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2017 12 19 CC     . CITY COUNCIL MINUTES Page 1 of 8 DECEMBER 5, 2017 CITY COUNCIL MINUTES TUESDAY, DECEMBER 5, 2017 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 4:01 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PLEDGE OF ALLEGIANCE Councilmember Fitzpatrick led the audience in the pledge of allegiance. CLOSED SESSION – None CONFIRMATION OF AGENDA Councilmember Radi said he would like to comment on Consent Calendar Item Nos. 3 and 4; and Councilmember Fitzpatrick said she would like to comment on Consent Calendar Item No. 3. Council concurred. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. LEGISLATIVE UPDATE BY CITY LOBBYIST JOE A. GONSALVES AND SON Mr. Jason Gonzalves provided the Council with a legislative update. CONSENT CALENDAR 1. APPROVE MINUTES OF NOVEMBER 21, 2017 2. AUTHORIZE OVERNIGHT TRAVEL FOR FACILITIES DIRECTOR TO ATTEND THE GOLF INDUSTRY CONFERENCE IN SAN ANTONIO, TEXAS, FEBRUARY 4 – 8, 2018 3. APPROVE RECIPIENT FOR THE 2018 SENIOR INSPIRATION AWARD 4. ADOPT ORDINANCE NO. 563 AT SECOND READING AMENDING CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL CODE TO CLARIFY DEFINITIONS, PROCESS CONSENT CALENDAR ITEM NO. 1 7 CITY COUNCIL MINUTES Page 2 of 8 DECEMBER 5, 2017 AND ADD AN APPEAL PROCESS SECTION FOR SHORT-TERM VACATION RENTALS 5. APPROVE DEMAND REGISTER DATED NOVEMBER 17, 2017 6. ADOPT A RESOLUTION TO APPROVE THE FINAL TRACT MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH TRACT MAP NO. 33085, SOUTH ORCHARDS, LOCATED AT THE SOUTHWEST CORNER OF MADISON STREET AND BETH CIRCLE [RESOLUTION NO. 2017-057] 7. APPROVE THE COOPERATIVE AGREEMENT AND FIRST AMENDMENT TO COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY AMONG THE CITIES OF INDIO, LA QUINTA, COACHELLA, AND COUNTY OF RIVERSIDE FOR THE COST OF A LADDER TRUCK COMPANY 8. RECEIVE AND FILE FISCAL YEAR 2016/17 ART IN PUBLIC PLACES ANNUAL REPORT 9. APPROVE DECLARATION AND DISPOSAL OF SURPLUS EQUIPMENT 10. APPROVE DECLARATION AND DISPOSAL OF SURPLUS VEHICLES 11. APPROVE AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES TO PREPARE A SYSTEMIC TRAFFIC SAFETY ANALYSIS REPORT 12. AWARD CONTRACT TO SPOHN RANCH SKATEPARKS FOR DESIGN / BUILD SERVICES FOR THE SKATE PARK AT FRITZ BURNS PARK Comments on Consent Calendar Item No. 3: Councilmembers Fitzpatrick and Radi congratulated the 2018 Senior Inspiration Award recipients and commended the City’s resident volunteers for their time, loyalty, and commitment. Council directed staff to send out reminders for the 2019 Senior Inspiration Award to the people who submitted nominations this year, and to look into the criteria for Pillars of the Community and determine if the residents’ contribution could be recognized there as well. Mayor Evans briefly explained the Senior Inspiration Award process. She said Riverside County hosts an annual luncheon to formally recognize one Senior Inspiration Award recipient from each county jurisdiction and shares their story of what they do to contribute to their community. She said Council is honored and proud to have this opportunity to brag about La Quinta’s residents, and talk about the time and service they give to the community. 8 CITY COUNCIL MINUTES Page 3 of 8 DECEMBER 5, 2017 Comments on Consent Calendar Item No. 4: Councilmember Radi noted that Ordinance No. 563 updates the code on Short-Term Vacation Rentals (STVR); adds an appeal process; and gives staff more tools to enforce and ensure that STVR are run properly and within the strict guidelines the City has in place. Mayor Evans said Council received several comments on this item and thanked the residents and rental agencies for their input. She said the comments were overwhelmingly supportive of the fact that the City has been proactive in ensuring that there is an enforcement process in place; an appeal process is now being added; and the program is being streamlined as it grows and develops. The following PUBLIC SPEAKERS provided comments on Consent Calendar Item No. 4: SUPPORT/OPPOSITION PUBLIC SPEAKER: COMMENTS:  Tim Misewicz, Vice President of Utopian LVH In support  Dan Schmeztzer, La Quinta In support  Mark Parnell with Resort Homes Destinations, Inc., La Quinta In support  John Sprogis, La Quinta In opposition  Jeremy Ogul with HomeAway, Palm Desert In support  Leslie Hartzell, La Quinta In support  Greg Parker, La Quinta In support  Lawrence French, La Quinta In support  Lynne Daniels, La Quinta In support  Cory Hunter, La Quinta In support Comments on Consent Calendar Item No. 12: PUBLIC SPEAKER: Eduardo Antonio Lomeli, La Quinta – spoke in support of the proposed skate park and thanked Council and City staff for their community engagement efforts with this project. MOTION – A motion was made and seconded by Councilmembers Radi/Peña to approve the Consent Calendar as recommended, with Item Nos. 4 and 6 adopting Ordinance No. 563 and Resolution No. 2017-057, respectively. Motion passed unanimously. BUSINESS SESSION 1. SELECT MAYOR PRO TEMPORE TO SERVE FOR ONE YEAR Council waived presentation of the staff report, which is on file in the Clerk’s Office. 9 CITY COUNCIL MINUTES Page 4 of 8 DECEMBER 5, 2017 MOTION – A motion was made and seconded by Councilmembers Radi/Evans to appoint Councilmember Fitzpatrick to serve as Mayor Pro Tempore for one year. Motion passed unanimously. 2. INTRODUCE AN ORDINANCE AMENDING SPECIFIED CHAPTERS IN THE MUNICIPAL CODE RELATING TO ADMINISTRATIVE APPEALS AND SERVICE OF OFFICIAL CITY NOTICES [ORDINANCE NO. 564] Council waived presentation of the staff report, which is on file in the Clerk’s Office. City Clerk Maysels asked that Council amend the motion as proposed to exclude Chapter 3.24 – Transient Occupancy Tax from the ordinance. MOTION --- A motion was made and seconded by Councilmembers Peña/Fitzpatrick to take up Ordinance No. 564, as amended excluding Chapter 3.24 Transient Occupancy Tax, by title and number only and waive further reading. Motion passed unanimously. Deputy City Clerk Radeva read the following title of Ordinance No. 564 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SPECIFIED CHAPTERS IN THE LA QUINTA MUNICIPAL CODE RELATING TO ADMINISTRATIVE APPEALS AND SERVICE OF OFFICIAL CITY NOTICES MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to introduce at first reading Ordinance No. 564, as amended excluding Chapter 3.24 Transient Occupancy Tax. Motion passed unanimously. MAYOR EVANS RECESSED THE MEETING FOR THE CITY’S ANNUAL OPEN HOUSE MEET AND GREET AT 4:55 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 6:01 P.M. WITH ALL MEMBERS PRESENT PUBLIC HEARINGS 1. ADOPT A RESOLUTION CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS AND INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTION 9.100.210 OF THE LA QUINTA MUNICIPAL CODE RELATING TO AN EXEMPTION FOR GOLF COURSE MAINTENANCE [RESOLUTION NO. 2017-058; ORDINANCE NO. 565] Senior Planner Flores presented the staff report, which is on file in the Clerk’s Office; and noted that a supplemental clarifying hand-out for Section 9.100.210(E) was distributed to Council and made publically available at the meeting. 10 CITY COUNCIL MINUTES Page 5 of 8 DECEMBER 5, 2017 Council discussed that private residential communities could impose amended maintenance times. Mayor Evans said Council received numerous comments from PGA West residents in support of this item after the agenda packet was distributed which have been made publically available. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:10 P.M. PUBLIC SPEAKER: John Maddern, La Quinta – said he was representing the La Quinta Resort & Club, PGA West, and the 18 golf courses within the City; explained La Quinta has always provided world class golf amenities; spoke in support of the proposed ordinance; commended City staff for the support, efforts, and community outreach on this matter; and answered the Council’s questions regarding the use of leaf-blowers for golf course maintenance. PUBLIC SPEAKER: Derrell Snyder, La Quinta – spoke in support of the proposed ordinance. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:18 P.M. MOTION – A motion was made and seconded by Councilmembers Rad/Fitzpatrick to adopt Resolution No. 2017-058 certifying a Negative Declaration of environmental impacts for Environmental Assessment 2017-0012 as amended. Motion passed unanimously. MOTION --- A motion was made and seconded by Councilmembers Radi/Peña to take up Ordinance No. 565, as amended per the supplemental hand-out on Section 9.100.210 Noise control, by title and number only and waive further reading. Motion passed unanimously. Deputy City Clerk Radeva read the following title of Ordinance No. 565 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 9.100.210 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATING TO GOLF COURSE MAINTENANCE NOISE MOTION – A motion was made and seconded by Councilmembers Radi/Peña to introduce at first reading Ordinance No. 565 as amended per the supplemental hand- out on Section 9.100.210 Noise control. Motion passed unanimously. 2. ADOPT A RESOLUTION TO UPDATE THE CITY’S USER AND REGULATORY MASTER FEE SCHEDULE BY ADDING CERTAIN APPEAL FEES AND A CLARIFYING FOOTNOTE [RESOLUTION NO. 2017-059] 11 CITY COUNCIL MINUTES Page 6 of 8 DECEMBER 5, 2017 Deputy City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office. Councilmember Radi concurred with the proposed seven percent cost recovery for Appeals to Hearing Officer of Administrative Citation, as this minimal fee would not hinder the public’s constitutional right to petition its local government. Councilmembers agreed that refunding appeal fees would be considered on a case- by-case basis, and not be included in the fee schedule or code language. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:25 P.M. PUBLIC SPEAKER: None. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:25 P.M. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adopt Resolution No. 2017-059 to update the City’s user and regulatory Master Fee Schedule by adding certain appeal fees and a clarifying footnote for line item no. 9 – Expedited Plan Review fee under the Public Works section. Motion passed unanimously. STUDY SESSION 1. DISCUSS EMERGENCY SERVICES EXERCISES AND ROLES Emergency Services Coordinator Johnston presented the staff report, which is on file in the Clerk’s Office. Council discussed the emergency training for staff scheduled for December 6, 2017; the importance and benefits of continuous emergency trainings to ensure the safety of the community and staff’s ability to respond effectively; staff’s and Council’s roles and responsibilities in emergency situations as identified in the City’s Emergency Operations Plan; available emergency communication channels, including certified hand-radio operators, satellite phone, etc.; and Brown Act emergency situations exemptions. Councilmembers expressed their commitment and willingness to serve the community during an emergency and their support of staff’s efforts on emergency preparedness, and suggested staff set up emergency preparedness training sessions for Councilmembers. 12 CITY COUNCIL MINUTES Page 7 of 8 DECEMBER 5, 2017 DEPARTMENTAL REPORTS All department reports are on file at the Clerk’s Office 1. DESERT JET EVICTION City Manager Spevacek said staff would continue to monitor this matter and provide Council with periodic updates; however, pursuant to legal limitations imposed by the pending litigation of this item, the City is unable to intervene for Desert Jet at this time. Council concurred. 2. UPDATE REGARDING RIVERSIDE COUNTY GRAND JURY CITIZEN COMPLAINT FORM DATED SEPTEMBER 22, 2016 City Attorney Ihrke explained the 2016/17 Grand Jury’s term ended June 30, 2017, and any final reports must have been submitted to the presiding judge of the superior court at any time during their term. Thus, the City Attorney’s Office had concluded that a report based on the citizen complaint filed by Linda Gunnett on September 22, 2016, was unlikely. 3. APPROVED LAST AND FINAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) Council noted that La Quinta is the first City in the Coachella Valley to have its Last and Final ROPS approved by the Department of Finance; commended staff for their efforts; and asked that all Oversight Board Members over the years receive a certificate of appreciation. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Council commented on the successful turn-out of the City’s annual Christmas Tree Lighting event on December 2, 2017, and the positive resident comments received. Councilmember Sanchez said he has received many positive comments from the public on the landscape improvements in north La Quinta, which was made possible by the passing of Measure G by the voters; and thanked staff for installing the fence around Adams Park, which has also been very positively received by residents. Councilmember Peña said he attended Riverside County Sheriff’s Department “Blue Light” ceremony held on December 4, 2017, at La Quinta City Hall, honoring members of law enforcement who’ve been killed on duty, including Palm Springs officers Jose Vega and Leslie Zerebny; he commended the community for their support. Mayor Evans and Mayor Pro Tem Radi represented the City at the Third Annual Founder’s Society Dinner for Cal State University San Bernardino Palm Desert campus, 13 CITY COUNCIL MINUTES Page 8 of 8 DECEMBER 5, 2017 and spoke of La Quinta’s past contributions to the University and its plans for future growth and development. Mayor Evans commended staff for the collaboration and marketing outreach efforts between the La Quinta Historical Society, the Museum, and the City on the sixth annual La Quinta Open Studio Tour held on December 3, 2017, which takes participants into the homes and studios of local artists. Mayor Evans said she met a representative from Southern California Association of Governments who presented the City with a commemorative Village Make brochure and commented on the success of the event. Mayor Evans and Mayor Pro Tem Radi attended the memorial service of Al Vasquez, editor and publisher of La Prensa Hisapana in La Quinta, who was a strong political advocate for advancements in many different areas and used the media to get his message out and improve the lives of people in the community. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2017, Mayor Evans reported on her participation in the following organization meeting:  CVAG EXECUTIVE COMMITTEE La Quinta’s representative for 2017, Councilmember Peña reported on his participation in the following organization meeting:  CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE La Quinta’s representative for 2017, Councilmember Sanchez reported on his participation in the following organization meeting:  IID ENERGY CONSUMERS’ ADVISORY COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Fitzpatrick to adjourn at 7:09 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Deputy City Clerk City of La Quinta, California 14 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: ADOPT ORDINANCE NO. 564 AT SECOND READING AMENDING SPECIFIED CHAPTERS IN THE LA QUINTA MUNICIPAL CODE RELATING TO ADMINISTRATIVE APPEALS AND SERVICE OF OFFICIAL CITY NOTICES RECOMMENDATION Adopt Ordinance No. 564 on second reading. EXECUTIVE SUMMARY On December 5, 2017, Council introduced Ordinance No. 564 on first reading amending specified chapters in the La Quinta Municipal Code (Code) relating to administrative appeals and service of official city notices. The Code amendments will streamline the five avenues of appeals required by State Law and each future change to the appeal process will be in one Code section rather than throughout the Code. The procedure for issuing notices is already in one Code section and as Code chapters are amended, a reference to the notice section will be inserted. FISCAL IMPACT – None. BACKGROUND/ANALYSIS The right to appeal is addressed in about 75 sections of the Code and there are instances where they are slightly different. These inconsistencies occur when additions, deletions, and amendments were made over time. To provide consistency, each avenue of appeal will be detailed in only one Code section and that section will be referenced where applicable throughout the Code. The same holds for the process to issue notices. ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk CONSENT CALENDAR ITEM NO. 2 15 16 ORDINANCE NO. 564 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SPECIFIED CHAPTERS IN THE LA QUINTA MUNICIPAL CODE RELATING TO ADMINISTRATIVE APPEALS AND SERVICE OF OFFICIAL CITY NOTICES WHEREAS, Municipal Code additions, deletion, amendments have occurred since the City’s incorporation in 1982, and; WHEREAS, due to amendments over time, the Municipal Code contains multiple sections detailing various appeal procedures, and not all are consistent, and; WHEREAS, a comprehensive review of all appeal processes was undertaken to create consistency and ease of use for all users, and; WHEREAS, amendments to several sections of Title 1,Ttitle 2, Title 5, Title 8, Title 9, Title 13, and Title 14 are needed as a result of the comprehensive review to establish consistent appeal processes throughout the Municipal Code, and; WHEREAS, the five avenues of appeal in the Municipal Code are (1) appeal to a Hearing Officer, (2) appeal to the City Manager (or his/her designee), (3) appeal to Construction Board of Appeals, (4) appeal to the Planning Commission, and (5) appeal to the City Council, and; WHEREAS, by this ordinance, each appeal process has been outlined in detail in only one section of the Municipal Code with all other sections referencing the appropriate appeal process where applicable, and; WHEREAS, in 2015 one standard noticing section (1.01.300) was established in the Municipal Code with the intent that it would be referred to in all other sections addressing the issuance of all types of notices, and; WHEREAS, references to noticing section 1.01.300 is continued in all sections brought herein. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Certain sections of Chapters 1.09, 2.40, 5.11, 8.09, 8.10, 8.11, 8.12, 8.13, 8.70, 9.100, 9.160, 9.180, 13.12, and 14.16 shall be amended as written in “Exhibit A” attached hereto. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. 17 Ordinance No. 564 Amending multiple LQMC Sections relating to appeals Adopted: December 19, 2017 Page 2 of 2 SECTION 3. SEVERABILITY: The City Council declares that, should any provision, section, paragraph, sentence or word of this ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this ordinance as hereby adopted shall remain in full force and effect. SECTION 4. POSTING: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the permanent record of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 19th day of December 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _____________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _____________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 18 1    EXHIBIT A  TITLE 1 GENERAL PROVISIONS  CHAPTER 1.09 ADMINISTRATIVE CITATION     1.09.005 Scope.  The procedures established in this Chapter shall supplement and be in addition to any criminal, civil or  other remedy established by law or under the provisions of this Code which may be pursued to  address any violation addressed in this Chapter.  Use of the enforcement procedures set forth in this  Chapter shall be at the sole discretion of the city. (Ord. 379 § 1 (part), 2002)    1.09.010 Definitions.  For the purpose of this Chapter:  A. The term “responsible person” means any natural person, the parent or the legal guardian of any  natural person under the age of eighteen years, any corporation, association, organization, estate,  group, combination acting as a group, or any officer, agent, employee, or servant of any of the  foregoing, that cause or maintain a violation(s) of the La Quinta Municipal Code, any code adopted  by the city council, applicable state laws or condition imposed by any entitlement, permit,  agreement or environmental document issued or approved under the provisions of this Code or  any adopted code.    B. The term “Enforcement Officer” means any individual employed, contracted or otherwise charged  by the city to enforce codes, ordinances, mandates, regulations, resolutions, rules or other laws  adopted by the city.    C. The term “issued” shall have the same meaning as that set forth in Section 1.01.300 of this Code.      1.09.020 Authority and fines.  A. Any person or entity violating any provision of the La Quinta Municipal Code or applicable state  law may be issued one or more administrative citations by an enforcement officer as provided in  this Chapter.  A violation of this Code includes, but is not limited to, all violations of the Municipal  Code or other codes adopted by the city council, or failure to comply with any condition imposed  by any entitlement, permit, agreement or environmental document issued or approved under the  provisions of this Code or any adopted code.    B. Each and every day a violation of the Municipal Code or applicable state law exists constitutes a  separate and distinct offense and shall be subject to citation.    C. A civil fine shall be assessed by means of an administrative citation issued by an enforcement  officer and shall be payable as instructed on the administrative citation.    D. Fines shall be assessed in the amounts specified by ordinance of the city council, and shall not  exceed the following:  1. A fine not exceeding one hundred dollars for a first violation;  2. A fine not exceeding two hundred dollars for a second violation of the same ordinance or  permit within one year from the date of the first violation; and  3. A fine not exceeding five hundred dollars for each additional violation of the same ordinance  or permit within one year from the date of the first violation. (Ord. 379 § 1 (part), 2002)  19 2      1.09.030 Failure to pay fines.   The failure of any person or entity to pay the civil fines assessed by an administrative citation may  result with the city pursuing any and all legal remedies to collect the civil fines.  The city may also  move to recover its collections costs according to proof. (Ord. 379 § 1 (part), 2002)    1.09.040 Contents of notice.  Each administrative citation shall contain the following information:  1.   Date and approximate time of the violation(s);  2.  Address or definite description of the location where the violation(s) was observed;  3.   Name and current residential address and mailing address, if known, of person or entity alleged to  have committed the violation(s);  4.   The Code Section(s) or condition(s) violated and a brief description of the violation(s);  5.   The amount of the fine for the violation(s);  6.   An explanation of how the fine shall be paid and the time period by which it shall be paid;  7.  Identification of appeal rights, including the time within which the administrative citation may be  contested and how to obtain a request for hearing form to contest the citation; and  8.   The name and signature of the enforcement officer and, if possible, the signature of the  responsible person. (Ord. 379 § 1 (part), 2002)    1.09.050 Satisfaction of administrative citation.  Upon receipt of a citation, the responsible person must pay the fine within fifteen calendar days from  the date the administrative citation is issued.  Responsible persons shall pay all fines assessed as  instructed on the administrative citation.  Payment of a fine shall not excuse or discharge the failure to  correct the violation(s) nor shall it bar further enforcement action by the city.  If the responsible  person fails to correct the violation(s) subsequent to the administrative citation, the city may issue  further citations for the same violation(s) or the city may choose to utilize another means of  enforcement.  The amount of the fine for failure to correct the violation(s) for each additional  occurrence shall increase at a rate specified in this Chapter or by ordinance. (Ord. 379 § 1 (part), 2002)    1.09.060 Appeal of administrative citation.  Any recipient of an administrative citation may contest that there was a violation(s) of the La Quinta  Municipal Code or that he or she is the responsible person by completing a request for hearing form  and returning it to the address stated on the form within twenty‐one calendar days from the issue  date of the administrative citation, together with an advanced deposit of the full amount of the fine.   Any administrative citation fine which has been deposited shall be refunded if it is determined, after a  hearing, that the person or entity charged in the administrative citation was not responsible for the  violation(s) or that there was no violation(s) as charged in the administrative citation. (Ord. 469 § 1,  2009; Ord. 379 § 1 (part), 2002)    1.09.070 Hearing officer.  A. The director of the department of the city who is overseeing the matter which is the subject of the  administrative citation shall appoint a person or contract an agency to provide a person who shall  preside at the hearing and hear all facts and testimony presented and deemed appropriate.  (“hearing officer”).    20 3    B. The employment, performance, evaluation, compensation, and benefits of the hearing officer, if  any, shall not be directly or indirectly conditioned on or in any way related to the results or prior  decisions issued by said hearing officer.    C. Any person designated to serve as a hearing officer is subject to disqualification for bias, prejudice,  interest or for any other reason for which a judge may be disqualified pursuant to Code of Civil  Procedure Section 170.1.  The responsible person may challenge the hearing officer’s impartiality  by filing a statement, with the city clerk, objecting to the hearing officer and setting forth grounds  for disqualification.  The question of disqualification shall be heard and determined in writing by  the city manager within ten calendar days following the date which the disqualification statement  is filed. (Ord. 379 § 1 (part), 2002)    1.09.080 Hearing procedure.  A. No hearing to contest an administrative citation before a hearing officer shall be held unless both  a request for hearing form has been completed and submitted and the fine for the citation has  been deposited in advance.  Any deposit shall be held in a separate account, in trust, pending final  resolution of the hearing.    B. A hearing before the hearing officer shall be set for a date that is not less than fifteen calendar  days but no more than ninety calendar days from the date that the request for hearing is filed in  accordance with the provisions of this Chapter.  The responsible person requesting the hearing  shall be notified of the time and place set for the hearing at least ten calendar days prior to the  date of the hearing.    C. The hearing officer shall only consider evidence that is relevant to whether the violation(s)  occurred and whether the recipient of the administrative citation has caused or maintained the  violation(s) of the Municipal Code or other applicable state law on the date(s) specified on the  administrative citation.    D. The administrative citation and any additional documents submitted by an enforcement officer  shall constitute prima facie evidence of the facts contained in those documents.    E. If the enforcement officer submits an additional written report concerning the administrative  citation to the hearing officer for consideration at the hearing, then a copy of this report shall also  be served by mail on the responsible person requesting the hearing at least ten calendar days  prior to the hearing date.    F. At least ten calendar days prior to the hearing, the recipient of an administrative citation shall be  provided with copies of the citations, reports, and other documents submitted or relied upon by  the enforcement officer.  Personal information regarding a reporting party, if any, shall not be  disclosed. No other discovery is permitted.  Formal rules of the California Evidence Code and  discovery shall not apply, except that irrelevant and unduly repetitious evidence may be excluded  at the hearing officer’s discretion.    G. The hearing officer may continue the hearing and request additional information from the  enforcement officer or the recipient of the administrative citation prior to issuing a written  decision.    21 4    H. The failure of a recipient of an administrative citation to appear at the administrative citation  hearing shall constitute forfeiture of the fine and a failure to exhaust administrative remedies.  (Ord. 379 § 1 (part), 2002)    1.09.090 Administrative order.  A. Within ten working days of the hearings conclusion, the hearing officer shall issue the responsible  person with a notice of decision and decision in writing (“administrative order”) in accordance  with Section 1.01.300 of this Code.    B. The administrative order shall contain the hearing officer’s findings of fact and conclusions, and a  statement regarding the procedure described in Section 1.09.100 if this Code for seeking judicial  review.  The decision of the hearing officer shall be final except as provided for in Section 1.09.100  of this Code.    C. If the hearing officer renders a decision in favor of the responsible person, the administrative  order shall constitute a dismissal of the municipal ordinance violation(s) and the city shall return  any monies paid by the responsible person towards the dismissed administrative citation.    D. If the hearing officer renders a decision in favor of the city, the responsible person must comply  with the administrative order, or seek judicial review of the administrative order pursuant to  Section 1.09.100 of this Code. (Ord. 379 § 1 (part), 2002)    1.09.100 Right to judicial review.  Any person or entity aggrieved by an administrative order of a hearing officer on an administrative  citation may obtain review of the administrative order by filing a petition seeking review with the  Superior Courts of California, county of Riverside in accordance with the statutes of limitations and  provisions set forth in California Government Code Section 53069.4, a copy of which the city will  provide with any administrative order issued in favor of the city.    1.09.110 Notices.  A. The administrative citation and all notices to be given by this Chapter shall be served on the  responsible person in accordance with the provisions of Section 1.01.300 of this Code.    B. Failure to receive any notice specified in this Chapter shall not affect the validity of any proceeding  conducted hereunder. (Ord. 379 § 1 (part), 2002)     22 5    TITLE 2 ADMINISTRATION AND PERSONNEL  CHAPTER 2.40 – CONSTRUCTION BOARD OF APPEALS    2.40.010 General rules regarding the construction board of appeals.  Except as set out below, see Chapter 2.06 for general provisions. (Ord. 516 § 9, 2013)     2.40.020 Purpose.  The purpose of the construction board of appeals (“CBA”) shall be to conduct hearings to afford  appellants the opportunity to present evidence on his/her behalf in an effort to reverse or amend an  administrative decision of a city official related to any matter within the purview of Title 8 of this  Code.  The right to appeal shall apply only when the objection involves the exercise of administrative  discretion or personal judgment exercised by the city official pursuant to any of the provisions of Title  8 of this Code.  No right of appeal shall exist when the decision of the city official is ministerial and  thus does not involve the exercise of administrative discretion or personal judgment.      2.40.030 Number of members.  The CBA shall consist of five members appointed by, and serving at the will of the city council. (Ord.  516 § 9, 2013)     2.40.040 Qualifications of members.  A.  The CBA shall be comprised of the following professional positions that shall be qualified by  experience and training:  1.   One general contractor;  2.   Two registered professional engineers or architects;  3.   One specialty contractor.    B.   The fifth CBA member shall be a member of the public who is not one of the foregoing. (Ord. 516 §  9, 2013)     2.40.050 Powers and duties.  A.  Any person aggrieved by an administrative decision of an official of the city related to any matter  within the purview of Title 8 of this Code, shall have the right to appeal the decision to the CBA,  provided the official’s decision was not ministerial.    B.   The appeal shall be filed with the city clerk within ten days after the rendering of the decision  affecting the aggrieved person. Grounds for the appeal shall be set forth in writing.    C.   The secretary of the CBA, assigned pursuant to Section 2.06.100, shall set the time and place for a  hearing on the appeal, and notice of the hearing shall be given to the appellant in accordance with  Section 1.01.300 of this Code.    D.  The decision of the CBA shall not become final until ten days after the CBA has made its  determination in order to allow time for an appeal of the CBA’s decision to be made to the city  council. Any appeal to the city council shall follow procedures set forth in Sections 2.04.100 through  2.04.130 of this Code. (Ord. 524 § 8, 2015; Ord. 516 § 9, 2013)     23 6    TITLE 5 BUSINESS REGULATIONS  CHAPTER 5.11 VIDEO FRANCHISE FEES, CUSTOMER SERVICE AND OTHER VIDEO‐RELATED MATTERS    5.11.010 Regulation of state video franchises and city video franchises.  Under state law effective January 1, 2007, the California Public Utilities Commission (“PUC”) will have  the authority to grant state video franchises (“state franchises”).  The city of La Quinta (the “city”) will  acquire certain rights and responsibilities with respect to state video franchise holders.  These include  the receipt of a franchise fee and a fee for public, educational and government (“PEG”) purposes, both  based on a percentage of the gross revenues of state franchise holders, as well as the establishment  and enforcement of penalties for violations of customer service rules. (Ord. 436 § 1, 2007)     5.11.020 State video franchise fees.   A.  Any state video franchise holder (“state franchisee”) operating within the boundaries of the city of  La Quinta shall pay a fee to the city equal to five percent of the gross revenue of that state franchisee.     B.   Any state franchisee operating within the boundaries of the city of La Quinta shall pay an  additional fee to the city equal to one percent of the gross revenue of that state franchisee, which fee  shall be used by the city for PEG purposes consistent with state and federal law.    C.   Gross revenue, for the purposes of Subsections (A) and (B) of this Section, shall have the definition  set forth in California Public Utilities Code Section 5860. (Ord. 436 § 1, 2007)     5.11.030 Audit authority.  Not more than once annually, the city may examine and perform an audit of the business records of a  state franchisee to ensure compliance with Section 5.11.020. (Ord. 436 § 1, 2007)     5.11.040 Customer service penalties under state franchises.  A.  The holder of a state franchise shall comply with all applicable state and federal customer service  and protection standards pertaining to the provision of video service.    B.   The city manager, or his or her designee, shall monitor the compliance of state franchisee(s) with  respect to state and federal customer service and protection standards.  The city manager, or his or  her designee, shall provide the state franchisee(s) written notice of any material breaches of  applicable customer service standards, and shall allow the state franchisee(s) thirty days from the  receipt of the notice to remedy the specified material breach.  Material breaches not remedied within  the thirty‐day time period shall be subject to the following penalties by the city manager, or his or her  designee.        1.   For the first occurrence of a violation, a fine of five hundred dollars shall be imposed for each  day the violation remains in effect, not to exceed one thousand five hundred dollars for each violation.        2.   For a second violation of the same nature within twelve months, a fine of one thousand dollars  shall be imposed for each day the violation remains in effect, not to exceed three thousand dollars for  each violation.    C.   A state franchisee may appeal a penalty assessed to the city council within sixty days.  With the  exception of the sixty day (60) time limit to file the appeal to the city council, the appeal process shall  be in accordance with Chapter 2.04 of this Code.  The city council’s decision on the imposition of a  penalty shall be final. (Ord. 436 § 1, 2007)     24 7      5.11.050 City response to state franchise applications.   A.  Applicants for state franchises within the boundaries of the city of La Quinta must concurrently  provide complete copies to the city of any application or amendments to applications filed with the  PUC.  One complete copy must be provided to the city clerk, and one complete copy to the city  manager.    B.   The city manager shall provide any appropriate comments to the PUC regarding an application or  an amendment to an application for a state franchise. (Ord. 436 § 1, 2007)     25 8    TITLE 8 BUILDING AND CONSTRUCTION  CHAPTER 8.09 HOUSING CODE    8.09.010 Adoption of the Uniform Housing Code.  Certain documents marked and designated as the Uniform Housing Code, 1997 Edition, published by  the International Conference of Building Officials, are adopted for regulating the use and occupancy,  location and maintenance of residential buildings and structures. Each and all of the regulations,  provisions, conditions and terms of such Uniform Housing Code, 1997 Edition, published by the  International Conference of Building Officials, on file in the building and safety department, are  referred to and made a part of this Code as if fully set out in this Chapter, except as otherwise  provided in this Chapter. (Ord. 330 Exh. A(29), 1999; Ord. 276 § 2, 1995; Ord. 150 § 1, 1989; Ord. 114 §  1, 1987; Ord. 68 § 1, 1985)     8.09.020 Deletion of certain parts of the Uniform Housing Code.  The following portions of the Uniform Housing Code, 1997 Edition, are deleted: Section 203 (Housing  Advisory and Appeals Board). (Ord. 330 Exh. A(30), 1999; Ord. 276 § 2, 1995; Ord. 150 § 1, 1989; Ord.  114 § 1, 1987; Ord. 68 § 1, 1985)     8.09.030 References to Building Code.  References made in Chapters 1, 2 and 3 of the Uniform Housing Code, 1997 Edition, to various  administrative Sections and Chapters of the Building Code shall mean the corresponding Sections and  Chapters of this title. (Ord. 330 Exh. A(31), 1999; Ord. 276 § 2, 1995; Ord. 150 § 1, 1989; Ord. 114 § 1,  1987; Ord. 68 § 1, 1985)     8.09.040 Appeals board.  In order to provide for interpretation of the provisions of this Chapter and to hear appeals provided  for under this Chapter other than those covered by Chapter 2.40, a board of appeals is established.   References to the Housing Advisory and Appeals Board in the Uniform Housing Code shall mean the  board of appeals established pursuant to this Section.    A.  Membership. The board of appeals shall consist of the members of the city council.    B. Appeal Procedure. Procedures specified by Chapter 2.04 (Appeals to Council) shall be followed  except where additional procedures are required by this Chapter.  The findings of the board created  by this Section shall be final. (Ord. 483 § 2, 2010; Ord. 114 § 2, 1987; Ord. 68 § 1, 1985)     8.09.050 Time limits for appeals.  The following portions of the Uniform Housing Code, 1997 Edition, are modified as specified:  A.  Section 1101.2.5 is amended to change the appeal time from 30 days to 10 days.    B.   The last paragraph of Section 1201.1 is amended to read as follows:  The appeal shall be filed in accordance with Chapter 2.04 of this Code.  (Ord. 330 Exh. A(32), 1999; Ord. 276 § 2, 1995; Ord. 150 § 1, 1989; Ord. 114 § 1, 1987; Ord. 68 § 1,  1985)     26 9    TITLE 8 BUILDINS AND CONSTRUCTION  CHAPTER 8.10 DANGEROUS BUILDINGS CODE    8.10.010 Adoption of the Uniform Code for the Abatement of Dangerous Buildings.  Certain documents marked and designated as the “Uniform Code for the Abatement of Dangerous  Buildings, 1997 Edition,” published by the International Conference of Building Officials, are adopted  for regulating the repair, vacation or demolition of buildings or structures which may endanger the  life, limb, health, morals, property, safety or welfare of the general public or their occupants. Each and  all of the regulations, provisions, conditions and terms of such “Uniform Code for the Abatement of  Dangerous Buildings, 1997 Edition,” published by the International Conference of Building Officials, on  file in the building and safety department, are referred to and made a part of this Code as if fully set  out in this Chapter. (Ord. 330 Exh. A(33), 1999; Ord. 276 § 2, 1995; Ord. 150 § 1, 1989; Ord. 114 § 1,  1987; Ord. 68 § 1, 1985)     8.10.020 Deletion of certain parts of the Uniform Code for the Abatement of Dangerous Buildings.  The following portions of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition,  are deleted: Section 205 (Appeals Board). (Ord. 330 Exh. A(34), 1999; Ord. 276 § 2, 1995; Ord. 150 § 1,  1989; Ord. 114 § 1, 1987; Ord. 68 § 1, 1985)     8.10.030 References to Building Code.  References made in Chapters 1 and 2 of the Uniform Code for the Abatement of Dangerous Buildings,  1997 Edition, to various administrative Sections and Chapters of the Building Code shall mean the  corresponding Sections and Chapters of this title. (Ord. 330 Exh. A(35), 1999; Ord. 276 § 2, 1995; Ord.  150 § 1, 1989; Ord. 114 § 1, 1987; Ord. 68 § 1, 1985)     8.10.040 Appeals board.  In order to provide for interpretation of the provisions of this Chapter and to hear appeals provided  for under this Chapter, the board of appeals established pursuant to Section 8.09.040 shall govern.  Procedures specified by Chapter 2.04 (Appeals to Council) shall be followed except where additional  procedures are required by this Chapter. The findings of the board created by this Section shall be  final. (Ord. 114 § 2, 1987; Ord. 68 § 1, 1985)     8.10.050 Time limit for appeals.  The following portions of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition,  are modified as specified:  A.  Section 401.2.5 is amended to change the appeal time from 30 days to 10 days.    B.   The last paragraph of Section 501.1 is amended to read as follows:  The appeal shall be filed in written form to the city clerk within 10 days from the date of service of  such notice or action of the Building Official.  (Ord. 330 Exh. A(36), 1999; Ord. 276 § 2, 1995; Ord. 150 § 1, 1989; Ord. 114 § 1, 1987; Ord. 68 § 1,  1985)     27 10    TITLE 8 BUILDINGS AND CONSTRUCTION  CHAPTER 8.11 FLOOD HAZARD REGULATIONS    8.11.060 Variance procedures.   A.  Appeal Board.  1.   The city council shall hear and decide appeals and requests for variances from the  requirements of this Chapter in accordance with Chapter 2.04 of this Code.  2.   The city council shall hear and decide appeals when it is alleged there is an error in any  requirement, decision, or determination made by the floodplain administrator in the enforcement or  administration of this Chapter.  3.   In passing upon such applications, the city council shall consider all technical evaluations,  all relevant factors, standards specified in other Sections of this Chapter, and:  a. The danger that materials may be swept onto other lands to the injury of others;  b. The danger to life and property due to flooding or erosion damage;  c. The susceptibility of the proposed facility and its contents to flood damage and the  effect of such damage on the individual owner;  d. The importance of the services provided by the proposed facility to the city;  e. The necessity to the facility of a waterfront location, where applicable;   f. The availability of alternative locations for the proposed use which are not subject  to flooding or erosion damage;  g. The compatibility of the proposed use with existing and anticipated development;  h. The relationship of the proposed use to the comprehensive plan and floodplain  management program for that area;  i. The safety of access to the property in times of flood for ordinary and emergency  vehicles;   j. The expected heights, velocity, duration, rate of rise, and sediment transport of the  floodwaters expected at the site; and  k. The costs of providing governmental services during and after flood conditions,  including maintenance and repair of public utilities and facilities such as sewer, gas, electrical  and water systems, and streets and bridges.  4.   Generally, variances may be issued for new construction and substantial improvements to  be erected on a lot of one‐half acre or less in size contiguous to and surrounded by lots with existing  structures constructed below the base flood level, providing items a—k of Subsection A of this Section  have been fully considered. As the lot size increases beyond one‐half acre, the technical justification  required for issuing the variance increases.  5.   Upon consideration of the factors in Subsection (A)(3) of this Section, purposes of this  Section, the city council may attach such conditions to the granting of variances as it deems necessary  to further the purposes of this Chapter.  6.   The floodplain administrator shall maintain the records of all appeal actions and report any  variances to the Federal Insurance Administration upon request.     28 11    TITLE 8 BUILDINGS AND CONSTRUCTION  CHAPTER 8.12 EARTHQUAKE HAZARD REDUCTION IN EXISTING BUILDINGS    8.12.060 Administration.  A.  Service of Order.  The building official shall issue an order, as provided in Subsection B of this  Section, to the owner of each building within the scope of this Chapter in accordance with the  minimum time periods for service of such orders set forth in Table 8.12‐C.  The minimum time period  for the service of such orders shall be measured from the effective date of the ordinance codified in  this Chapter.  Upon receipt of a written request from the owner, the building official shall order a  building to comply prior to the normal service date for such building set forth in this Section.    B.   Contents of Order.  The order shall be in writing and shall be served pursuant to Section 1.01.300  of this Code. The order shall specify that the building has been determined by the building official to  be within the scope of this Chapter, and therefore, is required to meet the minimum seismic standards  of this Chapter.  The order shall specify the rating classification of the building and shall be  accompanied by a copy of Section 8.12.050 which sets forth the owners alternatives and time limits  for compliance.    C.   Appeal from Order.  The owner or person in charge or control of the building may appeal to the  construction board of appeals the building official's initial determination that the building is within the  scope of this Chapter.  Such appeal shall be filed with the board pursuant to Chapter 2.40 of this Code.          D.  Recordation.  At the time that the order described in Subsection B of this Section is served, the  building official shall submit to the city clerk for filing with the office of the county recorder a  certificate stating that the subject building is within the scope of this Chapter.  The certificate shall  also state that the owner thereof has been ordered to structurally analyze the building and to  structurally alter or demolish it where it is not found to comply with this Chapter.          If the building is found to be within the scope of this Chapter, or as a result of structural alterations or  an analysis is found to be structurally capable of resisting minimum seismic forces required by this  Chapter; or is demolished; the building official shall submit to the city clerk for filing with the office of  the county recorder a certificate terminating the status of the subject building as being classified  within the scope of this Chapter.    E.   Enforcement.  If the owner or other person in charge or control of the subject building fails to  comply with any order issued by the building official pursuant to this Chapter within any of the time  limits set forth in Section 8.12.050, the building official shall order the entire building vacated and  remain vacated until such order has been complied with.  If compliance with such order has not been  accomplished within ninety days after the date the building has been ordered vacated, or by such  additional time as may have been granted by the construction board of appeals, the building official  may order demolition of the building in accordance with the abatement of dangerous buildings  provisions of the Uniform Code for the Abatement of Dangerous Buildings. (Ord. 157 § 1, 1989)      29 12    TITLE 8 BUILDINGS AND CONSTRUCTION  CHAPTER 8.13 WATER EFFICIENT LANDSCAPING    8.13.050 Appeals.  Decisions made by a city administrator may be appealed by an applicant, property owner(s), or  designee(s) of any applicable project to the planning commission in accordance with Section  9.200.110 of this Code. (Ord. 544 § 2, 2016; Ord. 476 § 1, 2010; Ord. 452 § 1, 2008; Ord. 392 § 3, 2003;  Ord. 220 § 1, 1993)     30 13    TITLE 8 BUILDINGS AND CONSTRUCTION  CHAPTER 8.70 SURFACE WATER MANAGEMENT AND DISCHARGE CONTROLS    8.70.120 Administrative remedies.  A.  Administrative Citation. In addition to all other enforcement mechanisms provided for in this  Chapter, any violation of this Chapter may be enforced through the administrative citation procedure  set forth in Chapter 1.09 of this Code.    B.   Notice of Noncompliance. The enforcement officer may deliver to the owner or occupant of any  property, and/or to any person or entity for violating or causing a violation of this Chapter, a notice of  noncompliance. The notice of noncompliance shall be delivered in accordance with Section 1.01.300  of this Code.  1.   The notice of noncompliance shall identify the provision(s) of this Chapter that have been  violated. The notice of noncompliance may state that continued noncompliance may result in  additional enforcement actions against the owner, occupant and/or person or entity responsible for  the violation.  2.   The notice of noncompliance shall state a compliance date that must be met by the owner,  occupant and/or other responsible person or entity; provided, however, that the compliance date may  not exceed ninety days unless the enforcement officer extends the compliance deadline an additional  reasonable period of time, under the circumstances, where good cause exists for the extension.    C.   Administrative Compliance Orders.  1.   The enforcement officer may issue an administrative compliance order.  The  administrative compliance order shall be delivered in accordance with Section 1.01.300 of this  Codetion. The administrative compliance order may be issued to:  a.   The owner or occupant of any property or other responsible person or entity requiring  abatement of conditions on the property that have caused or contributed to, a violation of  this Chapter or an imminent threat of an illicit discharge;  b.   Any person or entity responsible for an illicit connection;  c.   The owner of property subject to the terms, conditions or requirements imposed on a  project in accordance with Sections 8.70.070 and 8.70.080, so as to ensure adherence to those  terms, conditions and requirements.  2.   The administrative compliance order may include the following terms and requirements:  a.   Specific steps and time schedules for compliance as reasonably necessary to address  the violation or to prevent the imminent threat of an illicit discharge, including, but not  limited to, an illicit discharge from any pond, pit, well, surface impoundment, holding or  storage area;  b.   Specific steps and time schedules for compliance as reasonably necessary to  discontinue any illicit connection;  c.   Specific requirements for containment, cleanup, removal, storage, installation of  overhead covering, or proper disposal of any pollutant having been discharged to or having  the reasonable potential to be discharged to the MS4;  d.   Any other terms or requirements reasonably calculated to prevent the imminent  threat of or continuing violations of this Chapter, including, but not limited to, requirements  for compliance with best management practices guidance documents promulgated by any  federal, state of California or regional agency;  e.   Any other terms or requirements reasonably calculated as being needed to achieve full  compliance with the terms, conditions and requirements of this Chapter.  31 14        D.  Cease and Desist Orders.  1.   The enforcement officer may issue a cease and desist order.  A cease and desist order shall  be delivered in accordance with Section 1.01.300 of this Code. A cease and desist order may direct the  owner or occupant of any property and/or any other person or entity responsible for a violation of this  Chapter to:  a.   Immediately discontinue any illicit connection or illicit discharge to the MS4;  b.   Immediately contain or divert any flow of runoff, where the flow is occurring in  violation of any provision of this Chapter;  c.   Immediately discontinue any other violation of this Chapter;  d.   Immediately clean up all areas affected by the violation;  e.   Cease and desist with any or all continued work on a project (i.e., a stop work  order) until such time as appropriate BMPs are implemented, the illicit discharge or  connection is eliminated, or other appropriate actions are taken to ensure compliance with  this Chapter.  2.   The enforcement officer may direct by cease and desist order that: (a) the owner of any  property which property is subject to any conditions or requirements issued pursuant to Sections  8.70.070 and 8.70.080; or (b) any occupant of any property or any other person or entity responsible  for a violation of this Chapter: immediately cease any activity not in compliance with the conditions or  requirements issued pursuant to Sections 8.70.070 or 8.70.080, or with the terms, conditions and/or  requirements of any applicable permit involving operations on the property, including, but not limited  to, any applicable NPDES permit.  3.   No cease and desist order is to be stayed, tolled or otherwise put on hold as a result of any  administrative or other legal challenge to its terms.  A cease and desist order is only to be stayed,  tolled or put on hold where required as a result of the administrative review process or by a court of  competent jurisdiction.  4.   Notwithstanding anything in this Chapter to the contrary, the city may take all action  necessary to inspect, investigate, assess, remedy, treat, monitor or otherwise abate any discharge or  threat of a discharge of a pollutant on or into any public property, including all publicly owned  portions of the MS4.  All costs and fees incurred by the city or any other responsible governmental  agency and/or contractor of the city in this regard may be included within an invoice for costs and  recovered against the responsible party or parties in accordance with provisions of this Chapter.    E.   Recovery of Costs.  The enforcement officer may deliver to the owner and/or occupant of any  property, and/or any other responsible person or entity who becomes subject to a notice of  noncompliance, an administrative compliance order, a cease and desist order, or an invoice for costs.   An invoice for costs shall be delivered in accordance with Section 1.01.300 of this Code. An invoice for  costs shall be immediately due and payable to the city for the actual costs incurred by the city in  issuing and enforcing any such notice or order, including any costs incurred by the city to prevent,  contain and/or cleanup any threatened or actual discharges to the MS4.  If any owner or occupant or  any other responsible person or entity subject to an invoice for costs fails to either pay the invoice for  costs or successfully appeal the invoice for costs then the enforcing attorney may institute collection  proceedings.    F.   Delivery of Notice.  Except where the nuisance abatement procedure under Section 8.70.130 is  being followed, all administrative citations, notices of noncompliance, administrative compliance  32 15    orders, cease and desist orders, or invoices for costs, and all other enforcement orders for violations  of this Chapter shall be subject to the service procedures provided for in Section 1.01.300 of this Code.    G.  Administrative Hearing.  Except as set forth in Subsection H or where the nuisance abatement  procedure under Section 8.70.130 is being followed, all administrative citations, notices of  noncompliance, administrative compliance orders, and invoices for costs issued under this Chapter  shall be subject to the administrative hearing procedures set forth in Chapter 1.09 of this Code.  Notwithstanding the foregoing, these administrative appeal procedures shall not apply to criminal  proceedings initiated to enforce this Chapter.    H.  Administrative Hearing for Cease and Desist Orders and Emergency Abatement Actions.  An  administrative hearing on the issuance of a cease and desist order or following an emergency  abatement action shall be held within five business days following the issuance of the order or the  action of abatement, unless the hearing (or the time requirement for the hearing) is waived in writing  by the party subject to the cease and desist order or the emergency abatement.  A request for an  administrative hearing shall not be required from the person subject to the cease and desist order or  the emergency abatement action.  The hearing proceeding, decision and appeal requirements of  Chapter 1.09 of this Code shall otherwise apply.    I.    City Abatement.  In the event the owner of property, the operator of a facility, or any other  responsible person or entity fails to comply with any provision of a compliance schedule issued  pursuant to this Chapter, the enforcement officer may request the enforcing attorney to obtain an  abatement warrant or other appropriate judicial authorization to enter the property, abate the  condition and restore the area.  Any costs incurred by the city in obtaining and carrying out an  abatement warrant or other judicial authorization may be recovered pursuant to Subsection E. (Ord.  493 § 1, 2011)    8.70.140 Criminal sanctions.  A.  Prosecutor.  The enforcing attorney may act on the request of the city manager to pursue  enforcement actions in accordance with the provisions of this Chapter.    B.   Infractions.  Any person who may otherwise be charged with a misdemeanor under this Chapter  may be charged, at the discretion of the enforcing attorney, with an infraction punishable in  accordance with Section 1.01.230 of this Code.    C.   Misdemeanors.  Any person or entity who negligently or knowingly violates any provision of this  Chapter, undertakes to conceal any violation of this Chapter, continues any violation of this Chapter  after notice thereof, or violates the terms, conditions and requirements of any permit or approval  issued pursuant to this Chapter, shall be guilty of a misdemeanor punishable in accordance with  Section 1.01.230 of this Code.    D.  Damages.  The enforcing attorney may petition the court for any of the following damages:  1.   The recovery of all fees and costs incurred and/or to be incurred in the enforcement of this  Chapter, including, but not limited to, all costs relating to any investigation, sampling, testing,  monitoring, assessing, inspection, removing, treating, cleanup, and including all administrative  expenses, legal fees and costs, and all other expenses as authorized by law, as well as damages to  public property and consequential damages;  33 16    2.   All costs incurred in investigating, sampling, testing, monitoring, assessing, removing,  treating, cleaning up and/or mitigating in any way harm to the environment or public property, or to  reduce the threat to human health or the environment;  3.   Damages for harm to the environment or public property; and  4.   Restitution and injunctive, declaratory and such other equitable relief as may be allowed  by law. (Ord. 493 § 1, 2011)        34 17    TITLE 9 ZONING  CHAPTER 9.100 SUPPLEMENTAL NONRESIDENTIAL REGULATIONS    9.100.150 Outdoor lighting.  A.  Purpose. This Section is intended to provide standards for outdoor lighting which allow  adequate energy efficient lighting for public safety while minimizing adverse effects of  lighting, such as lighting which:  1.   Has a detrimental effect on astronomical observations; and/or  2.   Inefficiently utilizes scarce electrical energy; and/or  3.   Creates a public nuisance or safety hazard.    B.   Applicability. All outdoor artificial illuminating devices shall be installed and operated in  conformance with the provisions of this Section, plus any Uniform Building Codes presently or  subsequently administered or adopted by the city. Any language contained therein which may  conflict with this Section shall be construed as consistent with this Section.    C.   Parking Lot Lighting. Parking lot lighting shall conform to this Section and to Section  9.150.080 (Parking facility design standards).    D.  Alternate Materials and Methods of Installation. The provisions of this Section are not  intended to prevent the use of any material or method of installation not specifically  prescribed by this Section provided any such alternate has been approved. The building  official may approve any such alternate provided that findings can be made that the proposed  design, material or method:   1.   Provides approximate equivalence to those specific requirements of this Section; or   2.   Is otherwise satisfactory and complies with the intent of this Section.    E.   Definitions. See Chapter 9.280.    F.   General Requirements.  1.   Shielding. All exterior illuminating devices, except those exempt from this Section and  those regulated by Subsection G of this Section shall be fully or partially shielded as  required in the table contained in this Subsection.  a.   “Fully shielded” means the fixture shall be shielded in such a manner that light rays  emitted by the fixture, either directly from the lamp or indirectly from the fixture, are  projected below a horizontal plane running through the lowest point on the fixture  where light is emitted, thus preventing the emission of light above the horizontal.  b.   “Partially shielded” means the fixture shall be shielded in such a manner that the  bottom edge of the shield is below the plane centerline of the light source (lamp),  minimizing the emission of light rays above the horizontal.  2.   Filtration. Those outdoor light fixtures requiring a filter per the table following shall be  equipped with a filter consisting of a glass, acrylic or translucent enclosure. Quartz glass  does not meet this requirement.  35 18    3.   Height. Building‐mounted lights shall be installed below the eave line or below the top  of wall if there are no eaves. Pole or fence‐mounted decorative and landscape lights shall  be located no more than eight feet above grade.  4.   All exterior lighting shall be located and directed so as not to shine directly on adjacent  properties.  5.   Requirements for Shielding and Filtering. The requirements for shielding and filtering  light emissions from outdoor light fixtures shall be as set forth in the following table.    Table 9‐7 Requirements for Shielding and Filtering of Outdoor Lighting  Fixture Lamp Type Shielding Requirement Filtering Requirement Low pressure sodium2  Partially None  High pressure sodium  Fully None  Metal halide3  Fully Yes  Fluorescent  Fully4 Yes5  Quartz6  Fully None  Incandescent, greater than 160 watts  Fully None  Incandescent, 160 watts or less  None None  Mercury vapor  Fully7 Yes7  Fossil Fuel  None None  Glass tubes filled with neon, argon or krypton  None None  Other sources  As required by the building official  Notes:  1     Most glass, acrylic or translucent enclosures satisfy these filter requirements. Quartz glass  does not meet this requirement.  2     This is the preferred light source to minimize undesirable light into the night sky affecting  astronomical observations.  3     Metal halide display lighting shall not be used for security lighting after eleven p.m. (or  after closing hours if before eleven p.m.) unless fully shielded. Metal halide lamps shall be  in enclosed luminaries.  4     Outdoor advertising signs of the type constructed of translucent materials and wholly  illuminated from within do not require shielding.  5     Warm white and natural lamps are preferred to minimize detrimental effects.  6     For the purposes of this Section, quartz lamps shall not be considered an incandescent  light source.  7     Recommended for existing mercury vapor fixtures. The installation of new mercury vapor  fixtures is prohibited.     G.  Prohibited Lighting.  1.   Outdoor Building/Landscaping Illumination. The unshielded outdoor illumination of  any building, landscaping, signing, or other purpose is prohibited except with  incandescent fixtures less than one hundred sixty watts, fossil fuels, and/or glass tubes  (see table in Subsection F of this Section).  36 19    2.   New Mercury Vapor Installations. The installation of mercury vapor fixtures is  prohibited. All existing mercury vapor lights installed shall be fully shielded.    H.  Procedures for Compliance.  1.   Applications.  a.   Any individual intending to install outdoor lighting fixtures (other than  incandescent of one hundred sixty watts or less) shall submit an application to the city  providing evidence that the proposed work will comply with this Section.  b.   Any individual applying for a building permit and intending to install outdoor  lighting fixtures (other than incandescent of one hundred sixty watts or less) shall as a  part of the application submit such evidence as may be requested that the proposed  work will comply with this Section.  c.   Utility companies, lighting or improvement districts entering into a duly approved  contract with the city in which they agree to comply with the provisions of this Section  shall be exempt from applying for and obtaining a permit for the installation of  outdoor light fixtures, including residential security lighting.  2.   Contents of Application. The application shall contain, but shall not necessarily be  limited to the following, all or part of which may be part of or in addition to the  information required elsewhere in the city regulations for the required permit:  a.   Plans indicating the location on the premises and the type of illuminating devices,  fixtures, lamps, height, supports, and other devices.  b.   Description of the illuminating devices, fixtures, lamps, supports, shielding,  filtering and other devices. This description may include but is not limited to, wattage,  lighting output, manufacturers catalog cuts, and drawings (including Sections where  required).  c.   The above required plans and descriptions shall be sufficiently complete to enable  the building official to readily determine whether compliance with the requirements  of this Section will be secured. If such plans and descriptions cannot enable this ready  determination, by reason of the nature or configuration of the devices, fixtures or  lamps proposed, the applicant shall submit evidence of compliance by certified test  reports as performed by a recognized testing lab.  3.   Issuance of a Permit. Upon the determination that the installation will be in  compliance with the requirements of this Section, the building official shall issue a permit  for installation of the outdoor lighting fixtures, to be installed per the approved  application.  4.   Appeals. Appeal procedures shall be in accordance with Section 9.200.110 of this  Code.  5.   Amendment to Permit. Should the applicant desire to substitute outdoor light fixtures  or lamps after a permit has been issued, the applicant must submit all changes to the  building official for approval, with adequate information to assure compliance with this  Section.        37 20    I.    Exemptions.  1.   Nonconforming Fixtures. All outdoor light fixtures existing and fully and legally  installed, prior to the effective date of Ordinance 148 (the original ordinance adopting  these outdoor lighting regulations) may remain in use as nonconforming structures  indefinitely provided, however, that no change in use, replacement, structural alteration,  and (after abandonment) no restorations of outdoor light fixtures other than bulb  replacement shall be made unless it thereafter conforms to the provisions of these  regulations.  2.   Fossil Fuel Light. Light fixtures using fossil fuel (i.e., light produced directly or indirectly  by the combustion of natural gas or other utility type fossil fuels) are exempt from the  requirements of this Section.  3.   Government Facilities. Those facilities and lands owned and operated or protected by  the federal government, the state of California, the county of Riverside, or the city of La  Quinta are exempted by law from all requirements of this Section. Voluntary compliance  with the intent of this Section at those facilities is encouraged.  4.   Recreational Facilities. The illumination of outdoor recreational facilities, public and  private, is exempt from the requirements of this Section with the following limitations:  a.   The light fixtures for outdoor recreational facilities shall meet the shielding  requirements in the table in Subsection F of this Section.  b.   No such outdoor recreational facility shall be illuminated by nonconforming means  after ten p.m. except to conclude a specific recreational or sporting event or any other  activity conducted at a ballpark, outdoor amphitheater, arena, or similar facility in  progress prior to ten p.m.    J.    Temporary Exemptions.  1.   Request for Temporary Exemptions. Any individual may submit application for a minor  use permit, on a form prepared by the planning division, to the building official for a  temporary exemption to the requirements of this Section. Such exemptions shall be valid  for thirty days. The request for temporary exemption shall contain, at a minimum, the  following information:  a.   Specific exemptions and justification for exemptions requested;  b.   Type, use and hours of operation of exterior light involved;  c.   Duration of time for requested exemption;  d.   Type of lamp and calculated lumens;  e.   Total wattage of lamp or lamps;  f.    Proposed location and heights of exterior light;  g.   Physical size of exterior lights and type of shielding and/or filtering provided;  h.   Previous temporary exemptions, if any.  2.   Special Exemption. The building official may grant a special exemption to the  requirements of the table in Subsection F of this Section only by approval of minor use  permit which includes a written finding that there are extreme geographic or geometric  conditions warranting the exemption and that there are no conforming fixtures that will  otherwise suffice. The request for a special exemption shall contain, at a minimum, the  information specified in items a through g of Subsection (J)(1) of this Section.  38 21    3.   Additional Information. In addition to the information required in Subsection (J)(1) of  this Section, the building official may request any additional information which would  enable the building official to make a reasonable evaluation of the request for temporary  exemption.  4.   Appeal for Temporary Exemption. The building official, within five days from the date  of the properly completed request for temporary exemption, shall approve or reject in  writing the request. If rejected, the individual making the request shall have the right to  appeal to the planning commission for review pursuant to the procedures set forth in  Section 9.200.110 of this Code.  5.   Extension of Temporary Exemption. Any individual requesting a temporary exemption  for a period greater than thirty days, or an extension beyond the original thirty‐day period  for a temporary exemption shall apply for a minor use permit to the planning commission  and city council. The conditional use permit application shall contain (in addition to other  use permit requirements) the information specified in Subsections (F)(1) through (F)(3) of  this Section.    K.  Public Nuisance. Any light fixture installed after the effective date of the ordinance  codified in this Zoning Code which violates the provisions of this Section constitutes a public  nuisance and shall be abated.    L.   Premises Identification.  1.   Street numbers or addresses assigned by the city or the county shall be provided for  all new buildings in such a position as to be plainly visible and legible from the street or  road fronting the property.  2.   All dwelling units shall have a wall‐mounted internally or externally illuminated  address sign displayed in a prominent location. The illumination source for the address  sign shall be controlled by a photocell sensor or a timer. As an option, the address sign  may be attached to a single‐residence mail box pedestal with the same illumination  source as stated above. If this option is chosen, both sides of the mailbox shall have said  address numbers displayed.    M.  Display Lighting Use. With the approval of a minor use permit, searchlights and laser lights  may be used. Display lighting is defined as a beam of light projected into the sky. This type of  lighting shall comply with the following requirements:  1.   Permits shall be issued for grand openings only. A grand opening shall commemorate  an initial building or project opening, a change in ownership of an existing business, or  remodel/enlargement of over fifty percent of the floor area or a new business in an  existing building.  2.   The only uses allowed to apply for this permit are: shopping centers with not less than  fifty thousand square feet of least area, hotel with fifty plus rooms, or part of an automall.  3.   The application for a permit must be received two weeks prior to the event  commencing.  4.   Hours of operation should be limited from dusk to ten p.m.  5.   Use of the display light(s) is limited to a maximum period of six days per calendar year.  39 22    6.   Section 5.64.060 of the Municipal Code, regarding use of searchlights, shall be  complied with.  7.   Use of display lights may be in conjunction with an entertainment event or similar  activity.  8.   FAA approval shall be obtained prior to each event, if required. (Ord. 550 § 1, 2016)     40 23    TITLE 9 ZONING  Chapter 9.160 SIGNS    9.160.060 Permitted temporary signs.  A.  Definition. See Chapter 9.280.    B.   Maximum Time Periods. No temporary sign shall be posted for more than forty‐five consecutive  days nor shall such temporary sign or sign displaying similar messages regarding the same event, if  any, which is the subject of such temporary sign be reposted upon the same site, or any site which is  visible from the original site, within ninety days of the removal of the original temporary sign. In  addition, all temporary signs shall be removed within seven days after the occurrence of the event, if  any, which is the subject of the temporary sign.    C.   Maximum Sign Area. Except where an approval is obtained under Subsection F of this Section,  temporary signs placed on public property may not exceed six square feet in area and temporary signs  placed on private property may not exceed twelve square feet in area. The aggregate area of all  temporary signs maintained on any private property parcel of real property in one ownership may not  exceed twenty‐four square feet. Area shall be calculated on the basis of the entire sign area, as  defined in Section 9.160.030.    D.  Maximum Height. Freestanding temporary signs which are placed on public or private property  shall not exceed six feet in height. Temporary signs which are posted, attached or affixed to private  multiple‐floor buildings shall not be placed higher than eight feet or the finish floor line of the second  floor of such buildings, whichever is less, and temporary signs which are posted, attached or affixed to  private single‐floor buildings shall not be higher than the eave line or top of wall of the building. All  heights shall be measured to the highest point of the surface of the sign.    E.   Maximum Number. In no case shall the total number of temporary signs for any permit exceed one  hundred.    F.   Placement Restrictions. Temporary signs shall not be posted on sidewalk surfaces, mailboxes,  utility boxes, electric light or power or telephone wires, poles or appendages, hydrants, trees, shrubs,  tree stakes or guards, public bridges, fences or walls, fire alarm or police telegraph systems, drinking  fountains, life buoys, life preservers, lifesaving equipment, street signs and traffic signs or signals.  Temporary signs shall not be located closer than five feet from the edge of the paved area of any  public road or street and shall not be posted within any median located in a public road or street.  Temporary signs shall be placed no less than two hundred feet apart from identical or substantially  similar temporary signs placed within the city limits. Temporary signs shall not be posted in a manner  which obstructs the visibility of traffic or street signs or signals or emergency equipment.    G.  Sign Permit Required. Any person, business, campaign organization, or other entity who proposes  to post one or more temporary signs on public property and/or four or more temporary signs on  private property shall make application to the planning division for a sign permit. To insure sign  removal upon expiration of the permitted posting time, a deposit as established by city council  resolution shall be paid in conjunction with the issuance of the sign permit. Upon the successful  removal of all temporary signs, up to one hundred percent of the deposit shall be refunded to the  applicant. However, violations of the temporary sign provisions may result in up to fifty percent of said  deposit being retained by the city.  41 24    1.   Statement of Responsibility Required. Each applicant for a temporary sign permit shall submit  to the planning division a statement of responsibility certifying a natural person who will be  responsible for removing each temporary sign for which a permit is issued by the date removal is  required, and who will reimburse the city for any costs incurred by the city in removing each such  sign which violates the provisions of this Section.  2.   Standards for Approval.  a.   Within ten business days of the planning division’s receipt of a temporary sign permit  application, the director shall approve or disapprove such application. If the director  disapproves an application, the notice of disapproval shall specify the reasons for disapproval.  The director shall approve or disapprove any permit application for temporary signs based on  character, location and design, including design elements such as materials, letter style,  colors, sign type or shape, and the provisions of this Section.  b.   The director’s decision with respect to a permit application for a temporary sign may be  appealed to the planning commission.    H.  Maintenance and Removal of Temporary Signs.  1.   Maintenance. All temporary signs shall be constantly maintained in a state of security, safety  and good repair.  2.   Removal from Public Property. If the city determines that a temporary sign located on public  property is unsafe or insecure, is a menace to public safety or has been constructed, erected,  relocated or altered in violation of this section, it may be removed summarily. If the sign contains  identification, the owner shall be notified that the sign may be recovered within five days of the  date of notice.  3.   Removal from Private Property. If the city finds that a temporary sign located on private  property is unsafe or insecure, is a menace to public safety or has been constructed, erected,  relocated or altered in violation of this Section, the city shall give written notice to the owner of  the temporary sign, or the person who has claimed responsibility for the temporary sign pursuant  to Section 1.01.300 of this Code., that the temporary sign is in violation of this Section, shall  specify the nature of the violation, and shall direct the owner of the temporary sign or responsible  person to remove or alter such temporary sign. If the city cannot determine the owner of the sign  or person responsible therefor, the city shall post such notice on or adjacent to each temporary  sign which is in violation. If the owner of the temporary sign or the person responsible therefor  fails to comply with the notice within five days after such notice is given, the temporary sign shall  be deemed abandoned, and the city may cause such temporary sign to be removed and the cost  thereof shall be payable by the owner or person responsible for the temporary sign to the city.     9.160.070 Permitted semi‐permanent signs.  A.  Definition. See Chapter 9.280.    B.   Maximum Time Periods. No semi‐permanent sign shall be posted for more than one year. In  addition, all semi‐permanent signs shall be removed within ten days after the occurrence of the event,  if any, which is the subject of the semi‐permanent sign. (For example, a semi‐permanent sign  advertising the future construction of a facility on the site shall be removed within ten days after the  facility has received a certificate of occupancy, and a model home complex identification sign shall be  removed within ten days after the model homes are completed and sold.) The date of posting and  permit number shall be permanently and legibly marked on the lower right‐hand corner of the face of  the sign.    42 25    C.   Maximum Sign Area. Semi‐permanent signs may not exceed thirty‐two square feet in area. The  aggregate area of all semi‐permanent signs placed or maintained on any parcel of real property in one  ownership shall not exceed sixty‐four square feet. Area shall be calculated on the basis of the entire  sign area, as defined in Section 9.160.030.    D.  Maximum Height. Freestanding semi‐permanent signs shall not exceed eight feet in height. Semi‐ permanent signs which are posted, attached or affixed to multiple‐floor buildings shall not be placed  higher than the finish floor line of the second floor of such buildings and such signs posted, attached  or affixed to single‐floor buildings shall not be higher than the eaveline or top of wall of the building.  All heights shall be measured to the highest point of the surface of the sign.    E.   Maximum Number. In no case shall the number of signs on any parcel exceed ten.    F.   Placement Restrictions. Semi‐permanent signs may not be posted on public property, as defined in  Section 9.160.130. Semi‐permanent signs may not be posted in a manner which obstructs the visibility  of traffic or street signs or signals or emergency equipment. Temporary signs may not be posted on  sites approved for semi‐permanent signs unless specifically authorized by the semi‐permanent sign  permit.    G.  Sign Permit Required. Any person, business, campaign organization or other entity who proposes  to post or erect a semi‐permanent sign shall make application to the Planning Division for a semi‐ permanent sign permit.  1.   Statement of Responsibility Required. Each applicant for a semi‐permanent sign permit shall  submit to the Planning Division a statement of responsibility certifying a natural person who will  be responsible for removing each semi‐permanent sign for which a permit is issued by the date  removal is required, and who will reimburse the city for any costs incurred by the city in removing  each such sign which violates the provisions of this Section.  2.   Standards for Approval.  a.   Within ten business days of the Planning Division’s receipt of a semi‐permanent sign  permit application, the director shall approve or disapprove such application. If the director  disapproves an application, the notice of disapproval shall specify the reasons for disapproval.  The director shall approve or disapprove any permit application for semi‐permanent signs  based on character, location and design, including design elements such as materials, letter  style, colors, sign type or shape and the provisions of this Section.  b.   In any event, no permit application shall be approved which proposes to place in excess of  ten semi‐permanent signs on private or public property which will be visible simultaneously  from a single location and orientation within the boundaries of the city.  c.   The director’s decision with respect to a permit application for a semi‐permanent sign may  be appealed to the planning commission.    H.  Time Extensions. The applicant may apply for a time extension of up to one year from the date of  expiration. The Director shall approve the application for an extension of time upon finding that the  semi‐permanent sign is otherwise in compliance with the requirements of this Section and that the  time extension is necessary to accomplish the purposes for which the semi‐permanent sign has been  posted.        43 26    I.    Maintenance and Removal of Semi‐permanent Signs.  1.   Maintenance. All semi‐permanent signs shall be constantly maintained in a state of security,  safety and good repair.  2.   Removal. If the city finds that any semi‐permanent sign is unsafe or insecure, is a menace to  public safety or has been constructed, erected, relocated or altered in violation of this Section, the  city shall give written notice to the owner of the semi‐permanent sign, or the person who has  claimed responsibility for the semi‐permanent sign pursuant to Section 1.01.300 of this Code, that  the semi‐permanent sign is in violation of this Section, shall specify the nature of the violation, and  shall direct the owner of the semi‐permanent sign or responsible person to remove or alter such  semi‐permanent sign. If the city cannot determine the owner of the sign or person responsible  therefor, the city shall post such notice on or adjacent to each semi‐permanent sign which is in  violation. If the owner of the semi‐permanent sign or the person responsible therefor fails to  comply with the notice within five days after such notice is given the semi‐permanent sign shall be  deemed abandoned, and the city may cause such semi‐permanent sign to be removed and the  cost thereof shall be payable by the owner or person responsible for the semi‐permanent sign to  the city. (Ord. 550 § 1, 2016)    9.160.090 Sign permit review.  A.  Sign Permit Required. Sign permit approval is required prior to obtaining a building permit for the  placing, erecting, moving, reconstructing, altering or displaying any sign on private property within the  city, unless the review procedure is exempt under Section 9.160.020 of this Chapter or other  provisions of this Chapter. Signs requiring approval shall comply with the provisions of this Chapter  and all other applicable laws and ordinances. Signs legally existing prior to the effective date of the  ordinance codified in this Chapter shall not require approval until such time as the sign is moved,  structurally altered, changed or relocated; at which time, the review and approval provisions of this  Chapter shall apply before a sign permit and/or building permit is issued.    B.   Submission Materials. The following shall be submitted by the applicant to the planning division at  the time of permit application unless otherwise modified by the director:  1.   Completed sign application obtained from the city;  2.   Appropriate sign plans with number of copies and exhibits as required in the application;  3.   Appropriate fees as established by city council resolution;  4.   Letter of consent or authorization from the property owner, or lessor, or authorized agent of  the building or premises upon which the sign is to be erected;  5.   Sign plans with the following information:  a.   Sign elevation drawing indicating overall and letter/figure/design dimensions, colors,  materials, proposed copy and illumination method,  b.   Site plan indicating the location of all main and accessory signs existing or proposed for the  site with dimensions, color, material, copy and method of illumination indicated for each,  c.   Building elevations with signs depicted (for building‐mounted signs).    C.   Review Procedures—Standard Sign Application.  1.   The standard sign application is used by the planning division to process the following sign  applications using the standards and provisions contained in this Chapter:  a.   Two or less permanent signs;  b.   Signs in conformance with a previously approved planned sign program pursuant to  Subsection D of this Section.  44 27    2.   The director or other authorized staff member shall review standard sign applications and shall  make a determination to either approve, approve with modification or deny the application. The  review shall consider the size, design, colors, character and location of the proposed signs.  3.   A standard sign application shall only be approved after a finding that the proposed sign is  consistent with the purpose and intent of this Chapter and the regulations herein.    D.  Review Procedures—Planned Sign Programs.  1.   Planned Sign Programs. Planned sign program review per the provisions of this Subsection is  required for submissions which: (1) include three or more permanent signs; (2) are in conjunction  with review of a site development permit by the planning commission; or (3) include a request for  a sign adjustment to a sign previously approved under a planned sign program.  2.   The director shall make a determination to either approve, approve with modifications, or  deny planned sign program applications in conjunction with its review of the associated  development project.  3.   The director, upon completion of its review, may attach appropriate conditions to any sign  program approval. In order to approve a planned sign program, the commission must find that:  a.   The sign program is consistent with the purpose and intent of this Chapter;  b.   The sign program is in harmony with and visually related to:  i.    All signs within the planned sign program, via the incorporation of several  common design elements such as materials, letter style, colors, illumination, sign  type or sign shape.  ii.   The buildings they identify. This may be accomplished by utilizing materials,  colors, or design motif included in the building being identified.  iii.  Surrounding development. Implementation of the planned sign program will not  adversely affect surrounding land uses or obscure adjacent conforming signs.  4.   Modification of signs within a previously approved sign program shall be reviewed by the  director.    E.   Sign Adjustments. Adjustments to planned sign programs to permit additional sign area, additional  numbers of signs, an alternative sign location, an alternative type of signage, new illumination or  additional height may be granted by the director. Applications for sign adjustments shall be submitted  in writing on forms provided by the director. The director shall make one or more of the following  findings in conjunction with approval of a sign adjustment:  1.   Additional Area.  a.   To overcome a disadvantage as a result of an exceptional setback between the street and  the sign or orientation of the sign location;  b.   To achieve an effect which is essentially architectural, sculptural or graphic art;  c.   To permit more sign area in a single sign than is allowed, but less than the total sign area  allowed on the site, where a more orderly and concise pattern of signing will result;  d.   To allow a sign to be in proper scale with its building or use;  e.   To allow a sign compatible with other conforming signs in the vicinity;  f.    To establish the allowable amount and location of signing when no street frontage exists  or when, due to an unusual lot shape (e.g., flag lot), the street frontage is excessively narrow  in proportion to the average width of the lot.  2.   Additional Number. To compensate for inadequate visibility, or to facilitate good design  balance.  3.   Alternative Locations.  45 28    a.   To transfer area from one wall to another wall or to a freestanding sign upon the finding  that such alternative location is necessary to overcome a disadvantage caused by an  unfavorable orientation of the front wall to the street or parking lot or an exceptional setback;  b.   To permit the placement of a sign on an access easement to a lot not having street  frontage, at a point where viewable from the adjoining public street. In addition to any other  requirements, the applicant shall submit evidence of the legal right to establish and maintain a  sign within the access easement;  c.   Additionally, alternative on‐site locations may be granted in order to further the intent and  purposes of this Chapter or where normal placement would conflict with the architectural  design of a structure.  4.   Alternative Type of Sign. To facilitate compatibility with the architecture of structure(s) on the  site and improve the overall appearance on the site.  5.   Additional Height. To permit additional height to overcome a visibility disadvantage.    F.   Disposition of Plans.  1.   When revisions to sign plans are required as a condition of approval, the applicant shall submit  the required number of copies of the revised plans to the planning division to be stamped  “Approved.” The department will retain copies and a set will be returned to the applicant.  2.   After approval is granted, it shall be the responsibility of the applicant to submit all required  applications, plans, bonds, and fees to the building and safety department and the planning  division for issuance of the building permit.    G.  Sign Permit Expiration and Time Extensions.  1.   Approval of a standard application or planned program application shall expire one year from  its effective date unless the sign has been erected or a different expiration date is stipulated at the  time of approval. Prior to the expiration of the approval, the applicant may apply to the director  for an extension of up to one year from the date of expiration. The director may make minor  modifications or may deny further extensions of the approved sign or signs at the time of  extension if the director finds that there has been a substantial change in circumstances.  2.   The expiration date of the sign approval(s) shall automatically be extended to concur with the  expiration date of building permits or other permits relating to the installation of the sign.  3.   A sign approval shall expire and become void if the circumstances or facts upon which the  approval was granted changes through some subsequent action by the owner or lessees such that  the sign would not be permitted per this Chapter under the new circumstances.    H.  Appeals. Any decision of the director made pursuant to this Chapter may be appealed to the  planning commission in accordance with Section 9.200.110 of this Code . (Ord. 550 § 1, 2016)    9.160.120 Enforcement, sign removal and abatement.  A.  Enforcement Responsibility. It shall be the duty of the director or the directors authorized  representative to enforce the provisions of this Chapter.    B.   Illegal and Abandoned Signs.  1.   Illegal Signs. Any sign which does not have a required permit or which otherwise violates  applicable provisions of this Chapter shall be deemed illegal. If the director determines a sign to be  illegal, the director may order the property owner and/or sign owner to remove the sign or may  require other actions to ensure compliance with this Chapter. Further, in order to discourage the  erection of signs without a permit, the director may require that such illegally erected signs be  46 29    removed prior to review. If the director determines that such removal is not feasible, such illegal  signs shall be subject to a tripled sign permit application fee in conjunction with sign review.  2.   Abandoned Signs. Any sign located on property which becomes vacant or unoccupied or which  pertains to any occupant or business unrelated to the premises present occupant or business, or  which pertains to a time, event or purpose which no longer applies shall be deemed abandoned.  Such signs shall be removed within ninety days after the associated enterprise or occupant has  vacated the premises or within ninety days after the time, event or purpose which no longer  applies has ended. Any such sign not removed within the required period shall constitute a  nuisance and shall be subject to removal per Subsection E of this Section.    C.   Unsafe Public Signs. Any sign deemed by the city to be a danger to the public under any applicable  ordinance or other statute shall be repaired or altered to as to be deemed safe by the city or shall be  removed pursuant to Subsection E of this Section.    D.  Expired Temporary and Semi‐permanent Signs. A temporary or semi‐permanent sign which  remains posted beyond the time limits set out therefor in Sections 9.160.060(H) and 9.160.070(I)  respectively shall be removed.    E.   Abatement and Removal of Signs.  1.   Abatement Procedures. Any illegal or abandoned sign may be deemed to be a public nuisance  that poses an immediate danger to the health, safety and welfare of the community by creating an  obstruction to circulation, including, but not limited to, vehicular and pedestrian. The owner of the  sign shall be responsible and liable for the removal and disposition of the sign.  a.   Abatement. Upon discovering the existence of an illegal sign, the director shall have the  authority to order the immediate abatement and removal thereof. The director shall notify  the owner thereof, or the owner’s representative, pursuant to Section 1.01.300 of this Code.  Such notice shall state the time limit, if any, granted for removal of the sign and the statement  that the director shall remove the sign after the stated time, the procedure for retrieving a  removed sign, and a statement that the owner may request a hearing to appeal the  abatement and removal by submitting a written request. The amount of time stated for  removal of a sign may be reduced or eliminated if the director determines that the illegal sign  constitutes an immediate danger to the health, safety and welfare of the community or is a  safety hazard.  b.   Hearings.  i.    Any sign removed and stored pursuant to these provisions shall be released to the  owner thereof if claimed within thirty days after such removal and upon the payment of  reasonable administrative fees. Such administrative fees shall be waived if, after a hearing  to appeal has been requested, a determination is made at such hearing that the fees shall  be waived. The administrative fees for the removal and storage of the sign shall be  established or modified by resolution of the city council and shall include the actual cost  of removal and storage of any sign plus the proportional share of administrative costs in  connection therewith.  ii.   Any hearing to appeal an abatement order which is requested shall be conducted by  the city manager in accordance with Chapter 2.08. The failure of either the owner or his or  her agent to request a hearing shall waive the right to a hearing. At the hearing, the  hearing officer shall determine whether good cause was shown for the abatement and  removal of the sign. The decision of the hearing officer shall be deemed the final  administrative determination. If good cause is shown for the abatement and removal of  47 30    the sign, the owner or his/her agent shall have fifteen days from the date of the hearing to  retrieve his or her sign upon payment of the administrative fee. If good cause is not shown  for the abatement and removal of the sign, the administrative fee shall be waived and the  owner or his/her agent shall have fifteen days to retrieve his or her sign.  c.   Disposition. Any sign not retrieved by its owner within thirty days after delivering or  mailing the abatement notice when such owner has not requested a hearing to appeal, or  within thirty days of storage of the sign by the city in all other cases, shall be deemed to  be permanently abandoned and may be disposed of by the city.    F.   No City Liability. Neither the city nor any of its agents shall be liable for any damage to a sign which  is removed under this Section.    G.  Legal Action. In response to any violation of the provisions of this Chapter, the city may elect to file  a criminal complaint against the violator, issue a citation to the violator for an “infraction” pursuant to  California Government Code Section 36900, or institute a civil action in a court of competent  jurisdiction. (Ord. 550 § 1, 2016)     48 31    TITLE 9 ZONING  CHAPTER 9.180 TRANSPORTATION DEMAND MANAGEMENT    9.180.080 Appeals.  A.  Director as Decision‐Making Authority. An applicant or other aggrieved party may appeal the  decision of the director to the planning commission in accordance with Section 9.200.110 of this Code.  B.   Planning Commission as Decision‐Making Authority. An applicant or other aggrieved party may  appeal the decision of the planning commission to the city council in accordance with Chapter 2.04 of  this Code.     49 32    TITLE 13 SUBDIVISION REGULATIONS  CHAPTER 13.12 TENTATIVE SUBDIVISION MAPS    13.12.140 Appeals.  A.  Persons Who May Appeal.  A subdivider or any other interested party may appeal a decision of the  city manager or designee, or a decision of the planning commission, by using the following  procedures:  1.   Appeal of City Manager or Designee Decision to the Planning Commission.  The city  manager or his/her designee’s decision may be appealed to the planning commission pursuant to  Section 9.200.110 of this Code.   2.   Appeal of the Planning Commission Decision to the City Council.  The planning  commission’s decision may be appealed to the city council pursuant to Chapter 2.04 of this Code.     B.   Call‐Up Review. For purposes of this Section, the “board of appeals” shall be the planning  commission for decisions appealed to the planning commission and shall be the city council for  decisions appealed to the city council.  The board of appeals, on its own motion adopted by a majority  vote of its total membership, may elect to call up and review any decision of the city manager or  designee or a decision of the planning commission regarding the action taken on a subdivision. A  request for call‐up review shall be initiated by a member of a board of appeals delivering written  request for call‐up review to the city manager or designee within fifteen calendar days of the date on  which the decision of the city manager or designee or the planning commission (as applicable) was  rendered. Upon timely receipt of the request for call‐up review, the city manager or designee shall  schedule as an agenda item at the next regular meeting of the board of appeals, on which the member  calling up review is seated, the question whether an appeal shall be considered for the decision  subject to call‐up review. If the next regular meeting of the board of appeals is cancelled, the city  manager or designee shall reschedule the question whether an appeal shall be considered at the next  regular meeting that is not cancelled. No appeal may be heard on a decision subject to call‐up review  unless a majority of the membership of the board of appeals votes to approve the consideration of the  appeal. The board of appeals shall consider the appeal that was subject to call‐up review not later  than forty‐five days after the board of appeals votes to approve consideration of the appeal. An  appeal may be heard and decided at the same meeting at which the majority of the membership  voted to approve the call‐up review, provided no applicable law would be violated if the hearing of an  appeal occurs at the same meeting. A member of the city council may initiate the call‐up review  process for a decision by the city manager or designee, without the need for review of that decision by  the planning commission, in which case an appeal of the decision subject to call‐up review may be  considered directly by the city council if a majority of the membership of the city council vote to  approve the consideration of the appeal pursuant to this Section.    C.   Concurrent Appeals.  An appeal of a decision, including call‐up review, pursuant to this Section  may be processed concurrently with any appeal of a decision brought pursuant to Section 9.200.110,  as may be amended from time to time. (Ord. 539 § 3, 2016; Ord. 356 § 1, 2000; Ord. 295 § 1, 1997;  Ord. 272 § 1, 1995)           50 33      TITLE 14 STREETS AND SIDEWALKS  CHAPTER 14.16 ENCROACHMENTS    14.16.465 Publication vending machines—Removal of machines in violation.  Upon determination by the director that a publication vending machine has been installed, placed,  moved, used or maintained in violation of any provision of this Chapter, the following procedure may  be utilized in lieu of, or in addition to, other available legal remedies (such as prosecution or public  nuisance abatement). If the offending machine is not properly identified as to the owner, under the  provisions of this Chapter, and if its ownership is otherwise not apparent to the director, the machines  shall be removed immediately and processed as unclaimed property (unless ownership is thereafter  claimed and substantiated) under applicable provisions of law. In other cases, an order to correct the  offending condition may be issued to the owner or custodian of the machine. Such order shall be  telephoned (if practicable) to the owner or custodian and confirmed by service in accordance with  Section 1.01.300 of this Code. The order shall specifically describe the offending condition and suggest  actions necessary to correct it. Failure to properly correct the offending condition within seven days  after the mailing of the order may result in the offending machine being summarily removed.  Thereafter the director shall take reasonable steps to notify the owner thereof. Upon failure of the  owner to claim such machine and pay the expenses of removal and storage within thirty days after  such removal, the machine shall be processed as unclaimed property under applicable provisions of  law. Whenever a machine mentioned in this Section has had a violation corrected, or has been  reinstalled after removal under this Section, the director shall cause an inspection to be made thereof,  and the permittee shall be charged an additional inspection fee or fees in such amount or amounts as  may have been established by resolution of the city council. Any person aggrieved by any action taken  under this Section shall have the right of appeal to the city manager in accordance with Chapter 2.08  of this Code. (Ord. 10 § 1, 1982)       14.16.530 Appeal—Action of city council.  Unless an adjustment of the matter is made by the city manager satisfactory to the appellant, the  appellant may appeal to the city council in accordance with Chapter 2.04 of this Code. (Ord. 10 § 1,  1982)                51 34    STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 564 which was introduced at a regular meeting on the 5th day of December, 2017, and was adopted at a regular meeting held on the 19th day of December, 2017, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2015-023. __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California   52 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: ADOPT ORDINANCE NO. 565 AT SECOND READING AMENDING SECTION 9.100.210 OF THE LA QUINTA MUNICIPAL CODE RELATING TO AN EXEMPTION FOR GOLF COURSE MAINTENANCE NOISE RECOMMENDATION Adopt Ordinance No. 565 on second reading. EXECUTIVE SUMMARY On December 5, 2017, Council introduced Ordinance No. 565 on first reading amending section 9.100.210 of the La Quinta Municipal Code (Code) relating to an exemption for golf course maintenance noise. Golf course maintenance equipment exceeds the City’s 50 dB(A) noise limits for nearby residential noise sensitive uses when operating prior to 7:00 a.m. Amendments to Code Section 9.100.210, Noise Control would exempt golf course maintenance noise from the City’s noise limits between 5:30 a.m. and 8:00 p.m. FISCAL IMPACT – None. BACKGROUND/ANALYSIS Golf courses are featured amenities in eighteen La Quinta master-planned communities and are major attractions for local tourism. Prime residential locations are those immediately adjacent to golf course play areas. Routine morning turf maintenance is essential to prepare courses for tee times as early as 6:00 a.m. Maintenance involves the use of gas-powered equipment such as mowers, sweepers, and blowers that are mobile noise sources with noise levels that exceed 60 dB(A). Maintenance noise exceeds the 50 db(A) noise limit between 10:00 p.m. to 7:00 a.m. Compliance with the City’s noise regulations would require maintenance to begin at 7:00 a.m. when the noise limit increases to 65 db(A) and delay the start of golf tee times. ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk CONSENT CALENDAR ITEM NO. 3 53 54 ORDINANCE NO. 565 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 9.100.210 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATING TO GOLF COURSE MAINTENANCE NOISE WHEREAS, the City Council of the City of La Quinta, California did, on the 5th day of December 2017, hold a duly noticed public hearing for review of a City-initiated request of Zoning Ordinance Amendment 2017-0003 to amend Section 9.100.210 of the La Quinta Municipal Code; and WHEREAS, previous to said Public Hearing, the Planning Commission of the City of La Quinta did, on November 14, 2017, adopt Planning Commission Resolution 2017- 017 to recommend to the City Council adoption of said code amendments; and WHEREAS, the Design and Development Department published a public hearing notice for this request in The Desert Sun newspaper on November 24, 2017, as prescribed by the Municipal Code; and WHEREAS, Title 9 of the Municipal Code contains the section that addresses noise levels for all properties within the City; and WHEREAS, the proposed zoning text amendments are necessary to allow golf course maintenance to occur between the hours of 5:30 a.m. and 8:00 p.m. on any given day, and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the City Council did make the following mandatory findings to justify adoption of said Zoning Ordinance Amendment: 1. Consistency with General Plan The code amendments are consistent with the goals, objectives and policies of the General Plan. The proposed amendments are supported by Policy LU-1.2 regarding land use decisions upholding rights and needs of property owners and the general public and Goal LU-6 regarding the City having a balanced and varied economic base. Additionally, Goal OS-1 for the preservation, conservation and management of the City’s open space lands and scenic resources for enhanced recreational, environmental and economic purposes, and Goal OS-3 for the preservation of scenic resources as vital contributions to the City’s economic health and overall quality of life. 55 Ordinance No. 565 Amendment to Title 9 Zoning Adopted: December 19, 2017 Page 2 of 8 2. Public Welfare Approval of the code amendments will not create conditions materially detrimental to the public health, safety and general welfare. The amendments assist in implementation of the General Plan and do not incorporate any changes that affect the regulation and/or provision of public services, utility systems, or other foreseeable health, safety and welfare considerations. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. SECTION 9.100.210 shall be amended as written in “Exhibit A” attached hereto. SECTION 2. The proposed zone text amendments have complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63). A Negative Declaration of Environmental Impact (Environmental Assessment 2017-0012) was prepared for the proposed text amendments and certified by the City Council. SECTION 3. That the City Council does hereby approve Zoning Ordinance Amendment 2017-0004, as set forth in attached “Exhibit A” for the reasons set forth in this Ordinance. SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 6. That the City Council does hereby grant the City Clerk the ability to make minor amendments to “Exhibit A” to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. SECTION 7. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, 56 Ordinance No. 565 Amendment to Title 9 Zoning Adopted: December 19, 2017 Page 3 of 8 irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 19th day of December 2017 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 57 Ordinance No. 565 Amendment to Title 9 Zoning Adopted: December 19, 2017 Page 4 of 8 9.100.210 Noise Control. A. Purpose. The noise control standards for nonresidential land use districts set forth in this section are established to prevent excessive sound levels which are detrimental to the public health, welfare and safety or which are contrary to the public interest. B. Noise Standards. Exterior noise standards are set forth below. Residential property, schools, hospitals, and churches are considered noise sensitive land uses, regardless of the land use district in which they are located. All other uses shall comply with the “other nonresidential” standard. All noise measurements shall be taken using standard noise measuring instruments. Measurements shall be taken within the receiving property at locations determined by director to be most appropriate to the individual situation. Land Use Compatibility for Community Noise Environments Land Uses CNEL (dBA) 50 55 60 65 70 75 80 Residential – Single Family Dwellings, Duplex, Mobile Homes A B C D Residential – Multiple Family A B C D Transient Lodging: Hotels and Motels A B C D School Classrooms, Libraries, Churches, Hospitals, Nursing Homes and Convalescent Hospitals A B C D Auditoriums, Concert Halls, Amphitheaters B EXHIBIT A 58 Ordinance No. 565 Amendment to Title 9 Zoning Adopted: December 19, 2017 Page 5 of 8 Land Uses CNEL (dBA) 50 55 60 65 70 75 80 C Sports Arenas, Outdoor Spectator Sports B C Playgrounds, Neighborhood Parks A C D Golf Courses, Riding Stables, Water Recreation, Cemeteries A C D Office Buildings, Business, Commercial and Professional A B D Industrial, Manufacturing, Utilities, Agriculture A B D Source: California Department of Health Services, “Guidelines for the Preparation and Content of the Noise Element of the General Plan,” 1990. Chart Legend A = Normally Acceptable: With no special noise reduction requirements assuming standard construction. B = Conditionally Acceptable: New construction or development should be undertaken only after a detailed analysis of the noise reduction requirement is made and needed noise insulation features included in the design. C = Normally Unacceptable: New construction is discouraged. If new construction does proceed, a detailed analysis of the noise reduction requirements must be made and needed noise insulation features included in the design. D = Clearly Unacceptable: New construction or development should generally not be undertaken. 59 Ordinance No. 565 Amendment to Title 9 Zoning Adopted: December 19, 2017 Page 6 of 8 Exterior Noise Standards Receiving Land Use Noise Standard Time Period Noise sensitive 65 dB(A) 7:00 a.m.—10:00 p.m. 50 dB(A) 10:00 p.m.—7:00 a.m. Other nonresidential 75 dB(A) 7:00 a.m.—10:00 p.m. 65 dB(A) 10:00 p.m.—7:00 a.m. If the noise consists entirely of impact noise, simple tone noise, speech or music, or any combination thereof, each of the noise levels specified in the table in this section shall be reduced by five dB(A). C. Noise Limits. It is unlawful for any person at any location within the city to create any noise, or to allow the creation of any noise on property owned, leased, occupied or otherwise controlled by such person, when such noise causes the noise level, when measured on any adjacent property, to exceed: 1. The noise standard for a cumulative period of more than thirty minutes in any hour; 2. The noise standard plus five dB(A) for a cumulative period of more than fifteen minutes in any hour; 3. The noise standard plus ten dB(A) for a cumulative period of more than five minutes in any hour; 4. The noise standard plus fifteen dB(A) for a cumulative period of more than one minute in any hour; or 5. The noise standard plus twenty dB(A) for any period of time. 6. For purposes of this section, the term “cumulative period” means the number of minutes that a noise occurs within any hour, whether such minutes are consecutive or not. D. Ambient Noise Level. If the ambient or background noise level exceeds any of the preceding noise categories, no increase above such ambient noise level shall be permitted. E. Exemptions. The following are exempt from the noise restrictions of this section: 1. Emergency vehicles or other emergency operations. 2. City maintenance, construction or similar activities. 3. Construction activities regulated by Section 6.08.050 of the La Quinta Municipal Code. 4. Golf course maintenance activities between 5:30 a.m. and ending no later than 8:00 p.m. on any given day. 60 Ordinance No. 565 Amendment to Title 9 Zoning Adopted: December 19, 2017 Page 7 of 8 F. Enforcement. The city manager or his or her designee shall have the responsibility and authority to enforce the provisions of this section. 61 Ordinance No. 565 Amendment to Title 9 Zoning Adopted: December 19, 2017 Page 8 of 8 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 565 which was introduced at a regular meeting on the 5th day of December, 2017 and was adopted at a regular meeting held on the 19th day of December, 2017, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2015-023. __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California 62 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2016/17 DEVELOPMENT PROJECT FEE REPORT RECOMMENDATION Receive and file the fiscal year 2016/17 Development Project Fee Report. EXECUTIVE SUMMARY Development project fees are imposed on new construction to help offset impacts created by new development on City facilities and infrastructure. The State Mitigation Fee Act requires the City to annually report on these revenues and expenditures for the prior five years, within 180 days of close of the fiscal year. The City must use, or pledge to use, this income on City facilities and infrastructure within five years of receipt, or present findings if that was not the case. Staff completed the required analysis (Attachment 1) and in all cases the City has complied. The Development Project Fee Report (Report) was provided to stakeholders for review and comment. FISCAL IMPACT – None. BACKGROUND/ANALYSIS The City has three developer project fees subject to State requirements: Infrastructure, Quimby, and DIF (Development Impact Fee). DIF is comprised of eight fee categories – Transportation, Parks and Recreation, Civic Center, Library, Community Center, Street Maintanence, Park Maintenance and Fire Protection. Annually, the City reports on the following: A brief description of the fee and the accounts or funds they are deposited; The amount of each fee; The beginning and ending balances; The amount collected and interest earned; Each public improvement on which fees were expended, the amount of expenditures, and total percentage of cost funded with fees; CONSENT CALENDAR ITEM NO. 4 63  The approximate construction start date of the public improvement if the local agency determines that sufficient funds have been collected to complete financing; and  A description of each interfund transfer or loan and the public improvement being funded. The City must also report payments received pursuant to development agreements entered into after January 1, 2004. A schedule of development agreement payments received is attached (Attachment 2). In all cases, the City complied with the time limit to expend or commit fees for future projects. The interested stakeholders: Building Industry Association of Southern California – Riverside County Chapter (BIA), Desert Valley Builders Association (DVBA), and Southern California Gas Company (SC Gas) received the Report on November 29 and 30, 2017. On December 1, 2017, the DVBA submitted a letter of examination stating their satisfaction with the Report and the City’s compliance with the Mitigation Fee Act (Attachment 3). To date, no other comments have been received. ALTERNATIVES As the report is required by the State, staff does not recommend an alternative. Prepared by: Karla Campos, Finance Director Approved by: Frank J. Spevacek, City Manager Attachments: 1. Development Project Fee Financial Report 2. Development Agreement Payment Report 3. DVBA Letter of Examination dated December 1, 2017 64 2017 AB1600 Report La Quinta Development Project Fee Report ATTACHMENT 1 Quimby Fees (Fund 220) Government Code 66000 Calculation FYE 6/30/2017 Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 104,223 Interest Income 23,995 Contributions from Property Owners - Transfers In - Total Sources 128,218 Expenditures & Other Uses - Transfers out Capital Projects 557,338 Total Uses 557,338 Total Available 5,434,667$ (429,119)$ 5,005,548$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 8,290,177$ 38,760$ 90,471$ 9,173,609$ (935,143)$ Revenues Collected from 2014 8,241,870 1,011,747 1,118,651 7,320,215 814,751$ Revenues Collected from 2015 8,134,965 263,193 2,738,126 5,122,234 537,798$ Revenues Collected from 2016 5,660,033 80,364 305,730 5,979,239 (544,572)$ Revenues Collected from 2017 5,434,667 128,218 557,338 3,985,916 1,019,631$ Total Revenue For Last Five Years 1,522,282$ 4,810,316$ 31,581,213$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee 131402 Miscellaneous Parks ADA Improvements 74,289$ -$ 100%33% 131412 La Quinta Park Restroom Project 218,692 - 100%100% 141501 Sports Complex ADA Improvement Project 83,070 - 100%83% 151609 North La Quinta Regional Skate and BMX 290 3,391,797 1%97% 151611 Cove Trailhead Improvements 117,866 - 100%100% 201604 Fritz Burns Park Tenis and Pickleball Conversion 63,131 544,119 11%100% 201608 SilverRock Park - 50,000 8%100% Total 557,338$ 3,985,916$ The City's Quimby Special Revenue Fund is used to account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. 65 2017 AB1600 Report La Quinta Development Project Fee Report Infrastructure fee (Fund 225) Government Code 66000 Calculation FYE 6/30/2017 Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees - Interest Income 114 Reimbursements - Total Sources 114$ Expenditures & Other Uses Capital Projects - Project Administration/Internal Engineering - Other - Total Uses - Total Available 23,618$ 114$ 23,732$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 267,801$ 72$ 244,738$ 244,738$ (221,602)$ Revenues Collected from 2014 23,136 72 - 23,208$ Revenues Collected from 2015 23,208 132 - - 23,339$ Revenues Collected from 2016 22,339 279 - 22,618 0$ Revenues Collected from 2017 23,618$ 114 - 22,618 1,114$ Total Revenue For Last Five Years 669$ 244,738$ 289,974$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee 151603 La Quinta Village Complete Streets - Road Diet - 22,618$ 0%1% Total - 22,618$ The Infrastructure fee fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 89-39. 66 2016 AB1600 Report La Quinta Development Project Fee Report Transportation DIF (Fund 250) Government Code 66000 Calculation FYE 6/30/2017 Activity Unit of Measure Transportation Residential - Single Family Detached Unit 2,842$ Residential - Single Family Attached Unit 2,842$ Residential - Multi Family and Other Unit 1,745$ Office/Hospital Unit 4,645$ General Commercial 1,000 sq ft 5,679$ Tourist Commercial 1,000 sq ft 1,590$ Golf Course Acre 669$ Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 370,465 Interest Income 18,007 Miscellaneous 0 Transfers In - Total Sources 388,472 Expenditures & Other Uses - Transfers out Capital Projects 203,047 Total Uses 203,047 Total Available 3,471,401$ 185,425$ 3,656,826$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 2,622,006$ 468,764$ 2,935,185$ 2,935,185$ (2,779,599)$ Revenues Collected from 2014 155,586 1,399,090 35,194 35,194 1,484,288 Revenues Collected from 2015 1,519,482 4,031,623 1,787,715 1,787,715 1,975,675 Revenues Collected from 2016 3,763,390 487,907 779,896 6,745,168 (3,273,767) Revenues Collected from 2017 3,471,401$ 388,472 203,047 3,595,274 61,552 Total Revenue For Last Five Years 6,775,857$ 5,741,037$ 15,098,535$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee 091002 Madison Street Ave. 50 to Ave. 52 12,222$ 1,609,126$ 12%77% 091004 Dune Palms Road Street Improvements - 502,407 4%21% 121301 Adams Street Signal & Street Improvements 2,000 - 100%62% 111205 Dune Palms Bridge Improvement - 165,859 45%2% 151602 Miles Avenue Median Island Landscaping 64,597 574,826 14%60% 151603 La Quinta Village Complete Streets - Road Diet 16,728 343,055 20%22% 151607 New Traffic Signal (Jefferson @ Dunbar Dr)107,500 - 100%50% 201702 Developer Reimbursements - 400,000 0%100% Total 203,047$ 3,595,274$ The Transportation Impact Fee developer fee fund is used to account for the accumulation of resources, provided through developer fees for street system improvements needed to handle traffic that will be generated by future development. The fee is based upon the table below and varies from project to project. 67 2016 AB1600 Report La Quinta Development Project Fee Report Parks & Rec DIF (Fund 251) Government Code 66000 Calculation FYE 6/30/2017 Activity Unit of Measure Transportation Residential - Single Family Detached Unit 2,048$ Residential - Single Family Attached Unit 2,048$ Residential - Multi Family and Other Unit 2,048$ Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 202,752 Interest Income (2,659) Miscellaneous Transfers In Total Sources 200,093 Expenditures & Other Uses - Transfers Out Capital Projects - Total Uses 0 Total Available 358,702$ 200,093$ 558,795$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 (1,183,816)$ 136,319$ 4,542$ 1,458$ (1,053,497)$ Revenues Collected from 2014 (1,052,040) 585,784 3,231 1,169 (470,656) Revenues Collected from 2015 (469,486) 610,919 908 2,592 137,933 Revenues Collected from 2016 140,525 218,177 - 358,702 0 Revenues Collected from 2017 358,702$ 200,093 - - 558,795 Total Revenue For Last Five Years 1,751,292$ 8,681$ 363,921$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee Total -$ -$ The Parks & Recreation Impact Fee fund is used to account for the accumulation of resources, provided through developer fees for parks required to serve future development. The fee is based upon the table below and varies from project to project. 68 2017 AB1600 Report La Quinta Development Project Fee Report Civic Center DIF (Fund 252) Government Code 66000 Calculation FYE 6/30/2017 Activity Unit of Measure Transportation Residential - Single Family Detached Unit 942$ Residential - Single Family Attached Unit 796$ Residential - Multi Family and Other Unit 447$ Office/Hospital Unit 373$ General Commercial 1,000 sq ft 373$ Tourist Commercial 1,000 sq ft 363$ Golf Course Acre 179$ Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 98,757 Interest Income (17) Miscellaneous Transfers In Total Sources 98,740 Advance Interest Expense 55,994 Total Uses 55,994 Total Available (7,212,007)$ 42,746$ (7,169,261)$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 (7,169,491) 96,322 232,321 4,618 (7,310,108)$ Revenues Collected from 2014 (7,305,489) 224,260 231,261 - (7,312,490) Revenues Collected from 2015 (7,312,490) 290,145 237,123 55,277 (7,314,745) Revenues Collected from 2016 (7,259,468) 109,007 61,546 - (7,212,007) Revenues Collected from 2017 (7,212,007)$ 98,740 55,994 - (7,169,261) Total Revenue For Last Five Years 818,475$ 818,245$ 59,896$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee Total -$ -$ The Civic Center Impact Fee fund was used to fund the expansion of the La Quinta Civic Center completed in 2008 to support the City's needs through build out. The fee is based upon the table below and varies from project to project. 69 2017 AB1600 Report La Quinta Development Project Fee Report Library DIF (Fund 253) Government Code 66000 Calculation FYE 6/30/2017 Activity Unit of Measure Transportation Residential - Single Family Detached Unit 344$ Residential - Single Family Attached Unit 344$ Residential - Multi Family and Other Unit 344$ Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 34,056 Interest Income Miscellaneous Transfers In Total Sources 34,056 Advance Interest Expense 12,890 Total Uses 12,890 Total Available (1,631,001)$ 21,166$ (1,609,835)$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 (1,860,330)$ 26,674$ 7,400$ 2,000$ (1,843,056)$ Revenues Collected from 2014 (1,841,056) 98,333 7,428 2,072 (1,752,223) Revenues Collected from 2015 (1,750,152) 103,949 8,577 - (1,654,779) Revenues Collected from 2016 (1,654,779) 36,464 12,686 - (1,631,001) Revenues Collected from 2017 (1,631,001) 34,056 12,890 - (1,609,835) Total Revenue For Last Five Years 265,420$ 36,091$ 4,072$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee Total -$ -$ The Library Impact Fee fund is used for library facilities required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 70 2017 AB1600 Report La Quinta Development Project Fee Report Community Center DIF (Fund 254) Government Code 66000 Calculation FYE 6/30/2017 Activity Unit of Measure Transportation Residential - Single Family Detached Unit 129$ Residential - Single Family Attached Unit 129$ Residential - Multi Family and Other Unit 129$ Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 12,771 Interest Income 554 Miscellaneous Transfers In Total Sources 13,325 Advance Interest Expense Total Uses - Total Available 101,639$ 13,325$ 114,964$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 1,199,352$ 14,426$ -$ -$ 1,213,777$ Revenues Collected from 2014 1,213,777 39,764 1,206,191 47,350 Revenues Collected from 2015 47,350 39,430 - - 86,780 Revenues Collected from 2016 86,780 14,859 - 101,639 0 Revenues Collected from 2017 101,639$ 13,325 - 101,600 13,364 Total Revenue For Last Five Years 108,479$ 1,206,191$ 101,639$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee 151609 La Quinta X Park Youth Center 101,600$ 0% 100% Total -$ 101,600$ The Community Center Fee fund is used for community center facilities required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 71 2017 AB1600 Report La Quinta Development Project Fee Report Street Maintenance DIF (Fund 255) Government Code 66000 Calculation FYE 6/30/2017 Activity Unit of Measure Transportation Residential - Single Family Detached Unit 116$ Residential - Single Family Attached Unit 116$ Residential - Multi Family and Other Unit 71$ Office/Hospital Unit 190$ General Commercial 1000 sq ft 232$ Tourist Commercial 1000 sq ft 65$ Golf Course Acre 27$ Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 15,126 Interest Income Miscellaneous Transfers In 3,969 Total Sources 19,095 Advance Interest Expense 15,191 Total Uses 15,191 Total Available (1,901,551)$ 3,904$ (1,897,647)$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 (2,021,771)$ 20,624$ 8,037$ 1,963$ (2,011,147)$ Revenues Collected from 2014 (2,009,184) 50,422 8,229 1,771 (1,968,762) Revenues Collected from 2015 (1,966,991) 69,453 9,757 243 (1,907,538) Revenues Collected from 2016 (1,907,295) 22,325 16,581 - (1,901,551) Revenues Collected from 2017 (1,901,551)$ 19,095 15,191 - (1,897,647) Total Revenue For Last Five Years 162,824$ 42,604$ 3,977$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee Total -$ -$ The Street Maintenance Fee fund is used for street maintenance required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 72 2017 AB1600 Report La Quinta Development Project Fee Report Park Maintenance DIF (Fund 256) Government Code 66000 Calculation FYE 6/30/2017 Activity Unit of Measure Transportation Residential - Single Family Detached Unit 40$ Residential - Single Family Attached Unit 40$ Residential - Multi Family and Other Unit 40$ Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 3,960 Interest Income 9 Miscellaneous Transfers In Total Sources 3,969 Transfers Out 3,969 Total Uses 3,969 Total Available 2$ (0)$ 2$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 0$ 3,669$ 3,668$ -$ 1$ Revenues Collected from 2014 1 11,502 11,503 - 1$ Revenues Collected from 2015 1 11,904 11,902 - 2$ Revenues Collected from 2016 2 4,243 4,244 - 2$ Revenues Collected from 2017 2$ 3,969 3,969 -$ 2$ Total Revenue For Last Five Years 31,319$ 31,317$ -$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee Total -$ -$ The Park Maintenance Fee fund is used for park maintenance required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 73 2017 AB1600 Report La Quinta Development Project Fee Report Fire Protection DIF (Fund 257) Government Code 66000 Calculation FYE 6/30/2017 Activity Unit of Measure Transportation Residential - Single Family Detached Unit 433$ Residential - Single Family Attached Unit 366$ Residential - Multi Family and Other Unit 206$ Office/Hospital Unit 171$ General Commercial 1000 sq ft 172$ Tourist Commercial 1000 sq ft 167$ Golf Course Acre 82$ Beginning Ending Account Description Fund Balance FY 16/17 Fund Balance Revenues & Other Sources: Developer Fees 45,399 Interest Income Miscellaneous Transfers In Total Sources 45,399 Advance Interest Expense 4,581 Total Uses 4,581 Total Available (593,484)$ 40,818$ (552,665)$ Five Year Test Using First In First Out Method Beginning Fund Balance Revenues Collected Expenditures Committed Unspent Revenues Collected from 2013 (913,642)$ 49,375$ 3,585$ 1,115$ (868,967)$ Revenues Collected from 2014 (867,852) 104,615 3,402 98 (766,737) Revenues Collected from 2015 (766,639) 131,990 3,570 - (638,219) Revenues Collected from 2016 (638,219) 50,120 5,385 - (593,484) Revenues Collected from 2017 (593,484)$ 45,399 4,581 -$ (552,665) Total Revenue For Last Five Years 336,100$ 15,942$ 1,213$ Result : Five Year Spent Test Met in accordance with Government Code 66001 Capital Improvement Facilities FY 16/17 Committed % Complete % funded with fee Total -$ -$ The Fire Protection Facilities Fee fund is used for fire protection facilities required to serve future development in La Quinta. The fee is based upon the table below and varies from project to project. 74 2017 AB1600 Report La Quinta Development Project Fee Report ATTACHMENT 2 Developer Agreement Activity (Fund 217) FYE 6/30/2017 Date Project/Purpose Amount Interest Earned Expenses Total 10/9/2006 (Plaza Estado) Fee in lieu of Old Town Parking Requirement 110,537$ 25,678$ -136,215$ The following development agreement payment was received for development agreements entered into after January 1, 2004 in accordance with Government Code Section 65865 75 ATTACHMENT 3 76 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH TRAFFEX ENGINEERS, INC. FOR CONTRACT TRAFFIC ENGINEER SERVICES RECOMMENDATION Approve Amendment No.2 to the Professional Services Agreement with Traffex Engineers, Inc., in an amount not to exceed $218,400 for contract traffic engineer services; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY •Traffex Engineers, Inc. (Traffex) has been the City’s traffic engineering firm since 2003, providing traffic operations, traffic signal system design, and development traffic review. •The current Professional Services Agreement (PSA) expires on December 31, 2017. The proposed amendment would be for six months, from December 31, 2017 through June 30, 2018. •Traffex continues their superior performance and has extensive knowledge of the City’s transportation system. FISCAL IMPACT There are funds available in the 2017/18 operating budget (101-7006-60144-Contract Traffic Engineer). BACKGROUND/ANALYSIS Nazir Lalani, President of Traffex, has been the City’s contract Traffic Engineer since 2003. Mr. Lalani provides transportation planning and traffic operations expertise not possessed by staff. The City elects to contract for this service to access this expertise on an on-call basis versus retaining a full-time employee, and benefit from Mr. Lalani’s insights from performing similar services for neighboring agencies. ALTERNATIVES Staff believes these services would be difficult to replicate with another firm, and does not recommend an alternative. Prepared by: Julie Mignogna, Management Specialist Approved by: Frank J. Spevacek, City Manager Attachment: 1. Amendment No. 2 to PSA with Traffex Engineers, Inc. CONSENT CALENDAR ITEM NO. 5 77 78 Rev.2-5-14 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH TRAFFEX ENGINEERS, INC. This Amendment No. 2 to Professional Services Agreement with Traffex Engineers, Inc. ("Amendment No. 2") is made and entered into as of the ______ day of December, 2017 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Traffex Engineers, Inc., (“Consultant”). RECITALS WHEREAS, on or about June 29, 2015, the City and Consultant entered into a Professional Services Agreement to provide Contract City Traffic Engineer Services for the City. The term of the Agreement expires on December 31, 2017; and WHEREAS, changes are indicated to the Contract Sum and Schedule of Performance in the Professional Services Agreement; and WHEREAS, the City is utilizing Consultant for Contract City Engineer Services; NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 2.0 is amended to read as follows: Section 2.1 – Contract Sum. For the services rendered pursuant to this Agreement for Fiscal Year 2017/18, Consultant shall be compensated in accordance with Exhibit “B” (the “Schedule of Compensation”) in a total amount not to exceed Two Hundred and Eighteen Thousand, Four Hundred Dollars ($218,400.00). 2.Section 3.0 is amended to read as follows: Section 3.4 – Term. For the services rendered pursuant to this Agreement for Fiscal Year 2017/18, the term of this Amended Agreement shall commence on December 31, 2017 and terminate on June 30, 2018. 3. Exhibit A – Shall remain in effect. 4.Exhibit B – Budget is amended as attached in Exhibit B. 5. Exhibit C – Term is amended as attached in Exhibit C. ATTACHMENT 1 79 80 Rev.2-5-14 Exhibit A Scope of Services Traffex Engineers, Inc. shall provide traffic engineering services for the City to include, but not be limited to, the following: 1) Assist City with preparation of an Annual Traffic Safety Report. 2) Identify and develop solutions for and advise City staff on addressing and responding to citizen requests using the Go Request system. 3) Provide technical assistance for traffic signal design and day to day traffic operations including traffic signals. 4) Provide an initial response to citizen requests based on when the request was submitted to the City through the Go Request system. 5) Prepare materials to be used for issuing work orders to implement signing and striping changes requested by citizens. 6) Review development plans including environmental impact reports and impact studies for potential traffic issues and advise City on possible solutions. 7) Review precise grading and public improvement plans for potential traffic issues and advise City on possible solutions. 8) Review all traffic control plans for construction projects and advise City on potential issues. 9) Attend City Council and Planning Commission meetings if requested. 10) Review and update the Crossroads traffic collision data base and advise City staff on traffic issues involved. 11) Assist Traffic Signal Maintenance Technicians with signal timing and signal communications, central computer signal system, data collection, report preparation and signal/striping plan layout and plan check. 12) Provide technical input to City staff with signing and striping changes, issuing work orders to address citizen requests, signal equipment upgrades and parts, collision analysis, speed limits, traffic volume data and other work performed by City staff. 13) Review traffic plans for capital improvement projects and advise City on potential issues. 81 Rev.2-5-14 Exhibit B With the exception of compensation, Additional Services provided for in Section 2.2 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement in Fiscal Year 2017/2018 is not to exceed Two Hundred and Eighteen Thousand, Four Hundred Dollars ($218,400.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultant’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of the Amended Agreement. Both parties agree to extend the same hourly rate as in the original agreement. Amendment No. 1 contract sum: $109,200.00 Amendment No. 2 adding: $109,200.00 Total Fiscal Year 2017/2018 Contract Sum: $218,400.00 82 Rev.2-5-14 Exhibit C Schedule of Performance The Contract period for traffic engineering services shall be from December 31, 2017 to June 30, 2018 (“Initial Term”). This Agreement may be extended upon mutual agreement by both parties (“Extended Term”). 83 84 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH ESGIL CORPORATION FOR ON-CALL BUILDING CODE PLAN REVIEW AND INSPECTION SERVICES RECOMMENDATION Approve Amendment No. 2 to Professional Service Agreement with EsGil Corporation, in an amount not to exceed $150,000 for on-call building code plan review and inspection services; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY •The City contracts with EsGil Corporation (EsGil) to provide building plan review and inspection expertise that staff does not possess. •The current Professional Services Agreement (PSA) expires on December 31, 2017. The proposed amendment would extend the term to June 30, 2018. •EsGil has extensive experience with the building code and providing inspection services. FISCAL IMPACT Funding is available in Account No. 101-6003-60118 (Plan Checks); there is $224,000 budgeted for these services. BACKGROUND/ANALYSIS The City’s on-call building code plan review and inspection services encompass review of structural strength; means of egress; stability, access for persons with disabilities; sanitation; adequate lighting, ventilation and energy conservation; and fire safety systems. EsGil Corporation provides expertise in areas that City staff does not have. The $100,000 contract authority for FY 2016/17 and 2017/18 have been expended and the recommended amendment would continue these services to June 30, 2018. ALTERNATIVES No alternative is recommended; the City must provide inspection services. Prepared by: Julie Mignogna, Management Specialist Approved by: Burt Hanada, Building Official Attachments: 1.Amendment No. 2 to PSA with EsGil Corporation CONSENT CALENDAR ITEM NO. 6 85 86 ATTACHMENT 1 87 88 89        90 he Agreement Term is extended through June 30, 2018 91 92 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED NOVEMBER 27, DECEMBER 1, AND 8, 2017 RECOMMENDATION Approve demand registers dated November 27, December 1 and 8, 2017. EXECUTIVE SUMMARY None FISCAL IMPACT Demand of Cash: City 2,175,310.65$ Successor Agency of RDA 300.00$ Housing Authority 3,723.59$ 2,179,334.24$ BACKGROUND/ANALYSIS Between Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand registers for November 27, December 1 and 8, 2017. Warrants Issued: 116852-116852 119,119.31$ 116853-116941 1,177,358.55$ 116942-117028 340,033.53$ Voids (17,069.76)$ Wire Transfers 326,955.53$ Payroll Tax transfers 53,234.52$ Payroll Chk 37223-37224 & Direct Deposit 179,702.56$ 2,179,334.24$ In the amounts listed above, two checks were voided. Check No.116774 was voided due to incorrect vendor payment. Check No. 116677 was voided due to incorrect vendor name. CONSENT CALENDAR ITEM NO. 7 93 The most significant expenditures on the demand register listed above are as follows: Account Name Amount Riverside County Sheriff Various 1,048,242.15$ Aug- Police Service Commerce Truck Machinery &119,119.31$ Traffic Signal Utility & Equipment Sales Equipment Truck Rutan & Tucker Various 42,382.90$ Oct - Legal Services Conserve Landcare Technical 40,769.42$ Landscaping Services Imperial Irrigation Various 38,457.55$ Electricity Service District PurposeVendor Wire Transfers: Eight transfers totaled $326,955.53. Of this amount, $37,529.09 was for CalPERS, $177,442.69 to LandMark Golf and $92,269.45 to PERS Health. (See Attachment 2 for a full listing). ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Derrick Armendariz, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers 2. Wire Transfers 94 11/27/2017 7:09:07 PM Page 1 of 2 Demand Register City of La Quinta, CA Packet: APPKT01386 - DA 11/27/17 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 501 - FACILITY & FLEET REPLACEMENT 119,119.31Machinery & EquipmentNEW TRAFFIC SIGNAL BUCKET UTILITY TR…116852COMMERCE TRUCK & EQUIPM…501-0000-80100 Fund 501 - FACILITY & FLEET REPLACEMENT Total:119,119.31 Grand Total:119,119.31 Attachment 1 95 Demand Register Packet: APPKT01386 - DA 11/27/17 11/27/2017 7:09:07 PM Page 2 of 2 Fund Summary Fund Expense Amount 501 - FACILITY & FLEET REPLACEMENT 119,119.31 Grand Total:119,119.31 Account Summary Account Number Account Name Expense Amount 501-0000-80100 Machinery & Equipment 119,119.31 Grand Total:119,119.31 Project Account Summary Project Account Key Expense Amount **None**119,119.31 Grand Total:119,119.31 96 11/30/2017 12:09:32 PM Page 1 of 5 Demand Register City of La Quinta, CA Packet: APPKT01394 - DA 12/01/17 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND -26.53Sales Taxes Payable11/20/17- WC GYM WIPES TAX1168532XL CORPORATION 101-0000-20304 432.65Operating Supplies11/20/17- WC GYM WIPES1168532XL CORPORATION 101-3002-60420 466.29Operating Supplies11/14/17- FITPASS CARD STOCK116854ALPHA CARD 101-3002-60420 150.00Travel & Training12/05-12/06/17- AFO TRAINING ADVANCE116855AMBRIZ JR, ROBERT 101-3005-60320 179.97Repair & Maintenance10/26/17-11/09/17- JANITORIAL SUPPLIES116856AMERIPRIDE SERVICES INC 101-3008-60691 1,006.50Training & Education/MOU11/29/17- TUITION REIMB116858AYON, UBALDO 101-1004-60322 58.15Operating Supplies10/2017- S/T VACATION RENTAL HOTLINE116859CADENCE COMMUNICATIONS …101-6006-60420 229.45Subscriptions & Publications09/29/17- LABOR LAW POSTERS116860CALIFORNIA CHAMBER OF CO…101-1004-60352 196.05LT Care Insurance PayLONG TERM CARE116861CALPERS LONG-TERM CARE P…101-0000-20949 76.95Marketing & Tourism Promoti…11/14/17- CVEP BREAKFAST SPONSOR116862CAPITAL ONE COMMERCIAL 101-3007-60461 81.11Employee Recognition Awards11/08/17- ADDITIONAL GUEST116864CHATEAU AT LAKE LA QUINTA,…101-1004-60340 200.00Design & Development Petty C…11/29/17- HUB PETTY CASH INCREASE116865CITY OF LA QUINTA 101-0000-10504 1,000.00EOC Petty Cash11/29/17- EOC CASH SAFE116866CITY OF LA QUINTA 101-0000-10140 155.00Finance Petty Cash11/29/17- FINANCE PETTY CASH INCREASE116867CITY OF LA QUINTA 101-0000-10501 2,000.00Professional Services10/16/17- VILLAGE MAKE FINAL PAYMENT116868COACHELLA VALLEY ART SCENE…101-6002-60103 148.16Utilties - Water11/27/17- WATER SERVICE116869COACHELLA VALLEY WATER DI…101-3002-61200 256.61Utilities - Water - Civic Center …11/27/17- WATER SERVICE116869COACHELLA VALLEY WATER DI…101-3005-61202 2,125.78Utilities - Water -Fritz Burns pa…11/27/17- WATER SERVICE116869COACHELLA VALLEY WATER DI…101-3005-61204 185.63Utilities - Water11/27/17- WATER SERVICE116869COACHELLA VALLEY WATER DI…101-3008-61200 106.40Instructors11/24/17- CARDIO & STRENTH116870COHEN, ANN MARIE 101-3002-60107 1,216.00Landscape ContractCITYWIDE LANDSCAPE SERVICES FOR L&L …116871CONSERVE LANDCARE 101-2002-60112 675.64Consultants11/07/17- LQ PARK MAINLINE REPAIR116871CONSERVE LANDCARE 101-3005-60104 36.00Cash Over/Short11/20/17- REFUND OVERPAYMENT116872COOKING WITH CLASS 101-0000-42300 21,648.05Fire Service Costs07/2017-09/2017- EMERGENCY SERVICES116873COUNTY OF RIVERSIDE 101-2002-60139 109.70Citywide Conf Room Supplies11/17/17- COFFEE SUPPLIES116874DAIOHS FIRST CHOICE SERVICES 101-1007-60403 64.00Recruiting/Pre-Employment10/2017- PRE-EMP REC LEADERS FINGERP…116875DEPARTMENT OF JUSTICE 101-1004-60129 105.00Blood/Alcohol Testing10/2017- BLOOD ANALYSIS116875DEPARTMENT OF JUSTICE 101-2001-60174 48.93Subscriptions & Publications12/2017- SUBSCRIPTION SVC116878DESERT SUN, THE 101-3002-60352 20.73Subscriptions & Publications11/01-12/31/17- SUBSCRIPTION SERVICE116878DESERT SUN, THE 101-6001-60352 29.74Maint.-Other Equipment11/07/17- CITY HALL PAINT SUPPLIES116879DUNN-EDWARDS CORPORATI…101-3008-60665 165.00Consultants10/26/17- CLASS B LIC RENEWAL116880EISENHOWER OCCUPATIONAL…101-1004-60104 335.00Special Events12/01/17- TREE LIGHTING CHAIRS116881ESPINOZA, DAVID C.101-3003-60149 87.75Postage11/10/17- OVERNIGHT MAIL116882FEDEX 101-1007-60470 125.00Garnishments PayableGARNISHMENT116883FRANCHISE TAX BOARD 101-0000-20985 250.00Membership Dues01/01/2018-12/31/2017- GFOA MEMBER…116887GOVERNMENT FINANCE OFFIC…101-1006-60351 120.58Travel & Training11/13-11/17/17- CPRS TRAINING REIMB116889HANSEN, DIANNE 101-3005-60320 500.00Lot Cleaning11/02/17- LOT ABATEMENT116890HERNANDEZ, ADAN 101-6004-60120 2,811.78Consultants11/09/17- 4TH QUARTER SALES TAX116891HINDERLITER DE LLAMAS & AS…101-1006-60104 1,090.56LQ Police Volunteers12/15/17- LQPD VOLUNTEER DINNER116892HOMEWOOD SUITES 101-2001-60109 98.56Operating Supplies08/03/17- STAPLES116894INNOVATIVE DOCUMENT SOL…101-1007-60401 265.00Membership Dues09/27/17- MEMBERSHIP DUES - ANGELA116895INTERNATIONAL RIGHT OF WA…101-1002-60351 70.79Repair & Maintenance11/15/17- FS#32 HVAC116896JOHNSTONE SUPPLY 101-2002-60691 51.00Cash Over/Short11/27/17- REFUND OVERPAYMENT 01120…116897KING, LACY 101-0000-42300 38.00Cash Over/Short11/20/17- REFUND OVERPAYMENT 00099…116898LA QUINTA JEWELERS INC 101-0000-42300 38.06Utilities - Water11/02/17- CITY HALL WATER COOLER116899LUXE WATER SOLUTIONS LLC 101-3008-61200 120.00Instructors11/24/17- LA QUINTA VOICES116900MEEDS, WAYNE 101-3002-60107 812.78Operating Supplies12/2017- DECEMBER LUNCHEON116901MIMI'S CAFE 101-3002-60420 300.00Special Events12/01/2017- TREE LIGHTING PHOTOGRAP…116902MKO PHOTOGRAPHY 101-3003-60149 7.00Cash Over/Short11/16/17- REFUND OVERPAYMENT 01094…116903NEWPATH NETWORKS LLC 101-0000-42300 154.75Mobile/Cell Phones10/2017- SATELLITE PHONES116904NI GOVERNMENT SERVICES INC 101-2002-61304 80.48LQ Police Volunteers11/10/17- POLICE BUS CARDS116905OFFICE DEPOT 101-2001-60109 28.16Office Supplies11/10/17- INDEX TABS116905OFFICE DEPOT 101-1005-60400 596.00HVAC09/29/17- CITY HALL HVAC SVC116906PACIFIC WEST AIR CONDITION…101-3008-60667 97 Demand Register Packet: APPKT01394 - DA 12/01/17 11/30/2017 12:09:32 PM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 2,530.00HVAC11/10/17- CITY HALL HVAC SVC AGREEME…116906PACIFIC WEST AIR CONDITION…101-3008-60667 1,123.05Special Enforcement Funds11/28/17- POLICE BIKE REPAIRS116907PALM DESERT CYCLERY, INC.101-2001-60175 63.27Uniforms11/14/17- UNIFORMS116908PALMS TO PINES PRINTING 101-3005-60690 256.74Operating Supplies11/17/17- P/T STAFF SHIRTS116908PALMS TO PINES PRINTING 101-3003-60420 125.00Repair & Maintenance11/16/17- FS #32 ROLL UP DOOR SVC116909PATTON DOOR & GATE 101-2002-60691 82.08Materials11/14/17- FB SKATE PARK SIGNS116910PLANIT REPROGRAPHICS SYST…101-3005-60424 149.00Travel & Training01/22/2018- HR TRAINING116911PRYOR SEMINARS, FRED 101-1004-60320 640,003.87Sheriff Patrol08/17-09/13/17- SHERIFF PATROL116913RIVERSIDE COUNTY SHERIFF D…101-2001-60161 19,167.50Police Overtime08/17-09/13/17- PATROL DUTY OT116913RIVERSIDE COUNTY SHERIFF D…101-2001-60162 126,869.60Target Team08/17-09/13/17- TARGET TEAM116913RIVERSIDE COUNTY SHERIFF D…101-2001-60163 51,466.60Community Services Officer08/17-09/13/17- COMMUNITY SVC OFFIC…116913RIVERSIDE COUNTY SHERIFF D…101-2001-60164 12,316.80Gang Task Force08/17-09/13/17- GANG TASK FORCE116913RIVERSIDE COUNTY SHERIFF D…101-2001-60166 12,316.80Narcotics Task Force08/17-09/13/17- NARCOTICS TASK FORCE116913RIVERSIDE COUNTY SHERIFF D…101-2001-60167 92,268.80Motor Officer08/17-09/13/17- MOTOR OFFICER116913RIVERSIDE COUNTY SHERIFF D…101-2001-60169 34,767.99Dedicated Sargeant08/17-09/13/17- DEDICATED SARGEANT116913RIVERSIDE COUNTY SHERIFF D…101-2001-60170 20,180.80Dedicated Lieutenant08/17-09/13/17- DEDICATED LIEUTENANT116913RIVERSIDE COUNTY SHERIFF D…101-2001-60171 33,003.17Sheriff - Mileage08/17-09/13/17- SHERIFF MILEAGE116913RIVERSIDE COUNTY SHERIFF D…101-2001-60172 4,661.15Special Enforcement Funds08/17-09/13/17- SPECIAL ENFORCEMENT …116913RIVERSIDE COUNTY SHERIFF D…101-2001-60175 200.00Garnishments PayableGARNISHMENT116914RIVERSIDE DEPARTMENT OF C…101-0000-20985 77.00Wellness Center Leisure Enric…10/25/17- RECTRAC REFUND OVERPAYM…116915ROBERTS, STEPHANIE 101-0000-42214 674.63Instructors11/24/17- TAEKWONDO116916ROJAS, MIGUEL ANGEL 101-3002-60107 86.80Instructors11/24/17- ZUMBA116918SALCEDO, KATHLEEN 101-3002-60107 42.55Office Supplies11/01/2017- AR SECURITY BAGS116919SECURE PRODUCTS 101-1006-60400 231.00Instructors11/24/17- BALLROOM DANCING116920SHIRY, TERESA 101-3002-60107 155.00Sales Taxes Payable10/2017- SALES TAX116921SILVERROCK RESORT 101-0000-20304 243.20Instructors11/24/17- PERSONAL TRAINER116923SNYDER, JANICE 101-3002-60107 42.39Office Supplies11/03/17- OFFICE SUPPLIES116924STAPLES ADVANTAGE 101-6001-60400 42.40Small Tools & Equipment11/06/17- LABEL PRINTER116924STAPLES ADVANTAGE 101-2002-60545 6.52Office Supplies11/06/17- LABEL PRINTER116924STAPLES ADVANTAGE 101-6004-60400 66.63Fire Station11/16/17- FIRE STATION SUPPLIES116924STAPLES ADVANTAGE 101-2002-60670 210.40Office Supplies11/15/17- TONER - CODE116924STAPLES ADVANTAGE 101-6004-60400 102.04Office Supplies11/16/17- OFFICE SUPPLIES116924STAPLES ADVANTAGE 101-6001-60400 49.99Office Supplies11/16/17- OFFICE SUPPLIES116924STAPLES ADVANTAGE 101-1004-60400 50.00Wellness Center Memberships10/18/17- RECTRAC REFUND OVERPAYM…116926STRINGER, STEVEN 101-0000-42218 145.94Maint.-Other Equipment11/13/17- CITY HALL PAINT SUPPLIES116928THE SHERWIN-WILLIAMS CO.101-3008-60665 42.46Travel & Training11/07/17- COUNCIL SUPPLIES REIMB116929THOMPSON, TERESA 101-1001-60320 144.50Travel & Training11/07/17- COUNCIL SUPPLIES REIMB116929THOMPSON, TERESA 101-1002-60320 70.12Utilities - Cable11/16-12/15/17- FS#32 CABLE SVC116930TIME WARNER CABLE 101-2002-61400 68.55Utilities - Cable10/16-11/15/17- FS #70 CABLE116930TIME WARNER CABLE 101-2002-61400 47.00Pest Control10/17/17- PUBLIC WORKS PEST CONTROL116932TRULY NOLEN INC 101-3008-60116 57.00United Way DeductionsCONTRIBUTION116933UNITED WAY OF THE DESERT 101-0000-20981 18,500.00AuditorsFINANCIAL AUDITING SERVICES116935VAVRINEK, TRINE, DAY & CO., …101-1006-60106 481.25Instructors11/24/17- GENTLE YOGA116936VIELHARBER, KAREN 101-3002-60107 295.00Repair & Maintenance11/22/17 FS #70 FIRE ENGINE POWER116938VINTAGE E & S INC 101-2002-60691 125.00Operating Supplies11/01/17- WC MOVIE NIGHT SUPPLIES116939WALMART COMMUNITY 101-3002-60420 306.66Printing11/14/17- CLQ BANNERS116941XPRESS GRAPHICS 101-3007-60410 2,297.54Printing11/16/17- CITY HOLIDAY BANNERS116941XPRESS GRAPHICS 101-3007-60410 96.14Printing11/21/17- EVENT SIGNS116941XPRESS GRAPHICS 101-3007-60410 Fund 101 - GENERAL FUND Total:1,117,438.14 Fund: 201 - GAS TAX FUND 23.50Safety Gear11/09/17- SAFETY GEAR116927SUMMIT SAFETY LLC 201-7003-60427 10.34Safety Gear11/09/17- SAFETY GEAR116927SUMMIT SAFETY LLC 201-7003-60427 140.17Traffic Control Signs11/09/17- SIGNS116931TOPS'N BARRICADES INC 201-7003-60429 176.18Traffic Control Signs11/14/17- SIGN116931TOPS'N BARRICADES INC 201-7003-60429 236.86Traffic Control Signs11/15/17- ROAD CLOSED SIGN116931TOPS'N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:587.05 Fund: 202 - LIBRARY & MUSEUM FUND 930.00Museum Operations11/16/17- HISTORICAL SOCIETY TAPING116876DESERT C.A.M INC 202-3006-60105 447.00HVAC09/18/17- MUSEUM HVAC SVC116906PACIFIC WEST AIR CONDITION…202-3006-60667 74.00Pest Control10/06/17- LIBRARY PEST CONTROL116932TRULY NOLEN INC 202-3004-60116 98 Demand Register Packet: APPKT01394 - DA 12/01/17 11/30/2017 12:09:32 PM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 15.60HVAC11/15/17- LIBRARY HVAC FILTERS116934US AIR CONDITIONING DISTRI…202-3004-60667 Fund 202 - LIBRARY & MUSEUM FUND Total:1,466.60 Fund: 212 - SLESA (COPS) FUND 1,219.07COPS Burglary/Theft Preventi…08/17-09/13/17- COPS BURGLARY/THEFT …116913RIVERSIDE COUNTY SHERIFF D…212-0000-60179 Fund 212 - SLESA (COPS) FUND Total:1,219.07 Fund: 215 - LIGHTING & LANDSCAPING FUND 772.21Utilities - Water - Medians11/20/17- WATER SERVICE116869COACHELLA VALLEY WATER DI…215-7004-61211 7,193.74Utilities - Water - Medians11/27/17- WATER SERVICE116869COACHELLA VALLEY WATER DI…215-7004-61211 38,877.78TechnicalCITYWIDE LANDSCAPE SERVICES FOR L&L …116871CONSERVE LANDCARE 215-7004-60189 283.04Materials11/13/17- ELECTRICAL WIRE116877DESERT ELECTRIC SUPPLY 215-7004-60431 106.89Utilities - Electric11/07-12/06/17- PHONE SERVICE116884FRONTIER COMMUNICATIONS…215-7004-61116 46.74Utilities - Electric11/10/12/09/17-PHONE SERVICE116884FRONTIER COMMUNICATIONS…215-7004-61116 56.93Utilities - Electric11/20/17- ELECTRICITY SERVICE116893IMPERIAL IRRIGATION DIST 215-7004-61116 13.67Utilities - Electric - Medians11/20/17- ELECTRICITY SERVICE116893IMPERIAL IRRIGATION DIST 215-7004-61117 157.31Materials11/03/17- LANDSCAPE SUPPLIES116922SMITH PIPE & SUPPLY CO 215-7004-60431 126.89Operating Supplies11/15/17- 5 GAL PLANTS116937VINTAGE ASSOCIATES 215-7004-60420 Fund 215 - LIGHTING & LANDSCAPING FUND Total:47,635.20 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN 300.00Consultants11/03/17- FY 16/17 2011 ANNUAL REPORT…116940WILLDAN FINANCIAL SERVICES 237-9001-60104 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:300.00 Fund: 241 - HOUSING AUTHORITY 86.89Operating Supplies11/14/17- WSA LUNCHEON116862CAPITAL ONE COMMERCIAL 241-9101-60420 2,000.00AuditorsFINANCIAL AUDITING SERVICES116935VAVRINEK, TRINE, DAY & CO., …241-9101-60106 Fund 241 - HOUSING AUTHORITY Total:2,086.89 Fund: 501 - FACILITY & FLEET REPLACEMENT 51.92Parts & Maintenance Supplies11/18/17- DRAW BAR116857AUTOZONE 501-0000-60675 2,563.83Vehicle Repair, Maintenance, …10/31/17- TRUCK #65 REPAIRS116888GREAT PACIFIC EQUIPMENT 501-0000-60676 523.00Car Washes11/12/17- VEHICLE CAR WASHES116912RAN AUTO DETAIL 501-0000-60148 90.00Vehicle Repair, Maintenance, …11/09/17- TRUCK #59 TOWING116917RON'S TOWING & STORAGE 501-0000-60676 1,461.71Parts & Maintenance Supplies11/17/17- GATOR LIGHTS & COVER116925STOTZ EQUIPMENT 501-0000-60675 Fund 501 - FACILITY & FLEET REPLACEMENT Total:4,690.46 Fund: 502 - INFORMATION TECHNOLOGY 1,108.22Computers11/16/17- NEW HUB COMPUTER116863CDW GOVERNMENT INC 502-0000-80103 157.51Computers11/16/17- MONITOR FOR CARLA T116863CDW GOVERNMENT INC 502-0000-80103 167.69Technical11/04-12/03/17- DSL SERVICE116885FRONTIER-INTERNET 502-0000-60108 130.19Utilities - Cable10/15-11/14/17- WC CABLE SERVICE116930TIME WARNER CABLE 502-0000-61400 66.37Utilities - Cable11/12-12/11/17- CITY YARD CABLE116930TIME WARNER CABLE 502-0000-61400 238.98Utilities - Cable11/24-12/23/17- CABLE SERVICE116930TIME WARNER CABLE 502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:1,868.96 Fund: 601 - SILVERROCK RESORT 3.35Bank Fees10/2017- SRR ARMORED SERVICES116886GARDAWORLD 601-0000-60455 62.83Bank Fees10/31/17- SRR ARMORED SERVICES116886GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:66.18 Grand Total:1,177,358.55 99 Demand Register Packet: APPKT01394 - DA 12/01/17 11/30/2017 12:09:32 PM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 1,117,438.14 201 - GAS TAX FUND 587.05 202 - LIBRARY & MUSEUM FUND 1,466.60 212 - SLESA (COPS) FUND 1,219.07 215 - LIGHTING & LANDSCAPING FUND 47,635.20 237 - SUCCESSOR AGCY PA 1 ADMIN 300.00 241 - HOUSING AUTHORITY 2,086.89 501 - FACILITY & FLEET REPLACEMENT 4,690.46 502 - INFORMATION TECHNOLOGY 1,868.96 601 - SILVERROCK RESORT 66.18 Grand Total:1,177,358.55 Account Summary Account Number Account Name Expense Amount 101-0000-10140 EOC Petty Cash 1,000.00 101-0000-10501 Finance Petty Cash 155.00 101-0000-10504 Design & Development Pe…200.00 101-0000-20304 Sales Taxes Payable 128.47 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 57.00 101-0000-20985 Garnishments Payable 325.00 101-0000-42214 Wellness Center Leisure E…77.00 101-0000-42218 Wellness Center Member…50.00 101-0000-42300 Cash Over/Short 132.00 101-1001-60320 Travel & Training 42.46 101-1002-60320 Travel & Training 144.50 101-1002-60351 Membership Dues 265.00 101-1004-60104 Consultants 165.00 101-1004-60129 Recruiting/Pre-Employme…64.00 101-1004-60320 Travel & Training 149.00 101-1004-60322 Training & Education/MOU 1,006.50 101-1004-60340 Employee Recognition Aw…81.11 101-1004-60352 Subscriptions & Publicati…229.45 101-1004-60400 Office Supplies 49.99 101-1005-60400 Office Supplies 28.16 101-1006-60104 Consultants 2,811.78 101-1006-60106 Auditors 18,500.00 101-1006-60351 Membership Dues 250.00 101-1006-60400 Office Supplies 42.55 101-1007-60401 Operating Supplies 98.56 101-1007-60403 Citywide Conf Room Suppl…109.70 101-1007-60470 Postage 87.75 101-2001-60109 LQ Police Volunteers 1,171.04 101-2001-60161 Sheriff Patrol 640,003.87 101-2001-60162 Police Overtime 19,167.50 101-2001-60163 Target Team 126,869.60 101-2001-60164 Community Services Offic…51,466.60 101-2001-60166 Gang Task Force 12,316.80 101-2001-60167 Narcotics Task Force 12,316.80 101-2001-60169 Motor Officer 92,268.80 101-2001-60170 Dedicated Sargeant 34,767.99 101-2001-60171 Dedicated Lieutenant 20,180.80 101-2001-60172 Sheriff - Mileage 33,003.17 101-2001-60174 Blood/Alcohol Testing 105.00 101-2001-60175 Special Enforcement Funds 5,784.20 101-2002-60112 Landscape Contract 1,216.00 101-2002-60139 Fire Service Costs 21,648.05 101-2002-60545 Small Tools & Equipment 42.40 101-2002-60670 Fire Station 66.63 100 Demand Register Packet: APPKT01394 - DA 12/01/17 11/30/2017 12:09:32 PM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 101-2002-60691 Repair & Maintenance 490.79 101-2002-61304 Mobile/Cell Phones 154.75 101-2002-61400 Utilities - Cable 138.67 101-3002-60107 Instructors 1,943.28 101-3002-60352 Subscriptions & Publicati…48.93 101-3002-60420 Operating Supplies 1,836.72 101-3002-61200 Utilties - Water 148.16 101-3003-60149 Special Events 635.00 101-3003-60420 Operating Supplies 256.74 101-3005-60104 Consultants 675.64 101-3005-60320 Travel & Training 270.58 101-3005-60424 Materials 82.08 101-3005-60690 Uniforms 63.27 101-3005-61202 Utilities - Water - Civic Ce…256.61 101-3005-61204 Utilities - Water -Fritz Bur…2,125.78 101-3007-60410 Printing 2,700.34 101-3007-60461 Marketing & Tourism Pro…76.95 101-3008-60116 Pest Control 47.00 101-3008-60665 Maint.-Other Equipment 175.68 101-3008-60667 HVAC 3,126.00 101-3008-60691 Repair & Maintenance 179.97 101-3008-61200 Utilities - Water 223.69 101-6001-60352 Subscriptions & Publicati…20.73 101-6001-60400 Office Supplies 144.43 101-6002-60103 Professional Services 2,000.00 101-6004-60120 Lot Cleaning 500.00 101-6004-60400 Office Supplies 216.92 101-6006-60420 Operating Supplies 58.15 201-7003-60427 Safety Gear 33.84 201-7003-60429 Traffic Control Signs 553.21 202-3004-60116 Pest Control 74.00 202-3004-60667 HVAC 15.60 202-3006-60105 Museum Operations 930.00 202-3006-60667 HVAC 447.00 212-0000-60179 COPS Burglary/Theft Prev…1,219.07 215-7004-60189 Technical 38,877.78 215-7004-60420 Operating Supplies 126.89 215-7004-60431 Materials 440.35 215-7004-61116 Utilities - Electric 210.56 215-7004-61117 Utilities - Electric - Media…13.67 215-7004-61211 Utilities - Water - Medians 7,965.95 237-9001-60104 Consultants 300.00 241-9101-60106 Auditors 2,000.00 241-9101-60420 Operating Supplies 86.89 501-0000-60148 Car Washes 523.00 501-0000-60675 Parts & Maintenance Supp…1,513.63 501-0000-60676 Vehicle Repair, Maintena…2,653.83 502-0000-60108 Technical 167.69 502-0000-61400 Utilities - Cable 435.54 502-0000-80103 Computers 1,265.73 601-0000-60455 Bank Fees 66.18 Grand Total:1,177,358.55 Project Account Summary Project Account Key Expense Amount **None**1,177,358.55 Grand Total:1,177,358.55 101 12/8/2017 3:31:32 PM Page 1 of 10 Demand Register City of La Quinta, CA Packet: APPKT01400 - DA 12/08/2017 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 200.00Election Deposit10/20/17- POLITICAL SIGN REFUND SA201…116942ACOSTA, RUDY 101-0000-22835 695.00Civic Center Lake Maintenance11/2017- CC LAKE MAINT116943ALL VALLEY BBQ, SPA & PATIO…101-3005-60117 179.97Maintenance/Services11/09-11/23/17- JANITORIAL SUPPLIES116944AMERIPRIDE SERVICES INC 101-3008-60691 54.00Cash Over/Short11/09/17- REFUND OVERPAYMENT116946BRANCHES DESIGN INC 101-0000-42300 47.92Operating Supplies11/15/17- LUNCHEON SUPPLIES116948CAPITAL ONE COMMERCIAL 101-3002-60420 221.15Special Events11/15/17- BREW IN LQ REFRESHMENTS116948CAPITAL ONE COMMERCIAL 101-3003-60149 991.69Operating Supplies11/21/17- XMAS TREE WREATHS116948CAPITAL ONE COMMERCIAL 101-3003-60420 100.00Miscellaneous Deposits12/04/17- FACILITY RENTAL REFUND116949CARMEL COMMUNITY ASSOCI…101-0000-22830 12.00Cash Over/Short11/29/17- REFUND OVERPAYMENT116950CASTRO, LARRY 101-0000-42300 1.00BSAS SB 1473 Fees11/22/17- REFUND DUPLICATE PERMIT116952CERTIFIED COMFORT SYSTEMS 101-0000-20306 39.01Mechanical Permits11/22/17- REFUND DUPLICATE PERMIT116952CERTIFIED COMFORT SYSTEMS 101-0000-42402 98.83Miscellaneous Permits11/22/17- REFUND DUPLICATE PERMIT116952CERTIFIED COMFORT SYSTEMS 101-0000-42404 10.00Digitization/Records Manage…11/22/17- REFUND DUPLICATE PERMIT116952CERTIFIED COMFORT SYSTEMS 101-0000-42416 78.02Building Plan Check Fees11/22/17- REFUND DUPLICATE PERMIT116952CERTIFIED COMFORT SYSTEMS 101-0000-42600 7,463.94Dental Insurance Pay12/2017- DENTAL INSURANCE116953CIGNA HEALTH CARE 101-0000-20943 4,026.09Special Events11/18/17- BREW IN LQ EQUIPMENT RENT…116954CLASSIC PARTY RENTALS 101-3003-60149 1,500.00Special Events11/28/17- TREE LIGHTING PHOTO BOOTH116955COACHELLA VALLEY ART SCENE…101-3003-60149 6,113.32Utilities - Water - Civic Center …12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61202 3,232.71Utilities - Water -Community P…12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61209 783.28PM 10 - Dust Control12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-7006-60146 863.97Utilities - Water12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-2002-61200 519.48Utilities - Water -Monticello Pa…12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61201 71.45Utilities - Water -Fritz Burns pa…12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61204 18.28Utilities - Water -Seasons Park12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61208 129.39Utilities - Water -Community P…12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61209 74.38Utilities - Water12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3008-61200 436.85Utilities - Water12/01/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-2002-61200 93.82Utilities - Water -Eisenhower P…12/01/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61203 96.58Utilities - Water -Velasco Park12/01/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61205 310.73Utilities - Water -Desert Pride12/01/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-3005-61206 36.06PM 10 - Dust Control12/01/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…101-7006-60146 850.00Tree Maintenance11/15/17- REMOVE DATE PALM TREE116957CONSERVE LANDCARE 101-3005-60557 140.00Consultants11/22/17- IRRIGATION CONTROLLER INST…116957CONSERVE LANDCARE 101-3005-60104 175.41Citywide Conf Room Supplies11/17/17- CITY WIDE COFFEE SUPPLIES116958DAIOHS FIRST CHOICE SERVICES 101-1007-60403 50.00Business Licenses10/19/17- REFUND OVERPAYMENT116959DAN'S PLUMBING 101-0000-41600 1.00SB 1186 Revenue10/19/17- REFUND OVERPAYMENT116959DAN'S PLUMBING 101-0000-42130 200.00Administrative Citation Services10/2017- CODE CITATION PROCESSING116960DATA TICKET, INC.101-6004-60111 290.92Administrative Citation Services10/2017- DAILY PROCESSING CITATIONS116960DATA TICKET, INC.101-6004-60111 773.21Employee Computer Loan12/06/17- COMPUTER LOAN PROGRAM RE…116961DELGADO, JESSICA 101-0000-20915 14,428.90Animal Shelter Contract Service10/2017- ANIMAL SHELTER SERVICES116962DEPARTMENT OF ANIMAL SER…101-6004-60197 282.54Maint.-Other Equipment11/29/17- WC LIGHTING116964DESERT ELECTRIC SUPPLY 101-3008-60665 531.30Advertising11/24/17- MASTER FEE SCHEDULE116965DESERT SUN PUBLISHING CO 101-1005-60450 508.20Advertising11/04/17- PUBLIC HEARING 2017-0003116965DESERT SUN PUBLISHING CO 101-6002-60450 508.20Advertising11/03/17- PUBLIC HEARING 2017-0003116965DESERT SUN PUBLISHING CO 101-6002-60450 508.20Advertising11/24/17- PUBLIC HEARING 2017-0012116965DESERT SUN PUBLISHING CO 101-6002-60450 508.20Advertising11/04/17- PUBLIC HEARING 2017-0005116965DESERT SUN PUBLISHING CO 101-6002-60450 312.00Minor Adjustment, Plan Checks10/31/17- REFUND REQUEST116966EARLY, DONALD 101-0000-42412 10.00Digitization/Records Manage…10/31/17- REFUND REQUEST116966EARLY, DONALD 101-0000-42416 5.89Credit Card Fee Revenue10/31/17- REFUND REQUEST116966EARLY, DONALD 101-0000-43505 200.00Sign Permit12/04/17- REFUND FOR RX BANNER SA20…116967EMERSON, ED 101-0000-42434 3.69Credit Card Fee Revenue12/04/17- REFUND FOR RX BANNER SA20…116967EMERSON, ED 101-0000-43505 5,812.50Plan ChecksON CALL BUILDING PLAN REVIEW & INSPE…116968ESGIL CORPORATION 101-6003-60118 14,690.62Fritz Burns Pool11/06/17- 2017 AQUATICS PROGRAM PA…116969FAMILY YMCA OF THE DESERT 101-3005-60184 102 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 2 of 10 AmountVendor Name Payment Number Description (Item)Account Name Account Number 724.00HVAC08/23/17- LQ PARK HVAC SVC116971FIRST CHOICE A/C & HEATING …101-3008-60667 588.00Maintenance/Services11/30/2017- EXHAUST FAN INSTALL116971FIRST CHOICE A/C & HEATING …101-2002-60691 843.00HVAC09/29/17- CITY HALL HVAC SVC116971FIRST CHOICE A/C & HEATING …101-3008-60667 88.97Utilities - Gas10/17-11/15/17- WC GAS SVC116976GAS COMPANY, THE 101-3008-61100 145.11Utilities - Gas10/17-11/17/17- CITY HALL GAS SVC116976GAS COMPANY, THE 101-3008-61100 24.57Utilities - Gas10/17-11/17/17- FS #32 GAS SVC116976GAS COMPANY, THE 101-2002-61100 7.00Cash Over/Short11/16/17- REFUND OVERPAYMENT LIC-01…116977GLOBAL SIGNAL ACQUISITIONS…101-0000-42300 7.00Cash Over/Short11/09/17- REFUND OVERPAYMENT LIC-01…116978GLOBAL SIGNAL ACQUISITIONS…101-0000-42300 50.00Wellness Center Memberships11/15/17- FITPASS REFUND116979GRIEG, JOHN 101-0000-42218 179.60Landscape Improvements10/30-11/22/17- PLANT MATERIAL116980HOME DEPOT CREDIT SERVICES 101-3005-60113 47.56Materials10/30-11/22/17- WATER FOUNTAIN REPA…116980HOME DEPOT CREDIT SERVICES 101-3005-60424 25.51Materials10/30-11/22/17- FB PARK SPARE KEYS116980HOME DEPOT CREDIT SERVICES 101-3005-60424 11.88Materials10/30-11/22/17- KEY COPY116980HOME DEPOT CREDIT SERVICES 101-3005-60424 773.84Tools/Equipment10/30-11/22/17- ELECTRIC SAW/HAMMER…116980HOME DEPOT CREDIT SERVICES 101-3005-60432 53.07Tools/Equipment10/30-11/22/17- SLEDGE HAMMER116980HOME DEPOT CREDIT SERVICES 101-3005-60432 7.59Materials/Supplies10/30-11/22/17- COLONEL MITCHELL PAI…116980HOME DEPOT CREDIT SERVICES 101-3008-60431 97.78Materials/Supplies10/30-11/22/17- FASTENERS116980HOME DEPOT CREDIT SERVICES 101-3008-60431 52.83Materials/Supplies10/30-11/22/17- CITY HALL LIGHT BULBS116980HOME DEPOT CREDIT SERVICES 101-3008-60431 77.08Tools/Equipment10/30-11/22/17- EQUIPMENT116980HOME DEPOT CREDIT SERVICES 101-3008-60432 247.37Tools/Equipment10/30-11/22/17- TOOLS116980HOME DEPOT CREDIT SERVICES 101-3008-60432 164.53Tools/Equipment10/30-11/22/17- MULTI TOOL116980HOME DEPOT CREDIT SERVICES 101-3008-60432 72.97Maint.-Other Equipment10/30-11/22/17- WC SKYLIGHT116980HOME DEPOT CREDIT SERVICES 101-3008-60665 19.89Maintenance/Services10/30-11/22/17- COLONEL MITCHELL PAI…116980HOME DEPOT CREDIT SERVICES 101-3008-60691 972.70Utilities - Electricity12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-2002-61101 12.34Utilities - Electric - Monticello …12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61102 1,997.20Utilities - Electric - Civic Center…12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61103 1,281.53Utilities - Electric - Fritz Burns …12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61105 3,842.71Utilities - Electric - Sports Com…12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61106 993.87Utilities - Electric - Colonel Pai…12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61108 4,503.81Utilities - Electric - Community…12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61109 65.01Utilities - Electric - Adams Park12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61110 15.10Utilities - Electric - Velasco Park12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61111 21.92Utilities - Electric - Eisenhower…12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61113 12.94Utilities - Electric - Desert Pride12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3005-61114 9,683.10Utilities - Electricity12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 101-3008-61101 6,912.00Plan ChecksON CALL PLAN REVIEW SERVICES116983JAS PACIFIC INC 101-6003-60118 3,176.00Special Events10/15/17- BREW IN LQ MARKETING116984JNS MEDIA SPECIALISTS 101-3003-60149 38.47HVAC11/22/17- CITY HALL HVAC SVC116985JOHNSTONE SUPPLY 101-3008-60667 114.19Fire Station11/14/17- FIRE DEPT POLO SHIRT REIMB116986LA CLAIR, DAVID 101-2002-60670 174.80Maintenance/Services10/26/17-11/20/17- FS#93 MICROWAVE116988LOWE'S HOME IMPROVEMENT…101-2002-60691 63.13Tools/Equipment10/26/17-11/20/17- SMALL TOOLS116988LOWE'S HOME IMPROVEMENT…101-3005-60432 25.82Tools/Equipment10/26/17-11/20/17- JUMPER CALBES - AL116988LOWE'S HOME IMPROVEMENT…101-3008-60432 165.81Maint.-Other Equipment10/26/17-11/20/17- PUBLIC WORKS MIC…116988LOWE'S HOME IMPROVEMENT…101-3008-60665 213.26Maint.-Other Equipment10/26/17-11/20/17- CITY HALL SHELVES116988LOWE'S HOME IMPROVEMENT…101-3008-60665 31.80HVAC10/26/17-11/20/17- CITY HALL HVAC116988LOWE'S HOME IMPROVEMENT…101-3008-60667 -144.55Maintenance/Services10/26/17-11/20/17- CREDIT116988LOWE'S HOME IMPROVEMENT…101-3008-60691 40.23Tools/Equipment10/26/17-11/20/17- RATCHET116988LOWE'S HOME IMPROVEMENT…101-7003-60432 60.00Operating Supplies12/2017- DECEMBER LUNCHEON116990MIMI'S CAFE 101-3002-60420 5,995.00JanitorialCITYWIDE JANITORIAL SERVICES/CITY HALL116991NELSEN'S JANITORIAL SERVICE 101-3008-60115 788.83JanitorialCITYWIDE JANITORIAL SERVICES/WELLNES…116991NELSEN'S JANITORIAL SERVICE 101-3008-60115 4,098.24PostageNEO POST - POSTAGE MACHINE REFILL116992NEOFUNDS BY NEOPOST 101-1007-60470 10.30Office Supplies02/24/17- TISSUE PAPER116993OFFICE DEPOT 101-1005-60400 30.37Office Supplies11/15/17- DIVIDERS116993OFFICE DEPOT 101-1006-60400 46.68Operating Supplies11/17/17- OFFICE SUPPLIES116993OFFICE DEPOT 101-1005-60420 36.87Postage11/04/17- OVERNIGHT MAIL116994ONTRAC 101-1007-60470 3.59Postage11/04/17- OVERNIGHT MAIL116994ONTRAC 101-1007-60470 38.08Operating Supplies11/30/17- NAME BADGES116995PALMS TO PINES PRINTING 101-1007-60401 23.47Credit Card Fees11/2017- WC CREDIT CARD FEES116997PLUG & PAY TECHNOLOGIES I…101-3003-60122 94.00Cash Over/Short11/07/17- REFUND OVERPAYMENT116998PREMIER HOMES AND RENTALS 101-0000-42300 18,088.00ConsultantsPROFESSIONAL INSPECTION SERVICES116999PSOMAS INC 101-7006-60104 103 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 3 of 10 AmountVendor Name Payment Number Description (Item)Account Name Account Number 25.00Wellness Center Leisure Enric…11/28/17- CLASS REFUND117001RICE, SANDRA 101-0000-42214 911.58Building Permits10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 101-0000-42400 899.49Plumbing Permits10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 101-0000-42401 464.14Mechanical Permits10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 101-0000-42402 331.47Electrical Permits10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 101-0000-42403 29.01Grading Permits10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 101-0000-42408 597.00Developer Deposits793337- MCVEIGH CEQA117003RUTAN & TUCKER 101-0000-22810 91.00Attorney793331- GENERAL IP117003RUTAN & TUCKER 101-1003-60153 2,305.18Attorney793338- DUNE PALMS RIGHT OF WAY ACQ117003RUTAN & TUCKER 101-1003-60153 1,849.00Attorney793344- TELECOMMUNICATION ASSET RE…117003RUTAN & TUCKER 101-1003-60153 39.00Attorney793339- LQ GEM OF THE DESERT117003RUTAN & TUCKER 101-1003-60153 279.30Attorney793330- SILVERROCK RESULT SERVICE MA…117003RUTAN & TUCKER 101-1003-60153 1,902.00Attorney793329- SILVERROCK RESORT117003RUTAN & TUCKER 101-1003-60153 11,000.00Attorney793328- RETAINER MATTER117003RUTAN & TUCKER 101-1003-60153 15,466.58Attorney793323- GENERAL ACCOUNT117003RUTAN & TUCKER 101-1003-60153 1,135.50Attorney793326- CODE ENFORCEMENT117003RUTAN & TUCKER 101-1003-60153 1,344.00Attorney793324- PERSONNEL GENERAL117003RUTAN & TUCKER 101-1003-60153 4,826.28Attorney/Litigation793325- LITIGATION GENERAL117003RUTAN & TUCKER 101-1003-60154 3,499.00Professional Services11/17/17- VILLAGE MAKE AR CONTENT117005SEEK LLC 101-6002-60103 35.74Office Supplies11/01/17- MEETING SUPPLIES117007SMART & FINAL 101-6001-60400 157.52Operating Supplies11/15/17- OPERATING SUPPLIES117007SMART & FINAL 101-3002-60420 18.82Travel & Training11/29/17- CJPIA TRAINING SUPPLIES117007SMART & FINAL 101-1004-60320 1,500.00Veterinary Service12/02/2017- ANIMAL SVC CLINIC117008SPAY NEUTER IMPERATIVE PR…101-6004-60194 564.30Life Insurance Pay12/2017- LIFE INSURANCE117009STANDARD INSURANCE COMP…101-0000-20947 4,573.53Disability Insurance Pay12/2017- LIFE INSURANCE STD/LTD117009STANDARD INSURANCE COMP…101-0000-20955 320.05Add'l Life Insurance Pay12/2017- ADDITIONAL LIFE INSRUANCE117010STANDARD INSURANCE COMP…101-0000-20948 -90.71Office Supplies02/23/2017- PLOTTER INK CREDIT117011STAPLES ADVANTAGE 101-6001-60400 141.32Operating Supplies09/09/17- OFFICE CHAIR117011STAPLES ADVANTAGE 101-3002-60420 78.29Citywide Conf Room Supplies09/09/17- PLOTTER INK117011STAPLES ADVANTAGE 101-1007-60403 64.59Office Supplies10/12/17- HR FAX MACHINE TONER117011STAPLES ADVANTAGE 101-1004-60400 80.41Office Supplies10/12/17- OFFICE SUPPLIES117011STAPLES ADVANTAGE 101-3002-60400 36.72Office Supplies10/12/17- OFFICE SUPPLIES117011STAPLES ADVANTAGE 101-3002-60400 81.19Office Supplies10/27/17- OFFICE SUPPLIES117011STAPLES ADVANTAGE 101-7003-60400 131.58Office Supplies11/15/17- LASERJET TONER117011STAPLES ADVANTAGE 101-6001-60400 15.87Office Supplies11/17/17- PLOTTER PAPER117011STAPLES ADVANTAGE 101-3001-60400 4.67Office Supplies11/20/17- OFFICE SUPPLIES117011STAPLES ADVANTAGE 101-6001-60400 35.87Operating Supplies11/20/17- OFFICE SUPPLIES117011STAPLES ADVANTAGE 101-6006-60420 -86.57Office Supplies11/22/17- CREDIT MEMO117011STAPLES ADVANTAGE 101-1004-60400 18.59Operating Supplies11/23/17- STAPLER117011STAPLES ADVANTAGE 101-1004-60420 137.45Office Supplies11/20/17- PASTEL PAPER117011STAPLES ADVANTAGE 101-3002-60400 8.39Office Supplies11/29/17- OFFICE SUPPLIES117011STAPLES ADVANTAGE 101-3005-60400 83.50Office Supplies11/29/17- OFFICE SUPPLIES117011STAPLES ADVANTAGE 101-3005-60400 1,225.00Due to SunLine11/2017- SUNLINE BUS PASSES117013SUNLINE TRANSIT AGENCY 101-0000-20305 14,230.00Professional Services10/01/17-09/30/18- ANNUAL PERMIT FEE117014SWRCB 101-7002-60103 208.83Flex Comp Employee Fees Pay…01/01/18-12/31/2018- TASC ADMIN FEE117015TASC - FEES 101-0000-20986 167.00Consultants01/01/18-12/31/2018- TASC RENEWAL FEE117015TASC - FEES 101-1004-60104 87.94Utilities - Cable11/24-12/23/17- FS #93 CABLE117016TIME WARNER CABLE 101-2002-61400 19,365.00Contract Traffic EngineerTRAFFIC ENGINEER SERVICES117020TRAFFEX ENGINEERS INC 101-7006-60144 1,900.00ConsultantsDEVELOPMENT PROJECT CONSULTING117021TRANSTECH ENGINEERS, INC 101-6001-60104 61.00Pest Control11/10/17- LQ PARK PEST CONTROL117022TRULY NOLEN INC 101-3008-60116 68.00Pest Control11/10/17- WC PEST CONTROL117022TRULY NOLEN INC 101-3008-60116 76.00Pest Control11/15/17- CITY HALL PEST CONTROL117022TRULY NOLEN INC 101-3008-60116 300.00Pest Control11/13/17- FS#70 PEST CONTROL117022TRULY NOLEN INC 101-2002-60116 102.00Cash Over/Short09/13/17- REFUND OVERPAYMENT117023VACASA 101-0000-42300 48.49Landscape Improvements11/28/17- VELASCO PARK FICUS TREE117024VINTAGE ASSOCIATES 101-3005-60113 1,514.73Vision Insurance Pay12/2017- VISION INSURANCE117025VISION SERVICE PLAN - (CA)101-0000-20945 200.00Miscellaneous Deposits12/04/17- PARK RENTAL REFUND117026WOODRUFF, ALAN 101-0000-22830 96.14Special Events11/28/17- TREE LIGHTING SIGN117027XPRESS GRAPHICS 101-3003-60149 3,186.25Plan ChecksYoung Engineering- On-Call Building Inspe…117028YOUNG ENGINEERING SVC 101-6003-60118 Fund 101 - GENERAL FUND Total:234,867.50 104 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 4 of 10 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 201 - GAS TAX FUND 93.80Traffic Control Signs10/30-11/22/17- SIGN REPAIR MATERIALS116980HOME DEPOT CREDIT SERVICES 201-7003-60429 112.70Traffic Control Signs10/30-11/22/17- TRAFFIC SIGN REPAIR116980HOME DEPOT CREDIT SERVICES 201-7003-60429 345.68Traffic Control Signs10/30-11/22/17- TRAFFIC SIGN MATERIALS116980HOME DEPOT CREDIT SERVICES 201-7003-60429 95.10Traffic Control Signs10/30-11/22/17- SIGN MATERIALS116980HOME DEPOT CREDIT SERVICES 201-7003-60429 55.27Traffic Control Signs10/30-11/22/17- MEDIAN SIGN MATERIALS116980HOME DEPOT CREDIT SERVICES 201-7003-60429 85.73Materials/Supplies10/30-11/22/17- SIGN HARDWARE116980HOME DEPOT CREDIT SERVICES 201-7003-60431 997.75Utilities - Electricity12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 201-7003-61101 7.08Materials/Supplies10/26/17-11/20/17- BRASS KEY116988LOWE'S HOME IMPROVEMENT…201-7003-60431 600.90Safety Gear11/13/17- UNIFORMS117012SUMMIT SAFETY LLC 201-7003-60427 57.59Safety Gear11/13/17- UNIFORMS117012SUMMIT SAFETY LLC 201-7003-60427 125.06Traffic Control Signs11/17/17- SIGN RIVETS117019TOPS'N BARRICADES INC 201-7003-60429 56.12Traffic Control Signs11/21/17- BIKE LANE SIGN117019TOPS'N BARRICADES INC 201-7003-60429 138.66Traffic Control Signs11/22/17- SIGN POSTS117019TOPS'N BARRICADES INC 201-7003-60429 319.73Traffic Control Signs11/22/17- SIGN POSTS117019TOPS'N BARRICADES INC 201-7003-60429 586.71Traffic Control Signs11/22/17- 36" SIGN117019TOPS'N BARRICADES INC 201-7003-60429 414.45Traffic Control Signs11/22/17- STOP SIGN117019TOPS'N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:4,092.33 Fund: 202 - LIBRARY & MUSEUM FUND 75.90Utilities - Water12/04/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…202-3004-61200 242.73Utilities - Telephone11/13-12/12/17- MUSEUM PHONE116973FRONTIER COMMUNICATIONS…202-3006-61300 28.00Utilities - Gas10/17-11/17/17- LIBRARY GAS SVC116976GAS COMPANY, THE 202-3004-61100 4,934.35Utilities - Electricity12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 202-3004-61101 912.47Utilities - Electricity12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 202-3006-61101 1,995.00JanitorialCITYWIDE JANITORIAL SERVICES/LIBRARY116991NELSEN'S JANITORIAL SERVICE 202-3004-60115 525.00JanitorialCITYWIDE JANITORIAL SERVICES/MUSEUM116991NELSEN'S JANITORIAL SERVICE 202-3006-60115 626.37Operating Supplies07/13/17- LIBRARY WHITE BOARD116993OFFICE DEPOT 202-3004-60420 113.93Operating Supplies11/15/17- GINGERBREAD DAY EVENT117007SMART & FINAL 202-3004-60420 38.13Operating Supplies11/17/17- PLOTTER PAPER117011STAPLES ADVANTAGE 202-3004-60420 38.14Operating Supplies11/17/17- PLOTTER PAPER117011STAPLES ADVANTAGE 202-3006-60420 49.00Pest Control11/15/17- MUSEUM PEST CONTROL117022TRULY NOLEN INC 202-3006-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:9,579.02 Fund: 215 - LIGHTING & LANDSCAPING FUND 5,354.75Utilities - Water - Medians12/01/17- WATER SERVICE116956COACHELLA VALLEY WATER DI…215-7004-61211 153.19Operating Supplies10/30-11/22/17- LANDSCAPE PLANTS116980HOME DEPOT CREDIT SERVICES 215-7004-60420 154.52Operating Supplies10/30-11/22/17- LANDSCAPE PLANTS116980HOME DEPOT CREDIT SERVICES 215-7004-60420 19.48Supplies-Graffiti and Vandalism10/30-11/22/17- GRAFFITTI SUPPLIES116980HOME DEPOT CREDIT SERVICES 215-7004-60423 26.01Supplies-Graffiti and Vandalism10/30-11/22/17- AEROSOL SPRAY116980HOME DEPOT CREDIT SERVICES 215-7004-60423 14.39Materials/Supplies10/30-11/22/17- MATERIALS116980HOME DEPOT CREDIT SERVICES 215-7004-60431 87.52Materials/Supplies10/30-11/22/17- OUTDOOR LIGHT116980HOME DEPOT CREDIT SERVICES 215-7004-60431 28.21Materials/Supplies10/30-11/22/17- CONCRETE REPAIR116980HOME DEPOT CREDIT SERVICES 215-7004-60431 34.73Tools/Equipment10/30-11/22/17- POLE SAW CHAINS116980HOME DEPOT CREDIT SERVICES 215-7004-60432 5,339.59Utilities - Electric12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 215-7004-61116 2,871.16Utilities - Electric - Medians12/01/17- ELECTRICITY SERVICE116982IMPERIAL IRRIGATION DIST 215-7004-61117 6,528.00SilverRock Way LandscapeSILVERROCK RESORT PERIMETER LANDSC…116987LANDMARK GOLF MANAGEM…215-7004-60143 40.06Operating Supplies10/26/17-11/20/17- TREE116988LOWE'S HOME IMPROVEMENT…215-7004-60420 4.12Operating Supplies10/26/17-11/20/17- PULL PIN116988LOWE'S HOME IMPROVEMENT…215-7004-60420 -4.12Operating Supplies10/26/17-11/20/17- PULL PIN RETURN116988LOWE'S HOME IMPROVEMENT…215-7004-60420 21.66Operating Supplies10/26/17-11/20/17- PLANTS116988LOWE'S HOME IMPROVEMENT…215-7004-60420 16.52Materials/Supplies10/26/17-11/20/17- LED LIGHT116988LOWE'S HOME IMPROVEMENT…215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:20,689.79 Fund: 241 - HOUSING AUTHORITY 24.95Operating Supplies11/16/17- WSA LUNCHEON116948CAPITAL ONE COMMERCIAL 241-9101-60420 1,548.06Attorney793327- HOUSING AUTH MISC117003RUTAN & TUCKER 241-9101-60153 63.69Operating Supplies11/15/17- WSA THANKSGIVING LUNCHEON117007SMART & FINAL 241-9101-60420 Fund 241 - HOUSING AUTHORITY Total:1,636.70 Fund: 250 - TRANSPORTATION DIF FUND 2,842.00Developer Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 250-0000-43200 Fund 250 - TRANSPORTATION DIF FUND Total:2,842.00 105 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 5 of 10 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 251 - PARKS & REC DIF FUND 2,048.00Developer Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 251-0000-43200 Fund 251 - PARKS & REC DIF FUND Total:2,048.00 Fund: 252 - CIVIC CENTER DIF FUND 942.00Developer Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 252-0000-43200 Fund 252 - CIVIC CENTER DIF FUND Total:942.00 Fund: 253 - LIBRARY DEVELOPMENT DIF 344.00Developer Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 253-0000-43200 Fund 253 - LIBRARY DEVELOPMENT DIF Total:344.00 Fund: 254 - COMMUNITY CENTER DIF 129.00Developer Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 254-0000-43200 Fund 254 - COMMUNITY CENTER DIF Total:129.00 Fund: 255 - STREET FACILITY DIF FUND 116.00Developer Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 255-0000-43200 Fund 255 - STREET FACILITY DIF FUND Total:116.00 Fund: 256 - PARK FACILITY DIF FUND 40.00Developer Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 256-0000-43200 Fund 256 - PARK FACILITY DIF FUND Total:40.00 Fund: 257 - FIRE PROTECTION DIF 433.00Developer Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 257-0000-43200 Fund 257 - FIRE PROTECTION DIF Total:433.00 Fund: 270 - ART IN PUBLIC PLACES FUND 2,682.74APP Fees10/23/17- REFUND BUILDING PERMIT117002RNYA LLC 270-0000-43201 Fund 270 - ART IN PUBLIC PLACES FUND Total:2,682.74 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 16,607.03DesignDUNE PALMS BRIDGE LOW WATER CROSS…116945BENGAL ENGINEERING INC 401-0000-60185 5,534.00DesignDUNE PALMS WIDENING PRJ 091004-D116945BENGAL ENGINEERING INC 401-0000-60185 90.00Design11/30/17- ELECTRICAL PLAN CHECK SVC116968ESGIL CORPORATION 401-0000-60185 890.00Construction11/22/17- RETRO TESTER REPAIR116975GAMMA SCIENTIFIC, INC.401-0000-60188 15.50Construction10/26/17-11/20/17- BATTERIES116988LOWE'S HOME IMPROVEMENT…401-0000-60188 21.65Construction10/26/17-11/20/17- SUPPLIES116988LOWE'S HOME IMPROVEMENT…401-0000-60188 14,241.10DesignEISENHOWER DR RETENTION BASIN IMPR…116989MICHAEL BAKER INTERNATIO…401-0000-60185 2,240.00TechnicalPROFESSIONAL INSPECTION SERVICES116999PSOMAS INC 401-0000-60108 3,920.00TechnicalPROFESSIONAL INSPECTION SERVICES116999PSOMAS INC 401-0000-60108 504.00TechnicalPROFESSIONAL INSPECTION SERVICES116999PSOMAS INC 401-0000-60108 1,153.21ConstructionCITYWIDE TRAFFIC SIGNAL REPAIRS117006SIEMENS INDUSTRY INC 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:45,216.49 Fund: 501 - FACILITY & FLEET REPLACEMENT 2,494.11Vehicle Repair, Maintenance, …10/30-11/22/17- VEHICLE TRUCK BOXES116980HOME DEPOT CREDIT SERVICES 501-0000-60676 30.97Cvc Ctr Bldg Repl/Repair10/30-11/22/17- CITY HALL TRELLIS116980HOME DEPOT CREDIT SERVICES 501-0000-71103 559.00Car Washes11/24/17- CAR WASHES117000RAN AUTO DETAIL 501-0000-60148 588.54Motorcycle Repair & Mainten…11/28/17- MOTORCYCLE #451 REPAIR117004SAM'S CYCLE SERVICE 501-0000-60679 179.41Vehicle Repair, Maintenance, …11/29/17- OFFICE SUPPLIES117011STAPLES ADVANTAGE 501-0000-60676 903.71Vehicle Repair, Maintenance, …12/04/17- FLEET LOGOS117018TOP OF THE LINE SIGNS 501-0000-60676 Fund 501 - FACILITY & FLEET REPLACEMENT Total:4,755.74 Fund: 502 - INFORMATION TECHNOLOGY 2,602.78Copiers12/2017- COPIER CONTRACT116947CANON FINANCIAL SERVICES, …502-0000-60662 1,006.22Computers11/21/17- WC COMPUTER116951CDW GOVERNMENT INC 502-0000-80103 366.83Software Licenses11/23/17- ADOBE ACROBAT LICENSE116951CDW GOVERNMENT INC 502-0000-60301 294.37Computers11/27/17- PRESENTER FOR COUNCIL CHA…116951CDW GOVERNMENT INC 502-0000-80103 125.15Machinery & Equipment11/27/17- COUNCIL AV RACK116951CDW GOVERNMENT INC 502-0000-80100 147.95Machinery & Equipment11/30/2017- COUNCIL AV EQUIPMENT116951CDW GOVERNMENT INC 502-0000-80100 5.00Technology Enhancement Sur…11/22/17- REFUND DUPLICATE PERMIT116952CERTIFIED COMFORT SYSTEMS 502-0000-43611 120.00Consultants10/17/17- COUNCIL MTG VIDEO116963DESERT C.A.M INC 502-0000-60104 160.00Consultants11/07/17- COUNCIL MTG VIDEO116963DESERT C.A.M INC 502-0000-60104 120.00Consultants11/21/17- COUNCIL MTG VIDEO116963DESERT C.A.M INC 502-0000-60104 5.00Technology Enhancement Sur…10/31/17- REFUND REQUEST116966EARLY, DONALD 502-0000-43611 106 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 6 of 10 AmountVendor Name Payment Number Description (Item)Account Name Account Number 5.00Technology Enhancement Sur…12/04/17- REFUND FOR RX BANNER SA20…116967EMERSON, ED 502-0000-43611 800.00Consultants10/2017- COUNCIL MTG VIDEO116972FISHER INTEGRATED INC 502-0000-60104 91.98Utilities - Cable11/10-12/09/17- INTERNET SVC116974FRONTIER-INTERNET 502-0000-61400 37.61Machinery & Equipment10/26/17-11/20/17- TOOLS FOR IT116988LOWE'S HOME IMPROVEMENT…502-0000-80100 2,290.00Software Licenses11/16/17- OFFICE 365 LICENSES116996PCMG INC 502-0000-60301 20.00Operating Supplies11/2017- HUB CREDIT CARD FEES116997PLUG & PAY TECHNOLOGIES I…502-0000-60420 29.99Machinery & Equipment11/21/17- SURGE PROTECTOR117011STAPLES ADVANTAGE 502-0000-80100 130.04Utilities - Cable12/2017- CITY HALL CABLE SVC117016TIME WARNER CABLE 502-0000-61400 8.83Utilities - Cable11/12/17- WC CABLE SERVICE117016TIME WARNER CABLE 502-0000-61400 159.73Cell/Mobile Phones10/21-11/20/17- CELL PHONE SERVICE117017T-MOBILE 502-0000-61301 306.52Cell/Mobile Phones10/21-11/20/17- CELL PHONE SERVICE117017T-MOBILE 502-0000-61301 552.25Cell/Mobile Phones10/21-11/20/17- MOBILE DATA SERVICE117017T-MOBILE 502-0000-61301 Fund 502 - INFORMATION TECHNOLOGY Total:9,385.25 Fund: 601 - SILVERROCK RESORT 118.53Maintenance11/22/17- SRR PLUMBING116970FERGUSON ENTERPRISES, INC 601-0000-60203 95.38Repair & Maintenance10/30-11/22/17- SRR RESTROOM FAUCETS116980HOME DEPOT CREDIT SERVICES 601-0000-60660 20.06Repair & Maintenance10/30-11/22/17- SRR REPAIRS116980HOME DEPOT CREDIT SERVICES 601-0000-60660 Fund 601 - SILVERROCK RESORT Total:233.97 Grand Total:340,033.53 107 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 7 of 10 Fund Summary Fund Expense Amount 101 - GENERAL FUND 234,867.50 201 - GAS TAX FUND 4,092.33 202 - LIBRARY & MUSEUM FUND 9,579.02 215 - LIGHTING & LANDSCAPING FUND 20,689.79 241 - HOUSING AUTHORITY 1,636.70 250 - TRANSPORTATION DIF FUND 2,842.00 251 - PARKS & REC DIF FUND 2,048.00 252 - CIVIC CENTER DIF FUND 942.00 253 - LIBRARY DEVELOPMENT DIF 344.00 254 - COMMUNITY CENTER DIF 129.00 255 - STREET FACILITY DIF FUND 116.00 256 - PARK FACILITY DIF FUND 40.00 257 - FIRE PROTECTION DIF 433.00 270 - ART IN PUBLIC PLACES FUND 2,682.74 401 - CAPITAL IMPROVEMENT PROGRAMS 45,216.49 501 - FACILITY & FLEET REPLACEMENT 4,755.74 502 - INFORMATION TECHNOLOGY 9,385.25 601 - SILVERROCK RESORT 233.97 Grand Total:340,033.53 Account Summary Account Number Account Name Expense Amount 101-0000-20305 Due to SunLine 1,225.00 101-0000-20306 BSAS SB 1473 Fees 1.00 101-0000-20915 Employee Computer Loan 773.21 101-0000-20943 Dental Insurance Pay 7,463.94 101-0000-20945 Vision Insurance Pay 1,514.73 101-0000-20947 Life Insurance Pay 564.30 101-0000-20948 Add'l Life Insurance Pay 320.05 101-0000-20955 Disability Insurance Pay 4,573.53 101-0000-20986 Flex Comp Employee Fees…208.83 101-0000-22810 Developer Deposits 597.00 101-0000-22830 Miscellaneous Deposits 300.00 101-0000-22835 Election Deposit 200.00 101-0000-41600 Business Licenses 50.00 101-0000-42130 SB 1186 Revenue 1.00 101-0000-42214 Wellness Center Leisure E…25.00 101-0000-42218 Wellness Center Member…50.00 101-0000-42300 Cash Over/Short 276.00 101-0000-42400 Building Permits 911.58 101-0000-42401 Plumbing Permits 899.49 101-0000-42402 Mechanical Permits 503.15 101-0000-42403 Electrical Permits 331.47 101-0000-42404 Miscellaneous Permits 98.83 101-0000-42408 Grading Permits 29.01 101-0000-42412 Minor Adjustment, Plan C…312.00 101-0000-42416 Digitization/Records Man…20.00 101-0000-42434 Sign Permit 200.00 101-0000-42600 Building Plan Check Fees 78.02 101-0000-43505 Credit Card Fee Revenue 9.58 101-1003-60153 Attorney 35,411.56 101-1003-60154 Attorney/Litigation 4,826.28 101-1004-60104 Consultants 167.00 101-1004-60320 Travel & Training 18.82 101-1004-60400 Office Supplies -21.98 101-1004-60420 Operating Supplies 18.59 101-1005-60400 Office Supplies 10.30 101-1005-60420 Operating Supplies 46.68 101-1005-60450 Advertising 531.30 108 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 8 of 10 Account Summary Account Number Account Name Expense Amount 101-1006-60400 Office Supplies 30.37 101-1007-60401 Operating Supplies 38.08 101-1007-60403 Citywide Conf Room Suppl…253.70 101-1007-60470 Postage 4,138.70 101-2002-60116 Pest Control 300.00 101-2002-60670 Fire Station 114.19 101-2002-60691 Maintenance/Services 762.80 101-2002-61100 Utilities - Gas 24.57 101-2002-61101 Utilities - Electricity 972.70 101-2002-61200 Utilities - Water 1,300.82 101-2002-61400 Utilities - Cable 87.94 101-3001-60400 Office Supplies 15.87 101-3002-60400 Office Supplies 254.58 101-3002-60420 Operating Supplies 406.76 101-3003-60122 Credit Card Fees 23.47 101-3003-60149 Special Events 9,019.38 101-3003-60420 Operating Supplies 991.69 101-3005-60104 Consultants 140.00 101-3005-60113 Landscape Improvements 228.09 101-3005-60117 Civic Center Lake Mainten…695.00 101-3005-60184 Fritz Burns Pool 14,690.62 101-3005-60400 Office Supplies 91.89 101-3005-60424 Materials 84.95 101-3005-60432 Tools/Equipment 890.04 101-3005-60557 Tree Maintenance 850.00 101-3005-61102 Utilities - Electric - Montic…12.34 101-3005-61103 Utilities - Electric - Civic C…1,997.20 101-3005-61105 Utilities - Electric - Fritz Bu…1,281.53 101-3005-61106 Utilities - Electric - Sports …3,842.71 101-3005-61108 Utilities - Electric - Colonel…993.87 101-3005-61109 Utilities - Electric - Comm…4,503.81 101-3005-61110 Utilities - Electric - Adams…65.01 101-3005-61111 Utilities - Electric - Velasco…15.10 101-3005-61113 Utilities - Electric - Eisenh…21.92 101-3005-61114 Utilities - Electric - Desert …12.94 101-3005-61201 Utilities - Water -Monticel…519.48 101-3005-61202 Utilities - Water - Civic Ce…6,113.32 101-3005-61203 Utilities - Water -Eisenho…93.82 101-3005-61204 Utilities - Water -Fritz Bur…71.45 101-3005-61205 Utilities - Water -Velasco …96.58 101-3005-61206 Utilities - Water -Desert Pr…310.73 101-3005-61208 Utilities - Water -Seasons …18.28 101-3005-61209 Utilities - Water -Commun…3,362.10 101-3008-60115 Janitorial 6,783.83 101-3008-60116 Pest Control 205.00 101-3008-60431 Materials/Supplies 158.20 101-3008-60432 Tools/Equipment 514.80 101-3008-60665 Maint.-Other Equipment 734.58 101-3008-60667 HVAC 1,637.27 101-3008-60691 Maintenance/Services 55.31 101-3008-61100 Utilities - Gas 234.08 101-3008-61101 Utilities - Electricity 9,683.10 101-3008-61200 Utilities - Water 74.38 101-6001-60104 Consultants 1,900.00 101-6001-60400 Office Supplies 81.28 101-6002-60103 Professional Services 3,499.00 101-6002-60450 Advertising 2,032.80 101-6003-60118 Plan Checks 15,910.75 109 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 9 of 10 Account Summary Account Number Account Name Expense Amount 101-6004-60111 Administrative Citation Se…490.92 101-6004-60194 Veterinary Service 1,500.00 101-6004-60197 Animal Shelter Contract S…14,428.90 101-6006-60420 Operating Supplies 35.87 101-7002-60103 Professional Services 14,230.00 101-7003-60400 Office Supplies 81.19 101-7003-60432 Tools/Equipment 40.23 101-7006-60104 Consultants 18,088.00 101-7006-60144 Contract Traffic Engineer 19,365.00 101-7006-60146 PM 10 - Dust Control 819.34 201-7003-60427 Safety Gear 658.49 201-7003-60429 Traffic Control Signs 2,343.28 201-7003-60431 Materials/Supplies 92.81 201-7003-61101 Utilities - Electricity 997.75 202-3004-60115 Janitorial 1,995.00 202-3004-60420 Operating Supplies 778.43 202-3004-61100 Utilities - Gas 28.00 202-3004-61101 Utilities - Electricity 4,934.35 202-3004-61200 Utilities - Water 75.90 202-3006-60115 Janitorial 525.00 202-3006-60116 Pest Control 49.00 202-3006-60420 Operating Supplies 38.14 202-3006-61101 Utilities - Electricity 912.47 202-3006-61300 Utilities - Telephone 242.73 215-7004-60143 SilverRock Way Landscape 6,528.00 215-7004-60420 Operating Supplies 369.43 215-7004-60423 Supplies-Graffiti and Van…45.49 215-7004-60431 Materials/Supplies 146.64 215-7004-60432 Tools/Equipment 34.73 215-7004-61116 Utilities - Electric 5,339.59 215-7004-61117 Utilities - Electric - Media…2,871.16 215-7004-61211 Utilities - Water - Medians 5,354.75 241-9101-60153 Attorney 1,548.06 241-9101-60420 Operating Supplies 88.64 250-0000-43200 Developer Fees 2,842.00 251-0000-43200 Developer Fees 2,048.00 252-0000-43200 Developer Fees 942.00 253-0000-43200 Developer Fees 344.00 254-0000-43200 Developer Fees 129.00 255-0000-43200 Developer Fees 116.00 256-0000-43200 Developer Fees 40.00 257-0000-43200 Developer Fees 433.00 270-0000-43201 APP Fees 2,682.74 401-0000-60108 Technical 6,664.00 401-0000-60185 Design 36,472.13 401-0000-60188 Construction 2,080.36 501-0000-60148 Car Washes 559.00 501-0000-60676 Vehicle Repair, Maintena…3,577.23 501-0000-60679 Motorcycle Repair & Main…588.54 501-0000-71103 Cvc Ctr Bldg Repl/Repair 30.97 502-0000-43611 Technology Enhancement…15.00 502-0000-60104 Consultants 1,200.00 502-0000-60301 Software Licenses 2,656.83 502-0000-60420 Operating Supplies 20.00 502-0000-60662 Copiers 2,602.78 502-0000-61301 Cell/Mobile Phones 1,018.50 502-0000-61400 Utilities - Cable 230.85 502-0000-80100 Machinery & Equipment 340.70 110 Demand Register Packet: APPKT01400 - DA 12/08/2017 12/8/2017 3:31:32 PM Page 10 of 10 Account Summary Account Number Account Name Expense Amount 502-0000-80103 Computers 1,300.59 601-0000-60203 Maintenance 118.53 601-0000-60660 Repair & Maintenance 115.44 Grand Total:340,033.53 Project Account Summary Project Account Key Expense Amount **None**286,793.21 091004D 5,534.00 111205D 16,607.03 151602T 504.00 151612D 14,241.10 16-013E 597.00 1718PMPT 3,920.00 1718TMICT 2,080.36 201604T 2,240.00 201606D 90.00 BREWLQE 7,426.83 Grand Total:340,033.53 111 12/4/2017 2:26:17 PM Page 1 of 2 Payment Reversal Register City of La Quinta, CA APPKT01391 - DA 11/29/2017 Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNK - APBNK 08414 Vendor Number ALL AMERICAN ASPHALT Total Vendor Amount -4,857.33 Vendor Name Check 116774 11/29/2017 -4,857.3311/17/2017 11/29/2017 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date SM15293-R 11/17/201711/01/17- PO#113 RETENTION PYMT 2 4,857.3311/01/2017 08847 Vendor Number RNYA, INC Total Vendor Amount -12,212.43 Vendor Name Check 116677 11/29/2017 -12,212.4311/03/2017 11/29/2017 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 110117-R 11/03/201710/23/17- BLDG PERMIT REFUND BRES 2015-0454 12,212.4311/01/2017 112 Payment Reversal Register Packet: APPKT01391 - DA 11/29/2017 12/4/2017 2:26:17 PM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNK -17,069.76 0.00 -17,069.76 -17,069.76 0.00Report Total:-17,069.76 113 City of La Quinta Bank Transactions 11/18/17 12/08/17 Wire Transactions Listed below are the wire transfers from 11/18/17 12/08/17 Wire Transfers: 11/21/2017 - WIRE TRANSFER - TASC 941.78$ 12/01/2017 - WIRE TRANSFER - PERS 37,529.09$ 12/01/2017 - WIRE TRANSFER - LQCEA 459.00$ 12/01/2017 - WIRE TRANSFER - ICMA 5,399.55$ 12/05/2017 - WIRE TRANSFER - PERS HEALTH 92,269.45$ 12/05/2017 - WIRE TRANSFER - TASC 941.78$ 12/05/2017 - WIRE TRANSFER - ICMA 11,972.19$ 12/05/2017 - WIRE TRANSFER - LANDMARK 177,442.69$ -$ TOTAL WIRE TRANSFERS OUT 326,955.53$ Attachment 2 114 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: AWARD CONTRACT TO DUDEK TO PREPARE PLANS, SPECIFICATIONS AND ENGINEER’S ESTIMATE FOR CALLE TAMPICO DRAINAGE IMPROVEMENTS PROJECT; ADD CALLE TAMPICO DRAINAGE IMPROVEMENTS FOR FISCAL YEAR 2017/18 CAPITAL IMPROVEMENT PROGRAM; AND APPROPRIATE FUNDING RECOMMENDATION Award contract to Dudek, in the amount not to exceed $180,873 to prepare plans, specifications and engineer’s estimate for the Calle Tampico Drainage Improvements project; authorize the City Manager to execute the Agreement; add Calle Tampico Drainage Improvements project for 2017/18 Capital Improvement Program; and appropriate $240,873 from available Sales Tax (Measure G) Reserve. EXECUTIVE SUMMARY •The Calle Tampico Corridor was identified for drainage improvements in the 2016 Focused Drainage Study to add capacity beyond the 100-year flood event. •Staff recommends incorporating these improvements into the larger Village Complete Streets project as portions of Calle Tampico will be reconstructed. •The proposed improvements would increase the storm water protection level to a 150-year rainfall event along the Calle Tampico Corridor from Eisenhower Drive to Washington Street (Attachment 1). •August 31, 2017, staff issued a request for proposal (RFP) for professional engineering design services; three responses were received and reviewed by the City’s selection committee. FISCAL IMPACT This project was not included in the Citywide Drainage Enhancement budget adopted in the 2017/18 Capital Improvement Program (CIP). An appropriation of $240,873 is requested for design, administration, and professional services from the Sales Tax (Measure G) Reserve ($580,500). Appropriation for the construction phase will be requested once an alternative is selected, scoped, and costs are known. Construction is anticipated to range from $850,000 to $1,500,000. The following table presents the current budget: CONSENT CALENDAR ITEM NO. 8 115 Design Project Budget Professional: $ 40,000 Design: $ 180,873 Inspection/Testing/Survey: $ TBD Construction: $ TBD City Administration: $ 20,000 Contingency: $ TBD Total Budget: $ 240,873 BACKGROUND/ANALYSIS A focused drainage study was prepared in February 2016. The study identified locations where the City experienced the most significant flooding and provided preliminary improvement alternatives to help alleviate future flooding for a 500-year flood event. There is currently a project in design for the La Quinta Village. This project will redesign the roadway circulation of several streets, and will include new roundabouts on Calle Tampico. Staff recommends including any drainage enhancement improvements in this area as part of the construction this circulation project. This project will be completed in two (2) phases. The first phase is to prepare a feasibility study to identify improvements at a 150-year storm event level. The design consultant will utilize the Focused Drainage Study data and results to identify the best alternative and/or prepare hybrid alternatives. The second phase of the project will provide the project plans, specifications and engineer’s estimate necessary for the drainage project to be constructed with the Village Complete Streets Project. One option discussed to date is to use bio-swales versus underground culverts as part of the drainage improvements. Dudek will study this option. The City received three proposals on September 28, 2017. The City’s Consultant Selection Committee and staff recommend Dudek (Attachment 2) for both design phases, to prepare a Feasibility Study and prepare the plans, specifications and estimates for drainage improvements that provide protection during a 150-year storm event, in order to expedite the schedule, give staff the flexibility to continue to the next phase, and stay on track with the Village Complete Streets Project. The Village Project is anticipated to be ready for construction in January 2019. The following is the anticipated project schedule: Council Appropriates Funding December 19, 2017 Feasibility and Design December 20, 2017 to July 2018 Council Bid Authorization July 17, 2018 Bid Period July 17, 2018 to August 16, 2018 Council Considers Project Award September 18, 2018 Execute Contract and Mobilize September to October, 2018 Construction (70 Working Days) October 2018 to January 2019 Accept Improvements February 2019 116 ALTERNATIVES Council may elect not to upgrade the storm drain system within the Calle Tampico Corridor. Prepared by: Bryan McKinney, P.E., Interim City Engineer Approved by: Frank J. Spevacek, City Manager Attachments: 1. Vicinity Map 2. Agreement for Contract Services with Dudek 117 118 VICINITY MAP CALLE TAMPICO ATTACHMENT 1 119 120 698/015610-0002 11222891.1 a11/28/17 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Dudek (“Contracting Party”). The parties hereto agree as follows: 1.SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to the Calle Tampico Drainage Improvements, Project No. 2015-12C, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents that Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all applicable ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section. 1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be ATTACHMENT 2 121 698/015610-0002 11222891.1 a11/28/17 -2- performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization, by Contract Amendment, from the Contract Officer, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 122 698/015610-0002 11222891.1 a11/28/17 -3- 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2. COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed One Hundred Eighty Thousand, Eight Hundred Seventy-Three Dollars ($180,873) (the “Contract Sum”), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings specifically outlined in the Scope of Services. Attendance at any other meetings reasonably deemed necessary by City; shall be considered additional services. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer pursuant to Section 1.6 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the 123 698/015610-0002 11222891.1 a11/28/17 -4- Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 3. PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on December 20, 2017, and terminate on December 31, 2018, (“Initial Term”). This Agreement may be extended for two (2) additional year(s) upon mutual agreement by both parties (“Extended Term”). The extended term shall commence automatically, with no further action or amendment to this Agreement required, unless, with or without cause, and upon no less than thirty (30) days' written notice to Consultant (“notice of non-renewal”), City notifies Consultant that this Agreement shall expire prior to the commencement of the applicable extended term.   124 698/015610-0002 11222891.1 a11/28/17 -5- 4. COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: (a) Thomas J. Ryan, PE, Senior Project Manager E-mail: tjryan@dudek.com It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The “Contract Officer” shall be Bryan McKinney, PE, Interim City Engineer or such other person as may be designated in writing by the City Manager of City. It shall be Contracting Party’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. 125 698/015610-0002 11222891.1 a11/28/17 -6- 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully 126 698/015610-0002 11222891.1 a11/28/17 -7- qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. 5. INSURANCE. 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. 6. INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof. 7. RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 127 698/015610-0002 11222891.1 a11/28/17 -8- 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall become the property of City upon payment for such services of work product and shall be delivered to City upon request of the Contract Officer or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom. 128 698/015610-0002 11222891.1 a11/28/17 -9- 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.5 Licensing of Intellectual Property. This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement. 8. ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the 129 698/015610-0002 11222891.1 a11/28/17 -10- laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to 130 698/015610-0002 11222891.1 a11/28/17 -11- recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer. 8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by 131 698/015610-0002 11222891.1 a11/28/17 -12- City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10. MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally, emailed, or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. 132 698/015610-0002 11222891.1 a11/28/17 -13- To City: CITY OF LA QUINTA Attention: Bryan McKinney, PE Interim City Engineer 78-495 Calle Tampico La Quinta, California 92253 Email: bmckinney@la-quinta.org To Contracting Party: Dudek Attention: Frank J. Dudek, PE President 605 3rd Street Encinitas, CA 92024 Email: fdudek@dudek.com 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and 133 698/015610-0002 11222891.1 a11/28/17 -14- to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. 10.9 No Third Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] 134 698/015610-0002 11222891.1 a11/28/17 -15- IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California Municipal Corporation FRANK J. SPEVACEK, City Manager Dated: CONTRACTING PARTY: DUDEK By: Name: Frank J. Dudek, PE Title: President ATTEST: SUSAN MAYSELS, City Clerk La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 135 698/015610-0002 11222891.1 a11/28/17 Exhibit A Page 1 of 1 Last revised summer 2017 Exhibit A Scope of Services The Scope of Services shall be in accordance with the attached Scope of Services. 136 Exhibit “A” Scope of Work Phase I – Preliminary Design Task 1.0 Kick-Off Meeting Dudek will conduct a Project Kick-Off meeting with the City to discuss project objectives, project schedule, preliminary designs, City strategies, concurrent project schedules, and construction budget. Dudek will also discuss the timing of deliverables outlined in the RFP for each Task below. Task 1.1 Site and Data Review Dudek will review available data, plans, and other studies prepared to date, including development plans, which may affect the proposed project preliminary design. Dudek will also meet with representatives of the Complete Streets Project to understand project status and acquire the latest information and preliminary plans. A site visit will be conducted to document the project site and surrounding properties. Collect and review existing utility plans, improvement plans, watershed investigations including previous hydrology studies, floodplain mapping, adjacent development or land use, geotechnical reports, and other reports to aid in the preliminary engineering design. Review right-of-way constraints including street right-of-way, construction easements and utility easements. From the information obtained, a) review and compile information for project base sheets, and b) identify locations of potential conflicts or constraints, which may affect the design of project. Task 1.2 Ground Survey The Dudek team will provide supplemental land-surveying services for the project site between and adjacent to Avenida Bermudas and Desert Palm Drive. It is assumed that some of the project site survey will be available per the Streets project. Dudek will need to process the new topographic data provided by City to combine it with the FEMA Lidar topographic data included in the current XPSWMM model. Work will include dipping existing catch basins, inlets, storm drain manholes along the existing storm drain alignment. It is estimated that 12 to 15 locations will be surveyed (dipped) to identify flow line invert, size, and lateral connections. Inlets along Avenida Bermudas and Desert Palm Drive (at the intersection w/ Calle Tampico) will also be surveyed. Vertical Datum will be based on City/County benchmark unless otherwise directed by client. If as-builts are available, recommendation is to match existing benchmark of drawings. Horizontal locations will be based on aerial topo provided by City. Task 1.3 Hydrology and Hydraulics Analyses Dudek will use existing hydrology models (performed for the Focused Area Drainage Study) to further develop the project alternatives. The original study (South Model) was performed for the 100-year and 500-year storm events. Per the request of the City, Dudek will evaluate the 150-year storm event for the project sites. It is assumed that the 1-hour duration storm event will be used for this analysis. The Focused Area Drainage Study utilized a combined Distributed Rainfall Method (DRM)/Unit hydrograph approach that was correlated to the Riverside County Flood Control District’s Hydrology Methodology. These models were correlated to the Riverside County Hydrology Manuals Methods to match runoff volume. The predefined “ratios” used in the Focused Area Drainage Study will also be used to establish the 150-year storm 137 event analysis. Using these volumes in conjunction with Riverside County rainfall patterns, and NOAA Atlas 14 precipitation data, the 150-year storm event models will be used to size the drainage systems (Task 1.4). Dudek will need to define the proposed street improvements in the XPSWMM model. To run XPSWMM 2D, any plans provided by others will need to be processed to create a 3D surface. Depending on the definition of the grading files, this task can be simple or relatively time consuming. For purposes of this scope, it is assumed that processing each alternative will take 12 hours or 36 hours for three alternatives. If necessary, Dudek will perform “local hydraulic” calculations for the new street section catch basins. Alternatives will include refining the current concept (identified in the Focused Drainage Study), utilizing both subsurface and surface drainage features (i.e. acceptable street flooding), and evaluation of diverting flows into Oleander Basin. Other than the Oleander diversion, the subsurface alternatives are focused between Avenida Bermudas and Desert Club Drive. Dudek will review locations for surface storage/routing along Calle Tampico from Eisenhower Drive to Desert Club Drive as part of the alternative analysis. The hydrologic/hydraulic analyses will be performed for the entire Calle Tampico model, or the “South” model as referenced in the Focused Drainage Study, to understand the watershed impacts of proposed alternative solutions to the project site. Task 1.3.1 Surface Storage/Routing Analysis Preliminary Study: Dudek will prepare a preliminary study for the Calle Tampico corridor to understand if surface storage/flow conveyance can be feasible. Adjacent to the proposed street facility, Dudek will evaluate the effectiveness of “rain gardens” or bioswales to reduce the main storm drain pipe sizes within Calle Tampico. An initial study will be performed to evaluate the volume of runoff expected from the design storm based on the tributary drainage areas (to Calle Tampico). This initial study is budgeted for 20 hours. Detailed Study (Optional): If found feasible, Dudek will perform an XPSWMM 1D/2D evaluation of the proposed systems. Since XPSWMM 2D utilizes a 3D surface, the rain garden and bioswale features will need to be “approximated” in the model using 1D features (i.e. long narrow basins). Dudek will estimate footprints for the rain gardens assuming best case scenario, or larges available footprints to understand if these are feasible, and to size the remaining pipes under Calle Tampico within the project site area. Dudek recommends not performing multiple iterations of different sizes of rain gardens as each iteration would include updating the XPSWMM 2D surface models, and add project costs. This sub task has been budgeted for one run using surface flow features, and has been budget for 48 hours. Task 1.3.2 (Optional) CVWD Hydrology - Oleander Basin If necessary, Dudek will prepare hydrology per the CVWD methodology. As part of the Alternatives analysis, Dudek will evaluate the option of discharging flow into the Oleander Basin. If found feasible, additional hydrology and hydraulics will need to be performed using the 100-year design storm, per the Riverside County Flood Control District’s Hydrology manual. Since Oleander is a retention basin, a full routing analysis may need to be performed for all durations (i.e. 1-hr, 3-hr, 6-hr, and 24-hr) storm events. The extent of the analysis can be revisited based on the findings of the XPSWMM 150-year analysis and proposed flows discharged to the basin. For the purposes of this Task fee, it is assumed that all durations will be evaluated. This taks has been budgeted for 40 hours. 138 Task 1.4 Alternatives Development Dudek will prepare an alternatives concept plans to show the results of Task 1.3, which determine the most viable project option that is acceptable to the City, CVWD, and the Community. This task will include concept plans (prepared in large scale plan view only), hydraulic calculations, preliminary construction costs, and a technical memorandum. This Task has been budgeted for up to three system alternatives. Alternatives will include refining the current concept (identified in the Focused Drainage Study), utilizing both subsurface and surface drainage features (i.e. rain gardens), and evaluation of diverting flows into Oleander Basin. Other than the Oleander diversion, the subsurface alternatives are focused between Avenida Bermudas and Desert Club Drive. Dudek will review locations for surface storage/routing along Calle Tampico from Eisenhower Drive to Desert Club Drive as part of the alternative analysis. Dudek will use existing alignments previously identified in the Focused Area Drainage Study as a starting point. Based on the refined hydraulic analyses, physical constraints, such as utilities, property boundaries, and coordination with the stakeholders, refined alternatives will be proposed. Concept alternatives will be prepared in plan view, annotated with proposed lengths, conduit sizes, right-of-way boundaries, and estimated project construction limits. Dudek will show (in schematic) proposed Complete Streets Project improvements. A technical memorandum will be prepared to discuss each alternative along with a decision matrix, preliminary cost estimate, and include a recommended alternative. Task 1.5 Phase 1 Meeting Attendance and Consultation Dudek will attend bi-weekly project meetings and provide consulting services related to project coordination. The purpose of these meetings may include a review of the progress of work included in this Contract, or consultation and discussion needed on project issues. Consultation will be provided with the Client to resolve design related issues and ensure the progress of the project. The meetings and consultation allows adequate communication with the Client to allow input and feedback during the design process. This task will also include telephone conferences necessary with the same parties for the above-mentioned purposes. This task has been budgeted for approximately 24 hours. Additional meeting attendance and consulting services will be completed, if required, on an hourly basis for an additional fee with the approval of the Client. Phase II – Final Design Task 2.0 Design Kick-Off Meeting Dudek will conduct a Phase 2 Kick-Off meeting with the City to discuss project objectives, project schedule, potential design issues , City strategies, concurrent project schedules, and construction budget. It is assumed that this meeting will include the Complete Streets Project team, to discuss coordination, data sharing, and scheduling. Dudek will also discuss the timing of deliverables outlined in the RFP for each Task below. Task 2.1 Utility Notification/Coordination/Potholing Dudek assumes the coordination and utility identification will be completed as part of the Complete Streets Project. Dudek will coordinate with the consultants and the City to gather and identify potential utility locations and conflicts. This task will include potholing of the existing reach of storm drain to identify subsurface utilities between Avenida Bermudas and Desert Palm Drive. The actual number of required potholes will be refined after Phase 1 results. For purposes of budgeting this task, it is assumed that four (4) potholes will be necessary at $600/pothole. Potholing will be performed by CV Pipeline using the WATCH manual guidelines for traffic control. CV Pipeline will coordinate with the City for major traffic control measures, as these measures are not included in this budget. 139 Task 2.2 65% Plans Dudek will prepare 65% design plans for the preferred alternative, which will include: 1) storm drain system layout sheets, 2) transition structure preliminary details, 3), and 4) miscellaneous details. In addition, this submittal will include a Geotechnical report, easement documents, utility coordination letters, and preliminary engineer’s cost estimate. This plan set submittal will come after a geometric approval drawing review. Task 2.3 90% Plans Dudek will prepare 90% design plans which will include: 1) storm drain system layouts, 2) storm drain plan & profile sheets, 3) transition structure special details, 4) Demolition plan (if needed) 5) miscellaneous details, and 6) Geotechnical boring locations. The 90% submittal will include revisions based on the 65% plan comments. In addition, this submittal will include final hydrology, hydraulics, structural calculations, Geotechnical report, easement documents, utility coordination letters, specifications, and updated engineer’s cost estimate. Task 2.4 100% Plans Based on the results of the 90% review, Dudek will prepare 100% (final) plans for the construction of the preferred alternative. The 100% construction drawings will be endorsed (i.e., stamped and signed) by a Dudek civil engineer. Below is a preliminary estimate of Design Sheets needed for this project: · Title Sheet, (General Notes, Construction Notes, Quantities) · Demolition Plan (1 sheets if necessary) · Drainage Plan & Profile (2 sheets) · Drainage Details (2 Sheets) · Structural/Miscellaneous Details (2 Sheets) · Geotechnical Borings (1 Sheet) Task 2.5 Specifications To complement the construction drawings and communicate the level of quality required during construction, Dudek will prepare the Special Provision portion of the Construction Specifications and Contract Documents suitable for bidding and awarding of the Contracts for the civil engineering improvements to be constructed. Outline format specifications of the general provisions will be prepared for the 90% project submittal. Final specifications will be prepared after the completion of the 90% plan review by the City, in order to minimize changes and submitted with the 100% package. These special provisions will be incorporated into the City's standard construction document package. This work item specifically excludes development of the "boiler plate" portions of the specifications. The fee for this work item is based on the preparation of one master set of special provisions for the proposed improvements and excludes the development of specifications for multiple construction phases or additional specifications for bidding purposes. Specifications for the project will conform to the most recent applicable standards and specification from the City or Standard Specifications for Public Works Construction. Task 2.6 Refined Engineering Cost Estimates Provide engineering services for the preparation of the construction quantity and engineer’s cost estimate. The quantities will be developed from the final construction plans prepared for the project improvements. Unit costs will be based upon the most current cost information for recent similar projects in the area compiled by Dudek and approved by the City. Construction costs will include an estimate of excavation requirements, street improvements, traffic control plan implementation, and landscape repairs. These cost estimates will be more 140 refined than the Phase 1 cost estimates, in that they will focus more on the construction techniques and more refined quantities. Three quantity and cost estimates will be prepared at (1) 60% project submittal, (2) 90% project submittal and (2) 100% project submittal. Task 2.7 Geotechnical Investigations The Geotechnical work will be prepared once the hydraulic investigations and concept alignments have been set. This investigation assumes new storm drain will be proposed at the Calle Tampico site. Work will include site evaluations and two (2) borings. Although the proposed facility is a parallel system, it is assumed that site conditions will still warrant borings. If requested by City, the Dudek team will perform additional borings per a separate addendum. Preliminary Investigation The initial geotechnical work includes the following: · Conduct a site reconnaissance and stake/mark the boring locations along the storm drain alignment so drill rig access to all the locations is available. · Obtain a no-fee encroachment permit from the City of La Quinta. · Notify Underground Service Alert (USA) at least 48 hours prior to drilling to clear the boring locations of any conflict with existing underground utilities. Subsurface Exploration In general, traffic control during our field investigation will be conducted along the proposed alignment using signs, cones, and an arrow board in accordance with the WATCH manual. Our surface investigation will include drilling exploratory borings. The purpose of the borings will be to: · Obtain subsurface information along the pipe alignment and at the bore and jack location. · Collect undisturbed and bulk samples of the various soil types for laboratory testing. A total of two (2) borings will be drilled, each to a depth of ten (10) feet below existing ground, surface or to refusal, whichever is shallower. The borings will be drilled with a truck mounted rig (CME 75 or equivalent) equipped with 8-inch diameter hollow stem augers for soils sampling. Soils will be continuously logged and classified by the geologist/engineer in the field by visual examination in accordance with the Unified Soil Classification System. Undisturbed ring samples of the subsurface materials will be obtained at five-foot intervals, at changes in soil profiles, or where unusual conditions are encountered. The relatively undisturbed ring samples will be obtained using a Modified California Sampler (2.4-inch inside diameter and 3.0-inch outside diameter) lined with thin- walled sample rings. The sampler will be driven into the bottom of the borehole with successive drops of a 140- pound hammer falling thirty (30) inches. The number of successive drops of the driving weight (“blows”) required for each six (6) inches of penetration will be shown on the boring log. The soil will be retained in brass rings (2.4 inches in diameter and 1.0 inch in height) and carefully sealed in waterproof plastic containers for shipment to the laboratory. Bulk samples of representative soil types will be collected in plastic bags from various depths and within a 5-foot zone of the pipe elevation. Groundwater levels, where encountered in the borings, will be recorded. Where asphalt concrete is penetrated, the surface of the borings will be patched in accordance with the permit requirements. 141 The borings will be backfilled loose with soil cutting. As a result, the surface may settle over time. If construction is delayed, we recommend the owner monitor the boring site and backfill any settlement or depression that might occur, or provide fencing around the area of the boring locations to prevent trip and fall injuries from occurring near the area of any potential settlement. Laboratory Testing Soil samples obtained during exploratory drilling will be tested in our laboratory to evaluate their physical characteristics and engineering properties. Laboratory testing may include, but will not necessarily be limited to: · Moisture-density of in-situ samples · R-value · Soils Corrosivity (pH, chloride, sulfate, and minimum electrical resistivity) · Sieve analysis · Laboratory maximum density · Direct shear Engineering Analyses and Geotechnical Report Data obtained from the exploratory borings and laboratory testing program will be evaluated to prepare a report which will include the findings of the subsurface exploration and the laboratory testing. The report will include recommendations for the proposed design facilities. Task 2.8 Stormwater Pollution Prevention Plan Preparation An initial evaluation of the proposed project suggests a Risk Level 1 SWPPP will be required, assuming construction will not fall within the winter rain season. Dudek will prepare a SWPPP to supplement the construction documents for this project. As a Risk Level 1, Dudek will prepare the appropriate documentation for the Contractor to develop work site construction water quality best management practices. A binder will be produced to keep on-site at the location. It will be the responsibility of the Contractor to implement the proposed BMPs. Task 2.9 Phase 2 Meeting Attendance and Consultation Dudek will attend bi-weekly project meetings and provide consulting services related to project coordination. The purpose of these meetings may include a review of the progress of work included in this Contract, or consultation and discussion needed on project issues. Consultation will be provided with the Client to resolve design related issues and ensure the progress of the project. The meetings and consultation allows adequate communication with the Client to allow input and feedback during the design process. This task will also include telephone conferences necessary with the same parties for the above-mentioned purposes. This task has been budgeted for approximately 36 person-hours. Additional meeting attendance and consulting services will be completed, if required, on an hourly basis for an additional fee with the approval of the Client. Task 2.10 (Optional) Engineering Support during Construction Task 2.10.1 Pre-Project Bid Support Dudek will provide services to prepare the bid documents. Services will include aid in preparing the RFP, responding to preliminary requests for information, in addition to attending the pre-bid meeting. This task has been budget for 20 hours. 142 Task 2.10.2 Construction Support Dudek will provide construction support services for the project. Services will include responding to requests for information and contractor submittals during the construction phase. This task assumes one (1) meeting in the field during the construction process. This task has been budgeted for 40 hours. Clarifications: ·CEQA document will be prepared by others ·Site survey to be provided by City ·Utility research to be provided by City ·No FEMA floodplain revisions are included ·Utility relocations are not budgeted in this scope of work ·Final As-Built Plans not included ·No R/W or Easement Acquisition ·All fees to be paid by City ·All geotechnical fieldwork will be done in one mobilization during normal weekday working hours ·No geotechnical traffic control plans will be necessary 143 698/015610-0002 11222891.1 a11/28/17 Exhibit B Page 1 of 1 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is One Hundred Eighty Thousand, Eight Hundred Seventy-Three Dollars ($180,873) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Consultant’s services shall be performed in two phases: The Phase I services shall include Preliminary Engineering, in the fixed fee amount not to exceed $77,305.00. The Optional Work Objectives and the Phase II Final Design services shall not be performed until written authorization, in the form of an amendment to this agreement, is received from the Contract Officer. 144 Project Team Role:PIC/QAQCProject ManagerSr. Project EngineersProject EngineerDesign EngineerCAD Designer DUDEK Guida SurveyingRende Consulting, StructuresConvers Geotechnical CV Pipeline ReimbursablesNameBob Ohlund Tom RyanChuck Greely/Jonis Smith/Paul Wisheropp Tim MuliBrittany Bair Lien TranBillable Rate :240 210 195 180 160 140 HOURS FEES FeeFeeFeeFeeTOTAL FEETask PHASE 1 - Preliminary Engineering1.0Kickoff Meeting606820$3,620$250.00$3,870.001.1Site and Data Review2041218$3,060$3,060.001.2Ground Survey1023$425$3,200$3,945.001.3Hydrology & Hydraulic Model Development16220808126$21,270$21,270.001.3.1aSurface Storage/Routing Analysis (Preliminary Study)41620$3,400$3,400.001.3.1bSurface Storage/Routing Analysis (Optional)883248$8,240$8,240.001.3.2CVWD Hydrology (Optional) - Oleander Basin2862440$6,900$6,900.001.4.1Alternative Concpet Exhibits841240872$12,140$12,140.001.4.2Preliminary Cost Estimates121619$3,130$3,130.001.4.3Technical Memorandum6616432$5,460$500.00$5,960.001.5Phase 1 Meetings and Consultation16824$4,640$750.00$5,390.00Subtotal Phase 1 (Including Optional Tasks)070146425420422$72,285.00$3,200.00$0.00$0.00$0.00$1,500.00$77,305.00Subtotal Phase 1 (Without Optional Tasks)06065019820334$57,145.00$3,200.00$0.00$0.00$0.00$1,500.00$62,165.00Task Phase 2 - Final Design (Both Sites)2.0Kickoff Meeting66820$3,620$250.00$3,870.002.1Utility Notification/Coordination/Potholing10023$530$0$2,400$3,170.002.265% Plans (Plans)44166016100$16,340$3,500$20,190.002.390% Plans (Plans, Structural)46166024110$17,850$4,200$22,470.002.4100% Plans (Plans, Structural)228241248$7,770$1,800$600.00$10,350.002.5Specifications44121636$6,340$500.00$6,840.002.6Refined Engineering Cost Estimates101810$1,670$1,670.002.7Geotechnical Investigations123$530$6,425$7,597.502.8SWPPP Preparation 20640452$8,460$100.00$8,5602.9Phase 2 Meetings and Consultaiton1266428$5,210$750.00$5,960.002.10.1Pre-Construction Bid Support (Optional)12820$4,080$250.00$4,330.002.10.2Construction Support (Optional)1616840$7,760$500$250.00$8,560.00Subtotal Phase 2 (Including Optional Tasks)0 65 46 65 234 60 470 $80,160.00$0.00$10,000.00$6,425.00$2,400.00$2,700.00$103,567.50Subtotal Phase 2 (Without Optional Tasks)0 37 22 65 226 60 410 $68,320.00$0.00$9,500.00$6,425.00$2,400.00$2,200.00$90,677.50Total Hours and Fee for Phase 1 & Phase 2 (With Optional) 0 134.560 129 48880 891.5$152,445.00 $3,200.00 $10,000.00 $6,425.00 $2,400.00 $4,200.00$180,872.50Total Hours and Fee for Phase 1 & Phase 2 (W/out Optional) 0 96.528 115 42480 743.5$125,465.00 $3,200.00 $9,500.00 $6,425.00 $2,400.00 $3,700.00$152,842.50*Notes: 1 CEQA Services are assumed to be provided by others. 2 Specification Fee for 90- and 100-percent Submittal3 Engineering Cost Estimates Fee for 65-, 90-, and 100-percent Submittal4 Optional Tasks ARE accounted for in project cost.5 Traffic Control Plans assumed to be prepared by others6 Structual Calculations for two custom transition structures included in Plan Costs7 Post Construction water quality BMPs not included in this plan set.Exhibit "B" Schedule of CompensationCalle Tampico Drainage ImprovmentsCity of La Quinta11/15/2017Labor Hours and RatesSubconsultant Fees145 146 698/015610-0002 11222891.1 a11/28/17 Exhibit C Page 1 of 1 Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule attached hereto and incorporated herein by this reference. 147 148 ID Task NameDurationStartFinish11.0 Kick Off Mtg1 dayWed 12/20/17Wed 12/20/1721.1 Site & Data Review4 daysMon 12/25/17Thu 12/28/1731.2 Ground Survey7 daysFri 12/29/17Mon 1/8/1841.3 Hydrology and Hydraulic Models15 daysTue 12/26/17Mon 1/15/1851.3.1a Surface Storage/Routing (Prelim)5 daysThu 1/18/18Wed 1/24/1861.3.1b Surface Storage/Routing Analysis (Optional)8 daysFri 1/26/18Tue 2/6/1871.3.2 CVWD Hydrology (Optional) - Oleander Basin6 daysThu 2/8/18Thu 2/15/1881.4.1 Alt Feasibility Analysis 15 daysFri 1/19/18Thu 2/8/1891.4.2 Preliminary Cost Estimates2 daysTue 2/27/18Wed 2/28/18101.4.3 Techincal Memorandum5 daysThu 2/22/18Wed 2/28/18111.5 Phase 1 Meetings & Consultation12 wksThu 12/21/17Wed 3/14/18122.0 Phase 2 Kickoff Meeting1 dayTue 3/6/18Tue 3/6/18132.1 Utility Notification & Coord 5 daysFri 2/16/18Thu 2/22/18142.2 65% Plan 4 wksFri 2/16/18Thu 3/15/18152.3 90% Plans4 wksFri 3/30/18Thu 4/26/18162.4 100% Plans3 wksFri 5/11/18Thu 5/31/18172.5 Specifications9 wksFri 3/30/18Thu 5/31/18182.6 Engineering Cost Estimates9 wksFri 3/30/18Thu 5/31/18192.7 Geotechnical Investigations6 wksWed 3/21/18Tue 5/1/18202.8 SWPPP Prep10 daysTue 6/19/18Mon 7/2/18212.9 Progress Meetings/Coordination16 wksWed 3/7/18Tue 6/26/18222.10.1 Pre-Construction Bid Support (Optional)10 daysTue 7/17/18Mon 7/30/18232.10.2 Construction Support14 wksWed 8/1/18Tue 11/6/1812/1712/311/141/282/112/253/113/254/84/225/65/206/36/177/17/157/298/128/269/99/2310/710/21December 1January 1February 1March 1April 1May 1June 1July 1August 1September 1October 1NoveTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressExhibit "C" Preliminary Project SchedulePage 1Project: Calle Tampico Drainage ImprovementsDate: November 27, 2017149 150 698/015610-0002 11222891.1 a11/28/17 Exhibit D Page 1 of 1 Exhibit D Special Requirements None. 151 698/015610-0002 11222891.1 a11/28/17 Exhibit E Page 1 of 6 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers’ Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or 152 698/015610-0002 11222891.1 a11/28/17 Exhibit E Page 2 of 6 anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease. Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement. 153 698/015610-0002 11222891.1 a11/28/17 Exhibit E Page 3 of 6 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: 1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered 154 698/015610-0002 11222891.1 a11/28/17 Exhibit E Page 4 of 6 to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time, the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any 155 698/015610-0002 11222891.1 a11/28/17 Exhibit E Page 5 of 6 insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14.Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15.Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16.The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17.Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18.These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19.The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20.Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 156 698/015610-0002 11222891.1 a11/28/17 Exhibit E Page 6 of 6 21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 157 698/015610-0002 11222891.1 a11/28/17 Exhibit F Page 1 of 2 Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage 158 698/015610-0002 11222891.1 a11/28/17 Exhibit F Page 2 of 2 of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. d. Indemnification Provision for Design Professionals. 1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below. 2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.. 3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligations to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 159 160 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR TWO DEPUTY CITY CLERKS TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2018 RISK MANAGEMENT ACADEMY IN CARLSBAD, CALIFORNIA, JANUARY 23–25, 2018 RECOMMENDATION Authorize overnight travel for two Deputy City Clerks to attend the California Joint Powers Insurance Authority 2018 Risk Management Academy in Carlsbad, California, January 23–25, 2018. EXECUTIVE SUMMARY The California Joint Powers Insurance Authority (CJPIA) launched a new, premier academy for individuals having primary day-to-day risk management responsibilities. The 2018 Risk Management Academy (Academy) is a 3-day intensive training that would provide essential building blocks to further develop the City’s proactive risk management process. FISCAL IMPACT Estimated expenses are $400, which includes travel and dinners. Registration, lodging, parking and 2 meals a day would be paid by CJPIA. Funds are available in the Insurance Fund, Travel and Training budget (Account No. 504-1010-60320). BACKGROUND/ANALYSIS This unique Academy will provide an optimal learning environment through training sessions and exercises. Attendees will develop an understanding of key concepts and learn critical skills necessary to manage risk and influence their organizations to best support a strong safety culture. Only 25 participants were selected through a very competitive application process. Both deputy city clerks received invitations to attend. ALTERNATIVES Council may elect not to authorize this request; however, since this will provide information to further develop and embed a proactive risk management process; staff does not recommend this alternative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk CONSENT CALENDAR ITEM NO. 9 161 162   163 164 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO EXTEND THE PERIOD FOR DEVELOPMENT OR DISPOSITION OF PROPERTIES TRANSFERRED FROM THE FORMER REDEVELOPMENT AGENCY TO THE HOUSING AUTHORITY OF THE CITY OF LA QUINTA AS THE HOUSING SUCCESSOR, PURSUANT TO HEALTH AND SAFETY CODE 34176.1(e) RECOMMENDATION Adopt a Resolution extending the period for development or disposition of properties transferred from the former Redevelopment Agency to the La Quinta Housing Authority as the Housing Successor, pursuant to Health and Safety Code 34176.1 (e) EXECUTIVE SUMMARY •The former Redevelopment Agency to the City of La Quinta (Agency) acquired properties (Attachment 1) that were later transferred to the La Quinta Housing Authority (Authority), acting as the successor housing agency after the dissolution of all redevelopment agencies. •The Department of Finance (DOF) approved this transfer on August 31, 2012. •The Health and Safety Code requires the Authority to initiate activities to development affordable housing on these properties within five (5) years of DOF approval, subject to a five (5) year extension with the adoption of a resolution by the City Council. •This resolution extends this period for five (5) years. FISCAL IMPACT The Authority has sufficient funds in account number 241-9101-60420 for the maintenance of the properties. Maintenance of the properties should not exceed $1,000 a year. BACKGROUND/ANALYSIS The Authority serves as the successor housing agency to the former Agency. When the Authority assumed the Agency’s housing assets and functions, it transferred properties to the Authority pursuant to the Housing Asset Transfer list approved by the DOF. CONSENT CALENDAR ITEM NO. 11 165 Health and Safety Code Section 34176.1 (e) requires that the Authority initiate activities to develop affordable housing on these properties within five (5) years from the date the DOF approved the transfer of the properties as housing assets from the Agency to the Authority, which was August 31, 2017. Health and Safety Code Section 33334.16 allows the period during which the Authority may retain the properties for development or disposition to be extended by five (5) years to August 31, 2022. The additional time will allow staff to carry out plans to develop or sell the properties and deposit the proceeds into the Housing Asset Fund to be used for future affordable housing development. Attachment 1 presents a list of the properties and a map of each location. The properties generally are single-family lots in the Cove, a single-family lot in Desert Club Estates, and a 5.82 acre parcel located across from La Quinta High School (southeast of the Dune Palms Road/Westward Ho intersection). Staff is evaluating the option of selling the single-family lots and using the sale proceeds for a larger affordable housing development. Statutes adopted since 2011 require new affordable housing to be affordable to extremely low and very low-income households, which poses acute challenges to developing financially viable affordable single-family housing. The City has discussed acquiring some of this property for the XPark. Pursuant to Health and Safety Code 33334.16, the Council, as the legislative body to the former Agency, must approve the proposed resolution. The Housing Commission considered this matter on December 13, 2017 and recommended that the Authority approve the five (5) year extension to allow the Authority to develop or dispose of the properties. ALTERNATIVES Staff does not suggest an alternative. Prepared by: Angela Ferreira, Management Specialist Approved by: Frank J. Spevacek, City Manager Attachments: 1. Property List 166 RESOLUTION NO. 2017 - A RESOLUTION OF THE CITY COUNICL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN EXTENSION OF TIME FOR AN ADDITIONAL PERIOD OF FIVE (5) YEARS, AND AFFIRMING THE INTENTION, TO USE AND/OR DEVELOP SPECIFIED PROPERTIES FOR LOW AND MODERATE INCOME HOUSING PURSUANT TO HEALTH AND SAFETY CODE SECTION 34176.1(e) WHEREAS, prior to the dissolution of redevelopment agencies, the Redevelopment Agency of the City of La Quinta (“Former Redevelopment Agency”) was responsible for administering the Redevelopment Plan; and WHEREAS, pursuant to Health and Safety Code Section 33334.2, the Agency set aside a portion of the tax increment revenue in the Agency’s Low and Moderate Income Housing Fund for the purpose of increasing, improving, and preserving the supply of low and moderate income housing; and WHEREAS, the former Redevelopment Agency of the City of La Quinta acquired certain real properties listed in Exhibit A (the “Properties” and individually, a “Property”) with Low and Moderate Income Housing Fund money; and WHEREAS, Health and Safety Code Section 33334.16 required that within five (5) years of the date of acquisition of the Properties, subject to an additional five (5)- year extension when authorized by the City Council, activities were to begin which are consistent with the use and/or development of the Property for affordable housing, or the Property shall be sold and the net proceeds returned to the Low and Moderate Income Housing Fund; and WHEREAS, following the dissolution of redevelopment agencies, the Properties were transferred to the La Quinta Housing Authority (“Housing Authority”) as the “housing successor agency” under the state dissolution law (Parts 1.8 and 1.85 of Division 24 of the Health and Safety Code) when the Former Redevelopment Agency dissolved on February 1, 2012; and WHEREAS, pursuant to the state dissolution law, the Housing Authority, as the “housing successor agency,” may exercise all rights, powers, assets, duties, and obligations associated with the housing activities of the Former Redevelopment Agency under the Community Redevelopment Law (Health and Safety Code section 33000 et seq.); and WHEREAS, pursuant to Health and Safety Code Section 34176.1(e), the five (5) year time period of properties acquired by the Former Redevelopment Agency prior to February 1, 2012 shall be deemed to have commenced on the date that the California 167 Resolution No .HA 2017- Adopted: Page 2 of 4 Department of Finance approved the Properties as ”housing assets” as defined under the state dissolution law; and WHEREAS, the California Department of Finance approved the Properties as “housing assets” when it approved the Housing Asset Transfer form by letter dated August 31, 2012; and WHEREAS; pursuant to Health and Safety Code Section 33334.16, the legislative body may, by resolution, extend the period during which the Housing Authority may retain the property for one additional period not to exceed five (5) years; and WHEREAS, the Housing Authority requests the passage of a resolution to extend the five (5) year time frame of ownership of the Property and affirm its intention to develop the Property with Low and Moderate Income Housing within the extended five (5) year period. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Recitals set forth above are true and correct and incorporated herein by reference. SECTION 2. Pursuant to Health and Safety Code Section 33334.16, the period during which the Housing Authority may retain the property shall be extended for five (5) years from the end date of the initial five (5) year period, August 31, 2012 and shall end August 31, 2022. SECTION 3. The Housing Authority does hereby affirm that the property shall be used for the development of affordable housing for low and moderate income persons and families. SECTION 4. This resolution shall take immediate effect from and after its passage and approval. PASSED, APPROVED, and ADOPTED at the meeting of the City Council of the City of La Quinta held this 19th day of December 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________________________ LINDA EVANS, Mayor 168 Resolution No .HA 2017- Adopted: Page 3 of 4 City of La Quinta, California ATTEST: ______________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (City SEAL) APPROVED AS TO FORM: _______________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 169 170 Resolution No .HA 2017- Adopted: Page 4 of 4 EXHIBIT A Type of Asset Legal Description Date of Acquisition Vacant Land 600-030-004, 020, and 021 Dune Palms / Westward Ho 2006 through 2010 Vacant Land 773-223-022 Avenida Herrera / Calle Sonora June 2007 Vacant Land 733-233-019 Avenida Villa between Calle Durango / Calle Sonora March 1993 Vacant Land 773-234-015 Avenida Navarro between Calle Durango / Calle Sonora February 1993 Vacant Land 770-174-002 Calle Tamazula south of Avenida La Fonda October 1990 171 172 Attachment 1 Assessor’s Parcel Number Location Square Feet/Acres 600-030-004, 020, and 021 Northeast Corner of Dune Palms and West Ward Ho Drive 5.82 Acres 770-174-002 Northwest Section of Washington Street and Avenida La Fonda 11,326 Square Feet 773-233-019 Southeast Section of Avenida Villa and Calle Sonora 4,792 Square Feet 773-223-022 Southeast Corner of Avenida Herrera and Calle Sonora 4,792 Square Feet 773-234-015 Northeast Section of Avenida Navarro and Calle Durango 4,792 Square Feet 173 APNs 600-030-004, 020, and 021 Northeast Corner of Dune Palms and West Ward Ho Drive 174 APN 770-174-002 Nortwest Section of Washington Street and Avenida La Fonda 175 APN 773-223-019 Southeast Section of Avenida Villa and Calle Sonora 176 APN 773-223-022 Southeast Corner of Avenida Herrera and Calle Sonora 177 APN 773-234-015 Northeast Section of Avenida Navarro and Calle Durango 178 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: APPROVE A HOST VENUE AGREEMENT BETWEEN WORLD TRIATHLON CORPORATION AND THE CITIES OF INDIAN WELLS AND LA QUINTA FOR AN IRONMAN® 70.3 EVENT RECOMMENDATION Approve a Host Venue Agreement between World Triathlon Corporation and the Cities of Indian Wells and La Quinta for an IRONMAN® 70.3 event, and authorize the City Manager to execute the Agreement. EXECUTIVE SUMMARY •World Triathlon Corporation (WTC) the owner and producer of IRONMAN®, an endurance triathlon athletic event, is seeking a unique warm-weather venue to expand its IRONMAN race schedule. •IRONMAN® is a global brand known for fitness, which compliments the community’s commitment to health and wellness. •The City would partner with the City of Indian Wells and the Greater Palm Springs Convention and Visitor Bureau (CVB) to bring this event to this destination. •If Council approves the Host Venue Agreement (Agreement)(Attachment 1), each agency would pay $75,000 and IRONMAN® would deliver all services (traffic, public safety, and operations) to produce the IRONMAN® 70.3 event. FISCAL IMPACT The cost would be $75,000 a year for three years ($150,000). IRONMAN® is requesting the first year funding concurrent with Agreement execution so that they may start operations planning and event advertising. Funds are available in the current fiscal year budget, $37,500 in Community Experiences account (no.101-3003-60149) and $37,500 in the Transient Occupancy Tax (TOT) Incentive account (no. 101-1007-60536). BACKGROUND/ANALYSIS Each year, the City hosts the CareerBuilder Challenge and the La Quinta Arts Festival, and supports neighboring cities with their sports events and music festivals. Each event brings with it unique impacts and benefits. The IRONMAN® 70.3 will bring unique traffic and related impacts, and benefits including: •Over 10,000 spectators, athletes and athlete families; the following chart presents the social and economic profile of IRONMAN® participants: BUSINESS SESSION ITEM NO. 1 179 •Increased tourism revenues through hotel and vacation rental bookings; WTC estimates 3,400 room nights during the race (across the Coachella Valley). •Additional La Quinta brand exposure. •The IRONMAN® Foundation commits to invest a minimum of $15,000 in a local non-profit. •Extensive public information and community engagement in advance of the triathlon. •The opportunity to include an IRONMAN® Kids and IRONMAN® Girl event in advance of the triathlon. •A marketing, media, and promotional platform to more than 90,000 IRONMAN® events in the United States. •The ability to offset the City’s event sponsor costs if the City refers and IRONMAN® secures sponsor funding. •A sponsorship package that includes the City’s name on the event and event logo. The following chart outlines travel data for the typical IRONMAN® athlete. Vast majorities bring 3 or more people to the destination, travel in advance to train/practice at the destination, and visit the location throughout the year to familiarize themselves with the event course and conditions. This will benefit La Quinta hotels. 180 Conservative estimates in Return on Investment (ROI) from tourism revenues are $36,000. This is TOT only and does not factor in the sales tax revenue generated from attendees. IRONMAN®’s economic impact on other host destinations is estimated between $3.5M to $7M. This event would also contribute to the City’s fitness and wellness brand; daily, community members and visitors are walking, jogging, cycling, and exercising. Based upon stakeholder input, the 2007 Community Services Master Plan identified health and wellness as a “top priority”. For more than a decade, the City has annually invested in promoting health and wellness through: •Humana Healthy Fun Fair, Well-Being Walk •Wellness Center (formerly senior center) expansion and programs •Trailhead renovations and expanded parking •National Fitness Court Event Logistics The first event would be scheduled for December 9, 2018 and held early December of each year thereafter. La Quinta traffic, police, fire, engineering, event, and planning staff have extensively reviewed the proposed route (Attachment 2). The initial route would begin at Lake Cahuilla for the swim and bike staging continue with the bike ride through the County and La Quinta, ending up at the Indian Wells Tennis Garden. IRONMAN® has modified the route based on feedback from staff, and expressed a willingness to design a route that minimizes impacts on residents. Further, IRONMAN® would be required to obtain City permits and ensure all impacts are mitigated. La Quinta and Indian Wells were a part of a small number of selected Host City Candidates invites as outline in the IRONMAN® request for proposals (Attachment 3). CVB is contributing to the event costs in order to secure this event and increase hotel stays in the region. The La Quinta Resort enthusiastically supports the event as it would benefit the region. They expressed a willingness to play a larger role in support of the event if secured. 181 ALTERNATIVES Not approve the agreement, which would result in the event being hosted elsewhere in the Valley or moving to another non-Valley desert location. Prepared by: Chris Escobedo, Community Resources Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. Host Venue Agreement Attachment: 2. Proposed Route Attachment: 3. IRONMAN® RFP 182 Confidential Agreement HOST VENUE AGREEMENT INDIAN WELLS & LA QUINTA (2018-2020) This Host Venue Agreement (this “Agreement”) is made as of December___, 2017 (the “Effective Date”) by and among WORLD TRIATHLON CORPORATION, a Florida corporation (“WTC”), CITY OF INDIAN WELLS, a California municipal corporation (“INDIAN WELLS”), and CITY OF LA QUINTA, a California municipal corporation (“LA QUINTA,” and together with INDIAN WELLS, individually referred to as a “Host” and collectively as the “Hosts”). WTC, INDIAN WELLS, and LA QUINTA are sometimes referred to herein individually as “Party” and collectively as “Parties.” R E C I T A L S A. WTC and its subsidiaries own and operate IRONMAN® 70.3®-branded triathlon events. B. With respect to the terms and conditions applicable within the jurisdiction of LA QUINTA, LA QUINTA here desires, and with respect to the terms and conditions applicable within the jurisdiction of INDIAN WELLS, INDIAN WELLS here desires to have WTC conduct, and WTC desires to conduct, an IRONMAN® 70.3® triathlon annually in and around the cities of Indian Wells and La Quinta (collectively, the “Venue”), subject to the terms of this Agreement. C. In consideration of WTC selecting the Venue as the site for the Events (as defined below), Hosts desire, subject to the terms of this Agreement, to provide the Hosts Support Services (as defined herein) and to make certain payments, and grant certain rights, to WTC. A G R E E M E N T The Parties agree as follows: 1.The Events. Subject to the terms of this Agreement: (a) Authorization; Ownership. Hosts authorize WTC to prepare and conduct an Event (as defined below) in and around the Venue during the years 2018, 2019, and 2020 (each, a “Race Year”). WTC is and will be the owner of each Event and nothing herein constitutes a license by WTC to Hosts or to any third party to establish or operate any Event or Race (as defined below). (b) Races. In each Race Year, WTC shall be responsible for operating, in and around the Venue, an IRONMAN® 70.3®-branded endurance triathlon (comprising, subject to cancellation of any part thereof due to weather conditions or other reasons, a 1.2-mile swim, 56-mile bicycle ride, and 13.1-mile run) including professional and age-group participant categories (the “Race”) and performing certain administrative, operational, and 183 HOST VENUE AGREEMENT- Page 2 of 26 Confidential Agreement sales and marketing functions related thereto (collectively, and together with the Race and any additional races added under Section 1(g), an “Event”). (c) Name. The official name of the Event will be mutually agreed upon by the Parties, provided, however, that WTC may elect to add the name of a “title” sponsor and/or “presenting” sponsor to the official name of the Event (e.g., “[Title Sponsor] IRONMAN® 70.3® [Official Name], presented by [Presenting Sponsor]”). When referring to any Event, Hosts shall (and shall use reasonable efforts to cause relevant third parties to) at all times use such official name of the Event (including mention of the official title sponsor, if any, and the official presenting sponsor, if any). If the Parties are unable to agree on the official name of the Event within ninety (90) days of the Effective Date, this Agreement shall terminate with none of the Parties having any further obligations to perform hereunder; provided, however, that all of the Parties may mutually agree to extend the deadline for deciding the official name of the Event. If the official name of the Event includes the name of one Host, the official name must include the name of the other Host (i.e., the official name must have the words “City of Indian Wells” and “City of La Quinta” OR “Indian Wells” and “La Quinta”). (d) Race Dates. The Race each year of the Term will occur on the following applicable dates (each, a “Race Date”): (i) Sunday, December 9, 2018 (ii) Sunday, December 15, 2019 (iii) Sunday, December 13, 2020 (e) Event Changes. WTC may in its reasonable discretion, in order to improve any Event, institute changes in the implementation or structure of such Event; provided, however, that (i) with respect to any previously confirmed locations, venues, or dates within the jurisdiction of INDIAN WELLS, no material change may be made by WTC unless such material change is approved in writing by INDIAN WELLS and (ii) with respect to any previously confirmed locations, venues, or dates within the jurisdiction of LA QUINTA, no material change may be made by WTC unless such material change is approved in writing by LA QUINTA. (f) World Championship Entries. With respect to certain eligible top finishers of the Race, WTC will award non-transferable qualifying slots for entry in the applicable IRONMAN 70.3 World Championship (“Championship Slots”). The number of Championship Slots applicable to each Race will be determined by WTC in its sole discretion, and may change each year. (g) Additional Races. WTC shall have the option to conduct, as part of any or all Events, a WTC-owned 5K Fun Run and/or a 5150TM, IRONKIDS® and/or IRON GIRL® triathlon, duathlon, or run contemporaneously (e.g., during the same weekend) with the Race. WTC may create additional, race-specific logos for any such additional races conducted, and such logos will be subject to the same restrictions applicable to the Event Logo (as defined in Exhibit C) under this Agreement. 2.Term of Agreement. This Agreement is effective beginning on the Effective Date, and will continue in effect until the date that is thirty (30) days after the 2020 Event, unless this Agreement is sooner terminated in accordance with the terms of this Agreement (the “Term”). 184 HOST VENUE AGREEMENT- Page 3 of 26 Confidential Agreement 3.Financial Matters. (a)Annual Payments to WTC. With respect to each Event, Hosts shall, under the terms of Exhibit A, pay WTC the amounts stated in Exhibit A (each, an “Annual Payment”). The Parties acknowledge that, as indicated in Exhibit B, certain portions of the Annual Payment will be provided by INDIAN WELLS (and not by LA QUINTA) and certain other portions of the Annual Payment will be provided by LA QUINTA (and not by INDIAN WELLS). (b) Sponsorship & Expo Vendor Referrals; Revenue Share. (i) Sponsorship & Expo Vendor Referrals. Hosts shall not grant or sell sponsorships, official designations, Expo space, or any other rights at or in connection with the Event to any third parties. With respect to each Event, each Host shall have the right to refer to WTC reputable third-party Event-specific sponsors and Expo vendors (collectively, the “Hosts-Referred Third-Party Sponsorships”), provided, however, that: (A) Hosts shall focus on referring sponsors/Expo vendors in non-endemic categories from local, statewide, and regional companies and organizations; (B) Hosts shall not refer sponsors/Expo vendors to WTC if such sponsors/Expo vendors sell products and/or services that fall within any of the categories set forth in Exhibit D (collectively, the “Restricted Sponsorship Categories”). If a Host refers a sponsor/Expo vendor that falls within any of the Restricted Sponsorship Categories then that Host shall not receive the Hosts Revenue Share (as defined below) with respect to such sponsor/Expo vendor. Due to occasional changes to the Restricted Sponsorship Categories, WTC reserves the right to update the Restricted Sponsorship Categories, at any time and from time to time. Upon a Host’s request, WTC shall provide to Hosts the then-applicable list of Restricted Sponsorship Categories; (C) Hosts shall not communicate any Event sponsorship or Expo vendor opportunity to any potential sponsor or vendor unless such specific sponsor/Expo vendor has been pre-approved in writing by WTC; (D) WTC reserves the right, in WTC’s sole and absolute discretion, to reject any proposed sponsorship, sponsor, or Expo vendor including, without limitation, those referred by a Host or both Hosts; and (E) Hosts shall use reasonable efforts to prevent third parties from purporting to be a sponsor or Expo vendor of the Event unless such party is a party to a Sponsorship and/or Expo Vendor Agreement (as defined below). Neither Host has the authority to legally bind WTC, and neither Host shall represent to any third party that Hosts have such authority. Any Hosts-Referred Third-Party Sponsorships will be valid only if in a 185 HOST VENUE AGREEMENT- Page 4 of 26 Confidential Agreement written agreement signed by both WTC and the sponsor/Expo vendor party (a “Sponsorship and/or Expo Vendor Agreement”). (ii) Hosts Revenue Share. If, during the period between the Effective Date and the final Event, WTC enters into a Sponsorship and/or Expo Vendor Agreement (specifically with respect to any Event) with a third-party sponsor or Expo vendor for a Hosts-Referred Third-Party Sponsorship where such sponsor or Expo vendor was referred to WTC by a Host and was pre-approved by WTC in accordance with this Agreement, WTC shall pay to that Host an amount equal to twenty percent (20%) of the Net Proceeds (as defined below) (such amount referred to as the “Hosts Revenue Share”). (A) “Net Proceeds” means, net of applicable taxes, ninety percent (90%) of the total cash actually received and retained by WTC from the applicable Hosts-Referred Third-Party Sponsorship (it being acknowledged by the Parties that such reduction by ten percent (10%) is for purposes of covering WTC’s expected costs to activate and implement the benefits for such Hosts-Referred Third-Party Sponsorship. (B) Based Only on Cash Proceeds. For the avoidance of doubt: Net Proceeds (1) will be based only on such cash proceeds to WTC from sponsorship sales and Expo fees from the Hosts-Referred Third-Party Sponsorship that are specific to the Event and (2) will not include the value of any in- kind contributions or budget-relieving or other services provided by the sponsor or any other party, except as may be approved in writing by WTC. (C) Origination. A Host will be deemed to have referred an Event-specific sponsor or Expo vendor to WTC if, in good faith, that Host provides such sponsor/Expo vendor’s name and contact information to WTC in writing, and, prior to such notice to WTC by that Host, WTC is neither doing business nor has any contract with such sponsor/Expo vendor (or any of its subsidiaries or affiliates), nor communicated, during the then prior 36-month period, with such sponsor/Expo vendor (or any of its subsidiaries or affiliates) regarding the possibility of doing business or entering into any contract with WTC (or any of its subsidiaries or affiliates). (D) Other Events. For avoidance of doubt: Hosts have no right to receive the Hosts Revenue Share (or any other commission or fee) in connection with any event(s) (other than the Event), regardless of whether a Host or both Hosts referred to WTC a third-party sponsor/Expo vendor for such other event(s). (E) Joint Hosts’ Referred Third-Party Sponsorship. If both Hosts jointly referred to WTC an Event-specific sponsor or Expo vendor, or if there is a bone-fide, good faith dispute over which Host may have referred to WTC an Event-specific sponsor or Expo vendor, as provided for in this Section 3(b), each Host shall split 50/50 the Hosts Revenue Share for that Event-specific sponsor or Expo vendor. Any dispute between the Hosts as to which Host referred an Event-specific sponsor or Expo 186 HOST VENUE AGREEMENT- Page 5 of 26 Confidential Agreement vendor shall be resolved through binding arbitration pursuant to a mutually agreed upon procedure and arbitrator (such as being administered by JAMS (or its successor) pursuant to its Comprehensive Arbitration Rules and Procedures and in accordance with the Expedited Procedures in those Rules), and such a dispute by itself, without any other material dispute among the Parties under this Agreement at issue, shall not relieve or release the Hosts from performing their other respective obligations under this Agreement; it is expressly understood and agreed that, if there is such a dispute, WTC shall disburse to each Host a split 50/50 of the Hosts Revenue Share for that Event-specific sponsor or Expo vendor that is the subject of such dispute, and the Hosts shall separately resolve the dispute by binding arbitration pursuant to this paragraph. (c) Entry Fees; Other Revenues. Except as may be otherwise expressly specified in this Agreement, WTC shall be entitled to receive and retain all Event/Race entry fees, and all other revenues and value in-kind in connection with the Events, including without limitation all revenues from merchandise sales, sponsorships, hospitality passes, VIP passes, exposition booth sales, product licenses, television licenses, and photograph sales. (d) Costs. To the extent a Host does not timely provide any portion of the Hosts Support Services (as defined below), then, upon written request from WTC, that Host shall, within thirty (30) days after delivery of such notice to that Host, reimburse WTC to the extent WTC incurs, or will incur, any costs to obtain or provide any such Hosts Support Services not provided by that Host. Such right of reimbursement does not limit WTC’s remedies with respect to that Host failing to provide any of the Hosts Support Services. (e) Non-Appropriation. With respect to the 2019 Event and the 2020 Event, if the legislative body of a Host fails to appropriate the funds necessary to pay any portion of any Annual Payment or for such Host to provide any of the Hosts Support Services (collectively, the “Financial Obligations”) then, and solely with respect to the applicable Host, such Host shall be relieved of such Financial Obligations for the affected fiscal year, provided, however, that (i) if any funds are not appropriated in connection with the 2019 Event then such Host shall notify WTC by July 1, 2018, (ii) if any funds are not appropriated in connection with the 2020 Event then such Host shall notify WTC by July 1, 2019, and (iii) such non-appropriation of funds will not relieve such Host from its Financial Obligations (and any of its other obligations hereunder) to the extent that (A) such Host fails to provide WTC with timely notification of any such non-appropriation, (B) such Host has made an annual appropriation for any such specific purpose, (B) such performance does not require appropriation of funds, or (C) such Host has received any Hosts Revenue Share in connection with the applicable Event. 4.Certain Obligations of Hosts. (a)Hosts Support Services. Hosts shall timely provide to WTC (or, as the case may be, shall timely provide for WTC’s benefit), the services, equipment, value in-kind, personnel, and other items set forth in Exhibit B (collectively, the “Hosts Support Services”) for each Event. The Parties acknowledge that, as indicated in Exhibit B, certain of the Hosts Support Services will be provided by INDIAN WELLS (and not by LA QUINTA) and certain other of the Hosts Support Services will be provided by LA QUINTA (and not by 187 HOST VENUE AGREEMENT- Page 6 of 26 Confidential Agreement INDIAN WELLS). Unless otherwise expressly agreed to in this Agreement, each Host shall provide the Hosts Support Services at that Host’s own cost. Hosts Support Services may be modified from time to time by WTC in its reasonable discretion, provided that no such change (i) results in any additional cost or expense to either Host or (ii) require Hosts to do anything Hosts are not authorized, or does not have legal jurisdiction, to do or cause to be done. (b) Compliance with Law. In connection with each Event and Hosts’ performance of its obligations under this Agreement, Hosts shall comply with all applicable laws, rules, and regulations. (c) Operational Aspects. In order to facilitate proper and timely planning, implementing, and conducting of each Event by WTC, each Host shall, and shall cause each of its representatives, agents, and contractors to, follow instructions, solely regarding Event- related operational or technical issues, from WTC or any third party designated by WTC, to the extent such WTC instructions are not inconsistent with any applicable law for either Host. Nothing in this Agreement does or may be deemed to limit or any of the police power, regulatory authority, or governmental oversight of either Host with respect to their respective jurisdictions. (d) Intellectual Property of WTC. Except with respect to the Event Logo (the use of which by Hosts being subject to Section 10), Hosts shall not, without WTC’s prior written consent, use any intellectual property rights of WTC, including without limitation the IRONMAN® mark and the design mark known as the “M-DOT.” Hosts shall promptly inform WTC of any possible misuse or infringement by any person or entity of the Event Logo or any other intellectual property of WTC. (e) Information Updates. A Host shall, upon request from WTC, promptly inform WTC as to the status of the performance of that Host’s obligations hereunder, including without limitation the Hosts Support Services. (f) Representations. Each Host covenants that each of the representations and warranties made by that Host in Section 9 will be true and complete at all times during the Term. 5.Certain Obligations of WTC. Subject to the terms of this Agreement, and with respect to each Event: (a) Operations, Equipment, and Personnel. Except to the extent required to be provided or obtained by either Host or both Hosts as part of the Hosts Support Services, or as may be otherwise required under this Agreement, WTC shall provide for (or cause to be provided) all Race-related equipment, supplies, personnel (including volunteers and a local Race Director), training of personnel (including volunteers), Race manuals/programs, Race course route determination and design, Race course set-up and tear-down, online and on-site athlete registration and check-in, welcome functions, award ceremonies, procurement of facilities, facility decoration, and all other technical and operational aspects of the Race. WTC may require that each Event use Race timing, registration, photography, or other services provided by WTC or any of its affiliates, designees, or service providers. 188 HOST VENUE AGREEMENT- Page 7 of 26 Confidential Agreement (b) Expo. WTC shall provide for a multi-day vendor exposition at each Event (the “Expo”), which Expo may be referred to as the “IRONMAN Village” or other name chosen by WTC. At the Expo, WTC (or its designee) may sell official IRONMAN®-branded (or any other) merchandise and services, and, to the extent approved in writing by WTC, Event sponsors and other Expo vendors may sell or otherwise distribute other merchandise and services. Except as may otherwise be required by applicable law, Hosts shall not charge or assess any fee, tax, surcharge, or other cost to or on any vendor, contractor, or any other party in connection with the Expo, or any athlete entry fees, sponsorships, or any other aspect of the Event. (c) Website; Media; Broadcasts. WTC shall provide and maintain the official website that markets the Event (the “Event Website”), including a live global streaming webcast of the Race. WTC shall retain the rights to all imagery and audiovisual works in connection with each Event, including but not limited to, television broadcast or cablecast (live or tape-delay), radio broadcast, Internet broadcast (audio or video), videotaping, filming, and photography, all of which, as between WTC and Hosts, is the sole property of WTC and will not be reproduced, remarketed, or otherwise distributed or publicly displayed by Hosts without the written permission of WTC. WTC may, in its sole discretion, grant or license any or all of these rights to third parties or to Hosts. (d) Complimentary Major Sponsorship Package for Hosts. (i) WTC shall provide INDIAN WELLS, as complimentary and at no additional cost to INDIAN WELLS above its portion of the Annual Payment, with a major sponsorship benefits package (for use solely by INDIAN WELLS) to include Expo booth space, the right to include signage (advertising only INDIAN WELLS) at certain locations along the Race course, placement of the INDIAN WELLS name and logo on all public Event-related printed, digital, and on- line/internet/website material produced by WTC, and placement of the INDIAN WELLS name and logo and banner advertisements on the Event Website (collectively the “Indian Wells Sponsorship Benefits”). Notwithstanding the foregoing, the cost of any and all signage (e.g., including, without limitation, any banners, boards, branding, etc.) required or necessary in connection with the Indian Wells Sponsorship Benefits, including without limitation any costs in connection with the design, production, and/or delivery thereof, are the sole responsibility of INDIAN WELLS. (ii) WTC shall provide LA QUINTA, as complimentary and at no additional cost to LA QUINTA above its portion of the Annual Payment, with a major sponsorship benefits package (for use solely by LA QUINTA) to include Expo booth space, the right to include signage (advertising only LA QUINTA) at certain locations along the Race course, placement of the LA QUINTA name and logo on all public Event-related printed, digital, and on-line/internet/website material produced by WTC, and placement of the LA QUINTA name and logo and banner advertisements on the Event Website (collectively the “La Quinta Sponsorship Benefits”). Notwithstanding the foregoing, the cost of any and all signage (e.g., including, without limitation, any banners, boards, branding, etc.) required or necessary in connection with the La Quinta Sponsorship Benefits, including without limitation any costs in connection with the design, production, and/or delivery thereof, are the sole responsibility of LA QUINTA. 189 HOST VENUE AGREEMENT- Page 8 of 26 Confidential Agreement (iii) All of the benefits granted by WTC to INDIAN WELLS as part of the Indian Wells Sponsorship Benefits shall be at least as favorable as the benefits granted by WTC to LA QUINTA as part of the La Quinta Sponsorship Benefits, and all of the benefits granted by WTC to LA QUINTA as part of the La Quinta Sponsorship Benefits shall be at least as favorable as the benefits granted by WTC to INDIAN WELLS as part of the Indian Wells Sponsorship Benefits. (e) Complimentary VIP Hospitality Passes. WTC shall provide a total of forty (40) complimentary VIP/hospitality passes for each Event (twenty (20) passes for INDIAN WELLS and twenty (20) passes for LA QUINTA) for use by Hosts’ employees and representatives, which passes grant access to certain selective benefits at the Event (“Hospitality Passes”). Subject to availability and WTC’s prior approval, each Host will have the opportunity to purchase, at that Host’s own cost, additional Hospitality Passes to the Event at a preferred sponsor rate. WTC reserves the right to deny the use by any specific individual(s) of any Hospitality Passes. (f) Annual Donation. In connection with each Event, WTC shall donate a total of $15,000.00 (the “Annual Donation”) to one or more local Coachella Valley, CA not-for-profit organizations. Notwithstanding the foregoing, the Parties acknowledge that if WTC obtains permission from the Foundation (as defined below) then WTC shall have the option to have all or part of the Annual Donation be made instead by The Ironman Foundation Inc., a Florida not-for-profit corporation (the "Foundation"). The Parties further acknowledge that if the Foundation so elects to make the Annual Donation then all terms and conditions (e.g., distribution allocation, recipients, etc.) of the Annual Donation, other than the continuing requirements to donate to local Coachella Valley, CA, not-for-profit organizations, shall be determined by the Foundation (and in the sole and absolute discretion of the Foundation’s Board of Directors). The Parties further acknowledge that the Foundation is not owned or controlled by WTC. (g) Liability Waivers by Athletes. WTC shall require every athlete registering (whether by online registration, on-site registration, or any other method of registration) for the Event to sign (or, if as part of online registration, to agree to electronically) a waiver document that states an assumption of risk by the athlete and waives, releases, and indemnifies each of WTC and both Hosts (among others) from and against liability from any and all claims relating to any Event. 6.Official Announcements; Promotions by Hosts. (a)Hosts Website. Hosts, on their respective websites, shall prominently advertise the Event and the fact that Hosts are hosting the Event, and at all times during the Term shall prominently display a link, on its website, to the Event Website. (b) Announcements. Hosts shall not make any public announcements of a marketing or promotional nature (whether in writing, orally, via the Internet, or otherwise) of any Event without the prior written consent of WTC in each instance (which consent shall not be unreasonably withheld), except that no such consent from WTC will be required to the extent such announcements are required of either Host or both Hosts as part of the Hosts Support Services (or otherwise required of Hosts under the terms of this Agreement), or that: 190 HOST VENUE AGREEMENT- Page 9 of 26 Confidential Agreement (i) are entirely administrative in nature, such as announcements informing the public regarding operational logistics or public safety matters (e.g., road closures, Event dates, Venue access); (ii) include only information in the public domain; and (iii) are not for purposes of marketing or promotion. (c) Other Matters. Hosts shall not use the Event, any marketing opportunity related thereto or arising out of the Event, or the like, for any purpose other than to promote the Venue in a positive and universally appealing manner. Hosts shall not permit any political statements, political campaign propaganda, or the like to be made (or made available) at the Event, or otherwise to be associated (or purported to be associated), whether directly or indirectly, with the Event or the marketing thereof, it being recognized that each Host has the authority to appropriate and provide public funds from their respective jurisdictions to the Event pursuant to this Agreement. 7.Ambush Marketing. (a)“Ambush Marketing” means selling (e.g., including, but not limited to, sponsorship, merchandise, vendor space), advertising, or marketing, by any third party that is not a WTC-authorized sponsor, merchandiser, and/or vendor of the Event, where such selling, advertising, or marketing (i) is in connection with, or in proximity to, the Event, and (ii) has the effect of exploiting the goodwill of the Event and/or gaining market exposure by way of intrusive and/or associative marketing practices. (b) Hosts shall not cause, engage in, or permit any Ambush Marketing, and, except to the extent Hosts are prohibited by law from doing so, Hosts shall use their best efforts, respectively, to prevent and stop Ambush Marketing at, near, or in connection with the Event, including without limitation by: (i) Causing its employees and agents to promptly report, to WTC and the proper Hosts’ authorities, any marketing or activity reasonably appearing to be Ambush Marketing; (ii) Ensuring, prior to and during the Event, that the Event perimeter and any other key advertising locations under the Hosts' control do not carry any form of temporary advertising or promotional material relating to the Event, except as may be approved in writing by WTC (in WTC’s sole discretion); (iii) Using, invoking, and applying Hosts’ powers to protect all trademarks and copyrights associated with the Event; (iv) Preventing the distribution of product samples, premiums, promotional literature and other commercial and non-commercial materials within the established Event perimeter or adjacent to the Event site, except where expressly authorized by WTC; (v) Causing all signage and other physical items of Ambush Marketing to be taken down, moved, removed, and/or confiscated immediately by Hosts or, if applicable, law enforcement personnel; and 191 HOST VENUE AGREEMENT- Page 10 of 26 Confidential Agreement (vi) Cooperating with WTC to prevent Ambush Marketing, as may reasonably be requested by WTC. 8.Exclusivity. (a)Use of Racecourse and Event-Related Areas. Notwithstanding anything to the contrary in this Agreement: During the period between (and including) the Monday preceding the Race Date until (and including) the Friday following the Race Date (collectively, the “Event Period”), the Hosts shall not produce, conduct, host, or permit any event (other than such Event) that takes place, in whole or in part, on any portion of the Race course or at any Event-related area; provided, however, that during the Event Period (excluding Race day) private functions and corporate events may take place but only if such events do not do or include any of the following: (i) include any endurance-, running-, road cycling-, or swimming-related race, competition or event; (ii) include any vendor exposition, tradeshow, and/or the selling of any merchandise and/or services; (iii) occur on the Race course or at any other area where any part of the Event is being conducted, or adversely affect the ingress or egress to or from any such areas; (iv) in any way jeopardize or adversely impact Event production or operations; (v) infringe on any WTC intellectual property rights; or (vi) include or constitute Ambush Marketing (as defined in Section 7(a)) or otherwise promote themselves as purportedly being part of or in connection with the Event). (b) Advertising Other Triathlon Companies or Long-Distance Triathlons. Except with respect to the Pre-Existing Triathlons (as such term is defined below), during the Term, Hosts shall not permit its website to display any marketing, promotion, advertisement, reference, or the like, of (i) any other triathlon event series or company, including but not limited to the International Triathlon Union (ITU), Revolution3 Triathlon, Life Time Fitness Triathlon, Challenge Family Triathlon, (or any of their respective successors or assigns), (ii) any person, entity, or group (other than WTC or any subsidiary or licensee thereof) that operates, organizes, produces, or is otherwise involved in any triathlon having a distance longer than that of an “Olympic” distance triathlon (as such distance is defined by the International Triathlon Union), or (iii) any triathlon having a distance longer than that of an “Olympic” distance triathlon (as such distance is defined by the International Triathlon Union), unless such triathlon is owned or operated by WTC or any subsidiary or licensee of WTC. (c) Non-Competition. (i) Except with respect to the Pre-Existing Triathlons (as such term is defined below), during the Term and the twenty-eight (28)-month period thereafter, Hosts shall not produce, support, advertise, promote, conduct, host, permit, or contract or partner with any person or entity (other than WTC or a subsidiary thereof) for or in connection with, any other triathlon located, in whole or in part, within the Venue or anywhere within 75 miles of the Venue if such event features any race distance longer than that of an “Olympic” distance triathlon (as such distance is defined by the International Triathlon Union). 192 HOST VENUE AGREEMENT- Page 11 of 26 Confidential Agreement (ii) As used herein the term “Pre-Existing Triathlons” means, as of the Effective Date, the existing triathlon events produced in or around the Venue by HITS Triathlon Series. (d) Promoting Safety for Community Activities. Notwithstanding anything herein this Agreement to the contrary, WTC hereby acknowledges and agrees that nothing herein this Agreement limits or otherwise restricts Hosts from promoting safety in connection with community activities taking place in and around the Venue (including, without limitation, by sending out notifications and information to the public pertaining to sporting events of any type). 9.Representations and Warranties. Each Party represents and warrants that: (a) It has the full right and legal authority to enter into and fully perform this Agreement in accordance with the terms and conditions contained herein; (b) This Agreement is a legal, valid, and binding obligation of such entity, enforceable against such entity in accordance with its terms; and (c) Neither the execution, delivery, nor performance of this Agreement by it violates or will violate or cause a breach of any other agreements or obligations to which it is a party or to which it is bound, and no approval, consent, notice, or other action by or to any third party or any commission, board, or other governmental authority or agency (collectively, “Authorities”) is required in connection with the execution, delivery, or performance of this Agreement (except, with respect to WTC, certain permits, approvals, consents, notices, and other actions by Authorities may be required in connection with performance by WTC of this Agreement). 10.Limited License to Use the Event Logo. (a)Grant of Limited Rights. Subject to the terms of this Agreement, WTC hereby grants to Hosts the limited, non-assignable, non-sublicensable, non-exclusive license to use, during the Term, the Event Logo (as defined in Exhibit C) in all reasonable forms of advertising and marketing, but only to the extent related to promotion of the Events, and subject in each instance to WTC’s prior written approval, which shall not be unreasonably withheld. All uses of the Event Logo by Hosts must comply with the Trademark Standards & Usage Guidelines set forth in Exhibit C. (b) No Use on Products. Hosts shall not use, and shall not authorize, license, or permit any third party to use, the Event Logo on or in connection with any products, merchandise, souvenirs, or other goods or services, in each instance unless pre-approved by WTC in writing. (c) Ownership; Goodwill. Hosts acknowledge that WTC is the owner of the Event Logo and Hosts shall not register, or apply to register, the Event Logo, any service mark, trademark, or domain name that is similar in any manner to, or that incorporates, the Event Logo, any of WTC’s other trademarks or other intellectual property, or any mark with the word “IRON,” or any equivalent term or phrase in any language. All goodwill and rights accruing or arising under the Event Logo, or in any copyrights or other intellectual 193 HOST VENUE AGREEMENT- Page 12 of 26 Confidential Agreement property of WTC used in connection with this Agreement or any Event, enures solely to the benefit of WTC. 11.Indemnification; General Limitation of Liability; Liquidated Damages. (a)Each Party shall indemnify, protect, defend and hold harmless the other Parties, its parent, subsidiaries, and affiliates, and each of their respective directors, officers, employees, contractors, volunteers, representatives, and agents, from and against any and all claims, liabilities, losses, damages, injuries, demands, actions, causes of action, suits, proceedings, judgments, and expenses, including without limitation, attorneys’ fees, court costs, and other legal expenses, arising out of, directly or indirectly, or in connection with: (i) any breach or alleged breach of any provision of this Agreement by the other Parties or any representation or warranty made by the other Parties herein; (ii) any act or omission to act by the Party, or any of its employees, servants, or agents; (iii) any facilities, venues, or accommodations provided by or on behalf of such Party that violate any applicable laws (including, without limitation, the Americans with Disabilities Act); or (iv) any dangerous conditions on, or with respect to, any roads, facilities, venues, or accommodations controlled or maintained by such Party.  (b) This Section 11 will survive the expiration or termination of this Agreement for any reason. 12.Insurance. (a)Hosts Requirements. Hosts shall, throughout the Term, obtain and maintain its own comprehensive general liability insurance for each Event for, without limitation, any and all claims of bodily injury, death, property damage, and advertising liability, and any and all litigation, arbitration and settlement costs, related to any claims for or by any Party or Event participants, volunteers, referees, officials, scorekeepers, spectators, sponsors, and staff with a minimum combined single limit equal to but not less than five million U.S. dollars ($5,000,000.00) per occurrence for any one incident or accident (the “Hosts Insurance Policy”). Hosts shall name WTC as an additional insured on the Hosts Insurance Policy. Notwithstanding the foregoing: The Parties hereby acknowledge that (i) LA QUINTA and INDIAN WELLS are members of the California JPIA, and (ii) Hosts may satisfy the Hosts Insurance Policy requirements set forth within this Section 12 by participation in a municipal self-insurance pool. (b) WTC Requirements. During the Term, WTC shall obtain and continuously maintain, at its own expense, the following insurance policies in connection with each Event (collectively, the “WTC Insurance Policies”): (i) Workers Compensation. A workers’ compensation (or equivalent coverage) policy (a “Workers’ Comp Policy”) in statutorily required limits and employers’ liability, with minimum of $1,000,000 per accident or disease. Such policy shall include a waiver of subrogation endorsement in favor of Hosts. (ii) Comprehensive General Liability. Comprehensive general liability insurance (a “General Liability Policy”) for each Event for, without limitation, any and all claims of bodily injury, death, property damage, and advertising liability, and any and all litigation, arbitration and settlement costs, related to any claims for or by 194 HOST VENUE AGREEMENT- Page 13 of 26 Confidential Agreement any Party or Event participants, volunteers, referees, officials, scorekeepers, spectators, sponsors, and staff providing one million U.S. dollars ($1,000,000) per occurrence for any one incident or accident. Hosts must be named as an additional insured on the General Liability Policy. Further, such General Liability Policy shall apply on a primary basis irrespective of any other insurance available to the Hosts, whether collectible or not and such that any insurance in the name of and/or for the benefit of Hosts will be excess and non-contributory. (iii) Commercial Automobile Liability. Automobile liability insurance (an “Auto Liability Policy”), covering owned, non-owned, leased or hired automobiles, with a minimum combined single limit of $1,000,000 for each accident. (iv) Umbrella Liability Policies. An umbrella and/or excess liability insurance policies (the “Umbrella Policies”), in excess of the Insurance Policies above (i.e., subsections (i) through (iii)), with minimum limits of $10,000,000 each occurrence and $10,000,000 general aggregate. For avoidance of doubt: the Umbrella Policies must follow form of the underlying Workers’ Comp Policy, General Liability Policy, and Auto Liability Policy. (c) Mutual Requirements. Certificates evidencing the foregoing required Insurance Policies (as defined below) must be provided, upon request, to the other Parties. All insurance policies required herein must be issued by an admitted insurance carrier with an A.M. Best rating of A-, VII or better. No Insurance Policy shall contain a self-insured retention. No Insurance Policy shall contain a deductible in excess of $25,000 and any/all deductibles shall be the sole responsibility of the policy holder and shall not apply to the other Parties. The insurance requirements set forth above will in no way modify, reduce, or limit the indemnification herein this Agreement made by a Party. Receipt by any party of a certificate of insurance, endorsement, or policy of insurance which is more restrictive than the Insurance Policies set forth above shall not be construed as a waiver or modification of the insurance requirements above or an implied agreement to modify same, nor is any verbal agreement to modify same permissible or binding. The “Insurance Policies” means, collectively, the Hosts Insurance Policy and the WTC Insurance Policies, as such terms are defined above. For the avoidance of doubt and notwithstanding the foregoing: WTC hereby acknowledges and agrees that Hosts may satisfy the Hosts Insurance Policy requirements set forth within this Section 12 by participating in a municipal self-insurance pool. 13.Termination. (a)Breach of Material Provision. (i) Breach By a Host. If either Host breaches a material provision of this Agreement, WTC may terminate this Agreement upon thirty (30) days’ written notice to the Hosts (which notice must include a description of such breach) if, during such thirty (30) day period following receipt of such notice, the breaching Host (i.e., the Host in breach) fails to cure such breach. (ii) Breach By WTC. If WTC breaches a material provision of this Agreement, either 195 HOST VENUE AGREEMENT- Page 14 of 26 Confidential Agreement Host may terminate this Agreement upon thirty (30) days’ written notice to the other Parties (which notice must include a description of such breach) if, during such thirty (30) day period following receipt of such notice, WTC fails to cure such breach. (b) Notwithstanding anything to the contrary herein, WTC may immediately terminate this Agreement: (i) at any time if WTC gives written notice to Hosts that WTC has determined, in its reasonable judgment, that an Event is unlikely to occur or be sufficiently profitable to WTC whether due to: (A) revocation or cancellation of, or failure to timely obtain, any of the Approvals & Permits (as defined in Exhibit B); (B) an insufficient number of paid entries or sponsorships received; or (C) any condition with respect to the Venue that could jeopardize the practicability of conducting the Race as planned, or that could create a safety risk for any Race participants or other Event visitors; (ii) if Hosts file, or in good faith have filed against it, a petition in bankruptcy, or is adjudicated bankrupt or insolvent, or makes an assignment for the benefit of creditors, or an arrangement pursuant to any bankruptcy law; or (iii) if Hosts engage in any Ambush Marketing. (c) Notwithstanding anything to the contrary herein, either Host or both Hosts may immediately terminate this Agreement: (i) at any time if (A) with respect to any Event, WTC fails to comply with any material term or condition of any of the Approvals & Permits (as defined in Exhibit B), (B) Hosts have provided WTC with prior written notice of such failure, including a complete description of such failure and how such failure can be cured; and (C) with respect to any Event following WTC’s receipt of such notice, WTC fails to cure such failure; or (ii) if WTC files, or in good faith has filed against it, a petition in bankruptcy, or is adjudicated bankrupt or insolvent, or makes an assignment for the benefit of creditors, or an arrangement pursuant to any bankruptcy law. (d) Effects of Termination; Survival. (i) Except to the extent otherwise expressly stated herein, expiration or termination of this Agreement for any reason will not relieve a Party from its obligation to perform under this Agreement to the extent such performance is due prior to the effective time of such termination. (ii) If this Agreement is terminated by WTC under the terms of Section 13(a) such that WTC is not in breach, or Section 13(b)(ii) or (iii), any unpaid Annual Payment amount owing from the Host in breach will be due and payable to WTC. If this Agreement is terminated by either Host or both Hosts under the terms of Section 13(c)(i) or (ii), WTC shall return to each Host its contribution of the Annual Payment for the Event for the year in which the Annual Payment was 196 HOST VENUE AGREEMENT- Page 15 of 26 Confidential Agreement made. If this Agreement is terminated by WTC under the terms of Section 13(b)(i), WTC shall return to each Host its contribution of the Annual Payment for the Event for the year in which the Annual Payment was made. (iii) Each Party reserves all other rights and remedies hereunder and otherwise permitted by law that have accrued prior to the effective time of such expiration or termination. (iv) All rights and obligations under this Agreement that arose or accrued prior to termination or expiration of this Agreement, and that, by their nature, should survive any such termination or expiration, will survive any such termination or expiration, including without limitation the rights and obligations set forth in Sections 3, 8, 11, 15, 16, 17, 18, 19, 20, 21, 22, and 23. 14.Force Majeure. The Parties acknowledge that the goodwill inherent in the IRONMAN® 70.3® brand and the Event Logo arises and is maintained, in large part, by each and every IRONMAN® 70.3® event worldwide, including the Event, being conducted as scheduled. Notwithstanding anything herein to the contrary, the Parties acknowledge that Hosts’ failure or inability to host and support the Event as scheduled, absent a Force Majeure Event (as defined below), will cause WTC irreparable harm, and that damages will be an insufficient and wholly inadequate remedy as a result of such a breach. In the event a Party is prevented from performing any of its obligations under this Agreement by reason of any event outside of such Party’s control, including, without limitation, fire, weather, unsafe conditions, volcano, explosion, flood, landslide, epidemic, acts of nature, war, terrorism, or other hostilities, strike, civil commotion, domestic or foreign governmental acts, orders, or regulations (“Force Majeure Event”), then such obligations of such Party during the duration of such Force Majeure Event, and for a reasonable time thereafter, will be suspended. In the case of cancellation of an Event due to a Force Majeure Event, the Parties agree to negotiate a date to reschedule such Event if practicable. If such canceled Event cannot reasonably be rescheduled or relocated within the Venue, no Party shall be deemed to be in breach of this Agreement solely because of such cancellation. Neither any such cancellation, rescheduling, or relocation, nor the inability to reschedule or relocate, will, by itself, cause this Agreement to terminate. For purposes of this Agreement, neither the cancellation by WTC of any leg of the Race (e.g., the swim leg), nor the modification of the Race (e.g., distances, routes, etc.), will be deemed to be a cancellation of the Event. 15.Confidentiality. (a)During the Term and the 36-month period thereafter, each Party (the “Receiving Party”) shall, other than as provided herein, keep confidential and not use or disclose, directly or indirectly, any of the terms of this Agreement, any trade secrets, confidential, or proprietary information, or any other knowledge, information, documents, or materials, owned, developed, or possessed by the other Parties, whether in tangible or intangible form (collectively, “Confidential Information”). (b) “Confidential Information” does not include any information that the Receiving Party conclusively establishes: (i) entered the public domain without Receiving Party’s breach of any obligation owed to the disclosing Party; (ii) became known to the Receiving Party prior to the disclosing Party’s disclosure of such information to such Receiving Party; (iii) is permitted to be disclosed by the prior written consent of the disclosing Party; (iv) became known to the Receiving Party from a source other than the disclosing Party, other than by breach of any obligation of confidentiality owed to the disclosing Party; or (v) was independently developed by the Receiving Party without breach of this Agreement. 197 HOST VENUE AGREEMENT- Page 16 of 26 Confidential Agreement (c) The Receiving Party shall take all lawful measures to prevent the unauthorized use and disclosure of Confidential Information, and to prevent unauthorized persons or entities from obtaining or using Confidential Information. The Receiving Party shall refrain from directly or indirectly taking any action that would constitute or facilitate the unauthorized use or disclosure of Confidential Information. (d) The Receiving Party may disclose Confidential Information to its officers and employees to the extent necessary to enable the Receiving Party to perform its obligations hereunder, but only if such officers and employees shall have entered into appropriate confidentiality agreements for secrecy and nonuse of Confidential Information which by its terms shall be enforceable by injunctive relief by the disclosing Party. The Receiving Party shall be liable for any unauthorized use and disclosure of Confidential Information by any of its officers or employees. (e) The Receiving Party may disclose the terms of this Agreement to (i) its attorneys and other professional advisors who have a professional duty to the Receiving Party to keep confidential such information or (ii) a third party that has entered into a reasonably standard confidentiality agreement with the Receiving Party that prohibits such third party from disclosing such terms, where such third party requires to review this Agreement for purposes of evaluating a proposed (A) purchase by such third party of assets of or equity interests in the Receiving Party or (B) financing transaction involving the borrowing of funds or establishing a credit facility or other financing arrangement, in each case where Receiving Party would be the borrower or guarantor of such debt. (f) The Receiving Party may disclose Confidential Information (including, without limitation, this Agreement and any amendments thereto) to the extent necessary to enable the Receiving Party to comply with all applicable laws, regulations, court orders, or other legal processes including, without limitation, the Brown Act, the California Public Records Act, and the Freedom of Information Act (FOIA). (g) Nothing in this Agreement does or shall be construed as superseding any obligation of either Host under law, including but not limited to the California Public Records Act or any applicable administrative or judicial process or order, to disclose any information, produce any documents, or otherwise provide tangible instruments or materials in any medium whatsoever. 16.Assignment; Binding Effect. No rights or obligations under this Agreement may be assigned or delegated by a Party without the prior written consent of the other Parties. Any purported assignment or delegation in violation of this Section is void ab initio. All of the terms of this Agreement will apply to, be binding upon, and enure to the benefit of the Parties hereto, their successors, and permitted assigns. Subject to the immediately preceding sentence, no third party will have any rights or remedies under this Agreement. Each obligation hereunder is and/or shall be construed to be specifically the obligation of either INDIAN WELLS or LA QUINTA, each as a Host under this Agreement. None of the respective obligations of each Host under this Agreement shall be construed as joint and several obligations of INDIAN WELLS and LA QUINTA. 17.Relationship of the Parties. The Parties are acting herein solely as independent contractors. Nothing herein contained will create or be construed as creating a partnership, joint venture, or agency relationship between the Parties. Each Party acknowledges and agrees that it neither has nor will give the 198 HOST VENUE AGREEMENT- Page 17 of 26 Confidential Agreement appearance or impression of having any legal authority to bind or commit the other Parties in any way. Each Party will be solely responsible for all wages, income taxes, worker’s compensation, and any other requirements for all personnel it supplies in connection with this Agreement. 18.Jurisdiction and Dispute Resolution. (a)Governing Law. Notwithstanding the place where this Agreement may be executed by a Party, this Agreement and any claim, controversy, dispute or other matter arising hereunder or related hereto (whether by contract, tort or otherwise) shall be governed in accordance with the laws of the State of California, without regard to the conflict of laws provisions thereof that would result in the application of the laws of any other jurisdiction. In any litigation arising out of or relating to this Agreement, the Parties agree that venue shall be solely in either the United States District Court, Central District of California, or a California state court located in Riverside County, California. (b) Enforcement. If a Party brings any action under this Agreement (including, without limitation, any challenge or appeal), the prevailing Party shall be entitled to recover from the other Parties reasonable attorneys’ fees and costs (including, without limitation, the cost of such action). The Parties agree to authorize the court to determine both the entitlement and apportionment of such fees and costs. 19.Rights and Remedies. Except as otherwise expressly set forth in this Agreement, the rights and remedies provided by this Agreement are given in addition to any other rights and remedies a Party may have by law, statute, ordinance or otherwise. All such rights and remedies are intended to be cumulative, and the use of any one right or remedy by a Party shall not preclude or waive its right to any or all other rights or remedies. 20.Notices. All notices, requests, demands, and other communications required or permitted hereunder shall be in writing and shall be deemed to have been duly given if emailed, hand delivered, or delivered by certified or registered mail or by overnight delivery service: If to Hosts: If to INDIAN WELLS: CITY OF INDIAN WELLS 44-950 Eldorado Drive Indian Wells, California 92210 Attention: David Gassaway E-mail: dgassaway@indianwells.com (Or to such other address as INDIAN WELLS furnishes to WTC in writing in accordance with this Section) If to LA QUINTA: CITY OF LA QUINTA 78-495 Calle Tampico 199 HOST VENUE AGREEMENT- Page 18 of 26 Confidential Agreement La Quinta, California 92253 Attention: Frank Spevacek, City Manager E-mail: fspevacek@la-quinta.org with copy to: Rutan & Tucker, LLP 611 Anton Blvd., Suite 1400 Costa Mesa, CA 92626 Attn: William H. Ihrke, Esq. E-mail: bihrke@rutan.com (Or to such other address as LA QUINTA furnishes to WTC in writing in accordance with this Section) If to WTC: WORLD TRIATHLON CORPORATION 3407 West Dr. Martin Luther King Jr. Blvd, Suite 100, Tampa, Florida 33607 Attention: Chief Legal Officer E-mail: Legal@ironman.com (Or to such other address as WTC furnishes to Hosts in writing in accordance with this Section) 21.No Oral or Implied Waivers or Modifications. If a Party fails to enforce any of the provisions of this Agreement or any rights hereunder or fails to exercise any election provided in this Agreement, it will not be considered to be a waiver of those provisions, rights or elections or in any way affect the validity of this Agreement. The failure of a Party to exercise any of these provisions, rights or elections will not preclude or prejudice such Party from later enforcing or exercising the same or any other provisions, rights or elections which it may have under this Agreement. No waiver will be of any force or effect unless set forth in a writing signed by the Party whose right is being waived. Subject to the immediately preceding sentence, no modifications to this Agreement will be binding upon the Parties unless modified, amended, cancelled, renewed, or extended in a writing signed by both Parties. 22.Entire Agreement. This Agreement (including all exhibits hereto) sets forth the entire agreement and understanding of the Parties relating to the subject matter hereof, and, with respect to such subject matter, supersedes all prior agreements, arrangements and understandings, written or oral, between the Parties. Except as may be expressly set forth herein, there are no promises, conditions, representations, understanding, interpretations or terms of any kind as conditions or inducement to the execution hereof or in effect between the Parties. 23.Interpretation. The section headings included in this Agreement are for convenience of reference only and will not affect or be utilized in construing or interpreting this Agreement. If any term, clause or provision hereof is held invalid or unenforceable by the arbitrator or a court of competent jurisdiction, such invalidity will not affect the validity or operation of any other term, clause or provision and such invalid term, clause, or provision will be deemed to be severed from this Agreement, provided that both the economic and legal substance of the transactions that this Agreement contemplates are not affected in a manner materially adverse to a Party. This Agreement may be executed in counterparts, each of which will be deemed an original binding document but all of which will constitute one and the same instrument. Neither this Agreement nor any provision herein will be construed in favor or against a 200 HOST VENUE AGREEMENT- Page 19 of 26 Confidential Agreement Party based on which Party drafted this Agreement or such provision. The exchange of copies of this Agreement and of signature pages by facsimile transmission, by e-mail, in “portable document format” (PDF) form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, or by a combination of any such means, constitutes effective execution and delivery of this Agreement as to the Parties and may be used in lieu of an original Agreement or signature pages for all purposes. For the avoidance of doubt: signatures of the Parties transmitted by facsimile, email, or other electronic means will be deemed to be their original signatures for all purposes. [ Signature page directly follows this page ] 201 HOST VENUE AGREEMENT- Page 20 of 26 Confidential Agreement The Parties have executed this Agreement to be effective as of the Effective Date. WTC: WORLD TRIATHLON CORPORATION By: ____________________________ Name: SHANE FACTEAU Title: CHIEF OPERATING OFFICER INDIAN WELLS: CITY OF INDIAN WELLS By: _____________________________ Name: WADE MCKINNEY Title: CITY MANAGER ATTEST By: ______________________________ ANNA GRANDYS CITY CLERK APPROVED AS TO FORM: By: ______________________________ STEPHEN DEITSCH CITY ATTORNEY LA QUINTA: CITY OF LA QUINTA By: _____________________________ Name: FRANK J. SPEVACEK Title: CITY MANAGER ATTEST By: ______________________________ SUSAN MAYSELS CITY CLERK APPROVED AS TO FORM: BY: ______________________________ WILLIAM H. IHRKE CITY ATTORNEY [ Exhibits to this Agreement follow this page ] 202 HOST VENUE AGREEMENT- Page 21 of 26 Confidential Agreement EXHIBIT A Annual Payments; Wire Transfer Instructions Regarding the Event for Race Year Annual Payment to be paid by INDIAN WELLS to WTC Annual Payment Due Date 2018 $105,000.00 September 30, 2018 2019 $105,000.00 September 30, 2019 2020 $105,000.00 September 30, 2020 Regarding the Event for Race Year Annual Payment to be paid by LA QUINTA to WTC Annual Payment Due Date 2018 $75,000.00 September 30, 2018 2019 $75,000.00 September 30, 2019 2020 $75,000.00 September 30, 2020 Time is of the essence with respect to each such payment. All payments to WTC that are required or contemplated under this Agreement must be made in immediately available U.S. dollars via the following wire transfer instructions: 203 HOST VENUE AGREEMENT- Page 22 of 26 Confidential Agreement EXHIBIT B Hosts Support Services With respect to each Event, and at no cost to WTC, Hosts shall, as the case may be, do, obtain, or provide (or cause to be done, obtained, or provided) the following: B-1. Approvals & Permits. In accordance with any and all applicable laws, Hosts shall use best efforts to ensure that WTC timely receives all governmental, regulatory, and third-party approvals, permits, access rights, business licenses, consents, ordinance exemptions, commitments, and licenses necessary or useful in connection with performance by Hosts or WTC of this Agreement, including without limitation the conducting of the Event, the Race, and the Expo, closures of roadways, use of amplified sound and music by WTC in connection with the Event, and Hosts’ provision of the Hosts Support Services (collectively, the “Approvals & Permits”). In accordance with any and all applicable laws, Hosts shall use best efforts to ensure that, 180 days prior to each Event, all Approvals & Permits with respect to the Event are obtained, and that all Approvals & Permits will remain in effect for and during the Event; in each case at no cost to WTC (e.g., no charges for site fees, access fees, rental fees, closure fees, licensee fees, application fees, environmental impact fees, permit fees, etc.). B-2. Lead Agency. (a) INDIAN WELLS shall serve as the “lead agency” to support those certain operational activities of the Events taking place within the jurisdiction of INDIAN WELLS, including but not limited to facility and venue acquisition, permitting, police and emergency services acquisition, parking/shuttle acquisition, communications acquisition, local accommodations, travel, volunteer recruitment, media, and public awareness. (b) LA QUINTA shall serve as the “lead agency” to support those certain operational activities of the Events taking place within the jurisdiction of LA QUINTA, including but not limited to facility and venue acquisition, permitting, police and emergency services acquisition, parking/shuttle acquisition, communications acquisition, local accommodations, travel, volunteer recruitment, media, and public awareness. B-3. Complimentary Access to Indian Wells Tennis Garden. For purposes of conducting each Event, INDIAN WELLS shall cover (or otherwise reimburse WTC for) the facility usage fee (such fee estimated to be $50,000 per Event) necessary to use the Indian Wells Tennis Garden during the two (2) week period prior to the Race and for the four (4) day period following each Race. B-4. Complimentary Access to Lake Cahuilla Recreational Area. For purposes of conducting each Event, INDIAN WELLS shall provide to WTC (or cause to be provided to WTC) sufficient access to the Lake Cahuilla Recreational Area for the five (5) day period prior to the Race and for the two (2) day period following each Race. INDIAN WELLS shall provide WTC with exclusive access to certain portions of the Lake Cahuilla Recreational Area, including without limitation, for the swim portion of each Race (i.e., a safe swim course with no boat or PWC traffic from 5:00 am to 9:30 am on the day of each Race). INDIAN WELLS shall ensure that there is adequate and safe ingress/egress for the swim portion of the Event (including, without limitation, suitable 204 HOST VENUE AGREEMENT- Page 23 of 26 Confidential Agreement entrance and exit points for barefoot swimming). INDIAN WELLS will provide WTC with a clean water test report the day before each Event is to be held. B-5. Race Course Exclusivity; Course Conditions. Except with respect to any areas beyond its power or control, Hosts shall ensure that all public roads (excluding reasonable, controlled, and safe access for private homes and/or business), public waterways, and all other public spaces to be used for the Races are closed to the public during the Races (and for a reasonable period before and after each Race) and are made exclusively available to WTC during such periods (excluding reasonable, controlled, and safe access for private homes and businesses). WTC shall, at least ninety (90) days prior to each Event, provide written notice to Hosts of the Race routes within Venue limits (or portions thereof) that are not in good condition and, except with respect to any routes beyond its power or control, Hosts shall ensure that any such Race routes are properly repaired or maintained prior to any such Event. B-6. Official Hotels; Rebates. At least nine (9) months prior to each Event, Hosts shall deliver to WTC a list of hotels, resorts, and other places of lodging located in and/or nearby the Venue. Within a reasonable period following WTC’s receipt of such list, Hosts and WTC shall discuss in good faith the “official” hotels, resorts, and other places of lodging for the Event, with priority given to hotels within the City of Indian Wells (“Official Hotels”), provided, however, that in case of disagreement in such matters, WTC’s final determination of the Official Hotels will control. Following the selection of Official Hotels, WTC and Hosts shall use reasonable efforts to promote the Official Hotels and to encourage Event athletes and spectators to book their stays at the Official Hotels. As between WTC and Hosts, WTC shall have the right to negotiate hotel room night rebates with each Official Hotel and WTC shall have the right to receive and retain all hotel rebate revenue from such Official Hotels (estimated to be $9 per room night), except to the extent that Hosts are due transient occupancy tax upon such rebate pursuant to the requirements of the Indian Wells Municipal Code. * * * * * * 205 HOST VENUE AGREEMENT- Page 24 of 26 Confidential Agreement EXHIBIT C TRADEMARK STANDARDS & USAGE GUIDELINES: EVENT-SPECIFIC LOGO Sample Event Logo Each Event will feature one or more IRONMAN® 70.3® - branded logos customized by WTC for such Event (each, an “Event Logo”). WTC will design, create, and provide each Event Logo. The following is an example of an event logo from a different event: WTC may elect to, from time to time, modify the Event Logo by adding the name of a “title” sponsor or “presenting” sponsor to such logo. General The Event Logo must be used consistently and not altered. Modifications, variations, and incorrect uses of any Event Logo dilute the IRONMAN® brand and create consumer confusion, and are therefore not permitted. You play a vital role in protecting the integrity of WTC’s intellectual property, such as the Event Logo. Please familiarize yourself with the following TRADEMARK STANDARDS & USAGE GUIDELINES, which you are required to follow when using any Event Logo in connection with any Event. Pre-Approval Requirement Without exception, all proposed uses of the Event Logo must be submitted to WTC for review PRIOR TO USAGE. All approval requests for use of any Event Logo must be submitted, along with a high resolution PDF image of the proposed use, to approvals@ironman.com for review by WTC. Please allow at least ten (10) business days for all approval requests to be answered. Any proposed use or item submitted that is not approved by WTC in writing within fifteen (15) days shall be deemed disapproved. Trademark Ownership & Required Notice Each Event Logo is, and shall remain, the property of WTC. Any and all rights to, in, and under the Event Logo, or any copyright or other intellectual property of WTC, shall enure solely to the benefit of WTC. Notice must be given to the public that World Triathlon Corporation claims ownership of the Event Logo. Therefore, the following legal notice must clearly appear, in no smaller than 6-point size typeface, on all of your printed materials, products, websites, and all other items on which any Event Logo is used: IRONMAN® and 70.3® are registered trademarks of World Triathlon Corporation. Used herein by permission. 206 HOST VENUE AGREEMENT- Page 25 of 26 Confidential Agreement Other Requirements Each use by Hosts of the Event Logo must:  Be solely and directly related to performing Hosts’ obligations, or exercising their rights, under this Agreement;  Not be on any merchandise or services for sale or distribution (except to the extent expressly and specifically authorized by this Agreement or separate written agreement with WTC);  Not constitute or involve transfer or assignment of the License or sub-license of any Event Logo; and  Not have anything embedded in, added to, or superimposed on the Event Logo, or have any colors or color scheme different than that approved by WTC. Improper Uses of the Trademarks “IRONMAN®” and “IRONMAN® 70.3®”  IRONMAN® must be a single word, never hyphenated, and never capitalized as “IronMan”.  IRONMAN® and 70.3® must be two (2) separate words separated by no more and no less than one (1) character space.  IRONMAN® is a brand name – an identifier of a specific source of goods and services. It is not an indicator of distance. “IRONMAN” must never be used as a standalone term or to denote distance. (e.g., never as “Ironman distance” or “Iron distance”).  IRONMAN® 70.3® is a brand name – an identifier of a specific source of goods and services. It is not an indicator of distance. “IRONMAN” must never be used as a standalone term or to denote distance. (e.g., never as “half ironman”, “half ironman distance”, or “half iron distance”).  70.3® is a brand name – an identifier of a specific source of goods and services. It is not an indicator of distance. “70.3” must never be used as a standalone term to denote distance. (e.g., never as “70.3 miles”)  IRONMAN® should never be abbreviated as “IM.”  IRONMAN® 70.3® should never be abbreviated as “IM70.3.”  Stand-alone references to “an IRONMAN” or “a 70.3” are improper. Please add “triathlon” to such phrases (e.g., “an IRONMAN® 70.3® triathlon”).  Do not use “iron” (or any foreign translation thereof) as a prefix for, or component of, any words – whether displayed as one word (e.g., “ironwoman”, “ironfamily”, or “ironmate”), as two separate words (e.g., “iron woman”, “iron family”, or “iron mate”), or as a hyphenated word (e.g., “iron-woman”, “iron-family”, or “iron-mate”). (Exceptions include IRONMAN®, IRONKIDS®, and IRON GIRL®, all of which are trademarks owned by WTC.) 207 HOST VENUE AGREEMENT- Page 26 of 26 Confidential Agreement EXHIBIT D RESTRICTED SPONSORSHIP CATEGORIES COMPRESSION APPAREL RACE REGISTRATION WETSUIT WATCH/TIMING SUNGLASSES GPS/FITBIT MEDALS ON-COURSE NUTRITION FOOTWEAR CHARITY ENERGY BAR RACE PHOTOGRAPHY ENERGY GEL SUNSCREEN ISOTONIC / SPORTS BEVERAGE INSOLES ENERGY DRINKS RECOVERY SANDAL RECOVERY BEVERAGE RECYCLING/GARBAGE/WASTE MANAGEMENT SUPPLEMENTS ONLINE TRAINING PLATFORM CELL PHONE CASE BEER HEADPHONES HOTEL LIFESTYLE APPAREL TRAVEL PARTNER PERFORMANCE APPAREL 208 START FINISH Ironman 2018 1.2 Mile Swim at Lake Cahuilla o:\special events\ironman\ironman.dwgAttachment #2 209 210 211 212 213 214 Host City Request for Proposal 215 2 IRONMAN ®70.3 could very well be your next signature event. World Triathlon Corporation seeks a new destination to host an IRONMAN 70.3 Event. A fixture on the worldwide endurance calendar, the IRONMAN 70.3 Series Events draw approximately 2,500 athletes -plus thousands more spectators -while generating millions in direct economic impact to its host community each year. 216 Table of Contents History of IRONMAN® Global Events Portfolio Growth Graph Email Communication IRONMAN.COM Core Consumer Profile (Demographics) Customer Travel Data Athlete Composition –IRONMAN 70.3 Event Benefits Of Hosting An IRONMAN 70.3 Race Week Activities Host City Requirements: Permits; Race Course Event Space Host Fee; Municipal Services Municipal Services; Hotel Accommodations Bid Submission Requirements Proposal Delivery Instructions 4 5 6 7 8 9 10 12 13 14 16 17 18 19 20 22 217 History Of IRONMAN During an awards banquet in 1977 for a Hawaii running race, three years after the first modern triathlon, a lively discussion about the creation of a major endurance event in Hawaii occurred. John Collins, a Naval Officer stationed in Hawaii, began playing with the idea of combining the three toughest endurance races on the island into one race. He decided to issue a challenge to see who were the toughest athletes –swimmers, bikers or runners. He proposed combining the 2.4-mile Waikiki Roughwater Swim with 112 miles of the Around-Oahu Bike Race and finishing with the 26.2-mile Honolulu Marathon Course. On February 18, 1978, 15 competitors, including Collins, came to the shores of Waikiki to take on the IRONMAN challenge-and the first “Hawaiian IRONMAN Triathlon” was born. The following year the race received exposure on Sports Illustrated, and in 1980 ABC Sports asked to film the event for their Wide World of Sports broadcast-a key step in putting the event on the map. IRONMAN’s signature moment would come the following year when Julie Moss, who had been leading the women’s field collapsed with a little more than 20 yards to go. Rather than give up, Moss crawled to the finish line in second place. ABC’s Jim McKay, one of the most experienced sports broadcasters in history, called it the most inspiring sports moment he had ever witnessed. To this day it remains one of the most iconic moments in IRONMAN history. Today, hundreds of thousands of triathletes from around the world have challenged themselves to prove to friends, loved ones, and even just themselves that “Anything is Possible”. Learn more, watch Anything Is Possible 4218 NORTH AMERICA IRONMAN 14 IRONMAN 70.3 37 5150 1 Triathlon 1 Running 3 IRON GIRL 4 Cycling 1 EUROPE & MIDDLE EAST IRONMAN 15 IRONMAN 70.3 30 5150 8 Cycling 4 Triathlon 5 Running 2 Duathlon 1 Mountain Bike 1 LATIN AMERICA IRONMAN 4 IRONMAN 70.3 17 SOUTH AFRICA IRONMAN 1 IRONMAN 70.3 2 5150 2 Triathlon 1 Duathlon 1 ASIA IRONMAN 3 IRONMAN 70.3 12 5150 4 Running 1 There Are Over 200 Races In Our Global Event Portfolio Includes varying distances of triathlon, running events, multi-event endurance festivals and, most notably, 149 IRONMAN and IRONMAN 70.3 events. The series includes our crown jewel, the IRONMAN World Championship in Kailua -Kona, Hawaii. 2017 IRONMAN 70.3 WORLD CHAMPIONSHIP Chattanooga, Tenn., USA IRONMAN WORLD CHAMPIONSHIP Kailua-Kona, Hawaii, USA CHINA IRONMAN 70.3 5 5 OCEANIA IRONMAN 4 IRONMAN 70.3 9 Multisport Festivals 4 Cycling 1 Triathlon 2 Running 3 Mountain Bike 1 GLOBAL EVENTS PORTFOLIO -2017 219 Growth & Expansion “As interest in golf falls by almost every measure, so-called endurance sports — triathlon, running, cycling are exploding in popularity.” -Michael Buteau 6 IRONMAN & IRONMAN 70.3 Growth Event Growth Athlete Growth 220 7 Email Communication –North America Direct Engagement An audience, no matter how expansive, is only valuable when they are engaged. Educated, affluent, and eager to try new products and programs–our core audience seeks information from us year-round. Vital race information and the development of rich lifestyle content continues to foster a powerful year-round global communication cycle that is expanding as fast as our brands. What We Send •Athlete & Event Emails •TriClub Newsletter •Age Group Rankings 70% Average Open Rate 29% CTR 21% Average 3.2% CTR Industry Global IRONMAN N. America “2015 Email Marketing Metrics Benchmark Study” by SilverPop IMB Marketing Cloud silverpop.com/marketing-resources/white-papers/ 2015 Engagement Comparison & Open Rate 8 IRONMAN & IRONMAN 70.3 participants receive an average of 8 event specific emails once registered. 221 8 IRONMAN.COM Global Reach IRONMAN.COM is a pivotal component of our brand experience. In addition to being the hub for all event information, it is a robust media outlet which provides participants and followers with streaming race coverage, live athlete tracking, and a vibrant lifestyle section. IRONMAN.COM provides the content which ensures participants and fans stay engaged beyond their race experiences. .36 .1 National IRONMAN .06 Global Smart Insights “US, Europe and Worldwide display ad click-through rates statistics summary” 2015 -http://bit.ly/1fbt1TI Average Banner Ad Click-Thru Rates Web Traffic Global North America EMEA Asia-Pacific IRONMAN World Championship (USA) Page Views 144.4 Mil 106 Mil 29.7 Mil 8.7 Mil 5.2 Mil Users 14.6 Mil 11 Mil 2.7 Mil .9 Mil .94 Mil Time on Site 0:01:25 0:01:25 0:01:22 0:01:28 0:02:15 56% Amount of traffic annually viewing IRONMAN.COM on Mobile or Tablet Devices 222 9 Core Consumer Profile A snapshot of the athletes who make up our core IRONMAN & IRONMAN 70.3 customers. Based on a 2015 Turnkey Research survey. 40 $247,00083% University Educated Home Owners Gender Breakdown Average Age 68% MALE Average Annual Household Income 32% FEMALE 27% 17% 13% 15% 10% 8% 5% 4%Legal Retail Education Mktg/Agency Technology Medical/Pharma Financial Services Other Occupational Breakdown $108,000 $112,000 $128,000 $129,000 $142,000 $148,000 $225,000 $247,000IRONMAN Los Angeles Pro Team New York City Pro Team Dallas Pro Team A Top 10 U.S. Marathon Chicago Pro Team NASCAR Event Bay Area Pro Team HHI Comparison 92% 223 1010 How do you book your travel? 30% Travel Search Engine 70% Book Direct Do you travel to train for your IRONMAN race? If so, where? 25% Answered Yes 10% Travel to a destination 24% Travel to the event market How many people traveled with you to your race? IRONMAN 43% Answered 4 or more IROMAN 70.3 35%Answered 3 or more How much additional travel do you do during the year? 55% 3+ Trips For Vacation 18.4% 10+ Trips For Business Survey was conducted with IRONMAN & IRONMAN 70.3 Athletes Customer Travel Data –Athlete Survey Results 224 11 Customer Travel Data –Athlete Survey Results Do you travel to events via airline? IRONMAN 46% Answered YES IROMAN 70.3 28%Answered YES Do you rent a vehicle when traveling to events? IRONMAN 36% Answered YES IROMAN 70.3 21%Answered YES Do you book a hotel when traveling to events? How many nights do you stay at an event? Reward or Loyalty Program Membership 75% Airline 68% Hotel 44% Car Rental Survey was conducted with IRONMAN & IRONMAN 70.3 Athletes 81% Yes 78% Yes IRONMAN IRONMAN 70.3 69% Answered 4 or more 53% Answered 3 or more IRONMAN IRONMAN 70.3 225 Athlete Composition 2016 IRONMAN 70.3 Oceanside There were athletes representing 43 states and 28 countries registered for the 2016 IRONMAN 70.3 Oceanside in Oceanside, California. Below is a chart showing the Top 10 most represented states and countries (outside of the U.S.) for this year’s race. 12 RANK STATE 1 CALIFORNIA 2 ARIZONA 3 UTAH 4 NEVADA 5 COLORADO 6 WASHINGTON 7 TEXAS 8 FLORIDA 9 NEW YORK 10 ILLINOIS RANK COUNTRY 1 MEXICO 2 CANADA 3 UNITED KINGDOM 4 AUSTRALIA 5 GUATEMALA 6 GERMANY 7 BRAZIL 8 PHILLIPINES 9 JAPAN 10 COLOMBIA 2016 IRONMAN 70.3 Superfrog There were athletes representing 42 states and 22 countries registered for the 2016 IRONMAN 70.3 Superfrog in Imperial Beach, California. Below is a chart showing the Top 10 most represented states and countries (outside of the U.S.) for last year’s race. RANK STATE 1 CALIFORNIA 2 TEXAS 3 ARIZONA 4 COLORADO 5 WASHINGTON 6 NEW YORK 7 FLORIDA 8 VIRGINIA 9 HAWAII 10 OREGON RANK COUNTRY 1 MEXICO 2 CANADA 3 CHILI 4 BELGIUM 5 BRAZIL 6 ARGENTINA 7 AUSTRALIA 8 DENMARK 9 ITALY 10 UNITED KINGDOM 226 Benefits Of Hosting An IRONMAN 70.3 Event 13 •Influx of 7,500 athletes, spectators and media over 2-3 day period. •A world-class racing event: 2,500+ Professional and Age Group men and women competing for up to 8.5 hours •Coveted qualifying slots to the IRONMAN 70.3 World Championship •The IRONMAN Foundation will commit a minimum of $15,000 to not-for profit organizations in the host community •Marketing, media and promotional platform to more than 30,000 registrants for IRONMAN events and more than 60,000 for IRONMAN 70.3 events in the United States •Reinforcement of the host community as an active endurance sports and tourism destination 227 Race Week Activities* 14 *Note: The above race week activities are used as an example and are not confirmed. IRONMAN is open to a Sunday race. THURSDAY FRIDAY SATURDAY Athlete Registration Athlete Registration RACE DAY Awards Ceremony IRONMAN Village IRONKIDS Race VIP Services Bike And Gear Check-in Athlete Briefings IRONMAN Village Professional Athletes Panel VIP Services Athlete Briefings 228 15 Permits, Race Course & Event Space Utilizing facilities, venues and race courses that showcase key host city landmarks and natural beauty are critical to the event. The primary race venue must feature a large, centralized area for swim start and finish, transition area, finish line, athlete’s recovery area, medical and massage areas, operations compound, concessions, ample parking for athletes and spectators, event merchandise sales and spectator viewing. Host City Requirements 229 Host City Requirements 16 Permits Host City is responsible for producing all permits and permissions for all courses and required venues in writing to IRONMAN a minimum of 180 days prior to the event. Race Course Swim 1.2 Miles Water conditions must be clean, safe and appropriate for swimming. A one-loop course is preferred but we will also accept a point to point. Bike 56 Miles We recognize the need for residents to move about the city while the race is occurring, therefore a completely closed bike course is not mandated. A one-loop course is preferred, but we will also accept a two-loop course. Run 13.1 Miles For the safety of athletes, full road closures are required throughout the entire run course. A three-loop course is the maximum number of loops that we will accept. Finish Line The finish line should be located in a high-profile downtown entertainment, cultural or historic district with ample parking and space for festivities and backstage operations 230 17 Event Space The Host City (HC) is responsible for providing the following auxiliary spaces six (5) days prior to race day and one (1) day following the race unless otherwise specified. Host City Requirements Pro Athlete Panel Media-friendly space used to conduct the pre-race pro athlete panel; possibly located near the expo Race Office Large meeting room (minimum of 400 square foot space) Athlete Registration 3,200 square foot space to process athletes over a two-day period IRONMAN Village 10,000 square foot space to accommodate vendor booths near athlete registration IRONMAN Store 5,600 square foot space near athlete registration and 1,000 square foot space near the finish line (tented) Athlete Recovery Area 10,000 square foot space located near finish line VIP Hospitality 5,000 square foot space located near finish line Medical & Massage Area 5,000 square foot space located near finish line Supply Depot Secured 40,000 square foot outdoor space needed 10-13 days prior to race day and 2 days following the race to organize event supplies and load trucks 231 18 Municipal Services The financial obligations required to host an IRONMAN 70.3 are based on a three year minimum agreement. Within your bid, documentation evidencing or guaranteeing necessary funding should be included. In addition to the space and services required in this request for proposal, IRONMAN requires a host city fee in the form of a cash commitment. Police Services & Public Works Safety is our greatest concern. Depending on the precise routes and venues, the race will likely utilize approximately 100-200 police officers for traffic control, road closures, crowd control and security during the event. In consultation with IRONMAN, the HC must develop a road closure and traffic management plan that guarantees a safe course for athletes and reduces impact on local res idents. These municipal services include: •Movement of traffic planning •Road use/closure permits •Traffic control devices (cones, barricades, VMS boards) •Traffic control police officers •Street repair and cleaning •Posting of ‘No Parking’ signs Medical Services An event medical team, comprising 50 licensed medical professionals, is required to provide comprehensive care for the partic ipants. Dedicated EMT/EMS units should be on-hand to respond to emergency transport needs and the general public on the day of the event. Community Notifications All local residents and businesses within the city limits that are impacted by the event must be notified by the HC. This inc ludes the effects of road closures, traffic advisories, etc. Host City Requirements 232 19 Waste Management The HC is financially responsible for waste management services during and at the conclusion of the event. Necessary supplies and services include: trash containers, roll-off containers, dumpsters, recycling containers and the crews necessary to empty trash containers throughout the duration of the event. Recycle Program IRONMAN strives to leave as minimal a footprint as possible. Sufficient means of recycling are required for all areas of the event. Clearly marked recycling bins should be placed at every trash receptacle to encourage event attendees to recycle. Other Municipal Services Other municipal services required by the HC include lifeguards, race day shuttle buses for athletes and spectators (if applicable), parking staff, electricians, public relations and other city or region-wide services. Hotel Accommodations 200 complimentary room nights must be provided to IRONMAN staff during race week, with an additional allocation of up to 30 complimentary room nights for pre-event onsite planning throughout the year. Room rates must include a $15 rebate per night payable to IRONMAN. A final room pick-up report must be supplied to IRONMAN within three (3) days following the race and all rebates paid within thirty (30) days following the event. Contracted rates are in effect for the period starting five (5) nights prior to the first night of the room block and ending three (2) nights after the last night of the room block Host City Requirements 233 20 Submittal Guidelines Proposals submitted in response to this RFP should include the following information: Statement Of Interest This statement should provide WTC with an understanding of your city’s interest and investment in hosting a 2018 IRONMAN 70.3 Event. Include statements addressing the following: •Why should IRONMAN select your city? •What makes your city the best host venue? •Which specific weekends work best for the city to host the event? •Letters of support from elected officials and community leaders. •Describe other high-profile events of similar size that your city has successfully hosted. Race Operation Commitment •List race route options and proposed start and finish locations that would showcase the city and region. Please include photos, maps and preliminary approvals/permissions for the routes and venues. •Describe the local terrain of the HC and region, including swim and road conditions, as well as parking availability adjacent to all venues and race courses. •State the HC’s commitment to providing the required permits and race operation support, including police services, public works, marketing, road closures, medical services, resident notifications, traffic engineering, waste management and hospitality. Bid Submission Requirements & Evaluation Criteria 234 21 Accommodations •Summarize the regional hotel assets assembled to support the event. •Provide a list of all potential hotel properties (minimum 3-star properties) necessary to accommodate all athletes, spectators, media and IRONMAN staff. Be sure to include the following information: o Number of rooms available for the event. o Distance and travel time to the suggested race venue(s). o Cost of rooms and available participant discounts. o Affirmation that room rates include a $15 rebate per night payable to IRONMAN. Financial Commitment •During the evaluation process, candidate cities are responsible for the airfare, hotel accommodations and local transportation of IRONMAN’s site selection team during its visit to review the proposed venue and race routes. •IRONMAN requires a cash commitment from the Host City for the length of the agreement. Evaluation Criteria •Does the Host City have the ability to deliver safe swim, bike and run courses accompanied by all the necessary permits? •What are the Host City’s commitments toward providing operational support (e.g. law enforcement)? •What is the Host City’s financial commitment to IRONMAN? •Is the Host City an attractive destination for IRONMAN’s U.S. and international athletes and their families? •How strong is the support from the city and other government officials? •What is the Host City’s capability to recruit a minimum of 2,000 experienced event volunteers over four days of world -class competition activities? Bid Submission Requirements & Evaluation Criteria 235 22 References Please feel free to contact IRONMAN with any questions pertaining to this RFP. We can provide more information if needed to complete your bid. We also encourage you to contact our current Host City partners that we list below for references or additional information on the benefits of hosting an IRONMAN. Chattanooga Convention and Visitors Bureau Tim Morgan –President, Chattanooga Sports Committee tim@chattanoogacvb.com (423) 424-4415 Saint George, Utah Kevin Lewis –Director, Washington County Sports and Recreation kevin.lewis@washco.utah.gov (435) 652-5848 Proposal Delivery Instructions We request that proposals to host a 2018 IRONMAN® 70.3 Event are submitted no later than March 31, 2017. Please submit or send electronically to: Keats McGonigal Senior Regional Director IRONMAN® Phone: +1 509 979 4370 Keats.McGonigal@Ironman.com Host City Selection Timeline •April, 2017 Potential Site Visit 236 KEATS MCGONIGAL SENIOR REGIONAL DIRECTOR KEATS.MCGONIGAL@IRONMAN.COM 509.979.4370 237 238 City of La Quinta CITY COUNCIL MEETING: December 19, 2017 STAFF REPORT AGENDA TITLE: APPOINT COUNCILMEMBERS TO SERVE ON VARIOUS OUTSIDE AGENCIES FOR 2018 RECOMMENDATION Appoint Councilmembers to serve on various outside agencies for 2018. EXECUTIVE SUMMARY Each year, the Council selects Councilmembers to serve on committees, commissions and boards. Attachment 1 is the list of 2017 appointments and meeting schedules. Committees that offer stipends are identified with an asterisk. FISCAL IMPACT Meeting attendance may require Councilmembers to incur reimbursable travel expenses for mileage, transportation, meals, and/or overnight lodging. Travel costs (account no. 101-1001-60320) are included in the 2017/18 Budget. BACKGROUND/ANALYSIS The City is involved in various government committees relating to local, regional and state affairs. The Council may appoint one or more of its members to these committees or may appoint a citizen to represent the City. When appointing a Councilmember, the Fair Political Practices Commission allows an elected official to vote on his/her own appointment if the appropriate form is posted disclosing compensation received. The form is posted to the City’s website. If Council opts to select a citizen representative, the City Clerk will seek applicants for that position. ALTERNATIVES Council may opt to make new appointments to some or all positions; discontinue membership in one or more committees; and/or change membership on one or more committees to a citizen representative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk Attachment: 1. 2017 Committee Appointment List BUSINESS SESSION ITEM NO. 2 239 240 2017 Assignments APPOINTED JANUARY 3, 2017 ATTACHMENT 1 *Note: receives stipendAGENCY MEETING SCHEDULE 2017 REPRESENTATIVES Animal Campus Commission 2nd Thursday, bimonthly at 9:30 a.m. (Jan, March, May, July, Sept, Nov) Member: Steve Sanchez Alternate: Kathleen Fitzpatrick California Joint Powers Insurance Authority* Annual meeting: July 19 at 7p in La Palma Member: Kathleen Fitzpatrick Alternate: Susan Maysels Chamber of Commerce Workshop/Information Exchange Committee Bimonthly – Councilmembers rotate after 2 meetings 1st4 months - Member: Kathleen Fitzpatrick 2nd 4 months - Member: Steve Sanchez 3rd 4 months – Member: John Peña Civic Center Art Purchase Committee Yearly, during the March art festival (the 2017 dates are March 2-5] Members: Fitzpatrick & Sanchez CS Commission Members: 2 CVAG General Assembly Annual banquet – last Monday in June in Chair’s city (2017: June 26 in City TBD) Delegate: Mayor Linda EvansAlternate: Mayor Pro Tem Robert Radi Members: All Councilmembers CVAG Conservation Commission* 2nd Thursday of each month at 11 a.m. (dark March, July, Aug, Oct, Dec) Member: Mayor Evans Alternate: Kathleen Fitzpatrick CVAG Energy & Environmental Resources Committee* 2nd Thursday of each month at 12 p.m. (dark March, July, Aug, Oct, Dec) Member: Mayor Evans Alternate: Kathleen Fitzpatrick CVAG Executive Committee* Last Monday of each month at 4:30 p.m. (dark March, July, Aug, Oct, Dec) Member: Mayor Evans Alternate: Mayor Pro Tem Radi CVAG Public Safety Committee* 2nd Monday of each month at 9 a.m. (dark March, July, Aug, Oct, Dec) Member: John Peña Alternate: Steve Sanchez CVAG Transportation Committee* 1st Monday of each month at 9:30 a.m. (dark March, July, Aug, Oct, Dec) Member: Mayor Pro Tem Radi Alternate: Kathleen Fitzpatrick CVAG Homelessness Committee* 3rd Wednesday of each month at 10 a.m. (dark March, July, Aug, Oct, Dec) Member: John Peña Alternate: Robert Radi Coachella Valley Economic Partnership (CVEP) (appointed July 5, 2017) 3rd Wednesday of each month at 8:00 a.m. Location rotates (dark Aug & Dec) Annual Econ Summit Oct 25, 2017 (PS Conv Center) Member: Mayor Pro Tem Radi Alternate: Steve Sanchez Coachella Valley Mountains Conservancy (CVMC)* 2nd Monday, every other month at 3 p.m. Member: Kathleen Fitzpatrick Alternate: John Peña ATTACHMENT 1 241 2017 Assignments APPOINTED JANUARY 3, 2017 * Note: receives stipendCoachella Valley Unified School District 2x2 Committee [established 11/3/2015] Three to four meetings per school year Members: Fitzpatrick & Peña Alternate: None Community Service Grant Review Committee Three per year: January, May and September January Members: Peña / Fitzpatrick May Members: Radi / Sanchez September Members: Mayor Evans / Peña Coachella Valley Water District Joint Policy Committee As needed - TBD Member: Mayor Evans Alternate: Mayor Pro Tem Radi Desert Classic Charities Fund Distribution Committee Annual meeting [date TBD] Member: Mayor Evans Member: Assign if Needed Desert Sands Unified School District 2x2 Committee [established 6/2013] Three to four meetings per school year Members: Sanchez & Radi Alternate: None Desert Recreation District 2x2 Committee [established 1/2017] TBD Members: Fitzpatrick & RadiAlternate: None East Valley Coalition (EVC) 3rd Thursday of every month at 8 a.m. Location rotates (dark July & August) Primary Delegate: Mayor Evans Alternate Delegate: Peña Economic Development Subcommittee [established May 20, 2014] Every 2 weeks on Wednesdays at 4 p.m. Members: Mayor Evans & Mayor Pro Tem Radi Alternate: Peña Greater Palm Springs Convention & Visitors Bureau* Meeting schedule set by Executive Committee (2017: Mar. 24, May 19, Jun. 23, Sep. 22, Dec. 15) Dark Feb, April, July, Aug, Oct, Nov 2017 Members: Mayor Evans Alternate: Mayor Pro Tem Radi IID Energy Consumers’ Advisory Committee 1st Monday of every month at 6 p.m. Member: Steve Sanchez (exp. Dec. 31, 2018) Member: Citizen G. Christopher (exp. 12/31/20) Alternate: none (IID does not recognize alternates) Jacqueline Cochran Regional Airport Authority*One meeting per quarter – afternoon meeting (2017 meetings are Jan. 18; Apr. 19; Jul 19; Oct. 18) Member: John Peña Alternate: Steve Sanchez League of California Cities – Delegate for annual conference Annual conference(s) & General Assembly Member: Mayor Evans Alternate: Steve Sanchez Riverside County Transportation Commission* [one rep appointed by every city] 2nd Wednesday of each month at 9 a.m. Member: Mayor Pro Tem Radi Alternate: Kathleen Fitzpatrick 242 2017 Assignments APPOINTED JANUARY 3, 2017 * Note: receives stipendSo. Calif. Association of Governments Annual Regional Conference & General Assembly (2017: May 4-5 at the JW Marriott) Delegate: Mayor Evans Alternate: Mayor Pro Tem Radi Sunline Transit Agency* 4th Wednesday of each month at noon (dark Aug & Nov 2017) Member: Mayor Pro Tem Radi Alternate: John Peña 243 244 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: City Attorney’s Office Bill Ihrke DATE: December 19, 2017 SUBJECT: 2017 AFFORDABLE HOUSING UPDATE For your information, attached please find a presentation that the City Attorney’s Office prepared and presented to the Planning Commission at its December 12, 2017 meeting, and the Housing Commission at its December 13, 2017 meeting. The presentation summarizes recent housing legislation and cases, with an assessment that La Quinta will not be very impacted by the new legislation because (1) the City has a certified Housing Element from the State Department of Housing and Community Development, (2) the City has remained and anticipates it will remain in full compliance with its Housing Element through the entire planning period, and (3) the City’s standard practices already follow new state law requirements. The state laws may require additional staff time to meet state reporting requirements and receive funds from state-administered housing programs. Attachment: 1. Winter 2017 Affordable Housing presentation DEPARTMENT REPORT ITEM NO. 2 245 246 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T -   N O V E M B E R   2 0 1 7 N O V E M B E R 2 0 1 7 R E P O R T T H E D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P R E S E N T S O N E O F S I X C I T Y D E P A R T M E N T S , A N D C O N S I S T S O F S I X D I V I S I O N S : T H E H U B , P L A N N I N G , B U I L D I N G , P U B L I C W O R K S D E V E L O P M E N T , E N G I N E E R I N G S E R V I C E S , A N D A D M I N I S T R A T I O N .     Design and Development Department the HUB The Hub serves as a one-stop shop for La Quinta patrons. It is the central location for obtaining permits for planning, building, engineering, garage sales, and special events. The Hub assists customers through the permitting process from initial questions and pre-application meetings through inspections and final certificate of occupancy. Below are some November 2017 metrics: CUSTOMER SATISFACTION Permit and Project Fees Collected $199,490.48 $536,021.17 STVRP Permits 40 337 748886 78 292 Business Licenses Phone Calls Received Total Customers Served Total Issued Permits  Total  E-TRAKiT Permits TOT Collected In June 2016, The Hub launched a survey to measure the satisfaction of its customers. The survey uses a one to five star rating system, with “Five Stars” being excellent. The Hub Customer Satisfaction survey results for the month of November 2017 were stellar! 0 25 50 75 100 Wait TimeHelpfulnessQualityDEPARTMENT REPORT ITEM NO. 5 247 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - N O V E M B E R   2 0 1 7 N O V E M B E R 2 0 1 7 R E P O R T Design and Development Department PLANNING ACTIVITY BUILDING The Building Division administers all building permit applications and plans for compliance with requirements established in the entitlement process, La Quinta Municipal Code, and all currently applicable California Building Standards Codes. Includes sign applications, temporary use permits, minor use permits, final landscaping plans, etc. Planning Permits 2017 2016 November Year Year to Date 1,073 10,380 961 8,437 2017 2016 November Year Year to Date 13 155 13 113 Building Permits Issued 20162017 19 1,708 119114 27 1,501 Year November November E-TRAKiT Year to Date 20162017 116 15 1,913 137 32 1,885 Year November November E-TRAKiT Year to Date Building Permits Submitted Building Inspections Building Permits Submitted Submitted Applications Building Permits Issued The Planning Division works with residential and commercial property/business owners and developers to ensure development in the City is constructed consistent with the City’s goals and policies. 248 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - N O V E M B E R   2 0 1 7 N O V E M B E R 2 0 1 7 R E P O R T Design and Development Department TRAFFIC & CIP SHORT-TERM VACATION RENTAL THE PROGRAM The Short Term Vacation Rental Program, Vacation LQ, continues to grow, as new properties register each month. During the month of November 2017, the following permits were issued and TOT collected: The Development Division provides engineering assistance with a variety of permits. During the month of November 2017, the following number of permits were issued: The Engineering Services Division provides engineering design and construction oversight and traffic support on a variety of infrastructure projects that help keep La Quinta safe and beautiful. Highlighted below are some activities for November 2017: ENGINEERING SERVICES PUBLIC WORKS DEVELOPMENT CIP PROJECTS IN PROGRESS TRAFFIC • Construction is almost complete for the Point Happy Storm Drain Outlet Structure project, which entails the removal and replacement of the 60” drainage outlet with flap gate. • Construction is almost complete for the Roudel Drainage Improvements project, which entails installation of a 15” drainage outlet with trash grate, grading of material covering the existing concrete slope protection, removal of existing catch basin and the installation of a new 2-stage drywell system at Roudel Lane. • The contractor for the PMP FY 2016/17 Phase 2: Desert Club Estates and Avenida Montezuma Slurry Seal and Pavement Rehabilitation project has finished the striping modifications and a Final Inspection is being scheduled. 67 requests for service were recorded in City’s GORequest system in November 2017, including: · Operational checks of crosswalks, warning beacons, and flashing stop signs · Repair of safety and street sign lighting · Installation of CycleGrip bike detection symbols STVRP TOT Collected Permits Issued in November 2017 2016Year January $109,867.25 $75,323.58 Currently Active Permits 40 948April$405,334.02 $221,904.07 2017Year 2016 20162017Year November Year to Date 1 16 1 26 20162017Year November Year to Date 3 2 1121 20162017Year November Year to Date 0 4 6833 STVRP Permits Traffic Control Driveway Transportation STVRP TOT Collected Year November 2017 2016 $111,812.21 $183,773.08 $376,082.15 $397,317.40 Year to Date 249 250             251 DEPARTMENT REPORT ITEM NO. 6 252 Events $154.38 Lighting/Electrical $540.33 Seminars/Training $2,866.17 Plant Installation $184.68 Athletic Field Insp. $293.61 Sign Maint $154.38 Parking Lot Repairs $926.28 Fencing Wall Repairs $178.43 Playground Equipment Insp $62.04 Inspection Maint $2,558.10 Graffiti $564.31 Meeting $1,392.15 Irrigation/Weeds Tree Trimming $849.09 Painting $262.59 Trail Maint $694.71 Events Lighting/Electrical Seminars/Training Plant Installation Athletic Field Insp. Sign Maint Parking Lot Repairs Fencing Wall Repairs Playground Equipment Insp, Inspection Maint Graffiti Meeting Irrigation/Weeds/Tree Trimming Painting Trail Maint 253 254 LANDSCAPE CLEAN –UP AT BEAR CREEK TRAIL 255 256 PAINT CURB RED AT PIONEER PARK 257 258 259 260 Debris/Litter Removal $1,095.06 Office $171.08 Graffiti Removal $2,326.61 Gutter/Median Sand Removal $135.72 Inspection $1,505.88 Seminars $179.08 Lighting - Medians & Public Right-of-Way $9,137.32 Vandalism Repairs $128.48 Sidewalk Repair $341.40 Maint Yard $1,032.18 Meetings $264.62 Pavement Marking $541.04 Pothole or Street Repair $1,853.73 Special Events $528.82 Storm Drain Repair & Maint $922.38 Street Sign $3,168.31 Street Sweeping $825.84 Vehicle/Equipment Maint $674.40 Debris/Litter Removal Office Graffiti Removal Gutter/Median Sand Removal Inspection Seminars Lighting - Medians & Public Right-of-Way Vandalism Repairs Sidewalk Repair Maint Yard Meetings Pavement Marking Pothole or Street Repair Special Events Storm Drain Repair & Maint Street Sign Street Sweeping Vehicle/Equipment Maint 261 262 263 264 265 266 267 268 269 270 271 272 Facilities Maintenance $1,606.61 Security/Alarms/Doors $268.50 Training Classes $576.54 Paint $800.75 Electrical $1,550.09 HVAC $2,123.83 Janitorial $171.86 Carpentry & Hardware $509.69 Light Bulbs $134.25 Personnel Requests $1,445.25 Contract Administration $134.25 Meetings $1,209.72 Plumbing $1,260.91 Misc General Repairs $351.87 Uplevel Project $1,666.94 Fire Station HVAC $503.87 Fire Station Janitorial $151.54 Fire Station Plumbing $128.12 Fire Station Electrical $96.09 Fire Station Personnel Requests $150.50 Fire Station Misc/General Repairs $227.31 Facilities Maintenance Security/Alarms/Doors Training/Classes Paint Electrical HVAC Janitorial Carpentry & Hardware Light Bulbs Personnel Requests Contract Administration Meetings Plumbing Misc/General Repairs Uplevel Project Fire Station/Electrical Fire Station/HVAC Fire Station/Janitorial Fire Station/Plumbing Fire Station/Personnel Requests Fire Station/Misc/General Repairs 273 274 275 276 277 278 Customer Satisfaction Survey Details 11/01/2017 to 11/30/2017 Request: 30149 Survey Entered: 11-01-2017 Request Entered: 10/05/2017 Closed: 10/09/2017 Days Open: 4 Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040 Employee: James Lindsey Customer: C Barron Description: Red ants Reason Closed: Sprayed ant control Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30320 Survey Entered: 11-01-2017 Request Entered: 10/18/2017 Closed: 10/25/2017 Days Open: 7 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Ants Reason Closed: Contracted landscapers applied fire ant bait on Mitchell Paige fields on Thursday, Oct. 19 and again on Friday, Oct. 20. Coac hella Valley Mosquito and Vector Control District is scheduled to do Red Imported Fire Ant Treatment at Mitchell Paige fields on Th ursday, Oct. 26. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30321 Survey Entered: 11-01-2017 Request Entered: 10/18/2017 Closed: 10/25/2017 Days Open: 7 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Ants Reason Closed: Contracted landscapers applied fire ant bait on Mitchell Paige fields on Thursday, Oct. 19 and again on Friday, Oct. 20. Coac hella Valley Mosquito and Vector Control District is scheduled to do Red Imported Fire Ant Treatment at Mitchell Paige fields on Th ursday, Oct. 26. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded 279 Request: 30322 Survey Entered: 11-01-2017 Request Entered: 10/18/2017 Closed: 10/25/2017 Days Open: 7 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Ants Reason Closed: Contracted landscapers applied fire ant bait on Mitchell Paige fields on Thursday, Oct. 19 and again on Friday, Oct. 20. Coac hella Valley Mosquito and Vector Control District is scheduled to do Red Imported Fire Ant Treatment at Mitchell Paige fields on Th ursday, Oct. 26. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30324 Survey Entered: 11-01-2017 Request Entered: 10/18/2017 Closed: 10/25/2017 Days Open: 7 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Ants Reason Closed: Contracted landscapers applied fire ant bait on Mitchell Paige fields on Thursday, Oct. 19 and again on Friday, Oct. 20. Coachella Valley Mosquito and Vector Control District is scheduled to do Red Imported Fire Ant Treatment at Mitchell Paige fields on Th ursday, Oct. 26. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30348 Survey Entered: 11-01-2017 Request Entered: 10/19/2017 Closed: 10/24/2017 Days Open: 5 Topic: FM/Janitorial Employee: Alfred Berumen Customer: C Barron Description: Toilet pAper roll holder is loose on stalks 1&2. Reason Closed: Work done Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded 280 Request: 30349 Survey Entered: 11-01-2017 Request Entered: 10/19/2017 Closed: 10/25/2017 Days Open: 6 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Ants Reason Closed: Contracted landscapers applied fire ant bait on Mitchell Paige fields on Thursday, Oct. 19 and again on Friday, Oct. 20. Coac hella Valley Mosquito and Vector Control District is scheduled to do Red Imported Fire Ant Treatment at Mitchell P aige fields on Thursday, Oct. 26. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30350 Survey Entered: 11-01-2017 Request Entered: 10/19/2017 Closed: 10/25/2017 Days Open: 6 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Ants in the middle of the field. Reason Closed: Contracted landscapers applied fire ant bait on Mitchell Paige fields on Thursday, Oct. 19 and again on Friday, Oct. 20. Coac hella Valley Mosquito and Vector Control District is scheduled to do Red Imported Fire Ant Treatment at Mitchell Paige fields on Th ursday, Oct. 26. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30351 Survey Entered: 11-01-2017 Request Entered: 10/19/2017 Closed: 10/25/2017 Days Open: 6 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Ants in the middle of field 9 edge west. Reason Closed: Contracted landscapers applied fire ant bait on Mitchell Paige fields on Thursday, Oct. 19 and again on Friday, Oct. 20. Coac hella Valley Mosquito and Vector Control District is scheduled to do Red Imported Fire Ant Treatment at Mitchell Paige fields on Th ursday, Oct. 26. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded 281 Request: 30370 Survey Entered: 11-01-2017 Request Entered: 10/21/2017 Closed: 10/25/2017 Days Open: 4 Topic: FM/Janitorial Employee: Alfred Berumen Customer: C Barron Description: Women's bathroom no soap and toilet seat covers. Reason Closed: Work done. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30373 Survey Entered: 11-14-2017 Request Entered: 10/22/2017 Closed: 11/07/2017 Days Open: 16 Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040 Employee: James Lindsey Customer: Dori Quill Description: La Quinta country club needs to clean up it's bougainvillea and weeds that face Eisenhower Avenue across from La Quinta resor t. It looks terrible. Thanks Reason Closed: The La Country Club H O A has cut/ trim the bougainvillea. Employee Effectiveness: Average Response Times: Good Employee Courtesy: Good Expectations Met: Below Comments: La Quinta Country Club only trimmed back their bouganvilea from the street. They are still overgrown and there were still man y weeds around them on Eisenhower St. Request: 30604 Survey Entered: 11-29-2017 Request Entered: 11/01/2017 Closed: 11/22/2017 Days Open: 21 Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040 Employee: James Lindsey Customer: cindi scribner Description: we live in Duna La Quinta which is on 50th between Washington and Eisenhower. we have noticed no change in the median on 50th since the end of the drought. the city of la Quinta recently indicated that you expect homeowners and associations to start s prucing up their space since there is no longer drought conditions (however the high cost of water stays) but the City is not doing their share to spruce things back up on city property. please start taking care of your medians......everywhere not just NORTH la Quinta. Cindi Scribner Reason Closed: Replaced dead plants in the median Employee Effectiveness: No answer Response Times: No answer Employee Courtesy: No answer Expectations Met: Below Comments: the questions above are not appropriate since I never talked to a person. I made my request through your online. as to the re solution of my request, you've closed it out saying its been dealt with but the median on 50th between Washington and Eisenhower st ill looks mostly dead. maybe if the city pruned and replanted some plants it might look better. 282 Request: 30662 Survey Entered: 11-07-2017 Request Entered: 11/02/2017 Closed: 11/07/2017 Days Open: 5 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Ants on Field 7 edge of the middle. Reason Closed: Vector Control will be back out in 2 weeks on Tuesday, Nov. 21 to re-treat the whole Colonel Mitchell Paige field. That's the soonest they could get back out. Until then, our contract landscapers will continue to lay bait on fire ant hills including the an ts on Field 7 edge of the middle. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30685 Survey Entered: 11-09-2017 Request Entered: 11/03/2017 Closed: 11/09/2017 Days Open: 6 Topic: FM/Plumbing Employee: Alfred Berumen Customer: Minerva Ochoa Description: Faucet in staff lounge leaks from attachment when turned on. Reason Closed: work done Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30718 Survey Entered: 11-15-2017 Request Entered: 11/07/2017 Closed: 11/08/2017 Days Open: 1 Topic: SilverRock Resort Employee: Steve Howlett Customer: John Carnie Description: This is our crown jewel. Couldn’t someone have painted the first tee box while they were closed? Reason Closed: Thank you for your inquiry. Not painting the starter box was intentional because the rustic patina is the desired look. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded 283 Request: 30748 Survey Entered: 11-09-2017 Request Entered: 11/08/2017 Closed: 11/09/2017 Days Open: 1 Topic: Parks Employee: Robert Ambriz Jr. Customer: C Barron Description: Black ant hill near edge of field F. Reason Closed: Contracted landscaper and school district grounds manager have been made aware of this ants trouble spot. Landscapers will ap ply ant bait in this area a.s.a.p. Vector Control will also be back out on Tuesday, Nov. 21 to broadcast the whole field with fir e ant bait. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 30769 Survey Entered: 11-27-2017 Request Entered: 11/10/2017 Closed: 11/20/2017 Days Open: 10 Topic: Debris/Litter Removal/Right of Way Maint - 1011 Employee: James Lindsey Customer: Andee Wright Description: Litter in park area on corner of W ashington At Eisenhower by LQ Resert sign. Also on Eisenhower, litter at curb between Coachella and washington....coming from 50th. Reason Closed: Work done Employee Effectiveness: No answer Response Times: Good Employee Courtesy: No answer Expectations Met: Met Comments: The Go Request is a great service. I did t answer about employee as there was no interaction with any. 284 REPORTS AND INFORMATIONAL ITEM NO. 26 285 286 REPORTS AND INFORMATIONAL ITEM NO. 27 287 288 289 290 Palm Springs Airport Commission Report   Meetings on – October 11, 2017, November 2, 2017 (Marketing & Business Development Committee  Meeting) and November 8, 2017 Airport Commission Meeting  Budget and Finance Report:  FY2016‐2017 year‐end unrestricted cash stands at $5.9 million in Fund 415 General Airport  Revenue, higher than last year’s end balance of $5.6 million.   Discussion and Action Report:  ‐ Marketing & Business Development Meeting –  $50,000 of the marketing budget has been  allocated to CVB for an air service initiative development. To date 13 airlines have taken  advantage of our marketing incentive program.  Thus our concentration as commission  members is on local advertising plan for here in the Coachella Valley. Focus will be on the 18  non‐stop destinations served by PSP Airport. This is a much more specific message than the  strategy used last year which focused on “Fly PSP 10 Airlines serving nearly two million  passengers” which we felt was too generic and questioned whether mentioning two million  passengers was a positive or a negative. The new goal is to create more awareness in the Valley  of airlines that fly non‐stop to/from PSP and keeping the message to a minimum so that it is  effective for drive‐by traffic.  The campaign will concentrate on radio, billboards and a Google ad  campaign as a means of maximizing the limited budget. The campaign is to start immediately  and continue through June 2018. An example of this marketing would be: Fly Non‐Stop to Dallas  from PSP  ‐ Airport Commission Meetings –  ‐ October 11, 2017 meeting was cancelled due to limited items on the agenda.  ‐ November 8, 2017 meeting: (short as agenda items still limited)  ‐ Repairs to Airport: Taxiway J will be resurfaced by be completed in 150 days. Emergency airfield  electrical systems are being updated as well as other airport signage.  New Airline Service: Frontier Airlines will commence service in November to Denver.  Discussions are ongoing with American Airline regarding service to Dallas that would be a late  region.  Further discussion: The importance of the Air Traffic Control Report Act which was covered in  depth on my last report  Presentation of marketing proposal from Nov. 2nd meeting – City Manager of Palm Springs,  David Ready, stated that Palm Springs was willing to enhance our marketing spend with more  advertising dollars as they were flying high on the election results from the day before and the  vote to increase city tax.    Next Meeting is December 13 which I will not be able to attend.   REPORTS AND INFORMATIONAL ITEM NO. 28 291 292 HAND OUTS CITY COUNCIL MEETING DECEMBER 19, 2017 COUNCIL MEETING - DECEMBER 19, 2017 - HAND-OUT BY STAFF BUSINESS SESSION ITEM NO. 1 APPROVE A HOST VENUE AGR BETWEEN WORLD TRIATHLON CORP AND THE CITIES OF INDIAN WELLS & LA QUINTA FOR AN IRONMAN 70.3 EVENT POWER POINTS CITY COUNCIL MEETING DECEMBER 19, 2017 12/20/2017 1 12/20/2017 2 Indian Wells / La Quinta Sunday, December 9, 2018 What is IRONMAN®? 12/20/2017 3 Our Opportunity •Over 10,000 spectators, athletes and families •Increased tourism revenue •Additional La Quinta brand exposure Our Opportunity •IRONMAN® Kids •Marketing platform to more than 90,000 IRONMAN® event registrants in US •Sponsorship package includes City’s name on the event and logo 12/20/2017 4 Deal Points •Event -December 9, 2018 •Sponsorship -$75,000 per year for 3 years ($225,000) •La Quinta to approve name (required) •Official hotel opportunity •IRONMAN required to do TUP & fund race costs Sponsorship Costs Agency Fee City of La Quinta $75,000 City of Indian Wells $105,000 CVB $75,000 Total $255,000 Ironman Fee $180,000 Indian Wells Tennis Garden $50,000 Lake Cahuilla (County of Riverside)$25,000 Total $255,000 12/20/2017 5 Race Route Race Route 12/20/2017 6 Race Route Commitment to Health 12/20/2017 7