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MUP 2003-386t • City of La Quinta Community Development Department 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7125 FAX: (760) 777-1233 OFFICE USE ONLY Case No 1" \ (/1 P 2,0-0 3 — S?4, Date Recvd. Fee: Related Apps.: Logged in by: r:ER APPLICATION FOR MWOOR US�ERMIT APPROVAL MINOR USE PERMIT applications are reviewed and approved by the Community Development Director pursuant to Section 9.210.020, of the Zoning Code. The purpose of the review is to ensure that land uses requiring the permit do not have an adverse impact on surrounding properties, residents, or businesses. APPLICANT (Print) MAILING ADDRESS Q 0 • BQX -11-1 Phone No. 7p' SGA I D44 - CITY, STATE, ZIP: LA & V l N -A 1 Cl- qaa',53 Fax No. -igO - 564 --6 89+ PROPERTY OWNER (If different): (Print) MAILING ADDRESS: CITY, STATE, ZIP: Phone No. Fax No. PROJECT LOCATION: 41-55S waaj iN67l STREET) ZAQUi 1jTN PROPOSED USE AND/OR CONSTRUCTION (Including operational information): 4 —may 0 OT -0002 A27- FESTI V A L.- i M Re -C4 -20 — Z3, 9t)2 -Bi (attach sheets if needed" LEGAL DESCRIPTION (LOT & TRACT OR A.P.N.): k -W 643-Cq0-034 - O A18\Minor Use Permit SUBMISSION ❑ Plot Plan, floor plans and elevation plans (as determined by Community Development Department staff). Five (5) sets of plans on 8'/z" x 11" sheet or folded down to 8'/z" x I I ". ❑ Filing fee for Minor Use Permit. If filing multiple applications, the most expensive application will be charged full fee, with remaining related applications discounted 50% for each. This discount does not apply to Environmental Information form. NAME OF APPLICANT C H 21 STI 54L -4A tm o nJ e (Please Print) SIGNATURE OF APPLICANT 04L�iw_� DATE q&/3/03 NAME OF PROPERTY OWNER L-1� Q0 lyTP AiM �FDl)N DAll 01J (Please Print) SIGNATURE OF PROPERTY OWNER(S) IF NOT SAME AS APPLICANT: DATE. (Signature provides consent for applicant to use site for proposed activity). DATE (Separate written authority by owner to submit application may be provided) NOTE: FALSE OR MISLEADING INFORMATION GIVEN IN THIS APPLICATION SHALL BE GROUNDS FOR DENYING APPLICATION. A 18\Minor Use Permit • ��,� tEe coax P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 March 11, 2003 Ms. Christi Salamone La Quinta Arts Foundation P.O. Box 777 La Quinta, California 92253 SUBJECT: TEMPORARY USE PERMIT 2003-386 Dear Ms. Salamone: (760) 777-7000 FAX (760) 777-7101 The Community Development Department hereby approves your request to hold the 2003 La Quinta Arts Festival at your property on the west side of Washington Street, north of Avenue 48 (pursuant to the attached plan) from March 20-23, 2003, 9 a.m. to 5 p.m. each day, subject to the following conditions being completed by March 18, 2003. 1. Proof of Liability Insurance naming the City, and its staff, as additionally insured during the outdoor event in the amount of $1,000,000.00 shall be posted with the Community Development Department. 2. Permits for temporary structures (e.g., tents exceeding 200 sq. ft. and/or canopies exceeding 400 sq. ft.) shall be obtained prior to installation. If you have any questions, the Fire Department personnel can be reached by calling 863-8886 (i.e., Planning and Engineering). Fire lanes shall be established and/or maintained during the special event. 3. A notice shall be given to the existing property/business owners in the immediate area informing them of the upcoming special event and associated parking restrictions and access routes. A copy of the written notice shall be given to the Community Development Department. 4. Approval includes directional signs as submitted (see attached). An encroachment permit shall be issued by the Public Works Department for any signs placed in the City's rights-of-way. Signs in the City right-of-way shall be mounted on maximum 2 -inches by 2 -inches wood posts unless otherwise approved by the Public Works Director. No signs shall be closer than 100 -feet from an intersection. Temporary signs shall be posted no closer than 5 -feet from the edge of the paved area of any OD, p:\stan\artsfoundation\Itr app mup 2003-386.wpd P 0 0 public road or street and placed a minimum of 200 -feet from an identical sign. Signs placed on private property shall be installed only if authorization from the owner has been secured prior to installation. All signs shall be placed in a manner which does not obstruct traffic visibility, traffic or street signs or other important equipment. Signs #1, 2, and 30 are not within the City of La Quinta and should obtain approval from the appropriate jurisdictions. 5. A check (or cash) in the amount of $100.00 shall be posted with the Community Development Department guaranteeing removal of the temporary signs by March 25, 2002. The posted monies will be refunded when all on-site and off-site signs are removed as defined herein. Additional conditions are: 6. Prior to start of the event, a site inspection shall be made by City staff and the Fire Marshal to insure compliance with all project conditions. 7. Temporary trash receptacles shall be provided so that trash/debris can be deposited accordingly. The site shall be left clean of any litter at the close of the event. 8. Portable restrooms shall be provided for guests and volunteers as required by the Building and Safety Department. Restroom facilities shall be accessible to the physically challenged. 9. The serving of food and alcoholic beverages at the event shall be subject to the rules and requirements of the Riverside County Health Department and State Department of Alcoholic Beverage Control. Alcoholic beverages shall be served in paper or plastic cups. 10. * All portable overnight security light standards shall not exceed the approved 12 foot height of the permanent lights nor be within 50 feet of the south property line (Laguna de La Paz). Temporary lighting shall be dimmed to a level no higher than needed to provide security and shall not be directed toward surrounding residential properties or the street and shall be adjusted to eliminate spillover and glare if requested by the City. Additional light poles may be approved by the Community Development Department upon request. 11. Portable generators, if used, shall be shielded to prevent accidental contact with guests. Extension cords shall be secured to the ground to prevent tripping hazards. Each generator, including lighting units, shall be provided with a 2A-10BC fire extinguisher. 12. Noise created by musical entertainment shall not be physically annoying to adjacent residential property owners. The applicant shall comply with noise control standards established in Sections 9.100.210 (Noise Control) of the Zoning Code. pAstan\artsfoundation\Itr app mup 2003-386.wpd 0 • 13. If ground excavation is required, please contact Underground Service Alert (USA) at 1-800-227-2600. The service is free of charge provided USA is given at least two days' notice. 14. No overnight camping at the site is permitted. Please note City Codes do not permit overnight camping at Wal-Mart. 15. The applicant shall strictly adhere to the Air Quality Management Plan as approved for this project. The applicant shall apply sufficient amounts of water during the off hours to control dust, but shall be careful not to over water, creating ponding/mud within the parking lot areas. 16. Any tracked -out or other accumulation of soil material(s) onto paved areas, whether public or private, shall be wet -swept, water flushed, or otherwise removed (no dry - sweep methods permitted) by the end of each day, and shall be kept damp during event operation hours until removed. 17. The applicant shall provide temporary "No Parking Anytime" signs at 150 foot spacing along the project frontage on Washington street to prohibit on street parking. 18. All designated private security personnel must be licensed by the State of California and possess a current Private Security Guard license. 19. Vendors shall obtain a City Business License prior to the beginning of the festival. 20. By holding the outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this event. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. 21. The artists' lot shall be temporarily delineated, with parking attendants provided to ensure the maximum number of artists vehicles are parked there. No parking shall be allowed on the adjacent cul-de-sac road unless and until the artist parking lot is full. Temporary parking for drop-off and pick-up shall be permitted. 22. The City owned parking lot on Avenida Bermudas may be used as an off-site parking site with shuttle service to and from the festival. The lot shall remain open to the public visiting the village area. 23. Riverside County Sheriffs Deputies shall be employed during the event to provide security and traffic control supervision as determined necessary by their agency through prior contractual arrangements. See their attached letter dated March 3, 2003, for specific requirements. p:\stan\Itr app mup 2003-386.wpd The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. If you have any questions, please contact me at 760-777-7064. Sincerely, JERRY HERMAN Community Development Director 4�%t� P>. SoUnw STAN B. SAWA Principal Planner Enclosures c: City Manager Assistant City Manager City Attorney Community Development Director Planning Manager Building and Safety Director Public Works Director Community Services Director Code Compliance Department Finance Department Director Fire Department Sheriff's Department Riverside County Health Department l•13i 0[13 14: 14 76056' d4 LA QUINTA A`RT FOUND JWf QUINTA s FOUNDATION March 10, 2003 By Fax (760) 564-8867 and Mail Members of the Board of Directors Laguna de la Paz Homeowners Association In care of Desert Management P. O. Box 799 Rancho Mirage, CA 92270 Dear Members of the Laguna de la Paz Board, This letter is to advise you that La Quinta Arts Foundation is proceeding with the planning and preparation to hold the 21s1 Annual La Quinta Arts Festival at the Foundation's property on Washington Street. We have filed a Minor Use Permit Application with the City of La Quinta for this purpose. La Quinta Arts Festival is scheduled for March 20-23, 2003. The hours that the Festival is open to the public this year have been shortened from 9 a.m. to 5 p.m. each day. There will be no evening hours. The live entertainment will run each day from 9:30 a. m. to 4:30 p -m. in the amphitheatre area. A host of local musicians including Mike Costley, Pat Rizzo, Yve Evans and John Stanley King will perform. Look for upcoming advertisement of the full entertainment schedule or visit our website at www.lgaf.com. Based on our experience last year we have revised the traffic patterns on and off-site, and increased the number of Sheriffs to direct and control the traffic flow more efficiently_ In addition we have developed better directional signage. We are offering free off-site parking with shuttle service as well. The food and refreshment areas have been relocated this year to a distance further than last year from our mutual boundary, addressing easier accessibility, noise and potential cooking smells reduction. Overnight security lighting will be in place with 4 light towers at a maximum height of 12 feet directed away from Laguna de la Paz. Parking lot lights (used only for safety of departing patrons) will be turned on a 4 p, m- and off no later than 11 p. m. each day_ You may recall last year's extreme and unprecedented weather conditions wreaked havoc on the Festival. Even with the severe conditions, we are pleased to report not a single incidence of injury, damage, or mishap occurred. POST OFFICE BOX 777 A LA QUINTA. CA 92253 A 760 564 1244 A FAX 760 564 6884 0�-10-03 14:15 RECEIVED FROM:7605646884 P.02 14:14 ;605684 LA iQUINTH ARTS FOUND N-4GE Laguna de la Paz Homeowners March 10, 2003 Page Two This year more than ever, this event is very important for La Quinta Arts Foundation as it generates the majority of the funding that allows us to cant' out our mission of "Promoting and Cultivating the Arts through Education". We hope your residents will support the Festival and the work we do in service to our community. As always, we endeavor to host a quality event and to preserve Laguna de la Paz residents' safety and tranquility. Sincerely, Christi Salamone, Executive Director Cc: Stan Sawa, City of La Quinta Laguna de la Paz Homeowners Association Board Members: Ron Perkins Henry Smith Sidney Bergman John Gemhardt Pat Kessler Al Krome Beverly Lyons 03-10-03 14'15 RECEIVED FROM=7605646884 P-03 March 3, 2003 • CITY OF LA QUINTA • LA QUINTA POLICE 82-695 DR. CARREON BLVD., INDIO CA. (760) 863-8990 Stan Sawa City of La Quinta Planning Department P.O. Box 1504 La Quinta, CA 92253 I- RE: 200-386 / La Quinta Arts Foundation / Four Day Outdoor Arts Festival From March 20-23, 2003. Dear Mr. Sawa, Thank you for the opportunity to comment on the above described event. The following issues of concern related to public safety and law enforcement are presented: Alcoholic Beverage Sales: The serving of alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Department of Alcoholic Beverage Control. Alcoholic beverages shall be served in paper or plastic cups. No open beer or wine will leave the grounds. Beer or wine will not be sold to anyone under 21 or to intoxicated persons. Proper and valid government issued identification is required from anyone appearing to be under 30 years old to purchase beer or wine. Proper no sales to anyone under 21 signs will be posted. Private Security: All designated private security personnel must be licensed by the State of California and possess a current private security guard license. Traffic Flow, Parking Issues and Extra Duty Deputy Hours: Two message boards need to be placed on Washington Street telling motorists if the parking lot is full, how to locate the overflow parking area at Desert Sands Unified School District, 47950 Dune Palms Road. and about shuttle service. Contact Tops N Barricades, 44631 Jackson St., Indio, phone #347-2111, for the message boards and necessary cones. Shuttle buses shall be used to transport customers from the overflow parking area to the event and back to the overflow parking area. The traffic flow diagram on page 3 shall be used to reduce traffic congestion and accidents. See page 3 for the diagram. If the event coordinator decides to close the festival early due to bad weather or emergency, the coordinator will immediately notify the on duty event deputies, security guards, and parking duty personnel about the closure. This will allow the deputies, security guards, and parking personnel to set up a plan for the mass exit from the event. La Quinta Police Department extra duty deputies shall be used at the event during the following dates and times: • One deputy on March 20 from 1000-1800 hours for traffic control and interior security, • One deputy on March 21 from 1000-1800 hours for traffic control and interior security, • Two deputies for traffic control from 1000-1800 hours and two deputies for interior security from 1100-1900 on March 22, and • Two deputies for traffic control from 1000-1800 hours and two deputies for interior security from 1100-1900 hours on March 23. Should the planning commission or La Quinta Arts Foundation staff have any questions regarding the listed law enforcement and public safety concerns, please contact Sergeant Kevin Vest or Senior Deputy Andy Gerrard at 760-863- 8990. SyfYcerply, hnrton, Captain iief of Police • 0 DATE: February 3, 2003 TO: Mr. Tom Hartung, Building & Safety Manager City of La Quinta FROM: Christi Salamone, Executive Director La Quinta Arts Foundation SUBJECT: Permit to hold a minor outdoor event in La Quinta DATES: 21' Annual La Quinta Arts Festival — March 20-23, 2003 La Quinta Arts Foundation requests a permit to hold a "Minor Outdoor Event" within the city limits of La Quinta on March 20, 21, 22, and 23, 2003. This event, La Quinta Arts Festival will be conducted in compliance with Chapter 9.216 (#348 of the Riverside County Land Use Ordinance XIXa), "Temporary Outdoor Events." Anticipated attendance at the 4 -day public exhibition is not expected to exceed 2,000 at any given time. The hours of the festival are 9am to 5 pm each day, Thursday, Friday, Saturday and Sunday. La Quinta Arts Festival will be held on the La Quinta Arts Foundation's site located at 47-555 Washington Street, La Quinta. The attached plot plan indicates: 1. The area in which the displays will be exhibited; 2. Artist and patron parking areas; 3. Placement of sanitation facilities; 4. Placement of electrical requirements. 5. First Aid location. ADEQUATE AREA TO CONDUCT THE EVENT: There are 277 artists who will be displaying their work. The public will be admitted through one gate located on the east side in the center of the property. PARKING: Parking for artists will be in the Southwest corner of the site. Public parking will be located on the east side of the property. Professional attendants will assist the public in parking. FOOD SERVICE: Food and beverage services will be provided to the public from outside professional purveyors who will prepare food or beverages according to Riverside County Health Department standards. FIRST AID STATIONS: Red Cross will be asked to provide standby first air response. Ambulance access will be maintained and the entire facility and parking will have identifiable locations plotted on a grid for easy location of emergency sites. This will be communicated to all security and safety personnel. FIRE PROTECTION: One 2AlOBC fire extinguisher will be installed in each food area. Fire exits are two twenty -foot wide gated openings in the fence on the west and north side of the grounds. The gridded plot map will be utilized by fire control personnel. SANITATIONS FACILITIES: We have arranged for portolets to be brought in by Waste Management of the Desert to also include to ADA approved units for the physically challenged. POTABLE WATER: Drinking water will be available from food and beverage vendors. SOLID WASTE DISPOSAL: Two 30 cubic -yard roll -offs will be placed on the access road on the west side of the property. Trash containers will be located throughout the festival grounds. Food and beverage vendors will be required to supply additional receptacles. La Quinta Arts Foundation will see to the daily transfer of refuse to proper containers on site. SECURITY OPERATION: Security for the event will be provided by a professional security service. A private guard will patrol the premises at all times commencing at 6:00 p.m. on Monday, March 17, and continuing until 10:00 a.m. Tuesday, March 25. CAMPING: Exhibitors in recreational vehicles will not be permitted to camp overnight in the parking lots. A list of alternative campsites has been provided to our exhibitors. PERMISSION TO SERVE ALCOHOLIC BEVERAGES: We will be applying for a permit from the Alcohol Beverage Control Board for the sale of beer and wine at this year's event. The sellers will check that each purchaser is over 21 years of age. Alcohol consumption will take place within the designated fenced grounds only. SITE INSPECTION: A site inspection will be scheduled with City staff and the Fire Marshall for 9:00 a.m. Thursday morning, March 20 to insure compliance with all project conditions. DIRECTIONAL SIGNS: We request that the City of La Quinta authorize placement of signs to promote La Quinta Arts Festival, a community event, according to the attached map and descriptions. The directional signs, which are painted on MDO plywood, will be set in place February 7 and will be taken down by March 25. On behalf of La Quinta Arts Foundation, we respectfully request that the City of La Quinta grant a permit to conduct the 21 n Annual La Quinta Arts Festival. —31 en Huges ?Sl(�44-0j_ Events Manager Christi Salamone Executive Director il P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 January 29, 2003 Christi Salamone Executive Director La Quinta Arts Foundation P.O. Box 777 La Quinta, CA 92253 Dear Ms. Salamone: J*4 (7 60) 777-7000 FAX (760) 777-7101 Your letter to Mayor Adolph of January 20, 2003 has been forwarded to my attention. As you know, City Manager Tom Genovese has refrained from involvement on this matter due to a possible conflict issue. Regarding the bullet points contained within your letter: • 1 am advised that the Community Development and Public Works Departments have approved revised landscape and design plans for improvements within the Washington Street parkway that are generally consistent with the spirit and intent of the original Specific Plan. I am not aware of plans "awaiting final approval from Building and Safety." Specifically, for what plans are you awaiting approval? When were they submitted? • Please clarify which matters you'd like to group together, rather than seeking "piecemeal" approval. • The Public Works Director has determined that a bond is required for improvements within the Public Rights of Way. This decision is within his authority pursuant to the Municipal Code. I believe this decision is justifiable, especially given safety concerns relative to design of the retaining wall and its proximity to the public sidewalk. The Municipal Code affords the applicant an opportunity to appeal the Director's decision to the City Council (Section 14.14.510, et. Seq.). • Similar to last year, staff understands the Foundation may seek a Minor Use Permit for the Festival in March: As you know, City NpAo, a • 0 staff offered that option last year when the Foundation was in a similar position; and not without consequence (i.e., the City received complaints from neighboring residents alleging "favored treatment" for the Foundation and suggesting the permit was granted outside the confines of conditions contained within the Specific Plan). Staff is sympathetic to the Foundation's financial status and its challenges in complying with conditions of approval. And we will process and consider another Minor Use Permit application this year if submitted. The integrity of the system must be preserved, however. The length of time associated with development of the. site, especially those activities within the public rights of way, further emphasizes cause for the City's bonding requirement. Staff understands that the Foundation may again seek financial assistance from the City. Previously, the City and Foundation had discussed various forms of potential assistance ultimately resulting in correspondence forwarded to Ms. Susan Francis dated April 2, 2002 (enclosed). I understood that there were also discussions previously wherein the Foundation's engineers were attempting to document the extent that the Foundation property might contribute to resolution of regional drainage issues. You may wish a to directly contact Tim Jonasson, Public Works Director, to further pursue the drainage matter. We recognize that there have been numerous challenges for the Foundation in constructing the site per plan and consistent with approved conditions. The City endeavors to cooperate in processing plans submitted by the Foundation as best possible. To that end, you may contact appropriate staff to review status of submitted plans or options for attaining the Foundation's objectives. As noted earlier, Tom Genovese has recused himself from matters involving the LOAF project on Washington Street. Jerry Herman has recused himself on all Foundation matters through May of 2003. In the interim, Oscar Orci, Planning Manager, will assist on all planning matters. Tim Jonasson, City Engineer/Public Works Director, will assist with drainage, infrastructure and site plans. Tom Hartung, Building and Safety Director, will assist with matters involving building permits. You may, of course, contact me regarding any of these matters as required. And, if you wish, we can arrange another "all hands" meeting to discuss project status. g:k'sdoc/mw/Igaf/Ilgaf 12803 Page 2 of 3 Sincerely, Mark Weiss Assistant City Manager Enclosure c: Honorable Mayor and Members of the City Council (w/ enclosure) Thomas P. Genovese, City Manager (w/ enclosure) Jerry Herman, Community Development Director (w/o enclosure) Oscar Orci, Planning Manager (w/o enclosure) Tom Hartung, Building and Safety Director (w/o enclosure) Tim Jonasson, Public Works Director (w/o enclosure) Kathy Jenson, City Attorney (w/ enclosure) g:k'sdoc/mw/lgaf/llgaf12803 Page 3 of 3 January 20, 2003 JA, 2 7 2003 The Honorable Don Adolph Mayor, City of La Quinta P. O. Box 1504 La Quinta, CA 92253 Dear Don, CITY of LA QUI ;4j., _ JtL4 Q U I N TA CITY MANAGN S DEPT AM" FOUNDATION Thank you for taking the time to meet with me and members of La Quinta Arts Foundation's Board of Directors last Friday, January 17, 2003. Your interest in, and support of our organization is greatly appreciated. Your guidance was wise and very informative. We were pleased to learn that there will be "no more correcting the corrections"! We also thank you for being willing to talk with our City Manager, Tom Genovese to make certain that our building permit process will continue to move along as expeditiously as possible. We hope you will advise Tom that: ■ LQAF plans have been approved by two City departments and are awaiting final approval from Building and Safety. ■ As soon as we receive approval of the plans, we shall put the contract out for bids so that we can do the remainder of the project in its entirety, which is cost effective, rather than piecemeal. ■ Tim Jonasson, Public Works Director has asked that we post a bond, which we request not be required, since it would cause more delay and expense, and we have already paid for substantial improvements to the property. ■ Since time is short and it is doubtful that we could complete all the required work necessary to obtain permanent occupancy of the site before our annual Festival scheduled for March 20-23, 2003, we shall start the application process immediately for a Minor Use Permit. • Pursuant to previous discussion with the City, LQAF shall approach the City for reimbursement of the costs of drainage and certain infrastructure improvements along the Washington Street corridor. ■ Since we have not secured the permanent occupancy permit, we have not been able to accommodate several requests from organizations and businesses who have asked to rent our facilities for special events, thus depriving us of substantial income. Again, thank you for your encouragement and willingness to assist us through this challenging process. We know the City prides itself in being "user friendly" and you certainly embody that concept. Sincerely, LA QUINTA ARTS FOUNDATION �i'Z��t,IYt�L Christi Salamone, Executive Director Cc: LQAF Board of Directors POST OFFICE BOX 777 LA QUINTA, CA 92253 A, 760 564 1244 'n FAX 760 564 6884 %- IT 4 4 4". P.O. Box 1504 78-495 CALLE TAMPICO (760) 777-7000 LA QUINTA, CALIFORNIA 92253 FAX (760) 777-7101 I �� January 16, 2003 Ms. Christi Salamone La Quinta Arts Foundation P.O. Box 777 La Quinta, CA 92253 Dear Christi: The City of La Quinta has received the engineers certification and has approved the onsite landscaping and Washington Street parkway improvement plans. Pursuant to City Council direction, the funds allocated to the La Quinta Arts Foundation for Fiscal Year 2002-03 are enclosed. SiI erely, v odie Horvit Community Services Director CC: Jim Parrish, President, La Quinta Arts Foundation Thomas P. Genovese, City Manger Mark Weiss, Assistant City Manager Tim Jonasson, Public Works Director Steve Speer, Assistant Public Works Director enclosure Shining sngnier than Ever P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 March 7, 2002 Ms. Mary Beth Hunt La Quinta Arts Foundation P.O. Box 777 La Quinta, California 92253 p 60 SUBJECT: TEMPORARY USE PERMIT 2 3.4 FILE. COPY (7 60) 777-7000 FAX (760) 777-7101 Dear Ms. Hunt: The Community Development Department hereby approve%your request to hold the 2002 La Quinta Arts Festival at your property on the west side of Washington Street, north of Avenue 48 from March 14-17, 2002, with a Patron Appreciation event on March 13, 2002, from 5 p.m. to 10 p.m., subject to the following conditions being completed by March 12, 2002: Proof of Liability Insurance naming the City, and its staff, as additionally insured during the outdoor event in the amount of $1,000,000.00 shall be posted with the Community Development Department. 2. Permits for temporary structures (e.g., tents exceeding 200 sq. ft. and/or canopies exceeding 400 sq. ft.) shall be obtained prior to installation. If you have any questions, the Fire Department personnel can be reached by calling 863-8886 (i.e., Planning and Engineering). Fire lanes shall be established and/or maintained during the special event. 3. A notice shall be given to the existing property/business owners in the immediate area informing them of the upcoming special event and associated parking restrictions and access routes. A copy of the written notice shall be given to the Community Development Department. 4. Approval includes directional signs as submitted. An encroachment permit shall be issued by the Public Works Department for any signs placed in the City's rights-of- way. Signs in the City right-of-way shall be mounted on maximum 2 -inches by 2 - inches wood posts unless otherwise approved by the Public Works Director. No signs shall be closer than 100 -feet from an intersection. Temporary signs shall be p:lstan\Itr app mup 2002-334.wpd 4 posted no closer than 5 -feet from the edge of the paved area of any public road or street and placed a minimum of 200 -feet from an identical sign. Signs placed on private property shall be installed only if authorization from the owner has been secured prior to installation. All signs shall be placed in a manner which does not obstruct traffic visibility, traffic or street signs or other important equipment. 5. A check (or cash) in the amount of $100.00 shall be posted with the Community Development Department guaranteeing removal of the temporary signs by March 25, 2002. The posted monies will be refunded when all on-site and off-site signs are removed as defined herein. Additional conditions are: 6. Prior to start of the event, a site inspection shall be made by City staff and the Fire Marshal to insure compliance with all project conditions. 7. Temporary trash receptacles shall be provided so that trash/debris can be deposited accordingly. The site shall be left clean of any litter at the close of the event. 8. Portable restrooms shall be provided for guests and volunteers as required by the Building and Safety Department. Restroom facilities shall be accessible to the physically challenged. 9. The serving of food and alcoholic beverages at the event shall be subject to the rules and requirements of the Riverside County Health Department and State Department of Alcoholic Beverage Control. Alcoholic beverages shall be served in paper or plastic cups. 10. All portable light standards shall not exceed the approved 12 foot height of the permanent lights nor be within 50 feet of the south property line (Laguna de La Paz). Area lighting must be adequate to permit patrons proper visibility within the festival, stage and seating areas. Temporary lighting shall not be directed toward surrounding residential properties and shall be adjusted to eliminate spillover and glare if requested by the City. Additional light poles may be approved by the Community Development Department upon request. 11. Lights used overnight for security shall be lowered and dimmed, if possible, if deemed necessary by the City to minimize light impacts. 12. Portable generators, if used, shall be shielded to prevent accidental contact. with guests. Extension cords shall be secured to the ground to prevent tripping. Each generator shall be provided with a 2A-1 OBC fire extinguisher. pAstan\Itr app mup 2002-334.wpd 13. Noise.created by musical entertainment shall not be physically annoying to adjacent residential property owners. The applicant shall comply .with noise control standards established in Sections 9.100.210 (Noise Control) of the Zoning Code. 14. Riverside County Sheriffs Deputies shall be employed during the event to provide security and traffic control supervision as determined necessary by their agency through prior contractual arrangements. 15. If ground excavation is required, please contact Underground Service Alert (USA) at 1-800-227-2600. The service is free of charge provided USA is given at least two days' notice. 16. No overnight camping at the site is permitted. Please note City Codes do not permit ovemight camping at Wal-Mart. 17. The applicant shall strictly adhere to the Air Quality Management Plan as approved for this project. This is especially critical since the parking areas will not have the gravel parking surface applied in time for this event. The applicant shall apply sufficient amounts of water during the off hours to control dust, but shall be careful not to over water, creating ponding/mud within the parking lot areas. 18. Any tracked -out or other accumulation of soil material(s) onto paved areas, whether public or private, shall be wet -swept, water flushed, or otherwise removed (no dry - sweep methods permitted) by the end of each day, and shall be kept damp during event operation hours until removed. 19. The applicant shall provide temporary "No Parking Anytime" signs at 150 foot spacing along the project frontage on Washington street to prohibit on street parking. 20. All designated private security personnel must be licensed by the State of California _and_posse.ss_a_curr_ent_P_rivate_S.ecurity_Guard-license.. . 21. Parking attendants shall wear reflective vests and carry flashlights after dusk. 22. Vendors shall obtain a City Business License. 23. By holding the outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. If you have any questions, please contact me at 760-777-7064. pAstan\Itr app mup 2002-334.wpd Sincerely, JERRY HERMAN Community Development Director STAN B. SAWA Principal Planner Enclosures c: City Manager Assistant City Manager City Attorney Community Development Director Building and Safety Director Public Works Director Community Services Director Code Compliance Department Fire'Department Sheriffs Department Riverside County Health Department El 10'=00 1 14:14 7605684 LA QUINTA ARTS UND PAGE 04.'04 February 18, 2002 Members of the Board of Directors Laguna de la Paz Homeowners Association In care of Desert Management P. O. Box 799 Rancho Mirage, CA 92270 Dear Members of the Laguna de la Paz Board, This letter is to advise you that La Quinta Arts Foundation is proceeding with the planning and preparation to hold La Quinta Arts Festival 2002 at the new Washington Street site. This year we celebrate La Quinta Arts Festival's 200 anniversary and we are very excited to be at the new location. La Quinta Arts Festival is scheduled for March 14-17, 2002, and will be open to the public for the hours indicated on the enclosed flyers. Also, on the evening of March 13, 2002 we will host a private patron appreciation event on the grounds from 6pm to Spm. We hope our neighbors will share our excitement for the 20'" Annual La Quinta Arts Festival and consider being a part of the very important volunteer team at this beautiful new location. Volunteering at La Quinta Arts Festival is rewarding and fuel Enclosed are some volunteer sign up sheets for you to distribute — or have any interested members call Penny Riley at 564-1244 ext. 109 for more information. Because of the inexact nature of construction, and our dependency on the installation schedules of some of the public utilities, it may be necessary to utilize some temporary power and lighting sources for this event. Thus we have taken the precaution of filing a minor use permit with the City of La Quinta. As always, we endeavor to host a quality event and to preserve Laguna de la Paz residents' safety and tranquility_ Sincerely, Susan Francis, Executive Director Cc: Stan Sawa, City of La Quinta Laguna de la Paz Homeowners Association Board Members: Tom Cunningham, Vice President Kay Vitanza, Secretary Nancy Erickson, Treasurer Tracy Jordon, Member at Large Nancy Erickson, Member at Large 03-10-03 14:15 RECEIVED FROM:7605646884 P•04 City of La Q ui*a - REQ UES T FCS' COMMENTS Community Development Department � �V _D P. 0. Box 1504, La Quinta, CA 92253 * (760) 777-7125 - (760) 777-1233 (fax) FROM PROJECT PLANNER: STAN SAWA, PRINCIPAL PLANNER FEB 12 2001 DATE: FEBRUARY 10, 2003 PUBLIC Wnuuc The City of La Quinta is conducting an initial environmental study pursuant to the California Environmental Quality Act (CEQA) for the referenced project(s). Attached is the information submitted by the project proponent. Your comments are requested with respect to: 1 .) Physical impacts the project presents on public resources, facilities, and/or services, and 2.) Recommended conditions that your agency believe would mitigate any potential adverse effects. If you find that the identified impacts will have significant adverse effects on the environment which cannot be avoided through conditions, please recommend the scope and focus of additional study(ies) which may be helpful. X The project is exempt or has previously been reviewed pursuant to CEQA. Please submit any development related conditions you want the City to impose on the project.. CASE/APPLICANT: MINOR USE PERMIT 200-386 / LA QUINTA ARTS FOUNDATION LOCATION: WEST SIDE OF WASHINGTON STREET, SOUTH OF AVENUE 48 DESCRIPTION: FOUR DAY OUTDOOR ARTS FESTIVAL FROM MARCH 2O-23, 2003 AGENCIES REQUESTED TO RESPOND: Imperial Irrigation District Southern California Gas Company Coachella Valley Water District X Waste Management of the Desert Verizon X Sunline Transit U. S. Postal Service - La Quinta X Riverside County Fire Marshal X Riverside County Sheriff's Dept. Time Warner City of X Desert Sands Unified School District Coachella Valley Unified School District C.V. Archaeological Society Building Industry - Desert Coun �n X La Quinta Chamber of Commer V D X C.V. Recreation & Parks DistrictU I FEB 1 3 2003 C.V. Mountain Conservancy U.S. Fish &Wildlife CITY OF ApUINTA COMMUNITY ReoE PMENT Department of Fish & Game L ., DEPARTMENT Caltrans X Riverside County Environmental Health INTEROFFICE ADMINISTRATION & DEPARTMENT DIRECTOR X City Manager X Assistant City Manager X Community Development Staff X Public Works X Building and Safety X Community Services X Code Compliance Your response is requested prior to March 7. 2003 A Development Review Committee meeting will be held at La Quinta City Hall on N.A. If you have any questions, please contact the noted project planner. PLEASE RETURN DOCUMENT OR PLAN IF YOU DO NOT NEED IT. THANK -YOU. Comments made by: JOL tJe S s 0—, Title: :]p LAJ Date: Phone #: 71'7-7 O4 -L- Agency/Division: `,Jc�-�.� 0,10A.. &,-A ;Py oVJg.. IV Q& g �+,-a-' SA - Comments Attached: Ssu\t"'3 ttkL �' ftA��` T P:\STAN\mup 03-386 request for comments.wpd 02/06.1'2003 18:21 7605646544 GENERATORS 1-2 small generators LOAF 40 LA QUINTA ARTS FESTIVAL 2003 March 20-23 LIGHTING 6 Portable Light Towers Parking Lots Anticipated Use Festival Grounds Anticipated Use TEMPORARY ELECTRICAL For sound and lighting, food and beverage, and golf cars Shore powered or by attached generators 58 db @ 25 feet 4 — 1000 watt fixtures 22 ft. mounting height Permanently installed lighting fixtures will be turned on at 4pm and turned off when patrons clear the grounds, but no later than at 10pm each day 3 Shore powered light towers overnight for security Terraces & Building Pad Anticipated Use 2 generator powered light towers overnight for security SANITATION FACILITIES Ail sanitation facilities are located more than 300 ft. from neighboring residential Community. 2 Executive Comfort Stations or Crowd Pleasers (Multi Unit toilet facility) located on Festival Grounds near service road 4 -ADA Units — located on Festival Grounds near service road and near stage area 2 -30 cubic yard rolloff dumpster located off service road 8 Toters — for recyclables 1 Co -mingle Bin — for recyclables PAGE 02-06-03 16:55 RECEIVED FROM:7605646884 P•02 Feb 27 03 04:04p Jordan Insur 909 884 1435 P•4 rl • ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDITY) 2/27 2003 PRODUCER The JORDAN COMPANY Post Office BOX 5276 San Bernardino, CA 92412-5276 909/888-2231, fax 889-3428 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE URSURM La Quinta Arts Foundation At to : Kelly Hall P. 0. Box 777 La Quinta, CA 92253 760/564-1244 1 INSURERA: Scottsdale Insurance Co. (Yates) INSURER B: INSURER Q INSURER D: A ent : Darlene Johnson, CPCU INWRERE COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. MSR TYPE OF INSURANCE PODGY NUMBER PO EFFECTIVE DATE IMMMI)MY) POLICY EXPIRATION LIIfrS ALITHORIZFD NEW GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one Orel S 50,000 CLAIMS MADE FX -1 OCCUR MED EXP (Any one perem) S A CLS 0918714 3/20/03 3/24/03 PERSONAL & AOV 1WURY s 1,000,000 GENERAL AGGREGATE 5 2,000,000 GEWL AGGREGATE LIAYT APPLIES PER PRODUCTS - COMPrOP AGG $ 1,000,000 POLICY 7 PRO LOC AUTOMOBILE UABILRY ANY AUTO COMBINED SINGLE LIMB $ (Ea aWdent) BODILY INJURY S (Per a'30n) ALL OWNED AUTOS SCHEDULED ALTOS taoon.r truuRr S (Per aca*nt) HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE S (Per accidem) GARAGE LUIBRM AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC S ANY AUTO AUTO ONLY. AGG S EXCESS LIABILITY EACH OCCURRENCE S OCCUR F--IAMIS MADE AGGREGATE S S S DEDUCTIBLE S RETENTION S WORI(ERS COMPENSATION AND EMPLOYOW WC STATU 10 4t1 T9 E.L. EACH ACCIDENT S LIABILITY EL DISEASE - EA EMPLOYEE S E.L. DISEASE -POLICY LIMIT S OTHER DESCRIPTION OF OPERATIOMMOCATKMVEHICLESIEXCW9IDNS ADDED BY ENDORSEMEWISPECIAL PRDVwNS Re: La Quinta Arts Festival CERTIFICATE HOLDER I I ADoTRONAL INSURED; mmmER Luffm CANCELLATION ACORD 25 (7197) / / O ACORD CORPORATION 1988 SHOULD ANY OF THE ABOVE DESCRIBED POUCIeS Be CANCELLED BEFORE THE EXPmrON DATE THEREOF, THE tSSUING INSURER WILL EUDBAVOR TO MAL TEN DAYS WRITTEN City of La Quanta NOTICE TO THE CERTIFICATE HOLDER NAM TO THE LETT, BUT FAILURE TO DO 50 SHALL P. 0. BOX 1504 IMPOSE NO 00 ION OR LIABILITY OF ANY KIND UPON THE INSUREk ITS AGEWS OR La Quinta, CA 92253 RrA EPREBtx ALITHORIZFD NEW ACORD 25 (7197) / / O ACORD CORPORATION 1988 • 0 Ladd t o - S -b. , s Ur l D - s Fac % Sarb a y-f-t� Gr� W/ Ir -6 1>"✓ SL' v v\. vima cAN bakt� co v'cAA -�\a-S c 5 s u ems — °l � �l V4/y- t vy,) o�6y- S ruGIL pot Y-, cv-- Ind -6 Yj,o L.4 c 1V+ s stn, t � I V-L+o MUP 2003-386 • • Page 1 of 1 Stan Sawa From: Evenson, Dale Sent: Tuesday, March 04, 2003 9:41 AM To: Sta Sawa Subject: 2003-386 The same conditions as last year with the addition of: Portable generators, if used, shall be shielded to prevent accidental contact with guest. Extension cords shall be secured to the ground to prevent tripping. Each generator, including lighting units, shall be provided with a 2A-10BC fire extinguisher. This is item 12 in last years comments with an addition in bold. Dale A. Evenson Dale A. Evenson Fire Safety Specialist Riverside County Fire Department 03/04/2003 I La Quir Arts Festival - - N (Advisory Trailer) I (vendor -Artists Parking) (Deputy - as needed) ---- - —Er&ance0* Valet Pa I I Y N I I i a C I CL azo m (Parking ttendants) GWer'al Padding Cb I C I Handicap Paridrlg 1 zTL 0 I o Exit Only o(PaAcing Attendant) (U ON .I (Deputy- as needed) Only i General Parldng a_ Z I o (Drawing Not To Scale) O (Deputy -as needed) (Monitors Traffic @ Washington St & Ave. 48) To Ave. 48 La Quinta Arts Foundation - Event Grounds .2003 Artist Parking Crowd Pleaser 70 feet to. Food 300 feet to South Fence ' o O Recycle Trash. :. Food —� First Aid • Overnight Lighting EntrancOe • ...... Fence Exit • i Festival Grounds 4 +U Alt Handicapped Parking 4- A. + Valel Parkirg A- CL � r a South Parking North Parking N 1� CALL19 '!'AMIOICO 0 LOAF 0 R rb uJAR�AiG �C y W y 111 3� e A �y j � 4 �q /9,/c S 2. oW - S rrT- DI Rocmpw 4.L S Ic* S ■■ F la. LL W lLt 13 ''-)AVG S'/ LA QUINTA ARTS FESTIVAL SIGN PLACEMENTS - 2003 SIGN LOCATION SIZE CORNER FACE ARROW 1 Fred Waring & Washington 1 1/2'x 2' N.W. N straight 2 Miles & Washington 1 1/2'x 2' N.W. N straight 3 Highway 111 & Washington 1 1/2'x 2' N.W. N straight 4 Highway 111 & Washington 1 1/2'x 2' S.W. W right 5 Highway 111 & Washington 1 1/2'x 2' N.E. E left 6 Eisenhower & Washington 2'x 4' E. S straight 7 Ave. 50 & Washington 1 1/2' x 2' S.W. N left 8 Ave. 50 & Washington 1 1/2'x 2' N.E. E right 9 Tampico & Washington 4'x 8' S.W. W left 10 Tampico & Washington 1 1/2'x 2' N.E. N straight 11 Ave. 52 & Washington 1 1/2'x 2' N.E. E right 12 Ave. 54 & Jefferson 1 1/2'x 2' S.E. S straight 13 Ave. 52 & Jefferson 1 1/2' x 2' S.E. S left 14 Jefferson between Ave. 50 & Ave. 52 1 1/2' x 2' E. S straight 15 Ave. 50 & Jefferson 1 1/2'x 2' S.E. S left 16 Ave. 50 & Jefferson 1 1/2'x 2' N.W. N right 17 Ave. 50 & Eisenhower 1 1/2'x 2' S.E. S straight 18 Tampico & Eisenhower 2'x 4' S.E. S straight 19 Dune Palms & Ave. 48 1 1/2'x 2' N.E. E. 20 Dune Palms & Ave. 48 1 1/2' x 2' S.W. W left 21 Dune Palms & Adams 1 1/2'x 2' S.W. W straight 22 Washington & Ave. 48 1 1/2' x 2' N.W. N left 23 Washington between Highway 111 & Ave. 47 1 1/2' x 2' N straight 24 Washington between Highway 111 & Ave. 47 1 1/2'x 2' N straight 25 Ave. 50 between Jefferson & Washington 1 1/2' x 2' E straight 26 Washington between Ave. 50 & Tampico 1 1/2'x 2' S straight 27 Washington between Ave. 50 & Tampico 1 1/2'x 2' S straight 28 Ave. 52 between Jefferson & Washington 1 1/2' x 2' E straight 29 Eisenhower between Ave. 50 & Washington 1 1/2' x 2' W straight 30 Highway 111 & Jefferson 1 1/2' x 2' N.E. E straight 31 47-555 Washington Street site 4'x8' N