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2005 11 15 CC6zf qkadja City Council Agendas are Available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, November 15, 2005 — 2:00 p.m. Beginning Resolution No. 2005-087 Ordinance No. 424 CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter npt listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE11 : Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, DOUG EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL, TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED SOUTH OF AUTO CENTRE DRIVE, WEST OF LA QUINTA DRIVE, AND EAST OF ADAMS STREET (APN'S 649-670-020, 021, 019, 018, 022, 017, 016, 015, 013, AND 012). PROPERTY OWNERS/NEGOTIATORS: 'STAMKO DEVELOPMENT CO. City Council Agenda 1 November 15, 2005'v RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS 1 . PRESENTATION BY MARK WEBER OF IMPERIAL IRRIGATION DISTRICT WRITTEN COMMUNICATIONS - NONE APPROVAL OF MINUTES 1 . APPROVAL OF MINUTES OF A JOINT MEETING OF THE CITY COUNCIL AND THE PLANNING COMMISSION, ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE, HISTORIC PRESERVATION COMMISSION, AND THE INVESTMENT ADVISORY BOARD; HELD ON OCTOBER 25, 2005. 2. APPROVAL OF MINUTES OF NOVEMBER 1, 2005. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in-.n'afiure and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 15, 2005. City Council Agenda 2 November 15, 20A R A '4. 2. RECEIVE AND FILE TREASURER'S REPORT AS OF SEPTEMBER 30, 2005. 3. RECEIVE AND FILE REVENUE AND EXPENDITURES REPORT DATED SEPTEMBER 30, 2005. 4. APPROVAL OF A REQUEST BY THE LOCAL AGENCY FORMATION COMMISSION (LAFCO) TO UTILIZE THE COUNCIL CHAMBERS FOR PUBLIC HEARINGS ON JANUARY 26, 2006, 8:00 A.M. TO 5:00 P.M. 5. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP 30185, RANCHO LA QUINTA, TD DESERT DEVELOPMENT, LP. 6. APPROVAL OF FISCAL YEAR 2005/2006 CITY OF LA QUINTA ARTS IN PUBLIC PLACES ANNUAL REPORT. 7. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR PARCEL MAP 32377, WILLIAM ROSSWORN, OWNER. 8. APPROVAL OF CONTRACT AMENDMENT NO. 1, BY AND BETWEEN THE CITY OF LA QUINTA AND TERRA NOVA PLANNING AND RESEARCH RELATED TO ENVIRONMENTAL AND PLANNING SERVICES FOR TENTATIVE TRACT MAP 33444, AND THE ASSOCIATED JEFFERSON STREET REALIGNMENT PROJECT. 9. ADOPTION OF A RESOLUTION ACCEPTING CASH DONATIONS FROM RUTAN AND TUCKER, ROSENOW SPEVACEK GROUP INC., AND NAI CONSULTING INC. FOR THE EMPLOYEE AWARDS BANQUET. BUSINESS SESSION 1. CONSIDERATION OF A STREET NAME CHANGE FOR AVENUE 52 BETWEEN THE CITY LIMITS ON THE EAST AND CALLE SINALOA ON THE WEST. A. MINUTE ORDER ACTION 2. CONSIDERATION OF MEMBERSHIP STATUS IN RELATION TO THE PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY. A. MINUTE ORDER ACTION 3. CONSIDERATION OF HOSTING A CITY OF LA QUINTA/LA QUINTA ARTS FOUNDATION COMMUNITY CONCERT ON THE CIVIC CENTER CAMPUS. A. MINUTE ORDER ACTION City Council Agenda 3 November 15, 2005 03 4. CONSIDERATION OF AN AGREEMENT WITH THE FOUNDATION FOR CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO AND CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO. A. MINUTE ORDER ACTION 5. CONSIDERATION OF A CITY COUNCIL RETREAT. A. MINUTE ORDER ACTION 6. CONSIDERATION OF RECOMMENDATIONS CONTAINED IN THE MANAGEMENT REVIEW OF THE PUBLIC WORKS DEPARTMENT. A. MINUTE ORDER ACTION 7. CONSIDERATION OF SECOND READING OF ORDINANCE NO 422, REGARDING ZONE CHANGE 2005-125 TO CHANGE A 2+ ACRE RESIDENTIAL SITE AT THE FUTURE SOUTHWEST CORNER OF SEELEY DRIVE AND MILES AVENUE FROM MEDIUM DENSITY RESIDENTIAL TO TOURIST COMMERCIAL FOR 32 CASITAS UNITS, AND CHANGING THE 4.8 + ACRE TOURIST COMMERCIAL ZONED BOUTIQUE HOTEL SITE AT THE SOUTHEAST CORNIER OF THE PROJECT AREA TO OFFICE COMMERCIAL TO ALLOW EXPANSION OF THE APPROVED MEDICAL OFFICE COMPLEX SITE. APPLICANT: CP DEVELOPMENT LA QUINTA, LLC. A. ADOPT ORDINANCE ON SECOND READING. 8. CONSIDERATION OF SECOND READING OF ORDINANCE NO. 423 REGARDING DEVELOPMENT AGREEMENT 2003-006, AMENDMENT NO. 2. A. ADOPT ORDINANCE ON SECOND READING STUDY SESSION — NONE REPORTS AND INFORMATIONAL ITEMS 1 . ANIMAL CAMPUS COMMISSION (HENDERSON) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (OSBORNE) 5. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 6. C.V. MOUNTAINS CONSERVANCY (SNIFF) City Council Agenda 4 November 15, 2005 04 7. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 9. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 10. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 14. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 16. ALRC MINUTES FOR OCTOBER 5, 2005 17. PLANNING COMMISSION MINUTES FOR OCTOBER 11 AND 25, 2005 18. HISTORIC PRESERVATION COMMISSION MINUTES FOR SEPTEMBER 15, 2005 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. CONTINUING ACTION REGARDING THE EXPENDITURE OF PUBLIC FUNDS PERTAINING TO AN EMERGENCY CONTRACT FOR THE CONSTRUCTION OF THE SilverRock RESORT MOUNTAIN DRAINAGE IMPROVEMENTS. 2. CITY ATTORNEY — NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DEPARTMENT MONTHLY REPORT FOR OCTOBER, 2005 5. COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY REPORT FOR OCTOBER, 2005 6. COMMUNITY SERVICES DEPARTMENT MONTHLY REPORT FOR OCTOBER, 2005 A. REPORT REGARDING FACILITY USE POLICIES — SPORTS FIELDS. 7. FINANCE DEPARTMENT REPORT — NONE 8. PUBLIC WORKS DEPARTMENT MONTHLY REPORT FOR OCTOBER, 2005 9. POLICE DEPARTMENT MONTHLY REPORT FOR OCTOBER, 2005 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING 7:00 P.M. City Council Agenda 5 November 15, 2005 05 PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speakers podium. PRESENTATIONS - NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1 . PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS TO: 1) CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2005-537; AND 2) TENTATIVE TRACT MAP 33085, A REQUEST FOR APPROVAL OF A SUBDIVISION OF 7 LOTS ON ± 4.3 ACRES, AT THE SOUTHWEST CORNER OF MADISON STREET AND BETH CIRCLE. APPLICANT: CORE HOMES, LLC. A. RESOLUTION ACTION NOTE: This public hearing is expected to be continued due to a previous continuance at the Planning Commission level. 2. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS TO: 1) APPROVE SPECIFIC PLAN 2002-062, AMENDMENT NO. 1 FOR A NEIGHBORHOOD SHOPPING CENTER TO INCLUDE A SUPERMARKET, DRUG STORE, AND ADDITIONAL RETAIL WITH A MAXIMUM BUILDING HEIGHT OF 35 FEET, SEEKING TO CHANGE THE SITE PLAN TO RELOCATE THE DRUG STORE SITE AND AMEND CERTAIN DESIGN STANDARDS, INCLUDING REDUCING CERTAIN LANDSCAPE SETBACKS FROM 15 TO 5 FEET ADJACENT TO MONTICELLO PARK; AND 2) APPROVAL OF TENTATIVE PARCEL MAP 33908 TO SUBDIVIDE THE 10.6 ACRE SITE INTO SEVEN COMMERCIAL PARCELS, FOR THE PROPERTY LOCATED AT THE SOUTHWEST CORNER OF JEFFERSON STREET AND FRED WARING DRIVE. APPLICANT: REGENCY MARINITA-LA QUINTA LLC. A. RESOLUTION ACTIONS L1 R City Council Agenda 6 November 15, 2005 PLANNING SSION 3. PUBLIC HEARING F SITE DEVELOPMENT PERMIT 2005 838E CONDITION NOS. 31 APPROVAL 0 5 AND 40(a). APPELLANT: WASHINGTON 1 1 1, LTD. A. RESOLUTION ACTION 4. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND REDEVELOPMENT AGENCY TO CONSIDER THE SALE OF REAL PROPERTY LOCATED AT 52-625 AVENIDA RUBIO BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND ANGELA JUAREZ. A. MINUTE ORDER ACTION 5. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND REDEVELOPMENT AGENCY TO CONSIDER THE SALE OF REAL PROPERTY LOCATED AT 53-940 EISENHOWER DRIVE BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND BRENDA DIEHL. A. MINUTE ORDER ACTION ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on December 6, 2005 commencing with closed session at 2:00 p.m. and open session at 3:00 P.M. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of November 15, 2005, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on Thursday, November 10, 2005. DATED: November 10, 2005 JUNE S. GREEK, CMC, City Clerk City of La Quinta, California City Council Agenda 7 November 15, 2006 Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. 0 8 City Council Agenda 8 November 15, 2005 A division of Imperial Irrigation District 81-600 Avenue 58 - La Quinta, CA 9225" • www; d.com Oc oer 26, 2005 Mr. Tom Genovese City Manager City of La Quinta PO Box 1504 La Quinta, Ca. 92253-1504 Dear Tom: PRESENTATION: % NOV 12005 IID Energy respectfully requests to be included on your next city council agenda of November 151h, 2005 to introduce a new and exciting venture called "The Green Path Project" that is important to La Quinta's future. We will provide an explanation about the project and the benefits it will bring to your community. We will also seek your City's support of the project through a resolution (enclosed) and participation in the Imperial -Coachella Alliance for Renewable Energy (ICARE). We will need at least 15 minutes on your agenda to fully explain the project, which will be presented through a Power Point presentation. We will be glad to bring any equipment or materials required if you would advise us on what will be required. Thank you very much for your consideration of our request. Please feel free to give me a call at (760) 427-8038. Sincerely, h/ MARK WEBER MDW:gg Acting Supervisor, Public Programs fro RESOLUTION IN SUPPORT OF THE GREEN PATH PROJECT WHEREAS, the Coachella Valley, Imperial Valley and parts of San Diego County and served by IID Energy are among the fastest -growing areas of the state; and WHEREAS, IID Energy needs to provide for the long-term load growth requirements of its customers; and WHEREAS, IID Energy needs to improve the reliability of its existing transmission system; and WHEREAS, California's interest in and mandates for renewable energy have increased in recent years; and WHEREAS, the Imperial Valley has the potential to be a significant exporter of renewable energy; and WHEREAS, the exportation of renewable energy from the Imperial Valley could provide long-term economic benefits to the community; and WHEREAS, the Green Path Project relieves costly congestion for imports into the California Independent System Operator's transmission system, and WHEREAS, the Green Path Project creates multiple new system interconnections for the California Independent System Operator (CAISO), thereby increasing system reliability for both the CAISO and IID Energy; and WHEREAS, the Green Path Project provides geothermal, solar and biomass developers with access to multiple markets in California, Arizona and Nevada; and WHEREAS, elderly and low-income consumers in the service area of IID Energy, Los Angeles Department of Water and Power and San Diego Gas and Electric will be afforded assistance in paying their power bills because Citizens Energy, a non-profit partner in the Green Path Project, will contribute revenues from the project; and WHEREAS, the Green Path Project benefits populations in Imperial County and Riverside County, as well as customers in the service territories of San Diego Gas and Electric, Los Angeles Department of Water and Power, and the California Independent System Operator's Southern California Edison service area; and WHEREAS, the Green Path Project is fully supported by I -CARE, the Imperial - Coachella Alliance for Renewable Energy, whose partners include Los Angeles Department of Water and Power, Citizens Energy, and IID Energy; -2- NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF , THAT we support the Green Path Project. ADOPTED THIS DAY of , 2005. 11 GREEN PATH PROJECT The Green Path Project is an initiative between Imperial Irrigation District Energy (III) Energy), Citizens Energy, and the Los Angeles Department of Water & Power (LADWP). By linking three control areas, the Green Path Project proposes to increase the capacity of California's transmission grid, reduce costs for electric consumers, and provide access to renewable geothermal energy. Benefits: Green Path Project will bring numerous benefits to the customers served by the participating utilities and surrounding communities by: • Meeting the growing demand for electric energy in the fast-growing communities of Imperial and Riverside Counties. • Providing the transmission infrastructure needed to deliver "green energy" from California's Salton Sea - based geothermal fields to utilities throughout the State, helping to meet the State's Renewable Portfolio Standards. • Enhancing energy reliability throughout California and reducing costly transmission congestion bottlenecks. • Providing producers of geothermal, solar, and biomass energy with access to multiple markets. • Contributing a portion of the revenues generated from this project by Citizens Energy towards elderly and low-income consumers who need assistance with energy bills. • Benefiting the populations of Imperial, Riverside, Los Angeles and San Diego Counties and the California Independent System Operator's Southern California Edison service area. Execution: • The IID Energy -Citizens San Felipe Interconnection Project would expand IID Energy's existing transmission system to meet customer growth, facilitate geothermal delivery and reduce congestion. The project will include enhancements to approximately 100 miles of existing 161kV (kilovolt) transmission lines to 230kV. It will also require construction of two new 230kV transmission lines and a substation in Imperial Valley to enable San Diego Gas & Electric access to geothermal energy. • The IID Energy-LADWP Control Areas/Citizens Interconnection Project would interconnect the III) Energy and LADWP control areas. The project will require increasing capacity on an existing 230kV line and building a new substation to deliver geothermal energy to LADWP. Those systems will interconnect in the Coachella Valle and reduce transmission congestion for parts of Southern California. • Citizens Energy Corporation will provide financial support for these projects that will subsidize the utility bills for low-income households in the IID Energy and LADWP service areas. Project Participants: • The Green Path Project is a private/public venture between Imperial Irrigation District Energy (IID Energy), Citizens Energy, and the Los Angeles Department of Water and Power (LADWP): o IID Energy, an independent public power transmission provider and one of four control areas in California. As a consumer -owned utility, IID Energy supplies electricity to 130,000 customers in the Coachella Valley, Imperi4l,Valley, and parts of San Diego County. o Citizens Energy, is a non-profit corporation founded by Joseph Kennedy II, whose commercial subsidiaries support utility programs for low-income families and the elderly across the United States o LADWP, the nation's largest municipal utility company, serves 1.4 million customers. As one of California's control areas, LADWP owns and operates its own transmission network. For More Information Please visit: www.GreenPath.us or760.482.3666 12 r: ; MELTING ENERGY DEMAND, EXCEEDING SIANDARDS GREEN PATH PROJECT FOR IMMEDIATE RELEASE October 20, 2005 CONTACT: Ashley Dyer 916.446.9900 Adyer(a,RS-E.Com IMPERIAL IRRIGATION DISTRICT ENERGY ANNOUNCES THE GREEN PATH PROJECT Imperial, CA- Imperial Irrigation District (IID) Energy, in partnership with Citizens Energy Corporation and the Los Angeles Department of Water and Power (LADWP), will introduce a renewable energy endeavor that will benefit residents and businesses in Imperial, San Diego, Los Angeles and Riverside Counties. The IID Energy's Board of Directors must approve this proposal in order to proceed with the application process. Called The Green Path Project, its primary objective is to increase capacity on the IID Energy transmission grid to keep pace with anticipated growth in Southern California. Green Path will upgrade the IID transmission system, enabling it to export a greater amount of renewable, geothermal energy generated from the Imperial Valley to multiple delivery points. The Green Path Project is comprised of three phases, including upgrades of IID Energy's existing transmission system and construction of two new high capacity 230Kv lines. This project will also create two interconnection points, with San Diego Gas and Electric (SDG&E), the other with LADWP. The Green Path Project will benefit greatly from the joint venture participation of Citizens Energy Corporation and LADWP. Citizens Energy, a non-profit corporation, was founded by Joseph Kennedy II and provides low-income households assistance with their utility costs across the United States. As a partner in the Green Path Project, Citizens Energy Corporation will provide financial support for IID Energy transmission upgrades and subsidize electric bills for low-income customers of IID Energy and LADWP. LADWP, the nation's largest municipal utility company, will frontier the LADWP ' � effort to attain the renewable geothermal energy from the Imperial Valley MEETING ENERGY DEMAND. EXCEEDING STANDARDS 13 GREEN PATH PROJECT wants to transmit this type of power because of the overall environmental and sociological affects it would have on the region. IID Energy is a consumer -owned electric utility that provides power to over 130,000 customers in the Coachella Valley, Imperial Valley, and a portion of San Diego County. As an independent transmission provider, IID Energy has become the greatest transmitter of geothermal energy in the nation. IID Energy is also one of four control areas in California that includes LADWP, Sacramento Municipal Utility District, and the California Independent System Operator. 14 MEEDING ENERGY DEMAND, EXCEEDING STANDARDS RESOLUTION IN SUPPORT OF THE GREEN PATH PROJECT WHEREAS, the Coachella Valley, Imperial Valley are among the fastest -growing areas of the state; and WHEREAS, IID Energy serves this rapidly growing area; and WHEREAS, IID Energy is charged with providing for the continuing reliability of its existing system and long-term load growth requirements of its customers; WHEREAS, California's interest in and mandates for renewable energy have increased in recent years; and WHEREAS, the Imperial Valley has the potential to be a significant exporter of renewable energy that could provide long-term economic benefits to the community; and WHEREAS, the Green Path Project, a joint venture among IID Energy, the Los Angeles Department of Water and Power and Citizens Energy, will provide transmission for the export of renewable energy from Imperial Valley; and WHEREAS, the Green Path Project relieves costly congestion for imports into the California Independent System Operator's transmission system, and WHEREAS, the Green Path Project creates multiple new system interconnections between three control areas including IID Energy, the California Independent System Operator and the Los Angeles Department of Water and Power, thereby increasing system reliability to all; and WHEREAS, the Green Path Project provides geothermal, solar and biomass developers with access to multiple markets in California, Arizona and Nevada; and WHEREAS, elderly and low-income consumers in the service area of IID Energy and the Los Angeles Department of Water and Power will be afforded assistance in paying their power bills because Citizens Energy, a non-profit partner in the Green Path Project, will contribute revenues from the project; and WHEREAS, the Green Path Project benefits populations in Imperial County and Riverside County, as well as customers in the service territories of San Diego Gas and Electric, Los Angeles Department of Water and Power, and the California Independent System Operator's Southern California Edison service area; and WHEREAS, the Green Path Project is fully supported by I -CARE, the Imperial- 15 -2- Coachella Alliance for Renewable Energy, whose partners include Los Angeles Department of Water and Power, Citizens Energy, and IID Energy; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF , THAT we support the Green Path Project. ADOPTED THIS DAY of , 2005. M 16 U - ��M OF 9w5 AGENDA CATEGORY: BUSINESS SESSION COUNCIL/RDA MEETING DATE: NOVEMBER 15, 2005 CONSENT CALENDAR ITEM TITLE: STUDY SESSION Demand Register Dated November 15, 2005 PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated November 15, 2005 BACKGROUND: Prepaid Warrants: 65937 - 65956) 58,721.09 65957 - 65975) 42,196.17 Voids} (225.00) Wire Transfers} 279,548.29 P/R 32999 - 330181 153,814.42 P/R Tax Transfers} 39,226.98 Payable Warrants: 65976 - 66086} 1,596,895.96 $2,170,177.91 FISCAL IMPLICATIONS: Demand of Cash -City $1,863,089.94 Demand of Cash -RDA $307,087.97 i"7 John M. Falconer, Finance Director CITY OF LA QUINTA BANK TRANSACTIONS 10/28/05 - 11/08/05 10/31/05 WIRE TRANSFER - PIERS 11/04/05 WIRE TRANSFER - PERS 11/04/05 WIRE TRANSFER - ICMA 11/04/05 WIRE TRANSFER - LANDMARK 11/04/05 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFERS OUT $355.20 $14,699.40' $7,386.48 ' $111,994.75 $145,112.46 f $279, 548.29 18 �tnN I I O M I I J to O O to Ol rn O 0 O \ I Y J 1 0 It �0 10 O M O O O O �0 I uQ I O 1 w O s M N M 0 n 00 O O O O 12 0 I ti O M O N M M N Ol tL N CC I u I.- I N M N N O t)) I I M Q m I 1 G 7 I 1 Oz I I H I I F I I W W I I 0-0 I 1 LL I 1 0 W I H Z I Z C I Z H I it H 1 = Q I -K -K -K is -K •K -)C # is * * •k is F I O F I Z I S W I O I cIx 1 00 sO-T Otn 0�011 �t �T to to 00 00 to to 01-0 N0, �f O�OM �t �T 00 00 O I \I MO M to to O�I�I� O�O� MM 00 �T �T 1010 0001010 to to Ol0 MM 00 00 00 00 u 1 w u I U I Ufn 1 OM't I-r-tn 010 MM 0`O` NOO1*o�TM tnNc-O hti 00 C0 00 00 00 Q I ZH I ItMr- MMMtnN mac- 00 MM 00 NN .Ln MM 0N MM 0,01 00 t: r 00 I QC I NN tee-- MM NN c- N to to to to NN 010, I F 1 M M I F LL I I H O I i � I I W F I I W W I I Z 1 I I 1 I I I IT It 100 N tinti Orr N - O M I 1 00 MHOn M O W1 0 It M 0000 c-M W1 to O 0 3 0 I I 11 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 to to 'O M 0 - 10 10 - M 'O 't .T to c- - '0 Na M N It It to M N M M It It It ItIt to to to M M W1 ix W I I m I F I �� O�c-� a-tn to m pn 00 t- M I z 1 to to N c- M M to N �T to N M M1 M M to 't M M N to �t 7 I I to to �t �T �t �t �t �t M �t �T to .T N �t M z I O I 1 1 i l l l I I 1 I I I I I I I I I 1 I I I I I U I O� U �t CO to �O N �T O N �T M Jt M Jt I� N N M �t O N O Y I u I MM tn000 o to O O to 0000 MOO O O O O 0 z I ¢ I t•N oo0o O O 0 O O 0000 I-00 O O 0 O O to tnNN M to M M to tintit` 7 ti ti O M 10 CO I I I I 1 1 I I I I I I I I I I I I >- 1 1 00 0000 0 0 0 0 0 0000 000 0 0 0 0 0 I K I 1 W I I F I I N 1 I H I I C7 I I W I 1 to to to to to to to to to to to to to to to to to to an to to to to ccI I 00 0000 O O O 0 0 0000 000 O O O O O 1 I 00 0000 O O O O O 0000 000 O O O O 0 Y 1 I NN NNNN N N N N N NNNN NNN N N N N N u I W: \\ \\\\ \ \ \ \ \ \\\\ \\\ \ \ \ \ \ W I F I 0000 00000000 00 00 CO 00 00 00000000 00 CO 00 00 00 W 00 CO x I¢ 1 00 000O 0 0 O O O 0000 000 O 0 0 0 0 LU J I I m I I a 1 1 > 1 00 1 p Q I Z I p d i CL I 00 I I to I I F I 1 Z I CC 1 00 NNN\0 N N N 10 N 0000 NNO O M O 10 N 7 I W I CIO, 00 00 00 01 00 00 00 OP 00 Ol Ol Ol O, 00 00 0, O, 00 Ol O, 00 O 1 S O 1 It .t It It It .t It It .t It It .t It It 't 'T It u I UZ I 00 0000 O O O O 0 0000 000 O O O O O U I I 00 0000 O O O O 0 0000 Oo0 O O O O 0 000 0 0 0 0 0 ¢ 1 0 1 00 0000 0 0 0 00 O000 I > i or I 1 y U F I I W Z In 1 I I I ti N } H F l7 I I N 10 C W J (n O I I W to V) u F 0- N C I 1 U 10 Z W H 2 CL U J 1 I H 3L H ¢ U H > H N LL Z J u a � cc 1 I W H Cr O W Z H Q F 1 1 w o: In ¢ o F to cc I 1 ti O z m H ¢ LU z z r H a I I F W w > W F > H W F Q I I W N 0: ¢ Q O O C H J W t••1 H I CC 1 ix F J U ¢ S Z I O W I Q H N OLL co C Q O Q W N W Q K I E I 3 w Z . 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I W I W F I +_ I O U ( u t C Q O I Z .-1 1 M Q w 1 00 1 N d O N I C> Z I N W OF- 1 ZZ 1 O C at I W d 1 V I> 1 O 50 (:�e� 4 14P Q"&rC4jJ COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE: Transmittal of Treasurer's Report dated September 30, 2005 RECOMMENDATION: Receive and File. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated September 30, 2005 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, Y/ l � lohn. Falconer, Finance Director 51 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Treasurer's Report, City of La Quinta 5'2 ATTACHMENT 1 c&hf 4 XP 09M& MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for September 30,2005 DATE: October 31, 2005 Attached is the Treasurer's Report for the month ending September 30, 2005. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash (3) $ 14,408,288 (1) $ (14,285,447) $122,841 ($14,285,447) LAIF 25,858,208 11,200,000 (2,500,000) 34,558,208 8,700,000 US Treasuries (2) 115,675,363 50,000,000 (2) (57,998,000) (457,672) 107,219,691 (8,455,672) US Gov't Sponsored Enterprises (2) 28,570,797 (2) (19,993) 28,550,804 (19,993) Commercial Paper (2) - 0 0 Corporate Notes - 0 0 Mutual Funds 3,569,020 4613109(1),8,182,129 4,613,109 Total $ 188,081,6761 $ 65:813:109 1 $ 74,783,447 $ 477,665 $ 178,633,673 $ 9,448.003 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. John M. Falconer Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. 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S. Treas Cvsgdian-Av ury IesuerR Value Yes M Yes W Adj No d.B73,1w d,BT3.tw - Ball dNew YOM-Demvq Ves U.S.Treaaury Nds 1.973.1. BaMdNewYark-ONtwtl Yw U.S. T—YNde d.M Mi d.w2,503 d,w2,503 - BaM 1 New Ywk - Dent Yes U.S. T—m Note 3,W.733 3.BBB,733 3.9B8,T33 BNk of New Vwk-Oemavf VN U.S. T—e Nola S,OOO,w3 5"Mi.1,43 S,OOO,W Ball of New Yale-Dematl Yea U.S. TreaeuY Nda d,w7,B28 d,9BT,wa I.BB7,W8 t Ball d New YdF - ll—I Yes U.S. T—W Nde 3,9B32o5 3,BB3.25 3,BB3,205 - BarkofNewYwk-OMrulq Yes U.S. TBBf Nde 5p01,171 5WI171 SWIM - Togl -U.S. Tress 32,BO7,B77 -W7.877 32,807,877 - U. S. Gove—t Spo0we0 EMerp " Cuagdian-A S c]T wue Analized Value Sgpks Yes S-0- Yes Surykls No Ad Sgpks No AB FUMs Actual% Suryks Yes Ballot New Ywk-Demvtl Y. FNMA S,w3,43d 1,w3,431 S,ON,dw ms BaMdNew Yom-Deld BNk of New Yak -De " Ym Yee FARM CREDIT FIeB I.—,980 1,980,532 1.BBB,]BO 1,BB9.533 1,BB&3B0 1,Bw,532 - - Off Yes FNLB 2,510,822 2,510.822 2.51o,e22 =BaMOfNewYwk-ONnaM New Yp Dl—' Yes FNIB-DisOwae 1Bw,527 1,9w,52] 1,—W7 Bank Of New York-De—i Yes FN WWii9e 7,5N,11T 7,5N,117 7.W 417 - BaMafNewYwk--W Y. FARM CREDIT 4,.1.358 d,w1.35B d."I.M8 - BankOfNawYork-D—I Yn FHL Mo 2521I.Ml 2.52893d 2,528,334 - 15.8828% 1e Ow7% TWN- U.S. GOvemmed SewrRles 20.550,&N VS.,— 28,550,0w tuml A,, n I—simeM F W Name-AViiaNB S Iw T IAIF- CRY --W Yes Sule Pad 1iF - RDA - Demar8l Yes Stale P001 Toql - Sgte Pool TOfal City InwetmsnK T-I City Cask & MveMnwnq Fqrl A M InvaMmenq TOfal City InwetmsnK T-I City Cask & MveMnwnq Fqrl A M InvaMmenq A—' Suryks Surplus Suryks SuryMe pwdio - CRY Imx¢OneNa Cualouan-AVaia00R S Isswa V— Yes Yes No A No B.822.B1B 9.922,819 2002 RDA U.S. Bank-CIP Yes U.S.Treaaury Bip $ 2,918 20w Fawlce AWprRy-GP 20wfnwlceAulladlYCIP Yes Vea U.S Treasuy BB UBTreasury Mte 8,825,028 24.T21,B15 9,825,028 2�721:815 9,825.029 24,721.815 - - 20wFlnarcaAWgM -CIP Yes U.S.Trea9 Note 29 w2,252 29,w2.252 29 Bd2.252 - Totd-U.S.Trew 74.312.01d 7d.J1201d 76,3121011 - - Podolb- Mutual F-1 Trusge-Avai 1 S MoneY_ Md. FUM ewk Value Surplus Yes M' Surplus Ves SU Iil w AC4Iio SuryNs CIVIC Cellar U.S.BaM-Prejed YES tat American Civic C—U.SBaM-Oed S. YES ial Amerieen 509,3IXt SOB.393 SOB.3B3 1981 RDA U.S. Bark -Dell Svc YES tat AnIMr n 1885 RDA U.S--CIP YES "I Anwrlon 1BBS RDA U.S.Ba -Spa Fwq YES I. American - 20w Fm Aum-19B5 US Bark - Eawow YES let AmeOcan - - iBBBRDAU.S.BaM-CIP INSRDAU.SBaM - Oct Sv. YES YES 1al AswMan 'A — - RDA U.S.BaM- Spldal Fund YES ld Amedon 199E RDA U.S.BaM-CIP YES tat Amakan MI RDA U.S. Ball - DM SVC YES 1st Atli a 2001 RDA U.S. Bank - CIP YES 1N Amed— - 2W2RDAU.S.BaM-DOI Svc YES Isl Anwncan - - Z002RDAU.S.BaM-CIP YES 1alAm0M J.B30.100 3.930,100 2003Tasa0bRDA U.S.BaM-DS YES fat Amercan _I TaaYRe RDA U. S. Bank -COI YES at tAntwiran - 2003 T-IiW RDA U. S. Ball-CIP YES n I.— - - 200dFOAumUSSaM-CIP YES 1st Amequn 3,7d2,B38 3,742,W. ].7d2,839 20w Fin AUNUSBaM-COI YES 19AmMkan SdAOW-Mutual F— 8.182,120 8,182,129 8,182.129 AB FINa Slvdus Adua % Yes d1600'2% 41.88.52% AM Funds Swpku Actua % Yes d.5801% � BOBB% Tdaf Fiawl ABant lnwpm - u N61Nr e2,Nd,1d] ex,dw IN N.tew% N.NdT% Gnnd Tpnl /7e,e]],8731 17e,53e,097 1,03A,821 1TT 503,276 I 93378 1,Ow,e2t 1,130,]9T 100. 100.OWM/ 59 SMp4s Sgpgts 9 )n co co MNaM� )n o )n rn "NfOO v N V V j0 r M 0� 7 a N a l 00 P07 O f• CO Cl) err LO O M a00 M cs �NtOD 0) Cl!� (O D1 O a A N V 07 O N CVp C N(V M Mc �G �Mtto V N n fZ p N p 0 N pL V P O In O V a O n N W W O O r O O h N Cp N 1ff d )O 07 a, C � N LL') a N P07 P- c) co c) �n co co O COO tD r F- COD 0J 4) N V 6 c N N O O 0) f- CD r V __ G O O a a0 tD O co N CD V M 1 m cc to N Op) O( � d? p a 0 N O co p D7 N 0) r W O Of in co p N Cp N O V CO aso V W V V (V M M M f` M 00 M IOL 11 d O M N O W" p W 0 CD O r O N O M V ao f�0 aD N a0 co C) d N N 7 (Op M 0) N N In a0 00 - aD C) n M t V N M N M 0) LL' N a l0 M N i[7 N N 0) W n U OO 00 00OOooO NO O rd ON DO P. 0)N OVN q li) Nnf0 M O 07 J N M M Oa)MMM N N NM Od r LL 1n v o OO M p p a N n N N 0) a E 0) V au O Nppp ug y N N OVi M, M Cl)�M N O (O O O In N W M �j '� N LL 0 ^ �N NN'-v .N.^. r z Np N N 0) O r V _ C4 O 10 W 1� O N M N Cco ^ N V (00 p CO Oppp O M W tD d O M a V p dV 0) O M p p N f� aD N O) r O tD O O N N O LL QU N N N e- In M r M O N M p 0) M LON Hcq O NM a0. 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O) O) 5 ' C C C ' N T C C N a C C N ., C E C N L' E E E y —c E E E o W W W F C O O M W W W O W W W O W W W W W W F W W W F m O C d v V v F O N v v v L N N N N N N d) L (U N N N C j0 N N N L N N N N N d N L N N N N J f0 r E `p N N C y jQ o rn� C y lC o'm'm o 0) Of m m'm o �CM � m m m O O) �' 7 7 7 (p f0 (0 o O) � > > >� LL N m m 0 0 > > > 2 2LL `O d iy j j j (� LL C x> 7 7 7 LL C C C N- C C C x> 7 7 7 LL C C C N- C C C x> LL C C C N- C C C X> C C C O- C C C x > Q C C C y— G C C x > aaa(nag =(n C C aaacna� aaa(na5 aaa(nag aaacnag aaav�a� 11 N aE Iu a� a 6 dl cm C E w d yr N ca M 7 � C Q ■ N C N c ul Cl c 4 �+ Q N IL O m C E m w N � CD m Of C LL gll 1� TT N c E y N LCi c O m N U L M Ma � w _� _� .' a N Cy E m m T w L J AWo � C Q. :) M 1 a C = vrc C� o N 0 0 0 0 0 0 0 0 0 Q, o Ln O O O In O O O Ln O O O O Ln O Q� cli cli N WWOd - 1: o 6 i i I ■ i i I 1 i ■ I I I 1 1 I ■ i i I i i i 1 1 1 i �i �1 i 1 i 1 1 ■ 1 6420 12 Tay/ 4 X4PQu&rw AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 15, 2005 BUSINESS SESSION: ITEM TITLE: Transmittal of Revenue and Expenditure Report dated September 30, 2005 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the September 30, 2005 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, �l John M. Falconer, Finance Director Attachments: Approved for submission by: Thomas P. Genovese, City Manager 1. Revenue and Expenditures, September 30, 2005 3 ATTACHMENT 1 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2005 - 09/30105 FUNDS BUDGET RECEIVED o� RECEIVED General $27,806,859.00 $4,711,074.92 16.90% Library 1,530,800.00 (156.17) 0.00% Gas Tax Revenue 583,800.00 166,418.05 28.50% Federal Assistance 205,010.00 0.00 0.00% Urban Forestry 1,100.00 0.00 0.00% Slesf (Cops) Revenue 100,700.00 1.24 0.00% Local Law Enforcement 0.00 0.00 0.00% Indian Gaming 201,142.00 177,801.05 88.40% Lighting & Landscaping 842,200.00 38.37 0.00% RCTC 96,100.00 0.00 0.00% Quimby 805,700.00 1,178,130.57 146.20% Infrastructure 600.00 1,821.54 303.60% Village Parking 0.00 0.00 0.00% South Coast Air Quality 42,200.00 11,116.87 26.30% Cmaq/lstea 50,597.00 0.00 0.00% Transportation 1,162,500.00 944,033.47 81.20% Parks & Recreation 446,000.00 258,924.99 58.10% Civic Center 256,000.00 160,725.23 62.80% Library Development 177,500.00 116,062.00 65.40% Community Center 54,600.00 51,795.05 94.90% Street Facility 48,000.00 12,762.64 26.60% Park Facility 12,000.00 2,685.15 22.40% Fire Protection Facility 74,500.00 51,904.82 69.70% Library Development (County) Facili 0.00 (0.46) 0.00% Arts In Public Places 105,100.00 102,425.93 97.50% Interest Allocation 0.00 (42,829.86) 0.00% Capital Improvement 71,038,890.00 5,293,660.00 7.50% Assessment District 2000-1 0.00 656.82 0.00% Equipment Replacement 397,000.00 337,602.52 85.00% Information Technology 443,000.00 427,895.97 96.60% Park Equipment & Facility 256,300.00 251,065.39 98.00% SilverRock Golf 3,720,155.00 326,342.74 8.80% SilverRock Golf 69,353.00 19,46 0.00% LQ Public Safety Officer 2,100.00 22.32 1.10% La Quinta Financing Authority 5,867,556.00 2,958,656.46 50.40% RDA Project Area No. 1 40,268,714.00 2,332,018.95 5.80% RDA Project Area No. 2 25,788,546.00 12,834,601.96 49.80% Total $182,454,622.00 $32,667,277.99 17.90% LZ CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/2005 - 09/30/05 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT General $29,223,543.00 $3,749,825.06 $120,505.72 $25,353,212.22 12.8% Library 1,352,978.00 104,422.72 0.00 1,248,555.28 7.7% Gas Tax 724,732.00 148,923.88 0.00 575,808.12 20.5% Federal Assistance 517,307.00 67.50 0.00 517,239.50 0.0% Urban Forestry 0.00 0.00 0.00 0.00 0.0% Slesf (Cops) Revenue 101,400.00 0.00 0.00 101,400.00 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Indian Gaming 201,142.00 0.00 0.00 201,142.00 0.0% Lighting & Landscaping 842,200.00 210,549.94 0.00 631,650.06 25.0% RCTC 2,056,829.00 0.00 0.00 2,056,829.00 0.0% Quimby 601,133.00 2,977.05 0.00 598,155.95 0.5% Infrastructure 676,547.00 7,942.21 0.00 668,604.79 1.2% Village Parking (1,893.00) 0.00 0.00 (1,893.00) 0.0% South Coast Air Quality 26,600.00 0.00 0.00 26,600.00 0.0% Cmaq/Istea 0.00 0.00 0.00 0.00 0.0% Transportation 7,322,318.00 808,490.45 0.00 6,513,827.55 11.0% Parks & Recreation 113,358.00 23,079.01 0.00 90,278.99 20.4% Civic Center 3,350,291.00 51,039.22 0.00 3,299,251.78 1.5% Library Development 0.00 16,930.58 0.00 (16,930.58) 0.0% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Fire Protection 0.00 7,527.75 0.00 (7,527.75) 0.0% Library County DIF 0.00 9,881.08 0.00 (9,881.08) 0.0% Arts In Public Places 514,978.00 14,975.00 0.00 500,003.00 2.9% I nterest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 71,038,890.00 5,293,660.00 55,850.17 65,689,379.83 7.5% Proposed Assessment Di 0.00 0.00 0.00 0.00 0.0% Equipment Replacement 1,082,585.00 45,752.33 0.00 1,036,832.67 4.2% Information Technology 634,043.00 28,676.78 0.00 605,366.22 4.6 Park Maintenance Facility 0.00 0.00 0.00 0.00 0.0% Silver -Rock Golf 4,255,518.00 776,249.32 0.00 3,479,268.68 18.2% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% La Quinta Financing Authi 5,867,556.00 2,963,928.13 0.00 2,903,627.87 50.5% RDA Project Area No. 1 67,157,605.00 11,514,210.59 0.00 55,643,394.41 17.1% RDA Project Area No. 2 84,970,056.00 10,280,210.89 0.00 74,689,845.11 12.1 % Total $282,631,716.00 36,059,319.49 $176,355.89 $246,396,040.62 12.8% 65 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL 07/01/2005 - 09/30/05 REMAINING BUDGET RECEIVED BUDGET TAXES: Property Tax 1,167,900.00 16,661.41 1,151,238.59 No Low Property Tax Distribution 1,545,000.00 14,245.78 1,530,754.22 Sales Tax 5,256,000.00 985,224.80 4,270,775.20 Sales Tax Reimbursement 1,752,000.00 0.00 1,752,000.00 Document Transfer Tax 797,800.00 204,241.71 593,558.29 Transient Occupancy Tax 4,108,100.00 264,872.55 3,843,227.45 Transient Occupancy Tax - Mitigatioi 0.00 332.500.00 (332,500.00) Franchise Tax 916 200.00 30,647.51 885,552.49 TOTAL TAXES 15,543,000.00 1,848,393.76 13,694,606.24 LICENSE & PERMITS: Business License 274,100.00 47,064.10 227,035.90 Animal License 14,800.00 3,191.00 11,609.00 Building Permits 493,800.00 568,782.00 (74,982.00) Plumbing Permits 84,400.00 99,162.00 (14,762.00) Mechanical Permits 43,100.00 55,079.00 (11,979.00) Electrical Permits 85,000.00 82,144.81 2,855.19 Garage Sale Permits 11,800.00 3,570.00 8,230.00 Misc. Permits 86 200.00 74,354.76 11,845.24 TOTAL LICENSES & PERMITS 1,093,200.00 933,347.67 159,852.33 FEES: Sale of Maps & Publications 13,200.00 1,617.20 11,582.80 Community Services Fees 252,600.00 57,031.25 195,568.75 Bldg & Safety Fees 377,100.00 335,562.12 41,537.88 Community Development Fees 222,400.00 68,247.50 154,152.50 Public Works Fees 584,400.00 596,843.00 (12,443.00) TOTAL FEES 1,449,700.00 1,059,301.07 390,398.93 INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,726,200.00 46,412.75 1,679,787.25 Motor Vehicle Code Fines 94,000.00 7,626.54 86,373.46 Parking Violations 27,700.00 4,517.00 23,183.00 Misc. Fines 175,874.00 62,031.21 113,842.79 AB939 89,350.00 0.00 89,350.00 County of Riverside Grant 0.00 12,458.79 (12,458.79) State of California Grant 8,600.00 10,494.50 (1,894.50) Fire Services Credit 4,337,893.00 0.00 4,337,893.00 CSA152 Assessment t74 200.00 0.00 174,200.00 TOTAL INTERGOVERNMENTAL 6,633,817.00 143,540.79 6,490,276.21 INTEREST 2,747,400.00 724,819.73 2,022,580.27 MISCELLANEOUS Miscellaneous Revenue 7,149.00 1,708.00 5,441.00 Other Mitigation Measures 0.00 0.00 0.00 Litigation settlement 0.00 0.00 0.00 Cash Over/(Short) 51.00 (36.10) 87.10 TOTAL MISCELLANEOUS 7,200.00 1,671.90 5,528.10 TRANSFER IN 332,542.00 0.00 332,542.00 TOTAL GENERAL FUND 27,806,859.00 4,711,074.92 23,095,784.08 66 4 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING BUDGET RECEIVED BUDGET LIBRARY: County of Riverside 1,527,800.00 0.00 1,527,800.00 Contributions 0.00 0.00 0.00 Interest 3,000.00 (156.17) 3,156.17 TOTAL LIBRARY 1,530,800.00 (156.17) 1,530,956.17 GAS TAX REVENUE: Section 2105 189,300.00 52,618.31 136,681.69 Section 2106 147,000.00 35,899.96 111,100.04 Section 2107 233,700.00 71,439.62 162,260.38 Section 2107.5 6,200.00 6,000.00 200.00 Traffic Congestion Relief 0.00 0.00 0.00 Interest 7,600.00 460.16 7,139.84 TOTAL GAS TAX 583,800.00 166,418.05 417,381.95 FEDERAL ASSISTANCE REVENUE: CDBG Grant 205,010.00 0.00 205,010.00 Interest 0.00 0.00 0.00 TOTAL FEDERAL ASSISTANCE 205,010.00 0.00 205,010.00 URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) 1,100.00 0.00 1,100.00 0.00 0.00 0.00 1,100.00 0.00 1,100.00 100,000.00 0.00 100,000.00 700.00 1.24 698.76 100,700.00 1.24 100,698.76 LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 Interest 0.00 0.00 0.00 Transfer in 0.00 0.00 0.00 TOTAL LLEBG 0.00 0.00 0.00 INDIAN GAMING Grant revenue 198,942.00 177,250.00 21,692.00 Interest 2,200.00 551.05 1,648.95 TOTAL INDIAN GAMING 201,142.00 177,801.05 23,340.95 LIGHTING & LANDSCAPING REVENUE: Assessment 842,200.00 38.37 842,161.63 Developer 0.00 0.00 0.00 Interest 0.00 0.00 0.00 TOTAL LIGHTING & LANDSCAPIN 842,200.00 38.37 842,161.63 RCTC RCTC Funding 96,100.00 0.00 96,100.00 Transfer in TOTAL RCTC 0.00 0.00 0.00 96,100.00 0.00 96,100.00 QUIMBY REVENUE: Quimby Fees 800,000.00 1,172,146.50 (372,146.50) Interest 5.700.00 5.984.07 (284.07) TOTAL QUIMBY 05,700.00 1,178,130.57 372,430.57) INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 Interest 600.00 1,821.54 (1,221.54) Transfer in 0.00 0.00 0.00 TOTAL INFRASTRUCTURE 600.00 1,821.54 (1,221.54) VILLAGE PARKING REVENUE: Interest 0.00 0.00 0.00 TOTAL VILLAGE PARKING 0.00 0.00 0.00 67 y� CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ REMAINING BUDGET RECEIVED BUDGET 39, 900.00 10, 795.11 29,104.89 0.00 0.00 0.00 0.00 0.00 0.00 2,300.00 321.76 1,978.24 42,200.00 11,116.87 31,083.13 CMAQ/ISTEA CMAQ/ISTEA Grant 50,597.00 0.00 50,597.00 Interest TOTAL CMAQ/ISTEA 0.00 0.00 0.00 50,597.00 0.00 50,597.00 TRANSPORTATION Developer fees 1,096,200.00 928,747.65 167,452.35 Interest 66,300.00 15,285.82 51,014.18 Transfer in 0.00 0.00 0.00 TOTAL TRANSPORTATION 1,162,500.00 944,033.47 218,466.53 PARKS & RECREATION Developer fees 446,000.00 258,454.00 187,546.00 Interest 0.00 470.99 (470.99) Transfer in TOTAL PARKS & RECREATION 0.00 446,000.00 0.00 258,924.99 0.00 187,075.01 CIVIC CENTER Developer fees 256,000.00 156,016.34 99,983.66 Interest 0.00 4,708.89 (4,708.89) Transfer in 0.00 0.00 0.00 TOTAL CIVIC CENTER 256,000.00 160,725.23 95,274.77 LIBRARY DEVELOPMENT Developer fees 177,500.00 116,062.00 61,438.00 Interest 0.00 0.00 0.00 Transfer in 0.00 0.00 0.00 TOTAL LIBRARY DEVELOPMENT 177,500.00 116,062.00 61,438.00 COMMUNITY CENTER Developer fees 37,000.00 50,053.00 (13,053.00) Interest 17 600.00 1,742.05 15,857.95 TOTAL COMMUNITY CENTER 54,600.00 51,795.05 2,804.95 STREET FACILITY Developer fees 44,100.00 12,369.16 31,730.84 Interest 3,900.00 393.48 3,506.52 TOTAL STREET FACILITY 48,000.00 12,762.64 35,237.36 PARK FACILITY Developer fees 11,000.00 2,587.00 8,413.00 Interest 1,000.00 98.15 901.85 TOTAL PARK FACILITY 12,000.00 2,685.15 9,314.85 FIRE PROTECTION FACILITY Developer fees 74,500.00 51,904.82 22,595.18 Interest TOTAL FIRE PROTECTION FACILI 0.00 0.00 0.00 74,500.00 51,904.82 22,595.18 LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees 0.00 0.00 0.00 Interest 0.00 (0.46) 0.46 TOTAL LIBRARY DEV (COUNTY) 0.00 (0.46) 0.46 ARTS IN PUBLIC PLACES REVENUE: 97,500.00 100,443.95 (2,943.95) Arts in Public Places Arts in Public Places Credits Applied 0.00 0.00 0.00 Interest 7,600.00 1,981.98 5,618.02 TOTAL ARTS IN PUBLIC PLACES 105,100.00 102,425.93 2,674.07 INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 (42,829.86) 42,829.86 Transfer In 0.00 0.00 0.00 TOTAL INTEREST ALLOCATION 0.00 (42,829.86) 42,829.86 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio SB300 Funding RCTC SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE REMAINING BUDGET RECEIVED BUDGET 23,413,062.00 2,014,126.52 21,398,935.48 848,479.00 0.00 848,479.00 0.00 0.00 0.00 472,800.00 0.00 472,800.00 2,764,466.00 0.00 2,764,466.00 0.00 0.00 0.00 0.00 0.00 0.00 52,887.00 52,887.00 0.00 373,575.00 0.00 373,575.00 0.00 0.00 0.00 306,250.00 0.00 306,250.00 0.00 0.00 0.00 42 807 371.00 3,226,646.48 39,580,724.52 71,038,890.00 5,293,660.00 65,745,230.00 ASSESSMENT DISTRICT 2000-1 Interest 0.00 656.82 (656.82) Assessment Bond Proceeds 0.00 0.00 0.00 Prepayments -sewer assessments 0.00 0.00 0.00 Transfer in 0.00 0.00 0.00 TOTAL ASSESSMENT DISTRICT 0.00 656.82 (656.82) EQUIPMENT REPLACEMENT FUND: Equipment Charges 331,300.00 331,312.00 (12.00) Capital Contribution 0.00 0.00 0.00 Sale of Fixed Asset 0.00 0.00 0.00 Insurance Recoveries 0.00 0.00 0.00 Interest 65,700.00 6,290.52 59,409.48 Transfers In 0.00 0.00 0.00 TOTAL EQUIPMENT REPLACEME 397,000.00 337,602.52 59,397.48 INFORMATION TECHNOLOGY FUND: Charges for services 426,000.00 426,018.00 (18.00) Capital Contribution 0.00 0.00 0.00 Sale of Fixed Asset 0.00 0.00 0.00 Interest 17,000.00 1,877.97 15,122.03 Transfers In 0.00 0.00 0.00 TOTAL INFORMATION TECHNOL( 443,000.00 427,895.97 15,104.03 PARK EQUIPMENT & FACILITY Charges for services 250,000.00 250,000.00 0.00 Interest 6,300.00 1,065.39 5,234.61 Capital Contributions 0.00 0.00 0.00 TOTAL PARK EQUIPMENT & FAC 256,300.00 251,065.39 5,234.61 SILVERROCK GOLF Green fees Range fees Resident Card Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY 3,175,395.00 278,323.00 2,897,072.00 34,470.00 4,782.00 29,688.00 52,500.00 6,105.00 46,395.00 245,790.00 37,132.74 208,657.26 12,000.00 0.00 12,000.00 0.00 0.00 0.00 200 000.00 0.00 200,000.00 3,720,155.00 326,342.74 3,393,812.26 0.00 19.46 (19.46) 69 353.00 0.00 69,353.00 69,353.00 19.46 69,333.54 2,000.00 0.00 2,000.00 100.00 22.32 77.68 2,100.00 22.32 2,077.68 69 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07101 /2005 - 09/30/05 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 779,903.00 136,638.50 0.00 643,264.50 CITY MANAGER'S OFFICE 1,086,429.00 252,090.17 0.00 834,338.83 ECONOMIC DEVELOPMENT 1,195,868.00 176,390.36 0.00 1,019,477.64 PERSONNEL/RISK MGT 971,909.00 368,241.60 0.00 603,667.40 TOTAL GENERAL GOVERNMENT 4,034,109.00 933,360.63 0.00 3,100,748.37 CITY CLERK 530,379.00 128,114.30 0.00 402,264.70 TOTAL CITY CLERK 530,379.00 128,114.30 0.00 402,264.70 COMMUNITY SERVICES PARKS & RECREATION ADMINISTRATION 1,009,119.00 152,181.33 0.00 856,937.67 SENIOR CENTER 372,661.00 71,079.00 0.00 301,582.00 PARKS & RECREATION PROGRAMS 149,682.00 34,725.95 0.00 114,956.05 LIBRARY 843,605.00 20,397.53 0.00 823,207.47 TOTAL COMMUNITY SERVICES 2,375,067.00 278,383.81 0.00 2,096,683.19 FINANCE FISCAL SERVICES 749,178.00 172,950.21 0.00 576,227.79 CENTRAL SERVICES 480,682.00 155,249.08 68,521.89 256,911.03 TOTAL FINANCE 1,229,860.00 328,199.29 68,521.89 833,138.82 BUILDING & SAFETY: BUILDING &SAFETY -ADMIN 343,081.00 79,647.59 0.00 263,433.41 BUILDING 951,179.00 300,683.30 0.00 650,495.70 CODE COMPLIANCE 660,374.00 153,091.49 0.00 507,282.51 ANIMAL CONTROL 395,986.00 72,645.68 0.00 323,340.32 CIVIC CENTER BUILDING -OPERATIONS 1,024,190.00 117,074.12 0.00 907,115.88 TOTAL BUILDING & SAFETY 3,374,810.00 723,142.18 0.00 2,651,667.82 PUBLIC SAFETY: POLICE SERVICES 7,988,288.00 65,356.84 25,790.20 7,897,140.96 FIRE 4,428,480.00 27,204.47 0.00 4,401,275.53 EMERGENCY SERVICES 33,650.00 11,196.00 0.00 22,454.00 TOTAL PUBLIC SAFETY 12,450,418.00 103,757.31 25,790.20 12,320,870.49 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 844,638.00 144,222.76 0.00 700,415.24 CURRENT PLANNING 750,389.00 96,100.21 0.00 654,288.79 TOTAL COMMUNITY DEVELOPMENT 1,595,027.00 240,322.97 0.00 1,354,704.03 PUBLIC WORKS: (389,171.00) PUBLIC WORKS ADMINISTRATION 315,854.00 70,466.56 6,252.59 239,134.85 DEVELOPMENT & TRAFFIC 1,206,213.00 344,432.75 15,700.00 846,080.25 MAINT/OPERATIONS- STREETS 1,330,424.00 307,702.08 0.00 1,022,721.92 MAINT/OPERATIONS - LTG/LANDSCAPING 1,938,880.00 369,891.18 4,241.04 1,564,747.78 MAINT/OPERATIONS - PARK MAINTENANCE 1,079,651.00 414,300.99 0.00 665,350.01 CONSTRUCTION MANAGEMENT 661,417.00 126,535.42 0.00 534,881.58 TOTAL PUBLIC WORKS 6,532,439.00 1,633,328.98 26,193.63 4,483,745.39 TRANSFERS OUT 1,972,480.00 175,134.75 0,00 1,797,345.25 GENERAL FUND REIMBURSEMENTS (4,871,046.00) (793 919.16) 0.00 (4,077,126.84) NET GENERAL FUND EXPENDITURES 29,223,543.00 3,749,825.06 120,505.72 25,353,212.22 70 N. CITY OF LA QUINTA 07/01/2005 - 09/30/05 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 843,605.00 7,500.00 0.00 836,105.00 TRANSFER OUT 509,373.00 96,922.72 0.00 412,450.28 TOTAL LIBRARY FUND 1,352,978.00 104,422.72 0.00 1,248,555.28 GAS TAX REIMBURSE GENERAL FUND 583,800.00 145,950.00 0.00 437,850.00 TRANSFER OUT 140,932.00 2,973.88 0.00 137,958.12 TOTAL GAS TAX FUND 724,732.00 148,923.88 0.00 575,808.12 FEDERAL ASSISTANCE FUND: TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 517,307.00 67.50 0.00 517,239.50 URBAN FORESTRY GRANT TRANSFER OUT TOTAL URBAN FORESTRY GRANT 0.00 0.00 0.00 0.00 SLESF (COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 101,400.00 0.00 0.00 101,400.00 LLEBG FUND TRANSFER OUT TOTAL LLEBG FUND 0.00 0.00 0.00 0.00 INDIAN GAMING FUND TRANSFER OUT 201,142.00 0.00 0.00 201,142.00 TOTAL INDIAN GAMING FUND 201,142.00 0.00 0.00 201,142.00 LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 842,200.00 210,549.94 0.00 631,650.06 TRANSFER OUT TOTAL LTG/LANDSCAPING FUND 0.00 842,200.00 0.00 210,549.94 0.00 0.00 0.00 631,650.06 RCTC TRANSFER OUT 2,056,829.00 0.00 0.00 2,056,829.00 TOTAL RCTC 2,056,829.00 0.00 0.00 2,056,829.00 QUIMBY FUND: TRANSFER OUT TOTAL QUIMBY FUND 601,133.00 2,977.05 0.00 598,155.95 INFRASTRUCTURE FUND 0.00 0.00 0.00 0.00 CONSTRUCTION REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 TRANSFER OUT 676,547.00 7,942.21 0.00 668,604.79 TOTAL INFRASTRUCTURE 676,547.00 7,942.21 0.00 668,604.79 VILLAGE PARKING TRANSFER OUT TOTAL VILLAGE PARKING FUND (1,893.00) 0.00 0.00 (1& .00) SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 26,600.00 0.00 0.00 26,600.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL SOUTH COAST AIR QUALITY 26,600.00 0.00 0.00 26,600.00 CMAQ/ISTEA TRANSFER OUT TOTAL CMAQIISTEA FUND 0.00 0.00 0.00 0.00 TRANSPORTATION 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 CONTRIBUTION TRANSFER OUT 7,322,318.00 808,490.45 0.00 6,513,827.55 TOTAL TRANSPORTATION 7,322,318.00 808,490.45 0.00 6,513,827.55 PARKS & RECREATION INTEREST ON ADVANCE 0.00 23,079.01 0.00 (23,079.01) TRANSFER OUT 113,358.00 0.00 0.00 113,358.00 TOTAL PARKS & RECREATION 113,358.00 23,079.01 0.00 90,278.99 CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 204,173.00 51,039.22 0.00 153,133.78 TRANSFER OUT 3,146,118.00 0.00 0.00 3,146,118.00 TOTAL CIVIC CENTER 3,350,291.00 51,039.22 0.00 3,299,251.78 LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 INTEREST ON ADVANCE 0.00 16,930.58 0.00 (16,930.58) TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL LIBRARY DEVELOPMENT 0.00 16,930.58 0.00 (16,930.58) 71 CITY OF LA QUINTA 07101/2005 - 09/30/05 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 FIRE PROTECTION INTEREST ON ADVANCE 0.00 7,527.75 0.00 (7,527.75) TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL FIRE PROTECTION DIF 0.00 7,527.75 0.00 (7,527.75) LIBRARY COUNTY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 9,881.08 0.00 (9,881.08) TOTAL LIBRARY COUNTY DIF 0.00 9,881.08 0.00 (19,881.08) ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 3,500.00 0.00 0.00 3,500.00 OPERATING EXPENSES-APP 1,800.00 0.00 0.00 1,800.00 ART PURCHASES 282,758.00 14,975.00 0.00 267,783.00 TRANSFER OUT 226,920.00 0.00 0.00 226,920.00 TOTAL ART IN PUBLIC PLACES 514,978.00 14,976.00 0.00 500,003.00 CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 70,015,322.00 5,258,205.00 55,850.17 64,701,266.83 PROJECT REIMBURSEMENTS TO GEN FUND 1,023,568.00 35,455.00 0.00 988,113.00 TRANSFER OUT 0.00 0.00 0.00 TOTAL CAPITAL IMPROVEMENT 71,038,890.00 5,293,660.00 55,850.17 65,689,379.83 ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.00 TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL AD 2000-1 0.00 0.00 0.00 0.00 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 425,585.00 45,752.33 0.00 379,832.67 TRANSFER OUT 657,000.00 0.00 0.00 657,000.00 TOTAL EQUIPMENT REPLACEMENT FUND 1,082,585.00 45,752.33 0.00 1,036,832.67 INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 634,043.00 28,676.78 0.00 605,366.22 TOTAL INFORMATION TECHNOLOGY FUND 634,043.00 28,676.78 0.00 605,366.22 PARK MAINTENANCE FACILITY OPERATING EXPENSES 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL PARK MAINTENANCE FAC 0.00 0.00 0.00 0.00 SILVERROCK GOLF OPERATING EXPENSES 4,186,165.00 776,249.32 0.00 3,409,915.68 TRANSFER OUT 69,353.00 0.00 0.00 69,353.00 TOTAL SILVERROCK GOLF 4,255,518.00 776,249.32 0.00 3,479,268.68 SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE 0.00 0.00 0.00 0.00 LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0.00 0.00 2,000.00 ' 7410 if$] COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE• Approval of a Request by the Local Agency Formation Commission (LAFCO) to Utilize the Council Chambers for Public Hearings on January 26, 2006, 8:00 a.m. to 5:00 p.m. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a request from the Local Agency Formation Commission (LAFCO) to utilize the Council Chambers on January 26, 2006, 8:00 a.m. to 5:00 p.m. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Local Agency Formation Commission (LAFCO) has requested that the Council Chambers be made available for a public hearing on January 26, 2006. The request meets all the requirements of facility use as contained in the City's Guidelines. A complete application has been submitted (Attachment 1) for the City Council's consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a request from the Local Agency Formation Commission (LAFCO) to utilize the Council Chambers on January 26, 2006, 8:00 a.m. to 5:00 p.m.; or 2. Do not approve the request from the Local Agency Formation Commission (LAFCO) to utilize the Council Chambers; or 73 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building & Safety Attachments: 1. Application cAagenda.doc Approved for submission by: Thomas P. Genovese, City Manager 74 2 ATTACHMENT 1 y f� of TM�a Organization: Local Agency Formation Commission of .Riverside County Person (s) In,Charges Elena Medina Pbone: 369-0631 Address: 3850 Mine St., Suite 110, Riverside, CA 92507-4277. .Facility Requested: Session Room and Council Chambers Type of Event: Public xXprivate Description of Activity:. LAFCO Commission Meeting V Date(s) of Use: Thursday. Jan 26 F 06 Size of Group: 100 Time of Vas: Start (a.x. /p_m.) 8 : 00 a . Vinish (a.m./p.m'.) 2 : 00 p m. Total Hours of Use 6 x $ 3 2 . QQ_/hour = $ Certificate of Additional Insured Attached: ..or_ City Insurance Requeated: Fee -Paid: ^ N/A Refundable Cleaning Deposit Paid: N/A Session Rocxm . $200 Council Chaaorbera (up to 53 people) = $300 Council Clambers (54 people plus) _ $5p0 Total Paid: $ N/A The underStgned hereby agrees to abide by the rules and regulations Of the City of La Quints relating to the use of public facilities. Date :--<�l �LSignature! Title. -.Exec. Assistant Deposit,Required For: Deposit.Returned: Date: .$ N/A NOTE: The Vsrae4 ai.Q}►isq 9-ha ^A,d U►. •sacw•gi on Afteww ^b1an MMOV Do an Veckcar of tha aponeoring arQaaLsation, jr tile parson is not as affia•r aR the organization for rhith sRalicsci" is Mdr, he/$be oust present written entoorlsrtlum lro�_the group to Stan, 7 a 3 4 Sep QK&20� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 15, 2005 BUSINESS SESSION: ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision CONSENT CALENDAR: 5 Improvement Agreement for Tract Map No. 30185, Rancho La Quinta, T.D. Desert Development, LSTUDY SESSION: P PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract Map No. 30185, Rancho La Quinta, T.D. Desert Development, LP. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 30185 is located north of Avenue 50 and east of Washington Street (Attachment 1). This residential development will consist of 8 residential lots on approximately 3.63 acres (Attachment 2) . On November 16, 2004, the City Council approved Tentative Tract Map No. 30185 first extension of time. The developer has requested the City Council's conditional approval of the Final Map, which will allow 30 days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer but the associated securities have not yet been received. The Final Map is technically complete and is being routed for signatures. The developer expects that the associated securities and all signatures will be in place within the time allowed for its conditional approval. �;k 76 As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt within 30 days (December 15, 2005), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except the City Clerk) and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be reSchedtiled for City Coiinc;il consideration only after all required items have heen received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 30185, Rancho La Quinta, T.D. Desert Development, LP; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 30185, Rancho La Quinta, T.D. Desert Development, LP; or 3. Provide staff with alternative direction. Respectfully submitted, f mothy Rna s n, P.E. PuicWo Director/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 2 _ ' 77 RESOLUTION NO. 2005-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT MAP NO. 30185, RANCHO LA QUINTA, T.D. DESERT DEVELOPMENT, LP, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS; the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. 78 3 Resolution No. 2005- Tract Map No. 30185, Rancho La Quinta Adopted: November 15, 2005 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Tract Map 30185 is conditionally approved provided the subdivider submits all required items on or before December 15, 2005. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act, and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement. B. Finalize the final Tract Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on December 15, 2005. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval 79 4 Resolution No. 2005- Tract Map No. 30185, Rancho La Quinta Adopted: November 15, 2005 Page 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of November, 2005, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California :1 ATTACHMENT 0 Am - a a 44:11 ATTACHMENT 2 a � r s ~ js$ I'llof 11 01 LU E ME;e " 40 � < a to W r Z �iaY raj dC Z « W r 1 "' 0!99 o w� U. qy� c00 i CD a g i W J ~ 7d WUL £ s Wg p Z �G a OAR OW Nre O■ p V r I u1 ` � W V if t R I U. � p° v F uj F-_ 3 t i 1_ W tJ 9 Ic N� 3 W Nix ig F r :E " a. ~ a Zlgas 1 ll_*� N W 4M O ' / M �c $' IL � i$� -��+�j �ss�o►�o"1 r _ �-- - - Ir - � � s.-sc to _ o.sar 1_u tag — — — — —_ _ les•�+_c_�.sr�rm w� — _ ` - / - - liyvv h h*a a- Ilac s►ao 1� h v locoman kst slsoo�M �h♦� Tsr sr�ac—sl oo A M rs ii , 1� N M ♦ In n n I • p}� 1s `per A f s = z rcl rx 0=g8�" O Z d W Z <0 ? G C� �g :.: J U. C � ^� Z oYoCQ '^Y' {... <s O M� d ■ pOOWC� g =- o 3 p° and V � a W < J F' Z LU f� Z m< of III— �.{ ��ry11pppp rr & 11VV g MKS 1409LVJAAP 3 � � t I V :? ry m o ~ m C ry� <M 1♦f O h f yI z b i►�7i� iib yZ Q � y\1y� O N 1<. Z�J � •' � hpp g , ~p �pp 0pp 1 <Q G ` C� Nii'd Niid� � � a �i 1l311ti is ` C,4 C <F 33 0 g� 9g� W Z �w W 3 WW w W ~ �� _ ~O x� z< ZU Z a33lus�misva m F- W W; 1 13 k R k J U. JW� Z yyzzZ W •rM. c �o g i io W/�W WJ op W ON NN N �O p N�a� W Z i i LINiI M b 4-4 1 I 1 1 I II1 1 N p p > U' .. ui o ® ® 0.4 0 VK ary x ga s LL p O ui zz LL U)Z a / <a / 0! W A00mr xitst.69 NY +8 <fowz 3.Lf,19A W) r oC 1 sosc b� / cW N00 Z qW wZ n I E GS 1 a I � � (ai11,Lt.049p v FL M I I oai V I W 11b3.�6 ,g6•bb + W W 0 n � — — R' i+•p1' � A 1Z40 � U. 99 O viceci 8 9 Ib bb /gyp I • i- LYQ' � ? _ N 7e II coW m 4 j = �aiM.o►.ac M t:iW �� m e 40M . d um •_ I ataO� W1 W M O Y= O O ® CD IL in N'A�� `• +• 2 U. O'o N m c0i � �� g �aiM.sscuti N — � ZJ r o�ta��-- ® �r• ram z ZQ O V J o to. � cWi c G z a 0119 I . g U. to � d ya¢ — (aS3.9c.9roa N W < ftiYSt M.S1►,1►9Q N �� f ® 1 In kts � r cP ` bNh tt om N 6 Wp I f 6� n A ATTACHMENT 3 CITY OF LA QUINTA SUBD/VISION /MPRO VEMENT A GREEMENT TRACT MAP NO. 30185 ON -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 20 by . and between T.D. Desert Development Limited Partnership, ' a Delaware Limited Partnership, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 30185 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and. City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. . . 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full. cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred -to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed- by others ("Participatory Improvements"), and payment of plan. check and permit fees. A second class of security to be provided -by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required. for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the. performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including 85 reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. 10 TAProject Development Division\Development Projects\Agreements\SlA\,S1As in Progress\Rancho La Quinta 30185SONSITE_SIA.doc B. Improvement security shall conform to Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. . 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3)- pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty 11 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Rancho La Quinta 30185\ONSITE_SIA.doc security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost.or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final 8 acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty 12 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Rancho La Quinta 30185\ONSITE_SIA.doc security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event. that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such. real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval, - letters from other agencies having jurisdiction over and approval authority for improvements required 88 by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. 13 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Rancho La Quinta 30185\ONSITE_SIA.doc Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans_ When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City- Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in- the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. 89 B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. 14 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Rancho La Quinta 30185\ONSITE_SIA.doc C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager Date ATTEST: City Clerk Subdivider: T.D. Desert Development,, a t�u �� r-�.'�-a f � � By: Cry z Date Title: t'ne et.< By: Title: Reviewed and Approved: City Engineer Date Approved as to Form: City Attorney Date Date 15 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Rancho La Quinta 30185\ONSITE_SIA.doc Exhibit A ON -SITE SECURITY — TRACT MAP NO. 30185 improvements designated as "Participatory" have been or will be constructedby others. CSecurity for Participatory Improvements shall remain in place indefinitely until called upon o released b Mo numentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As el ements of the work are completed, Subdivider may request a maximum cfetwo partial ialorf releases of performance security. Partial releases shall be for not less erfo performance security nt (below the amount total performance security for the tract and shall not reduce total p necessaryto complete the Improvements plus ten percent (10%) of the ein original art, by amount.Partial City releases r. of performance security will be evaluated and eta l bhegamount of wok completed and the value thereof Requests for partial releases, setting forth shall be made in writing to the City Engineer. Labor & materials securityshall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Description Performance Labor & Materials Improvement p $ 32,000 $ 32,000 Grading $ 18,900 $ 18,900 Storm Drain $ 19,230 $ 19,230 Sewer Improvements $ 17,650 $ 17,650 Water Improvements $ 13,050 $ 13,050 Perimeter Wall $ 17,500 $ 17,500 Dry Utilities $ 5,000 $ Monumentation $ 123,330 $ 118,330 Totals $ 12,333 $ 11,833 Standard 10% Contingency $ 135,663 $ 130,163 Total Construction Cost $ 13,566 $ 13,016 Professional Fees, Design 10% $ 13,566 $ 13,016 Professional Fees, Const 10% $ 1629795 $ 156,195 Bond Amount 91 16 TAProject Development Division\Development Projects\Agreements\SIA\SIAs in Progress\Rancho La Quinta 3mmONSITE_SIA.doc • -NIA ALL-PURPOSE ACKNOWLEDGMENT State of California ft.ss. County of &VV X s.( Ott. n�..On ri� before me, /V Date Name and Title of OfriFer (e.g., "Jane Doe, Notary P lie) personally appeared a, AML uNor► L Comission #� 1535327 mNokxy Public - C0100mla Riverside County My Con vn. Expkw Dec 16.2008 Signer(s) k<e'-rsonally known to me ❑ proved to me on the basis of satisfactory evidence to be the personWwhose nameW is/axe, subscribed to the within instrument and acknowledged to me that he/sheAhey executed the same in his/ authorized capacity(i< and that by his/he"their signatureLaylon the instrument the personor, or the entity upon behalf of which the personv acted, executed the instrument. WIT ESS my hand a d official seal. Place Notary Seal Above Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Individual ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ Gel ❑ Attorney in Fact El Trustee ❑ Guardian or Cons ator ❑ Other: Signer Is RIGHT THUMBPRINT OF SIGNER of thumb here of Pages: Signer's Name: Individual Corporate Officer — Title(s): Partner — ❑ Limited ❑ General Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing RIGHT THUMBPRINT OF SIGNER of thumb here 0) © 2004 National Notary Association - 9350 De Soto Ave., P.O. Box 2402 - Chatsworth, CA 91313-2402 Item No. 5907 Reorder: Call Toll -Free 1-800-876-6827 9 l v 17 T--d4t 4 14P COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE: Approval of Fiscal Year 2005/06 City of La Quinta Art in Public Places Annual Report RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: .� STUDY SESSION: PUBLIC HEARING: Approve the Fiscal Year 2005/06 City of La Quinta Art in Public Places Annual Report prepared in accordance with Chapter 2.65 of the La Quinta Charter and Municipal Code. FISCAL IMPLICATIONS: The City must expend or commit fees from the Art in Public Places program within two years of their receipt and must account for these fees in a separate fund. In addition, administration expenses are limited to less than $25,000 or less than 5% of total funds in the account as of July 1 st of any year. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta Art in Public Places fund is governed by Chapter 2.65 of the Municipal Code as amended by Ordinance No. 339. The ma' r financial requirements that must be measured annually for conformance are found Rhe following Sections as follows: 2.65.110 (F) Reimbursement. In the event fees have not been committed for a use as specified in subsection B of this section within two years of their collection, the fees in the art in public places fund shall be distributed by the city to the person or entity who has paid the fees or in any other manner permitted by law. 93 2.65.1 10 (B) (7) Administrative expenses to otherwise implement any provision of this chapter, however, in no event shall said administrative expenses exceed five percent of the total funds in the account on July 1st of any year nor twenty-five thousand dollars in any fiscal year. Staff has prepared the analysis of the Art in Public Places, which disclosed no reimbursements due to contributors and no excess administrative costs (Attachment 1). FINDINGS AND ALTERNATIVES: The City of La Quinta meets the financial requirements of Municipal Code 2.65 - Art in Public Places for FY 2005/06. The Alternatives available to the City Council include: 1. Approve the Fiscal Year 2005/06 City of La Quinta Art in Public Places Annual Report prepared in accordance with Chapter 2.65 of the La Quinta Charter and Municipal Code; 2. Provide staff with alternative direction. Respectfully submitted, John . Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Art in Public Places Financial Analysis r 9 J � N City of La Quinta Art In Public Places ATTACHMENT 1 FY 04/05 The Art in Public Places fund is used to account for fees paid in lieu of acquisition and installation of approved art works at approved sites. The fees are refundable if not expended or committed within two years. July 1, 1999 - March 16,2000 Fee calculation - Residential is 1/4 of 1% of value exceeding $100,000 with a $20 minimum - Commercial is 1/2 of 1% of value (no minimum) March 17,2000 - the present Fee calculation - Residential is 1/4 of 1% of value exceeding $200,000 with a $20 minimum - Commercial is 1/2 of 1 % of value (no minimum) Beginning Ending Account Description Fund Balances FY 04/05 Fund Balances Revenues & Other Sources Developer fees 254,834 Interest income 15,262 Contributions from property owners Miscellaneous Transfers in Total Sources 270,096 Expenditures & Other Uses Transfer Out 79,011 Art purchases 60,429 Total Uses 139,440 Total Available 764,689 130,656 895,345 Administration Test Expenses Lesser of $25,000 or Available 5.00% 895,345 Bud et Actual Under 25,000 44,767 0 (25,000) 25,000 1 0 25,000 3 06 O D c Q X w O O O CD ca co L_ c N LL- O U 0) d 0 � cu _ d 0) Lj- O } O c U Q F— Z) c w00 °�00000000000000LL r` co N N Z N ON0000MNN CDLOO O I` d' CD O_ 0 CA LO CO O) "t Cn T- M 0 0 0000 N CD Cl) CO O Ct o) OIt Cfl � O E00C~DMtiCD _ I- CD M r CD CD r- C)CV •-MO MN tO M O ��M.-�NM N U O 1` IT CD O CD Lo O O N O ao M CD M� to M O COOqtOOqtCDOC.0 p r- per 000N0)M U) I, N Iti O O T- CD CD e- o CD 000DMtiO MOI•MN�tOtiLO ti -�MNCV) NN c O 41 L O O O O O O U O � LO U CO O ti` d• IOr-tn00())f`Od 00Nm CD "t In ~� � ti �t N O 00 0 ti ti W� 04 M to N C M S f` �� N M M N C6 C6 ems- N eN- O LO M LO 04 It LO qt qqtM CIt V C) LO N Cn 0 It � M CO CD • NMI~��'MOf`O�OM00ti 0 N- C O o I- CO CD N O ti M � �- O O CO �ti N U) O(0 CD O O 00 Cl CD O N 00 In 11) N O CA N UCl) I CO CO N CV N N 0) U c cv m c : U ' c c w � � O U c (6 � 0) co CL OOOOmOOOOQ)OOOOOO'O r-NMd'lf)Cflti000DO NM LO co rn rn rn rn rn rn rn rn m O O O O o O V- N N N N N N c O 70 E E E E E E E E E E E E E E E w C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L L L L L L L L L L L L L L L 0 c c 0 0 0 0 0 N O 0 0 0 0 O 0 O (D w D Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q H N CO H E E O U 0 c 0) Q_ CA L W O O Q. E U 7 CO CD it C. 96 4 City of La Quinta Art In Public Places Capital Improvement Facilities Future Commitments Past Payments Year Commitment Made Applied Revenue Year 91 Capital Improvement Facilities Spent FY 04/ Total Pro'ed Total 846 % Complete 100.00% %funded with f ee 100.00% Adams/Truman PTA 846 73,500 846 73,500 92 93 92 53,409 100.00% 100.00% Louis De Martino 93 20.091 0 33,136 33,136 2001 99 34,900 1.00% 100.00% Louis De Martino 0 50,040 60,040 94 94 51,000 100.00% 100.00% K.Emerson & A.Dematteis 47,579 47,579 ,92 91 47,579 100.00% 100.00% Hwy 111 TDC -Paid 9.418 1,393 10,811 92 91 10,811 12.881/6 100.00% Hwy 111 TDC - Credits 14,582 22,028 36,610 92 91 26,683 60.17% 100.00% Hwy 111 TDC - Future 92 9,927 15,000 15,000 93 93 12,783 100.00% 100.00% Ministrelli TT25429 94 2,217 5,000 5,000 95 94 5,000 100.00% 100.00% Bear Creek Path Art Work 16,786 16,786 96 95 4,933 100.00% 100.00% Fritz Burns Park 96 11,853 35,000 35,000 96 94 7,059 100.00% 100.00% Rancho La Quinta - Paid 95 27,941 Rancho La Quinta - Credit 35,000 36,000 96 95 3,275 100.00% 100.00% 95 31,725 Fritz Bums Park - Art Femandez 37,000 37,000 97 96 37,000 100.00% 100.00% Marcia Gibbons-L.Q. Car Wash 10,000 10,000 97 96 96 10,000 43,000 100.00% 100.00% 100.00% 100.00% Eagle Hardware -Credit 43,000 18,800 43,000 18,800 97 99 99 18.800 100.00% 63.10% Landscaping for Artpiece-Hwy111/Wash. St 2,324 5,003 7,327 99 97 7,327 68.28% 100.00% Civic Center Art Purchase 3,832 3,832 2000 2000 3,832 100.00% 100.00% City Entrance Monument Right -of -Way (#655) 2,694 2,694 99 2000 2,000 Construction of Base for New Art Piece -City Hall 99 2001 694 100.00% 100.00% Washington St. Bridge-Navarrete/Holmes & Narver) 3,380 3,380 98 96 97 3,000 380 100.00% 1.90% Washington St. Bridge-Navarrete/Holmes & Narver) 39,500 39,500 98 96 97 12,503 26,997 100.00% 1.90% Washington St. Bridge -Artwork Construction 21,619 21,619 99 97 97 21,619 1,262 100.00% 100.00% 1.90% 100.00% Construction of Base for New Art Piece -City Hall 0 1,262 1,262 99 98 2,738 Construction of Base for New Art Piece -City Hall 0 296,713 296,713 99 97 54,468 100.00% 87.30% City Entrance Monuments 98 129,112 99 36,471 2000 76,662 Obelisks Pilot Program -City Street Markers 98,762 98,762 2000 99 99 98,762 215,353 100.00% 66.61% 100.00% 10.34% Civic Center Campus 3,271 116,460 228,440 348,171 0 99 2000 2000 132.090 Civic Center Campus 2001 728 Civic Center Campus Civic Center Campus (75) 98,800 98,725 2001 2001 98,725 100.00% 100.00% LO Court Water Feature 3,000 3,000 2001 2000 3,000 100.00% 100.00% Jefferson St Bridge Artwork 7,800 7,800 2002 2000 7,800 4.000 4,000 2002 2000 4.000 100.00% 100.00% Senior Center Mural 0 0 2002 2000 0 0.00% 100.00% Base for Wilderness Totem 94,950 94,950 2002 2000 94,950 100.00% 100.00% Point Happy Art Piece 3,705 6,995 10,700 2002 2000 10,700 65.37% 100.00% Place Repaint Darroll Art Piece 0 35,000 35,000 2003 2001 35,000 100.00% 100.00% Omri & Boni Art Piece 92,000 92,000 2003 2001 61,782 0.00% 100.00% Residency Inn Art piece 2004 30,218 Sculpture 37,500 12,500 50,000 100,000 2004 2002 80,825 50.00% 100.00% Peace Officers 2003 19,175 Washington St Bridge Railing 110,000 110,000 2004 2003 2003 110,000 35,692 0.00% 76.59% 100.00% 100.00% Embassy Suite All Piece 15,723 51,446 67,169 2004 2004 31,477 15,000 15,000 2004 2004 15,000 100.00% 100.00% John Kennedy Sculpture 75,740 60,160 135,900 2004 2002 42,827 100.00% 100.00% Hwy 111 Landscape modification 2003 76,551 2004 16,622 Point Happy & Solitud Art Pieces 2,476 2,475 4,951 2005 2005 2005 2005 4,951 9,461 Old Town Mural 4.730 4,731 226.920 9,461 226,920 2005 2004 205.916 Eisenhower Dr Bridge Railing 3,711 3,711 93 92 3,711 100.00% 100.00% Operating Expenses 6,000 6,000 94 94 6,000 100.00% 100.00% Operating Expenses 36 36 95 95 36 100.00% 100.00% Operating Expenses 4,102 4,102 98 97 4.102 100.00% 100.00% Operating Expenses 4,795 4,795 99 99 4,795 100.00% 100.00% Operating Expenses 2,910 2,910 2000 2000 2,910 100.00% 100.00% Operating Expenses 669 669 2001 2000 669 100.00% 100.00% Operating Expenses 1,060 1,060 2001 2000 1,060 100.00% 100.00% Maintenance Expenses 1,816 1,816 2002 2000 1,816 100.00% 100.00% Maintenance Expenses 13 13 2002 2001 13 100.00% 100.00% Maintenance Expenses 2,406 2,406 2003 2002 2,406 100.00% 100.00% Maintenance Expenses 1,500 1,500 2004 2004 1,500 100.00% 100.00% Maintenance Expenses Total 139.440 655,200 1 1 541 321 2,335,961 2 320 420 (i U r 9 '7 L�Q • a, 44, o � .•r w z.s. 4� OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 15, 2005 BUSINESS SESSION: ITEM TITLE: Adoption of a Resolution Granting CONSENT CALENDAR: Conditional Approval of a Final Map for Parcel Map No. 32377, William Rossworn, Owner STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map No. 32377, William Rossworn, Owner. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 32377 is generally located north of Calle Ensenada and east of Avenida Martinez (Attachment 1). This residential development will consist of 2 parcel lots on approximately 0.34 acres (Attachment 2) . On May 12, 2004, at a Directors Hearing, the Community Development Director approved Tentative Parcel Map No. 32377. The developer has requested the City Council's conditional approval of the Final Map, which will allow 30 days for completion of its processing. The Final Map is technically complete and is being routed for signatures. The developer expects that all signatures will be in place within the time allowed for its conditional approval. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map. The approval is contingent upon receipt within 30 days (December 15, 2005), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except the City Clerk). Once the map is received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If the required item is not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all rPni iirind itPmc have hPPn rPrrP-ivPrl FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map No. 32377, William Rossworn, Owner; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map No. 32377, William Rossworn, Owner; or 3. Provide staff with alternative direction. Respectfully submitted, T' othy R. Uo ass , P.E. ublic Works Director/ City Engineer Approved for submission by: l01, 1,- Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Parcel Map c� 99 2 RESOLUTION NO. 2005-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF PARCEL MAP NO. 32377, WILLIAM ROSSWORN, OWNER, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. 100 3 Resolution No. 2005- Parcel Map No. 32377, William Rossworn Adopted: November 15, 2005 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map. for Parcel Map 32377 is conditionally approved provided the subdivider submits all required items on or before December 15, 2005. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative parcel map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Finalize the Final Parcel Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on December 15, 2005. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval 101 4 Resolution No. 2005- Parcel Map No. 32377, William Rossworn. Adopted: November 15, 2005 Page 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 151h day of November 2005, by the following vote, to wit: AYES: Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CIVIC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 102 ATTACHMENT 1 Eisenhower Drive 103 ATTACHMENT 2 i A A fig = s 3 •1 i a its ZTwo a� i r� �c ~fly ox (A v R Ila- w 0 w J �o:) vo W 07- a'Z � � o 8 �Wo 1 c1c cc t. o�Ir o N �0 Swim o < o �° < t� U Ix0—NSW o < oI.;� `<W cj W Nt mO,-E z � ate? O' , I Y S 1 y O U W-o zoo u '5� _ c v W z nS� n o N r7 o�g m R� lot is CK a� i a g z i C3 2 Y r z rb ! i i � � Y INa zIr. II a Ir i . jil� I ti PDX Lai gR g81 d Z. CIS' i �8is is it I a a 4-11 I . I '; 104 iW 8 � gb WV7 3SN3 377d0 fill h o ? 0 0 m = Z H W W _ zgall �� ., 666i� yy � ." .M 1 g ,00ror 1 Ate O � \ > ce } I ( <CL� W<�m LO Ot'! n O~ O I \A * , U. <o i00 O0 cn W C*q NON W • 01 0 UJ Z{��_ -� t 'o ° ggyp -- -- -- -- - 4 C `1 "� o ci Cam' �1 '�' s k O V C4 0 0 ; K 1 J,4o'er 10 I t L__i__. ° o t^ J—W Sr e. h $ WE Q is� @g 0 go } le 8 w O C HU m Gaol ) .iv -.w .w S) dowl a .19 .09 .If f CD . i too -- - Y2/ONOS 377V0 � - •- gb� 96 N0078 e� e .. 105 0111 01 10� �� W ti OF T� COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE: Approval of Contract Amendment No. 1 by and Between the City of La Quinta and Terra Nova Planning and Research Related to Environmental and Planning Services for Tentative Tract Map 33444, and the Associated Jefferson Street Realignment Project RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to sign a Professional Services Contract Amendment No. 1 in an amount not to exceed $26,030 for consulting services for Environmental and Planning Services related to Tentative Tract Map (TTM) 33444 and the associated Jefferson Street Realignment Project with Terra Nova Planning and Research, Inc. FISCAL IMPLICATIONS: None. The project developer will deposit funds in an amount not to exceed $26,030 for the cost of the approved contract with the City. The Contract Amendment No. 1 and the consultant's proposed detailed budget for this work are provided as Attachment 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Terra Nova Planning & Research, Inc. prepared, and has been under contract for, the original scope of work to assist City staff with a combined CEQA/NEPA Environmental Assessment and related documents for TTM 33444 (approved by the City Council on October 18, 2005) and associated Jefferson Street Realignment project. The Contract Amendment provides for the preparation of a separate CEQA/NEPA Environmental Assessment for the Jefferson Street Realignment project, which will include Cultural Resources Reports/Updates, Paleontological Resources 106 Reports/Updates, additional meeting/consultation time, public hearings and associated preparation, exhibit preparation, miscellaneous printing, and EA document printing. During project review meetings, U.S. Bureau of Reclamation determined that a separate NEPA document would be required. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the City Manager to sign a Professional Services Contract Amendment in an amount not to exceed $26,030 for consulting services for Environmental and Planning Services related to Tentative Tract Map (TTM) 33444 and the associated Jefferson Street Realignment Project with Terra Nova Planning and Research, Inc.; or 2. Do not authorize the City Manager to sign a Professional Services Contract Amendment in an amount not to exceed $26,030 for consulting services for Environmental and Planning Services related to Tentative Tract Map (TTM) 33444 and the associated Jefferson Street Realignment Project with Terra Nova Planning and Research, Inc.; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas . Evans Community Development Director Approved for submission by: Thomas P. Genovese City Manager Attachment: 1 . Contract Services Amendment No.1 107 ATTACHMENT #1 AMENDMENT 1 TO CONTRACT SERVICES AGREEMENT This is Amendment 1 to the Contract Services Agreement related to consultant services for environmental planning services the City of La Quinta, California regarding the Tentative Tract Map 33444 and the Jefferson Street Alignment CEQA/NEPA environmental analysis, executed on December 1, 2004, is made and entered into by and between the City of La Quinta (the "City") and Terra Nova Planning & Research Inc. (the "Contractor") The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR As Attached Exhibit "A", Scope of Work and Budget. 2.0 COMPENSATION For the services rendered pursuant to this Amendment, the Contractor shall be compensated by the City the Amendment in the amount not to exceed ,Twenty Six Thousand and Thirty Dollars ($26,030.00) with payment upon completion of each task as provided in the attached Exhibit "A". The method of payment shall in accordance with the December1, 2004 Contract Services Agreement. 2.0 PERFORMANCE SCHEDULE Contractor shall complete the scope of services in accordance with the December 1, 2004 Contract Services Agreement and this Amendment. IN WITNESS WHEREOF, the parties have executed this Amendment as of the dates stated below: CITY OF LA QUINTA, a California municipal corporation ("CITY") Dated: By: Thomas P. Genovese, City Manager TERRA NOVA PLANNING & RESEARCH INC., a California corporation ("CONTRACTOR") Dated: By: Name: Title: 103 TN/City of La Quinta/10.19.05 TTM 33444 & Jeff. St. Realignment EAs/Change Order EXHIBIT A CONTRACT AMENMENT #1 SCOPE OF WORK & BUDGET ENVIRONMENTAL & PLANNING SERVICES TTM 33444 & JEFFERSON ST. ALIGNMENT CEQA/NEPA ENVIRONMENTAL ANALYSIS AND ENVIRONMENTAL PERMITTING CITY OF LA QUINTA Terra Nova Planning & Research, Inc. (hereafter Terra Nova) prepared and has been under contract for the original scope of work for a combined CEQA/NEPA Environmental Assessment and related documents for the proposed TTM 33444 and associated Jefferson Street alignment projects. In consultation with the Community Development Department of the City of La Quinta and the applicant, and based upon a detailed review of previously prepared special studies and materials, it has been determined that the following tasks, which constitute Change Order #1, are required. The change order also addresses the need for additional funding to facilitate the preparation of a separate CEQA/NEPA EA for the Jefferson Street realignment, to provide for additional meeting/consultation time, public hearings and associated preparation, exhibit preparation, miscellaneous printing, and EA document printing. The following briefly describes the major components that make up the Change Order request. Jefferson Street Separate CEQA/NEPA EA The original proposal to this change order was to prepare an integrated CEQA/NEPA EA document that addressed both Tentative Tract Map 33444 and the Jefferson Street realignment project. It was subsequently determined at the request of BOR that these two environmental assessments should be carried out separately. This change in approach requires that separate Initial Studies, responses and analysis be carried out. It also requires that project alternatives be assessed at the same level as the preferred alternative in accordance with the National Environmental Policy Act (NEPA). Data and information from several other previously prepared environmental studies and technical reports must also be integrated into this document. Cultural Resources Reports/Updates Based upon consultation with City staff and the BOR, it was determined that additional cultural resource surveys and reporting should be prepared for the TTM 33444 subdivision and the Jefferson Street alignment project. Earlier surveys were up to 10- years old and did not satisfy City policy nor the BOR's concerns. Therefore, based on consultation with City staff and verbal authorization from the applicant, including costs Ing TN/City of La Quinta/10.19.05 TTM 33444 & Jeff. St. Realignment EM/Change Order to expedite these surveys and reports, Terra Nova contracted for and managed the preparation. Paleontological Resources Reports/Updates Based upon consultation with City staff and the consulting archaeologist, it was determined that additional paleontological resource surveys and reporting should be prepared for the TTM 33444 subdivision and the Jefferson Street alignment project. Earlier surveys were up to 10-years old and in the case of the Green SP were never prepared. Therefore, based on consultation with City staff and verbal authorization from the applicant, including costs to expedite these surveys and reports, Terra Nova contracted for and managed the preparation. Additional Meeting/Consultation Time The Jefferson Street EA constitutes a new project and will require extensive and on -going meeting and consultation with the City, USBR, CVWD and the TTM 33444 applicant and engineer. The project will also affect existing development in the immediate vicinity, including the Coachella Valley Recreation and Parks District (CVRPD), The Quarry development and Lake Cahuilla County Park. The need for coordination and consultation with these entities is also anticipated. Public Hearing Preparation & Attendance At a minimum, preparation for and attendance at one Planning Commission and one City Council hearing is anticipated. A public hearing is not required by the USBR to process and adopt the NEPA EA. Terra Nova staff will also attend any needed City staff planning meetings in preparation for public hearings. CAD Drafting, Misc. Exhibit Preparation & Document Printing In addition to the afore described special studies and tasks, additional budget is needed to cover other cost categories, including maps, aerials and other exhibit preparation, miscellaneous printing, and EA document printing. The change order amounts set forth below are our best estimate at this time, based upon project experience to date. The above cited cultural and paleontological costs are "not to exceed" and the work for these has already been accomplished. The budget requirements to complete these additional scope items are itemized below. Task/Budget Category Amount 1) Jefferson Street Separate CEQA/NEPA EA $5,000.00 2) Cultural Resources Survey/Reports $ 8,880.00 3) Paleontological Resources Survey/Reports $ 4,650.00 4) Additional Meeting/Consultation Time $ 3,000.00 5) Public Hearing Preparation & Attendance $ 2,000.00 6) CAD Drafting and Misc. Exhibit Preparation $ I,500.00 7) Document Printing $ 19000.00 Total Change Order Request $ 269030.00 110 Qum& `�,j �•Ivcnwx,tm 4• c� OF COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE: Adoption of a Resolution Accepting Cash Donations from Rutan and Tucker, Rosenow Spevacek Group, and NAI Consulting, Inc. for the Employee Recognition Banquet RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., and NAI Consulting, Inc. for the Employee Recognition Banquet. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 7, 2005, Rutan and Tucker, Rosenow, Spevacek Group Inc., and NAI Consulting, Inc. provided the City of La Quinta with an announcement of their pledge to provide cash donations of $750.00, $750.00 and $300.00, respectively, to be used for the ,purchase of door prizes. The Banquet will be held on December 10, 2005, at the PGA West Stadium Clubhouse. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: ill 1. Adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., and NAI Consulting, Inc. for the Employee Recognition Banquet; or 2. Do not adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., and NAI Consulting, Inc. for the Employee Recognition Banquet; or 3. Provide staff with alternative direction. Respectfully submitted, Q"eo�/ / 2 n Ruiz, Pers nnel/ j Manager Approved for submission by: Thomas P. Genovese, City Manager 112 2 RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING CASH DONATIONS FROM RUTAN AND TUCKER, ROSENOW SPEVACEK GROUP INC., AND NAI CONSULTING, INC. FOR THE EMPLOYEE RECOGNITION BANQUET WHEREAS, on November 7, 2005, Runtan and Tucker, Rosenow Spevacek Group Inc., and NAI Consulting, Inc. generously made cash donations of $ 750, $ 750 and $ 300, respectively, to the City, for the Employee Recognition Banquet to be held on December 10, 2005, at the PGA West Stadium Club House in La Quinta, California; and WHEREAS, the gifts were donated to the City and its personnel and were not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest in the City to accept the donations and to direct the City Manager to control distribution of the donations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City of La Quinta hereby accepts the cash donations of $750, $750, and $300. 2. The City Manager is hereby directed to control distribution of said donations. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of November, 2005, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: 113 3 Resolution No. 2005- Employee Recognition Banquet Donations Adopted: November 15, 2005 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 114 E! Off' ��' • Q9b(rCA4J44 V - ta ,w n 4� �rS,{ �5w OF T'9 COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE: Adoption of a Resolution Accepting Passes to the Skins Game to be Held November 25 through November 27, 2005 at Trilogy La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /O STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting complimentary passes for the Skins Game golf tournament to be held November 25 though November 27, 2005. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Shea Homes/Trilogy at La Quinta has provided the City of La Quinta complimentary passes for the Merrill Lynch Skins Game golf tournament. This year's tournament will take place November 25 through November 27, 2005. Staff has prepared the attached Resolution to facilitate acceptance of the passes should the City Council elect to accept them. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 115 1. Adopt a Resolution of the City Council accepting complimentary passes for the Skins Game golf tournament to be held November 25 though November 27, 2005; or 2. Do not adopt a Resolution of the City Council accepting complimentary passes for the Skins Game golf tournament to be held November 25 though November 27, 2005; or 3. Provide staff with alternative direction. Approved for submission by: Thomas P. Genovese, City Manager 116 q RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING COMPLIMENTARY PASSES FOR THE MERRILL LYNCH SKINS GAME WHEREAS, Shea Homes/Trilogy at La Quinta has generously donated to the City, a gift of complimentary passes for the 2005 Skins Game golf tournament to be held November 25 through November 27, 2005; and WHEREAS, the gifts have been donated to the City and its personnel and not given to, or limited to the use of, any particular employee or official; and WHEREAS, it is in the best interest of the City to accept the donation and to direct the City Manager to control distribution of the tournament passes. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: 1. The City of La Quinta . hereby accepts the donation of complimentary passes for the 2005 Skins Game golf tournament. 2. The City Manager is hereby directed to control distribution of said tournament passes on a first -come, first -serve basis. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held this 15t' day of November 2005, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: 117 3 Resolution No. 2005- Skins Game Golf Tournament Complimentary Passes Adopted: November 15, 2005 Page 2 JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California its 4 4 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 15, 2005 Consideration of a Street Name Change for Avenue 52 Between the City Limits on the East and Calle Sinaloa on the West RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: A funding source for the nominal costs involving staff time, mailing supplies and postage, and the cost of changing all street name signs will be addressed upon conclusion of the street name change public hearing process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the September 20, 2005 City Council meeting, the City Council directed staff to initiate a street name process to rename a section of Avenue 52 between the City limits to the east and Avenida Bermudas to recognize SilverRock Resort or Arnold Palmer. The City Council directed staff to proceed with the street name change process with two possible alternatives. The extent of the portion of Avenue 52 and Calle Sinaloa that could be renamed would be determined during the public hearing process. Prior to scheduling this item for a Planning Commission public hearing, staff contacted Palmer Course Design Company to determine whether Mr. Arnold Palmer would be interested in having a City street named on his behalf. On October 3, 2005, the City received a letter indicating that the use of Arnold Palmer Boulevard has been approved should the City so choose. Staff would recommend referring only one street name to the Planning Commission to reduce any potential for negative publicity. 1,19 S:\CITYMGR\STAFF REPORTS ONLY\BI 2 STREET NAME CHG.DOC The La Quinta Municipal Code contains provisions for any person to initiate a street name change (Section 14.08.010 - Attachment 1). The Ordinance also provides for Commission initiation of a street name change (Section 14.08.110); however, it does not have a specific provision for City Council initiation. Should the Council wish to consider changing that portion of Avenue 52, staff would begin the process. Staff recommends the process include a public hearing before the Planning Commission and the City Council. This notice would include publication in the Desert Sun 15 days prior to the Planning Commission hearing and posting of the Notice of Intention in at least three public places along Avenue 52 and Calle Sinaloa ten days prior to the hearing dates. The Ordinance does not have any provisions regarding direct notice to individual property owners or property owner associations. However, staff would suggest a notice be provided to property owners and associations that would be affected. This street name change will affect the guard/gate entries to the Citrus and Tradition Country Club, SilverRock Resort, the Arnold Palmer Restaurant, and the Fritz Burns Park. A funding source for costs associated with new signage can be identified in a future report. Should the City Council desire to proceed with the, process, staff would request direction in regard to potential street names. Council should be aware that the north - south street entrance to SilverRock Resort is named SilverRock Way. Should Council choose to use SilverRock in the renaming of Avenue 52, SilverRock Way should be changed as well. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to initiate the process for a street name change with either Arnold Palmer Drive or SilverRock Resort or both; or 2. . Do not direct staff to initiate the process for a street name change; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas . Evans Community Development Director izo S:\CITYMGR\STAFF REPORTS ONLY\BI 2 STREET NAME CHG.DOC Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Code provisions regarding street name changes 121 S:\CITYMGR\STAFF REPORTS ONLY\BI 2 STREET NAME CHG.DOC 1e.09.010 ATTACHMENT #1 Chapter 14.08 STREET NAME CHANGES Sections: 14.08.010 Petition for initiation of street name change. 14.08.020 Initiation of petition. 14.08.030 Application fee. 14.08.040 Manager's examination. 14.08.050 Adoption of resolution of intention. 14.08.060 Publication. 14.08.070 Posting. 14.08.080 Commission hearing. 14.08.090 Commission recommendation. 14.08.100 Council action. 14.08.110 Commission recommendation without petition and hearing. 14.08.010 Petition for initiation of street name change. Any person may initiate a street name change for any reason consistent with law, by complying with the provisions of this chapter. (Ord. 10 § 1 (part),1982) 14.08.020 Initiation of petition. A proposed change of street name may be initiated by filing with the planning commission an application in the form prescribed by the city manager and signed by the owners of at least sixty percent of the lineal frontage abutting the street to be affected. (Ord. 10 § 1 (part), 1982) 14.08.030 Application fee. The application shall be accompanied by a fee in an amount established by resolution of the city council, in order to defray the costs of publishing, post ing and processing, as hereinafter prescribed. (Ord. 10 § 1 (part), 1982) 14.08.040 Manager's examination. The city manager shall examine the application and determine the sufficiency of same as to the percentage requirement of Section 14.08.020. (Ord. 10 § 1 (part), 1982) 14.08.050 Adoption of resolution of intention. Upon determination of the sufficiency of the petition, the commission shall adopt a resolution of intention to change name and set a date for public hearing not less than thirty days from the date of adoption of the resolution. (Ord. 10 § 1 (part),1982) 14.08.060 Publication. for at least one publication of the resolution of intention in a The city manager shall provide newspaper of general circulation within the city at least fifteen days prior to the hearing date. (Ord. 10 § 1 (part),1982) 14.08.070 Posting. The city manager shall provide for posting copies of the resolution of intention in at least three public places along the street proposed to be affected. The posting shall be completed at least ten days prior to the hearing date. (Ord. 10 § 1 (part), 1982) 14.08.080 Commission hearing. At the time set for hearing, or at any time to which the hearing may be continued, the commission 536 122 a, 0 o G� OF 9 COUNCIL/RDA MEETING DATE: November 15, 2005 AGENDA CATEGORY: BUSINESS SESSION: a. CONSENT CALENDAR: ITEM TITLE: Consideration of Membership Status in Relation to the Palm Springs Desert Resorts STUDY SESSION: Convention and Visitors Authority PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: If the City of La Quinta decided to withdraw from the Palm Springs Desert Resorts Convention and Visitors Authority (CVA), the City would no longer be required to contribute transient occupancy taxes (TOT) to the CVA effective January 2007. The City of La Quinta's contribution to the CVA for calendar year ending December 31, 2004 was $ 519,15 5 . CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council considered a Study Session regarding the CVA at their regular meeting of November 1, 2005. Council requested this item be placed back on the agenda for consideration, and possible action as it relates to withdrawal. The process to withdraw from the CVA is outlined below (per the CVA's JPA, Article XIII, Withdrawal of Member Organization): 1) Effective date shall be the last day of the calendar year 2) Current annual contribution must be paid in full 123 3) Annual contribution for the following year must be paid in full via the normal payment process 4) Notice must be given at least 13 months prior to effective date of withdrawal 5) Withdrawing member shall have no voting privileges except for budget items 6) A withdrawing member may become a participating member again only if it pays an amount equal to all contributions it would have paid if it had not withdrawn FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to begin initiation of the withdrawal process as it relates to the Palm Springs Desert Resorts Convention and Visitors Authority; or 2. Do not direct staff to begin initiation of the withdrawal process as it relates to Palm Springs Desert Resorts Convention and Visitors Authority; or 3. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, City Manager 124 2 }— G cv v • C) N h O 'O .0 L CD cc >_ C Gr Q .Cfj • _ .a cnO r tm OC v� • _C �. CD cn Cn E cn cc V • L L Q O N co y N 01 G im O N • E - cc z O Cl • W +-' co .cc _„ z.. cm ,a O L .r•+ cu co cv l!) C.0 -i 125 w 001, CV �TM w5w 0 COUNCIL/RDA MEETING DATE: November 15, 2005 AGENDA CATEGORY: BUSINESS SESSION: �J CONSENT CALENDAR: ITEM TITLE: Consideration of Hosting a City of La Quinta/La Quinta Arts Foundation Community Concert STUDY SESSION: on the Civic Center Campus PUBLIC HEARING: RECOMMENDATION: Approve a community concert on the Civic Center Campus as a partnership between the City of La Quinta and the La Quinta Arts Foundation, and approve a proposed list of participating civic/non-profit organizations. FISCAL IMPLICATIONS: None associated with this action. The Fiscal Year 2005-06 City of La Quinta Budget includes $15,000 for a 2006 spring concert series. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 1, 2005, the La Quinta Arts Foundation approached the City Council, under Public Comment, with a request to host a community concert on the Civic Center Campus. The request was made via a letter to the Council dated October 28, 2005 (Attachment 1). Council referred the matter to staff for further exploration. Staff has met several times with representatives from the La Quinta Arts Foundation. The Arts Foundation wishes to partner with the City on a community concert to take place on the Civic Center Campus in February 2007 (a tentative date has been set for Sunday, February 26 from 2:30 p.m. to 4:30 p.m.). Mike i26 Costley and the Desert Sands Unified steel band would be asked to provide the entertainment. The event would be aimed at promoting the City of La Quinta and various La Quinta civic/non-profit organizations. The event would also provide a venue for the poster unveiling of the 24th Annual La Quinta Arts Festival. The proposed list of participating organizations includes: - La Quinta Rotary - Friends of the La Quinta Senior Center - Friends of the La Quinta Library - La Quinta Historical Society - La Quinta Chamber of Commerce - La Quinta Playhouse - SilverRock Resort - YMCA - Boys & Girls Club - Coachella Valley Recreation and Parks District - La Quinta Lions Club - Soroptomist - City of La Quinta Commissions Staff is seeking Council direction and approval in relation to the event and this proposed list. These organizations would be invited to have a table out at the Civic Center Campus in conjunction with the concert for distribution of their literature. An estimated cost for the community concert has been calculated at $8,000 and can be broken down as follows: $3,000 (entertainment); $4,000 (printing, mailing, and marketing); and $1,000 (rentals and incidentals). A key element of the community concert involves the sale of beer and wine by the La Quinta Rotary Club (security to be provided by Rotary). Other logistics staff would address in consultation with other City departments and the Arts Foundations include set- up/tear-down, parking, trash, and restrooms. Funds have already been appropriated for such an event within the 2005-06 Fiscal Year Budget. The cost information for this event is provided to give the City Council an estimated cost for the event. No additional appropriation is needed. Additionally, the Community Services Department is still planning to host a "Concert Under the Stars" at the Civic Center Campus in late April 2006. Bands to be invited include the Marine Corps Jazz Band and La Quinta High School Jazz Band. The concert was a great success in 2005. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 2 1. Approve a community concert on the Civic Center Campus as a partnership between the City of La Quinta and the La Quinta Arts Foundation, and approve the proposed list of participating civic/non-profit organizations; or 2. Do not approve a community concert on the Civic Center Campus as a partnership between the City of La Quinta and the La Quinta Arts Foundation; or 3. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, City Manager Attachment: 1. Correspondence from the La Quinta Arts Foundation dated October 28, 2005 � 128 •3 129 Attachment 1 October 28, 2005 Honorable Mayor Donald Adolph & Council Members Stanley Sniff, Ron Perkins, Lee Osborne City of La Quinta P. O. Box 1504 La Quinta, CA 92247 Terry Henderson, Dear Mayor and City Council Members: Of 3 120 CCU La Quinta Arts Foundation and La Quinta Rotary seek to partner with City of La Quinta Cultural Arts/Parks & Recreation Commission, (currently represented by Andrea Gassman) to host a community concert in conjunction with the Poster Unveiling for the 24t' Annual La Quinta Arts Festival, on La Quinta Civic Center Campus. Under the auspice of the Cultural Arts Commission, the City has hosted concerts for the past few years. We envision this event as an opportunity for the City to continue to offer this amenity to the public with collaboration and participation from civic and charitable organizations, thereby generating greater community awareness while showcasing the beautiful Civic Center Campus. We have identified the afternoon of Sunday February 26t' as a potential date for this event. The concert would be free to the public. La Quinta Rotary would sell refreshments, beer or wine, either from the enclosed patio at La Quinta Senior Center, or City Hall. courtyard. The wildly popular La Quinta resident, Mike Costley and Friends would be solicited to provide the entertainment for the evening. La Quinta High School stee an would be invited to be part of the program as well. We would encourage La Quinta Senior Center, Friends of La Quinta Library, La Quinta Historical Society, La Quinta Chamber of Commerce, La Quinta Playhouse, and SilverRock Resort to invite their constituencies and disseminate their collateral materials and literature at the concert. La Quinta Arts Foundation and La Quinta Rotary would advertise the event in our newsletters and an announcement would be placed in The Gem. Notices would be posted at La Quinta Senior Center and La Quinta Library, and distributed at La Quinta Arts Foundation's Art Under the Umbrellas weekends. La Quinta Arts Foundation will be responsible for generating press releases and soliciting media partners for additional advertising and coverage. 130 POST OFFICE BOX 777 A LA QUINTA, CA 92247 ® 760 564 1244 ® FAX 760 564 6884 4 It makes good fiscal sense that community based organizations and civic commissions join together and pool resources to conduct community activities. The result will be greater reach, recognition, participation and spirit of community. Representatives of La Quinta Arts Foundation as well as La Quinta Rotary would be pleased to meet with you to explore this community event opportunity at your convenience. In order to secure the date, entertainment and listings in community events calendars, we must act quickly and request that this be placed on your agenda for consideration as soon as possible. Thank you for consideration of this proposal. Sincerely, Christi Salamone Executive Director 131 5 COUNCILAWA MEETING DATE: November 15, 2005 ITEM TITLE: Consideration of an Agreement with the Foundation for California State University, San Bernardino and California State University, San Bernardino RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an Agreement with the Foundation for California State University, San Bernardino and California State University, San Bernardino, and authorize the Mayor to execute the Contract. FISCAL IMPLICATIONS: The City of La Quinta Fiscal Year 2005-06 Preliminary Budget, approved by the City Council on June 20, 2005, included discussion of a $1,000,000 payment to California State University, San Bernardino. The Council approved annual payments of $250,000 for four years, to be taken from the Continuing Projects Operations Reserve Account. The Fiscal Year 2005-06 Budget was approved by Council on July 19, 2005; funds have been budgeted in Account Number 101-1003-413-33.20. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At various Council meetings during the past year and a half, the City Council has discussed the issue of a payment to California State University, San Bernardino's Palm Desert Campus ("CSUSB-PD") capital fund. The discussions led to an initiative being included in the 2005-06 Economic Development Plan to "support efforts to expand the California State University, San Bernardino -Palm Desert Campus." To that end, on June 20, 2005, the Council approved a $1,000,000 payment to the CSUSB-PD capital fund, to be paid in four annual installments of $250,000, contingent upon the 2�2 execution of an agreement with CSUSB (Attachment 1). In exchange for the funds, acknowledgement of the City of La Quinta will be provided by the Foundation and CSUSB in connection with signage and other written materials relating to the construction and operation of a new 23,000 square -foot Health Sciences Facility. (A draft floor plan is provided as Attachment 2.) CSUSB-PD shall provide the City with a "naming opportunity," i.e., the placement of a plaque in a specific classroom acknowledging the City of La Quintals contribution, and the naming of that classroom in the City's honor. A photo of the "Rancho Mirage Student Center" sign is provided as Attachment 3. It has been suggested by CSUSB representatives that the Nursing Laboratory (Room 9 on Attachment 2) could be named for the City of La Quinta; however, the City and the Dean of the Palm Desert Campus will determine the naming opportunity at a later date. In addition, on -campus directional and informational signs, and any written, video, audio, and electronic materials will include the City name; for example, "City of La Quinta Nursing Laboratory." The agreement calls for the first $250,000 payment to be made upon contract execution; the following three payments would be made on July 1 St of 2006, 2007, and 2008. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an Agreement with the Foundation for California State University, San Bernardino and California State University, San Bernardino, and authorize the Mayor to execute the Contract; or 2. Do not approve an Agreement with the Foundation for California State University, San Bernardino and California State University, San Bernardino, and do not authorize the Mayor to execute the Contract; or 3. Provide staff with alternative direction. Approved for submission by: Thomas P. Genovese, City Manager 2 133 Attachments: 1. Agreement 2. Draft Floorplan for the CSUSB-PD Health Sciences Facility 3. Rancho Mirage Student Center Sign 134 ATTACHMENT 1 AGREEMENT This Agreement ("Agreement") is executed on 2005, by and between the CITY OF LA QUINTA, a California municipal corporation hereinafter referred to as "the City," THE FOUNDATION FOR CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO, a nonprofit corporation hereinafter referred to as "the Foundation," and CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO, hereinafter referred to as "CSUSB." RECITALS WHEREAS, the California State University, San Bernardino ("CSUSB") operates an off campus education center in the City of Palm Desert (the "Off Campus Center") and intends to construct a new 23,000 square foot building (the "Off Campus Building") at that site for educational purposes; WHEREAS, the Foundation has been formed to financially assist CSUSB in the operation of the Off Campus Center and construction of the Off Campus Building; WHEREAS, the Foundation and CSUSB intend to install signage for the Off Campus Building at the Off Campus Center and other locations, as well as publicize the Off Campus Building; WHEREAS, the Foundation seeks funding for the services of proprietary naming, installation, and maintenance of signage, as well as publicizing the Off Campus Building; and WHEREAS, the City of La Quinta seeks to take advantage of the signage and publication services for the Off Campus Building proposed by the Foundation. NOW, THEREFORE IT IS AGREED as follows: 1. Off Campus Building. The Foundation agrees to assist financing of, and CSUSB agrees to construct and operate, the Off Campus Building as set forth in the Recitals. 2. Public Notification of Off Campus Building. The Foundation and CSUSB, and their successors and assigns, shall be responsible for notification to the general public of the Off Campus Building. (a) Such notification shall include the installation, maintenance, and repair of various permanent signs, and shall include the publication and distribution of Written Materials that advocate the educational services at the Off Campus Building. 698/015610-0002 4 628319.05 at1110105 135 (b) For purposes of this Agreement, "permanent sign" or "sign" shall have its ordinary meaning and is generally defined as any posted placard that conveys a message to be viewed by the public. Also for purposes of this Agreement, "Written Materials" is defined generally to mean any tangible informational source, including press releases, media announcements, interviews, web sites, paid advertising, tickets, pamphlets, maps, brochures, and similar materials in any form whether written, video taped, audio taped, electronic, spoken in public venues, or spoken to media persons. 3. Signage for The City of La Quinta. In addition to any other permanent signs that the Foundation or CSUSB, and their successors and assigns, deem appropriate for public notification of the Off Campus Building, specified signs shall bear the words "The City of La Quinta" and shall be permanently placed for public notification in accordance with this Section 3. (a) Preliminary Meeting Regarding the City of La Quinta Sims. On or before the opening date of the Off Campus Building, representatives from the City, the Foundation, and CSUSB shall meet and determine the most appropriate types of signs that may be used to publicize the City's name in connection with the Off Campus Building. The types of signs that may be used include, but are not limited to, plaques in classrooms, facility signs, directional signs, street signs, and entrance and exit signs. The Foundation and CSUSB shall, as part of the preliminary meeting, provide the City the opportunity to name specific classroom(s) in the City's honor and the opportunity to designate a plaque to be placed in specific classroom(s) acknowledging the City's contribution. (b) Establishment of Signage Plan. Upon determination of the types of signs that shall include the City's name, the City, the Foundation, and CSUSB shall develop and approve a signage plan that will address the exact size, design and material of each sign, placement of the City's name on each sign, the geographic location of each sign (whether on the Off Campus Center or other location), and any other relevant information (the "Signage Plan"). The Signage Plan shall be consistent with the signage and/or signage plan at the Off Campus Center. No party shall unreasonably delay or withhold approval of the Signage Plan. (c) Implementation of Signage.Plan. The Foundation and CSUSB, and their successors and assigns, shall install or cause to be installed all permanent signs approved in the Signage Plan. Said installation shall not be unreasonably delayed and shall be completed immediately after, if not before, the opening of the Off Campus Building. The Foundation and CSUSB, and their successor and assigns, shall be responsible for maintenance and repair of the permanent signs in the Signage Plan. The Foundation and CSUSB covenant and agree to maintain any and all signs bearing the City's name in a professional and "first-class" condition, and shall promptly effectuate repair of any sign falling below said professional standard. (d) Amendment to Signage Plan. Representatives from the City, the Foundation, and CSUSB may, from time to time, meet for the purpose of amending the Signage Plan. Any amendment shall be approved in the same manner as the Signage Plan set forth herein, and shall be memorialized in writing. 698/015610-0002 5 628319.05 a11110105 136 (e) Term of the Si ng_age Plan. The Foundation and CSUSB, and their successors and assigns, shall use "The City of La Quinta" name in connection with any and all signs in the Signage Plan so long as CSUSB, or its successor or assign, owns and/or operates the Off Campus Center; provided, however, that the City may withdraw its approval of the use of its name on said signs. In the event the City does withdraw its approval, the Foundation or CSUSB, or their successors or assigns, shall promptly remove said signs with the City's name. 4. Publication of Written Materials. In addition to any other Written Materials that the Foundation and CSUSB, or their successors and assigns, deem appropriate to advocate the educational services at the Off Campus Building, specified Written Materials shall bear the words "The City of La Quinta" in accordance with this Section 4. (a) Preliminaa Meeting Regarding the City of La Ouinta Written Materials. On or before the opening date of the Off Campus Building, representatives from the City, the Foundation, and CSUSB shall meet and determine: (i) the purposes and goals of promoting the City's name in connection with the Off Campus Building, and (ii) the most appropriate types of Written Materials that may be used to publicize the City's name in connection with the Off Campus Building. (b) Implementation of Using City's Name on Written Materials. Upon determination of the types of Written Materials that shall include the City's name, the Foundation and CSUSB shall include or cause to be included the City's name on each and every Written Material so specified. (c) Amendment to Using City's Name on Written Materials. Representatives from the City, the Foundation, and CSUSB may, from time to time, meet to amend: (i) the purposes and goals of using the City's name in connection with the Off Campus Building, and/or (ii) the types of Written Materials that shall bear the City's name. Any amendment shall be approved in the same manner as set forth herein, and shall be memorialized in writing. (d) Term of Use of City's Name on Written Materials. The Foundation and CSUSB, and their successors and assigns, shall use "The City of La Quinta" name in connection with any and all Written Materials so specified, so long as CSUSB, or its successor or assign, owns and/or operates the Off Campus Center; provided, however, that the City may withdraw its approval of the use of its name on said Written Materials. In the event the City does withdraw its approval, the Foundation or CSUSB, or their successors or assigns, shall promptly remove the City's name from said Written Materials. 5. Installment Payments for Services. Subject to the terms and conditions set forth in this Agreement, the City agrees to pay a total of one million dollars ($1,000,000.00) in four (4) installments to the Foundation for its work to be done in the future, in accordance with this Section 5. (a) Payments. Within thirty (30) days of the execution of this Agreement, the City shall disburse two hundred fifty thousand dollars ($250,000.00) to the Foundation. 698/015610-0002 6 628319.05 al 1110105 137 Thereafter, the City shall make three (3) additional disbursements of an equal value ($250,000.00 each) no more than once during a fiscal year as follows: (i) For Fiscal Year 2006-2007, the City shall disburse $250,000.00 on or before 5:00 p.m. on July 1, 2006; (ii) For Fiscal Year 2007-2008, the City shall disburse $250,000.00 on or before 5:00 p.m. on July 1, 2007; and (iii) For Fiscal Year 2008-2009, the City shall disburse $250,000.00 on or before 5:00 p.m. on July 1, 2008. In the event that any date specified in this Subsection (a) falls on a weekend or official government holiday, the deadline for the applicable disbursement shall be 5:00 p.m. of the next business day. (b) Nothing in this Agreement shall be deemed to compel the City Council to make appropriations in future years if the services to be provided in the future year are not provided. 6. Reimbursement. All amounts paid to Foundation pursuant to this Agreement shall be subject to reimbursement to the City upon the occurrence of any of the following events: (a) Construction of the Off Campus Building is not diligently prosecuted to completion; or (b) The Foundation or CSUSB defaults under any material provision of this Agreement and the default is not cured within sixty (60) days after written notice of such default is given by the City to the Foundation. In the event the Foundation or CSUSB fails to cure the default within the 60-day period, the City shall have the right to terminate this Agreement, where said termination shall be effective thirty (30) days after the City provides written notice to the Foundation and CSUSB of the City's exercise of its right to terminate; or (c) The Foundation and/or CSUSB terminates or attempts to terminate this Agreement for any reason other than the City's failure to make payments as provided hereunder; or (d) The Foundation and/or CSUSB fails to fulfill the responsibilities, duties, and obligations set forth herein. 7. Administration of Agreement. The City Manager or his designee is hereby designated to administer this Agreement on behalf of the City and is hereby authorized to make any determination on behalf of the City necessary for implementation of the provisions of this Agreement. 8. Reviews. The City shall have the right to monitor the Foundation and CSUSB's performance under the Agreement. The City shall notify the Foundation and CSUSB in writing 698/015610-0002 7 628319.05 all/10/05 138 within thirty (30) days of any potential breach, default, or nonperformance of the terms of this Agreement. Where such findings indicate that Agreement's requirements are not being met, the Foundation and/or CSUSB shall take appropriate action immediately. 9. Compliance with Law. (a) CSUSB agrees to comply with all applicable state licensing standards, all applicable accrediting standards, and any other standards or criteria established by the state of California to assure quality education. (b) This Agreement shall be governed and construed in accordance with the laws of the State of California. 10. Complete Agreement. This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. This Agreement supersedes all previous agreements, if any, between the parties. 11. Amendments. Any alternations, variations, modification or waivers of the terms and conditions of this Agreement shall be valid only when reduced to writing, duly signed by all the parties hereto and attached to the original of this Agreement. 12. Assi agn bility. The Foundation and CSUSB shall not assign any interest in this Agreement without the prior written consent of City, and any attempted assignment without such consent shall be void. This Agreement binds the devisees, assigns and successors of the Foundation and CSUSB. 13. Notices - All notices under this Agreement shall be effective upon personal delivery, or three (3) business days after deposit in the United States mail, certified, postage fully prepaid and addressed to the respective parties as follows: To City: City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Attn: City Manager Copy To: City Attorney Rutan & Tucker, LLP 611 Anton Boulevard, Suite 1400 Costa Mesa, CA 92626 Attn: M. Katherine Jenson, Esq. 698/015610-0002 8 628319.05 al1110105 13 3 To Foundation: [INSERT FOUNDATION'S ADDRESS] To CSUSB'S ADDRESS: [INSERT CSUSB'S ADDRESS] Or to such other address or addresses as the parties may from time to time designate in writing. 14. Fair Meaning - This Agreement shall be construed according to its fair meaning and as if prepared by all parties hereto. 15. Headings - The headings at the beginning of each numbered Section of this Agreement are solely for the convenience of the parties hereto and are not a part of this Agreement. 16. Gender; Number - As used in this Agreement, masculine, feminine, and neuter gender and the singular or plural number shall be deemed to include the others wherever and whenever the context so dictates. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto on the date first above written. CITY OF LA QUINTA By: Donald Adolph, Mayor CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO By: Albert K. Karnig, President California State University, San Bernardino THE FOUNDATION FOR CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO By: Albert K. Karnig 698/015610-0002 628319.05 all/10/05 By: David DeMauro, Treasurer/CFO 9 140.1 Chief Executive Officer The Foundation for California State University, San Bernardino The Foundation for California State University, San Bernardino 698/015610-0002 10 628319.05 al1110/05 141 t F7 ATTACHMENT 2 o�tn.6bwooVcr+J�bwW -4 4b- Wr a rrwmraz7ow6c)vOrc�cn7�zZ--izvc�oo c� Z i0'f Q d .O�.w CC., CL .O 3 m A m N^- N C4 ? H 'O O N w rC O N C= C O -� C 40 O O >> 0 a "c�C2m�0m _a m .c°1 mco 0% a w 1 oo -- rr-aa r _ � c r o B t� x o v_� .c m CL 2E CD O�0 o5'B + o i 97m a W 0 =E xS 3 �3 rn .-' spy a; CO3, o a N� � ID Q= M Z c7 ti s o r c 5 �ocsa+-0c!n� 30o� r O m o CD 7o n� 0 c o �a a m Q y oo W %:cif Cj ed'o e� O O a O £ fA CD 3 co a go C\ COP 0 CD CD r m r O A Q cr m 1421 143 12 f, t ,l a 3� g� OFT COUNCIL/RDA MEETING DATE: November 15, 2005 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Consideration of a City Council Retreat CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the February 1, 2005 City Council meeting, Council Member Osborne suggested having a one -day retreat in the fall for Council to meet with staff to prioritize City Council goals. Council Member Osborne stated he would like to review the various goals in more depth and receive feedback from staff. After a brief discussion, Council concurred and asked staff to bring the item back with additional information in the fall. Staff has provided preliminary research gathered from other City Council's in and around California who have held Council retreats (Attachment 1). Some items up for discussion at the various retreats include the following: Council Procedures & Processes Council Meeting Schedule Public Information and Communications Team Development & Team Building 145 Oral Communications Regional Assignments Identification of Strategic Issues Development of City's Vision Statement 3-Year Goal Identification Discussion of Council Functions and Board/Committee/Commission Functions Council/Council & Council/Staff Communication and Working Relationships Working Relationships/Communication with City Commissions and Boards Highlighting City Accomplishments Orientation of New Council Members As identified in the research gathered, the range is wide with regard to the subject matter of Council retreats/workshops. The primary focus discussed at the February 1, 2005 City Council meeting (Attachment 2 — excerpt) was a retreat/workshop engaging the prioritization of City Council goals. As the City Council is aware, the City Council normally conducts a Study Session each year to discuss the City Council goals for the upcoming year. This discussion is part of the City's strategic planning process. Last year the City Council conducted this Study Session in March, and as part of this Study Session also discussed the Annual Financial Management Review. The Annual Financial Management Review is the first component of the strategic planning process. The additional components of the process include the Economic Development Plan, the Capital Improvement Program, the Annual Budget, and the Five -Year Resource Allocation Plan. Attachment 3 is the staff report for the referenced City Council Study Session. If it is the City Council's desire to have a retreat/workshop regarding the City Council goals, this could be accomplished utilizing a format similar to the Study Session. The time and date would need to be determined by the City Council, as well as a determination made as to whether to have the retreat/workshop facilitated by a firm or an individual. Another option is to have a City Council retreat/workshop on other subjects such as those identified in the research conducted by staff. If this option is chosen, staff would need additional direction with regard to subject matter, goal of the retreat/workshop, and whether to have a facilitator. Staff will be available to discuss the various options with the City Council. 141 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Direct staff to organize a Council retreat; or 2. Do not direct staff to organize a Council retreat; or 3. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, City Manager Attachments: 1 . Retreat Information 2. Excerpt from February 1, 2005 Council meeting 3. March 3, 2005 Study Session staff report 147 ATTACHMENT 1 MEMORANDUM TO: Thomas P. Genovese, City Manager FROM: Terry Deeringer, Management Assistant lip DATE: September 26, 2005 SUBJECT: Council Retreats Attached please find the following with regard to Council retreats: 1. Council minutes from the City of Palo Alto regarding the purpose and agenda topics for a Council retreat; 2. Retreat Agenda from the City of Del Mar; 3. Press Release from the City of Oakley regarding the City Council's Strategic Planning Retreat; 4. Council minutes from the City of Mountain View regarding a Team Building Retreat they held; and 5. Minutes from the Special Work Session/Retreat conducted by the City Council of the city of Yuma, Arizona. These attachments are just a sampling of Council retreat ideas found on the Internet. Please advise what else you might need in this regard. 148 City Council Minutes Page 1 of 2 City Council Minutes Special Meeting January 17, 1998 1. Council Retreat for the purposes of discussing 1) Council Procedures, 2) Council Meeting Schedule, 3) Public Information and Communications, and 4) Oral Communications 85-414 ADJOURNMENT: The meeting adjourned at 12:05 p.m. 85-414 The City Council of the City of Palo Alto met on this date at the Cultural Center in the Meeting Room at 9:05 a.m. PRESENT: Eakins, Fazzino, Huber, Kniss, Mossar, Ojakian, Rosenbaum, Schneider, Wheeler SPECIAL MEETINGS 1. Council Retreat for the purposes of discussing 1) Council Procedures, 2) Council Meeting Schedule, 3) Public Information and Communications, and 4) Oral Communications Mayor Rosenbaum set out the purpose of the Council Retreat to discuss the following topics: Council Procedures, Council Meeting Schedule, Public Information.and Communications, and Oral Communications. City Attomey Adel Calonne presented information regarding new changes to the Brown Act. Council and staff discussed Council procedural issues and Council meeting scheduling. Public Communication Officer Carol Hyman provided an overview of the Public Communications Plan. Council and staff also discussed the subject of Oral Communications. No actioni required. ORAL COMMUNICATIONS None. ADJOURNMENT: The meeting adjourned at 12:05 p.m. ATTEST: /s/ Gloria Young - City Clerk APPROVED: /s/ Dick Rosenbaum - Mayor NOTE: Sense minutes (synopsis) are prepared in accordance with Palo Alto Municipal Code Sections 2.04.180(a) and (b). The City Council and Standing Committee meeting tapes are made solely for the purpose of facilitating- the preparation of the. minutes of the meetings. City Council and Standing Committee meeting tapes are recycled 90 days from the date of the meeting. The tapes are available for members of the public to listen to during regular office hours. What's New. Palo Alto Facts City Hall City Services City Departments Community and the Arts • Community Links Contact Site Guide 149 CITY OF DEL MAR CITY COUNCIL AGENDA ADJOURNED MEETING — CITY COUNCIL RETREAT PACIFICA DEL MAR RESERVE ROOM DEL MAR PLAZA,1555 CAMINO DEL MAR DEL MAR, CALIFORNIA Friday, January 10, 2003 —1:00 p.m. Roll Call and Call to Order Oral Communications City Council Team Development Suzanne Foucault, Retreat Facilitator and Team Building Dinner Pacifica del Mar Adjourn meeting to Saturday, January 11, 2003, at 8:30 a.m. at the Pacifica Del Mar Reserve Room, 1555 Camino del Mar, to continue the City Council Retreat. Saturday, January 11, 2003 — 8:30 a.m. Roll Call and Call to Order Oral Communications Council Processes Discussion of Regional Assignments Identification of Strategic Issues Pertinent To Vision 2020 Planning Oral Communications Suzanne Foucault, Retreat .Facilitator Mayor and City Council Terry Sinnott, TLS Management Adjournment CERTIFICATION: I, Mercedes Martin, City Clerk of the City of Del Mar, hereby certify that a copy of the agenda was posted at City Hall and distributed to the City Council on Tuesday, January 7, 2003, at approximately 9:30 a.m. MERCEDES MARTIN, City Clerk �- In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 1050 Camino del Mar, or by calling 755-9313. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 150 City of Oakley - About Oakley Page 1 of 1 Press Release City of Oakley Holds Strategic Planning Retreat. OAKLEY, California, February 28, 2002 - The City Council and Management team of the City of Oakley held an all -day "Strategic Planning Retreat" on February 27, 2002 at the Oakley DuPont site. During the retreat, the group developed a vision statement for the City, which reflects where they hope the City will be in the future. The vision statement reads: "BY 2007, THE CITY OF OAKLEY WILL BE RECOGNIZED AS A MODEL OF CIVIC PARTICIPATION AND A VIBRANT DELTA COMMUNITY WHERE FAMILIES LIVE, WORK, PLAY, SHOP AND VISIT. " At the Retreat on Wednesday, the group brainstormed a list of what's going well with the City and also reviewed and updated the City's Three -Year Goals. The Goals for 2000-2003, not in priority order, are to: • ATTRACT AND RETAIN BUSINESSES TO THE CITY • COMPLETE AND BEGIN ONGOING IMPLEMENTATION OF A GENERAL PLAN • CREATE A FUNCTIONING AND VITAL DOWNTOWN, INCLUDING A CIVIC CENTER • ENSURE FINANCIAL STABILITY • MAINTAIN FRIENDLY, EFFICIENT, RESPONSIVE, EASILY ACCESSIBLE CITY ORGANIZATION WITH HIGH LEVEL OF CIVIC PARTICIPATION • DEVELOP AND BEGIN IMPLEMENTATION OF A COMPREHENSIVE PARKS AND RECREATION PROGRAM The goal relating to Parks and Recreation was added to acknowledge the high demand for facilities and programs by the community. About the experience, Mayor Tinker Vanek said, "The Retreat is a wonderful experience because it allows Council and staff to spend a day together while working and prioritizing what is in the best interested for Oakley." Oakley's City Council and Management team have held a Strategic Planning Retreat every six months since incorporation. City Manager Mike Oliver explained, "The Strategic Planning Retreats are valuable because it allows the City Council the opportunity to 'chart the course' for our activities for the next six months." The minutes from the Retreat, including the new vision statement, the set of priority goals and the objectives (measurable outcomes that relate to each goal) will be presented at the next City Council meeting on Monday, March 11, 2002. After they have been approved, staff plans to post the goals and objectives to the City's website and update it monthly so the- residents can see the City's progress. For a copy of the document or more information, please call Suzanne Murray at (925) 625-7000. 151 City of Mountain View - City Government Page 1 of 2 CITY GOUT TOPICS Mou ............ ................ Top Ten Site L Search our Website City Code City Council. CITY COUNCIL MINUTES Current Agendas Current Minutes General Information SPECIAL MEETING—WEDNESDAY, JULY 17, 2002 Historical Documents RENGSTORFF HOUSE-3070 NORTH SHORELINE BOULEVARD Meeting Calendar Roster 6:00 P.M. Watcher's Guide Boards. Commissions... Other 1. CALL TO ORDER Contact Info: The meeting was called to order at 6:15 p.m. with Mayor Lieber presiding. City Clerk: 650/903-6304 2. ROLL CALL City Clerk, Fax: 650/903-6039 PRESENT: Councilmembers Faravelli, Pear, Stasek, Zoglin, Vice Mayor Ke Mayor Lieber. ABSENT: None. 3. ORAL COMMUNICATIONS FROM THE PUBLIC ON NONAGENDIZED ITEM Donald Letcher, Mountain View property owner, spoke expressing concerns re - Zoning Ordinance. 4. CITY COUNCIL STUDY SESSION —TEAM -BUILDING RETREAT The Council conducted a workshop/team-building retreat to explore and discus to the functioning of the Council and the City's boards, committees and commit preparation for new Councilmembers. The following provided a general outline discussion. . Workshop Overview • Review of City Council Norms/Values • Council/Council and Council/Staff Communication and Working Relatior • Working Relationships/Communication with City Commissions and Com . Highlighting City Accomplishments . Orientation of New Councilmembers/January Retreat The public input period was opened. Donald Letcher, Mountain View property owner, spoke on the issue of Council 152 P P Regular Council Worksession January 2, 2002 Page 2 of 9 Evelyn Casuga introduced herself and Sally Odette, noting that they are both employed by Arizona Public Services as trainers. She briefly described their backgrounds. She stated that today's session is part of an important process that sets the tone for the next several years. The ground rules for the discussions today are listed on the back of each person's nameplate. Odette led everyone in a welcoming exercise. Everyone was given the opportunity to share an unknown fact about themselves with the group. Odette drew attention to the six goal action items, asking the group to reconsider their validity. Wilson drew attention to the Strategic Management Plan for FY2000-2002, stating that Yuma's strategic planning began in the early 1990's. The Council built on that community effort to create the City's Strategic Management Plan. Every two years, Council has reviewed the goals of the previous plan and set their own action items. Councilmembers have been given copies of the current City of Yuma Strategic Management Plan, FY2000-2002, the Yuma Strategic Planning Project Ten Year Progress Report and Yuma Strategic Planning Project Ten Year Progress Report (1990-2000), Final Tabulation of 233 Community Planning Progress Questionnaires. These documents were developed in 2000. Mayor Nelson stated that the results of the Resident Satisfaction Survey could be helpful tools in the planning process. Casuga began discussions of the 6 Goal Action items and the City's accomplishments within the last 18 months to two years, as follows: Citizen Participation * Channe173 * City website * City page in newspaper * Parks and Recreation registration system * Resident Satisfaction Survey * Partnerships with other organizations, such as the Justice Alliance for Carver Park Neighborhood projects * Use of citizen committees for Charter review and building, residential and business building code amendments/updates * Citizen input on Riverfront Plan * Coordination with Hacienda Estates during street renovation * Neighborhood Roundtables * Neighborhood Leadership Academy Economic Development * Economic development policy * Approximately $100 million in construction sales * 600 plus new homes constructed * Street improvements * West Wetlands grants * National Heritage Designation * Community approved bond issue for water and wastewater improvements * Plan for private development of the Riverfront area * New 8-plex cinema 1 15 3 Regular Council Worksession January 2, 2002 Page 3 of 9 * Brew pub * 4 food production plants * Shrimp processing plant * Home Depot, Lowes, Outback, Wal-Mart expanded * Speculation industrial park * MCAS expansion * Private high school * New airport facility * Improvements to old buildings, both residential and commercial * Hosted Arizona League of Cities and Towns * First International Birding Festival held Orderly Growth * Development and completion of elements of General Plan * Utility master planning and rate restructuring * Landscaping, auto dealer and older building renovation code changes/updates * Agreement with San Luis, Arizona concerning annexation * Infrastructure agreements with colonia areas Transportation * 2000-2023 Transportation Plan * Public transportation system implemented * LTAF funding for city streets * HURF funding programmed into budget * Major interstate exchanges reworked * Taxicab regulations * Area Service Highway beginning construction * Hosted Airline Service Summit * Multi -use trail system completed * Opticom system installed at intersections * Video controlled intersections * Pedestrian crosswalk controls * Lighted signage on major streets * Utilization of technology Quality of Life * Multi -use paths * Heritage Area and Riverfront development * Beginning of construction of Art Center * Historic theater restoration * Yuma beach * Began elimination of signs on utility poles * Itinerant business license regulations * Control of handbill delivery * Anti -graffiti program * Agreements with schools for joint use of playing fields * In -line skate facility * Neighborhood -wide, organized clean-up program in Carver park Neighborhood * Water feature in Carver Park, through partnership * Public art * Household hazardous waste facility and collection High Performance Government 5 Regular Council Worksession January 2, 2002 Page 4 of 9 * Charter Review Committee study * Biennial budget * Classification and compensation study * Citywide internet and intranet * Streamlined business process in Dept. of Community Development * Changes to Parks and Recreation Dept. registration services * New municipal government complex construction * Expansion of City Clerks services to citizens for research and information * Wireless communications ordinance * Internal reviews and revamping of policies, such as purchasing, travel, purchasing card utilization, and various departmental surveys * Council took a break at 3:20 p.m. and reconvened at 3:35 p.m. Casuga led a group discussion that listed the global issues that will be affecting the City in the future. The list included the following: * The impact of the events of September 11, 2001 on public safety, public works and first responder security services * Worldwide recession * Colorado River water issues * Base Relocation and Closure Committee decisions * Sonoran Park issue * Tourism * Connectivity, both good and bad * Environmental and conservation groups * Decisions by the state legislature * Moderation of action in response to customers * Border issues, especially efficient border stations and agricultural workers in Yuma * Interfacing with the federal government * Health care issues, especially in rural Arizona * Rural air service * Loss of tax revenue due to internet purchasing * Area -wide telecommunications infrastructure * New City hall (municipal government complex) and its impact and opportunities * Continued healthy development activity Each participant was asked to list the top three issues or priorities for the upcoming year, as follows: * Director of Public Works, Bob Wagner: building the new wastewater treatment plant on the mesa; building the new maintenance shop; developing an intergovernmental agreement with the Arizona Department of Transportation for maintenance of state highway within City limits that are being turned over to the City and gaining control of traffic control system. * Director of Administrative Services, Bob Stull: complete new municipal government complex; implement the Riverfront Master Plan for private development; develop the financial capacity to carry out infrastructure plans for water, wastewater and street improvements. * City Clerk, Brigitta Stanz: complete the move to the new municipal government complex; oversee a general election involving General Plan approval; utilizing technology for agenda dispersal and records management. 155 Regular Council Worksession January 2, 2002 Page 5 of 9 * Executive Assistant to the Mayor and Council, Bev Mitchell: hiring a new office assistant; increased customer service to new mayor and Council; disseminate Character Counts ideals to City employees. * City Attorney, Steve Moore: retain City's share of shared revenues; fund and implement the National Heritage area projects; expand community and city telecommunications * services. * Director of Parks and Recreation, Steve Bills: move forward with the National Heritage area; review Enterprise funds for possible changing roles; development of Arts and Culture complex. * Councilmember Hansberger: street improvements, including widening and repairs and the opening of new transportation routes; work to bring new business with permanent positions and high wages; work towards better air service for Yuma. * Director of Community Development, Mike Steele: Community adoption of the City's General Plan; begin a neighborhood strategy for a second neighborhood in Yuma; identify/develop the resources needed to address increased growth. * Councilmember Hill: have conversations with schools to partner on the building of a pool in the Yuma Valley; open Arizona Avenue to Giss Parkway; train new City employees on improved customer service. * Assistant City Administrator, Martha Dempsey: establish realistic and reasonable standards to make informed decisions; expand information programs on Channel 73; conclude the National Guard relocation proj ect. * Councilmember Brooks: attract new business to the area; improve public transportation; create excellent working relationship with the towns of Somerton, San Luis, and Wellton, Arizona, Yuma County and the Indian nations; be a part of the Port Authority. * Fire Chief Gary Fisher: City infrastructure, including water and roads, especially east/west access and bridges; renewed accreditation of Fire Department programs; utilization of technological enhancements. * Mayor Nelson: street repair work with more driver -friendly arrangements and temporary signals and signs; utilization of high technology equipment for public safety; a more proactive approach to creating economic development contacts, in conjunction with the Greater Yuma economic Development Corporation (GYEDC). * City Administrator Joyce Wilson: Complete the Heritage Area as planned and approved by the State Parks Service; complete the move to the new municipal government complex and assess the impact of the change on the internal environment; build upon current partnerships to promote Yuma and its image. * Councilmember Johnson: Transportation issues, especially traffic congestion; improve economy by attracting year-round, good paying jobs; improve job and recreation opportunities for youth; create a Yuma Mountain Park in the Gila Mountains. * Communications and Public Affairs Manager, Greg Hyland: expand use of Channel 73, assist with the General Plan election; enhance the City's image in the community and statewide. * Councilmember Shoop: enforcement of brake on yellow and stop on red traffic rules;widening of intersections; work on blighted neighborhoods in other part of the City. * Director of Information Technology, Laurie Neinast: technology infrastructure requirements for the new municipal government complex; mobile data computers and programming, development; update of departmental strategic plans, including the Information Technology iJ� Regular Council Worksession January 2, 2002 Page 6 of 9 Plan, the GIS Plan, Electronic/Imaging Plan, and e-business technology application * Police Chief Robby Robinson: continue Community Oriented Policing Program; proactive stance in maintaining readiness with increased workload; recruiting, hiring and retaining qualified employees. * * Councilmember Nelson: telecommunications concerns; Carver Park Neighborhood Redevelopment; border issues Casuga focused discussion on the three top issues identified by Councilmembers: transportation, economic development, and partnerships. Mayor Nelson stated that his concerns about economic development are equal to his concerns about transportation. Even if it means more time and money, the issue must be addressed. Shoop asked whether an assessment has been made of current City businesses. Wilson stated that an assessment is being undertaken as a follow-up to the recent workforce and development summit. Mayor Nelson suggested promoting Yuma as a business site in outlet malls and other venues. Wilson suggested that the City contact GYEDC and have their consultant help the City investigate what kinds of industries the community wants. The City recently increased funding to GYEDC, which would allow the City to specifically guide its efforts. Johnson suggested that the City set goals for those outside agencies that it funds, rather than just sitting on the organization's board of directors. Neinast noted that the City is participating in the Technology Consortium, a community wide effort. Technology infrastructure is a critical element to brining in telecommunications businesses to Yuma. It is a huge issue for the community as well. Wilson stated that the issue constitutes a big challenge. Qwest is a private company and, thus, only pursues those ventures that are profitable. The state environment is regulatory in nature. Perhaps the community could assist in the short-term by creating an economic development policy. Gaps and voids need to be identified prior to the City making it economically feasible for businesses to come to Yuma. Mayor Nelson stated that telecommunications need to be addressed to the Corporation Commission. Johnson stated that the City has a major fiber optic backbone in place; the problem is getting it to the users. Mayor Nelson stated that getting it to the users is a very expensive venture. Council took a break at 4:45 p.m. and returned, all present, at 5:00 p.m. Casuga led a discussion on the roles, relationships and responsibilities of Councilmembers and City staffinembers. Participants identified several areas. Mayor Nelson underscored the need to have excellent customer service. He drew parallels with his former experience working for Arizona Public Service (APS). No customer should leave unhappy. If an employee is unable to handle a situation, the person should be taken care of by a supervisor. The issue should be number one on senior managements priorities. Shoop noted that APS customers are different from constituents. Wilson stated that typically Councilmembers and staff have a fluid relationship. Councilmembers communicate with staff through Bev Mitchell or the City Administrator's Office. If Bev or the City Administrator are not available, Councilmembers have felt free to 157 Regular Council Worksession January 2, 2002 Page 7 of 9 contact department heads directly. Staff can respond formally through the City Administrator's Office. She encouraged Councilmembers to use the internet to ask questions of staff; it's faster for staff to respond. She encouraged Councilmembers to continue to communicate in such a manner. Mayor Nelson stated that, in any given problem, he is prepared to talk to the customer and notify the City Administrator. He may also speak to a department head, but he will also notify the City Administrator. Stull stated that managers have a different perspective than most personnel because they look at problems enterprise wide. Everyone needs to be kept informed so that the correct response is consistently given. Wilson explained that the City has a solid staff team working behind it. Asking information directly of staff is acceptable. Staffinembers have the expertise to determine if the answer involves simple information or whether policy decisions are involved. Staffinembers may tell Councilmembers that the will have to get back with them. Again, electronic communications are a plus. Mayor Nelson stated that he has faith in the team of individuals working on staff; they will know when to contact the City Administrator about an issue a Councilmember may bring up. He conceded that there are some problems that the City cannot solve. He noted, also, that he does a lot of work from his home. Shoop cautioned about violating the open meeting law in the use of technology. Wilson concurred, noting that the internet can be used as the telephone is now. Wilson commented that both Councilmembers and staffinembers are all on the same team. If the City looks good or bad, it reflects on both. There must be a common agenda between the two. There also needs to be a relationship of trust established. If any Councilmember has any problems with what a staffinember is doing, staff needs to know. Councilmembers and staffinembers must work together to succeed. Mayor Nelson stated that he views Council and staff as a team. Wagner stated that sometimes a situation involves a number of people. Some end up happy and some don't. He asked whether a heads up to Council would be appreciated in those circumstances. Mayor Nelson and Brooks stated that it would. Wilson asked Councilmembers to let staff know if they disagree with staff s approach. Johnson stated that he is in the habit of giving the supervisor a heads up. He has had excellent responses to his questions already. E-mail is great. Mitchell also spoke in favor of computer communications. She appreciates a heads up on unhappy citizens. Having Councilmembers on e-mail makes it much more convenient to contact them. Wilson asked whether all of the Councilmembers have personal e-mail addresses. Hill responded yes, but Hansberger responded no. Moore stated that he has no serious open meeting law concerns with Councilmembers using e-mail. Councilmembers should realize that their a -mails are public records. There are some communications with his office that are protected by the attorney -client privilege. Another thing to remember is that Council cannot count votes over the internet; that rule also applies to telephone conversations. It is actually a good idea to do business via e-mail. Wilson stated that it is her goal to be responsive to Council. 158 Regular Council Worksession January 2, 2002 Page 8 of 9 Casuga turned the discussion to a review of an article written by Carl H. Neu, Jr., entitled: 10 Habits of Highly Effective Councils. Effective Councils think and act strategically; understand and demonstrate the elements of teams and teamwork; master small -group decision making; clearly define roles and relationships; establish and abide by a Council - staff partnership; make a systematic evaluation of policy implementation; allocate Council time and energy appropriately; set clear rules and procedures for Council meetings; get a valid assessment of the public's concerns and an evaluation of the Council's performance; and, practices continuous personal learning and development. In conclusion, Casuga stated that she and Odette would summarize the information discussed in this retreat for Council. Good of the Order Wilson stated that various City departments have undertaken a five-year operational plan. Customer Service Quality Improvement Process (CSQIP) training for City staff is ongoing. Through staff development and organizational training, the City departments have moved toward 5- year operational planning. The budget cycle is only just beginning, but these operational plans will be incorporated into the budget discussions and eventual 5-year plan. This budget year is the second year of the first biennial budget. Adjustments, roll-overs and changes to the original second -year plan are anticipated and will be fully explained during budget worksessions. The process of budget approval will also be clarified for the new Councilmembers. Since the budget process has been reduced by way of a biennial budget, the departmental 5-year operational plans will also be presented to Council. Direction and information from this retreat will be incorporated into the plans. These documents should help Council think about the underlying priorities and decisions that will determine the formation of the next two-year budget. Casuga thanked everyone for participating. Mayor Nelson thanked the facilitators. V. Adjournment/Executive Session Without objection, Mayor Nelson adjourned the meeting for dinner at 5:52 p.m. Respectfully submitted, Brigitta K. Stanz, City Clerk APPROVED: Lawrence K. Nelson, Mayor 159 City Council Minutes 27 FebrATTARMMENT 2 _ SunLine Transit Agency/SunLine Services Group — Mayor Adolph: reported the Board adopted a policy allowing for subsequent closed sessions before the various City Councils. All other reports were noted and filed. DEPARTMENT REPORTS - None MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING POSSIBLE CITY COUNCIL RETREAT. Council Member Osborne suggested having a one -day retreat in the fall for the City Council to meet with staff to prioritize City Council goals. Council Member Sniff questioned the rationale since the ' City already has a number of five-year programs to address these issues. Council Member Osborne stated he would like to review the various items in more depth and have feedback from staff. In response to Council Member Sniff, City Manager Genovese confirmed the Council has a strategic planning process. It's his understanding that the purpose of the request is to provide more time to go through the issues in more detail and in a different atmosphere. After a brief discussion, Council concurred with asking staff to come back with some information. 2. DISCUSSION OF PARKING LOT AT ST. FRANCIS OF ASSISI CHURCH AND WIDENING OF WASHINGTON STREET AT THAT LOCATION. Council Member Perkins suggested the possibility of working out an arrangement with the church that would allow the temporary parking lot a while longer in order for the City to get an easement that would allow for the widening of Washington Street. 1 G 0 ATTACHMENT 3 T'df ot 4 a" COUNCIL/RDA MEETING DATE: March 3, 2005 ITEM TITLE: Discussion of City Council Goals and the Fiscal Year 2004-2005 Annual Financial Management Review RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Discuss City Council Goals and the Annual Financial Management Review for Fiscal Year 2004-2005. FISCAL IMPLICATIONS: No direct fiscal implications will result from this action. Staff: proposes to develop programs to implement selected goals and will identify cost projections as part of the economic development program, capital improvement program, and budget process. CHARTER CITY IMPLICATIONS: - lilkr97 = BACKGROUND AND OVERVIEW: The Fiscal Year 2004/2005 Annual Financial Management Review is provided as Attachment 1. This document is the first component of the strategic planning process and presents the financial achievements for the past fiscal year, five-year cash flow projections for operating and capital improvement funds, and financial management strategies and recommendations for the coming fiscal year. The additional components of the strategic planning process include the Economic Development Plan, the Capital Improvement Program, the Annual Budget and the Five - Year Resource Allocation Plan. An explanation of each of these documents is provided below. 161 Economic Development Plan This plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. It is goal -oriented in that the economic development efforts specified in the plan are key to generating the financial -resources necessary to support both the Resource Allocation Plan and the Capital Improvement Plan. Capital Improvement Plan This plan is primarily a planning document that establishes five-year funding priorities for capital improvements. This plan also includes a listing of all the other desired capital improvements that cannot, or need not, be funded within the five-year horizon. Five -Year Resource Allocation Plan This plan is primarily a planning document that provides a five-year horizon for forecasted operational needs of each department, as well as the City as a whole. This plan is a cyclical review of all operations expenditures to reassess funding mechanisms behind personnel responsibilities and the various service levels of all programs. Annual Budget This document is the annual implementation tool for the overall planning process. The budget will encompass each element of the strategic planning effort and will implement: the goals of the Economic Development Plan; the resource and demand allocation outlined in the Five. -Year Resource Allocation Plan; and the capital improvement investment for a given year. As in years past, to begin this year's strategic planning process, staff has provided last year's City Council Goals. This document is included as Attachment 2 for reference and discussion purposes. The chart has been updated to include the current status of each goal. Staff has placed this matter on today's agenda to give the City Council an opportunity to identify priority goals for Fiscal Year 2005-06 as a precursor to this year's budget process. Identified goals will be integrated into this year's Economic Development Plan, Capital Improvement Plan, and/or the Annual Budget. 162 Respectfully submitted, Thomas P. Genovese; City Manager Attachments: 1. Annual Financial Management Review for Fiscal Year 2004-05 2. City Council Goals for Fiscal Year 2004-05 .163 ATTACHMENT 1 City of La Quinta and La Quinta Redevelopment Agency ft ZD04=,ZW5 Pmnual M - --mm- M Fi I M 11"gem March 3, 2005 Cash Flow Forecast Presented By: Cash Flow. Management Team Thomas P. Genovese, City Manager Mark Weiss, Assistant City Manager John Falconer, Finance Director Douglas Evans, Community Development Director Dodie, Horvitz, Community Services Director Tim Jonasson, Public Works Director Terry Deeringer, Management Assistant Nick Nickerson, NAI Consulting, Inc. Michael A. Harrison, Conrad & Associates, CPA's LLP Frank J. Spevacek, Rosenow Spevacek Group, Inc. 16 4 For the past eleven years the City of La Quinta and the La Quinta Redevelopment Agency have implemented a strategic planning process that: • Reviews current year, and projected five-year, revenues and expenditures for every operations and capital improvement fund of the City and the Agency • Establishes City Council priorities related to both City and Agency expenditures • Appropriates revenue for operating programs and capital improvement projects for the coming fiscal year. This process entails the following components: • Annual Financial Management Review • 5-Year Capital Improvement Program • Annual Economic Development Plan • Five -Year Resource Allocation -Plan • Annual City/Agency Budget This document presents the first component of the strategic planning process, the 2004-2005 Annual Financial Management Review. It presents the City's and Agency's financial achievements for the past fiscal year, five-year cash flow projections for the critical operating and capital improvement funds, and financial management strategies and recommendations regarding revenue enhancements and program/project expenditures for the coming fiscal year. Financial Achievements During the past 12 months City staff has implemented the City Council directives generated from last year's Midyear Financial Management Review. As a result, the City was able to: increase General Fund Operating and Emergency Reserves, implement new infrastructure and public facilities improvement projects, construct the Phase 1 golf course at SilverRock Resort, invest in economic development initiatives that will generate new sales and transient occupancy tax revenues, and overall, improve its financial footing. . Specific achievements include: • Implementing prudent revenue forecasts and cost containment measures that generated a General Fund operating surplus of $7.0 million for the 2003-2004 fiscal year. This was primarily revenue driven, with greater than forecasted license and permit fee revenue, and sales and transient occupancy tax revenue. • Increasing the General Fund Emergency Reserves while maintaining the General Fund Cash Flow Reserves. The Emergency Reserve now stands at $11.9 million or 45.6% of the Operating Budget, and the Cash Flow Reserve remains at $2.2 million or 7.3%0 of the General Fund Operating Budget. The latter is necessary to fund General Fund expenditures during early months of each new fiscal year prior to the receipt of significant property and sales tax revenue. In addition, as of June 30, 2004 the General CITY OF LA QUINTA 2004-2005 ANNUAL FINANCIAL ;REVIEW 165 r MARCH 3, 2005 - Findings Fund contained an additional $11.4 million in fund balances that were set -aside for operations, projects and transfers, of which $1,886,670 were for the library. • Continuing the City's capacity to implement a capital improvement program with a scheduled investment of $10.5 million during fiscal year 2004-2005 and a scheduled investment of $283,500 during fiscal year 2005-2006. The Capital Improvement Program is scheduled to be reviewed by the City Council on March 15, 2005. • Expanding the City's - economic base in order to reduce reliance on one-time revenues through implementing the Development Agreement with CP Development that facilitates hotel, resort casitas and medical office uses on the Agency's Miles Avenue/Washington Street property, facilitating the opening of the Target Department Store, negotiating a land sales agreement with Sam's Club warehouse store, completing the Phase 1 golf course construction activities at SilverRock Resort, and retaining a development company to plan and develop the initial phases of the resort, hotel and retail uses at SilverRock Resort. • Capitalizing on the. continued increases in assessed values in both Redevelopment Project Areas, with Project Area No. 1 experiencing a 12% increase and Project Area No. 2 experiencing a 16.5% increase between fiscal years 2003-2004 and 2004-2005. These successes afforded continued opportunities to -invest in capital projects and facilities, and in assets that generate greater social and financial returns for La Quinta's residents. However, the continuing State budget crisis presents challenges that both the City and Redevelopment Agency must contend with during the coming fiscal year. During fiscal years 2002-2003 and 2004-2005, $5,000,000 of Agency tax increment revenue has been shifted to the State via the. Education Revenue Allocation Fund (ERAF), this money would have otherwise been available for eligible capital projects within the City of La Quinta. The Agency is scheduled to pay another $3,000,000 during fiscal year 2005-2006. The recommendations contained later in this Report outline strategies that staff believes will better insulate both entities from the yet unknown consequences of the State's financial difficulties. Upon evaluating the cash flow projections, the Cash Flow Management Team formed the following conclusions: • The State is considering various proposals to assist with its budget deficits that would reallocate City and Agency funds to State programs. Staff estimates that $331,000 in City vehicle license fee income and $3,000,000 in Agency tax increment revenue could be diverted to the State during fiscal year 2005-2006. State officials are also discussing making .the Agency's revenue shift permanent, with annual payments increasing in concert with annual increases in property tax values. • Police service costs are continuing to increase due to escalating costs, and increasing service demands due to an expanding City population. These cost increases will be reflected in the fiscal year 2005-2006 operating budget proposal. • The City's General Fund is forecasted to conclude fiscal year 2004-2005 with a $2,460,000 operating fund surplus being added to existing fund balances based upon conservative budgeting forecasts. The CITY OF LA QUINTA 2004-2005 ANNUAL FINANCIAL REVIEW MARCH 3, 2005 166 General Fund's Cash Flow Reserve will increase to $2,200,000, and the Emergency Reserve will increase to $11,900,000. • During fiscal year 2005-2006, an estimated $20,300,000 of cant' over capital improvement projects will be funded and the City will have an additional $1,410,000 to invest in economic development initiatives. Also, during fiscal year 2004-2005, the General Fund will loan $2,100,000 to the Civic Center Development Impact Fee Fund (DIF) to accelerate City Hall expansion activities. • The Agency has the capacity to issue $15,000,000 in non -housing bonds and $30,000,000 in housing fund bonds. This capacity was calculated after deducting all existing debt service payments and reserving $1,700,000 in non -housing tax increment revenue and $2,000,000 in housing fund revenue for operations expenses. • The Agency's total outstanding bond debt is $243,000,000, $153,000,000 of non -housing bonds and $90,000,000 in housing bonds. This bond debt service (principal and interest) is currently $14,470,000, with $3,230,000 of total outstanding bond principal to be retired during fiscal year 2004-2005. • Development -driven revenues (fee and permit income) continue to underwrite 17.1 % of the General Fund operating costs. While the City's sales and transient occupancy tax revenue base continues to grow, the City's economic development efforts to attract additional sales and transient occupancy tax generators must be maintained, if not increased. Investment in amenities and projects that secure additional resort, hospitality and retail uses must continue in order to compete for market share with adjoining jurisdictions, and to attract users that capitalize on La Quinta's resort and retail image. The City continues to rely on its two Redevelopment Projects to underwrite a variety of capital and public facility improvement projects, to invest in. General Fund revenue generating economic development initiatives, and to supplement General Fund operating revenues by funding staff and related operational costs through fiscal year 2004-2005. After this date the funding level will decrease as less construction activity will be generated from bond issues. • During fiscal year 2007-2008, the General Fund unrestricted fund balance is projected to reach a deficit situation of ($24,152,483). The City's Cash Flow and Emergency Reserves would be left with $17,664,383 for a net deficit of ($6,488,100) and $40,000,000 of reserves that are less liquid. An analysis of the year-to-year changes in fund balances has been performed and is included in the back of this report. In 2003 the City Council directed staff to address this anticipated circumstance by initiating interest payments on Redevelopment Agency loans to the City's General Fund. In FY 03/04 the Agency has begun to repay the General Fund $203,000 in interest. • Staff included a forecast of General Fund revenues and expenditures at build -out with the 2003-2004 Midyear Financial Management Review. This activity is conducted every three years and is anticipated to be updated in 2005/2006. The General Fund Build Out Analysis is included in this Report for reference purposes only. Recommendations The Cash Flow Management Team recommends that the City continue to focus on alleviating projected General Fund deficits projected for fiscal year 2007-2008. To accomplish this, efforts must continue to CITY OF LA QUINTA 2004-2005 ANNUAL FINANCIAL REVIEW MARCH 3, 2005 167 create new sales and transient occupancy tax revenue sources by expanding the City's lodging and commercial base. The City cannot merely force the market and direct enterprises to locate in La Quinta. Instead, the City must focus on accommodating development of viable, sustainable enterprises that: • Maintain the City's high development standards and environment • Generate additional sales and transient occupancy tax revenues • Contribute and enhance the City's resort community ambiance • Meet market demand and are sustainable for the foreseeable future. This approach will not only address short-term financial concerns, but will also enlarge the City's long-term revenue base to ensure the continued provision of services to La Quinta residents. Recommended strategies include: Initiate resort/hotel site and program planning activities with the selected hotel developer/operator. Staff anticipates that this effort will take 6 months to complete and should be the top economic development priority for fiscal year 2005-2006. From this effort the Agency will be able to specifically identify the location and land area required to support the desired hospitality uses, the phasing for the hotel, residential hotel and boutique hotel properties, and the implementation time frame. This effort will also identify the time frame to accomplish the development program currently approved for SilverRock Resort, and additional hotel, resort and commercial uses that may be accommodated after the current hotel use restrictions expire. The timing to develop both the permanent clubhouse and second golf course, and other community uses, will also be identified. • Continue to carefully consider undertaking new operations costs that must be funded through the General Fund. Given the uncertainty of the State budget solutions, the City should increase efforts to generate greater cost savings in all operations while thoroughly evaluating the merits of expanding or starting new projects and programs that increase operations costs. • Initiate a new round of property purchase activities for new affordable housing construction. This would further diversify the community's socio-economic profile by creating housing opportunities that cater to permanent residents, of a variety of income levels, who live and support La Quinta businesses on a year- round basis. Many of the new residential developments underway within the La Quinta planning area are targeted towards higher income households who often purchase these dwellings as second homes. The Redevelopment Agency's affordable housing efforts have facilitated development of dwellings that are almost exclusively occupied by full-time residents who either live and work in the Coachella Valley, . or have elected to retire in the Valley. Per the attached cash flow analysis, the Agency is projected to receive a significant amount of housing fund revenue during the next five years. Given that a majority of the property in the Project Areas is developed, or approved for development, new affordable housing initiatives should focus on facilitating mixed -use development opportunities in commercial districts, and new multi -family development in the areas that are within the City, or may annexed to the City, to the east. CITY OF LA QUINTA 2004-2005 ANNUAL FINANCIAL REVA6 V MARCH 3, 2005 • Evaluate the use of non -property tax based revenue vehicles in order to accommodate annexation requests. There is increasing interest by property owners in the Vista Santa Rosa community to be annexed into the City of La Quinta. A majority of this area is within a Redevelopment Project Area that is under the jurisdiction of Riverside County. As such, the City would receive no property tax revenue from development in this area for at least another 35 years. In addition, a majority of these properties are designated for residential use and will not directly generate sales or other on -going tax revenue. Without new revenue resources, providing City services to these properties would directly impact General Fund expenditures. • Continue efforts to expand the City's revenue base by evaluating the need and support for increasing existing, or enacting new, user fees to fund on -going public services. The City has limits to the amount of retail and resort development it can physically accommodate that will generate non -user fee revenue. Residents not only demand, but they deserve, the highest public service levels that can be financially supported. The City's public safety standards, and its park, recreation, and landscaped open space area standards, are among the highest in California. Maintaining these service levels and standards will demand increasing General Fund expenditures as community expectations and costs increase. While efforts to capture a greater share of sales and transient occupancy tax generators will continue, there is a limit to the number of retail and resort users the community can physically handle and that the market area can support. Reaching these capacities will necessitate reviewing alternative revenue enhancements or service level cuts. Evaluate the retail trends that may affect the regional commercial uses in the Highway. l l l corridor. While the City has been successful at securing a Wal Mart Supercenter, a Target Department Store, Home Depot and a Lowes Home Improvement Center in the Highway I I I corridor, some of the existing retail sites may at some time be abandoned due to store closures. Potential reuse opportunities for these facilities may be identified as well as whether or not the Agency needs to be involved in facilitating reuse options. 163 CITY OF LA QUINTA 2004-2005 ANNUAL FINANCIAL REVIEW MARCH 3, 2005 Findings The following fiscal year 2004-2005 five-year cash flow tables present current and projected City and Redevelopment Agency resources. They highlight the original and mid -year budget adjustments for fiscal year 2004-2005, projected revenues and expenditures through the second quarter of fiscal year 2004-2605, and projected revenues and expenditures through fiscal year 2008-2009. The latter projections are based upon the City's Resource Allocation Plan. It is important to note that the City traditionally relies upon conservative revenue and expenditure forecasts; the cash flow analysis likewise is based upon conservative assumptions for the five-year period. With the exception of the General Fund, and the Federal Assistance Fund (CDBG), RCTC, and Project Area Nos. 1 & 2 Debt Service Funds, all other City and Agency funds have positive available fund balances, meaning that these funds remain in the black after payment of planned expenditures through fiscal year 2008- 2009. Without continued implementation of economic development programs, the City General Fund may experience deficits beginning in fiscal year 2006-2007, as identified below. In recent years, projected General Fund deficits have been averted because development has exceeded expectations. In the short term, the City could erode the Emergency Reserve to meet some of these shortfalls, although this would leave the City vulnerable to a fiscal catastrophe and would not solve the long-term problem of identifying additional streams of operating revenues. The following chart details the General Fund Cash Flow projections through fiscal year 2008-2009. An important trend to note is the increase of the restricted reserves (less liquid) and the decrease in the unrestricted reserves (more liquid). In the future the City Council and the Agency may consider repaying the interest on these loans with available Agency funding in an effort to increase the General Fund liquid reserves. In addition, the City Council and the Agency will want to continue to enhance both sales and transient occupancy tax generators, as well as review alternative revenue enhancements or service level cuts. Fiscal Year (_) M 0 Net M Beginning Inflows/Over Restricted Fund Balance Inflows Outflows (Under) Outflows Reserves M M Unrestricted Ending Reserves Fund Balance FY 03104 - Prior Year 46,502,338 25,719,265 19,403,037 6,316,228 30,824,588 21,993,978 52,818,566 FY 04/05 - Projected 53,097,334 23,821,461 25,676,881 (1,855.420) 29,521,274 21.720,640 51,241,914 FY05/06 51,241,914 24,262,023 28,226,747 (3,964,724) 31,805,822 15,471,368 47.277,190 FY 06/07 47,277,190 25,726,428 28,826,428 (3,100,000) 34,304,305 9,872,885 44.17-7.190 FY07/08 44,177,190 26,360.935 31,440,272 (5,079,337) 37,038,611 2,059,242 39.097.853 FY08/09 39,097,853 26,989,834 32,936,221 5,946,38 40,029,566 6,878,100 .33,151,466 Recommendations Since the first Midyear Financial Management Review was initiated in 1994, the City Council has continually directed staff to leverage the Redevelopment Agency in order to invest in economic development initiatives that generate General Fund revenue, and to fund capital improvements and facilities that address blight within the Redevelopment Project Areas while relieving the General Fund of these funding obligations. This strategy has both increased General Fund operating revenue to support expanding City service levels, and resulted in on -going improvements to the City's infrastructure and public facilities. This CITY OF LA QUINTA MARCH 3, 2005 2004-2005 ANNUAL FINANCIAL REVIEW r '7® year we are faced with the continued uncertainty that the State budget deficits and reduced national economic activity impose on the City's resources and the local economy. However, the financial challenges the City must now confront are not unlike those the City faced in 1994 when an acute national recession impacted the local economy and development and tourist industries in particular, and State budget deficits resulted in State imposed revenue shifts from cities and counties to the K-14 school districts. Through this, the City charted a course that positioned the community to capitalize on the economic growth enjoyed during the latter half of the 1990s. In order to foster economic growth that enhances General Fund operating revenue, continue to invest in needed capital improvements, and establish reserves to fund anticipated State mandated local revenue shifts to school districts, the Cash Flow Management Team recommends that the City Council consider the following: SilverRock Resort. Initiate resort/hotel site and program planning activities with the selected hotel developer/operator. Staff anticipates that this effort will take 6 months to complete and should be the top economic development priority for fiscal year 2005-2006. From this effort the Agency will be able to specifically identify the location and land area required to support the desired hospitality uses, the phasing for the hotel, residential hotel and boutique hotel properties, and the implementation time frame. This effort will also identify the time frame to accomplish the development program currently approved for SilverRock Resort, and additional hotel, resort and commercial uses that may be accommodated after the current hotel use restrictions expire. The timing to develop both the permanent clubhouse and second golf course, and other community uses, will also be identified. Maintain Reserve Funds in the Project No. 1 Debt Service Fund for Future State Mandated Revenue Shifts. - Project No. 1 has sufficient reserves in the Debt Service fund to set aside money to cover anticipated State mandated redevelopment agency revenue shifts to K-14 school districts. Staff recommends maintaining up to $3.0 million of these reserves for this purpose. • Update Development Impact Fee Study/Schedule. The Development Impact Fee (DIF) Study, dated January 2002, and adopted by City Council on March 5, 2002, will be updated during fiscal year 2005- 2006. The DIF update will include the addition of new sound attenuation walls and other necessary. public works improvements, the removal of projects constructed since March 2002, and an update and adjustment to the estimated cost of all eligible improvements. CITY OF LA QUINTA 2004-2005 ANNUAL FINANCIAL REVIEW MARCH 3, 2005 Five -Year Cash Flow Spreadsheets: Highlighted Funds: General Fund Library Gas Tax Federal Assistance (CDBG) Urban Forestry Grant COPS & SLESF Indian Gaming — New in FY 04/05 Lighting and Landscape Assessment RCTC — New in FY 04/05 Quimby Infrastructure Village Parking South Coast Air Quality CMAQ Development Impact Fee: Transportation Development Impact Fee: Parks and Recreation Development Impact Fee: Civic Center Development Impact Fee: Library Development Development Impact Fee: Community Center Development Impact Fee: Street Facility Development Impact Fee: Park Facility Development Impact Fee: Fire Protection Facility Library County Development Impact Fee Arts in Public Places Capital Projects Assessment District 2001-2002 Equipment Replacement Information Technology SilverRock— New in FY 04/05 Police & Fire Survivor Finance Authority — Debt Service Finance Authority — Capital Projects PA No. 1 - Housing Bond PA No. 1 - Housing PA No. 1- Debt Service PA No. 1 Capital Projects Project Area No. I Capital Project - Taxable CITY OF LA QUINTA 2004-2005 ANNUAL FINANCIAL REVI MARCH 3, 2005 PA No. 2 - Housing Bond PA No. 2 — Housing PA No. 2 2004 Low Mod Housing — New in FY 04/05 PA No. 2 - Debt Service PA No. 2 - Capital Projects Other Financial Schedules Transfers Reimbursements 5-year Analysis of General Fund Balances General Fund Balance Detail and Analysis General Fund Build Out Analysis CITY OF LA QUINTA MARCH 3, 2005 2004-2005 ANNUAL FINANCIAL mmmff17 3 GENERALFund 101 2001-OS Five Year Cash Flow 7 1 A c Begkvurg Fund Balance Reserve for Receivable from RDA 1 - Principal -10% Reserve for Receivable horn RDA 1 - Interest - 10%' Reserve for Receivable from RDA 1 - Principal - FY 02103 Loan - 7% Reserve for Receivable from RDA 1 - Interest - 7% Reserve for Receivable from RDA 1 - Interest - 7% Repayment Reserve for Receivable from RDA 2 - Principal - includes $1.1 mil to Park DIF Reserve for Receivable from RDA 2 - Interest Reserve for Receivable from RDA 2 - Principal - 7% ban 0.3(04 Reserve for Receivable from RDA 2 - Interest - 7% Repeymart Reserve for Receivable from RDA 2 - Principal - 7% ban 03/04 Reserve for Receivable from RDA 2 - Interest - 7% Repayment Reserve for Advance to Civic Center DIF Reserve for Advance to SgvwRock - Checking Reserve for Advance to SiNerRodc - Inventory and ABC License Reserve for Civic Center Bonds Reserve for Additional Capital Improvement Projects Reserve for Additional Capital Improvement Projects - RDA 2 6120I00 Reserve for Economic Development Projects Reserve for Economic Development Projects - LO Court CIP 713 Reserve for Deposits Raservs for Prepaids Additional Emergency Reserve Emergency Reserve 30% of Opwsborr Expense Cash Flow Reserve 8.25% of Operations Expense Total RestrictedlReeerve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Total Revenues (Par 5 Yr RAP& 1105 Analysis) RCTC Gnat Subtotal Transfers In Gas Tax COPS & SLESF Urban Forestry RCTC SCAOMD Orimby Federal Assistance Park DIF Indian Gaming - Subtotal Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Operatics Expense (Per 5 Yr RAP) Subtotal Reimbursernens Gas Tax Fund Lgtting & Landscape Civic Center Capital Improvement Fund Redevelopment Total Res Trrsfens Oul Capital Improvement Program 1699 Aubmah Public Improvements 1704 Seasonal Signage 1710 Phase 2 - Jefferson St 1713 LO Court Public Improvemana 1714 Eisenlower/Waslirglon Design 1720 Fire Station 1732 RlyIII 1mprovemenla(Washington -Adams) Total CIP Transfer to Poke and Fire Suvivcrs Fund Transfer to RCTC _ Total Transfer* TOTAL OUTFLOWS Restricted /Reserve Funds - Advances to Civic Cato DIF Restricted (Reserve Funds - Advances to SilverRodt - Reslrided /Reserve Funds - Advances to RDA Resftded (Reserve Funds - Ecoromlc development Restricted /Reserve Funds -Civic Center Bonds Restricted /Reserve Funds - depodtslprep raids Subtotal AVAILABLE Fund BALANCE Restricted /Reserve Fads - Emagency & CashFbw Subtotal ENDING Fund BALANCE 2004-05 2004-05 2005-06 200607 2007-00 200809 Thnt 12/31/04 (Original) (Adjusted) 53.097,334 53.097,334 53,097.334 61.241.914 47,277,190 44,177,190 39,097,1153 3289,036. 3-189,036 3.289.036 1,621,466 3242,932 3.242,932 653,197 718.517 790,368 869,405 6.000,000 6.OD0.000 6,000,000 422,465 544,929 $44,929 472.926 506,030 541,452 579,354 (88.850) (88.850) (88.850) 6,308,514 6,306,514 6,308,514 2,640,433 5280.W6 5280.11M 1,158,938 1,274,932 1,402,315 1.542.547 5,800.000 5,800,000 5.8DO,000 203.000 (5,800,000) (5.800,000) (203.00o) 2,100,000 2,100,000 250,0DO 140.000 102.086 204.173 204.173 (513) (896) - 171 (351) 1,500,000 1,500,000 (1,5W.000) (1,SW.000) 1.650.000 1.650.000 1,650.000 (240,000) (240,000) 246,858 246,8W 246,858 292,816 292,816 292,816 0 4,0D0,000 4.000.000 4,000,000 7.914.966 7,914,966 7.914.966 928,248 685,08S 732.579 456,285 2178 616 2178 616 2 178 616 255.268 188,398 201,460 125,478 42,376.406 43222,856 43,612,856 3.466,064 3.371,966 3,668,345 3,572.718 10,720,928 9,874,478 9,454,478 47,773,8SO 43,905224 40,S08.545 35.525.135 10,487.437 23.172.840 23,514,211 24,135,= 25296,425 25,830.935 26295,300 10,487,437 23,172,840 23,514,211 24,135.M 25296 428 25 530 935 26,295300 0 0 0 0 0 0 0 0 0 IW,ODD 0 0 .0 0 0 0 0 0 0 0 0 0 0 0 96,101 400,000 500,000 654,534 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 30,000 30,000 30,000 30,000 30,000 30.000 0 0 0 0 0 0 0 0 0 177.250 0 30.000 307,250 126.101 430.000 S30,000 694,5341 10,487,437 23,202,840 23,821,461 24,262,023 25,726,426 26,300,9M 26 989 534 10,486.236 26,383220 29,455.688. 29,477,381 31.760.997 34,202,925 35.723.877 10,486,236 26,383,220 29,455,688 29 477 381 31,760,997 34,202,928 35,773,577 (311,100) (622.200) (622,2W) (668.500) (689.900) (713.900) (738,900) (412,900) (t125,800) (825,11W) (825,800) (525,800) (525.800) (825.1100) (102,183) (204.366) (204.366), (204.366) (204,366) (204,366) (204.306) (67.840) (376,681) (993.458) (2.500) (2.6W) (2.500) (2.5W) (604,966) 1 439 000 1 439 000 / 412 557 1 412 557 1 18 544 1 18 544 (1,578.989) (3,468,047) (4,084,824) (3.11/,723)- (3,135.023) (2,963,110) (2,986,110) 1222W 198,454 198,464 198.454 198,454 190.464 198,154 0 0 70,648 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 22,901 0 22,907 4 0- 12 008 0 0 0 0 145.153 190.454 304,017 196,464 198,454 196,454 196,464 2,000 _ 2.000 2,OW 2,000 2,000 2.000 2.000 1 660 635 2,000 2,000 2.000 1,662,635 2,000 2.000 2,000 147153 200,454 306,017 1,861,099 200 454 200,454 200 454 9,064,399 23,115,627 25,676,981 20.226.747 28 826 428 31,440,272. 32,936,221 0 2.100,OW 2,100.000 2,100,000 2,100,000 2,100,000- 2.100.000- 0 0 300,000 390,000. 390,000 :Iw,000 390,000 20.193,064 24.877.427 24,877,427 27.162,488 29,661.W7 32.396,002 35.387,306 1.650,000 1,410,000 1,410.000 1,410,000 1,410,00D 1.410,000 1,410,000 102.086 204,173 204,173 203.660 202,764 202,935 202,584 539,674 539.674 539.674 539.674 - 539,674 639,674 539,674 22,484,824 29131 274 29,521,274 31.805822 34,304,305 37 038 611 40,029,566 17,953.968 9.961,691 7.629.058 196.270 (6275,696) (15.023.378) (24,642.483) 11091 552 14 091 S82 11091 582 15,275.098 18145 581 17 062 620 17,664,383 32,045,548 21053 273 21,720,640 15,471,368 9 872 885 2,059,242 - 6 678 100 54 530 372 63,184,547 51,241 914 47 777,190 44 177,190 39,097 853 - 33,151,465 (1) Yeas 2 through 5 based on 2004-05 Five Year Resource Allocation Plan & 1/OS Staff Analysis (2) The Civic Center design is currently u i er review and the anount of the advance to the Civic Canter DIF may be amended based upon the utbmate design selected WORKING DOCUMENT 10E5a 2128.120051:29 PM FACASNFLOW1FV20050ec04xls LIBRARY Fund 102 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues County Contributions - Original Friends of Library Contribution County Library Service Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out - CIP 1702 Municipal Library 1702 Municipal Library Total Transfers - CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 d S 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 1,886,670 1,886,670 1,886,670 119,669 922,069 1,740,469 2.575,269 1,886,670 1,886,670 1,886,670 119,669 922,069 1,740,469 2,575,269 0 0 0 649,500 649,500 800,000 800,000 800,000 800,000 8,091 0 0 2,400 18,400 34,800, 51,500 8,091 649,500 649,500 802,400 818,400 834,800 851,500 0 0 0 0 0, 0 0 298,625 1,216,501 0 0 0 1,200,000 0 0 0 298,625 0 2,416,501 0 0 0 0 298,625 0 2,416,501 0 0 0 0 1,596,137 2,536,170 119,669 922,069 1,740,469 2,575,269 3,426,769 0 0 0 0 0 0 0 1,596,137 2,536,170 119,669 922,069 1,740,469 2,575.269 3,426,769 WORKING DOCUMENT 2 OF 45 175 GAS TAX Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues State Subventions (2105-2107.5) Traffic Congestion Relief Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out General Fund Transfers Out -CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 3.5 k increase. 201 1736 Pavement Rehabilitation 1748 Village Roundabout 1747 Traffic Signal Coordination 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 409,534 409,534 409,534 169,953 169,953 169.953 169,953 409,534 409,534 409,534 169,953 169,953 169,953 169,953 321,276 593,900 593,900 623,776 647,076 671,176 696,176 0 20,700 20,700 39,324 39,324 39,324 39,324 1,672 7,600 7,600 3,400 3,400 3,400 3,400 322,948 622,200 622,200 666,500 689,800 713,900 738,900 311,100 622,200 622,200 666,500 689,800 713,900 738,900 0 0 0 0 0 0 0 10,622 0 181,481 25,000 33100 10,622 0 239,581 0 0 0 0 321 722. 622,200 861,781 666,500 689,800 713,900 738,900 410,760 409,534 169,953 169,953 169,953 169,953 169,953 0 0 0 0 0 0 0 410,760 409,534 169,953 169,953 t69,953 169,953 169,953 WORKING DOCUMENT 3 OF 45 FEDERAL ASSISTANCE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CDBG Interest TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program 1714 WashingtonlEisenhowerDesign 1722 Street Light Improvements 1739 Village Parking Lot Total CIP Federal Assistance General Fund Total Transfers TOTAL OUTFLOWS AVAILABLE. Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 'A d 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) (10,073) (10,073) (10,073) (179,253) (44,453) 90,348 225.148 (10,073) (10,073) (10,073) (179,253) (44,453) 90,348 225,148 0 160,000 340,355 164,800 164,800 164,800 164,800 0 0 0 0 160,000 340,355 164,800 164,800 164,800 164,800 174,427 7,547 124,753 180,355 7,547 0 479,535 0 0 0 0 0 0 0 0 0 0 30,000 30,000 30,000 30,000 30,000 30,000 7,547 30,000 509,535 30,000 30,000 30,000 30,000 7,547 30,000 509,535 30,000 30,000 30,000 30,000 (17,620) 119,928 (179,253) (44,453) 90,348 225,148 359,948 0 0 0 0 0 0 0 (17,6201 119,928 (179,253) 44,453 90,348 225,148 359,948 The CDBG revenues will be programmed by the City Council subject to availability. WORKING DOCUMENT 4 OF 45 177 y URBAN FOREST GRANT Fund 211 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS "`Revenues Grant Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Nscellaneous Transfers Out 639 Phase 1 Civic Center Campus Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE .2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 1,100 1,100 1,100 1,100 0 0 0 1,100 1,100 1,100 1,100 0 0 1,100 0 0 0 0 0 0 0 0 0 0 0 0 0 1.100 0 0 0 0 0 0 0 0 0 0 0 0 0 1,100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,100 1,100 1,100 1,100 1,100 0 0 0 0 0 0 0 0 0 1,100 1,100 1,100 1,100 1,100 WORKING DOCUMENT 5 OF 45 178 COPS & SLESF GRANT 2121213 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues COPS/SLESF Interest TOTAL INFLOWS OUTFLOWS Transfers Out General Fund TOTAL OUTFLOWS AVAR ABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 i 4 F 2004-05 2004-05 .2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 0 100,000 289 0 0 100,289 0 100.000 0 0 0 0 0 100,000 0 0 0 0 0 100,000 0 0 0 0 100,289 0 0 0 0 0 0 0 0 0 0 0 0 0 100,289 0 0 0 0 0 0 WORKING DOCUMENT 6 OF 45 179 INDIAN GAMING 214 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Contributions Interest TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out - General Fund Total Transfers - CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 0 177,250 354,500 354,500 0 0 0 0 177,250 354,500 354,500 177,250 0 177,250 177,250 177,250 0 0 775 0 0 0 178,025 0 177,250 177,250 177,250 0 0 0 0 0 0 0 0 0 0 0 177,250 0 0 0 0 0 0 1T7,250 0 0 0 0 0 0 177,250 0 0 0 0 178,025 0 0 177,250 354,500 354,500 354,500 0 0 0 0 0 0 0 178,025 0 0 177,250 354,500 354,500 354,500 WORKING DOCUMENT 7 OF 45 180 LIGHTING 8 LANDSCAPE 215 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Assessment Developer Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out Capital Improvement Program Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 F 2004-05 2004-06 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 37,187 826,800 826,800 825,800 825,800 826.800 825,800 0 0 0 0 0 0 0 0 37,187 826,800 825,800 826,800 825,800 825,800 825,8W 412,900 825,800 825,800 825,800 825,800 825,800 825,800 0 0 0 0 0 0 0 412,900 825,800 825,800 825,800 825,800 825,800 825,800 (375,713) 0 0 0 0 0 0 0 0 0 0 0 0 0 (375,713) 0 0 0 0 0 0 Assumes 3% growth rate in new housing with no increase in the rate. WORKING DOCUMENT 8 OF 45 191 RCTC 216 Beginning Fund Balance Advance From General Fund BEGINNING AVAILABLE Fund BALANCE INFLOWS -Revenues +RCTC Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Subtotal Capital Improvement Program 1732 Hwy 111 Street Improvements 1743 Hwy 111 Improvements Total CIP Transfers Out General Fund Total Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 (1,645,185) 15,450 15,450 15,450 1,100, 000 1,100,000 1,100, 000 0 0 0 (1,645,185) 15,450 15,450 15,450 0 100,000 411,644 96,101 400,000 500,000 664,534 0 100,000 411,644 96,101 400,000 500,000 664,534 0 0 0 1,660,635 0 0 0 0 100,000 411,644 1,756 736 400,000 500,000 664,534 0 0 0 0 0 0 0 0 0 0 0 0 0 0 311,644 1,660,635 1,745,185 0 1,660,635 2,056,829 0 0 0 0 96,101 400,000 500,000 664,534 0 0 0 96,101 400,000 500,000 664,534 0 1,660,635 2,056,829 96,101 400,000 500,000 664,534 0 1,660,635 2,056,829 96,101 400,000 500000 664534 0 (1,560,635) (1, 445.185) 15,450 15,450 15,450 15,450 0 (1,560,635) (1,645,1 55) 15,450 15,450 15,450 15,450 WORKING DOCUMENT 9 OF 45. QUIMBY 220 Beginning fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Quimby fees Interest Transfers In Infrastructure TOTAL INFLOWS OUTFLOWS Transfers Out General Fund - Sports Complex Lighting Capital Improvement Program CIP 1694 18 Acre Park Site 1702 Library 1738 LQ Park Skate Park Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 595,035 595,035 595,035 201,064 230,064 259,664 289,864 595,035 595,035 595.035 201,064 230.064 259,664 289,864 0 150,000 150,000 25,000 25,000 25,000 25,000 1,978 3,900 3,900 4,000 4,600 5,200 5,800 0 0 0 0 0 0 0 1,978 153,900 153.900 29,000 29,600 30,200 30,800 0 0 0 0 0 0 0 380 0 53,378 0 0 0 0 0 400,000 1154,792 0 94,493 0 0 0 0 185,172 0 547,871 0 0 0 0 185,172 0 547,871 0 0 0 0 411,842 748,935 201.064 230,064 259,664 289,864 320.664 0 0 0 0 0 0 0 411,842 748,935 201,064 230,064 259,664 289,864 320,664 WORKING DOCUMENT 10 OF 45 '18 3 INFRASTRUCTURE Beginning Fund Balance Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Infrastructure Interest Transfers in TOTAL INFLOWS OUTFLOWS Expenditures Reimbursements Total Reimbursements Transfers Out Capital Improvement Program 1635 Washington St Storm Drainlmprov 1726 Eisenhower Or Bridge 1729 Washington Miles Soil Stabilization 1733 Washington St Medians - Phase 2 1740 2003104 Traffic Signal Improvements 1742 Simon Dr Traffic Signal Total CIP Transfer to Transportation DIF . Transfer to Library DIF Transfer to Fire DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 1044.1 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 1,149,109 1,149,109 1,149,109 24,353 24,853 25,353 25.853 0 0 0 0 1 0 0 0 1.149.109 1,149,109 1,149,109 24,353 24,853 25,353 25,853 0 0 0 0 0 0 0 2,798 15,600 15,600 500 500 500 500 0 0 0 0 0 0 0 2,798 15,600 15,600 500 500 500 500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 397,691 0 0 0 0 (8,669) 207,576 468,044 171,205 0 0 0 0 17,193 293,878 0 0 0 0 22,711 30,385 39,621 499,278 0 1,140,356 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 499,278 0 1,140,356 0 0 0 0 499,278 0 1,140,356 0 0 0 0 652,629 1,164,709 24.353 24,853 25,353 25,853 26,353 0 0 0 0 0 0 0 652,629 1,164,709 24,353 1 24,853 25,353. 25,853 26,353 (1) Effective 8/16/99 the Infrash ucture Program was replaced by a developer fee program. No further revenues are collected after this date. WORKING DOCUMENT 11 OF45 1�4 2004-05 Five Year Cash Flow VILLAGE PARKING 230 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest TOTAL INFLOWS OUTFLOWS Transfers Out - CIP 673 Phase VI - A Village Commercial TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 1,893 1,893 1,893 1,893 0 0 0 1,893 1,893 1,893 1,893 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (1,893) 0 0 0 0 0 0 1,893 0 0 0 0 0 0 1,893 1,893 1,893 1,893 1,893 0 0 0 0 0 0 0 0 0 1,893 1,893 1,893 1,893 1,893 WORKING DOCUMENT 12 OF 45 185 SOUTH COAST AIR QUALITY 235 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues SCAQMO MSRC Grant Street Sweeping Grant Interest TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out 729 Washington St Soil Stabilization Transfers Out - General Fund Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Years 2 through 5 include a 3% escalation factor. 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 130.046 130,046 130,046 66,397 96,997 128,197 160,097 130,046 130,046 130,046 6097 96,997 128,197 160,097 10,141 34,415 34,415 35,000 35,000 35,000 35,000 139,285 0 0 0 1,208 2,000 2,000 1,300 1,900 2,600 3,200 150,634 36,415 36,415 36,300 36,900 37,600 38,200 3,198 22,945 22,945 5,700 5,700 5,700 5.700 0 0 77,119 0 0 0 0 0 0 0 0 0 0 0 0 0 77,119 0 0 0 0 3,198 22,945 100,064 5,700 5,700 5,700 5,700 277,482 143.516 66,397 96,997 128,197 160,097 192,597 0 0 0 0 0 0 0 277,482 143,516 66.397 96,997 128,197 160,097 192,597 WORKING DOCUMENT 13 OF 45 CMAQ 240 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CMAWSTEA TOTAL INFLOWS OUTFLOWS Transfers Out Capital improvement Program 729 Washington Miles Soil Stabilization Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 553,785 553,785 0 0 0 0 0 553,785 553,785 0 0 0 0 0 553,785 0 0 0 0 0 0 553,785 0 0 0 0 0 0 553,785 0 0 0 0 0 553,785 0 0 0 0 0 0 0 0 0 0 0 0 0 553,785 0 0 0 0 0 WORKING DOCUMENT 14 OF 45 187 TRANSPORTATION Beginning Fund Balance Advances from RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Transportation Interest Total Revenues Transfers In Infrastructure Park TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Contribution Transfers Out - CIP 1710 Phase 2 - Jefferson St 1723 SilverRock Ranch 1726 Eisenhower Drive Bridge 1743 Hwy 111 Improvements (Adams -Jefferson) 1744 Traffic Signal: Westward Ho & Dune Palms Road 1745 Traffic Signal: Jefferson @ Avenue.53 1746 Traffic Signal: (Washington @ Sagebrush) 1733 Washington St Medians - Phase 2 Total Transfers CIP Transfer to Park DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 6,339,095 6,339,095 6,339,095 2.652,833 3,427,333 4,217,233 5,022,933 0 0 0 0 6,339,095 6,339,095 6,339,095 2,652,833 3,427,333 4,217,233 5,022,933 990,803 721,400 721,400 721,400 721,400 721,400 721,400 30,065 37,300 37,300 53,100 68,500 84,300 100 500 1,020,868 758,700 758,700 774,500 789,900 805,700 821,900 0 0 0 0 0 0 0 0 1,020,868 758,700 758,700 774,500 789.900 805,700 821,900 0 0 0 0 0 0 0 193,146 0 392,878 96,515 0 535,538 0 0 0 0: 490,000 490,000 0 0 0 0 0 0 625,806 0 0 0. 0 911, 969,800 969.800 0 0 0 0 131,250 130,260 0 0 0 0 578 87,500 86,5110 0 0 0 0 14,152 175,000 174,010 0 0 0 0 0 1040160 0 0 0 0 112,156 1,853,550 4,052,084 0 0 0 0 0 0 0 0 0 0 112,156 1,853,550 4,052,084 0 0 0 0 305,302 1,853,550 4 444 962 0 0 0 0 7,054,660 5,244,245 2,652,833 3,427,333 4,217,233 5,022,933 5,844,833 0 0 0 0 0 .0 0 7,054,660 5,244,245 2,652,833 3,427,333 4,217,233 5,022,933 5.844,833 WORKING DOCUMENT 15 OF 45 1�8 PARKS 3 RECREATION 251 Beginning Fund Balance Advances from RDA 2 Advances from RDA 1 Repay RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Parks & Recreation Parks 3 Recreation Interest Total Revenues Transfers In Total Transfers TOTAL INFLOWS OUTFLOWS Expenditures Interest on Advance Transfers Out - CIP 1639 Civic Gender Campus Improvements - Phase 1 1679 Cove Oasis 1694 Phase 1 - Community Park Development Transfers Out- CIP General Fund Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 S 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Ttru 12/31/04 (Original) (Adjusted) (3,861,652) (3,861,652) (3,861,652) (3,575.466) 789.153 1,291,153 1.793,153 0 0 0 0 0 0 0 (4,037.619) 0 (4,037,619) 0 0 0 0 175,000 175,967 (3,861,652) 967 (3,575,466) 789.153 1,291,153 1,793,153 344,026 251,000 251,000 251,000 251,000 251,000 251,000 250,000 251,000 251,000 251,000 251,000 2166 0 0 0 0 0 0 346,192 251,000 501,000 502,000 502,000 502,000 502.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 346.192 251,000 501.000 502,000 502,000 502,000 502,000 36,169 0 0 0 0 0 0 0 0 54,016 0 0 0 0 0 0 26,270 15,068 0 134,528 0 0 0 0 15,068 0 214,814 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15,068 0' 214,814 0 0 0 0 51,237 0 214,814 0 0 0 0 470,923 (3,610,652) 287,153 789.153 1,291,153 1,793.153 2.295.153 0 0 0 0 0 0 0 (4,037,619) 0 3 862 619 0 0 0 0 3,566.696 3,219,652 3,575,466 789,153 1,291,153 1,793,153 2,295,153 WORKING DOCUMENT 16 OF 45 • R CIVIC CENTER 252 Beginning Fund Balance Advances from General fund Reserve for Civic Center Bonds Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Civic Center Interest Total Revenues. Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Reimbursements General Fund Transfers Out 725 Civic Center Expansion - Design 3 Construction Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - RDA 1 Advance Restricted /Reserve Funds - Debt Service Bonds ENDING Fund BALANCE 2004-05 Five Year Cash Flow t a . c 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 ihru lz31/04 (Original) (Adjusted) 1,889,786 1,889,786 1,889,786 (1,403,804) (1,405,870) (1,407.936) (1,410,002) 0 (2,100,000) (2,100,000) 0 0 0 203,831 203,831 203.831 513 896 171 357 203,831 (1,896,169) t 896 169 513 896 171 351 1,685,955 3,785,955 3,785,955 (1,403,291) (1,404,974) (1,408,107) (1,409,651) 254,769 192,5W 192,500 192,5D0 192,500 192,500 192,500 8,336 0 0 9,800 9,800 9,800 9,700 263,104 192,500 192,500 202,300 202.300 202,3W 202200 0 0 0 0 0 0 0 263,104 192,500 192,500 202.300 202.300 202,300 202,200 0 0 0 0 0 0 0 102,183 204,366 204,366 204,366 204,366 204,366 204.366 65,905 3,081,187 3,281,724 0 0 0 0 65,905 3,081,187 3,281,724 0 0 0 0 168,088 3,285,553 3,486.D90 204,366 204,366 204,366 204,366 1,780,972 692,902 492,365 490,812 489,642 487.405 485,590 0 0 0 0 0 0 0 203,831 1 896 169 1 896 169 1 896 682 1 897 578 t 897 407 1 897 758 1,984,803 J1,203,267111,403,804 1,405.870 1,407,936 1,410,002 1,412,168 WORKING DOCUMENT 17OF45 204366 2004-05 Five Year Cash Flow LIBRARY DEVELOPMENT 253 1 2 3 4 5 Beginning Fund Balance Advances from RDA BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Library Development Interest Total Revenues Transfers In County Library DIF Transfers In City Library Fund Total transfers in TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out - CIP 1702 Municipal Library Total Transfers - CIP Transfers Out Infrastructure Fund Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 2004-05 2005-06 2006-07 2007-08 2008-M Thru 12/31/04 (Original) (Adjusted) 934.619 934,619 934,619 (2,699,331) (2,586,831) (2,474,331) (2,361,831) 0 0 (2,657,231) 0 0 0 0 934,619 934,619 3,591,850 (2,699,331) (2,586,831) (2,474,331) (2,361,831) 154,214 112,500 112,500 112,500 112,500 112,500 112,500 385 0 0 0 0 0 0 154,599 112,500 112,500 112.500 112,500 112.500 112,500 0 0 0 0 0 0 0 154.599 112,500 112,5W 112,5W 112,500 112,500 112.500 0 0 0 0 0 0 0 1,088,195 0 3 746 450 0 0 1,088,195 0 3.746.450 0 0 0 0 1.088,195 0 3,746,450 0 0 0 0 1,088,195 0 3,746,450 0 0 0 0 1,023 1,047,119 (42,100) 70,400 182,900 295,400 407,900 0 0 2 657 231 2 657 231 2 657 231 2 657 231 2 657 231 1,023 1,047,119 (2,699,331) 2,586,831 2,474,331 2,361,831 2,249,331 WORKING DOCUMENT 18OF45 191 2004-05 Five Year Cash Flow COMMUNITY CENTER 254 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Community Center Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 643,716 643,716 643,716 702,916 765,516 829,316 894,416 643,716 643,716 643,716 702,916 765,516 829,316 894,416 66,091 48,500 48,500 48,500 48,500 48,500 48,500 3,000 10,700 10,700 14,100 15,300 16,600 17,900 69,091 59,200 59,200 62,600 63,800 65,100 66,400 0 0 0 0 0 0 0 69,091 59,200 59,200 62,600 63,800 65,100 66,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 712,807 702,916 702,916 765,516 829,316 894,416 960,816 0 0 0 0 0 0 0 712,807 702,916 702,916 765,516 829,316 894,416 960,816 WORKING DOCUMENT 190F45 194 STREET FACILITY 255 Beginning Fund Balance. BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Street Facility Interest Total Revenues Transfers in TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 145,772 145,772 145,772 157,472 170,372 183,572 197,072 145,772 145,772 145,772 157,472 170,372 183,572 197,072 13,502 9,800 9,800 9,800 9,800 9,800 9,800 675 1,900 1,900 3,100 3,400 3,700 3,900 14,177 11,700 11,700 12,900 13,200 13,500 13,700 0 0 0 0 0 0 0 14,177 11,700 11,700 12,900 13.200 13,500 13.700 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 159,949 157,472 157,472 170,372 183,572 197,072 210,772 0 0 0 0 0 0 0 159,949 157,472 157,472 170,372 183,572 197,072 210,772 WORKING DOCUMENT 20 OF 45 PARK FACILITY 256 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Park Facility Interest Total Revenues TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 36,969 36,969 36,969 39,969 43,269 46,669 50,069 36,969 36,969 36,969 39,969 43,269 46,669 50,069 3,438 2,500 2,500 2,500 2,500 2,500 2,500 169 500 500 800 900 900 1,000 3,607 3,000 3,000 3,000 3,300 3,400 3,400 3,500 3,607 3,000 3,300 3,400 3,400 3,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40,576 39,969 39,969 43,269 46,669 50,069 53,569 0 0 0 0 0 0 0 40,576 39,969 39,969 43,269 46,669 50,069 53,569 WORKING DOCUMENT 21 OF 45 194 FIRE PROTECTION FACILITY Beginning Fund Balance Advances to Fire DIF BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Fire Tax Interest Total Revenues Transfer In - Infrastructure TOTAL INFLOWS OUTFLOWS Expenditures Interest Advances Transfers Out 720 Fire Station Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 257 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) (1,260,889) (1,260,889) (1,260,889) (1,228,789) (1,196,689) (1,164,589) (1,132,489) (1,260,695) (1,500,000) (1,260,695) 0 0 0 0 (194) 239,111 (194) (1,228,789) (1,196,689) (1,164,589) (1,132,489) 72,272 32,100 32,100 32,100 32,100 32,100 32,100 280 0 0 0 0 0 0 72,552 32,100 32,100 32,100 32,100 32,100 32A00 0 0 0 0 0 72,552 32,100 32,100 32,100 32,100 32,100 32,100 11,171 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11,171 0 0 0 0 0 0 61,187 271,211 31,906 64,006 96,106 128,206 160,306 (1,260,695) 1 50Q000 1,260,695 1,260,695 1,260,695 1,260 695) (1,260,695 1,199,508) (1,228,789) (1,228,789) 1,196,689 1,164,589 1,132,489 1,100,389 WORKING DOCUMENT 22 OF 45 195 LIBRARY COUNTY DIF Fund 258 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues County Library DIF Interest TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out - CIP 702 Municipal Library Total Transfers - CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 408,182 408,182 408,182 8,282 8,482 8,482 8,482 408,182 408,182 408,182 8,282 8,482 8,482 8,482 0 190,863 190,863 0 0 0 0 1,134 100 100 200 1,134 190,963 190,963 200 0 0 0 0 0 0 0 0 0 0 408,182 0 590,863 0 0 0 0 408,182 0 590,863 0 0 0 0 408,182 0 590,863 0 0 0 0 1,134 599,145 8,282 8,482 8,482 8,482 8,482 0 0 0 0 0 0 0 1,134 599,145 8,282 8,482 8,482. 8,482 8,482 WORKING DOCUMENT 23 OF 45 ARTS IN PUBLIC PLACES 270 Beginning Fund Balance Restricted for various projects Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Developer fees Credits Applied Interest TOTAL INFLOWS OUTFLOWS Project Expenditures Civic Center Sculpture Civic Center Air Purchase Civic Center Air Base construction Fritz Burns Park Artwork Hwy 111 Future Artpiece Subtotal Capital Improvement Program Expenditures 639 Civic Center Campus Improv - Phase 1 639 Civic Center Campus Improv - Phase 1 713 La Quinta Court Public Improvement Subtotal TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 764,688 764,688 764,688 388,981 388,981 388,981 388,981 538,375 0 0 0 0 0 .0 538,375 0 0 0 0 0 0 226,313 764,688 764,688 388,981 388,981 388,981 388,981 102,375 97,500 97,500 97,500 97,500 97,500 97,500 0 0 0 0 0 0 0 3,569 1,100 1,100 7,800 7,800 7,800 7,800 105,944 98,600 98,600 105,300 105,300 105,300 105,300 0 452,725 334,401 .105,300 105,300 105,300 105,300 0 0 22,659 0 0 0 0 0 0 22,659 452,725 334,401 105,300 105,300 105,300 105,300 1,800 0 119,731 0 0 0 0 0 (115,725) 0 0 0 0 0 0 135,900 0 0 0 0 1,800 0 139,906 0 0 0 0 24,459 452,725 474,307 105,300 105,300 105,300 105,300 307,799 410,563 388,981 388,981 388,981 388,981 388,981 538,375 0 0 0 0 0 0 846,174 410,563 388,981 388,981 388,981 388,981 388,981 WORKING DOCUMENT 24 OF 45 197, 2004-05 Five Year Cash Flow CAPITAL PROJECTS Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CVAG CVWD County of Riverside STIP City of Indio SB300 Funding RCTC SB821-Bicycle Path Grant State of California APP Contribution Litigation Settlement Developer Agreement Funding Total revenues Transfers In Art in Public Places Gas Tax General Fund Federal Assistance - CDBG Lighting & Landscape Quimby Infrastructure CMA04STEA Transportation DIF Park DIF Library DIF . RDA PA2 Housing Bond Fund RDA PA2 Housing Fund RDA PA1 Housing Fund RDA PA1 Housing Bond Fund Financing Authority RDA CIP f RDA CIP 2 AD 2000-1 Village Parking Civic Center DIF Fire Tax Urban Forestry Grant Library County Dif Fund Library Fund RDA CIP 1 -Taxable SCAQMD Equipment Replacement RCTC 2004 Low Mod Project Fund Total Transfers in by Fund TOTAL INFLOWS OUTFLOWS Expenditures CIP Reimbursements General fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 486,505 0 6,592,557 0 0 0 0 0 0 877,462 0 0 0 0 0 0 0 0 0 0 0 0 0 244,800 0 0 0 0 0 43,750 43,750 0 0 0 0 0 0 0 0 0 0 0 0 100,000 0 0 0 0 0 0 0 52,887 0 0 0 0 64,442 0 664,658 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 87,500 87,500 0 0 0 0 550,947 231,250 8,563,614 0 0 0 0 1,800 0 139,906 0 0 0 0 10,622 0 239,581 0 0 0 0 145,153 198,454 304,017 198,454 198,454 198,454 198,454 7,547 0 479.535 0 0 0 0 0 0 0 0 0 0 0 185,172 0 547,871 0 0 0 0 499,278 0 1,140,356 0 0 0 0 0 0 553,785 0 0 0 0 112,156 1,853,550 4,052,084 0 0 0 0 15,068 0 214,814 0 0 0 0 1,088,195 0 3,746,450 0 0 0 0 0 0 0 0 0 0 0 2,624,695 0 3,250,225 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,892,327 2,776,000 38,078,614 85,000 85,000 85,000 85,000 (28,892) 0 1,426,079 0 0 0 0 0 0 142,507 0 0 0 0 0 0 (1,893) 0 0 0 0 65,905 3,081,187 3,281,724 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 408,182 0 590,863 0 0 0 0 298,625 0 2,416,501 0 0 0 0 5,001,287 0 5,778,816 0 0 0 0 0 0 77,119 0 0 0 0 0 657,000 657,000 0 0 0 0" 0 1,660,635 2,056,829 0 0 0 0 50,048 0 1,920,965 0 0 0 0 17,377,167 .10,226,826 71,093,748 283,454 283,454 283,454 283,454 17,928,114 10,458,076 79 657,362 283,454 283,454 283,454 283,454 17,860,273 10,081,395 78,663,904 280,954 280.954 280,954 280,954 67,840 376,681 993,458 2,500 2,500 2,500 2,500 17,928,114 10,458,076 79,657,362 283,454 283,454 283,454 283,454 0 0 0 0 0 0 0 0 0 0- 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 25 OF 45 ASSESSMENT DISTRICT - 2000-1 409 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Bond Proceeds Interest Prepayments Total Revenues Transfers In Federal Assistance TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out Capital Improvement Program 673 Phase V-A & VB Village Commercial/Cov 675 Phase V-C Westward Ho 676 Phase V-D Sagebrush,Bottlebrush,Saqua Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 F 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 452,374 452,374 452,374 315,867 315,867 315,867 315,867 452,374 452,374 452,374 315,867 315,867 315,867 315,867 0 0 0 0 0 0 1,914 6,000 6,000 0 0 1,914 6,000 6,000 0 0 0 0 0 0 0 0 0 0 0 1,914 6,000 6,000 0 0 0 0 0 0 0 0 0 0 0 Area 0 0 0 0 0 0 0 0 0 0 0 0 ro 0 142,507 0 0 0 0 0 0 142,507 0 0 0 0 0 0 142,507 0 0 0 0 454,287 458,374 315,867 315,867 315,867 315,867 315,867 0 0 0 0 0 0 0 454,287 458,374 315,867 315,867 315,867 315,867 315,867 WORKING DOCUMENT 26 OF 45 EQUIPMENT REPLACEMENT Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Maintenance Charges Capital Contribution Sale of Equipment Interest Subtotal Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Capital Expenses Transfers Out Capital Improvement Program City Hall Expansion TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE. 501 2004-05 Five Year Cash Flow 1 2 3 d 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 3,335,139 3,335.139 3,335,139 2,626,660 2,579,160 2,505,760 2,425,860 3,335,139 3,335,139 3,335,139 2,626,660 2,579,160 2,505,760 2,425,860 328,160 225,137 328,160 216,225 303,909 320,436 336,458 0 0 0 12,317 60,700 60,700 52,500 51,600 50100 48,500 340,477 285,837 388,860 268,725 355,509 370,536 384,958 340,477 285,837 388,860 268,725 355,509 370,536 384,958 71,181 405,339 440,339 216,225 303,909 320,436 336,458 0 0 0 100,000 125,000 130,000 130,000 0 657,000 657,000 0 0 0 0 11,187 1,LrdZ,339 1,UU1,339 316,TL5 4"L8,9U9 45U,4jb 415b,458 3,604,434 0 2,558,637 0 2,626,660 0 2,579,160 1 0 2,505,760 0 2,425,860 0 2,344,360 0 3,604,434 2,658,637 2,626,660 2,579,160 2.505,760 2.425,860 2,344,360 WORKING. DOCUMENT 27 OF 45 2�0 INFORMATION TECHNOLOGY Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Charges for services Capital Contribution Sale of Fixed Assets Interest Subtotal Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Capital Expenses TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 502 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 847,869 847,869 847,869 681,086 687,686 694,486 701,386 847,869 847,869 847,869 681,086 687,686 694,486 701,386 416,568 406,111 416,568 216,225 303,909 320,436 336,458 0 0 0 0 3 200 7,000 7,000 13,600 13,800 13,900 14,000 419,768 413,111 423,568 229,825 317,709 334,336 350,458 0 0 0 419,768 413,111 423,568 229,825 317,709 334,336 350,458 175,801 326,400 590,351 216,225 303,909 320,436 336,458 0 0 0 7,000 7,000 7,000 7,000 175,801 326,400 590,351 223,225 310,909 327,436 343,458 1,091,836 934,580 681,086 687,686 694,486 701,386 708,386 0 0 0 0 0 0 0 1,091,836 934,580 681,086 687,686 694,486 701,386 708,386 WORKING DOCUMENT 28 OF 45 201 PARK EQUIPMENT S FACILITY MAINT Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Charges for services Capital Contribution Capital Contribution Sale of Fixed Assets Interest Subtotal Transfers In General Fund TOTAL INFLOWS . OUTFLOWS Expenditures Operations Expenses Capital Expenses TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 503 2004-05 Five Year Cash Flow 7 7 A 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 14,113,209 14,575,W9 15.047,009 15,527.909 0 0 0 14,113,209 14,575,509 15.047,009 15,527,909 250,000 250,000 250,000 250,000 250,000 250,000 250,000 13,863.209 0 13,863,209 0 1,155 0 0 282 300 291,500 300,900 310,600 14,114,364 250,000 14 113209 532,300 541,500 550,900 560,600 0 0 0 14,114,364 250,000 14,113,209 532,300 541,500 550,900 560,600 0 0 20,000 20,000 20,000 20,000 0 0 0 50.000 50.000 50,000 50,000 0 0 0 70,000 70,000 70,000 70,000 14,114,364 250,000 14.113,209 14.575,509 15,047,009 15,527.909 16,018,509 0 0 0 0 0 0 0 14,114.364 250,000 14,113,209 14,575.509 15.047,009 15,527,909 16,018,509 WORKING DOCUMENT 29OF45 202 SILVERROCK Beginning Fund Balance Advances from General fund Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Golf Course revenues Interest Transfers In TOTAL INFLOWS OUTFLOWS Expenses Golf course expenses Reimbursements Total Reimbursements Transfers Out Capital Improvement Program Total CIP Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 601 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 (244,572) (241,672) (238,672) (235,672) 0 0 (390.000) 0 0 0 0 0 0 (390,000) 0 0 0 0 0 0 390,000 145,428 148,328 151,328 154,328 3,227 2,442,616 1,911,056 0 0 0 0 0 2,900 3,000 3,000 3,100 0 0 0 0 0 0 0 3,227 2,442,616 1,911,056 2,900 3,000 3,000 3100 125,318 2,325,111 2,155,628 0 0 0 0 0 0 125,318 2,325,111 2,155,628 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 125,318 2,325,111 2155 628 0 0 0 0 (122,092) 117,505 145,428 148,328 151,328 154,328 157,428 0 0 (390,000) (390,000) (390,000) (390,000) (390,000) 122,092 117,505 (244,572) 241,672 238,672 235,672 232,572 WORKING DOCUMENT 30 OF 45 203 POLICE & FIRE SURVIVORS Fund 702 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contributions TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 8,413 8,413 8,413 8,513 8,713 8,913 9,113 8,413 8,413 8,413 8,513 8,713 8,913 9,113 33 100 100 1 200 200 200 200 33 100 100 200 200 200 200 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,033 2,100 2,100 2,200 2,200 2,200 2,200 2,000 2,000 2,000 2,000 2,000 2,000 0 2,000 2,000 2,000 2,000 2,000 2,000 10,446 8,513 8,513 8,713 8,913 9,113 9,313 0 0 0 0 0 0 0 10,446 8,513 8,513 8,713 8,913 9,113 9,313 WORKING DOCUMENT 31 OF 45 2004-05 Five Year Cash Flow FINANCE AUTHORITY 310 1 2 3 -4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contractual Service fees Interest Total Revenues Transfers In RDA Debt service 1 RDA Debt service 2 TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Debt Service 96 Series TAB P8,1 2004 Financing Authority Interest Subtotal Expenditures Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12t31104 (Original) (Adjusted) 5,052 5,052 5,052 5,346 5,346 5,346 5,346 5,052 5,052 5,052 5,346 5,346 5,346 5,346 501,890 681,200 681,200 680,575 678,865 675.880 676,450 0 10,000 10,000 10,000 10,000 10,000 10,000 13 0 0 0 0 0 0 501,903 691,200 691,200 690,575 688,865 685,880 686,450 511,142 0 1,995,101 3.465,227 3,968,515 3,970,960 3,966,396 254,904 0 994,948 11,706,754 1,954,641 1,955,846. 1,953,598 766,046 0 2,990,049 5,171,981 5,923.156 5,926,806 5,919,994 1,267,948 691,200 3,681,249 5,862,556 6,612,021 6,612,686 6,606,444 3,481 9,686 9,686 10,000 10,000 10,000 10,000 1,267,936 681,220 681,220 680.575 678,865 675,880 676,450 2,990,049 5,171,981 5,923,156 5,926,806 5,919,994 1,271.417 690,906 3,680,955 5,862,556 6,612.021 6,612,686 6,606,444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,271,417 690,906 3,680,955 5,862,556 6,612,021 6,612,686 6,606,444 1,584 5,346 5,346 5,346 5,346 5,346 5,346 0 0 0 0 0 0 0 1,584 5,346 1 5,346 1 5,346 5,346 5,346 5,346 WORKING DOCUMENT 32 OF 45 FINANCE AUTHORITY 420 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Bond issuance costs Subtotal Expenditures Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 Thru 12/31/04 (Original) 55,000 55,000 55,000 55,000 46 0 2004-05 (Adjusted) 55,000 55,000 0 2005-06 0 0 0 2006-07 0 0 0 2007-08 0 0 0 2008-09 0 0 0 46 0 0 0 0 0 0 0 0 0 0 0 0 0 46 0 0 0 0 0 0 49,997 55,000 0 0 0 0 49,997 0 55,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 49,997 0 55,000 0 0 0 0 5,049 55,000 0 0 0 0 0 0 0 0 0 0 0 0 5,049 55,000 0 0 0 0 0 WORKING DOCUMENT 33 OF 45 PROJECT AREA NO.1 - BOND Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Home Sale Proceeds Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Housing Projects Desert Club Building Horizons Subtotal Reimbursements General Fund Subtotal Expenditures Transfers Out PA 1 Housing 682 Miraflores Single Family 683 Miraflores Senior Apartments 737 Vista Dunes Mobile Home Park Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 244 2004 05 Five Year Cash Flow 1 2 3 4 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 34 OF 45 207 PROJECT AREA NO. 1- HOUSING 245 Beginning Fund Balance Restricted: 1/2 Total Planning & Development Restricted: Sept Payment on 94 TAB's Restricted: Sept Payment on 2004 Fin Authority Bonds 66.671 Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment LQ Rental Program Interest Home Sale Proceeds Rehabilitation loan Repayments Sale of Land Sewer Subsidy Reimbursements 2nd Trust Deed Repayment Miscellaneous Total Revenues Transfers In Low Mod Housing 2 Debt Service 1 - ERAF TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Building Horizons LQ Rental Program 2nd Trust Deed Program Low/Mod Village Apartments Mobile Home Rehabilitation -LQ Housing Projects Lit Rehabilitation Apartment Rehabilitation Foreclosure Acquisition Subtotal Reimbursements General Fund Subtotal Expenditures Transfers Out 737 Vista Dunes Mobile Home Park 1683 Miraflores Senior Apts PA 1 Debt Service - 94 TABs - 18.5% PA 1 Debt Service - 95 TABS - 78.72% PA 1 Debt Service - 2004 Financing Authority Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 r 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 3,810,149 3,810,149 3,810,149 3,378,601 5,328,524 6,975,116 8,807,723 201,619 463,165 463,165 378,114 379,597 396.131 396,131 367,916 367,916 367,916 9,620 7,525 10,154 11,261 6 505,590 0 510 700 1,461,979 515,985 18134 14,300 1,075,125 831,081 1,341,781 1,849,713 903,107 424,419 421,692 2,735,023 2,979,068 2,468,368 1,528,888 4,425,417 6,550,697 8,386,031 0 6,246,300 6,246,306 6,433,741 .6,626,753 6,825,555 7,030,322 234,679 237,511 244,636 251,975 259,535 142,344 341,000 341,000 332,000 323,000 314,000 305,000 3,976 20,800 20.800 40,700 42,700 57.600 85,800 240,788 150,000 660,000 150,000 150,000 150,000 150,000 84,760 0 0 0 0 0 0 0 0 165,000 0 0 0 0 46,961 0 0 0 0 0 0 747,000 0 0 0 0 0 0 0 0 0 0 0 0 1,265,829 6,798,100 7,667,779 7,193,952 7,387,089 7,599,130 7,830,657 0 0 0 0 0 0 0 1,265,829 6,758,100 7,667,779 7,193,952 7.387.089 7,599,130 7,830,657 69,103 258,057 258,057 87,955 90,921 123,990 123,990 75,000 210,000 250,000 210,000 210,000 210,000 210,000 125,179 150,000 150,000 332,000 323,000 314,000 305,000 65,000 2,500,000 3,118,240 0 0 0 0 0 0 400,000 0 0 0 0 0 0 0 0 0 0 0 0 500,000 0 0 0 77,591 0 276,411 265,000 0 0 676,873 3,118,057 4,952,708 629.955 623,921 647,990 638,990 0 334,136 668,272 668,272 668,272 668,272 668,272 668,272 1,011,009 3,786,329 5,620,980 1,298,227 1,292,193 1,316,262 1,307,262 0 0 0 0 0 0 0 483,246 483,246 480,575 479,789 479,301 478,083 1,250,123 0 0 0 0 511,142 1,995,101 a,465,227 3,968 515 3,970,960 3,966,396 511,142 1,733,369 2,478,347 3,945,802 4,448,304 4,450,261 4,444,479 1,522,150 5,519,698 8,099,327 5,244,029 5,740,497 5,766,523 5,751,741 2,478,702 4,217,470 2,036,820 2,137,031 2,880,516 4,288,704 5,945,928 1,075,125 > 831,081 11341,781 3 191 493 4,094,600 4,519,019 4,940,711 3,553,827 5,048.551 1 3,378,601 5,328,524 6,975,116 8,807,723 10,886,639 WORKING DOCUMENT 35 OF 45 PROJECT AREA NO. 1- DEBT SERVICE Beginning Fund Balance Restricted:. Sept Payment on 94 TAB's Restricted: Sept Payment on 98 TAB's Restricted: Sept Payment on 2001 TAB's Restricted: Sept Payment on 2002 TAB's Restricted: Sept Payment on 2003 Taxable TAB's Restricted: December Payment to CVUSD Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues . Tax Increment Tax Increment Interest Interest Advance on City Loans Total Revenues Transfers In RDA PA 1 Housing RDA PA 1 Capital Projects - County Pass Through RDA PA 1 Capital Projects - ERAF TOTAL INFLOWS OUTFLOWS Expenditures ContractlMiscellaneous Debt Service 94 Series TAB P&I 95 Series TAB P&I 98 Series TAB P&1 2601 Series TAB P&I 2002 Series TAB P&I 2003 Series TAB P&I ERAF Loan Repayment ERAF Loan Repayment Subtotal Debt Service Pass Through Payments City of La Quin to County Schools Cv Park & Recreation Public Cemetery Resource Conservation CVWD CVWD CV Mosquito Abatement CV Mosquito Abatement CVUSD DSUSD Riverside County Riverside County Subtotal Pass Through Payments Interest on City Loan Subtotal Expenditures Transfers Out RDA PA 1 Capital RDA PA 1 Low/Mod Housing 2004 Finance Authority Debt service TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 301 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 4,088,071 4.088,071 4,088,071 3,722,213 4,582,355 6,179,139 8,223,3W 1,988,733 1,988,733 2,040,732 40,676 54,884 60,871 61,490 409,760 409,760 409,760 0 0 0 0 1,215,360 1,215,360 1,215,360 0 0 0 0 1,520,384 1,520,384 1,525,440 0 4,250 7.980 6,750 - - 1,195,363 6,732 6,414 11,096 10,672 355,938 355,938 363,057 7,119 7,261 7,406 7,555 5,490,175 5,490,175 6,749,712 54,527 72,809 87,353 86,467 (1,402,104) (1,402,104) (2,661,641) 3,667,686 4,509,546 6,091,786 8,136,888 0 24,985,400 24,985,400 25,734,962 26,507,011 27,302,221 28,121,288 938,515 966,670 995,670 1,025,540 1,056,306 38,923 66,000 66,000 74,400 91,600 123,6W 164,500 0 0 0 1,126,123 1,238,735 1,362,609 1,498,870 38,923 25,051,400 25.989,915 27,902,155 28,833,016 29,813.970 30.840.964 511,142 1.733,369 2,478,347 3,945,802 4,448,304 4,450,261 4,444,479 511,142 1,733,369 2,47 347 3,945,802 4,448,304 4,450,261 4,444,479 550,064 26,784,769 28,468,262 31,847,957 33,281,320 34,264,231 35,285,443 18,468 496,585 496,585 394,585 229,676 238,449 247,525 2,040,733 2,612,140 2,612,140 2,599,465 2,599,465 2,612,140 2,597,700 1,250,123 0 A 0 0 0 409,760 819,520 819,520 819,520 819,520 819,520 819,520 1,215,360 2,430,720 2,430,720 2,430,720. 2,430,720 2,430,720 2,430.720 1.525,441 2,470,131 2,470,131 2,470.825 2,470,131 2,467,361 2,467,091 1,195,363 1,992,458 1,992,458 1,992,458 . 1,990,604 1,988,114 1,989,882 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 219,272 0 0 0 0 6,386,656 14,575,092 13,105,697 13,312,988 13,310,440 13,317,855 13.304,913 5,559 11,229 17,012 4,182 8,447 12,798 2,116 4,275 6,476 344 695 1,054 41 82 124 374,781 374,781 443,928 457,246 470,963 485,092 12,279 90,105 (44,706) (46,047) (47.428) 347,297' "347,297 355,142 365,797 376,771 388,074 10,534 13,340 13,740 14,152 14,577 726,114 726,114 726,114 711,876 726,114 740,636 755,449 0 0 0 0 0 10, 455, 214 10, 455, 214 10, 673, 575 10, 993, 783 11, 323, 596 11, 663, 304 357,754 400,926 412,954 425,343 438,103 726,114 11,903,406 . 12,283,973 12,688,892 12,937,170 13,330,142 13,734,635 476,382 952,764 952,764 1,126,123 1,238,735 1,362,609 1,498,870 7,607,620 27,927,847 26,839,019 27,522,588 27,716,021 28,249,055 28,785,943 0 0 0 0 0 0 0 511 142 1 995101 3,465,227 3 968 515 3 970 960 3 966396 511 142 0 1,995,101. .3 465,227 3 968 515 3 970 960 3 966 396 8,118,762 27,927,847 28 834120 30,987,815 31,684 536 32,220,015 32,752,339 (8,970,802) (2,545,182) (3,027,499) (2,221,884) (697,909) 1,258,954 3,705,591 5,490,175 5,490,175 6,749,712 6,804,239 6,877,048 6,964,401 7,050,868 3,480,627 2,944,993 3,722,213 4,582,355 6.179,139 8.223,355 10,756,459 WORKING DOCUMENT 36Of45 209 2004-05 Five Year Cash Flow PROJECT AREA NO. 1 - CAPITAL PROJECTS Beginning Fund Balance Advances to Park DIF Advances to Park DIF Advances to Library DIF Advances to Library DIF Reserve for economic Development Projects Less Library Less SilverRock Total Restyled/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Interest Rental Income Proceeds from bars Proceeds from Bond issue Litigation proceeds Transfers In PA 1 Debt Service PA 1 Taxable RDA No. 1 TOTAL INFLOWS OUTFLOWS Expenditures Contract Services/Misc Advertising -Economic Dev Economic Development Sewer Subsidy Program Bored Issuance Costs Land Acquisition Capital - Building Subtotal Reimbursements General Fund Transfers Out Capital Improvement Program 1639 Phase 1 Civic Center Campus 1644 WastrngtoNl-tO interchange 1651 Sidewalks - Various Locations 1652 Handicap ramp - Various Locations 1656 Cove Minn -Park Expansion 1673 Phase VFA Village Commercial 1679 Cove OasislLake Cahuilla 1688 Phase 1 Jefferson St Project 1702 Municipal Library 1702 Municipal Library 1705 Museum Expansion 1712 Citywide Street Sidewalk Improvements 1721 La Fonda Street Improvements . 1714 Eisenhower Or Rehab and Median Islands 1717 Various Left Turn pockets modifications. at LO 1723 SilverRock Resort 1724 CVAG Jefferson Phase I Landscape 1728 Eisenhower Landscape LO Country Club 1734 Addition to Boys & Girls Club 1735 Sports Complex Improvements 1736 Misc Street Improvements 1739 Vi" Parking Lot 1726 Eisenhower Or Bridge Total CIP Transfer to Debt Service 1 Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - Advances to Park DIF Restricted /Reserve Funds - Advances to Library DIF Restricted /Reserve Funds - Economic development - Eml Restricted /Reserve Funds - Economic development ENDING Fund BALANCE 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 47,403.373 47,403,373 47.403.373 9.617.453 10,862,540 12,123,327 13,602,627 4,075,463 0 4.075,463 81,509 83,139 84.802 86,498 (175,000) 0 0 2.657,231 53,145 54,208 55,292 56,397 (160,000) 0 4,410,000 4,410,000 0 0 0 0 0 (1,200.000) 0 0 0 0 (554,000) 4,075,463 4 410 000 9,063 694 134,654 137,347 140,094 142,896 43,327.910 42,993.373 38.339,679 9,482,800 10,725,193 11,983,234 13,459,732 314,865 0 0 11.100 26.800 49,300 76.000 0 0 900,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 314,865 0 900.000 11.100 26,800 49,300 76,000 55,153 121,293 121,293 125,000 125,000 125,000 125,000 6.500 40,000 40.000 16,585 50,000 50.000 0 0 0 0 0 0 0 0 0 0 0 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 78,238 211,293 211,293 125,000 125,000 125,000 125.000 163,472 396,013 396.013 396,013 396,013 200,000 200,000 0 0 0 0 0 0 0 50,000 50,000 50,000 50,000 50,000 50,000 50.000 912 25,000 73.746 25,000 25,000 25,000 25.000 0 10,000 39,887 10,000 10,000 10,000 10.000 0 0 0 0 0 0 0 0 0 (4,865) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,200,000 0 0 0 0 0 0 (1,200,000) 0 0 0 0 0 0 199.000 0 0 0 0 0 0 0 0 0 0 0 101,735 0 297,341 0 0 0 0 903 0 900,601 0 0 0 0 0 0 0 0 0 0 0 6,692,541 0 32,846,300 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 0 0 0 0. 536 0 353,927 0 0 0 0 250 0 93,979 0 0 0 0 0 0 21,963 45.449 0 415,735 0 0 0 0 2.691.000 2 691 000 0 0 0 0 6,892,327 2,776,000 38,078,614 85,000 85.000 85.000 85,000 0 0 0 0 0 0 0 6,892,327 2,776,000 38 078.614 85,000 85 000 85,000 85,000 7,134,036 3,383,306 38,685 920 606,013 606,013 410,000 410,0010 36,508,740 39,610.067 553.759 1,339.193 2,462.633 3,801.839 5,164,943 4,075,463 3.900.463 4.156.972 4,240,112 4,324.914 4,411,412 0 2,507,231 2,710,376 2,764.583 2,819,875 2,876,272 0 4,410,000 1.840,000 1,840,000 1,840,000 1,840,000 1,840,000 0 4,410,000 816,000 $16,000 -816;000 816,000 816,000 40,584,203 48.430,067 1 9,617,453 1 10.862,540 12,123,327 13,602,627 15.108,627 WORKING DOCUMENT 37OF45 , 210 PROJECT AREA NO. 1 - CAPITAL PROJECTS - TAXABLE Beginning Fund Balance Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Interest Rental Income Proceeds from bonds Proceeds from Bond issue Litigation proceeds Transfers In PA 1 Debt Service TOTAL INFLOWS OUTFLOWS Expenditures Bond Issuance Costs Subtotal Transfers Out Capital Improvement Program 1723 SilverRock Ranch Total CIP Transfer to Debt Service 1 Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow I 7 d 5 20D4-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 5,743,816 5,743,816 5.743,816 15,000 15,300 15,600 15,900 0 0 0 0 0 0 0 0 0 0 0 0 0 5.743,816 5,743.816 5,743,816 15,000 15,300 15.600 15,900 36,628 0 300 300 300 300 0 0 50,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 36,628 0 50 OOO 300 300 300 300 0 0 0 0 0 0 0 0 0 0 0 0 0 5,001,287 5,778.816 0 0 0 0 5.001,287 0 5,778,816 0 0 0 0 0 0 0 0 0 0 0 5,001,287 0 5.778.816 0 0 0 0 5,001,287 0 5,778,816 0 0 0 0 779,157 5.743.816 15,000 15,300 15.600 15,900 16,200 0 0 0 0 0 0 0 779.157 5,743,816 15,000 15,300 15,600 15,900 16,200 WORKING DOCUMENT 38OF45 211 PROJECT AREA NO.2 - BOND 244 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Bond Proceeds (net) Total Revenues Transfers In RDA PA1 Bond TOTAL INFLOWS OUTFLOWS Expenditures 2nd Trust Deeds, Land Bond issuance costs Reimbursements General Fund Subtotal Expenditures Transfers Out PA 2 Low Moderate Fund Transfers Out-CIP 682 Miraflores Single Family 683 Miraflores Senior Apartments 737 Vista Dunes Mobile Mohe Park Transfers Out - CIP Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 39 OF 45 212 PROJECT AREA NO.2 - HOUSING 246 Beginning Fund Balance ERAF Principal Repayment Restricted: 1/2 Total Planning & Development Restricted: Sept Payment on 2004 Fin Authority Bonc 33.33° Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment Proceeds from sale of bonds Developer funding Interest 2nd Trust Deed Repayment Vista Dunes MHP Rental Rev Sale of land Total Revenues Transfers In Low Moderate Housing Bond Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract(Miscellaneous 47th and Adams Foreclosure Acquisition Adams 48th Planning Adams 48th from Centerpointe Wash/Miles Project Vista Dunes Mobile Home Park LQRP Second Trust Deeds Property Acquisition Subtotal Reimbursements General Fund Subtotal Expenditures Transfers Out Capital Improvement Program 737 Vista Dunes Mobile Home Park 741 Hammer Property Total CIP Transfer to Debt Service PA 2 - Centerpointe PA 2 Debt Service - 95 TABS 21.28% PA 2 Debt Service - 2004 Low Mod Housing Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve funds ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12131/04 (Original) (Adjusted) 5,702,093 5,702,093 5,702.093 3,529,422 4.798.857 6.023,519 7,370,450 99,263 97,494 97,494 99,975 54,506 55,108 55,668 255,323 255.323 255.346 730,978 257,990 9,066 7150 354,586 352,817 352,840 830,953 312,496 64,174 62,818 5,347,508 5,349,276 5,349,253 2,698,470 4,486,361 5,959,345 7,307,633 0 3,115,000 3,115,000 3,208,399 3,304,651 3,403,790 3,505,904 230,543 237,511 244,636 251,975 259,535 0 7,096,294 7,054,074 7,054,074 0 0 0 0 21,572 24.100 24,100 63,500 72,300 90,500 116,200 251,393 0 0 0 0 0 0 159,973 0 0 801359 0 801358 8,330,591 10,193,174 11,225,075 3,509.410 3,621,587 3,746,265 3,881,639 8,330,591 10,193,174 11,225,075 3,509,410 3,621,587 3,746,265 3,881 639 198,525 194,988 194,988 199,949 109,012 110,216 111,335 44,351 242,296 776,239 150,000 150,000 150,000 0 150,000 7,058 1,423,203 1,423,203 5,318 0 0 143,195 0 0 0 500,000 500,000 0 2,520,000 2,520,000 548,447 5,030,487 5,714,430 199,949 109,012 110,216 111,335 166,636 333,272 333,272 333,272 333,272 333,212 333,272 715,083 5,363,759 6,047,702 533,221 442,284 443,488 444,607 2,632,604 0 3,258,134 . (7,909) 0 (7.909) 2,624,695 0 3,250,225 0 0 0 0 3,147,091 3,104,871 0 0 0 0 0 337,867 254,904 994,948 1,706,754 ` 1,954,641 1,955,846 1,953,598 3,401,995 337,867 4,099,819 1,706,754 1,954,641 1,955,846 1,953,598 6,026,689 337,867 7,350,044 1,706,754 1,954,641 1,955,846 1,953,598 6,741,772 5,701,626 13,397,746 2,239,975 2,396,925 2,399,334 2,398,205 6,936,327 9,840,824 3,176,582 3,615,065 .4,527,231 5,809,988 7,230.604 354,586 352,817 352,840 11183,793 1,496,289 1' 560 463 1623 280 7,290,912 10,193,641 3,529,422 4,798,857 6,023,519. 7,370,450 8,853,884 WORKING DOCUMENT 40 OF 45 r 213 PROJECT AREA NO.2 - 2004 LOW MOD HOUSING Beginning Fund Balance INFLOWS Revenues Interest Interest Total Revenues Transfers In Low Moderate Housing Bond Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Second Trust Deeds - 48th d Adams Vista Dunes Mobile Home - new homes New Affordable home sites Subtotal Transfers Out ^. Capital Improvement Program 1737 Vista Dunes Mobile Home Park 1741 Hammer Property Total CIP TOTAL OUTFLOWS ENDING Fund BALANCE 248 2004-05 Five Year Cash Flow 2004.05 2004-05 2005-06 2006-07 2007.08 2008-09 Thru 12131/04 (Original) (Adjusted) 57,656,982 57,656,982 57,656,982 56,736.017 27,870,737 28,428,152 28,996,715 493,936 1,000,000 1,134,720 557,415 568,563 579.934 493,936 0 1,000.000 1,134,720 557,415 568,563 579,934 493,936 0 1,000,000 1.134.720 557,415 568,563 579,934 0 7.000,000 15,000,000 8 000 000 0 0 0 30,000,000 0 0 0 0 0 1.870.000 50,048 0 50.965 50,048 0 1.920,965 0 0 0 0 50,048 0 1 920 965 30,000,000 0 0 0 58,100.869 57,656,982 56,736,017 27,870,737 28,428,152 28,996,715 29.576,649 WORKING DOCUMENT 41 OF 45 214 2004-05 Five Year Cash Flow PROJECT AREA NO.2 - DEBT SERVICE 302 1 2 3 4 5 Beginning Fund Balance Restricted: September Payment on 98 TABS Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment Interest Interest Advance on City Loans Total Revenues Transfers In RDA PA 2 Housing TOTAL INFLOWS OUTFLOWS Expenditures ContracbMiscellaneous Debt Service 95 Series TAB P&I 98 Series TAB P&I ERAF Loan Repayment - Interest Subtotal Debt Service Pass Through Payments CVWD CVWD CV Mosquito Abatement CV Mosquito Abatement Riverside County Riverside County Riverside County - 4/28/98 DSUSD DSUSD Co Superintendent of Schools Co. Superintendent of Schools Desert Community College Desert Community College CVRPD. CVRPD Subtotal Pass Through Payments Interest on City Loan Subtotal Expenditures Transfers Out PA 2 Capital PA 2 Low Mod Housing - ERAF 2004 Finance Authority Debt service TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted [Reserve Funds ENDING Fund BALANCE 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) (11,104,297) (11,104,297) (11,104,297) (7,662,279) (4,489,368) (1,011,982) 2,525,910 54,463 254,463 254,463 3,155 3,029 2,875 2,742 254,463 254,463 254,463 3,155 3,029 2,875 2,742 (11,358,760) (11,358,760) (11,358,760) (7,665,434) (4,492,397) (1,014,857) 2,523,168 0 12,459,800 ' 12,459,800 12,833,594 13,218,602 13,615,160 14,023,615 922,373 95010" 978,545 1,007,901 1,038,138 25,992 0 0 0 0 0 45,200 0 1,053,600 0 1.158 938 1,274,832 1.402 315 1,542,547 25,992 13,513,400 13,382,173 14,942,576 15.471,979 16,025,376 16,649,500 3,401,995 337,867 4,099,819 1,706,754 1,954,641 1,955,846 1,953,598 3,427,987 13 851,267. 17,481,992 16 649,330 17 426,620 17 981,222 18 603,098 3,025 179,013 179,013 73,734 77,672 81,028 84,114 0 337,867 0 0 0 0 0 257,618 418,264 418,264 417,080 418,264 419,168 419,785 0 0 0 0 0 257,618 756,131 418,264 417,080 418,264 419,168 419.785 0 1,189,911 1,189,911 1,228,817 1,265,681 1,303,652 1,342,761 89,392 90,967 93,696 96,507 99,402 0 219,604 219,604 332,069 342,031 352,292 362,861 15,394 24,582 25,320 26,079 26,862 0 5,191,074 5,191,074 5,335,567 5,495,634 5,660,503 5,830,318 395,721 394,981 406,830 419,035 431,606 100,000 100,000 100,000 100,000 100,000 100,000 0 2,893,794 2,893,794 2,980,602 3,070,020 3,162,121 3,256,985 213,464 220,648 227,267 234,085 241,108 0 327,071 327,071 336,882 346,988 357,398 368,120 24,210 24,939 25,687 26,457 27,251 0 601,187 601,187 619,221 637,798 656,931 676,639 44,490 45,840 47,215 48,631 50,090 0 82,936 82,936 85,242 87,799 90,433 93,146 0 5,921 6,310 6,500 6,695 6,895 0 10.605, 577 11,394,169 11,826,667 12.178,466 12,540,819 12,914.044 729,786 1,053,580 1,053,580 1,158,938 1,274,832 1,402,315 1,542,547 990,429 12,594,301 13,045,026 13,476.419 13,949,234 14,443,330 14,960,490 254,90 994,948 1,706,754 1,954,641 1,955 846 1953,598 254,904 0 994,948 1,706,754 1,954,641 1,955,84 1,953,598 1,245,333 12,594 301 14,039 974 15,183,173 15,903,875 16,399,176 16,914,088 (9,176,106) (10,101,794) (7,916,742) (4,746,986) (1,272,629) 2,262,388 5,902,254 254,463 254,463 254,463 257,618 260,647 263,522 266,264 8,921,643) 9,847,331) (7,662,279)1(4,489,368) (1,011,982) 2,525,910 6,168,518 WORKING DOCUMENT 42 OF 45 M 21� PROJECT AREA NO.2 - CAPITAL PROJECTS 406 Beginning Fund Balance Advance to Fire DIF Advance to Fire DIF Reserved for Economic Development Hwy 111 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Interest Developer Transfers In PA 2 Debt Service TOTAL INFLOWS OUTFLOWS Expenditures Contract Services/Misc Advertising -Economic Dev Economic Development Subtotal Expenditures Reimbursements General Fund Transfers Out Capital Improvement Program 675 Phase V-C Westward Ho 1723 SilverResort 1732 Hwy 111 676 Phase V-D Sagebrush,Bottlebrush,Saquaro 1742 Simon Or Signal Total CIP Transfer to Park DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds- Advance to Fire DIF Restricted /Reserve Funds -. Economic Development ENDING Fund BALANCE 2004-05 Five Year Cash Flow 1 2 3 4 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) 3,128,493 3,128,493 3,128,493 1,550,001 1,519,401 1.488,201 1,456,401 1,260,695 1,500,000 1,260,695 0 0 0 0 (100,000) 0 482,000 482,000 0 0 0 0 0 0 312,000 0 0 0 0 1,867,798 1,146, 493 1,797,798 1,550,001 1,519,401 1,488,201 1,456,401 18,857 0 0 4,400 3,800 3,200 2,500 0 0 50,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 18,857 0 50,000 4,400 3,800 3,200 2,500 37,861 120,720 120,720 20,000 20,000 20,000 20,000 0 250 250 3,500 40,000 40,000 0 0 0 0 41,361 160,970 160,970 20,000 20,000 20,000 20,000 20,722 41,443 41,443 15,000 15,000 15,000 15,000 (28,892) 0 (26,156) 0 0 0 0 0 0 1,112,445 312,000 0 0 (17,589) .0 0 0 0 0 0 45,379 0 0 0 0 28,892 0 1,426,079 0 0 0 0 0 0 0 0 0 (28,892) 0 1,426,079 0 0 0 0 33,192 202,413 1,628,492 35,000 35,000 35,000 35,000 1,853,463 944,080 119,306 188,706 157,506 126,706 93,206 1,260,695 1,500,000 1,16 0, 695 1;160, 695 1,160,695 1,160, 695 1,160, 695 0 482,000 170 000 170,000 170,000 170,000 170,000 3,114,158 2,926,080 1,550,001 1,519,401 1,488,201 1,456,401 1,423,901 WORKING DOCUMENT 43 OF 45 216 REIMBURSEMENTS General Gas Tax Fund General Lighting & Landscape General Civic Center General Capital Improvement Fund General Redevelopment Civic Center General Fund RDA CIP 1 General Fund RDA CIP 2 General Fund Gas Tax General Fund L&L General Fund CIP General Fund RDA 1 Housing General Fund RDA 1 Bond General Fund RDA 2 Housing General Fund RDA 2 Bond General Fund 2004-05 Five Year Cash Flow 1 2 3 4 5 2004-05 2004-05 2005-06 2006-07 2007-08 2008-09 Thru 12/31/04 (Original) (Adjusted) (311,100) (622,200) (622,200) (666,500) (689,800) (713,900) (738,900) (412,900) (825,800) (825,800) (825,800) (825,800) (825,800) (825,800) (102,183) (204,366) (204,366) (204,366) (204,366) (204,366) (204,366) (67,840) (376,681) (993,458) (2,500) (2,500) (2,500) (2,500) (684,966) (1,439,000) (1,439,000) (1,412,557) (1,412,557) (1,216,544) (1,216,544) 102,183 204,366 204,366 204,366 204,366 204,366 204.366 163,472 396,013 396,013 396,013 396,013 200,000 200,000 20,722 41,443 41,443 15,000 15,000 15,000 15,000 311,100 622,200 622,200 666,500 689,800 713,900 738,900 412,900 825,800 825,800 825,800 825,800 $25,800 825.800 67,840 376.681 993,458 2,500 2,500 2,500 2,500 334,136 668,272 668,272 668,272 668,272 668,272 668,272 0 0 0 0 0 0 0 166,636 333,272 333,272 333,272 333,272 333,272 333,272 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 44 OF 45 217 W Wm m R O O l7 O O Y IA h oo.00000000000 000000000000000000"'-0000000000ayvnioomm �00000000 N Ot m M N Q O? a s m R m om O 00 O O N O all aQD Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Ct O O O O p 0 0 0 0 tOp tmO 0 0 0 th 0 0 0 0 0 0 0 C N O LL W W �- L M w r oom0000000000000�0000000000000000000000$0000000 mm ao 0000000 LL h q 0 0 N m aa O O O Otff NN ,pz N Q O O O p m r N A m m W t7 of � ri m Q pp v� �a Q m� Wtn rW p `Imp A t0 t0 mmQ N N' rA'••'N n� O W ONm O O pp m Om� t7 1�MmO� Q M mOOt7A mON �Oq W O O t00 t")aD � Q j ��ONOmOrC1 �tD00000mt0 Yl aWp-�OOmap tC�Om000000000�00000 ADWOOh �'00000000 J 17 t70A Q'-hO�A N �QQ...-fV WA'QA�001 O' l7 AN QO WW R C a N h O O m p O O m Qa voo'�000000i0000000m000.=00000000000000000000000rim00000000000.0 Np coW o n o mm ci Q m m A ^ A Ip Q C NM Nm m ma W NN N Nm to tp Na N Q W Q O - tp O tri N O to p� ON N �O N 000� � 00O! OO � O� 0000 0000 000 0000000 � �.00 �_-� 0 0000000 ,..fir maQ ^-o m coN, m eON "' tnQ tnN If) lh JE C Q C U ' N m 0 'O' v C C m LL LL C C C C C pp pp C 'LLJ U 6 mU.LL m m U 0 V u V- - m a a mW LL 0 « O u N LL C IL a a a o w cwi. O w o m VN - 0000 cE0�zopcJ>,LLZJ,2=C SJyS•yJ o a2_ gyVJ v K m0100 00 a£`-' cJ �LLcJNo� tl�ra6w`typ �S�uNJw -LL�JOLc �LLJO@c am8 i aaaSoa��wcLU wLLnD«Z c«A- FNwX aayN�t w'a Ua�0 Jmmu�a$w Eo'aw<i`o!:'Jao : @«S« FNc oUa'oaapp'o asm ULLUvOoK a�ao�O&m JOCaJO3NWNUy<a' oo mm00,-- ammao s H w K O w ., W hmSS JUUtnNV ate.- �<�.�anNu .OLL N LL w W N W W m W A O m w « O m<< w O< - uncZ.Z.00aauuaaooa�w •�`c�Z. 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AO OO 0 0 0 O----- m O 0 0 0 0 0 0 0 0 <O<O<«O O<«OO««O«< OJO - /2IL 0 ia6D=UWONCH City of La Quinta 5 Year Analysis of General Fund Balances Reserved and Unreserved Balances Fiscal Yaar (_) Net (+) (+) (_) Beginning Inflows/Over Restricted Unrestricted Ending Fy 03/04 - Prior Year 46,602,338 25,719,265 19,403,037 6,316,228 30,824,588 21,993,978 52,818,566 FY 04/05 - Projected 53,097,334 23,821,461 25,676,881 (1,855,420) 29,521,274 21,720,640 51,241,914 FY 05/06 51,241,914 24,262,023 28,226,747 (3,964,724) 31,805,822 15,471,368 47,277,190 FY 06/07 47,277,190 25,726,428 28,826,428 (3,100,000) 34,304,305 9,872,885 44,177,190 FY 07/08 44,177,190 26,360,935 31,440,272 (5,079,337) 37,038,611 2,059.,242 39,097,853 FY 08/09 39 097,853 26,989,834 32 936,221 5,946,387 40,029,566 6,878,100 33 151,466 Reserved Fund Balance FY 03/04 FY 04/05 FY 05/06 FY 06/07 FY 07/08 FY 08/09 RDA 1 Principal 9,289,036 9,289,036 9,289,036 9,289,036 9,289,036 9,289,036 RDA 2 Principal 12,108,514 6,308,514 6.308,514 6,308,514 6,308,514 6,308,514 RDA Interest 7,273,533 9,279,877 11,564,938 14,064,317 16,798,452 19,789,758 Civic Center DIF - 2,100,000 2,100,000 2,100,000 2,100,000 2,100,000 Reserve for Advance to SilverRock - Checking - 250,000 250,000 250,000 250,000 250,000 Reserve for Advance to SilverRock - Inventory&ABC 140,000 140,000 140,000 140,000 140,000 Reserve for.Civic Center Bonds 203,831 204,173 203,660 202,764 202,935 202,584 Deposits 246,858 246,858 246,858 246,858 246,858 246,858 Prepaids 292,816 292,816 292,816 292,816 292,816 292,816 Economic Develo ment Projects 1,410,000 1,410,000 1,410,000 1 1,410,000 1,410,000 1 1,410,000 Total Reserved 30,824,588 1 29 521,274 31,805,822 34,304,305 37,038,611 40,029 566 Unreserved Fund Balance Cash Flow Reserve FY 03/04 FY 04/05 FY 05/06 FY 06/07 FY 07/08 FY 08/09 1,800,300 2,176,616 2,431,884 2,620,282 2,821,742 2,947,220 Additional Reserve 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 Emergency Reserve 6,523,200 7,914,966 8,843,214 9,528,299 10,260,878 10,717,163 Operations/Projects/Transfers 9,670,478 7,629,058 196,270 6,275,696 15,023 378 24 542,483 Total Unreserved 1 21,993,978 1 21,720 640 1 15,471,368 1 9,872,885 1 2,059,242 6,878,100 Total Fund Balances. iV N 2/18/200510:09 AM 52,818,566 51,241,914 47,277,190 144,177,190 39,097,853 33,151,466 F:\CASHFLOW\FY2005\DecO4.xls CITY COUNCIL GOALS FY 2004-2005 Economic Capital Goal Development Improvement Budget Other/Comments Plan Plan 1. New Library Contained Completion of construction within CIP expected end of June 2005 2. La Qu nta Historical Society Museum Contained within CIP as an Selection process for design architect is Add Project underway 3. La Quints Arts foundation Financial Support Consider during budget hearings Funded in FY 2004-05 budget 4. Historical Society Financial Support' Consider during budget hearings Funded In FY 2004-05 budget 5. La Quinta Chamber of Commerce Financial Support Consider during budget hearings Funded in FY 2004-05 budget 6. Annexation Issues. Contained Consider during Staff is evaluating and will within EDP budget hearings bring report before Council in April 2005 Economic Capital Goal Development Improvement Budget Other/Comments Plan Plan 7. Commercial Developments Contained Sam's Club, SteinMart, (hotels, motels, retail) within EDP Trader Jo's, Kohl's, Circuit City, Office Depot, PetsMart, Marshalls, Embassy Suites, Homewood Suites; staff continues to work to attract a major anchor at the eastern periphery of the Highway 111 corridor Marketing Services Contained Consider duringMarketing rketi ng services-RFP within EDP budget hearings completed and programs being Implemented 8. Fire/Emergency Services Consider during Paramedic squad added In (3-5 year program for budget hearings March 2004; anticipate additions to paramedic shifting existing 2-person services; third firefighter at medic squad to two each station) engines and adding a third medic for the remaining engine (County will supply) in this fiscal year 9. Asphalt Village Parking lot at Contained Bid award scheduled for Avenida Bermudas & within*CIP April; construction to begin Avenida Montezuma in May; anticipate compie- Enhancements & Signags tion by late August 2005 10. Build General Fund Consider during I Ongoing budget hearings if 2 iV C.J Economic Capital Goal Development Improvement Budget Other/Comments Plan Plan 11. Civic Center Expansion Contained Anticipate finalizing design (office/storage space) within CIP in March, receiving construction drawings in July, and going out to construction bid in August, with completion in Fall 2005 12. Develop Uniform Sign Consider during Staff is evaluating Program budget hearings 13. Periodically Re-evaluate City Ongoing Commissions with directions and rules 14. Evaluate Public Safety Needs Consider during Staff previously evaluated budget hearings service levels, funding needs and funding alternatives and prepared an analysis for City Council consideration. This item is ongoing. 15. Evaluate Funding .for Lighting Consider during Staff is currently analyzing and Landscaping budget hearings and will be reporting to the City Council in the near future iV_ 3 Economic Capital Goal Development Improvement Budget, Other/Comments Plan Plan 16. Move forward on SilverRock Contained Contained Phase I golf course opened Resort project within EDP within CIP 2-14-05; grand opening on 3-1-05; issued RFQ for master developer for resort rental/retail components; anticipate entering into ENA with prospective developer before end of FY 04-05; anticipate negotiating a DDA with selected master developer in FY 05-06 17. Purchase Land for Public Ongoing Purposes, Open Space, and Notification of Open Space Opportunities/Assets 18. Provide acknowledgment Pillars of the Community process for individuals who acknowledgement was have contributed conducted on significantly to the well- 2-15-05, and will continue being of the City annually 19. Evaluate & Enhance Cultural Contained Staff continues to evaluate and Recreational within CIP as an opportunities Opportunities/Programs Add project �V N C�1 Economic Capital Goal Development improvement Budget Other/Comments Plan Plan 20. Continue Promotion of La Contained Creation of 04-05 City Quinta within EDP newsletter; calendar; infomercial; collateral materials for an economic development/business packet; attended trade shows; print ads for the Bob Hope Chrysler Classic and the Palm Springs Life; .preparing to launch a marketing recruitment program, which will conduct business and residential surveys and will host developer/ commercial broker workshops in an effort to pinpoint resident needs/desires for future commercial 21. Add a minimum of two Consider during -development Ongoing; An additional police patrol officers budget hearings motor officer was funded through grant monies for the next five years. 22. Finalization of Road Ongoing; will be reviewed Improvements by by Public Works/ Developers Engineering Department, Community Development Department and City Attorney Goal - Economic Development Plan Capital Improvement Plan Budget Other/Comments 23. Affordable housing Contained Funded 25 second trust within EDP deed loans, of which 18 assisted moderate income households, 5 very -low, and 2 low income (Vista Dunes) Purchased the 27.75 acre Hammer property,; Completed conceptual site planning activities for the 15 acre affordable family housing portion; RFQ out to developers; Selected a firm to initiate site planning and development negotiations. Initiated relocation of the Vista Dunes Mobile Home Park residents, secured the Site development Permit, started demolishing the existing improvements, and completed the construction bid preparation and circulation process. U0 Goal Economic Development Plan Capital -Improvement Plan Budget Other/Comments Affordable Housing Initiated new property (continued) purchase activities both within and outside of the Redevelopment Project Areas. 24. Assist staff in accomplishing Consider during Ongoing; On oin • Four additional increased workload budget hearings positions were added in 2004-05: Golf/Park Landscape Mgr.; Special Projects Asst.; Secretary (PW); and Recreation Supervisor � 7 TJ TJ CA �z4 oZP QuiRs G�hf OF 9 COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE: Consideration of Recommendations Contained in the Management Review of the Public Works Department RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 0 Approve the Organizational Chart and position descriptions as referenced in the Management Review for reorganization of the Public Works department, and authorize staff to recruit for the new positions and make changes to existing positions as recommended in the Management Review. FISCAL IMPLICATIONS: Salary and benefits for Management Analyst at Step 5 of Range 63 is $101,374; salary and benefits for Traffic Engineer at Step 5 of Range 78 is $141,220; minus current contract of $120,000 for part-time traffic engineering work with Traffex. Total costs associated with this recommendation are approximately $141,000 per year. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In late August, 2005, the City engaged the services of Bucknam & Associates to conduct a Management Review of the Public Works department. The review focused specifically on customer service, program effectiveness, and responsiveness to the residential, business and development communities. The primary goal of the review was to enhance and optimize the effectiveness of the functions and processes within the Public Works Department operations in providing services to its clientele. :. 229 Attachment 1 is the Management Review completed by Bucknam & Associates. The methodology and process utilized in completing the report is outlined in the first portion of the report. The remainder of the report provides the findings of the review and a series of recommended actions. The purpose of this staff report is to: (1) transmit the Management Review to the City Council; (2) submit the proposed Organization Chart and position descriptions to the City Council for approval; and (3) obtain authorization on the new (or changed positions for recruitment. Management Review Transmittal As outlined in the Management Review, there has been tremendous work flow in the Public Works department. In an effort to enhance customer service and department effectiveness, the review was completed. In summary, the review outlines recommended improvements for enhancement of department operations. This "Program for Excellence" included a number of Key Program Objectives. As with any analysis of operations of one department, we find that enhancements to one department include requirements of increased coordination with other departments. Thus, the recommended actions call for the development of various "teams" for development review of projects and operations. Each of these is outlined in the report, and some have already been implemented. Proposed Organization Chart Included in the Management Review is the proposed Organization Chart, as well as its goals and purpose. In summary, the reorganization creates five (5) Divisions under the Director. These Divisions are: Development Services, Engineering Services, Traffic and Transportation Services, Administrative Services, and Maintenance Services. The reorganization would necessitate the creation of two new positions —one Management Analyst position and one Traffic Engineer position. Currently, the City contracts for a part-time Traffic Engineer. The reorganization also necessitates the reclassification of a Senior Engineer position to Principal Engineer and reclassification of an Assistant City Engineer to Principal Engineer. Authorization of New (or Changed) Positions As outlined in the previous paragraph, the reorganization necessitates some changes to the City's current manning schedule. More specifically, the current Assistant City Engineer and Senior Engineer assigned to the Capital Improvement Projects section will be reclassified as Principal Engineers. The positions of Traffic Engineer and 230 Management Analyst will be added to the department. The City currently contracts for traffic engineering services. The salary level for the proposed engineering positions will be at Range 78 ($6,981 - $8,485 per month). The salary level for the Management Analyst will be at Range 63 ($4,843 - $5,887 per month). The estimated increase in costs for the changes/addition is less than $145,000 per year. Attachment 2 provides the respective job descriptions. In a departure from past recruitment practices, the City will recruit for the proposed engineering positions on an "Open Until Filled" basis. Our labor attorney has concurred with the procedure. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Organizational Chart and position descriptions, and authorize staff to recruit for the new positions and make changes to existing positions as recommended in the Management Review; or 2. Do not approve the Organizational Chart and position descriptions, and do not authorize staff to recruit for the new positions and make changes to existing positions as recommended in the Management Review; or 3. Provide staff with alternative direction. Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Management Review Prepared by Bucknam & Associates (for Council only) 2. Job descriptions for Principal Engineer, Traffic Engineer, and Management Analyst 231 ATTACHMENT 2 THE CITY OF LA QUINTA PRINCIPAL ENGINEER GENERAL STATEMENT OF JOB Under general direction, plans, assign and reviews engineering work as the manager of a major section of the Public Works Department; assists in the development and implementation of Department policies and programs, and does related work as required. DISTINGUISHING CHARACTERISTICS This job class functions at the principal level of the engineering series as a section manager. Employees in this classification exercise independent judgment in negotiating, prioritize project activities, ensure coordination with other Department divisions other departments and outside agencies in accordance with project goals exercise budget controls. Supervise engineering and support staff. REPORTS TO: Director of Public Works/City Engineer. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Plan, organize, direct and review the work of engineering staff and support staff in the development of in-house projects and performs a broad range of advanced level professional engineering design and management of public works infrastructure and improvement projects; • Participate in the development and implementation of goals, objectives, policies, procedures and priorities; • Participate in the development and administration of Capital Improvement Programs including the development of related budgetary information, oversees construction inspection activities and approves progress payments and change orders as required; • Determine scope of engineering projects; prepares requests for proposals and contracts for consulting services, reviews the work completed by consulting engineers and other contractors; • Review and process engineering plans for private developments affecting streets, sewers, storm drains and related facilities, and ensure the plans meet City standards; • Prepare a variety of documents and reports including agenda, project reports, grant applications for funding and maintain related records; • Review and approve final plans and specifications for street improvements; 2 3 2 • Attend meetings to review and make recommendations on proposed projects; • Assign, review and evaluate the work of subordinate staff and recommend related employment actions; • Provide information to the public in response to inquires and complaints and make public presentations; • Participate in the development and implementation of engineering division goals and objectives; implement policies and procedures related to assigned operations unit; • Perform various related essential duties as required. MINIMUM TRAINING AND EXPERIENCE Graduation from a recognized four year college or university with specialization in civil engineering; 5 years professional civil engineering experience in the municipal field, including supervision. Additional qualifying experience may be substituted for up to 2 years of the required education on a year -for -year basis. Required Licenses and Certification • Possession of, or ability to obtain, a valid Class C California Drivers License. • Possession of or ability to obtain within one (1) year Professional Engineering registration as a Civil Engineer by the State of California. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of: • advanced principles and practices of civil and structural engineering; • principal practices of project management; • pertinent Federal, State and local rules, regulations and ordinances; • principles of organization, administration, budget and personnel management; • administration as applied to the design and construction of public works facilities and technical inspection services; • all types of building construction materials and methods, and of stages of construction when possible violations and defects may be most easily observed and corrected; • recent developments, current literature and sources of information in municipal public works administration; • accepted safety standards; • City building and zoning codes and related laws and ordinances; • the California Subdivision Map Act; 233 Physical Requirements: • Ability to operate a variety of engineering equipment, including a personal computer and peripheral equipment, calculator, and engineering scales; • Ability to use fine and gross motor coordination in performing data entry and in driving a car; • Ability to exert light physical effort in sedentary to light work involving sitting and walking or moving from one place to another; • Ability to exert a negligible amount of force periodically to lift, carry, push, pull, or otherwise move objects; • Ability to perceive and differentiate color, texture and shapes. Supervisorial Responsibilities: • Manage large and complex engineering projects including the supervision of professional, technical, support staff and consulting staff; • Ability to conduct comprehensive engineering studies and analyze problems and identify alternative solutions; • Ability to provide instruction and guidance to staff; and promote staff development and motivation; and analyze problems that arise in the areas under supervision and recommend solutions; • Ability to recommend the discipline or discharge of staff, approve transfers or promotion of employees; • Ability to prepare related reports and maintain comprehensive records • Ability to assess the work of employees and write performance appraisals. Mathematical Ability. • Ability to measure distance using scales and calculate averages and sizes; • Ability to calculate and apply a variety of formulas and statistics. Judgment and Situational Reasoning Ability: • Ability to apply principles of rational systems such as interpreting and applying complex engineering principles; • Ability to use independent judgment in periodically non routine situations, such as in setting of subdivision security amounts and approving completed subdivisions; • Perform complex plan review engineering work. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including City Council reports, expenditure reports, purchase order requests, engineers reports, plans and specifications, invoices, employee evaluations and customer complaints; • Ability to prepare budget, executive summaries, City Council reports, employee performance evaluations, cooperative agreements and specifications using prescribed format and conforming to all rules of 234 punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including state standard specifications and details, traffic manual, highway design manual, municipal code, streets and highway code, Subdivision Map Act, and computer manuals; • Ability to communicate and maintain effective working relationships with local residents, Planning Commission members, attorney, consultants, coworkers, City Manager, contractors, and other City personnel verbally and in writing; • Ability to prepare and present accurate and concise reports to Commissions and the City Council. En vironmen tal,Adap tability: • Ability to work primarily in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. November 2005 235 THE CITY OF LA QUINTA TRAFFIC ENGINEER GENERAL STATEMENT OF JOB Under general direction, plans, assigns, directs participates and reviews the activities of the Traffic Engineering Division; performs statutory duties of Traffic Engineer; provides professional and technical staff assistance; and does related work as required. DISTINGUISHING CHARACTERISTICS This position is a one -position classification found in the Public Works Department. This position has responsibility for traffic signal operations, as well as other traffic control measures; ensures coordination with other Department divisions and other departments and outside agencies in accordance with project goals, and exercises budget controls. Supervises related engineering and support staff. REPORTS TO: Director of Public Works/City Engineer. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Develop and implement goals, objectives, policies and priorities; • Supervise and participate in the work of collecting, tabulating, and analyzing traffic information; • Supervise and participate in the preparation of plans and specifications for new and revised traffic signals, street lighting systems and related traffic control devices; supervise and participate in related construction inspections; • Supervise and participate in the planning and preparation of work orders for the installation, removal or replacement of traffic signs, markings, protective structures, and street lights; • Review subdivision and building plans and re -zoning requests for impact upon traffic conditions; • Confer with property owners, school groups, public officials and civic organizations regarding traffic engineering problems; • Coordinate Traffic Engineering Division activities with other City departments divisions, and sections and with outside agencies; • Provide staff support and participate in committees, commissions, and citizen groups relative to transportation and traffic matters; • Conduct field observation regarding traffic - related requests, complaints and concerns; 236 • Supervise and participate in traffic and transportation studies conducted by consulting engineer; • Determine traffic and transportation needs; • Prepare a variety of reports, correspondence, and studies; • Maintain a current understanding of traffic engineering problems and solutions; • Prepare and administer division's budget; • Select, supervise, train and evaluate professional and technical subordinates; • Perform various related essential duties as required. MINIMUM TRAINING AND EXPERIENCE Graduation from a recognized four year college or university with specialization in civil engineering or related field of study; 5 years professional traffic engineering experience related to municipal government, including supervision. Additional qualifying experience may be substituted for up to 2 years of the required education on a year -for -year basis. Required Licenses and Certification • Possession of, or ability to obtain, a valid Class C California Drivers License. • Possession of or ability to obtain within one (1) year Traffic Engineering License issued by the State of California or registration as a Professional Engineer by the State of California. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of.- • Principles and practices of traffic and transportation engineering; • Principal practices of project management; • Pertinent Federal, State and local codes, regulations and ordinances; • Principles of organization, administration, budget and personnel management; • Administration as applied to the design and construction of public works facilities and technical inspection services; • Recent developments and information related to traffic engineering; • Recent developments, current literature and sources of information in municipal public works administration; • Accepted safety standards; 237 Physical Requirements: • Ability to operate a variety of engineering equipment, including a personal computer and peripheral equipment, calculator, and engineering scales; • Ability to use fine and gross motor coordination in performing data entry and in driving a car; • Ability to exert light physical effort in sedentary to light work involving sitting and walking or moving from one place to another; • Ability to exert a negligible amount of force periodically to lift, carry, push, pull, or otherwise move objects; • Ability to perceive and differentiate color, texture and shapes. Supervisorial Responsibilities: • Manage complex traffic engineering projects including the supervision of professional, technical, support staff and consulting staff; • Ability to conduct comprehensive traffic engineering studies and analyze problems and identify alternative solutions; • Ability to provide instruction and guidance to staff; and promote staff development and motivation; and analyze problems that arise in areas under supervision and recommend solutions; • Ability to recommend the discipline or discharge of staff, approve transfers or promotion of employees; • Ability to prepare related reports and maintain comprehensive records; • Ability to assess the work of employees and write performance appraisals. Mathematical Ability: • Ability to measure distance using scales and calculate averages and sizes; • Ability to calculate and apply a variety of formulas and statistics. Judgment and Situational Reasoning Ability: • Apply traffic engineering knowledge to specific traffic and transportation issues; • Ability to apply principles of rational systems such as interpreting and applying complex engineering principles; • Ability to use independent judgment in periodically non -routine situations, such as in setting of subdivision security amounts and approving completed subdivisions; • Perform complex plan review traffic engineering work. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including City Council reports, expenditure reports, purchase order requests, engineers reports, plans and specifications, invoices, employee evaluations and customer complaints; • Ability to prepare budget, executive summaries, City Council reports, employee performance evaluations, cooperative agreements and specifications using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including state standard specifications and details, traffic manual, highway design manual, municipal code, streets and highway code, Subdivision Map Act, and computer manuals; • Ability to communicate and maintain effective working relationships with local residents, Planning Commission members, attorney, consultants, coworkers, City Manager, contractors, and other City personnel verbally and in writing; • Ability to prepare and present accurate and concise reports to Commissions and the City Council. Environmental Adaptability. • Ability to work primarily in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. November 2005 239 THE CITY OF LA QUINTA MANAGEMENT ANALYST GENERAL STATEMENT OF JOB Under direction, performs a wide variety of responsible and complex administrative and analytical duties, including but not limited to, evaluation and analysis of management issues; preparation and presentation of staff reports and analysis; economic development project development and support; provides information and assistance to the public regarding assigned programs and services; and management assistance relating to special projects. REPORTS TO: City Manager, Assistant City Manager or Department Director. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Participates in special projects including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports; • Prepares comprehensive technical records and analytical reports pertaining to assigned area of responsibility; conducts research and comprehensive data collection efforts to support analysis; • Assists in preparation of the City's Economic Development Plan; prepares marketing and promotional materials in support of City's economic development efforts; assists in negotiating economic development agreements; • Prepares project, pro forma or issues analysis utilizing analytical, quantitative and intuitive skills; • Anticipates, plans and coordinates changes to policy and practices for assigned area; coordinates with other Departments to effect change as necessary; • Collects, compiles, and analyzes complex information from various sources related to assigned programs; prepares reports which present and interpret data, and identifies alternatives; ensures compliance with local, State and Federal regulations; assists in review of new state and federal legislation; makes and justifies recommendations; • Coordinates and collaborates with departments, divisions and outside agencies; serves as a liaison with public and private organizations, community groups and other social organizations; represents the City to Boards, Commissions, and County, State and Federal agencies; provides information and serves as a resource; • Responds to and resolves difficult and sensitive citizen complaints and inquiries; reviews problems and recommends corrective actions; prepares summary reports as required; 240 City of La Quinta: Management Analyst • Serves on a variety of committees as assigned; prepares and presents staff reports to the Council and other Boards and Commissions; • Performs various related essential duties as required. MINIMUM TRAINING AND EXPERIENCE A Bachelors degree with major course work in public administration, business administration or a closely related field; three years experience in various areas of general government administration, management, or economic development; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Requires a valid Class C California Drivers License. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of.• • principles and practices of public administration, including goal setting, program and budget development and implementation and employee supervision; • methods of research, program analysis, and report preparation; • principles and procedures of financial and statistical record keeping and reporting; • modern office procedures, methods and computer equipment; • principles of marketing and promotions; • basic economic development practices and policies; • negotiating skills and practices; • pertinent Federal, State and local laws, codes and regulations. Physical Requirements: • Ability to operate a variety of automated office machines including an adding machine, copier, personal computer, typewriter and fax machine; • Ability to coordinate eyes, hands and fingers in performing semi -skilled tasks including word process; • Ability to exert negligible physical effort in sedentary to light work involving sitting most of the time, but may involve walking or moving from one area of the office to another, and standing for brief periods of time; • Ability to exert a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Supervisorial Responsibilities: • Ability to assign, review, plan and coordinate the work of other employees; 241 41 City of La Quinta: Management Analyst • Ability to provide instruction and guidance to staff; • Ability to recommend the discipline or discharge of staff, approve transfers or promotion of employees; • Ability to assess the work of employees and write performance appraisals. Mathematical Ability: • Ability to add, subtract, multiply and divide; • Ability to compute and use fractions and decimals. Judgment and Situational Reasoning Ability: • Ability to apply principles of synthesis functions in assisting in the development of long and short range plans; • Ability to use independent judgment under public scrutiny or on short notice such as when making public presentations or responding to media or public inquiries; • Ability to use independent judgment under pressure during negotiations. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including City and department rules, laws and policies, messages, reports, and meeting minutes; • Ability to prepare letters of correspondence, memos, transmittals, forms, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including dictionary, computer software manuals and phone directory; • Ability to communicate and maintain effective working relationships with officials, coworkers, supervisor, members of the public, and other City personnel verbally and in writing. Environmental Adaptability: • Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 1998 2�^ BUSINESS SESSION ITEM: 7 ORDINANCE NO. 422 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP OF THE CITY, BY REZONING CERTAIN PROPERTIES FROM MEDIUM DENSITY RESIDENTIAL TO TOURIST COMMERCIAL AND FROM TOURIST COMMERCIAL TO OFFICE COMMERCIAL LOCATED SOUTHEAST OF THE INTERSECTION OF WASHINGTON STREET AND MILES AVENUE WITHIN THE CENTRE POINTE PROJECT CASE NO. ZONE CHANGE 2005-125 CP DEVELOPMENT LA QUINTA, LLC The City Council of the City of La Quinta does ordain as follows: SECTION 1. The La Quinta Official Zoning Map is hereby amended by rezoning properties located southeast of the intersection of Washington Street and Miles Avenue in the Centre Pointe project. The properties for such rezoning are shown and depicted on the map attached hereto, and made a part of this Ordinance. SECTION 2. ENVIRONMENTAL. The Zone Change has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the La Quinta Community Development Department has completed Environmental Assessment (EA) 2005-551, an Addendum to EA 2001-436. The Addendum to the previously certified Mitigated Negative Declaration of environmental impact has been certified by the City Council. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 151h day of November, 2005, by the following vote: 243 Ordinance No. 422 Zone Change 2005-125 CP Development La Quinta, LLC Adopted: November 15, 2005 Page 2 AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 244 Ordinance No. 422 Zone Change 2005-125 CP Development La Quinta, LLC Adopted: November 15, 2005 Page 3 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE 1 ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 422 which was introduced at a regular meeting on the 1 ST day of November, 2005, and was adopted at a regular meeting held on the 15'h day of November, 2005, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution 98-109. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California A� 7 ORDINANCE NO. 422 AA ZONE CHANGE 2005-125 EXHIBIT "A" . ADOPTED: NOVEMBER 1, 2005 9 V THE CENTRE POINTE PROJECT oy° F m 190-4 a r •� , g O e± . ... .�WIIOa141IUG� ffi®�NOCni APPROVED ZONING '. BUSINESS SESSION ITEM: S ORDINANCE NO. 423 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT TO A DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF LA QUINTA AND CP DEVELOPMENT LA QUINTA, LLC DEVELOPMENT AGREEMENT 2003-006, AMENDMENT NO. 2 WHEREAS, California Government Code Section 65864 et seq. (the "Development Agreement Law") authorizes cities to enter into binding development agreements with persons having a legal or equitable interest in real property for the development of such property, all for the purpose of strengthening the public planning process, encouraging private participation and comprehensive planning, and identifying the economic costs of such development; and WHEREAS, on or about December 18, 2003, the City Council of the City of La Quinta ("City" or "City Council," as applicable) entered into Development Agreement No. 2003-006 with CP Development La Quinta, LLC (the "Developer") pursuant to California Government Code Section 65864 et seq. and Section 9.25.030 of the City's Municipal Code (the "Original Development Agreement"); and WHEREAS, on or about October 28, 2004, the City Council of the City of La Quinta ("City" or "City Council," as applicable) entered into that certain Amendment No. 1 to Development Agreement with Developer to revise the transfer provisions set forth therein ("Amendment No. 1 "); and WHEREAS, the Original Development Agreement, as modified by Amendment No. 1, is hereinafter referred to as the "Development Agreement"); and WHEREAS, City staff and the Developer have negotiated an amendment to the Development Agreement ("Amendment No. 2") to modify the description of Developer's intended project; and WHEREAS, concurrently with the Developer's negotiations with the City regarding Amendment No. 2, Developer is processing through the City an amendment to Specific Plan 2001-055 (the "Specific Plan Amendment") and an amendment to a Disposition and Development Agreement entered into between the Developer and the La Quinta Redevelopment Agency (the "Agency") concurrently with the City's and Developer's entry into the Original Development Agreement (the "DDA Amendment") to permit the requested revisions to the Developer's intended project; and 247 Ordinance No. 423 Development Agreement 2003-006, Amendment #2 CP Development La Quinta, LLC and City of La Quinta Adopted: November 15, 2005 Page 2 WHEREAS, the Planning Commission of the City did on the 1 1 th day of October, 2005, hold a duly noticed Public Hearing to consider Amendment No. 2 and the recommendation of the Planning Commission for approval has been received by the City Council; and WHEREAS, the City Council of the City of La Quinta, California ("City Council"), did on the 1" day of November, 2005, hold a duly noticed public hearing to consider Amendment No. 2; and WHEREAS, at said City Council Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to justify approving Amendment No. 2: 1. The proposed Amendment No. 2 is consistent with the objectives, policies, general land uses and programs of the City of La Quinta General Plan and Specific Plan 2001-055, as modified by the Specific Plan Amendment. 2. The property is within the Tourist Commercial, Medium Density Residential, Office Commercial and Park Districts of the General Plan which permits the proposed use and the proposed use is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2). 3. The land uses authorized and regulations prescribed for Amendment No. 2 will be compatible with the zoning and its related regulations upon approval of the Specific Plan Amendment. The site is zoned Tourist Commercial, Medium Density Residential Commercial and Park which permits the proposed uses provided the Specific Plan Amendment is approved and certain other conditions are met. 4. The proposed Amendment No. 2 conforms with public convenience and the general welfare by providing for extensive public improvements and conforms to good land use practice by requiring the development of a commercial development. 5. Approval of Amendment No. 2 will not be detrimental to the health, safety, and general welfare since adequate provision has been made in previous City approvals to provide for necessary and desirable improvements and since these approvals are incorporated herein. 248 Ordinance No. 423 Development Agreement 2003-006, Amendment #2 CP Development La Quinta, LLC and City of La Quinta Adopted: November 15, 2005 Page 3 6. Approval of Amendment No. 2 will not adversely affect the orderly development of the subject or surrounding property nor the preservation of area -wide property values, but rather will enhance them by encouraging planned, phased growth. 7. Consideration of Amendment No. 2 has been accomplished pursuant to California Government Code Section 65864 et seq. and the City of La Quinta Municipal Code Section 9.250.030, which governs Development Agreements. WHEREAS, all actions required to be taken by the City precedent to the adoption of this Ordinance have been regularly and duly taken. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. APPROVAL. The City Council hereby approves and adopts Amendment No. 2 in the form presented to the City Council concurrent with the approval and adoption of this Ordinance, subject to the Agency's adoption of a resolution approving the DDA Amendment and the City Council's adoption of a resolution approving the Specific Plan Amendment, and the City Council hereby authorizes and directs the Mayor to sign Amendment No. 2 on behalf of the City, and the City Clerk to record Amendment No. 2 in the Official Records of Riverside County in accordance with applicable law. SECTION 2 ENVIRONMENTAL. Amendment No. 2 has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the La Quinta Community Development Department has completed Environmental Assessment (EA) 2005-551, an Addendum to the previously certified EA 2001-436. This Addendum to the previously certified Mitigated Negative Declaration of environmental impact has been certified by the City Council. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. 240 Ordinance No. 423 Development Agreement 2003-006, Amendment #2 CP Development La Quinta, LLC and City of La Quinta Adopted: November 15, 2005 Page 4 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 15`h day of November, 2005, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 250 Ordinance No. 423 Development Agreement 2003-006, Amendment #2 CP Development La Quinta, LLC and City of La Quinta Adopted: November 15, 2005 Page 5 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 423 which was introduced at a regular meeting on the 1 IT day of November, 2005, and was adopted at a regular meeting held on the 15th day of November, 2005, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution 98-109. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California 251 Report and Informational Item No. -4> MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A Regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 5, 2005 10:00 a.m. I. CALL TO ORDER A. This meeting of the Architectural and Landscaping Review Committee was called to order at 10:10 a.m. by Community Development Director Doug Evans. B. Committee Members present: Frank Christopher and Tracy Smith. It was moved and seconded by Committee Members Christopher/Smith to excuse Committee Member Bobbitt. Unanimously approved C. Staff present: Planning Manager Les Johnson Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: None V. BUSINESS ITEMS: A. Site Development Permit 2005-843; a request of East of Madison LLC for consideration of architecture and landscaping plans for a maintenance building for the property located on the north side of Corporate Center Drive, east and west of Commerce Court. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Mr. John Gamlin, representing the applicant, who stated he had no comments nor do they have a problem with reducing the height of the canopy. 2. Commissioner Smith asked what material was being used for the brown outdoor color. Mr. Craig Pearson, architect, stated it is an outdoor shade cloth. GAWPDOMALM10-5-05 ALRC.doc 252 Architecture and Landscaping Review Committee October 5, 2005 3. Commissioner Christopher stated he had no major issues. He was interested in whether or not Lots 75 and 76 will be facing away from the maintenance building. Mr. Gamlin stated they face toward the golf course with dense screening to hide facility. 4. Commissioner Smith stated the Phoenix canariensis, Strelitzia nicolai will not hold up against the wind. Cats claw vines will grow, but the wind will blow them down. Other than that it is a good plant list. He asked what ground cover would be used. Mr. Gamlin stated it would be decomposed granite (DG). 5. There being no further questions of the applicant, it was moved and seconded by Committee Members Christopher/Smith to adopt Minute Motion 2005-034 recommending approval of Site Development Permit 2005-843, as recommended and as follows: a. Recommend Phoenix canariensis, Strelitzia nicolai and cats claw be reviewed due to desert climate. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMITTEE MEMBER ITEMS: None Vill. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Christopher/Smith to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a meeting to be held on November 2, 2005. This meeting was adjourned at 10:20 p.m. on October 5, 2005. Respectfully submitted, BETT . SAWYER Executive Secretary 253 Report and Informational Item No. / I MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 11, 2005 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Kirk who asked Commissioner Ladner to lead the flag salute. B. Present: Commissioners Ed Alderson, Richard Daniels, Kay Ladner, Paul Quill and Chairman Kirk. C. Staff present: Community Development Director Doug Evans, Assistant City Attorney Michael Houston, Assistant City Engineer Steve Speer, Planning Manager Les Johnson, Associate Engineer Paul Goble, Principal Planner Stan Sawa, Associate Planner Wallace Nesbit, and Executive Secretary Betty Sawyer II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. Community Development Director Doug Evans asked that the Agenda be amended to add a consent item clarifying the Planning Commission minutes of July 26, 2005. IV. CONSENT ITEMS: A. Community Development Director Doug Evans requested the Minutes of July 26, 2005, be added to the Agenda for clarification. B. Community Development Director Doug Evans asked for clarification of the Minutes of July 26, 2005, regarding Condition No. 60. It was moved and seconded by Commissioners Ladner/Quill to correct the Minutes of July 26, 2006 to state that Condition No. 60. was to be deleted from the Conditions of Approval for Specific Plan 97-027, Amendment No. 4, and not Condition No. 38.A.2.a. Unanimously approved. 254 G:\WPDOCS\PC Minutes\1 0-1 1-05.doc Planning Commission Minutes October 11, 2005 C. Chairman Kirk asked if there were any corrections to the Minutes of September 27, 2005. Commissioner Alderson asked that Page 4, Item #1 be amended to note that he had a potential conflict due to the location of the project in relation to a project his firm is developing. There being no other changes to the minutes, it was moved and seconded by Commissioners Ladner/Alderson to approve the minutes as corrected. V. PUBLIC HEARINGS: A. Continued - Sign Application 2003-727, Amendment #1; a request of Paragon Signs, Inc. for Dr. Matthew Werner for consideration of a revised Sign Program for the Lake La Quinta Plaza, for the property located at 47- 250 and 47-350 Washington Street, the east side of Washington Street, just north of Omri and Boni Restaurant. 1 . Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if this Amendment was replacing the entire sign program. Staff stated yes, and confirmed that the monument sign was also being brought back to the Commission. 3. Chairman Kirk asked if the applicant would like to address the Commission. Dr. Werner stated he had no questions. 4. Chairman Kirk asked if there was any other public comment. There being none, the public participation portion of the hearing was closed and open for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Ladner/Quill to adopt Minute Motion 2005-013, approving Sign Application 2003-727, Amendment #1, as recommended. Unanimously approved. B. Site Development Permit 2005-842; a request of KB Home Coastal, Inc. for consideration of architectural plans for six prototypical residential plan types for use in Tract 31732 for the property located at the southeast corner of Monroe Street and Avenue 60. 255 G:\WPDOCS\PC Minutes\10-11-05.doc Planning Commission Minutes October 11, 2005 1. Chairman Kirk opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which was on file in the Community Development Department 2. Chairman Kirk asked if there were any questions of staff. Commissioner Quill asked staff to identify the location of each unit's rear yard walls. Staff indicated the location on the site plan. Community Development Director Doug Evans stated this exhibit was just submitted and staff does have concerns with the location of the walls on an alley. 3. Commissioner Alderson asked if the applicant was allowed to use wood trim. Staff stated they were recommending a composite - type wood material as wood does not hold up in the desert heat. 4. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Ty Mangrum, representing the KB Homes, and Cecil Hernandez, architect, gave a presentation on the project. 5. Chairman Kirk asked if they could explain the wall. Mr. Mangrum stated the wall was being designed by the landscape architect and will not go to the rear yard property line. It is a design element that has not been finalized. Mr. Hernandez gave a presentation on the architecture of the project. 6. Chairman Kirk asked if there were any questions of the applicant. Commissioner Alderson stated the single story units do not appeal to him, but the two story units are attractive. He questioned the Tuscan design as appearing to be cut off on the right elevation. He also would like to see some variation in the roof tiles. Mr. Hernandez stated there will be a blend of colors used on the tiles. In regard to the Tuscan plan, they would review the drawings and see what could be done. Commissioner Alderson noted that on the Italian 2217 Plan, the kitchen is in the rear of the house and a person would have to walk all the way through the house to get to the kitchen from the garage which to him is not a good design feature. 7. Commissioner Ladner stated she too asked if the roof overhang could be extended out on the Tuscan Plan to give some relief. Mr. Hernandez stated it is a gable end and explained how the stone 256 G:\WPDOCS\PC Minutes\1 0-1 1-05.doc Planning Commission Minutes October 11, 2005 was used to replicate the mountains to add detail to the house plan. 8. Chairman Kirk stated he too had a problem with the Tuscan plan. He does believe the stone work mitigates a lot of his concerns. On the Viento Plan he asked if there were any concerns with the large windows on the second story looking into the neighbors' yard. Mr. Mangrum stated the windows are staggered so not to line up with the neighbors' windows. Chairman Kirk asked for clarification as to whether or not the Commission would review the landscaping and wall plans. Staff stated the Commission would be reviewing them as a Business Item. Chairman Kirk asked the width of the alley. Mr. Mangrum stated 20 feet and the garage is to be set back six feet from the alley. Chairman Kirk asked if there was any flexibility on the alleys to diminish the amount of concrete and wall. Mr. Mangrum stated there will be five feet of setback that will have plantings. Chairman Kirk asked what material would be used for the tile roof. Mr. Mangrum stated they would consider clay tile, but it would depend on costs. They would be using smooth stucco on the side elevations. There will be the snap -in mullions. 9. Chairman Kirk asked if anyone else would like to address the Commissioner. There being none, Chairman Kirk closed the public hearing. 10. Commissioner Ladner stated she had no major concerns that had not been resolved. 11. Commissioner Quill agreed. In regard to the roof tile, he is concerned what the costs and availability would be. 12. Commissioner Alderson stated he would still like to see some design changes made to the Tuscan design. 13. It was moved and seconded by Commissioners Ladner/Alderson to adopt Minute Motion 2005-014 approving Site Development Permit 2005-842, as amended. a. Condition added: The two story unit plans shall be mixed so that matching second story windows do not align directly across from each other. r 257 G:\WPDOCS\PC Minutes\10-11-05.doc Planning Commission Minutes October 1 1 , 2005 b. Condition added: The one story Tuscan plan elevations shall be re -studied to improve appearance prior to preparation of the final drawings and submitted to the Community Development Department for approval. C. Condition added: Clay roof the shall be provided on a minimum of 30% of the units. Unanimously approved. C. Environmental Assessment 2005-551, General Plan Amendment 2005- 105, Zone Change 2005-125, Specific Plan 2001-055 Amendment #2, and Development Agreement 2003-006 Amendment #2; a request of CP Development La Quinta, LLC for consideration of (1) an Addendum to a certified Mitigated Negative Declaration of environmental impact; (2) General Plan Amendment; (3) Zone Change; (4) Specific Plan Amendment; and (5) an Amendment to existing Development Agreement to allow: A) Changing the General Plan designation and zoning for the 2 + acre residential site at the future southwest corner of Seeley Drive and Miles Avenue to Tourist Commercial to allow an additional 32 one and two story casitas; B) Changing the General Plan designation and zoning for the 4.8 + acre tourist commercial zoned boutique hotel site at the southeast corner of the project area to the office commercial zone to allow expansion of the approved medical office complex site; and, C) An Amendment of the Development Agreement to reflect the revised project as described above, for the property located southeast of the intersection of Washington Street and Miles Avenue within the Centre Pointe project. 1. Chairman Kirk opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which was on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Alderson asked if Seeley Drive extension would be signalized at Washington Street. Staff stated no that it would be a right-in/right-out. 3. Commissioner Ladner asked what would be constructed in the tourist commercial area. Staff stated 32 additional casitas units. 4. Commissioner Quill asked if the casitas units pay. Transient Occupancy Tax. Staff stated yes. Commissioner Quill asked how 258 G:\WPDOCS\PC Minutes\10-11-05.doc Planning Commission Minutes October 1 1, 2005 many hotel units were being lost and how many casitas units were being increased. Staff clarified 26 boutique hotel units were being deleted and an additional 32 casitas units, with the remaining residential units being increased to 60 units. 5. Community Development Director Doug Evans asked that the applicant clarify the site cross section to the medical office building as it does not agree with Page 10 of the Specific Plan. As it is written in the Specific Plan on page 10, within the first 200 feet of the east property line, the medical office buildings are limited to 33 feet. Then, under setbacks in the Specific Plan, the minimum perimeter setback from residential is 50 feet. The cross section shows the setback at 279 feet. This needs to be clarified by the applicant as to whether or not they can build a 33 foot building 50 feet from the property line, or live with a setback that is more equivalent to the cross sections that staff has done most of their analysis on. 6. Commissioner Quill asked if the site plan shows the actual location of the houses and the building. Community Development Director Doug Evans stated that is what staff is requesting the applicant explain. 7. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Dick Oliphant and staff gave a presentation on the project. Mr. Michael Andes, President of the Foundation, and Mr. Ali Tourkilman for Eisenhower Medical Center gave a presentation on the medical complex. Mr. Tim Lowry, Lennar Homes, gave a presentation on the casitas units. A presentation was also provided on the hotel construction. 8. Chairman Kirk asked if there were any questions of the applicant. Commissioner Quill asked if any community meetings had been held. Mr. Oliphant stated they had held two meetings and the feedback was positive. 9. Commissioner Alderson asked if there was flexibility in relocating the well site. Mr. Oliphant stated no; a well site cannot be closer than 1,000 feet from another site and this is the only location that met CVWD criteria. 259 G:\WPDOCS\PC Minutes\10-11-05.doc Planning Commission Minutes October 11, 2005 10. Chairman Kirk asked why the boutique hotel did not meet the plan objectives. Mr. Oliphant stated they had never tried to find a tenant. They have been focusing on the hotel, casita units, and medical facilities. Bringing the Eisenhower Medical Center to the site created a much better plan. Chairman Kirk asked if the mitigation fee applied to all the casitas units or just the new units. Assistant City Attorney Michael Houston stated all casitas units. Chairman Kirk asked if this type of mitigation fee had been tested and will meet a challenge. Houston stated development fees are seldom challenged when they are proposed for purposes of development. They are a cost of doing business. He believes it will meet legal challenges. 1 1. Chairman Kirk asked if there was any other public comment. Mr. Jim Sherman, 78-825 Nolan Circle, stated he opposed the Amendment as it is not the same project as what was presented to them originally. He believes this will decrease his property values. Traffic on Miles Avenue will increase as well as ambient light. Traffic within their tract will be increased by those looking for a way to avoid the traffic on Washington Street. He believes the City should allow the residents to raise the height of their walls to create a sound wall or add a traffic gate to the Acacia and Highlands projects so their streets cannot be used as a thoroughfare. 12. Chairman Kirk asked staff to address the two issues raised by Mr. Sherman. Community Development Director Doug Evans stated as to increasing the height of an existing wall, you can not add to a wall, you will have to demolish and rebuild. Assistant City Engineer Steve Speer stated that gating a public street after it is built is impossible because you cannot get all the residents into the HOA to agree to pay for the maintenance. 13. There being no other public participation portion of the hearing was closed and open for Commission discussion. 14. Commissioner Alderson stated he had spent time with staff trying to understand why the changes were important. The change to the medical facility as well as the financial aspect of the changes to the project are both a benefit to the City. He does believe there may be some traffic concerns. ' - 260 G:\WPDOCS\PC Minutes\10-11-05.doc Planning Commission Minutes October 11, 2005 15. Commissioner Quill stated it is the metamorphosis of any project that as the users are identified, the project will change. In regard to the height and setback issue he would like to limit the distance of the medical building from the residences yet give some flexibility in the height of the building. 16. Commissioner Ladner stated she agrees with Commissioner Quill. She also has concerns with the height and distance of the building. 17. Chairman Kirk stated he too is concerned with the height issues, but still five feet height difference 200 feet away does not seem to be an issue. He would be more concerned with glare from night time users and automobiles. He does not see the need to add a condition restricting the height, but would rather require the applicant to abide by the cross sections provided. He did have a concern with the loss of the boutique hotel, and does not like collecting TOT from a HOA, but understands why it is being done. 18. It was moved by Commissioners Alderson/Ladner to adopt Planning Commission Resolution 2005-045, recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2005-551, as recommended. ROLL CALL: AYES: Commissioners Alderson, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Daniels. ABSTAIN: None. 19. It was moved and seconded by Commissioners Quill/Alderson to adopt Planning Commission Resolution 2005-046, recommending approval of General Plan Amendment 2005-105, as recommended. ROLL CALL: AYES: Commissioners Alderson, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Daniels. ABSTAIN: None. 20. It was moved and seconded by Commissioners Quill/Alderson to adopt Planning Commission Resolution 2005-047, recommending approval of Zone Change 2005-125, as recommended. ROLL CALL: AYES: Commissioners Alderson, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Daniels. ABSTAIN: 261 G:\WPDOCS\PC Minutes\1 0- 1 1-05.doc Planning Commission Minutes October 11, 2005 None. 21. It was moved and seconded by Commissioners Quill/Alderson to adopt Planning Commission Resolution 2005-048, recommending approval of Specific Plan 2001-055, Amendment #2, as amended: a. Condition added: Building envelope or site line studies presented tonight will be maintained. ROLL CALL: AYES: Commissioners Alderson, Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Daniels. ABSTAIN: None. 22. It was moved and seconded by Commissioners Alderson/Quill to adopt Planning Commission Resolution 2005-049, recommending approval of Development Agreement 2003-006, Amendment #2, as recommended. ROLL CALL: AYES: Commissioners Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Daniels. ABSTAIN: None. VI. BUSINESS ITEMS: None. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Community Development Director Doug Evans asked if the Commissioners had any items to place on the agenda for the October 25, 2005, joint meeting with the City Council 1. Chairman Kirk asked that design standards for commercial buildings. He would like to have an update on this. Second, the direction on annexations. 2. Commissioner Alderson stated he would like to see the redundancy of Title 24 submittals reviewed. They currently are required for a building shell as well as tenant improvements later. B. Review of City Council meeting of October 4, 2005. 262 G:\WPDOCS\PC Minutes\10-11-05.doc Planning Commission Minutes October 1 1 , 2005 X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Ladner/Quill to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on October 25, 2005, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:51 p.m. on October 11, 2005. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California 263 G:\WPDOCS\PC Minutes\10-11-05.doc Report and Informational Item No. MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 25, 2005 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Kirk who lead the flag salute. B. Present: Commissioners Ed Alderson, Richard Daniels, Paul Quill and Chairman Kirk. It was moved and seconded by Commissioner Daniels/Quill to excuse Commissioner Ladner. Unanimously approved. C. Staff present: Community Development Director Doug Evans, City Attorney Kathy Jenson, Assistant City Engineer Steve Speer, Planning Manager Les Johnson, Associate Engineer Paul Goble, Associate Planner Wallace Nesbit, Assistant Planner Jay Wuu, and Executive Secretary Betty Sawyer II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT ITEMS: A. Chairman Kirk asked if there were any corrections to the Minutes of October 11, 2005. There being no changes to the minutes, it was moved and seconded by Commissioners Daniels/Quill to approve the minutes as corrected. V. PUBLIC HEARINGS: A. Site Development Permit 2003-780, Extension No. 1 and Site Development Permit 2003-781, Extension No. 1; a request of Kleine Building and Development for consideration of one year extensions of time for construction of two office buildings, for the properties located at 79-215 and 79-245 Corporate Centre Drive; southeast corner of Corporate Centre Drive and Commerce Court within the La Quinta Corporate Centre Specific Plan. 264 GAWPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 1 . Chairman Kirk opened the public hearing and asked for the staff report. Assistant Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Alderson asked if staff knew the reason they were asking for the extension. Staff stated it was not stated. 3. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Bob Maniero, representing the applicant, stated the extension was needed as the owner has been focusing on a different phase of the development and is now ready for this project. 4. Chairman Kirk asked if there was any other public comment. There being none, the public participation portion of the hearing was closed and open for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Daniels/Quill to adopt Planning Commission Resolution 2005-050 approving Site Development Permit 2003- 780, Extension #1, as recommended. 6. Chairman Kirk noted that if the City had adopted design guidelines for Highway 111 this building would have been reviewed differently and brought to a higher standard. ROLL CALL: AYES: Commissioners Alderson, Daniels, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Ladner. ABSTAIN: None. 7. It was moved and seconded by Commissioners Daniels/Alderson to adopt Planning Commission Resolution 2005-051 approving Site Development Permit 2003-781, Extension #1, as recommended. ROLL CALL: AYES: Commissioners Alderson, Daniels, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Ladner. ABSTAIN: None. B. Site Development Permit 2005-843; a request of East of Madison LLC for consideration of architectural plans and landscaping plans for a 265 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 maintenance complex for the property located at the northwest corner of Monroe Street and Avenue 54, within the Madison Club. 1 . Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Les Johnson presented the information contained in the staff report, a copy of which was on file in the Community Development Department 2. Chairman Kirk asked if there were any questions of staff. Commissioner Daniels asked if this was the original location of the building. Community Development Director Doug Evans stated it is the location shown on the subdivision map. Commissioner Daniels asked if staff had considered buffering whether or not the noise should be buffered. Staff noted the amount of landscaping and berming to reduce any noise. 3. Commissioner Alderson asked if the plants listed on the landscape list would require high water usage. Also, there needs to be assurance that there will be no ground contamination from the fertilizers that could be percolated into an adjacent working well. He would like to know how they plan to handle this. 4. Chairman Kirk asked if there were any questions of the applicant. Commissioner Daniels asked the necessity to have the doors on both sides of the building. Commissioner Quill stated that on this site, it is a necessity of the use. 5. Chairman Kirk asked if the applicant would like to address the Commission. Ms. Cindy Zamora, representing the applicant, stated she did not know the specific on the containers, but will ensure they will not be a hazard. They would work it out with staff. Ms. Zamora stated they would like to delete Condition No. 33. Community Developer Director Doug Evans stated this project is designed so no structure can be seen off- or on -site except for a window at a gate. One foot of the canopies can be see from this one elevation and it is staff's belief the canopies can be lowered one foot. 6. Chairman Kirk asked if anyone else would like to address the Commissioner. There being none, Chairman Kirk closed the public hearing. zss G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 7. It was moved and seconded by Commissioners Alderson/Daniels to adopt Planning Commission Resolution 2005-052 approving Site Development Permit 2005-843, as amended. a. Condition added: Applicant shall work with staff to ensure there is no ground water contamination. ROLL CALL: AYES: Commissioners Alderson, Daniels, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Ladner. ABSTAIN: None. C. Environmental Assessment 2005-537 and Tentative Tract Map 33085; a request of Core Homes, LLC for consideration of: 1) Certification of a Mitigated Negative Declaration of environmental impact; and 2) the subdivision of 4.3 acres into seven single-family lots for the property located at the southwest corner of Madison Street and Beth Circle, north of Avenue 52. 1 . Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which was on file in the Community Development Department. Staff noted Condition No. 71 was modified to state south and west property lines. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Alderson asked if the entire site drains into the retention basin. Staff stated that is correct, the southeast corner of the site. Assistant City Engineer Steve Speer stated there is no storm drain to take the water off -site. 3. Commissioner Daniels asked what the plotting pattern was to the south and should the street go through to the property to the south. Staff stated the property to the south is owned by Mr. Robert Smith. There is another ten acre tract, Tract 31852, to the south that has been approved. 4. Commissioner Quill asked if the intent was to leave the trees in place. Staff stated there will be some relocation to accommodate design and grading, but as many as possible are recommended to stay where they are. 267 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 5. Chairman Kirk asked if the applicant wanted a narrower road, would staff support it. Assistant City Engineer Steve Speer stated the applicant has not asked for a narrow width; staff has allowed 28 feet between the flow line with no parking on the street. Chairman Kirk stated he did not believe foliage did anything to alleviate noise. Staff stated it may not provide much of a noise buffer, but it does add to the aesthetics. Chairman Kirk stated that all the exhibits he has shows the trees on the inside of the wall. Staff stated they are conditioned to provide a 20-foot landscaping strip along the street. 6. Chairman Kirk asked if the applicant would like to address the Commission. Mr. David Turner, Coachella Valley Engineers, representing the applicant, stated the drawing is conceptual. They intend to match the property to the north with trees and landscaping along the street. In regard to the property to the south, they would take their access off Madison Street. 7. Commissioner Daniels asked if that property would be a cul-de-sac by itself entering off Madison Street. Mr. Turner stated it would depend on how the applicant chose to design the tract. He then went on to explain the drainage of the site. 8. Chairman Kirk asked if there were any questions of the applicant. Commissioner Quill asked the purpose of the easement around the site. Mr. Turner stated it is a drainage easement. Commissioner Quill asked if the footprint on the plans was the footprint of the actual homes, or is this just typical. Mr. Turner stated they are conceptual. Commissioner Quill asked if more trees could be retained. Mr. Turner stated it is the intent to retain as many as possible. 9. Chairman Kirk asked the applicant to explain the street planting. Mr. Turner stated initially there will be two rows of trees outside the wall and when Madison Street is fully developed at least one row of trees would remain with a meandering sidewalk. Assistant City Engineer Steve Speer stated the east half of the street is within the City of Indio. Madison Street is a Primary Arterial with a median. The City has rehabilitated their portion of Madison Street and there are no plans for any further development of the street at this time. Fees are being collected for when it is constructed. _ • • G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 10. Chairman Kirk asked if anyone else would like to address the Commissioner. Mr. Robert Smith, 51-425 Madison Street, immediate southerly property owner, stated his concern with the half acre lots of this project. He requested it be kept consistent with what is developed. He has no other issues. 11. Commissioner Quill asked if there were any other subdivisions proposed in this area that are less than two acres. Assistant City Engineer Steve Speer stated that on the northwest corner of Avenue 52 and Madison Street there is a tract approved with approximately 14 lots on 8.5 acre site. 12. Mr. Turner stated that in regard to density they believe the half acre lot size proposed is a good blend. 13. There being no further public comment, Chairman Kirk closed the public hearing and opened to Commission discussion. 14. Commissioner Daniels stated he had no problem with the half acre lots. 15. Commissioner Quill asked if this property was in the equestrian overlay zone. Staff stated yes, it is so zoned. 16. Chairman Kirk asked if this was the maximum number of lots that would be allowed. Staff stated the site is 4.3 acres so it could have 8.6 lots maximum. Chairman Kirk stated he is struggling with approving the higher density in a rural area. 17. Commissioner Alderson stated that given the configuration of the lots and access, he has no problem with the project as designed. 18. Commissioner Quill asked how many lots were being developed to the north. Staff stated there are two tracts approved to the north that are one acre lots and the drainage is contained on the individual lots. Commissioner Quill stated he thought that in this location, the lots should be one acre. 19. Chairman Kirk asked staff what their options were. Community Development Director Doug Evans explained they could approve, r 269 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 deny or request the applicant to remove the application from the calendar and allow them to redesign the project. City Attorney Kathy Jenson clarified that should they determine to deny the project, the application should be continued to allow staff to draft a resolution with findings for denial. Should the Commission vote and there is a tie vote, the project would automatically be continued to the next meeting. 20. Chairman Kirk reopened the public hearing. 21. Mr. David Neale, owner of the property, stated they have made every effort to bring a project to the City that they can be proud of. He has met with the adjoining property owners to make them aware of his project. Chairman Kirk asked if the applicant would prefer to have a continuance or denial. Mr. Neale asked what his rights would be should he receive a negative vote. City Attorney Kathy Jenson stated he would have a right of appeal to the City Council. Community Development Director Doug Evans asked that staff have an opportunity to speak with the applicant and bring this application back to the Commission in two weeks. Mr. Neale stated that if it is for less lots, he would prefer to have a vote at this time. 22. Commissioner Alderson asked how many lots could they design and have on -site drainage. Staff stated one -acre sites are the minimum to retain on site to get the retention needed. 23. Commissioner Daniels stated he supports the project as recommended by staff. Although the project to the north is one acre lots and this project has half acre lots, he does not see the reasoning for requiring this project to be one acre lots. 24. Chairman Kirk closed the public participation portion of the hearing. City Attorney Kathy Jenson recommended the Commission not close the public portion and allow testimony at the next meeting. Chairman Kirk reopened the public hearing. 25. Following discussion, it was moved and seconded by Commissioners Daniels/Quill to continue the project to November 8, 2005. Staff to prepare a resolution with alternative findings for denial. Unanimously approved. 270 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 Chairman Kirk recessed the meting at 8:23 p.m. and reconvened the meeting at 8:33 p.m. C. Specific Plan 2002-062 Amendment #1, and Tentative Parcel Map 33908; a request of Regency Marinita-La Quinta, LLC for consideration of amendments to the Specific Plan for a neighborhood shopping center to include a supermarket, drug store, and additional retail with a maximum building height of 35 feet. The amendments are sought to change the site plan to relocate the drug store site and amend certain design standards, including reducing certain landscape setbacks from 15 to five feet adjacent to Monticello park, and to subdivide the 10.6 acre site into seven commercial parcels for the property located at the southwest corner of Jefferson Street and Fred Waring Drive. 1 . Chairman Kirk opened the public hearing and asked for the staff report. Consulting Planner Nicole Criste presented the information contained in the staff report, a copy of which was on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Daniels clarified the zoning for Neighborhood Commercial does not allow for a drive-thru as well as the Specific Plan. Ms. Criste stated that is correct in regard to the zoning. There is an allowance for restaurants and drive-thrus in the Specific Plan, but there is not a clear allowance that they come together. 3. Commissioner Alderson asked how staff determined the gas station would not be constructed. Staff stated it is up to the grocery store as to whether or not it would be constructed. 4. Commissioner Quill asked if the bank "B" building condition restricting any fast food was amenable. Staff stated it would eliminate the concern regarding the noise levels for 24-hours service. 5. Commissioner Alderson asked which pads could have fast food. Staff noted Bank A and Bank B are called out specifically. With an allowance for fast food, Pad C could have fast food, but it is not called out at this time. 271 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 6. Commissioner Quill asked if there was any phasing of the project. Staff stated the parcels could be developed individually within the limits of the Specific Plan. Commissioner Quill asked if there was a drug store under construction across the street. Staff stated it is approved and under construction. Community Development Director Doug Evans stated drive-thru restaurants are a prohibited use in a Neighborhood Commercial zone and staff would not recommend approving any specific plan allowing a use that the underlying zoning specifically does not approve. 7. Chairman Kirk asked for clarification. Staff stated the Specific Plan did not originally contain drive-thru restaurants. Chairman Kirk stated that he understood a specific plan could be used to allow a use that is prohibited. Community Development Director Doug Evans stated it was his understanding that it was allowed with the submittal of a conditional use permit and that was not the case. City Attorney Kathy Jenson stated the zoning is not being changed. Normally, a specific plan is used to deviate from some development standard; it is not used to allow a use that is prohibited in the underlying zoning. 8. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Paul Dubey, representing the applicant, stated they are not looking for approval of any drive-thru restaurant. Both pads are anticipated to be banks with drive-thru ATM machines. He went on to give a presentation on the project. Mr. James Cary, architect for the project gave a presentation on the project design. Staff asked that,Condition No. 10 be deleted and Condition No. 14 be amended to read, "The retail uses on -site will operate from 6:00 a.m. to 12:00 a.m. Monday through Sunday. All uses in Shop 1 and Pad C shall operate from 6:00 a.m. to 12:00 a.m. Monday through Sunday." The next sentence shall be deleted. "The market drug store, bank ATM machines, and fueling station would be open 24-hours seven days a week." "All references to drive-thrus shall be removed from the Specific Plan." 9. There being no questions of the applicant, Chairman Kirk asked if there was any other public comment. Mr. Byron Woosley, 43-502 Torphin Hills, Indio, representing the HOA for Heritage Palms, asked that his e-mail be made a part of the minutes for this hearing. 272 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 10. Commissioner Quill asked how they intended to phase the project. Mr. Dubey stated they do not intend to phase the project. 1 1 . Commissioner Alderson asked if the fueling station were to be constructed, would the lighting be reduced. Mr. Dubey stated it would be required to file a Conditional Use Permit and it could be regulated at this time. Commissioner Alderson asked the height of the Pad C, Shop 1. Mr. Cary stated it is 20 feet with a 22 foot tower and there will be an eight foot high masonry wall along the perimeter. 12. Commissioner Quill asked if the site gradually went lower the further you went back. Mr. Keith Gregori, stated the grade difference changes the farther you go back into the project. 13. There being no further public comment, the public participation portion was closed and open for Commission discussion. 14. It was moved by Commissioners Quill/Daniels to adopt Planning Commission Resolution 2005-053, recommending to the City Council approval of Specific Plan 2002-062, Amendment #1, as amended: a. Condition No. 10: deleted b. Condition No. 14: amended to read, "The retail uses on -site will operate from 6:00 a.m. to 12:00 a.m. Monday through Sunday. All uses in Shop 1 and Pad C shall operate from 6:00 a.m. to 12:00 a.m. Monday through Sunday." The next sentence shall be deleted. "The market drug store, bank ARM machines, and fueling station would be open 24- houses seven days a week." C. Condition added: "All references to drive-thru restaurants shall be removed from the Specific Plan." d. Condition 11 modified to read, "The average width of landscaping along the west property line shall be 7.6 feet instead of eight feet." ROLL CALL: AYES: Commissioners Alderson, Daniels, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Ladner. ABSTAIN: None. 15. It was moved and seconded by Commissioners Quill Daniels to adopt Planning Commission Resolution 2005-056, recommending 2'� 3 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 to the City Council approval of Tentative Parcel Map 33085, as amended: a. Condition No. 45: amended to add "...as approved by the City Engineer." ROLL CALL: AYES: Commissioners Alderson, Daniels, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Ladner. ABSTAIN: None. VI. BUSINESS ITEMS: None. Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Review of City Council meeting of October 18, 2005. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Daniels/Alderson to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on November 8, 2005, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:21 p.m. on October 25, 2005. Respectfully submitted, �" Betty . S yer, Executive Secretary City o a Quinta, California 274 G:\WPDOCS\PC Minutes\10-25-05.doc REPORT/INFORMATIONAL ITEM: /9 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA September 15, 2005 This meeting of the Historic Preservation Commission was called to order by Chairman Allan Wilbur at 3:03 p.m. He then led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Mouriquand, Puente, Sharp, Wright, and Chairman Wilbur Staff Present: Principal Planner Stan Sawa, Principal Planner Fred Baker, Planning Manager Les Johnson, and Secretary Carolyn Walker II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: It was moved and seconded by Commissioners Wright and Mouriquand to take Items D and E first. Unanimously approved. IV. CONSENT CALENDAR: There being no changes, it was moved and seconded by Commissioners Wright and Sharp to approve the Minutes of July 21, 2005, as amended. Unanimously approved. V. BUSINESS ITEMS: A. Cultural Resources Phase I Survey for the Costco Project: Applicant: HDR Engineering, Inc., for Komar Development Archaeological Consultant: Harris Archaeological Consultants (Nina Harris, RPA) Location: South side of Highway 111, midway between Jefferson Street and Dune Palms Road 275 PACAROLYWHist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mouriquand asked which tribe requested the Native American monitor. Staff replied it was the Augustine Band. Commissioner Mouriquand suggested Recommendation E contain more direction as to how the developer could make these arrangements. She was also concerned about the Morongo Band's request to enter formal consultation and asked if the consultation had been initiated. Principal Planner Fred Baker replied the project had been through the 90 day request period for consultation and had received only one letter asking for consultation. A follow-up phone call from the Morongo Band's representative, Mr. Britt Wilson, confirmed he wanted to see the Environmental Impact Report and the Mitigation Measures. Staff is working with him on any additional information he may need. Commissioner Mouriquand asked if staff would be doing a government -to -government consultation or would this be done through the consultant. Staff replied any consultation would have to be government -to -government. Commissioner Mouriquand commented the report stated the consultant archaeologist would serve as a City representative in consultation, but that was not appropriate. Principal Planner Fred Baker replied staff would represent the City at any consultations. Commissioner Mouriquand requested the Commission receive a follow-up report on any consultations. Staff replied they could do a follow-up report as requested. Commissioner Mouriquand commented consultation would have to be concluded before the project could go to public hearing. Staff replied they understood. 3. Commissioner Mouriquand said she had e-mailed some comments to staff regarding Recommendations D and E. Staff confirmed they were received. Commissioner Mouriquand read the following comments into the record: a. Item D: What is the status of SB 18 consultation. Why did they use a '/4 mile radius when a one mile radius is required? Page 1: the phase 2 testing and report are to be completed and submitted to the city for HPC review and to complete the CEQA evaluation. Page 5: typo --should be Joseph Hamilton. I don't think a consultant can act for 2'7.6 P:\CAROLYN\Hist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 the City with regard to SB 18 gov't to gov't consultations. Page 6: Which villages are they talking about as being clustered near the project area? Page 9: typo ... should be Gypsum. Page 10: Why were the 1904, 1917, and 1940s maps not consulted for this project? Table A: the Hammer Property report is not listed in chart. She should tie in her discussion with the findings for that project which is not too far to the west of this project site. Page 19: where is the evaluation discussion for the sites? Page 20: what is their recommendation for those areas not exposed? Page 21: take out extra "1970" for Bedwell reference. The apparent goof -up on the SB 18 process bothers me. Can we get the photos for the site records? It would be useful to see what she found. Page 6: typo ...Should be "Earlier" rather than "Earlir" in subsection heading. A review for typos is needed. 4. Commissioner Mouriquand commented this was a draft report which gave the Commission an opportunity to address issues and corrections. 5. Chairman Wilbur asked about additional language for Recommendation E. Commissioner Mouriquand commented language was needed to clarify and give direction to the developer regarding arrangements for a Native American monitor. She added there was no commitment by either Tribe to take on the responsibility. She suggested staff could contact the tribes to verify who would take the lead and work with the developer on whether the participant would be a Native American observer or a participant monitor. 6. Chairman Wilbur asked if a monitor required professional qualifications. Commissioner Mouriquand answered it meant an active monitor. The tribes deem who is qualified. An observer is someone sitting on the sidelines observing the monitors at work. 7. Commissioner Wright commented he concurred with Commissioner Mouriquand on Recommendation E and was disappointed in the number of typographical errors. He was also glad it was a draft and not a final copy. 8. Chairman Wilbur asked staff if they had enough information to revise Recommendation E. Staff replied they did. 2'7'7 PACAROLYWHist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 9. Commissioner Mouriquand asked why the consultant had used a quarter -mile, instead of one -mile, radius. Staff replied there were 22 studies found within a quarter mile which made it very clear the area is highly sensitive. Commissioner Wright commented the Commission ought to be consistent in requesting a one -mile radius. Commissioner Mouriquand agreed and added the only exception would be if the report contained a very thorough and reasonable discussion supporting the reduction. 10. Chairman Wilbur asked if it would be appropriate to contact the developer regarding the Commission's concerns. Commissioner Mouriquand said the one -mile radius was a professional standard with most agencies. Commissioner Sharp asked if the consultant was aware of the City's parameters. Commissioner Mouriquand said that was their professional responsibility to check with each jurisdiction on their rules and regulations. 11. Chairman Wilbur said he would support a motion to send this report back to the consultant with suggestions. Planning Manager Les Johnson suggested staff take the Commission's suggestions back to the consultant and give them the opportunity to amend the document. It will be clearly conveyed this is to be a final report, with a full -mile radius, or justification for the quarter -mile. Chairman Wilbur said he wanted opportunity to review it, based on the quarter -mile justification, and completion of the City's parameters. 12. Commissioner Sharp brought up an issue regarding the Embassy Hotel, relative to trenching. He was concerned about the depth of trenching in sensitive areas, similar to the situation with the underground garage in the Embassy Hotels. He said this is a major project and was concerned about any underground work. Staff replied there would be no underground facilities, other than a loading dock which would not go below six or eight feet which is the approximate standard for an on -site retention basin. 278 PACAROLYWHist Pres Com\HPC 9-15-05.doc Historic .Preservation Commission September 15, 2005 13. Chairman Wilbur asked the members of the Commission for recommendations. Commissioner Mouriquand suggested a motion that the Phase I report be remanded back to the consultant to address the Commission's concerns. Commissioner Wright seconded it. 14. Copies of Commissioner Mouriquand's comments were distributed for study. Chairman Wilbur asked the Commissioners if they had any comments. Commissioner Sharp said, according to his understanding, all the issues had been covered on this item. 15. There was no further comment. It was moved and seconded by Commissioners Mouriqand and Wright to remand the Cultural Resources Phase I Survey for the Costco project back to the developer with amendments as stated above. Unanimously approved. B. Cultural Resources Phase II Survey for the Costco Project: Applicant: HDR Engineering, Inc., for Komar Development Archaeological Consultant: Harris Archaeological Consultants (Nina Harris, RPA) Location: South side of Highway 111, midway between Jefferson Street and Dune Palms Road 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Sharp asked for clarification of "The Garden of Dreams." Staff replied it was a label. Commissioner Mouriquand said she did not find any discussion addressing the significance of this item. Commissioner Sharp asked where the label was. Commissioner Mouriquand said it would be archived in the City if it had been collected. 3. Commissioner Mouriquand said the consultant did the one - meter -by -one -meter test excavation unit for -the historic sites, but only did shovel test pits for the prehistoric sites. This project sounds like it is in a dune environment and additional testing needs to be done. There is an established method for testing prehistoric dune sites and shovel test pits are too minimal to evaluate the significance of the site . � 2'79 P:\CAROLYN\Hist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 4. Chairman Wilbur had concerns about the discussion of time periods and the completeness of the report. Commissioner Mouriquand said the report did not answer the three basic questions: what was found, what does it mean, and what is to be done about it. The historic material was pretty good, but there was an inadequate amount of information in which to draw any conclusions. 5. Commissioner Wright said this report was unacceptable and not up to the caliber of the reports the Commission has come to expect. 6. it was moved and seconded by Commissioners Mouriquand a-nd Wright to request the field work be redone, testing below sterile, and to revise the Cultural Resources Phase II Survey for the Costco project incorporating the new data. Unanimously approved. C. Phase I Cultural Resources Survey Report: Applicant: Quadrant, Inc. Archaeological Consultant: ECORP Consulting, Inc. Location: South side of Avenue 58, west of Monroe Street 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Applicant, Savek Khatchadourian, owner of Quadrant, Beverly Hills, California, introduced himself and said he was available to answer any questions. 3. Commissioner Mouriquand commented the revised report was very disappointing and not up to professional standards. There were no photographs and there was no reference as to whether this was subject to Senate Bill 18. Staff replied this is a Tentative Tract Map only, and not subject to the requirements of Senate Bill 18. 4. Commissioner Wright reiterated his earlier comments on the professionalism of the types of reports the Commission had come to expect. This report did not meet those standards. 5. Commissioner Mouriquand said the standards the Commission was expecting were industry -wide standards; not just those of 280 P:\CAROLYN\Hist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 the City, but as adopted by other cities, the State and Federal government as well. She added, in the Appendices, there was a hand-written copy which was interesting as a historical document, but there was no explanation or identifying label on it. In addition, the report was so minimal in text it did not provide enough information for a determination as to whether it would be usable to answer CEQA questions. She asked staff if the survey was negative. Staff replied it was. She suggested the Commission also require the improved language for this developer regarding the Native American monitor and staff might want to give the Augustine Band a call since they're the ones who responded. 6. Chairman Wilbur asked what the Commission could do to better communicate their standards to the consultants. Commissioner Mouriquand suggested the City send a letter to the applicant including recommendations on what the report is to contain. 7. Commissioner Wright said it is the consultant's responsibility to find out what is needed and follow those procedures. 8. Mr. Khatchadourian asked if his consultant responded to the issues that were outlined. Commissioner Mouriquand replied the report was not up to professional standards. Mr. Khatchadourian asked if there were standards given to consultants. Commissioner Mouriquand replied the State Historic Preservation Office has a set of standards, called the ARMR format, which all professionals are aware of. 9. Mr. Khatchadourian said the consultant responded to the Commissions previous comments, but asked if the response was not adequate. Commissioner Mouriquand replied it was not enough response and asked staff if the report was comprehensive enough to answer CEQA questions. Staff replied it was, for the City's purposes, but could have included more details. 281 P:\CAROLYN\Hist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 10. Mr. Khatchadourian asked if there was anything he could tell his consultant to make sure they return a more complete report. Commissioner Mouriquand replied it was up to the Commission to finish deliberating and come to a decision about what to do. 11. Chairman Wilbur said he thought they ought to use the ARMR format. 12. Commissioner Mouriquand suggested that the Commission conditionally approve this report with a letter to the consultant explaining the Commission's concerns and advising them no further reports will be accepted that don't meet the professional level of standard required by the ARMR report format and established City standards. 13. Chairman Wilbur asked what conditional acceptance meant. Commissioner Mouriquand agreed that was a good point. She revised her motion to accept the report provided a certified letter go out to the consultant as described above. 14. Mr. Khatchadourian said he would will call the consultant and make them aware of the problem. 15. It was moved and seconded by Commissioners Mouriquand and Wright to adopt Minute Motion 2005-019 accepting the results of the Cultural Resources Survey Report, with condition as follows: That the Commission accept this report provided a certified letter be mailed to the consultant advising them of acceptable standards for the City of La Quinta and that the Commission will not accept any future reports of the quality of the current report. Unanimously approved. D. Paleontological Resources Assessment Report: Applicant: Coral Mountain Trails, LLC (Tom Cullinan) Archaeological Consultant: CRM Tech, Inc. Location: South side of Avenue 59, along Jefferson Street, Tentative Tract Map 33444. 282 P:\CAROLYN\Hist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioners Wright and Mouriquand concurred with staff's recommendations. 3. It was moved and seconded by Commissioners Wright and Mouriquand to adopt Minute Motion 2005-020 to accept the report as submitted. Unanimously approved. E. Historical/Archaeological Resources Survey Report: Applicant: Coral Mountain Trails, LLC (Tom Cullinan) Archaeological Consultant: CRM Tech, Inc. Location: South of Avenue 59, along Jefferson Street, Tentative Tract Map 33444 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Wilbur asked for comments. Commissioner Sharp had a question about the size and description of the 80 acres. Applicant, Tom Cullinan expanded upon the description in the report. 3. Commissioner Mouriquand mentioned she had not received this report and asked if she could borrow a copy to check the exhibits. 4. Commissioner Wright said he concurred with staff's recommendation and amendment that we have guidelines for the Native American Indian information as stated in Recommendation D. 5. Commissioner Sharp asked about a previous find at the Quarry. Commissioner Mouriquand said they found some rock alignments and theorized they may have archaeo-astromy significance, or the bases of hunting blinds/screens. Commissioner Sharp asked if they were prehistoric. Commissioner Mouriquand replied they were. Commissioner Sharp commented there could be other finds on this location. Commissioner Mouriquand said there were a number of sites in this general area which were highly sensitive for prehistoric resources and there was a possibility of subsurface finds. PACAROLYMHist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 6. It was discovered that none of the Commissioners received the Historical/Archaeological Resources Report. Copies were made and the Commissioners recessed to review the project. 7. The Commissioners recommended and discussed the possibility of continuing the item. Staff suggested they review it at this meeting as the project is currently being processed. 8. Commissioners Mouriquand and Wright were concerned as to whether the report could be read and digested in such a short period of time. Staff said there were only three isolates found. Commissioner Mouriquand said she understood the necessity to process this, but she didn't know what the isolates were. Staff said they were mentioned in the staff report. There was a piece of chip stone and two ceramic sherds. Commissioner Mouriquand asked if the sherds were painted. Commissioner Puente replied they were not. Commissioner Mouriquand asked if they were local sherds. 9. Commissioner Mouriquand commented on the GLO (Government Land Office), maps, transects, and Native American Scoping. Commissioner Wright deferred to Commissioner Mouriquand's recommendation. 10. Commissioner Mouriquand continued, saying this was a re- survey, originally done in 1994. Due to the age of the report, it had to be re -surveyed. 11. Commissioner Sharp commented on the rough terrain. Mr. Cullinan discussed the size of the parcel and added a 330 acre piece of sensitive land will not be developed. 12. Commissioner Mouriquand commented on the request by the Augustine and Morongo Bands for consultation if anything is unearthed during monitoring. Mr. Dunlap, a Gabrielano/Luseno/ Cahuilla representative recommended that both Native American and archaeological monitors be contacted to observe the earth moving activities. He recommended consultation with the Torres Martinez band to provide Native American monitoring. 13. Commissioner report. Mouriquand commended the applicant on the 40T PACAROLYWHist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 14. It was moved and seconded by Commissioners Puente and Sharp to adopt Minute Motion 2005-021 accepting the Historical/ Archaeological Resources Survey Report as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: A. A flyer on "Prehistoric Occupation at Lavic Lake, California" was distributed to the Commissioners. VII. COMMISSIONER ITEMS: A. Commissioner Mouriquand had three items she wanted to agendize for future discussion: 1). the removal of the Point Happy gate, 2). the destruction of the Point Happy tree, and 3). SIB 18. She was under the impression the Commission had requested both be preserved. Staff would research it and get back to the Commission as the current staff was not directly involved in the project. B. Commissioner Wright said he and Commissioner Mouriquand both had concerns about the demolition of historic items. C. Commissioner Mouriquand said she understood there were some historic cottages, in the Cove, that had been demolished. Staff said they were unaware of any. They had been working with other Departments to avoid any such occurrence. D. Commissioner Mouriquand asked if staff could find out what happened with the Point Happy gate and tree that were removed. Commissioner Mouriquand said the gate and tree would be considered part of the historic landscape of that property. E. Commissioner Wright was concerned that the Commission spent a considerable amount of time on this project, to prevent this type of activity from occurring, only to end up with the historic items being removed anyway. Due to the City's rapid growth, he's concerned about protecting the remaining history of the City; whether it concerns historic landscape or structures. He commented on the accelerating worth of the property in the City. He is most concerned about the fact the land is of such great value in the Cove and the fact there are historic homes that may be demolished for the property value. He commented he would like to take the cultural resources manual drive around the City to see if those structures are still standing. He suggested others might want to do their own survey. 285 PACAROLYMHist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 F. Commissioner Puente suggested the developer had stored the gate to place it in another location. Commission Sharp also suggested it could be in storage since this was discussed with the developer. G. Commissioner Puente asked if the Commission could request follow- up, or final inspection on approved projects. H. Commissioner Mouriquand said the mitigation monitoring plan, which is part of the CEQA documentation, requires a plan with verification of compliance, by staff. The Commission can ask to see the verification or follow-up. I. Commissioner Puente asked if they could request the monitoring plan for Point Happy. Commissioner Mouriquand said the City would have that in their project case files. J. Commissioner Wright suggested it be put on the agenda for the next meeting. Another agenda item, he would like to include was some discussion on the mission and goals of this Commission now and in the future. K. Commissioner Mouriquand commented on the properties that had been documented on the State Registry and the City's responsibility to monitor those properties. L. Commissioner Wright asked about the status of the grant process. Staff was unable to provide the status, but would report back at the next meeting. Commissioner Mouriquand suggested the Community Development Director might want to give the Commission a briefing at the next meeting. M. Commissioner Wright said he was also very concerned about monitoring of the La Quinta Hotel and the status of the casitas N. Commissioner Mouriquand had some questions about Senate Bill 18, the Burton Law. This law mandates the cities and the counties in the State to comply with it since March 1 of this year. Basically, this is the law that mandates government -to -government consultation with local Indian bands whenever a city or county processes a General Plan Amendment or Specific Plan. Every city and county is supposed to have consultation protocols, confidentiality protocols, and figure out how to implement this and integrate it with their planning and CEQA review process. She had asked that the Commission be briefed on the status of the City's process and would like to see that item on the next agenda for discussion. She said she would like to see the staff P:\CAROLYN\Hist Pres Com\HPC 9-15-05.doc Historic Preservation Commission September 15, 2005 reports for these consultants come through with comments on whether or not they are subject to Senate Bill 18 or not and the status of that process. This would be after the Phase I survey has been completed and something of significance found. She further discussed the fact that local tribes are very well informed on SIB 18 and are holding the cities and counties accountable. Chairman Wilbur asked if it could hold up a project. Commissioner Mouriquand answered yes, since the item can not go to hearing until consultation is completed. O. Chairman Wilbur asked if there was anyone available to brief the Commission on the aspects of SB 18. Commissioner Mouriquand said she had been teaching classes at UC Davis, and for a couple of the tribes. She said she didn't know if La Quinta had a protocol as yet. Staff replied the City is researching and looking into a protocol together. They expect to have a report at the next meeting. Vill. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright and Sharp to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on October 20, 2005. This meeting of the Historic Preservation Commission was adjourned at 4.53 p.m. Unanimously approved. Submitted by: CarolynWVal Secretary 287 PACAROLYWHist Pres Com\HPC 9-15-05.doc Department Report: i —A. C 00*1 G� OF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: November 15, 2005 SUBJECT: Department Report — Response to Public Comment The following public comments were made at the November 1, 2005, City Council meeting: 1. Christi Salamone and Kathleen Hughes, representing the La Quinta Arts Foundation, spoke in favor of the City participating in sponsorship of a Concert in the Park on Sunday, February 26, 2006, that would be free to the public. • Council requested the item be placed on the next agenda for consideration. 2. Ian Rhodes, 45-905 Milan Court, spoke regarding the need for a block wall behind his home to separate it from the school site. Scott Arthur, 43845 Milan Court, asked if any other options were available to the residents other than rebuilding their back walls to separate the road through the school property and their residences. • Mayor Adolph commented that the retention basin area is on school property and would be subject to their decision. He stated that the Public Works Department is limited in what they can do right now until they know the final grades, but assured them that we will work with the residents to support their wishes. Any plans that staff may propose as a solution to this problem will come before Council prior to approval. 3. Les Essary, 80085 Vista Grande, Lori 'Fahnestock, 80065 Vista Grande, and Mike Livingston, 80065 Vista Grande, asked for an update regarding the gate between Vista Grande and the La Quinta Springs Apartments. • The City Manager commented that correspondence has been sent to the City of Indio regarding their public records associated with this project, as well as a request to be informed of their intentions with regard to returning the gate to its original form. Mayor Adolph stated that the City will do whatever it can legally to resolve this situation to the satisfaction of the residents. The City Manager also stated there has been an increase in Police patrol presence in the area, and to inform us if it is not sufficient. 4. Tracy Rutledge, 50960 Calle Obispo, spoke in objection to the City's policy to charge Club Teams for the use of the playing fields. - City Manager will provide the Council with a copy of the prior staff reports on the charges for playing fields to give them the background. • Council requested the City Manager to report back on this item. 5. Mark Weber, representing IID, asked for time to address the City Council on the Green Path Project at a future meeting. • Council requested the item be placed on the November 15 agenda. � 299 DEPARTMENT REPORT: 1 --5 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager jj DATE: November 15, 2005 RE: Continuing Action Regarding the Expenditure of Public Funds Pertaining to an Emergency Contract for the Construction of the SilverRock Resort Mountain Drainage Improvements On July 19, 2005, the Agency approved Resolution No. RDA 2005-010 delegating the City Manager authority to respond to the stated emergency without giving notice for bids to let contracts as defined in Part 3, Chapter 1, Article 4 of the Public Contract Code. n accordance with Chapter 2.5, Section 22050 (b) (3) and (c) (2) Emergency Contracting Procedures, of the Public Contract Code, the City Manager shall report to the Agency at its next meeting the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency. Further, the Agency shall initially review the emergency action not later than seven days after the action, or at its next regularly scheduled meeting if that meeting will occur not later than 14 days after the action, and at least every regularly scheduled meeting thereafter until the action is terminated, to determine that there is a need to continue the action. On September 20, 2005, the Agency approved a Finance Agreement with the City of La Quinta and the Agency and appropriated an additional $273,000 from General Fund Reserves to the SilverRock Resort Construction Account for the construction of SilverRock Resort Golf Course Grading and Drainage Improvements, Project No. 2002-07 L. On September 23, 2005, contracts were delivered to Landscapes Unlimited for execution. Work on the course began on October 24, 2005 and will be completed in approximately 2 months. DEPARTMENT REPORT: 3-fl Y / 4 3 A CITY COUNCIUS UPCOMING EVENTS fib.. NOVEMBER 15 NOVEMBER 16 DECEMBER 6 DECEMBER 8 DECEMBER LOTH DECEMBER 20 JAN UARY 3 JAN UARY 17 CITY COUNCIL MEETING LIBRARY GRAND OPENING - 3:00 P.M. CITY COUNCIL MEETING HOLIDAY OPEN HOUSE EMPLOYEE RECOGNITION DINNER CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 291 November 2005 La Quinta City Council Monthly Calendar Sunday Monday Tuesday Wednesday irliursclay - -------- 2 3 4 5 OctoberNtl. i Council • PM City V 'n R 1 :00 A M AL C 0 Mayors Lunch 12:00 PM a Y •4: OP M SJS R :0 AM 0 90 Mnmt-Henderson S M T W T F S M Meeting e g : 0 P M Volunteer 63 ' _. 1 i h ers Fir f t Police e I 9 2 3 4 5 6 7 8 Dinner 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 6 110 7 8 9 10 11 12 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/ Abate. -Perkins Henderson Environ.-Sniff 7:00 PM Planning 5:30 PM Investment Commission Advisory Board Veteran's Day (City Hall Closed) Election Day 13 14 15 16 17 18 19 7:30 AM CVEP-Adolph 9:00 AM CVA-Henderson 3:00 PM Library Grand 3:00 PM Historic Preser- 10:00 AM Pub. Sfty- 2:00 PM City Council Opening vation Commission Perkins Meeting 12:00 PM Transp-Perkins 3:00 PM Mtns. Con -Sniff 6:00 PM League - Henderson 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Sunline-Adolph Commission 4:00 PM DRRA Airp- Osborne Thanksgiving Day (City Thanksgiving Holiday Hall CLOSED) (City Hall CLOSED) 27 28 29 30 AM RCTC Budget - 12•00 PM Human o mm I tu10:30 Deceber Henderson rso n Resources - Osborne S M T W T F S m . Ex c C to- 6.00 PM e 1 z 3 Adolph Ilil'•:ii'� � 4 5 s 7 s s 13 1 14 15 s 11 12 10 17's€€ €i€ii ii' i€ '•:ii iii iiiii 18 19 20 21 22 23 24 �:f:i::is€:isi: �€:<:�?€::� it;:€s�:::::::is€�€; 25 26 27 28 29 30 31 i:::€::;:�'s'•i:�€:::i::t::::::::<:i:i:€:is;€€:€°:€::i� :€:;:� i::i: �:i:t:<z::i::is€:: �`::i:i:::! �:iti::::::€::s::;:i:i:i �:€:� Printed by Calendar Creator Plus on 11/8/2005 2962 December 2005 La Quinta City Council Monthly Calendar 18 19 20 21 22 23 24 9:00 AM CVA-Henderson 9:00 AM LAFCO- Aft 2:00 PM City Council Henderson Meeting Christmas Eve 1st Day of Winter 25 26 27 28 29 30 31 Affiffikk 7:00 PM Planning Commission 12:00 PM Human/Comm Osborne 12:00 PM Sunline-Adolph i Christmas Day Christmas Holiday 4:00 PM DRRA Airp- Osborne New Years Eve Observed (City Hall Closed) Printed by Calendar Creator Plus on 11/9/2005 293 January 2006 La Quinta City Council Monthly Calendar DEPARTMENT REPORT: 0 o • '' 4 s4& QgdAz I,m�4 c� of 9 TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety I • Y4 DATE: November 15, 2005 RE: Monthly Department Report - October 2005 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of October. The reports depict the following highlights: • Year to date building permit valuation is $333,892,061 which represents an issuance of 4,916 building permits through October; • 2,616 animal control cases have been handled through October; • 2,082 code compliance cases have been initiated through October; • $1,490.00 - garage sale permit income in October 29 C� O _ o° CD � � I" :�CD p O 00 J N �-• J 00 W � d. � y � v� � P a1 ►-+ �O Oo 0o N N J � �O \0 00 (-A J N W 01 W O ato W N N p w t� 11O O1 00 `O 00 �1 -P 00 O a1 � J �C O A �O N N O 01 O N so 00 N �O Oo W to Hco ~ J C� 11 � Ow0 0000. N V� F-+ CD OW N ON1 to OW cw% J C1 a1UA ►� y VI W O O -P t-A 00 `O W W 01 O1 w ~ R. 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I I 1 � 1 I ro I N Oo IA F-� W N m N m N N N J m N O H Cl W F' w Ol N Ol I fn I 1 1 I I ro I I � 1 H � ' k0 J N fJ N .A F-' H H I W W N W N w CD to W mN W I--' 0 0 F--` Ul w W IA I H I I Cn I H I x Irom (p F, OD A F' 00 C �1 O W Ol W co W F' O J O It, I N O F 00 m J W Ul O O H Ul IA I H i lW O --1 OD O U1 --1 W l0 N 00 HwwH'p, 0 w-1 IA N wOD NUI I r0 rn 000mko-JM0vMaOF- to kDtnwtn I � 00C)MM W MOmo t�F-o(Docno W m I H 1 z 1 I H N N Ul F, 0) W W H N �� A N F✓ � Ul mI I I I (C) 01, N l0 O h' m I:n CO OD N F-' O m k0 OD l0 I I O O l0 M --1 O M J (.O W J OD MO IA Ul O W Ul I hr] I O oo AoW-3CDCp�oomtnw AtnmoD�Dw LTJ O O m O OD O O'Co F-' l0 01 J CDU1 O N F-' O_ W I I U] I O O Ol O W F-' O 0 O P IA Ul O --1 O N O m W I I I I I I �7 I ro I W lD co Fl O N 1--' (D N F-' M Ul M Ol O) J Ul O F-' l0 N O O O I I I I t I ro I tij (n ~ W h' �l UI W Ul Fl N H tij N N H O N Ul O Ul w Ul P --1 Ul O W O N O O Ul �l I H 1 (n b t=] I to N N ro t7 .A O F, H w N m IA Ul w r I n7 N m O W F- IA O\ w Ol I C P I w C, Ol (D --1 M W IA --1 w Ol F 1 J O C Ul w Ul m Jo) 1' m O Ol O OD O O l0 O O w O I Ifi O O IA —1 —1 w O Ol O Ol --1 0 0 0 0 0(D F-' �l I lA O 00 C. 1 A t1] Iz� I � I N N (Y) w H w H W O N w N UI O -1 IA N UI W N W N W P Ul l0 IA N N I CIj I lA O O —1 Ol w UI W w Ul Ul --1 Ol m l0 J Ul I tlj I N O O OD A H O O W IA W N O O O w I (n I UI 0 0 0 0 W ,P O O W --1 O Ul O --1 41 D O O M X, I I Ol 0 0 O O m Ol O �P w Ol O w O W w O O O Ul W I o t7roro id(AHH H(nxF-a C" tI] ro�H M H H ;d O (n ��C7H HF-3F--n t''(rlom t7 � H O O bd R tr'Nb u� H r �roxH TJ tri '.o n C:r�l H � H �D0 H W ro�K trjoro m Ul t=i 297 3 ANIMAL CONTROL REPORT FOR: October 2005 Steve Alexander, Moises Rodarte, Kevin Meredith, Megan Fisher Animal Pickups YEAR TO YEAR TO October 05 DATE 05 DATE 04 Dogs INCIDENTS YEAR TO YEAR TO HANDLED October 05 DATE 05 DATE 04 Alive 31 299 291 Bite Reports Dead 6 88 66 Animal Trap OTI 1 28 38 Set Ups Cats Alive 42 225 197 Cruelty to Dead 8 85 65 Animals OTI 0 13 6 Other Animals Alive 12 119 81 Vicious Animal Dead 5 60 86 Restraining OTI 0 0 2 TOTAL ANIMALS Special Hour Patrols Alive 85 643 569 Zoning Dead 19 233 217 Lost/Found OTI 1 41 46 Animal Rescue Outside Agency TOTAL ANIMALS REMOVED City Reclaims Other 105 917 832 TOTALS VIOLATIONS: NO OWNER Dogs at Large 61 Noise Disturbance 5 Defecation Removal 0 License Violation 32 Other 0 MONTHLY TOTAL 98 YEAR TO DATE 510 TOTAL MONTHLY INCIDENTS HANDLED: TOTAL YEARLY INCIDENTS HANDLED: 1 24 32 5 93 29 1 9 0 0 7 5 0 76 48 0 0 2 0 297 422 0 7 18 0 1 2 0 69 94 33 289 209 40 872 861 WARNINGS CITATIONS 11 3 0 0 0 0 0 3 0 0 11 6 265 52 October 05: 260 October 04: 238 October 05: 2616 October 04: 1969 2�S 4 CODE COMPLIANCE STAT REPORT FOR OCT. 05 OCT. 05 YEAR TO DATE 05 YEAR TO DATE 04 ABATEMENTS: Nuisance Abatements Started 132 1217 954 Weed Abatements Started 9 165 66 Vehicle Abatements Started 108 621 651 Building Code Violations Started 9 79 15 TOTAL STARTED 258 2082 1686 TOTAL COMPLETED 195 2431 1652 Case Followups 328 4089 3298 Home Occupation Inspections 15 113 125 Business License Inspections 33 39 1 Garage Sale Permits Issued 149 1238 1412 299 5 Department Report: o`� ��'�o _UWA ter f•�'-� ►��.,� ,�h ti OF T9 TO: The Honorable Mayor and Members of the City Council FROM: Douglas R. Evans, Community Development Director DATE: November 15, 2005 SUBJECT: Department Report for the Month of October 2005 Attached please find a copy of the Community Development Department Report which outlines the current cases processed by staff for the month of October. P:\Monthly Report Folder\OCTOBER 2005.doc Q w a w 0 Z w a_ O LU 0 F- Z Z) C� G O a- OwC Z w Q w 0 0 u1 Z O � m � :D a U E w w CD c O +r 4-4-+-+ ++r + j +� +-+ +-+ � � +� +,+ +-+ +-+ — � � i-' +-+ +� +-+ +� +.+ — � � +. +-+ +. � . + j � V U O L O E E E E E E E E E E E E E E w Z a CL vi Cl) U) Cl) C/) ch O fn N N N W N W N a. 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O y- O C m a) C Q c cn c c0 c U it O 0•- Q O L O a) O C O "+ c6 O a) O coco a) p a) Q M a) +.+ M a) C a) Ct C -0 L L Q CD "a -C -a 0 0 -a cn c — "a E 4 C C D U C a) N C 0 C O ca C O a)O L UULD U+1 U U cn L C ~ C •�_ C i •C .0 C .O a) ca • a) � o w c-)• 4 ,y. CD 0) O Z a) cn a) a) L O j �z Q p C a �Z CD Q OZ a cn "a >, CD • N '� a) � a) �•► � LL U �-► � � S N � (a C o U � � �_ C .a) + U a) .- U a) i O O O 'c- �" a) Q z � a ' p N d j U) cc a) oc co a) U) cc c6 a) —i Co17 a- 308 DEPARTMENT REPORT: o� w CV f-+ OF TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: THOMAS P. GENOVESE, INTIRIM COMMUNITY SERVICES DIRECTOR DATE: NOVEMBER 15, 2005 e'll SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF OCTOBER 2005 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF DECEMBER 2005: Dec 1 Beginning Ballet, La Quinta High School Dec 1 Dance, Play & Pretend, La Quinta High School Dec 1 Art Extravaganza, Senior Center Dec 1 Feldenkrais Yoga, Senior Center Dec 2 Holiday Tree Lighting, Civic Center Campus Dec 2 *Morning Workout (Exercise Class) Dec 2 *Beginning Rug Hooking Dec 5 *Hooked on Loops (Traditional Rug Hooking) Dec 5 *Introduction to Word Processing Dec 5 *Photo Editing 1 Dec 7 *Email — Level 2 (AOL) Dec 7 *Photo Editing 2 Dec 8 *Ballroom/ Swing Dance Lessons Dec 9 *Holiday Dance Dec 10 Breakfast with Santa, Senior Center Dec 12 *Photo Editing 3 Dec 12 *The Self -Publishing Experience Workshop Dec 12 *Introduction to the Internet Dec 12 *PrintShop Publishing Dec 14 *Photo Editing 4 Dec 15 *Holiday Luncheon Dec 17 Newport Holiday Parade of Lights Excursion Dec 19 *Lists & Labels Dec 19 *Family Tree Maker Dec 21 *Word Processing (Level 2) Dec 29 *Mature Driver Training *Daytime Senior Center class or activity 309 Monthly Revenue. Report for October 2005 RAnnthly Rpvpnim - Facility Rentals 2005 2004 Variance Senior Center $ 2,573.00 $ 3,883.00 $ (1,310.00) Parks $ 700.00 $ 250.00 $ 450.00 Sports Field $ 196.00 $ - $ 196.00 Monthly Facility Revenue $ 3,469.00 $ 4,133.00 $ 664.00 Year to Date Facility Revenue $ 13,107.00 $ 12,871.00 1 $ 236.00 RAnnthiv Rpvpnup Senior Center $ 12,030.00 $ 8,574.00 $ 3,456.00 Community Services $ 8,193.00 $ 5,877.00 $ 2,316.00 La Quinta Resident Cards $ 2,415.00 $ - $ 2,415.00 Total Revenue $ 22,638.00 1 $ 14,451.00 1 $ 8,187.00 Ravani m Vaar to nntp Senior Center $ 31,809.00 $ 33,504.00 $ 1,695.00 Community Services $ 42,629.00 $ 45,770.00 $ 3,141.00 La Quinta Resident Cards $ 8,580.00 $ - $ 8,580.00 Total Revenue to Date $ 83,018.00 1 $ 79,274.00 1 $ 3,744.00 310 Community Services Department Attendance Report for the Month of October 2005 Program 2005 Summary Sheet 2004 Variance Sessions Per Month 2005 2004 Leisure Classes 202 120 82 66 38 Special Events 267 119 148 4 5 Adult Sports 180 418 -238 2 22 Senior Center 1573 1086 487 96 106 Total 2,222 1,743 479 168 171 Senior Services Senior Center 260 350 -90 16 12 Total 260 350 -90 16 12 Sports User Groups La Quinta Park Use AYSO 1100 1100 0 21 4 F.C. La Quinta 15 0 15 8 0 Sports Complex LQ Sports & Youth 25 0 25 9 0 So California Magic 15 0 15 2 0 CV Com etative Baseball 50 0 50 1 0 LQ/ PD Youth Football 150 125 25 12 12 Facility/ Park Rentals Senior Center Private Rental 200 600 -400 1 4 Church 300 480 -180 4 8 Park Rentals La Quinta Park 320 150 170 8 5 Fritz Burns Park 220 40 180 4 1 Total 2,395 2,495 -100 70 34 Total Programs 4,8771 4,588 289 254 217 Volunteer Hours Senior Center 350 297 53 Total Volunteer Hours 350 297 53 311 Community Services Program Report for October 2005 2005 2004 2005 2004 Participants Participants Variance Meetings Meetings Leisure Classes Kickboxing Boot Camp 14 0 14 4 0 Tai Chi Chuan 2 0 2 3 0 Stress Reduction Yoga 6 0 6 4 0 Yoga Electica 21 13 8 1 4 Feldenkrais Yoga 12 0 12 1 0 Classic/ Latin Ballroom Dance 14 13 1 2 1 Bell dance Level 2 6 5 1 4 4 Beginning Bell dance 23 14 9 4 4 Hip Hop Dance 9 3 6 4 4 Beginning Ballet 12 10 2 3 3 Dance, Play, & Pretend 16 5 11 6 3 Beginning Guitar 12 8 4 4 1 Mosaic Tiling 4 0 4 4 0 Beginning Watercolor 8 0 8 2 0 Art Extravaganza 7 0 7 2 0 Acrylic Painting 9 0 9 1 0 Watercolor Wonders 6 0 6 1 0 Pony Club 2 0 2 8 0 Adobe Photoshop Advance 5 0 5 2 0 Microsoft Word 7 0 7 3 0 Beginning Computers 7 0 7 3 0 Totals 202 71 1311 66 24 2005 2004 2005 2004 Participants Participants Variance Meetings Meetings Special Events LQHS Football Jam 150 175 -25 1 1 AI odones Excursion 38 20 18 1 1 Tiny Tot Halloween Carnival 47 56 -9 1 1 Do-O-Ween 32 25 7 1 1 Totals 1 267 276 -91 4 4 2005 2004 2005 2004 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 0 182 -182 0 16 Adult Soccer League 1801 220 -401 21 5 Totals 1801 402 -2221 2 21 Recreation Totals 1 6491 749 -1001 72 49 31� Senior Center Attendance Participation Participation Variance Meetings Meetings 2005 2004 2005 2004 Senior Activities ACBL Bride 245 166 79 4 3 Bridge, Duplicate/Social/Part 353 474 -121 17 20 Health Fair 250 0 250 1 1 Monthly Birthday Party 20 24 -4 1 1 Monthly Luncheon 104 42 62 1 1 Movie Time 34 40 -6 3 7 Senior Activity Total 1006 746 260 27 33 Senior Leisure Classes Ballroom/Swing 18 25 -7 3 4 Bridge Lessons 61 47 14 7 12 Computer Classes 23 53 -30 5 9 Computer Tutor 2 3 -1 1 3 Dog Training 6 4 2 4 4 Exercise 48 58 -10 13 13 Golden Tones 47 35 12 4 4 Knitting 2 0 2 2 0 Latin Ballroom 9 0 9 4 0 Pilates 7 15 -8 4 4 Political & Economical Discussion 33 0 33 3 0 Quilting 20 32 -12 3 3 Rug Hooking 5 9 -4 4 3 Sketch/Draw 22 8 14 4 3 Tai Chi / Tai Chi Arthritis 32 19 13 3 4 Watercolor 21 17 4 4 3 Yoga 4 15 -11 1 4 Senior Leisure Classes Total 567 340 20 69 73 TOTAL SENIOR PROGRAMS 1573 1086 280 96 106 Senior Services FIND Food Distribution 151 206 -55 4 4 Mature Driver Training 12 36 -24 1 2 I.I.D. Energy Assistance/No fee 39 100 -61 5 9 Hearing Consultation 2 0 2 1 0 Medical Insurance 8 0 8 1 0 Volunteers 48 5 43 n/a n/a TOTAL SENIOR SERVICES 260 347 -87 12 15 SENIOR CENTER TOTAL 18331 1433 106 108 121 313 Department Report: G ---A �''ATM raw TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, Interim Community Services Director DATE: November 15, 2005 SUBJECT: Department Report - Facility Use Policies - Sports Fields At the regularly scheduled City Council meeting of November 1, 2005, Mr. Tracy Rutledge spoke with regard to the Facility Use Policies for sports fields and his concern regarding the charge to Club Teams for the use of playing fields. City Council requested that staff report back regarding this issue. On June 21, 2005, the City Council approved the Facility Use Policy (Attachment 1). The policy presented for City Council approval included five (5) revisions to the previously adopted policy. Among the revisions recommended by the Community Services Commission was the establishment of use fees for the sports fields by competitive teams (Club Teams). More specifically, as outlined in the June 21, 2005 report on Page 7, the Community Services Commission recommendation included a charge for Travel Teams (often referred to as "Club Teams") of $5.00 per hour for soccer field or baseball diamond and $15.00 per hour for field lights. A copy of the Community Use of Athletic Fields Agreement containing the adopted Facility Use Fee Schedule is provided as Attachment 2. Staff has compiled additional research with regard to this subject for Council review. Attachment 3 provides this most recent research regarding "Travel Teams." It appears from the research that a majority of the cities/districts contacted do have a charge similar to that of the City of La Quinta. If the City Council wishes to review the Facility Use Policy with regard to "Travel Teams," staff would agendize the matter for City Council consideration at a meeting in the near future. 314 ATTACHMENT 1 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: June 21, 2005 CONSENT CALENDAR: STUDY SESSION: ITEM TITLE: Approval of Facility Use Policy PUBLIC HEARING: Revisions RECOMMENDATION: Approve the Community Services Commission's recommendations for Facility Use Policies as revised. FISCAL IMPLICATIONS: The Facility Use Policies revision will include fees associated with the use of Phase II of the Library, as well as charges for the use of the sports fields by travel teams and tournaments. The updated fees will generate additional revenue, although the actual amount is unknown at this time. It is anticipated, however, that there will be a large demand for rental of the multi -purpose room of the Library, which could generate a substantial amount of revenue. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On August 19, 2003, the City Council approved the current Facility Use Policies for City facilities. Five changes are being proposed for the Facility Use Policies: Fees for the use of Phase II of the library rooms; increase in deposits for the Senior Center and establishment of a deposit for the Library rooms; establishment of a fee for use of the announcing system at the Senior Center; increase in park rental fees for non -La Quinta residents; and use fees for the sports fields by competitive teams and tournaments. In addition to the recommended policy changes, the existing policies have been clarified to make them easier to interpret by the general public. 315 The Community Services Commission (Commission) reviewed the changes to the policies at the June 13, 2005 Commission meeting and approved recommending the five changes for City Council consideration. The youth sports groups attended the Community Services Commission meeting and provided input regarding the policy changes. In addition to the policy changes, the Commission also heard concerns from the youth groups regarding the field conditions, namely the condition of the turf. The Commission recommended that staff get a list of possible improvements from the youth groups and implement those recommendations that could be achieved by the City. The suggestion of overseeding the sports fields was unanimously declined by all youth groups at the meeting. It was the opinion of the turf managers at the meeting that, with proper regular maintenance, the sports fields would not need to be overseeded. The following are the Community Services Commission's recommendations regarding the Facility Use Policies. Attachment 1 provides the existing Facility Use Policies, which includes Senior Center rental and park parties. For ease of use, the Senior Center and Library facilities have been combined into one packet of information and park parties have been combined into a separate packet. Attachment 2 is a redline version with the proposed changes to the policies for the Senior Center and Library. Minor language clarifications will be described following the recommendations. Phase II of the Library With the additional rooms of Phase II of the Library being available for public use, the Facility Use Policies are needed for the Phase II section of the Library. The fees proposed for the multi -purpose room at the Library are consistent with the fees charged for the multi -purpose room at the Senior Center. The fees for the community room at the library are proposed at $5 less per hour than the multi- purpose room. The proposed rental rates for the Library multi -purpose room would be as follows: $55 per hour for youth recreation leagues (Class 1); $75 per hour for La Quinta non-profit organizations and community based organizations (Class II); $90 per hour for La Quinta residents and DSUSD (Class III), and $100 per hour for non -La Quinta residents and La Quinta businesses (Class IV). 316 Community Services Commission Recommendation: Approve rental fees for the Library multi -purpose and community rooms. Facility Deposits The proposed deposits for both the Senior Center and the Library are being raised from $300 to $400. The deposit covers damage done to the facility and additional cleaning if needed after the event. The applicant receives the complete deposit back after the event if the facility is left clean and undamaged. Community Services Commission Recommendation: Approve increasing the deposit amount to $400 for the Senior Center and Library rooms. There have been several requests by rental groups at the Senior Center for use of the announcing system. The recommendation is to establish a flat fee per category. for the use of the Senior Center announcing system: Community Services Commission Recommendation: Establish a flat fee for the use of the Senior Center announcing system as follows: $20 (Class 1); $25 (Class 11); $30 (Class III) and $35 (Class IV). The minor clarifications to wording in the Facility Use Policies for the Senior Center and Library are as follows: Part 1. Section A: Changing "working" days to "calendar" days in reference to submitting an application. This is consistent with the rest of the policy and allows additional time for the public to submit an application for rental of the facilities. Section H: Clarifies that fees will be charged for all the hours the facility is used. This has been in effect since the inception of the Facility Use Policies, but was not clearly stated. Section N: Clarifies the consequences of not adhering to the maximum occupancy of the facility. Section O: Clarifies the increase of fees for rentals on holidays and holiday weekends. Section P: Clarifies the need for the City to have a current mailing address in order to return the deposit fees. 317 Part 2. Section A. Clarification that the City does not provide a sound system, nor electricity sufficient to accommodate the same, for rental groups. Section B. Clarification that removal of equipment from the Senior Center or Library is not allowed. Section C. Clarification of supplies provided by the City for rental groups. Section D: Clarification of the pre-existing condition of the facility and that additional cleaning is available at the expense of the renting party. Section E: Clarification that the City does not provide electrical power of sufficient amperage to accommodate the use of additional electrical equipment.. Part 5. Clarification as to when an applicant can expect return of their deposit. The request is submitted to Finance within five working days after the event; however, due to processing time, the check is not available until three to four weeks after the event. Section A. Clarification that rental fees will be deducted if the event does not end at the time stated on the original application. Section D: Clarification of consequences should there be damage to the facility. Part 7. Clarification of cancellation policies within 15-30 calendar days of the event in which 50% of the deposit will be retained by the City instead of 50% of the rental fees. The wording change is consistent with the cancellation policy within 15 days of the event. This concludes the changes to the Facility Use Policies for the Senior Center and Library. Attachment 3 provides a redline version of the Facility Use Policies for Park Parties. Park Rental Fees 318 The use of Fritz Burns Park and the La Quinta Park for private parties with inflatable amenities has been constant since the policy was enacted. The fee was established at $50 per 4-hour period with a $50 refundable deposit. The park rental requests are equally divided between La Quinta residents and non -La Quinta residents. The Facility Use Policies are divided into four segments: Youth non-profit recreational organizations (Class 1), La Quinta non-profit organizations and community groups (Class 11), La Quinta residents and DSUSD (Class III) and La Quinta businesses and non-residents (Class IV). The park rental rates are currently the same for all categories. The recommendation is to increase the park rental rate for Class IV (La Quinta businesses and non-residents) from $50 to $60. Community Services Commission Recommendation: Approve increasing the La Quinta businesses and non -La Quinta resident rate for park parties to $60 per 4- hour period. The minor clarifications in the Facility Use Policies for Park Parties are as follows: Part 1. Section A: As in the Senior Center and Library Facility Use, changing the word "working" to "calendar" in reference to days. Section B: Clarifying those community special events for more than 50 people being held at a public park must also apply for a Temporary Use Permit. Section H: Clarifies that fees will be charged for all the hours the facility is used. This has been in effect since the inception of the Facility Use Policies, but was not clearly stated. Section N:. Clarification of the pre-existing condition of the facility and that additional cleaning is available at the expense of the renting party. Part 2: All sections are merely clarification of existing policies. Part 5. Clarification as to when an applicant can expect return of their deposit. The request is submitted within five working days after the event; however, due to the processing time, the check is not available until three to four weeks after the event. Section A. Clarification that rental fees will be deducted if the event does not end at the time stated on the original application. 319 Sections C and D: Clarification of consequences should there be damage to the facility. Part 7. Clarification of cancellation policies within 15-30 calendar days of the event in which 50% of the deposit will be retained by the City instead of 50% of the rental fees. The wording change is consistent with the cancellation policy within 15 days of the event. Part 15. Section E: Clarification that alcohol is not allowed at City parks without prior City Council approval. Section F: Clarification of consequences should the alcohol policy be violated. This concludes the recommendations and clarifications to the Facility Use Policies for Park Parties. Attachment 4 provides the current Community Use of Athletic Fields Agreement while Attachment 5 provides a redline version of the same document. Use of Sports Fields The use of the sports fields at the La Quinta Park and Sports Complex has increased due to the use of both facilities by competitive sports teams (travel teams) and tournaments sponsored by the recreational leagues. The youth recreational organizations (leagues), such as American Youth Soccer Organization (AYSO) and La Quinta Sports and Youth Association (LQSYA), use the fields at no cost to the organizations. In addition, the City of La Quinta provides the janitorial service for the snack bars, the large equipment in the snack bars and the paper products and trash bags for the leagues at no charge to the organizations. The City also covers the cost of field maintenance and sports field lights. The estimated cost of all services to the City for one year is $95,000 per location. The leagues use the snack bars provided by the City to raise funds to offset the cost of operating the leagues. In addition to the operation of the snack bars, the leagues host tournaments in which teams from outside the City participate, usually for two days. This use increases the City's cost of utilities and lights. The leagues use tournaments to raise funds for the league. The definition of a recreational youth league is one in which there is no pre - qualifying for teams. Every child that is interested in playing the sport is given an 320 opportunity to play, regardless of skill or ability. Both AYSO and LQSYA provide recreational sports to over 1,000 children per season. A competitive team (travel team) is limited to players that have pre -qualified based on skills and ability, with a limited number of players (usually no more than 15) on the team. Currently, both recreational leagues and travel teams have been using the City's sports fields at no charge to the youth groups. The recreational leagues charge their players approximately $65 per season to play in the league, and the league raises funds throughout the year to offset the cost of operating the league. Travel teams typically charge their players $100 per month to play to offset the cost of operating the team. In researching common practice, the Coachella Valley Recreation and Park District charges travel teams for the use of their fields since the travel teams are a specialized team that excludes the general public from participating. Charging travel teams for the use of the fields and field lights is common throughout Southern California. The recommended fees are contained in the current Facility Use Policies. Staff is not recommending raising the fees. The recommended change would be to reclassify the travel teams as Class 11 instead of Class I on the Fee Schedule. Community Services Commission Recommendation: Classify travel teams as Class II and charge $ 5 per hour for soccer field or baseball diamond and $15 per hour for field lights. As described earlier, the youth leagues host tournaments as fundraisers for their organizations. Often times the league charges an entry fee to other teams to participate in the tournament. In the past, the City has incurred cost when a league has hosted a tournament in the way of increased utilities and wear and tear on the facilities. The common practice among other cities and agencies is to have leagues hosting tournaments pay for the use of the facilities for the tournament. The recommendation is to classify tournaments as Class IV, in which the charges would be $25 per hour per baseball diamond or $30 per hour per soccer field and $25 per hour per field for field lights. During tournaments, the league operates the snack bar in which they are able to raise funds to offset the cost of the field use. The Community Services Commission discussed this issue with the youth leagues and is making the following recommendation: Tournaments in which an entry fee 321 is charged to competing teams will be subject to field use charges. All Star teams playing in a "world series" type event will not be charged field use. The minor clarification in the Community Use of Athletic Fields is as follows: Section 2 clarifies the definition of a recreation league and travel teams. Section 4 clarifies the documentation needed by the City prior to field use approval. Section 5 clarifies the field use cancellation policy. Section 6 clarifies the inclement weather schedule. Section 8 clarifies that the leagues are not allowed to alter the locks on the facilities or any other equipment at the facility. There is also clarification language that the leagues operating the snack bar are not allowed to sub -contract with other organizations to operate the snack bar. As stated earlier in the report, youth sports leagues were present at the Community Services Commission meeting in which these items were discussed. FINDINGS AND ALTERNATIVES. 1. Approve the Community Services Commission's recommendations for Facility Use Policies as revised; or 2. Do not approve the Community Services Commission's recommendations for Facility Use Policies as revised; or 3. Provide staff with alternative direction. ully submitted, Dodie orvitz, Cimlliunity Services Director Approved for submission by: Thomas P. Genovese, City Manager f 322 Attachments: 1. Current Facility Use Policies Redline Version of Proposed Facility Use Policies for the 2. Senior Center and Library 3. Redline Version of Proposed Facility Use Policies for Park Parties 4. Current Community Use of Athletic Fields Agreement 5. -Redline Version of Proposed Community Use of Athletic Fields Agreement 1- - 3 2 3 ATTACHMENT 1 T 0 4ht Q6J� Facility Use Policies A. APPLICATION FOR FACILITY USE 1 . The Facility Use Application shall be made in writing on the form provided by the City of La Quinta and all applicable fees paid at least fifteen (15) working days prior to use. Allle.es-and -deposits are considered due at the time the application is submitted. Cancellation of reservations will result in a loss of 50% of rental fee is the City is notified between 15-30 calendar days of reservation. Cancellation of reservations less than 15 calendar days of reservation will result in loss of 100% of deposit fees. Reservations will be confirmed upon payment of all fees and deposits and copy of signed Facility Use Application. 2. -Events in which fifty (50) people or more will be in attendance must also apply for a Temporary Use permit through the Community Development Department, except events using the Senior Center only. 3. Applications will not be accepted more than twelve (12) months in advance of use, except for contiguous multi -day rentals. 4. All Facility Use Applications are subject to approval by the Community Services Director or designee. 5. Approved use is non -transferable. The person signing the Facility Use Permit is responsible for the conduct of all participants and fully responsible' for any damage caused by use. 7. The person signing the Facility Use Permit must be 21 or older. 8. - Reserved times must include set up and clean up. time. 9. All laws and City ordinances must be followed. 10. The City of La Quinta reserves the right to full access to all activities at any time in order to ensure that all rules, regulations, and laws are being observed, and if necessary may ~ " terminate an activity for the safety and welfare of City property. 3244 1 1. Renters refusing to adhere to policies will be forced to leave the premise after one (1) verbal warning issued by staff to the signer of the Facility Use Permit. The signer of the Facility Use Permit must be on the premises during the hours of the event. 12. The City of La Quinta assumes no liability for any injury, damage, theft or loss of property belonging to others, before, during or after usage. 13. No animals except those used for disability assistance allowed in any City facility. 14. All teenage groups must be accompanied by responsible adult chaperones including the signer of the Facility Use Permit, with a ratio of two (2) adults for the first twenty (20) juveniles and one (1) adult for each group of twenty (20) juveniles or part thereof. Chaperones must stay with the group at all times. B: PRIVATE PARTIES The following will apply for use of City facilities. for private parties and private parties with inflatable amenities: 1. Private parties may rent facilities in four hour increments. 2. Facilities available for private parties with inflatable amenities are limited to Fritz Burns Park and the La Quinta Park. 3. Rental of inflatable amenities is limited to companies on the approved list by the City of La Quinta. 4. All walkways and areas not specifically designated by the City of La Quinta as being included in the reserved areas will be open and available to the general public. 5. Use of the Civic Center Amphitheater and/or Gazebo. requires rental of the La Quinta Senior Center for the same period, rental may be limited to restroom use only. C. REASONS FOR DENYING APPLICATION The Community Services Director may .deny an application for the following reasons: 1. Applicant's violation of the conditions of Facility Use permits (current or prior permit). 2. Applicant's violation of the City's rules and regulations relating to the use of facilities. 3. Failure to cooperate with City staff. 4. Previous incidents where Facility Use resulted in damage to City property. 5. The use proposed is not consistent with the recreational, civic, assembly or other purposes for which the particular facility has been approved. D. RENTAL RATE CLASSIFICATIONS Rental rates of the City Parks and Recreation facilities are classified as Class I -IV along with the Fee Schedule for each classification. The. City of La Quinta has first priority to facilities, second priority is given to La Quinta residents. All other requests will follow in priority of use per the Fee Schedule. E. DEPOSITS Deposits,are due with the Facility Use Application. Deposits will be refunded within five (5) working days after the event, except under the following conditions: 1. Upon arrival, renter will complete a walk-through with staff. Any damage or uncleanliness must be brought to staff's attention at this time. At the conclusion of the event, staff will walk through the facility with renter and document any damage or uncleanliness. The security deposit will be released upon written report by staff to City administration. 2. Damage to the facility while premises are under responsibility of user. Cost of repairs as determined by the Community Services Director will .be retained by the City and deducted from the deposit. If cost of damages exceeds amount available from deposit, user shall remit balance of cost to City upon receipt of invoice. 3. Vehicles are not allowed to be driven on areas that are -not specifically designated for vehicular traffic. Damage caused by this action will be deducted from the deposit. F. LIABILITY All persons receiving a Facility Use Permit must agree in writing to hold the City of La Quinta harmless and indemnify City of La Quinta from any and all liability for injury to persons or property occurring as the result of the activity sponsored by the permittee, and said person shall be r ,r 32& liable to the City of La Quinta for any and all damages to parks, equipment, and buildings owned or controlled by City which result from the activity of the permittee or is caused by any participant in said activity. A person exercising any of the privileges authorized by this policy does so at his/her own risk without liability on the part of the City of La Quinta for any injury to persons or property resulting therefrom. All activities must provide the City of La Quinta with a Certificate of Insurance naming the City of La Quinta as additionally insured. Policy limit is $1,000,000 minimum of combined single limits. Insured's name must be the same as the renting party on the Facility Use Application. Event insurance can be purchased through the City of La Quinta. in lieu of individual insurance statements. Fees for insurance must be paid at the time of Application submittal. Insurance fees vary, depending on the event purpose, length of rental, event attendance and food and alcohol issues. G. USER CLEAN-UP RESPONSIBILITY The rental user of the facility shall be responsible for the following clean up upon completion of rental use: 1. Deposit all bottles, cans, cups, cigarettes and paper in proper receptacles and deposit trash in nearby dumpster area. This includes cigarette debris from outside the facility. 1. Mop up any liquid spilled on floor. 2. Leave kitchen or concession stand and all equipment in a clean, sanitary and proper working condition. 3. Remove any decorations (deposit in proper trash receptacle or remove from premises). 4.. All groups are responsible for setting -up and taking -down chairs and tables, and clean up of facility and the immediate area. 5. Equipment from City facilities is not allowed to be taken outdoors. H. FOOD OR BEVERAGE No food or beverage may be sold or served at any event unless - specified on. the Facility Use permit. t327 Barbecuing is allowed in City provided barbecues only, except in the case of a City sponsored event and approved by the City Council. I. ENDING TIME OF ALL EVENTS All events held in Parks and Recreation facilities must be completed by 10:00 p.m. Ballfield lights are not available after 10:00 p. M. Use of the Senior Center is limited to 11:00 p.m. J. CLEARANCES, LICENSES AND CERTIFICATES Users may be required to secure any or all of the following clearances, licenses and/or certificates before the Facility Use Permit Application is approved. 1. Dance permit or business license (granted by the City of La Quinta Business License Division). 2. Police clearance (granted by the Riverside County Sheriff's Department). 3. Special daily beer or liquor license (issued by the Alcoholic Beverage Control Office in San Bernardino, California) if alcohol is to be sold on the premises. 4. Certificate or proof of insurance naming the City of La Quinta as additionally insured. 5: Events with alcohol must pay for the mandatory cleaning service after the event. This does not relieve the renter of leaving the facility clean so that the cleaning service may clean the floors. K. DECORATIONS The following requirements shall be met: 1. Decorations may not be fastened .to light fixtures, tables, chairs, stage or other City property. 2. Glitter, birdseed, rice or other like items are not allowed. 5 3. Only masking tape may be used. No scotch tape, thumb tacks, staples, etc. will be permitted. All decorations must be removed at the end of the event. Y 4. No open flame, barbecues or other cooking devices will be permitted in the facilities unless otherwise provided by the City.. 328 L. PUBLICITY Publicity for any event held at any Parks and Recreation facility may not be released until final approval of the Facility Use Application. Signage will be in- accordance with. Chapter 9.60.170 of the La Quinta Municipal Code. M. SMOKING Smoking is not permitted in any City building. N. ALCOHOL AND/OR LIVE ENTERTAINMENT 1. Security guard service is required for events with live entertainment and/or alcohol being served. For groups of 100 or less, one (1) guard is required. For groups of 101 or more, two (2) guards are required. 2. Teen parties are required to have (2) guards for groups of 100 or less, and four (4) guards for groups of 101 or more. 3. Guard service will be arranged for by the Community Services Department once the fees have been paid by the renting party. 4. All permits must be presented to the Community Services Department two weeks prior to the event, or deposit will be forfeited. 5. Alcohol is limited to beer, wine and champagne only. 6. Parties refusing to adhere to the alcohol policy will be shut down after one (1) verbal warning. 7. Parties serving alcohol must pay to have the facility professionally cleaned after the event. Fees will. be paid at the time of application. 329 ATTACHMENT 2 FACILITY USE POLICIES (Senior Center. Library Facility) i 1. APPLICATION FOR FACILITY USE A. The Facility Use Application shall be submitted at least thirty (30),,,.,,.,,,._____........... _._...... _................ -_.......... _............. __......... calendar days prior to use............................,............................... ...._ _ - .......---.. i Deleted: working B. Events in which fifty (50) people or more will be in attendance must also apply for a Temporary Use permit through the Community Development Department, except events using the Senior Center only. C. Applications will not be accepted more than twelve (12) months in advance of use, except for contiguous multi -day rentals. D. All Facility Use Applications are subject to approval by the Community Services Director. E. Reservations will be confirmed upon payment of all fees and copy of signed Facility Use Application. F. Approved use is non-tranferrable. The person signing the Facility Use Permit is responsible for the conduct of all participants and is fully responsible for any damage caused by use. G. The person signing the Facility Use Permit must be 21 or older. H. Reserved times must include set up and clean up time. All applicable fees will be charged for all facility usage time. I. All laws and City ordinances must be followed. J. The City of La Quinta reserves the right to full access to all activities at any time in order to ensure that all rules, regulations, and laws are being observed, and if necessary may terminate an activity for the safety and welfare of City property. K. Renters refusing to adhere to policies will be forced to leave the premise after one (1) verbal warning issued by staff to the signer of the Facility Use Permit. The signer of the Facility Use Permit must be on the premises during the hours of the event. L. The City of La auinta assumes no liability for any injury, damage, theft or loss of property belonging to others, before, during or after usage. 330 M. No animals except those used for disability assistance allowed in any City facility. N. The maximurn capacity of the Senior Center is 200 people, maximum capacity of the Library multi -purpose room is 240 and the capacity of the Library community room is 86. Total attendance must be provided on the Facility Use Permit. Exceeding _maximum capacity any facility will result in a warning by City staff. Failure to adhere to the maximum capacity of the facility will result in closing down the event and loss of all deposits and fees. Q. Fees will be doubled for reservations scheduled on holidays and holiday weekends. P. In order to receive deposit fee refund, the Community Services Department must have a current mailing address. 2. Use of the Civic Center Amphitheater and/or Gazebo requires rental of the La Quinta Senior Center for the same period, may be limited to restroom use only. A Sound system and electricity will not be provided. _ B. Chairs and tables must be provided by the rental party; equipment may not be removed from the Senior Center. C Chairs and tables for maximum capacity of each room; trash cans and liners; paper supplies for the restrooms. Renter is responsible for all other supplies and equipment. D. Pre-existing condition of the facility is as presented. Requests such as window washing or power washing of exterior may be made available at the expense of the rental party. E. Pianos, podium and overhead projector are not available for public use A public address system is available for a minimal fee. F. All teenage groups must be accompanied by responsible adult chaperones including the signer of the Facility Use Permit, on a ratio of two (2) adults for the first twenty (20) juveniles and one (1) adult for each group of twenty (20) juveniles or part thereof. Chaperones must stay with group at all times. 3. REASONS FOR DENYING APPLICATION The Community Services Director may deny an application for the following reasons: -- _......_ .....................I I S:1Ccmrrsurvty SeiviceslFacility Rental Info'•.PolicielFaciGt Use Policic,�s SC Liam 0 6 2' 05;dac _........_...._........ .....__.......... __....-.__...__.._, Deal-W: S.Tommunity ServicesTacility (Rental lnfolPolicies%NEW Facility Use Policies 08-19-03Ydoc 1 A. Applicant's violation of the conditions of Facility Use permits (current or prior permit). B. Applicant's violation of the City's rules and regulations relating to the use of facilities. . C. Failure to cooperate with City staff. D. Previous incidents where Facility Use resulted in damage to City property. E. The use proposed is not consistent with the recreational, civic, assembly or other purposes for which the particular facility has been approved. 4. RENTAL RATE CLASSIFICATIONS Rental rates of the City Parks and Recreation facilities are classified as Class l-IV along with the Fee Schedule for each classification. The City of La Quinta has first priority for all uses. La Quinta residents have second priority. All others are to follow in the priority of use. 5. SECURITY/CLEAN-UP DEPOSIT The Security/Cleaning Deposit is due with the Facility Use Application. I The deposit will be refunded within 3-4 weeks after the event, except under the following conditions: A. Upon arrival, renter will complete a walk through with staff. Any damage or uncleanliness must brought to staff's attention at this time. At the conclusion of the event, staff will walk through facility with renter and document any damage or uncleanliness;, time of departure will also be noted and deducted from the depo_Sit_E it, exceeds permitted time aloesith s wtaff costs Security deposits will be released upon written report by staff to City administration. B. Damage to the facility while premises are under responsibility of user. Cost of repairs as determined by the Community Services Director will be retained by the City and deducted from the deposit. If cost of damages exceeds amount available from deposit, user shall remit balance of cost to City upon receipt of invoice. Deleted: five {5) working days C. If the facility is not left in a clean and orderly manner, the cost to clean the facility appropriately will be deducted from the Deposit. ,_ ... .__.......................... _............ ._..______...___._.._......._., Deleteds: \Cornmunity s:\Comunity ServiceslFacility Rental D. Vehicles are not allowed to be driven on areas that are•not-specifically... l InfoTolideswEW Fadity use Policies 08-19-03.doc___—._._..__.: S:1C;c7mmuriityServicesiFacility-Rental lnfa`,PoliciesiFacilit Use PflEiaes SC-Vbrdry 6-7__U1-05•doc 332 designated for vehicular traffic. Cost of repair to surfaces will be deducted from deposit ._..... If cost of damages exceeds amount available from deposit, user shall remit balance of cost City .upon receipt of invoice. 6. LIABILITY All persons receiving a Facility Use Permit must agree in writing to hold the City of La Quinta harmless and indemnify City of La Quinta from any and all liability for injury to persons or property occurring as the result of the activity sponsored by the permittee, and said person shall be liable to the City of La Quinta for any and all damages to parks, equipment, and buildings owned or controlled by City which result from the activity of the permittee or is caused by any participant in said activity. A person exercising any of the privileges authorized by this policy does so at his/her own risk without liability on the part of the City of La Quinta for any injury to persons or property resulting therefrom. All activities involving an inflatable amenity must provide the City of La Quinta with a Certificate of Insurance naming the City of La Quinta as additionally insured. Policy limit is $1,000,000 minimum of combined single limits. All groups and private parties using a City facility must provide the City of La Quinta with a Certificate of Insurance naming the City of La Quinta as additionally insured. Policy limit is not less than $500,000 general liability insurance coverage per occurrence. Insured's name must be the same as the renting party on Facility Use Policy. 7. PAYMENT OF FEES AND DEPOSITS All fees and deposits are considered due at the time the application is submitted. Cancellation of reservations will result in loss of 50 % ofle_posit ee if the ebedrenta City is notified less between 15-30 calendar days of reservation. �.: _....._.._._ .... ___...._......_......____..._..._..._.___...._...., Cancellation of reservations less than 15 calendar days of reservation will result in lost of 100% of deposit fee. 8. USER CLEAN-UP RESPONSIBILITY The rental user of the facility shall be responsible for the following clean up upon completion of rental use: A. Deposit all all trash, including bottles, cans, cups, cigarettes and paper in proper receptacles and deposit trash in nearby dumpster area. I S_1C Lrn mity Se►vices\Facilily Renta€ Info\Poiicies�Faciliy Use Policies Gd_ibrary G6'11-05.doc 4 ........._.._._. _.__.._..._.__....._._...... _.......... _.__._..., { Deleted: SACommunity. ServicesTacility Rental I InfoToliciesWEW Facility Use Policies 08-1"3.doc J r 333 B. Mop up any liquid spilled on floor. C. Leave kitchen or concession stand and all equipment in a clean, sanitary condition and in proper working order. D. All groups are responsible for setting -up and taking -down chairs and tables, and for clean up of facility and the immediate area unless optional set-up and cleaning fee is paid. E. Equipment from City facilities may not be taken outdoors. 9. FOOD AND BEVERAGE No food or beverage may be sold or served at any event unless specified on the Facility Use permit. Barbecuing is allowed in City provided barbecues only, except in the case of a City sponsored event and approved by the City Council. 10. ENDING TIME OF ALL EVENTS Use of the Senior Center and Library_ facility. is limited to 1:00 a.m. 11. CLEARANCES, LICENSES AND CERTIFICATES Users may be required to secure any or all of the following clearances, licenses and/or certificates before the Facility Use Permit Application is approved. A. Dance permit or business license (granted by the City of La Quinta Business License Division). B. Police clearance (granted by the Riverside County Sheriff's Department). C. Special daily beer or liquor license (issued by the Alcoholic Beverage Control Office in San Bernardino, California). D. Certificate or proof of insurance naming the City of La auinta as additionally insured. 12. DECORATIONS A. Decorations may not be fastened to light fixtures, tables, chairs, stage or other City property. 1 De{eted: All events held in Parks and Recreation facilities must be completed byl 10:00 p.m. Ballfield lights are not available after 10:00 p.mA '1 Dekftd: S:\Community B. Health and Safety codes pertaining to the flame proofing of all Services\Facility Rental decorations must be followed. I Info\Polid"WEW Facility Use Policies Wi 9-03.doc I 5 S;iCarnrnir�►iy Servicesll=acility ReMai IntelPoliGiwsil`2cilih, Use PCJ�t4tiE� SC-Libr��ry 46-21-05 doc �`�334._.. C. Glitter, birdseed, rice or other like items are not allowed. D. Only masking tape may be used. No scotch tape, thumb tacks, staples, etc. will be permitted. All decorations must be removed at the end of the event. E. No open flame, barbecue or other cooking devices will be permitted In the facilities unless otherwise provided by the City. 13. PUBLICITY Publicity for any event held at any Parks and Recreation facility may not be released until final approval of the Facility Use Application. Signage will be in accordance with Chapter 9.60.170 of the La Quinta Municipal Code. 14. SMOKING Smoking is not permitted in any City building. 15. ALCOHOL AND/OR LIVE ENTERTAINMENT Security guard service is required for events where live entertainment and/or alcohol is served. For groups of 100 or less, one (1) guard is required. For groups of 101 or more, two guards are required. Teen parties are required to have two (2) guards for 100 people or less, and (4) guards for 101 people or more. Guard service will be arranged for by the Community Services Department once the fees have been paid by the renting party. All permits must be presented to the Community Services Department two weeks prior to the event, or deposit may be forfeited. Only events that have been granted a permit from the Alcoholic Beverage Control will be allowed to serve alcohol. Alcohol is limited to beer, wine and champagne only. Parties refusing to adhere to the alcohol polices will be shut down after one (1) verbal warning. Parties serving alcohol must pay to have the City's custodial service clean the facility after the event. SACornmun�ySen+icestFacitity Rental lntolPalicieslFacility Use Policies SC -Library g 21-05.doc �_._.___..._._......... _......... ^Deleted: SACommunity servicesWacility Rental Infd\PollciesWEW Facility Use Policies 08-1"Idoc 335 FACILITY USE FEE SCHEDULE tSenloi' t�s��r a�rtid�l�� F.ncltlti�"s1 CLASSIFICATION OF GROUPS Class I: La Quinta youth 118 and under), 501(c) 3 recreation organizations Class II: La Quinta non-profit organizations, community -based organizations, crlrlpe,.ttva ytith ,rs to�i�lue$__t501 _( C) 3).., Desert Sands Unified School District - (Sports Complex Use Only) Class III: La Quinta residents and DSUSD (for all other facilities) Class IV: La Ouinta business and profit organizations, non -city residents, Organizations and businesses, SIiI`d yutttgll�tourrmarr�lts; CLASS I CLASS II CLASS III CLASS IV ITEM Civic Center Campus, $ 50 per hour $75 per hour $100 per hour $150 per hour Amphitheater, Gazebo, Cove Oasis Trailhead $55 per hour $75 per hour $90 per hour $100 per hour Senior Center/Library Multipurpose Room Senior Center Kitchen $10 per hour $20 per hour $25 er hour $30 per hour Lil'rar�iirnullty`_Roo5i�'pr kfoi`ri.�pf'kcictr SSApr kdu� pel`oUr Senior Center Restroom Use Only$20 per hour $25 per hour $30 per hour $30 per hour Senior Center/Library Mandatory Cleaning (parties $150 $150 $150 $150 serving. alcohol) Senior Center/Library $18 - $72 $18 - $72 $18 - $72 $18 - $72 Security per hour per hour per hour per hour (rental events vary) Senior Center/Library $150 $150 $150 $150 Optional Cleaning Fee $90 $90 Senior Center/Library Staff $90 $90 Set Up (Optional) **Insurance Coverage $75- $180 $75 - S180 $75 - $180 $75-$180 (rental events vary) per event per event $25 fIE per event $3+U fl'> per event fi$ stern Anr1ClCISng:Y,`2Q..tr>t ��rripr �.ews �E'tt� �3r111y; Deposits (refundable upon post conditions of use) Class I $100 Class II $100 Class III $100 Class IV $100 Deposit Item Civic Center Campus, Amphitheater, Gazebo, Cove Oasis Trailhead Srtor enter 06re: ' 4t S4©Q I.Curnmunit� Services�Facility Rental Into.poiiciesiF'acility Use Policies SC -Library 06-21-05.doc _............. ._...._._..... _... _......... .... _ , Dabbed: &NCommunity ServicesWacility Rental InfoTolicieANEW Facility Use Policies 08-1943.doc� A% i r♦" 336 ATTACHMENT 3 FACILITY USE POLICIES FOR-PARKPARTIES 4Civi_c Center Ca . . _ _ _.__. Fritz Burns Park, and_ Cove Oasis.Trailhead?_ 1. APPLICATION FOR FACILITY USE A. The Facility Use Application shall be submitted at least thirty (30)----------- ilendar days prior to use. oeleied: working I - B. Community special Events in which fifty (50) people or more will be in attendance must also apply for a Temporary Use permit _ — ..... . through the Community Development Department. �Deieied: , except events using the Senior Center only. C. Applications will not be accepted more than twelve 0 2) months in advance of use, except for contiguous multi -day rentals. D. All Facility Use Applications are subject to approval by the Community Services Director. E. Reservations will be confirmed upon payment of all fees and copy of signed Facility Use Application. F. Approved use is non-tranferrable. The person signing the Facility Use Permit is responsible for the conduct of all participants and is fully responsible for any damage caused by use. G. The person signing the Facility Use Permit must be 21 or older. H. Reserved times must include set up and clean up time..__..,... _All applicable fees will be charged for all facility usage. time. I. All laws and City ordinances must be followed. J. The City of La Quinta reserves the right to full access to all activities at any time in order to ensure that all rules, regulations, and laws are being observed, and if necessary may terminate an activity for the safety and welfare of City property. K. Renters refusing to adhere to policies will be forced to leave the 337 premise after one (1) verbal warning issued by staff to the signer of the Facility Use Permit. The signer of the Facility Use Permit must be on the premises during the hours of the event. L. The City of La Quinta assumes no liability for any injury, damage, theft or loss of property belonging to others, before, during or after usage. M. No animals except those used for disability assistance allowed in any City facility. N. Pre-existing condition_ of the facility is as presented. Requests such as window washing .or power _washing of exterior may be _made av_aila_ble. at the _expense of _the rental party. 2. The following will aP_R!Y_for use_ of_. City_ facilities for private parties with inflatable amenities and/or events geld in_outdoor_settings _Use of .._............_........._._..._....._.._......_........_.._..........._...._.___._....-.----....._....._......._........ - the Civic Center Amphitheater and/or Gazebo requires rental of the _La Quinta Senior Center for the same period, . may be _limited to restroom use only. A. ; Private....parties _m_ay .rent_facili:ties in four (4)_hour increments. B. Facilities available for private parties with inflatable amenities are limited to Fritz Burns Park and the La Quinta Park.. C. _ Rental of inflatable amenities .__is limited _tocompanies on the ate -proved list by the CityofLa . Quinta. _T Use of an unapproved co_.result in the automatic -loss of deposit: D. Coveredpa_vilion areas are made available for rental only. All areas not spec_ ificall designated by ^the City of La Quinta as included in the reserved _areas will be open and___available to the general public. E. Sound system and electricity will not be provided. F. Chairs and tables must be provided by the rental _part r, equipment may not be removed from the Senior Center. G. All teenage groups must be accompanied by responsible adult chaperones including the signer of the Facility Use Permit, on a ratio of two (2) adults for the first twenty (20) juveniles and one (1) adult for each group of twenty (20) juveniles or part thereof. Chaperones must stay with group at all times. III- ...._ ............................... I Cornmur►iiy Selv_ice:siFacilily _Rental tnfe`.PolicieslFacilty-Use Pelicies�Park Parties 06-21 �J5 dcx 2 �!! Dek tod: SACommunity 1 ServicesTacility Rental Info\Policies\NEW Facility Use Policies 08-19-03.doc 338 3. REASONS FOR DENYING APPLICATION The Community Services Director may deny an application for the following reasons: A. Applicant's violation of the conditions of Facility Use permits (current or prior permit). B, Applicant's violation of the City's rules and regulations relating to the use of facilities. C. Failure to cooperate with City staff. D. Previous incidents where Facility Use resulted in damage to City property. E. The use proposed is not consistent with the recreational, civic, assembly or other purposes for which the particular facility has been approved. 4. RENTAL RATE CLASSIFICATIONS Rental rates of the City Parks and Recreation facilities are classified as Class 1-IV along with the Fee Schedule for each classification. The City of La Quinta has first priority for all uses. La Quinta residents have second priority. All others are to follow in the priority of use. 5. SECURITY/CLEAN-UP DEPOSIT The Security/Cleaning Deposit is due with the Facility Use Application. _....__.__..__....._..___....._,. 1 Deleted: five M working days The deposit will be refunded within 3-4 weeks after the event, except : __......___._..._. _._._.._..__ .__.._..__._ under the following conditions: A. Upon arrival, renter will complete a walk through with staff. Any damage or uncleanliness must brought to staff's attention at this time. At the conclusion of the event, staff will walk through facility with renter and document any damage or uncleanliness; time of departure will also be noted and deducted from the deposit if it exceeds permitted time along with staff costs Security deposits will be released upon written report by staff to City administration. B. Damage to the facility while premises are under responsibility of user. Cost of repairs as determined by the Community Services Director will be retained by the City and deducted from the deposit. If cost of damages exceeds amount available from deposit, user shall remit .___ ................ _..... —.._............. ................... .... _........ ___.._, Deleted: s:\Community balance of cost to City upon receipt of invoice. I ServicesTacility Rental .........................:.............. _...... Infoft icieMEW Facility Use Policies 08-1 "Iddoc - — I $:_Cs�rnm�miiYSeNicesiFaetlity REntal Intr,Pc�liit;slFaciEi U5t� f'oiiCies-t'2ark F?arties Ufa 215.doc 3 339 C . If the facility is not left in a clean and orderly manner, the cost to clean the facility appropriately will be deducted from the Deposit. if cost of cleaning exceeds amount available from de osit, user shall remit balance of cost to Cit upon receipt of invoice. D. Vehicles are not allowed to be driven on areas that are not specifically designated for vehicular traffic. Cost of repair to surfaces will be deducted from deposit. If cost of damages exceeds amount available from deposits user shalt remit balance of cost to City upon receipt -of invoice. 6. LIABILITY All persons receiving a Facility Use Permit must agree in writing to hold the City of La Quinta harmless and indemnify City of La Quinta from any and all liability for injury to persons or property occurring as the result of the activity sponsored by the permittee, and said person shall be liable to the City of La Quinta for any and all damages to parks, equipment, and buildings owned or controlled by City which result from the activity of the permittee or is caused by any participant in said activity. A person exercising any of the privileges authorized by this policy does so at his/her own risk without liability on the part of the City of La Quinta for any injury to persons or property resulting therefrom. All activities involving an inflatable amenity must provide the City of La Quinta with a Certificate of Insurance naming the City of La Quinta as additionally insured. Policy limit is $1,000,000 minimum of combined single limits. All groups and private parties using a City facility must provide the City of La Quinta with a Certificate of Insurance naming the City of La Quinta as additionally insured. Policy limit is not less than $500,000 general liability insurance coverage per occurrence. Insured's name must be the same as the renting party on Facility Use Policy. 7. PAYMENT OF FEES AND DEPOSITS All fees and deposits are considered due at the time the application is submitted. Cancellation of reservations will result in loss of 50% of gaposft fee if the City is notified less between 15-30 calendar days of reservation. Cancellation of reservations less than 15 calendar days of reservation will result in lost of 100% of deposit fee. 8. USER CLEAN-UP RESPONSIBILITY I S:`tComrnunity SesvicesiFacility Rental 06-21-05.doc 4 ........... Deleted: renta ........ .............. _____.............. Deleted: &ICommunity serviceslFacility Rental InfoTPolidesWEW Facility Use policies 08-19-03.doc _.__......... _.......... _, r L 340 The rental user of the facility shall be responsible for the following clean up upon completion of rental use: A. Deposit all all trash, including bottles, cans, cups, cigarettes and paper in proper receptacles and deposit trash in nearby dumpster area. B. Mop up any liquid spilled on floor. C. Leave kitchen or concession stand and all equipment in a clean, sanitary condition and in proper working order. D. All groups are responsible for setting -up and taking -down chairs and tables, and for clean up of facility and the immediate area unless optional set-up and cleaning fee is paid. E. Equipment from City facilities may not be taken outdoors. 9. FOOD AND BEVERAGE No food or beverage may be sold or served at any event unless specified on the Facility Use permit. Barbecuing is allowed in City provided barbecues only, except in the case of a City sponsored event and approved by the City Council. 10. ENDING TIME OF ALL EVENTS All events held in Parks and Recreation facilities must be completed by 10:00 P.M. 11. CLEARANCES, LICENSES AND CERTIFICATES Users may be required to secure any or all of the following clearances, licenses and/or certificates before the Facility Use Permit Application is approved. A. Dance permit or business license (granted by the City of La auinta Business License Division). ........... :f palsied: <#t>special daily beer or B. Police clearance (granted by the Riverside County Sheriff's I liquor license (issued by theI Alcoholic Beverage 1 Department). Control Office in San Bernardino, I Califomia).l C. Certificate or.,_proof of insurance naming the City of La Qulnta as-: sulletsand Numbering additionally insured. Deleted: mcommun►ty 12. DECORATIONS ServicesTacility Rental _.............. , Info\PoliciesWEW Facility Use Porkies 08-IM.doc I S::Cammunity ServiceslFaciiity Renta! Inic:':F'"Iiiciesi�acifi Use Pr�li� ics-P�rk F'��ic�s 06-71: J�.dgc 5 ,�. __._341 A. Decorations may not be fastened to light fixtures, tables, chairs, stage or other City property. B. Health and Safety codes pertaining to the flame proofing of all decorations must be followed. C. Glitter, birdseed, rice or other like items are not allowed. D. Only masking tape may be used. No scotch tape, thumb tacks, staples, etc. will be permitted. All decorations must be removed at the end of the event. E. No open flame, barbecue or other cooking devices will be permitted In the facilities unless otherwise provided by the City. 13. PUBLICITY Publicity for any event held at any Parks and Recreation facility may not be released until final approval of the Facility Use Application. Signage will be in accordance with Chapter 9.60.170 of the La Quinta Municipal Code. 14. SMOKING Smoking is not permitted in any City building. 15. ALCOHOL AND/OR LIVE ENTERTAINMENT A. Security guard service is required for events where live _ _ -- -- entertainmen ismresented. For groups of 100 or less, one (1) guard .-tDe! ! and/or alcohol is served_ is required. For groups of 101 or more, two guards are required. B. Teen parties are required to have two (2) guards for 100 people or less, and (4) guards for 101 people or more. C. Guard service will be arranged for by the Community Services Department once the fees have been paid by the renting party. D. All permits must be presented to the Community Services Department two weeks prior to the event, or deposit may be forfeited. ....... __...____._.._._ ......... ______..._......._..._ Deleted: only events that have been granted a permit from the E. Alcohol is not allowed at Cityparks pks _without _.rior City Council I Alcoholic Beverage Control will be -- allowed to serve alcohol. 1 a royal. r _ _.•'! 1 Alcohol is limited to beer, wine and ne only. y. F_Parties refusing to adhere to the alcohol polices will be shut down c- ,. � after one (1). verbal warning and will automatically lose_de�osit fees. Deleted: S:%Community I servicesTadlityRental infolPoliccieMEW Facility Use i Policies 08-19-03.doc I 4•lCommunitV SenriCes��acilitY Rents: IntoF?t�liGirslFacitity Use F'nlicies-Perk Partiesi�-?..1-0a.doc � A 342 FACILITY USE FEE SCHEDULE (Civic Center Campus and Amphitheater, La Quinta Park, Fritz Burns Park and Cove Oasis Trailhead) CLASSIFICATION OF GROUPS Class 1• La Quinta youth (18 and under), 501(c) 3 rec. reation organizations Class It: — La Quinta non fit organizat�ans, community -based orctan�zati�rzs, R $S (_501 I C_ ) 3), Desert Sands-Unifiled _ _ School District -worts_ Complex Use Only) Class III: La Quinta residents and DSUSD (for all other facilities) ..___ I.l. I <, ni tint -A hi minE?c-q and oroiit orcianizatians non -city residents. oraaniza - and businesses andAtort (eaclties#aumatt ITEM CLASS I $50 per hour per hour $75__- $_180 Der event CLASS 11 CLASS III CLASS IV $75 per hour $100 per hour $150 per hour ivic Center Campus, mphitheater,_heGazebo, ove Oasis Trailad $25 per hour $75 _ S18C3 per event ---L- $30 per hour $75_ S18a. per event $30 perhour 575.$180. er event nior Center ,straom Use Only$20 Insurance Coverage ( ntal events var } T nnis Court (per T urt) N/C $5 per hour $5 per hour $10 per hour itz Burns or La Quinta $50 (4 hours) $50 (4 hours) $50 (4 hours) $I~iQ 4 hours) irk PartXInflatable menities * * Rental parties can use personal insurance agencies for coverage namin the City of La Quinta as insured, (Section F) Facility Use Policies. Deposits (refundable upon post conditions of use) D eposit Item Class I Class 11 Class III Class IV C vic._ _CenterCarn�us, $100 $100 $100 $100 A .qphitheater,-Gazebq, Cove Oasis Trailhead Pork Party Rentals $50 per hrs. $50 per 4 hrs. $50 per 4 .$50 per 4 hrs. __-•-- ......._._.�. hrs. Deleted: S:1Co nmunity ServiceslFacility Rental I Info\PoNciesWEW Facility Use Policies 08-19-03.doc ____.... I S:`:Cgrnl Infg':Pnllc:ieslFacitity Use Pglicies-Park Parties (}6 7..1-05.doc S43 ATTACHMENT 4 Community Use of Athletic Fields Agreement (For the La Quinta Sports Complex and La Quinta Park) This agreement for use of the Athletic Fields (the Agreement) entered into by and between the City of La Quinta (the City) and a youth athletic league (League) shall be binding for one youth league season. The City will act as a liaison between the League and the Desert Sands Unified School District (District) for items specifically concerning the La Quinta Sports Complex. ' 1. All communication concerning the Athletic Fields shall be addressed to the Community Services Department of the City. 2. At the Sports Complex: The District shall have first priority of the facility The City shall have second priority. Leagues with seventy five percent City residency shall have third priority Leagues with majority City residency has have fourth priority All other Leagues shall have fifth priority At the La Quinta Park: The City shall have first -priority Leagues with seventy five percent City residency shall have second priority Leagues with majority City residency has have third priority All other Leagues shall have fourth priority 3. Requests to modify the athletic fields must be presented to the City for approval by the District and/or City. All installations become the property of the District or City. All requests must be submitted with a Letter of Intent, construction drawings and specifications. The following procedure will be followed: The League will discuss proposed modifications with the Community Services Director. The City will submit complete packet of information provided by the League to the District or City Council for consideration. District or City Council and City will review the proposed project for function, maintainability, safety and aesthetics. For the Sports Complex, the District will notify the Principal and the City as to approval or disapproval of the project. If the project is approved by the District and City, written approval from the District will be provided to the League by the City. 10 ` ` 39� Upon completion of the project, the District and/or City must provide written approval before the project can be accepted. The completed project becomes the property of the District or City after acceptance by the Board of Education or City Council. Responsibility for the ongoing maintenance of the facility will be determined prior to acceptance. 4. Under this agreement, the League agrees to be responsible for the following: The League will complete a Facility Use Permit requesting the use of the fields and pay all appropriate fees and deposits. Use may not begin until the Facility Use Permit has been approved. The facilities are available after 4:30 p.m. on school days and 8:00 a.m. on weekends. All League business, contracts, complaints, contacts, etc, dealing with the facility or use of facility shall be channeled through the League President to the City The League will provide copies of the team rosters including names and addresses of participants along with schedule of play, prior to opening of League play No permanent advertising signs shall appearon District or City property unless processed through the modification of athletic field process Vehicles are not allowed on the athletic fields. All vehicles must park in designated parking areas The League is responsible for cleaning trash and debris from the snack bar and fields at the end of each day. Trash shall be deposited in the dumpster provided. The City will be responsible for the general cleaning of the facility. This includes cleaning and stocking the restrooms with paper goods, supplying trash bags and floor care. The League is .responsible for cleaning of the snack bar counters, equipment and sinks, trash removal from the restrooms and snack bar and supervision of the snack bar and restrooms during use. The City is responsible for general field maintenance. This includes owing, fertilizing, aeration, herbicide application, pest control, irrigation inspection, tree/shrub maintenance and maintenance of the field lighting. - -� League -is responsible for certain field maintenance which includes gging the inf fields, trash removal from all f ields, lining fields with. non- 3 4-5- - permanent paint and filling any holes that present a safety hazard at the facility. The League is required to report any safety concerns to the City. The City will provide the League with keys to the restrooms (Sports Complex only), snack bar and storage area. Failure to return keys will result in the League being charged for the cost of re -keying the facility. The City and District are not responsible for services or supplies used by the League. The League will be responsible for annual maintenance of League improvements approved through the field modification process. This includes acts of vandalism. Leagues may not allow other organizations, groups or individuals to use the facility without the approval of the City. No alcoholic beverages are allowed on District or City property. The League will lose their rights to use the facility if the League , fails to enforce this policy (Business and Professions Code, Section 25608). Smoking .is not allowed on District property. The League is responsible for enforcing this policy (DSUSD Board Policy 3513.3). The League shall provide supervision of the restrooms during League use. Permanent outfield fencing or soccer goals may not be installed on District or City property. The League agrees to procure and maintain liability insurance with an insurance carrier with a Best's rating of no less than A:VII, satisfactory -to the City and District, to protect against loss from liability imposed by the law for damages or act or bodily injury including death resulting there from. suffered, or alleged to be suffered by any person or persons whatsoever, resulting directly or indirectly on any account or activities of the League, or under Leagues. control or direction, and also to protect against the loss from liability imposed by law, or damages to any property of any person caused directly by or from activity or activities of League, or any person acting for League, or under League's control or direction. The League shall maintain limits no less than $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Prior to conducting any activity under this agreement, the League shall file proof of insurance with the City. The certificate and, endorsements are to be signed by a person authorized by that•insurer to bind coverage on its behalf.. The City reserves the right to require 346 complete, certified copies of all required insurance policies, at any time. Insurance policies shall name Desert Sands Unified School District and the City of La Quinta as additionally insured. This policy shall have a non -cancellation without thirty days written notice to the City clause, and shall provide that copies of all cancellation notices shall be sent to the Community Services Director of the City. The League agrees to indemnify and hold harmless the City, District, their agents, officers, and employees for any claims, liabilities, penalties, fines, or damages to the goods, property or effects of the League or any of the League's representatives, agents, employees, guests, licensees, invitees, patrons or clients or any other person whatsoever, and for the personal injuries to them or any of them from defect on any part of the premises, or from any other cause or reason whatsoever arising out of or relating to the League's use of the La Quinta Sports Complex. The League further agrees to indemnify and hold harmless the City, District, and its authorized agents, officers and employees against all liability losses, indemnities of any nature whatsoever, including without exceptions, court costs and attorney's fees which the City and District shall or may at any time sustain or be put to by reason of any liability for which the League is responsible in connection with its operation within the facility and/or under this Agreement. The League shall comply with any and all federal, state and local laws including any requirements to screen employees and volunteers for sex offenders prior to working with children. The* League will be obligated to concur with all decisions reached by the League representative in regards to this Agreement. The League representative further agrees that he/she has read and understands this Agreement and pledges himself/herself and other, officers of the League to uphold this Agreement. This Agreement can be revoked by the City upon thirty ('30) day written notice to the League. Approved: CITY OF LA QUINTA LEAGUE M DATE: LEAGUE PRESIDENT ORGANIZATION'S NAME . ,, _ . ORGANIZATION'S ADDRESS ( 347 A, COPY PROVIDED TO DISTRICT: DATE: BY: STAFF NAME CITY ZIP DATE: HOME PHONE WORK PHONE ATTACHMENT 5 Community Use of Athletic Fields Agreement (For the La Quinta Sports Complex and La Quinta Park) This agreement for use of the Athletic Fields (the Agreement) entered into by and between the City of La Quinta (the City) and an athletic League (or Team) (League (or Team)) shall be binding for one League (or Team) season. The City will act as a liaison between the League (or Team) and the Desert Sands Unified School District (District) for items specifically concerning the La Quinta Sports Complex. 1. All communication concerning the Athletic Fields shall be addressed to the Community Services Department of the City. 2. At the Sports Complex: The District shall have first priority of the facility At the La Quinta Park: 7. Requests to modify the athletic fields must be presented to the City for approval by the District and/or City. All installations become the property of the District or City. All requests must be submitted with a Letter of Intent, construction drawings and specifications. The following procedure will be followed: The League (or Team) will discuss proposed modifications with the Community Services Director. The City will submit complete packet of information provided by the League (or Team) to the District or City Council for consideration. ,-350 District or City Council and City will review the proposed project for function, maintainability, safety and aesthetics. For the Sports Complex, the District will notify the Principal and the City as to approval or disapproval of the project. If the project is approved by the District and City, written approval from the District will be provided to the League (or Team) by the City. Upon completion of the project, the District and/or City must provide written approval before the project can be accepted. The completed project becomes the property of the District or City after acceptance by the Board of Education or City Council. Responsibility for the ongoing maintenance of the facility will be determined prior to acceptance. 8. Under this agreement, the League (or Team) agrees to be responsible for the following: The League (or Team) will complete a Facility Use Application requesting the use of the fields and pay all appropriate fees and deposits. Use may not begin until the Facility Use Permit has been approved. The facilities are available after 4:30 p.m. on school days and 8:00 a.m. on weekends. �(.s`eerY.... �.?_'I r[c All League (or Team) business, contracts, complaints, contacts, etc, dealing with the facility or use of facility shall be channeled through the League (or Team) President to the City. The League (or Team) will provide copies of the team rosters including names and addresses of participants along with schedule of play, prior to opening of League (or Team) play. No permanent advertising signs shall appear on District or City property unless processed through the modification of athletic field process. rk -- � 351 The Lea ue y ,.#or..gt. firT,.t.. of t u fa is responsible for cleaning trash and debris from the snack bar and fields at the end of each day. Trash shall be deposited in the dumpster provided. The City will be responsible for the general cleaning of the facility. This includes cleaning and stocking the restrooms with paper goods, supplying trash bags and floor care. The League (or Team) is responsible for cleaning of the snack bar counters, equipment and sinks, trash removal from the restrooms and snack bar, and supervision of the snack bar and restrooms during use. The City is responsible for general field maintenance. This includes mowing, fertilizing, aeration, herbicide application, pest control, irrigation inspection, tree/shrub maintenance and maintenance of the field lighting. The League (or Team) is responsible for certain field maintenance which includes dragging the infields, trash removal from all fields, lining fields with non -permanent paint and fillip any holes that present a safety pe hazard at the facility. Blrriig ' Iit<<yR.�'tetc 4i£:`ynt gr�nt��d The League (or Team) is required to report any safety concerns to the City. L _ 32 The City will provide the League,(or Team) with keys to the restrooms (Sports Complex only), snack bar and storage area. Failure to return keys will result in the League (or Team) being charged for the cost of re -keying the facility. The City and District are not responsible for services or supplies used by the League (or Team). The League (or Team) will be responsible for annual maintenance of League (or Team) improvements approved through the field modification process. This includes acts of vandalism. League (or Team)s may not allow other organizations, groups or individuals to use any facility without the approval of the City. No alcoholic beverages are allowed on District or City property. The League (or Team) will lose their rights to use the facility if the League (or Team) fails to enforce this policy (Business and Professions Code, Section 25608). Smoking is not allowed on District property. The League (or Team) is responsible for enforcing this policy (DSUSD Board Policy 3513.3). The League (or Team) shall provide supervision of the restrooms during League (or Team) use. Permanent outfield fencing or soccer goals may not be installed on District or City property. The League (or Team) agrees to procure and maintain liability insurance with an insurance carrier with a Best's rating of no less than A:VII, satisfactory to the City and District, to protect against loss from liability imposed by the law for damages or act or bodily injury including death _3a3 resulting there from suffered, or alleged to be suffered by any person or persons whatsoever, resulting directly or indirectly on any account or activities of the League (or Team), or under League (or TeamYs control or direction, and also to protect against the loss from liability imposed by law, or damages to any property of any person caused directly by or from activity or activities of League (or Team), or any person acting for League (or Team), or under League (or TeamYs control or direction. The League (or Team) shall maintain limits no less than $ 1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Prior to conducting any activity under this agreement, the League (or Team) shall file proof of insurance with the City. The certificate and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. Insurance policies shall name Desert Sands Unified School District and the City of La Quinta as additionally insured. This policy shall have a non -cancellation without thirty days written notice to the City clause, and shall provide that copies of all cancellation notices shall be sent to the Community Services Director of the City. The League (or Team) agrees to indemnify and hold harmless the City, District, their agents, officers, and employees for any claims, liabilities, penalties, fines, or damages to the goods, property or effects of the League (or Team) or any of the League (or TeamYs representatives, agents, employees, guests, licensees, invitees, patrons or clients or any other person whatsoever, and for the personal injuries to them or any of them from defect on any part of the premises, or from any other cause or reason whatsoever arising out of or relating to the League (or TearnYs use of the La Quinta Sports Complex. The League (or Team) further agrees to indemnify and hold harmless the City, District, and its authorized agents, officers and employees against all liability losses, indemnities of any nature whatsoever, including without exceptions, court costs and attorney's fees which the City and District shall or may at any time sustain or be put to by reason of any liability for which the League (or Team) is responsible in connection with its operation within the facility and/or under this Agreement. The League (or Team) shall comply with any and all federal, state and local laws including any requirements to screen employees and volunteers for sex offenders prior to working with children. The League (or Team) will be obligated to concur with all decisions reached by the League (or Team) representative in regards to this Agreement. The League (or Team) representative further agrees that he/she has read and understands this Agreement and pledges himself/herself and other officers of the League (or Team) to uphold this 354 Agreement. This Agreement can, be revoked by the City upon thirty (30) day written notice to the League (or Team). Approved: CITY OF LA QUINTA wl DATE: COPY PROVIDED TO DISTRICT: DATE: DATE: STAFF NAME LEAGUE (OR TEAM) LEAGUE (OR TEAM) PRESIDENT ORGANIZATION'S NAME ORGANIZATION'S ADDRESS CITY HOME PHONE WORK PHONE ZIP i 355 FACILITY USE FEE SCHEDULE (La Quinta Sports Complex and La Quinta Park) CLASSIFICATION OF GROUPS Class I: La Quinta youth {18 and under), 501 (c) 3 recreation organizations izations, community -based organizations, Class II: La Quinta non-profit organo mpt y`oth3s�rtleu (501 ( C) 3), Desert Sands Unified School District (Sports Complex Use Only) Class III: La Quinta residents and DSUSD (for all other facilities) Class IV: La Quinta business and profit organizations, non -city residents, organizations and businesses, Arid ail y�3�uth sr"ts .eagescurtarnent ITEM *Baseball Diamond *Soccer Field Snack Bar Use * Field Lights Diamond Preparation Bases *Per field CLASS I N/C N/C $ 200 (season) N/C $24 per hour $10 per day CLASS II $ 5 per hour $ 5 per hour $10 per hour $15 per hour $ 24 per hour $10 per day CLASS III $15 per hour $20 per hour $15 per hour $20 per hour $30 per hour $20 per day CLASS IV $ 25 per hour $30 per hour $ 20 per hour $25 per hour $30 per hour $40 per day Deposits (refundable upon post conditions of use) Deposit Item Class I Class 11 Class III $500 Class IV $500 Sports Field De osit $500 $500 $500 $500 Snack Bar De osit $350 $350 $100 $100 $100 Restroom Keys $100 $150 $150 $150 $150 Base Use Deposit r � � 356 ATTACHMENT 2 T 0 4'yl 4 4VQU&rw Community Use of Athletic Fields Agreement (For the La Quinta Sports Complex and La Quinta Park) This agreement for use of the Athletic Fields (the Agreement) entered into by and between the City of La Quinta (the City) and an athletic League (or Team) (League (or Team)) shall be binding for one League (or Team) season. The City will act as a liaison between the League (or Team) and the Desert Sands Unified School District (District) for items specifically concerning the La Quinta Sports Complex. 1. All communication concerning the Athletic Fields shall be addressed to the Community Services Department of the City. 2. At the Sports Complex: The District shall have first priority of the facility The City shall have second priority La Quinta Youth 501(c) recreation organizations that hold open registration and allow all participants to register and play, have rosters with a minimum of seventy five percent City residency to be considered Class I and have third priority Youth non-profit athletic organizations whose participation is selected by their ability and/or play competitively against similar teams from other jurisdictional areas (ie. - independent travel teams) with majority City residency shall be considered Class II and has fourth priority City residents and businesses shall be considered Class III and have fifth priority All other League (or Team)s, youth and adult tournaments, non-residents, and outside businesses shall be considered Class IV and have sixth priority At the La Quinta Park: The City shall have first priority La Quinta Youth 501(c) recreation organizations that hold open registration and allow all participants to register and play, have rosters with a minimum of seventy five percent City residency to be considered Class I and have second priority Youth non-profit athletic organizations whose participation is selected by their ability and/or play competitively against similar teams from other jurisdictional areas (ie. - independent travel teams) with majority City residency shall be considered Class Il and has third priority City residents and businesses shall be considered Class III and have fourth priority All other League (or Team), youth and adult tournaments, non-residents, and outside businesses shall be considered Class IV and have fifth priority SACommunity ServicesTacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc 357 3. La Quinta Youth 501(c) recreation organizations considered Class I shall be exempt from Field Usage and Field Lights fees; all other sports organizations must pay all applicable field usage deposits and fees listed on the Facility Use Fee Schedule 4. In order to process and allow continuous contracted usage of city sports fields per season, all sports organizations must provide the following information and documentation to the Community Services Department prior to approval: A. Completed City of La Quinta Facility Use Application B. Signed 'Community Use of Athletic Fields' Agreement C. Certificate of Insurance D. Proof of non-profit status E. List of Board of Directors F. Dates of Board Meetings G. A roster of all the players in the League (or Team) and their city residency must be submitted prior to issuance of field and scheduled lights H. A copy of organization's by-laws I. Completed lights schedule(s) and signed Agreement form J. Completed Control -Link application (field lights access) All required documentation, fees, and deposits are considered due at the time the Facility Use Application is submitted, which must be at least twenty (20) working days prior to use. 5. Field reservations must be canceled at least five (5) working days prior to date reserved in order to be refunded or credited fees in full. Cancellations must be , made by in writing via fax, e-mail, or in person. izxlf field must be closed due to inclement weather upon review of the City, the League (or Team) can re -schedule the use and must notify the City within the next three (3) business days. If the City determines inclement weather was not responsible for postponement of game, the facility usage remains intact. If the City determines that there are not any fields available to re -schedule, a refund may be issued at the City's discretion. 7. Requests to modify the athletic fields must be presented to the City for approval by the District and/or City. All installations become the property of the District or City. All requests must be submitted with a Letter of Intent, construction drawings and specifications. The following procedure will be followed: The League (or Team) will discuss proposed modifications with the Community Services Director. The City will submit complete packet of information provided by the League (or Team) to the District or City Council for consideration. SACommunity ServicesTacility Rental InfoToliciesTacility Use Policies -Sports Complex & LQPK 06-21-05.doc 358 District or City Council and City will. review the proposed project for function,, maintainability, safety and aesthetics. For the Sports Complex, the District will notify the Principal and the City as to approval or disapproval of the project. If the project is approved by the District and City, written approval from the District will be .provided to the League (or Team) by the City. Upon completion of the project, the District and/or City must provide written approval before the project can be accepted. The completed project becomes the property of the District or City after acceptance by the Board of Education or City Council. Responsibility for the ongoing maintenance of the facility will be determined prior to acceptance. 8. Under this agreement, the League (or Team) agrees to be responsible for the following: The League (or Team) will complete a Facility Use Application requesting the use of the fields and pay all appropriate fees and deposits. Use may not begin until the Facility Use Permit has been approved. The facilities are available after 4:30 p.m. on school days and 8:00 a.m. on weekends. All events must be completed by 10:00 p.m. Ballfield lights are not available after 10:00 p.m. All League (or Team) business, contracts, complaints, contacts, etc, dealing with the facility or use of facility shall be channeled through the League (or Team) President to the City. The League (or Team) will provide copies of the team rosters including names and addresses of participants along with schedule of play, prior to opening of League (or Team) play. No permanent advertising signs shall appear on District or City property unless processed through the modification of athletic field .process. Only approved motorized vehicles are permitted on District and City facilities for the preparation of athletic fields or other City approved activities. All other vehicles must park in designated parking areas. Citations will be issued to illegally parked vehicles. League (or Teams are not allowed to alter or change locks on facilities or make copies of keys. Any unauthorized modification of any irrigation system, electrical system, sports fields or other City -owned property will not be tolerated. Any SACommunity Services\Facility Rental Info\Policies\Facility Use Policies -Sports Complex & LQPK 06-21-05.doc r 3 costs related to the repair and/or replacement to correct the situation will be billed to the responsible party and/or, associated League (or Team). The City and District assumes no liability or responsibility for any motorized vehicles, equipment, and/or items kept in the snack bar, storage areas, or facility offices located at the Sports Complex and La Quinta Parka The League (or Team) contracted for - usage of the snack bar is responsible for cleaning trash and debris from the snack bar and fields at the end of each day. Trash shall be deposited in the dumpster provided. The City will be responsible for the general cleaning of the facility. This includes cleaning and stocking the restrooms with paper goods, supplying trash bags and floor care. The League (or Team) is responsible for cleaning of the. snack bar counters, equipment and sinks, trash removal from the restrooms and snack bar, and supervision of the snack bar and restrooms during use. Facility offices and storage rooms should be kept clean with all items properly stored for safety when in use. League (or Teams may only manage and use one snack bar per season at either the Sports Complex or La. Quinta Park. Snack bars may only be managed and utilized by contracted League (or Team); no outside organizations may be hired or contracted by League (or Team) to conduct snack bar business. Class I gets first priority to operate the snack bar. Class II will be given second priority. Existing equipment provided by the City for usage within the snack bar (nacho machine, popcorn machine, hot dog machine, ice machine, etc.) are all that may be used by League (or Team); if other equipment other than that provided by the City is required, prior approval from the City is necessary. The City is responsible for general field maintenance. This includes mowing, fertilizing, aeration, herbicide application, pest control, irrigation inspection, tree/shrub maintenance and maintenance of the field lighting. The League (or Team) is responsible for certain field maintenance which includes dragging the infields, trash removal from all fields, lining fields with non -permanent paint and filling any holes that present a safety hazard at the facility. Burning lines at any City field is strictly not permitted. The League (or Team) is required to report any safety concerns to the City. SACommunity Services\Facility Rental Info\Policies\Facility Use Policies -Sports Complex & LQPK 06-21-05.doc The City will schedule field lights for the days and times specified on the Facility Use Application by League (or Team) . Any changes to lights schedule must be authorized and submitted by City. League (or Team) presidents are responsible for daily early -off of field lights if field usage ends before scheduled time off. The following penalties will be enforced for negligence in early -off of field lights to the responsible League (or Team), when sports fields are found not occupied: A. Verbal Warning B. $100 deducted from Sports Field Deposit C. $300 deducted from Sports Field Deposit D. Retention of full $500 Sports Field Deposit and discontinuation of usage of Sports.Field Lights The City will provide the League (or Team) with keys to the restrooms (Sports Complex only), snack bar and storage area. Failure to return keys will result in the League (or Team) being charged for the cost of re -keying the facility. The City and District are not responsible for services or supplies used by the League (or Team). The League (or Team) will be responsible for annual maintenance of League (or Team) improvements approved through the field modification process. This includes acts of vandalism. League (or Teams may not allow other organizations, groups or individuals to use any facility without the approval of the City. No alcoholic beverages are allowed on District or City property. The League (or Team) will lose their rights to use the facility if the League (or Team) fails to enforce this policy (Business and Professions Code, Section 25608). Smoking is not allowed on. District property. The League (or Team) is responsible for enforcing this policy (DSUSD Board Policy 3513.3). The League (or Team) shall provide supervision of the restrooms during League (or Team) use. Permanent outfield fencing or soccer goals may not be installed on District or City property. The League (or Team) agrees to procure and maintain liability insurance with an insurance carrier with a Best's rating of no less than A:VII, satisfactory to the City and District, to protect against loss from. liability imposed by the law for damages or act or bodily injury including death SACommunity Services\Facility Rental Info\Policies\Facility Use Policies -Sports Complex & LQPK 06-21-05.doc 361 resulting there from suffered, or alleged to be suffered by any person or persons whatsoever, resulting directly or indirectly on any account or activities of the League (or Team), or under League (or Team)'s control or direction, and also to protect against the loss from liability imposed by law, or damages to any property of any person caused directly by or from activity or activities of League (or Team), or any person acting for League (or Team), or under League (or Team)'s control or direction. The League (or Team) shall maintain limits no less than $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Prior to conducting any activity under this agreement, the League (or Team) shall file proof of insurance with the City. The certificate and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. Insurance policies shall name Desert Sands Unified School District and the City of La Quinta as additionally insured. This policy shall have a non -cancellation without thirty days written notice to the City clause, and shall provide that copies of all cancellation notices shall be sent to the Community Services Director of the City. The League (or Team) agrees to indemnify and hold harmless the City, District, their agents, officers, and employees for any claims, liabilities, penalties, fines, or damages to the goods, property or effects of the League (or Team) or any of the League (or Team)'s representatives, agents, employees, guests, licensees, invitees, patrons or clients or any other person whatsoever, and for the personal injuries to them or any of them from defect on any part of the premises, or from any other cause or reason whatsoever arising out of or relating to the League (or Team)'s use of the La Quinta Sports Complex. The League (or Team) further agrees to indemnify and hold harmless the City, District, and its authorized agents, officers and employees against all liability losses, indemnities of any nature whatsoever, including without exceptions, court costs and attorney's fees which the City and District shall or may at any time sustain or be put to by reason of any liability for which the League (or Team) is responsible in connection with its operation within the facility and/or under this Agreement. The League (or Team) shall comply with any and all federal, state and local laws including any requirements to screen employees and volunteers for sex offenders prior to working with children. The League (or Team) will be obligated to concur with all decisions reached by the League (or Team) representative in regards to this Agreement. The League (or Team) representative further agrees that he/she has read and understands this Agreement and pledges himself/herself and other officers of the League (or Team) to uphold this SACommunity ServicesTacility Rental Info\Policies\Facility Use Policies -Sports Complex & LQPK 06-21-05.doc 3 6 Agreement. This Agreement can be revoked by the City upon thirty (30) day written notice to the League (or Team). Approved: CITY OF LA QUINTA LEAGUE (OR TEAM) DATE: COPY PROVIDED TO DISTRICT: DATE: BY: STAFF NAME DATE: LEAGUE (OR TEAM) PRESIDENT vnur+ivi�r� i lulu .� �v�iv�� ORGANIZATION'S ADDRESS CITY ZIP HOME PHONE WORK PHONE r, 363 S:\Community Service.s\Facility Rental Info\Policies\Facility Use Policies -Sports Complex & LQPK 06-21-05.doc V INCOW FAt1lTY SE EE S HEDULE 9w5 La Quinta S Complex and La Quinta Park) �MOF ( Ports P CLASSIFICATION OF GROUPS Class I: La Quinta youth (18 and under), 501(c) 3 recreation organizations Class II: La Quinta non-profit organizations, community -based organizations, competitive youth sports leagues (501 ( C) 3), Desert Sands Unified School District - (Sports Complex Use Only) Class III: La Quinta residents and DSUSD (for all other facilities) Class IV: La Quinta business and profit organizations, non -city residents, organizations and businesses, and all youth sports leagues tournaments ITEM CLASS I CLASS 11 CLASS III CLASS IV *Baseball Diamond N/C $ 5 per hour $15 per hour $ 25 per hour *Soccer Field N/C $ 5 per hour $ 20 per hour $ 30 per hour Snack Bar Use $200 (season) $10 per hour $15 per hour $20 per hour. *Field Lights N/C $15 per hour $20 per hour $25 per hour Diamond Preparation $24 per hour $24 per hour $30 per hour $30 per hour Bases $10 per day $10 per day $20 per day $40 per day *Per field Deposits (refundable upon post conditions of use) Deposit Item Class I Class II Class III Class IV Sports Field Deposit $ 500 $ 500 $ 500 $ 500 Snack Bar Deposit $350 $350 $500 $500 Restroom Keys $100 $100 $100 ET$l 100 Base Use Deposit $150 $150 $150 50 364 S:\Community Services\Facility Rental Info\Policies\Facility Use Policies -Sports Complex & LQPK 06-21-05.doc 0 Aj 4 MEMORANDUM ATTACHMENT 3 TO: THOMAS P. GENOVESE, CITY MANAGER FROM: ROBERT AMBRIZ, JR., RECREATION SUPERVISOR* DATE: NOVEMBER 8, 2005 SUBJECT FACILITY USE POLICIES — SPORTS FIELD FEES RESEARCH The following information has been randomly accumulated from surrounding cities in Southern California in regards to whether or not they charge "independent travel teams": 1. Diamond Bar: Yes Non Diamond Bar based travel teams must pay $5 per hour/per field or $12 per hour/per field with lights. Diamond Bar based teams do not pay. 2. Monterey Park: No They do not charge any of their youth leagues in Monterey Park any field time as long as they maintain a 50% or better resident participation. They do have a group of travel baseball teams that are affiliated with a local organization and therefore provide facilities at no charge. 3. Fontana: Yes They do not charge for youth resident organizations that have 80% Fontana residents. They do charge for travel teams: $7.00 per hour. They charge for youth tournaments - $50.00 per non-resident teams; resident teams do not have to pay. They charge $15.00 per hour for adult use without lights and $25.00 with lights. 4. Corona: Yes Any non-profit sports groups that do not meet the 80% residency requirement is charged for field use ($10 per hr). In addition, they pay 100% of lighting cost for field lights. 5. Buena Park: Yes They give free fields to city sponsored youth sports organizations (Girls Softball, Little League, AYSO, AYF). Everyone else pays fees regardless if nonprofit or not. Nonprofit rates are $12/hour day use and $20/hour for lights. Additionally, they charge city sponsored organizations tournament fees at the above rate. 6. Palm Springs: Yes They charge their non-profit youth recreation groups (ie - AYSO) 18% of their income from registration fees. Non-profit travel teams pay the same fees as all users: $20 per hour/ per field and $25 for lights per hour per field. 365' 7. Coachella Valley Recreation and Parks District: Yes They charge $10 per field/ per hour if they are District Members; $30 per field/ per hour if they are non -district Members. They charge $30 for field lights per hour if they are District Members; $60 for field lights per hour if they are non -district Members. S. Irvine: No They do not charge any of their youth non profit Irvine based teams if they meet their allocation rules and residency policies. They do not give any group priority, they allocate evenly if they are rec. type leagues or competitive travel programs. They just make the travel teams play half their games home and half away. They get one practice slot during the week and a Sunday game every other week. Also, all games on Irvine fields must have an Irvine based team in every game slot or they pay for the field at full rental rates, so that way they don't have playoff games or mini tournaments with more than one team at a time. 9. Covina: Yes (for lights) and No (for fields) They do not charge a field use fee for travel/club teams (soccer, baseball or softball). Although, no one get lights for free. So, if they are using lights, depending on the location, they pay $20 -$30 per hour and they must have a $300 deposit on file. If a formal reservation is made, as when hosting a tournament, then they do not only pay for light use fees, but also field use fees. 10. El Monte: Yes The City of El Monte does not charge local non-profit youth sports organizations for field use or lights (i.e. Little League, AYSO, Little Miss Softball etc.). All other groups are charged: Field Rental $12.00 per hour (2 hr minimum) and Field Lights $25.00 per hour (2 hr minimum). 3f,6 DEPARTMENT REPORT: S 4 6(pa�rw TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: November 15, 2005 RE: Public Works/Engineering Department Report for October 2005 Attached please find the following: 1 . Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks. othy . J n s n Public Wor s Di ctor/City Engineer 367 f- w N W W m :1O C� F. W U wO W NU N W N . M . . . . . . . . . . . . 11 1=1 IIIIII J F- 369 LO O O N w w m O F" U O H �a Z �w D� U) = Z U 2 w D0000 w o 0 o 0 O U u-) LLI -� LO I` Ln 1` (:5 O J 6F) GH (V N N 661% U w r' w �p L O H- 0 0000 0 0 0 O 0 toz LO 0 � 0 M O) 0 O I- 0 DI`tnl,o 0 � � - � � N Q w LL r CO r w w F... Z In M I` N O Q U) Z w ww c) w 0aOC� F' w� J Uz cAa—w Q 1—WJw F— I_ LU �cn LL O WF ZLL a:3 210101 363 0 O N w w m 0 H U Al u U) W �U w �U) UY U J = �U Z Z Q CL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z =) O U.) 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Mg. Code Activity 5 Men 3 Men 2 Men 1 Man Total 1000 1001 PolicingAnspection Pot Hole-Repair/Patching 25 22 30 14 0 0 20 0 75 36 1002 1003 Crack/Joint-Repair Pavement Marking/Legends 0 0 0 0 0 0 0 0 0 0 1004 Pavement Markin Striping 0 0 0 0 0 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 19 9 0 0 28 1007 Curb & Gutter Repair/Const. 0 3 0 0 3 1008 Other Concrete Repairs/Const. 0 0 0 1 1 1009 Street Sign Install (New) 29 6 0 0 35 1010 1011 Street Sign Repair/Maint Debris Removal 62 13 19 25 0 0 1 3 82 41 1012 Right of Way Maint. 4 9 5 0 18 1021 CLEAN Catch Basin Inlet/Outlet 0 72 0 0 72 1022 1022A Rondo Channel OutleWault Desert Club OutleWault 4 0 0 0 0 0 0 0 4 0 1023 S.D./ D.W./C.B. Repair/Maint. 0 4 0 5 9 1024 Gutter/Median Sand Removal 4 0 0 0 1 4 1025 Street Sweeping (Machine) 123 2 0 0 125 1026 Street Sweeping (Hand) 6 18 0 0 24 1027 Sidewalk/Bike Path Cleaning 44 0 7 0 51 1028 Dust Control 0 0 0 0 0 1029 Flood Control 112 63 4 42 221 1031 Parks/Retention Basins Inspection/Clean-i 0 25 89 6 120 1041 1051 Mowing/ Weeding, Shrubs & Tree Trimmin Landscapellrri ation Contract Mana eme 33 0 7 0 10 159 1 17 51 176 1052 Light nElectrical Contract Management 0 0 0 15 15 1061 Small Tools Repair/Maint. 0 0 0 0 0 1062 Equi ment Repair/Maint. 3 0 0 0 3 1063 Vehicle Repair Maint. 11 13 0 0 24 1081 Trash/Litter/Recycable Removal 0 0 2 0 2 1082 Vandalism Repairs 0 0 0 0 0 1083 1 Graffiti Removal 44 2 13 0 59 1084 Maint. Yard Building Maint. 12 6 0 0 18 1085 Seminars/Training 8 2 10 2 22 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 86 7 10 0 103 1088 Meeting 2 12 3 20 37 1089 Office (Phone, paper work, reports, Misc.) 14 44 0 25 83 SUBTOTAL 680 392 312 158 1542 1091 Over Time 32 38 14 0 84 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 32 8 0 2 42 1096 Vacation 8 0 8 0 16 1097 Holiday_ 0 0 0 0 0 1098 Workman Comp. 0 0 0 0 0 1099 Bereavement 0 0 0 0 0 SUBTOTAL 72 46 22 2 142 TOTAL HOURS 1 752 438 334 160 1684 TOTAL MILES 3161 215111, 1364 2481 6924 373 7 DEPARTMENT REPORT: CITY OF LA Q UINTA POLICE DEPARTMENT MONTHL Y REPORT October 2005 374 City of La Quinta La Quinta Police Department Captain Walter Meyer, Commander October, 2005 Highlights (Numbers in parenthesis denotes number of calls for service that day) Saturday, 10-01-05 (46): No significant activity Sunday, 10-02-05 (54): 1545 hours --Deputy Ervin arrested James Beal for indecent exposure. The victim, and her young son, observed Beal exposing himself on his balcony in public view. He was in front of the swimming pool area, while children were present. 1852 hours — Deputy Ervin responded to a non- injury collision at Adams and Auto Center Drive. V-1 was eastbound from Avenue 47 and V-2 was northbound on Adams Street. V-Icollided into a brick wall located just south of Adams Street. V-1 failed to yield the right-of-way. 1900 hours --Deputy Ervin responded to a burglary call at the 47000 block of Washington Street. The victim, Marrianne Young said an unknown suspect entered her locked vehicle and stole her cell phone. Monday, 10-03-05 (85): 0730 hours — Deputy Lewis responded to the La Quinta Park reference a vehicle theft. The victim parked her 92, white Buick Road master in the parking lot while she attended school. No suspect information. 0900 hours -- Deputy Lewis responded to the La Quinta Park reference a vandalism call. Unknown juveniles spray painted the skate park with white paint. Tuesday, 10-04-05 (66): 0130 hours- Deputy Bawdon saw a vehicle driving on the median at Washington and Hwy 111. He stopped the vehicle and contacted the driver, Steven Edward Dominguez. Dominguez was extremely intoxicated and refused all field sobriety tests. He was arrested and booked into the Indio jail for driving under the influence of alcohol. 0645 hours - Deputies responded to a hit and run traffic collision involving a vehicle and a 15-year old bicyclist at Avenue 50th and Washington Street, in La Quinta. The suspect fled the scene and deputies were unable to locate the driver. The bicyclist sustained 375 minor injuries during the collision. A volunteer from T.I.P was on a ride along and responded to the scene to provide counseling for the victim and his parents. 1130 hours - Corporal Black responded to John Glenn Middle School regarding a report of child abuse. The female victim sustained visible injuries to her buttocks, legs and face and was taken by CPS. The father, Perri Victor Scott, responded to the Indio Station for an interview with Corporal Black at 1430 hours. During the interview Scott admitted beating his daughter but was unaware of the injuries he caused her. As a result of his admissions Scott was arrested and booked into Indio jail. 1330 hours - During an investigative follow-up in La Quinta, Inv. Farwell recognized James Francis Brown, from a wanted flyer, riding in a vehicle in the La Quinta Cove area. Additional Deputies responded to assist Inv. Farwell with the vehicle stop. During the arrest, Brown tried to destroy evidence and had to be restrained. Brown was arrested for the felony possession of stolen property, a criminal warrant and possession of Methamphetamine. He was taken to JFK Hospital for an "okay to book", and then transported to Indio Jail. Another subject in the vehicle, Sean Barnhart of Indio, was also arrested for a possession of stolen property warrant Wednesday, 10-05-05 (55): 1843 hours- Deputy Bautista arrested Lillian Garza and Reyna Sanchez for commercial burglary at Target. Both suspects were transported to Indio jail. Thursday, 10-06-05 (75): No significant activity Friday,10-07-05 (78): 2035 hours- Deputy Knight arrested Chris Mikelson for strong-arm robbery, theft with priors, possession of Methamphetamine and possession of burglary tools. The suspect fought with loss prevention personnel while trying to take three hats from the store without paying for them. Mikelson required an "okay to book" due to injuries sustained in the fight with loss prevention. He was booked into Indio jail. 1900 hours - Deputy Wedertz was involved in a non -injury traffic collision at Ave. 48 and Jefferson St. in La Quinta. Deputy Wedertz was making a left turn onto Ave. 48 from Jefferson when Adan Gonzalez made a right turn onto Ave. 48, without stopping for the red light. Both vehicle sustained moderate damage. Lt. Navarro was notified of the situation. Deputy Orr investigated the collision, and Gonzalez was cited for unlicensed driver and failure to stop at a red light. Gonzalez's vehicle was towed and stored. 376 Saturday,10-08-05 (84): 1730 hours -- Deputy Ervin responded to the 79000 block of Parkway Esplanade reference a residential burglary. The victims, Karen and Frank Barnes said their residence is up for sale and had an open house from 1300 hours to 1600 hours. Both victims said when they returned to their residence they noticed two suspicious persons in two different vehicles, parked in front of their residence. The victims stated both of their plasma televisions were removed from the living room and the master bedroom. Both televisions had been abandoned and were recovered at the scene. Sunday,10-09-05 (57): 1900 hours --Deputy Ervin responded to the 78000 block of Main Street reference a burglary. Victim Ronald Jones said between 2200 hours on 10/07/05 and 1700 hours on 10/08/05, an unknown suspect stole his drums, and other musical equipment from the location. Monday,10-10-05 (63): 1600 --Deputy Lugo Responded to the 46000 block of Commerce Court in reference to a vehicle burglary. An unknown suspect smashed the driver's side window and stole numerous purses, credit cards and stereos. Tuesday, 10-11-05 (72): No significant activity Wednesday,10-12-05 (60): 1909 hours- Deputy Brooker responded to Kohl's reference a suspect being detained for shoplifting. Deputy Brooker arrested Corina Rivas for shoplifting. She was transported to Indio j ail. Thursday, 10-13-05 (75): No Significant Activity Friday,10-14-05 (73): 1530 hours --Deputy Ervin responded to the 77000 block of Calle Temecula reference a burglary and vehicle theft. The victims, Timothy and Susan Dobrowdlski, stated between 10/02/05, about 1300 hours and 10/14/05, about 1430 hours, an unknown suspect(s) broke into their residence and stole numerous items. Their 1999 Harley Davidson road king motorcycle was also taken from the location. 377 Saturday, 10-15-05 (83): No significant activity Sunday,10-16-05 (52): 1601 hours - Deputy Knight arrested Tricia Fowler and her underage daughter for conspiracy to commit burglary, theft with priors, and for contributing to the delinquency of a minor at the Kohl's department store. Fowler had recently been cited and released, along with her daughter, for another theft. It was determined that their actions were in violation of a previous burglary and theft with a priors conviction. Fowler was booked into Indio jail and her daughter was booked into Indio juvenile hall. 1815 hours - Deputy Bolton arrested Richard Mora Olaldi for theft with priors at the La Quinta Wal-Mart. Oladi had previous convictions for thefts and had no money on his person. As a result, he was arrested for commercial burglary and theft with a prior conviction. He was booked into Indio jail. Monday,10-17-05 (71): 0030 hours - Deputy Butvidas conducted a pedestrian check of Thomas Cooper and Richard Borgeau behind Stater Bros. in La Quinta. Both subjects were digging in the trash dumpsters. Borgeau was found to have a no bail warrant out of Stanislaus County and was arrested. Upon a cursory search of Cooper, Deputy Butvidas located a glass pipe used for smoking Methamphetamine. Cooper was also arrested and both suspects were booked into Indio jail. Prior to entering the jail, Deputy Butvidas advised Cooper that if he had any drugs on his person he needed to tell him, because it was another felony to bring drugs into the jail. Cooper denied possessing any illegal drugs. During the booking process, jail deputies located Methamphetamine on Cooper. Cooper was charged and booked for possession of drug paraphernalia, possession of Methamphetamine and bringing illegal drugs into the jail. 0830 hours - Deputy Ruiz investigated a past vehicle burglary at the Champion Cadillac/Chevy dealership on Highway 111, in La Quinta. Unknown suspects had smashed car windows on five vehicles and had stolen tires and wheels from two other vehicles. The La Quinta Special Enforcement team, (S.E.T. Team), went to the dealership to assist and will continue the investigation. Tuesday,10-18-05 (101): 0030 hours - Deputy Butvidas conducted a traffic stop at the Miles Trailer Park, in La Quinta. The driver, Shawn Diehl, was found to be under the influence of a controlled substance. Diehl was arrested and booked into Indio jail. 1845 hours - Deputy Bolton responded to the La Quinta Target regarding two people in custody for shoplifting. During the investigation he cite released Armando Gamez for 378 shoplifting. The second suspect, Rodolfo Castaneda, was arrested for shoplifting and for possession of an illegal glass pipe. Castaneda did not have any identification on his person and was booked into Indio jail. 2142 hours - Deputy Harter responded to a report of an armed robbery at the Baskin Robbins Ice Cream shop in La Quinta. An armed suspect had confronted an employee as he was going back into the business through the rear door. A search of the area was completed and deputies were unable to locate the suspect. Lt. Navarro and Sgt. McManus were called and notified about the robbery. Investigators responded for the purpose of obtaining a statement from the witnesses. Photographs of the store were taken but no physical evidence was recovered. Wednesday, 10-19-05 (81): 1449 hours - Deputy Drafton arrested Jorge Partida for commercial burglary at the Home Depot, in La Quinta. He was booked at the Indio Jail. Thursday, 10-20-05 (69): No Significant Activity Friday,10-21-05 (68): 0030 Hours - Deputies responded to a report of an assault with a deadly weapon at the 49000 block of Balada in La Quinta. The victims, D. Briscoe and his son, met the deputies at the Ralph's grocery store on Calle Tampico and Washington. Briscoe advised deputies that his tenant, Geoffrey Allen Layton, had confronted him, his son and three of their friends as they entered their residence. Layton who appeared agitated was brandishing a shotgun at the victims and stated he was going to kill them. Briscoe signed a "consent to search" form and six deputies responded to the residence. Deputy Ortega was able to convince Layton to come out of the residence peacefully. Layton was arrested for assault with a deadly weapon and was booked at the Indio jail. A search of the residence lead deputies to an indoor marijuana grow and aditional marijuana plants located outside of the residence. SIB -East supervision was contacted and two investigators took over the investigation. According to the property owner, Don Brisco, he and his son have a doctor's prescription to use marijuana for medical use. Investigator's were able to confirm that Briscoe and his son were in compliance with the law. 1600 hours - Deputy Ervin responded to the 52000 block of Avenida Velasco reference recovery of stolen property. Deputies located property relating to three past burglaries. Lt. Navarro was notified and Deputies McFadden and Celaya responded. The La Quinta Special Enforcement Team, (S.E.T. Team), will be continuing the investigation. 1833 hours - Deputy Knight responded to the Target Store regarding two subjects who had been observed stealing items from the store. Silvia Soto and Jose Mendoza were 373 arrested for Burglary and Conspiracy. Mendoza was additionally charged with a violation of probation and theft with priors due to his criminal past. Saturday,10-22-05 (77): 0005 hours - Deputy Bonaddio arrested Victoria Benitez for an outstanding possession of Methamphetamine warrant. Perez was contacted during a suspicious vehicle call in front of Venison in La Quinta. She was booked at the Indio jail. 0830 hours - Deputy Bonaddio conducted a pedestrian check on a juvenile in the Mira Flores housing complex. A computer check on the subject showed he had a felony warrant for possession of stolen property and burglary. He was arrested for the warrants and booked into the Indio Juvenile Hall. 2048 hours - Deputies responded to the 53000 block of Avenida Juarez following a report of several males at the residence bothering the reporting party and refusing to leave. Most of the males were gone on arrival. Deputies contacted Dustin Martin as he was attempting to enter a vehicle in front of the residence. Martin was found to be under the influence of marijuana and possession of less than an ounce of marijuana. He was arrested by Deputy Ervin and transported to the Indio Jail. During the booking process, a bindle containing suspected Methamphetamine was found in Martin's wallet. Additional charges of possession of Methamphetamine and taking narcotics into the jail were added. Sunday,10-23-05 (65): 1144 hours - Deputy Covington handled a grand theft at the 48000 block of Capistrano. Stolen was a Sony digital camera and day planner in a computer bag. Evidence located at the scene has led to a potential suspect and the investigation is continuing 1715 hours - Corporal Lopez responded to Home Depot regarding a retail theft. Benny Cancino, a transient out of Indio, had left the store without paying for over $700.00 worth of tile setting tools. Cancino only had $50.00 dollars on his person and was arrested and booked for commercial burglary. 1755 hours - Deputy Harter arrested Anthony Briseno for commercial burglary at Stater Brothers. Briseno was booked into Indio jail. Monday, 10-24-05 (73): No significant activity Tuesday,10-25-05 (76): Deputy Ruiz responded to the 81000 block of Kingston reference a residential cat burglary. The victim stated that the suspect entered her residence through the master bedroom window while she was watching television in her living room. Items taken were a cell phone, I -POD, $400.00 in currency and her purse with credit cards. Wednesdav,10-26-05 (63): 1134 hours - Deputy Covington responded to a residence in the 45000 block of Sunbrook Lane reference a follow-up to a previously reported residential burglary. The victim discovered an item of jewelry that had been stolen in the burglary was now on sale in a consignment store in Palm Desert. Deputy Covington went to the store in the 73000 block of El Paseo and the storeowner voluntarily relinquished the stolen jewelry as evidence. The investigation is continuing. 1722 hours- Deputy Darascavage responded to a suspicious person call in the desert area of Hidden River and Eisenhower. During his investigation, Deputy Darascavage located a vehicle with a female adult, Cheryl Aguilar, and a sixteen -year -old male passenger. The female admitted to kissing and fondling the teenager, but nothing else. She said the teenager told her several months ago that he was nineteen. The teenager admitted to telling a family friend that he was nineteen. Deputy Darascavage tried to telephone the teenagers mother, but she had left to work. Deputy Darascavage will conduct a follow up to this incident. Cheryl Aguilar was allowed to leave the scene. Thursday,10-27-05 (83): 0830 hours --Deputy M. Covington investigated a burglary at the Windemere Real Estate office, located at the 47000 block of Washington Street. The investigation revealed that six employees at the business had computer equipment stolen. 2050 hours- Deputy Darascavage responded to Target reference a shoplifter. Ivette Escamilla was cited and released at the scene. Friday.10-28-05 (101): 1136 hours --Riverside County Dispatch broadcast a report of a burglary that had just occurred in the city of La Quinta. Lt. C. Walker, driving an unmarked unit, saw a vehicle matching the reported suspect vehicle traveling west on Indio Springs. Additional deputies arrived and conducted a felony vehicle stop of the vehicle. All occupants were arrested without incident. Inside the vehicle, the victim's stolen purse and credit cards were found. Also found in the vehicle was a "washed" check from a victim in Rancho Mirage 1714 hours- Deputy Knight and Sgt. Hignight responded to a street solicitor located at Channel Dr. and Washington. Deborah Lavera was located in the intersection soliciting for work and money. She was arrested and booked into Indio jail. 1939 hours- Deputies responded to the "Circle K" on Calle Tampico reference a possible car jacking. It was reported that an unknown suspect had grabbed the 12-year-old front 381 passenger by the arm and tried to pull her from the car. The suspect stopped, saying he had made a mistake, and claimed he thought the female was someone else. The suspect fled the area towards the Embassy Suites. Units checked the area, but were unable to locate the suspect. Saturday,10-29-05 (69): 1530 hours --Deputy Ervin responded to 53000 block of Avenue Carranza reference an attempt burglary. The victim, Val Ebreo, said that an unknown suspect attempted to break into his residence through the south side window and rear sliding door. Deputy Ervin was unable to locate the suspect. Sunday,10-30-05 (30): No significant activity Monday, 10-31-05 (101): 1400 hours- Inv. Nagels arrested Alonzo Mata for numerous sex crimes against children that had occurred in the City of La Quinta and other valley communities over the last several years. All of the victims were younger relatives. Crimes included lewd acts with a child (6 counts), sodomy, aggravated sexual assault, and sexual battery. Mata was booked into Indio jail. Total calls for service: 2232 382 La Quinta Police Department Special Enforcement Team Monthly Report -- October 2005 (Dep. Wedertz, Dep. Celaya, Sgt. Jimenez, Dep.Olsen, Dep. Bolton) The following is a summary of the Special Enforcement Team activities for the month of October. Ongoing Investigations 3 Probation Searches 2 Parole Searches 0 Arrests/ Filings 1 Vehicle checks 4 Business Contacts 7 Investigation assists 6 Arrest Warrants Served 1 Arrest Warrants Attempted 1 Programs 2 Pedestrian Checks 24 Crime Prevention Hours 14 Bar Checks 0 Back-ups 13 Follow-ups 9 Search Warrants 0 Meetings 0 Recovered Stolen Property 0 Citations issued 1 Surveillance's 0 Property Checks 12 Civil Commitments 0 Bicycle Time 48 hrs Training Hours 24 Illegal Drugs Seized 0 Total Mileage: 1093 miles Noteworthy Accomplishments: ♦ Special Enforcement Team (S.E.T.) members attended a thirty-two hour bicycle training course presented at the Riverside County Sheriffs Department Ben Clark Training Center. S.E.T. team members and their supervising Sergeant successfully completed the training course. ♦ S.E.T. team members conducted an aggressive bicycle enforcement program in the north end of the city in response to the ongoing problem of vehicle burglaries. 383 LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS peed Violations ail to Yield Turning Violations L Calls for service & B/U's Red light / Stop sign Child Seat Violations r OCTOBER 2005 Prepared By: Deputy Dave Adams Lane Change Violation I Tows Seat Belt Violations I Injury T/C Non -Injury T/C Suspended DL DUI Arrests Misd. Arrest Felony arrest Warnings HIGHLIGHTS Non -Moving H&S CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT October 2005 12- Criminal Reports 1 - Non Criminal Incident 5 - Arrests 1 - DA Filing 2 - YAT Referrals 0- Traffic Stop 0- Vehicle Checks 8- Pedestrian Checks School: La Quinta High School Deputy: Eric Speir School Session: October 1"through October 3 1 " -- 2005 Highlights: ➢ I assisted school personnel with a variety of school related problems. I also met with several parents who are having problems with their high school age children. In the majority of those cases, I referred the parents and/or the students to the Student Assistance Program or the Conflict Mediation. ➢ I handled several reports involving the theft of cell phones. ➢ I responded to one fight between students. No injuries were suffered and the instigating student was referred to the YAT Program. ➢ During a truancy investigation, four students were also found to have been drinking and alcohol was found in their presence. All four students were given citations. I also met with the parents of all four students and made them aware of the situation. ➢ In response to ongoing traffic issues as students arrive and depart the school, I have drafted a letter to all parents urging them to obey all traffic laws and reminding them that they are subject to citations if they fail to do so. ➢ I was present at three home football games and there were no problems of any kind. A great compliment to our students and their families. ➢ I handled one off -campus traffic collision in which one of our students was found to be at fault for making an illegal u-turn. 385 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT October 2005 6- Criminal Reports 2- Arrests 4- DA Filings 4- YAT Referrals 1- Traffic Stop 0- Vehicle Checks 1- Pedestrian Checks 2- Citations 2- Follow-up 1- Truant SCHOOL: La Quinta Middle School DEPUTY: Kevin Moore School Session: October I't through October 31St Highlights: ➢ Investigated an accusation that a long-term substitute teacher had assaulted a student. The teacher stated that he had placed his arm around the student as he spoke with him and had no intention of trying to harm the student. At the request of the student's mother, charges were filed with the District Attorney's Office. The accused teacher was dismissed. No injuries were sustained by the student. ➢ Witnessed a shoving match between two students during lunch period. There were no injuries but both were counseled and given administrative discipline. ➢ Counseled a student who had run away from home over the weekend. The student was referred to the Y.A.T. Probation Officer. ➢ Investigated an incident that occurred on a school bus. The bus surveillance camera recorded the actions of a student who was throwing coins at the bus driver. The student was referred to the Y.A.T. Probation Officer. ➢ Investigated a fight between two male students in the restroom. Both students received minor injuries. I was able to identify the primary aggressor and he was referred to the Y.A.T. Probation Officer. ➢ Intervened in a confrontation between two female students before they became physical with each other. Both students received administrative counseling. ➢ Investigated an incident where an unknown student pushed another student resulting in a chain reaction that knocked two other students to the ground. All students received injuries that required treatment in the school infirmary. The suspect is unknown and the case has been suspended. ➢ A student reported that he had been assaulted by another student. He did not know the name of the assailant. The student displayed minor injuries but did not require medical attention. ➢ Called to respond to John Adams Elementary School regarding an "out -of - control" student. When I arrived the student's mother was at the location and the student had been calmed and was no longer a threat or a disturbance at the school. ➢ Received a report from school security that surveillance cameras had recorded a student as he stole money from a teacher's wallet. When confronted, the student admitted to having previously stolen money from the same teacher on several occasions. The student was found to be on formal probation for a previous theft. As a result, the student is not eligible for a Y.A.T. referral and criminal charges were filed with the District Attorney's Office. The student was suspended from school. ➢ Conducted a home visit regarding a chronic truant. Located the student at his home and transported him to school. Issued a citation for truancy and referred the student to the Y.A.T. Probation Officer. ➢ Witnessed two female students attacking another female student during the lunch hour. I stopped the fight, detained the two suspects and escorted them to the school office. Due to past referrals and constant disciplinary problems the two suspects were ineligible for Y.A.T. referral. Charges were filed with the District Attorney's Office and both students were suspended. ➢ At the request of school administration, I responded to Ben Franklin Elementary School and counseled five students on the potential dangers of soft air gun usage. The students had been involved in an off campus incident in the La Quinta cove. ➢ Received a Child Protective Services, (C.P.S.), referral that had been initiated by a teacher in behalf of one of her students. The student had spoken to the teacher about fighting between the parents. Further investigation confirmed that a fight had taken place and the child's father had inflicted physical injuries to the mother. The husband was located, arrested and booked for domestic violence and child endangerment. A full report was forwarded to C.P.S. ➢ Student attempted to incite a food fight by throwing a full Gatorade bottle into the lunch area. The student was escorted to the office and received administrative discipline. 387 CITY of LA QUINTA MONTHLY COMMUNITY SERVICE OFFICER REPORT OCTOBER 2005 C.S.O.: Monica Santillanes C.S.O.: Thomas Fowler Summary of Activity for the Month of October Type of Activity Number of Incidents Burglary Investigations 12 Grand Theft Reports 3 PettyTheft Reports 7 Vandalism/Malicious Mischief Reports 8 Vehicle Theft or Recovery Reports 2 Traffic Collision Response 5 Vehicle Code or Parking__Citations 6 Abandoned Vehicles Tagged w/ Warning 16 C.P.T.E.D. Reports 4 Lost or Found Property Reports 5 Area Checks /LQ Skate Park/Laborers 9 C.P.T.E.D. Inspections 1 Custodial and Non -Custodial Transports 3 Crime Prevention Programs/ Meetings 8 City of La Quinta Community Policing Office Volunteers Report October, 2005 Program Highlights • La Quinta Police Department supervision is in the process of establishing a program of ongoing training for all volunteers. • Planning and research continue in the process of establishing a volunteer staffed mobile Community Patrol Program. • Five newly approved volunteers are now involved in the `on duty" training program and will soon assume independent duties. In addition, four new volunteer applicants are undergoing background investigations to confirm their eligibility to participate in the volunteer program. • In October, fourteen volunteers shared responsibilities for staffing the desk of the Community Policing Office (C.P.O.). • Two volunteers shared in staffing the La Quinta Police Department public safety display at a public health fair sponsored by the La Quinta Wal Mart. • Several volunteers enter all La Quinta traffic citations, parking citations and traffic collisions into the database from the C.P.O. Two volunteers are assisting with weapons identification on a dedicated computer at the C.P.O. Volunteers are assisting in Logistics, Crime Analysis, Property and Evidence in addition to their C.P.O. staffing duties. Volunteer Hours and Monthly C.P.O. Statistics October YTD Totals (4/03 to Present) Hours 264 2497 7273.5 Visits 142 1414 5483 383 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT INDIO STATION 82695 Dr. Carreon Blvd. Indio, California 92201 October 2005 Explorer Post 503 Program Report Submitted by Explorer Post Advisor Andy Gerrard Training meetings were held on October 5, 12, 19 and 26. The meetings covered physical training, bicycle patrol, competition event practice, building searches, vehicle stops and one expert guest speaker. Riverside County Sheriff's Department Hazardous Device Team Corporal Frank Anderson was the guest speaker and talked about hazardous devices. Deputy Andres Martinez and I handled the other training topics. Several Explorer Post 503 Explorers volunteered at the Riverside County Sheriff's Department October 1 picnic in Beaumont and the Southern Coachella Valley Community Services District October 8 community clean up day. The Explorers helped serve a barbeque lunch to several hundred people during the picnic and assisted with traffic direction and logistics during the clean up event. Explorer Post 503 Explorers are currently raising funds for new uniforms. Typically, new Explorers are issued used uniforms. The used uniform supply is low and new uniforms need to be purchased. One thousand dollars is needed for the uniforms. Donations to Explorer Post 503 are tax deductible. Send donations to: Riverside County Sheriff's Department Explorer Post 503, 82695 Dr. Carreon Blvd., Indio, CA 92201. 390 DEPARTMENT REPORT: CITY OF LA Q UINTA Crime Statistics Summary September 2005 391 "PART I: 1 2 3 4 5 6 7 8 NARCOTICS TRAFFIC CITY OF LA QUINTA Crime Comparison -- September CRIME* SEPTEMBER SEPTEMBER YTD 2005 YTD 2004 2005 2004 HOMICIDE 0 0 0 1 RAPE 1 1 4 6 ROBBERY 5 3 24 19 ASSAULT, FELONY 3 81 BURGLARY 81 34 585 85 456 VEHICLE THEFT 19 21 171 LARCENY/THEFT 112 48 9 693 467 ARSON 0 0 6 7 NARCOTICS 6 2 61 42 TRAFFIC CITATIONS 305 249 3013 3560 TIC NON -INJURY 34 44 337 382 DUI 20 6 136 134 TIC FATAL 1 1 1 0 7 0 *Attempts not included *' Only Part 1 crimes as reported to UCR are included. CITY OF LA QUINTA DISPATCH INFORMATION - SEPTEMBER 2005' TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 5.67 4 ROUTINE 10.12 1347 ** Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response 1 ime mepur 1. 39' O Z ° j Q or) QN �Q .� m O m Z 'y Q LLL w CYp w w Q V v w J 10-0 > �oo 0 4 Q M z z O 0,0 V o LL w y � z� w U Q J 393 Month to Month Crime Comparison - September a SEPTEMBER 2005 a SEPTEMBER 2004 120 112 100 61 80 60 48 40 19 21 20 0 0 1 1 5 3 3 0 0 0 FgMgDE RAPE ROBBERY ASSALLT, FELONY BLRGLARY VHCLETFEPT LARCBJt?TFEPT ARSON Year to Date Crime Comparison -September u YTD 2004 800 %3 700 56 600 500 400 300 200 150 474 100 81 100-0 1 4 6 24 19 6 1 0 HOM CE PAPE ROBBERY ASSALLT, FRAM' EINLARY V64CLETHF LARCEWM EFT ARSON 394 Year to Date Traffic Activity Comparison ■ YTD 2005 © YTD 2004 4000 3560 3500 300013' 2500 i 2000 i � I 1500 1000 ' I 500 7 it 0 TRAFFIC CITATIONS TIC NON -INJURY DUI TIC INJURY TIC FATAL 395 Month to Month Calls for Service Comparison - September 2005 2500 2066 2000 1811 1500 7 1176 ® Sep. 05 ® Sep. 04 1000 719 635 500 0 Total Non -Criminal Criminal Year to Date Calls for Service Comparison 20000 18067 18000 A"YI 16000 14000 12000 ® YTD 2005 10000 ® YTD 2004 8000 7249 6000 a 4000 2000 0 Total Non -Criminal Criminal 396 T OF r COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE: Public Hearing to Consider Adoption of Resolutions to: 1) Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2005-537; and 2) Tentative Tract Map 33085, a Request for Approval of a Subdivision of Seven Lots on + 4.3 Acres, at the Southwest Corner of Madison Street and Beth Circle. Applicant: Core Homes, L.L.C. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Move to continue consideration of Environmental Assessment 2005-537, and Tentative Tract 33085, to the regularly scheduled City Council meeting of December 6, 2005. BACKGROUND AND OVERVIEW: Staff is requesting a continuance of this item to the City Council meeting of December 6, 2005. This item was continued by action of the Planning Commission at their regular meeting of October 25, 2005, based on concerns with the density in the area and compatibility with surrounding properties. It will be heard at the next regular Planning Commission meeting on November 8, 2005. Due to the City Council report preparation timeframe, a report of action(s) taken at that meeting will be conveyed to the City Council by the Community Development Director, as appropriate, at tonight's Council meeting. Respectfully submitted, Douglaks4Rv ns Community Development Director Approved for submission by, Thomas P. Genovese, City Manager 397 a, � 9ti5 C OF COUNCIL/RDA MEETING DATE: November 15, 2005 Item title: Public Hearing to Consider Adoption of Resolutions to: 1) Approve Specific Plan 2002-062, AGENDA CATEGORY: Amendment #1 for a Neighborhood Shopping Center to Include a Supermarket, Drug Store, and BUSINESS SESSION: Additional Retail With a Maximum Building Height of 35 Feet. The Amendments Are Sought to Change CONSENT CALENDAR: the Site Plan to Relocate the Drug Store Site and STUDY SESSION: Amend Certain Design Standards, Including Reducing Certain Landscape Setbacks From 15 to 5 PUBLIC HEARING: d--- Feet Adjacent To Monticello Park; 2) Approval of Tentative Parcel Map 33908 to Subdivide the 10.6 Acre Site into Seven Commercial Parcels, for the Property Located . at the Southwest Corner of Jefferson Street and Fred Waring Drive. Applicant: Regency-Marinita-La Quinta LLC RECOMMENDATION: Adopt a Resolution of the City Council approving Specific Plan 2002-062, Amendment #1, subject to the Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Tentative Parcel Map 33908 to subdivide 10.6 acres into seven commercial parcels, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS None. CHARTER CITY IMPLICATIONS None. BACKGROUND AND OVERVIEW: The Specific Plan was originally approved by the City Council in 2003. The original Specific Plan was accompanied by a Site Development Permit for the grocery store portion of the project. Since that time, changes in tenant requirements have led to the redesign of the site to better fit current needs. The Specific Plan has been amended to include a revised site plan and amendments to the development regulations. A Tentative Parcel Map, to allow the subdivision of the site into seven commercial parcels, is also proposed. There is no Site Development Permit associated with this application at this time. In the future, Site Development Permit(s) and Conditional Use Permit(s), when applicable, will be required for building construction on the site. The proposed Specific Plan, as currently approved, does not significantly differ from the requirements of the Zoning Ordinance. The proposed Amendment (Attachment 1) focuses primarily on site design, and changes in the location of land uses. The architectural style of the center, and associated design guidelines, are not to be amended. The building mass on the west end of the site is being reduced somewhat by the reconfiguration of the site plan. The access points for the center, as well as the turning movements allowed from these access points, are not being amended. The Specific Plan approved in 2003 is proposed to be amended as follows: 1. Amend the site plan to relocate and redistribute buildings. 2. Reduce the maximum square footage allowed within the project from 114,917 square feet to 111,470 (a reduction of 3%). 3. Amend the minimum landscaped setback along the west property line (City Park) from 13.5 feet to 7.5 feet. 4. Amend the proposed hydrology on -site to include a combination of retention basin and underground storage for storm flows. 5. Amend the hours of operation for the Market and Drug Store to allow 24 hour operation. AIUAI VAIR The following discussion addresses the Specific Plan and Tentative Parcel Map individually. Comments and actions of the Planning Commission are incorporated where appropriate. Specific Plan Site Plan Design The changes to the site plan occur primarily on the north half of the site. Please refer to Exhibit 8 of the proposed amended Specific Plan, and the previously approved site plan, attached to this staff report (Attachment 2). The drug store which was previously planned for attachment to the market building (with intervening shops), is now proposed to be a free-standing structure at the northeast corner of the site. The fueling station previously occurring on the northeast corner of the property, has been relocated to the southeast quadrant (please note that the Specific Plan stipulates that if the fueling station is not built, that area would be converted to parking, and surrounding buildings could be increased in size, up to 399 the maximum 25% building coverage). Two free-standing bank sites are now proposed, one in the northwest corner of the site, and one along the eastern boundary, approximately at the mid -point of the site. Both of these sites may include drive-thru facilities for ATMs. The Specific Plan refers to the bank buildings as potential bank/drive-thru restaurant buildings. However, during the Planning Commission hearing, the applicant voluntarily withdrew the drive-thru restaurant uses from the Specific Plan. A condition of approval (Specific Plan condition of approval No. 10) requires amendment of the text to eliminate this use. Please note that all buildings within the site will require, at a minimum, a Site Development Permit. Some uses may also require a Conditional Use Permit, including the fuel station. At the Site Development Permit stage, additional staff review, recommendations and conditions of approval will be proposed for each building or group of buildings and associated uses. The proposed changes in the site plan also identify a reduction in the access "throats" inconsistent with the City's Zoning Ordinance. The Zoning Ordinance requires that parking lots of this size on arterial roadways have access driveways which extend 70 feet without possibility of internal turning movements. Both access driveways on the eastern property line, off Jefferson Street, and the east side of the eastern driveway on Fred Waring Drive do not meet this criteria, providing access throats of approximately 55 feet. The Specific Plan is conditioned to be amended to reflect 70 foot driveway throats. The Public Works Department is willing to work with the applicant regarding the ultimate design, particularly on Jefferson Street, where the deceleration lanes may allow a reduction in the standards (please see Specific Plan Condition of Approval No. 5). The increase can be accommodated in Site Plan Review, by shifting drive aisles and parking areas. The site could include up to three drive-thru facilities: the drug store, whose drive- thru is proposed on the west side of the building; and the two bank sites, which would have drive-thrus on the north side of each building. The configuration of the drive-thru at "Bank A" may result in a conflict with traffic in the drive aisles. The details of this design will be reviewed with each Site Development Permit application submitted, to assure safe driving movements. Finally, the grade differential between the project site and the Monticello project varies from east to west. At Jefferson Street, the two sites are roughly even. At the western property boundary, the proposed project site is lower than the Monticello site. Further, the Monticello project was conditioned to include six foot high walls over two foot high berms to assure a separation of eight feet between the commercial project site and the residential back yards. Specific Plan Condition of Approval No. 16 requires that the height be maintained, should a new wall be constructed by the project developer or on -site grading reduces the eight foot high minimum separation between the single-family residential and neighborhood shopping center. Square Footage Permitted As stated above, the Specific Plan, as proposed, slightly reduces the square 400 footage allowed, based on the Site Plan provided in the document. Ultimately, however, both the approved and the proposed Specific Plan allow a floor area ratio of 0.25. The site could develop, under this standard, with as much as 115,434 square feet of commercial space. The change is only due to reconfiguration of the buildings, and is not significant. Landscape Setbacks The proposed landscape setbacks conform to City standards, and maintain the previously approved landscaped setbacks, with one exception. The Specific Plan proposes a reduction in the landscaped setback on the western property line to five feet, while the City standard is 15 feet. The Planning Commission considered the request, and felt that a minimum of 5 feet was too narrow, but that a minimum of 7.5 feet would be sufficient to in order to assure that a balance can be reached between aesthetic benefit and functionality of this area. As a result, Specific Plan Condition of Approval No. 11 has been added which requires the amendment of Table 1 to allow a minimum 7.5 foot setback, with an average of 15 feet along the western property edge. Hours of Operation The Specific Plan as approved restricts operating hours as follows: "The commercial and retail uses on site will operate from 6:00 AM to 12:00 AM, Monday through Sunday. Restaurant and coffee shops will operate from 6:00 AM to 1:00 AM Monday through Sunday, and the associated fuel station would be open 24 hours, seven days a week." The proposed Amendment would allow: "The retail uses on site will operate from 6:00 AM to 12:00 AM, Monday through Sunday. Restaurant uses, fast food drive thru type, would be open 24 hours a day, seven days a week, and the Market, Drug Store and fuel station would also be open 24 hours a day, seven days a week." With the elimination of the restaurant uses, much of the concern regarding 24 hour operation was eliminated. However, residential uses do occur to the north and south, as well as to the southeast. Twenty-four hour operation of uses on the south boundary, particularly in Pad and Shop 1, adjacent to the Monticello project, could be audible and a nuisance to those residents. Given the particularly quiet noise environment during the night time, noise from speakers at these locations will be particularly noticeable. Therefore, Specific Plan Condition of Approval No. 14 is included, to limit hours of operation for the buildings along the southern boundary, as follows: "The retail uses on site will operate from 6:00 AM to 12:00 AM, Monday through Sunday. All uses in Shop 1 and Pad C shall operate from 6:00 AM to 12:00 AM, Monday through Sunday. The Market, Drug Store, bank ATM(s) and fuel station would be open 24 hours a day, seven days a week." 401 Secondary Gateway The corner of Fred Waring Drive and Jefferson Street is designated a Secondary Gateway in the General Plan (Circulation Element, Image Corridors). As such, the General Plan envisioned an "entry statement" for this location, which identified the City and provided an aesthetic enhancement for the area. Both the Specific Plan and the Parcel Map include a condition of approval to reserve an area for this Gateway feature, and to either improve or bond for improvements to the satisfaction of the Community Development and Public Works Directors. Tentative Parcel Map The second application under consideration is a commercial Parcel Map (Attachment 3). The Map proposes the division of the 10.6 acre parcel into seven parcels, generally co -terminus with each building's footprint and parking area. The map is consistent with the Specific Plan (Attachment 4). Since no Site Development Permits have been requested at this time, amendments to the map may be required as actual buildings are sited within the project, in order to meet the City's development standards. All improvements required for both Jefferson Street and Fred Waring Drive are consistent with the previous approval for this site. At least a portion of the right- of-way on Jefferson Street has been dedicated by the land owner. The project is required to dedicate as necessary to complete the improvements listed. Street improvements required under the Conditions of Approval are consistent with the roadway designation for both Fred Waring Drive and Jefferson Street, insofar as the improvements will result in buildout of both streets as Major Arterials. The Map is conditioned to provide reciprocal access and parking easements across all lots, so that the ultimate operation of the center is as a unified whole. The map is consistent with the provisions of the Subdivision Map Act and the City's Subdivision Ordinance, as conditioned. Environmental Consideration The Community Development Department has reviewed this project under the provisions of the California Environmental Quality Act (CEQA). This development request has been previously reviewed under Environmental Assessment 02-462. Based upon this assessment, the project will not have a significant adverse effect on the environment and no additional environmental documentation is required. No changed circumstances or conditions are proposed which would trigger the preparation of a subsequent environmental assessment pursuant to Public Resources Code Section 21166. Planning Commission Action After considering all the evidence and testimony, the Planning Commission, at its regularly scheduled meeting on October 25, 2005, voted unanimously to 4 0 o':'w recommend to the City Council approval of the Specific Plan Amendment and Tentative Parcel Map, based on the findings, and Conditions of Approval, as amended (Attachment 5). These amended Conditions of Approval are included in the attached City Council Resolutions. Public Notice This case was advertised in the Desert Sun newspaper on November 4, 2005. All property owners within 500 feet of the proposed project were mailed a copy of the public notice. No written comments have been received to date. FINDINGS AND ALTERNATIVES Findings necessary to approve the Environmental Assessment and Tentative Parcel Map can be made and are contained in the attached Resolutions. 1. Adopt a Resolution of the City Council approving Specific Plan 2002-062, Amendment #1, subject to the Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Tentative Parcel Map 33908 to subdivide 10.6 acres into seven commercial parcels, subject to the Findings and Conditions of Approval; or 2. Do not adopt the Resolutions approving the project; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas R. tvans Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Location Map 2. Specific Plan 2002-062, Amendment #1 3. Tentative Parcel Map 33908 4. Original Specific Plan Site Plan 5. Excerpt from Planning Commission Minutes of October 25, 2005 4�3 RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SPECIFIC PLAN 2002-062, AMENDMENT #1 CASE NO.: SPECIFIC PLAN 2002-062 APPLICANT: REGENCY MARINITA-LA QUINTA LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of November, 2005 hold a duly noticed Public Hearing to consider a request by Regency Marinta-La Quinta, LLC, for approval of a Specific Plan Amendment to establish development standards, principles, guidelines and programs for lands totaling 10.6 acres and bounded by Jefferson Street on the east, and Fred Waring Drive on the north, more particularly described as: ASSESSOR'S PARCEL NUMBER 604-521-004 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 25th day of October, 2005, hold a duly noticed Public Hearing and adopted Resolution 2005-053 recommending approval of this Specific Plan; and, WHEREAS, the Community Development Department has reviewed this project under the provisions of the California Environmental Quality Act (CEQA). This development request has been previously reviewed under Environmental Assessment 02- 462. Based upon this assessment, the project will not have a significant adverse effect on the environment and no additional environmental documentation is required. No changed circumstances or conditions are proposed which would trigger the preparation of a subsequent environmental assessment pursuant to public resources code section 21 166; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify approval of said Specific Plan 2002-062, Amendment #1 : A. The property is designated Neighborhood Commercial. The Specific Plan will result in development of up to 115,434 square feet of retail and service commercial space, consistent with the land uses envisioned in the General Plan. B. The Specific Plan will not be detrimental to the public health, safety and welfare in that the project is designed in compliance with the City's General Plan and Zoning Ordinance, as well as other County and State standards, such as CEQA. 404 PAReports - CC\2005\1 1-1 5-05\Marinita\SP Reso.doc City Council Resolution No. 2005- Specific Plan 2002-062, Amendment #1 ND La Quinta Partners LLC November 15, 2005 C. The Specific Plan is within a commercially designated and zoned area. The project provides adequate buffering through landscaping and walls to ensure compatibility with surrounding residential land uses. Additionally, the project will provide adequate perimeter landscaping and acceptable architectural design guidelines. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby approve Specific Plan 2002-062, Amendment #1 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 151h day of November, 2005 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN DON ADOLPH, Mayor City of La Quinta California ATTEST: JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 405 P:\Reports - CC\2005\1 1-1 5-05\Marinita\SP Reso.doc CITY COUNCIL RESOLUTION NO. 2005- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-062, AMENDMENT #1 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Parcel Map, or any Parcel Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. All public agency letters received for this case are made part of the case file documents for plan checking processes. 3. Approval of this Specific Plan is subject to compliance with Section 9.240.010 of the Zoning Code, as applicable. 4. Within 30 days of City Council approval, the applicant shall deliver five copies of the amended Specific Plan to the Community Development Department, with all changes incorporated to reflect these Conditions of Approval. 5. The Specific Plan shall be amended to provide a minimum 70 feet of restricted access on all driveways accessing Fred Waring Drive and Jefferson Street. A reduction in the restricted access may be allowed where deceleration lanes are provided and the length of the deceleration lane is sufficient to allow a car to come to a full stop. 6. The reference to Fred Waring Drive on Page 7 shall be changed from Primary Arterial to Major Arterial, as designated in the General Plan. 7. The second sentence of the "Pedestrian" section on Page 22 shall be amended to read: "Sidewalks will be designed eight feet wide and on -street bicycle lanes will be eight feet except when adjacent to right turn only/deceleration lanes, where they may be four feet wide." 8. The last sentence of the second paragraph of the "Grading Plan" section on Page 23 shall be amended to read: "Rough and Precise Grading Plans are subject to review and approval by the City according to standard engineering protocols and recommendations of the Geotechnical Report, as approved by the Public Works Department." 406 PAReports - CC\2005\1 1-15-05\Marinita\SP COAs.doc CITY COUNCIL RESOLUTION 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-062, AMENDMENT #1 REGENCY MARINITA — LA O.UINTA, LLC NOVEMBER 15, 2005 9. The following shall be added to the "Drainage" section on Page 23. The design of the underground retention shall consider the potential location of the underground storage tanks per Riverside County Flood Control and Water Conservation District guidelines. Tributary and upstream stormwater flow on Fred Waring Drive presently is diverted to the site. Future site modification may be necessary to accept tributary flow and upstream stormwater. Historical flow paths will be identified and routing provided in the hydrology analysis equivalent to historical flow direction. As local topography allows, tributary areas may exceed limits of property lines adjacent to public roads. Verification of the proposed storm water retention system is presently under review by the Public Works Department. If the proposed retention capacity or pass through storm water flow is found to be inadequate during final design based on the approved hydrology study for the project, adjustments to the site layout to accommodate the increased retention/detention or pass through capacity required to satisfy safety issues of the Public Works Department may be required. 10. All references to drive-thru restaurants shall be removed from the Specific Plan. 11. The minimum landscaped setback adjacent to Park and Open Space designations shall be 7.5 feet, with an average of 15 feet. 12. The landscaping palette shall eliminate crepe myrtle as a parking lot tree. 13. The Jefferson Street landscaping plans shall incorporate berming and screen walls of up to 40 inches in height to screen the parking lot areas from public view. 14. Hours of operation on Page 38 of the Specific Plan shall be amended to read: The retail uses on site will operate from 6.00 AM to 12.00 AM, Monday through Sunday. All uses in Shop 1 and Pad C shall operate from 6.00 AM to 12.00 AM, Monday through Sunday. The Market, Drug Store, bank ATM(s) and fuel station would be open 24 hours a day, seven days a week. 15. The project proponent shall reserve an area behind the corner cutback at the intersection of Fred Waring Drive and Jefferson Street, of sufficient size to allow for improvements associated with a Secondary Gateway designatio P:\Reports - CC\2005\1 1-15-05\Marinita\SP COAs.doc �� 407 CITY COUNCIL RESOLUTION 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-062, AMENDMENT #1 REGENCY MARINITA — LA QUINTA, LLC NOVEMBER 15, 2005 for this intersection, as referenced in the La Quinta General Plan. The area should be between 300 and 600 square feet and consistently shaped in relation to the ultimate right-of-way. The project proponent shall be responsible for design and installation of improvements necessary to define a Secondary Gateway, utilizing specific design elements which may include, but not be limited to, low -profile City entry monument signing, upgraded theme landscaping, decorative hardscape, enhanced lighting for design features, small scale water feature(s), and similar aesthetic enhancements. The maintenance of the Secondary Gateway improvements shall be the responsibility of the land owner or Business Association formed to maintain other common areas within the project. This requirement may be satisfied through a performance bond that sets forth general unit costs for design, materials and installation, based on an inventory of specific improvement items to be incorporated into the design. The inventory of bonded items, unit and design cost estimates shall be subject to acceptance by the Community Development and Public Works Directors. The improvements shall be made, or the bonds secured, prior to occupancy of the first building on the project site. 16. The wall height at the southern property line shall be maintained as it currently exists on the Monticello project. Should a new wall be constructed, it shall be reconstructed or replaced so that the rear yards of the lots on Monticello maintain their 6 foot walls on 2 foot berm from their grade. 17. Lighting on the western and southern sides of the Market, Shops 2 and 3, Shop 1 and Pad C shall be limited to building -mounted fixtures at no more than 12 feet above grade, or low -impact lighting which does not spill over onto adjacent properties. The fixtures shall fully conform to the City's lighting standards for shielding. All lighting plans shall clearly demonstrate conformance with the City's lighting ordinance. 18. Development of this site shall be in conformance with the Exhibits approved and contained in the files for Specific Plan 2002-062, Amendment #1, as amended by these conditions. 19. The site plan shown in the Specific Plan is for reference purposes and is not approved pursuant to the city's Site Development Permit process. Additional recommendations and site plan adjustments may be required during the City's review pursuant to Section 9.210.010-Site Development Permits, LQMC. P:\Reports - CC\2005\1 1-1 5-05\Marinita\SP COAs.doc RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF APPROXIMATELY 10.6 ACRES INTO SEVEN COMMERCIAL LOTS CASE NO.: TENTATIVE PARCEL MAP 33908 REGENCY MARINITA-LA QUINTA LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 151h day of November, 2005, hold a duly noticed Public Hearing to consider the request of Regency Marinita-La Quinta LLC, for the subdivision of 10.6 acres into seven commercial parcels, located at the southwest corner of Jefferson Street and Fred Waring Drive, more particularly described as: ASSESSOR'S PARCEL NUMBER 604-521-004 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 25th day of October, 2005, hold a duly noticed Public Hearing and adopted Resolution 2005-054 recommending approval of this Tentative Parcel Map; and, WHEREAS, the Community Development Department has reviewed this project under the provisions of the California Environmental Quality Act (CEQA). This development request has been previously reviewed under Environmental Assessment 02- 462. Based upon this assessment, the project will not have a significant adverse effect on the environment and no additional environmental documentation is required. No changed circumstances or conditions are proposed which would trigger the preparation of a subsequent environmental assessment pursuant to public resources code section 21166; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify approval of said Tentative Parcel Map 33908: The Tentative Parcel Map with its improvements and design, are consistent with the General Plan in that its street design and parcels are in conformance with applicable goals, policies, and will provide adequate infrastructure and public utilities. 2. The design of the parcel map and its proposed improvements are not likely to create environmental damage or substantially and avoidably injure wildlife or their habitat because the site does not contain significant biological resources. 3. The design of the subdivision and subsequent improvements are not likely to cause serious public health problems because the construction of a neighborhood commercial 4 9 P:\Reports - CC\2005\ 11- 1 5-05\Marinita\TPM Reso.doc City Council Resolution No. 2005- Tentative Parcel Map 33908 Regency Marinita-La Quinta LLC November 15, 2005 center at this location will not have considerable cumulative impacts. The project is consistent with the General Plan, and the potential impacts associated with General Plan buildout. 4. The design of the parcel map and the proposed types of improvements will not conflict with easements acquired by the public at large, for access through or use of the property within the subdivision in that none presently exist and access is provided within the project and to adjacent public streets. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby approve Tentative Parcel Map 33908 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 15th day of November, 2005 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN DON ADOLPH, Mayor City of La Quinta California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California 410 City Council Resolution No. 2005- Tentative Parcel Map 33908 Regency Marinita-La Quinta LLC November 15, 2005 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ��i CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 GENERAL 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Parcel Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Parcel Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency • South Coast Air Quality Management District, Coachella Valley City of Indio (East half of Jefferson Street, only if necessary) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. I 412 P:\Reports - CC\2005\11-15-05\Mar1nita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 A project -specific NPDES construction permit must be obtained by the applicant; and who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI"), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08- DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. t 413 PAReports - CC\2005\11-15-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. PROPERTY RIGHTS 5. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 6. The applicant shall offer for dedication on the Final Map all public street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 7. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Jefferson Street (Major Arterial, 120' ROW, if necessary) - The standard 60 feet from the centerline of Jefferson Street for a total 120- foot ultimate developed right of way except an additional variable right of way dedication measured 77 feet west of the centerline of Jefferson Street to accommodate right turn only/deceleration lanes at the two proposed entry driveways and dual left turn lanes on Jefferson Street at the Jefferson Street/Fred Waring Drive intersection improvements constructed by the Jefferson Street Improvements Project, Phase II. 2) Fred Waring Drive (Major Arterial, 120' ROW) - The standard 60 feet from the centerline of Fred Waring Drive for a total 120-foot ultimate developed right of way except an additional variable right of way dedication at the Jefferson Street/Fred Waring Drive intersection measured 69 feet south of the centerline of Fred Waring Drive plus a variable dedication to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 414 P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 8. The applicant shall retain for private use on the Final Map all private street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 9. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1 " equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right of way dedication required of the project and the associated landscape setback requirement 10. When the City Engineer determines that access rights to the proposed street right-of- ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 1 1. The applicant shall create perimeter landscaping setbacks along all public right-of- ways as follows: A. Jefferson Street and Fred Waring Drive (Major Arterial) - 20-foot from the R/W-P/L. The applicant shall supplement the landscaped setback as needed to reflect the new right of way configuration. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Parcel Map. 12. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 415 P:\Reports - CC\2005\11-15-05\Mar1nita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 13. Direct vehicular access to Jefferson Street and Fred Waring Drive from lots with frontage along Jefferson Street and Fred Waring Drive is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded parcel map. 14. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 15. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL PARCEL MAPS 16. Prior to the City's approval of a Parcel Map, the applicant shall furnish accurate AutoCAD files of the Parcel Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Parcel Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster - image file of such Final Map. The Parcel Map shall be of a 1 " = 40' scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 17. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 18. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. 1 PAReports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 A. On -Site Rough Grading Plan B. PM 10 Plan C. SWPPP NOTE: A through C to be submitted concurrently. 1 " = 40' Horizontal 1 " = 40' Horizontal 1 " = 40' Horizontal D. Off -Site Street Improvement/Storm Drain Plan E. Off -Site Signing & Striping Plan 1 " = 40' Horizontal, 1 " = 4' Vertical 1 " = 40' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. F. On-Site/Off Site Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical NOTE: D through F to be submitted concurrently. G. On -Site Precise Grading Plans 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2001 California Building Code accessibility requirements associated with each door. The assessment 417 P:\Reports - CC\2005\11-15-05\Mar1n1ta\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. In addition to the normal set of improvement plans, a "Site Development" plan is required to be submitted for approval by the Building Official and the City Engineer. "On -Site Precise Grading plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. 19. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the Online Engineering Library at the City website (www.la-quinta.org). Navigate to the Public Works Department home page and look for the Online Engineering Library hyperlink. 20. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 21. Prior to approval of any Final Parcel Map, the applicant shall construct all on and off - site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 22. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 23. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on - site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 24. Depending on the timing of the development of this Tentative Parcel Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative parcel map. The improvements covered by the Jefferson Street Improvements Project are exempt from this obligation. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. F. Parcel map boundaries may need to be modified to conform to development standards associated with building siting and Zoning Ordinance requirements. C" 413 PAReports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 Off -Site Improvements should be completed on a first priority basis. The applicant shall complete Off -Site Improvements in the first phase of construction or prior of issuance of the 3`d Building Permit. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 25. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. GRADING 26. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 27. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 28. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, 420 P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Parcel Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 29. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 30. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1 . All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 31. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative parcel map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. Cr 421 PAReports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 32. Building pad elevations of perimeter lots shall not differ by more that one foot from the building pads in adjacent developments. 33. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 34. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Parcel Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 35. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 36. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 37. For properties where sump conditions exist, the applicant must either define a diversion/overflow strategy or retain upstream stormwater as required for existing as - built conditions from all off -site tributary flow from the respective high points. The applicant must provide either on -site retention or alternative facilities of diversion/pass through, if selected. Historical flow paths should be identified and routing provided in the hydrology analysis equivalent to historical flow direction. As local topography allows, tributary areas may exceed limits of property lines adjacent to public roads. The 100-year storm shall be the governing event in the designer's evaluation. 38. In design of above ground retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 422 P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 39. The tributary drainage area shall extend to the centerline of adjacent public streets. Nuisance water shall be disposed of in a trickling sand filter and leach field or equivalent system approved by the City Engineer. The sand filter and leach field shall be designed to contain first flush storm water and nuisance water surges from landscape area, commercial activity and off -site street nuisance water. The sand filter design shall be per La Quinta Standard 370 with the equivalent of 137.2 gph of water feed per sand filter to accept the abovementioned nuisance water requirements. Leach line requirements are 1.108 feet of leach line per gph of flow. As tributary and upstream stormwater flow on Fred Waring Drive is presently diverted to the site, the applicant or his design professional may be required to perform future site modifications that may including proposed pad and parking area reconfiguration to accept the tributary flow and upstream stormwater. Historical flow paths shall be identified and routing provided in the hydrology analysis equivalent to historical flow direction. As local topography allows, tributary areas may exceed limits of property lines adjacent to public roads. Verification of the proposed storm water retention system is presently under review by the Public Works Department. If in the event, the proposed retention capacity or pass through storm water flow is found to be inadequate during final design based on the approved hydrology study for the development, adjustments to the site layout as needed to accommodate the increased retention/detention or pass through capacity may be required to satisfy safety issues of the Public Works Department. 40. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 41. For on -site common retention basins, retention depth shall be according to Engineering Bulletin 97.03, and side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Retaining walls are an exception to this condition. 42. Stormwater may not be retained in landscaped parkways or landscaped setback lots Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 43. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 44. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. l 423 P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 45. The underground retention system proposed by the applicant shall be approved by the City Engineer. The approved design shall incorporate mechanisms for perpetual maintenance and operation of the system by the applicant or his successors. The applicant shall design to contain stormwater in reinforced concrete underground retention storage, or as approved by the City Engineer, within the parking area. Additionally, the applicant's design professional shall design the underground retention storage with special consideration to the Fueling Station's underground gasoline storage tanks per Riverside Flood Control and Water Conservation District guidelines and incorporate necessary BMPs in each design to ensure that gasoline leakage and spillages do not become entrapped in the underground retention storage. UTILITIES 46. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 47. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 48. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 49. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 50. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 424 P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 51. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS 1) Jefferson Street (Major Arterial; 120' R/W): The Jefferson Street Improvements Project will widen Jefferson Street along the Tentative Parcel Map boundary for right turn only/deceleration lanes at the two proposed entry driveways and dual left turn lanes on Jefferson Street at the Jefferson Street/Fred Waring Drive intersection. The applicant shall construct the following improvements within the Jefferson Street right or way and/or adjacent landscape setback area: a) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. b) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 2) Fred Waring Drive (Major Arterial; 120' R/W): Widen the south side of the street along all frontage adjacent to the Tentative Parcel Map boundary to its ultimate width on the south side as specified in the General Plan and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The south curb face shall be located forty eight feet (48') south of 425 PAReports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 the centerline, except at locations where additional street width is needed to accommodate: a) Bus turnout (if required by Sunline Transit) b) A deceleration/right turn only lane on Fred Waring Drive at Jefferson Street/Fred Waring Drive intersection. The south curb face shall be located fifty nine (59') south of the centerline and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 03-08 and as required by the City Engineer. The south curb face shall align with the Jefferson Street Improvements project. c) A 200-foot long dual left turn lane for eastbound Fred Waring Drive traffic to northbound Jefferson Street at the Jefferson Street/Fred Waring Drive intersection plus variable taper length as required by the City Engineer. Pursuant to this condition, the applicant shall construct 72 feet of street improvements on Fred Waring Drive at the Jefferson Street/Fred Waring Drive to accommodate a 4-foot median, two 10-foot left turn lanes, three 1 1-foot through lanes, a 4-foot bicycle lane and an 1 1-foot right turn only/deceleration lane. Other required improvements in the Fred Waring Drive right or way and/or adjacent landscape setback area include: c) All appurtenant components such as, but not limited to : curb, gutter, traffic control striping, legends, and signs. d) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. e) Modify the traffic signal at the Jefferson Street/Fred Waring Drive intersection. Construct necessary modifications to accommodate the improved roadway section. A P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc 4 2 6 CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 The applicant is responsible for construction of all improvements mentioned above. The development is eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. The applicant is responsible for the remaining cost of the improvements. 52. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Parking Spaces and Parking Aisles (Light Traffic Areas) 3.0" a.c./4.5" c.a.b. Parking Aisles (Heavy Traffic) 4.0" a.c./6.0" c.a.b. Major Arterial 5.5" a.c./6.5" c.a.b. or the approved equivalents of alternate materials. 53. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 54. General access points and turning movements of traffic are limited to the following: A. Jefferson Street 1) Primary Entry (southerly portion of site): Right turn in and out movements and Left turn movements in are permitted. Left turn out movements are prohibited. The applicant shall design the median island on the Entry Drive to have a splitter median island located in the driveway throat that adequately channelizes the exiting right -turn vehicles turning onto the arterial street to eliminate illegal left turns. The splitter island shall be designed in conformance with design concepts approved by the City Engineer. 2) Secondary Entry (northerly portion of parcel map between Parcel 4 and 7): Right turn in and out movements are permitted. Left turn in and out 427 PAReports - CC\2005\11-15-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 movements are prohibited. All right -turn -out only driveways shall have a splitter median island located in the driveway throat that adequately channelizes the exiting right -turn vehicles turning onto the arterial street to eliminate illegal left turns. The splitter island shall be designed in conformance with design concepts approved by the City Engineer. B. Fred Waring Drive 1) Primary Entry (easterly portion of site): Right turn in and out movements and are permitted. Left turn out in and out movements are prohibited. The applicant shall design the median island on the Entry Drive to have a splitter median island located in the driveway throat that adequately channelizes the exiting right -turn vehicles turning onto the arterial street to eliminate illegal left turns. The splitter island shall be designed in conformance with design concepts approved by the City Engineer. 2) Secondary Entry (westerly portion of parcel map): Right turn in and out and left turn in movements are permitted. Left turn movements out are prohibited. All right -turn -out only driveways shall have a splitter median island located in the driveway throat that adequately channelizes the exiting right -turn vehicles turning onto the arterial street to eliminate illegal left turns. The splitter island shall be designed in conformance with design concepts approved by the City Engineer. 55. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 56. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. CONSTRUCTION 57. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. 428 PAReports - CC\2005\11-15-05\Mar1nita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 LANDSCAPING 58. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 59. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 60. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 61. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 62. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. PUBLIC SERVICES 63. The applicant shall provide public transit improvements as required by SunLine Transit Agency and approved by the City Engineer. QUALITY ASSURANCE 64. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 65. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 66. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. r: 429 P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 67. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the 'City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 68. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 69. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 70. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 71. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 72. Prior to completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of such reapportionment. OTHER 73. The project proponent shall reserve an area behind the corner cutback at the intersection of Fred Waring Drive and Jefferson Street, of sufficient size to allow for improvements associated with a Secondary Gateway designation for this intersection, as stipulated in the La Quinta General Plan. The area should be between 300 and 600 square feet and consistently shaped in relation to the ultimate right-of-way. The project proponent shall be responsible for design and installation of improvements necessary to define a Secondary Gateway, utilizing specific design elements which may include, but not be limited to, low -profile City entry monument signing, upgraded P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc (� 430 CITY COUNCIL RESOLUTION NO. 2005-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 33908 REGENCY-MARINITA LA QUINTA, LLC NOVEMBER 15, 2005 theme landscaping, decorative hardscape, enhanced lighting for design features, small scale water feature(s), and similar aesthetic enhancements. The maintenance of the Secondary Gateway improvements shall be the responsibility of the land owner or Business Association formed to maintain other common areas within the project. This requirement may be satisfied through a performance bond that sets forth general unit costs for design, materials and installation, based on an inventory of specific improvement items to be incorporated into the design. The inventory of bonded items, unit and design cost estimates shall be subject to acceptance by the Community Development and Public Works Directors. The improvements shall be made, or the bonds secured, prior to occupancy of the first building on the project site. 74. The project proponent shall provide cross -lot reciprocal access and parking easements for all lots within the parcel map. These easements shall be shown on the final parcel map. 431 P:\Reports - CC\2005\1 1-1 5-05\Marinita\TPM COAs.doc ATTACHMENT 1 VICINITY viols-itwi MAP 432 w r- QL -Z U i%) a � U WW LL a LL. N LtJ -3 ATTACHMENT 5 Planning Commission Minutes October 25, 2005 Chairman Kirk recessed the meting at 8:23 p.m. and reconvened the meeting at 8:33 p.m. C. Specific Plan 2002-062 Amendment #1, and Tentative Parcel Map 33908; a request of Regency Marinita-La Quinta, LLC for consideration of amendments to the Specific Plan for a neighborhood shopping center to include a supermarket, drug store, and additional retail with a maximum building height of 35 feet. The amendments are sought to change the site plan to relocate the drug store site and amend certain design standards, including reducing certain landscape setbacks from 15 to five feet adjacent to Monticello park, and to subdivide the 10.6 acre site into seven commercial parcels for the property located at the southwest corner of Jefferson Street and Fred Waring Drive. 1 . Chairman Kirk opened the public hearing and asked for the staff report. Consulting Planner Nicole Criste presented the information contained in the staff report, a copy of which was on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Daniels clarified the zoning for Neighborhood Commercial does not allow for a drive-thru as well as the Specific Plan. Ms. Criste stated that is correct in regard to the zoning. There is an allowance for restaurants and drive-thrus in the Specific Plan, but there is not a clear allowance that they come together. 3. Commissioner Alderson asked how staff determined the gas station would not be constructed. Staff stated it is up to the grocery store as to whether or not it would be constructed. 4. Commissioner Quill asked if the bank "B" building condition restricting any fast food was amenable. Staff stated it would eliminate the concern regarding the noise levels for 24-hours service. 5. Commissioner Alderson asked which pads could have fast food. Staff noted Bank A and Bank B are called out specifically. With an allowance for fast food, Pad C could have fast food, but it is not called out at this time. 434 G:\WPDOCS\PC Minutes\ 1 0-25-05.doc Planning Commission Minutes October 25, 2005 6. Commissioner Quill asked if there was any phasing of the project. Staff stated the parcels could be developed individually within the limits of the Specific Plan. Commissioner Quill asked if there was a drug store under construction across the street. Staff stated it is approved and under construction. Community Development Director Doug Evans stated drive-thru restaurants are a prohibited use in a Neighborhood Commercial zone and staff would not recommend approving any specific plan allowing a use that the underlying zoning specifically does not approve. 7. Chairman Kirk asked for clarification. Staff stated the Specific Plan did not originally contain drive-thru restaurants. Chairman Kirk stated that he understood a specific plan could be used to allow a use that is prohibited. Community Development Director Doug Evans stated it was his understanding that it was allowed with the submittal of a conditional use permit and that was not the case. City Attorney Kathy Jenson stated the zoning is not being changed. Normally, a specific plan is used to deviate from some development standard; it is not used to allow a use that is prohibited in the underlying zoning. 8. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Paul Dubey, representing the applicant, stated they are not looking for approval of any drive-thru restaurant. Both pads are anticipated to be banks with drive-thru ATM machines. He went on to give a presentation on the project. Mr. James Cary, architect for the project gave a presentation on the project design. Staff asked that Condition No. 10 be deleted and Condition No. 14 be amended to read, "The retail uses on -site will operate from 6:00 a.m. to 12:00 a.m. Monday through Sunday. All uses in Shop 1 and Pad C shall operate from 6:00 a.m. to 12:00 a.m. Monday through Sunday." The next sentence shall be deleted. "The market drug store, bank ATM machines, and fueling station would be open 24-hours seven days a week." "All references to drive-thrus shall be removed from the Specific Plan." 9. There being no questions of the applicant, Chairman Kirk asked if there was any other public comment. Mr. Byron Woosley, 43-502 Torphin Hills, Indio, representing the HOA for Heritage Palms, asked that his e-mail be made a part of the minutes for this hearing. 435 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 10. Commissioner Quill asked how they intended to phase the project. Mr. Dubey stated they do not intend to phase the project. 11. Commissioner Alderson asked if the fueling station were to be constructed, would the lighting be reduced. Mr. Dubey stated it would be required to file a Conditional Use Permit and it could be regulated at this time. Commissioner Alderson asked the height of the Pad C, Shop 1. Mr. Cary stated it is 20 feet with a 22 foot tower and there will be an eight foot high masonry wall along the perimeter. 12. Commissioner Quill asked if the site gradually went lower the further you went back. Mr. Keith Gregori, stated the grade difference changes the farther you go back into the project. 13. There being no further public comment, the public participation portion was closed and open for Commission discussion. 14. It was moved by Commissioners Quill/Daniels to adopt Planning Commission Resolution 2005-053, recommending to the City Council approval of Specific Plan 2002-062, Amendment #1, as amended: a. Condition No. 10: deleted b. Condition No. 14: amended to read, "The retail uses on -site will operate from 6:00 a.m. to 12:00 a.m. Monday through Sunday. All uses in Shop 1 and Pad C shall operate from 6:00 a.m. to 12:00 a.m. Monday through Sunday." The next sentence shall be deleted. "The market drug store, bank ARM machines, and fueling station would be open 24- houses seven days a week." C. Condition added: "All references to drive-thru restaurants shall be removed from the Specific Plan." d. Condition 11 modified to read, "The average width of landscaping along the west property line shall be 7.6 feet instead of eight feet." ROLL CALL: AYES: Commissioners Alderson, Daniels, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Ladner. ABSTAIN: None. 15. It was moved and seconded by Commissioners Quill Daniels to adopt Planning Commission Resolution 2005-056, recommending 436 G:\WPDOCS\PC Minutes\10-25-05.doc Planning Commission Minutes October 25, 2005 to the City Council approval of Tentative Parcel Map 33085, as amended: a. Condition No. 45: amended to add "...as approved by the City Engineer." ROLL CALL: AYES: Commissioners Alderson, Daniels, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioner Ladner. ABSTAIN: None. VI. �USINESS ITEMS: None. VIII. C( IRRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Neview of City Council meeting of October 18, 2005. X. ADJOURNMENT: There being no f ther business, it was moved and seconded by Commissioners Daniels/Alderson t adjourn this regular meeting of the Planning Commission to a regular meeting of th Planning Commission to be held on November 8, 2005, at 7:00 p.m. This meeting of t e Planning Commission was adjourned at 9:21 p.m. on October 25, 2005. Respectfully submitted, Betty J. Sawyer, Executive Sec City of La Quinta, California ry 437 G:\WPDOCS\PC Minutes\ 1 0-25-05.doc C OF I COUNCIL/RDA MEETING DATE: November 15, 2005 ITEM TITLE: Public Hearing to Consider an Appeal of the Planning Commission Approval of Site Development Permit 2005-838, Conditions No. 35 and 40(a). Appellant: Washington 1 1 1, Ltd. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 3 Adopt a Resolution of the City Council to uphold the Planning Commission's action approving conditions and findings for Site Development Permit 2005-838. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project Proposal On September 27, 2005, the Planning Commission granted approval of Site Development Permit 2005-838 (Attachment 1), to construct the Sub -Major 5 and Shops 4 retail portions of the Washington Park Specific Plan (SP 89-01 1), consisting of a total of 27,225 square feet of retail space. This phase of the commercial development is located at the center of the project site immediately east of Washington Street and southeast of Simon Drive (Attachment 2). The September 27, 2005 Planning Commission minutes are included as Attachment 3. Existing phases of Washington Park include Target, Circuit City, and the Trader Joe's grocery, currently under construction. 433 Appeal Request The applicant has presented an appeal specific to Condition Nos. 35 and 40(a) (Attachment 4). Condition No. 35 requires a driveway access connecting the subject retail development to La Quinta Center Drive, which is consistent with the location identified and approved in the Specific Plan. Condition No.40 (a) prohibits the use of wheel stops (Attachment 5). The applicant based their appeal on the grounds that the driveway access requirement is not in accord with the phasing in the approved Specific Plan (SP 89-01 1), that the applicant has a vested right to rely on the Specific Plan, and that the City can not prohibit the use of a safety device. Appeal Considerations The following points are offered for the City Council's consideration on Condition No. 35: Phasing The approved Specific Plan for the subject property identifies the entire project to be constructed in two phases (SP 89-01 1 Amendment No.4, p.23 — Attachment 6). Actual phase development of the project has been at the discretion of the developer by means of multiple site development permits over a period of years. As a result, infrastructure improvements cited in the Specific Plan have been incorporated into each proposed SDP application. The Planning Commission recommended driveway access connecting the subject phase to La Quinta Center Drive will reduce traffic congestion around the Washington Street side of the project, provide an alternative to Avenue 47, Washington Street, and La Quinta Center Drive, and the adjacent phases under construction by providing the eastern ingress and egress as identified within the approved Specific Plan (Attachment 7). It should be noted that the approved Specific Plan does not address the extent of driveway access improvements, and site access has historically been addressed via the site development permit process. Traffic The Planning Commission was concerned that the left -turn movement at the corner of Simon Drive and Washington Street will be congested during peak hours. Hybrid -niche businesses such as Trader Joe's and fast -service establishments such as Pick -Up Stix and Just Java are considered high -volume, short -trip traffic generators and are an example of businesses proposed to operate in this portion of the subject property. This intersection will have a very short left turn signal time, due to timing issues with the signal at the corner of Highway 1 1 1 and Washington Street. At this point of development, an alternate route to the east will provide an important connection to La Quinta Center Drive, which in turn will allow connection to Avenue 47. Providing alternative south -bound ingress -egress options would effectively reduce dependence on the Washington Street and Simon Drive intersection. 431 Vested Rights Specific Plans do not constitute vested rights in phasing that preclude the City from requiring necessary infrastructure improvements as part of the site development permit process. The southern driveway access to La Qunta Center Drive, identified and approved in the Specific Plan, has been deemed necessary as a part of this phase of development. Developers acquire vested rights only if they enter into a development agreement with the City or by obtaining all necessary permits and approvals and commencing construction. The Specific Plan phasing provision is vague and not intended to grant sole discretion to the developer in determining the need for on- and off - site improvements. The following points are offered for the City Council's consideration on Condition No. 40(a): Wheel Stops The Parking Chapter of the La Quinta Municipal Code, Section 9.150.080B (Attachment 8), provides parking space dimensions for regular and compact spaces. The regular space dimension requires a minimum 17 foot long parking space to curb with 2 feet of overhang. The compact space dimension requires a minimum length of 16 feet to curb with a 1.5 foot overhang. Based upon how the LQMC has been worded, CD staff has concluded that the intent of this provision is to encourage vertical curbing with a vehicle overhang as opposed to installation of concrete wheel stops. City policy has been to discourage the use of wheel stops as they have been deemed unnecessary when vertical curbing is in place and are also a trip hazard. Exceptions have been granted when walkway widths would be less than 4 feet without the use of wheel stops and no other feasible options were available to meet ADA compliance. The Planning Commission in their review of the project concurred with staff and determined that wheel stops were not necessary within the project area and approved the conditions of approval prohibiting wheel stops. Public Notice This case was advertised in the Desert Sun newspaper on November 5, 2005. All property owners within 500 feet of the site were mailed a copy of the public hearing notice as required by the La Quinta Municipal Code. As of this writing, no comments have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Uphold the Planning Commission decision of September 27, 2005 and deny the applicant's appeal; or r 440 2. Accept the applicant's appeal request and direct staff to prepare a Resolution overturning the Planning Commission and granting the appellant's request; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas PWO-fvans, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. SDP 05-838 Site Plan 2. SP 89-01 1 Site Plan (large format, Council only) 3. September 27, 2005 Planning Commission Minutes (excerpt) 4. Appeal Letter from Applicant dated October 12, 2005 5. Planning Commission's Conditions of Approval (excerpt) 6. SP 89-01 1 Amendment No. 4, p.23 7. Staff Report for SDP 2005-838 8. La Quinta Municipal Code Section 9.150.080(B) 441, J RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, UPHOLDING THE PLANNING COMMISSION DECISION APPROVING THE DEVELOPMENT PLANS FOR A 27,225 SQUARE FOOT RETAIL COMMERCIAL BUILDING FEATURING ONE SUB -MAJOR UNIT AND MULTIPLE MINOR UNITS WITHIN THE WASHINGTON PARK COMMERCIAL CENTER CASE NO.: SITE DEVELOPMENT PERMIT 2005-838 APPLICANT: WASHINGTON 111, LTD WHEREAS, the City Council of the City of La Quinta, California, did on the 15T" day of November 2005, hold a duly noticed Public Hearing to consider an appeal by WASHINGTON 1 1 1, LTD regarding Conditions No. 35 and 40(a) of Planning Commission Resolution 2005-040 for the construction of a portion of a retail shopping center in the Washington Park commercial center located on the east side of Washington Street, south of Highway 111 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 27T" day of September 2005, hold a duly noticed Public Hearing to consider the request of WASHINGTON 1 1 1, LTD to approve the construction of a portion of a retail shopping center in the Washington Park commercial center located on the east side of Washington Street, south of Highway 1 1 1, more particularly described as: Parcel Map #32683-3 WHEREAS, said Site Development Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68). The City Council certified Environmental Assessment 2002-072 for Specific Plan 89-01 1 Amendment No. 4, Washington Park Commercial Center. No changed circumstances or conditions exist which would trigger the preparation of a subsequent Environmental Impact Report or environmental review pursuant to Public Resources Code Section 21 166; and, WHEREAS, the Architecture and Landscaping Review Committee, did on the 7th day of September, 2005, at a regular meeting, recommended approval of the development plans, subject to conditions; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did find the following facts and reasons to justify upholding the approval of the Planning Commission action on said Site Development Permit: 444nn S:\City Clerk\Resolutions\Appeal SDP Reso.doc City Council Resolution 2005-_ Site Development Permit 2005-838 Washington 111, LTD Adopted: November 15, 2005 1 . The commercial units in this proposed phase of the project are consistent with the General Plan in that they are designated for regional commercial uses. 2. The commercial project has been designed to be consistent with the applicable provisions of the City's Zoning Code, or amended as allowed in compliance with Specific Plan 89-01 1 Amendment No.4. 3. The architectural design of the commercial project, including, but not limited to, the architectural style, scale, building mass, materials, colors, architectural details, roof style, and other architectural elements, are compatible with the surrounding development, previously approved and constructed phases, and with the quality of design prevalent in the City. The commercial center is suitably designed and conforms to the established theme of the project. 4. The site design of the project, including but not limited to project entries, interior circulation, pedestrian and bicycle access, pedestrian amenities, screening of equipment, exterior lighting, and other site design elements are compatible with previously approved and constructed phases, surrounding development, and with the quality of design prevalent in the City. 5. Project landscaping, including but not limited to the arrangement, variety, size, color, texture, and coverage of plant materials, with conditions, has been designed so as to provide relief, complement buildings, visually emphasize prominent design elements, screen undesirable views, provide a harmonious transition between adjacent land uses, and provide an overall unifying influence to enhance the visual continuity of the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby uphold the decision of the Planning Commission approving Site Development Permit 2005-838 for the reasons set forth in this Resolution, subject to the Conditions, attached hereto; S:\City Clerk\Resolutions\Appeal SDP Reso.doc 4 4 3a City Council Resolution 2005-_ Site Development Permit 2005-838 Washington 1 1 1, LTD Adopted: November 15, 2005 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 15th day of November, 2005, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 444r, SACity Clerk\Resolutions\Appeal SDP Reso.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 If previous permits are not in effect for Specific Plan 87-01 1, Amendment No. 4, Parcel Map No. 30903 or Parcel Map No. 32683, a project -specific NPDES construction permit must be obtained by the applicant; and who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI"), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 445� PAReports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall offer for dedication all public street right-of-ways in conformance with the City's General Plan, Municipal Code, Specific Plan 87- 01 1, Amendment No. 4, Parcel Map No. 30903 or Parcel Map No. 32683, and as required by the City Engineer. A. No additional right of way dedication is required for public streets for this Site Development Permit. 8. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 9. The applicant shall enter into a written encroachment/and or access agreements across and through abutting parcels and submit such documentation to with the City of La Quinta prior to occupancy. • IN P:\Reports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 10. The applicant shall be a member of a Commercial Business Owners Association (or City approved equal) formed by all Parcel Owners of Parcel Map No. 32683 for the perpetual maintenance of the common parking areas. 11. Prior to issuance of a building permit, applicant shall provide written evidence of a Reciprocal Parking Agreement. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 12. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 13. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Commercial Precise Grading Plan 1 " = 30' Horizontal B. PM 10 Plan 1 " = 40' Horizontal C. SWPPP 1 " = 40' Horizontal Note. A thru C to be submitted concurrently. Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. 91, 447 PAReports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 The applicant shall prepare an accessibility assessment on annotated print of the building floor plan identifying every building egress and notes the 2001 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. "Precise Grading" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements, retaining and perimeter walls, etc. ADA accessibility to public streets, adjacent buildings and existing and proposed handicap parking shall be shown on the Precise Grading Plans at a scale to be determined by the Public Works Department. Precise Grading Plans shall also require approval by the Community Development and Building and Safety Departments. 14. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the Online Engineering Library at the City website (www.la-quinta.org). Navigate to the Public Works Department home page and look for the Online Engineering Library hyperlink. 15. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 16. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building L0 PAReports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc 4 4"$ CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 17. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 18. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 19. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on applicable improvement plans that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 20. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control 4 4, L91 PAReports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 Plan. 21. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the Site Development Permit Plan, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 22. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Building pad elevations on contiguous interior lots shall not differ by more than three feet except for lots that do not share a common parking lot frontage, where the differential shall not exceed five feet. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 23. Prior to any site grading or re -grading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 24. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 25. Stormwater handling shall conform to the approved hydrology and drainage report for Parcel Map No. 32683 and be modified for this Site Development Permit. Therefore, the applicant shall submit a modified Hydrology Report to the City of La Quinta Department of Public Works as required by the Memorandum 450 r P:\Reports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 of Understanding entered into on May 3, 2005 between Washington 1 1 1, LTD and the City of La Quinta to the Public Works Department for approval as part of the plan check process for this Site Development Permit. Also, pursuant to the aforementioned requirement, the applicant is required to construct drainage improvements on Washington Street as required by the Memorandum of Understanding concurrent with this Site Development Permit. The tributary drainage area shall extend to the centerline of adjacent public streets and in particular to stormwater handling for Washington Street. 26. The applicant shall provide proposed retention basins to comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets and include any resulting uncaptured tributary stormwater flows. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. The Memorandum of Understanding of May 3, 2003 shall supersede any conflicting provisions found in Engineering Bulletin No. 97.03. 27. Nuisance water shall be disposed of in a trickling sand filter and leach field or equivalent system approved by the City Engineer. The sand filter and leach field shall be designed to contain first flush storm water and nuisance water surges from landscape area, commercial activity and off -site street nuisance water. The sand filter design shall be per La Quinta Standard 370 with the equivalent of 137.2 gph of water feed per sand filter to accept the abovementioned nuisance water requirements. Leach line requirements are 1.108 feet of leach line per gph of flow. The Memorandum of Understanding of May 3, 2003 allows drywell installation in retention basin No. 4 for nuisance water disposal. 28. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 29. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 451 13 P:\Reports - CC\2005\1 1-1 5-05\Washington AppeaKOA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 30. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 31. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. The Memorandum of Understanding of May 3, 2003 shall supersede any conflicting provisions in regards to historical pass -through on adjacent sites. UTILITIES 32. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 33. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 34. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. TRAFFIC IMPROVEMENTS 35. Ancillary access points and turning movements of traffic are limited to the following: A. Washington Street 1) Primary South Entry - Right turn movements in and out and left turn movements in are permitted. Left turn movements out are prohibited. 2) Secondary North Entry - Right turn movements in and out are permitted. Left turn movements in and out are prohibited. Q 52- L4 P:\Reports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 B. Simon Drive 1) Westerly Entry — Full turn movements are permitted. 2) Easterly Entry — Right turn movements in and out are permitted. Left turn movements in and out are prohibited. The applicant shall extend the driving aisle from the southeastern portion of the Site Development Permit to provide access to La Quinta Center Drive and Avenue 47, as cited for a latter phase in the specific plan, ahead of schedule. This temporary road, paved with 3" AC on native base, shall be completed prior to any certificate of occupancy approval. Final conditions concerning the improvements of this driving aisle will be addressed when building plans are reviewed. 36. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Parking Lot Areas (except high traffic areas) 3.0"a.c / 4.5" c.a.b. Parking Lot Areas (High traffic Areas) 5.5" a.c./6.5" c.a.b. or the approved equivalents of alternate materials. 37. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 38. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 39. The applicant shall construct a temporary 65' radius truck turnaround paved with 3" AC on native, to be located at the end of the driving aisle serving the 4 J 3 t 15 P:\Reports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 Shops 4 side loading area. PARKING LOTS and ACCESS POINTS 40. The design of parking facilities shall conform to LQMC Chapter 9.150 (Parking). In particular, the following are conditioned with this approval. A. 4-foot clearance for ADA accessibility across all sidewalk areas shall be provided excluding 2-foot overhang for parked vehicle. Wheel stops are not permitted. B. Parking spaces at the end of parking aisles against curb or wall shall be widened by two additional feet. C. Accessibility routes to other buildings and public streets shall be shown on the precise grading plan. D. Cross slopes should be a maximum of 2% where ADA accessibility is required including accessibility routes between buildings. E. Building access points shall be shown on the Precise Grading Plans to better evaluate ADA accessibility issues. F. If flush curbs are proposed for the proposed buildings, truncated domes shall be installed where required. Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes, ADA accessibility route to public streets and other features shown on the approved construction plans, may require additional street widths and other improvements as may be determined by the City Engineer. SITE LAYOUT 41. Based on Drainage requirements, the applicant shall provide a Final Building Layout reconfigured or modified based on the aforementioned requirements or other requirements conditioned in this Site Development Permit to the Community Development and Public Works Department for approval. 404 N P:\Reports - CC\2005\ 11- 1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 CONSTRUCTION 42. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. LANDSCAPING 43. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 44. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 45. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 46. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 47. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. 48. Landscaped areas adjacent to parking spaces that have not been widened as per condition 40(B) shall include an 18" inch concrete strip to prevent damage from passengers exiting vehicles. 49. Additional landscaping shall be planted along the entire rim of the retention basin, including the rear of the structure and the side loading area. QUALITY ASSURANCE 50. The applicant shall employ construction quality -assurance measures that meet 455 it P:\Reports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 with the approval of the City Engineer. 51. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 52. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 53. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 54. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 55. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 56. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 57. Permits issued under this approval shall be subject to the provisions of the _ Infrastructure Fee Program and Development Impact Fee program in effect at 456 the time of issuance of building permit(s). L8 P:\Reports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 WASTE MANAGEMENT 58. Final conditions will be addressed when building plans are reviewed. Prior to issuance of a building permit, applicant shall review building plans with Waste Management. The trash enclosures shall be revised to Waste Management specifications with consideration to the proposed side loading area. COMMUNITY DEVELOPMENT 59. Details concerning the rear loading area designed for Shops 3 shall be included in the building plans to ensure conformance with the proposed Sub -major 5 loading area. 60. The proposed Sub -major 5 structural overhang at the retention basin shall be eliminated and modified to a stem wall in order to prevent stormwater retention below the proposed building. 61. Items cited on the building plans shall include a citation that they are consistent with materials used in the previously approved phases of the Washington Park Center. 62. Shade trellises shall be designed with double the number of cross -beams spaced no less than one and a half feet apart in order to provide additional shade cover. 63. All roof top mechanical equipment shall be fully screened from view, as per Section 9.100.050 of the Zoning Ordinance. 64. Pedestrian benches shall be provided at landscape -shaded intervals along the front portions of the project and underneath the trellis around the center water feature. 65. The water feature shall be approved by the Community Development Department concurrently with the landscape plan review. 66. Tubular -steel "ribbon -type" or other securable, foundation -inset bicycle parking racks shall be provided, large enough to accommodate five bicycles. Bicycle racks shall be placed in shaded locations, out of the way of pedestrian flows and shopping cart storage and shall be provided with a mechanism which permits locking a bicycle onto the rack. tJ P:\Reports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc 457 CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 67. Color and design enhancements including, but not limited to, the addition of pilasters, shall be made to the rear of the structure to the specifications and approval of staff. FIRE DEPARTMENT 68. Approved super fire hydrants, shall be spaced every 330 feet and shall be located not less than 25 feet nor more than 165 feet from any portion of the buildings as measured along outside travel ways. 69. Blue dot reflectors shall be placed in the street eight inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 70. The water mains shall be capable of providing a potential fire flow of 2500 gpm for a 2-hour duration at 20-psi residual operating pressure. 71. City of La Quinta ordinance requires all commercial buildings 5,000 sq. ft. or larger to be fully sprinkled. NFPA 13 Standard. Sprinkler plans will need to be submitted to the Fire Department. 72. Fire Department connections (FDC) shall be not less than 25 feet nor more than 50 feet from a fire hydrant and shall be located on the front side of the buildings. FDC's and PIV's may not be located at the rear of buildings. Note also that FDC's must be at least 25 feet from the building and may not be blocked by landscaping, parking stalls or anything that may restrict immediate access. 73. Building plans shall be submitted to the Fire Department for plan review to run concurrent with the City plan check. 74. Water plans for the fire protection system (fire hydrants, fdc, etc.) shall be submitted to the Fire Department for approval prior to issuance of a building permit. 75. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 4 0:358 PAReports - CC\2005\1 1-1 5-05\Washington Appeal\COA.doc CITY COUNCIL RESOLUTION 2005- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2005-838 - APPEAL WASHINGTON PARK 111, LTD. — SUBMAJOR 5 & SHOPS 4 ADOPTED: NOVEMBER 15, 2005 76. Fire Department street access shall come to within 150 feet of all portions of the 1 St. floor of all buildings, by path of exterior travel. Turning radiuses shall be no less than 38 feet outside. 77. Any commercial operations that produce grease -laden vapors will require a Hood/duct system for fire protection. (Restaurants, drive-thru's, etc.) 78. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 79. Install a KNOX key box on each commercial building and/or suite. (Contact the fire department for an application) 80. Install portable fire extinguishers as required by the California Fire Code. 81. Any submissions to the fire department are the responsibility of the applicant. SHERIFF DEPARTMENT 82. Final conditions will be addressed when building plans are reviewed. Prior to issuance of a building permit, applicant shall review building plans with the Sheriff's Department regarding Vehicle Code requirements, defensible space, and other law enforcement and public safety concerns. All questions regarding the Sheriff's Department should be directed to the Deputy at (760) 863-8950. 459 P:\Reports - CC\2005\1 1-1 5-05\Washington AppeakCOA.doc v v ry lw 'Ar v 'IV "Ar 'ff,jr 'N 'Aw V,w '.I '.I WIF w"IF V\Wlp NFIV VIVIWIW wlwlmrlwlwwwl L -4 60 ATTACHMENT #3 Planning Commission Minutes September 27, 2005 5. There being no other public comment hairman Kirk closed the public participation portion of the h,edring. 6. Commissioner Quill stated h'qAould prefer receiving a complete site plan, with color boar5H showing a better relationship of this building and the existingbuildings. 7. It was moved by ommissioners Daniels/Quill to adopt Planning Commission R olution 2005-040, approving Site Development Use Permit 05-840, as recommended. ROLL CALL: ES: Commissioners Daniels, Ladner, Quill, and Chairman irk. NOES: None. ABSENT: Commissioner Alderson. ABSTAIN: None. Comry(issioner Alderson rejoined the Commission. D. Site Development Permit 2005-838; a request of Washington 1 1 1, Ltd. for consideration of development plans for a 27,225 square foot retail commercial building featuring one sub -major unit and multiple minor units within the Washington Park Commercial Center (Sub -major 5 and Shops 4)) for the property bounded by Highway 1 1 1, Avenue 47, Washington Street, and Adams Street. 1. Commissioner Alderson stated he had a potential conflict of interest due to the location of the project and withdrew from the dais. 2. Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which was on file in the Community Development Department. 3. Chairman Kirk asked if there were any questions of staff. Commissioner Daniels asked if the driveways were right -in, right - out only. Staff stated the southerly driveway would have a left turn in. 4. Commissioner Quill stated he was concerned as the building front appears to be flat. He would also like to see a more detailed color board and renderings submitted with the report. 5. Chairman Kirk asked for clarification regarding the statement in the staff report regarding modifying eliminate the overhang and include 4 61Y' ' G:\WPDOCS\PC Minutes\9-27-05.doc Planning Commission Minutes September 27, 2005 an access ramp for maintenance purposes. Does this mean that if a ramp were installed it would be easier to maintain? Assistant City Engineer Steve Speer explained that if they want to keep the encroachment into the retention basin there is room to reconfigure the basin to the north. Chairman Kirk asked if there was a ramp for maintenance purposes, and if so, what is staff's reaction to the cantilevered portion of the building? Staff stated the retention basin should be accessed regardless. There is also room on the north side of the retention basin. Chairman Kirk asked if there was room for a ramp what about the cantilever condition. Staff stated they should be able to access the retention basin regardless. Community Development Director Doug Evans stated the cantilever is a concern because of nuisance issues. 6. Commissioner Quill stated this retention basin will be fairly hidden and the opportunity to not maintain it could be a problem. He asked if it was fenced, or accessible to the public. Staff stated it is not fenced and therefore will be accessible to the public; it will be maintained by the property owner at the expense of the merchants. Commissioner Quill asked if there was any additional sub -drainage for nuisance drainage. Staff stated yes and explained their function. 7. Chairman Kirk asked if an underground retention system was considered. Staff stated yes and met with the applicant regarding them. The cost is expensive and they need to be maintainable. 8. Commissioner Daniels stated he is concerned this will be a problem. Could the building be turned to put the retention basin in the front of the building as a design feature. The retention basin will become a nuisance and maintenance problem. Community Development Director Doug Evans stated they reviewed the building under the Specific Plan guidelines and there is no question, a backdoor retention basin will have problems. He does, however expect visibility because the Center has an access on the east side. 9. Commissioner Daniels asked if there were any incentives that could be offered to the developer to redesign this portion of the Center. Community Development Director Doug Evans stated he is unaware whether or not there could be any incentives offered. Any change would require a renegotiation of the Specific Plan. 462 ? G:\WPDOCS\PC Minutes\9-27-05.doc Planning Commission Minutes September 27, 2005 10. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Jack Tarr, Bill Sanchez, and Michael Kerredy, representing Washington 1 1 1, Ltd. gave a presentation on the project. Mr. Kerredy noted the elevation deviations and the awnings that extend out six feet as well as variations in height. The rear is very blank as it is the loading area and will not be seen from the public. 11. Chairman Kirk noted there was not a lot of vertical plant material on the north elevation. Mr. Kerredy stated that was because it was too close to the street and limited in what could be done. 12. Commissioner Quill asked if they intended to cantilever the building. Mr. Tarr stated they had considered it, but the stem wall works fine for them. 13. Chairman Kirk asked about the concerns that had been raised about the retention basin. Mr. Tarr stated it is a cost benefit ratio. The City does not have clear criteria as to what is required. Based upon their meeting with staff, the City prefers the more expensive alternative for underground. They are analyzing their options. They have no objection to amending the Specific Plan to address some of these issues. He noted the maintenance of the retention basin will be included in the rental contracts as common area costs. 14. Commissioner Quill asked where the tenants will deposit their trash. Mr. Bill Sanchez noted the location of the trash enclosures on the site map. Mr. Tarr stated the maintenance will be included in the CC&R's for the Center for maintenance. He would like to request the memo submitted by staff dated September 27, 2005, with the revised changes be adopted. They only condition they are in disagreement with is Condition #36, regarding driveway access and circulation. They believe they have all the accesses that are needed and request Condition #36 be deleted. 15. Commissioner Daniels asked if this portion of the Center could be redesigned to move the retention basin. Mr. Tarr they do not believe there is a viable design that gives them the efficiency they need. Discussion followed regarding benefits to the present design. 463 16. Commissioner Quill stated with this design the tenants delivery trucks will be dropping off at the front door. He cannot see how a G:\WPDOCS\PC Minutes\9-27-05.doc Planning Commission Minutes September 27, 2005 semi -truck can get in and out of the loading dock as designed. Mr. Tarr stated these tenants use the smaller trucks. He noted the circulation on the site plan and discussion followed. Mr. Tarr noted the access would be constructed on the future phase, east of the parcel map for this project. 17. Commissioner Daniels asked if along the east side of the building there is a driveway that connects to the driveway behind Lowes. Mr. Tarr stated yes. 18. Commissioner Quill noted that is not where the trash enclosure is or where the shop loading would be located. Mr. Sanchez clarified the loading areas for the sub -major and the shops on the site map. 19. Chairman Kirk noted the Specific Plan has been approved and typically when a Site Development Permit is brought back, the focus will be on the architecture and landscaping and yet on this application major issues are being addressed that should have been resolved when the Specific Plan was being considered. How much discretion does the Commission have addressing issues that conceptually were approved in the Specific Plan. Community Development Director Doug Evans stated that circulation and circulation phasing can be discussed at each phase of the development. With regards to the specific plan flexibility, this City has reviewed Site Development Permits for conformity to a specific plan and staff does believe this site plan does conform as far as location of buildings and primary access points with the exception of the one concern. We do have issues with the access and retention basin but a Memorandum of Understanding was entered into to resolve several of these issues. Assistant City Attorney Michael Houston added that while the City takes the position that specific plans do confer entitlement, a discretionary body does have the ability to add additional discretionary conditions at a subsequent approval process; especially when the site has not been built. If additional traffic impacts need to be studied, it would be appropriate to have that study done and not take action. With respect to the retention basin, he would defer to the Public Works Department to the particulars. It may be appropriate to amend the Memorandum of Understanding (MOU) that exists between the City and the developer should the Commission desire so. 20. Chairman Kirk asked why and when the MOU entered into. 464 Assistant City Engineer Steve Speer stated in May, 2004 because 2b G:\WPDOCS\PC Minutes\9-27-05.doc Planning Commission Minutes September 27, 2005 the City and the developer could not come to terms in regard to how much water they have to take onto their site. The Specific Plan has proposed the location of the basin at this location. Chairman Kirk asked if the MOU precludes the Commission from making suggestions in regard to the retention basin or the design of the retention basin requiring the undergrounding of the retention basin. Staff stated the City did not require it to be under - grounded. This was the option the developer determined. Staff worked on how much water had to be retained more than where it should be retained. 21. Commissioner Daniels asked if the developer had submitted an "L" shaped design, would the City have found that compatible with the earlier approval. Community Development Director Doug Evans stated the Commission could have made the findings that it did not change the intent of the approval. If the Commission wants to pursue the retention basin further, staff would recommend continuing the application to allow further time for review in relation to the MOU. 22. Chairman Kirk stated this is a good looking commercial project, and it would be a benefit to get it approved as soon as possible. Mr. Tarr stated the retention basin was designed as part of the overall hydrology for the entire Specific Plan site. It was not designed as a part of just this particular building. 23. Commissioner Ladner asked if staff was comfortable with the retention basin and overall circulation plan. Assistant City Engineer Steve Speer stated they have no issue with the retention basin. In regard to the circulation, staff does think proving another connection to the north -south street that connects to Avenue 47 would be useful. Additionally, in regard to traffic onto Washington Street, the big concern about the signal is to keep the traffic flow moving on Washington Street. Stacking will cause people to look for an alternate route and this is why staff is looking for those alternate routes. The temporary road behind Lowes would be a solution. 24. Chairman Kirk closed the public comment portion of the hearing and opened it to Commission discussion. 465 25. Commissioner Quill stated he understands the site has been ,2 7 G:\WPDOCS\PC Minutes\9-27-05.doc Planning Commission Minutes September 27, 2005 engineered to meet the water demand, but it seems it could have been designed to be more aesthetically pleasing if hydrology was not the driving force for design. He does believe loading and unloading will take place in the front of the building instead of the rear and the rear access is not going to be easy. He has concerns that when the signal is installed and does not work in sequence with the signal at Highway 1 1 1, it will be a nightmare. He agrees the temporary street would be to the benefit of everyone. He questions why there are no parkway landscaping plans in this submittal. Community Development Director Doug Evans stated that if it is not already approved, they will have to be submitted for approval. 26. Chairman Kirk reopened the public comment. Mr. Tarr stated the streetscape has already been approved under prior approvals. 27. Chairman Kirk closed the public comment portion again. 28. Commissioner Daniels agreed the three signals at Highway 1 1 1, Simon Drive and Point Happy will all need to be in sequence. The applicant has made a good argument for the retention basin being where it is, but he still believes it was not good planning and should have been caught before. 29. Commissioner Ladner stated that in regard to the retention basin she has a problem with liability and believes that the rear location is better. It is a high -end development that will be maintained by the tenants. As to the access road she believes it is necessary to have access to Avenue 47. 30. Chairman Kirk stated the design of the building is excellent, however he would prefer to have the fine architecture closer to Washington Street and therefore agrees with the retention basin in the rear. He does object to the sea of asphalt next to Washington Street. He would like to see the developer and City come to some agreement that is a cost benefit and provide the underground retention. This could resolve a lot of the issues raised for the rear of the building. He would also like to see the temporary access behind Lowes constructed and would support keeping Condition #36. In addition, he would support accelerating development of the access across the site. In terms of loading access, he would like to see a diagram to ensure that the circulation worKs. 466 Therefore, he would like to continue the application to review some of these issues. At that time show the articulation of the )$ G:\WPDOCS\PC Minutes\9-27-05.doc Planning Commission Minutes September 27, 2005 elevations as well as the design on the rear of the building with increased landscaping. 31. Commissioner Daniels stated he would be more comfortable if the retention basin were underground. 32. Commissioner Quill stated he does not believe undergrounding the retention basin would solve the issues. He would suggested some of the issues could possibly be resolved at this time and not continue the application. 33. Chairman Kirk reopened the public hearing. Mr. Tarr pointed out the location of the proposed retention basin for Phase 3. The undergrounding at this location will not work and would be a million dollars in costs. In regard to the roadway, they can design cul-de-sacs for temporary turnarounds for the loading behind the shops. In regard to the elevations, they do have a lot of vertical as well as horizontal articulation. The rear of the shops could have some articulation, but they are the rear of the buildings. Mr. Kerredy stated there are some areas where they could break up the parapet and introduce some alternative materials to break up the rear. 34. Chairman Kirk asked if the suggestion for the temporary access would be acceptable to staff as well as the applicant to not hold up the project. 35. Commissioner Quill suggested Condition #36 be revised to read, "...the temporary road access would be installed prior to a Certificate of Occupancy being issued." 36. It was moved by Commissioners Daniels/Alderson to adopt Planning Commission Resolution 2005-040, approving Site Development Use Permit 2005-840, as recommended and amended: a. Condition added: A temporary road shall be constructed and maintained across the southeast portion of the site prior to a certificate of occupancy. b. Condition added: A turn around for loading and unloading and trash collection shall be added to the east side of the building. C. Condition added: Additional articulation shall be added to G:\WPDOCS\PC Minutes\9-27-05.doc Planning Commission Minutes September 27, 2005 the rear of the building. ROLL CALL: AYES: Commissioners Ladner, Quill, and Chairman Kirk. NOES: None. ABSENT: Commissioners Alderson. ABSTAIN: Commissioner Daniels. Commissioner Alderson rejoined the Commission. E. Site Development Permit 2005-837; a request of ND La Quinta Partners, LLC for consideration of architectural and landscaping plans for a Guard House complex for the property located on the south side of Avenue 52, idway between Madison Street and Monroe Avenue within the Madison ub. F. 1. Chairman Kirk opened the public hearing and asked for the staff eport. Principal Planner Stan Sawa presented the information c ntained in the staff report, a copy of which was on file in the Cohqmunity Development Department. n Kirk asked if there were any questions of staff. 2. Chairm Commiss' ner Alderson asked for an explanation of the buildings at the entrhpce. Staff explained the layout. 3. Chairman Kirk asked if the applicant would like to address the Commission. John Gamlin, representing the applicant, gave a presentation oft a project. He asked that Condition #43 be deleted as they beli ve they had negotiated the best solution with both the City of Inds and La Quinta in regard to the entrance. Community Developm t Director Doug Evans suggested it not be eliminated, but allow st ff to review the documents Mr. Gamlin referenced, and not requir a Specific Plan Amendment. 4. It was moved by Commisl4loners Daniels/Alderson to adopt Planning Commission ResolLklon 2005-042, approving Site Development Use Permit 2005- 37, as recommended. ROLL CALL: AYES: Commissioners Alder n, Daniels, Ladner, Quill and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. Environmental Assessment 2005-543 and Tenth request of Coral Mountain Tails, LLC for consider of approximately 317.61 acres into 219 resider street lots, and open space lots for the prol ive Tract Map 33444; a tion of the subdivision It 1 lots, amenity lots 468 )er located west of 3C G:\WPDOCS\PC Minutes\9-27-05.doc ATTACHMENT #4 FOR THE FIRM: Mark A. Ostoich e-mail- Mark.Oatoich6greshamsavage.com GRESHAM SAVAGE NOLAN & TILDEN A PROFEss1oNAL CORPORATION LAWYERS - FOUNDBD 1910 550 EAST HOSFr[ALITY LANE, SUITE 300 SAN $ERNARDINo, CALvomi4 924084205 (909) 884-2171 - FACSIMILE (909) 888-2120 www.greshamsavage.com October 12, 2005 City of La Quinta Community Development Department 78495 Calle Tampico La Quinta, California 92253 Re: Application for Appeal of Findings and/or Conditions. Applicant/Appellant: Washington l 11, Ltd. Site Development Permit 2005-838 — Construction of Three Commercial Buildings La Quinta Planning Commission Hearing of September 27, 2005 Dear Sirs/Madams: This firm has been retained by Washington 111, Ltd. (the "Appellant") regarding their appeal of conditions of approval for Site Development Permit 2005-838 regarding the proposed construction of three commercial buildings within the Washington Park Commercial Center project ("Project'), and any findings .supporting those conditions of approval. Appellant is appealing only the following conditions of approval adopted by the La Quinta Planning Commission (the "Commission") at the hearing on September 27, 2005, and any findings supporting those conditions of approval: 1. Appellant appeals and objects to Condition 36, requiring Appellant to advance the scheduled extension of the planned, internal drive aisle running from the southern portion of the Site and providing access to La Quinta Center Drive and Avenue 47 ("Southeasterly Drive Aisle"). 2. Appellant appeals and objects to Condition 40(a) prohibiting wheel stops. Appellant appeals and objects to those conditions of approval and any findings supporting them based on a variety of grounds, including the following: . A. The Commission cannot impose the condition. that Appellant provide the specified access ahead of schedule. The Commission and the City are concerned about circulation and access, and apparently found that the extension of the planned drive aisle running from the southern portion of the Site Development Permit to La Quinta Center Drive and thereby providing access to La Quinta RIVERSIDE OFFICE - 3750 UNIVERSITY AVENUE, SUITE 250, RIVERSIDE, CA 92501-3335..(951) 684-2171 - FACSIMILE(951) 684-2150 \V742.000 — 50322.1 VICTORVILLE OFFICE - 13911 PARK AVENUE, SUITE 208, VICTORVILLE, CA 92392 - (760) 243-2889 - FACSIMILE J760) 243-0467 - 31 GRESHAM SAVAGE NOLAN & TILDEN, A PROFESSIONAL CORPORATION Mark A. Ostoich October 12, 2005 Page 2 Center Drive and Avenue 47, would alleviate the concern. Circulation and access are basic project infrastructure issues, which were resolved in Specific Plan Amendment No. 4 and the environmental document prepared in connection with the Amendment. Consistent with those approvals, the City subsequently approved a phased parcel map, which allowed the project to be built in multiple 'phases. The Southeasterly Drive Aisle was always planned for installation during a later project phase, and the City has not provided any evidence showing a change in conditions. As long as the sequencing of the ingress and egress improvements is consistent with the Specific Plan, Appellant objects to the Planning Commission's attempt to advance the timing of the scheduled improvements. B. The Commission cannot prohibit the use of wheel stops. Applicant owes a duty of care to third persons who enter onto Applicant's property. (California Civil Code § 1714 (a)) As stated in Davert v. Larson, 163 Cal.App.3:d 407, 410, 209 Cal.Rptr. 445 (1985), "Generally, the duty owed by a landowner is nondelegable." Since Applicant will be responsible for safety of those on the property, the Commission cannot prohibit the use of wheel stops as a safety device. Wheel stops promote safety in several ways. Without a wheel stop, the front of a motor vehicle may overhang the sidewalk by several feet. If a pedestrian is on the sidewalk, a vehicle may actually strike the pedestrian in the absence of a wheel stop. Furthermore, the Americans with Disabilities Act (codified in Title 42 of the United States Code) requires a minimum sidewalk width to accommodate people with wheelchairs or other mobility -related needs. A vehicle overhanging the sidewalk might reduce the available sidewalk area to below this minimum and hamper access by someone with disabilities. Wheel stops have been approved for all prior Site Development Permits on this project, including the Specific Plan. Conditioning approval of this Site Development Permit on the absence of wheel stops will create an aesthetic break across the Washington Park project and exacerbate the problem of vehicle overhang as drivers rely on the nonexistent wheel stops. In addition, City staff s apparent preference for bollards over wheel stops never arose at the above -referenced' Planning Commission hearing. Neither the discussion at the Planning Commission hearing nor the conditions of approval themselves requires any safety improvements such as bollards. The Applicant's preferred safety measure is wheel stops, rather than bollards. For all of the above reasons, the Applicant's preferred safety measure is reasonable and should be given preference over City staff s preferred safety measure. C. Appellant has a vested right to rely on the Specific Plan. Appellant has a "vested right" to rely on the Specific Plan and the approvals and permits obtained thus far on this project. Appellant has already performed a substantial amount of work 470 W 74Z" - 50527 1 32 GRESHAM SAVAGE NOLAN & TILDEN, A PROFESSIONAL CORPORATION Mark A. Ostoich October 12, 2005 Page 3 in reliance thereon and has diligently proceeded with the Washington Park Project. Since Appellant has proceeded in good faith reliance upon the approvals already obtained from the City, the Commission should not now accelerate conditions or add preventive conditions which do not have a nexus to the proposed buildings. As stated in Avco Community Developers, Inc. v. South Coast Regional Commission, 17 Ca1.3d 785, 791 (1976), "It has long been the rule in this state and in other jurisdictions that if a property owner has performed substantial work and incurred substantial liabilities in good faith reliance upon a permit issued by the government, he acquires a vested right to complete construction in accordance with the terms of the permit. Since the City of La Quinta has previously approved the Specific Plan Amendment No. 4, as well as the remaining provisions of the Specific Plan and the permits for the work done thus far on the Washington Park Project, the Commission should not now make approval of this particular Site Development Permit conditional upon improvements approved for a later stage or abandonment of wheel stops as safety features. Fairness dictates, xhat Appellant be allowed to complete development of this project in accordance with the approvals that it has already obtained. Very truly yours, Mark A. Ostoich, of GRESHAM SAVAGE NOLAN & TILDEN, A Professional Corporation MAO/pmj Cores\Appeal Letter -Site Development Permit 2005-838 471 M42.OW -- 565= 1 - 33 ATTACHMENT 5 PLANNING COMMISSION RESOLUTION 2005-041 CONDITIONS OF APPROVAL - FINAL SITE DEVELOPMENT PERMIT 2005-838 WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: SEPTEMBER 27, 2005 TRAFFIC IMPROVEMENTS 35. Ancillary access points and turning movements of traffic are limited to the following: A. Washington Street 1) Primary South Entry — Right turn movements in and out and left turn movements in are permitted. Left turn movements out are prohibited. 2) Secondary North Entry — Right turn movements in and out are permitted. Left turn movements in and out are prohibited. B. Simon Drive 1) Westerly Entry — Full turn movements are permitted. 2) Easterly Entry — Right turn movements in and out are permitted. Left turn movements in and out are prohibited. The applicant shall extend the driving aisle from the southeastern portion of the Site Development Permit to provide access to La Quinta Center Drive and Avenue 47, as cited for a latter phase in the specific plan, ahead of schedule. This temporary road, paved with 3" AC on native base, shall be completed prior to any certificate of occupancy approval. Final conditions concerning the improvements of this driving aisle will be addressed when building plans are reviewed. 36. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Parking Lot Areas (except high traffic areas) 3.0"a.c / 4.5" c.a.b. Parking Lot Areas (High traffic Areas) 5.5" a.c./6.5" c.a.b. or the approved equivalents of alternate materials. 472. P:\Reports - PC\2005\09-27-05\SDP 05-838 Washington Park\PC COA SDP 2005-838 FINAL.doc PLANNING COMMISSION RESOLUTION 2005-041 CONDITIONS OF APPROVAL - FINAL SITE DEVELOPMENT PERMIT 2005-838 WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: SEPTEMBER 27, 2005 37. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 38. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 39. The applicant shall construct a temporary 65' radius truck turnaround paved with 3" AC on native, to be located at the end of the driving aisle serving the Shops 4 side loading area. PARKING LOTS and ACCESS POINTS 40. The design of parking facilities shall conform to LQMC Chapter 9.150 (Parking). In particular, the following are conditioned with this approval. A. 4-foot clearance for ADA accessibility across all sidewalk areas shall be provided excluding 2-foot overhang for parked vehicle. Wheel stops are not permitted. B. Parking spaces at the end of parking aisles against curb or wall shall be widened by two additional feet. C. Accessibility routes to other buildings and public streets shall be shown on the precise grading plan. D. Cross slopes should be a maximum of 2% where ADA accessibility is required including accessibility routes between buildings. E. Building access points shall be shown on the Precise Grading Plans to better evaluate ADA accessibility issues. F. If flush curbs are proposed for the proposed buildings, truncated domes 473 shall be installed where required. 37) PAReports - PC\2005\09-27-05\SDP 05-838 Washington Park\PC COA SDP 2005-838 FINAL.doc PLANNING COMMISSION RESOLUTION 2005-041 CONDITIONS OF APPROVAL - FINAL SITE DEVELOPMENT PERMIT 2005-838 WASHINGTON PARK 111, LTD. - SUBMAJOR 5 & SHOPS 4 ADOPTED: SEPTEMBER 27, 2005 Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes, ADA accessibility route to public streets and other features shown on the approved construction plans, may require additional street widths and other improvements as may be determined by the City Engineer. SITE LAYOUT 41. Based on Drainage requirements, the applicant shall provide a Final Building Layout reconfigured or modified based on the aforementioned requirements or other requirements conditioned in this Site Development Permit to the Community Development and Public Works Department for approval. CONSTRUCTION 42. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. LANDSCAPING 43. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 44. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 45. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 474 310" PAReports - PC\2005\09-27-05\SDP 05-838 Washington Park\PC COA SDP 2005-838 FINAL.doc ATTACHMENT 6 V. DEVELOPMENT REGULATIONS The development regulations contained herein provide specific standards relative to land uses in addition to site design and construction re permitted cific Plan Area. They are intended to protect the public health, safety, and pwe fare and tto create a harmonious relationship with surrounding land. In general, this specific plan is consistent with the CC Zone of the City of La Quints Zoning Code unless a different standard is identified below. Should a development standard contained in this Specific Plan conflict with an equivalent standard contained in the City of La Quinta Zoning Code, the provisions of the . In instances where the Specific Plan does not address a Specific Plan shall take precedence particular regulation, the applicable portion of the City of La Quinta Zoning Code shall govern. The Community Development Director shall have the authority to approve minor adjustments during Development Permit Review, so long as he determined such adjustments are consistent with the Specific Plan Land Use Plan. VI. PHASING AND IMPLEMENTATION Required ROW improvements, site preparation, and utilities work will begin as soon as the required approvals are available. The entire development will be constructed in two phases with construction beginning as soon as the required approvals are available. Two general contractors have been selected. The development will be sequenced to maximize efficiency and to accommodate current tenant requirements as quickly as is reasonable. Lease negotiations and project marketing to attain 100% occupancy are subject to market conditions and are ongoing. VII. DESIGN GUIDELINES A. Overview The Design Guidelines for the Specific Plan have been developed as a method of achieving a high quality, cohesive design character for the development of Washington Park They provide specific design criteria for the development of the project, as well as encouraging creativity, imagination and a high level of harmony and consistency within the surrounding community. Adherence to the Design Guidelines will create a desirable asset to the community and enhance the project's overall value. These guidelines will govern the design quality of the project for application in the following ways: • To provide the City of La Quinta with the necessary assurance that the Specific Plan area will develop in accordance with the quality and character proposed; • To provide guidance to developers, builders, engineers, architects, landscape ;architects and other professionals in order to maintain the desired design quality; To provide guidance to City staff, the Planning Commission and the City Council in the review of construction plans for the Specific Plan area. 475 Washington 111, LTD 3 " ATTACHMENT #7 STAFF REPORT PLANNING COMMISSION DATE: SEPTEMBER 27, 2005 CASE NO.: SITE DEVELOPMENT PERMIT 2005-838 REQUEST: CONSIDERATION OF DEVELOPMENT PLANS FOR A 27,225 SQUARE FOOT RETAIL COMMERCIAL BUILDING FEATURING ONE SUB -MAJOR UNIT AND MULTIPLE MINOR UNITS WITHIN THE WASHINGTON PARK COMMERCIAL CENTER (SUB -MAJOR 5 & SHOPS 4) LOCATION: BOUNDED BY HIGHWAY 111, AVENUE 47, WASHINGTON STREET AND ADAMS STREET APPLICANT: WASHINGTON 1 1 1, LTD PROPERTY OWNER: WASHINGTON 1 1 1, LTD ENVIRONMENTAL REVIEW: THE CITY COUNCIL CERTIFIED ENVIRONMENTAL ASSESSMENT 2002-072 FOR SPECIFIC PLAN 89-01 1, AMENDMENT NO.4 WASHINGTON PARK SPECIFIC PLAN. NO CHANGED CIRCUMSTANCES OR CONDITIONS AND NO NEW INFORMATION IS PROPOSED WHICH WOULD TRIGGER THE PREPARATION OF A SUBSEQUENT ENVIRONMENTAL ASSESSMENT PURSUANT TO PUBLIC RESOURCES CODE SECTION 21166. ZONING: REGIONAL COMMERCIAL (RC) GENERAL PLAN DESIGNATION: REGIONAL COMMERCIAL (RC) SURROUNDING ZONING/LAND USE: NORTH: REGIONAL COMMERCIAL (RC) SOUTH: REGIONAL COMMERCIAL (RC) EAST: REGIONAL COMMERCIAL (RC) WEST: LOW DENSITY RESIDENTIAL (LDR) 476 38 BACKGROUND AND OVERVIEW: Site Development Permit The request is for approval of a Site Development Permit to construct a portion of a retail shopping center in the Washington Park commercial center, consisting of a total 27,225 square feet. Though the specific plan initially identified the project to be constructed in two phases (SP 89-01 1 Am. No.4, p.23), submittal of the project have been by means of multiple site development permits. This submittal is designated as Sub -Major 5 and Shops 4. Site Plan This phase of the site is located at the center of the project site along Washington Street and southeast of Simon Drive. Parking will be located along the front of the proposed units towards Washington Street and, to a lesser extent, at the south side of the development. A landscaped retention basin is proposed immediately to the rear of the units, requiring the Shops 4 segment of units to utilize the southeast side for loading access. A water feature is proposed at the center pedestrian court, which will serve as the focus for this phase. The previously approved Shops 3 portion of the site, currently under plan check, will be attached to the north side of the Sub -Major 5 unit. Parking and Access Primary vehicular access to this proposed phase of Washington Park will be from two un-signaled driveways accessing Washington Street. Driveways along Simon Drive will provide secondary access. As currently proposed, access to Avenue 47 will not be available until future phases are completed. . The overall parking standard for Washington Park is 5 spaces per 1,000 SF of floor area (SP 89-01 1 Amd#4, p.10), which would require 135 parking spaces for this phase. Site plans identify approximately 175 parking spaces either adjacent to, or immediately fronting this phase of the project (Attachment 1). Public Works Concerns Concerns have been raised with regards to circulation and access associated with all previously approved phases combined with the phase under consideration. The traffic study conducted for the Specific Plan did not consider phasing of development or specific uses such as Trader Joe's that are known for generating a relatively large number of trips. Currently, ingress and egress for these phases of development is focused upon the Washington Street driveways and Simon Drive, preventing opportunity for left turn movement on to Washington Street. A future signal is currently under construction for the Simon Drive and Washington Street intersection. Once constructed, left turn movement on to Washington will be 477 39 permitted. However, a short left turn signal cycle will exist due to the need to coordinate timing with the Washington and Highway 1 1 1 signal. The introduction of this signal will result in a significant increase in trips at this intersection primarily due to the demand for left turn movement on to Washington. Future phases of development will provide an additional alternate access route by connecting with La Quinta Center Drive, which in turn connects with 47th Street and Highway 111. 47th Street provides another option for left turn movement on to Washington as it is an existing signalized intersection. In order to address the circulation and access concerns, two options have been proposed. The preferred method would be to provide a south access connection to La Qunta Center Drive, as previously identified and approved in the specific plan. This would be constructed prior to occupancy of this phase of development. This route would allow the opportunity for vehicles to access Avenue 47 via La Quinta Center Drive. The alternative would be to conduct an updated traffic study to specifically address the Washington Street and Simon Drive intersection and the trip impact of the previously approved phases combined with the phase under construction. Study recommendations for improvements, if any, would be installed or constructed prior to occupancy for this phase of development. Retention Basin The applicants have proposed a portion of the aforementioned retention basin to extend underneath the southeast corner of the Sub -Major 5 structure. Staff recommends this cantilevered condition be revised to a stem wall, in order to prevent the accumulation of debris or other activity. Although the purpose of this is to provide additional storm water retention, Public Works has indicated that the retention basin could be modified to eliminate the overhang and include an access ramp necessary for maintenance purposes. Architecture and Landscape Design The proposed architectural design is a continuation of the Washington Park style, characterized as "Desert Deco ... an interpretation of contemporary, modern, and art deco architecture." Identical to existing phases, Sub -Major 5 and Shops 4 will have a seamless architectural transition from the previously approved Shops 3 phase currently under plan review. The building utilizes a staggered roof line at 18 to 22 feet in height, an anodized aluminum store front, glass doors, awnings, wood trellises with steel support, and color band wainscoting. Exterior walls will consist of stonework and stucco with warm muted colors in the same manner as previous phases, such as the existing Target, Stein Mart, and Circuit City retail stores. 478 � �, The proposed landscape plan is consistent with and conforms to the Specific Plan guidelines, including the palette of plant materials. Landscaping is proposed at regular intervals along the front, side, and rear of the structure. The rear retention basin will utilize decomposed granite and a soil stabilizer. Trees and shrubs are proposed along portions of the basin rim. The preliminary landscape plan consists of Guadalupe Palms and Mexican Fan palm trees and shade trees including Sweet Acacia, Chilean Mesquite, and Hybrid Palo Verdes. The ground cover and shrub plant material are low water consumption and are native to the area. ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE (ALRC) REVIEW: The ALRC reviewed this request at the September 7, 2005 meeting (Attachment 3). The Committee adopted Minute Motion 2005-838 recommending approval with the following conditions: 1 . Landscaped areas adjacent to parking spaces shall include an 18" inch concrete strip to prevent damage from passengers exiting vehicles. Such provisions could include a wider curb or step for passengers and should not reduce the overall landscaped area or conflict with the proposed landscaping and sidewalk pattern. 2. The trash enclosures should be revised to Waste Management specifications with consideration to the proposed side loading area. 3. Details concerning the loading area designed for Shops 3 should be submitted, as Sub -major 5 utilizes the Shops 3 loading area. Parking and driving aisle details concerning the adjacent future phases located to the south would help clarify ingress and egress at the proposed side loading area for this phase. 4. The proposed Sub -major 5 structural overhang at the retention basin should be eliminated and modified to a stem wall. 5. Additional landscaping should be planted along the entire rim of the retention basin, including the rear of the structure and the side loading area. 6. Provisions for a maintenance ramp have been requested by Public Works. Ramp access should have a 3:1 slope. 7. Items cited on the materials board should include a citation that they will be consistent with materials used in previous approved phases of Washington Park. 8. Although the plans identify variations between awnings and trellises, additional canopy shade for pedestrian areas should be considered. COMMENTS FROM OTHER DEPARTMENTS AND AGENCIES: 479 41 The project was sent out for comment to City Departments and affected public agencies on August 16, 2005, requesting comments returned by September 2, 2005. All applicable comments are incorporated in the Conditions of Approval. PUBLIC NOTICE: This project was advertised in the Desert Sun newspaper and posted on September 17, 2005. All property owners within 500 feet of the site were mailed a copy of the public hearing notice. ANALYSIS AND ISSUES: The findings necessary to approve the Site Development Permit can be made provided the recommended Conditions of Approval are imposed per Section 9.210.010 of the Zoning Code as noted in the attached Resolution. RECOMMENDATION: Adopt Planning Commission Resolution 2005-_, approving Site Development Permit 2005-838 to allow construction of three commercial buildings (Sub -Major 5 & Shops 4), subject to conditions. ATTACHMENTS 1. Plans and Elevations 2. Minutes for the September 7, 2005 Architecture and Landscape Review Committee Prepared by: Andrew J. Mogensen, Associate Planner 480 423 9.150.080 Parking facility design standards. Page I 9.150.080 Parking facility design standards. ATTACHMENT #8 A. Parking Layout and Circulation. 1. Except for single-family detached, single-family attached, duplex and townhome residential uses, no parking facility shall be designed so that vehicles are required to back into a public street to exit the facility. 2. No parking space shall be located within three feet of any property line. 3. Tandem parking shall be permitted only in mobilehome parks/subdivisions, as driveway guest parking for single-family detached, single- family attached and duplex residential uses, and where valet parking is provided. 4. With the exception of single-family detached, single-family attached and duplex residential uses, all parking bays shall be bordered by continuous curbs to serve as drainage channels and as wheel stops. Individual wheel stops shall not be permitted in lieu of such curbs. 5. All driveways shall be designed for positive drainage. If an inverted crown is proposed for a driveway, the center portion shall be a ribbon gutter of portland cement concrete rather than asphaltic concrete. 6. Parking lot layouts shall provide a clear hierarchy of major access drives (connecting the parking area to the public street), fire lanes, loading areas, minor drives, parking bay maneuvering areas, etc. Parking shall not be arranged to require backing out into major access drives. 7. In order to avoid dead-end aisles, parking bays with ten spaces or more shall connect with other parking bays or drive aisles or shall provide a turnaround area at the end of the bay. 8. Parking accessways are those driveways that provide ingress or egress from a street to the parking aisles, and those driveways providing interior circulation between parking aisles. No parking is permitted on an accessway. Such accessways shall conform to the following standards: a. All parking facilities taking access from a major, primary or secondary arterial highway shall have a parking accessway between the arterial and the parking aisles. b. Parking accessways from arterial highways shall not have parking spaces taking direct access therefrom and shall not be intersected by a parking aisle or another parking accessway for a minimum distance of thirty feet for projects with zero to two hundred parking spaces, fifty feet for projects with two hundred one to three hundred fifty spaces, seventy feet for projects with three hundred fifty-one to four hundred fifty spaces, and ninety feet for projects with four hundred fifty-one spaces or more. All distances shall be measured from the curb face of the ultimate curbline of the adjacent street. c. Parking accessways from nonarterial streets and highways shall be not less than twenty feet in length from the ultimate curbline of the adjacent street. d. One-way accessways shall have a minimum width of fifteen feet, unless the accessway is a fire lane, which requires a minimum of twenty feet. e. Two-way accessways shall have a minimum width of twenty-eight feet. 9. Entry/exit driveways shall be placed where they result in the least interference with the flow of traffic on the public street to which they connect. 10. Joint entry driveways are encouraged and shall be arranged to allow parking lot maneuvering from one establishment to another without requiring exit to the street. Adjacent properties shall maintain agreements which permit reciprocal driveway connections across property lines. B. Parking Facility Design and Dimensions. 1. Regular Space Dimensions. All parking spaces up to the minimum required shall be designated for regular vehicle parking. Regular vehicle spaces shall have the following minimum dimensions: width, nine feet; length, seventeen feet to curb plus two feet overhang; where curbs are not provided, a minimum length of nineteen feet is required. 2. Compact Space Dimensions. Compact spaces are permitted only if such spaces are in excess of the minimum parking requirement for the use. Compact vehicle spaces shall have the following minimum dimensions: width, eight and one-half feet; length, sixteen feet to curb plus one and one-half feet overhang; where curbs are not provided, a minimum length of seventeen and one-half feet is required. Compact vehicle spaces shall be clearly marked and distributed throughout the parking facility. 3. End Spaces. Parking spaces at the end of a parking aisle against a curb or wall shall be widened by two additional feet and/or shall have a backing -out pocket provided. 4. Parallel Spaces. Spaces provided for parallel parking shall be a minimum of nine feet wide and twenty-four feet in length to permit room for maneuvering. If a wall or curb in excess of eight inches in height is adjacent to the parallel parking space, the space shall be ten feet in width. All end spaces confined by a curb shall be thirty feet long. 5. Support Posts. No support posts or other obstructions shall be placed within one and one-half feet of any parking stall, except that such obstructions are allowed adjacent to the stall within the first six feet of the front of the stall, including any overhang area (see illustration).' 481 http://www.gcode.us/codes/laquinta/view.php?topic=9-9_ 150-9_ 150_080 9.150.080 Parking facility design standards. Page 2 9.19: t buftna may on obowdedm A4JBC t as rwkft S(Wh 6. Parking Aisles. Table 9-13 following contains minimum dimensions for parking aisles: Table 9-13 Minimum Parking Aisle Dimensions Parking Angle (degrees) One -Way Aisle Width (feet) Two -Way Aisle Width (feet) 0---44 (0° = parallel) 14 26 45-54 16 26 55-64 18 26 65-79 22 26 80-90 26 26 7. Space Marking. All parking spaces in a residential or nonresidential parking lot shall be clearly marked with white or yellow paint or other easily distinguished material with each space marking consisting of a double four inch wide hairpin stripe, twelve inches on -center. 8. Entry/Exit Driveways. Entry and exit driveways for commercial and multifamily parking lots shall be a minimum of twenty-eight feet wide plus any median width (medians shall be a minimum of three feet wide). Additional turning lanes, if required, shall be a minimum of twelve feet in width. One-way entry or exit drives shall be a minimum of sixteen feet in width. Maximum driveway width shall be forty-eight feet plus median width properly radiused. Internal driveways shall conform to the minimum widths, depending on the angle of parking in Table 9-13 of this section. 9. Curve Radii. Entry driveways shall have a minimum curb radius of five feet. Internal curb radii shall be a minimum of three feet. Driveway curve radius shall be a minimum of sixteen feet inside and twenty-nine feet outside if confined by a curb or other construction. 10. Sight Distance. No parking space shall encroach on the obstruction -free zone provided for sight distance at access points to major drives or streets. The obstruction -free zone shall be a six -foot -wide linear strip adjacent to the curbline of the street or major drive and shall extend in both directions from the access point in accordance with Riverside County road department standard drawing No. 806. 11. Residential Garages. Minimum interior dimensions in residential garages and carports shall be ten feet in width per car by twenty feet in depth. (For example, a two -car garage shall be minimum twenty feet wide by twenty feet deep.) C. Fire Lanes. 1. Fire lanes meeting fire department standards shall be provided to allow access to all structures (both front and rear) for fire, law enforcement, and emergency medical purposes. 2. Fire lanes shall be kept separate from loading or service areas and the overall parking layout shall be configured so as to minimize possible obstruction of the fire lane. 3. Fire lanes shall be adequately marked and patrolled to prevent parking and other obstructions. D. Pedestrian Circulation. 1. The purpose of a parking lot is to provide for the transition from vehicular to pedestrian movement. All parking lot arrangements shall be designed to provide for the maximum safety and convenience of pedestrians in their movement to and from the parking area. 2. Where possible, landscaped areas shall also contain paved pedestrian walks for the safe movement of pedestrians. 3. On major driveways, crosswalks shall be provided to mark cross -vehicular pedestrian movement. 4. Textured surfaces, signs and speed bumps shall be used to keep vehicular speeds low. E. Loading and Other Service Facilities. 1. Off -Street Loading Requirements. a. Whenever the city determines that the normal operation of any use or development requires that goods, merchandise or equipment to be routinely delivered to or shipped from that location, sufficient off-street loading and unloading area must be provided in accordance with this subsection to accommodate such activities in a safe and efficient manner. For purposes of this chapter, the term "loading" means both loading and unloading. http://www.gcode.us/codesAaquinta/view.php?topic=9-9_ 150-9_ 150_080 Page 3 9.150.080 Parking facility design standards. b. Table 9-14 following shows the number and size of loading berths expected to satisfy the standards set forth in this subsection. However, the planning commission may require more or less loading area if it determines such change to be necessary to satisfy the purpose set forth in subsection El a of this section: Table 9-14 Number of Loading Berths Required by Floor Area Gross Floor Area (sq. ft.) Minimum Loading Berths Required 1,000-19,999 1 20,000-79,000 2 80,000-127,999 3 128,000-191,999 4 192,000-255,999 5 265,000-319,999 6 320,000-391,999 7 Each additional 72,000 square feet or fraction thereof 1 additional berth c. Each loading berth shall be not less than forty-five feet in length and twelve feet in width exclusive of aisle or maneuvering space, and shall have an overhead clearance of not less than fourteen feet. d. Loading berths may occupy all or any part of any required yard space except front and exterior side yards and shall not be located closer than fifty feet from any lot in any residential zone unless enclosed on all sides (except the entrance) by a wall not less than eight feet in height. In addition, the planning commission may require screening walls or enclosures for any loading berth if it determines that such screening is necessary to mitigate the visual impacts of the facility. e. Loading berths shall be so located and designed that the vehicles intended to use them can maneuver safely and conveniently to and from a public right-of-way, complete the loading and unloading operations without obstructing or interfering with any fire lane, public right-of-way or any parking space or parking lot aisle. f. Each loading berth shall be accessible from a street or alley or from an aisle or drive connecting to a street or alley. Entrance from and exits to streets and alleys shall be designed to minimize traffic congestion. g. Sufficient room for turning and maneuvering delivery vehicles shall be provided on the site so that vehicles are not required to back up in order to leave the site. h. The loading berth, aisles and access drives shall be paved so as to provide a durable, dustless surface and shall be graded and drained so as to dispose of surface water without damage to private or public properties, streets or alleys. i. Bumper rails and bollards shall be provided at locations where needed for safety or to protect property. j. If the loading area is illuminated, lighting shall be deflected away from abutting residential sites so as to minimize glare. k. No repair work or servicing of vehicles shall be conducted in any loading berth. 1. Off-street loading facilities shall be located on the same site as the use served. in. If more than one use is located on a site, the number of loading berths provided shall be equal to the sum of the requirements prescribed in on a site and the gross floor area of each use is less than the minimum for which loading this chapter for each use. If more than one use is located berths are required but the aggregate gross floor area is greater than the minimum for which loading berths are required, off-street loading berths shall be provided as if the aggregate gross floor area were used for the use requiring the greatest number of loading berths. n. Loading facilities for a single use shall be considered as providing required loading facilities for any other use on the same site as long as sufficient spaces are provided to meet the requirements of all uses. o. Off-street loading berths shall be provided prior to the time of initial occupancy or prior to completion of major alterations or enlargement of a structure or site. The number of loading berths provided for a major alteration or enlargement of a structure or site shall be in addition to the number existing prior to the alteration or enlargement. p. No area allocated to loading facilities may be used to satisfy the area requirements for off-street parking, nor shall any portion of any off- street parking area be used to satisfy the area requirements for loading facilities. q. No loading berth which is provided for the purpose of complying with the provisions of this section shall hereafter be eliminated, reduced, or converted in any manner below the requirements established in this title, unless equivalent facilities are provided elsewhere, conforming to this chapter. r. Because of the weight of trash trucks and other delivery vehicles, alleys and loading berths serving such vehicles shall be improved with a minimum structural section of three and one-half to six inches of portland concrete over a suitable base, depending on a recommendation by a registered civil engineer. 483 http://www.gcode.us/codes/laquinta/view.php?topic=9-9_150-9_150_080 9.150.080 Parking facility design standards. Page 4 2. Utilities. All utility connections, utility meters and mechanical equipment shall be accessible from an area adjacent to (but not within the maneuvering area of) the fire lanes. Enough space shall be provided for a service truck to park adjacent to the utility area. Such area shall not conflict with the loading and maneuvering areas required per subsection G1 of this section. 3. Trash Facilities. Trash enclosures shall be provided exclusively for trash collection in accordance with the requirements of Section 9.100.200. F. Parking Lot Surfacing. 1. All parking areas shall be designed and built with positive drainage to an approved drainage conveyance. No ponding shall be permitted. 2. All parking and maneuvering areas shall be paved with paving blocks or asphaltic or portland concrete over the appropriate asphaltic base. The structural section of the pavement and base material shall be commensurate with the anticipated loading and shall be calculated in accordance with the method promulgated by the California Department of Transportation (Caltrans). 3. The minimum thickness for portland concrete surfacing is three and one-half inches and shall be increased as needed to accommodate the expected loading. Expansion joints shall be provided. 4. The minimum structural section for asphaltic concrete pavement shall be compacted to a minimum thickness of three inches on four inches of Class Two base. The base thickness can be varied based on the recommendation of a preliminary soil report. A modified structural section may be used based upon the recommendation of a registered civil engineer if approved by the city. G. Valet Parking. 1. Valet parking shall be reviewed by the planning commission in conjunction with the site development permit or other entitlement for the use or separately as a minor use permit per the procedures of Section 9.210.020. 2. When valet parking is provided, a minimum of twenty-five percent of the required parking area shall be designated and arranged for self - parking to prevent on -street parking and blocking of fire lanes. 3. The drop-off point for valet parking shall be convenient to the front door of the facility, shaded, one way, and of sufficient capacity to accommodate three cars. 4. The route from the drop-off pickup point to the area designated for parking shall be via an on -site private drive and shall not utilize any public street. 5. A safe pedestrian route for valet staff shall be provided which does not cross the path of the valet parking route. 6. All valet parking approvals shall be conditioned to require that sufficient liability insurance for patrons be carried during each year of operation. H. Shopping Cart Storage. 1. Every use which utilizes shopping carts shall provide a shopping cart collection area or cart racks. 2. Cart racks shall be distributed so that no parking space within the facility is more than 100 feet from the nearest cart rack in order to prevent parking spaces from being lost to the random abandonment of shopping carts. 3. Each cart rack shall include either a steel frame or curbs on the lower side to contain the shopping carts. 4. Nonresidential site development permit approvals shall include a condition requiring parking lots to be cleared of shopping carts no less frequently than once every two hours. More than twenty-five percent of the required parking spaces blocked by shopping carts shall constitute a public nuisance and shall be abated. 5. Site plans and parking facilities shall be arranged in such away that pedestrians with carts need not cross major internal driveways or alternatively, to provide a crosswalk at crossing points with textured paving preceding the crosswalk to alert drivers. 6. If sidewalks adjacent to stores are used for temporary storage of assembled shopping carts, such sidewalks shall be designed with extra width so that pedestrian flows are not blocked by shopping carts. The planning commission may also require a screening wall or landscape screening in front of such a cart storage area. I. Underground and Decked Parking. 1. The minimum dimensions for underground, decked or covered parking shall be as required for uncovered surface area parking as specified throughout this section, except additional minimum dimensions may be required for specific circulation conditions or structural impediments created by the parking structure. 2. The clearance heights of overhead obstructions shall be clearly marked. 3. A level or nearly level transition area between the street and ramps up or down, parking shall be provided for a distance which will provide adequate sight distance at the street. 4. Landscaping shall be incorporated into parking structures to blend them into the environment. This shall include perimeter, grade planting and rooftop landscaping as deemed appropriate by the planning commission. 5. Parking structures shall be subject to site development permit review in all cases. As part of such review, special care shall be taken to prevent the mass and height of parking structures from intruding into the streetscape. 6. Multiple -level parking structures shall contain light wells (minimum dimensions: twenty by twenty), placed at least every two hundred feet. The base elevation of the light well shall be landscaped. Tall trees (especially palms) shall be used to tie together the various levels of the parking structure. In addition, the planning commission may require that upper levels be set back from the level immediately below in order to minimize the apparent mass of the structure from the street. http://www.gcode.us/codes/laquinta/view.php?topic=9-9_ 150-9_ 150_080 �484 9.150.080 Parking facility design standards. Page 5 J. Drive -Through Facilities. Drive -through facilities shall conform to the following regulations: 1. No drive -through facility shall be permitted within two hundred feet of any residentially zoned or used property. 2. Safe on- and off -site traffic and pedestrian circulation shall be provided including, but not limited to, traffic circulation which does not conflict with entering or exiting traffic, with parking, or with pedestrian movements. 3. A stacking area shall be provided for each service window or machine which contains a minimum of seven tandem standing spaces inclusive of the vehicle being served. The standing spaces shall not extend into the public right-of-way nor interfere with any internal circulation patterns. 4. The drive -through facility shall be designed to integrate with existing or proposed structures, including roof lines, building materials, signs and landscaping. 5. Vehicles at service windows or machines shall be provided with a shade structure. 6. Amplification equipment, lighting and location of drive -through elements and service windows shall be screened from public rights -of -way and adjacent properties per the provisions of subsection L of this section. 7. Exits from drive -through facilities shall be at least three vehicles in length, shall have adequate exiting sight -distance, and shall connect to either a signalized entry or shall be limited to right turns only. The drive aisle shall be a minimum of twelve feet in width. K. Lighting of Parking and Loading Areas. 1. Illumination of parking and loading areas shall conform to the requirements of this subsection and Section 9.100.150 (Outdoor lighting). 2. Lighting shall be provided for all parking facilities. 3. All off-street parking areas in multifamily residential projects shall be illuminated at night. 4. Commercial establishments shall provide night lighting throughout required parking areas at all hours of customer and employee use. 5. Lighting, where installed for parking area, sales and/or display area, shall be arranged so as to reflect away from adjoining residential areas and shall be designed to minimize impacts on vehicular traffic and residents. 6. Light sources shall not be visible from off the property, shall not direct light skyward, and shall be so arranged by means of filters or shields to avoid reflecting light onto adjoining properties or streets per Section 9.100.150. 7. Light standards should be placed between parking spaces or built into landscaped areas. 8. Light standard heights shall be as per manufacturer's recommended photometrics, but in no case shall the height exceed the maximum permitted building height of the zone in which it is situated or eighteen feet (measured from finish grade at the base of the standard), whichever is greater. Graduated light standard heights within a site with lower heights in peripheral areas may be required by the planning commission to provide compatibility with adjoining properties and streets. 9. Average illumination levels at finish grade in parking areas which require lighting shall be between one and two footcandles, with a maximum ratio of average light to minimum light of three to one. Lighting plans shall take into account the placement and growth of landscape materials. L. Screening of Parking Areas. 1. Screening Required. Except for single-family detached, single-family attached and duplex residential, all parking areas shall be screened by means of walls or other materials in accordance with this subsection. 2. Height. Screening shall be a minimum of three feet high adjacent to public streets or nonresidential uses and a minimum of six feet high adjacent to residential uses, except that screening shall not exceed thirty inches high where required for motorist sight distances as specified in Section 9.100.030. This height restriction shall not apply in the VT Tampico urban mix district. 3. Screening Walls. a. Wall Materials. Walls shall consist of concrete, stucco, plaster, stone, brick, tile or similar type of solid material a minimum of six inches thick. Walls shall utilize durable materials, finishes, and colors consistent with project buildings. b. Wall Articulation. To avoid visual monotony, long straight stretches of wall or fence shall be avoided. Walls and fences shall be varied by the use of such design features as offsets (i.e., jogs), pilasters, open panels (e.g., containing wrought iron), periodic variations in materials, texture or colors, and similar measures. Screening walls or fences may also include open portions (tubular steel, wrought iron, etc.) if the city determines that the desired screening of parking areas and noise attenuation is still achieved. c. Wall Planting. Shrubs and/or vines shall be planted on one or both sides of perimeter walls to add visual softening except where determined infeasible or unnecessary by the city. 4. Other Screening Materials. In addition to walls, if approved by the decision -making authority, screening may consist of one or a combination of the following materials: a. Plant Screens and Berms. Plant materials, when used as a screen, shall consist of compact evergreen plants or landscaped berms (earthen mounds). Such planting shall be of a kind or used in such a manner so as to provide screening with a minimum thickness of two feet within eighteen months after initial installation. Width of landscape strips and other landscaping standards shall be in accordance with subsection M of this section. b. Solid Fences. If permitted in the zoning district, a solid fence shall be constructed of wood or other materials with a minimum nominal thickness of two inches and shall form an opaque screen. c. Open Fences. An open weave or mesh -type fence shall be combined with plant materials to form an opaque screen. M. Parking Facility Landscaping. / r J http://www. gcode.us/codes/laquinta/view.php?topic=9-9_ 150-9_ 150_080 1 "1 9.150.080 Parking facility design standards. Page 6 1. Purpose. Landscaping of parking lots is beneficial to the public welfare in that such landscaping minimizes nuisances such as noise and glare, provides needed shade in the desert climate, and enhances the visual environment. Therefore, landscaping shall be incorporated into the design of all off-street parking areas in accordance with this subsection. 2. Preservation of Existing Trees. Where trees already exist, the parking lot shall be designed to preserve as many such trees as feasible (in the opinion of the decision -making authority) in order to make the best use of the existing growth and shade. 3. Screening. Screening of parking areas shall be provided in accordance with subsection L of this section. 4. Perimeter Landscaping. Whenever any parking area, except that provided for single-family dwellings, adjoins a street right-of-way, a perimeter planting strip between the right-of-way and the parking area shall be landscaped and continuously maintained. All planting within ten feet of any entry or exit driveway shall not be permitted to grow higher than thirty inches. Berms or low walls may also be incorporated into the planting strip. The width of the planting strip, measured from the ultimate property line (i.e., after street dedication), shall be in accordance with Table 9-15 following. (See also Nonresidential Development Standards, Chapter 9.90.) 496 http://www. gcode.us/codes/laquinta/view.php?topic=9-9_ 150-9_ 150_080 is Page 7 9.150.080 Parking facility design standards. Table 9-15 Required Perimeter Landscaping Street or Highway Minimum Width of Planting Strip (feet) Highway 111 50 Primary image corridors* 20 Other streets and highways 10 The following are primary image corridors as identified in the general plan: Washington Street, Jefferson Street, Fred Waring Drive, Calle Tampico, Eisenhower Drive (from Tampico to Washington Street). 5. Interior Landscaping. a. Within open parking lots (i.e., not including parking structures) containing four or more parking spaces, landscaping equal to at least five percent of the net parking area shall be provided within parking areas. Perimeter planting strips shall not be credited toward this interior landscaping requirement. b. All open areas between curbs or walls and the property line shall be permanently landscaped and continuously maintained. Landscaping shall include native or drought -tolerant shrubs, trees, vines, groundcovers, hedges, flowers, bark, chips, decorating cinders, gravel, and similar material which will improve the appearance of parking areas. (See also Nonresidential Development Standards, Chapter 9.90.) c. Interior landscaping shall be distributed evenly throughout the entire parking area. d. All landscaped areas shall be separated from adjacent parking or vehicular areas by a curb at least six inches higher than the parking or vehicular area to prevent damage to the landscaped area. 6. Parking Lot Shading. As part of the minimum interior landscaping required per subsection MS of this section, eight to ten foot tall (minimum fifteen -gallon container size) trees of suitable mature size, spread and climatic conditioning shall be placed throughout the parking area to provide adequate shade for pedestrians and vehicles. Canopy -type trees shall be placed so as to shade a portion of the total parking area within fifteen years in accordance with Table 9-16 following. Table 9-16 Required Parking Lot Shading Minimum Required Parking Spaces Minimum Percent of Parking Area to be Shaded 0-4 n/a 5 or more 50 a. A shade plan shall be submitted with detailed landscaping plans which shows canopies after fifteen years growth to confirm compliance with the above percentage requirements. Professional landscaping judgment shall be used to evaluate the plan as to its fifteen -year growth and coverage and its compliance with the table's percentage shade requirements. Shade coverage shall be determined by the approximate crown diameter of each tree species at fifteen years of age. b. Shade structures, such as trellises, maybe credited for up to fifty percent of the required parking lot shading specified in Table 9-16 preceding. C. Tree locations should not interfere with required lighting of public areas or parking areas. 7. Landscaped Planters. All planter beds containing trees shall be at least six feet in width or diameter. All landscape planter beds not containing trees shall be at least three feet in width or diameter. Boulders, gravel, and the like, may be integrated with plant material into a well - conceived plan. Berming or other aesthetic approaches integrated into the overall design are encouraged. Um http://www.gcode.us/codes/laquinta/view.php?topic=9-9_150-9_150_080 1.9 9.150.080 Parking facility design standards. Page 8 8. Curbs Required. All landscaped areas shall be separated from adjacent parking or vehicular areas by 4 curb or landscape planter at least six inches higher than the parking or vehicular area to prevent damage to the landscaped area. 9. Irrigation. Effective full -coverage irrigation systems shall be installed and maintained in all landscaped areas so that landscaping remains in a healthy growing condition and in compliance with the approved plan. All dead vegetation shall be removed and replaced with the same size and species plant material. Hose bibs shall be placed at intervals of not less than two hundred feet. Irrigation water shall be contained within property lines. 10. Landscaping of Undeveloped Areas. All undeveloped areas within the interior of any parking area, such as pads for future development, shall be landscaped with appropriate plant material and maintained in good condition. 11. Landscape Plans. Landscape plans shall be submitted in conjunction with grading and other development plans for all parking facilities with four or more spaces, except for single-family detached, single-family attached and duplex residential. Plans shall include all planting, hardscape, irrigation and other items required by this subsection. Plant lists shall be included giving the botanical and common names of the plants to be used and the container size at time of planting. N. Nonconforming Parking. The continuation of uses with parking which does not conform to the provisions of this Chapter 9.150 shall be subject to the provisions of Chapter 9.280 (Nonconformities). (Ord. 414 § 1 (part), 2005; Ord. 361 § I (Exh. A) (part), 2001; Ord. 299 § 1 (part), 1997; Ord. 284 § 1 (Exh. A) (part), 1996) http://www. gcode.us/codesA aquinta/view.php?topic=9-9_ 150-9_ 150_080 WASHINGTON III, LTD 80-618 DECLARATION AVE INDIO, CA 92201 November 10, 2005 June S. Greek City Clerk City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Subject: SDP 2005-838 Appeal Hearing Ms. Greek, 'k . 11/1.S/sS' 760-775-7967 PHONE 760-775-8329 FAX �I ?005 �- CITY OF LAO((��INTA COMMUNITY OEVELOPMEdT 0FPARTMENT Washington 111, LTD is hereby requests that the SDP 2005-838 Appeal Hearing scheduled for Tuesday November 15 be deferred to the December 6th City Council hearing. Thank you. Sincerely, ajo---� v� Bill Sanchez Owner's Representative C.C. Jack Tarr, Washington 111, LTD Mark A. Ostoich, Grisham Savage Nolan & Tilden 40, T4bt 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 15, 2005 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: A Joint Public Hearing Between the City Council PUBLIC HEARING: and Redevelopment Agency to Consider the Sale of Real Property Located at 52-625 Avenida Rubio By and Between the La Quinta Redevelopment Agency and Angela Juarez RECOMMENDATION: Approve the sale of the single-family home located at 52-625 Avenida Rubio to Angela Juarez for a purchase price of $165,000. FISCAL IMPLICATIONS: The Agency will receive approximately $82,000 from sale proceeds and will fund a $75,000 silent second trust deed loan; funding the second trust deed loan will insure that the dwelling is affordable to a very low-income household. BACKGROUND AND OVERVIEW: In August, 1995, the Agency acquired 50 single-family homes in the Cove to remove them from bankruptcy proceedings filed by the then owner, Coachella Valley Land. Known as the La Quinta Rental Housing Program, these dwellings were rented to very low-income Section 8 households. In February 1998, the Agency directed staff to sell two units per year first to qualified tenants, and second, to other eligible very low-income households. Since 1998, the Agency has also been substantially rehabilitating these units in order to count them towards the Agency's affordable housing production requirements. State law requires existing dwellings be substantially rehabilitated (wherein the rehabilitation costs are 25% or greater than current market value) in order to count them as part of the Agency's affordable housing production efforts. Property rehabilitation costs have been funded from rental income. 490 S:\CityMgr\STAFF REPORTS ONLY\PH 4 CC Rubio.doc When the Agency initiated relocation activities at the Vista Dunes Mobile Home Park, staff began working with interested Park residents who could qualify for first trust deed mortgage loans to purchase homes that were in the Rental Housing Program or featured an Agency sponsored silent second trust deed mortgage. The Rental Housing Program property manager and/or local realtors (in the case of homes with silent second trust deed mortgages) continually contact staff when Rental Housing Program homes are vacant, or when Agency second trust deed mortgage homes are offered for sale. Ms. Juarez is a Vista Dunes resident who expressed interest in purchasing a home. A Rental Housing Program home was available and she subsequently qualified for a first trust deed mortgage loan. The sale transaction would be structured wherein an Agency silent second trust deed mortgage would cover the difference between the sales price, and the down payment and an affordable first trust deed mortgage. If this sale is authorized, the unit will be sold for $165,000 with the buyer funding an 18% or $30,000 down payment, and a private lender originating a $60,000 first trust deed mortgage (the maximum loan the homebuyer can obtain and have overall housing costs affordable to a very low-income household). The Agency would convert $75,000 of its equity into a silent second trust deed loan. This sale would be the 19th Rental Housing Program unit to be sold; ten were sold to existing tenants, and nine to non -tenant households. Attachment 1 is a Summary Report that further details this transaction. Pursuant to the Redevelopment Law, a joint public hearing of the City Council and Agency Board must be held prior to approving the sale of Agency property purchased with tax increment revenue. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve the sale of the single-family home located at 52-625 Avenida Rubio to Angela Juarez for a purchase price of $165,000; or 2. Do not approve the sale of the single-family home located at 52-625 Avenida Rubio to Angela Juarez for a purchase price of $165,000; or 3. Provide staff with an alternative direction. 491 S:\CityMgr\STAFF REPORTS ONLY\PH 4 CC Rubio.doc Respectfully submitted, Douglas VEvans Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Summary Report 49? S:\CityMgr\STAFF REPORTS ONLY\PH 4 CC Rubio.doc ATTACHMENT 1 SUMMARY REPORT FOR THE PROPOSED RESIDENTIAL HOME SALE AGREEMENT BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND ANGELA JUAREZ November 15, 2005 INTRODUCTION This document is the Summary Report ("Report") for the proposed Sale Agreement ("Agreement") between the La Quinta Redevelopment Agency ("Agency") and Angela Juarez ("Buyer"). The Agreement facilitates the sale of an Agency owned single-family dwelling to the Buyer. This Report has been prepared pursuant to Section 33433 of the California Health and Safety Code (California Community Redevelopment Law) and presents the following: • A summary of the proposed transaction. • The cost of the sale to the Agency. • The estimated value of the interest to be conveyed, determined at the highest and best uses permitted by the Agency's Redevelopment Plan. • The estimated value to be conveyed, determined by the use and with the conditions, covenants, and development costs required by the Agreement. • An explanation of why the sale, pursuant to the Agreement, will assist in the elimination of blight. The Subject Property The home is a vacant 3-bedroom 2-bath single-family dwelling located at 52-625 Avenida Rubio within La Quinta Redevelopment Project Area No. 1 ("Property"). In August, 1995, the Agency acquired 50 single family homes to remove them from bankruptcy proceedings filed by the then owner, Coachella Valley Land. Known as the La Quinta Rental Housing Program, these dwellings were rented to very low income Section 8 households. In February 1998, the Agency directed staff to sell two units per year first to qualified tenants, and second, to other eligible very low income households. Since 1998, the Agency has also been substantially rehabilitating these units in order to count them towards that Agency's affordable housing production requirements. State law requires that an existing dwelling be substantially rehabilitated (wherein the rehabilitation costs are 25% or greater than 493 current market value) in order to count them as part of the Agency's affordable housing production efforts. Property rehabilitation costs have been funded from rental income. The existing tenant recently vacated the property and per Agency policy, staff initiated the sale of this unit to a very low income household. A SUMMARY OF THE PROPOSED TRANSACTION The Agency is in the process of relocating residents from the Vista Dunes Mobile Home Park. The Buyer, a Vista Dunes resident who was being relocated, expressed interest in purchasing a home in La Quinta and subsequently qualified for a first trust deed loan. The Agreement facilitates the sale of the Property to the Buyer, who will occupy the dwelling. The $165,000 sales price will be funded through a combination of the Buyer's $30,000 down payment, a $60,000 first trust deed mortgage, and $75,000 of the Agency's equity that will be converted into a silent second trust deed loan. This second trust deed loan will include covenants to insure that the Property will remain affordable to very low income - household for 45 years. THE COST OF THE SALE TO THE AGENCY The Agency has invested $127,750 in the Property through a combination of the $86,500 initial purchase cost and $41,250 of expenses related to substantially rehabilitating the dwelling. Since 1998, the Agency has been substantially rehabilitating the Rental Housing Program units in order to count them towards the Agency's affordable housing production requirements. State law requires that existing dwellings be substantially rehabilitated (wherein the rehabilitation costs are 25% or greater than current market value) in order to count them as part of the Agency's affordable housing production efforts. Property rehabilitation costs were funded from rental income. Per the Agreement the Agency will sell the Property for $165,000; of this amount the Agency will receive $82,000 in sale proceeds and convert $75,000 of its equity into a silent second trust deed mortgage loan of $75,000 in order to insure that the annual costs are affordable to very low income households. The Agency will recover 64% of its investment to date from the sale proceeds. ESTIMATED VALUE OF THE INTEREST TO BE CONVEYED AT THE HIGHEST AND BEST USES PERMITTED BY THE AGENCY'S REDEVELOPMENT PLAN The Redevelopment Plan for La Quinta Redevelopment Project No. 1 provides that the Property shall be used for low -density residential development. Current residential property sales for like dwellings in the Cove market area indicate values of $210,000 to $225,000 for three bedroom, two bath single family dwellings in good condition. laquinta\lghp\rental housing\Sum Rpt 52-625 Rubio11-05 ESTIMATED VALUE OF THE INTEREST TO BE CONVEYED DETERMINED BY THE USE, AND WITH THE CONDITIONS, COVENANTS The Agreement provides that the Property will be sold for $165,000. This value was selected in order to facilitate the sale at a cost affordable to a very low income household. EXPLANATION OF WHY THE SALE OF THE PROPERTY PURSUANT TO THE AGREEMENT WILL ASSIST IN THE ELIMINATION OF BLIGHT The Agreement does not eliminate blight in that it does not facilitate a transaction that remedies blight. Instead the Agreement expands the supply of affordable ownership housing in the Project Area. Prior to the sale, the Agency substantially rehabilitated the Property to extend the Property's economic life, to reduce the maintenance burdens for the family that will occupy this unit, and to improve operating efficiencies by installing low water landscaping and efficient heating, air conditioning and water heating devices. The Agreement includes covenants that require the dwelling to remain affordable to very low income households for a 45 year period. This effort not only preserved housing that was affordable to very low income households but will also insure that this dwelling remains affordable for the longest feasible time. 495 1aquinta\1ghp\renta1 housing\Sum Rpt 52-625 Rubiol 1-05 Titit 4 e4& Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 15, 2005 CONSENT CALENDAR: STUDY SESSION: A Joint Public Hearing Between the City Council and Redevelopment Agency to Consider the Sale of PUBLIC HEARING: Real Property Located at 53-940 Eisenhower Drive By and Between the La Quinta Redevelopment Agency and Brenda Diehl RECOMMENDATION: Approve the sale of the single-family home located at 53-940 Eisenhower Drive to Brenda Diehl for a purchase price of $165,000. FISCAL IMPLICATIONS: The Agency will receive approximately $79,000 from sale proceeds and will fund a $78,000 silent second trust deed loan; funding the second trust deed loan will insure that the dwelling is affordable to a very low-income household. BACKGROUND AND OVERVIEW: In August, 1995, the Agency acquired 50 single-family homes in the Cove to remove them from bankruptcy proceedings filed by the then owner, Coachella Valley Land. Known as the La Quinta Rental Housing Program, these dwellings were rented to very low-income Section 8 households. In February 1998, the Agency directed staff to sell two units per year first to qualified tenants, and second, to other eligible very low-income households. Since 1998, the Agency has also been substantially rehabilitating these units in order to count them towards the Agency's affordable housing production requirements. State law requires existing dwellings be substantially rehabilitated (wherein the rehabilitation costs are 25% or greater than current market value) in order to count them as part of the Agency's affordable housing production efforts. Property rehabilitation costs have been funded from rental income. When the Agency initiated relocation activities at the Vista Dunes Mobile Home Park, staff began working with interested Park residents who could qualify for first trust deed mortgage loans to purchase homes that were in the Rental Housing S:\CityMgr\STAFF REPORTS ONLY\PH 5 CC Eisenhower.doc Program or featured an Agency sponsored silent second trust deed mortgage. The Rental Housing Program property manager and/or local realtors (in the case of homes with silent second trust deed mortgages) continually contact staff when Rental Housing Program homes are vacant, or when Agency second trust deed mortgage homes are offered for sale. Ms. Diehl is a Vista Dunes resident who expressed interest in purchasing a home. A Rental Housing Program home was available and she subsequently qualified for a first trust deed mortgage loan. The sale transaction would be structured wherein an Agency silent second trust deed mortgage would cover the difference between the sales price, and the down payment and an affordable first trust deed mortgage. If this sale is authorized, the unit will be sold for $165,000 with the buyer funding a 19% or $32,000 down payment, and a private lender originating a $55,000 first trust deed mortgage (the maximum loan the homebuyer can obtain and have overall housing costs affordable to a very low-income household). The Agency would convert $78,000 of its equity into a silent second trust deed loan. This sale would be the 20th Rental Housing Program unit to be sold; ten were sold to existing tenants, and ten to non - tenant households. Attachment 1 is a Summary Report that further details this transaction. Pursuant to the Redevelopment Law, a joint public hearing of the City Council and Agency Board must be held prior to approving the sale of Agency property purchased with tax increment revenue. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve the sale of the single-family home located at 53-940 Eisenhower Drive to Brenda Diehl for a purchase price of $165,000; or 2. Do not approve the sale of the single-family home located at 53-940 Eisenhower Drive to Brenda Diehl for a purchase price of $165,000; or 3. Provide staff with an alternative direction. Respectfully submitted, Douglas . Evans Community Development Director 49 S:\CityMgr\STAFF REPORTS ONLY\PH 5 CC Eisenhower.doc Approved for submission by: o Thomas P. Genovese, City Manager Attachment: 1 . Summary Report 493 S:\CityMgr\STAFF REPORTS ONLY\PH 5 CC Eisenhower.doc ATTACHMENT 1 SUMMARY REPORT FOR THE PROPOSED RESIDENTIAL HOME SALE AGREEMENT BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND BRENDA D.IEHL November 15, 2005 INTRODUCTION This document is the Summary Report ("Report") for the proposed Sale Agreement ("Agreement") between the La Quinta Redevelopment Agency ("Agency") and Brenda Diehl ("Buyer"). The Agreement facilitates the sale of an Agency owned single-family dwelling to the Buyer. This Report has been prepared pursuant to Section 33433 of the California Health and Safety Code (California Community Redevelopment Law) and presents the following: • A summary of the proposed transaction. • The cost of the sale to the Agency. • The estimated value of the interest to be conveyed, determined at the highest and best uses permitted by the Agency's Redevelopment Plan. • The estimated value to be conveyed, determined by the use and with the conditions, covenants, and development costs required by the Agreement. • An explanation of why the sale, pursuant to the Agreement, will assist in the elimination of blight. The Subject Property The home is a vacant 3-bedroom 2-bath single-family dwelling located at 53-940 Eisenhower Drive within La Quinta Redevelopment Project Area No. 1 ("Property"). In August, 1995, the Agency acquired 50 single family homes to remove them from bankruptcy proceedings filed by the then owner, Coachella Valley Land. Known as the La Quinta Rental Housing Program, these dwellings were rented to very low income Section 8 households. In February 1998, the Agency directed staff to sell two units per year first to qualified tenants, and second, to other eligible very low income households. Since 1998, the Agency has also been substantially rehabilitating these units in order to count them towards that Agency's affordable housing production requirements. State law requires that an existing dwelling be substantially rehabilitated (wherein the rehabilitation costs are 49� 25% or greater than current market value) in order to count them as part of the Agency's affordable housing production efforts. Property rehabilitation costs have been funded from rental income. The existing tenant recently vacated the property and per Agency policy, staff initiated the sale of this unit to a very low income household. A SUMMARY OF THE PROPOSED TRANSACTION The Agency is in the process of relocating residents from the Vista Dunes Mobile Home Park. The Buyer, a Vista Dunes resident who was being relocated, expressed interest in purchasing a home in La Quinta and subsequently qualified for a first trust deed loan. The Agreement facilitates the sale of the Property to the Buyer, who will occupy the dwelling. The $165,000 sales price will be funded through a combination of the Buyer's $32,000 down payment, a $55,000 first trust deed mortgage, and $78,000 of the Agency's equity that will be converted into a silent second trust deed loan. This second trust deed loan will include covenants to insure that the Property will remain affordable to very low income - household for 45 years. THE COST OF THE SALE TO THE AGENCY The Agency has invested $127,750 in the Property through a combination of the $86,500 initial purchase cost and $41,250 of expenses related to substantially rehabilitating the dwelling. Since 1998, the Agency has been substantially rehabilitating the Rental Housing Program units in order to count them towards the Agency's affordable housing production requirements. State law requires that existing dwellings be substantially rehabilitated (wherein the rehabilitation costs are 25% or greater than current market value) in order to count them as part of the Agency's affordable housing production efforts. Property rehabilitation costs were funded from rental income. Per the Agreement the Agency will sell the Property for $165,000; of this amount the Agency will receive $79,000 in sale proceeds and convert $78,000 of its equity into a silent second trust deed mortgage loan of $78,000 in order to insure that the annual costs are affordable to very low income households. The Agency will recover 62% of its investment to date from the sale proceeds. ESTIMATED VALUE OF THE INTEREST TO BE CONVEYED AT THE HIGHEST AND BEST USES PERMITTED BY THE AGENCY'S REDEVELOPMENT PLAN The Redevelopment Plan for La Quinta Redevelopment Project No. 1 provides that the Property shall be used for low -density residential development. Current residential property sales for like dwellings in the Cove market area indicate values )00 laquinta\lghp\rental housing\Sum Rpt 53-940 Eisenhower of $210,000 to $225,000 for three bedroom, two bath single family dwellings in good condition. ESTIMATED VALUE OF THE INTEREST TO BE CONVEYED DETERMINED BY THE USE, AND WITH THE CONDITIONS, COVENANTS The Agreement provides that the Property will be sold for $165,000. This value was selected in order to facilitate the sale at a cost affordable to a very low income household. EXPLANATION OF WHY THE SALE OF THE PROPERTY PURSUANT TO THE AGREEMENT WILL ASSIST IN THE ELIMINATION OF BLIGHT The Agreement does not eliminate blight in that it does not facilitate a transaction that remedies blight. Instead the Agreement expands the supply of affordable ownership housing in the Project Area. Prior to the sale, the Agency substantially rehabilitated the Property to extend the Property's economic life, to reduce the maintenance burdens for the family that will occupy this unit, and to improve operating efficiencies by installing low water landscaping and efficient heating, air conditioning and water heating devices. The Agreement includes covenants that require the dwelling to remain affordable to very low income households for a 45 year period. This effort not only preserved housing that was affordable to very low income households but will also insure that this dwelling remains affordable for the longest feasible time. 501 laquinta\lghp\rental housing\Sum Rpt 53-940 Eisenhower