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2005 09 06 RDA Minutes LA QUINT A REDEVELOPMENT AGENCY MINUTES SEPTEMBER 6, 2005 A regular meeting of the La Quinta Redevelopment Agency was called to order by Chairman Osborne. PRESENT: ABSENT: Board Members Adolph, Henderson, Sniff, Chairman Osborne Board Member Perkins MOTION - It was moved by Board Members Sniff/Henderson to excuse Board Member Perkins. Motion carried unanimously. PUBLIC COMMENT - None CLOSED SESSION 1 . Conference with the Agency's real property negotiator, Mark Weiss, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of a portion of 525 ± acres located at the southwest corner of Avenue 52 and Jefferson Street. Property Owner/Negotiator: Theodore Lennon, DDC Desert Development, Inc. 2. Conference with the Agency's legal counsel regarding pending litigation, Jose de la Pena, et al., v. City of La Quinta, et al., Riverside Superior Court Case No. INC047843, pursuant to Government Code Section 54956.9(a). 3. Conference with the Agency's legal counsel regarding pending litigation, La Quinta Redevelopment Agency v. KSL Desert Resorts, Inc., Riverside Superior Court Case No. INC044676, pursuant to Government Code Section 54956.9(a). The Redevelopment Agency recessed to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. Redevelopment Agency Minutes 2 September 6, 2005 PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES MOTION - It was moved by Board Members Sniff/Henderson to approve the Minutes of August 2, 2005 as submitted. Motion carried with Board Member Perkins ABSENT. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 16, 2005 AND SEPTEMBER 6, 2005. 2. RATIFICATION OF EMERGENCY SOD REPLACEMENT WITH LANDMARK GOLF MANAGEMENT FOR SilverRock RESORT. 3. ACCEPTANCE OF PROJECT NO. 2002-07A, SilverRock RESORT TREE RELOCATION. 4. ACCEPTANCE OF PROJECT NO. 2002-071, SilverRock RESORT MAINTENANCE BUILDING/TEMPORARY CLUBHOUSE LANDSCAPE AND SITE IMPROVEMENTS. MOTION - It was moved by Board Members Sniff/Adolph to approve the Consent Calendar as recommended. . In response to an inquiry by Chairman Osborne regarding Item No.3, Public Works Director Jonasson stated some of the trees were relocated near the maintenance area and two were planted between the No.9 tee box and the No.1 green. Golf/Parks/Landscape Manager Howlett indicated only six of the olive trees were salvageable. In response to Board Member Adolph, Mr. Jonasson stated maybe a few of the trees from the Kennedy house can be used at the hotel. Motion carried with Board Member Perkins ABSENT. Redevelopment Agency Minutes 3 September 6, 2005 BUSINESS SESSION 1. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT FOR CONSTRUCTION OF THE SilverRock RESORT MONUMENT SIGNS, PROJECT NO. 2002-07K. Public Works Director Jonasson presented the staff report. Board Member Henderson questioned the design in Attachment No.5 matching the adopted standards. Mr. Jonasson explained it matches except for the reversal of the logo on the opposite side of the monument and would require one change to the graphic standards. In response to Board Member Adolph, Mr. Jonasson confirmed the letters are not backlit, and that the logo extends above the sign a few inches. Board Member Adolph noted the logo extension beyond the top of the sign should be proportionally balanced. Judy Vossler, of Landmark Golf Management, commented on this being a philosophical decision that will always affect the project. She pointed out the approved logo is a vertical format, and she doesn't believe the proposed horizontal format for the monument will work. Additionally, if it's allowed to remain, the City will have to let the hotels and everyone else use the same horizontal format. She doesn't feel the monument sign is free-form enough. Board Member Sniff stated he agrees in substance with Ms. Vossler, and supports the design being re-thought. He suggested the following changes: revise the design to an inverted liT" with SilverRock equal on both sides; reduce the amount of rock used in the design; make it rectangular with a flat top and with the logo slightly off center approximately 1 8 to 22 feet from the street; and provide subdued illumination. Ms. Vossler referenced the need to protect the integrity of the adopted logo, and noted the graphic designers want to use a horizontal format because it's easier to work with. Redevelopment Agency Minutes 4 September 6, 2005 Board Member Henderson stated she agrees with going out for a redesign, and never liked the idea of a 28-foot long sign. She suggested putting the massiveness in the height. Ms. Vossler commented on the opportunity for the monument to be two pieces of sculpture facing the two different directions. Board Member Henderson suggested the possibility of changing the name of Avenue 52 to SilverRock. Chairman Osborne asked if the redesign should be directed to McMurry. City Manager Genovese noted the City can get concepts from McMurry or others but a professional is needed to do the structural design. Board Member Henderson suggested having a few ideas brought back with the possibility of incorporating APP funds if an artist is utilized for the signs. Chairman Osborne indicated he likes the idea of a sculpture. Mr. Jonasson noted GMA tried to create an obelisk with the logo above the wording when the mockup sign was put on the site, but everyone thought it looked odd on plywood. He indicated that amending GMA's contract would be the fastest way to handle the redesign. He inquired as to which graphic standard the Agency desires to use in the redesign. Board Member Henderson indicated she has no problem with GMA doing the redesign, and likes the second logo (stacked logo with resort) in the graphic standards. Mr. Jonasson asked if IILa Quinta" should be included in the redesign. Chairman Osborne asked if that would require changing the graphic standard. Ms. Vossler noted there are other parameters to consider such as whether or not the logo and/or lettering should be done in silver and in freeform. Board Member Henderson noted IILa Quinta" is a logo by itself. Redevelopment Agency Minutes 5 September 6, 2005 Chairman Osborne spoke in support of the second graphic on Page 7 (stacked logo with resort) with La Quinta added on the bottom, and having staff come back with some proposals. Board Member Adolph commented that IILa Quinta" may not fit with a vertical format. Board Member Henderson suggested IILa Ouinta" be included in some of the redesign options brought back for consideration. She indicated she sees two issues to consider - whether or not to continue with a 28-foot horizontal piece of rock or changing it to more of a vertical sign. Chairman Osborne stated he supports leaving that to the artist, and also looking at the possibility of using APP funds. Mr. Jonasson indicated he would relay the Agency's comments to GMA. Board Member Sniff referenced a sketch he made, and asked that it also be given to GMA. He stated he supports redesigning the sign with a vertical element displaying the logo in a third dimension to provide depth. He feels it should be somewhat indented into the structure to reduce the abruptness and height of the sign. MOTION - It was moved by Board Members Henderson/Sniff to reject all bids and authorize staff to negotiate a new design contract with GMA International to prepare a new monument design consistent with the graphic standards, including the design submittal from Board Member Sniff and the Agency/s comments. Motion carried with Board Member Perkins ABSENT. Board Member Henderson requested an item be placed on the next agenda to discuss the potential of changing Avenue 52 to SilverRock. 2. CONSIDERATION OF APPROVAL TO AWARD A CONTRACT FOR AVENUE 52 STORM DRAIN IMPROVEMENTS, PROJECT NO. 2005-10. Public Works Director Jonasson presented the staff report. Redevelopment Agency Minutes 6 September 6, 2005 Board Member Henderson commented on the engineer's estimate being less than the bid submittals. Mr. Jonasson noted the prices can increase significantly between the time the bid documents are completed and when bids are received. Board Member Henderson stated she supports moving forward with the project. However, she feels future engineer1s estimates should be required to include a document stating the estimate is based on current prices within 10 days of submittal. In response to Board Member Sniff, Mr. Jonasson stated the drainage will go into a low area beyond the lake feature on the east side of the Avenue 52 entrance. He confirmed the retention area will be sufficient size to handle a large storm. Chairman Osborne voiced concern about TKC's engineer's estimates being consistently off on SilverRock Resort projects, and stated he hopes they do a lot better in the future. MOTION - It was moved by Board Members Sniff/Adolph to appropriate funding from RDA Project Area No. 1 in the amount of $ 636,510 after the transfer of $ 636,510 from RDA Project Area Debt Service No. 1 reserves, and award a contract in the amount of $888,390 to Mocon Corporation to construct the Avenue 52 Storm Drain Improvements, Project No. 2005-10. Motion carried with Board Member Perkins ABSENT. STUDY SESSION - None CHAIR AND BOARD MEMBERS' ITEMS - None PUBLIC HEARINGS - None The Redevelopment Agency recessed to Closed Session as delineated on Page 1. The Redevelopment Agency meeting was reconvened with no decisions being made in Closed Session which require reporting pursuant to Section 54957.1 of the Government Code (Brown Act). Redevelopment Agency Minutes 7 September 6, 2005 ADJOURNMENT There being no further business the meeting was adjourned. Respectfully submitted, fu -et. ~ JUNE S. GREEK, Secretary City of La Quinta, California