springs International Airport. In regard to the south elevation, he noted the footprint will vary in distances from the parking lot. He also responded that the building will have low- sloped roofing. Mayor Adolph suggested the possibility of inserting a tile pattern over the lintels in the north and south elevations. Mr. Eloe stated the intent was to stay consistent with the existing lineal heights, and to provide a compatible design as directed. He then introduced his team as follows: Ruben Ramirez, project manager with David Evans & Associates; Craig Pearson, architect; and Nancy Eloe. Council Member Sniff stated he believes adding more blank space to existing blank space will compound the problem. Mr. Eloe pointed out the trellis and landscaping will provide some accent. Craig Pearson, the architect, suggested adding some 12-inch accent squares {medallions} like those shown on the Mayor's office. City Council Minutes 8 September 6, 2005 Ruben Ramirez, the project manager, stated he feels the landscaping will help to break up the blank space. Mayor Adolph suggested incorporating the medallions. In response to Council Member Sniff, Mr. Eloe stated the building will be frame and stucco construction, and a total square footage (existing and new building) of approximately 52,000 square feet. He expects the construction plans to be completed in January. MOTION - It was moved by Council Members Henderson/Osborne to approve the development plans for the City Hall Expansion, Capital Improvement Project No. 2002-01. Council Member Sniff noted the approval includes today's suggestions by Council. Motion carried with Council Member Perkins ABSENT. 6. CONSIDERATION OF APPOINTMENT OF VOTING DELEGATES TO THE 2005 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE. There were no changes to the staff report as submitted and on file in the City Clerk's Office. MOTION - It was moved by Council Members Osborne/Sniff to appoint Council Member Henderson as the voting delegate and Mayor Adolph as alternate for the 2005 League of California Cities Annual Conference. Motion carried with Council Member Perkins ABSENT. 7. CONSIDERATION OF PM10 OPTIONS FOR SilverRock RESORT. Public Works Director Jonasson presented the staff report. In response to Council Member Osborne, Mr. Jonasson stated the barley would be irrigated with some type of overhead water system. Golf/Parks/Landscape Manager Howlett stated the irrigation system would be rented for approximately six weeks, and that continuing irrigation would not be necessary once the roots are established. City Council Minutes 9 September 6, 2005 In response to Council Member Sniff, Mr. Howlett stated the chemical stabilization will not affect the barley because it will be used in a different location. He indicated the barley will turn brown after a period of time. Council Member Sniff voiced fire concerns with the barley. Mr. Howlett noted the existing Russian Thistle is also a fire threat. In response to Mayor Adolph, Mr. Howlett stated barley can grow up to 36 inches high but will lay down. He noted staff has been looking at the cost of the various alternatives. Mayor Adolph suggested mowing the barley down to a few inches. Council Member Henderson asked if the barley would get green again if watered once a year, and Mr. Howlett stated it's possible it would re- germinate. In response to Council Member Osborne, City Manager Genovese confirmed mowing the barley would reduce the fire hazard and provide dust control but could still burn. He noted there is native vegetation in other areas of the project that could burn. C.ouncil Member Osborne stated he feels the use of barley is a reasonable solution. Mayor Adolph and Council Member Henderson agreed. Mr. Jonasson stated barley seems to be working in other developments, and staff can look at ways to reduce the fire hazard. Johnny Pott, of Landmark Golf Management, spoke in favor of staff's recommendation. In response to Council Member Sniff, Mr. Jonasson stated the ground IS relatively flat for even watering. MOTION - It was moved by Council Members Henderson/Osborne to direct staff to utilize a combination of barley, water truck service, and chemical stabilization as necessary to provide the most cost-effective means of providing dust control while minimizing impacts to future development of the SilverRock Resort. Motion carried with Council Member Perkins ABSENT. City Council Minutes 10 September 6, 2005 8. SECOND READING OF ORDINANCE NO. 421 ORDINANCE NO. 421 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINT A, CALIFORNIA, ADDING CHAPTER 14.32 REGARDING ANNUAL EXTRALEGAL LOAD PERMITS AND SPECIAL EXTRALEGAL LOAD PERMITS, TO THE LA QUINT A MUNICIPAL CODE. It was moved by Council Members Sniff/Henderson to adopt Ordinance No. 421 on second reading. Motion carried by the following vote: AYES: NOES: ABSTAIN: ABSENT: Council Members Henderson, Osborne, Sniff, Mayor Adolph None None Council Member Perkins Council recessed to the Redevelopment Agency meeting. Council reconvened and recessed to and until 7:00 P.M. 7:00 P.M. PUBLIC COMMENT - None PRESENTATIONS The Mayor and Council Members presented art awards to the following YMCA students whose artwork has been displayed at City Hall: Akira MacKay Alondra Magallon Marbella Meraz Mia Mercado Trenton Mersola Reshay Michel Bronte Nemeth Xavier Nuno Jillianne Orme Kary Anne Orme Alyssa Pavia Kaila Pavia Nevacha Perales Joseph Quevedo Cassandra Quiroz Cecilia Ramierez Manuel Ramos Noelle Robbins Jabneh Rocha Holi Roy Maria Christa Ruelas Dominique Salcedo Esteban Salcedo Annaliese Salgado Serena Salgado Juan Santiago Nicholas Schwilk Layla Seltz Daesha Silas Andrew Sitko Pierce Sterling Svend Thorp lIana Valdez City Council Minutes 11 September 6, 2005 Mark Vargas Michelle Vasquez Arissa Rose Venegas Loren White Jacob Williams Kira York Maribel Zuniga PUBLIC HEARINGS 1 . PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION APPROVING A ONE-YEAR TIME EXTENSION FOR TENTATIVE TRACT MAP 30138, A SUBDIVISION OF APPROXIMATELY 14.7 ACRES INTO 47 SINGLE FAMILY AND OTHER COMMON LOTS FOR PROPERTY LOCATED AT 80-600 AVENUE 52, THE NORTH SIDE OF AVENUE 52, APPROXIMATELY 2,588 FEET EAST OF JEFFERSON STREET AND SOUTH OF THE ALL AMERICAN CANAL. APPLICANT: LA QUINTA DEVELOPERS, LLC. Community Development Director Evans presented the staff report. In response to Council Member Osborne, Public Works Director Jonasson reviewed the requirements for deceleration lanes. He noted the number of homes in this development is not expected to generate sufficient traffic to require a deceleration lane. Council Member Henderson asked if a solution has been found for the condition of the property. Mr. Evans stated staff has been in contact with the property owner, and are trying to determine if it's a code infraction. The Mayor declared the PUBLIC HEARING OPEN at 7:22 p.m. Rosie Lara, representing the developer, stated they are in agreement with the conditions of approval. She added they are looking at the potential for a deceleration lane or some other type of mitigation measure, and hope to start development within the next year. There being no further requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:23 p.m. RESOLUTION NO. 2005-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINT A, CALIFORNIA, APPROVING A ONE-YEAR TIME EXTENSION FOR TENTATIVE TRACT MAP 30138 TO SUBDIVIDE APPROXIMATELY 14.7 ACRES INTO 47 SINGLE FAMILY AND OTHER COMMON LOTS FOR THE PROPERTY LOCATED AT 80-600 AVENUE 52, THE NORTH SIDE OF AVENUE 52 APPROXIMATELY 2,588 FEET EAST OF JEFFERSON STREET AND SOUTH OF THE ALL AMERICAN CANAL (LA QUINTA DEVELOPERS, LLC). City Council Minutes 12 September 6, 2005 It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2005-069 as submitted. Motion carried with Council Member Perkins ABSENT. STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS League of California Cities - Council Member Henderson indicated the Governor is seeking the League's support for his ballot initiatives in November, and the Revenue & Taxation Subcommittee has voted to recommend support of Proposition 76 (Live Within Your Means Act). Palm Springs Desert Resorts Convention & Visitors Authority - Council Member Henderson reported they will be interviewing three candidates Friday for the executive director position. Chamber of Commerce Workshop/Information Exchange Committee - Council Member Sniff questioned the intrinsic value of the Committee. He indicated only one Board Member attended the last meeting, and suggested they attend Council meetings on a rotating basis. He feels the same information can be obtained through the newsletter, Mayor's luncheon, and Chamber Mixers. Council Member Henderson commented on the difficulty of getting attendance in August, and suggested waiting to see if there is better attendance at the next three meetings. She felt Council Member Sniff's report of the first two meetings indicated some good input was received. CV AG Energy & Environmental Resources Committee - Council Member Sniff stated the Committee will be considering the Coachella Valley Conservation Commission issue at their next meeting. He noted a legal opinion from the City Attorney wasn't addressed in the revisions because it was presented after the fact. He stressed this was due to the input not being requested in a timely manner. Council Member Henderson noted the legal opinion can be presented during the upcoming CV AG Committee meetings and when the issue is brought before the City Council. Council Member Sniff stated he has come up with 24 points of significant concern, including the County being allowed to send elected officials to vote instead of the ----------,..--.---..-- ,.- ---------- City Council Minutes 13 September 6, 2005 Supervisors. He feels greater clarification is needed because there is a significant risk of potential costs that can be voted for by a majority vote. In response to Council Member Sniff, Assistant City Attorney Houston confirmed he has reviewed the latest revision, and concurs the City Attorney's comments were not sufficiently taken into account. Council Member Sniff stated he feels high risk is involved, and should be modified before it comes to the City. In response to Mayor Adolph, City Manager Genovese confirmed the City of Palm Springs and La Quinta have previously voiced concerns about this issue. He indicated after a meeting of the City Manager, Assistant City Attorney, Mayor Adolph, and Council Member Sniff, the Assistant City Attorney will draft a memo outlining the basis Council Member Sniff will use in voting at the CV AG meeting on Thursday. * * * * * * * * * * * * * All other reports were noted and filed. DEPARTMENT REPORTS 1-A. REPORT ON MUNICIPAL LIBRARY GRAND OPENING. Council concurred to schedule the Library Grand Opening for November 16, 2005 at 3:00 p.m. 3-B. VOLUNTEER POLICE AND FIREFIGHTERS' ANNUAL DINNER AND HOLIDAY OPEN HOUSE. Council concurred to schedule the Volunteer Police and Firefighters' Annual Dinner for November 2, 2005, at 6:30 p.m., and the Holiday Open House for December 8, 2005, from 11 :00 a.m. to 3:00 p.m. In response to Council Member Henderson, City Manager Genovese stated the Annual Employee Recognition Dinner is generally held the second Saturday in December. City Council Minutes 14 September 6, 2005 MAYOR AND COUNCIL MEMBERS' ITEMS 1 . DISCUSSION REGARDING POTENTIAL DONATIONS TO THE RED CROSS AND/OR SALVATION ARMY IN RELATION TO THE STORM DISASTER CAUSED BY HURRICANE KA TRINA. Council Member Sniff commented on the recent storm disaster in the Gulf area, and requested a business item be placed on the next agenda to consider potential contributions of $5,000 each to the American Red Cross and Salvation Army, or other appropriate organizations. He further requested a follow-up item on a future agenda to determine if further contributions would be appropriate. Mayor Adolph referenced Ms. Canale's suggestion made under public comment. Council Member Sniff suggested getting a report from the City Attorney on the potential ramifications and legalities of that proposal. Council Member Henderson stated she supports Ms. Canale's concept but feels there is probably an organization the City can go through that already has a list of families needing to be relocated. She feels the City could find a residence for the family but suggested an adhoc committee from the Community Services and Cultural Arts Commissions be placed in charge of trying to generate other items such as clothes and furniture. Assistant City Attorney Houston stated the gift of public funds would be the only possible legal concern but he doesn't believe it would prohibit this action. City Manager Genovese stated he is not sure staff would be the appropriate body to handle this but staff could assist another party that undertakes the matter. Council Member Sniff stated he feels Ms. Canale's proposal would be best handled through a charitable organization. He also voiced concerns about potential dangers in taking on the relocation of a family. Council Member Osborne spoke in support of doing something through the American Red Cross or Salvation Army to help get people back into their homes. Mayor Adolph noted when he made a suggestion to help in the tsunami disaster, the Council wasn't supportive of doing anything with the American City Council Minutes 15 September 6, 2005 Red Cross because of what happened after 9/11. He stated there may be other organizations that don't have the same overhead costs. Council concurred to direct staff to place a business item on the September 20, 2005 agenda and to provide a list of options to help in the hurricane disaster. A follow-up item will be placed on the October 18,2005 agenda. 2. DISCUSSION REGARDING ART AWARD PRESENTATIONS. Council Member Sniff suggested giving some consideration to discontinuing the art award presentations because of the decrease in attendance. He suggested the possibility of presenting the awards only for the best art work. Mayor Adolph stated he understood the art awards for high school students and above but not for young children. 3. DISCUSSION REGARDING THE CITY'S EMERGENCY PREPAREDNESS. Mayor Adolph commented on the Gulf states not being prepared to handle the recent storm disaster, and stated he would like for the City to review its emergency preparedness plan to make sure there is an appropriate immediate response if there is a major earthquake. He referenced the following needs: making sure utility, police, and fire services are available; having an agreement with the local food stores; having a cooperative agreement between the nine Valley cities; knowing how the National Guard will react; and knowing how CV AG plans to handle transportation problems. Council Member Osborne noted the City contracts with the County for police and fire services, and they have a large area to cover. He would like to know who will be in La Quinta to respond to the City's needs. Council Member Sniff referenced the potential for a major flood disaster in the Valley. He noted gasoline availability is also a concern. City Manager Genovese advised the City has an intricate and involved emergency services plan. He added staff will brief Council on the plan, and attempt to get the information out to the public for reassurance. He explained the City also has a phone emergency contact system in place to notify the Council and City employees of the need to report to City Hall. He indicated most of the issues discussed today are a part of the existing emergency service plan, which is also integrated into the County and State. He indicated the emergency plan is currently being updated, as is required City Council Minutes 16 September 6, 2005 every two or three years, and is a statewide effort. He added the City follows procedures that are part of a very large plan in order to receive reimbursements from FEMA. Mayor Adolph requested Council be provided copies of the emergency plan to review, and that a study session be scheduled to discuss it sometime in the near future. 4. DISCUSSION REGARDING LANDSCAPE GUIDELINES FOR DEVELOPMENTS. NEW Council Member Osborne noted the perimeter landscaping is lacking in some of the new developments, and suggested Council review the City's landscape guidelines. * * * * * * * * * * * * Council Member Henderson distributed a list of upcoming events for the San Jacinto/Santa Rosa National Monument, and noted their anniversary event will be held October 22, 2005. In response to Council Member Osborne, she confirmed the Voices of the Monument video will be shown at the event. The City Council recessed to Closed Session as delineated on Page 1. The City Council meeting was reconvened with no decisions being made in Closed Session which require reporting pursuant to Section 54957.1 of the Government Code (Brown Act). ADJOURNMENT There being no further business the meeting was adjourned. Respectfully submitted, &-- ki ~ JUNE S. GREEK, City Clerk City of La Quinta, California