2006 RASA - Map Check Services (May)PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and
entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal
corporation, and RASA ("Consultant") . The parties hereto agree as follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall provide those services related to On Call Map Check
Services for Private Development Plans as specified in the "Scope of Services"
attached hereto as Exhibit "A" and incorporated herein by this reference (the
"services" or "work"). Consultant warrants that all services will be performed in a
competent, professional and satisfactory manner in accordance with the standards
prevalent in the industry for such services.
1.2 Compliance with Law. All services rendered hereunder shall be provided in
accordance with all ordinances, resolutions, statutes, rules, regulations and laws of
the City of La Quinta and any Federal, State or local governmental agency of
competent jurisdiction.
1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified
herein, Consultant shall obtain at its sole cost and expense such licenses, permits and
approvals as may be required by law for the performance of the services required by
this Agreement. Consultant shall have the sole obligation to pay for any fees,
assessments and taxes, plus applicable penalties and interest, which may be imposed
by law and arise from or are necessary for the performance of the services required
by this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Consultant warrants
that (a) it has thoroughly investigated and considered the work to be performed, (b) it
has investigated the site of the work and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the work should be performed, and
(d) it fully understands the facilities, difficulties and restrictions attending performance
of the work under this Agreement. Should Consultant discover any latent or
unknown conditions materially differing from those inherent in the work or as
represented by City, it shall immediately inform City of such fact and shall not
proceed except at Consultant's risk until written instructions are received from the
Contract Officer (as defined in Section 4.2 hereof) .
1.5 Care of Work. Consultant shall adopt reasonable methods during the life of
the Agreement to furnish continuous protection to the work performed by Consultant,
and the equipment, materials, papers and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or property,
until acceptance of the work by City, except such losses or damages as may be
caused by City's own negligence. The performance of services by Consultant shall
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not relieve Consultant from any obligation to correct any incomplete, inaccurate or
defective work at no further cost to City, when such inaccuracies are due to the
negligence of Consultant.
1.6 Additional Services. In accordance with the terms and conditions of this
Agreement, Consultant shall perform services in addition to those specified in the
Scope of Services when directed to do so by the Contract Officer, provided that
Consultant shall not be required to perform any additional services without
compensation. Any addition in compensation not exceeding five percent (5%) of the
Contract Sum may be approved by the Contract Officer. Any greater increase must
be approved by the City Council.
1.7 Special Requirements. Additional terms and conditions of this Agreement,
if any, which are made a part hereof are set forth in Exhibit "Y (the "Special
Requirements"). In the event of a conflict between the provisions of the Special
Requirements and any other provisions of this Agreement, the provisions of the
Special Requirements shall govern.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of
Compensation"), except as provided in Section 1.6, in an amount not to exceed
$10,000.00 (Ten Thousand and No/100 Dollars) . The method of compensation set
forth in the Schedule of Compensation may include a lump sum payment upon
completion, payment in accordance with the percentage of completion of the
services, payment for time and materials based upon Consultant's rate schedule, but
not exceeding the Contract Sum, or such other methods as may be specified in the
Schedule of Compensation. Compensation may include reimbursement for actual and
necessary expenditures for reproduction costs, transportation expense, telephone
expense, and similar costs and expenses when and if specified in the Schedule of
Compensation.
2.2 Method of Payment. Any month in which Consultant wishes to receive
payment, Consultant shall submit to City no later than the tenth (10th) working day
of such month, in the form approved by City's Finance Director, an invoice for
services rendered prior to the date of the invoice. Such invoice shall (1) describe in
detail the services provided, including time and materials, and (2) specify each staff
member who has provided services and the number of hours assigned to each such
staff member. Such invoice shall contain a certification by a principal member of
Consultant specifying that the payment requested is for work performed in
accordance with the terms of this Agreement. City will pay Consultant for all
expenses stated thereon which are approved by City pursuant to this Agreement no
later than the last working day of the month.
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3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2 Schedule of Performance. All services rendered pursuant to this Agreement
shall be performed diligently and within the time period established in Exhibit "C" (the
"Schedule of Performance"). Extensions to the time period specified in the Schedule
of Performance may be approved in writing by the Contract Officer.
3.3 Force Majeure. The time period specified in the Schedule of Performance
for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control and
without the fault or negligence of Consultant, including, but not restricted to, acts of
God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine
restrictions, riots, strikes, freight embargoes, acts of any governmental agency other
than City, and unusually severe weather, if Consultant shall within ten (10) days of
the commencement of such delay notify the Contract Officer in writing of the causes
of the delay. The Contract Officer shall ascertain the facts and the extent of delay,
and extend the time for performing the services for the period of the forced delay
when and if in his or her judgment such delay is justified, and the Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement.
3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of
this Agreement, this Agreement shall continue in full force and effect until July 1,
2006.
4.0 COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant are
hereby designated as being the principal and representative of Consultant authorized
to act in its behalf with respect to the work specified herein and make all decisions in
connection therewith:
a. Eric Nelson, PLS
It is expressly understood that the experience, knowledge, capability, and reputation
of the foregoing principals were a substantial inducement for City to enter into this
Agreement. Therefore, the foregoing principals shall be responsible during the term
of this Agreement for directing all activities of Consultant and devoting sufficient time
to personally supervise the services hereunder.
The foregoing principals may not be changed by Consultant and no other personnel
may be assigned to perform the service required hereunder without the express
written approval of City.
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4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, P.E.,
Public Works Director/City Engineer, or such other person as may be designated by
the City Manager of City. It shall be Consultant's responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services
and Consultant shall refer any decisions which must be made by City to the Contract
Officer. Unless otherwise specified herein, any approval of City required hereunder
shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Consultant, its principals and employees were
a substantial inducement for City to enter into this Agreement. Except as set forth in
this Agreement, Consultant shall not contract with any other entity to perform in
whole or in part the services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be assigned
or transferred, voluntarily or by operation of law, without the prior written approval of
City.
4.4 Independent Contractor. Neither City nor any of its employees shall have
any control over the manner, mode or means by which Consultant, its agents or
employees, perform the services required herein, except as otherwise set forth.
Consultant shall perform all services required herein as an independent contractor of
City and shall remain at all times as to City a wholly independent contractor with only
such obligations as are consistent with that role. Consultant shall not at any time or
in any manner represent that it or any of its agents or employees are agents or
employees of City.
4.5 City Cooperation. City shall provide Consultant with any plans,
publications, reports, statistics, records or other data or information pertinent to
services to be performed hereunder which are reasonably available to Consultant only
from or through action by City.
5.0 INSURANCE, INDEMNIFICATION AND BONDS.
5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, personal and public liability and
property damage insurance against all claims for injuries against persons or damages
to property resulting from Consultant's acts or omissions rising out of or related to
Consultant's performance under this Agreement. The insurance policy shall contain a
severability of interest clause providing that the coverage shall be primary for losses
arising out of Consultant's performance hereunder and neither City nor its insurers
shall be required to contribute to any such loss. A certificate evidencing the
foregoing and naming City and its officers and employees as additional insured shall
be delivered to and approved by City prior to commencement of the services
hereunder.
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The amount of insurance required hereunder shall be determined by the Contract Sum
in accordance with the following table:
Contract Sum
Less than $ 50,000
$ 50, 000 - $ 300, 000
Over $300,000
Personal Injury/Property Damage Coverage
$100,000 per individual; $300,000 per occurrence
$250,000 per individual; $500,000 per occurrence
$500,000 per individual; $1,000,000 per occurrence
Consultant shall carry automobile liability insurance of $500,000 per accident against
all claims for injuries against persons or damages to property arising out of the use of
any automobile by Consultant, its officers, any person directly or indirectly employed
by Consultant, any subcontractor or agent, or anyone for whose acts any of them
may be liable, arising directly or indirectly out of or related to Consultant's
performance under this Agreement. The term "automobile" includes, but is not
limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public
roads. The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Consultant's
performance hereunder and neither City nor its insurers shall be required to contribute
to such loss. A certificate evidencing the foregoing and naming City and its officers
and employees as additional insured shall be delivered to and approved by City prior
to commencement of the services hereunder.
Consultant shall carry Workers' Compensation Insurance in accordance with State
Worker's Compensation laws.
Consultant shall procure professional errors and omissions liability insurance in an
amount acceptable to City.
All insurance required by this Section shall be kept in effect during the term of this
Agreement and shall not be cancelable without thirty (30) days written notice to City
of proposed cancellation. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Consultant's obligation to indemnify City, its officers, employees, contractors,
subcontractors, or agents.
5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the
City, its officers, employees, representatives and agents ("Indemnified Parties"), from
and against those actions, suits, proceedings, claims, demands, losses, costs, and
expenses, including legal costs and attorneys' fees, for injury to or death of person(s),
for damage to property (including property owned by City) and for errors and
omissions committed by Consultant, its officers, employees and agents, which arise
out of Consultant's negligent performance under this Agreement, except to the extent
of such loss as may be caused by City's own negligence or that of its officers or
employees. In the event the Indemnified Parties are made a party to any action,
lawsuit, or other adversarial proceeding in any way involving such claims, Consultant
shall provide a defense to the Indemnified Parties, or at the City's option, reimburse
the Indemnified Parties their costs of defense, including reasonable attorney's fees,
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incurred in defense of such claim. In addition, Consultant shall be obligated to
promptly pay any final judgment or portion thereof rendered against the Indemnified
Parties.
5.3 Remedies. In addition to any other remedies City may have if Consultant
fails to provide or maintain any insurance policies or policy endorsements to the
extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under this Agreement.
b.. Order Consultant to stop work under this Agreement and/or withhold any
payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
C. Terminate this Agreement.
Exercise of any of the above remedies; however, is an alternative to any other
remedies City may have. The above remedies are not the exclusive remedies for
Consultant's failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of work under
this Agreement.
6.0 RECORDS AND REPORTS.
6.1 Reports. Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning Consultant's performance of the services required by
this Agreement as the Contract Officer shall require.
6.2 Records. Consultant shall keep such books and records as shall be
necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the cost and the performance of such services. Books and records
pertaining to costs shall be kept and prepared in accordance with generally accepted
accounting principals. The Contract Officer shall have full and free access to such
books and records at all reasonable times, including the right to inspect, copy, audit,
and make records and transcripts from such records.
6.3 Ownership of Documents. Originals of all drawings, specifications, reports,
records, documents and other materials, whether in hard copy or electronic form,
which are prepared by Consultant, its employees, subcontractors and agents in the
performance of this Agreement, shall be the property of City and shall be delivered to
City upon termination of this Agreement or upon the earlier request of the Contract
Officer, and Consultant shall have no claim for further employment or additional
compensation as a result of the exercise by City of its full rights of ownership of the
documents and materials hereunder. Consultant shall cause all subcontractors to
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assign to City any documents or materials prepared by them, and in the event
Consultant fails to secure such assignment, Consultant shall indemnify City for all
damages suffered thereby.
In the event City or any person, firm or corporation authorized by City reuses said
documents and materials without written verification or adaptation by Consultant for
the specific purpose intended and causes to be made or makes any changes or
alterations in said documents and materials, City hereby releases, discharges, and
exonerates Consultant from liability resulting from said change. The provisions of this
clause shall survive the completion of this Contract and shall thereafter remain in full
force and effect.
6.4 Release of Documents. The drawings, specifications, reports, records,
documents and other materials prepared by Consultant in the performance of services
under this Agreement shall not be released publicly without the prior written approval
of the Contract Officer or as required by law. Consultant shall not disclose to any
other entity or person any information regarding the activities of City, except as
required by law or as authorized by City.
7.0 ENFORCEMENT OF AGREEMENT.
7.1 California Law. This Agreement shall be construed and interpreted both as
to validity and to performance of the parties in accordance with the laws of the State
of California. Legal actions concerning any dispute, claim or matter arising out of or
in relation to this Agreement shall be instituted in the Superior Court of the County of
Riverside, State of California, or any other appropriate court in such county, and
Consultant covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by submitting a
claim therefore. The injured party shall continue performing its obligations hereunder
so long as the injuring party commences to cure such default within ten (10) days of
service of such notice and completes the cure of such default within forty-five (45)
days after service of the notice, or such longer period as may be permitted by the
Contract Officer; provided that if the default is an immediate danger to the health,
safety and general welfare, City may take such immediate action as City deems
warranted. Compliance with the provisions of this section shall be a condition
precedent to termination of this Agreement for cause and to any legal action, and
such compliance shall not be a waiver of any party's right to take legal action in the
event that the dispute is not cured, provided that nothing herein shall limit City's right
to terminate this Agreement without cause pursuant to Section 7.8.
7.3 Retention of Funds. City may withhold from any monies payable to
Consultant sufficient funds to compensate City for any losses, costs, liabilities, or
damages it reasonably believes were suffered by City due to the default of Consultant
in the performance of the services required by this Agreement.
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7.4 Waiver. No delay or omission in the exercise of any right or remedy of a
non defaulting party on any default shall impair such right or remedy or be construed
as a waiver. City's consent or approval of any act by Consultant requiring City's
consent or approval shall not be deemed to waive or render unnecessary City's
consent to or approval of any subsequent act of Consultant. Any waiver by either
party of any default must be in writing and shall not be a waiver of any other default
concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and
remedies of the parties are cumulative and the exercise by either party of one or more
of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other
default by the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party may
take legal action, at law or at equity, to cure, correct or remedy any default, to
recover damages for any default, to compel specific performance of this Agreement,
to obtain injunctive relief, or to obtain any other remedy consistent with the purposes
of this Agreement.
7.7 Termination Prior to Expiration of Term. This section shall govern any
termination of this Agreement, except as specifically provided in the following Section
7.8 for termination for cause. City reserves the right to terminate this Agreement at
any time, with or without cause, upon thirty (30) days' written notice to Consultant.
Upon receipt of any notice of termination, Consultant shall immediately cease all
services hereunder except such as may be specifically approved by the Contract
Officer. Consultant shall be entitled to compensation for all services rendered prior to
receipt of the notice of termination and for any services authorized by the Contract
Officer thereafter in accordance with the Schedule of Compensation or such as may
be approved by the Contract Officer, except as provided in Section 7.3.
7.8 Termination for Default of Consultant. If termination is due to the failure of
Consultant to fulfill its obligations under this Agreement, City may, after compliance
with the provisions of Section 7.2, take over work and prosecute the same to
completion by contract or otherwise, and Consultant shall be liable to the extent that
the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that City shall use reasonable efforts to
mitigate such damages), and City may withhold any payments to Consultant for the
purpose of setoff or partial payment of the amounts owed City as previously stated in
Section 7.3.
7.9 Attorneys' Fees. If either party commences an action against the other
party arising out of or in connection with this Agreement, the prevailing party shall be
entitled to recover reasonable attorneys' fees and costs of suit from the losing party.
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8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
8.1 Non -liability of City Officers and Employees. No officer or employee of City
shall be personally liable to Consultant, or any successor in interest, in the event or
any default or breach by City or for any amount which may become due to
Consultant or to its successor, or for breach of any obligation of the terms of this
Agreement.
8.2 Conflict of Interest. No officer or employee of City shall have any personal
interest, direct or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to the Agreement which affects his or her personal
interest or the interest of any corporation, partnership or association in which she or
he is, directly or indirectly, interested, in violation of any State statute or regulation.
Consultant warrants that it has not paid or given and will not pay or give any third
party any money or general consideration for obtaining this Agreement.
8.3 Covenant against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under or through them,
that there shall be no discrimination against or segregation of, any person or group of
persons on account of race, color, creed, religion, sex, marital status, national origin
or ancestry in the performance of this Agreement. Consultant shall take affirmative
action to insure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, marital status,
national origin or ancestry.
9.0 MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent, approval, communication
either party desires or is required to give the other party or any other person shall be
in writing and either served personally or sent by prepaid, first-class mail to the
address set forth below. Either party may change its address by notifying the other
party of the change of address in writing. Notice shall be deemed communicated
forty-eight (48) hours from the time of mailing if mailed as provided in this section.
To City:
CITY OF LA QUINTA
Attention: Timothy R. Jonasson, P.E.
P.O. Box 1504
78-495 Calle Tampico
La Quinta, California 92247-1504
To Consultant:
RASA
Attention: Eric Nelson, PLS
534 Rancho Terrace
Escondido, California, 92026
9.2 Integrated Agreement. This Agreement contains all of the agreements of
the parties and all previous understanding, negotiations and agreements are integrated
into and superseded by this Agreement.
9.3 Amendment. This Agreement may be amended at any time by the mutual
consent of the parties by an instrument in writing signed by both parties.
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9.4 Severability. In the event that any one or more of the phrases, sentences,
clauses, paragraphs, or sections contained in this Agreement shall be declared invalid
or unenforceable by a valid judgment or decree of a court of competent jurisdiction,
such invalidity or unenforceability shall not affect any of the remaining phrases,
sentences, clauses, paragraphs, or sections of this Agreement which is hereby
declared as severable and shall be interpreted to carry out the intent of the parties
hereunder.
9.5 Authority. The persons executing this Agreement on behalf of the parties
hereto warrant that they are duly authorized to execute this Agreement on behalf of
said parties and that by so executing this Agreement the parties hereto are formally
bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates stated below.
CITY OF LA QU I NTA,
a California municipal corporation
l
Thomas P. Genovese, City Manager
ATTEST:
(S)ne Greek, City Clerk
APP VED A O FORM:
J
. K th ne Jenson City Attorney
CONSULTANT: RASA
Eric Nelson, PLS
534 Rancho Terrace
Escondido, California, 92026
(760) 738-8709
Date:
Date: 11,6laoa r
Date:
Date: � 20 01
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Exhibit A
Scope of Services
Subdivision Tract and Parcel Maps will be reviewed by a Licensed Land Survey in the
State of California for the procedure of survey, mathematical closure, and compliance
with the Subdivision Map Act, the Land Surveyor's Act, the approved Tentative Map,
the approved Conditions of Approval, and a current title report. This review includes
but is not limited to the review of survey documentation, lot and boundary closure
calculations, dedications and easement provisions, legal descriptions and
completeness and accuracy of data notation. Some of the specific items that are
reviewed or checked include the following:
• Title sheet format and certificates.
• Current legal descriptions.
• Correct assessor's parcel being subdivided per the title report and Tract/Parcel
Map.
• Check closure of subdivision boundary and individual lots against traverse.
• Verify lot areas against traverse.
• Check for correct mathematics.
• Clarity of drafting.
• Proper delineation and identification of record data.
• All appropriate data in the title report is shown on the map.
• Proper reference to adjacent recorded maps and ties thereto.
• Proper reference and ties to found/set monumentation.
• Minimum lot sizes meeting the requirements of zoning of the Tentative Map.
• On -map items identified by the subdivision resolution are properly satisfied.
• Boundary tied to the California Coordinate System, where required.
• Verify ownership shown on the map against the title report.
In addition to reviewing subdivision Tract and Parcel Maps, the consultant may be
requested to provide the following services:
• Review Lot Line Adjustment documents.
• Prepare legal descriptions and plats.
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Exhibit B
Schedule of Compensation
Payment shall be made in full at the following "fixed fee" rates as specified for Tract
Maps and Parcel Maps:
Tract Maps $ 1,000 base fee plus $10 per lot (including both lettered and
numbered lots)
Parcel Maps $ 500 base fee plus $250 per parcel (including both lettered and
numbered lots)
This rate shall be compensation for up to three (3) map checks. Payment for
additional map checks after the third check shall be made at the rates listed in the
Schedule of Billing Rates attached herewith for the actual hours submitted in
conformance with Section 2.2 of the Agreement. An estimate of hours to complete
the map check (after the third check) shall be made in writing to the Contract Officer
for approval as specified in Section 1.6 - Additional Services of the Agreement.
Compensation for the first three map checks shall be distributed at the following
schedule:
First Map Check 65% of the Total Map Check Fee
Second Map Check 20% of the Total Map Check Fee
Third Map Check 15% of the Total Map Check Fee
The Consultant shall be compensated upon the completion of each map check as
indicated in the above schedule and in conformance with Section 2.2 of the
Agreement. If a project is suspended, either definitely or indefinitely, the Consultant
shall be compensated based on the last completed map check. If the map check
process is completed prior to the third map check, 100% of the map check fee will be
paid upon completion of the final map check.
Consultant may be requested to provide additional map checks after the third check.
Payment shall be made in full at an hourly rate of:
$90.00 per hour - no overtime, travel time, expenses or other administrative charges
will be allowable over and above the stated hourly rate schedule.
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Exhibit C
Schedule of Performance
OFFICE HOURS
The Consultant shall maintain normal office hours between 8:00 a.m. and 5:00 p.m.,
Monday through Friday. The Consultant shall be available to meet with City Staff
during normal working hours with 48 hours advance notice.
SCHEDULE
The Consultant shall adhere to the following map check schedule:
Map Submittal Map Check Turn -Around (From Receipt from City Staff)
1 St Map Check 10 Working Days
2" Map Check 10 Working Days
3d Map Check 5 Working Days
For larger, more complex projects such as golf course developments, one (1)
additional week for the 1st and 2n1 map check shall be provided, if necessary, to
complete a thorough map check. The consultant shall advise the Contract Officer, in
writing, if additional time is needed.
Normal map check operations will be conducted as follows:
Map Submittal
Upon completing each review, the Consultant shall submit the "red lined" map and a
letter outlining the map check comments directly to the professional who prepared the
map. A copy of the transmittal and comments shall be forwarded to the City. If
necessary, the Consultant shall be available to meet with City staff to review the map
check comments. Once the map is in condition for approval, the Consultant shall
issue a letter to the City indicating that the Map is approved and will sign the map as
the City's Surveyor. The approval letter and signed mylar shall be promptly submitted
to the City for further processing.
The Consultant shall maintain a map check log as follows to track the map check
status. The map check log shall include the following information:
1) Receipt Date
2) Transmittal Dates
3) Who is Receiving the Information
4) Status of Map Check
5) Project Description and City Plan Check Number
6) Map Check Fees
The Consultant shall maintain all files for a period of three years. Copies of requested
files will be furnished to the City upon request.
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None.
Exhibit D
Special Requirements
Remainder of Page Intentionally Left Blank
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