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2006 06 06 CC6Zf 4 Sep ad4a City Council Agendas are Available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, JUNE 6, 2006, 2:00 P.M. Beginning Resolution No. 2006-055 Ordinance No. 427 CALL TO ORDER Roll Call: Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1 . CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON, MICHAEL O'CONNOR, AND JOHN RUIZ REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 -- MEET AND CONFER PROCESS. I City Council Agenda 1 June 6, 2006 �. 2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE NORTHWEST CORNER OF FRED WARING DRIVE AND PALM ROYALE. PROPERTY OWNER/NEGOTIATOR: THE ROBERT MAYER CORPORATION. 3. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, MICHAEL O'CONNOR, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED SOUTHWEST OF THE INTERSECTION OF HIGHWAY 111 AND LA QUINTA CENTRE DRIVE. PROPERTY OWNER/NEGOTIATOR: GEORGE VALARDE. 4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION - CITY MANAGER 5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION - CITY ATTORNEY. RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS 1 . DONATION FROM TOUR DE PALM SPRINGS TO THE LA QUINTA SENIOR CENTER. City Council Agenda 2 June 6, 2006 WRITTEN COMMUNICATIONS 1. CORRESPONDENCE FROM BOB DOYLE, SHERIFF/CORONER, DATED MAY 9, 2006, REGARDING APPOINTMENT OF CITY COUNCIL MEMBER TO SERVE AS REPRESENTATIVE ON RIVERSIDE COUNTY CHILD SAFETY COMMISSION. APPROVAL OF MINUTES 1 . APPROVAL OF JOINT MEETING WITH PLANNING COMMISSION OF MAY 9, 2006. 2. APPROVAL OF MINUTES OF MAY 16, 2006 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1 . APPROVAL OF DEMAND REGISTER DATED JUNE 6, 2006. 2. APPROVAL OF DECLARATION OF SURPLUS PROPERTY. 3. APPROVAL OF A ONE-YEAR MAINTENANCE SERVICE AGREEMENT EXTENSION FOR STREET SWEEPING SERVICES FOR FISCAL YEAR 2006/2007. 4. APPROVAL OF DISTRIBUTION OF REQUEST FOR PROPOSALS TO OBTAIN MATERIALS TESTING SERVICES. 5. APPROVAL OF DISTRIBUTION OF REQUEST FOR PROPOSALS TO OBTAIN CONSTRUCTION SURVEYING SERVICES. 6. APPROVAL OF A ONE-YEAR CONTRACT EXTENSION FOR PROJECT LMC 2004-04, LANDSCAPE LIGHTING MAINTENANCE FOR FISCAL YEAR 2006/2007. 7. APPROVAL OF DISTRIBUTION OF REQUEST FOR PROPOSALS TO OBTAIN CONSTRUCTION INSPECTION SERVICES. 8. APPROVAL OF APPROPRIATION OF FUNDS AND CONTRACT CHANGE ORDER NO. 2 TO RENOVATE LA QUINTA PARK TURF. 9. APPROVAL OF A ONE-YEAR CONTRACT EXTENSION FOR THE PARK LANDSCAPE MAINTENANCE SERVICES CONTRACT FOR FISCAL YEAR 2006/2007. 10. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR AVENUE 47 AT ADAMS STREET TRAFFIC SIGNAL IMPROVEMENTS, PROJECT NO. 2005-04. City Council Agenda 3 June 6, 2006 11. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE AVENUE 54 PAVEMENT REHABILITATION IMPROVEMENTS, PROJECT NO. 2005-1 1 . 12. APPROVAL OF A ONE YEAR CONTRACT EXTENSION FOR PROJECT NO. LMC 2005-08, CITYWIDE LANDSCAPE MAINTENANCE SERVICES FOR FISCAL YEAR 2006/2007. 13. ADOPTION OF A RESOLUTION ACCEPTING A DONATION FROM TOUR DE PALM SPRINGS TO THE LA QUINTA SENIOR CENTER. 14. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE FOR BID FOR THE CITY HALL EXPANSION, PROJECT NO. 2002-01. 15. APPROVAL OF THE ALLOCATION OF FUNDS TO REIMBURSE DEVELOPER WASHINGTON 1 1 1 , LTD FOR ASPHALT REHABILITATION ON SIMON DRIVE BETWEEN WASHINGTON STREET AND HIGHWAY 111 AND AUTHORIZATION TO ENTER INTO A REIMBURSEMENT AGREEMENT. 16. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR TWO MEMBERS OF THE CITY COUNCIL TO ATTEND THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SAN DIEGO, CALIFORNIA TO BE HELD SEPTEMBER 6-9, 2006. 17. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR FOUR MEMBERS OF THE CITY COUNCIL AND THE CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS EXECUTIVE FORUM TO BE HELD JULY 26-29, 2006 AND ONE MEMBER OF THE CITY COUNCIL TO ATTEND THE LEAGUE OF CALIFORNIA CITIES BOARD OF DIRECTORS MEETING TO BE HELD JULY 28- 29, 2006 IN MONTEREY, CALIFORNIA. 18. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE CITY MANAGER AND ASSISTANT CITY MANAGER TO ATTEND THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION (ICMA) ANNUAL CONFERENCE IN SAN ANTONIO, TEXAS TO BE HELD SEPTEMBER 10-13, 2006. BUSINESS SESSION 1. CONSIDERATION OF ANNUAL APPOINTMENTS TO CITY BOARDS, COMMITTEES AND COMMISSIONS. A. MINUTE ORDER ACTION City Council Agenda 4 June 6, 2006 2. CONSIDERATION OF AN ORDINANCE REGARDING THE LICENSING OF TOBACCO RETAILERS. A. MOTION TO TAKE UP ORDINANCE NO. B. MOTION TO INTRODUCE ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. 3. CONSIDERATION OF CITY'S 25T" ANNIVERSARY CELEBRATION. A. MINUTE ORDER ACTION 4. CONSIDERATION OF INITIATING A FITNESS USE CARD AT THE BOYS AND GIRLS CLUB. A. MINUTE ORDER ACTION 5. CONSIDERATION OF ANNUAL PLAN FOR SILVERROCK RESORT. A. MINUTE ORDER ACTION 6. CONSIDERATION OF SITE DEVELOPMENT PERMIT 2004-809, AMENDMENT #1, ARCHITECTURAL REVISIONS AND LANDSCAPING PLANS FOR A REVISION TO THE EXISTING APPROVAL FOR A CLUBHOUSE FACILITY, ASSOCIATED WITH WATERMARK VILLAS (SP 2003-069), TO BE LOCATED AT THE NORTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET. APPLICANT: INNOVATIVE COMMUNITIES, INC. A. MINUTE ORDER ACTION 7. CONSIDERATION OF LA QUINTA'S SPHERE OF INFLUENCE AND ANNEXATION POLICY. A. NO RECOMMENDED ACTION 8. CONSIDERATION OF LAND USE AND DEVELOPMENT POLICIES FOR THE SOUTHERN SECTION OF LA QUINTA. A. MINUTE ORDER ACTION STUDY SESSION — NONE City Council Agenda 5 June 6, 2006 REPORTS AND INFORMATIONAL ITEMS 1 . ANIMAL CAMPUS COMMISSION (HENDERSON) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 5. C.V. CONSERVATION COMMISSION (SNIFF) 6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT MINUTES OF APRIL 1 1 , 2006. (RON PERKINS) 7. C.V. MOUNTAINS CONSERVANCY (SNIFF) 8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 10. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 1 1 . PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 12. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 15. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 17. SILVERROCK SUBCOMMITTEE 18. INVESTMENT ADVISORY BOARD MINUTES OF APRIL 12, 2006. 19. COMMUNITY SERVICES COMMISSION MINUTES OF MAY 8, 2006. DEPARTMENT REPORTS 1 . CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. DISCUSSION OF BUDGET CALENDAR 2. CITY ATTORNEY — NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DEPARTMENT MONTHLY REPORT — NONE 5. COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY REPORT — NONE 6. COMMUNITY SERVICES DEPARTMENT MONTHLY REPORT — NONE 7. FINANCE DEPARTMENT REPORT — NONE 8. PUBLIC WORKS DEPARTMENT MONTHLY REPORT — NONE 9. POLICE DEPARTMENT MONTHLY REPORT — NONE 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE 1 . DISCUSSION REGARDING JULY 3, 2006 (MAYOR PRO TEM SNIFF. City Council Agenda 6 June 6, 2006 RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7•nn P M PUBLIC COMMENTS This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speaker's podium. PRESENTATIONS 1 . BEN FRANKLIN ELEMENTARY SCHOOL ART WALL PRESENTATIONS PUBLIC HEARINGS - NONE For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on June 20, 2006 commencing with closed session at 2:00 PM and open session at 3:00 PM in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda 7 June 6, 2006 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of June 6, 2006, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51- 321 Avenida Bermudas and 78-630 Highway 1 1 1, on Friday, June 2, 2006. DATED: June 2, 2006 JUN_E S'. GREEK, MMC, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7030. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 8 June 6, 2006 PRESENTATION: ---/- T4hf �aw � AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/ RDA MEETING DATE: June 6, 2006 CONSENT CALENDAR: ITEM TITLE: Presentation of a Donation from Tour De Palm Springs to the La Quinta Senior Center STUDY SESSION: PUBLIC HEARING: Representatives of Tour De Palm Springs would like to make a presentation regarding a donation to the La Quinta Senior Center to be used for senior programs and services. This donation is made possible by the 8t" Annual Tour De Palm Springs bicycle event. All proceeds raised from this event go toward local charities and organizations in the Coachella Valley. This year's event honored America's Senior Citizens. Respectfully submitted, Edie Hylton, Cbimmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager K WRITTEN CORRESPONDENCE ITEM: RIVERSIDE COUNTY BOB DOYLE. SHERIFF May 9, 2006 City of La Quinta Mayor Donald Adolph 78-495 Calle Tampico La Quinta, CA 92253 Sheriff 5 P.O. BOX 512 - RIVERSIDE, CALIFORNIA 92502 - (951) 955-2400 - FAX (951) 955-2428 Re: Appointment to Riverside County Child Safety Commission Deai(M�P—' �nald Adolph, On Friday April 21, 2006 I announced the formation of the Riverside County Child Safety Commission. I am writing to respectfully request that you designate one elected city council member to serve as your cities representative on this important commission. The work of the commission is vital for the safety of our children and residents of our county. One of our critical tasks is to identify areas where children gather and to designate those areas as "Predator -Free Zones". Jessica's Law poised to pass by Californians in the up coming election, requires sex offenders to live more than 2000 feet away from those areas we identify as "Predator - Free Zones". Please forward your notification of appointment to my attention at your earliest possible convenience. Sincerely, �j BOB DOYLE, SHERIFF -CORONER Cc: Chief of Police BD:ns Ta (V 4hf 4 64� QaArA AGENDA CATEGORY: BUSINESS SESSION COUNCIL/RDA MEETING DATE: June 06, 2006 CONSENT CALENDAR ITEM TITLE: STUDY SESSION Demand Register Dated June 06, 2006 PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated June 06, 2006 BACKGROUND: Prepaid Warrants: 68484 - 684981 295,718.35 68499 - 685201 111,059.30 Voids} (4,445.00) Wire Transfers } 690,078.72 P/R 33270 - 332831 152,917.86 P/R Tax Transfers} 415631.32 Payable Warrants: 68521 - 686721 957,246.62 $21)244,207.17 FISCAL IMPLICATIONS: Demand of Cash -City $1,567,495.84 Demand of Cash -RDA $676,711.33 11_ e n M. Falconer, Finance Director 11 CITY OF LA QUINTA BANK TRANSACTIONS 05/11/06 - 05/24/06 05/12/06 WIRE TRANSFER - LANDMARK 05/19/06 WIRE TRANSFER - ICMA 05/19/06 WIRE TRANSFER - PERS 05/19/06 WIRE TRANSFER - WATERCOLORS 05/19/06 WIRE TRANSFER - WATERCOLORS 05/19/06 WIRE TRANSFER - LANDMARK 5/22/06 WIRE TRANSFER - WATERCOLORS 5/22/06 WIRE TRANSFER - WATERCOLORS 5/22/06 WIRE TRANSFER - WATERCOLORS 5/22/06 WIRE TRANSFER - WATERCOLORS 5/22/06 WIRE TRANSFER -WATERCOLORS TOTAL WIRE TRANSFERS OUT $174,566.83 $7,274.39 $15,159.87 $48, 000.00 $48, 000.00 $157,077.63 $48,000.00 $48,000.00 $48, 000.00 $48,000.00` $48,000.00 $690,078.72 c-�fl- 1 I 01 1 I t` O O C) T T C) \ I Y J I 00 O O O �O I U Q 1 O I w F- I ti T Ul O c- 00 O o I S 0 1 rn 00 rn 110 0 W N Cr I' w I I Q m I I CL X: i I O H I t LLJ w 1 I Cl. 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U- r- -cc 0 C) C) :- r' r' r' (/)000 O O O CC W 3 0 CL O O N \ r• r- \ LA O Z 0 a0 J a F- J Q W 2 N 00 o O CC r- Q O O (J W LL a N 011 (n M r- -t O ul 00 O �O 00, �0 \0 10 �O �O �O 10 10 �O O O O O O O O O O O 000000 O O N N N N N N N N N N N N N N r N r (n Ln (n Lrl (n Ln Ln un U (n O 000000 0 O O O O O O O O 0 1 0 O 000000 0 O z a Q H J Z d O w Z H J Z f� O O r• Z O O O N H CC W > M (n ` O� � ti � N Q` O I� O 00 / �2 AJ Sep COUNCIL/RDA MEETING DATE: June 6, 2006 AGENDA CATEGORY: ITEM TITLE: Approval of the Declaration of Surplus BUSINESS SESSION: Property CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve the Declaration of Surplus Property listed in Attachment 1 as surplus, and authorize staff to place a legal notice in the Desert Sun. In the event no bids are received for an item, the surplus equipment will be placed with an educational organization or discarded by legal means. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City has accumulated surplus, obsolete and non-functional property items over the last several years. The equipment has little or no market value. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Declaration of Surplus Property listed in Attachment 1 as surplus, and authorize staff to place a legal notice in the Desert Sun. In the event no bids are received for an item, the surplus equipment will be placed with an educational organization or discarded by legal means; or 2. Do not approve the Declaration of Surplus Property listed in Attachment 1 as surplus, and do not authorize staff to place a legal notice in the Desert Sun; or 3. Provide Staff with alternative direction. , Respectfully submitted, Jbhn M. Falconer, Finance Director Approved for submission by: IdIp Thomas P. Genovese, City Manager Attachment: 1: Declaration of Surplus Property 2 ATTACHMENT Q. L El �-- :3 O U C/) U v z >> c C c c c� *I--•= p p 0 3: 0 3 0 : 0 3 0-0 : 0 ^` V Z L Z r Q z,r,Ln(Y)(Y)rnoYY = � 0') N � r— r— O CDY Q� 00 .-.MmUUm�o,� O CO U (-) Y W NU)U)UnUnUn(NC") m N N W U) :D D 0 p Z 0 L o 0. C O C N C S C CU C N C N N iR 2E tl) 0-) W 0 W Q O O O N N N • O N C] aL > J J J J cn O O J CL UL i Qi W CL to c O W U Q V .00 G V E O it 0 Y c c cc c O V N O c_n Q Z 00 O -iOCDN LO O N ~ 00 W N c N E U U U U O 'Y U N O +• O ) w-0 70 C: !!�% V ,0. U m O O LL co X -1 0-a a) E .. N (B U N Z3 L W m om c X 00 N G]�U m Q a) (U m m 0)c m CL (D a) w p' O L W ^` W - ' � CV L CD CD O 5j X N = _ L (� L O J m CJ O N U)x O 0 O J COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval of a One -Year Maintenance Services Agreement Extension for Street Sweeping Services for Fiscal Year 2006/2007 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: '3 STUDY SESSION: PUBLIC HEARING: Approve a one-year Maintenance Services Agreement Extension in the amount of $104,866 to Clean Street to provide street sweeping services for Fiscal Year 2006/2007. FISCAL IMPLICATIONS: Based upon actual work from the previous fiscal year, the proposed fees are calculated at $25.43 per curb mile or $2,01 6.66 per week for 52 weeks. Staff anticipates that this Maintenance Service Agreement will be approximately $104,866. Adequate funds for street sweeping services have been proposed in the Fiscal Year 2006/2007 preliminary budget, Account No. 101-7003-431-44-10. CHARTER CITY IMPLICATIONS: The referenced services are funded by the General Fund. Therefore, under the Charter City status, the City is not required to pay prevailing wage rates. BACKGROUND AND OVERVIEW: On April 20, 2004, the City Council authorized staff to distribute a Request for Proposals (RFP) to obtain street sweeping services. On April 28, 2004, six RFP's were distributed for street sweeping services to Venco Western Inc.; Commercial Cleaning Specialists; M & M Sweeping; Quality Maintenance Service; Clean Street; and Quality Street Services. On May 14, 2004, the City received one proposal. The proposal was submitted by Clean Street in the amount of $24.50 per curb mile or $1 ,381 .80 per week for 52 weeks. The fee as originally proposed resulted in a contract amount of $71,853.60. Staff agreed that the City would provide the contractor with a refuse collection area and the City would provide for refuse disposal. S:\CityMgr\STAFF REPORTS ONLY\6-6-06\C3 Street Sweeping.doc During the June 151 2004, City Council meeting, the City Council awarded a Maintenance Services Agreement to Clean Street for 52 weeks, in an amount not to exceed $71 ,853.60. The report also allowed the Maintenance Service Agreement to be extended yearly, for a period not to exceed three (3) one-year extensions, renewable at the beginning of each fiscal year through Fiscal Year 2007/2008. During the June 7, 2005, City Council meeting, the City Council approved a one-year Maintenance Services Agreement extension in the amount of $74,583.60 to Clean Street to provide street sweeping services. The fees were calculated as follows: $25.43 at 56.4 curb miles or $1 ,434.30 per week for 52 weeks This was an increase of 3.8% per the Consumer Price Index (CPI) for March 2005. The Coachella Valley Association of Governments (CVAG) Street Sweeping Task Force for the Regional PM 10 Street Sweeping Program determined that there were streets within the regional street sweeping program that do not meet Caltrans criteria for a regional arterial. The member jurisdictions subsequently developed criteria defining a regional arterial, which has now been adopted by CVAG. Through this process, 36.78 curb miles per week within the City were eliminated from the regional system. Out of the 36.78 curb miles eliminated from the regional system, 22.9 curb miles were contracted out to Clean Street for sweeping and the remaining 13.88 curb miles were added into the City's Street Sweeping Program. During the August 2, 2005, City Council meeting, the City Council approved Contract Change Order No. 1 in the amount of $30,282 with Clean Street for additional street sweeping services. Attachment 1 is the proposed Maintenance Services Agreement between the City of La Quinta and Clean Street in the amount of $104,866. The fee includes Contract Change Order No.1 , which added 22.9 curb miles. Considering City Council approval of the Maintenance Services Agreement Extension on June 6, 2006, street sweeping services will continue from July 1, 2006 through June 30, 2007. This is the second, one-year extension. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a one-year Maintenance Services Agreement extension in the amount of $104,866 to Clean Street to provide street sweeping services; or 2. Do not approve a one-year Maintenance Services Agreement extension in the amount of $104,866 to Clean Street to provide street sweeping services; or 3. Provide staff with alternative direction. _ S:\CityMgr\STAFF REPORTS ONLY\6-6-06\C3 Street Sweeping.doc 2 Respectfully submitted, Timothy R. J ass'o , P.E. Public Works Dire HorTity Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Maintenance Services Agreement S:\CityMgr\STAFF REPORTS ONLY\6-6-06\C3 Street Sweeping.doc 3 158 ATTACHMENT 1 MAINTENANCE SERVICES AGREEMENT THIS MAINTENANCE SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Clean Street ("Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services related to Mechanical Street Sweeping as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 CompJance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quint:a and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies Eire due to the negligence of Contractor. Page 1 of 15 4 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Contractor shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed One Hundred Four Thousand Eight Hundred Sixty Six Dollars and No Cents ($104,866.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Contractor's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. Yearly extensions, not to Page 2 of 15 5 exceed three (3) one-year extensions, renewable at the beginning of each fiscal year through Fiscal Year 2007/2008, maybe allowed, at the City of La Quinta's discretion. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Mr. Rick Anderson, Business Development b. Ms. Kelli Kessler, Administrative Assistant C. Mr. Chase Harris, Operation Manager It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Mr. Tim Jonasson or such other person as may be designated by the City Manager of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. s Page 3 of 15 6 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Contractor only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Contractor shall procure and maintain during the term of this Agreement, at its cost, and submit to City for review by City's Risk Manager concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers, officials, members, agents, representatives and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Contractor shall carry commercial general liability insurance in the amount of $3,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. Contractor shall carry automobile liability insurance of $3,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contractor, its officers, any person directly or indirectly employed by Contractor, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for 7 Page 4 of 15 losses arising out of Contractor's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Contractor shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. All insurance required by this Section shall be: (a) kept in effect during the term of this Agreement and shall not be cancelable, suspendable, avoidable or reduceable without thirty (30) days written notice to City of proposed cancellation and (b) placed with insurers with a BEST rating of no less than A + Class XIV. A certificate evidencing the foregoing shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Contractor shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees representatives, and agents, which arise out of acts or activities of Contractor's or Contractor's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of such Claims. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parities. 5.3 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums -for such insurance from any sums due under this Agreement. b. Order Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. 'Terminate this Agreement. 8 Page 5 of 15 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning Contractor's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Contractor for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Contractor from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. Page 6 of 15 9 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. ha 10 Page 7 of 15 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Contractor. If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Contractor warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. Page 8 of 15 11 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Tim Jonasson 78-495 Calle Tampico P.O. Box 1 504 La Quinta, CA 92247-1504 To Contractor: Clean Street Attention: Mr. Rick Anderson 1937 West 1691h Street Gardena, CA 90247 Phone: (800) 225-7316 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by thiis Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severabilit . In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authors. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Page 9 of 15 12 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONTRACTOR: a California municipal corporation DON ADOLPH, Mayor Name: Dated: Title: ATTEST: JUNE S. GREEK, CIVIC, City Clerk La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Page 10 of 15 13 Exhibit A Scope of Services Services to be Provided: California Street Maintenance shall furnish all necessary materials, equipment, labor, and incidentals as required to perform street sweeping for the City of La Quinta. The work involved shall include mechanical and/or manual sweeping of all curbed flow -lines, including all cross gutters, streets and paved center median islands. The areas to be swept consist of all designated streets located within the northern portion of the City as illustrated within Attachment 1, which is made a part of this agreement. Each of the streets identified shall be swept a minimum of once per week. 2. Performance Standards Street sweeping shall be performed in accordance with accepted standards for routine and emergency municipal street cleaning. Additional performance standards include: A. When necessary for proper street cleaning, more than one pass will be made on the street without additional charge; B. Additional sweeps requested by the City of La Quinta for unsatisfactory performance shall be responded to immediately; C. The City reserves the right to add additional streets and/or other right-of-way to the street schedule. The contractor shall provide any additional sweeping services at the agreed upon per curb mile cost; D. Contractor shall maintain the sweeping schedule as approved by the City of La Quinta and shall maintain standby equipment to be used in the event of equipment breakdown or an emergency; E. Sweeping in residential areas shall not commence prior to 7 a.m. F. Sweepers shall not be operated faster than 10 mph when sweeping paper, leaves or light trash, 5 mph when sweeping normal accumulation of dirt, sand and gravel, and 3 mph when sweeping heavy accumulation of dirt, sand and gravel. G. Contractor shall make arrangements with the Coachella Valley Water District (CVWD) to obtain and pay for water necessary for street sweeper operations. The City of La Quinta shall review and approve water access locations. H. The City of' La Quinta shall be the sole authority for canceling scheduled street sweeping due to inclement weather. When inclement weather prevents adherence to the regular sweeping schedule for two or less days in a given week, the sweeping areas so affected by the inclement weather shall be swept within seven days of the 14 Page 11 of 15 scheduled sweeping without interruption of regular sweeping schedule. Contractor shall perform all make up work due to inclement weather without additional charge. In the case of prolonged inclement weather, the City, at its discretion, will consider the Contractor's request to eliminate sweep days not completed. If sweep days are eliminated, the Contractor shall credit the City for curb miles not performed. J. Contractor shall not sweep on Saturday, Sunday or City recognized holidays. K. Consultant will submit a list of the type of equipment to be utilized, including the year, make and model of each sweeper proposed for providing these services to the City for approval. At a minimum the Contractor shall provide two (2) primary and one (1 ) back up sweeper. The two primary sweepers shall be regenerative air vacuum sweepers that comply with South Coast Air Quality Management District (SCAQMD) Rule 1186.1 Less Polluting Sweepers. L. Contractor shall develop a weekly sweeping schedule for approval by the City of La Quinta. At a minimum, each street shall be swept as soon as possible following the weekly trash collection. M. Contractor shall spray street with water during street sweeping operations to the extent required to minimize blown dust/dirt in compliance with AQMD - PM 10 requirements. Page 12 of 15 15 Exhibit B Schedule of Compensation Payment shall be provided to the Contractor for services rendered based upon each curb mile swept. Compensation shall be provided at $25.43 per curb mile. Total compensation for all work under this contract shall not exceed One Hundred Four Thousand Eight Hundred Sixty Six Dollars and No Cents ($104,866.00) except as specified in Section 1.6 - Additional Services of the Agreement. The following is a summary of costs to provide the services outlined within Exhibit A of this Agreement for Mechanical Street Sweeping Services. Item Description Unit Est. Qty Unit Cost Extended Cost Street Sweeping Linear Mile 56.4 $25.43 $1 ,434.30 per week Street Sweeping CCO #1 Liner Miles 22.9 $25.43 $ 582.35 per week per week TOTAL $ 2,016.65 Page 13 of 15 16 Exhibit C Schedule of Performance Contractor shall complete all services within Three Hundred Sixty Five (365) days, from July 1, 2006 to June 30, 2007. Page 14 of 15 17 Exhibit D Special Requirements The City of La Quinta will provide the Contractor with a disposal site for the refuse collected within the City of La Quinta Corporate Boundary. The City and the Contractor will be responsible for disposal of the refuse. Page 15 of 15 18 - �� r of TX-k AGENDA CATEGORY: COUINCIL/RDA MEETING DATE: June 6, 2006 BUSINESS SESSION: ITEM TITLE: Approval to Distribute a Request for CONSENT CALENDAR: Proposals to Obtain Materials Testing Services STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Authorize staff to distribute a Request for Proposals (RFP) to obtain materials testing services. FISCAL IMPLICATIONS: None at this time. An agreement for services from a successful responder will be brought back to the City Council for approval at a future date. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City's construction inspection process requires professional materials testing services for both private and capital improvement projects. To date, the City has been preparing a RFP for materials testing on a "by project" basis. Staff recommends that the City enter into a Professional Services Agreement (PSA) for materials testing services for the purpose of streamlining the construction inspection process, and to achieve potential cost savings (i.e. less staff time preparing RFP's and volume pricing from using one consultant). Costs for materials testing services are paid through development fees or are included within the budget of individual capital projects. Attachment 1 is the RFP for materials testing services and includes a sample of the PSA. The PSA calls for an initial 2-year term of July 1, 2006 through June 30, 2008, with an option for up to one 2-year extended term upon mutual agreement by both parties. `�t FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Proposals to obtain materials testing services; or 2. Do not authorize staff to distribute a Request for Proposals to obtain materials testing services; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. J00asso i, P. E. Public Works Oirecf'or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Request for Proposal and draft Professional Services Agreement for Materials Testing Services 2 Attachment 1 _1il of,V Request for Proposals (RFP) to Provide Materials Testing The City of La Quinta seeks proposals from Materials Testing/Geotechnical Laboratory firms to provide, equipment, services and products to be rendered in performing all designated work, associated with the project which may include, but are not limited to, performing the following intermittent observation and testing services: • Provide a qualified technician as necessary to conduct density tests on roadway sub -grade, aggregate base, asphaltic concrete, slope fill and trench backfill placement as required. The tests will be performed with a nuclear densometer in accordance with ASTM D2922 or sand cone in accordance with ASTM D1 556. Maximum density curves (ASTM D1 557) will be performed on various material types as they are encountered. Marshall density tests on the asphaltic concrete. • Provide an ACI-certified technician as necessary to make sets of concrete cylinders as needed and perform slump tests for the curb, gutter, concrete dip section, and other minor concrete. • Perform compression strength tests on concrete cylinders in accordance with ASTM C39. • Perform extraction/gradation tests in accordance with ASTM D2172/C 136 on the asphaltic concrete. • Perform R Value Testing of street subgrade and recommend a pavement section based on the results of the test. • Reporting of any Non -Compliance results of materials to the City within twenty four (24) hours from the time of sampling. 1 . Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. 3 Proposal packages are to be submitted to the City on/or before Monday, June 26, 2006 at 5:00 PM Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Tim Jonasson, Public Works Director/City Engineer City of La Quinta, Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1 . Work Proposal (envelope 1) - submit 4 copies 1 . Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed professional services agreement. (3) Identification of sub -consultants and their responsibilities. 2. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and subconsultants. (2) Consultant and subconsultant's experience with similar work, including names and current phone numbers of reference for listed projects. 2. Cost Proposal (envelope 2) — submit 4 copies The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project based on the Scope of Services (Exhibit A). Selection Process Work Programs and Cost Proposals will be reviewed by Public Works Staff. Staff will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal and Cost Proposal. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. An C I (- tL�,_ PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Materials Testing Services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, ;State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the, Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. pp Any greater increase must be approved by the City Council. t C7 5 1 .7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation"). TOTAL NOT TO EXCEED ($ ) (the "Contract Sum"), except as provided in Section 1 .6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1 ) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect beginning July 1, 2006 and terminating on June 30, 2008 (initial term), and upon mutual agreement by both parties, the term may be extended up to one additional 2-year term (extended term). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Name Title It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall riot contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder, which are reasonably available to Consultant only from or through action by City. V 7 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1 ,000,000 per occurrence Consultant shall carry automobile liability insurance of $1 ,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Contractor shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees representatives, and agents, which arise out of acts or activities of Contractor's or 8 Contractor's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Contractor shall provide a defense to, the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of such Claims. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the 9 event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not: cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement, 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are 10 cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no S 4 discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and 11 that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. CITY: City Of La Quinta Attn: Timothy R. Jonasson 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 CONSULTANT: Attn: 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 12 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Date: Thomas P. Genovese, City Manager ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: Date: Name: Title: 13 EXHIBIT A SCOPE OF SERVICES The Consultant shall provide services as follows: 1 . MATERIALS TESTING SERVICES The City of La Quinta seeks proposals from Professional Materials Testing/Geotechnical Laboratory firms to provide, equipment, services and products to be rendered in performing all designated work associated with the project which may include, but are not limited to, performing the following intermittent observation and testing services: • Provide a qualified technician as necessary to conduct density tests on roadway sub - grade, aggregate base, asphaltic concrete, slope fill and trench backfill placement as required. The tests will be performed with a nuclear densometer in accordance with ASTM D2922 or sand cone in accordance with ASTM D1556. Maximum density curves (ASTM D1557) will be performed on various material types as they are encountered. Marshall density tests on the asphaltic concrete. • Provide an ACI-certified technician as necessary to make sets of concrete cylinders as needed and perform slump tests for the curb, gutter, concrete dip section, and other minor concrete. • Perform compression strength tests on concrete cylinders in accordance with ASTM C39. • Perform extraction/gradation tests in accordance with ASTM D2172/C136 on the asphaltic concrete. • Perform R Value Testing of street subgrade and recommend a pavement section based on the results of the test. • Reporting of any Non -Compliance results of materials to the City within twenty four (24) hours from the time of sampling. Prevailing Wage - In accordance with Section 1 770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1 1 10- 20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. 14 EXHIBIT B SCHEDULE OF COMPENSATION Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ($ ) except as specified in Section 6 - Additional Services of the Agreement. 15 EXHIBIT C SCHEDULE OF PERFORMANCE Consultant shall provide services for an initial term of twenty-four (24) months beginning July 1, 2006 through June 30, 2008 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to one 2-year term (extended term). 16 EXHIBIT D SPECIAL REQUIREMENTS AT NO ADDITIONAL COST TO THE CITY: 1. The Consultant shall provide a hand held (type) cellular telephone and service compatible with -the City's cellular phone service for each technician assigned to the City project. 2. The Consultant shall provide his or her own transportation to and from the designated work site. 3. The Consultant shall respond at the job site to requests for material testing within twenty-four (24) hours and provide written test results to the City within forty-eight (48) hours of testing. 4. The Consultant shall supply all necessary tools and materials to perform materials testing. 17 OFTt1�1� COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval to Distribute a Request for Proposals to Obtain Construction Surveying Services RECOMMENDATION: N AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6 STUDY SESSION: PUBLIC HEARING: Authorize staff to distribute a Request for Proposals (RFP) to obtain construction surveying services. FISCAL IMPLICATIONS: None at this time. An agreement for services from a successful responder will be brought back to the City Council for approval at a future date. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City's construction inspection process requires construction surveying services for capital improvement projects. To date, the City has been preparing an RFP for construction surveying on a "by project" basis. Staff recommends the City enter into a Professional Services Agreement (PSA) for construction surveying services in order to streamline the construction survey process, and potentially reduce costs (i.e. less staff time preparing RFP's and volume pricing from consultant). Costs for construction surveying services are included within each project's budget in the Capital Improvement Program. Attachment 1 is an RFP for construction surveying services which includes a sample PSA. The PSA calls for an initial 2-year term of July 1, 2006 through June 30, 2008, with an option for up to one 2-year extended term upon mutual agreement by both parties. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Proposals to obtain construction surveying services; or 2. Do not authorize staff to distribute a Request for Proposals to obtain construction surveying services; or 3. Provide staff with alternative direction. Respectfully submitted, k Timothy R. t6r)'Ossan P.E. Public Works Directof/City Engineer Approved for submission by: L Thomas P. Genovese, City Manager Attachment: 1. Request for Proposal and draft Professional Services Agreement for Construction Surveying Services 2 Attachment 1 Request for Proposals (RFP) to Provide Construction Surveying Services The City of La Quinta seeks proposals from Land Surveying firms to provide Construction Surveying Services. Services Requested Services and products to be rendered in performing all work associated with the project may include, but are not limited to; the Engineering Consultant shall be required to provide one set of construction stakes for each of the following items as detailed: 1 . Survey Control - Will be sufficiently marked and will be preserved and protected, monuments protected or replaced as needed. 2. Clearing / Removals - One set of reference stakes or marks at 200 foot intervals on tangent line and 100 foot on curves will be set along the limits of the construction area or Right -of -Way for clearing purposes. 3. Rough Grade - (A) One set of grid stakes at 50' intervals. Stakes will indicate cut or fill to finish grade as shown on approved mass grading plan. (B) One set of stakes at 25' intervals and all angle points with appropriate cut or fill. (C) Provide one set of offset stakes for sidewalks at 25' intervals, grade breaks and angle points with cut or fill to finish surface. 4. Finish Grade- (A) Provide one set of stakes to delineate at 25' intervals and all angle points with appropriate cut or fill. (B) Provide one set of offset stakes for sidewalk at 25' intervals, grade breaks and angle points with grades to finish surface. (C) Provide one Blue Top for building pad. Stake to be set at pad grade. (D) Pad Certifications- prior to construction of improvements, provide inspection services necessary to provide certification of pad grade as shown on the approved grading plan. 5. Retaining/Garden Wall - Provide one (1) set of offset, line and grade stakes for wall construction set at fifty (50) foot intervals with appropriate cut or fill to top of footing. Page 1 of 3 T:\PWDEPT\COUNCIL\2006\06-06-06\C13 CONSTRUCTION SURVEYING RFP.DOC 6. Bridge Structures- Provide one set of stakes for foundation layout and deck grades. 7. Entrance Structures- Provide one set of stakes with appropriate cut or fill for the construction of entrance structures. 8. Building Foundations- Provide one set of stakes at an offset of 10'x10' to the building corners, one stake per corner with grades to the finish pad. 9. Water, Sewer, Storm Drain, or Irrigation Lines- Provide one set of offset stakes at 50' intervals with grades to finish surface. 10. Drainage Boxes- Provide one set of stakes at a 5' offset to centerline of box with grades to top of grate 11 . Tree Locations- Provide one stake at centerline of each tree location. 12. Project Administration - Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quinta within 48 hours of the receipt of the 'Staking Request" for the said work. 13. Office Calculations and Supervision - Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1 1 10-20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. 1. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before Monday, June 26, 2006, at 5:00 pm Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Tim Jonasson, Public Works Director/City Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Page 2of3 T:\PWDEPT\COUNCIL\2006\06-06-06\C13 CONSTRUCTION SURVEYING RFP.DOC A 4 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1 . Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed agreement. (3) Identification of sub -consultants (if any) and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and subconsultants. (2) Consultant's and subconsultant experience with similar work, including names and current phone numbers of reference for listed projects. 2. Cost Proposal (envelope 2) — submit 4 copies The consultant is to submit an hourly rate for survey crew including review by a California licensed surveyor. Selection Process Work Programs and Cost Proposals will be reviewed by Public Works staff, and will be ranked for contract negotiations based upon the materials submitted. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. Page 3of3 S:\CITYMGR\STAFF REPORTS ONLY\6-6-06\C13 CONSTRUCTION SURVEYING RFP.DOC 5 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Surveying Services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. L 1 .7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation"). TOTAL NOT TO EXCEED ($ ) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1 ) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. t � 7 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect beginning July 1, 2006 and terminating on June 30, 2008 (initial term), and upon mutual agreement by both parties, the term may be extended up to one additional 2-year term (extended term). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Name Title It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall riot contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. E 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1 ,000,000 per occurrence Consultant shall carry automobile liability insurance of $1 ,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Contractor shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City),and for errors and omissions committed by Contractor, its officers, employees representatives, and agents, which arise out of acts or activities of Contractor's or 0 Contractor's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of such Claims. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full ^, rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the 10 event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a y waiver of any other default concerning the same or any other provision of this Agreement. �. g 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are 11 cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compE;l specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys" Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable -to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and 12 that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. CITY: City of La Quinta Attn: Timothy R. Jonasson 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 CONSULTANT: Attn: 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 1 3 13 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California municipal corporation Thomas P. Genovese, City Manager ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: EN Name: Title: Date: Date: 1. `', 14 EXHIBIT A SCOPE OF SERVICES The Consultant shall provide services as follows: 1 . CONSTRUCTION SURVEYING SERVICES The City of La Quinta seeks proposals from Land Surveying firms to provide Construction Surveying Services. Services and products to be rendered in performing all work associated with the project may include, but are not limited to; the Engineering Consultant shall be required to provide one set of construction stakes for each of the following items as detailed: 1. Survey Control - Will be sufficiently marked and will be preserved and protected, monuments protected or replaced as needed. 2. Clearing / Removals - One set of reference stakes or marks at 200 foot intervals on tangent line and 100 foot on curves will be set along the limits of the construction area or Right -of -Way for clearing purposes. 3. Rough Grade - (A) One set of grid stakes at 50' intervals. Stakes will indicate cut or fill to finish grade as shown on approved mass grading plan. (B) One set of stakes at 25' intervals and all angle points with appropriate cut or fill. (C) Provide one set of offset stakes for sidewalks at 25' intervals, grade breaks and angle points with cut or fill to finish surface. 4. Finish Grade- (A) Provide one set of stakes to delineate at 25' intervals and all angle points with appropriate cut or fill. (B) Provide one set of offset stakes for sidewalk at 25' intervals, grade breaks and angle points with grades to finish surface. (C) Provide one Blue Top for building pad. Stake to be set at pad grade. (D) Pad Certifications - prior to construction of improvements, provide inspection services necessary to provide certification of pad grade as shown on the approved grading plan. 5. Retaining/Garden Wall - Provide one (1) set of offset, line and grade stakes for wall construction set at fifty (50) foot intervals with appropriate cut or fill to top of footing. 6. Bridge Structures- Provide one set of stakes for foundation layout and deck grades. 7. Entrance Structures- Provide one set of stakes with appropriate cut or fill for the construction of entrance structures. 8. Building Foundations- Provide one set of stakes at an offset of 10'x10' to the building corners, one stake per corner with grades to the finish pad. 9. Water, Sewer, Storm Drain, or Irrigation Lines- Provide one set of offset stakes at 50' intervals with grades to finish surface. 10. Drainage Boxes- Provide one set of stakes at a 5' offset to centerline of box with grades to top of grate 11 .Tree Locations- Provide one stake at centerline of each tree location. 15 12. Project Administration - The Engineer of Work shall be available during the length of the project to address any questions or concerns which may arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quinta within 48 hours of the receipt of the 'Staking Request" for the said work. 13.Office Calculations and Supervision - Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. Prevailing Wage - In accordance with Section 1 770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1 1 10- 20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. 16 EXHIBIT B SCHEDULE OF COMPENSATION Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ($ ) except as specified in Section 1.6 - Additional Services of the Agreement. 17 EXHIBIT C SCHEDULE OF PERFORMANCE Consultant shall provide services for an initial term of twenty-four (24) months beginning July 1, 2006 through .June 30, 2008 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to one 2-year term (extended term). EXHIBIT D SPECIAL REQUIREMENTS AT NO ADDITIONAL COST TO THE CITY: 1. The Consultant shall provide a hand held (type) cellular telephone and service compatible with the City's cellular phone service for each surveyor assigned to the City. 2. The Consultant shall provide his or her own transportation to and from the designated work site. 3. The Consultant shall respond to the job site for surveying services within twenty-four (24) hours and shall provide any/all written materials to City within forty-eight (48) hours of completing the survey work. 4. The Consultant shall provide all necessary survey equipment to its survey crew to provide digital measurement and recordation of line, grade, and angle measurements. 5. Upon request these data files will be made available to the City at no additional cost. 19 COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval of a One -Year Contract Extension for Project No. LMC 2004-04, Landscape Lighting Maintenance for Fiscal Year 2006/2007 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a one-year contract extension for Project No. LMC 2004-04, Landscape Lighting Maintenance for Fiscal Year 2006/2007, with Bruce Kribbs Construction. FISCAL IMPLICATIONS: The base contract is for bi-weekly inspections and repairs of all City -owned, maintained, and operated landscape lights in the amount of $1 3,500 per month for a total amount not to exceed $162,000 per year. Adequate funds for landscape lighting maintenance have been proposed in the Fiscal Year 2006/2007 preliminary budget as follows: Landscape & Lighting Account No. 101-7004-431 .32-07 $1 57,470 Parks Account No. 101-3005-451 .32-07 $ 34,000 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 5, 2004, the City Council awarded the Landscape Lighting Maintenance contract to Bruce Kribbs Construction in the amount of $162,000 per year. The original contract specifications allowed for four one-year extensions, renewable at the beginning of each fiscal year through Fiscal Year 2008/2009. The budgeted amount of $191 ,470 proposed in the Fiscal Year 2006/2007 budget includes the bi-weekly inspection and repair costs for all of the city lighting systems as identified in the contract and an estimate of repairs of facilities due to come on line during Fiscal Year 2006/2007 (Attachment 1). S:\CityMgr\STAFF REPORTS ONLY\6-6-06\C4 LMC 2004-04.doc On June 7, 2005, the City Council approved a one-year contract extension for Project No. LMC 2004-04, Landscape Lighting Maintenance for Fiscal Year 2005/2006, with Bruce Kribbs Construction. Based on Bruce Kribbs Construction's past performance, their familiarity with the required work, and staff efforts to save time and money required to re -bid this project, staff recommends approval of a one-year extension. This will be the second one-year extension of this contract. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a one-year contract extension for Project No. LMC 2004-04, Landscape Lighting Maintenance for Fiscal Year 2006/2007, with Bruce Kribbs Construction; or 2. Do not approve a one-year contract extension for Project No. LMC 2004-04, Landscape Lighting Maintenance for Fiscal Year 2006/2007, with Bruce Kribbs Construction; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R Jonass'on, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Agreement 2 c. n,+„AA-,\cTnGG QGornoTc nnii V\9 F nF\rn i nnrr Onnn nn __ Attachment 1 Or,RFFMFNT THIS CONTRACT, by and between the CITY OF LA QUINTA, a municipal corporation, herein referred to as "City," and BRUCE KRIBBS CONSTRUCTION, herein referred to as, "Contractor." WITNESSETH: In consideration of their mutual covenants, the parties hereto agree as follows: 1. Contractor shall furnish all necessary labor, material, equipment, transportation and services for Project No. LMC 2004-04, Landscape Lighting Maintenance Services, in the City of La Quinta, California pursuant to the Invitation to Bid, dated May 2004, the project Specifications, and Contractor's Bid, dated September 23, 2004, all of which documents shall be considered a part hereof as though fully set herein. Should any provisions of Contractor's Bid be in conflict with the Notice Inviting Bids, Specifications, or this Contract, then the provisions of said Contract, Specifications, and Invitation to Bid shall be controlling, in that order of precedence. The time frames for construction work shall be in accordance with those specified in the Contractor's Bid. 2. Contractor will comply with all Federal, State, County, and La Quinta Municipal Code, which are, as amended from time to time, incorporated herein by reference. 3. All work shall be done in a manner satisfactory to the City Engineer. 4. Contractor shall inspect the landscape lighting systems as listed in Exhibit A, made a part of this Agreement on a bi-weekly basis. 5. In consideration of said work, City agrees to pay Contractor Thirteen Thousand Five Hundred Dollars ($13,500.00) per month for a total amount not to exceed One Hundred Sixty Two Thousand Dollars ($162,000.00) per year. All payments shall be subject to approval by the City Engineer and shall be in accordance with the terms, conditions, and procedures provided in the Specifications. 6. The Contractor shall not knowingly pay less than the general prevailing rate for per diem wages, as determined by the State of California Department of Industrial Relations and referred to in the Invitation to Bid, to any workman employed for the work to be performed under this contract; and the Contractor shall forfeit as a penalty to the City the sum of Twenty -Five Dollars ($25.00) for each calendar day, or fraction thereof, for such workman paid by him or by any subcontractor under him in violation of this provision (Sections 1770-1777, Labor Code of California). 7. Concurrently with the execution of this Contract, Contractor shall furnish bonds of a surety satisfactory to City, as provided in said Specifications or Invitation to Bid, the cost of which shall be paid by Contractor. 8. Contractor agrees to indemnify, hold harmless, release and defend (even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by law, the City, its City Council and each member thereof, and its officers, employees, commission members and representatives ("Indemnified Parties"), from any and all liability, loss, suits, claims, damages, coI 1300-1 judgments and expenses (including attorney's fees and costs of litigation) which in whole or in part are claimed to result from or to arise out of the usage or operation, including the malfunctioning of, or, any injury caused by, any acts, errors or omissions (including, without limitation, professional negligence) of Contractor, its employees, representatives, subcontractors, or agents in connection with the performance of this Contract ("Claim"). This agreement to indemnify includes, but is not limited to, personal injury (including death at any time) and damage to property sustained by any person or persons (including, but not limited to, companies, or corporations, Contractor and its employees or agents, and members of the general public). In the event the indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their cost of defense, including reasonable attorneys' fees incurred in defense of such claim. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 9. Except as otherwise required, Contractor shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and in the amounts provided in said Specifications. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured. Contractor shall furnish evidence of having in effect, and shall maintain, Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract. 10. Contractor shall forfeit as a penalty to City $25.00 for each laborer, workman, or mechanic employed in the execution of this Contract by said Contractor, or any subcontractor under it, upon any of the work herein mentioned, for each calendar day during which such laborer, workman, or mechanic is required or permitted to work at other than a rate of pay provided by law for more than 8 hours in any one calendar day and 40 hours in any one calendar week, in violation of the provisions of Sections 1810-1 81 5 of the Labor Code of the State of California. 1 1. In accepting this Contract, Contractor certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act (Government Code Sections 12900, et seq.) Contractor agrees that a finding by the State Fair Employment Practices Commission that Contractor has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and Contractor shall pay to City $500.00 liquidated damages for each such breach committed under this contract. 12. Contractor also agrees that for contracts in excess of $30,000 and more than 20 calendar days duration, that apprentices will be employed without discrimination in an approved program in a ratio established in the apprenticeship standards of the craft involved (Sections 1777.5 and 1 777.6, Labor Code of California). Contractors who willfully fail to comply will be denied the right to bid on public projects for a period of six months in addition to other penalties provided by law. 13. This Contract shall not be assignable by Contractor without the written consent of City. 1 300-2 14. Term of Agreement: This Agreement will be for a twelve (12) month period from July 1, 2006 to June 30, 2007. However, the City shall have the right to terminate this contract on 30 days written notice to the contractor. 15. In accepting this Contract, Contractor certifies that no member or officer of the firm or corporation is an officer or employee of the City except to the extent permitted by law. 16. Contractor certifies that it is the holder of any necessary California State Contractor's License and authorized to undertake the above work. 17. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 18. The Contractor shall maintain and preserve all such records for a period of at least three years after termination of the contract. 19. The Contractor shall maintain all such records in the City of La Quinta. If not, the Contractor shall, upon request, promptly deliver the records to the City or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than at City offices including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 20. The further terms, conditions, and covenants of the Contract are set forth in the Contract Documents, each of which is by this reference made a part hereof. 1300-3 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: City Attorney Dated: (If corporation, affix seal) CITY OF LA QUINTA, a California municipal corporation M Don Adolph, Mayor "CITY" Dated: Dated: CONTRACTOR: By: Name: Title: 0,J 1 300-4 COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval to Distribute a Request for Proposals to Obtain Construction Inspection Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve and authorize staff to distribute a Request for Proposals (RFP) to obtain construction inspection services. FISCAL IMPLICATIONS: None at this time. Agreement(s) for services from successful responders will be brought back to the City Council for approval at a future date. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since its inception, the City has relied on contract construction inspection for private development and capital improvement projects. On August 2, 2005, City Council approved a Professional Services Agreement (PSA) with Tri-Lake Consultants, Inc. to provide construction inspection services. This agreement has been reviewed annually by the City Council. As a result of the rapid growth, the City entered into a PSA with PSOMAS for additional construction management and construction inspection services. These inspection costs are paid through development fees. Attachment 1 is the RFP for construction inspection services and includes a sample of the PSA. The PSA calls for an initial term of July 1, 2006 through June 30, 2007, with an option for up to three 1-year extended terms upon mutual agreement by both parties. Staff anticipates hiring two to three firms on an hourly basis in order to meet the fluctuating construction. inspection demand. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve and authorize staff to distribute the Request for Proposals to obtain construction inspection services; or 2. Do not approve and authorize staff to distribute the Request for Proposals to obtain Construction Inspection services; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R Jo' nas's' n, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Request for Proposal and draft Professional Services Agreement for Construction Inspection Services ATTACHMENT#1 Request for Proposals (RFP) to Provide Construction Inspection Services The City of La Quinta is requesting proposals from qualified firms to provide as -needed in-house Construction Inspection Services. Proposals will be received by the City of La Quinta (City) Public Works Department located at 78-495 Calle Tampico, P.O. Box 1504, La Quinta, California 92247-1504, until 5:00 p.m., Monday, June 26, 2006. Proposals will be addressed to the attention of Mr. Tim Jonasson, Public Works Director/City Engineer. SERVICES REQUESTED: Typical services to be provided include, but are not limited to: • Provide qualified technical field representative to monitor the construction of a variety of public works Capital Improvement and private development construction projects. • Prepare and track project schedules as directed by the City. • As directed by the City, prepare necessary correspondence, reports, and memos necessary to administer various City capital improvement projects and/or private development projects. • Observe, document and report on project progress, daily construction activities, assume the City's role and act as the City's agent with contractors, developers, other outside agencies and with City contracted technical consultants. PROPOSAL REQUIREMENTS: Proposal Format: Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. 3 Page 1 of 3 Proposal packages are to be submitted to the City on/or before Monday, June 26, 2006 at/or before 5:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Tim Jonasson, Public Works Director/City Engineer City of La Quinta Public Works Department 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1 504 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed agreement. (3) Identification of sub -consultants (if any) and their responsibilities. B. Statement of Qualifications (1) A listing of proposed personnel, including personal experiences and individual resumes. (2) Consultant's experience with similar work, including names and current phone numbers of reference for listed projects. C. Personnel Availability/Schedule of Performance/Special Requirements Include a statement of availability of inspection personnel on short notice. 2. Cost Proposal (envelope 2) — submit 4 copies The consultant is to submit a cost proposal of hourly rates for construction inspection services. INSURANCE In accordance with Section 5 of the attached agreement, consultant shall procure and maintain, at its cost: 1 . Personal and public liability and property damage insurance; 2. Automobile liability insurance of $1,000,000; 3. Workers' Compensation Insurance; and 4. Professional errors and omissions liability insurance. 4 Page 2of3 SELECTION CRITERIA: Major selection criteria used to evaluate the merit of technical proposals received includes: 1 . Past performance and qualifications of the firm's construction inspectors. 2. Familiarity with and capability to handle all aspects of the work. 3. Firm's experience, staff availability, stability and past performance on similar projects. 4. Ability to demonstrate the proposing firm shall not have any potential for conflict of interest due additional commitments with private developers within the corporate boundaries of the City of La Quinta. SELECTION PROCESS: Proposals will be reviewed by a Consultant Selection Committee. The Committee will rank the consultant for contract negotiations based upon the qualifications of the individual(s) as submitted in the proposal. The successful consultant will be expected to enter into the attached Professional Services Agreement. 5 Page 3 of 3 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Inspection Services for FY 2006/2007 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform service3 in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 6 Page 1 of 13 1 .7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") at a flat rate $ per hour for construction inspection services. TOTAL NOT TO EXCEED ($ ) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1 ) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, ' acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 7 Page 2 of 13 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect beginning July 1, 2006 and terminating on June 30, 2007 (initial term), and upon mutual agreement by both parties, the term may be extended up to three additional 1-year terms (extended term). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: %3 Name Title It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 8 Page 3 of 13 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $ 500,000 per individual; $1 ,000,000 per occurrence Consultant shall carry automobile liability insurance of $1 ,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees bwt, representatives, and agents, which arise out of acts or activities of Contractor's or 9 Page 4 of 13 Consultant's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of such Claims. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the 10 Page 5 of 13 event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are 11 Page 6 of 13 cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and 12 Page 7 of 13 that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. CITY: City Of La Quinta Attn: Timothy R. Jonasson 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1 504 CONSULTANT: Attn: 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 13 Page 8 of 13 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: am Name: Title: Date: Date: 14 Page 9 of 13 EXHIBIT A SCOPE OF SERVICES The Consultant shall provide services as follows: 1. CONSTRUCTION INSPECTOR 1 . Provide qualified technical field representative to monitor the construction of a variety of public works Capital Improvement and private development construction projects. 2. Prepare and track project schedules as directed by the City. 3. As directed by the City, prepare necessary correspondence, reports, and memos necessary to administer various City capital improvement projects and/or private development projects. 4. Observe, document and report on project progress, daily construction activities, assume the City's role and act as the City's agent with contractors, developers, other outside agencies and with City contracted technical consultants. 15 Page 10 of 13 EXHIBIT B SCHEDULE OF COMPENSATION Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ($ ) except as specified in Section 1.6 - Additional Services of the Agreement. The agreed upon hourly rate for qualified construction inspection personnel provided by the consultant shall be $ per hour flat rate for Construction Inspection Services for all time periods. The City shall not pay any additional hourly wage for hours worked over 8 per day nor over 40 per week. Compensable time shall begin when the inspector arrives at the designated work site and shall end when the inspector leaves the designated work site to commute or stops conducting business associated to the City. 1,31 16 Page 1 1 of 13 EXHIBIT C SCHEDULE OF PERFORMANCE Consultant shall provide services on a full-time basis for twelve (12) months beginning July 1, 2006 through June 30, 2007 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to three additional 1-year terms (extended term). 17 Page 12 of 13 EXHIBIT D SPECIAL REQUIREMENTS AT NO ADDITIONAL COST TO THE CITY: 1. The Consultant shall provide a hand held (type) cellular telephone and service compatible with the City's cellular phone service for each inspector assigned to the City at no additional cost to the City. 2. The Consultant shall provide a hand held digital "smart level", one for each inspector, calibrated for use in the performance of the inspector's duties to determine percent of slope of inspected horizontal surfaces for compliance with various design guidelines. 3. The Consultant shall provide each inspector a "digital" camera for daily photographic documentation. The City shall provide the necessary means of printing and downloading of digital photos for archive purposes. Said camera shall have "date back" capability and of sufficient mega pixel resolution to review relevant details of the work inspected. 4. The Consultant shall provide each inspector with a hand held digital weather monitoring device. The device shall provide site -specific data of wind speed, ambient temperature and relative humidity, all data to be recorded in inspector's daily report. 5. The Consultant shall insure that each inspector has successfully completed the "Coachella Valley Fugitive Dust Control Class" provided by the South Coast Air Quality Monitoring District (at no cost) and renewed every two years. 6. The Consultant shall provide his or her own transportation to and from the designated work site. AT NO ADDITIONAL COST TO THE CONSULTANT: 7. The City shall make available one fully equipped office for the interim construction manager and limited office space, land -based telephone and service, reproduction facilities, fax service, and minor clerical support as needed for the consultant's inspector at no additional cost to the consultant. , "1 3 18 Page 13 of 13 .0 0 'N�111 41 i4' AV T414 Qul�tr4 Jf1 4 64P iW C5Z- of COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval of Appropriation of Funds and Contract Change Order No. 2 to Renovate La Quinta Park Turf RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an appropriation of funds and Contract Change Order No. 2 to Vintage Associates, Inc. for the renovation of the La Quinta Park turf in the amount of $28,600. (Attachment 1) FISCAL IMPLICATIONS: Funding for the renovation of the La Quinta Park turf will be from the General Fund Undesignated Reserve Account (101.000.290.0000). CHARTER CITY IMPLICATIONS: The Park Landscape Maintenance Services is funded through the General Fund, therefore, prevailing wages are not required for this contract. BACKGROUND AND OVERVIEW: On September 20, 2005, the City Council awarded a contract to Steven Burt & Associates, Inc. (now Vintage Associates, Inc.) for the Park Landscape Maintenance Services, Project No. LMC 2005-09. On October 1, 2005, Vintage Associates, Inc. assumed the responsibilities for the Park Landscape Maintenance Services. At that time, the turf at La Quinta Park was in poor condition and became dormant. The poor turf conditions were a result of some neglect, heavy use of the fields, and repeated incidents of vandalism to the irrigation system during the previous summer. In April 2006, Vintage began monthly aeration and fertilization of the turf. While these agronomic practices are beneficial to the turf, there is still approximately 80,000 square feet of bare ground due to heavy use and damage to the fields. Staff proposes to have Vintage renovate the sports fields through hydro -sprig and top dress sand. Approximately 80,000 square feet of bare ground needs to be replanted with Bermuda grass sprigs. Additionally, the fields need approximately 200 tons of sand to fill damaged areas and level the surface. Vintage Associates, Inc.'s bid letter is provided as Attachment 2. Staff has coordinated with the sports associations to schedule the fields and to close La Quinta Park from the second week in June to the third week in July. This will flQw the rass time to erminate. his renovation project R proposed to be an annual occurrence. This item is included in the Fiscal Year 2006 — 2007 budget. Staff and the contractor believe that with good agronomic practices and securing the irrigation system, damage to the turf can be reduced. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an appropriation of funds and Contract Change Order No. 2 to Vintage Associates, Inc. for the renovation of the La Quinta Park turf in the amount of $28,600; or 2. Do not approve an appropriation of funds and do not approve Contract Change Order No. 2 to Vintage Associates, Inc. for the renovation of the La Quinta Park turf in the amount of $28,600; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Contract Change Order No. 2 2. Vintage Associates Bid Letter ATTACHMENT 1 O D Sheet 1 of 1 CONTRACT CHANGE ORDER NO. 2 PROJECT NO. LMC 2005-09 CONTRACT: Park Landscape Maintenance Services CONTRACTOR: Vintage Associates, Inc. ****************************************************************************** Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. ********************************************************************************** DESCRIPTION OF CHANGE -Renovate the turf at La Quinta Park with 80,000 square feet of hydro -sprigs and 200 tons of top dress sand. ********************************************************************************** Original Contract Amount Through Change Order No. 1 $388,800.00 Add This Change Order No. 2 $28,600.00 Revised Contract Total $417,400.00 By reason of this contract change order the time of completion is adjusted as follows: The contract completion date remains June 30, 2007. ********************************************************************************** Submitted By: Date: Approved By: Date: ********************************************************************************** We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as maybe noted above, andperform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title:, Contractor: Vintage Associates, Inc. Date: S:\CityMgr\STAFF REPORTS ONLY\C6 - attachment.doc ATTACHMENT 2 PROPOSAL April 11, 2006 Mr. Steve Howlett Golf & Parks Manager City of La Quinta P.O. Box 1504 La Quinta, California 92247-1504 Re: La Quinta Soccer Park Dear Steve, We propose to furnish labor and material necessary to perform and complete the hydro sprig (stolens) with Bermuda to the La Quinta Soccer Park approximately 80,000 s. f. and fill in damaged areas with fill sand (approximately 200 tons) for the sum of $28,600.00. It is our recommendation that no play or activity on this area take place for 2 months in order to achieve proper germination and play. An alternative if immediate play is desired we recommend this area be converted with 328 overseeded sod. The cost to complete with sod is $80,000.00. All of the above work to be completed in a professional and workmanlike manner according to standard practices. The total amount of contract is to be paid upon completion. Any alteration or deviation from the above specifications involving extra material or labor will only be executed upon written orders for same, and will become an extra charge above the sum submitted in this contract. Respectfully submitted, Juan Baez �nhanceme,_ nt-S-upervisor Acceptance Date COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval of a One -Year Contract Extension for the Park Landscape Maintenance Services Contract for Fiscal Year 2006/2007 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a one-year contract extension for the Park Landscape Maintenance Services (LMC 2005-09) with Vintage Associates in the amount of $388,800 (Attachment 1). FISCAL IMPLICATIONS: Adequate funds for Park Landscape Maintenance Services have been proposed in the Fiscal Year 2006/2007 budget, Account Numbers 101-3005-451 .34-04 (Parks), 101- 7004-431 .34-04 (LLD), and 101-3004-451 .30-96 (Library). CHARTER CITY IMPLICATIONS: The Park Landscape Maintenance Services Contract is funded through the General Fund, the Lighting and Landscape District Fund, and the Library Fund; therefore, prevailing wages are not required for this contract. BACKGROUND AND OVERVIEW: On June 7, 2005, the City Council rejected a one-year contract extension for the Citywide Landscape Maintenance Contract, Project No. LMC 2004-05, for Fiscal Year 2005/2006, to LPC in the amount of $794,070 and authorized staff to re -advertise the Citywide Landscape Maintenance Contract as two separate contracts (Citywide Landscape Maintenance Contract and Park Landscape Maintenance Services Contract). On September 20, 2005, the City Council awarded a contract to Steven Burt & Associates, Inc. (now Vintage Associates, Inc.) for the Park Landscape Maintenance Services, Project No. LMC 2005-09, in the amount of $320,000. If approved, the yearly extension would increase the cost to maintain the existing parks by 5% for a total of $336,000, as per the contract (Attachment 2). Additionally, staff is recommending converting City Hall ($14,400/Yr.) and the Senior Center ($4,800/Yr.) from the Lighting and Landscape District to the General Fund, Parks Maintenance Account. Staff also recommends having the Library ($7,200/Yr.), (currently funded through the Library Fund), included in the Park Landscape Maintenance Services, with continued funding through the Library Fund. The addition of City Hall, the Senior Center, and the Library to the Park Landscape Maintenance Services will allow all of the properties around the Civic Center Campus to be maintained under one contractor. Adams Park is currently being maintained by two contractors. In an effort to better coordinate the work, staff is recommending Vintage maintain both the retention basin and the park. As with the Civic Center Campus, this will allow Adams Park to be maintained under one contractor. Contract Change Order No. 1 ($26,400) reflecting the changes referenced above is included as Attachment 3. The total cost for the Park Landscape Maintenance Services (LMC 2005-09) with Vintage Associates for Fiscal Year 2006/2007 is $388,800. The Parks General Fund will provide $355,200 in funding, with $7,200 funded through the Library Fund, and $26,400 funded through the Lighting and Landscape District. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a one-year contract extension for the Park Landscape Maintenance Services (LMC 2005-09) with Vintage Associates in the amount of $388,800; or 2. Do not approve a one-year contract extension for the Park Landscape Maintenance Services (LMC 2005-09) with Vintage Associates in the amount of $388,800; or 3. Provide staff with alternative direction. ..,J Respectfully submitted, .. i Edie Hylton, Community Services Director Approved for submission by: II Thomas P. Genovese, City Manager Attachments: 1 . Park Landscape Maintenance Services Contract 2. Vintage Associates Bid Letter 3. Contract Change Order No. 1 1 1) ATTACHMENT l SECTION 1300 AGREEMENT THIS AGREEMENT, made and entered into this / f day of Lr/ 2005, by and between the CITY OF LA QUINTA, CALIFORNIA, a Municipal Corporation, hereinafter designated as "CITY" and Steven Burt & Associates, Inc., hereinafter referred to as "CONTRACTOR". WITNFSSFTH: WHEREAS, on July 26, 2005, CITY invited bids for landscape maintenance services for CITY maintained properties per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a bid, which was accepted by CITY for said services. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: A. TERMS OF AGREEMENT: This Agreement shall be from the date this Agreement is made and entered, as first written above, until June 30, 2006, or such later date as may be agreed between parties. B. CITY'S OBLIGATIONS: For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore, the annual sum not to exceed Three Hundred Twenty Thousand Dollars ($320,000), as required in the bid documents and adopted by the CITY. C. CONTRACTOR'S OBLIGATIONS: For, and in consideration of the payments and agreements hereinbef ore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the said specifications. D. INDEMNIFICATION. Contractor shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees representatives, and agents, which arise out of acts or activities of Contractor's or Contractor's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of such Claims. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parities. 1300-1 E. AMENDMENTS: Any amendment, modifications, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval of the City Council of the CITY. F. TERMINATION: Prior to Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. For Default of Contractor. If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. G. INCORPORATION BY REFERENCE: The Notice Inviting Bids, the General -Bid Terms and Conditions, the Special Bid Terms and Conditions, Bid Submission Form(s), and the Bid Specifications, are hereby incorporated in and made a part of this Agreement. H. COMPLETE AGREEMENT: This written Agreement, including all writings specifically incorporated hereby in reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically, incorporated herein shall be or any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. I. ANTI -DISCRIMINATION: In the performance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. J. AUDIT: CITY shall have the option of inspection and/or auditing all records and other written materials used by CONTRACTOR in preparing its statements to CITY as a condition precedent to any payment to CONTRACTOR. t3oa12; K. NOTICE: All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: CITY: Office of the City Clerk City of La Quinta P.O. Box 1504 La Quinta, California 92247-1504 CONTRACTOR: Mr. Gregory A. Gritters. Steven Burt & Associates, Inc. 78-755 Darby Road Bermuda Dunes, CA 92201 L. LITIGATION COSTS: In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, 'in addition to any other relief granted by the court. M. AUTHORITY TO EXECUTE AGREEMENT: Both CITY and CONTRACTOR do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement at La Quinta, California, the day and year first above written. CITY OF LA QUINTA, CALIFORNIA A Municipal Corporation Don Adolph, Mayo ATTEST: u .Greek, CMC, Cit Clerk City of La Quinta, California APPROVED AS TO FORM: 'J M. th ine Jenson, City Att ne CONTRACTOR: Name Gregory A. Gritters CEO, President Title APPROVED AS TO CONTENT: 44, T' othy R.tn nP.E. ublicWorD ctor/City Engineer 1300-3 I, 3 SECTION 1210 PARK LANDSCAPE MAINTENANCE SERVICES PROJECT NO. LMC 2005-09 SUMMATION - BID PROPOSAL FORM PARKS AND CIVIC FACILITIES Facility S.F. Turf S.F. Shrub/G.0 S.F. Irrigation Trees Maxicom 2 Play Equip/ Specialties Trash Recepticals Annual Maintenanc e Amount Civic Center Campus 232,048 27,120 259,168 288 X X $ 4 7 , 4 0 0 Cove Oasis Trailhead 0 62,400 62,400 30 X X X $27' 800 Park - Adams St (La Palma Dr) 36,920 29,028 65,948 71 X X X $19 , 1.00 Park - Desert Club Manor (Saguaro Rd) 16,500 3,000 19,500 15 X X X $ 3,600 Park - Open Area (Avenida La Fonda/Main) 24,300 0 24,300 30 $ 3,700 Park - Fritz Burns (Ave 52/Avenida Bermudas) 120,000 30,000 150,000 30 X X X $ 2 6 , 9 0 0 Park - Inco Homes/Desert Pride 33,878 11,957 45,835 43 X X X $10 , 4 0 0 Park - La Quinta (Westward Ho Dr/Adams St) 536,730 43,720 580,450 174 X X X $ 8 3 , 100 Park - Mini (Calle Colima/Eisenhower Dr) 8,500 5,700 14,200 15 X X $ 3 , 900 Park - Mini (Calle Temecula/Avenida Velasco) 3,600 1,800 5,400 20 X X $ 1,900 Paik - Monticello 151,650 24,500 176,150 47 X X $ 2 8 , 6 0 0 Sports Complex 685,000 0 0 20 X X $ 6 3, 600 Total Combined Projects 1,849,126 239,225 1,403,351 783 1 3 2 0, 000 TOTAL BASE BID FOR THE 12 FACILITIES: Three hundred twenty thousand dollars (IN WORDS) ($ 320,000 ) A. Initial Annual Contract Period will be for one year (12 months) or until June 30, 2006. B. The City may elect to exercise an extension to renew this contract for four additional one-year terms with a sixty-day notice, on a year-to-year basis, contingent upon satisfactory work of the Contractor. 1. Will this extension be granted by vendor? Yes x No 2.. The City may authorize a maximum increase per year to the above listed contract amount based on the Local Greater Los Angeles Consumer Price Index for Los Angeles, Anaheim, and Riverside areas. 1 1200-4 SECTION 1320 Bond No. 0411605 PAYMENT BOND Premium $2,625.00 KNOW ALL MEN BY THESE PRESENTS THAT: WHEREAS, the City of La Quinta, a municipal corporation, hereinafter designated as the "City", has on September 20, 2005, awarded to Steven Burt & Associates, Inc., hereinafter designated as the "Principal," a Contract Services Agreement for Park Landscape Maintenance Services; and WHEREAS, said Principal is required to furnish a bond in connection and with said Agreement, providing that if said Principal, or any of its subcontractors shall fall to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, including work done during the guarantee period, the Surety of this bond will pay the same to the extent hereinafter set forth: NOW, THEREFORE, we, Steven Burt & Associates, Inc., the Principal, and International Fidelity Insurance Company , as Surety, are held and firmly bound unto C is the City in the just and full amount of Three Hundred Twenty Thousand and No en Dollars ($ 320,000.00 ) lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, or its heirs, executors, administrators, successors, or assigns, shall fail to pay for any material, provisions, or other supplies used in, upon, for , or about the performance of the work contracted to be done, or for any work or labor thereon of any kind or for any amounts due, or to be withheld pursuant to Sections 18806 of the Revenue and Taxation Code of the State of California with respect to such work or labor, then said Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fees to the City as shall be fixed by the court. This bond shall inure to the benefit of any and all persons, companies, and corporations named in Section 3181 of the Civil Code of the State of California so as to give a right of action to them or their assignees in any suit brought upon this bond. FURTHER, said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, modification, or addition to the terms of the Agreement or to the work to be performed there under or the specifications accompanying the same shall, in any way, affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, modification or addition to the terms of the Agreement or to the work or to the specifications to be provided there under. Said Surety hereby waives the provisions of Section 2819 and 2845 of the Civil Code of the State of California. 1300-4 ATTACHMENT 2 VIN'IAGL LANDS(]AP't May 23, 2006 Mr. Steve Howlett Golf & Parks Manager City of La Quinta P.O. Box 1504 La Quinta, California 92247-1504 Re: Park Landscape Maintenance Services Dear Steve, We would like to express our thanks and appreciation to the City of La Quinta for your cooperation and support over the last year. Although, we continue to make improvements in our operating efficiency, while maintaining our high quality of service, we experience escalating operating expenses. Our labor rates have increased over 5% since last year. The strong economy in the Coachella Valley has created a labor shortage and it has been necessary to pay higher wages to attract and retain good employees. We have partially offset the wage increases through higher productivity, especially from foremen and supervisors. With no end in sight for surging fuel costs, our fuel expenses have increased 50% over last year. In an attempt to save on fuel costs, we are in the process of updating our fleet with newer trucks that have better fuel economy. We appreciate the opportunity to provide landscape maintenance services to the City of La Quinta and wish to extend the term for another year for the contract period of July 1, 2006 through June 30, 2007. We are requesting a 5% increase to our current contract from $320,000 to $336, 000. As requested, we respectfully submit our proposal to add the following areas to this contract. Adams Park Retention Basin $26,400 City Hall $14,400 Library $ 7,200 Senior Center 4,800 Add to existing contract $52,800 As always we appreciate the opportunity to provide landscape maintenance services to the City of La Quinta and we welcome an opportunity to meet with you should you wish to discuss this increase and added areas. Respectfully submitted, Fran Mullahy Business Development Manager el 78-755 Darby Road • Bermuda Dunes, CA 9220I a (760) 772-3673 • Fax (760) 772-3674 •Lac. # 647984 ° _, C� Summation of Parks and Civic Facilities Annual Maintenance Amount with 5% increase Civic Center Campus $ 49,770 Cove Oasis Trailhead $ 29,190 Park — Adams Street (La Palma Dr) $ 20,055 Park — Desert Club Manor (Saguaro Rd) $ 3,780 Park Open Area (Avenida La Fonda/Main) $ 3,885 Park — Fritz Burns (Avenue 52/Avenida Bermudas) $ 28,2455 Park — Inco Homes/Desert Pride $ 10,9 20 Park — La Quinta (Westward Ho Dr/Adams St) $ 87,25 Park — Mini (Calle Colima/Eisenhower Dr) $ 4,055 Park - Mini (Calle Temecula/Avenida Velasco) $ 1,995 Park — Monticello $ 30, 030 Sports Complex Total Combined Projects 66 780 $336,000 Additional Landscape Maintenance Areas Adams Park Retention Basin City Hall Library Senior Center Add to existing contract $ 26,400 $ 14,400 $ 7,200 4 800 $ 52,800 Revised Contract Total $ 3889800 78-755 Darby Road* Bermuda Dunes, CA 92201 • (760) 772-3673 • Fax (760) ?72-3674 • Lic. # 61798=� CONTRACT: CONTRACTOR: T 0 ,�df 4 4(,v CONTRACT CHANGE ORDER NO. 1 PROJECT NO. LMC 2005-09 Park Landscape Maintenance Services Vintage Associates, Inc. ATTACHMENT 3 Sheet 1 of 1 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE -increase budget 5 % for existing contract parks maintenance (as per contract) $16,000 -Move the landscape maintenance for City Hall from LLD to Parks $14,400 -Move the landscape maintenance for the Senior Center from LLD to Parks $4,800 -Include the landscape maintenance for the Library (to be funded by the Library account) $7,200 -Include the landscape maintenance for the Adams Park retention basin (funded by LLD) $26,400 Original Contract Amount $320,000.00 Add This Change Order No. 1 $68,800.00 Revised Contract Total $388,800.00 By reason of this contract change order the time of completion is adjusted as follows: The contract completion date is extended to June 30, 2007. Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish al/materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: , ` :, f � = Title Contractor: Vintaqe Associates, Inc. Date: : ,° .�N CONTRACT: CONTRACTOR: CONTRACT CHANGE ORDER NO. 1 PROJECT NO. LMC 2005-09 Park Landscape Maintenance Services Vintage Associates, Inc. Sheet 1 of 1 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE -Increase budget 5% for existing contract parks maintenance (as per contract) $16,000 -Move the landscape maintenance for City Hall from LLD to Parks $14,400 -Move the landscape maintenance for the Senior Center from LLD to Parks $4,800 -Include the landscape maintenance for the Library (to be funded by the Library account) $7,200 -Include the landscape maintenance for the Adams Park retention basin (funded by LLD) $26,400 Original Contract Amount $320,000.00 Add This Change Order No. 1 $68,800.00 Revised Contract Total $388,800.00 By reason of this contract change order the time of completion is adjusted as follows: The contract completion date is extended to June 30, 2007. Submitted By: Approved By: Date: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we willprovide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: rj ,_ ... Contractor: Vintage Associates, Inc. Title: F Date: i COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval of the Plans, Specifications, and Engineer's Estimate and Authorization to Advertise for Bid the Avenue 47 at Adams Traffic Signal Improvements, Project No. 2005-04 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications, and engineer's estimate (PS&E), and authorize staff to advertise for bid the Avenue 47 at Adams Traffic Signal Improvements, Project No. 2005-04. FISCAL IMPLICATIONS: The following represents the project's approved funding and funding source: Transportation DIF $1 75,000 Considering the Engineer's Estimate in the amount of $282,193, the following is the anticipated project budget: Construction: Design: Inspection/Test/Survey: Administration: Contingency: Total Anticipated Cost: $282,193 $17, 500 $221000 $8,750 $33,000 $363,443 As illustrated, a shortfall exists between the funding available ($175,000) and the anticipated project budget ($363,443). Considering the anticipated project budget is based on the engineer's estimate and bids have not been received, staff is not recommending additional funding appropriation at this time. Staff will develop the appropriate recommendation regarding any necessary additional project funding after sealed bids are received and evaluated. CHARTER CITY IMPLICATIONS: /O None. The project will be advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: The project is located on Adams Street at its intersection with Avenue 47. The proposed improvements include the construction of a new traffic signal and median modifications. On February 1, 2005, the City Council approved a Professional Services Agreement (PSA) in the amount of $30,1 20, with Katz Okitsu & Associates (KOA) to prepare the PS&E for the Fiscal Year 2004/2005 Traffic Signal Improvement Program, Project No. 2004-07. On October 10, 2005, KOA's scope of work was amended to include the design of the proposed traffic signal on Adams Street at Avenue 47. The PS&E is now complete and available for review within the Public Works Department. Contingent upon City Council authorization to advertise the project for bid on June 6, 2006, the following is the project schedule: City Council PS&E Approval Project Advertisement (30 days) City Council Considers Construction Award Sign Contracts and Mobilize Construction Project Close-out/Acceptance June 6, 2006 June 9 — July 10, 2006 July 18, 2006 July 19 - 31, 2006 August - November, 2006 December 2006 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the plans, specifications, and engineer's estimate, and authorize staff to advertise for bid the Adams Street at Avenue 47 Traffic Signal Improvements, Project No. 2004-04; or 2. Do not approve the plans, specifications, and engineer's estimate, and do not authorize staff to advertise for bid the Adams Street at Avenue 47 Traffic Signal Improvements, Project No. 2005-04; or 3. Provide staff with alternative direction. Respectfully submitted, T�iothy R. J nas.8 n, P.E. ,--Public Wor s Dir for/City Engineer 2 Approved for submission by: ,f Thomas P. Genovese, City Manager '1 )w COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval of the Plans, Specifications, and Engineer's Estimate and Authorization to Advertise for Bid the Avenue 54 Pavement Rehabilitation Improvements, Project No. 2005-1 1 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications and engineer's estimate (PS&E) and authorize staff to advertise for bid the Avenue 54 Pavement Rehabilitation Improvements, Project No. 2005-1 1 . FISCAL IMPLICATIONS: The following represents the project's approved funding and funding sources: State Gas Funds: Surface Transportation Program (STP) Total Funding Available: $96,881 $228,000 $324,881 Considering the Engineer's Estimate in the amount of $555,881 , the following is the anticipated project budget: Construction: Design: Professional (Fed Docs/Env Doc) Inspection/Test/Survey: Administration; Contingency: Total: $555,881 $25,000 10,000 $43,000 $12, 000 $64,588 $710,469 As illustrated, a shortfall exists between the funding available ($324,881) and the anticipated project budget ($710,469). Considering the anticipated project budget is based on the engineer's estimate and bids have not been received, staff does not recommend appropriation of additional funding at this time. Staff will develop the appropriate recommendation regarding any necessary additional project funding after bids are received and evaluated. T:\PWDEPT\COUNCIL\2006\06-06-06\Project 2005-11.doc CHARTER CITY IMPLICATIONS: None. This project is partially funded with state and federal monies. Therefore, the project must be advertised with a prevailing wage requirement included in the contract specifications. BACKGROUND AND OVERVIEW: The proposed improvements include rehabilitating the pavement within the two existing eastbound travel lanes on Avenue 54, from Jefferson Street to Madison Street. The existing pavement is 30 feet wide and 5,280 feet long. The Riverside County Transportation Commission (RCTC) approved the Avenue 54 Pavement Rehabilitation Improvements for STP funding in the amount of $228,523 in April 2005. The STP funding was based on the City's proportioned share of available STP funds. On May 17, 2005, the City Council adopted a Resolution approving the Fiscal Year 2005/2006 through 2009/2010 Capital Improvement Program (CIP). The Avenue 54 Pavement Rehabilitation Improvement is included within the adopted CIP and scheduled for funding within the 2006/2007. The project was initially placed in Fiscal Year 2006/2007 due to the timing in which the Federal funding would become available. City staff was advised by RCTC staff that additional obligation authority (funding) may be available during the 2005/2006 Federal Fiscal Year due to the delay of several larger projects. This available funding is reprogrammed to rehabilitation projects based on project readiness. Project readiness is defined as those projects that have an approved Federal Environmental Document and completed PS&E. The Environmental Document for this project was approved by Caltrans on January 13, 2006. The PS&E are now complete and available for review within the Public Works Department. RCTC has reprogrammed the STP funding assigned to this project for obligation in the 4th quarter of the Federal Fiscal Year (July 1, 2006 through September 30, 2006). The next step of the Federal funding process requires the City to certify the PS&E and submit the project to Caltrans for construction obligation. This process typically takes 4 to 6 weeks to accomplish. To initiate this process, staff has prepared the required Federal documents and has submitted the project for funding obligation. Until obligated, the project cannot be advertised. Staff is requesting early approval by City Council in order to expedite the construction schedule once obligation occurs. Contingent upon City Council authorization to advertise the project for bid on June 6, 2006, the following is the project schedule: Caltrans Funding Obligation May 26 — July 7, 2006 City Council PS&E Approval June 6, 2006 Project Advertisement July 10, 2006 — August 4, 2006 City Council Considers Construction Award August 15, 2006 Sign Contracts and Mobilize August 16 - 31, 2006 Construction September — October, 2006 Project Close-out/Acceptance November 2006 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the plans, specifications and engineer's estimate and authorize staff to advertise for bid the Avenue 54 Pavement Rehabilitation Improvements, Project No. 2005-1 1 ; or 2. Do not approve the plans, specifications and engineer's estimate and do not authorize staff to advertise for bid the Avenue 54 Pavement Rehabilitation Improvements, Project No. 2005-1 1 ; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. J nass�n, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 3 C4J AGENDA CATEGORY: l OF TYl BUSINESS SESSION: COUNCIL/RDA AMEETING DATE: June 6, 2006 CONSENT CALENDAR: ITFNI 'riTLE: Approval of a One -Year Contract Extension for Project No. LMC 2005-08, Citywide Landscape STUDY SESSION: Maintenance Services for Fiscal Year 2006/2007 PUBLIC HEARING: RECOMMENDATION: Approve a one-year contract extension for Project No. LMC 2005-08, Citywide Landscape Maintenance Services, for Fiscal Year 2006/2007 with Kirkpatrick Landscaping Services, Inc. in the amount of $723,808 and approve Contract Change Order (CCO) No. 2 in the amount of $107,563. FISCAL IMPLICATIONS: Adequate funds for the Citywide Landscape Maintenance Services have been proposed in the Fiscal Year 2006/2007 budget, Account No. 101-7004-431 .34-04, Landscape Maintenance Contract Services. CHARTER CITY IMPLICATIONS: This project is funded by the Landscape and Lighting Assessment District 89-1 Funds and the General Fund. Therefore, under the Charter City status, the City is not mandated to pay prevailing wage rates. BACKGROUND AND OVERVIEW: On June 7, 2005, the City Council disapproved a one-year contract extension for the Citywide Landscape Maintenance Services, Project No. LMC 2004-05, for Fiscal Year 2005/2006, to Lundeen Pacific Corporation, in the amount of *794,070 and authorized staff to re -advertise both the Citywide and Park Landscape Maintenance Contracts. • S:\CityMgr\STAFF REPORTS ONLY\6-6-06\C10 LMC 2005-08.doc On August 24, 2005, three (3) sealed bid were received for the Citywide Landscape Maintenance Contract. The bids were as follows: Steven Burt & Associates, Inc. $640,000 Lundeen Pacific Corporation $638,562 Kirkpatrick Landscaping Services, Inc. $6121000 On September 20, 2005, the City Council awarded a contract to Kirkpatrick Landscaping Services, Inc. for the Citywide Landscape Maintenance Contract, Project No. LMC 2005-08, in the amount of $612,000 and appropriated additional funds in the amount of $107,000. This program provides for weekly maintenance of all landscape areas located within the City's medians and perimeter landscape. The Contract Specifications allowed for four (4) one-year extensions renewable at the beginning of each fiscal year through Fiscal Year 2009/2010, at the City's discretion. This is the first request for a one-year extension. Attachment 1 is the proposed CCO No. 2 in the amount of $107,563. This CCO adds the SilverRock perimeter landscape maintenance to this contract while deleting the City Hall Civic Center, Library, Senior Center, and Adams retention areas from this contract. These areas will be maintained under the Parks Landscape Maintenance contract. Attachment 2 is the proposed Contract Agreement with Kirkpatrick Landscaping Services, Inc. in the amount of $723,808. This is an increase of 4.5%, per the Consumer Price Index for March 2006, in accordance with Contract Specifications Section 1210. This amount includes Contract Change Order No. 1 for additional landscape maintenance for the Downtown Parking Lot perimeter along Avenue Bermudas and Montezuma; and Avenue 50 median, between Park Avenue and Orchard Lane. The contract amount is calculated as follows: Original Contract Amount $61 2,000 Contract Change Order No. 1 $ 4,245 Contract Change Order No. 2 $107,563 Total Revised Contract Amount $723,808 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve a one-year contract extension for Project No. LMC 2005-08, Citywide Landscape Maintenance Services, for Fiscal Year 2006/2007, with Kirkpatrick Landscaping Services, Inc. in the amount of $723,808 and approve Contract Change Order No. 2 in the amount of $107,563; or S:\CityMgr\STAFF REPORTS ONLY\6-6-06\C10 LMC 2005-08.doc 2 2. Do not approve a one-year contract extension for Project No. LMC 2005-08, Citywide Landscape Maintenance Services, for Fiscal Year 2006/2007, with Kirkpatrick Landscaping Services, Inc. in the amount of $723,808 and approve Contract Change Order No. 2 in the amount of $107,563; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy ;R.,' Jonasson, P.E. Public Works Dfrector/City Engineer Approved for submission by: f Thomas P. Genovese, City Manager Attachments: 1 . Contract Change Order No. 2 2. Agreement S:\CityMgr\STAFF REPORTS ONLY\6-6-06\C10 LMC 2005-08.doc 3 CONTRACT: L.M.C. 2005-08 CONTRACTOR: Kirkpatrick Landscaping Services, Inc. Page 1 of 1 ATTACHMENT 1 CONTRACT CHANGE ORDER NO. 2 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE: Deletions: City Hall Civic Center Library Senior Center Adams Retention Turf @ $.1109/sf 69,630 SF= $7,722 30,000 SF= $3,327 19,468 SF = $ 2,159 126,900 SF = $14,073 TOTAL DELETIONS Planter @ $ .1502/sf 42,606 SF= $6,399 1,200 SF = $180 19,024 SF= $2,857 0 Irrigation @$.0252 112,236 SF= $2,828 31,200 SF=$786 38,492 SF= $970 126,900 SF = $ 3,198 Additions: Silver Rock Perimeter 28,500 SF = $3,161 667,125 SF = $100,202 695,625 SF = $17, 530 Consumer Price Index increase at 4.5% ($616,245 + $76,394) @ 0.045 = $31 ,1 69) All other requirement of the Landscape Maintenance Contract (LMC) 2005/2006 shall apply. Annual MonthN ($16,949) ($1,412.42) ($4,293) ($358.75) ($5,986) ($498.83) ($17,271) ($1,439.25) ($44,499) $120,893 $10,074.41 $31,169 Total Contract Compensation for this Contract Change Order = $107,563 Previous Contract Amount through Contract Change Order No. 1 $616,245.00 Add this Change Order $ 76,394.00 Consumer Price Index increase at 4.5 % $ 31,169.00 Revised Contract Total $723,808.00 Submitted By: Approved By: Date: Date: We, the undersigned Contractor, have given careful consideration to the change proposed' and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: Title: Contractor: Kirkpatrick Landscaping Services, Inc. Date: 4 ATTACHMENT 2 ArRFFft/IFIVT THIS AGREEMENT made and entered into this day of , 2006, by and between the CITY OF LA QUINTA, CALIFORNIA, a Municipal Corporation, hereinafter designated as "CITY" and KIRKPATRICK LANDSCAPING SERVICES, INC., hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on July 19, 2005, CITY invited bids for Project No. LMC 2005-08, Landscape Maintenance Services for CITY maintained properties per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a bid, which was accepted by CITY for said services. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: A. TERMS OF AGREEMENT: This Agreement shall be from the date this Agreement is made and entered as first written above, or July 1, 2006, until June 30, 2007, or such later date as may be agreed between parties. The Contract Specifications allowed yearly extensions, not to exceed four (4) one-year extensions, renewable at the beginning of each fiscal year through Fiscal Year 2009/2010. B. CITY'S OBLIGATIONS: For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore, the total sum of Seven Hundred Twenty -Three Thousand Eight Hundred Eight Dollars ($723,808.00), as required in the bid documents and adopted by the CITY. C. CONTRACTOR'S OBLIGATIONS: For, and in consideration of the payments and agreernents hereinbefore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the said specifications. D. INDEMNIFICATION: Contractor shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors, and omissions committed by Contractor, its officers, employees representatives, and agents, which arise out of acts or activities of Contractor's or Contractor's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of,such Ir, 0 1300-1 9 Claims. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. E. AMENDMENTS: Any amendment, modifications, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval of the City Council of the CITY. F. TERMINATION: If, during the term of this Agreement, CITY determines that CONTRACTOR is not faithfully abiding by any term or conditions contained herein, CITY may notify CONTRACTOR in writing of such defect or failure to perform; which notice must give CONTRACTOR a ten-day notice of time thereafter in which to perform said work or cure the deficiency. If CONTRACTOR has not performed the work or cured the deficiency within the ten (10) days specified in the notice, such shall constitute a break of this Agreement and CITY may terminate this Agreement immediately by written notice to CONTRACTOR to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under this Agreement except, however, any and all obligations of CONTRACTOR'S surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In said event, CONTRACTOR shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received CITY'S Notice of Termination, minus any offset from such payment representing the CITY'S damages from such breach. CITY reserves the right to delay any such payment until completion of confirmed abandonment of the project, as may be determined at the CITY'S sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall CONTRACTOR be entitled to receive in excess of the compensation quoted in its bid. G. INCORPORATION BY REFERENCE: The Notice Inviting Bids, the General Bid Terms; and Conditions, the Special Bid Terms and Conditions, Bid Submission Form(s), and the Bid Specifications, are hereby incorporated in and made a part of this Agreement. H. COMPLETE AGREEMENT: This written Agreement, including all writings specifically incorporated hereby in reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing i and specifically incorporated herein shall be or any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. ANTI -DISCRIMINATION: In the performance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. J. AUDIT: CITY shall have the option of inspection and/or auditing all records and other written materials used by CONTRACTOR in preparing its statements to CITY as a condition precedent to any payment to CONTRACTOR. K. NOTICE: All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: tiI 6 1300-2 CITY: Office of the City Clerk City of La Quinta P.O. Box 1504 La Quinta, California 92247-1504 CONTRACTOR: Kirkpatrick Landscaping Services, Inc, 43752 North Jackson Street Indio, California 92201 L. LITIGATION COSTS: In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. M. AUTHORITY TO EXECUTE AGREEMENT: Both CITY and CONTRACTOR do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement at La Quinta, California, the day and year first above written. CITY OF LA QUINTA, CALIFORNIA A Municipal Corporation Don Adolph, Mayor ATTEST: June S. Greek, CIVIC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONTRACTOR: Name Title APPROVED AS TO CONTENT: Timothy R. Jonasson, P.E. Public Works Director/City Engineer 7 1300-3 v COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Adoption of a Resolution Accepting a Donation from Tour de Palm Springs to the La Quinta Senior Center RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _/_3 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a donation from Tour de Palm Springs to the La Quinta Senior Center. FISCAL IMPLICATIONS: The Tour de Palm Springs, a charity bicycle event, is donating $1500 to the La Quinta Senior Center to be used for senior programs and services. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Tour de Palm Springs is a charitable organization that hosts an annual bike ride event through the Coachella Valley. All the proceeds raised through this event go to local Coachella Valley charities and non-profit organizations. In 2005, the Tour de Palm Springs raised over $115,000 that was donated to 67 various entities to assist them in meeting the needs of the people they service. The 8th Annual Tour de Palm Springs was held February 11, 2006 and honored America's Senior Citizens. The next event for the Tour de Palm Springs will be held on February 10, 2007. The donation of $1500 will be used to enhance programming senior activities and provide more social services. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a donation from Tour de Palm Springs to the La Quinta Senior Center; or 2. Do not adopt a Resolution of the City Council accepting a donation from Tour de Palm Springs to the La Quinta Senior Center; or 3. Provide staff with alternative direction. Respectfully submitted, 9 i x Edie Hylton," Community Services Director Approved for submission by: 11 x111* II_e_..n _,O . . .11 'Thomas P. Genovese, City Manager 16 RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A DONATION FROM TOUR DE PALM SPRINGS TO THE LA QUINTA SENIOR CENTER WHEREAS, on June 6, 2006, Tour de Palm Springs generously offered a donation of $1500 to be given to the La Quinta Senior Center to be used for programming senior services; and WHEREAS, the gift was offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of $1500 from Tour de Palm Springs in recognition of honoring senior citizens and providing senior programs and services. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of June, 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California Resolution No. 2006- Tour de Palm Springs Adopted: June 6, 2006 Page 2 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California T a 0 4hf 46 VQ" COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate and Authorization to Advertise for Bid for the City Hall Expansion, Project 2002-01 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Plans, Specifications, and Engineer's Estimate (PS&E) of probable construction costs and authorize staff to advertise for bids for the City Hall Expansion, Project No. 2002-01 . FISCAL IMPLICATIONS: Based upon the Engineer's estimate of probable construction costs in the amount of $1 1 ,376,000 the following represents the anticipated project construction budget„ Activity Budget Construction $10,342,000 Contingency @ 10% $ 1,034,000 TOTAL: $1 1,376,000 Funding for the project will come from the Development Impact Fee (DIF) with the exception of $657,000 which will come from the equipment replacement fund for modification of the existing HVAC system. It will be necessary for the General Fund to loan funds to the DIF. The exact funding plan will be brought forward to the City Council for consideration at the time of award. CHARTER CITY IMPLICATIONS: The project is being bid as a non -prevailing wage job thereby decreasing the costs of construction to the City. G:\CITY HALLTSE AGENDA.DOC BACKGROUND AND OVERVIEW: On August 6, 2002, the City awarded a contract to David Evans and Associates for design of the City Hall expansion. The addition will include approximately 15,000 square feet of administrative offices as well as an approximately 8,000 square foot basement which will house an Emergency Operations Center (EOC) as well as space for storage. The PS&E are now substantially complete and will be available in the Building and Safety Department for review. Assuming the City Council approves the authorization to receive bids for the aforementioned buildings on June 6, 2006, the following represents the anticipated project schedule: Approve PS&E and authorize to receive bids June 6, 2006 Bid Opening July 24, 2006 Award Construction Contract August 1, 2006 Construction Period August 2006-August 2007 Accept Improvements September, 2007 FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1 . Approve the Plans, Specifications, and Engineer's Estimate (PS&E) of probable construction costs and authorize staff to advertise for bids for the City Hall Expansion, Project 2002-01 ; or 2. Do not approve the Plans, Specifications, and Engineer's Estimate (PS&E) of probable construction costs and do not authorize staff to advertise for bids for the aforementioned project, or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direcfor of Building and Safety Approved for submission by: Thomas P. Genovese, City Manager G:`,CITY HALL\PSE AGENDA.DOC 2 Sep G�� OF 'CtY�•� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: June 6, 2006 BUSINESS SESSION: ITEM TITLE: Approval of the Allocation of Funds to CONSENT CALENDAR: Reimburse Developer Washington 1 1 1 , LTD for Asphalt Rehabilitation on Simon Drive between STUDY SESSION: Washington Street and Highway 111 and Authorization to Enter Into a Reimbursement Agreement PUBLIC HEARING: RECOMMENDATION: /5" Approve the allocation of funds to reimburse developer, Washington 1 1 1, LTD, in the amount of $120,000 for asphalt rehabilitation of Simon Drive between Washington Street and Highway 1 1 1; and authorize the City Manager to enter into a Reimbursement Agreement, subject to City Attorney approval. FISCAL IMPLICATIONS: On May 25, 2006, staff received a price quote from Washington 1 1 1, LTD in the amount of $101 ,930 to complete the asphalt rehabilitation work on Simon Drive between Washington Street and Highway 1 1 1. Adequate funding is available in the pavement management/slurry seal account 101-7003-431-34-04. Staff recommends an appropriation of up to $120,000 based on the final quantities installed for the project . CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: As part of the Washington Park development project, the developer, Washington 111, LTD, is required to overlay the project's utility trenches in Simon Drive as stipulated in the conditions of approval. After investigating the road section of the existing street, staff discovered a sub -standard pavement thickness. Simon Drive was originally part \CityMgr\STAFF REPORTS ONLY\C16 Simon Dr Asphalt.doc of the Riverside County roadway system and was not previously considered a commercial route for vehicles. The entire roadway requires rehabilitation to bring this street up to current standards. Staff believes rehabilitation of the street at this time will be cost-effective and will ensure the road will not require another overlay in the near future. In addition, performance of the work now, before the completion of the traffic signal at Washington Street and Simon Drive, will minimize the disruption and inconvenience to businesses and the public. In order to reimburse the developer for the additional materials and labor to overlay the street, staff is preparing a reimbursement agreement to be executed by the developer and City Manager subject to review by the City Attorney. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the allocation of funds to reimburse developer, Washington 1 11 , LTD, in the amount of $1 20,000 for asphalt rehabilitation of Simon Drive between Washington Street and Highway 1 1 1; and authorize the City Manager to enter into a Reimbursement Agreement subject to City Attorney approval; or 2. Do not approve the allocation of funds to reimburse developer, Washington 1 1 1 , LTD, in the amount of $1 20,000 for asphalt rehabilitation of Simon Drive between Washington Street and Highway 1 1 1 ; and do not authorize the City Manager to enter into a Reimbursement Agreement subject to City Attorney approval; or 3. Provide staff with alternative direction. Respectfully submitted, r Timothy R. Jonasson, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager S:\CityMgr\STAFF REPORTS ONLY\C16 Simon Dr Asphalt.doc rn--r-- �l�.tu�27`a''C LamSep es • OF I t<< AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: June 6 2006 BUSINESS SESSION: ITEM TITLE: Authorization for Overnight Travel for CONSENT CALENDAR: City Manager and Assistant City Manager to Attend STUDY SESSION: the International City/County Management _ Association (ICMA) Annual Conference in San PUBLIC HEARING: Antonio, Texas to be Held September 10-1 3, 2006 RECOMMENDATION: Approve authorization for overnight travel for City Manager and Assistant City Manager to attend the ICMA Annual Conference in San Antonio, Texas to be held September 10-13, 2006. FISCAL IMPLICATIONS: Expenditures for this conference are estimated as follows: Registration $ 565 Travel $ 400 Hotel $1 100 Meals $ 375 Total $ 2440 TOTAL (for two) $4880 Funds for this conference attendance will be included in the proposed Fiscal Year 2006/07 Budget in City Manager's Office's Travel, Training and Meetings Account (#101-1002-413.51-01). CHARTER CITY IMPLICATIONS: None. 17 1 BACKGROUND AND OVERVIEW: I -Fe 1CMA will e holding their 92nd annual conference in San Antonio, Texas. The conference enables local government managers and their staffs to network, discuss key management issues, review major local government developments, adopt policy statements, and conduct Association business (Attachment 1 ). Conference keynote addresses, educational sessions, workshops, and field demonstrations provide attendees with an unparalleled opportunity for acquiring new tools and techniques to address the problems facing communities and local government administrators today. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve authorization for overnight travel for City Manager and Assistant City Manager to attend the ICMA 92nd Annual Conference in San Antonio, Texas to be held September 10-1 3, 2006; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Wanda Wise -Latta, Executive Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Announcement — ICMA 92" Annual Conference 2 RaF1 AMi 0 Program Overview Each year, through its highly praised Annual Conference, ICMA continues its tradition of offering an abundance of educational, information -shar- ing, and networking tools to help you manage your community in today's complex, challenging local government environment. This year is no exception. n addition to the stimulating daily key- note sessions, more than 60 concur- rent educational and Solutions Track sessions, 30 roundtable discussions, 25 ICMA University workshops and forums, 6 field demonstrations, and numerous dem- onstrations of technology applications you have come to expect, ICMA's 2006 Annual Conference will offer you new opportuni- ties to help fulfill your commitment to career -long learning. In San Antonio/ Bexar County, you will learn about the innovative ideas and practical strategies you need to deal with the challenges facing local governments. ICMA's Annual Conference is a learning and networking Opportunity that you don't want to miss! Concurrent Educational Sessions This year's overall theme, "Sustaining Our Communities in an Uncertain World," reflects the focus of six theme tracks developed by the Conference Planning Committee that examine solutions to the challenges facing local government man- agers around the world: • Civic Engagement in a Time of Incivility • Demographics and Culture • Emergency and Disaster Management • Personal and Family Issues • Planning for the Next Generation • Sustainability—Lean and Green The conference program also includes three career tracks of educational ses- sions designed specifically for • Managers of Small Communities • Senior Executives and ICMA Credentialed Managers • Assistant Managers and Emerging Leaders In addition, the exhibit hall will again be the venue for the popular Solutions Track sessions, which feature case studies of local governments that have overcome challenges through innovative public -pri- vate partnerships. Several other sessions are planned in conjunction with a variety of other ICMA projects and affiliates. Sessions and workshops with the i icon will be particularly pertinent to attendees from smaller communities with limited resources that require the chief administrator to perform functional as well as managerial tasks. San Antonio is a first-rate location for our 2006 Annual Conference. With the enthusiastic help of the Host Committee, your Conference Planning Committee has been working on a varied and topical program that will provide essential professional skills for tackling the issues you face in managing your communities. We've considered not only the headline issues, such as climate change, hurricanes, sustainability, addic- tion to oil, terrorism, and economic well-being, but also all the immediate challenges you face where you work: local politics, development pressures, tax revenues, health worries, antisocial behavior, and the rest. As well as planning a wide range of sessions reflecting the themes that the committee thinks most important, the conference also offers your best oppor- tunity to meet colleagues and enjoy some legendary Texan hospitality! As you know if you've been there, San Antonio is a historic city focused around the wonderful River Walk, with its intimate mix of music and Mexico. If you've never been there, now's your chance! And a special word to all ICMA's international members: this is the year for inter- national issues to make their biggest contribution in support of our Australian president Michael Willis. Put San Antonio/Bexar County, Texas on your calendar now for September 10-13. 1 look forward to seeing you there! Roger Morris Chair, 2006 Conference Planning Committee 1 San Antonio skyline Marketplace of Ideas and Solutions This popular series of roundtable dis- cussions offers conference attendees an opportunity to meet face-to-face and share ideas, opinions, and solutions on a variety of issues important to professional manag- ers. Each roundtable discussion will be facilitated by an ICMA member or other expert with a strong interest or expertise in these nuts -and -bolts issues, and the table topics will be of particular interest to managers of smaller communities. Again this year the discussions will take place in the exhibit hall, which has been rede- signed to enhance discussion acoustics (see page 14) . ICMA University Forums ICMA University forums are a hybrid of the traditional concurrent educational ses- sions and the ICMA University workshops. Similar to a workshop, each forum is designed to be highly interactive and skill building in nature. This year seven forums will be offered —four on Sunday after- noon and three on Wednesday morning. Enrollment in each forum is limited to 250 participants and requires preregistration, although the cost is included in the main conference registration fee. (See pages 10-11 for detailed descriptions of the forums.) ICMA University Workshops Attendees seeking an in-depth, skill -build- ing experience can preregister for one or more of the full- and half -day ICMA University workshops that will be offered in conjunction with the conference (see pages 20-23). The workshops are limited in enrollment to ensure a highly interac- tive experience related directly to the ICMA University practice groups consid- ered essential to effective local govern- ment management. Payment of a separate workshop registration fee at the time of preregistration covers materials and instructor expenses. Field Demonstrations The opportunities for professional growth and networking will extend beyond the meeting rooms of the Henry B. Gonzalez Convention Center to include a series of educational field demonstrations and site visits highlighting the most innovative projects in San Antonio -area local govern- ment (see page 18). NO% There is no substitute for the "on - the -ground" skill -building, network- ing, and social opportunities that ICMA's Annual Conference offers. But if you can't attend, you can get a taste of the educational program through webcasts of selected con- ference sessions. Watch the ICMA Newsletter and visit icma.org/con- ference2006 for details. Exhibit Hall At the exhibits in the ICMA. Exhibit Ilall— many directly related to the educational sessions —you can examine products and services that will help you deliver public services more effectively and cost-effi- cientiy. Read more about this year's rede- signed exhibit hall on page 14. 2 ICMA'S 92ND ANNUAL CONFERENCE How to Register Online Registration Rates and Deadlines Take advantage of the lowest registration rate for ICMA Members —register online before July 7. Register Online through July 7: Members Only $565 Register Online through August 11: Members Only $620 Register Online after August 11: Members Only $670 Mailed or Faxed'Registration Rates and DeadlinePostmarked by July 7: Members $590 Nonmembers $••0 Postmarked by August 11: Members $645 Nonmembers $1,045 Postmarked after August 11: Members $695 Nonmembers $1,095 Members: To register as a member, your ICMA membership status must be current. If you would like to verify your status, call ICMA Member Services at 202-962-3680. Note: ICMA membership is for individuals only. If you are not cur- rently a member, use the nonmember category fees. Nonmembers: Take this opportunity to join ICMA and receive a discount on conference registration, as well as many other mem- bership benefits. Call ICMA Member Services at (202) 962-3680 for a membership application. All membership applications and con- ference registrations must be received by ICMA prior to July 7 to qualify for the lowest member registration fee. Completed membership applications, with appropriate dues pay- ments, must be sent directly to: ICMA Member Services 777 North Capitol Street, NE Suite 500 Washington, D.C. 20002-4201 DO NOT mail your membership application with your con- ference registration. .a In order to have your name included in the preregistration listing and for speedier on -site processing, this form with payment must be received at the Baltimore, Maryland, address listed below by August 24. Any registrations received after the August 24 deadline will be treated as on -site registrations and will be processed at the conference. If payment is not received at the Baltimore address prior to August 24, on -site payment may be required. No one may pick up registration materials without payment. Fax registrations will only be accepted for forms using a MasterCard, VISA, or American Express credit card number. Purchase order numbers cannot be accepted for fax registra- tions. The fax number is (202) 962-3678. IF YOU FAX YOUR REGISTRATION FORM, DO NOT ALSO MAIL YOUR FORM; OTHERWISE YOU MAY BE CHARGED TWICE. Registrations will not be accepted over the telephone. Written confirmation of your registration will be mailed within 15 business days of receipt of your registration form. a a a a Complete this conference registration form; include your check, credit card number, or purchase order/voucher and mail to: ICMA Conference Registration P.O. Box 79403 Baltimore, MD 21279-0403 Make Checks payable to: ICMA Conference Registration DO NOT mail your conference registration to the ICMA headquarters address in Washington, D.C. a a All registration cancellations will be charged a $75 process- ing fee regardless of when received. ICMA University workshop cancellations are charged an additional $35 processing fee. Cancellation requests must be in writing! Conference reg- istration cancellations and/or cancellations of social event, sports, luncheon, or field demo tickets will be accepted through Tuesday, September 5. No cancellations will be accepted after Tuesday, September 5. There is no processing fee for ticket refunds. This policy is intended to assist those attendees who are forced to cancel at the last minute because of unanticipated job demands. Refunds will be processed no later than 45 days from the conference end. There will be no ticket refunds at the conference. However, for your convenience in making last-minute changes in plans, a ticket brokerage desk will be set up on site at the conference where we will attempt to sell your tickets for cash only to other attendees. Please note that, because of guarantee requirements on ticketed events, no ticket brokerage sales for an event will take place until the event is sold out. Address all cancellations to: ICMA Conference Cancellations Attention: Janine Taylor 777 North Capitol Street, NE Suite 500 Washington, D.C. 20002-4201 ; FAX 202-962-3678 ° E-mail: icmaconference@icma.org Booking Youf "Confefence hotelII Please read carefully • Hotel reservations will be taken on a first - come, first -served basis by the ICMA Housing Bureau (ICMAHB) . For best availability and immediate confirmation, make your reser- vation via the Internet. Faxed and mailed housing requests will take longer to process. Please provide three (3) choices of hotels in order of preference, and include a credit card number to guarantee your reservation. • All reservations must be received by August 11, 2006, to guarantee availability and conference rates. Instructions Return Registration by: Internet: Use the interactive, secure site at icma.org/conference2006 Fax: Fax completed forms to 210-207-6702 (do not mail after faxing) Mail: Mail to ICMA Housing Bureau 203 S. St. Mary's, 2nd Floor San Antonio, TX 78205 ICMA Member ID: Please be sure to include your six -digit ICMA member ID, which can be found on your ICMA membership card or on the PM Magazine mailing label above your name. Guarantee All reservations require a valid credit card guar- antee or check guarantee at the time of confirm- ing reservations. Requests received without a valid guarantee will be returned and will not be processed. Credit cards must be valid through September 2006, and may be charged anytime on or after August 11, 2006, at the discretion of the hotel holding your reservation. If you choose to mail in a check deposit guarantee, it should be made payable to ICMA Housing Bureau and mailed along with your housing request form to the address provided. All check deposit guarantees must be in the amount of $200. Tax Rate and Requests All rates are per room and subject to 16.75 % occupancy tax (subject to change). Special requests cannot be guaranteed; however, hotels will do their best to honor all requests. Hotels will assign specific rooms upon check - in on the basis of availability. Acknowledgments ICMAHB will send you an acknowledgment of your reservation. Please review all information for accuracy. Email acknowledgments will be sent within 72 hours of reservation being pro- cessed. Fax and mailed acknowledgments will be sent within 14 days. If you do not receive your acknowledgement in this time frame, please contact the ICMAHB by fax at 2'10-207- 6702, or email sahousing@sanantoniovisit.com. You will not receive a written confirmation from the hotel. Cancellations ICMA Housing Bureau must receive all cancel- lations on or prior to August 3, 2006, to avoid a penalty. Cancellations received after August 3, 2006, will be assessed a $50 cancellation fee. This fee will be charged seven days after cancellation. @ @ICMA ANNUAL. CONFERENCE Sdn Ant0'1110 BeXdr COURty I September 10-13, 2006 Changes Additional Information Continue to use ICMA Housing Bureau for new reservations, changes and cancellations through August 21, 2006. Beginning August 22, 2006, new reservations, changes and can- cellations must be directed to your confirmed hotel. All cancellations must be received 72 hours prior to arrival or one night's room and tax will be assessed by your confirmed hotel. Please note: your confirmed hotel may assess an early departure fee for departure date changes at check -in. • Rates include a modest rebate to ICMA to help subsidize convention center costs. • All hotels are within easy walking distance of the Henry B. Gonzalez Convention Center. Travel Reminder Once you've booked your room, contact Brennan Travel Solutions at 301-868-4137 or rnarcia a brennantravel.net for airfare discounts. Be sure to identify the meeting name: ICMA Annual Conference. Amenities & Distance Chdft �e e ! • Hilton Palacio del Rio 325 Across street DSL $9.95/day Yes Fitness center Outdoor Self, 15 Valet,, $28 Hyatt Regency San Antonio y g y 350 two and a half blocks DSL 10.95/day Yes Fitness center outdoor Self, $16 Valet, $23 La Quinta Inn & Suites 250 2 blocks Dfree Yes Fitness center Outdoor Self, 15 Valet, $1SL $19 Convention Center , Indoor/ Self, $19outdoor Marriott Rivercenter* 750 1 block DSL $9.95/day Yes Fitness center Valet, $25 I Indoor/ Self, $19 Marriott Riverwalk 300 Across street DSL $9.95/day Yes Exercise room outdoor Valet:, $25 Menger Hotel 200 2 blocks DSL free Yes Fitness center outdoor Valet: only, $19 Westin Riverwalk 210 three and a half blocks DSL $9.95/day Yes Fitness center Outdoor Valet only, $23 * Headquarters hotel ** No cost to hotel guests * * * Parking prices subject to change. Hilton Palacio del Rio Rates: $191 single; $201 double Hyatt Regency San Antonio Rates: $191 single; $201 double La Quinta Inn & Suites Convention Center Rates: $154 single/double Marriott Rivercenter Headquarters Hotel Rates: $217 single; $243 double Marriott Riverwalk Rates: $217 single; $243 double Menger Hotel Rates: $130 single/double Westin Riverwalk Hotel Rates: $185 single/double -L -- OF TNtiv AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Authorization for Overnight Travel for Four Members of the City Council and the City Manager to Attend the League of California Cities Mayors and Council Members Executive Forum to be Held July 26-29, 2006 and One Member of the City Council to Attend the League of California Cities Board of Directors Meeting to be Held July 28-29, 2006 in Monterey, California RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for four members of the City Council and the City Manager to attend the League of California Cities Mayors and Council Members Executive Forum to be held July 26, 27, 28 and 29, 2006 in Monterey, California and one member of the City Council to attend the League of California Cities Board of Directors Meeting to be held July 28 and 29, 2006 in Monterey, California. FISCAL IMPLICATIONS: Expenditures for this conference are estimated as follows: Registration $ 445 Travel $ 400 Hotel $ 950 Meals $ 375 Total $ 2170 TOTAL (for 5) $10,850 Funds for this conference attendance will be allocated in the proposed Fiscal Year 2006/07 Budget in the Legislative Program's Travel, Training and Meetings Account (# 101-1001-41 1 .51-01) and in the City Manager's Office's Travel, Training and Meetings Account (#101-1002-413.51-01) �u CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: e League of Calitornia Cities is offering a Mayors and Council Members Executive Forum in Monterey, California, July 26, 27, 28 and 29, 2006 (Attachment 1). This event will focus on key city issues and current hot topics such as housing, ethics laws and principles, fiduciary responsibilities and water issues. Mayor Adolph, Council Members Henderson, Osborne and Kirk, and City Manager Thomas Genovese have expressed an interest in attending this conference. The League of California Cities Board of Directors meets four times during the calendar year (Attachment 2). The July 28 and 29, 2006 meeting is the fourth meeting of the year and Council Member Henderson will be attending. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for four members of the City Council and the City Manager to attend the League of California Cities Annual Conference to be held July 26, 27, 28 and 29, 2006 in Monterey, California and one member of the City Council to attend the League of California Cities Board of Directors meeting to be held July 28 and 29, 2006 in Monterey, California; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. 2 Respectfully submitted, o r ... Wanda Wise -Latta, Executive Assistant Approved for submission by: r Thomas P. Genovese, City Manager Attachments: 1. Announcement -- League of California Cities 2006 Mayors and Council Members Executive Forum 2. League of California Cities Board of Directors 2006 Meeting 2 Attachment 1 2006 MAYORS AND - COUNCIL MEMBERS 0 ACADEMY Executive Forum and Advanced Leadership Workshops Be sure to sign up for one of the Mayors and Council Members Academy Advanced Leadership Workshops immediately following this conference. { E; Wednesday, July 26 — Saturday, July 29, 2006 Monterey Conference Center Register Online by Monday, July 3 www.cacities.org/events Details inside... 0 2006 Mayors and Council Members Academy Executive Forum and Advanced Leadership Workshops Who Should Attend • Mayors • Council Members • City Managers Program Benefits: • Hear Updates on Late -Breaking Issues in the State • Gain Credit for Ethics Training Under AB 1234 • Develop a Plan for the Future of Your City • Participate in the Department Business Meeting • Network With Colleagues • Earn Partial Fulfillment for the Advanced Leadership Level in the Mayors and Council Members Academy Registration/Events The full registration fee includes program materials, two full buffet breakfasts, two receptions and one lunch. Registrations completed online before Monday, July 3, 2006, will also receive a $20 discount coupon to be used at the CityBooks bookstore. CityBooks is your one -stop shop for resources to increase your leadership skills and. professional knowledge in vital areas. Don't miss this opportunity to expand and share your learning with colleagues at city hall! Register online at www.cacities.org/events. Guest/Spouses A guest or spouse attending the 2006 Mayors and Council Members Academy with a registered attendee must purchase a guest registration at $125.The guest badge is required for attendance at all sessions and meal functions. For information on local events within the city, please contact the hotel concierge desk or visit www.gomonterey.org. Airlines Visit www.eacities.org/travel for the new Enhanced Local Government Airfare Program. Directions From Northern California: Take Highway 101 South to Highway 156 West to Highway 1 South exit at Pacific Grove/Del Monte Avenue. Continue down Del Monte Avenue for 1.5 miles, staying in the left lane. Stay to the left past the fork following downtown signs (not going through the tunnel). The Convention Center is two blocks up on the right side in the Portola Plaza. From Southern California: From Highway 101 take the Monterey Peninsula exit, which will bring you to Highway 68. Travel on Highway 68 to Highway 1 South. Take the first Monterey exit. Turn right at the first stop light (Camino Aguajito) and continue until it dead -ends. Turn left on Del Monte Avenue and stay to the left past the fork following downtown signs (not going through the tunnel). The Convention Center is two blocks up on the right side in the Portola Plaza. For a map to the location, please visit www.mapquest.com Hotels Portola Plaza Hotel 2 Portola Plaza, Monterey, CA 93940 (831)649-4511 $174.00 single/double (plus 10.05% hotel tax) Valet parking $17/day, self -parking $14/day www.portolaplazahotel.com Monterey Marriott Hotel 350 Calle Principal, Monterey, CA 93940 (831) 649-4234 $176.00 single/double (plus10.00% hotel tax) Valet parking $17/day, nearby self -parking $5/day www. marriott. com 2 2006 Mayor and CouncilMembers Academy E-,,xecutive.Forum 0 0 0 0 0 a a 0 PLEASE NOTE: Session times, titles and topics are subject to change. Registration and CityBooks Open 10:00 a.m. - 5:00 p.m. OPENING GENERAL SESSION 1:30 - 3:15 p.m. Welcome and Opening Remarks President Stepbany Aguilar, Mayor, Scotts Valley; First Vice President Tony Ferrara, Mayor, Arroyo Grande; Director juditb Mitchell, Council Member, Rolling Hills Estates Crucial Conversations and Crucial Confrontations CONCURRENT SESSIONS 3:45 - 5:00 p.m. Youth Commissions: What DoTheyHaveTo Say? Come and exchange ideas about youth commissions. What are their expectations of city government and what is our expectation of the youth commission? Find out more as you explore both avenucs. Speaker: Frank Mecham, Mayor, Paso Robles Negotiating With Public Employee Unions Many approaches are available when it comes to negotiations. From pure bargaining to joint problem solving, negotiations are necessary at contract renewal. How do you deal with it? Speaker: Kathryn McCullough, Council Member, Lakewood Effective Leadership: How To Accomplish Your Objectives "This session will examine the role of council members. The goals are to get along and be effective. Now that you have been elected, discover how to turn your ideas into new policies. Learn from an expert who has worked with effective and ineffective council members. Hear the war stories of council member feuds and failures, and discover how to turn this around. And remember, there is no "i" in democracy. Speaker: L. Michael Tompkins, Ed.D., Straight Ahead Management, Citrus Heights Reception in Memory Garden 5:30 - 6:30 p.m. Graceful stucco archways framed by multi -colored roses and other flowers make the historic Memory Garden a photographer's favorite. Stucco walls of the Pacific House isolate this garden from the city, creating quiet and solitude. The Memory Garden is located behind the Pacific House in the Custom House Plaza between the Portola Plaza Hotel and the ocean. Enjoy good food, good music and good company as you make plans to have dinner in beautiful Monterey. Register online. P 4 0 0 0 0 0 THURSDAY, PLEASE NOTE: Session times, titles and topics are subject to change. Registration Open 7:30 a.m. - 5:00 p.m CityBooks Open 8:30 a.m. - 5:00 p.m Networking Breakfast 7:45 - 8:45 a.m CONCURRENT SESSIONS 9:00 -10:15 a.m Re -cap of the June Primary - Where Are We Now? (Sponsored by California Elected Women sAssociation for Education and Research- CEWAER) While 1992 was dubbed the Year of the Woman, 2006 is showing a downturn in the number of women running for and winning political office. In the State Legislature, women could potentially lose 16 of the 37 seats they currently hold. On the local level, women hold less than 30 percent of city council seats statewide. Join board members of CEWAER for a panel discussion recapping the June primary election. We'll take a look at how women candidates fared, how the numbers of women in elected office are being affected, and why this matters. Speakers: Rachel Michelin, Executive Director, California Elected Women 's Association, Sacramento; Sedalia Sanders, City Council Member, El Centro; Charlene Zettel, Director, California Department of ConsumerAffiiirs, Sacramento Coastal Cities and the Coastal Commission If you are in a coastal city, this session is for you. Coastal cities have some unique planning challenges and also deal with the coastal commission. Come and share your ideas that have worked in your city. Moderator/Speaker: Jere Melo, Council Member, Fort Bragg; Speaker: Some Members of the Coastal Commission (invited) Telecommunications The telecommunications debate at both the federal and state levels promises to be a key issue for cities in 2006. The primary goal for local government interests in the debate is to provide the best tele- communications services to all of the constituents in our communities. A key factor in achieving this level of service is to enable competition among all telecommunications providers. Full details as this policy area develops will be forthcoming. Speakers: TBD 2 Mobile Home Parks: Local Enforcement Authority Over Health and Safety Issues This session will address the health and safety issues of mobile home park residents. It will provide insight into how a city may retain jurisdiction over the enforcement of the State's complex mobile home regulations and successfully administer those regulations in an efficient, timely and workable manner. The panel will address remedies provided under the Mobilehome Parks Act (Title 25) and discuss other remedies that are available to cities such as the city's municipal code, the California Mobilehome Residency Law, the California Drug Abatement Law, the California Unfair Business Practices Act and even local rent control ordinances. Moderator: Kathryn McCullough, Council Member, Lake Forest; Speakers: Steve Quintanilla, City Attorney, Rancho Mirage; Dana Hobart, Council Member, Rancho Mirage GENERAL SESSION What's Hot in California 10:45 a.m. - Noon Get up to the minute information on what will effect cities this summer and this November. General Luncheon Noon - 2:00 p.m. CONCURRENT SESSIONS 2:15 - 3:30 p.m. Information Technology and How To Implement in Your City From home access e-mail to a city website, many uses of technology allow you to communicate with constituents. It sounds good but what, if anything, is the downside? Discover how you can stay in touch and also stay out of trouble. Speaker. - Jim Mada ff er, Council Member; San Diego and 2"" Vice President, League of California Cities (continaaex PLEASE NOTE: Session times, titles and topics are subject to change. Development in Floodplains: What Elected Officials Need To Know To Make Informed Decisions Learn what you, as an elected official, need to know about flood management. What questions should you ask when considering development projects in your city to ensure that you don't unintentionally put people in harms way due to flooding? Learn what has been happening legislatively in Sacramento regarding funding for flood control infrastructure, development in flood zones and the League's flood management principles. Speaker: Yvonne Hunter, Legislative Representative, League of California Cities, Sacramento Working With City Managers and Department Heads The city manager and city staff, in their relation- ship with elected officials, are often called upon to deal with complex issues that have political implications or overtones. Listen to an exchange of issues, problems and ideas of how to handle typical "sticky" issues. Speaker: Steve Preston, Deputy City Manager, Scan Gabriel Healthy Children, Healthy Future It takes a whole village to raise a child. How can you have a safer and healthier city for your children? Many issues come to mind — nutrition, housing, child care, pre-school, air quality, etc., some of which are legislative issues. Listen to a panel share their ideas about child care to make your community stronger. Speakers.-Assemblymember Todd Spitzer (invited); Maureen Fitzpatrick, Ph.D., Assistant Professor, California State University, San Marcos CONCURRENT SESSIONS 3:45 - 5:00 p.m. Being Street Smart on Ethics (Sponsored by the Latino Caucus) Don't put yourself in a situation in which you unknowingly accept a gift or engage in fundraising or other practices that get you into legal trouble, provide fodder for your detractors and end up in Negister online at • . tomorrow's newspapers. Hear a frank and practical discussion on how local officials comply with both the letter and the spirit of the ethics laws. Speakers: TBD Water Supply: Understanding the Issues Water is life! It provides for healthy city environment and supports a vital economy. Listen to the California State Water Plan Update from a representative of the Department of Water Resources. Also learn about integrated water management projects and innovative things cities can do to provide this valuable resource. Speaker: John Andrew, Chief of Special Planning, Statewide Water Planning, Department of Water Resources, Sacramento Succession Planning and Mentoring A city council needs talented and dedicated staff to achieve its policy and political goals. This session will focus on the role of the elected officials in attracting, retaining and developing their staff talent, especially as a whole generation of senior managers begins to retire from city government service. Speakers: Dr. Frank Benest, City Manager, Palo Alto, - Tim O'Donnell, City Manager, Brea Role of Commissions and Commissioners: What Elected Officials Need To Know Join in a lively discussion about how the city council should interact with commissions. How much direction does the council give? Should council members attend commission meetings? What are appropriate methods of communications and how much oversight should be given? How much authority should they have? Who sets the agenda? You've got questions, we've got answers. Speaker/Moderator: Steve Glickman, Council Member, Los Gatos; Speakers. -Lynn Osborn, Planning Commissioner, Danville; E. Timothy Parker, Council Member, Newman Caucus Reception 5:30 - 6:30 p.m. Enjoy this casual reception offered by the League with its Latino, African American and Asian - Pacific Islanders Caucuses. Have some appetizers and mingle with friends and colleagues before having dinner in beautiful Monterey. Thanks to Clean Energy and Piper jaffray for their support. 00 00 a 0 a 0 0 0 0 0 0 0 0 0 PLEASE NOTE: Session times, titles and topics are subject to change. Registration Open 8:30 a.m. - 2: 30 p.m. CityBooks Open 8:30 a.m. - 1:30 p.m. Mayors and Council Members Department Business Meeting Breakfast 7:45 - 9:15 a.m. Enjoy a full buffet breakfast while taking care of business. The frill agenda will be provided at the meeting. Major department issues to consider are: Election of 2nd V.P. and possible Bylaw changes. Following the business meeting will be the Mayors and Council Members Academy Graduation for the Leadership level. Presiders: President StephanyAguilar; Mayor, Scotts Valley; First Vice President Tony Ferrara, Mayor, Arroyo Grande CONCURRENT SESSIONS 9:30 - 11:30 a.m. Public Service Ethics Laws and Principles lye' Sponsored by the Institute for Local Government this lively session is designed to satisfy the mandatory ethics training requirements imposed by AB 1234 and reflects the Institute for Local Government's extensive research into public service ethics issues. Speaker. -,%Anne Speers, Director, Institute f r Local Government File Your City's Flight Plan Designing a strategic plan that fits specifically into "what we perceive to be" the future is both challenging and risky. Important elements that must be included are such items as identifying a mission statement, structuring a plan of action, and incorporating techniques that will allow those involved to accomplish the desired end result, effectively and efficiently. This session provides the tools to measure a stated aim, identifies the blocks that inhibit accomplishment and outlines the steps necessary to move beyond those blocks to realize a desired end result. Speaker: James E. Milton, PAR, SpeakerMuthor, Agency for Speakers and Entertainers, Yucca Valley O Peninsula Clergy Network Established in 2002 with a grant from the Peninsula Community Foundation, the Peninsula Clergy Network (PCN) has established the nation's first formal, inclusive, geographically based association of clergy. The PCN does not advocate, urge a particular faith, or seek religious solutions to civic and secular issues. Instead, the PCN provides the relationships and framework for fostering awareness, understanding and community engagement. This session will provide participants with the opportunity to examine the role of faith in the lives of California's diverse population and its impact on the institutions of our communities. It explores your role in providing leadership to promote an environment where residents of all faiths feel comfortable in the community and accessing city services. Speakers. -Arne Croce, City Manager, San Mateo; Grace Dyrness, Associate Director, University of Southern California Center for Religion and Civic Culture, Los Angeles; Rabbijay Miller, Executive Director, Peninsula Clergy Network, San Mateo Cities for Healthy Kids —What Your City Can Do This session will update you on the League's Cities for Healthy Kids Program, which is exploring the role your city can play in helping to get eligible kids enrolled in no or low-cost health insurance. Find out what New York City is doing that your city could adapt, results of the League's four focus groups, information about the Teachers for Healthy Kids project and the future of Cities for Healthy Kids. Speakers: TBD Adjourn 11:30 a.m. Jdvanced Leadership Workshops Separate Registration Fee Required - $295 — Saturday, July 29, 8:30 - Noon . PLEASE NOTE: Session times, titles and topics are subject to change. Select One Workshop Below: Redevelopment: Building Better Communities How can redevelopment be put to work in your community? What are the issues and trends that you need to know? This workshop will focus on using redevelopment in building better communities. The impact of the Kelo vs. City of New London decision on the use of eminent domain in California will be addressed as well as the proposed reforms of redevelopment that are being considered by the State Legislature. Speakers:,john Shirey, Executive Director, California RedevelopmentAssociation Various Experts in the Field of Redevelopment The Fiduciary Responsibilities of Elected Officials: Budgets, Audits and Meaningful Reports As a trustee of the city, you have a special and serious obligation to safeguard the fiscal assets of the public. Do you know how to best carry out this responsibility? Do you know the right questions to ask? Do you know what to look for in financial reports to determine if things are fiscally sound? Do you know how to identify trends? Come to this session for practical answers. Speaker: Len Wood, President, Len Wood and Associates, Rancho Palos Verdes Effective Communications and Dealing With the Media As an elected official, being a good communicator is the key to success. How can you use the media to your advantage and how do you prepare for media interviews? Listen as a panel of experts share their wisdom on what to do and what not to do in front of the media. Speakers: League of California Cities Communications Staff With Members ofthe California Association ofPuhlic Information Officers (CAPIO) Brochure photos offered by the following cities: Bel�flower, Chino Hills, Covina, Foster City, Hesperia and Lodi. Register online at www.cacities.org/events I _ A G LJ i ? "ilk c 1400 K Street, Suite 400 Sacramento, CA 95814 www.cacities.org Wednesday, July 26 - Saturday, July 29, 2006 Monterey Conference Center Enjoy casual dress in the relaxed atmosphere of beautiful Monterey Presorted First Class US Postage PAID Permit #2840 Sacramento. CA Registration due before Monday, July Three Ways to Register: • Register online at www.cacities.org/events. Receive a $20 CityBooks coupon for registering online! • Fax the Registration Form to (916) 658-8220 • Mail the Registration Form to: League of California Cities, 1400 K Street, Sacramento, CA, 95814 The meeting will take place at the Monterey Conference Center. Hotel reservations will be made through the Monterey County Housing Bureau. Please make your room reservation accordingly. ConferenceFull ono single day registration available) City Officials $445.00; All Others $545.00; Guest/Spouse Fee $125.00; Optional Workshop $295 Paid registration badges must be worn at all times during the conference events by attendees, spouses or guests. 2006 Mayors and Council Members Academy Executive Forum and Advanced Leadership Workshops Wednesday, July 26 - Saturday, July 29, 2006 Monterey Conference Center, Monterey Registration forms must be received by Monday, July 3, 2006. After this date, please register on -site. Register online at going to www.cacities.org/events (and receive a CityBooks Coupon); OR fill out this form Please enter your name and title as they should appear on your name badge and registration. Indicate guest/spouse's name if attending (if guest/spouse is not a public or city official). Please complete one form per registrant: Name Title Address where confirmation is to be mailed City Zip Code Telephone Fax E-mail for registrant Guest/Spouse Name (additional fees apply) I 0 Paid registration badges must be worn at all times during the conference. It is your meal and events ticket. Single meal tickets will not be available for sale. Events include: • Wednesday reception in Memory Garden • Thursday full breakfast, lunch and reception • Friday full breakfast ©If you require special accommodations related to facility access, communication and/or diet, please contact our Conference Registrar at (916) 658-8291. Caucus Annual Dues (Optional) Latino Caucus $100.00/year Asian/Pacific Islander $100.00/year African American Caucus $100.00/year Subtotal (1) $ NOTE: All cancellations must be submitted in writing and are subject to a $50 processing fee. No refunds will be given for cancellation requests received after Friday, July 21, 2006. Substitutions can be made on -site. Payment Information: Check, money order, Visa or MasterCard are accepted. If you have questions, please contact Conference Registration at (916) 658-8291. If paying by check or money order, please mail to: League of California Cities 1400 K Street, Sacramento, California 95814 NOTE: One day registration is not available Executive Forum (Wednesday — Friday) City Officials All Others Guest/Spouse Fee cU $445.00 $545.00 @ $125.00 Subtotal (2) $ Advanced Leadership Workshop (Friday — Sa_turda Select One ( $295.00 Redevelopment Municipal Finance Communications Subtotal (3) $ Subtotals: (1) Caucus Annual Dues (2) Executive Forum (3) Leadership Workshop GRAND TOTAL $ If paying by credit card, please fax your registration form to (916) 658-8220. CityBooks coupon not available with fax/mail registration. ❑ MasterCard ❑Visa Cardholder Name Credit Card Number Expiration Da� Authorized Signature Register Online and Receive a $20.00 CityBooks Coupon 2006 Mayors and Council Members Academy Executive Forum and Advanced Leadership Workshops Wednesday, July 26 - Saturday, July 29, 2006 Monterey Conference Center, Monterey Reservations must be received no later than 5:00 p.m., Monday, July 3, 2006. Please DO NOT return this form to the League of California Cities. Reserve your room by going on-line www.cacities.org/events OR till out this form completely and mail or fax it to the Monterey Housing Bureau at (831) 648-5373. Please make copies of this form if additional rooms are to be reserved. Use only one form per room. All reservations must be made through the Housing Bureau to receive the conference discounted rates. If faxing this form, please do not mail a duplicate copy. Phone reservations will not be accepted. Hotel check in is 3:00 p.m. and checkout is noon. All reservations, changes, or cancellations must be submitted in writing to the Housing Bureau. Name Title Mailing Address City I Zip Code ' Telephone Fax E-mail Arrival Date and Time ❑ AM ❑ PM Departure Date and Time I ❑ AM ❑ PM Room Preferences: ❑ I will share a room with: ❑ Non-smoking room ❑ Handicapped access ❑ Single — King ❑ Double —I Bed ❑ Double — 2 Beds There are no guarantees on room type, although the hotel will do everything possible to accommodate your request. Room assignments are based on a first -come, first -served basis. Deposit Information: The hotel requires a deposit in the amount of the first night's room rate. Housing forms received without a valid credit card or check deposit will be returned and will not be processed. (No cash deposits accepted.) Please make checks payable to: MCCV-Housing PO Box 1770 Monterey, California 93942 Deposits by credit card require the following information: Cardholder Name Credit Card Number Expiration Date Authorized Signature Please check the hotel of your choice: Portola Plaza Hotel $174.00 single/double (plus 10.05% hotel tax) Monterey Marriott Hotel $176.00 single/double (plus 10.000/0 hotel tax) If the above hotels are full, please refer to the next available hotel according to: Comparable room rate Proximity to conference site Confirmation: If you do not receive a confirmation via e-mail, fax or mails within 14 days after any transaction, please contact the Monterey Housing Bureau at (831) 657-6410. Cancellation: The hotel will make a full refund if the cancellation occurs on or before Wednesday, July 5, 2006. Hotel reservations must be cancelled with the Housing Bureau. Attachment 2 1400 K Street, Suite 400 • Sacramento, California 95814 LLEAGUE Phone: 916.658.8200 Fax: 916.658.8240 OF CALIFORNIA www.cacities.org ,C ITI ES BOARD OF DIRECTORS FUTURE MEETING DATES 2005- 2006 November 18-19, 2005 San Diego Catamaran Hotel (in conjunction with League Leaders) January/February 2006 Dates and Location to be Determined May 18-19, 2006 Sacramento (in conjunction with Legislative Action Days) July 28-29, 2006 Monterey (in conjunction with Mayors and Council Members Executive Forum) location TBA Sept. (6-9), 2006 San Diego (Date to be Determined) San Diego Convention Center 40 OF 'TV AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: June 6, 2006 BUSINESS SESSION: ITEM TITLE: Authorization for Overnight Travel for CONSENT CALENDAR: Two Members of the City Council to Attend the League of California Cities Annual Conference in San STUDY SESSION: Diego, California to be Held September 6, 7, 8 and PUBLIC HEARING: 9, 2006 RECOMMENDATION: Approve authorization for overnight travel for two members of the City Council to attend the League of California Cities Annual Conference in San Diego, California to be held September 6, 7, 8 and 9, 2006. FISCAL IMPLICATIONS: Expenditures for this conference are estimated as follows: Registration $ 435 Travel $ 120 Hotel $ 950 Meals $ 300 Total $ 1805 TOTAL (for two) $3610 Funds for this conference attendance will allocated in the proposed Fiscal Year 2006/07 Budget in the Legislative Program's Travel, Training and Meetings Account (#101-1001-41 1 .51-01). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The League of California Cities will be holding their annual conference entitled "All Politics Is Local" September 6, 7, 8 and 9 in San Diego, California. The conference will include General Sessions each day along with League policy committee meetings and the 29th Annual Expo. Also featured are various business meetings and a variety of program sessions on topics such as housing, economic; development and the environment (Attachment 1). Council Members Henderson and Kirk have expressed an interest in attending this conference. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for two members of the City Council to attend the League of California Cities Annual Conference in Sari Diego, California to be held September 6, 7, 8 and 9, 2006; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, �t Wanda Wise -Latta, Executive Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Announcement -- League of California Cities Annual Conference 2 'J j ATTACHMENT 1 ALL POLITICS IS LOCAL E_ L A G C IT I ES San Diego, California September 6-9, 2006 Registration a line.Fri ., August 11, 2006 ') 'ALLpolitics is local" We've all heard the phrase. But for those of us responsible for providing services to our communities, it's much more than just a phrase — it's a way of life! It's a particularly fitting title for our Annual Conference, when we all come together under our League of California Cities banner to share ideas, success stories, lessons learned and what issues are on the horizon. join us in beautiful San Diego, September 6-9,to participate in this once -a -year opportunity. While federal and state officials debate homeland security, telecommunications, immigration and infrastructure issues, we as city officials know best what these issues mean for our cities and communities.This Conference is the best place to learn what policy proposals, new products and innovative services mean for your city. We hope to see you there! ()�, j � Alex Padilla, President League of California Cities Council Member, Los Angeles 2 League of California Cities 2006 Annual Conference Keynoters Enlighten Rediscovering Play: Bringing Fun and Passion to Your Work Join 2000 of your peers at the 2006 Opening Session Keynote Address to see how you can become a change agent who inspires and motivates your city and staff. Discover how to reap the benefits of a healthy fun environment where people enjoy their jobs, their community and their lives. Using masterful story telling skills to communicate his vast and varied experiences to entertain, enlighten and challenge business leaders and worldwide audiences, Kevin has enlivened organizations such as ICMA,APWA, Starbucks,The Discovery Channel, ESPN, Capital One and the National Hockey League. Experience the power of rethinking city culture, to infusing it with a sense of how new ways of thinking can lead to new ideas and renewed growth. In addition to being the founder of Nike's Katalyst, Kevin is the author of Rules of the Red Rubber Ball: Find and Sustain Your Li fe's Work. Independent Nation:The Past, Present and Future of Centrists in American Politics John is a columnist and associate editor of the New York Sun, former chief speechwriter for Mayor Rudolph W. Giuliani and author of Independent Notion: How the Vitol Center is ChongingAmericon Politics. He is the President of Prides Crossing Executive Communication and an adjunct lecturer at Hunter College, where he teaches a class on great speeches through history. He has appeared on Fox News, MSNBC, the Dennis Miller Show, CNN, and C-Span, and has served as a regular panelist on NPR's Left, Right and Center and ''Battleline" on Radio America. As SO percent of American voters define themselves as political moderates, two-thirds favor political solutions that come from the center of the political spectrum, and Independents outnumber both Democrats and Republicans. Learn from colorful political biographies how this political strategy is truly an enlightened governing philosophy that best reflects the will of the people by putting patriotism ahead of partisanship and the national interest ahead of special interests.This keynote lecture is sponsored by California Communities. Register online at www.cacities.org/ac 4 RIM olicy development is a key part of the League's legislative effectiveness, and the League's Annual Conference Resolutions process is one way that city officials can directly participate in the development of League policy.The 2006 Annual Conference Resolution Calendar identifies the key points in the process. Any elected or appointed city official, individual city, division, department, policy committee or the board of directors may submit a resolution for consideration at the conference. Resolutions must be submitted to the League's Sacramento office no later than 60 days prior to the opening of the conference. Resolutions should focus on direct municipal issues of statewide importance. The League President refers the resolutions to the League policy committees for review and recommendation at the Conference. Resolutions are next considered by the General Resolutions Committee (GRC), which consists of representatives from each division, department, policy committee and individuals appointed by the League President. Resolutions that are approved by the GRC, and resolutions that are approved by the policy committees, but not approved by the GRC, are then considered by the General Assembly. Resolutions approved by the General Assembly become League policy. Other action on resolutions can be to refer back to a policy committee, amend, disapprove or take no action. Late -Breaking Issues Resolutions to address late -breaking issues may be introduced by petition at the Annual Conference.To qualify, a petitioned resolution must be signed by 10 percent of the voting delegates (48 voting delegates) and submitted no more than 24 hours before the beginning of the conclucling General Assembly. All qualified petitioned resolutions are forwarded to the General Assembly for consideration, regardless of the action recommended by the GRC. League of California Cities 2006 Annual Conference I 10:00 a.m. - 2:30 p.m. Policy Committees (Marriott Marina Hotel) 1:00 P.M. Registration Opens 2:00 - 3AS p.m. Pre -Conference Sessions 2:30 - 3:30 p.m. First -Time Attendee Orientation 3:30 - 4:00 p.m. Kick -Off Reception for Attendees and League Partners 4:00 - 6:00 p.m. Hospitality Night Evening on your own - Optional Baseball - San Diego Padres vs. Colorado Rockies �"._ ,-._..,.., .y. _....,,.;__... �r'"r�.��"°�`�°`�`.�:�.��a�z �`:�._.��.� .F.�.__,�.,a,:max" .;�,-� �✓y :,...�':.,__. � '.,,. ,�: 7:30 a.m. Registration and CityBooks Open Breakfast Buffet 8:00 - 9:30 a.m. Concurrent Sessions 9:45 - 1 1:00 a.m. 1 1:00 a.m. - S:00 p.m. Expo Open 1 1:30 a.m. - 12:30 p.m. Lunch on Expo Floor 1 1:1 S a.m. - 12AS p.m. Institute for Local Government Luncheon Symposium (Additional registration fee — ticket required) 12:45 - 2:00 p.m. Department Meetings 2:30 - 4:00 p.m. Concurrent Sessions 4:15 - 5:00 p.m. Small Discussion Groups 5:00 - 6:30 p.m. Host City Reception Register online at www.cacities.org/ac Tentative Schedule of Events as of r(subject 7:30 a.m. Registration and CityBooks Open 7:30 - 8:45 a.m. Regional Networking Breakfasts (Contact your Regional Rep — additional fee may apply) 9:15 - 10AS a.m. Concurrent Sessions 9:30 - 1 1:00 a.m. Board of Directors Meeting 10:15 a.m. - 3:30 p.m. Expo Open 1 1:00 a.m. - 12:15 p.m. Concurrent Sessions 12:15 - 1:30 p.m. Expo Lunch -Around 1:30 - 3:00 p.m. General Resolutions Committee Meeting 1:45 - 3:00 p.m. Concurrent Sessions 3:00 - 3:15 p.m. Expo Announcement of Prize Winners 3:15 - S:00 p.m. _. 6:00 - 8:00 p.m. Latino Caucus Reception 7:30 - 9:00 p.m. Death by Chocolate Reception 9:00 - 1 1:00 P.M. Asian -Pacific Islander Caucus Karaoke Reception 8:30 - 9:45 a.m. or clud� g , r:nal 3usiress McC.4 s; GerIe ai ResoI t r i`t e. !P �Jmr11,...e: R._.r_{rt 10:00 a.m. - 12:15 p.m. Post -Conference Sessions f. ur 6vironmen W W 5' 0 5. R ti u s — W Determine new ways to reduce stormwater pollution and comply with your permits. Hear about the latest programs, issues and resources. r Litter is a health, water quality and community beautification issue. Find out what your colleagues are doing to reduce litter in their cities. This session will present the basics of CEQA for non - practicing professionals and decision -makers, including applicable projects, exemptions, overall process, timelines, legal limits, etc. Photo provided by the City of Lak(, Elsvore 6 League of California Cities 2006 Annual Conference Most cities have undertaken energy efficiency projects for city facilities that pay for themselves and save the city money.This session will explain how to evaluate and retrofit existing city facilities to conserve energy and save money. It will also highlight ways to go beyond the basics to the next steps of energy efficiency. Water, water everywhere and not a drop to — waste! What is the long term water picture in California? What role will development of new sources, water conservation, land use patterns and technology play in the next 20 to 50 years? Come learn about California's water future. Our Future What are cities doing today in WI-Fi.This hot session will look at the current technology, limitations in the marketplace and legislature, and what the future looks like E Do you have a 24/7 city hall?The Internet has allowed us to provide information to our customers anywhere, at any time. We all have websites, but what will take you to the next level of service? This session will look at the best application, uses and limitations of E-government. Cities throughout California have the power to create billions of dollars in capital improvements and public benefits through creative use of the initiative process, land use authority and public/private partnerships.You will learn how the cities of Irvine, Rancho Santa Margarita and Yuba City have used these and other techniques to develop significant regional and local projects. Schedule subject to change. Register online at www.cacities.org/ac Photo provided by the City of Chino Hills Cities with unfunded pension obligations can save money with pension obligation bonds, but there's a lot you should understand about the nature of these bonds before you decide.This informal discussion session for elected and appointed officials will address how unfunded liabilities affect your bottom line and how pension obligation bonds work:. What are the greatest threats to city budgets? What city revenues are hot and not? How does Proposition I A protect city finances? What can cities expect from the Proposition 42 transportation sales taxes? Learn about t-)e latest city finance issues and the essentials you need to know to keep your city budget strong. Get answers to your most perplexing questions about city finances. What works for cities instituting successful economic development projects? Who is involved and where do you begin? What is on the horizon for the future of business, industry, commerce and manufacturing? How will your city prepare for its part of the future? Hear a panel of experts and peers discuss present and projections for economic development. m This interactive session examines processes involved when cities decide to finance, design and implement new or replacement facilities.Topics such as creative financing options, bond campaigns and tapping available sources of funding; building public interest and support for the effort and planning and designing sustainable facilities to serve the community into the future will be discussed. Many cities are looking for new ways to partner with their electric utilities and their residents to put overhead electrical lines, and other utilities, underground. Find out how different cities and utilities are approaching this method of city beautification and public safety. y� y here Wi .tYe Photo provided by the City of Fremont State Mandates Recent years have seen several new laws that limit local discretion in developing local housing policies.This session will explore these new "one size fits all" standards with an eye toward identifying strategies to use to assure that the unique conditions in your community are still addressed. "Cool Cities'' has increasingly become a buzzword among community and economic development practitioners. The pursuit of the creative class, and the opportunity to reverse the brain drain that has plagued communities, is a hot topic. After examining nearly 250 best practice communities in 10 states, a series of actionable approaches were identified to enhance a small town's viability as a place where people of all ages want to live, work and play.This fast -paced virtual tour presentation of successful initiatives in other small towns across the midwest/east outlines the research findings, and provides strategies to assist in building community. rrt 8 League of California Cities 2006 Annual Conference Historic Preservation Ideas & Issues The preservation of a city's historic resources is an important and sometimes controversial issue. Share the strategies, ideas, successes and failures that communities have faced in this interactive discussion forum. Mansionization The rebuilding boom often creates giant homes that stick out in traditional neigh borhoods.This session will explore ways that cities can help homeowners make improvements that retains the original charm and character of the surrounding neighborhood. Redevelopment: Current Political Roadblocks and Where We Go From bare The Supreme Court's 2005 decision on Kelo v. New London led to legislative hearings and other activities resulting in efforts to reform redevelopment and to curtail the use of eminent domain by public entities.This session will review the status of legislation and ballot measures and what they mean to local government. Elected and appointed officials will learn what their next steps will be in using redevelopment as a tool for community and economic development. Photo provided by the City of Imperial Beach Schedule subject to change. Register online at www.cacities.org/ac Photo provided by the City of Chino 2006 has been the most active year on policies concerning eminent domain. Numerous reform measures have been circulated in the Legislature and by initiative.This session will focus on the latest state and national discussions, and related November ballot measures. Experts will present a lively discussion on the hot housing issues that surround your city. From build -out to smart growth, from mixed use to urban sprawl, you will find peers and panelists to discuss your issues and concerns. Housing DensityThrough DesirableDesign California cities are facing the "dilemma of density."This includes the need to accommodate regional housing requirements and market forces, including multi -family projects, while balancing community concerns and reaction to the perceived ill-effects of density.This session will explore design techniques that can help blend density into existing neighborhoods. Congestion — Finding Local Relief The Governor and Legislature have made traffic congestion relief a priority for the state's highways. Local officials also have to contend with congestion on the local system. How are cities addressing local traffic congestion issues? r 9 j� Photo provided by the City of Lake Elsinore If an infrastructure package appears on the November ballot, how would cities benefit? What could be expected for the future of California's aging infrastructure if a package doesn't appear? Opportunities and Rewards The states' Blueprint Planning Program ($10 million over two years) provides MPOs (Metropolitan Planning Organization) and COGS (Council of Governments) the opportunity to integrate housing, transportation and conservation planning. How will this effort impact your community? This interactive session will provide a"toolkit" of things local elected officials can do to better manage and implement Blueprint Planning. The AgingBoom: Planning for the t Generationof Older Adults How is your city preparing for the seismic shift in age demographics? One in five Californians will be age 60 or older as soon as 2020.Over the next three decades, California communities will experience an unprecedented demand for housing, transportation, lifelong learning, employment, civic participation and support services for older adults. Explore successful strategies that support aging in place, community engagement and smart growth. Find out how the Section 202 program was used by one city and its partners to create affordable senior housing. A bilingual tutoring program and other promising practices will be described. 10 HowGovern inThe 2`'' Annual Institute for Local Government Lunch Symposium How To Talk About Government The Symposium will present current research on the public's often skeptical attitudes about the public sector. Local officials will learn how to enhance trust and confidence through more effective communication with constituents about the public purposes of government. The cost for this special Luncheon Symposium is $40. Please indicate your registration under "Optional Items'' on the form on page 23. Communicatingthe Government's Role to the Public: Post -Symposium Discussion This event will provide an additional forum for discussing the public's view of government and how effective communication about government can be integrated into the daily work of public officials.The intent will be to promote greater public confidence and effective policymaking. Code Enforcement A comprehensive administrative approach to code enforcement can bring code compliance to over 95 percent. Learn options for dealing with code violations to ensure timely compliance. Photo provided by the City of Redlr,nds League of California Cities 2006 Annual Conference n f— fiavv, To Pun a City Council Meeting ID Whether you are a mayor, council member or a city commissioner, it is always good to know how to run a meeting and the specifics of parliamentary procedure.This session, for veteran or new mayors and council members, will provide tips on parliamentary procedure, motions, amendments and general guidance on how to run a smooth and inclusive meeting, even with controversial and hotly contested issues on the agenda. Strategic Planning — Setting Goals for City Councils and Staff Developing a strategic plan will not only help steer your city through difficult challenges and changing times, but can also provide strategic goals which your city council and staff can work together to achieve. Learn how effective goal setting by the city council can provide a blueprint for evaluating if your city is moving in the right direction. Mediation and Negotiated Problern Solving Approaches to Municipal Disputes Mediation and other approaches to negotiated problem solving can be important tools in addressing a wide range of internal and external municipal conflicts.This session will explore various conflict resolution applications and discuss how local officials can analyze disputes and apply these processes successfully. Lessons To Be Learned in Disaster Recovery A number of cities in California have had to deal with natural disasters whether they were fire, flood or earth- quakes. Find out what other cities have learned (good and bad) from their experiences. Public Apt This discussion forum is an opportunity to share your views on the value of public art.What should it be? Where should it be? How should it be funded? Should a city have a public art policy or master plan? Come prepared to share your experiences with your colleagues. Register online at www.cacities.org/ac Photo provided by the City of Norco The Gray Zone Where Public Safety and Civil Rights Collide Sex Offenders in Your City An increasing number of cities are either adopting or considering adopting laws targeting sex offenders.This includes prohibiting registered sex offenders from coming or living within 200 feet of schools, day-care centers, playgrounds or any other place where children are present. However, are sex offenders protected by housing anti- discrimination laws? Join this eye-opening session to learn about local ordinances, what motivated them, and how the laws are viewed after implementing them. Developing Commissioners Cities rely on commissions and their volunteer commissioners to interact effectively with residents and -to conduct important municipal business.This session will offer ideas on selecting and preparing commissioners for their, new roles, and for ensuring good relations between council and commission members. * Schedule subject to change. PartneringTo Maximize Resources: Public/Private and Across jurisdictions This session will give an overview of public/private partnerships and highlight best practices in planning and implementing joint use projects between cities and schools. Cities' experiences will be highlighted. Practical ideas for creating public/private partnerships and for collaborating across jurisdictions will be given. ?� .:The People We Serve _ ! OPEB (Obligations for Post Employment Benefits) What are the challenges facing local governments in identifying their obligations for post employment benefits. The presentation will focus on GASB 45, the management of OPEB liability and the potential implications for good (or bad) management of the obligation. How To Deal With Homelessness/Panhandling How do you pass local ordinances that give your police the authority to deal with problem behaviors, such as aggressive begging and urban camping, without seeming anti -poor or cruel? Hear success stories and creative approaches to improving local homeless services so people aren't left in the cold. Day Labor Centers? How Cities Respond Facing the controversies that typically surround the issue of day laborers, some communities have responded by developing day labor centers or halls. Presenters will offer different center models, and the discussion will acquaint participants with questions of purpose, design and tools for consensus building. Pension Reform Has interest in pension reform died or is it waiting for the right organization to pick it up and put it before the voters? The public pension reform issue can have a tremendous effect on public employment in California; are public employers prepared? Find out if your city is moving in the right direction. 12 Photo provided by the City of Monrovia Can We Really Build Cities Without Building Communities? THE GOOD NEWS: Public officials are successfully achieving well -run cities.THE BAD NEWS: Unfortunately, this isn't enough as residents increasingly realize that their quality of life depends on being part of a city community. Join an interactive discussion on how to enhance community building in your city as a foundation for successful civic engagement and governance. InvolvingYour City's Immigrant and Refugee Communities. Doing It Their Way Participants will discuss ways to develop and support the leadership and public involvement of immigrant and refugee communities.Topics will include: avenues for more effective outreach and communication strategies; bridge building opportunities for city government with ethnic - specific organizations; and ways to support civic leadership skills and confidence in these communities. Obesity Prevention With growing obesity rates and chronic diseases occurring in our children, Californians don't have time to wait to combat the weight crisis in our communities. Join with national and state experts to learn what is going on, and what your city can do to develop an action plan for prevention. League of California Cities 2006 Annual Conference, A- { s 3 . Town &Gown California's colleges and universities are vital parts of our communities, and they bring unique benefits and challenges to cities. Relations between higher education institutions and their host cities can involve a wide range of issues including land use, transportation, public safety and service collaboration. Among the many challenges are great opportunities for collaboration and mutual benefit. Join this small discussion group to share your ideas and concerns Management Planning for City Staff With more than 45 percent of local government employees over the age of 45, many local governments are developing succession planning strategies within their organization. Does your city have a plan to train and mentor your existing staff to become the next generation of local government mid and top-level managers? Come and learn how your city can implement effective strategies to provide your staff with the training they will need for your city to succeed. Education Crisis! Impacts That Create Economic Disparities in Latino Communities Learn how local elected officials can address the substantially reduced economic earning power of Latino communities during a time when Latinos comprise 1 /3 of California's population, yet have a 40-50 percent high school drop -out rate, and Latinas are at the top of the list for teen pregnancies. Hear experts in the field discuss the correlations between immigration and the high school exit exam, and impacts to communities when the high school drop -out rates are growing in Latino communities. * Schedule subject to change. UF I CA I I I ()I' f A T I F S Vision To be recognized and respected as the leading advocate for the common interests of California's Cities Mission To restore and protect local control for cities through education and advocacy in order to enhance the quality of life for all Californians " , , 8 Register online at www.cacities.org/ac 13 r . unctioning as professional societies with educational and networking opportunities, the League's eleven municipal departments play an essential role in forming League policy and programs. Departments serve as a catalyst for networking and training city officials within specific fields.The Departments make appointments to League policy committees, assist the League with conference program development and are represented on the League's Board of Directors. Department business meetings and sessions will be held Thursday, September 7, 2006. Be sure to bring representatives from your city to attend the Conference and their respective department events. City Attorneys Department Department business meeting and election of officers City Attorney Department Legal Track The City Attorneys Department program will include presentations on various current and recurring legal issues that impact cities. Presentations will also include updates on municipal and personnel litigation, as well as land use and civil rights litigation. Department business meeting and election of officers. Crash Course in Planning City clerks post the notices, schedule the public hearings, prepare the resolutions, receive the appeals, publish the ordinances, and type the minutes for countless planning and land use items.This session will help city clerks understand planning basics including purpose, procedures and acronyms. y< Department business meeting and report on election of officers. Heading Into the Future of XTreme Leadership A discussion of key Department activities and roles in accomplishing the League's strategic plan. Employee Relations Officers Department ent Department business meeting and election of officers Fire Chiefs Department Department business meeting and election of officers. Update 2006 Department officers will give an update on what has been accomplished over the year, a legislative update and details about the 2006 League Fire Chiefs Leadership Conference 14 Department business meeting and election of officers. Impact of Current Litigation on Local Government Revenues Hear the most up-to-date analysis of recently decided case laws that could or will impact your revenue stream in varied program areas. Is local control under threat from the judiciary, as well as the legislative arms of government? .. S 2.. Department business meeting and election of officers. Mayors and Council Members Academy Graduation Parrs, Recreation and Community Services Department Department business meeting and election of officers. Health and Wellness Issues In Our Cities Planning and Community Development Department Department business meeting and election of officers. Housing — Crises and Opportunities Please check League website for schedule update. Department business meeting and election of officers. Update 2006 Department officers will give an update on Department business, such as accomplishments, legislation and important events relating to transportation and public works. League of California Cities 2006 Annual Conference egional Divisions function as the League's on -the - ground grassroots advocacy teams.They are a great way for city officials to get involved in grassroots activities that support the quality of life in their community.The divisions also provide the League Board of Directors with necessary input and counsel from a diverse range of perspectives among a membership dispersed throughout a large state. Divisions are staffed by League regional representatives.The "regional reps" help division officers develop informational programs and organize grassroots activities to support League legislative or policy goals. Most divisions will host Networking Breakfasts on Friday, September 8 in conjunction with the Annual Conference. Contact your regional rep for more information. Photo provided by the City of Irvine Photo provided by the City o f Santa Barbara League Caucus Networking Group The League is committed to promoting involvement for all officials and staff to reflect the diversity of Califorria's cities. In addition, having groups within the League whose purpose is to connect city officials, sharing similar characteristics with one another, promotes the League's mission.The League has recognized the following diversity groups: the Latino Caucus, the African -American Caucus and the Asian -Pacific Islander Caucus. The African -American Caucus will tentatively offer a networking luncheon at the Conference. The Asian -Pacific Islander Caucus traditionally each year hosts a fun and festive Karaoke Reception. This event will tentatively be held in the late evening on Friday, September 8. The Latino Caucus 16"' Annual Gala Award Reception will be held Friday, September 8. All registered attendees are invited to enjoy a live musical performance, fine hors d'oeuvres and breathtaking waterfront views as we honor Latino leaders from throughout California, and the advancement of past Caucus president Maria Alegria to the presidency of the League of California Cities. rye � Register online at www.cacities.org/ac is Exhibitor Speaker TheaterNew., oin us as we welcome eight enlightened presenters as they take to the podium to outline their organization's special product or service. Seating is limited, arrive early to learn how you can be more effective in making critical decisions for your city. Are You Serving Your Citizens Efficiently? How do your departments compare on resolving service requests? How many applications are open? Where are most of your unpaid fees? Could your budget dollars be spent more appropriately? Come learn how MyHansen helps you quickly detect backlogs and service breakdowns so you stay on top of your agency's workload. Sponsored by Hansen Information Technologies. Arsenic Removal Facility To assist in maintaining the public welfare, Quad Knopf designed an 18-mgd water treatment facility for the removal of arsenic from a city's groundwater supply.The facility is designed treat water for all city wells, and to bring arsenic concentration below the proposed EPA maximum contaminant level. Sponsored by Quad Knopf. How Municipalities Can Save Time and Money in Their Budgeting, Reporting and Financial Analysis Applied Analytix will demonstrate specific expertise in helping California municipalities' significantly improve their budgeting, reporting and financial analysis at a cost any city can afford. For example, one of our clients, a medium-sized California city, saved six weeks on their budgeting cycle and streamlined the process for all future initiatives. Sponsored by Applied Analytix, Inc. Schedule subject to change. 16 NET: The Future of Thin Client Applications The Smart Client technology was introduced as the future thin client model with the advent of the Microsoft .NET platform. It is considered by some to be the only true zero -weight client as it does not require the use of a browser (Internet Explorer specifically) or any other client -installed objects. Join our representatives for an overview of Microsoft's new technology and a demonstration of our application which leverages the .NET environment. Sponsored by Springbrook Software. Onsite versus Offsite Notification Systems Emergency management personnel are interested in how to effectively communicate to residents in time of emergency. There is confusion about mixing telephony, software, and emergency notification together.When examining notification systems, it is often confusing as to the differences between offsite and onsite systems.This presentation will discuss the pros and cons of onsite versus offsite systems. Sponsored by Reverse 91 I. Strengthening Your General Fund and ImprovingYour Community with Community Facilities Districts CFD financing has evolved from straightforward infrastructure financing into the premier local government financial and fiscal tool for managing new development. This session will examine how CFDs can increase revenues to the general fund for public safety services. Also how to best fund desirable public improvements throughout your community — without raisirg taxes for your existing residents. Sponsored by Piper joffray. The Good,The Bad, and The Ugly! 60 Degree Feedback Evaluations on city professionals are a powerful tool to measure their 18 key leadership and management competencies. Sponsored by Center for Effective Organizations. Why Emergency Plans Fail? Recent disasters reaffirm the need for not only having an Emergency Response Plan (ERP) but also to know the plan, train with the plan and know how to implement an effective and efficient disaster response.This presentation highlights why even the best plans may fail unless key points for disaster response success are addressed. Sponsored by American Homeland Solutions. League of California Cities 2006 Annual Conference r EL M Ii An eet with representatives from over 300 private firms, non-profit organizations and public agencies at the 29'f Annual Exposition.This professional trade show will showcase products and services that deliver results for the problems your city encounters. Return to your city with new ideas to implement progress and change in your community. Exposition opens Thursday, September 7, 1 1:00 a.m. - 5:00 p.m. and Friday, September 8, 10:15 a.m. - 3:30 p.m. See our list of exhibitors as of April 2006.Those listed in bold are also recognized for their support of the League Partners program. For a current list of all exhibitors, please visit www.cacities.org/expo. For additional information contact Rebecca Murrin at rmurrin@cacities.org or (916) 658-8237. 3M Company Traffic Safety Systems Division AAA Flag & Banner Accela. Inc. AIG VALIC Almetek Industries, Inc. Amano Cincinnati, Inc. AMCO Water- Metering Systems. Inc. American Honda Motor Co. Inc. Arerican Massage Therapy Assn. - CA Chapter Arneron Pole Products Applied Analynx, Inc. Asphalt Zipper. Inc. Association of California Water Agencies AtPa( Avery Associates. Inc. Best Best & Krieger, LLP Big League Dreams USA Boeing Enterprises Bronze West Imports Brother International BTI Appraisal & Consulting Bureau Yeritas Burrtec Waste Industries, Inc. Buxton California Association of Code Enforcement California Association of Public Purchasing Officers (CAPPO) California Building Industry Association California Building Officials California Communities/U.S. Communities California Department of Housing & Community Development California Department of Water Resources Califomia Fire Fighter/Candidate Physical Ability Test California Housing Finance Agency California Integrated Waste Management Board California Joint Powers Insurance Authority California Library Association California Nevada Cement Promotion Council CAPERS CATRUST Carollo Engineers/EMS Carter & Burgess. Inc. Cascade Engineering CDS Technologies Center for Effective Organizations The Center for Water Education CGI Communications. Inc. CH)M HILL-OMI Chameleon Ways, Inc. Charles Abbott Associates, Inc. Chong Partner s Architecture CirclePoint Cingroup Global Markets. In,,. CityWorks Civica Software Civil Justice Association of California Claims Management Service - State Fund Clean Energy CleanStreet CRW Associates CSAC Express Insurance CSE Insurance Group CSG Consultants, Inc. DANCO Dapeer. Rosenblit & Litvak, LLP Dave Bang Associates, Inc. David Evans and Associates. Inc. DegreedJobs.com Dekra-Life DELL Computers Desmond, Marcello & Amster (DM&A) Diesel Technology Forum DMJM HARRIS, Inc. DTSC-Registered Environmental Assessor Program (REA) E. J. De La Rosa & Co., Inc. e-Civic, Inc. ECO Resources, Inc. Election Systems & Software Environmental Specialty Products ESRI Fancy Street Clock Co., LLC Field Paoli Fieldman, Rolapp & Associates Godbe Research Graphic Solutions The Grasshopper Co. Griffin Structures, Inc. Hansen InfonnationTechnology Harrington Decorating Company Harris & Associates HdL Companies Hilton Farnkopf & Hobson, LLC Hoke Outdoor Advertising. Inc. Ice Energy ICMA Retirement Corporation Image Sales, Inc. ING Financial Advisers Integrated Paving Concepts - StreetPrint International Parking Design James Hardie Building Products JAS Pacific Katz, Okitsu & Associates Kimley-Horn and Associates, Inc. Kove Engineering, Inc. L.B. Hayhurst & Associates LaidlawTiansit Services. Inc. Register online at www.cacities.org/ac LakeTraffic Solutions Laser -fiche Document Management LexisNexis Liebert Cassidy Whitmore LPA, Inc. LSA Associates, Inc. Lurnec Manufactured Housing Educational Trust (MHEI) Material and Contract Services Matrix Consulting Group MAXIMUS, Inc. MBIA MuniServices Company McDonough Holland & Allen PC MICE Corporation MetroFi Meyers Nave Moore lacofano Goltsman. Inc. Municipal Services Group Inc. Municipal Software National Certification Board forTherapeutic Massage and Bodywork National Rifle Association Navigant Consulting, Inc. Next Ten Nobel Systems. Inc. Nor -cal Waste Systems, Inc. The Olson Company Omni -Means. Ltd. Otto Environmental Systems, LLC Overiand. Pacific and Cutler, Inc. PACE (Pacific Advanced Civil Engineering, Inc.) Pacific Gas and Electric Company Pacific McGeorge School of Law Paragon Partners Ltd. Parkeon PARS PBS&J Pechanga Band of Luiseno Indians PERC (Pacific Environmental Resources Corp.) Petrochem Marketing. Inc. (P.M.I.) Piper jaffray PLANETBIDS, Inc. Playgrounds By Design Precision Concrete Cutting Prison Industry Authority Public Entity Risk Management Authority (PERNA) Public Financial Management Public Policy Institute of California Public Sector Personnel Consultants Public Service Skills. Inc. Quad Knopf Ralph Andersen & Associates Ratcliff P.BF Consulting Red Flex Traffic Systems Revenue + Cost Specialists, LLC REVERSE911 RJM Design Group. Inc. RKA Civil Engineers, Inc. Rosenow Spevacek Group, Inc. RRM Design Group Schaefer Systems International, Inc. Shane's Inspiration Siemens Building Technologies Sierra Display, Inc. Solid Terrain Modeling Inc. Southern California Edison Company Southern California Housing Development Corporation Southern California Library Literacy Network Southern California Ready Mixed Concrete Association Southland Industries Springbrook Software Standard & Poors Staples Business Advantage Stone & Youngberg, LLC Stormwater364, lnc. Sun Valley Lighting SunGard Pentamation Inc. Survive -All Industries, Inc. Swinerton Managernent &Consulting SyTech Solutions Thunder Mountain Enterpnses, Inc. TNT Fireworks Tobacco -Free Communities Coalition Toter Inc. Traffic Safety Corp. Tramutola, LLC Trex Company, Inc. Tribal Alliance of Sovereign Indian Nations Twenty First Century Communications Tyler Technologies, Inc. USA Not th Valley Power Systems Vanir Construction Management, Inc. Veolia Water North America Walker Parking Consultants Waste Management Wausau Tile, Inc. West Coast Aibot-Ms, Inc. Wildlands, Inc. Willdan, MuniFinancial,Arroyo Geotechnical and American Homeland Solutions W LC Architects, In(. WTC (as of I) 1106) 17� In addition to its own publications, the League of California Cities makes available current titles which have a particular relevance to local officials. CityBooks inventory can be purchased online or by visiting the onsite bookstore. Watch for special VIP book signings. All attendees who register Online only, by Friday, August 11, will receive a $20 discount coupon to use at the CityBooks bookstore during the Conference on September 7 or 8. For a complete listing of available titles, please visit www.cacities.org/store. City Pin Display A large map of California will be available on which to place your city 's pin and to show your city is represented at the Conference. Bring plenty of extras to share and trade with colleagues from other cities. Contact your hotel concierge for referrals for childcare, shopping, tours and events while in San Diego. First -Timers Activities Special arrangements to welcome first-time attendees include an orientation briefing on Wednesday afternoon, prior to the Opening General Session.When you register online, in advance, you will be sent a packet of information to help you prepare to attend the meeting. utnam This program recognizes outstanding cities that deliver the highest quality and level of service in the most effective manner possible.Visit the special displays by cities that won the 2006 prestigious Helen Putnam Award for Excellence, and discover what your city can learn from their success. Institute for Local Government The ILG is offering a 2nd Annual Luncheon Symposium on Thursday, September 7 from 1 1: 15 a.m. -12:45 p.m. Reservations are $40 each. Space is limited and tickets are available only through the advance Annual Conference registration process. For more information on this event, please visit www.iisg.org. League Caucus Networking Groups Be sure to sign up to join one or more of the League Is Caucuses: African -American, Asian -Pacific Islanders and Latino. Each will host a networking event at the Annual Conference open to all attendees. This valuable program offers businesses and non-profit organizations an opportunity for dialogue, participation and support with the League and cities.The League greatly appreciates the involvement of all our League Partners and thanks them for their support. Learn more about the program at www.cacities.org/leaguepartners. 18 The League of California Cities is a State Bar of California MCLE approved provider. Detailed information on the hours of credit will be in the final program. City attorney papers are available on an advance -order basis for $50 and will be available for pick up at the Conference in the CityBooks area. Papers ordered, but not picked up at the Conference will be shipped after the Conference at an additional fee. 4) 6 Mayors and Council Members Academy w v This voluntary program for mayors and council members consists of a series of educational programs specifically designed to provide core knowledge and skills needed to be more effective in office.The Academy has three levels: Basic Leadership Academy, Advanced Leadership Academy and Leadership in Action.You may participate in all three levels at the same time. For more information on the Academy, please contact Paul Flint at mca@cacities.org. Spouse/Guests attending the Conference with a registered attendee must purchase a Spouse/Guest registration. An eligible spouse/guest is someone who is not an elected or appointed public official or who does not conduct business with public officials or agencies. Registered spouses/guests are welcome at the sessions the Expo floor and related receptions. Official 2006 League Annual Conference badges are required for attendance at all events. College studentsstudyinglocal government and who are not city employees may apply to volunteer at the conference to receive a reduced ($100) or no cost registration, if their primary academic advisor makes such a request in writing to the League of California Cities Annual Conference Registration. Limited volunteer opportunities are available. The 2006 and 2007 Annual Conferences will not offer a high school youth program due to the dates of conference and their relation to the first weeks of the fall quarter school calendar. Supplemental Session Materials Handouts and materials received in advance from speakers will be available at City Hall or in each session room.Where possible, these materials will also be posted on the League's Annual Conference web page for you to view after the Conference at www.cacities.org/ac. Sessions at the Annual Conference will not be audiotaped. t 3 League of California Cities 2006 Annual Conference t . , .. Host City Welcome Reception A Taste of the Gaslomp -The unique storefronts, wide brick sidewalks, traditional gaslamps, mature trees and historic architecture of the neighborhood create the perfect backdrop for this spectacular event. An interactive venue is created with an extensive food and beverage package combining an eclectic mix from the best of our local chefs. League of California Cities Conference attendees will enjoy the freedom of moving from venue to venue, while networking exclusively with fellow attendees. An official 2006 League Annual Conference Registration badge will be required to attend this special event on Thursday, September 7. 1.1c -d I n o', i Relax, soak in San Diego. Let your surroundings dictate a new appreciation for all the good things San Diego has to offer. San Diego is renowned for its idyllic climate, 70 miles of pristine beaches and a dazzling array of world -class family attractions. San Diego offers an expansive variety of things to see and do, appealing to guests of all ages. Please visit www.sandiego.org to learn more about these attractions. r. Register online at www.cacities.org/ac 19 �. Convention Center The San Diego Convention Center is located at I I W. Harbor Drive, San Diego, CA 92 10 1. On -site private vehicle parking is available in the Convention Center's underground 1,900-space parking garage.The cost is $8 per vehicle per day for Convention Center events, $10 during other events. Off -site parking is available at numerous nearby locations. If you are arriving by plane or train, the Center is conveniently located three miles from San Diego International Airport and less than one mile from the Amtrak Station.The San Diego Trolley has two stops directly in front of the Center at Harbor Drive/First Avenue and Harbor Drive/Fifth Avenue. League of California Cities attendees will be able to access special reduced rates through 1-800-RENT-A- CAR (1-800-736-8227). Use the special Enterprise code 32F3086 or you may access these special rates online at www.enterprise.com, enter 321`3086 in the coupon field and use LEA as the online PIN. 20 Cloud 9 shuttle service is available as an alternative to taking a taxi from the airport to your hotel; shuttles depart the San Diego International Airport 24 hours a day every 5 to 10 minutes.The trip to/from the airport to the conference hotels takes approximately 10 minutes and costs $12 each way. For more information or to schedule your reservation please call I-800-9-SHUTTLE (1-800- 97=-8885; or visit the website at www.cloud9shuttle.com. 4 League of California Cities 2006 Annual Conference Q he League of California Cities has negotiated reduced room rates at the following properties for registered attendees at the 2006 Annual Conference. Please be sure to use the properties listed below to stay within the League's housing room block, while space is still available. Step One All attendees must register for the conference first, directly with the League of California Cities, online at www.cacities.org/ac, by fax or mail.The online Conference registration link will take you directly to Passkey Housing Reservations for each property. Step Two Confirm your housing reservations directly with the hotel property of your choice, online or by phone.You must state your reservation is with the League of California Cities, if registering by phone. Be sure to obtain a reservation confirmation number at the time of your reservation with the hotel. Step Three Register early for the Conference and hotel rooms, as room nights may sell out in advance of the housing reservation and rate deadline of Friday,August 11. Step Four Hotel reservation changes, date modifications, early check- outs or cancellations must be communicated directly to the hotel property by each individual. Please note, hotel fees may apply to reservation adjustments. L. JA i A, . wF Hotel cancellations must be made directly with the hotel, prior to Tuesday, August 15. Attendees must cancel prior to August 15 to avoid penalty of one night's room and tax. After this date, the hotel will charge one night room and tax as a "no show fee'' and will only cancel the balance of the reservation. No additional refund will be provided after the cut-off date. 0 San Diego Marriott Hotel & Marina 333 West Harbor Drive San Diego, CA 92101 Single/Double — $185 + tax and commerce fee League rate available from September 3-9, 2006 Reservations: (800) 266-9432 With a spectacular waterfront setting in the heart of America's finest city, the San Diego Marriott Hotel & Marina truly represents the area's best location for business and leisure. Immerse yourself in the vibrant activity that surrounds the downtown San Diego Marriott — which conveniently sits adjacent to the convention center and the Gaslamp Quarter District. Enjoy effortless access to the city's most famous sights from this full -service Marriott hotel in downtown San Diego. Manchester Grand Hyatt San Diego One Market Place San Diego, CA 92101 Single/Double — $185 + tax and commerce fee League rate available from September 5-10, 2006 Reservations: (888) 421-1442, (402) 592-6464 The Manchester Grand Hyatt San Diego completed an expansion in August 2003.Among hotels in San Diego, this boasts the largest waterfront property on the West Coast with two towers located on the San Diego Bay; one 40 stories, the other 33 stories, totaling 1625 rooms. Experience a new standard of luxury in San Diego hotels. Hotel rates include a $5 surcharge to offset costs of the San Diego Convention Center rental. CAUTION! Please do not make a hotel reservation unless you are sure that you will use it- Making a reservation to protect a future decision denies other attendees their room choice, costs the hotel business and is costly for the League. ADMINISTRATION STAFF If you are making hotel reservations for others, please confirm with each individual, in advance, that they actually need hotel accommodations and intend to use them on the dates you are reserving. 0 1 G VV_ Register online at www.cacities.org/ac 21 A r= ! o Information Full Conference City Officials $435 Public Officials $485 All Others $535 Spouse or Guest $100 4: . Can't attend the whole conference? Register for one day. This is a helpful and attractive option for mid -level staff and the program and contacts will benefit their professional development. City Officials $250 Public Officials $300 All Others $350 .• 2 rcr ..a, .. . There is a $100 registration fee for spouses/guests to attend the Conference.The spouse/guest registration fee is restricted to persons who are not city or public officials and would have no professional reason to attend the Conference.The fee includes admission to Conference sessions, the Expo, meals and receptions.There is no refund for the cancellation of a spouse/guest registration. Advance Payment Procedures Full payment must accompany the registration form. Registrations will not be processed until payment in full is received. Check, Money Order, Visa or MasterCard are accepted. Please make checks payable to the League of California Cities.The League is unable to accept purchase orders, American Express or Discover cards. If paying by credit card please register online at www.cacities.org/ac. After Friday, August 1 1, you must register onsite. Each delegate who has registered in advance must pick up an official 2006 Annual Conference badge and program materials at the advance registration desk in the San Diego Convention Center. Registration will be open on Wednesday, September 6 from 1:00 p.m, to 5:00 p.m., and continue throughout Friday, September 8. If you have questions, please contact the League Conference registration office at (916) 658-8291. Refund Policy Advance registrants unable to attend this meeting will receive a refund of the registration fee, less a $50 processing charge, by submitting a written request to the League of California Cities, Conference Registration Office, 1400 K Street, Suite 400, Sacramento, CA 95814, fax (916) 658-8220, or e-mail klofte@cacities.org. Requests for refunds must be received by Tuesday August 15, 2006. 22 League of California Cities 2006 Annual Conference Written confirmation will be sent to those registrations sent with complete payment and postmarked on or before Friday, August 1 1. After this date please register onsite. All cancellations must be submitted in writing and are subject to a $50 processing fee. No refunds will be given for requests received afterTuesday, August 15. No refunds will be given for the ILG luncheon, spouse/guest fees, or Caucus dues. Questions? Call the Conference Registrar at (916) 658-8291. Sorry, phone registrations not accepted. Please enter your city/company, name and title, as they should appear on your name badge and registration. Please indicate guest/spouse's name if attending. Please complete one form per registrant. City/Company Name Title Address City Zip Code Telephone Fax E-Mail Spouse/Guest Name (fee applies) ❑ First-time attendees, please check here. For special assistance related to facility access, hearing or visual call our Conference Registrar at (916) 658-8291. Register online at www.cacities.org/ac a.. .� 0 ... g ; ,e ...Z X. 2, a. R ..: ❑ City Officials $435 $250 ❑ Public Officials $485 $300 ❑ All Others/Exhibitors $535 $350 ❑ Spouse or Guest $100 N/A Total $ ry Y LSO ❑Thursday ❑ Friday Optional Items ❑ Latino Caucus Dues $100/year ❑ African -American Caucus Dues $100/year ❑ Asian -Pacific Islander Caucus Dues $100/year ❑ City Attorney Papers* $ 50 ❑ ILG Luncheon $ 40 Total $ Grand Total $ _ *The cost of the attorney papers is not included in the registration amount. Papers will be available for sale at the Conference. If papers are not picked up at the Conference, $9 shipping/handling will be charged. Payment Information Make checks payable to League of California Cities. We do not accept American Express nor Discover cards. ❑ MasterCard ❑ VISA ❑ Check Cardholder Name Credit Card Number Expiration Date Authorized Signature 23 , 01 �CAI I CITI S 1400 K Street, Suite 400 Sacramento, CA, 95814 www.cacities.org PRST STD. U.S. Postage PAID Sacramento, CA Permit No. 2840 2006 Annual Conference and Ex-ftioslitio 1"' San Diego, California September 6-9, 2006 ILI AGENDA CATEGORY: BUSINESS SESSION: / COUNCIL/RDA MEETING DATE: June 6, 2006 CONSENT CALENDAR: STUDY SESSION: _ ITEM TITLE: Consideration of Annual Appointments to City Boards, Committees, and Commissions PUBLIC HEARING: _ RECOMMENDATION: Approve the selection of: 1) two appointees to a two-year term on the Architectural and Landscaping Review Committee; 2) three appointees to a two-year term on the Community Services Commission; 3) three appointees to a three-year term on the Historic Preservation Commission; 4) three appointees to a three-year term on the Investment Advisory Board and 5) three appointments to a two-year term on the Planning Commission FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Clerk's office placed an article in the Chamber of Commerce Gem and advertisements in the Desert Sun, which ran three times, notifying the public of the expiring terms for boards, commissions and committees. Letters and applications were also mailed to all members of boards, commissions and committees, whose terms are expiring this year, inviting them to reapply. The deadline for receiving applications was May 25, 2006 at 5:00 p.m. 1 . Architectural and Landscaping Review Committee — The terms of Committee Members Bill Bobbitt and Frank Christopher will expired June 30, 2006. Commissioners Bobbitt and Christopher have applied for reappointment and an application has been received from Michael Mastrogiuseppe. (Attachment 1) 2. Community Services Commission — The terms currently held by Commissioners Ed Hackney, Victoria St. John and Mark Weber are scheduled to expire June 30, 2006. Commissioners Hackney, St. John, and Weber have submitted applications for reappointment. We have also received applications from Bernard Barron, E. Howard Long, Ronald N. Spears, and Robert Sylk. Mr. Hackney has written to indicate he is unable to be present at the interview;. (Attachment 2) 3. Historic Preservation Commission — The terms of Commissioners Archie Sharp, Maria Puente, and Allan Wilbur will expire June 30, 2006. Commissioner Sharp and Puente have reapplied. An application was received via FAX from Commissioner Wilbur at 5:08 PM on May 25, 2005. Applications from Douglas A. Barr and Wendy Wyman Campbell have also been received. (Attachment 3) 4. Investment Advisory Board - Board Members Gary Egbert, Randy Rassi and Christina Deniel have terms which expire June 30, 2006. All three of the Board Members have reapplied for reappointment. Board Member Deniel has written to advise the City Council of her absence at the meeting and to express her desire to be reappointed. (Attachment 4) 5. Planning Commission - Three terms on the Planning Commission will expire on June 30, 2006. Commissioners Ed Alderson and Katie Barrows have applied for reappointment. Commissioner Kay Ladner -Liggett has chosen not to seek reappointment. Applications for appointment were received from James Booth, Brent S. Clemmer, James Engle, Jr., and Michelle Germyn, Commissioner Alderson has notified the City Council of his inability to attend the June 6, 2006 meeting and to request favorable consideration of his application for reappointment. (Attachment 5) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 Approve the selection of: 1) two appointees to a two-year term on the Architectural and Landscaping Review Committee; 2) three appointees to a two- year term on the Community Services Commission; 3) three appointees to a three-year term on the Historic Preservation Commission; 4) three appointees to 2 a three-year term on the Investment Advisory Board and 5) three appointments to a two-year term on the Planning Commission; or 2 Do not approve the selection of: 1) two appointees to a two-year term on the Architectural and Landscaping Review Committee; 2) three appointees to a two- year term on the Community Services Commission; 3) three appointees to a three-year term on the Historic Preservation Commission; 4) three appointees to a three-year term on the Investment Advisory Board and 5) three appointments to a two-year term on the Planning Commission; or 3. Provide staff with alternative direction. Respectfully submitted, r1wal"mi i M'"6reek, City Cler Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Attachments 1 A - C, Architecture & Landscape Review Committee Applications 2. Attachments 2A - G, Community Services Commission Applications 3. Attachments 3A - E, Historic Preservation Commission Applications 4. Attachments 4A - C, Investment Advisory Board Applications 5. Attachments 5A - F, Planning Commission Applications Attachment 1-A I I P, I / 0 Date: CITY OF LA QUINT APPLICATION TO SE& My 3 � ; � .j9 ON CITY OF ? ,a LA QUINTA ARCHITECTURAL AND LANSKoAFJN6 �EW COMMITTEE NAME: /5o/3 0I 7_7_ HOME ADDRESS: �8� ��`� �'�/ • fz/��9�U'yy�� TELEPHONE: (HOME) 760 ?TZ 2- BUSINESS: �6� 7�� /2, 3 el _ EMAIL: 31;1� i, FAX: �---5'/Z.5 BUSINESS ADDRESS 3 .50"�/Y��//'�-� s L.� IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD _ F,E,-A L JEST A,—.51d . 46)5— . ic/G • .�i�i�Q S �F ��s� LENGTH OF RESIDENCE IN LA QUINTA: lZ HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE?�� Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. 5 e.'4 c71 e9ct_5 7ioic/ .; ,,� 4 APPLICATION, ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Architectural & Landscaping Review Committee. What specific issues or problems face the La Quinta Architectural & Landscaping Review Committee and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Architectural & Landscaping Review Committee? PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT j .� Date c: g I'1't 6 CITY OF LA QUINTA o APPLICATION TO SERVE ON=-� i.._.. rn LA QUINTA ARCHITECTURAL AND LANDSCAPE REVIEW COM TEE M 3 v P" - F-•, z � NAME: G,(/i�.�.iR ��-�- Ew ,Po 'D -� HOME ADDRESS: 78- 785" G�EsT d& L 9z-zs3 (11fust be a La Quinta resident and eligible to vote in the City.) BUSINESS ADDRESS: Pa. ,Box TELEPHONE: (HOME)(76o) 7�Z-75.zZ (BUSINESS) (760� 771-/Z3� IF EMPLOYED, WHERE YOU WORK AND POSITION YOU HOLD: P. G. LENGTH OF RESIDENCE IN LA QUINTA:YE,�,e s (,qPiei� /) Biographical sketch, including education, work experience, civic involvement and other background. Please be sure to include experiences relevant to duties of the position you seek. Cw 970 - 72-lzlo �u �� s�i�J�S�P� D�-i� �tt/o [�t��i✓�-- - ��e� �.i1 f 9%3 / o T G��itl7" o c�Jo�e�,e 7 � /%�/E� Sui✓�f/�� ,�vS�� .r.✓c. �'j S'",AFe ✓iSa✓z- D� /�%i.�f7"�,c/ft�c�E �7 � D� ,q/dt/S �c.�•io�ti a�E�S��-- ��.c.lc— �'c�,�i�c7'� Si°�.S . �oS-rl�6 4� %� C • L .Cdt • �rPfE'�� i� LEfJ C��7 ��" V��r ; �S S6C-- 0 0127 6 t.,c 1 4Cu JUrl-l+ i .bbam trpm CCI-14 G3 -? PGA WEST JUM-12-98 10:58A page 2 P..02 APPLICATION", ARCHITECTURAL & LANDSCAPE REvIEK' COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and proccdufes of the Architectural and Landscape Review Committee. 77fC LRitfD eE Vl CA'o l t% [1J�/K X=Ac EcTp� , What specific issues or problems face the Architectural & Landscape Review Committee znd do you have any suggestions to address those issues or problems? P� Ga- 51V o 5��` ' otJ`T/N� i'TY d � ,�E..Sl ��• 1�`�,pi�.�O�.e /�4-�-x�c%Fs r ._ Esc ot- /�f��E,t/r��✓e�- lc.J�---�,e_�,� J �� What specific attitudes, skills and/or expertise do you chink you have which would enhance the work of the Architectural and Landscape Review Commiuee? .�i�E25.cK1 /�j PLEASE RETURN THIS APPLICATION NO LATER THAN JUNE 15, 1998 TO. CITY CLERK P. O. BOX 1504 LA Q(IIN1•A, CA 92253 THANK YOU.FO?? YOUR WILLIIh'GNESS TO 5�,RVE YOUR L-OP,4L GOB EWMIn�T• - r= 000128 Attachment 1-B Date: RECEIVED 2006 MY 9 PCB y 92 CITY OF LA QUINTA APPLICATION TO SERVE CITY OF LA 0UIIiTA ON CItAOQtNWJAFARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME:�t� HOME ADDRESS: TELEPHONE: HOME 1D - 77 "7 4yb3 BUSINESS: 70 — i 77 —`i'2-7a EMAIL: C+.r`r�..�/l G/� /L/n,/� • Ale7_ FAX: � h BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD P/rs . PoCWr— %'h Y C��/s�o�•��i �� y-c�,� — C1,.-�s lo" LENGTH OF RESIDENCE IN LA QUINTA: yips HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. s�� .e ion Svc �� • � � APPLICATION, ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Architectural & Landscaping Review Committee. p 6) d r� M oC- 4 !�;92 WEI-? I Al 77/fJ5 14?jC0/,FW �/� �'�s.s ny� Cow r� • /�-c�/,9-L��f What specific issues or problems face the La Quinta Architectural & Landscaping Review Committee and do you have any suggestions to address those issues or problems? 4VO(1101 D/s vs s / 8Lal-vS -- niF7 cArArlp/ 6 Ak6;�'5 w.(77./ i,P/ 7we _ 7Y ' -_w �/Jcp What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Architectural & Landscaping Review Committee? , �w a ��rr srg�'� �.4'7-0e o ,��•��/6 o/v (Oml PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT hziogoZom 21inited 0egt*4h9 ARc umcruRAL & IN=oR DmGN-Bow S)?Ecuusr s NcE 1986 June 1, 2004 To: City Of La Quinta From: Frank Christopher @ (760)-777-4ART / 4278 Re: Architectural Committee Position - Ouallfications/Backaround Dear Members, My business career began in 1971 when I was attending Loyola University seeking a degree in business. i took over the operation of a family owned and operated documentary and industrial film business where 1 was the co -president with my step father Robert W. Allen. For several years 1 produced, directed and filmed a wide variety of films covering subject matter from sports events, to industrial equipment advertising, and promotional clips for recruitment to Southern California universities. In 19741 had the opportunity to co -develop a 32 acre parcel of land in Palos Verdes Estates. This included negotiating with city officials, the coastal commission, utility companies and the construction of all on site improvements including land planning, grading, roads, sewer and the like. Further, the construction of a number of high -end homes thereon, upon all the on -sites being completed. In 1976 - 1986 moved to Aspen, Colorado and pursued real estate speculation, and development, of a number of high -end homes. During this time, I also was involved with the development of two condominium projects in the state of Hawaii. One on the Poipu Beach side of the island of Kauai the other on the Kohaia Coast of the Big Island. Upon completion of these projects 1 held seats on the Board Of Directors of these associations for a number of years. Further, supervised on behalf of the homeowners association, the Insurance reimbursement and re -construction of one of the projects after sustaining sever damage from hurricane Ewa. In 1987 1 moved to Newport Beach, California and went back to school to receive a degree in design. From that date to the present I have overseen and/or been involved in numerous high -end single family home constructions and/or re -models. In such projects my duties included but were not limited to design/development, construction management, landscape design and interior design. i believe I could bring both a design professionals eye to the committee and/or the Planning Commission but also a pragmatic approach to conflict resolution from my years of construction and development experience. In addition, the time spent and the experience gathered thereon, as an active member of the board of homeowner associations, would bring additional operational value to my appointment, should it be favorably considered, Best Regards, 7to n k �. �lr �� s to;yh e z j .> * - President 0 Attachment 1-C �► � J i s �-ds S' - �3-aC� a� Date: '_5 _ 2 3 __ G GFI!/ED `TY OF LA UINTA 2�06 ��IP�C�C�1��0 SERVE LA QUINTA AR -� LA GU�aM1 �� TtFIJL D LANDSCAPING REVIEW COMMITTEE NAME: PltCRAt'L MASTlQ00U5(PPC HOME ADDRESS: t VJA _ 1tS1 t TELEPHONE: (HOME) W 5 50 -1 `--I qc% BUSINESS: _ EMAIL: iY1 WA" '(Z06)W5 C_PPL C� W , R l�- C VV► FAX: BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD �-IA k'Aii lA! a LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? JVD _ Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. � f hzA li � �l 4tllu IM FA PLICATION, ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE GE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quint rchitectural & Landscaping Review Committee. frGtitS hat specific issues or problems face the La Quinta Architectural & Landscaping Revie ommittee and do you have any suggestions to address those issues or problems? 'itlA �� r��-� ��f S � 6' ..�- �� :► �,Gw`t,�=� �� C t'i� ��'��.� C2=y��I �-� ' C_'G-- � v ce r l --- hat specific attitudes, skills and/or expertise do you think you have which would enhance th ork of the La Quinta Architectural & Landscaping Review Committee? -- 0 � ✓l d Vt (�'�' S C%� �,� G� �1 � �-�t° �,, Cot"_ ' L� � Cam! o I de y(/i� �� % It J Cult 1,4� LICRI' '�4d 446. PJJWO�V�J PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1 504 <; , 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Attachment 2-A 61i' r `-� i co J� RECEIVED Edward T. Hackney, Esq. 79-915 Rancho La Quinta Dr. La Quinta, CA 92253 760-564-6799 (fax/phone) Mayor and City Council City of La Quinta P.O. Box 1504 78-450 Avenida La Fonda La Qunnta CA 92253 - 1504 Dear Mr. Mayor and City Council, 2006 MY 15 PM 2 31 CITY OF LA QUINTA CITY CLERK'S OFFICE May 15, 2006 I serve as a Commissioner on the Community Services Commission having been appointed to a partial term in January 2004 and then reappointed to a term that ends on June 30, 2006. I am reapplying for appointment for the next term. I understand that the appointments are scheduled for the June 6, 2006 City Council meeting. In the normal course of affairs I would attend the June 6`h meeting and personally request reappointment. Unfortunately, my wife and I have a vacation planned with the air fare paid to bg out of the country at that time. We are scheduled to return so that I will be able to attend the auoe 12 Community Services Commission meeting. t mp 4n4 hove been active on the Commission. I believe I do a good job as a Commissioner, My motivation is to make a contribution to our community. ` h you for considering my application. Sincerely, Edward T. Hackney Copy: Edie Hylton Date: RECEIVED CITY OF LA QUINM MY 15 P APPLICATION TO SE E 2 �1 ON ctrV �J1,N,A OF LALA QUINTA COMMUNITY SERVICES 86PA�S§I6VE NAME: fl-) HOME ADDRESS: 9 91 S! b Ln QatAL4- TELEPHONE: (HOME)-7i d- 6 �` BUSINESS: gl g 2 G q 0_? � 6 _ EMAIL: E b Hn e ktj be- 4)tl FAX: 76 D BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD *114 L ASS LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? �� S Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. -7 Vel4it -s /,n) Ax" bo,�A,4 ! 4V )-.a oo ir_11f10.fyou �c�� a� �p� s Hass J- R -ec v N 14 S Yrkt-avt Z�G.0,0,a , Cecl,,.S , l 01y t e TN UJ1ve -cam Bo&irb A 44 Ck flirt 1?0 4Wt) Ho H 0 film 'bo Pito APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission. J &A fit (" P'H", What specific issues or problems face the La Quinta Community Services Commission and do you have any suggestions to address those issues or problems? A✓ /4 WAII 41, d-,aooe- llle—" D�--, see Y;0�7L What specific attitudes, skills and/or expertise do you think you h ve which would enhance the work of the La Quinta Community Services Commission? _. V. e-e--- ,�I, 1'e IISZ- ,01'bl Z- PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. 0. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 4 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 4 I KttachID.ent 2_B a t-] L.1 � • � - p _, RECEIVED Date: 2006 NRY 15 PM 1 OEITY OF LA QUINTA CITY OF LA O lj I �F,,APPLICATION TO SERVE CITY CLERK'S OFFICE ON LA QUINTA COMMUNITY SERVICES COMMISSION NAME: nI R� sjv I HOME ADDRESS: - �� c'� C 2 ls`crc't TELEPHONE: (HOME) BUSINESS: rM ,�j_, o co As u SA . us EMAIL: + © S n FAX: - BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU, HOLD LENGTH OF RESIDENCE IN LA QUINTA: 19 v r S HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? j C, Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. ir.11111 APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission. What specific issues or problems face the..La Quinta Community Services Commission and do you have any suggestions -to -address those issues or problems? 4, /In C — r-"e%T What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Community Services Commission? PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT - WC Attachment 2-C Date: CITY OF LA QUINTA RECEIVED APPLICATION TO SERVE Y Z S P(I ON CITY OF LA nn!i.^_ LA QUINTA COMMUNITY SERVICES COMMISs ,` ;I\. OFFICE NAME: HOME ADDRESS: - ,%.' _e ��/1; : =lt-�j) CJit t, z — TELEPHONE: (HOME) `�� BUSINESS: 4Z _ eUS'_ EMAIL. �1� �� ► �� o C M FAX: _ BUSINESS ADDRESSZA.(�4) IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD w. --t - .. LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION?CAD. Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. �5 0 APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission. What specific issues or problems face the La Quinta Community Services Commission and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Community Services Commission? 77 U `�.=.- t /�-�' f. �` t! (��' j I �,,,2 _.. � � r`'' t.� % � 1..��'Z-:S U✓�r�Z_ c-'. j PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 ' THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT i Mark D. Weber 78-795 Wakefield Circle La Quinta, California 92253 760.427.8038 (W) 760.200.1098 (H) mdweber@iid.com Life Objective: To be a valued member of successful teams, attaining challenging goals, in environments that foster personal and professional growth, aligned with team goals and objectives. P R O F E S S I O N A L E X P E R I E N C E IID Energy - Imperial Irrigation District, La Quinta, CA KEY CUSTOMER REPRESENTATIVE - COACHELLA SINCE 2004 - Lead Key Customer Program in Coachella Valley - Develop and Implement Marketing Strategies with Key Customers - Develop and Implement Industrial Development Program - Daily contact with Key Customers regarding power operations, rates, regulations, energy efficiency, billing and load management - Participate in Special Company Events & Community Programs - Supervised Public Programs Staff in Coachella Valley during 2005 Department of Public Utilities, City of Orangeburg, SC CUSTOMER RELATIONS SUPERVISOR 2002 TO 2004 - Supervised 10 employee Customer Service Department - Continued prior responsibilities as Key Accounts Representative KEY ACCOUNTS REPRESENTATIVE 1998 To 2004 - Directed Key Accounts Program & Serviced Key Accounts - Negotiated and Administered Electric Contracts with Key Accounts - Developed and Implemented Marketing Strategies - Developed and Implemented Industrial Development Program - Lead Public Relations Activities and Media/Advertising Activities - Organized and Lead Special Company Events & Community Programs - Member of Department Safety Team Raytheon Systems - Hughes, Orangeburg, SC BUSINESS ANALYST 1990 TO 1998 - Fiscal Contract Management for Three Major Product Lines - Developed Cost Estimates using Manufacturing Cost System - Negotiated and Administered Contracts Valued up to $10 M - Briefed all Levels of Management on Cost Performance - Performed Budget/Cost Analyses to Determine Current Performance - Performed Internal Financial Audits to Verify Cost Projections - Coordinated New Business Proposal Team Activities - Represented Company in Governmental Audits and Fact Finding - Member of Company ISO 9002 Quality Audit Team TRW Inc. - Space and Defense, Redondo Beach, CA & Spartanburg, SC BUSINESS ANALYST 1985 TO 1990 - Site Business Manager for $24M Savannah River Site Sub -Contract - Briefed Customer, Government & Management on Cost Performance - Performed Budget/Cost Analyses to Determine Current Performance - Analyzed Cost & Schedule Variances and Initiated Corrective Actions - Supervised Overhead, Bid/Proposal & Research/Development Budgets - Prepared Manpower, Sales, Financial and Salary Forecasts E D U C A T I O N Winthrop University - South Carolina MASTERS - BUSINESS ADMINISTRATION University of California, Los Angeles BACHELORS - PSYCHOLOGY, W/BUSINESS EMPHASIS Special Coursework UNIVERSITY OF CAMBRIDGE - LEYES COLLEGE - ARCHITECTURE, LITERATURE, HISTORY; UCLA EXTENSION - GOVERNMENT CONTRACTING; REAL ESTATE; GRANT WRITING; CONTRACT NEGOTIATIONS. ORGAN IZATI ONS / A C H I E V E M E N T S COMMISSIONER, CITY OF LA QUINTA - COMMUNITY SERVICES, SINCE 2005 BOARD MEMBER, COACHELLA VALLEY ENTERPRISE ZONE, SINCE 2004 EXEC COMMITTEE, COACHELLA VALLEY ECONOMIC PARTNERSHIP, 2006 SERVED. COMMITTEE, MEMBER, SINCE 2004 COACH, AYSO SOCCER- LA QUINTA, SINCE 2004 GRADUATE, LEADERSHIP COACHELLA VALLEY, CLASS OF 2005 CHAIRMAN OF THE BOARD, COACHELLA CHAMBER OF COMMERCE, 2006 SERVED: SECRETARY, ASSIST. TREASURER, DIRECTOR, SINCE 2004 MEMBER, INDIO CHAMBER OF COMMERCE, BUSINESS RECRUITMENT & RETENTION COMMITTEE, SINCE 2004 MEMBER, ROTARY CLUB OF LA QUINTA, SINCE 2004 SERVED: DIRECTOR, COMMUNITY SERVICE CHAIRPERSON MEMBER, ROTARY CLUB OF ORANGEBURG, 1998-2004 SERVED: DIRECTOR/SECRETARY, 2002-2004 MEMBER, KEY ACCOUNTS COMMITTEE OF APPA, SINCE 2000 MEMBER, DOWNTOWN REVITALIZATION ASSOCIATION, 1998-2004 MEMBER, SC ECONOMIC DEVELOPMENT ASSOCIATION, 2001-2004 MEMBER, WATER ENVIRONMENT FEDERATION, 1998-2004 TRUSTEE, REGIONAL MEDICAL CENTER - ORANGEBURG, 1998-2002; SERVED. CHAIRMAN, STRATEGIC & FACILITY PLANNING COMMITTEE, 1999-2002;EXECUTIVE COMMITTEE; FINANCE; PERSONNEL & EMPLOYEE RELATIONS COMMITTEES DIRECTOR, ORANGEBURG COUNTY CHAMBER OF COMMERCE, 1999-2001 SERVED: VICE PRESIDENT, BUSINESS DEVELOPMENT, 1999-2000; COMMITTEE MEMBER, PUBLIC RELATIONS, 1998-2004; CHAIRMAN'S AWARD "FOR OUTSTANDING, UNSELFISH SERVICE", 1998, GRADUATE, LEADERSHIP ORANGEBURG COUNTY - CLASS OF 1997 CHAIRMAN, SOUTH CAROLINA "FESTIVAL OF ROSES" ROAD RACES - 2001 COUNCILMAN, TOWN OF CORDOVA, SC ►a t ELECTED 1994, RE—ELECTED 1998 DIRECTOR, MILLENNIUM HEALTHCARE NETWORK, 501 C-3, 1998-2000 CHAIRMAN, ORANGEBURG COUNTY AMERICAN HEART WALK, 1999 MEMBER, SC DHEC — INDOOR AIR QUALITY IN SCHOOLS COMMITTEE, 2000 CHAIRMAN, ORANGEBURG COUNTY COMMITTEE, SC PARKS, RECREATION AND TOURISM, NATIONAL HERITAGE CORRIDOR, 1998-2001 DIRECTOR, EDISTO DIXIE YOUTH SPORTS INC., 501 C-3, 1997-1999 FOUNDING PRESIDENT, UCLA CHAPTER —SIGMA PHI EPSILON, 1985 Attachment 2-D Date: May 19, 2006 REGEIN`ED CITY OF LA QUINTA 006 �flY 23 PM 2 AiPF'LICATION TO SERVE ON Gat.A , TA 9MMUNITY SERVICES COMMISION CITY GLE 1� NAME: Bernard Barron HOME ADDRESS: 79150 Kaye CourtLa Quinta, CA 92253 TELEPHONE: (HOME) 760.772.6690 BUSINESS: Same as home EMAIL: bbarrongde. rr. com FAX: BUSINESS ADDRESS: Same as home IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD- 775 ?55 Q579 I am retired and own a very small business in which I negotiate settlements on behalf of various small, insurancecompanies in connection with charges from a number of hospitals and other healthcare providers relative to workers comp claims. I operate out of my home, mornings primarily, on a part -time -basis, LENGTH OF RESIDENCE IN LA QUINTA: Two years HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISION? Yes Biographical sketch, including education, work experience, civic involvement and other background. Please be sure to include experiences relevant to the position you seek. My work experience, my education and my civic involvement are too extensive and much too varied to be covered in the remaining space available on this page. For example, I retired after fourteen years as Senior Vice President in Charge of Operations at Twentieth Century Fox. At the same time I held the collateral positions of Co -Chairman — CBS/Fox, President — Twentieth Century Fox Marineland, President — Fox Licensing Corporation and Chairman of the Board — Western Costume Company. I have a BA and an MA from Ohio State University: My work experience prior to Twentieth Century Fox and my various civic involvements include senior - executive positions with Pathe Laboratories, American International Pictures, Red Skelton Enterprises, Columbia Pictures and Screen Gems, The Kennel Club of Beverly Hills, and planning and coordinating many major special events -- including a west coast State Dinner for The White House. With your permission, I have included several relevant exhibit materials. APPLICATION, COMMUNITY SERVICES COMMISION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission, As I understand it, the Community Services Commission functions as an adjunct to the La Quinta City Council, essentially in an advisory capacity but with whatever added responsibilities the City Council may from time to time assign, including the submission of reports and recommendations in that regard. While it is not possible to enumerate all of the Commissions' functions in the space allotted, by and large, however, the Commission is tasked to the analyze the needs and effectiveness of a wide range of public recreational and human services programs and make appropriate recommendations to the City Council. Additionally, the Commission must serve as a public forum and conduct public hearings for recreation and human service concerns; review parks' maintenance standards and quality; propose recreation and social programs and make recommendations as to fees, budget issues, operations and policies regarding parks and recreation facilities and in general promote in all ways possible, mutual understanding and respect among and within racial, religious, cultural and nationality interests. What specific issues or problems face the La Quinta Community Services Commission and do you have any suggestions to address those issues or problems. I suspect the biggest single problem facing the Comnussion is the need to anticipate the robust growth and projected increase in the population base of "greater" La Quinta and develop plans to identify the make up of this new population influx. In that regard, there will be a need to determine how this population mix will impact facilities targeted to meet specific demands for 1) children, 2) teens, 3) the newly married and 4) seniors. Accordingly, plans need to be developed, budgets need to be evaluated and comprehensive recommendations are to be formulated for submission to the City Council. What specific attitudes, skills and/or other expertise do you think you have which would enhance the work of the La Quinta Community Services Commission? First of all I am a team player and not a grandstander. A very large part of my entire employment history has been geared to encourage win -win solutions and consensus building. Many of the relevant skills I developed came about as a result of my various employment. Two in particular were. - Vice President/General Manager of Columbia Pictures Studios, in which a large part of m_y responsibilities related to facilities management, including janitorial, grounds keeping, utilities, housing, food service, parking, fire and security. Following that was fourteen years as Senior Vice President -Studio Operations, Twentieth Century Fox. There I was responsible for the performance of 52 departments, which I divided into 5 Departmental Groups; 1) Administrative Depts. (Legal, Accounting/Data Processing & IT. etc.) 2) Service Depts. (Purchasing, Food Service, Hospital and Healthcare etc.) 3) Technical Depts, (Cainera, Sound, Special FX, etc.) 4) Crafts Depts. (Set Lighting, Set Construction. Props, etc.) and 5) Plant Management Depts. (Building Maintenance. Grounds Keeping and Ornamental Greens, Janitorial, Transportation and Parking, Utilities, etc.) My experience in connection with my other collateral responsibilities, including President/CEO of Marineland of the Pacific, should speak for it self. Moreover, I honed my skills relative to events management as a result of my involvement in: Premiers, Red Carpet Galas and the like at Fox, as president of the Kennel club of Beverly Hills, where I presided over two major dog shows each year, staged at the Los Angeles Convention Center, which involved entries of over two thousand dogs, their owners and guests, stage management, food service, etc. And finally, I was deeply honored to be requested by the White House to help supervise the planning and implementation of a huge State Dinner welcoming Queen Elizabeth II and Prince Philip in honor of their first visit to the west cost of the US ( no visit Washington during that trip, hence Nancy Regan hosted this major event in their honor in Los Angeles). Of all the events I was associated with over the years, perhaps the single most important lesson I learned is "first, identify your potential parking problems". If parking issues are not dealt with early on, the success of the event could take a really big hit. PLEASE RETURN THIS APPLICATION TO: rJ « ,� CITY CLERK P. 0. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 r.r THE WHITE HOUSE WASH I NGTON November 22, 1982 Dear Bernie: Many, many thanks for your kind hospitality and the terrific ideas you shared with us on Friday morning. I'm grateful that in planning this wonderful evening we have someone at the helm with your experience and capabilities. I will be in touch with you in the next several days concerning our December 6 visit. In the meantime, please call me if I can answer any questions. Thank you, once again. Sincrely, v/ s �a Jk l s S. Rosebush Ddl,r5uty Assistant to the President Mr. Bernard Barron Vice President Studio Operations Twentieth Century -Fox Film Corporation Box 900 Beverly Hills, California 90213 1 -T o Bana-M Barron I*if k my d"�esflk"ksa mVn�iczYct` jobs Attachment 2-E Dalw-Z�"� CITY OF LA QUINTA RECEIVED aPPucanoN TO SERVE 2006 ('1flY 24 PM 2 53 ON LA QUINTA COMMUNITY SERVICES COMM[SSJ6(40 F LA QUINTA CITY CLERK'S OFFICE TELEPHONE: (HOME) � ' = BUSINESS: ,� �" EMAIL FAX - BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN to Quinrra: zv_z_- HAVE YOU EVER ATTENDED A h1EETtNG OF THIS COMMISSION? /K! 's • • . •K I 1 t i t :� :• is ia"i= � i• � :- M' * i :- :: •i f 1 � •% !� • i ' .►.`' i `4 • �! • ' ii G i!:-► i • t i i i i..`t t`i l I am a retired school administrator with a BS in Social Studies Education from Purdue University and a MA. in American History from the University of Louisville_ I worked with students in a very diverse community in Northern Virginia_ My duties included interacting with students and their families from many different ethnic groups including immigrants from. Asia, Africa and. Latin America. I worked with the local recreational department to provide adequate and safe recreational facilities for the community. As a result I am fatni-liar with the problems caused by overuse and scheduling conflicts as well as the demands plate upon recreational facilities by an increasingly active community. During this time I also worked on a Community Action Team which was charged with providing asses and guidance to troubled teens and their parents. The team consisted of professionals from social services, drag counseling, psychologists, home based service providers and school personnel_ The team interacted with the whole family and met on a regular basis to review the progress of each family. I have also taken Red Cross Training to be a Shelter Ntanager during times of crisis- Since retiring I have run my own consulting business providing services to families whose children are having difficulties in school_ APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission - I undid that it is the responsibility of this commission to analyze the needs of the community for social and recreational services, to make recommendations for the fiiflfilling of these needs and to provide oversight on the progress being made. They are to make recommendations on budget and to provided: leadership on potion and publicity re W ing the city's programs- In short they are an oversight commission -which is charged with creating, maintaining adequate fitcilities and providing publicity concerning the recreational and social Pm s provided by this community. What specific issues or problems face the La Quinta Community Sees Commission and do you have any suggestions to address those issues or problems? -- major problems will be reaching the desired client population, avoiding unsafe conditions in the various parks, keeping all of the users happy with the amount and quality of use available to diem, and defining the fi -ure of the facilities- In addition this growing commutY _ will need new facilities to provide for growth in both numbers and activities_ What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Community Services Commission? — I am familiar with the problems faced by the ration dqxeaent and the pressures - - brought on them_ I have worked in the past to solve such problems and can do so in the fimue. I — know the ids of a diverse community and have mPericnce in helping them cope with — diversity- I am mare of the challenges faced by the social services people and have worked co- operatively with them to meet the needs of families and individuals. My experience would be an — asset to the Community Services Commission - PLEASE RETURN THIS APPLICATtON TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR Vi/lLLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 05/08/2006 11:57 FAX Attachment 2_F el 1 RECEIVED Date: _ /C) 2006 MY 16 PM 1? 13 CITY OF LA Ql 11,'i1TA CITY CLERK'S OFFICE CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA COMMUNITY SERVICES COMMISSION NAME: �� c� �r.9 .01 t\ - .S 1i' S HOME ADDRESS: "A o iM er 21 T^ c_ T. C� , , f) CA c(Z2s TELEPHONE: (HOME) 1-1 BUSINESS: _ -� \ - `A c<�_L> E MA I L: V C> �(-A C\ v c.,- c i - c _ o _FAX:__ ~1 `Z BUSINESS ADDRESS -5�, +� `�- �� r� c z�, c_ n z Z Q 1 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: S HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? j\'q Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. 6 05/08/2006 11:57 FAX Z 004/007 APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission, IrIN What specific issues or problems face the La Quinta Community Services Commission and do you have any suggestions to address those issues or problems? nrt What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Community Services Commission? Ah- cI M PLEASE RETURN THIS APPLICATION TO: �- bD CITY CLERK--� P. Q. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Attachment 2-G Date: _ _ j �;- 0(0 CITY OF LA QUINTA R F GL--- 111 E D APPLICATION TO SERVE 2096 MY 2`i Ali ;1_ J1 ON LA QUINTA COMMUNITY SERVICES COMKIIg8f6 `OWfITA CITY CLERKS OFFICE: NAME: -5`j L HOME ADDRESS: -� 9 V �'5 Koo 4') �_M Vy 4AF6-0V TA Ln )I01A, I IA ,C I�� J TELEPHONE: (HOME) q690 ._ 7`l 1 —1 9 t BUSINESS: 2�10 s 5(o'�-- EMAIL: L rig 62' AOL,. oryl FAX: BUSINESS ADDRESS 45 A43LWE7 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission. � r'YlIII - YTS 2M - rn .�_ -REU 0 !Y�4A �� VU\ns , (10mrno o f �y C _tom What specific issues or problems face the La Quinta Community Services Commission and do you have any suggestions to address those issues or problems? AQ \ Mom. -TA-) EOCT7 HUGE 60�)L01H C)(WWShDN3 `�seci W afi itudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Community Services Commission? see A --7A- O kA) ��Y PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Y ROBERT F. SYLK 79-675 Rancho Santa Margarita La Quinta, CA 92253 (760) 771-1999 home (310) 567-7000 cell rsylk77(&aol.com COMMUNITY ACCOMPLISHMENTS: Board Secretary Executive Committee (2005-2oo6) La Quinta Chamber of Commerce Board Member (2003-2oo6) La Quinta Chamber of Commerce • Founder and Chairman of Ambassadors Committee • Wrote the training manuals and personally trained over 25 ambassadors in various capacities • Chairman Membership Services Committee • Redesigned Chamber website • Selected new Chamber Logo from over 600 entries • Implemented the Mentor/Mentee Program • Chairman By -Laws Committee • Chairman of Hot Air Balloon Food and Wine Festival (November 20o6) First Vice President (6 years) Marina del Rey Chamber of Commerce Chairman of Los Angeles County Protectors Organization • CH P/ Sheriff/ LAPD/ Coast Guard/Fireman/Lifeguard Founder and Chairman (7 years) Marina del Rey Food and Wine Festival (over 40,000 attendees/weekend) Founder and President (5 years) Marina del Rey Music and Art Festival • Implemented Symphony by the Sea Concerts with 86 member Westchester Symphony Orchestra • Solo Pianist with Orchestra Chief Inspector of 5 Polling Precincts in Los Angeles City and County (10 years) Riverside County Election Official 2005-2oo6 Inspector Polling Precincts for La Quinta Appointed by Governor Wilson to successfully implement the sister city marinas between Marina del Rey and Marina Puerto Vallarta Appointed by Governor Wilson to Tourism and Trade Commission for California (3 years) Board Member Los Angeles County Department of Beaches and Harbors (7 years) Board Member Bob Hope Greater Los Angeles USO (10 years) President Cornerstone Club -Southern California (io years) City of Hope Man of the Year (1997) 2 ROBERT F. SYLK 79-675 Rancho Santa Margarita La Quinta, CA 92253 (760) 771-1999 home (310) 567-7000 cell rsy1k27C&ao1.com Founder and President of City of Hope, Marina del Rey/Venice Branch with Soo members (1992-1998) Appointed by President George Bush Sr. to Russian -American Economic Aid and Business Training Commission Received Prestigious State of Israel JNF Tree of Life Award (2002) • Presentation by Vice President Al Gore and L.A. County Sheriff Lee Baca Scholarship Selection Committee Boys and Girls Club of Venice, California Led the Sylk Group in the attempt to move the Queen Mary ocean liner from Long Beach to Marina del Rey. Marina Director, Ted Reed, Robert, and the Coast Guard took soundings and the ship could not enter the Marina channel. President (2003-2005) Home Owners Association of Talante, La Quinta Member Rancho La Quinta Country Club Member Masons Equity Lodge 591 Life Member of Veterans of Foreign Wars Life Member American Legion Member of California Yacht Club (1987-20o6) Board of Directors, NASDAQ Corporation (5 years) Save the World Air, Inc. United States Army, Honorable Discharge • Security Clearance "Secret" with FBI during Army tenure Attachment 3-A Date: R E C E d(15( OF LA QUI NTA 2006 MY 2�PW�AT60N TO SERVE ON LA QUINTA 14FS-TAORICORESERVATION COMMISSION CITY CLERK'S OFFICE NAME: %� L - U P- 1 `E: HOME ADDRESS: cx�'Z�� (��C )�►/I (� -`I� TELEPHONE: (HOME)-BUSINESS:� EMAIL: Al L u -e rite-, Cam' c-J , ClDr�l) FAX: BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Ll 5 Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. ,30Krq IN F�L -v (5rAii j) - 6VL4_o� iA fir✓si �� _5�rvc I �-10, 0 C�TiZ�� L1�Uc1�-n —J'1. A - you 1�7A i,� - � 5 �� -r�r � /`-I�� t i Q T) �ffi �-- f�A1sf=�A-ralZ� --�-�SS ► c�}� ��C r(��t�, lit v�� '�P„'�R fit. c�� t��+� � Nv� �� w •WORK ��;�'. ._ {--I IS��P-� c� �1�Sr� �C�-i�}2 _ t�ti6tt SC��..��'.�i►J) f AD ,--� U f71) o G JiC N VrUuI -hjj�_ k i —IyIFJ�C►� -� ( 1 q0i i-ktjlh-no �l�'1�1iSsic�v ��1UC� (9 �4 APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Historic Preservation Commission. l } w i U— CW V,:0 110 v icE f%-t�WjNG : �' i"7 i OLa- IJ �F-5 i A; �U�i, C -so L TO CO/tSrf��G; E 7-C Lr� tl/'�- y(/i l� 'P/�v�� Qr I�G'R�� wi t GoNDi'nr��/s � �P� ��sa w-s --1_ir HPc �0i- 1q &'i Ei-1 -/7tE7 0,0 _Z)uC7- o f Z n�6 use WOES What specific issues or problems face the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? j / %/ �- ✓ !/ l l L�T7 /%�/� /� J� lJ/' / ' '��% . What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Historic Preservation Commission? A27 t )'i H� /4, f �je 4,4 77 ,,PJ //' Ci�-)L4; % PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. 0. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT ; LA QUINTA HISTORIC PRESERVATION COMMISSION CERTIFIED LOCAL GOVERNMENT CITY OF LA OUINTA Maria Luz Puente Commissioner Training June 1-4, 1995 20th Annual California Preservation Foundation. Riverside. October 291 1995 Certified Local Government / Local Government Workshop. Blueprint for Success at the local level. Oceanside, California. November 2, 1996 La Quinta Historic Preservation local workshop. La Quinta, California. October 18, 1997 Society for California Archaeology. Southern Data -Sharing Meeting. University of California, Riverside. May 1997 Presentation on Spanish Architecture. La Quinta, California. May 20-23, 1999 24t' Annual California Preservation Foundation. Conference on Preservation of ancient and recent past, interpreting cultural landscapes, archaeology in the Coachella Valley, and preservation toolkit. Palm Springs, California. April 19-22, 2000 34t' Annual Meeting for the Society for California Archaeology. Conference on Archaeological issues primarily in California. Riverside, California. April 13-16, 2000 25" Annual California Preservation Conference. Monterey, California. Conference on historic preservation issues in California. July 13, 2000 Fort Irwin Resources Program tour in Barstow, California. Discussion of cultural resources program on Army base with emphasis on curation of artifacts. C! April 2002 27 h Annual California Preservation Conference. Santa Rosa, California. April 2003 28t' Annual California Preservation Conference. Santa Barbara, California. April 2004 29thAnnual California Preservation Conference. San Francisco, California. May 2005 30t' Annual California Preservation Conference. Riverside, California. April 2006 31 st Annual California Preservation Conference. "Finding a Common Ground". Sacramento, California. (Revised April, 2006) V- MARIA L. PUENTE 78-620 Forbes Circle La Quinta, CA. 92253 (760) 345-4411 Mpuente@aol.com EXP ERIENCE 2001, 2005.. Foreign Language Department Chair. La Quinta High School, CA. 1990-2006 Bilingual teacher (Elementary and Middle School) and Teacher of Spanish (High School). Desert Sands Unified School District, California, USA. 2001-2006 E.S.L. (English as a Second Language) and Spanish adjunct teacher. College of the Desert. Palm Desert, California, USA. 2001 Translator (English -Spanish) for written documents in Attorneys Office. Palm Desert, California. 1996 Curriculum Development for the Spanish Speakers at the Secondary Level. Desert Sands Unified School District. 1993,1996 Teacher for the G.A. T E. (Gifted and Talented Education) Program. Taught Music and Spanish at the elementary level. Desert Sands Unified School District. California. 1988-90 History of Music Teacher at High School level in Madrid, Spain. Music Department Chair. 1986 Solfeggio Music Substitute Teacher at the Royal Conservatory of Music, Madrid, Spain. 1983 School of Archaelogy for the Basque Country. Formally enrolled for one school year. Took part in the excavations (Roman site) in the Cave of Arenaza I. University of Deusto, Bilbao, Spain. EDUCATION 2005 C&L.A. (California School Leadership Academy). School Administration Leadership Academy Desert Sands Unified School District. California. Riverside Office of Ed. 2004 M. Y.P. (Middle Years Program) Conference for Language B (Spanish;). Myrtle Beach, South Carolina. 2003 Certified as a Proficient Teacher of English. Official School of Languages, Madrid, Spain. 2002 C.A.T.E.S.O.L. (California Teachers of English to Speakers of Other Languages) Conference in San Francisco. 2001 Spanish Literature and Spanish Language A.P.(Advanced Placement) training, certified by the California College Board. Los Angeles, La Jolla and Riverside (California). 2000 M.B.A. ( Master in Business Administration). University of Redlands (California). 2000 I.B. (International Baccalaureate) Teacher Training (Spanish B) at the Armand Hammer International Worldwide College in Montezuma, New Mexico. 1998 International A. Y.I.D. (Advancement Via Individual Determination) Summer Institute, San Diego, California. World Languages Strand. 1997 Certificate in the Education for the Gifted and Talented. U.C.R. (University of California, Riverside). 1996 Attended the 16ffi Annual English Language Development/Foreign Language Conference. Riverside, California. 1996 Certificate for the Study of the Multiple Intelligences. U.C.R. (University of California, Riverside). 1995 California Professional Clear Teaching Credential: - Multiple Subjects (Grades K-5). - Single Subject (Spanish), Grades 9-12. - Introduction to Business. Grades 9-12. - BCLAD (Spanish) Professional Clear Credential. 1993 Canadian Studies Seminar, organized by the Ministry of Education of Toronto (Ontario), and the Foreign Affairs Ministry. Canada. 1992, 93, 95, 99 Attended CARE. (California Association for Bilingual Education) Congress, in San Francisco, Los Angeles and Anaheim, California. .10 1990 Presentation to the WII International University Congress in Madrid, Spain, on "Musical Dissonances at the end of the Present Millennium", which was later published by the University Complutense of Madrid, Spain. 1989 Presentation to the )WI International University Congress in Rome, Italy, on "Music during the French Revolution", which was later published by the University Complutense of Madrid, Spain. 1989 Superior Degree in Classical Piano. Superior Degree in Chamber Music. Royal Conservatory of Music, Madrid, Spain. 11988 Institute of Educational Sciences: Certificate of Pedagogical Competence. University Complutense of Madrid, Spain. 1987 M.A. , Double Major in History and Art. University Complutense of Madrid, Spain. EXTRA ACTIVITIES 1994-2006 Appointed as a member of the La Quinta Historical Preservation Commission, La Quinta, California. SKILLS Languages: Spanish, English, and two years of Italian, French and German in the Official School of Languages in Madrid, Spain. Computers: Proficient in Apple Macintosh and IBM PC programs. Pianist: Played in numerous classical piano concerts, musical theater plays and in social events for prestigious country clubs. Pianist in services in local Catholic and Lutheran Church. TRAVEL 1989-2006 Europe (Spain, Portugal, France, Italy and England), North America (Canada Ontario and Quebec), Central America (Mexico and Guatemala), Caribbean (Puerto Rico, British and U.S. Virgin Islands), and the USA. (California, Hawaii, Arizona, Nevada, New Mexico, Utah, Colorado, Vermont, New York, Massachusetts, New Hampshire and South Carolina). AFFILIATIONS Member of La Quinta Historical Preservation Commission. Member of La Quinta Arts Foundation. Member of La Quinta Historical Society. Member of California Association for Bilingual Education (C.A.B.E.). Member of C.A.T.E.S.O.L.(California Teachers of English to Speakers of other Languages) Member of California Preservation Foundation. Member of the Opera Guild of the Desert. (Revised May 17, 2006 ) Attachment 3-B Date: _ RECEIVED CITY OF LA QUINTA 2006 M?RY 11 AM 8 25 APPLICATION TO SERVE CITY OF LA Q (J I jf f A ON CITY CLERK'S OFFICE LA QUINTA HISTORIC PRESERVATION COMMISSION NA : 'C f✓ ` HOME ADDRESS: � 72— i TELEPHONE: (HOME) Z • 'Zwz� USINESS: EMAIL: Z AMAX: BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION?�, Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position y u seek. E� APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Historic Preservation Commission. What specific issues or problems face the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Historic Preservation Commission? -V \ JI) tll� PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 114 05/25/2006 20:08 7606748042 ALLAHWILBUR Attachment 3-C .4� �e � � CND �. `S V •� S . � �-��. �rti., %i� YY( G 42 �Q I yvt 5 . G�Z-.o 42- 4 rr VL— y s4 K Cl Q 3. U 1 (-(--c)q1�—y� w rA:4 71 05/25/2006 20:08 7606748042 ALLANWILBUR PAGE 0'. DateZr)' O _ CITY OF LA QUINITA APPLICATION TO SERVE ON LA QUANTA HISTORIC PRESERVATION COMMISSION NAME: _ � iogvtn A u Ah HOME ADDRESS: M W14-q PklV\A TELEPHONE: (HOME) -7 b 0 0 <1$�( BUSINESS: 5 6 m e EMAIL: V(VN 0" FAX: "1 0 (, `Z� - $ d BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD r_eyr-5 Li LENGTH OF RESIDENCE IN LA QUINTA: t t BI A f'��Sts:_•� '�' qk� ��•. Lt t.�,c� HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? S Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. (2'1 a WiAA in A (-2 I yt `. A' .iz w. R LoMt, a�Qotit �4C� � r �-- Ue LIMA-, I w� U� 05/25/2006 20:08 7606748042 ALLANWILBUR PAGE 03 APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta I-Iistwic Preservation Commission. •N i-A . 433 l � ! /� 1v1 - µ . _ I _.A !D ,®t .. ,c 'rn _ f tt' 1 S r. . l 1-- _ _ i . -4-^� 1 „ - . I ram{, i ( Ott S 'S CC; v� V V 110 L ovat li it; vjziuus or promems race the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? 4 s1� k13 OR��. What specific attitudes, skills •and/or expertise do you think you have which would enhance the work of the La Quinta Historic Preservation Commission? Gr. - --- _ �'�'�'►`�-a VYD Gl x-t ��,. i�-9J' t �,e ,C� � /� i < .� (9m ;,.,., a c'�r � , .� .l, , , �t � . � � l:` -nAA VSA f PLEASE RETURN THIS APPLICATION TO. - CITY CLERK P. 0. BOX 1 504 78-4 96 CALLE TAM PI CO LA QUINTA. CA 92263 Tf AIVK YOU FOR YOUR IAlILLINGNESS TO SERVE YOUR LOCAL. GOVERNMENT Attachment 3--D Date: _~ RE C FIVED CITY OF LAUINTA 20 Q �6 F?RY 29 PM 1 MPLICATION TO SERVE CITY OFL', ICJ;. �, ON C� TORIC PRESERVATION COMMISSION �i NAME: ,h d 0 ZA-_5 � � �. HOME ADDRESS: O V � Pock Ry, ZIA G-�-3 TELEPHONE: (HOME) BUSINESS: �� "g1}O2 _ EMAIL: bawtwo(2 Cemere t,- Nft FAX: - BUSINESS ADDRESS q&l A-V e &E 11o) Atbvallo—au P IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD A k e :qf 02a � y- F1 r'l l _ LENGTH OF RESIDENCE IN LA QUINTA: �� 1461'y _ HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. PtAt�'e er t� APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Historic Preservation Commission. tilt c O C D V /N0,so �� 0x -ely cie 4/ t~ 1(i'�c r�� L s fl c Pre c F-Y, �Div What specific issues or problems face the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? s UZ s7,w �v ss sv �sv�s s L Ee ITI �e -54fue �4 n? ' s What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Historic Preservation Commission? PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT DOUGLAS A. BARR 79040 River Rock Road La Quinta, CA. 92253-6533 May 24, 2006 HAND DELIVERED La Quinta City Council 78-495 Calle Tampico La Quinta, CA. 92253-1504 Re: Application for Lay Membership on La Quinta Historic Preservation Commission Dear City Council Members: Please consider this letter, my attached City Application form and my resume as my application to appointment as a lay member of the La Quinta Historic Preservation Commission. I will be traveling out of state on June 6, 2006, but would welcome the opportunity to be personally interviewed at another date convenient to all, if necessary. As a showing of my intention to be present and my interest, my photograph is attached at the end of this letter. I believe that I am well qualified to serve the citizens of La Quinta for the following reasons [please refer to my attached resume] : 1. I have demonstrated interest, competence, experience and knowledge of historic preservation law and related disciplines. As a young lawyer in 1979-1981, I practiced Historic Preservation Law, and conducted a seminar on the subject for Albuquerque, New Mexico local interested people. This informal group sponsored and funded my travel to New York City to attend a national symposium on Historic Preservation Law. Since then, I successfully litigated a cultural anthropologist's claim to material from digs in New Mexico. Even though my current practice does not include Historic Preservation Law, my intellectual interest has remained. 2. As a practicing trial attorney for thirty years, I bring experience and knowledge germane to historic preservation concepts and municipal/administrative law. ` L Ito 2 La Quinta City Council 5/24/06 3. I am educated and experienced with structural engineering concepts, paleontology and residential real estate, as an engineer, attorney and consultant. While I reside in La Quinta, I frequently travel to New Mexico, where I maintain my law practice. I am confident, however, that I can arrange my travel to allow attendance at all Commission meetings and other events necessary to fully participate on the commission. I look forward to hearing from you. Thank you. Sincerely, A. Barr Encls: City Application Resume DOUGLAS A. BARB, ESQ. 79040 River Rock Rd., La Quinta, CA. 92253 - 760/641-2383 - e-mail: barrlaw(a�comcast.net SKILLS: LITIGATION AND NEGOTIATION OF DISPUTES IN COURT: ■ Litigated complex business, commercial contracting, real estate, personal injury, divorce and probate cases for thirty years. BUSINESS MANAGEMENT: ■ Closed complex business settlements and agreements, often in adversarial atmospheres with high -stress posturing by opposing counsel and clients. COMMUNICATION: ■ Research and draft hundreds of opinion letters, analyses of complex tasks, evaluations, reports, Court pleadings and briefs. ■ Publicly speak and persuade groups of people and Courts. Teach lawyers, staff and students in different fields. ■ Wrote, published and marketed "A Legal Self -Help Manual for Dogs ". ■ On -going interviews and published opinion -letters in the Albuquerque media over more than one year regarding national legislation on antifreeze safety ["Scooby's Law"] and violence to animals. ■ Designed and conducted courses and seminars on Historic Preservation Law, Preventive Law, Export Control Law and Real Estate for Buyers and Sellers. BUSINESS DEVELOPMENT: ■ Started and operated real estate business in several states over more than a decade. ■ Resolved legal, real estate and business challenges. ■ Created and managed Export Control Coordinators Organization. ■ Develop and run my own law firm, managing all strategic, financial, accounting and administrative operations. PROFESSIONAL EXPERIENCE: The Barr Law Firm, President, Albuquerque, NM 1993 - present Messersmith, Schuler, McNeill, Schoen & Barr, Partner, Albuquerque, NM 1992 - 1993 The Barr Law Firm, Attorney at Law, Albuquerque, NM 1983 - 1992 Sandia National Laboratories, Classification Analyst, Albuquerque, NM 1984 - 1991 Lill, Bova & Barr, Partner, Albuquerque, NM 1979 - 1983 NM Public Defender, Assistant Appellate Defender, Santa Fe, NM 1976 - 1979 John Blume Structural Engineers, Technical Writer, San Francisco, CA — 1971 - 1973 DOUGLAS A. BARR, ESQ. page 2 EDUCATION: JD, Golden Gate University School of Law, San Francisco, California- 1975 MS, Stanford University (Engineering -Science), Palo Alto, California - 1971 BA, Whittier College (Mathematics- with honors), Whittier, California - 1969 OTHER EXPERIENCE: Real Estate Business — Albuquerque, NM and Sanibel Is., Fl. President, Albuquerque Council for International Visitors Real Estate Sales — Albuquerque, NM Teaching: Founder, "Socrates Cafe of Albuquerque" Preventive Law Course Real Estate Seminar for Buyers and Sellers Mentoring of inexperienced lawyers and staff Export Law [University of New Mexico] Historic Preservation Law Seminar Mathematics [Whittier College] Arbitrator — NYSE, NASD and State Bar of NM ADDITIONAL INFORMATION: • Winner, BMW "Search for the Ultimate Driver" contest • Featured in "BMW Magazine" • Featured in "Kiplinger's Mutual Funds Magazine" • Sponsor of softball teams in Albuquerque • Top Secret government clearance 1991-present 1993 - 1994 1991-1992 2005 2005-6 2005-6 —1993-present 1988 —1980 1969 1990-present 2003 2003 2003 1995 — 2002 —1983 - 1990 Attachment 3-E J e t+-e_A !h RECEIVED Date: CEDED 2006 MY 15 Pn 1 `bTY OF LA QUINTA CITY OF LA Q U 1 OAPPLICATION TO SERVE CITY CLERK'S OFFICE ON LA QUINTA HISTORIC PRESERVATION COMMISSION NAME: HOME ADDRESS:! TELEPHONE: (HOME) % 7 7 — (�� BUSINESS: Cif 3,5 s8 � EMAIL: �Ve.; )a,4- t C0� F BUSINESS ADDRESS 2 Aj _ IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD _ .500 Ll 672 - 6C a C�f2d L!2_ kA�� CXJ CA-)/ J-i ��l _q LENGTH OF RESIDENCE IN LA QUINTA: AA__42c�� Jo-,, Z,`'?_ Zo© HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? &n Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. �- ako S!2ttA I h G_ Ij L4 ► r L2 'c; c4 3 r) w Ce opfe 04 ry-� oA� 0, a a+ C� r� AzI C (Cid I Paj rn �gr rl!-�q c� APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Historic Preservation Commission. a &± And a- me C-41 117r e e C .a What specific issues or problems -lace the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? c ( e7�j� ) S G 'S What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Historic Preservation Commission? 1 ! ri L (, t J - a r� _Ij 4-1 PLEASE RETURN THIS APPLICATION TO: C<!f Com rr uru CITY CLERK ^' P. 0. BOX 1504 78-496 CALLE TA 1' `-�fhirtI MPICO LA QUINTA, CA 92253 (,,-" THANK YOU FOR YOUR WILLINGNESS TO SER VE YOUR L 0CAL GO VERNMENT� 74 Attachment 4_A n Q Cjusn A DENIEL �- -� �, -70 P. O. Box 1017, La Quinta, CA 92247 ® �- c.0 79-860 Pecan Valley, La Quinta, CA 92253 - -� (760) 771-0637 CD '`' rn -T' Friday, May 19, 2006 Ms. June S. Greek, MMC City Clerk City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Dear Ms. Greek: Enclosed is my application for reappointment to the Investment Advisory Board I appreciate City Council's support during the last term, and I am encouraged by their invitation to apply for reappointment. Even though I am applying for reappointment, please be advised that I will not be able to attend the City Council's meeting when the issue will be discussed as I will be out of the country. My mother will be 90 years old and she has suffered a minor stroke. I will be in Argentina during that period, where I will be helping her to move to an assisted leaving facility. I will return on June 10'h, in time to attend the June Investment Advisory Board meeting. Please extend my apologies to the City Council members. Sincerely, e Cristina Deniel CFA CPA Investment Advisory Board Date: CITY OF LA QUINTA APPLICATION TO SERVE `C z' ON � w LA QUINTA INVESTMENT ADVISORY BOARS o =3 M NAME: �R/S7"%�A EA)iG [_._ C�Gc � 7&- HOME ADDRESS: Sixtoi7- 10/ 7, C.,9j ZL 9 % TELEPHONE: (HOME)_7 7/- 06 3 % BUSINESS: C-76p) 77L - 1 V-XT _ EMAIL: Ccl j. C760i 7-76 - 5 778 BUSINESS ADDRESS -79 S 4 r lm IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD AS ,!q all'i6vllon_ LENGTH OF RESIDENCE IN LA QUINTA: lc) _ HAVE YOU EVER ATTENDED A MEETING OF THIS BOARD? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. C PIP A 7Tn ail C-'X'Cx_JC ��y w�- �s - � �� S - APPLICATION, INVESTMENT ADVISORY BOARD PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Investment Advisory Board. -/V What specific issues or pro lems face the La Quinta Investment Advisory Board and do you have any suggestions to address those issues or problems? )'S' d7 ->� /�Zl AN-) -7 40 What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Investment Advisory Board? GZO GtJ`' &Lad tv t�6 &4 PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Attachment 4-B Date: CITY OF LA QUINTA APPLICATION TO SERVE ON a LA QUINTA INVESTMENT ADVISORY BOARQi .70 i T1 --TJ 7' CO NAME: .S7z4 1 U A V81V 2z 5 HOME ADDRESS: LA CyO 1)\/ TELEPHONE: (HOME)BUSINESS: EMAIL: e ©M FAX: 56 i —q6 Ek _ BUSINESS ADDRESS 4-72 Sn S,+tNGn V � ,� �!4 C 'n - f _q. IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD 116—' _ LENGTH OF RESIDENCE IN LA QUINTA: x 7 HAVE YOU EVER ATTENDED A MEETING OF THIS BOARD? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. APPLICATION, INVESTMENT ADVISORY BOARD PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Investment Advisory Board. --4-Aj41e75"7w-711^ 'o What specific issues or problems face the La Quinta Investment Advisory Board and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Investment Advisory Board? H- E PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT' rM The City of La Quinta City Clerk 78-495 Calle Tampico La Quinta, CA 92253 Re: Investment Advisory Board My name is Gary Egbert and I've been a resident of La Quinta for six years. Enclosed please find my application to serve on the Investment Advisor Board for the City of La Quinta. Two Board members, Messrs. Moulin and Olander I've known for several years. Recently I attended a Board meeting and had the pleasure of meeting your Chairperson, Christina Deniel. I've also met the City's Finance Director, John Falconer who kindly shared a copy of the City's Investment Policy which I reviewed and found to be a superb document. As my enclosed application indicates, I spent 30 years in the commercial banking industry and was involved mostly in financial analysis, underwriting, syndication and compliance. Bankers are bonded employees and, as such, must possess high standards of ethics and transparency if they wish to continue in the public's trust. If the City Council agrees, perhaps this experience could prove useful in this advisory capacity. I'm a Realtor currently (Windermere La Quinta) and I focus on commercial and residential transactions within the city limits. I feel the City of La Quinta has a bright future and one which I enjoy sharing with my clients. I intend to always remain a resident of La Quinta and would very much like to contribute to the city in this manner. Thank you for your consideration. Sin rely, ' Gary Egbe 54100 Avenida Montezuma PO Box 1411 La Quinta, CA 92247 '61 0 -- GARY EGBERT P.O. Box 1411 La Quinta, CA 92253 760-799-2425 Bio- Bom and raised in Portland, Oregon. I graduated from Portland State University in 1974 with a Batchelor of Science Degree in Business Administration with minors in Finance and Economics. Twenty three years in Seattle, WA. Work Experience- Thirty year commercial banking career with The Bank of California, The Oregon Bank, Seattle First National Bank, Peoples National Bank and US Bank. Virtually all of these years were devoted to financial analysis and commercial finance. During the last fifteen years I developed a national reputation for underwriting and syndicating senior debt facilities for the Telecommunications Industry and other emerging technologies. Curiously, I was the original lender to such noteworthy companies as Cellular One, AT&T Wireless, Nextel and T Mobile and I still maintain personal relationships with the founders of these companies. Civic Involvement- Elected to two terms as Precinct Committee Officer in Redmond, WA and attended the state Republican convention. Director Emeritus of the Western Golf Association in Chicago, Illinois. The WGA hosts the Western Open operates and endows the Evans Scholarship Foundation. Currently, I serve as a Director or the Investment Advisory Board for the City of La Quinta. This is a compensated, citizen oversight commission charged with developing and monitoring adherence to sound fiscal policy related to the City's cash reserves and investment portfolio. Real Estate Activities- My career began at Fred Sands Desert Realty in 2001 where I remained until its sale to Coldwell, Banker in 2003. I immediately transferred to Windermere -La Quinta given the firm is new presence and their strong ties to the Pacific Northwest. Most of my transactions are residential but my background lends itself to income and commercial property analysis. I've had several closings of this nature which were generated from my Rancho La Quinta customer base. Personal- Rancho La Quinta golf member since 1999. I'm active in golf, tennis and bridge club. Currently a member Rancho La Quinta's USIA Tennis Team. \\� Attachment 4-C •t64• , - — Date: MAI 2,1 00 6 CITY OF LA QUINTA RECEIVED APPLICATION TO SERVE ON "'I MI 3 Pn 3 QUINTA INVESTMENT ADVIS x BOARD 19 LA ��1' Q OFLACUI . CITY CI-ERK�S �iTQ NAME: R OFFICE ,/�, t`et �� ; � t 6 HOME ADDRESS: -/ 3 "1 -7 o F4, 0 L A f nJ rA TELEPHONE: (HOME) 7 7 1 w BUSINESS: = EMAIL: r rcx SS t 4!9 V r t Z. o - Y\ OF FAX: '7 -7 t - 2. 0 '. BUSINESS ADDRESS a IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD 'T ��Cls� �,� i ^a E Fs,?4t(5•.t p a f )Ss'_ 4fs`,: �'� (�f,° ��,f {`.�j� �+_.�5€a'-y �. i LENGTH OF RESIDENCE IN LA QUINTA: �C S HAVE YOU EVER ATTENDED A MEETING OF THIS BOARD? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. � 3 �77 A S5t5 fl..Oi J-1t AU �Df7 - ��lf (f✓� ".- 1itJ .nJ� r, �, sue.,. ��t r r`r.-Cl�2nYS.yric+Je_ IT c� � �c�f Q�.��` i (rjC>i v ANo DGSC-Q �i 5 ��06 �,erttF16D PINAd"IAL, A DtAi t4 1.5 TA A i A #_j I _1V f �_ r) APPLICATION, INVESTMENT ADVISORY BOARD PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Investment Advisory Board. ' r--evl-cwS 00n✓4J1 �e �� 1�J�s .�� o�t cN r�ceo� �.�r�s ��ec -T r e �/ c e wS M u nr e. `�{ e `. 1iZ 2 o r` -�o r t OL � t era w !" `. . e t c �� c o� L� 5 ® e ctAttco i q-1% r nn e v- T S r`$� `— /-�vd�T��s `�� C0 r` r o►,�d �T c uM e� o� tnfi�r��, cod,Tr�� ltIvef CAE t V t 1 el� t � � a e ems � � Eay !tam a h � v�� r ire 0. 1 � y •` �C O ,� �/ - �P. td S 14 t 4$ ot-k &l 6to k e r etr 4 � q rr5 o t`t c-pv,a r w o4 t r t o t-tx lap r- l t- 1 t n r or I What specific issues or problems face the La Quinta Investment Advisory Board and do you have any suggestions to address those issues or problems? C� rr t t 5S u e j &\rk \-J f-t�t$ IF t3C vX�'T-a \)�e a'\ OA51 , Port-tal o ^*-&-r tic, + . ✓R L� a,l) ,FR ftA (A j�, (� Iw era r l� V I e tyty e ,, u� e ,�. s e- o.-4,0A0Ve_ �koalj 0AI!, b(- '%'et&ff Te- r a V i specific attitudes, skills and/or expertise do you think you have which would enhance the ,,What Pt�"ie ' = � work of the L9t, Quinta Investment Advisory Board? C vr1z r�`� r �TAJ)D _a epa\, rE�^-\ 4 L C,��c. k r C thy_ max¢ 7re- etsvl-ef L15-7 we -it A 7 yearf ps J/�y�\ ,,V, 1, p ` , cy(+�-_ y gig, 1 � R Jp�� %� /"�� (�- �^ / s/� { � ® .A r'^' c, T-eI • ` q ' S 4 t f q, t ' g lk S'g C �. V 1 ' ` I � • .o A f r`a 4` �� F i� 1 � V 6. � Lrl I� E �`j�/'�`1 ►`� A ALA/ !I/ rtafuft fd p A � � E %, 5oC,.,rj 4TWO 1-e"A-S AS Pref I j* AT 04 DkVI5IOVI CQ✓-trE^%h vr X j/�_ (/■/ }( r y/jJr/. q /{ ®asp J r .� y.+. t1 �= i 0q 1 �, �� Tt� (� f.. I'� f J\✓�rC (f�-�t �� :1t'f f r'<'�j �,a«r'�' ��,t-h �jr .lr wits%tM 1_ �. 'ifjC't `ty t` al7t� #� t (, /�.i �, �a". .. /'C.�i��' t� l i i.<A ., t ,s:Q `' t`� 6�: I4ed) . e ✓/�+ t. 5 tJ ( f i Tm l € r I t/ �� r ' J tr1 �� ` (a r 4 ,1..U r o � � (, `{� t, ; z P.) r� r� �-�'� �' ,1 ; r � i t-' -�._ €' t , t.- ;!,- � ► ,��' �'�..�5 r� �" ,�"_. F4 ;, j �,, r,A F' � � � �' �,� � � ,-. > A 1�i 1,,) P tl � 'J � L Le 0 C J (� C C �i C+ f' A C �? s�. j r -> t/ 5 t Ae°L �.'fi �`r J r";<. ►. r C::) LL W E > C cn �- M U w LL W o, RECEIVED Z� t o n 2006 M R Y 3 A M 1 ri CITY OF LA QUINTA CITY CLERK'S OFFICE May 3, 2006 City Of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Mayor Adolph Members of the Council DEVELOPMENT Attachment: 5—A NoL,�*,It- .A/ae Attached, please find my application for the upcoming position on the Planning Comnussion. It is in fact an application for reappointment. The application process will take place when I will be out of the country and unable to interview before you in the appointed time frame hence this letter and request. I submit this application and intend too address the Council at the meeting of May 16, 2006 under the Public Comment segment of your meeting. I trust this meets with your approval. Im `ga City Of La Quinta Planning Commissioner 78-370 Highway 111 . Suite 200 . La Quinta, California 92253 760.771.1755 . Fax 760.771.0202 Date: CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA PLANNING COMMISSION NAME: - �'C' S O� HOME ADDRESS: a7-Z�L L'o" G _ (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME)) La BUSINESS:-) EMAIL:�� d O FAX: L �O BUSINESS ADDRES 7 5� -.?;70 1-1Wc.,. ,Al ) (Y) . C-D S, tre)m APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Planning Commission. Csc, S What specific issues or problems face the La Quinta Planning Commission and do you have any suggestions to address those issues or problems? S -- What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Planning Commission? lS --c 0 C) < I1 1yC,S v. cI �., v �,ck PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 r) THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Attachment 5—B KATIE BARROWS RECEIVED Laos M V 25 3s CITY OF LQ OtlII'STA CITY i,L.ERX'S OFFICE May 25, 2006 Members of the City Council City of La Quinta 78-496 Calle Tampico La Quinta, CA 92253 RE: Planning Commission application Honorable Mayor and Members of the City Council: Enclosed please find my application to serve on the La Quinta Planning Commission. I have also attached a copy of my resume. I have been a resident of La Quinta since 1986. I have appreciated the opportunity to serve on the Planning Commission since I was appointed In March of this year to complete the term vacated by Tom Kirk. I would like to continue to serve on the Planning Commission and appreciate your consideration of my application. I look forward with enthusiasm to the opportunity to work with city staff, the City Council, other members of the Planning Cornrnission, residents, members of the business community and others to ensure we maintain the character and quality of life in La Quinta. I would like to see us consider more opportunities for energy conservation, additional water conservation in our landscaping programs, and principles of smart growth. I believe La Quinta can grow in a way that is economically sustainable, honors our past and is forward looking in terms of quality of life concerns. I look forward to the opportunity to be interviewed for this position. Thank you for your consideration. Sincerely, Katie Barrows 53298 AVENIDA MONTEZUMA • LA QUINTA, CALIFORNIA • 92253-3404 PHONE: 760 564-2413 • EMAIL: KATE.CNB@VERIZON.NET Date: RECEIVED �R�- CITY OF L:��A � 2006 nay PPLI ,lnP1j 5r E N 25 Rt� � ?�` Q9� � �f ON C CITY OF L ] INTA P V idkd6 _ kISSION [ 1 9 ' �` i �/ CLERK'S LER CF S OFFICE ��: r HC� NAME: Kt -A e_ Y-✓d U-) 5 HOME ADDRESS: S3:,) C1 t I (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME) (76 0) SZP y d V 1.3 BUSINESS:_(��, C)) -7 7,�e — Z(, EMAIL: G�-� - C ��Vev� -Z _ e�e� FAX: ,6 d 7-7 4 — 4q 11 BUSINESS ADDRESS -g�20,5- IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD 145S0c« -te _ LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? VeS Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. Se e ct- 4Pel--L Gt , c c> o t,c C C Ic e o U Cayi e- 0 0j dz- Q l o C _ i Oct -t5 o J)D 10A jrd 0-jA � lA�� k'7 t W CA� 4� �� r a G� a 9t� 11) APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Planning Commission.12 ' r v 1 0 Lk s 14 C .se +,- ✓I Gl� �t t ✓ �.Gcy1�-✓� GF' s vk V 04 %�l Gt-vt� �dl�vt ✓VtS !/L`�S reoLe- ,e U c J J -0 a v, o� e r� 2 v t`� v� S U P ,An e YA &v-0 tA)A/,) Ac 4- r2 rkZ-41'— 10 la k7 r) laAAj S�, What specific issues or problems face the La Quinta Planning Commission and do you have any suggestions to address those issues or problems? v� D Pt 6 �. S� &s 4� S cjose4l cx) t' 'r-e's I D Li J_Say C What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Planning Commission? t'y-- t 5 L/I r S a-,�d t-E6 C e--r-V1 ,A d A 601) , 'V� Z.;(- kid tA!rn a vv /IS t �,� u5 cAry-z L'I 4 Al r� c h AAJ`e A c o ( Pam- 4 Q S zt ce LIJ A - 4 4 (,cam Y� S Ct-�� w a &C'd ✓) W-4" 4".� tA Zu Z PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT , i' &11 Katie Barrows 53296 A venida Montezuma, La PROFESSIONAL EXPERIENCE: CA 92253 • (760) 564-2413 • kate.cnb@)verizon.net 1997 to Associate Director, Coachella Valley Mountains Conservancy Present The Mountains Conservancy is a state agency which works to conserve open space, scenic and habitat lands within the Coachella Valley, and to enhance public appreciation and educational experiences on those lands. Responsibilities include conservation planning, land acquisition, habitat restoration, community outreach, local assistance grants, media coordination, administration and facilitation of cooperative projects with local, state, and federal agencies, community groups, and members of the business community to promote conservation goals. Since 1994 the Mountains Conservancy has worked under contract with the Coachella Valley Association of Governments to prepare the Coachella Valley Multiple Species Habitat Conservation Plan. Responsibilities related to this project include coordination of scientific principles, monitoring and management program, and biological and GIS database development, coordination with planning staff and elected representatives from local jurisdictions, coordination of trails planning, and education program. Other responsibilities include office management, personnel, and public information. 1988 to Adjunct Faculty, College of the Desert, Division of Applied Science Present and Business Instructor in environmental studies (Conservation of Natural Resources), field biology, and other related subjects in the natural resources and environmental science field. 1991 to Consulting Staff, Coachella Valley Mountains Conservancy 1997 Provide staff services to the Mountains Conservancy, as consultant. Responsibilities include conservation planning, land acquisition, habitat restoration, community outreach, fundraising and development, media coordination, administration and facilitation of cooperative projects with federal and state agencies, community groups, and members oir the business community to promote conservation goals. 1986 to Ecological Consultant, self-employed 1996 As a self-employed environmental consultant prepared land management plans, environmental review documents, and conservation plans for federal, state and local agencies and private development companies. This work involved knowledge of state and federal environmental laws (CEQA, Federal Endangered Species Act) and land planning, concepts. Some examples include: ■ Mesquite habitat evaluation for the City of Indio ■ Ecological Evaluations and Biological Assessments for various clients including various Coachella Valley planning and development firms, The Nature Conservancy ■ Cooperative Management Plan for Baldwin Lake Ecological Reserve near Big Bear Lake, CA. 1991. Cooperative plan involving U.S. Forest Service, California Department of Fish and Game, Nature Conservancy, and private landowners. Also developed conservation plans for endangered species in the Big Bear area. Katie Barrows — Resume Page two 1980 to Preserve Manager, The Nature Conservancy, 1986 Northern California Coast Range Preserve As Co -Manager, responsible for management of an 8,000 acre natural area owned by The Nature Conservancy in old growth forests of Northern California. Responsibilities included development of cooperative management programs with BLM and other state, federal, and private organizations, conservation planning, development and implementation of research programs, prescribed fire plan, interpretive programs and visitor services, supervision of volunteers and part-time staff. 1978 to Park Naturalist, Riverside County Parks Department 1980 Managed park visitor center and interpretive programs in Corona, California. Responsibilities included development and implementation of interpretive programs for children and adults, coordination of community events, volunteer/docent program, visitor services, exhibits, and community outreach activities. EDUCATION: University of California, Davis. Bachelor of Science — Wildlife Biology. 1978 Humboldt State University. Graduate work for Master of Arts, Biology. 1994. COMMUNITY SERVICE: PERSONAL: Friends of the Desert Mountains. Board Member (Secretary). 1991 to present. La Quinta Cove Neighborhood Association, Steering Committee. Coachella Valley Water District Water Management Plan Implementation Task Force Riverside County Waste Management Advisory Council/Local Task Force. Environmental Community representative California Native Plant Society, Riverside/San Bernardino chapter, President. Desert Horticultural Society Planning Commission. City of La Quinta. June 1991 to June 1996. Chair from 1992 to 1994. Executive Steering Committee. Santa Rosa Mountains National Scenic Area. 1990 to 1994. Born in Glendale, California. La Quinta resident since 1986 Married, one son Hobbies: hiking, travel, desert gardening, nature study, volunteer activities Attachment 5-C 06/'1k'ZR06 15.00 FAX 70077?p346 BOUTR WM 2036 M 16:10 FA1 760 777 7107 1A Cu1Dt8, City Clerk f�003�t1/� • • I WY OF LA Qi *ffA APPLICATION TO SERVE cti ! �. E ON w AA QUINTA PLANNING COMMISSION Of LU Hell : chi CAI be a Ls Qy,1r�lie armiNi 1tl►lieC►,J TeLEPHc : (HOME a u s I Ess:.Qa.� C � EPAn1L: --,- . h f _t -r`r; o M FAX:_ (& o2 77.2 - �ooj f� BUSIN9ss ADDREsa dapy, IF EWLOYED. LIST YOUR EMPLOYER ^NO POSM14(s) YOU HOLD LENai'r N OF RESIDENCE fN LA Q NTA: �c t� • 99 HAVE Y Ov EVER ATTENDED A NIFETING OF YN1s C+owissK)w Qn%ow=Phical sketch, indudno educoia . *am ier+ca, 0Mic irrna t and o6mr baCk- grourri, P%mae be cum to fn6udo A6 . L— -.a && _�.�_ • _-• - --- vi James C. Booth application cont... • For the last 20 years, prior to retirement (April 1999), 1 was a Certified Family Law Specialist handling "high -end" estates. As such, I continuously dealt with accountants, businessmen and real estate brokers. • I have appeared approximately five times before State District Appellate Courts and once before the State Supreme Court, and was successful every time except one. • I have set on the Board of several Homeowner's Association and also on the Orange County Bar Association, and was chosen as a delegate for the State Bar conventions_ • I am currently the longest -standing member of the board of the Starlight Dunes Homeowner's Association. • On a personal basis, I am currently 71 year young and of good health. I am married to my only wife of 46 years, Carol, and have three grown children and four wonderful grandchildren, all of whom reside in Southern California_ • I have lived in La Quinta for 7 years since my retirement and own three single-family residences in our beautiful, growing city. PF do 51S r A 0 1 1, PAM, rl�Nd An f PJAII�,jf I UM O;A II WEE Mn� 01, w4p-1A W-- W1700P AAW% K"SE FwTuotw THIS APIMUCA X TO: CITY c K P. 0- 13ow .04 78-496 CALLE TAMPICO LA QUINTA, CA 92263 rHANK YOU foffyoUR WLUjVWVF$S To SLr)tVr yoUR LOCAL GOVERNMENT, U0/Z6/ZUU0 HE 14:4Z W IOU ill IU7 La Quiata_ City Clerk r-L _ , , n ' n Attachment 5-D ova �•�� ;� � � - as• �d Q � RE E!V�D y 2�� jW1 VH I I I Io CITY OF LA QUINTA CITY OF Lea OIJINTA APPLICATION TO SERVE CITE' CI_ERIo'S OFFICE ON LA QUINTA PLANNING COMMISSION NAME: (ZE )T C, rP,M�P/L HOME ADDRESS: �I S S 1(4 a "t e0C)e_T- T� a S 3 _ (Must be a La Quinta resident and eligible to vote in the City_) TELEPHONE: (HOME) 6v -)3 a6 BUSINESS: No) 3a,:�--,-;2 c;� :7_5— _ EMAIL: C I em M e2W CIS EL � �S . 6o," FAX:(760) 3dc-) —,D/ U BUSINESS ADDRESS fi-5 i TZ Clv�d()r) P6"'•^- S .rsn i1i it IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD Qv14kAaaQ1) _��MDO_t4 L!=P A To 12- lo e LENGTH OF RESIDENCE IN LA QUINTA: �rZ S HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? iVo-r -rthS e,'Om Biographical sketch, including education, work Experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek, �- v i N f Sr& &) ta Ru,huf„ "7 �UQ if00 C S/iyi & �i feu�'1- tit rl dV zc �U 0% U CA (146.4ea an Gfvroi Pd (i?e &t U/L YI o e 1L' /,4 hAW bP_eA (A) Q,, �b ki' i� 05/23/2006 `1UE 14,642 FAX 760 777 7107 La Quinta City Clerk 4004/013 APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Commission. _ MG225 Gtn>© I �"��eNt��y; sty 0,J - ( Quinta Planning _C,-tz, cCE�' l Ole Ae- C'y M r� cis► S iv e� > a � r) 2-0 ry a (he a n n .� C& it o^ S vit6,hUrl Co��UC-T G Gt2`r S l-tnd /`�� 1'�CQA'IMLNP,,fl C r t CO�n (lJ Zo•tlrl� p/c�r�+ ctnGe aMePAA-.eHTS, Zone G144n�� fei'I7�7�7�e MSTC What specific issues or problems face the La Quinta Planning Commission and .do you have any suggestions to address those issues or problems? �� `rCd J j o Sv�S,7�--, (tie I I •� � � li � J �� `o�,� - J What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Planning Commission? fry ti 12 s Ec� 1+ 5 L4w� �tdlvl (J•, !-�u� % C� ff ��D0 Q/4un�� t C_ Pro O o a i- -h2 1'-1 a r -- � t �G � L /� �- e L S Lx-, T 11 C cou", �e✓-4, C V-'d PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92255 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT z Attachment 5_E KCS 1-1 f, a / . Date: RECEIVED CITY OF LA QUINTA APPLICATION TO SERVE 2006 MY 15 Ali s s 06 ON CITY 4F LA OU",NTA LA QUINTA PLANNING COMMISStQ NI C, i F 9IC'S OFFICE NAME: 5A I I� 4 L7 HOME ADDRESS: V> 4" --7& O -Pv�j f o IDIA� L. (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME) 14A4 BUSINESS: EMAIL: ei6 f+Sp 1M PW-41tV Sri Co, C 01-1 FAX: � — - BUSINESS ADDRESS t.0 — �_ 0 CAA Ir u t'l ' j (�,_j Dj , IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD [ C� C©, C f 4 LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. i -- r� APPLICAMN, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Planning Commission. n � � r � What specific issues or problems face the La Quinta Planning Commission and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Planning Commission? �G PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT w 6 u IF �I Why an Appointment Why? It is my belief that I use common sense, manners and civility to help people and business. Qualifications: 1. 15 Years of a construction trade; 2. Degree in business; I Experience with Developers and Contractors in the Valley; 4. Live in the community; 5. 1 volunteer for your City; 6. I see planners throughout the valley just about every day Securing permits. rNl I was born and raised in the Coachella and Colleges. Valley and attended the local schools I started mowing lawns, pulling weeds and cleaning construction sites when I was 14 — My father gave me a tape measure at 16 and put me to work at Imperial Sign Company, Inc. and graduated in the top 10 of my class. I went into the Military after High School and used my G.I. Bill to pay for my Business Degree while helping raise twin girls, serving in Rotary Club and the Bermuda Dunes Community Council. After my Degree, I completed a Reserve Police Academy. I have worked in the Custom Sign Industry for many years. My customers: Developers, Contractors, Corporate, Small Business and Government. I do whatever it takes to keep the business going: Design, Fabrication, Installation, Inspections, Supervision, Sales, Permit Procurement, City or County meetings ranging from staff to ARC, Planning Commission and City Council. I write my own Sign Programs, underwrite my business, negotiate contracts and strive to maintain positive cash flow. I am also a Volunteer for the City of La Quinta Police Department and a children's teacher at my church. #2 From my experience, applications are presented to staff for approval or referred to the Planning Commission. At which time, Planning Commission, maintains City's general plan, considers the new development applications and design reviews. #3 I have faced personal emotion, pretentiousness and disregard that appear to interfere with the matters at hand. In my opinion, when dealing with the public or private party one should be mindful and civil to people and business. I focus on solutions. I see things in proportion, contrast, dimension and ambiance, along with how the projects "fits." I have negotiated, discerned projects and passed variances. Developers and Contractors use my experience to complete the project as a whole with Signage. Attachment '5-F Date: - 0 L, RECEIVED CITY OF LA QUINTA 2006 MAY 24 Pal 1? 27 APPLICATION TO SERVE CITY OF LA QUINTA ON CITY CLERKS OFFkAQUINTA PLANNING COMMISSION NAME:42 HOME ADDRESS: N 0 (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME)7(00 �� j BUSINESS: /kO 7 EMAIL: L O N QI Eo t ( 2 iq 0C_ i �'-OM FAX: BUSINESS ADDRESS N/�, IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION?� Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. d0oMr00Aj1Fo IL� rro C►cnC� r)c FV00J jo ,l )60 dti (P� 06 mm 5 K Cl 3 �vlerl�zonj �U ► �e l ass�Ujdc�_ _ �-- lqqq 6 9 (OP, 5a T (7o At") PO n 0 0'q )r Z�&K9 eyplc0eo Ce f u - k 11j A vct_r'��_ wo(-kw� Wlp�,q&))' (_Ye a APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Planning Commission.cka oc-i i' to (4f (�V( P/1,11("'mod''` 'S - " J_ � C .� R, 1 �� 1 � � ' ;`` l �"ter �`�. '�.l _C� -\✓'� '� :t.- / ) �..... � i. rL"r� What specific issues or problems face the La Quinta Planning Commission and do you have any suggestions to address those issues or problems? " (71 s YC11(�,t"{ T' .J What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Planning Commission? -n r V1, l PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. 0. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT in '� 4 COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Consideration of an Ordinance Regarding the Licensing of Tobacco Retailers RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: The proposed ordinance would establish a $350 annual fee per retailer for a tobacco license. The County of Riverside projects an annual cost of $875,000 -to manage the program on a County -wide basis. The County indicates there is no net cost to jurisdictions that adopt this ordinance. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta received correspondence dated April 24, 2006 (Attachment 1) from the Coachella Valley Association of Governments (CVAG) regarding a model ordinance for tobacco retail licensing. The Executive Committee of CVAG approved distribution of the model ordinance to its member jurisdictions for consideration. In September 2005, the Board of Supervisors approved an ordinance calling for tobacco retailers to purchase a license in order to sell or distribute cigarettes or other tobacco products to adults. The ordinance establishes a license fee of $350 per year. To date, it appears three cities in Riverside County have adopted the 9 model ordinance (Corona, Norco, and Riverside). The County estimates that the cost of operating the licensing effort will be $875,000 annually (assuming all Riverside County cities adopt the model ordinance); this includes a person assigned to the Coachella Valley to provide education and outreach to tobacco retailers. More detailed information on the issue is included in the correspondence from CVAG and the County, including: 1) information on the license fee; 2) a list of jurisdictions in California that currently have a tobacco license fee in place; 3) tobacco sales rates before and after licensing; and 4) a copy of the model ordinance that the City Council is being asked to consider. The County of Riverside is requesting that each city within the County adopt the model ordinance whereby the licensing requirement would be uniformly managed and enforced by the County. The County is particularly concerned about the sale of tobacco to minors. The Western Riverside Council of Governments (WRCOG) has also approved the distribution of the Tobacco Fee (Model) Ordinance to its member jurisdictions for agenda placement and consideration. Staff surveyed other Coachella Valley cities regarding this model ordinance. The City of Indio considered the item at a recent meeting and voted not to act on it. Other than that, only the Riverside County cities of Corona, Norco and Riverside have adopted the ordinance. If adopted, the responsibility of cities would involve having forms available at City Hall for distribution and working with County staff to allow the County access to City business license information. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an Ordinance of the City of La Quinta regarding the licensing of tobacco retailers; or 2. Do not approve an Ordinance of the City of La Quinta regarding the licensing of tobacco retailers; or 3. Provide staff with alternative direction. Respectfully submitted, Michael O'Connor, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Correspondence from CVAG and the County of Riverside I Attachment 1 COACHELLA VALLEY ASSOCIATIONS OF GOVERNMENTS DATE: April 24, 2006 TO: FROM RE: EXECUTIVE COMMITTEE Aurora Kerr, Director Department of Community Resources Tobacco Retail Licensing Model Ordinance For Cities STAFF RECOMMENDED MOTION: That the Executive Committee Approve distribution of the Model Ordinance on Tobacco Retailer License Fee to its member jurisdictions for consideration. Human and Community Resources Committee: (3/22/06) Concurs. Technical Advisory Committee: (4/14/06) Concurs. BACKGROUND: The Board of Supervisors approved an Ordinance in September 2005 which calls for tobacco retailers to purchase a license in order to sell or distribute cigarettes or other tobacco products to adults. The County's Ordinance calls for a license fee of $350 per year and impacts tobacco retailers in its unincorporated areas. Tobacco is the least regulated of all consumer products on the market. The County's action will regulate (at the local level) the operations of lawful businesses to discourage violations of federal, state, and local tobacco related laws. Here are what the main features of the Ordinance are and the County's responsibilities: Annual Renewal of license at $350.00, No mobile sales of tobacco allowed, Age of any clerk selling tobacco must be at least 18, License must be prominently displayed; Self service tobacco displays are prohibited, County Department of Public Health is the lead agency that will do all of the work, e.g., collect the fee, provide oversight, regulation and enforcement. Here are the City's responsibilities if they adopt the model ordinance: City considers and adopts the model ordinance, Have the forms available at their city hall for distribution, Allow County access to city license information so County can: 1) mail out a letter and application to the tobacco retailer; and, 2) develop a database of tobacco retailers. There is no net cost to those jurisdictions which adopt the ordinance. Executive Committee Page 2 of 2 Pages April 24, 2006 In Riverside County, where businesses that sell alcohol are licensed, the rate of alcohol sales to minors is just 2%. Compare that to the 44% rate of tobacco sales to minors from retailers that are not required to be licensed to conduct such sales. In order for this effort to be successful and have a positive impact to our youth, a countywide approach to include our member jurisdictions is needed. At their March 61" meeting, the Executive Committee of the Western Riverside County Council of Governments (WRCOG), took action to unanimously support the adoption of the County's Ordinance by all of its member jurisdictions. The health of our youth in the Coachella Valley is a high and serious priority. This is an opportunity for the member jurisdictions to play a prominent role in advancing the health of the region's youth by discouraging the sale of tobacco products to our minors. Jurisdictions that license tobacco retailers will be pro -active in protecting our children from illegal activity — in this case, use of tobacco products — through the misconduct of adults who choose to sell such products to them. Attached are the following items: 1) Information relative to the $350 license fee. The fee is based on the estimated total number of tobacco retailers in all of Riverside County and the staffing required to run the program countywide. (Note: a tobacco license fee would also allow for development of a data base which would provide an accurate number of tobacco retailers. Currently, there is no such mechanism in place.) 2) List of jurisdictions that currently have tobacco license fees in place in California; 3) Tobacco Sales Rates Before and After Licensing; 4) Copy of the Model Ordinance. FISCAL ANALYSIS: There would be no direct impact to CVAG's general fund. The County has indicated there will be no net costs to the jurisdictions. attachments $350 Fee Breakdown for Tobacco License- 250 200 150 100 50 Salaries, Benefits Operating Costs Tobacco Retail Licensing Ordinance Page 2 of 4 Detailed Budget for 2500 retailers in cities and unincorporated: (As of March 2006, 550 retailers = 300 unincorp + 175 Corona + 75 Norco) Regular Salaries $358,024 Budgeted Benefits $161,404 Office Supplies $ 10,204 Printing $ 10,000 Postage $ 2,220 Desktop Computers $ 14,400 Laptop Computers $ 2,600 Communications -Telephones $ 6,480 Cell Phones $ 4,320 Space Rent $ 39,798 Contracts $ 82,000 Training/Travel $ 9,500 Regular Mileage $ 11,664 Health Education Materials $ 3,539 Incentives $ 2,000 Advertisement $ 11,000 Special Program Expense $ 5,000 Computer Software $ 10,000 Copier $ 16,000 Copier -Maintenance $ 3,000 Indirect Cost to the County $111,847 TOTAL INCREASE IN APPROPRIATIONS S875,000 Tobacco Retail Licensing Ordinance Page 3 of 4 PERSONNEL FULL STAFFING: Classification Class Code #of Positions Salary RanjZe *Public Health Prog. Coord.II 37566 1 $46,788-$61,019 Staff Analyst II 74106 1 $40,147-$52,317 *Office Assistant III 13866 1 $22,852-$29,729 Office Assistant II 13865 2 $20.579-$26,780 Health Education Asst. II 73458 3 $31,828-$41,438 *Sr. Health Educator (Desert) 73487 1 $40,566-$52,861 Health Services Asst. 57793 1 $23,205-$30,226 *POSITIONS FILLED AS OF DECEMBER 2005 Staffing needs will vary depending on the number of tobacco retailers under license. Maximum budget is based on 2500 retailers. JOB FUNCTION: Public Health Program Coordinator II This individual has overall responsibility for development and implementation of the County wide tobacco retail licensing program. The Program Coordinator hires staff to implement the licensing program, works with the 24 Riverside County cities to adopt an identical ordinance to ensure the uniformity in the county, develops partnerships with law enforcement and the District Attorney's office in the decoy and "attempts to buy" operations, reports to the Director of Public Health on an annual basis documenting the number and location of tobacco retailers and the current sales to minors rate in the County, and ensures that all tobacco laws are evenly and fairly enforced in Riverside County. Staff Analyst The Staff Analyst assists the Public Health Program Coordinator II in budget preparation, monitoring of the program's fiscal activity, develops policies and procedures related to fiscal issues and accountability, and if requested, conducts staff training on program reporting responsibilities. Office Assistant III The Office Assistant III has the lead role in clerical support for the program. In addition to performance of tasks assigned to an Office Assistant III, this individual monitors the daily clerical operations such as phones, office activity related to program, and customer service. Office Assistant II Office Assistant Its handle daily clerical assignments critical to the effective functioning of the program. These individuals process license applications, respond to information requests via mail and phone, and maintain files on all licensees. Tobacco Retail Licensing Ordinance Page 4 of 4 Senior Health Educator The Senior Health Educator trains staff and interacts with the merchants who are licensed under the Riverside County tobacco retail licensing ordinance. Additional responsibility for this individual is to take a leadership role in the training of youth volunteers for the decoy program. Health Education Assistant The Health Education Assistant handles the day to day interactions with merchants in the form of inspections to ensure compliance with tobacco laws and verify their possession of a current and valid tobacco license. This individual also partners with law enforcement to conduct "sting operations" using underage decoys to determine who is selling tobacco to minors. Health Services Assistant The Health Service Assistant trains youth volunteers. They are supervised by the Senior Health Educator and conduct training Countywide. They will be trained to assist with or conduct routine inspection of licensees under the direction of the Health Education Assistant. 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County 2002 2003 (925) 3 13-6216 cclickson (lisd.co.contra-costa_c t.u;,. Range of Improvements 41%-81% ORDINANCE NO. AN ORDINANCE OF THE CITY OF REGARDING THE LICENSURE OF TOBACCO RETAILERS The City Council of the City of Section 1. PREAMBLE. Ordains as Follows: Effective in October, 2005, the Board of Supervisors of the County of Riverside adopted County Ordinance 838 creating a procedure by which tobacco retailers in the unincorporated areas of Riverside County would be required to obtain a license from the County The County has requested that each City within the County adopt an ordinance in substantially similar form whereby the licensinq requirement would be uniformly administered and enforced by the County as to all tobacco retailers within County, whether within or without the incorporated areas. The need for such licensinq requirements is supported by the following statistics: a. Minors obtain cigarettes and other tobacco products at alarming rates. Each year, an estimated 924 million packs of cigarettes are consumed by minors 12 to 17 years of age, yielding the tobacco industry $480 million in profits from underage smokers nationwide. In Riverside County, 10,000 teens light up for the first time and purchase 5 million packs of cigarettes a year. b. In a 2004 California youth -buying survey, 12% of retailers surveyed unlawfully sold tobacco product to minors. C. The rate of tobacco sales to minors in Riverside County is one of the highest in the State at 44%. d. 88% of adults who have ever smoked tried their first cigarette by the age of 18, and the average age at which smokers try their first cigarette is 14'/2. e. A requirement for a tobacco retailer license will not unduly burden legitimate business activities of retailers who sell or distribute cigarettes or other tobacco products to adults. It will, however, allow the County to regulate the operation of lawful businesses to discourage violations of federal, state, and local tobacco -related laws. f. 65% of California's key opinion leaders surveyed support implementation of tobacco -licensing requirements. Section 2. PURPOSE AND INTENT. Riverside County ("County") and the City of (" ") have a substantial interest in promoting compliance with federal, state, and local laws intended to regulate tobacco sales and use; in discouraging the illegal purchase of tobacco products by minors; in promoting compliance with laws prohibiting sales of cigarettes and tobacco products to minors; and finally, and most importantly, in protecting children from being lured into illegal activity through the misconduct of adults. It is the intent of this ordinance to encourage responsible tobacco retailing and to discourage violations of tobacco -related laws, especially those that prohibit or discourage the sale or distribution of tobacco products to minors, but not to expand or reduce the degree to which the acts regulated by federal or state law are criminally proscribed or to alter the penalty provided therefore. Section 3. DEFINITIONS. For the purposes of this ordinance, the following words and terms shall have the following meanings: a. "Arm's Length Transaction" shall mean: a sale in good faith and for valuable consideration that reflects the fair market value in the open market between two informed and willing parties, neither under any compulsion to participate in the transaction. A sale between relatives, related companies or partners, or a sale for the primary purpose of avoiding the effect of the violations of this Ordinance is presumed not to be an Arm's Length Transaction. b. "Department" shall mean: County Health Officer or his or her designee. C. "Person" shall mean: any natural person, partnership, cooperative association, corporation, personal representative, receiver, trustee, assignee, or any other legal entity. d. "Proprietor" shall mean: a Person with an ownership or managerial interest in a business. An ownership interest shall be deemed to exist when a Person has a ten percent (10%) or greater interest in the stock, assets, or income of a business other than the sole interest of security for debt. A managerial interest shall be deemed to exist when a Person can or does have, or can or does share, ultimate control over the day-to-day operations of a business. e. "Self -Service Display" shall mean: the open display of Tobacco Products or Tobacco Paraphernalia in a manner that is accessible to the general public without the assistance of the retailer or employee of the retailer. A Vending Machine is a form of Self -Service Display. f. "Smoking" shall mean: possessing a lighted Tobacco Product, Tobacco Paraphernalia, or any other weed or plant (including a lighted pipe, lighted cigar, or lighted cigarette of any kind), the lighting of a Tobacco Product, Tobacco Paraphernalia, or any other weed or plant (including a pipe, cigar, or cigarette of any kind). g. "Tobacco Paraphernalia" shall mean: cigarette papers or wrappers, pipes, holders of smoking materials of all types, cigarette rolling machines, and any other item designed for the smoking, preparation, storing, or consumption of Tobacco Products. h. "Tobacco Product" shall mean: (1) any substance containing tobacco leaf, including but not limited to cigarettes, cigars, pipe tobacco, snuff, chewing tobacco, dipping tobacco, bidis, or any other preparation of tobacco; and (2) any product or formulation of matter containing biologically active amounts of nicotine that is manufactured, sold, offered for sale, or otherwise distributed with the expectation that the product or matter will be introduced into the human body but does not include any product specifically approved by the Federal Food and Drug Administration for use in treating nicotine or tobacco product dependence. i. "Tobacco Retailer" shall mean: any Person who sells, offers for sale, or does or offers to exchange for any form of consideration, tobacco, Tobacco Products, or Tobacco Paraphernalia; "Tobacco Retailing" shall mean the doing of any of these things. This definition is without regard to the quantity of tobacco, Tobacco Products, or Tobacco Paraphernalia sold, offered for sale, exchanged, or offered for exchange. Section 4. TOBACCO LICENSE PREREQUISITE; APPLICATION PROCESS. a. It shall be unlawful for any Person to act as a Tobacco Retailer without first obtaining and maintaining a valid Tobacco Retailer's license pursuant to this Ordinance for each location at which that activity is to occur. Tobacco Retailing without a valid Tobacco Retailer's license shall constitute a public nuisance. b. A Tobacco Retailer or Proprietor without a valid Tobacco Retailer license, including, for example, a revoked license: 1. Shall keep all Tobacco Products and Tobacco Paraphernalia from public view. The public display of Tobacco Products or Tobacco Paraphernalia in violation of this provision shall constitute an "offer for sale" for the purposes of Section 5.c. 2. Shall not display any advertisement relating to Tobacco Products or Tobacco Paraphernalia that promotes the sale or distribution of such products from the Tobacco Retailer's location or that would lead a reasonable consumer to believe that such products can be obtained at the Tobacco Retailer's location. C. Nothing in this ordinance shall be construed to grant any Person obtaining and maintaining a Tobacco Retailer's license any status or right other than the right to act as a Tobacco Retailer at the location in the County identified on the face of the license. For example, nothing in this ordinance shall be construed to render inapplicable, supersede, or apply in lieu of any other provision of applicable law, including, without limitation, any condition or limitation on smoking in enclosed places of employment made applicable to business establishments by California Labor Code section 6404.5. d. Application for a Tobacco Retailer's license shall be submitted in the name of each Proprietor proposing to conduct retail tobacco sales and shall be signed by each Proprietor or an authorized agent thereof. It is the responsibility of each Proprietor to be informed of the laws affecting the issuance of a Tobacco Retailer's license. A license that is issued in error or on the basis of false or misleading information supplied by a Proprietor shall be revoked pursuant to Section 10.d. of this ordinance. e. In addition to any other penalty under this ordinance a Person found to have engaged in Tobacco Retailing without a valid Tobacco Retailers license shall be ineligible to apply for or be issued a Tobacco Retailing license according to the following: 1. After a first violation for a Person within any sixty -month (60) period, no new license may issue for the Person as a Proprietor until thirty (30) days have passed from the date of last violation. 2. After a second violation for a Person within any sixty -month (60) period, no new license may issue for the Person as a Proprietor until ninety (90) days have passed from the date of last violation. 3. After three or more violations for a Person within any sixty -month (60) period, no new license may issue for the Person as a Proprietor until five (5) years have passed from the date of last violation. 4. Each day that a Person engages in Tobacco Retailing without a valid Tobacco Retailers license shall constitute a separate violation. f. Tobacco Products and Tobacco Paraphernalia offered for sale or exchange in violation of this ordinance are subject to seizure and forfeiture. Forfeited Tobacco Products and Tobacco Paraphernalia shall be destroyed. g. All applications shall be submitted on a form supplied by the Department and shall contain the following information: 1. The name, address, and telephone number of each Proprietor. 2. The business name, address, and telephone number of the single fixed location for which a Tobacco Retailer's license is sought. 3. The name and mailing address authorized by each Proprietor to receive all license -related communications and notices (the "Authorized Address"). If an Authorized Address is not supplied, each Proprietor shall be understood to consent to the provision of notice at the business address specified in subparagraph 2. above. 4. Proof that the location for which a Tobacco Retailer's license is sought has been issued a valid state tobacco retailer's license by the California Board of Equalization. 5. Whether or not any Proprietor is a Person who has been determined to have violated this ordinance or has been a Proprietor at a location that has been determined to have violated this ordinance and, if so, the dates and locations of all such violations. 6. Such other information as the Department deems necessary for the administration or enforcement of this ordinance. Section 5. LICENSE ISSUANCE; STANDARDS. a. No license may issue to authorize Tobacco Retailing at other than a fixed location. For example, Tobacco Retailing by Persons on foot and Tobacco Retailing from vehicles are prohibited. b. Upon the receipt of an application for a Tobacco Retailer's license and the license fee, the Department shall issue a license unless substantial record evidence demonstrates that one of the following bases for denial exists- 1 . The application is incomplete or inaccurate. 2. The application seeks authorization for Tobacco Retailing at a location for which a prohibition on issuing licenses is in effect pursuant to Section 10.b. of this ordinance. However, this subparagraph shall not constitute a basis for denial of a license if the applicant provides the County with documentation demonstrating by clear and convincing evidence that the applicant has acquired or is acquiring the location or business in an Arm's Length Transaction. 3. The application seeks authorization for Tobacco Retailing for a Proprietor for which a prohibition on issuing licenses is in effect pursuant to Section 10.b. of this ordinance. 4. The application seeks authorization for Tobacco Retailing that is prohibited pursuant to Section 5.a. of this ordinance, that is unlawful pursuant to any other County or City ordinance, or that is unlawful pursuant to any other local, state, or federal law. Section 6. LICENSES NONTRANSFERABLE. a. A Tobacco Retailer's license is nontransferable. If the information required in the license application pursuant to Section 4.g. 1., 2., or 3. changes, a new Tobacco Retailer's license is required before the business may continue to act as a Tobacco Retailer. For example, if a Proprietor to whom a license has been issued changes business location, that Proprietor must apply for a new license prior to acting as a Tobacco Retailer at the new location. Or if the business is sold, the new owner must apply for a license for that location before acting as a Tobacco Retailer. b. Notwithstanding any other provision of this ordinance violations accumulated against a location or business shall continue to be counted against the location or business unless the location or business has been transferred to a new Proprietor and the new Proprietor provides the County with documentation demonstrating by clear and convincing evidence that the new Proprietor has acquired or is acquiring the location or business in an Arm's Length Transaction. Section 7. FEES FOR LICENSE. a. A Tobacco Retailer license is invalid unless the appropriate fee has been paid in full and the term of the license has not expired. The term of a Tobacco Retailer license is one (1) year. Each Tobacco Retailer shall apply for the renewal of his or her Tobacco Retailer's license no later than thirty (30) days prior to expiration of the term. Section 8. OTHER REQUIREMENTS AND PROHIBITIONS. a. DISPLAY OF LICENSE. Each license shall be prominently displayed in a publicly and readily visible location at the licensed location. b. POSITIVE IDENTIFICATION REQUIRED. No Person shall engage in Tobacco Retailing without first examining the identification of the purchaser, if the purchaser reasonably appears under the age of twenty-seven (27) years old, and confirming that the proposed sale is to a purchaser who is at least the minimum age in state law for being sold the Tobacco Product or Tobacco Paraphernalia. c. MINIMUM AGE FOR PERSONS SELLING TOBACCO. No Person shall engage in Tobacco Retailing if the Person is younger than the minimum age in state law for being sold or for possessing any Tobacco Product. d. SELF-SERVICE DISPLAYS PROHIBITED. No Person shall display Tobacco Products or Tobacco Paraphernalia by means of a Self -Service Display or to engage in Tobacco Retailing by means of a Self -Service Display. A Tobacco Retailer who chooses to display Tobacco Products or Tobacco Paraphernalia in a locked cabinet, case or similar structure must post a clear and conspicuous sign on or within five feet of the display stating that the cabinet, case or structure is locked at all times. Section 9. LICENSE VIOLATION. a. VIOLATION OF TOBACCO -RELATED LAWS. It shall be a violation of a Tobacco Retailer's license for a licensee, including his or her agent or employee, to violate any of the following laws: 1. Any local, state, or federal tobacco -related law. 2. Local, state, or federal sign laws. 3. Local, state, or federal laws restricting the age of purchase for any product. b. LICENSE COMPLIANCE MONITORING. 1. Compliance with this ordinance shall be monitored by the Department. Any peace officer may enforce the penal provisions of this ordinance. 2. The Department shall check the compliance of each Tobacco Retailer at least three (3) times per twelve (12) month period. The Department may check the compliance of Tobacco Retailers previously found to be in compliance a fewer number of times so that the Department may check the compliance of Tobacco Retailers previously found in violation a greater number of times. 3. Compliance checks shall determine, at a minimum, if the Tobacco Retailer is conducting business in a manner that complies with tobacco laws regulating youth access to tobacco. When appropriate, the compliance checks shall determine compliance with other tobacco -related laws. 4. The County shall not enforce any tobacco -related minimum -age law against a Person who otherwise might be in violation of such law because of the Person's age (hereinafter "Youth Decoy") if the potential violation occurs when: i. the Youth Decoy is participating in a compliance check supervised by a peace officer or a code enforcement official; or ii. the Youth Decoy is participating in a compliance check funded in part, either directly or indirectly through sub -contracting, by the county Department of Health and Human Services or funded in part, either directly or indirectly through sub -contracting, by the California Department of Health Services. c. NO CONTEST PLEA. A plea of "no contest" or its equivalent by a Tobacco Retailer for a violation of any law designated in subsection (a) above shall operate as an admission that this ordinance has been violated for the purposes of license revocation. Section 10. REVOCATION OF LICENSE. a. REVOCATION OF LICENSE FOR VIOLATION. 1. In addition to any other penalty authorized by law, a Tobacco Retailer's license shall be revoked if the County Hearing Officer finds, after notice to the licensee and opportunity to be heard, that the licensee, including his or her agents or employees, has violated any of the requirements, conditions, or prohibitions of this ordinance (hereinafter "License Violation"). 2. No attorney may take part in the defense of a license revocation proceeding unless the attorney's participation meets any exception for attorneys appearing in small claims court under California Code of Civil Procedure section 116.530. This prohibition shall not apply if the County elects to be represented by an attorney in the proceeding and notice of the election is include in the notice given pursuant to subsection (1) above. 3. For a first or second alleged License Violation within any sixty -month (60) period, the County Counsel may engage in settlement negotiations and may enter into a settlement agreement with a Tobacco Retailer alleged to have violated this ordinance without approval from the Board of Supervisors. Settlements shall not be confidential and shall contain the following minimum terms: i. After an alleged first License Violation at a location within any sixty -month (60) period: a. An agreement to stop acting as a Tobacco Retailer for at least one (1) day; b. A settlement payment to the County of at least one thousand dollars ($1000); and C. An admission that the violation occurred and a stipulation that the violation will be counted when considering what penalty will be assessed for any future violations. ii. After an alleged second License Violation at a location within any sixty -month (60) period: a. an agreement to stop acting as a Tobacco Retailer for at least ten (10) days, b. a settlement payment to the County of at least five thousand dollars ($5000); and c.an admission that the violation occurred and a stipulation that the violation will be counted when considering what penalty will be assessed for any future violations. b. NEW LICENSE AFTER REVOCATION FOR VIOLATION. 1. After a first License Violation at a location within any sixty -month (60) period, no new license may issue for the location until ten (10) days have passed from the date of the last revocation or violation, whichever is later. 2. After a second License Violation at a location within any sixty -month (60) period, no new license may issue for the location until thirty (30) days have passed from the date of the last revocation or violation, whichever is later. 3. After of a third License Violation at a location within any sixty -month (60) period, no new license may issue for the location until ninety (90) days have passed from the date of the last revocation or violation, whichever is later. 4. After four or more License Violations at a location within any sixty -month (60) period, no new license may issue for the location until five (5) years have passed from the date of the last revocation or violation, whichever is later. c. EXPIRATION OF LICENSE. A Tobacco Retailer's license that is not timely renewed pursuant to Section 7.a. shall expire at the end of its term. To reinstate a license that has expired due to the failure to timely pay the renewal fee, the proprietor must: 1. Submit the renewal fee plus a reinstatement fee of ten percent (10%) of the renewal fee. 2. Submit a signed affidavit affirming that the Proprietor has not sold any Tobacco Product or Tobacco Paraphernalia during any period that the license was expired. d. REVOCATION OF LICENSE ISSUED IN ERROR. A Tobacco Retailer's license shall be revoked if the Department finds, after notice and opportunity to be heard, that one or more of the bases for denial of a license under Section 5.b. existed at the time application was made or at anytime before the license issued. The revocation shall be without prejudice to the filing of a new application for a license. Section 11. ENFORCEMENT. The remedies provided by this ordinance are cumulative and in addition to any other remedies available at law or in equity. a. Whenever evidence of a violation of this ordinance is obtained in part through the participation of a Person under the age of eighteen (18) years old, such a Person shall not be required to appear or give testimony in any civil or administrative process brought to enforce this ordinance and the alleged violation shall be adjudicated based upon the sufficiency and persuasiveness of the evidence presented. b. Violations of this ordinance are subject to a civil action brought by the District Attorney or County Counsel, punishable by: 1. A fine not less than two hundred fifty dollars ($250) and not exceeding one thousand dollars ($1000) for a first violation in any sixty -month (60), period; or 2. A fine not less than one thousand five hundred dollars ($1500) and not: exceeding two thousand five hundred dollars ($2,500) for a second violation in any sixty -month (60) period; or 3. A fine not less than three thousand dollars ($3,000) and not exceeding ten thousand dollars ($10,000) for a third or subsequent violation in any sixty -month (60) period. c. Violations of this ordinance may, in the discretion of the District Attorney or County Counsel, be prosecuted as infractions or misdemeanors. d. Causing, permitting, aiding, abetting, or concealing a violation of any provision of this ordinance shall constitute a violation. e. Violations of this ordinance are hereby declared to be public nuisances. f. In addition to other remedies provided by this ordinance or by other law, any violation of this ordinance may be remedied by a civil action brought by the County Counsel, including, but not limited to, administrative or judicial nuisance abatement proceedings, civil or criminal code enforcement proceedings, and suits for injunctive relief. Section 12. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. T-iht 4 s4P COUNCIL/ RDA MEETING DATE: June 6, 2006 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ITEM TITLE: Consideration City's 25' STUDY sEssroN: Anniversary Celebration PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The proposed Fiscal Year 2006-2007 has funding of $65,000 allocated for promotion and event planning for the 251" Anniversary activities (101.3001. 451 .80-00) . CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Staff would like to begin the preliminary efforts to plan the 25th Anniversary events to be held in 2007. The 201" Anniversary Celebration Committee, established by City Council was responsible for planning the City-wide activities and events (Attachment 1). The City Council appointed the following members for the 20th Anniversary Celebration Committee: • Two City Council Members • Two Members of the Historical Society • Two Members of the Chamber of Commerce • Two Members of the La Quinta Arts Foundation • One Member of the Cultural Arts Commission • One Member of the of the Community Services Commission • Two Members from the City's various Commissions/Boards/Committees • One Member from KSL If a committee is approved by the City Council, the Community Services staff would like to host the first meeting in July to begin the preliminary planning for the program. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the formation of a 25th Anniversary Celebration Committee; or 2. Do not approve the formation of a 251h Anniversary Celebration Committee; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton, Community Services Director Approved for submission by: i Thomas P. Genovese, City Manager Attachment 1. 201h Anniversary Celebration Committee Report ATTACHMENT 1 DEPARTMENT REPORT: 6-t—� 4 ZP a9mrcu T0: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR DATE: AUGUST 21, 2001 SUBJECT: 20T" ANNIVERSARY CELEBRATION COMMITTEE REPORT The 20" Anniversary Celebration Committee has begun planning the activities for the City's 20" Anniversary Celebration. Three meetings have taken place: July 16, July 30 and August 13. Attachments 1 and 2 are minutes from the first two meetings. The Committee is awaiting the additional members to be selected by the Arts Foundation and the City's Commissions/Boards/Committees. Due to many of the City's Commissions/Boards/Committees being dark in August, the selection of members will take place in September. It is anticipated that at the next meeting on September 24, all members will be present. The City Council had suggested that the 201" Anniversary Celebration Committee be comprised of the following members: Two Council Members (Terry Henderson and Ron Perkins) Two Members Historical Society (Barbara Irwin and Pat Cross) Two Members Chamber of Commerce (Kurt Spurgin and KimBerly Keyton) Two Members LQ Arts Foundation ( To be named) One Member Cultural Arts Commission (Rosita Shamis) One Member Community Services Commission (To be named) Two Members comprised of members from the City's various Commissions/Boards/Committees (To be named) However, after the second meeting of the Committee, the Committee felt that a representative from KSL should be a member of the 20" Anniversary Celebration Committee, due to KSL's involvement with ,the community. The Committee recommended that one member be selected from the City's various Commissions/Boards/Committees and the additional member be solicited from KSL. to participate in the planning and implementation of the activities. S:\Community Services\CCReports\20TH ANNIVERSARY CELEBRATION REPORT.wpd r Listed below are the tentative activities being planned for the weekend of April 25-28: Thursday April25 Friday April26 Chamber Mixer hosted by the City of La Quinta City Hall Courtyard Multi -generational Talent Show 6:30-9:00 p.m. La Quinta Senior Center Saturday April 27 Parade: Theme- La Quinta, Gem of the Desert, "Shining Brighter Than Ever!" Bermudas to Frances Hack Park 10:00-11:00 a.m. Community Picnic 1 1:00- 2:00 p.m. Fritz Burns Park Arts and Crafts Show 1:00-4:00 p.m. La Quinta Senior Center Cove Oasis Trail Hike 5:30-6:30 p.m. Cove Oasis Trailhead Star Gazing 8:30-9:30 p.m. Cove Oasis Trailhead Fishing Derby 10:00 P.M. to Lake Cahuilla County Park 10:00 a.m. Sunday April 28 5k/10k Run 7:00-9:00 a.m. Fritz Burns Park Fishing Derby 10:00 a.m. Lake Cahuilla County Park Art Show 12:00-4:00 p.m. LQ Arts Foundation Site Concert/Fireworks 6:00-9:00 p.m. La Quinta High School The Committee will work on finalizing activities and venues for each, as well as an estimated budget for each activity. It is anticipated that co-sponsors will be found for the fireworks show to be held Sunday, April 28, 2002. S:\Community Services\CCReports\20TH ANNIVERSARY CELEBRATION REPORT.wpd ay COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Consideration of Initiating a Fitness Use Card at the Boys and Girls Club RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Staff anticipates that revenues would increase by $1 ,000 with the purchase of the Annual Fitness Card. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The development of the fitness area at the Boys and Girls Club will be completed and open for public use in July. The opening of the new fitness area creates a need to improve control and have better information on who is in the facility on weekday evenings. Staff is currently scheduled at the facility to provide supervision of the gymnasium during the City's use. Hours of operation are currently: Monday through Thursday 7:30 p.m.-10:00 p.m. (School Hours) Monday through Thursday 6:00 p.m. - 9:00 p.m. (Summer Hours) If approved, the Fitness Use Card will also require a signature on the indemnification waiver at the time of purchase. The Fitness Use Card would be good for 12 months from date of purchase and would allow residents and non-residents over 14 years of age use of the fitness area during the evening hours of operation. The Fitness Use Card will be necessary for the fitness room but will not be required to enter the drop in gym. A La Quinta resident card or California Driver's license will be accepted as proof of residency. If approved, the Fitness Use Card would be sold starting in July with the opening of the facility and would have the following rates: $10.00 City resident w/ card $25.00 Non -City resident w/ card Youth (14 years of age and younger) would be able to use the gymnasium at no charge but would not have access to the fitness area due to safety and liability concerns. In addition, Palm Desert and Indio Community Centers operated by Coachella Valley Parks and Recreation District have a Fitness Use Card for similar services. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve initiation of a Fitness Use Card at the Boys and Girls Club; or 2. Do not approve initiation of a Fitness Use Card at the Boys and Girls Club; or 3. Provide staff with alternative direction. Respectfully submitted, i Edie Hylton,- ommunity Services Director Approved for submission by: Thomas P. Genovese, City Manager 2 COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Consideration of Annual Plan for SilverRock Resort RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As drafted, the 2006/2007 Annual Business Plan (Attachment 1) for SilverRock Resort projects Operator expenses of $3,735,1 56 and revenues of $3,190,786 for a net loss of $544,370. As a result of the Food and Beverage License Agreement between the City and Landmark Golf Management, LLC, the food and beverage revenue and expenses are not recognized in the 2006/2007 Annual Plan. Instead, food and beverage income will be accounted for through the food and beverage license agreement. In addition to the Annual Plan, the operator is recommending capital equipment purchases in the amount of $98,353. If the capital equipment purchases are approved, the net loss will be $642,723. Staff proposes an advance of $642,723 from General Fund reserves to the SilverRock Golf Enterprise Fund to fund this operating deficit. In addition, staff is finalizing the Fiscal Year 2006/2007 revenue and expenditure projections and will be reporting any deficit at the June 20, 2006 City Council meeting. Assumptions used in this plan include: • 39,220 rounds of play for Fiscal Year 2006/2007. • An average projected revenue of $85.65 per round. • A 2% capital reserve for future golf course improvements/renovations, per the Management Agreement (section 3.10.1). • An additional $98,353 not included in the Annual Business Plan is being requested as new capital expenses for such things as additional new aerators, a top dresser, and a fertilizer mixing tank. CHARTER CITY IMPLICATIONS: Operation of the golf course is not subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: The City entered into a Golf Course Management Agreement (Agreement) with Landmark Golf Management, LLC (Operator) in April 2004. Section 3.2.1 of the Agreement provides that the Operator shall submit an Annual Plan to the City Manager, including a projected operating budget, for the upcoming fiscal year. Last year's Annual Plan (2005/2006) budget was $3,745,155, with projected revenue of $3,320,185. A $250,000 advance from the General Fund, per the Agreement, was used to establish the Landmark Golf Operating Account. The Operator submitted its first version of the Annual Plan on April 3, 2006. Staff has worked with the Operator since that time to refine the Annual Plan in the spirit of the Agreement (Attachment 1). In accordance with the Agreement, the Capital Plan for SilverRock Resort will be submitted with the Community Services Department Budget for separate consideration by City Council. The Operator has proposed and included in the budget $78,820 in additional annual lease expenses for the following: 1. Handicap Golf Cart = $3,500 This golf cart was previously approved and is currently available at the golf course. This golf cart provides a customer service for individuals with special needs and meets requirements established by the Americans with Disabilities Act. 2. Shuttle Cart = $5,000 This shuttle cart was previously approved and is currently available at the golf course. The shuttle cart is able to transport six people and allows existing golf carts to be available for customers. 3. Greens Roller = $4,1 50 This greens roller was previously approved and is currently in service at the golf course. The greens roller provides a consistent putting surface as well as the ability to maintain fast putting speeds without having to lower the cutting height of the greens. j < 4. Sprayer = $7,950 This sprayer was previously approved and is currently in service at the golf course. The sprayer is used for liquid fertilizer applications and herbicide and pesticide treatments. 5. John Deere Gators = $9,970 Four additional utility carts are needed to transport maintenance employees and equipment. With the approval of the FY2006/07 budget, the maintenance department will have 36 employees and 22 utility carts (including the four mentioned here) and 2 utility trucks. 6. Verticut Set = $3,000 These cutting units attach to the triplex John Deere 2500 mowers and cut the grass at a vertical angle instead of horizontal. The advantage to this type of cutting is to occasionally remove stolons and reduce the grain of the turf. These can also be used for breaking up aeration cores and reducing thatch. 7. John Deere Tractor Mower = $9,950 This mower was previously approved and is currently in operation at the golf course. The tractor mower has a flex deck and flail deck and is primarily used in perimeter turf areas to mow between trees, plants and hardscapes. 8. Golf Carts = $12,500 The Manager is requesting an additional five golf carts to bring the total fleet with GPS systems to 85. In recent months, the course has been busy enough to where there were no carts available to the customers. 9. Range Carts = $14,900 These golf carts were previously approved and are currently available at the golf course. These carts were leased to provide range only customers with transportation to the range without having to use a golf cart with GPS which are reserved for golf course customers. 10. Beverage Cart = $7,900 Currently, there is one beverage cart operating on the golf course. With the increases in play, a second beverage cart is needed to serve the customers. Each cart will serve a nine -hole area. The Operator is proposing an additional $98,353 (not in the budget) for capital expenses. 'The following are listed in priority order: 1 . Planet Air Aerator= $23,000 The Planet Air Aerator is used for fairway aeration. This aerator is twice as fast as a conventional core aerator and provides little disruption to the turf surface. A Planet Air aerator works by penetrating the soil and fracturing the soil under the turf. Golfers are able to play immediately following aeration with this machine. 2. Greens Aerator = $13,993 The golf course currently has one greens aerator for eighteen holes. By adding an additional greens aerator, the maintenance staff will be able to complete the aeration in a more timely fashion. 3. Turfco Top Dresser = $4,895 Top dressers are used for applying sand, seed, and soils over an area. The current top dresser broadcasts material over an area and lacks precision measurements for amounts of material. The Turfco straight drop top dresser is able to precisely apply amounts of material to a given area. The need for precision is important during applications involving golf course greens and tees. 4. Fertilizer Mix Tank = $4,276 A fertilizer mixing tank provides time savings for mixing liquid fertilizers. For liquid fertilizer applications on the fairways, each tank of fertilizer needs to be mixed individually. By mixing all of the liquid fertilizer at once, the tank mixture will remain consistent throughout the course, time will be saved from mixing, and all of the mixture will be contained in one area to prevent damaging fertilizer spills. 5. Gypsum Injector = $1 1 ,195 A gypsum injector is used to reduce the amount of salts in the irrigation water. A build up of these salts in the soil, through irrigation, is damaging for turf conditions. By injecting gypsum into the irrigation water, salts are bound by the gypsum, causing the salts to pass through the soil. Sulfur injectors work the same way but react slower than gypsum. 6. Aerator Trailers = $6,244 With the addition of another greens aerator, the purchase of two trailers for transporting the aerators is recommended. Presently, the greens aerator is walked to the location where it is being used. With the maintenance shop being on the very south end of the property, transporting the aerator is time consuming. 7. Range Clock = $2,500 A range clock will improve the efficiency of customers to be able to make their tee time while warming -up on the range prior to their scheduled tee time. It will also be of service to customers for personal management of their time while on the driving range. 8. Shade Canopy = $3,750 The shade canopy will be constructed at the bag drop and valet station. Golf staff is stationed throughout the day at the bag drop area to provide assistance to customers with golf clubs and valet parking. This location does not currently have any shade for the employees or customers. 9. Carport Fence = $3,500 The carport has been enclosed with three garage doors which do not have a security system. , Enclosing the area where the carts are stored is recommended for added security, since the concession carts are being stored in the carport. 10. Radio Repeater = $5,000 Radio communications between the Clubhouse and personnel (Marshals and Concession Cart) are often blocked because of radio interference due to the location of the mountain. The radio repeater will allow continuous and uninterrupted communications between the Clubhouse and on -course personnel. 1 1 . Sod = $ 201000 Areas of undeveloped landscape were formed following the Mountain Drainage Project. Sodding for these areas will improve the appearance and stabilize the soil for water runoff and dust control. Staff concurs with the aforementioned recommendations. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve the Annual Plan as submitted by Landmark Golf Management, LLC which projects $3,190,786 in revenues and $3,735,156 in expenses for a net loss of $544,370 and an additional $98,353 for Capital Expenses; or 2. Do not approve the Annual Plan as submitted by Landmark Golf Management, LLC which projects $3,190,786 in revenues and $3,735,156 in expenses for a net loss of $544,370 and an additional $98,353 for Capital Expenses; or 3. Approve the Annual Plan with modifications Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Annual Plan ATTACHMENT l' S I LVCRROCK TNI rz -. 'S 0 R 1 SilverRock Resort -Arnold Palmer Classic Course 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND Prepared For: City of La Quinta SilverRock Resort Prepared Bv: Landmark Golf Management Cnhm i ttPrl May 30, 2006 SILVERROCK RESORT Annual Plan Table of Contents Part I -Project Overview Project Fact Sheet 1 Mission Statement 2 Philosophy Statement 3 Organizational Chart 4 Key Employee Staffing and Salaries 5 Part II -Assumptions and Capital Expenditures 2006/2007 Assumptions 6,7 Golf Operations 8 Course Maintenance 8 Food and Beverage 8 Part III -Operational Financial Projections Consolidated Income Statement by Month 9 Department Detail Golf Rounds and Revenue 10 Carts, Bagroom & Range 11112 Golf Shop Merchandise 13,14 Course Services 15 Golf Course Maintenance 16117,18,19 General & Administrative 20,21 Marketing 22 Clubhouse 23 Miscellaneous 24 Part IV -Food and Beverage Department Detail 25,26 Part V-Other Marketing Narrative Plan 27,28 Competitive Green Fee Analysis 29 siVERRocrc Resoar Annual Plan PROJECT FACT SHEET COURSE NAME SilverRock Resort -Arnold Palmer Classic Course ADDRESS 79-179 Ahmanson Lane, La Quinta, Ca. 92253 TELEPHONE 1-888-600-7272 WEBSITE MANAGEMENT Randy Duncan, Director of Golf / General Manager Willie Lopez, Golf Course Superintendent COURSE YARDAGE SILVER 7,553 PAR 72 BLUE 7,101 PAR 72 WHITE 6,639 PAR 72 YELLOW 5,974 PAR 72 GREEN 5,306 PAR 72 RED 4,884 PAR 72 GRASS TYPES GREENS: TIF DWARF FAIRWAY / TEES: TIF SPORT ROUGHS: TIF SPORT OWNER CITY OF LA QUINTA MANAGED BY LANDMARK GOLF MANAGEMENT, LLC 74-947 HIGHWAY 111, SUITE 200 INDIAN WELLS, CA 92210 PHONE: (760) 776-6688 OPENING DATE February 14, 2005 1 SILVERROCK RESORT Annual Plan May 30, 2006 Mission Statement "TO BE THE BEST" "TO HAVE THE BEST GOLF FACILITIES" "TO HAVE THE BEST GOLF COURSE CONDITIONS" "TO PROVIDE THE BEST SERVICE" SilverRock Resort is dedicated to providing the finest public golf experience. All Staff Members of the facility play an important role in our Mission. Staff is supported through training and resources to insure success. SilverRock Resort aspires to represent ownership and management with the highest standard of service in the Golf/Resort Industry and produce superior golf course conditions to meet and exceed the goals. Goals and Objectives: To support our Mission Statement and to achieve the projected Annual Plan. SilverRock Resort will pursue the following goals and objectives: • To hire and train a staff that will provide a high standard of guest services and maintain the highest level of course conditions • To maintain and pursue an aggressive Marketing Plan that benefits/acknowledges the La Quinta Residents, local residents, avid tourist golfers and golfing public • To present a facility and golf course conditions that qualify to host the Bob Hope Classic with a strong commitment to be in the host club rotation • To have each Departments operate within their annual budget allowing SilverRock Resort to reach the net operating goals SILVERROCK RESORT Annual Plan May 30, 2006 PHILOSOPHY STATEMENT In the first 18 months of operations, an Annual Plan accommodated the operational start-up through and including grow -in, final construction of the Arnold Palmer Classic Course and a notable Grand Opening Celebration. As the 2006-2007 Annual Plan is implemented, focus should naturally shift from a construction completion and opening mode to concentrated efforts in order to broaden the awareness, marketability and noteworthiness of SilverRock Resort's Arnold Palmer's Classic Course golf facility. The philosophy that Landmark Golf Management perpetuates at SilverRock Resort is: an operation that allows management to utilize golf industry best - practices in accommodating market -driven demands as market shifts may occur. Each golf course facility has its own personality and characteristics; therefore, each golf operation is unique to some degree and should be managed with personality and characteristics taken into consideration. Golf operators that adjust procedures to short and long term market and industry fluctuations are better suited to maximize opportunities. In this upcoming second complete twelve months of operations, Landmark Golf Management will put forth every effort to better position SilverRock Resort as a place to frequent in the eyes and minds of the influential decision makers in the world of golf. BRAND PROMISE Discover the mystique of SilverRock Resort, the crown jewel of La Quinta and its golf legacy. Rich in both history and legend, the majestic Santa Rosa Mountains frame an unwavering commitment to an exceptional experience at SilverRock Resort. Our Promise: Exceptional in All, For All, Always. Golf Shop Head Professional Asst. Golf Professionals Golf Shop Buyer (Sub -Contractor) Sales Associates � Guest/Outside Services Outside Services Manaaer Carts/Bag Room Starters P,A Rangers Driving Range Golf Course Maintenance Superintendent Asst. Superintendent Mechanic(s) Irrigation Technician Spray Technician Greenskeeper(s) Administrative Asst. SilverRock Resort 2006-2007 Annual Plan City of La Quinta City Council & Staff City Manager Community Services Director Landmark Golf Management Management Team SilverRock Resort Golf Club General MGR./Director of Golf Accounting Controller/Human Resources Admin. Asst. To Controller & GM Food & Beverage F&B Manager Restaurant/Snack Shop F&B Server(s) Beverage Cart Attendents Marketing & Sales Tournament Sales Manager RUN DATE: 30-May-06 Key Employee Staffing and Salaries PREPARED BY: Landmark Golf Management 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND DEPARTMENT SUMMARY SALARY JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR, APR. MAY JUN. GOLF OPERATION OUTSIDE SERVICES OUTSIDE SERVICES MANAGEF $10.50 1 1 1 1 1 1 1 1 1 1 1 1 OUTSIDE SERVICES SUPERVISORS (FULL-TIME $9.50 1 1 1 1 1 1 1 1 1 1 1 1 DRIVING RANGE (PART-TIME) $7.50 1 1 1 1 1 2 2 2 2 2 1 1 CART/BAG/VALET/BAG DROP (FULL-TIME) $7.50 4 4 4 4 4 4 4 4 4 4 4 4 CART/BAG/VALET/BAG DROP (PART-TIME) $7.50 0 0 0 0 2 2 2 2 2 2 2 1 PRO SHOP HEAD GOLF PROFESSIONAL ASSISTANT PROFESSIONAL ASSISTANT PROFESSIONAL SALES CLERKS (FULL TIME) SALESCLERKS (PART TIME) COURSE SERVICES STARTERS (PART TIME) RANGER/MARSHALS (PART TIME) TEE -TIMES (PART TIME) GOLF COURSE MAINTENANCE SUPERINTENDENT ASST SUPERINTENDENT FOREMAN/SPRAY TECHNICIAN HEAD MECHANIC / FACILITY MANAGER ASST MECHANIC HEAD IRRIGATOR ASST IRRIGATOR GREENSMEN ADMINISTRATIVE ASSISTANT TOTAL TURF & ADMIN STAFF LANDSCAPE MAINTENANCE FOREMAN IRRIGATOR LANDSCAPERS TOTAL LANDSCAPE CREW TOTAL COURSE MAINTENANCE STAFF PERIMETER LANDSCAPING LANDSCAPERS TOTAL LANDSCAPE CREW FOOD & BEVERAGE F & 8 MANAGER / SUPERVISOR LINE COOK PREP COOK LEAD SERVER (FULL-TIME) F & B WAIT/BEVERAGE CART/HALF(FULL TIME) F & B WAIT/BEVERAGE CART/HALF(PART TIME) BUSER / DISHWASHER (PART TIME) G&A DIRECTOR OF GOLFIGM CLUB CONTROLLER ADMINISTRATIVE ASSISTANT TOURNAMENT SALES $40, 000.00 1 1 1 1 1 1 1 1 1 1 1 1 $28,000.00 1 1 1 1 1 1 1 1 1 1 1 1 $ 26, 000.00 1 1 1 1 1 1 1 1 1 1 1 1 $10.00 1 1 1 2 2 2 2 2 2 2 2 2 $8.50 0 0 1 1 1 1 1 1 1 1 1 0 4 4 5 6 6 6 6 6 6 6 6 5 $7.50 2 2 2 2 2 2 2 2 2 2 2 2 $7.50 1 1 2 2 3 3 3 3 3 3 2 2 $7.50 0 0 0 0 0 0 0 0 0 0 0 0 3 3 4 4 5 5 5 5 5 5 4 4 $92,000.00 1 1 1 1 1 1 1 1 1 1 1 1 $49,000.00 1 1 1 1 1 1 1 1 1 1 1 1 $14.52 1 1 1 1 1 1 1 1 1 1 1 1 $22.00 1 1 1 1 1 1 1 1 1 1 1 1 $12.00 1 1 1 1 1 1 1 1 1 1 1 1 $15.50 1 1 1 1 1 1 1 1 1 1 1 1 $11.50 1 1 1 1 1 1 1 1 1 1 1 1 $9.50 18 18 18 18 18 18 18 18 18 18 18 18 $14.00 1 1 1 1 1 1 1 1 1 1 1 1 26 26 26 26 26 26 26 26 26 26 26 26 $15.00 1 1 1 1 1 1 1 1 1 1 1 1 $11.33 1 1 1 1 1 1 1 1 1 1 1 1 $8.25 6 6 6 6 6 6 6 6 6 6 6 6 8 8 8 8 8 8 8 a 8 8 8 8 34 34 34 34 34 34 34 34 34 34 34 34 $8.25 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 $ 40,000.00 1 1 1 1 1 1 1 1 1 1 1 1 $14.00 1 1 1 1 1 1 1 1 1 1 1 1 $10.00 0 0 0 0 1 1 1 1 1 1 0 0 $12.00 1 1 1 1 1 1 1 1 1 1 1 1 $7.75 2 2 2 2 2 2 2 2 2 2 2 2 $7.75 0 0 0 0 1 1 2 2 2 2 1 0 $7.75 2 2 2 2 2 2 2 2 2 2 2 2 7 7 7 7 9 9 10 10 10 10 8 7 $ 99, 000.00 1 1 1 1 1 1 1 1 1 1 1 1 $60, 000.00 1 1 1 1 1 1 1 1 1 1 1 1 $15.75 1 1 1 1 1 1 1 1 1 1 1 1 3 3 3 3 3 3 3 3 3 3 3 3 $ 38, 000.00 1 1 1 1 1 1 1 1 1 1 1 1 SILVERROCK RESORT ANNUAL PLAN 2006-2007 Assumptions May 30, 2006 Revenue Green Fees: The green fee includes a golf cart and warm-up range balls. A combination of the various green fee rates and green fees mix of regular, twilight, and Resident play is anticipated to yield an average rate of $76.13 per round on an annualized basis. The Green fee rates for 2006-2007 will remain the same as the prior year. It is assumed the overseeding dates will be October 9 through November 6, 2006; overseeding reduces revenues due to the course being closed during these dates. It is also assumed that aerification will occur in May, June, & July of 2006 which reduces revenue for 3-5 days with each of these 3 aerification cycles. Greens Fee Mix: Through proper marketing, yield management, and limited advanced Resident bookings the projected mix of green fees is: 30% Resident, 2 5 % Regular, 10% Twilight, & 35% Other. Miscellaneous and Other Revenue: Based on $1.59 per round. This consists of golf club rentals, golf club repairs, handicap fees, driving range fees, rider fees, 15 % of golf lessons and Independent Contractor's Fees. Golf Shop Merchandise: Based on $7.94 per round. Cost of Sales Merchandise 58 % Food & Beverage 33 % Expenses Golf Carts, Bag Room, and Driving Range: Includes outside service, valet, bag room, and driving range staff plus supplies and operating expense for this department. Golf Shop Merchandise: Includes golf professionals, merchandising sales staff, receiving staff and golf shop operational expenses. Course Services: Includes course service staff consisting of course rangers/starters and related department supplies and materials. c )jJ9y SILVERROCK RESORT ANNUAL PLAN Golf Course Maintenance: Includes grounds maintenance staff, supplies, and materials. It is assumed that the course will not host the 2007 Bob Hope Chrysler Classic. Also, assumed are the overseeding dates of October 9 through November 6, 2006, which will result in projected higher labor cost and supply costs during the annual overseeding process. Two (2) maintenance employees will be added to the budget to maintain the front entry way near Ave. 52 and the area in front of the maintenance building on 54t'' Water & Electrical: This includes water and electrical cost to irrigate the golf course and properly maintain the lake system. Food & Beverage: Includes food & beverage staff and expenses for the temporary clubhouse. There is a separate Agreement for the Food & Beverage Department including the Liquor License arrangement between the City and Landmark Golf Management. Marketing: Includes marketing, promotions, advertising, web page, collateral and tournament sales, etc. Clubhouse: Includes clubhouse expenses, maintenance/cleaning staff, landscape maintenance, parking lot and entry drive clean up. Management Fee: $7,500 per month; Based off the Golf Course Management Agreement, dated the 8th April 2004. Insurance: Per requirements of the Golf Course Management Agreement; included is a comprehensive golf club insurance policy, general liability, property, equipment and business interruption etc. Property Tax: Exempt, except personal property taxes on equipment purchases or leases. Golf Carts and Maintenance Equipment Leases: Golf carts and maintenance equipment are being leased for the Golf Club. For Golf Course Maintenance; (4) John Deere Gators, a verticute set for John Deere 2500, and a John Deere Tractor Mower with Flex Deck and Fail Deck will be added to the lease. For Golf Operations; (5) additional golf carts will be added to our golf cart lease to accommodate our demand for golf carts during the high season. For the Food & Beverage Department, (1) additional beverage cart will be added to the lease. 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort -� RUN DATE: 30-Mav4)6 12:02 PM Projections - July 2006 to June 2007 Capital Expenditures PREPARED BY: Landmark Gulf Management CAPITAL EXPENDITURES TOTAL JUL. _ AUG. SEP. OCT._L NOV. _DEC_ JAN. FEB. MAR. APR. MAY JUN.� GOLF OPERATIONS Radio Repeater $5,000 5,000 Range Clock $2,500 2,500 Shade Canopy (Valet) $3,750 3,750 TOTAL GOLF OPERATIONS $6,250 $8,750 $0 $2,500 $0 F&B DEPARTMENT Car Port Fencing & Security $3,500 $3,500 TOTAL FOOD & BEVERAGE $3,500 $3,500 $0 $0 $0 MAINTENANCE J (1) Turfco straight drop topdresser, fits Progater $4,895 $4,895 (1) JD Walk behind 800 aerator indrow, Needle tine, 13001b capacity $13,993 $13,993 (2) Aerator trailers 62" x 90", with 5' gate, 10" tires-8ply $6,244 $6,244 (1) 600 Gallon SDI Gypson Injector $11,195 $11,195 (1) 600 Gallon Ad Mixing tank and electrical pump $4,276 $4,276 (1) Planet Air Aerator $23,000 $23,000 Sod additional areas leftover from Drainage Project $20,000 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL MAINTENANCE $83,603 $83,603 $0 TOTAL CAPITAL EXPENDITURES- $98,353 $95,853 $0 $2,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 A } i 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort CONSOLIDATED INCOME STATEMENT FOR FISCAL YEAR -JULY 2006 -JUNE DEPARTMENT 06-06 Budget 05-06 ActJFor. Total JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN. ROUNDS 'ROUNDS 37,816 38,103 39,220 1,880 1,880 2,880 1,100 3,840 3,840 3,575 4,650 4.950 4,875 3.350 2,400 TOTAL ROUNDS 3T,816 38,103 39,220 1,880 1,880 2,880 1,100 3,840 3,840 3,575 4,650 4,960 4,875 3,350 2,400 REVENUE GREEN FEES 3,175,395 2,851,345 2,985,870 84,389 I', 84,389 129,276 73,783 260,208 260,208 I 338,061 439,716 j 471,983 438,628 236,091 169.140 MISC. REVIRANGE/CARTSIRENTALS 34,470 50,474 62,181 3.974 2,974 4,024 4,655 7,032 7,532 6,754 6,383 6.698 6,119 3,518 2,520 GOLF SHOP MERCHANDISE 245,790 294,868 311,248 13,160 13,160 20,160 8,250 32,640 32,640 30,388 39,525 42,075 39,000 1 23,450 16,800 i FOOD & BEVERAGE CONCESSIONS 12,000 12,000 12,000 500 500 500 _ 1,500 1,500 1,500 1.500 1,500 1.500 500 500 S00 TOTAL REVENUE 1 3,467,655 3,208,687 3,371,299 102,023 101,023 153,960 88,188 301,380 301,880 1 376,702 487,123 522,255 484,247 14 263,669 188,860 COST OF SALES PRO SHOP (58%) I 147,470 154,125 180,513 7,632 7,632 11,692 4,785 18,930 18,930 17,624 22,923 24,402 22,619 li 13,600 9.743 ITOTAL COST OF SALES 147,470 180,513 7,632 7,632 11,682 1,785 18,930 18,930 17,624 22,923 24,402 22,619 13,600 9,743 GROSS PROFIT _164,125 3,320,185 3,064,562 3,190786 94,390' 93,390 142,268 83,403 282,450 282,950 359,079 464,200 497,853 461,628'i 249,959 179,217 OPERATING EXPENSES GSa11fANGG ' -641 GOLF CART.1\tlAG 302,11 1 238,380 8 232779, 15929 15917 15,928 i 14,768 20,446 21,413 22,111 22,707 22,644 21,294 21,160 18,461 GOLF SHOP MERCHANDISE - 610 200,011 183,676 211,697 14,892 14,292 15,796 12,977 18.764 ' 19.394 19,369 19.2641 19,264 19 264 20,764 17,660 (COURSE SERVICES - 643 101,545 59,450 58,797 3,586 3,586 4,774 2.360 5,014 5,961 5,961 5,911 5.911 6 236 4.749 4,749 GOLF COURSE MAINTENANCE-631-632 1,538,594' 1,792,637 1,538,041 114,809 , 113,786 134,394 247,601 127,799 111,575 124,429 1 110,6261 108,453 1 109,758 I 114,157 120,657 i ;WATER & ELECTRIC COST - 631 208,320 , 105,189 201,768 22,174 27,709 13,349 16,640 17,917 16,020 8,590 10,409 10,486 14,279 23.917 20,278 GENERAL & ADMINISTRATIVE - 670 315,272 294,472 311,576 25,302 25,452 26,152 26,077 26,077 : 26,352 25,802 25,902 25,702 26,002 26,852 25,902 (MARKETING - 660 250,692'I 258,205 248,481 9,698 11,448 22,068' 21,873 23,123 24,773 26,233 33,373'; 23,423 22,623; 16,173 13,673 CLUBHOUSE -650 206,756 168,370 197,095 16,815 17,288 15,910 15,254 15,254i 15,254' 16,857 16,968 16,815 16,968 16,988 16,768 MANAGEMENT t42,194138,480 125,196 18,731 'I 18,256 12,044 15,021 8,237 8,851 ; 11,018 1.165 (141) (1,090) 14,833 18,272 CAPITAL RESERVES-690 69,353 64,979 67,426 2,040 2,020 3,079 1,764 6,028 �li 6,038 T534 9.742 10,445 9.685 5.271 3,779 'INSURANCE - 690 60,000 40,031 50,400 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4.200 1 4,200 4,200 PROPERTY TAXES - 690 (LEASES (Cart & Maint.) 20,000 20,000 330,300 376,684 20,000 471,900 0 0 39,325 39,325 20,000 39,325 0 1 39,325 0 0 39,325 39,325 !. 0 39,325 0 39,325 0 _39,325 0 0 39,325 39,325 0 39,325 iTOTAL OPERATING EXPENSES 3,745,155 3,740,553 3,735,156 287,501 293,259 327,018 417,858 312,184 299,155 311,429 299,591 286,526 288,5441 308.368 303,723 NETINCOME (424,970) 685,991) 544,370 193J11) (199,869 (184,750) (334,456) 29,734)'' (16,205 47,549 164,609 211,327 173.085! (58,409) (124,507) NET INCOME% -12.3% -21.4% -16.1% -189.3%1 -197.8% -120.0% -379.3% -9.9% -5.4% 12.6% 33.8% 40.5% 35.7% -22.2% -65.91/1 Average Rounds per Day ! 116 84 87 90 1 112 100 91 139 139 144 139 136 93 Average Green Fee $83.97 j $74.83 $76.13 $44.89 $44.89 $44.89 $67.08 $67.76 $67.76 $94.56 $94.56 $95.35 $89.98 $70.48 $70.48 Average $ Misc. Income per Rd $1.28 $1.28 $1.59 $2.11 $1.58 $1.40 $4.23 $1.83 $1.96 $1.89 $1.37 $1.35 $1.26 $1.05 $1.05 Average $ Merchandise per Rd $6.50 $7.35 $7.94 $7.00 $7.00 $7.00 $7.50 $8.50 $8.50 $8.50 i $8.50 $8.50 $8.00 $7.00 $7.00 'Total Average Revenue per Round $91.75 $83.46 $85.65 $54.27 $53.74_� $53.46 $80.17 $78.48 1 $78.61 $105.37 ! $104.76 $105.51 $99.33 $78.67 $78.73 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort RUN DATE. 30-May-06 12:02 VM Projections - July 2006 to June 2007 PREPARED BY: Landmark Golf Management Golf Rounds t'a... 11 -e- VVia R-p- 11/i 0 Total JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN. Resident Rnds (Weekday) 5,295 254 254 389 149 519 318 483 628 668 658 452 324 Resident Rnds (Weekend) 6,471 310 310 473 182 634 6,14 590 767 817 8(14 533 396 Sub -Total Resident Rnds 17,766 564 564 864 330 1132 1132 1073 1395 1485 1463 IM5 720 of Total 0,30 (00 030 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 Public Rnds (Weekday) 4,412 212 212 324 124 432 432 402 521 557 548 377 270 Public Rnds (Weekend) 5,393 259 259 396 151 528 528 492 639 681 670 461 330 Sub -Total Public Rnds 9,805 470 470 7 0 275 960 960 894 1163 1238 1219 838 600 of Total 0.25 0.25 0.23 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 Public Twi (Weekday) 1,765 85 85 130 50 173 173 161 209 223 219 151 108 Public Twi (Weekend) 2,157 103 103 158 61 211 211 197 256 272 268 184 132 Sub -Total Twilight Rnds 3,922 188 188 288 110 184 384 358 465 495 488 335 240 % of Total 0,10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 Other (Weekday) ti,177 296 296 454 173 605 W5 561 712 780 768 528 378 Other (Weekend) 7,550 362 362 554 212 739 739 688 895 953 918 645 462 Tournaments 2,745 132 1.12 202 77 269 269 250 326 347 341 235 168 Wholesales 2,745 132 132 202 77 269 269 250 326 347 341 235 168 Stsnd By Golf 2,745 132 132 202 77 269 269 250 326 347 141 235 168 Discounts 3,432 165 165 252 96 336 336 313 407 433 427 293 210 PGA 686 33 33 50 19 67 67 63 81 87 85 59 42 junior 686 33 33 50 19 67 67 63 81 87 85 59 42 Replay 686 33 33 50 19 67 67 63 81 87 85 59 42 Sub -Total Other 13,727 658 658 1008 385 1,144 1344 1251 1628 1733 1706 1173 840 of Total 0,35 0.35 0.35 0.35 0.35 0.35 0.35 0,35 0.33 0.33 0.35 0.35 0.35 Total Rounds 39,220 1880 1880 2890 1100 3840 3840 3575 4650 4950 4875 3350 2400 Orson Fees Resident Rnds(Weekdav) S 30.00 $ 30.00 5 law $ 45.00 $ 45.00 5 45.tX) $ 55.00 $ 55.00 $ 55.00 $ 55.00 $ 45.00 $ 45.00 Resident Rnds (Weekend) S 30.00 $ 3(1.W 5 30.00 $ 45.(h) S 43.00 S 45.00 S 55.00 S 53.00 S 55.00 $ 53.00 S 43.()O S 45.(X) Public Rnds (Weekday) $ 60.00 $ 60.00 S 6(1,(N) $ 90.00 5 90.00 S 90.00 5 140.(1() 5 140.00 $ 140.00 $ 135.00 5 90.00 5 90.00 Public Rnds (Weekend) S 70.00 $ 70.00 S 70.00 5 105,00 $ 110,00 S 110.O0 $ 150.00 $ 150.00 5 150.(XI $ 115.00 5 110.00 $ 110,00 Public Twi (Weekday) S 40.00 $ 40.00 5 40.0(l $ 63.00 5 65.00 S 65.0O 5 85.00 S 85.00 S 85.00 $ 85.00 5 65,00 S 65.00 Public Twi (Weekend) 5 30.00 $ 50.0O S 50,00 5 75.(X) S 75JX1 $ 75. 10 $ 95.00 S 95D0 5 95.00 $ 95.00 S 75.00 S 10.0(1 Other (Weekday) $ 40.00 $ 40.00 5 40.(X) $ 60.00 $ 60.00 5 60.00 5 85.(X) $ 85.00 S 90.00 $ 90.00 $ 65,R) 5 65.(X) Other (Weekend) 5 45.00 $ 45.00 5 45.(X1 $ 65.00 S 65.00 $ 65.1X1 S 100.00 5 100.00 S 1O0.00 $ 100.00 $ 75.00 5 75.00 Goff Revenue Resident Rnds (Weckday) 249,183 5 7,614 $ 7,614 $ 11,664 $ 6,683 $ 23,328 $ 23,328 $ 26,5=44 $ 34,526 5 16,754 $ 36,197 5 20,351 $ 14,580 Resident Rnds (Weekend) 304,557 $ 9,306 $ 9,306 $ 14,256 5 8,168 5 28,512 5 28,512 $ 32,443 5 42,199 $ 44,921 $ 44,241 5 24,874 S 17,820 Public Rnds (Weekday) 471,482 $ 12,690 $ 12,690 $ 19,440 $ 11,138 $ 38,880 $ 18,880 $ 56,306 S 73,238 S 77,963 $ 74,039 S 33,919 5 24,300 Public Rnds (Weekend) 631,740 $ 18,095 $ 18,095 $ 27,720 $ 15,881 $ 58,081) $ 58,080 S 73,734 5 95,906 5 102,094 $ 77,086 5 50,669 S 36,300 Public Twi (Weekday) 123,494 S 3,384 S 3,384 $ 5,184 $ 1,218 $ 11,232 $ 11,232 S 13,674 $ 17,786 S 18,934 $ 18,647 5 9,799 5 7,020 Public Twi (Weekend) 172,508 $ 3,170 $ 5,170 $ 7,920 S 4,518 $ 15,840 $ 15,840 $ 18,679 5 24,296 $ 25,864 $ 25,472 5 13,819 5 9,900 Other (Weekday) 433,050 $ 11,844 $ 11,844 $ 18,144 $ 10,395 $ 36,288 S 36,288 S 47,860 5 62,252 1, 70,166 $ 69,103 S 34,296 $ 24,370 Other (Weekend) 597,857 $ 16,286 $ 16,286 $ 24,948 $ 13,764 $ 48,048 5 48,048 $ 68,819 S 89,513 5 93,288 $ 93,844 S 483,66 5 34,650 Total Revenue 2,985,870 $ 84,389 $ 84,389 $ 129,276 $ 73,783 $ 260,208 $ 260,208 5 338,061 S 439,716 $ 471,983 $ 438,628 $ 236,091 S 169,140 Ar+g. Rate $ 76.13 $ 44.89 $ 44.89 $ 44.89 $ 67.08 $ 67.76 $ 67.76 $ 94.56 $ 94.56 $ 95.35 $ 89.98 $ 70,48 $ 70.48 Mac Revenue Club Rental ($.30 per round) 11,766 $ 564 $ 564 $ 864 $ 330 $ 1,152 $ 1,152 $ 1,073 $ 1,395 $ 1,485 $ 1,463 $ 1,005 $ 720 Driving Range Balls ($.75 per n 29,415 $ 1,410 S 1,410 $ 2,160 $ 825 $ 2.880 $ 2,880 $ 2,681 $ 3,488 $ 3,713 $ 3,656 $ 2.513 $ 1,800 Ball Retreival / Independent Ins 4,0(X) $ 1,000 $ - $ 1,000 $ 1,000 $ 1,000 $ $ - GPSAdvertisinglncome 9,000 $ 1,000 $ 1.000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 Handicap Fees` based vfi '< � Q - $ $ $ 1.500 $ �.� o 000 S -,- 0 500 $ -,-`-- 1,000 $ 500 $ 500 $ $ $ Total 62,181 $ 3,974 $ 2,974 $ 4,024 $ 4,655 $ 7,032 $ 7,532 $ 6,754 $ 6,383 $ 6,698 $ 6,119 $ 3,518 $ 2,520 r 10 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort RUN DATE: 30-Map-06 12:02PM Projections - July 2006 to June 2007 PREPARED BY: Landmark Gulf Management CARTS, BAGROOM & RANGE - 641 TOTAL JUL AUG SEP OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN. PAYROLL ESTIMATE OUTSIDE SERVICES MANAGER 1 1 1 1 1 1 1 1 1 1 1 1 OUTSIDE SERVICES SUPERVISORS (FULL-TIME) 1 1 1 1 1 1 1 1 1 1 1 1 DRIVING RANGE (PART-TIME) 1 1 1 1 1 2 2 2 2 2 1 1 CART/BAGNALET/BAG DROP (FULL-TIME) 4 4 4 4 4 4 4 4 4 4 4 4 CART/BAGNALET/BAG DROP (PART-TIME) 0 0 0 0 2 2 2 2 2 2 2 1 7 7 7 7 9 10 10 10 10 10 9 8 HOURLY WAGE ESTIMATE OUTSIDE SERVICE MANAGER $10.50 $10,50 $10.50 $10.50 $10.50 $10.50 $10.50 $10.50 $10.50 $10.50 $10.50 $10.50 $10.50 OUTSIDE SERVICE SUPERVISOR $9.60 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 DRIVING RANGE (PART-TIME) $7.60 $7.50 $7,50 $7.50 $7.50 $7,50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 CART/BAGNALET/BAG DROP (FULL-TIME) $7.60 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 CART/BAGNALET/BAG DROP (PART-TIME) $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 $7.50 HOURS WORKED OUTSIDE SERVICE MANAGER 1,888 173.3 173.3 173.3 60.0 95.0 173.3 173.3 173.3 173.3 173.3 173.3 173.3 OUTSIDE SERVICE SUPERVISOR 1,888 173.3 173.3 173.3 60.0 95.0 173.3 173.3 173.3 173.3 173.3 173.3 173.3 DRIVING RANGE (PART-TIME) 1,461 138.7 138.7 138.7 32.0 32.0 138.7 138.7 13B.7 138.7 138.7 138.7 138.7 CART/BAGNALET/BAG DROP (FULL-TIME) 1,646 150.0 150.0 150.0 60.0 85.0 150.0 150.0 150.0 150.0 150.0 150.0 150.0 CART/BAGNALET/BAG DROP (PART-TIME) 1,632 138.7 138.7 138.7 60.0 85.0 138.7 138.7 138.7 138.7 138.7 138.7 138.7 Sd/ APJE OUTSIDE SERVICE MANAGER 19,824 1,820 1,820 1,820 630 998 1,820 1.820 1,820 1,820 1,820 1,820 1,820 OUTSIDE SERVICE SUPERVISOR 17,936 1,646 1,646 1,646 570 903 1,646 1,646 11646 1,646 1.646 1,646 1,646 DRIVING RANGE (PART-TIME) 16,084 1,040 1,040 1,040 240 240 2,081 2.081 2,081 2,081 2081 1,040 1,040 CART/BAGNALET/BAG DROP (FULL-TIME) 49,360 4,500 4,500 4.500 1,800 2,550 4,500 4,500 4,500 4,500 4,500 4,500 4,500 CART/BAGNALET/BAG DROP (PART-TIME) 14,798 0 0 0 0 1.275 2,081 2,081 2,081 2,081 2,081 2,081 1,040 117,992 9,006 9,006 9,006 3,240 6,965 12,127 12,127 12,127 12,127 12,127 11,087 10,047 39,220 1,880 1,880 2,880 1,100 3,840 3,840 3,575 4,650 4,950 4,875 3,350 2,400 SALARIES AND BENEFITS Salaries and Wages 117,992 9,006 9,006 9,006 3,240 6,966 12,127 12,127 12,127 12,127 12,127 11,087 10,047 Incentives 1 Bonus 0 Payroll Taxes 14,690 1,121 1,121 1,121 403 743 1,510 1,510 1,510 1,510 1,510 1,380 1,251 Workers' Compensation 16,944 1,293 1,293 1,293 465 857 1,741 1741 1,741 1,741 1.741 1,592 1,443 Employee Meals 6,240 420 420 420 420 540 600 600 600 600 600 540 480 Health Insurance 8,640 720 720 720 720 720 720 720 720 720 720 720 720 TOTAL SALARIES AND BENEFITS 164,506 12,561 12,561 12,561 6,249 8,824 16,698 16,698 16,698 16,698 16,698 15,319 13,940 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort RUN DATE: 30-May-06 12:02PM Projections - July 2006 to June 2007 PREPAREDBY Landmark Golf Management CARTS, BAGROOM & RANGE - 641 TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN. SUPPLIES AND MATERIALS Expendable Supplies 7,550 150 150 150 3.000 1.000 150 150 1,500 150 150 500 500 Towel Replacement 2,292 72 72 72 1,500 72 72 72 72 72 72 72 72 Bottled Water 22,631 1,571 1,609 1,620 669 1,200 1,293 2.596 2,342 2,684 2,509 2,529 21009 Cart Supplies 2,350 500 1,000 500 75 75 50 50 50 50 Range Balls 6,000 6,000 Handicap Expenses (Based on 200 ® $25ea) 6,000 100 100 100 400 400 1,250 1,000 500 500 250 200 200 Tournament Expenses 0 TOTAL SUPPLIES AND MATERIALS 45,823 1,893 1,931 1,942 6,069 9,672 3,266 3,893 4,489 3,456 3,031 3,351 2,831 REPAIRS AND MAINTENANCE Equipment Repair - Golf 1,500 125 125 125 125 125 125 125 125 125 125 125 125 TOTAL REPAIRS AND MAINTENANCE 1,600 125 125 125 126 125 126 126 126 126 126 126 126 OTHER EXPENSES Office Supplies 525 25 25 25 50 50 50 50 50 50 50 50 50 Printing / Stationary 420 70 70 70 70 70 70 Postage • 0 Cart Contract Services - ($9 per cart per mo. 80 carts) 8,640 720 720 720 720 720 720 720 720 720 720 720 720 Cart Contract GPS - Pro Shot/ParView etc- 0 Cart Maintenance & Repairs 3,000 250 250 250 250 250 250 250 250 250 250 250 250 Dues and Subscriptions 0 Freight / Delivery 900 75 75 75 75 75 75 75 75 75 75 75 75 Travel 0 Entertainment 0 Auto Expense 0 Equipment Rental 0 Non -Capital Equipment 0 Uniforms 4,626 2,000 500 925 1,000 200 Laundry and Linen 1,690 155 155 155 155 155 155 155 155 150 150 75 75 Telephone 0 Professional Fees 0 Employee Relations (Emp.of Month/Xmas) 0 Miscellaneous 1,150 125 75 75 75 75 75 75 75 125 125 125 125 TOTAL OTHER EXPENSES 20,960 1,360 1,300 1,300 3,326 1,825 1,325 1,395 1,396 2,365 1,440 2,365 1,665 TOTAL EXPENSES 232,779 15,929 15,917 16,928 14,768 20,446 21,413 22,111 22,707 22,644 21,294 21,160 18,461 Expendable Supplies are made up of: - Scorecards, Tees, Pencils, Trash Bags, Cups, First Aid Supplies & Bottled Water for guests. Uniforms- Each employee receive 4 shirts, 1 hat per season 12 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort R1 N DATF: 30-May-06 12:02 P.I Projections - July 2006 to June 2007 PRFPARFD B%'. L-d-k (kU Mnn.p-t GOLF SHOP MERCHANDISE - 61 _ TOTAL_ JUL. AUG. SEP. OCT. NOV. D C JAN. j FEB. MAR. APR MAY JUN. J PAYROLL ESTIMATE HEAD GOLF PROFESSIONAL 1 1 1 1 1 1 1 1 1 1 1 1 ASSISTANT PROFESSIONAL 1 1 1 1 1 1 1 1 1 1 1 1 ASSISTANT PROFESSIONAL 1 1 1 1 1 1 1 1 1 1 1 1 SALES CLERKS (FULL TIME) 1 1 1 2 2 2 2 2 2 2 2 2 SALES CLERKS (PART TIME) 0 0 1 1 1 1 1 1 1 1 1 0 HOURLY WAGE ESTIMATE HEAD GOLF PROFESSIONAL ASSISTANT PROFESSIONAL ASSISTANT PROFESSIONAL SALES CLERKS (FULL TIME) SALES CLERKS (PART TIME) HOURS WORKED HEAD GOLF PROFESSIONAL ASSISTANT PROFESSIONAL ASSISTANT PROFESSIONAL SALES CLERKS (FULL TIME) SALES CLERKS (PART TIME) SALARIES HEAD GOLF PROFESSIONAL ASSISTANT PROFESSIONAL ASSISTANT PROFESSIONAL SALES CLERKS (FULL TIME) SALES CLERKS (PART TIME) GOLF SHOP MERCHANDISE SALES TOTAL # OF ROUNDS AVERAGEREVENUE/ROUND TOTAL MERCHANDISE SALES MERCHANDISE REVENUE Soft Goods Sales Hard Goods Sales Misc. Golf Shop Sales Sales Discounts - Sales Discounts - Hit the Green (1 %) TOTAL MERCHANDISE REVENUE COST OF SALES COS - Merchandise (58%) Purchase Disc Taken - (5%) Freight - Merchandise TOTAL COST OF SALES GROSS PROFIT $40,000.00 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $28,000.00 $13.46 $13.46 $13.46 $13.46 $13,46 $13.46 $13.46 $13.46 $13.46 $13.46 $13.46 $13.46 $26,000.00 $12,50 $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $8.50 $8.50 $8.50 $8.50 $8.50 $8.50 $6.50 $8.50 $8.50 $8.50 $8.50 $8.50 $8.50 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 1,973 173.3 173.3 173.3 173.3 160.0 160.0 160.0 160.0 160.0 160.0 160.0 160.0 1,913 173.3 173.3 173.3 20.0 160.0 173.3 173.3 173.3 173.3 173.3 173.3 173.3 1,913 173.3 173.3 173.3 20.0 160.0 173.3 173.3 173.3 173.3 173.3 173.3 173.3 1,546 138.7 138.7 138.7 20.0 138.7 138.7 138.7 138.7 138.7 138.7 138.7 138.7 39,992 26,562 23,913 33,061 9,602 3,333 2,333 2,166 1,733 0 3,333 2,333 2,166 1,733 0 3,333 2,333 2,166 1,733 1,179 3,333 2.333 250 400 170 3,333 2,154 2,000 3,200 1,179 3,333 2,154 2,166 3,466 1,179 3,333 2,154 2,166 3,466 1,179 3,333 2.154 2,166 3,466 1,179 3,333 2,154 2,166 3,466 1,179 3,333 2,154 2,166 3,466 1,179 3,333 2,154 2,166 3,466 1,179 3.333 2.154 2.166 3466 0 133,130 9,565 9,566 10,744 6,486 11,865 12,298 12,298 12,298 12,298 12,298 12,298 11,119 39,220 1,880 1,880 2,880 1,100 3,840 3,840 3,575 4,650 4,950 4,875 3,350 2,400 $7.94 $7.00 $7.00 $7.00 $7.50 $8.50 $8.50 $8.50 $8.50 $8.50 $8.00 $7.00 $7.00 $311,248 13,160 13,160 20,160 8,250 32,640 32,640 30,388 39,525 42,075 39,000 23,450 16,800 46,480 73,530 202,311 81554 8,554 13,104 5,363 21,216 21,216 19,752 25,691 27,349 25,350 15,243 10,920 108,937 4,606 4,606 7,056 2,886 11,424 11,424 10,636 13,834 14,726 13,650 8,208 5.880 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 311,248 13,160 13,160 20,160 8,250 32,640 32,640 30,388 39,525 42,075 39,000 23,450 16,800 58.00% 58.00% 58.00% 58.00% 58.00% 58.00% 58.00% 58,00% 58.00% 58.00% 50.00% 58.00% 58.00% 187,060 7,909 7,909 12,116 4,958 19,617 19.617 18,263 23,755 25,287 23,439 14,093 10,097 (9,353) (395) (395) (606) (248) (981) (981) (913) (1,188) (1,264) (1,172) (705) (505) 2,806 119 119 182 74 294 294 274 356 379 352 211 151 180,613 7,632 7,632 11,692 4,785 18,930 18,930 17,624 22,923 24,402 22,619 13,600 9,743 130,735 5,528 5,528 8,468 3,465 13,710 13,710 12.764 16,602 17,673 16.381 9,850 7.057 q $' 13 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort R1 v Dark: 30-May-06 12:02 P%1 L Projections - July 2006 to June 2007 PREP:1ReD Rv: r..ndm.rk cwu \1.n.pe nr GOLF SHOP MERCHANDISE - 61 TOTAL JUL. i AUG. SEP. I OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN. 7 Salaries and Wages 133,130 9,565 9,565 10,744 6,486 11,865 12.298 12,298 12,298 12,298 12,298 12,298 11.119 Incentives 1 Bonus 0 0 0 0 0 0 0 0 0 0 0 0 0 Incentives 1 Commission 0 0 0 0 0 0 0 0 0 0 0 0 0 Payroll Taxes 16,575 1,191 1,191 1,338 807 1,477 1,531 1,531 1,531 1,531 1,531 1,531 1.384 Workers' Compensation 13,313 956 956 1,074 649 1,187 1,230 1,230 1,230 1,230 1,230 1,230 1.112 Employee Meals 3,960 240 240 300 360 360 360 360 360 360 360 360 300 Health Insurance 31,320 1,440 1,440 1,440 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 TOTAL SALARIES AND BENEFITS 198,297 13,392 13,392 14,896 11,302 17,889 18A19 18,419 18,419 18A19 18.419 18,419 16,915 SUPPLIES AND MATERIALS Expendable Supplies 0 TOTAL SUPPLIES AND MATERIALS 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER EXPENSES Office Supplies 1,525 150 150 150 500 100 100 150 45 45 45 45 45 Postage 0 Contract Services - Merchandise Consultant 6,000 500 500 500 500 500 500 500 500 500 500 500 500 Recruiting I Relocation 0 Dues and Subscriptions 1,500 1.500 Freight / Delivery 75 25 25 25 Travel 90 15 15 15 15 15 15 Entertainment 0 Auto Expense 0 Equipment Rental 0 Non -Capital Equipment 0 Uniforms 1,800 100 100 100 100 100 200 200 200 200 200 200 100 Laundry and Linen 0 Telephone 0 Professional Fees 0 Seminars / Training 1,960 750 150 150 500 100 100 35 35 35 35 35 35 Miscellaneous 450 50 50 50 50 50 50 50 50 50 TOTAL OTHER EXPENSES 13,400 1,500 900 900 1,675 875 975 950 845 845 845 2,345 745 TOTAL EXPENSES 211,697 14,892 14,292 15,796 12,977 18,764 19,394 19,369 19,264 19,264 19264 20,764 17,660 TOTAL GOLF SHOP MERCHANDISE INCOME (LOSS) (80,962) (9,364) (8,764) (7,328) (9,511) (6,064) (5,684) (6,605) (2,662) (1,691) (2,882) (10,914) (10,603 Expendable Supplies are made up of: Golf Cart Rental Agreements, Golf Club Rental Agreements, Gift Certificates & Merchandise Bags Uniforms- Each Full -Time Emp receives (1) shirt per month r 14 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SllverRock Resort RUN DATE: 30-Ma}'-06 12:02 PM Projections . July 2006 to June 2007 _ Jl PREPARED BY: Landmark Gtlf Management T COURSE SERVICES - 643 -T TOTAL __Tj JUL. AUG. --I- SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. _MAY JUN. J _ PAYROLL ESTIMATE STARTERS (PART TIME) 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 RANGER/MARSHALS (PART TIME) 1.0 1.0 2.0 2.0 3.0 3.0 3.0 3.0 3.0 3.0 2.0 2.0 3 3 4 4 5 5 5 5 5 5 4 4 HOURLY WAGE ESTIMATE STARTERS (PART TIME) $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 RANGER/MARSHALS (PART TIME) $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 HOURS WORKED STARTERS (PART TIME) 1,353 121.3 121.3 121.3 40.0 100.0 121.3 121.3 121.3 121.3 121.3 121.3 121.3 RANGER/MARSHALS (PART TIME) 1,353 121.3 121.3 121.3 40.0 100.0 121.3 121.3 121.3 121.3 121.3 121.3 121.3 SALARIES STARTERS (PART TIME) 19,623 1,759 1,759 1,759 580 1,450 1,759 1,759 1,759 1,759 1,759 1,759 1,759 RANGER/MARSHALS (PART TIME) 22,987 880 880 1,759 580 2,175 2,639 2,639 2,639 2,639 2,639 1,759 1,759 42,611 2,639 2,639 3,519 1,160 3,625 4,398 4,398 4,398 4,398 4,398 3,519 3,519 SALARIES AND BENEFITS Salaries and Wages 42,611 2,639 2,639 3,519 1,160 3,625 4,398 4,398 4,398 4,398 4,398 3,519 3,519 Incentives \ Bonus 0 0 0 0 0 0 0 0 0 0 0 0 0 Incentives \ Commission 0 0 0 0 0 0 0 0 0 0 0 0 0 Payroll Taxes 5,305 329 329 438 144 451 548 548 548 548 548 438 438 Workers' Compensation 4,261 264 264 352 116 363 440 440 440 440 440 352 352 Employee Meals 3,120 180 180 240 240 300 300 300 300 300 300 240 240 Heakhlnsurance 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL SALARIES AND BENEFITS 55,297 3.411 3,411 4,549 1,660 4,739 5,686 5,686 5,686 5.686 5,686 4,549 4,549 SUPPLIES AND MATERIALS Expendable Supplies 1,060 50 50 100 100 100 100 100 100 100 100 75 75 Course Services Supplies 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL SUPPLIES AND MATERIALS 11050 50 50 100 100 100 100 100 100 100 100 75 75 REPAIRS AND MAINTENANCE Building Structures 0 0 0 0 0 0 0 0 0 0 0 0 0 Equipment Repair 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL REPAIRS AND MAINTENANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER EXPENSES Office Supplies 0 0 0 0 0 0 0 0 0 0 0 0 0 Contract Services 0 0 0 0 0 0 0 0 0 0 0 0 0 Recruiting / Relocation 0 0 0 0 0 0 0 0 0 0 0 0 0 Dues and Subscriptions 0 0 0 0 0 0 0 0 0 0 0 0 0 Freight / Delivery 0 0 0 0 0 0 0 0 0 0 0 0 0 Travel 0 0 0 0 0 0 0 0 0 0 0 0 0 Auto Expense 0 0 0 0 0 0 0 0 0 0 0 0 0 Equipment Rental 0 0 0 0 0 0 0 0 0 0 0 0 0 Non -Capital Equipment 0 0 0 0 0 0 0 0 0 0 0 0 0 Uniforms 1,650 75 75 75 500 75 75 75 75 75 400 75 75 Laundry and Linen 0 0 0 0 0 0 0 0 0 0 0 0 0 Telephone Tee -Time 0 0 0 0 0 0 0 0 0 0 0 0 0 Seminars / Training 0 0 0 0 0 0 0 0 0 0 0 0 0 Refuse Disposal 0 0 0 0 0 0 0 0 0 0 0 0 0 Electricity 0 0 0 0 0 0 0 0 0 0 0 0 0 Water & Sewers 0 0 0 0 0 0 0 0 0 0 0 0 0 Safety Equipment 600 50 50 50 50 50 50 50 50 50 50 50 50 Employee Relations 0 Miscellaneous 200 50 50 50 50 TOTAL OTHER EXPENSES 2,451 125 125 125 600 175 175 176 125 125 450 125 125 TOTAL COURSE SERVICES EXPENSES 58,797 3,586 3,586 4,774 2,360 5,014 5,961 5,961 5,911 5,911 6,236 4,749 4,749 Expendable Supplies are made up of. Clipboards. Paper (starter sheets ranger sheets). Towels, Trash Bags Uniforms- Each employee receives 4 shirts. 1 hat per season 15 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort Rr1. DAM 30-%I.y-06 12:02 P%l _Projections - July 2006 to June 2007 PRr.P,aRen eY, i.a��a�t colt llanagemeM MAINTENANCE DEPARTMENT -63-TOTAL j JUL. AUG. SEP. OCT. NOV. DEC. JAN. �_FEB, MAR APR. MAYS JUN. Jl PAYROLL ESTIMATE SUPERINTENDENT $92,000.00 1 1 1 1 1 1 1 1 1 1 1 1 ASST SUPERINTENDENT $49,000.00 1 1 1 1 1 1 1 1 1 1 1 1 FOREMAN/SPRAY TECHNICIAN $14.52 1 1 1 1 1 1 1 1 1 1 1 1 HEAD MECHANIC / FACILITY MANAGER $22.00 1 1 1 1 1 1 1 1 1 1 1 1 ASST MECHANIC $12.00 1 1 1 1 1 1 1 1 1 1 1 1 HEAD IRRIGATOR $15.50 1 1 1 1 1 1 1 1 1 1 1 1 ASST IRRIGATOR $11.50 1 1 1 1 1 1 1 1 1 1 1 1 GREENSMEN $9.50 18 18 18 18 18 18 18 18 18 18 18 18 ADMINISTRATIVE ASSISTANT $14.00 1 1 1 1 1 _ 1 1 1 1 1 1_ 1 TOTAL TURF & ADMIN STAFF 26 _ 26 26 26 26 26 26 26 26 26 26 26 LANDSCAPE MAINTENANCE FOREMAN $15.00 1 1 1 1 1 1 1 1 1 1 1 1 IRRIGATOR $11.33 1 1 1 1 1 1 1 1 1 1 1 1 LANDSCAPERS $8.25 6 6 6 6 6 6 6 6 6 6 5 6 TOTAL LANDSCAPE CREW 8 8 8 8 8 8 8 8 8 8 8 - 8 TOTAL COURSE MAINTENANCE STAFF 34 34 34 34 34 34 34 34 34 34 34 34 HOURLY WAGE ESTIMATE SUPERINTENDENT $92,000.00 $44.23 $44.23 $44.23 $44.23 $44.23 $44.23 $44.23 $44.23 $44.23 $44.23 $44.23 $44.23 ASST SUPERINTENDENT $49,000.00 $23.56 $23.56 $23.56 $23.56 $23.56 $23.56 $23.56 $23.56 $23.56 $23,56 $23.56 $23.56 FOREMAN/SPRAY TECHNICIAN $14.62 $14.52 $14.52 $14.52 $14.52 $14.52 $14.52 $14.52 $14.52 $14.52 $14.52 $14.52 $14.52 HEAD MECHANIC / FACILITY MANAGER $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 ASST MECHANIC $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12,00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 HEAD IRRIGATOR $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15.50 $15,50 $15.50 ASST IRRIGATOR $11.50 $11.50 $11.50 $11.50 $11.50 $11.50 $11.50 $11.50 $11.50 $11.50 $11,50 $11.50 $11.50 GREENSMEN $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 $9.50 ADMINISTRATIVE ASSISTANT $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 LANDSCAPE MAINTENANCE FOREMAN $15.00 $15,00 $15,00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.O0 IRRIGATOR $11.33 $11.33 $11.33 $11.33 $11.33 $11.33 $11.33 $11.33 $11.33 $11.33 $11.33 $11.33 $11.33 LANDSCAPERS $8.25 $8.25 $8.25 $8.25 $8.25 $8.25 $8.25 $8.25 $8.25 $8.25 $8.25 $8.25 $8.25 REGULAR HOURS WORKED SUPERINTENDENT 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 ASST SUPERINTENDENT 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 FOREMAN/SPRAY TECHNICIAN 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 HEAD MECHANIC / FACILITY MANAGER 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 ASST MECHANIC 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 HEAD IRRIGATOR 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173,3 173.3 173.3 173.3 173.3 ASST IRRIGATOR 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 GREENSMEN 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 ADMINISTRATIVE ASSISTANT 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 LANDSCAPE MAINTENANCE FOREMAN 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 IRRIGATOR 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 LANDSCAPERS 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 16 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort RI :N DATE: 30-N1a2.0e 1102 Pei _Pro'eetions -July 2006 to June 2007 PREPARED BY: L.ndi rk G.If%1 91-nt MAINTENANCE DEPARTMENT - 63 TOTAL JUL. AUG. SEP. j OCT. NOV. DEC, I JAN. FEB. MAR, j APR MAY TJUN,_J OVERTIME HOURS FOREMAN/SPRAY TECHNICIAN 44 0.0 0.0 D,0 28.0 0.0 0.0 8.0 0.0 0.0 0.0 0.0 8.0 HEAD MECHANIC / FACILITY MANAGER 44 0.0 0,0 0.0 28.0 0.0 0.0 8.0 0.0 0.0 0.0 0.0 8.0 ASST MECHANIC 44 0.0 0.0 0.0 28.0 0.0 0.0 8.0 0.0 0.0 0.0 0.0 8.0 HEAD IRRIGATOR 44 0.0 0.0 0.0 28.0 0.0 0'0 8.0 0.0 0.0 0.0 0.0 8.0 ASST IRRIGATOR 44 0.0 0.0 0.0 28.0 0.0 0.0 8.0 0.0 0.0 0.0 0.0 8.0 GREENSMEN 44 0.0 0.0 0.0 28.0 0.0 0.0 8.0 0.0 0.0 0.0 0.0 8.0 ADMINISTRATIVE ASSISTANT 6 0.0 0.0 0.0 0.0 0.0 0.0 8.0 0.0 0.0 0.0 0.0 0.0 LANDSCAPE MAINTENANCE FOREMAN 56 0.0 0.0 8.0 24.0 8.0 0.0 8.0 0.0 0.0 0.0 0.0 8.0 IRRIGATOR 56 0.0 0.0 8.0 24.0 8.0 0.0 8.0 0.0 0.0 0.0 0.0 8.0 LANDSCAPERS 56 0.0 0.0 8.0 24.0 5.0 0.0 8.0 0.0 0.0 0.0 0.0 8.0 SUPERINTENDENT 91,988 7,665 7,665 7,665 7,665 7665 7,665 7,665 7,665 7,667 7.667 7,667 7,667 ASST SUPERINTENDENT 48,996 4,083 4,083 4,083 4,083 4,083 4,083 4,083 4,083 4,083 4.083 4,083 4,083 TOTAL MANAGEMENT SALARIES 11,748 11,748 11,748 11,748 11,748 11,748 11,748 11,748 11,750 11.750 11,750 11,750 FOREMAN/SPRAY TECHNICIAN 30,196 2,516 2,516 2,516 2,516 2,516 2,516 2,516 2,516 2.517 2.517 2,517 2,517 Overtime 958 0 0 0 610 0 0 174 0 0 0 0 174 HEAD MECHANIC / FACILITY MANAGER 45,766 3,813 3,813 3,813 3,813 3,813 3,813 3,813 3,813 3,813 3,813 3,813 3,813 Overtime 1,452 0 0 0 924 0 0 264 0 0 0 0 264 ASST MECHANIC 24,960 2,080 2,080 2,080 2,080 2,080 2,080 2,080 2,080 2,080 2,080 2.080 2,080 Overtime 792 0 0 0 504 0 0 144 0 0 0 0 144 HEAD IRRIGATOR 32,236 2,686 2,686 2,686 2,686 2,686 2,686 2,686 2,686 2,687 2,687 2.687 2,687 Overtime 1,023 0 0 0 651 0 0 186 0 0 0 0 186 ASST IRRIGATOR 23,916 1,993 1,993 1,993 1,993 1,993 1,993 1,993 1,993 1,993 1,993 1,993 1,993 Overtime 759 0 0 0 483 0 0 138 0 0 0 0 138 GREENSMEN 355,628 29,634 29,634 29,634 29,634 29,634 29,634 29,634 29,634 29,639 29,639 29,639 29.639 Overtime 11,286 0 0 0 7,182 0 0 2,052 0 0 0 0 2,052 ADMINISTRATIVE ASSISTANT 29,116 2,426 2,426 2,426 2,426 2.426 2.426 2,426 2,426 2.427 2,427 2,427 2,427 Overtime 168 0 0 0 0 0 0 168 0 0 0 0 0 TOTAL HOURLY WAGES 699,062 45,148 45,148 45.148 55,502 45,148 45,148 48,274 45,148 45,156 45.156 45,156 48,114 LANDSCAPE MAINTENANCE FOREMAN 31,200 2.600 2,600 2,600 2,600 2,600 2.600 2,600 2,600 21600 2,600 2,600 2.600 Overtime 1,260 0 0 180 540 180 0 180 0 0 0 0 180 IRRIGATOR 23,556 1.963 1.963 1,963 1,963 1,963 1,963 1.963 1,963 1,963 1,963 1,963 1.963 Overtime 952 0 0 136 408 136 0 136 0 0 0 0 136 LANDSCAPERS 102,936 8,578 8,578 81578 8,578 8,578 8,578 8.578 8,578 8,578 8,578 8,578 8.578 Overtime 4,158 0 0 594 1,782 594 0 594 0 0 0 0 594 TOTAL LANDSCAPE 159.904 13,141 13,141 t4,051 15,871 14,051 13,141 14,051 13,141 13,141 13,141 13,141 14,051 TOTAL COURSE MAINTENANCE PAYROLL 858,966 70,037 70,037 70,947 83,121 _ 70,947 70,037 74,073 70,037 70,047 70,047 70,047 73,915 r 17 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort Rta DATE 30-a1.)-06 12:02 rat L__ Projections - July 2006 to June 2007 PREPARED ev. t..r.6n.rt cou 1t.,wgenrM MAINTENANCE DEPARTMENT- 63 -� TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR, APR. 1 MAY JUN. SALARIES AND BENEFITS Salaries and Wages Overtime Hourly Wages Incentives \ Bonus Payroll Taxes Workers' Compensation Employee Meals Health Insurance TOTAL SALARIES AND BENEFITS SUPPLIES AND MATERIALS Fertilizer Flowers/Plants Gas & Oils Golf Course Accessories Pesticides POA Control Sand/Mulch Sand/Bunker Seed Small Tools Sod Topdressing TOTAL SUPPLIES AND MATERIALS REPAIRS AND MAINTENANCE Buildings & Bridges Equipment Irrigation System Pumps SW Aquatics Lake Maint Contract Trees TOTAL REPAIRS AND MAINTENANCE 699,230 56.896 56,896 56,896 67,250 56,896 56,896 60,022 56,896 56,906 56,906 56,906 59.864 15,679 0 0 0 9,871 0 0 2,988 0 0 0 0 2,820 0 0 0 0 0 0 0 0 0 0 0 0 0 $9,006 7.084 7,084 7,084 9,602 7,084 7,084 7,845 7,084 7,085 7,085 7,085 7,804 70,971 5.690 5,690 5,690 7,383 5.690 5,690 6,201 5,690 5,691 5,691 5,691 6,174 2,880 240 240 240 240 240 240 240 240 240 240 240 240 70,560 5,880 5.880 5,880 5,880 5,880 5,880 5,880 5,880 5,880 5,880 5,880 5,880 948,326 75,790 75,790 75,790 100,226 75,790 75,790 83,176 75,790 75,802 75,802 75,802 82,782 54,650 4.000 4,000 4,000 10,350 5.850 2,350 3,850 3,850 3,850 3,850 3,850 4,850 3,500 0 0 1,000 250 0 1,000 950 100 100 100 40,900 3,400 3,400 3,400 5,900 3.800 3,400 2.900 2,900 3,000 3,800 2,500 2,500 4,200 200 200 200 2,500 200 200 200 100 100 100 100 100 14,900 650 650 900 2,000 2,000 2,000 3,000 2,000 200 200 900 400 6,000 0 0 0 0 3,000 0 3.000 0 0 0 0 0 6,660 390 390 0 2,100 2,100 800 380 100 100 1DO 100 100 10,000 0 0 10,000 0 0 0 0 0 0 0 0 0 84,750 350 350 250 81,000 350 350 350 350 350 350 350 350 6,500 350 5,550 0 0 100 100 100 100 100 100 5,750 1,000 1,000 1,000 250 250 250 500 500 1,000 3,900 1,300 0 0 0 0 0 0 0 0 0 1,300 1,300 241,710 11,64 99,990 26,300 104,350 17,550 10,350 15,230 9,500 7,800 8,600 9,700 10,700 SOD 250 250 14,400 1.000 1,000 1,500 3,500 2,500 700 700 700 700 700 700 700 8,460 550 550 900 1,700 900 550 550 550 550 550 550 550 5,000 1.000 1,000 1,000 1,000 1,000 14,000 1.500 1,500 1,500 500 500 500 500 1,500 1,500 1,500 1,500 1500 4,000 3,000 1,000 46,350 4,05 44,050 4,900 9,700 3,900 2,750 2,000 3,000 2,750 2,750 3,750 2,750 P '\ 18 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort RUN DATE: 30A].y-Oe 12:02 P+t Projections - Jul 2y 006 to June 2007 PRF'PARr.n av: t.0 err coirntA�nArment MAINTENANCE DEPARTMENT - 63 T- TOTAL JUL. 1 AUG. SEP OCT. NOV. DEC. JAN FEB. MAR. APR. MAY JUN._� -_ OTHER EXPENSES Contract Services SoiVnssue Tests 4,000 2,000 2,000 Dues and Subscriptions 900 200 200 200 2D0 100 Employee Education 600 50 50 50 50 50 50 50 50 50 50 50 50 Equipment Rental 4,200 200 150 150 1,800 600 200 200 200 200 200 200 100 Auto Expense 6,000 500 500 500 500 500 500 500 500 500 5D0 500 500 Licenses and Permits 1,800 100 100 1,000 200 250 150 Miscellaneous 1,200 100 100 100 100 100 100 100 100 100 100 100 100 Supplies Miscellaneous 1,200 100 100 100 100 100 100 100 100 100 100 100 100 Propane/Natural Gas 1,800 150 150 150 150 150 150 150 150 150 150 150 150 Safety Equipment & Training 3,400 100 100 1,700 200 200 200 200 200 200 100 100 100 Telephone 4,200 350 350 350 350 350 350 350 350 350 35D 350 350 Trash Removal 4,800 400 400 400 400 400 400 400 400 400 400 400 400 Green Waste Removal 14,000 300 300 300 5,000 6,000 300 300 300 300 300 300 300 Uniforms & Linen/Towels 9,390 720 720 720 1,470 720 720 720 720 720 720 720 720 Utitilities-Electricity-Buildings 22,080 2,274 3,151 1,765 1,918 2,U70 1,605 1.109 1,106 1,021 1,526 2,175 2.360 TOTAL OTHER EXPENSES 79,570 5,544 6,171 8,285 12,038 11,440 4,675 5,179 4,576 4,341 4,846 7,145 5,330 TOTAL MAINTENANCE EXP. (EXCL Landscaping) 1,315,06 97,024 96,001 115,275 226,314 108,680 93,565 105,585 92,866 90,693 91,998 96,397 101,662 LANDSCAPE Wages 157,692 13,141 13,141 13,141 13,141 13,141 13.141 13,141 13,141 13,141 13,141 13,141 13,141 Overtime Hourly Wages 6,370 0 0 910 2,730 910 0 910 0 0 0 0 910 Payroll Taxes 20,426 1,636 1,636 1,749 1,976 1,749 1,636 1,749 1,636 1,636 1,636 1.636 1,749 Workers' Compensation 16,194 1,314 1,314 1,375 1,496 1.375 1,314 1.375 1,314 1,314 1,314 1,314 1,375 Health Insurance 13,248 1,104 1,104 1,104 1,104 1,104 1,104 1,104 1,104 1,104 1,104 1,104 1,104 Landscape Wages & Benefits 213,930 17,195 17,195 18,279 20,447 18.279 17.195 18,279 17,195 17,195 17.195 17,195 18.279 Small Tools 1,025 100 100 100 100 100 75 75 75 75 75 75 75 Repairs & Maintenance - Drip Irrigation 4,250 250 250 500 500 500 SOD 250 250 250 250 250 500 Uniforms 2,880 240 240 240 240 240 240 240 240 240 240 240 240 TOTAL LANDSCAPE MAINTENANCE 222,085 17,785 17,785 19,119 21,287 19,119 18,010 18,844 17,760 17,760 17,760 17,760 19,094 COURSE & LANDSCAPE MAINTENANCE TOTAL 1,538,041 114,809 113.786 134,394 247,601 127,799 111,575 124,429 110,626 108,453 109.758 114.157 120,657 (EXCL. UTILITIES) WATER & ELECTRICITY COSTS Water Cost 18,126 1,814 1,659 574 1,969 1,349 1,349 1.504 1,427 1,504 1,504 1,659 1,814 Electricity Pumping Costs 183,642 20,360 26,050 12,775 14,671 16.568 14,671 7,086 8.982 8,982 12,775 22,258 18,464 TOTAL WATER AND ELECTRIC COST 201,768 22,174 27,709 13,349 16,640 17.917 16,020 8,590 10,409 10,486 14,279 23,917 20,278 TOTAL COURSE MAINTENANCE EXPENSES 1,739,808 136,983 141,495 147,743 264,241 145,716 127,595 133,019 121,034 118,939 124,037 138,074 140,935 19 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort Projections - July 2006 to June 2007 RUN DATE: 30-May-06 12:15 PM PREPARED BY: Landmark Golf Management G 8 A DEPARTMENT - 67 TOTAL JUL. I AUG. I SEP. I OCT. I NOV. I DEC. JAN. FEB. MAR. APR. MAY JUN. PAYROLL ESTIMATE DIRECTOR OF GOLF/GM 1 1 1 1 1 1 1 1 1 1 1 1 CLUB CONTROLLER 1 1 1 1 1 1 1 1 1 1 1 1 ADMINISTRATIVE ASSISTANT 1 1 1 1 1 1 1 1 1 1 1 1 3 3 3 3 3 3 3 3 3 3 3 3 HOURLY WAGE ESTIMATE DIRECTOR OF GOLF/GM $99,000.00 $47.60 $47.60 $47.60 $47.60 $47.60 $47.60 $47.60 $47.60 $47.60 $47.60 $47.60 $47.60 CLUB CONTROLLER $60,000.00 $28.85 $28.85 $28.85 $28.85 $28.85 $28.85 $28.85 $28.85 $28.85 $28.85 $28.85 $28.85 ADMINISTRATIVE ASSISTANT $15,75 $15.75 $15.75 $15,75 $15.75 $15.75 $15.75 $15,75 $15.75 $15.75 $15.75 $15.75 $15.75 HOURS WORKED DIRECTOR OF GOLF/GM 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 CLUB CONTROLLER 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 ADMINISTRATIVE ASSISTANT 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 SALARIES DIRECTOR OF GOLF/GM 98,998 8,250 8,250 8,250 8,250 8,250 8.250 8,250 8,250 8,250 8,250 8,250 8,250 CLUB CONTROLLER 69,999 5,000 5,000 5,000 5.000 5,000 5,000 5.000 5.000 5,000 5.000 5,000 5,000 ADMINISTRATIVE ASSISTANT 32,759 2,730 2,730 2,730 2,730 2,730 2,730 2,730 2,730 2,730 2.730 2,730 2,730 191,766 15,980 16,980 15,980 15,980 16,980 15,980 15,980 16,980 15,980 16,980 16,980 16,980 SALARIES AND BENERTS Salaries and Wages 191,756 15.980 15,980 15,980 15,980 15,980 15,980 15,980 15,980 15,980 15,980 15,980 15,980 incentives 1 Bonus 0 0 0 0 0 0 0 0 0 0 0 0 0 Payroll Taxes 23,874 1,989 1.989 1,989 1,989 1,989 1,989 1.989 1,989 1,989 1,989 1,989 1,989 Workers' Compensation 19,176 1,598 1,598 1.598 1,598 1,598 1,598 1.598 1,598 1,598 1.598 1,598 1,598 Employee Meals 2,160 180 180 180 180 180 180 180 180 180 180 180 180 Health Insurance 27,360 2,280 2,280 2,280 2,280 2,280 2,280 2,280 2,280 2,280 2.280 2,280 2,280 TOTAL SALARIES AND BENEFITS 264,326 22,027 22,027 22,027 22,027 22,027 22,027 22,027 22,027 22,027 22,027 22,027 22,027 REPAIRS AND MAINTENANCE Equipment Repair 1,200 100 100 100 100 100 100 100 100 100 100 100 100 TOTAL REPAIRS AND MAINTENANCE 1,200 100 100 100 100 100 100 100 100 100 100 100 100 OTHER EXPENSES Office Supplies 1,600 125 125 125 125 125 125 125 125 125 125 125 125 Printing / Stationary 3,200 100 100 100 100 400 400 400 400 400 400 400 Postage 900 75 75 75 75 75 75 75 75 75 75 75 75 Contract Services 0 Recruiting / Relocation 2,000 500 500 500 500 Dues and Subscriptions 1,500 50 200 50 50 200 150 150 50 50 500 50 Freight / Delivery 600 50 50 50 50 50 50 50 50 50 50 50 50 Travel 1,100 100 100 200 500 200 Entertainment & Promotion 1,200 100 100 100 100 100 100 100 100 100 100 100 100 Auto Expense 4,800 400 400 400 400 400 400 400 400 400 400 400 400 Equipment Rental (Copier/Storage) 4,200 350 350 350 350 350 350 35C 35C 350 350 350 350 20 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort RUN DATE: 30-May-06 12:15 PM Projections - July 2006 to June 2007 PREPARED BY: Landmark Golf Management G & A DEPARTMENT - 67 TOTAL JUL. AUG. SEP. OCT. NOV. DEC, JAN. FEB. MAR. APR. I MAY t JUN. 71 Non -Capital Equipment 900 100 100 100 100 100 100 100 100 100 Uniforms 1,050 75 75 75 150 150 75 75 75 75 75 75 75 Laundry and Linen 0 Professional Fees (I.T. & Safety Fees) 4,800 400 400 400 400 400 400 400 400 400 400 400 400 Seminars I Training 900 100 100 100 100 100 0 0 0 0 100 200 100 Payroll Processing 6,600 550 550 550 550 550 550 550 550 550 550 550 550 Computer Supplies (POS Support Fees) 6,000 500 500 500 500 500 500 500 500 500 500 500 500 Civic and Community Expense 0 Bank & ADP Fees 3,600 300 300 300 300 300 300 300 300 300 300 300 300 Management Reimburseables 0 Employee Relations 0 Miscellaneous 1,200 100 100 100 100 100 100 100 100 100 100 100 100 TOTAL OTHER EXPENSES 46,060 3,175 3,325 4,025 3,950 3,950 4,225 3,675 3,775 3,575 3.875 4,725 3,775 TOTAL G & A EXPENSES 311,576 25,302 25,452 26,152 26,077 26,077 26,352 25,802 25,902 25,702 26,002 26,852 25,902 Uniforms- Expense to be shared between GM & Controller Entertainment & Promotion - GM promoting property for potential clients 21 Z006-2007 ANNUAL PLAN 4th (FOURTH) ROUNI SlIverRock Resort Projections - July 2006 to June 2007 MARKETING 30-Ma%-06 12:15 PM PREPARED BY: Landmark Golf Management TEMPORARY CLUBHOUSE - 800 TOTAL I JUL. I AUG. I SEP. I OCT. I NOV. I DEC. I JAN. I FEB. I MAR. I APR. I MAY I JUN, SUPPLIES AND MATERIALS Expendable Supplies 4,800 400 400 400 400 400 400 400 400 400 400 400 400 Equipment Lease 0 0 0 0 0 0 0 0 0 0 0 0 0 Laundry Supplies 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL SUPPLIES AND MATERIALS 4,800 400 400 400 400 400 400 400 400 400 400 400 400 REPAIRS AND MAINTENANCE Building Structures 2,400 200 200 200 200 200 200 200 200 200 200 200 200 Restaurant Repairs 2,400 200 200 200 200 200 200 200 200 200 200 200 200 Equipment Repair 2,400 200 200 200 200 200 200 200 200 200 200 200 200 TOTAL REPAIRS AND MAINTENANCE 7,200 600 600 600 600 600 600 600 600 600 600 600 600 OTHER EXPENSES Contract Services Cleaning Dues and Subscriptions Non -Capital Equipment Uniforms - Clubhouse Seminars/Training Cleaning Supplies Refuse Disposal Electricity Telephone Telephone - Cell Phones Cable -Roadrunner Water Sewer Safety Equipment Natural Gas Flowers and Decorations Building Security (Roving Patrol) Miscellaneous TOTAL OTHER EXPENSES TOTAL CLUBHOUSE EXPENSES 21,000 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 0 0 0 0 0 4,800 400 400 400 400 400 400 400 400 400 400 400 400 42,795 4,073 4,526 3,168 2;512 2,512 2.512 2,715 4,226 4,073 4,226 4,226 4,026 8,100 675 675 675 675 675 675 675 675 675 675 675 675 0 3,800 317 317 317 317 317 317 317 317 317 317 317 317 2,400 200 200 200 200 200 200 200 200 200 200 200 200 2,400 200 200 200 200 200 200 200 200 200 200 200 200 1,200 100 100 100 100 100 100 100 100 100 100 100 100 2,400 200 200 200 200 200 200 200 200 200 200 200 200 2,600 100 100 100 100 100 100 1,500 100 100 100 100 100 93,600 7,800 7,800 7,800 7,800 7,800 7,800 7.800 7,800 7,800 7,800 7.800 7,800 0 185,096 15.615 16,268 14,910 14,254 14.254 14,254 15,857 15,968 15,815 15,968 15,968 15,768 ,09 187- 16,815 17,268 15,910 15,254 15,254 15,254 16,857 16,968 16,815 16,968 16,968 16,768 Expendable Supplies made up of Locksmith, Trashbags, Lightbulbs, Mats, Items related to Maintenance of Clubhouse r - ~ 22 p" a 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort MARKETING 30-May-06 12:15 PM Projections - July 2006 to June 2007 PREPARED BY: Landmark Golf Management MARKETING DEPARTMENT - 66 TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN. PAYROLL ESTIMATE TOURNAMENT SALES $ 38,000.00 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SALARIES AND BENEFITS Salaries and Wages 38,004 3,167 3,167 3,167 3,167 3,167 3,167 3,167 3.167 3,167 3,167 3,167 3,167 Payroll Taxes 4,731 394 394 394 394 394 394 394 394 394 394 394 394 Workers' Compensation 3,800 317 317 317 317 317 317 317 317 317 317 317 317 Employee Meals 720 60 60 60 60 60 60 60 60 60 60 60 60 Health Insurance 1,800 150 150 150 150 150 150 150 150 150 150 150 150 TOTAL SALARIES AND BENEFITS 49,066 4,088 4,088 4,088 4,088 4,088 4,088 4;088 4,088 4,088 4,088 4,088 4,088 Office Supplies 1,200 100 100 100 100 100 100 100 100 100 100 100 1UU Printing / Stationary 4,425 200 3,000 200 200 200 125 125 125 125 125 Postage 600 50 50 50 50 50 50 50 50 50 50 50 50 Contract Services Web Page 2,100 175 175 175 175 175 175 175 175 175 175 175 175 Dues and Subscriptions 736 35 400 300 Auto/Gas Expenses 0 Uniforms 600 300 50 50 50 50 50 50 Telephone 1,200 100 100 100 100 100 100 100 100 100 100 100 100 Seminars / Training u Civic, Community and Trade Show 2,926 75 75 75 750 750 750 75 75 75 75 75 75 Direct Mail 0 Promotions / Meals 300 25 25 25 25 25 25 25 25 25 25 25 25 Promotion - (Media, Vendor Days, etc) 700 50 50 50 300 50 50 50 50 50 Advertising (Ad Purchases) 175,290 5,085 6.835 17,255 10,735 16,485 19,135 18,485 27,585 17,735 17.235 10,335 8,385 Collateral Material - (Yrd Bks, Rack Cds, Statn, Brochures) 9,000 0 0 0 2,500 1.000 0 2,500 500 500 500 1,000 500 Miscellaneous 360 50 50 50 50 50 50 50 TOTAL OTHER EXPENSES 199,425 5,610 7,360 17,980 17,786 19,035 20,685 22,145 29,285 19,335 18,535 12,085 9,585 TOTAL MARKETING EXPENSES 248,481 9,698 11,"8 22,068 21,873 23,123 24,773 26,233 33,373 23,423 22,623 16,173 13,673 Uniforms- Golf Sales Manager Promotion/Meals - Off property events (Chamber Mixers. Rotaries and entertaining potential clients) Promotion/Media/Vendor Days - Radio/TV Onsite Broadcasting. Vendor Days - Show casing property in exchange for positive publicity .., 23 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SilverRock Resort RUN DATE: 30-May-06 12:15 PM Projections - July 2006 to June 2007 PREPARED BY: Landmark Gulf Management MISC. DEPARTMENT - 980 & 990 TOTAL JUL. AUG. SEP. I OCT. I NOV. DEC. JAN. I FEB. I MAR. I APR. MAY JUN. MISC OTHER EXPENSES Management Fee - Fixed 126,196 18,731 18,256 12,044 15,021 8,237 8,851 11,018 1,165 (141) (1,090) 14,833 18,272 FF&E Reserve (2.0%) 67,426 2,040 2,020 3,079 1,764 6,028 6,038 7,534 9,742 10,445 9.685 5,271 3,779 General Liability Insurance 60,400 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4.200 Property Taxes - Regular ($15M ® 1,25%) 0 Personal Property Taxes 20,000 0 0 20,000 0 0 0 0 0 0 0 0 0 263,022 24,971 24,476 39,323 20,986 18,466 19,089 22,762 15,107 14,604 12,796 24,304 26,252 LEASE EXPENSES Golf Cart Leases 117,600 9,800 9,800 9,800 9,800 9,800 9,800 9,800 9,800 9,800 9,800 9,800 9,800 Trailer Leases 7,200 600 600 600 600 600 600 600 600 600 600 600 600 Computer / Software Lease 18,300 1,525 1,525 1,525 1,525 1,525 1,525 1,525 1,525 1,525 1,525 1,525 1,525 GPS Lease (Up -Link) 38,800 7,400 7,400 7,400 7,400 7,400 7,400 7,400 7,400 7,400 7,400 7.400 7,400 Golf Course Maintenance Equipment Leases 240,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20.000 20,000 471,900 39,325 39,325 39,326 39,325 39,326 39,325 39,326 39,325 39,325 39,326 39,326 39,325 s 24 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND SllverRock Resort RUN DATE: 30-May-06 12:15 PM ProJectlona •July 2006 to June 2007 PREPARED BY: Landmark Golf Management FOOD & BEVERAGE DEPT - 62 TOTAL J LU AUG. __SEP. OCT. NOV. DEC. JAN. FEB. _MAR. APR. MAY JUN. FOOD REVENUE TOTAL NUMBER OF ROUNDS 39,220 1,880 1,880 2,880 1,100 3,840 3,840 3,576 4,650 4,960 4,876 3,350 2,400 GRILL ROOM/TERRACE AVERAGE FOOD REVENUE PER ROUND $3.50 $3.00 $3.00 $3.00 $3.00 $4.00 $4.00 $4.00 $4.00 $4,00 $4.00 $3.00 $3.00 TOTAL SNACK SHOP FOOD REVENUE 143,390 5,640 5,640 8,640 3,300 15,360 15,360 14,300 18,600 19,800 19,500 10,050 7,200 BEVERAGE CARTS AVERAGE FOOD REVENUE PER ROUND $1.44 $1.00 $1.00 $1.25 $1.25 $1.25 $1.25 $1.95 $1.95 $1.95 $1.95 $1.25 $1.25 TOTAL BEVERAGE CART FOOD REVENUE 60,720 1,880 1,880 3,600 1,375 4,800 4.800 6,971 9,068 9,653 9.506 4,188 3,000 AVERAGE FOOD $ PER ROUND $4.00 $4.00 $4.25 $4.25 $5.25 $5.25 $5.95 $5.95 $5.95 $5.95 $4.25 $4.25 BEVERAGE REVENUE TOTAL NUMBER OF ROUNDS 39,220 1,880 1,880 2,880 1,100 3,840 3,840 3,675 4,650 4,950 4,875 3,350 2,400 GRILL ROOMITERRACE AVERAGE BEVERAGE REVENUE PER ROUND $2.31 $1.50 $1.50 $2.50 $2.50 $2.50 $2.75 $3.00 $3.00 $3.00 $3.00 $1.25 $1.25 TOTAL SNACK SHOP BEVERAGE REVENUE 97,088 2,820 2,820 7,200 2,750 9,600 10,560 10,725 13,950 14,850 14,625 4,188 3,000 60.060/r BEVERAGE CARTS AVERAGE BEVERAGE REVENUE PER ROUND $1.57 $1.25 $1.25 $1.50 $1.50 $1.50 $1.50 $1.95 $1.95 $1.95 $1.95 $1.25 $1.25 TOTAL BEVERAGE CART BEVERAGE REVENUE 64,675 2,350 2,350 4,320 1,650 5,760 5.760 6,971 9,068 9,653 9,506 4,168 3,000 39.940/r AVERAGE BEVERAGE $ PER ROUND $ 8.82 $2.75 $2.75 $4.00 $4.00 $4.00 $4.25 $4.95 $4.95 $4.95 $4.95 $2.50 $2,50 FOOD & BEVERAGE DEPT - 62 PAYROLL ESTIMATE F& B MANAGER / SUPERVISOR 1 1 1 1 1 1 1 1 1 1 1 1 LINE COOK 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 1 0 PREP COOK LEAD SERVER (FULL-TIME) 0 1 0 1 0 1 0 1 1 1 1 1 1 1 1 1 1 1 F& B WAIT/BEVERAGE CART/HALF(FULL TIME) 2 2 2 2 2 2 2 2 2 2 2 2 F& B WAIT/BEVERAGE CARTMALF(PART TIME) 0 0 0 0 1 1 2 2 2 2 1 0 BUSER / DISHWASHER (PART TIME) 2 2 2 2 2 2 2 2 2 2 2 2 7 7 7 7 9 9 10 10 10 10 8 7 HOURLY WAGE ESTIMATE F & B MANAGER / SUPERVISOR $40,000.00 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 $19.23 LINE COOK $14.00 $14.00 $14.00 $14.00 $14,00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 $14.00 PREP COOK $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 LEAD SERVER (FULL-TIME) $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12,00 $12.00 F & B WAIT/BEVERAGE CARTMALF(FULL TIME) $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7,75 F & B WAIT/BEVERAGE CART/HALF(PART TIME) $7.76 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 BUSER / DISHWASHER (PART TIME) $7.76 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 $7.75 HOURS WORKED F & B MANAGER / SUPERVISOR 2,080 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 173.3 LINE COOK 1,853 150.0 150.0 173.3 40.0 150.0 173.3 173.3 173.3 173.3 173.3 173.3 150.0 PREP COOK 1,853 150.0 150.0 173.3 40.0 150.0 173.3 173.3 173.3 173.3 173.3 173.3 150.0 LEAD SERVER (FULL-TIME) 1,876 150.0 150.0 173.3 40.0 150.0 173.3 173.3 173.3 173.3 173.3 173.3 173.3 F & B WAIT/BEVERAGE CART/HALF(FULL TIME) 1,836 150.0 150.0 173.3 0.0 150.0 173.3 173.3 173.3 173.3 173.3 173.3 173.3 F & B WAIT/BEVERAGE CARTMALF(PART TIME) 320 0.0 0.0 0.0 0.0 0.0 0.0 80.0 80.0 80.0 80.0 0.0 0.0 BUSER / DISHWASHER (PART TIME) 974 86.7 86.7 86.7 20.0 86.7 86.7 86.7 86.7 86.7 86.7 86.7 86.7 SAL ARIFS F & B MANAGER / SUPERVISOR 40,000 3,333 3,333 3,333 3,333 3,333 3.333 3,333 3,333 3,333 3,333 3,333 3.333 LINE COOK 25,943 2,100 2.100 2,426 560 2,100 2,426 2,426 2,426 2,426 2,426 2,426 2,100 PREP COOK 10,166 0 0 0 0 1,500 1.733 1,733 1,733 1,733 1,733 0 0 LEAD SERVER (FULL-TIME) 22,517 1,800 1,800 2,080 480 1,800 2,080 2,080 2,080 2,080 2,080 2,080 2,080 F & B WAIT/BEVERAGE CART/HALF(FULL TIME) 28,464 2,325 2.325 2,686 0 2.325 2.686 2,686 2,686 2,686 2.686 2,686 2,686 F& B WAIT/BEVERAGE CARTMALF(PART TIME) 4,960 0 0 0 0 0 0 1,240 1,240 1,240 1.240 0 0 BUSER / DISHWASHER (PART TIME) 16,092 1,344 1.344 1,344 310 1.344 1.344 1,344 1,344 1,344 1,344 1,344 1,344 147,142 10 902 10 902 11,869 4 683 12,402 13,602 14,842 14.842 14,8 2 14,842 11,869 11,543 25 "- iT 2006-2007 ANNUAL PLAN 4th (FOURTH) ROUND sNverRock Resort - --1 RUN DATE: 30-May-06 12:15 PM ProJectionc -July 2008 to June 2007 PREPARED BY: Landmark Golf Management FOOD & BEVERAGE DEPT - 62 TOTAL JUL AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. _ MAY JUN. FOOD REVENUE Snack Shop/Terrace Food 143,390 5,640 5,640 8,640 3,300 15,360 15,360 14,300 18,600 19,800 19,500 10,050 7,200 Beverage Cart Food 60,720 1,880 1.880 3,600 1,375 4,800 4,800 6,971 9,068 9,653 9.506 4,188 3,000 Other Food Income Non -Taxable Tournament Site Fees 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Misc. Non -Taxable Site Fees (Weddings) 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FOOD REVENUE 204,110 7.520 7,520 12,240 4,575 20,160 20,160 21,271 27,668 29,453 29,006 14,238 10.200 BEVERAGE REVENUE Snack Shop/Terrace Beer & Wine 48,544 1,410 1,410 3,600 1,375 4,800 5,280 5,363 6,975 7,425 7,313 2,094 1,500 Snack Shop/Terrace Sodas 48,644 1,410 1,410 3,600 1,375 4,800 5,280 5,363 6,975 7,425 7,313 2,094 1,500 Beverage Cart Beer &Wine 32,288 1,175 1,175 2,160 825 2,880 2,880 3,486 4,534 4,826 4,753 2,094 1,500 Beverage Cart Sodas 32,288 1,175 1.175 2,160 825 2,880 2,880 3,486 4,534 4,826 4,753 2,094 1,500 TOTAL BEVERAGE REVENUE 161,663 5,170 5,170 11,520 4,400 15,360 16,320 17,696 23,018 24,503 24,131 8,375 6,000 TOTAL FOOD & BEVERAGE REVENUE 366,773 12,690 12,690 23,760 9,076 35,520 36,480 38,968 60,686 53,865 53,138 22,613 16,200 LESS COST OF SALES COS - Food (38%) 73.98°/r 77,562 2,858 2,858 4,651 1,777 7,661 7,661 8,083 10,514 11,192 11,022 5.410 3,876 COS - Beer & Wine (25%) 20,208 646 646 1,440 550 1,920 2,040 2,212 2,877 3,063 3.016 1,047 750 COS - Sodas (27%) 21,824 698 698 1,555 594 2,074 2,203 2,389 3,107 3,308 3,258 1,131 810 TOTAL COST OF SALES 119,694 4,202 4,202 7,646 2,921 11,654 11,904 12,684 16,498 17,563 17,297 7,588 5,436 GROSS PROFIT 92.70Y246,1T8 8,488 6, Ciss6 24,676 26,283 34,187 36,392 35,8411 15,025 0, SALARIES AND BENEFITS Salaries and Wages 147,142 10,902 10,902 11.869 4,683 12,402 13,602 14,842 14.842 14,842 14,842 11,869 11,543 Payroll Taxes 18,996 1,407 1,407 1,532 605 1,601 1,756 1,916 1,916 1,916 1,916 1,532 1,490 Workers' Compensation 14,714 1,090 1,090 1,187 468 1,240 1,360 1,484 1,484 1,484 1,484 1,187 1,154 Employee Meals Health Insurance 6,060 46,960 420 2,520 420 2,520 420 2,520 420 2,520 540 4,440 540 4,440 600 4,800 600 4,800 600 4,800 600 4,800 480 4,080 420 3,720 TOTAL SALARIES AND BENEFITS 232,872 16,340 16,340 17.528 8,696 20,224 21,698 23,642 23,642 23,642 23,642 19,148 18,327 SUPPLIES AND MATERIALS Expendable Supplies 10,720 620 620 620 870 870 870 2.500 750 750 750 750 750 Bar Utensils 1,450 350 100 100 100 100 100 100 100 100 100 100 100 Menus, Napkins and Placemats 3,825 175 175 175 500 250 250 550 350 350 350 350 350 TOTAL SUPPLIES AND MATERIALS 15,996 11145 895 895 1,470 1,220 1,220 3,150 1,200 1,200 1,200 1,200 1,200 REPAIRS AND MAINTENANCE Equipment Repair 2,400 200 200 200 200 200 200 200 200 200 200 _ 200 200 TOTAL REPAIRS AND MAINTENANCE 2,400 200 200 200 200 20 2200 200 200 200 200 200 200 OTHER EXPENSES Office Supplies 1,600 100 100 100 250 250 100 100 100 100 100 100 100 Postage Equipment Rental 0 1,308 109 109 109 109 109 109 109 109 109 109 109 109 Non -Capital Equipment 600 50 50 50 50 50 50 50 50 50 50 50 50 Uniforms 2,700 150 150 150 650 150 150 150 150 150 550 150 150 Laundry and Linen 4,660 400 400 400 250 400 400 400 400 400 400 400 400 Lease Payment 12,000 500 500 500 1,500 1,500 1,500 1,500 1,500 1,500 500 500 500 Seminars / Training 760 250 25 250 25 25 25 25 25 25 25 25 25 Cleaning Supplies 4,200 350 350 350 350 350 350 350 350 350 350 350 350 Licenses and Permits Miscellaneous 900 1,600 125 125 125 125 125 125 125 125 900 125 125 125 125 TOTAL OTHER EXPENSES 30,1 88 2,034 1,809 2,034 3,309 2,959 2,809 2,809 2,809 3,709 2,209 1,809 1,809 TOTAL EXPENSES 281,376 19,719 19,244 20,657 13,675 24,603 25,927 29,801 27,851 28,751 27,251 22,357 21,536 TOTAL FOOD & BEVERAGE PROFIT (Loss) (3 6,196) (11,231) (10 56) (4 44) (7,521) (3) (1,351) (3,518) 6133 7,641 8,590 ((,333) (10,772 Supplies Expendable is made up of: Smallwares, Papergoods. Firstaid Uniforms- Each employee receives 4 shirts. 1 hat per season R ,+ 26 SilverRock Resort 2006-2007 Narrative Marketing Plan OBJECTIVE: To expand brand awareness for SilverRock Resort, promote the Arnold Palmer Classic Course as a premier golf course in the Coachella Valley and increase golf and golf=related revenues. The July 2006-June 2007 Marketing Plan is built around an annual Marketing Budget of $248,481. The plan includes: a full-time Golf Sales Manager, advertising and promotions, collateral materials, civic and community networking, golf/consumer trade shows and internet websites and e-mail marketing. GOLF SALES MANAGER The Golf Sales Manager is a full time employee, annual salary of $38,000. The job entails: assisting with the publishing and distribution of information, advertising and promotional literature; developing and maintaining a variety of networks and relationships for the purpose of increasing sales to meet revenue goals; managing data base information; selling golf outings and tournaments with food & beverage, merchandise and other club amenities; reporting outing/tournament tee times and other information to the various departments in a timely manner with follow up as needed for a smooth event; rebooking repeat business; maintaining allied associations in golf and with other organizations that contribute to the facility's function; creating increased public interest in golf for all age groups and assisting in the coordination and communication with national associations, select local chambers, Convention and Visitors Authority, regional and local news/golf media. ADVERTISING and PROMOTIONS Advertising and promotions are targeted for La Quinta Residents and tourist/resort golfers through advertising and media coverage in local, regional and Southern California golf and travel publications. Advertising consists of local newspaper, golf and travel magazines, regional directories, local television, area radio, and a rotating local billboard. Total advertising is budgeted at $175,290 for 2006-2007. Newspaper advertising is placed in The Desert Sun with primary emphasis on the sports enthusiasts with weekly "ear ads" appearing on the front page of the Sports Section; ear ads are visible to all readers of the paper. Newspaper advertisement makes up 15% of the Marketing Budget. Special promotions are designed, as needed by season, and placed in the various print advertisements. Magazines and directories consist of local and regional magazines, yellow pages and golf -related directories. These ads vary from full page to quarter page ads and 27 ION are full color. Magazines and directories compose half (50%) of the advertising budget. Television commercials (30 seconds) are placed on all three local network affiliates (CBS2, KESQ3-ABC, KMIR6-NBC) and Time Warner cable stations. Local radio is used for 30-second spots and specific promotions. TV and radio ads are 15% of the advertising budget. Billboard advertising is 20% of the advertising budget and is designed to reinforce other ad programs and catch the attention of those who may not see other types of ads. The program involves a rotary billboard; every two months the location changes within the valley. The billboard ad is 10.6 feet tall and 36 feet wide. The billboard graphic design will be updated so that the SilverRock information (tee times, website, phone number, etc.) is easier to read. COLLATERIAL MATERIALS Rack cards, scorecards, and information packets on SilverRock Resort are used as marketing tools for SilverRock Resort. Upon confirmation of the Bob Hope Chrysler Classic at SilverRock in 2007, printed material will be produced, as needed, to promote SilverRock Resort as a possible "Future Home of the Bob Hope Chrysler Classic." CIVIC AND COMMUNITY NETWORKING AND TRADESHOWS SilverRock Resort is positioned as a community -friendly golf facility and is committed to developing strong relationships with community organizations such as the La Quinta Chamber of Commerce and various local service organizations. At various venues locally and around Southern California, trade shows and expos are held that provide an opportunity to promote SilverRock Resort. These trade shows and expos are focused on tourism, golf and golf equipment/apparel, recreation, weddings and other related businesses. INTERNET WEBSITES AND E-MAIL MARKETING A benefit of memberships in selected local chambers of commerce and the Convention and Visitors Authority is access to cross -marketing opportunities through website links to SilverRock Resort. E-mail database marketing is targeted to consumer e-mail addresses that are collected daily through comment cards, tee -time bookings, selected websites and the La Quinta Resident renewal process. This e-mail database is used to send e- mail blasts promoting SilverRock Resort and/or to offer specials during slower days of the seasons in an effort to maximize tee sheet utilization. 28 SilverRock Resort Comparative Course Rates 2006 - 2007 Peak Season Course Phone Peak Season Rate $$$ Twilight Rate $$$$ Cimarron Golf Resort 760.770.6060 99.00 65.00 The Classic Club 760.601.3600 250.00 129.00 Desert Willow Golf Resort 760.346.0015 165.00 65.00 The Golf Club at Escena 760.778.2737 105.00 105.00 The Golf Resort at Indian Wells 760.346.4653 145.00 70.00 La Quinta Resort & Club 760.564.4111 199.00 115.00 Marriott's Desert Springs Resort & Spa 760.341.1756 150.00 80.00 Marriott's Shadow Ridge Golf Club 760.674.2700 165.00 105.00 PGA West 760.564.7170 199.00 115.00 Trilogy Golf Club at La Quinta 760.771.0707 145.00 79.00 Westin Mission Hills Resort 760.328.3198 155.00 155.00 ** Current peak rates. To date no released rates for next season $235.00 Outside 30 Days Discount offered through Tee -Sheet allocation percentages 29 a ��tl�,1M�q, •C �a, CV ti OF TIFF' COUNCIL/RDA MEETING DATE: June 6, 2006 ITEM TITLE: Consideration of Site Development Permit 2004-809, Amendment No. 1, Architectural Revisions and Landscaping Plans for a Revision to the Existing Approval for a Clubhouse Facility, Associated with Watermark Villas (SP 2003-069), to be Located at the Northwest Corner of Avenue 52 and Jefferson Street. Applicant: Innovative Communities, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Site Development Permit 2004-809, Amendment No. 1, subject to Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Specific Plan 2003-069 and Tentative Tract 31 798 were approved by the City Council on January 6, 2004. This approval granted conceptual site plan approval for 250 resort residential condominiums on approximately 21 acres, at the northwest corner of Avenue 52 and Jefferson Street (Attachment 1). The project approval also permitted a clubhouse with restaurant site on ± 0.4 acres, at the immediate corner of Jefferson Street and Avenue 52. Site development conditions were placed on the project as part of the Specific Plan and tentative tract map approvals. Site Development Permit 2004-809 was approved by City Council on July 6, 2004 as architectural approval for the residential units, clubhouse and ancillary buildings for the site. The project was subsequently sold to Innovative Communities, which then processed a revision to the project site plan that was approved administratively on January 11, 2006 (Attachment 2). This revision relocated some of the common area amenities and one residential duplex building, and also eliminated a 740 square foot maintenance building and one of two tennis courts. This request is being processed as a Business Item, with no public notice deemed necessary. A condition of the Specific Plan requires that any Site Development Permit (SDP) application be presented to City Council for review as a Business Item. As this is a minor amendment to the original SDP, the same process is being followed in conjunction with the Planning Commission review. Project Request The previously proposed clubhouse approval is a three -level structure, with an underground cart barn (9,800 s.f.), a 10,000 gross s.f. resident gym on the second level (first floor), and a 6,000 gross s.f. restaurant, with an additional ± 4,000 s.f. outdoor patio dining area. The request is to revise the previously approved clubhouse/recreation building to eliminate the cart barn and first floor levels, making the building a single -level structure of approximately 9,500 total s.f. (interior), plus 1,300 s.f. of outdoor dining area. The building footprint and internal facilities are not significantly changed from the existing approval; the changes primarily affect the size of interior spaces, and exterior architectural appearance related to the building level changes. The building revision reflects the applicant's desire to no longer include a restaurant facility that would be open to the general public; this would be a clubhouse oriented solely to on -site users, and the dining areas have been reduced in size accordingly. The general architectural theme has been retained, but revised to more closely resemble the residential components of the project, and reflects a Mediterranean Villa influence. The materials and color scheme will essentially remain as approved; some revisions are necessary due to product availability. The materials/colors for the entire project consist of S-type terra cotta roof tile, stucco exterior wall and trim covering in earth tones, and door and window frames in a medium green color as an accent (refer to previously approved sample sheet in City Council packet). A revised sample board will be presented at the meeting. The overall project landscaping is currently in plan check review. The proposed landscape layout and palette is consistent with those plans and the governing approval requirements and documents related to project landscaping. The overall landscape concept is based on retention of the existing date palms and integration into the site design, which has been incorporated with the clubhouse site. With regard to parking, seven additional guest and clubhouse parking stalls were included with the revised site plan, for a total stall count of 92. The stalls as provided on the site plan are considered adequate for parking needs of the clubhouse, as the public restaurant aspect is no longer proposed and the majority of the residential guest parking is provided for around the residential buildings. Architecture and Landscape Review Committee (ALRC) Action The ALRC reviewed this request at its meeting of May 3, 2006 and, on a 3-0 vote, adopted Minute Motion 2006-01 6, recommending approval of the proposed project (Attachment 3), with recommended conditions. The ALRC recommendations are as follows: 1 . Building height shall not exceed 22 feet from finish grade to the highest point of the building. 2. The chimney extension for the Grand Ballroom fireplace shall not exceed 25 feet in height from finish grade of the building pad. 3. All trellis areas as shown shall incorporate pressure -treated beams. 4. Areas shown as mulch treatment on the landscape plan shall be replaced with decomposed granite or similar material. Planning Commission Action The Planning Commission, at its May 23, 2006 meeting, adopted Minute Motion 2006-01 1 , recommending approval of the proposed revisions by a 5-0 vote, subject to the staff recommended conditions. A public hearing was not held; however, the Planning Commission did allow the applicant to briefly speak with regard to the project design and concept. No on else spoke on this item, and no written communications regarding this project were received. No significant discussion on the revision took place, but the Planning Commission had some general questions for the applicant with regard to the project in general. FINDINGS AND ALTERNATIVES: Findings necessary to approve the various development applications can be made and are contained in the attached recommended Conditions of Approval. The alternatives available to the City Council include: 1 . Approve Site Development Permit 2004-809, Amendment No. 1; or 2. Do not approve Site Development Permit 2004-809, Amendment No. 1; or 3. Continue these items to a date specific; or 4. Provide staff with alternative direction. Respectfully submitted, Douglas Evans Community Development Director Approved for submission by: Thomas P. Genovese City Manager Attachments: 1 . Location Map 2. Approved Revised Site Plan 3. ALRC Minutes of May 3, 2006 (Excerpt) 4. Current approved and proposed plan revisions (City Council only) a MINUTE MOTION 2006- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2004-809, AMENDMENT #1 INNOVATIVE COMMUNITIES — WATERMARK VILLAS JUNE 6, 2006 FINDINGS 1. Consistency with the General Plan: The proposed Site Development Permit, as amended, is consistent with the La Quinta General Plan, as it proposes a revision to an approved accessory clubhouse use within an approved residential development, which is General Plan -designated for MHDR (Medium -High Density Residential) development. 2. Consistency with the Zoning Code: The proposed Site Development Permit:, as amended and conditioned, is consistent with the development standards of the City's Zoning Code, in terms of architectural style, building heights, building mass, parking, and landscaping. It is also consistent with the governing Watermark Villas Specific Plan (SP 2003-069), in terms of development standards and type of development set forth in said plan. 3. Compliance with the California Environmental Quality Act (CEQA): The proposed Site Development Permit, as amended, is not subject to the requirements of the California Environmental Quality Act (CEQA), as Environmental Assessment 2003-486 was adopted by the City Council on January 6, 2004 (Resolution 2004-005). No changed circumstances or conditions exist which would require the preparation of any subsequent environmental evaluation. 4. Architectural Design: The architectural design aspects of the proposed Site Development Permit, as amended, provide interest through use of varied roof element heights, accent colors, facade treatments, color roof tiles and other design details which will be compatible with, and not detrimental to, surrounding development, and with the overall design quality prevalent in the City. The revised architecture is reduced in scale and massing, from a three - level to a single -level structure. 5. Site Design: The site design aspects of the proposed Site Development Permit, as amended, are compatible with, and not detrimental to, surrounding development, and with the overall design quality prevalent in the City, in terms of interior circulation, pedestrian access, and other architectural site design elements such as scale, mass, and appearance. The site design is substantially similar to the original approval under the existing Site Development Permit. 6. Landscape Design: The proposed project is consistent with the landscaping Minute Motion 2006- Site Development Permit 2004-809, Amendment #1 Conditions of Approval - Recommended June 6, 2006 Page 2 standards and plant palette and implements the standards for landscaping and aesthetics established in the General Plan, Watermark Villas Specific Plan and Zoning Code, and as previously approved for the overall Watermark Villas project. The project landscaping for the Site Development Permit, as amended and conditioned, shall unify and enhance visual continuity of the proposed homes with surrounding development. Landscape improvements are designed and sized to provide visual appeal. The permanent overall site landscaping utilizes various tree and shrub species to accentuate views and blend with the building architecture, and is consistent with the overall landscape concept for the Watermark Villas project as approved. CONDITIONS OF APPROVAL nFNFRAI 1 . Applicant shall adhere to all prior adopted approval conditions for SDP 2004•- 809, adopted by City Council Resolution 2004-071 on July 6, 2004 and which by approval of this Amendment #1, are hereby attached as Exhibit B and incorporated by reference. Said conditions shall be fully applicable in addition to these conditions for said Amendment #1 . 2. Approval of this Amendment #1 to SDP 2004-809, shall not extend the approval period granted under the original approval. As such, the approvals granted under SDP 2004-809 shall expire on July 6, 2006. The applicant may file an extension in accordance with the procedures outlined in the La Quinta Municipal Code, relating to Site Development Permits. BUILDING DESIGN 3. Building height shall not exceed 22 feet from finish grade to the highest point of the building. 4. The chimney extension for the Grand Ballroom fireplace shall not exceed 25 feet in height from finish grade of the building pad. 5. All trellis areas as shown shall incorporate pressure -treated beams. LANDSCAPING D•\Rr,...,r+� rrl\I)nnP,\P 9 nr-\cno Qna A1\A,Qnan1 A— Minute Motion 2006- Site Development Permit 2004-809, Amendment #1 Conditions of Approval - Recommended June 6, 2006 Page 3 6. Areas shown as mulch treatment on the landscape plan shall be replaced with decomposed granite or similar material. 7. All box trees specified shall include the appropriate caliper size, as measured at 36 inches above trunk base. Generally, 24-inch box trees shall be a minimum 2.5 inch caliper, with 36-inch box trees at a minimum 3.5 inch caliper. p•\R.,-t, rr\onnF\cz g nF\cno Qr)O A1\,.,.,.-A-00an1 A EXHIBIT B CITY COUNCIL RESOLUTION 2004-071 CONDITIONS OF APPROVAL — FINAL SITE DEVELOPMENT PERMIT 2004-809 ROBERT SELAN — WATERMARK VILLAS JULY 6, 2004 nFNFRAI 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. The applicant shall comply with all applicable conditions and/or mitigation measures, which are incorporated by reference herein, for the following related approvals: • Environmental Assessment 2003-486 • Specific Plan 2003-069 • Tentative Tract Map 31798 In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall determine precedence. No development permits will be issued until compliance with these conditions has been achieved. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency City Council Resolution No. 2004-071 Conditions of Approval - FINAL Site Development Permit 2004-809 / Watermark Villas LQ, L.L.C. Adopted: July 6, 2004 Page 2 The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvement plans for City approval. FEES AND DEPOSITS 4. Provisions shall be made to comply with the terms and requirements of the City's adopted Art in Public Places program in effect at the time of issuance of building permits. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). LANDSCAPING 6. Landscape plans as required under the approvals for Tract 31798 and Specific Plan 2003-069 shall include lighting locations and details of all proposed fixtures and mounting. Berms and walls shall be subject to review under the City's applicable development standards in effect at the time of plan submittal. 7. The applicant shall incorporate those measures as outlined in the letter on file dated December 10, 2003, prepared by the Citrus Course Homeowner Association, into the landscape plans, as appropriate. If any measure set forth in said letter conflicts with other City requirements and/or standards, alternative methods of compliance shall be investigated that are commensurate with the original standards, and in the absence of any commensurate alternative, the City standard(s) shall take precedence. In addition, the applicant shall provide 36 inch box trees in lieu of the 24-inch box trees indicated on the landscape plans and as requested by the Citrus Course Homeowner Association in the letter dated June 21, 2004. 8. Landscape and irrigation plans (three copies) shall be signed and stamped by a licensed landscape architect, or professional landscape designer, subject to the rules and regulations of Chapter 8.13 of the Municipal Code. The applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal of the final plans to the w/ k City Council Resolution No. 2004-071 Site Development Permit 2004-809 / Watermark Villas LQ, L.L.C. Conditions of Approval - FINAL Adopted: July 6, 2004 Page 3 Community Development Department. Plans are not approved for construction until signed by the Community Development Department. BUILDING DESIGN 9. The applicant shall submit detailed building lighting plans to include exterior fixture details. The lighting plan shall be approved by the Community Development Department prior to issuance of any building permits. 10. Final locations of all structures submitted for plan check shall be reviewed against and meet all setback standards of the RMH zoning district. 1 1 . Provide covered parking for the 7 stalls immediately south of duplex unit. An additional 34 stalls shall be located along the clubhouse access road and at the existing stall locations. All stalls shall be designed in accordance with Chapter 9.150 (Parking) of the LQMC, to include double hairpin striping. 12. All roof -mounted mechanical equipment must be screened within or otherwise integral to the roof structure, using compatible architectural materials and treatments, so as to not be visible from surrounding properties and streets. Working drawings showing all such equipment and locations shall be submitted to the Building and Safety Department along with construction plan submittal for building permits. Method and design of screening must be approved by the Community Development Department prior to any issuance of building permits related to structures requiring such screening. 13. Applicant shall submit a design and text for a plaque, to designate the historic background of the site as one of the early Valley date groves. The plaque's design, content, materials and mounting/location shall be subject to review by the City as deemed appropriate. Applicant may apply the costs of the plaque to offset Arts in Public Places fees, in accordance with the procedures set forth in Chapter 2.65, LQMC. ATTACHMENT 1 50TH AVE. W w SITE Z o z � 52ND AVE. 0 z � w Q w 53RD AVE. VICINITY MAN NOT TO SCALE SDP 2004-809 -WATERMARK VILLAS ATTACHMENT 3 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A Regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 3, 2006 10:00 a.m. IV. V. CALL TO ORDER 0 I B. This meeting of the Architectural and andscaping Review Committee was called to order at 10:05 a.m. by/Planning Manager Les Johnson. Committee Members present: Bill Bobbitt, Frank Christopher„ and Tracy Smith. C. Staff present: /Exetive anager Les Johnson, Principal Planners Stan Sawa, Fred Wally Nesbit, Associate Planner Andrew Mogensen, anSecretary Betty Sawyer. PUBLIC COMMENT: CONFIRMATION OF THE AGENDA: Confirmed. CONSENT C/,kLENDAR: A. Co m ittee Member Smith asked that Page 2 be corrected. There being no of r corrections, it was moved and seconded by Committee Members Smit Christopher to approve the minutes as corrected. Unanimously ap oved. BUSINESS ITEMS: A. Site Development Permit 2004-809, Amendment No. 1; a request of Innovative Communities, Inc. for consideration of architectural and landscaping plans for a revision to the existing approval for a clubhouse facility, associated with Watermark Villas for the property located at the northwest corner of Avenue 52 and Jefferson Street. 1. Principal Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Mr. Brad Foman who introduced the project architect and landscape architect who gave a presentation on the project. 711 ra•\XA/Pnnrcxni Prr\F_,q_na nnr 1 1 I Architecture and Landscaping Review Committee May 3, 2006 2. Committee Member Christopher asked if the density had been changed with this amendment. Staff stated no; the only changes were to the clubhouse. Committee Member Christopher asked why the cartbarn was eliminated. Mr. Foman y stated the parking was reduced as it was originally open to the public. 1 Committee Member Christopher asked if the gym facility would be, capable of handling all the residents at buildout. Mr. Foman stated it was designed to accommodate the membership. Committee Member Christopher asked how many units would be built. Staff stated 250 units. 3. Committee Member Smith asked the purpose of the mulch. The project landscape architect stated it was to be used where the citrus trees are being used. The material would not be wood chips but a DG or a gravel material. Committee Member Smith said he had no objection to the plant list. 4. Committee Member Christopher asked if the trellis material would be pressure treated glumen or non -wood material. Mr. Foman stated it would not be wood. 5. There being no further questions of the applicant, it was moved and seconded by Committee Members Christopher/Bobbitt to adopt Minute Motion 2006-016 recommending approval of Site Development Permit 2004-809, Amendment No. 1, as recommended and as amended: a. Entrance trellis shall be pressure treated beams or non - wood material. b. The mulch material shall be DG or gravel animously approved. B. Site evelo ment Permit 2003-775; a request of Bill Sanchez, Jack Tarr D velopment for consideration of architectural plans for retail shops to ated south of Highway 1 1 1, west of Adams Street, within Washingto Park. 1 . Principal tanner Fred Baker presented the information contained in the staf report, a copy of which is on file in the Community DevelopmentNoepartment. Staff introduced Bill Sanchez, who gave a presenteb n on the project. (;•\VUPnnrCl&l Pr\ti_q_na nnrr, T a -ledf 4 4 a" AGENDA CATEGORY: COUNCIL./RDA MEETING DATE: June 6, 2006 BUSINESS SESSION: ITEM TITLE: Consideration of La Quinta's Sphere of CONSENT CALENDAR: Influence and Annexation Policy STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Provide staff with specific policy direction regarding policy and work program for the Sphere of Influence. Approve staff report with modifications as deemed necessary. FISCAL IMPLICATIONS: The City Council has budgeted monies for a Strategic Plan, Fiscal Study, Local Agency Formation Commission (LAFCO) Plan for Services, draft Pre -annexation Development Agreement, and support services. In the preliminary Fiscal Year 2006-07 Budget, the Council will consider budgeting for expanding the Development Impact Fee Program, LAFCO processing fees, Public Works programs, and other support programs. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: As follow-up to the joint Planning Commission/City Council meeting held on May 9 and the City Council Study Session discussion held on May 16, the purpose of this report is to confirm the policy direction and work items staff will be focusing upon with regard to the newly formed Sphere of Influence (SOI). Based upon the input provided, staff has identified the following points: Fiscal Analysis A majority of the SOI is under the influence of the Thermal Redevelopment Area (RDA). Future annexations will require immediate expansion of City services while municipal revenue from properties within the Thermal RDA will be limited due to the low tax base for agricultural land. Some preliminary research/analysis has been d conducted regarding the cost per unit to supplement the loss in property taxes from the Thermal RDA. Additional research and analysis is necessary. In addition, staff is preparing to explore other fiscal options including discussions with Riverside County in order to consider cost sharing of RDA funds. Strategic Planning Process The purpose of developing a Strategic Plan is to evaluate the overall effects of future annexation including staffing levels, infrastructure needs, community design criteria, public safety, parks and recreation and fiscal consequences. Future annexations will require immediate expansion of City services while municipal revenue will be limited due to Riverside County RDA and low tax base for agricultural land. The City Council previously approved funding to assist staff with implementation of this work item. As outlined in the draft work program (Attachment 1), key components of the process will also include land use and development programs, evaluation of community facilities and infrastructure, an annexation strategy and an implementation program. This effort will include public participation early in the process. It is anticipated that multiple public workshops will be conducted in association with the development of the strategic plan. Staff is currently reviewing consultant options and anticipates completion of the process by the end of this calendar year. Annexation Requests In response to the direction provided at the May 16 City Council meeting, staff has already received an application for annexation from Bayshore Development (The Enclave) located at the northeast corner of Monroe Street and Avenue 62 (Attachment 2). Council Members commented favorably to staff receiving and processing up to three pre -annexation applications in the interim during the strategic planning process. In considering such applications, staff is identifying that only properties adjacent to or across a public street from the existing City limits would be considered. In addition, staff is also notifying prospective applicants of the LAFCO policies and informing them that the City and LAFCO will evaluate all proposals in this context. Based upon City Council direction, staff will also be directing developments associated with annexation applications to the Vista Santa Rosa Community Council for review and input. Staff continues to receive inquiries regarding pre -annexation development permits and will update Council Members on a regular basis. Coordination with Riverside County As has been previously reported and discussed, Riverside County Planning and Transportation staff has been working on land use matters within the Vista Santa Rosa area. Supervisor Wilson formed the Vista Santa Rosa Task Force earlier this year for the main purpose of further defining land use policy for the VSR area. A list of the Task Force members is attached (Attachment 3). The City of La Quinta was invited and has been attending the Task Force meetings with the intent and purpose of better understanding the vision for VSR as described by residents and developers participating on the Task Force. City staff recently met with Riverside County planning staff primarily to discuss strategies to incorporate the Task Force effort into the City's strategic planning process. Future meetings are expected over the next few months, particularly as the strategic planning process gets underway and the Task Force makes a recommendation. Both County and City staff members have agreed to work closely together in an effort to coordinate the land use planning process and identify consistency where possible. A notable example of this is the effort now underway to establish a Memorandum of Understanding (MOU) between Riverside County and the City of La Quinta. The MOU would address a multitude of issues during the SOI's transition period. For example, the MOU may include the requirement for all subdivision maps submitted to Riverside County to be formally reviewed by the City of La Quinta and all comments incorporated into the County's application process. The MOU may also require a coordinated effort to establish consistent development regulations. Staff will continue to provide City Council with regular updates regarding the VSR Community Council and Task Force as well as the status of establishing a MOU. Coordination with Vista Santa Rosa As was identified by those who addressed Council at the May 16 meeting, Vista Santa Rosa is represented by multiple citizen groups. The Vista Santa Rosa Community Council was formed by the Board of Supervisors in 2000 for the primary purpose of advising the Board on matters pertaining to public health, safety, welfare, public works and planning. As previously noted, the Vista Santa Rosa Task Force also exists, but with the definitive policy purpose of developing a land use vision for the area. In addition, two other citizen groups were also referenced at the May 17 meeting; the Vista Santa Rosa Community Coalition and the Vista Santa Rosa Association. For the past several months City staff has been attending the Vista Santa Rosa Community Council and Task Force meetings. In an effort to better understand the interests of the other two community groups, City staff will be meeting with representatives over the next few weeks. FINDINGS AND ALTERNATIVES: The alternatives available to the Council include: 1 . Discuss the policy points and provide staff with direction; or 2. Provide alternative direction as deemed necessary. Respectfully submitted, .:..... .... y Douglas E ns Community Development Director Approved for submission by: Thomas P. Genovese City Manager Attachments: 1 . SOI Work Program 2. Bayshore Development - The Enclave Vicinity Map 3. VSR Task Force Members List ATTACHMENT 1 SPHERE OF INFLUENCE WORK PROGRAM — DISCUSSION OUTLINE JUNE 6, 2006 Work Program Funding: • The City Council has budgeted monies for a Strategic Plan, Fiscal Study, Local Agency Formation Commission (LAFCO) Plan for Services, draft Pre. - annexation Development Agreement, and support services. In the preliminary Fiscal Year 2006-07 Budget, the Council will consider budgeting for expanding the Development Impact Fee Program, LAFCO processing fees, Public Works programs, and other support programs. Fiscal Considerations: • City has written Supervisor Wilson requesting a meeting (date pending). • Property owners will need to assist with the discussions with the County. • Thermal RDA funding crucial for long term funding. • City preparing fiscal impact model for project/annexation proposals. • Developer/property owner funding of municipal services and facilities will need developer/property owner support. • Community facilities districts have fixed time frames and long term funding not assured. Strategic Planning Process: • The purpose of developing a Strategic Plan is to evaluate the overall effects of future annexation including staffing levels, infrastructure needs, community design criteria, public safety, parks and recreation and fiscal consequences. Future annexations will require immediate expansion of City services while municipal revenue will be limited due to Riverside County RDA and low tax base for agricultural land. • As outlined in the draft work program, key components of the process will also include land use and development programs, evaluation of community facilities and infrastructure, an annexation strategy and an implementation program. This effort will include public participation early in the process. It is anticipated that multiple public workshops will be conducted in association with the development of the strategic plan. • Staff is currently reviewing consultant options and anticipates completion of the process by the end of this year. Annexation and Development Requests: • Properties need to be adjacent to or across a public street from City limits. • City/LAFCO will evaluate annexation requests per the adopted LAFCO policies. • Annexations need to be fiscally sound. • City will prepare a Plan for Services and Fiscal studies for City and LAFCO purposes. • Proposed annexations/development proposals will be referred to VSR Community Council for review and comment. • Pre -annexation development agreements may be required. • City staff will attend the VSR Task Force and VSR Community Council meetings. Annexation Process: • City Strategic Plan - six months • City/County RDA discussions - on going • Pre -annexation development approval - six months • Preparation of City Fiscal Reports - 60 days • Preparation of pre -annexation development agreements - six months • LAFCO Plan for Services • LAFCO Fiscal Report • LAFCO application(s) —12-24 month process • LAFCO action • LAFCO Protest Hearing • Annexation Final Total Process 12-24 month process. ATTACHMENT 3 VISTA SANTA ROSA TASK FORCE Supervisor Roy Wilson Ellen Lloyd Trover - VSRCC Lee Anderson - VSRCC Tania Paneno - VSRCC Gayle Cady — VSRCC Les Johnson, City of La Quinta Barry Burnell & Patia Christy - T & B Planning John Corella - Ancore International Bernard Debonne Albert Keck - Hadley Inc. Brent Lance - Deer Creek Owners Association John Powell — Peter Rabbit Farms John Pedalino Desert Elite, Inc. Charles Rechlin Bob Roark Steve Vliss - Highpointe Communities Robert Wilkinson Duane Young - Cocopau Nurseries Riverside County Planning Bob Johnson Paul Clark Jim Fagelson Jerry Jolliffe Bob Lyman Jim Porras Riverside County Transportation Farah Khorashadi T a 1-itf 4 XPa�w COUNCIL/RDA MEETING DATE: .tune 6, 2006 ITEM TITLE: Consideration of Land Use and Development Policies for the Southern Section of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Provide staff with specific policy direction regarding density and development incentives in the southern section of La Quinta. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Recent single-family development proposals in the southern section of La Quinta have primarily consisted of small projects on "infill lots." The requests have proposed maximum density with property size and/or configuration, limiting the opportunity for better circulation and access, overall design, and the possibility of incorporating other elements/features such as trails, open space and recreational amenities. As identified at the joint City Council/Planning Commission meeting, there are a limited number of properties remaining in this segment of the City that are not already entitled for future residential development (Attachment 1). Most of the un-entitled vacant properties identified are within Section 5 or within an area currently proposed by the Coachella Valley Water District for recharge ponds (south of Avenue 60 and west of Madison Street) (Attachment 2). Properties not included in these two areas are primarily grouped into four areas. S:ACityMgr\STAFF REPORTS ONLY\I3 8 Land Usc.doc Based upon recent City Council discussion and direction, staff has reviewed the City's General Plan policies and applicable development regulations in order to find ways to promote and encourage consolidation of small properties and subdivision densities appropriate to this segment of the community. The following represents two key policy points for consideration and discussion: Project Size Most of the un-entitled vacant properties in the southern section are less than 20 acres in size and have separate individual owners. The zoning for all of these properties is low density residential (RL), which provides for a density of up to four units per acre. In an effort to encourage consolidation of these smaller, individually owned parcels, it is recommended that a maximum density of two units per acre be established for subdivisions less than ten acres in size. Project Design Primarily due to lot configuration, several of the recently proposed projects comprise a design limited to one cul-de-sac street. This is most prevalent on the north side of Avenue 58, west of Madison Street, where most of the existing and entitled projects are designed this way with no provisions for vehicular or even pedestrian connections between projects. Consolidation of properties coupled with encouraging access between developments could minimize the potential for a similar situation occurring on the remaining un-entitled vacant properties. It is recommended that consideration be given to requiring joint access provisions between adjacent un-entitled projects, particularly subdivisions less than ten acres in size. Joint access was approved for the Standard Pacific project which combined access of two tracts (TT 33336 and 32279) to Avenue 58 (Attachment 3). In addition to access and circulation, it is difficult to incorporate quality of life features into small developments. Walking trails, open space, recreational amenities, etc. are virtually non-existent within projects less than ten acres in size. Yet these features can be essential quality of life components of developments with densities greater than two units per acre. It is recommended that maximum density allowances of up to four units per acre be encouraged for projects greater than ten acres in size that incorporate quality of life features such as walking trails, open space, and/or recreational amenities. FINDINGS AND ALTERNATIVES: The alternatives available to the Council include: 1 . Direct staff to prepare General Plan and Zoning Amendments that encourage subdivisions with total acreage greater than 10 acres, good traffic circulation and access, good overall subdivision design, as well as "quality of life" amenities and features; or S:ACityMgr\STAFF REPORTS ONLY\13 8 Land Use.doc 2. Provide staff with alternative direction. Respectfully submitted, Douglasvans Community Development Director Approved for submission by: 1-44 Thomas P. Genovese City Manager Attachment: 1 . Area Map 2. CVWD Recharge Area Map 3. Standard Pacific Tract Map a VJ }y J (1) fn � (Q 7 J O V J -p N C C U J O m _ d n r m -� �2 a c E c � � o m w` M z a c� fi 1 ATTACHMENT 2 N g Feet 0 890 1,780 2,670 3,560 CVWD Dike 4 Groundwater Recharge Facilities Page 1-5 Initial Environmental Study April 200E j (t j HMENT 3 0 z COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT _ COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Board of Trustees' Meeting April 11, 2006 REPORT/INFORMATIONAL ITEM: & Call To Order: President Perkins called the meeting to order at 6:00 p.m. Pledge of Allegiance: Trustee Marchand led the Pledge of Allegiance. Roll Call: Those present at roll call: President Perkins, Vice President Fuschetti, Trustees De Lara, Godecke, Laflin, Lock, Marchand, McKay, Nigosian, and Steier. Also present were General Manager Donald Gomsi, Administrative Services Manager Brian Passaro, Administrative Assistant Anita Jones, Finance Administrator Cindy Gosselin, Scientific Operations Manager Branka Lothrop, PhD, Operations Manager James Saulnier, Field Supervisors Peter Bonl:rude and Rodney Chamberlain, Vector Control Technicians Oldembour Avalos, Michael Martinez, and Linda Petersen, Shop Mechanic Richard Ortiz, and Legal Counsel Lisa Copeland. 1. Confirmation of Agenda: Trustee Marchand made the motion to confirm the Agenda with the modification. that Item 1 I B be advanced to Item 6A. The motion was seconded by Trustee Nigosian and carried unanimously. 2. Approval of Minutes for March 14,_ 2006 Board Meeting: Trustee Marchand made the motion to approve the Minutes for the March 14, 2006 Board Meeting. The motion was seconded by Trustee De Lara and carried unanimously. 3. Public Comment: None 4. Announcements: General Manager Gomsi announced that West Nile Virus and Mosquito Control Awareness Week is April 24-30th. The Bench in recognition of Trustee Ben Laflin has been installed in front of the pond. On behalf of the Board, Vice President Fuschetti thanked the staff for the work they did in putting on the very successful Biological Control Facility grand opening. 5. Correspondence: As in Board Packet. Additional correspondence included Special District and Local Government Institute information on an administration course and two thank you letters from visitors to the Biological Control Facility grand opening. 6. Approval of Expenditures for March 15-31, 2006 and April 1-11, 2006: Trustee Godecke made the motion to approve the Expenditures for March 15-31, 2006 and April 1-11, 2006. The motion was seconded by Trustee Laflin and carried with nine http://www.cvmved.org/agenda/minutes/May`/`2006/April%2006%20Minutes.htm et' COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (9) approved and one (1) opposed (Marchand). A. Presentation and discussion of FY 2004/2005 Audit. Greg Fankhanel of Teaman, Ramirez & Smith gave a presentation on the 2004-2005 Audit. Along with the reports, a Management Letter was issued to the Board of Trustees. Trustee Lock inquired about reoccurring themes, manual procedures, and closing procedures. A discussion ensued. Trustee Lock requested copies of the two prior audits and the reports on the District's response. Trustee Godecke commented that a software problem was being addressed and that additional accounting help was needed. A discussion ensued. Trustee Marchand commented that the Finance Administrator should report directly to the General Manager. Trustee Godecke recommended Finance Administrator Gosselin work with General Manager Gomsi putting a list together of items that need to be accomplished in order to be ready for a normal audit process. A discussion ensued. Finance Administrator Gosselin reported that the accounting software has been the most difficult problem but that the District plans on implementing new software on July 1 st. Trustee Steier made the motion to accept the audit. The motion was seconded by Trustee Godecke and carried by role call vote of seven (7) approved and three (3) opposed (De Lara, Lock, Marchand). 7. Committee Reports A. Bio-Control Building Committee: Trustee Fuschetti reported that the Grand Opening was a great success. The facility is up and running. He recommended that the Bio-Control Building Committee be disbanded. B. Finance Committee: Nothing to report. 8. Report of District Activities: Items are noted in the Manager's Report. Administrative Services Manager Passaro, Scientific Operations Manager Lothrop, Operations Manager Saulnier, and Public Information Officer Mann gave updates on their programs. 9. Informational Items: A. Nematodes B. University of California at Davis — Research in the Coachella Valley Quarterly Report for January — March 2006. C. University of California, Riverside — The Influence of Water Quality on Production of Mosquitoes from Constructed Treatment Wetlands: Progress Report 7. D. University of California, Riverside — Research on Tadpole Shrimp and Eye Gnats in the Coachella Valley (December 20, 2005 to March 21, 2006). Information included in Board packet. http://www.cvmvcd.org/agenda/minutes/May%2006/April%2006%20Minutes.htm COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT 10. Consent Calendar: None 11. Old Business: A. Update regarding Sphere of Influence boundaries for the District. General Manager Gomsi reported that LAFCO postponed their hearing on the sphere of influence for at least a month. No new date has been set. B. See Item 6A. C. Discussion regarding status and future of the Enhanced Vector Control Agreement between the Coachella Valley Mosquito and Vector Control District and the City of Indian Wells made and entered into on April 7, 2005. Scientific Operations Manager Lothrop reported that she, the General Manager, and Trustee Godecke met with representatives of the City of Indian Wells. Both sides agreed that the Agreement should not be continued in the same way. It was never intended for the District to replace private pest control companies. The District's role is to educate and to lead. A discussion ensued. Scientific Operations Manager Lothrop reported that the District recommends that the City of Indian Wells hire one more Code Enforcement Officer who will use the Guidelines for Rodent Suppression the District staff created. A second option is for the District to hire someone with a biological degree background to follow and enforce the guidelines. Trustee Marchand made the motion to approve staff recommendation number one as set forth in the supplemental report. The motion was seconded by Trustee De Lara. A discussion ensued. The motion carried with nine (9) approved and one (1) opposed (Godecke). 12. New Business: A. Discussion and/or approval of Board member retreat. Potential cost for speaker and room rental not to exceed $8,000 from Fund #6120.1.250, Trustee support. Trustee Marchand recommended making the decision to have a retreat after the new officers are installed at the beginning of the fiscal year. The retreat should be scheduled in the fall. Legal Counsel Copeland reminded the Board that one of the purposes for the retreat was to develop goals for the General Manager. Trustee Marchand made the motion to bring this item back to the June meeting with direction to staff to research additional venues that are less expensive. The motion was seconded by Trustee Godecke. President Perkins commented that he has attended a number of retreats in the past and discovered that it takes at least three days for a successful retreat. The motion carried unanimously by roll call vote. B. Approval to enter into contract with new janitorial company per the results of the formal bid process. Trustee Fuschetti made the motion to approve the full contract. The motion was seconded by Trustee Marchand and carried unanimously. http: //www.cvmvcd.org/agenda/minutes/May°ro2006/April%2006%2OMinutes.htm COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT ' C. Approval to purchase accounting software in an amount not to exceed $60,000 from Fund #8415.1.210, IT Capital Outlay. Trustee Marchand made the motion to approve purchase of accounting software not to exceed $50,000. The motion was seconded by Trustee De Lara and carried unanimously. 13. Closed Session: A. CLOSED SESSION — Conference with Legal Counsel pursuant to Government Code 54956.9 (c) — Potential litigation (one potential case). Returning from Closed Session, Legal Counsel Copeland announced there were no reportable actions. 14. Trustee Comments: None 15. Adiournment: President Perkins adjourned the meeting at 7:35 p.m. http : //www. cvmvcd. org/agenda/minutes/May%2006/April%2006%2OMinutes.htm REPORT/INFORMATIONAL ITEM: Iq INVESTMENT ADVISORY BOARD Meeting April 12, 2006 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Deniel, followed by the Pledge of Allegiance. PRESENT: Board Members Moulin, Deniel, Olander, Rassi and Egbert ABSENT: None OTHERS PRESENT: John Falconer, Finance Director, Vianka Orrantia, Secretary and Louise West, Accounting Manager II PUBLIC COMMENTS - None III CONFIRMATION OF AGENDA — (This is the time set aside for public comment on any matter not scheduled on the agenda.) Chairperson Deniel stated that as a result of a discussion at the March meeting in reference to whether or not the Board should respond to Council Member Osborne, she presented the Board with a draft memo and requested that this memo be added to Board Member items for discussion. Mr. Falconer advised the Board that the last page of the month end cash report was emailed to all Board Members and requested that this item be added to Section 6, Item A. IV CONSENT CALENDAR A. Approval of Minutes of Meeting on April 12, 2006 for the Investment Advisory Board. MOTION - It was moved by Board Members Egbert/Moulin to approve the Minutes of April 12, 2006. Motion carried unanimously. VI BUSINESS SESSION A. Transmittal of Treasury Report for February 2006 Mr. Falconer advised the Board of a misspelling on the Treasury report under "background," second paragraph should read: The County Treasurer's Report has very god good Investment Advisory Board Minutes April 12, 2006 Mr. Falconer reported to the Board for the month of February there was not much of a net change. The portfolio continued to climb with the pooled cash percentage at 4.14%, with the fiscal agent investments a little over 4% and the Treasury Bill rate at 4.58%. Mr. Falconer informed the Board that he made one change to the report which is reflected on page 5, listed under "unrealized loss" is a percentage of .46% basis points as compared to the County's Treasurer's report currently at .48% basis points, which is in line with government investments. The County is reporting an unrealized loss similar to the City. The County's yield, as of February is currently at 3.90/c, versus the City's current yield at 4.091yo. Chairperson Deniel stated for clarification that the unrealized is the existing portfolio lagging the rates as they increase or they are marked to market, this is the unrealized, not necessarily a loss but mark to market loss due to current rates being higher than portfolio rates. The Treasurer is tracking the County's rates to compare to City's rates and activities. Mr. Falconer stated he also included the County's Treasurer's report for review and comparison by the Board. Mr. Falconer informed the Board that the average portfolio is currently ninety-eight days; page 6 reflects the activities for the month and the new investment for the month was a 4.93% yield to maturity. Board Member Moulin suggested that the Treasurer implement some type of report explaining the City's lag as it relates to the current maturity market;. General discussion ensued among the Board of suggested types of reporting that could help explain the City's lag due to the current market. Mr. Falconer suggested implementing a commentary similar to the one the County Treasurer prepares for their Treasury Report. The Board requested that the Treasurer prepare a summary page for the Board's review for the next scheduled meeting. MOTION - It was moved by Board Members Egbert/Olander to approve, receive and file the Treasury Report for February 2006. Motion carried unanimously. B. Consideration of Fiscal Year 2006/07 Investment Policies & Work Plan Items Chairperson Deniel stated to the Board that she sees no change to the policy at this time. The Board concurred. 2 Investment Advisory Board Minutes April 12, 2006 In response to Board Member Egbert, Chairperson Deniel and Board Member Moulin reviewed the process of the adoption of the policy and the City Council's authority to change or recommend changes to the policy. In response to Chairperson Deniel, Mr. Falconer advised the Board to continue the adoption of the policy to the May Investment Board meeting. MOTION - It was moved by Board Members Moulin/Olander to continue the review of the Fiscal 2006/07 Investment Policies. Motion carried unanimously. C. Continued Consideration of the Desert Sun Investment Advisory Board Notice The Board discussed possible changes to the existing ad used by the City Clerk. Board Member Egbert informed the Board that he had made some changes to the current ad but did bring his recommended changes to the meeting. He suggested to the Board that he email his changes for the Board's review incorporating the recommended changes from Board Member Moulin. Upon review by the Board, Board Member Egbert will finalize a draft ad and will forward to the City Clerk for consideration for publication for recruitment for the Investment Board. Mr. Falconer advised the Board that the City Clerk will need to make sure the recommended language for the ad complies with the City's current ordinance. Board Member Moulin stated that an emphasis needs to be conveyed to the City Clerk's office on notifying Investment Board candidates to appear at the scheduled Council meeting. MOTION - It was moved by Board Members Moulin/Olander to designate Board Member Egbert to provide the Board a revised ad to be forwarded to the City Clerk's office for consideration as language used for the Investment Advisory Board positions. Motion carried unanimously. D. Request City Council to Release Request for Proposal for Portfolio (RFP) for Investment Manager Services Chairperson Deniel stated that her draft memo for review and discussion under Board Member items also pertains to this issue and asked the Board to review and discuss the memo at this time. Board Member Egbert suggested that the percentage amount that will be used by the Investment Manager be indicated in the memo. Mr. Falconer informed the Board the 3 Investment Advisory Board Minutes April 12, 2006 amount that will be used is the dollar amount under the Treasurer's direction and that amount would be a dollar amount of $120 million. In response to Board Member Egbert, Chairperson Deniel recapped the history of a previous money manager used by the City. Board Member Moulin suggested the following changes to the memo: first bullet point the word "dissatisfied" be replaced with the word "concerned," second page, second arrow, the word "ever" be removed and the seventh arrow; the word "execute" be removed and replaced with the "transfer of funds and securities,." Board Member Rassi conveyed to the Board that he is not in favor of an outside money manager and the City should not sacrifice safety for yield. Upon review of the graph submitted by the Treasurer he stated that one can see that the current lag by the City is due the current market. Board Member Rassi suggested possibly relaxing the current restrictions given to the Treasurer. Board Member Olander stated that the Board needs to educate the City Council on the use of a money manager in order to feel comfortable on the hiring of one. General discussion was ensued by the Board on the hiring of a money manager. In response to Chairperson Deniel, Mr. Falconer advised the Board that there are two options for the Board's consideration; 1) place the memo on the next scheduled City Council agenda scheduled for April 18th or 2) the memo can become part of the Investment Advisory Board work plan and discussed with the City Council in June. Mr. Falconer also advised the Board that if one Board member is not in favor of a money manager this could be subject to a minority report and this report can be used as part of the discussion with Council along with the memo. Mr. Falconer recommended that the Board incorporate the memo as part of the work plan and discuss with Council in June, prior to the adoption of the Investment Policy. Again general discussion continued among the Board regarding the use of a money manager. In response to Chairperson Deniel, Mr. Falconer stated that the Board will need to have specific bullet points for Council's consideration and made the following recommendations: 1) request the City Attorney to draft an ordinance to allow the use of a money manager. 2) Would like to bring forward for City Council's consideration an RFP for a money manager. 3) Consider "X" amount of a percentage of the portfolio under the Treasurer's control to be used for the RFP. Mr. Falconer requested that Chairperson Deniel email the draft memo so that the examples given can be incorporated. I] Investment Advisory Board Minutes April 12, 2006 Mr. Falconer advised the Board that he will not attend the next scheduled Board meeting and that the revised draft memo could be discussed at the June meeting and presented to Council in July. Board concurred. Board Member Moulin stated for the Board that releasing the RFP does not mean the City will actually hire a money manager, it gives the Board the opportunity to review those responding to the RFP and decide if the use of a money manager is feasible. MOTION - It was moved by Board Members Olander/Moulin to continue to the next scheduled meeting. Motion carried unanimously. VII CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — March 2006 Noted and Filed B . Pooled Money Investment Board Reports — January 2006 It was the consensus of the Board that the full report for the Pooled Money Investment Board Report not be included in the Investment Advisory Board agenda packet, the first three to five pages are sufficient for Board's review. Staff will provide a full report for each monthly meeting, in addition to the website link. Noted and Filed B. Cash Management Items Mr. Falconer updated the Board on the current implementation of Check 21 now being used by the City Finance Department. The City of La Quinta is the first City in the valley to implement the use of Check 21. Mr. Falconer informed the Board that due to the rising interest rates the City has switched over to a sweep account, with the accounts current yield at 4.09% in comparison to LAIF which is at 4.20%. In addition this account helps the City in the daily forecasting of funds. E 4 _ y Investment Advisory Board Minutes April 12, 2006 Mr. Falconer advised the Board that due to the clerical error by U.S. Bank in the month of March, Staff will be using three additional Broker/Dealers for bond proceeds. The three Broker/Dealers that will be used are Citicorp, Morgan Stanley and Merrill Lynch. Noted and Filed D. Investment Advisory Board Meeting Time It was the consensus of the Board to keep the scheduled meeting time at 5:30 p.m. Noted and Filed VIII BOARD MEMBER ITEMS IX Adjournment MOTION - It was moved by Board Members Moulin/Olander to adjourn the meeting at 7:05 p.m. Motion carried unanimously. Submi d by.,- - h Vianka Orrantia Secretary x REPORT/INFORMATIONAL ITEM: _ �9 COMMUNITY SERVICES COMMISSION MINUTES May 8, 2006 I. CALL TO ORDER A regular meeting of the Community Services Commission was called -to order at 7:1 3 p.m. at the La Quinta Senior Center. Chairperson St. Johns presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Chairperson Victoria St. Johns Chairperson Bob Leidner Commissioner Ed Hackney Commissioner Mark Weber Commissioner Andrea Gassman STAFF PRESENT: Edie Hylton, Community Services Director Carle Diaz, Community Services Secretary June Wilson, Office Assistant Tustin Larson, Recreation Activities Coordinator Steve Howlett, Golf and parks manager GUESTS PRESENT: Lt. Ruben Navarro II. PUBLIC COMMENT - The chair reserves the right to limit discussion on any topic to three minutes or less. Community Services Commission Minutes III. CONFIRMATION OF AGENDA - Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR A. Approval of April 10, 2006 minutes B. Monthly Department Report for March 2006 V. PUBLIC HEARING A. Community Services Youth Workshop VI. BUSINESS ITEMS A. Youth Workshop — Commissioner St. Johns welcomed everyone 'to the Youth workshop. Commissioner St. Johns moved for approval of agenda. Motion Carried unanimously. Community Services Director, Edie Hylton addressed the lack of youth attendance at the meeting. Mrs. Hylton stated that numerous notices were sent to individuals and schools. Commissioner St. Johns suggested we should go to the children either at the schools or at the Boys and Girls Cub in order for more children to be present at the youth workshops. Resident Berne asked if we have done youth workshops before and how many attended. Commissioner Hackney stated that we have done youth workshops and that half where youth and half where adults. Commissioner Gassman stated the children's trips come from these types of workshops. Most recently, the youth dance that was held this spring came from the youth workshop idea. The children also received credit for attending these meetings. The lack of attendance might be because school is ending, and the children aren't worried about the credits. Commissioner Weber asked if commissioners should attend ASA monthly meetings and if there is any value in the commissioners attending. Ms Hylton stated if anyone is interested, she would coordinate dates with the commissioners to have a Community Services Commission Minutes commissioner attend ASB meetings with staff at the next available opportunity. Commissioner Weber indicated if possible he would like to attend an ASB meeting before school ends. Commissioner St Johns engaged the resident in attendance at the Commission meeting in a discussion about how new residents obtain information about city programs and activities. Commissioner Leidner stated both the City of La Quinta and Chamber of Commerce mail out information. Community Services Director Hylton responded the Master Plan the Community Services Commission will receive responses from the citywide survey as to how the Parks and Recreation Services are getting the word out to residents and meeting the community needs. Commissioner Gassman suggested it might be helpful if pictures of the public figures could be posted in city facilities for resident recognition. Resident Nancy Carter asked if there is a Cabazon trip coming up this summer. Recreation Activities Coordinator Tustin Larson explained the trips are already planned for this summer and there is no trip to Cabazon. Commissioner Gassman suggested a Cabazon trip before Christmas would be better. Commissioner Gassman stated the Birthday Celebration and Community Picnic went great and the kids loved it. Lt Navarro suggested that the kids 12-16 should go on ride-alongs with officers of the La Quinta police force. Commissioner Leidner asked if there where virtual ride-alongs. Lt Navarro indicated he would look into this item. Commissioner Gassman also stated there should be bicycle and tricycle courses. Lt Navarro indicated they would be interested in offering this type of safety program. Commissioner Gassman suggested there should be a buddy system for the elderly and have the seniors as volunteers to work with youth. Commissioner Leidner recommended there should be life skills classes for the elderly and the youth. Commissioner Hackney asked Mr. Howlett about issues he is facing with the parks. Mr. Howlett said the La Quinta Park is overly used. Staff is addressing the field conditions through improving maintenance practices and reducing the field use in June and July. Commissioner Hackney declared La Quinta doesn't have enough sports fields. Community Services Director Hylton stated that the La Quinta sport field issue will be addressed in the Master Plan. Community Services Commission Minutes VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Calendar of Monthly Events VIII. COMMISSIONER ITEMS A. Reports from Commissioners Regarding Meetings Attended IX. ADJOURNMENT It was moved by Commissioners Hackney/Chairperson St. Johns to adjourn the Community Services Commission meeting at 8:1 5 p.m. Unanimous. NEXT MEETING INFORMATION Monday, June 12, 2006 @7:00 PM La Quinta Civic Center - Study Session Room Submitted by: Carie Diaz, Community SeIrvices Secretary Department Report: I ---A La�u�`L'c Ja 1-1 TTT1 o� TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: June 6, 2006 SUBJECT: Department Report — Response to Public Comment The following public comments were made at the May 16, 2006, City Council meeting: 1. Ed Alderson, 78-479 Indigo Drive, stated he is applying for reappointment to the Planning Commission but will not be able to attend the scheduled interview process as he will be out of the area. The Council thanked Mr. Alderson for his past service and hard work. 2. Ian Rhodes, 43-905 Milan Court and Scott Arthur 43-845 Milan Court, asked for an update regarding the wall situation on Palm Royale. The City Manager stated the School District is working on drawings and staff hopes to hear back from them within two weeks. There are some drainage issues involved that could result in a combination of a wall and retaining wall. Public Works will inform the City Manager when the School District has provided drawings for review. 3. Ira Boiko, 44-750 Seeley Drive, inquired about an update on the Vista Grande wall situation. The City Attorney stated we have received the preliminary title report. The Public Works department will ask if this item can be placed on the agenda at the Planning Commission's next meeting in June. The Planning Commissions recommendations will be provided to the City Council. Department Report: 1--J3 TO: Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: June 6, 2006 SUBJECT: Department Report — Discussion Regarding Budget Calendar Staff is requesting a special meeting date to present the FY 2006/2007 Preliminary Budget. This meeting previously has been held the third week of June. Staff has identified Wednesday, June 21, or Friday, June 23, 2006 as possible dates for this meeting. DEPARTMENT REPORT: 3' A JUNE 6 JUNE 20 JULY 5 JULY 18 AUGUST 1 SEPTEMBER 5 SEPTEMBER 19 OCTOBER 3 OCTOBER 17 CITY COUNCIUS UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING LA QUINTA CITY COUNCIL MONTHLY CALENDAR June 2006 i2 � July ....:: ..:: ' .� May ----- S M T W T F S S M T W T F S 1 2 3 4 5 6 1 7 8 9 10 it 12 13 2 3 4 5 6 7 8 14 5 1 16 17 18 19 20 9 16 10 17 11 18 12 1 9 13 20 14 21 15 22 2122 23 2 4 2 5 26 27 23 24 2 26 27 28 2 9 28 29 30 31 __.__........_... 30 31 6 7 8 9 1 0 6:00 PM CVAG Exec. 2:00 PM City Council 10:00 AM ALRC 11:00 AM CVCC-Sniff Cmte - Adolph Meeting 12:00 PM Energyl Environ.-Sniff 12 13 14 i 10:00 AM Pub. Sfty-Kirk 7:00 PM Planning 9:00 AM RCTC 12:00 PM Transp Kirk Commission Henderson 6:00 PM League- 5:30 PM Investment Henderson Advisory Board 7:00 PM Community Services Commission Flag Day 18 19 120 21 2:00 PM City Council Meeting Father's Day 15 16 17 3:00 PM Historic Preser. 9:00 AM CVA-Henderson vation Commission 22 23 9:00 AM LAFCO- Henderson 25 26 2 7 28 29 30 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Sunline-Adolph Henderson Commission 4:00 PM CVAG Exec. Cmte-Adolph 6:00 PM CVAG General Assembly Printed by Calendar Creator Plus on 6/1/2006 `� >„ LA QUINTA CITY COUNCIL MONTHLY CALENDAR July 2006 1 9:00 AM - 4:00 PM SJSR Ntl. Mnmt-Henderson iWil uivacui 15 9 10 12 13 14 10:00 AM Pub. Sfty-Kirk 7:00 PM Planning 9:00 AM RCTC- 9:30 AM Animal Campus- 12:00 PM Transp-Kirk 3:00 PM Mtns. Con -Sniff Commission Henderson 12:00 PM CVAG HCRC- I Henderson 11:00 AM CVCC-Sniff 6:00 PM League Osborne 12:00 PM Energy/ Henderson 5:30 PM Investment Environ.-Sniff 7:00 PM Community Advisory Board Services Commission 16 17 18 19 20 !21 22 2:00 PM City Council 3:00 PM Historic Preser 9:00 AM CVA-Henderson Meeting vation Commission 23 24 25 26 � 27 � 2 8 29 ' 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Human/Comm- 9:00 AM LAFCO- Henderson Commission Osborne Henderson 30 31 6:00 PM Exec Cmte.- Adolph 12:00 PM Sunline-Adolph 4:00 PM J.Cochran Reg. Airp-Osborne June S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 August S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 6/1/2006 11,_ j LA QUINTA CITY COUNCIL MONTHLY CALENDAR August 2006 ...............................:................................................................................................................. . Sunday Monday Tuesday Wednesday Thursday Friday -Saturday--- .... ...... 2 i3 4 r i5 July 2:00 PM City Council 10:00 AM ALRC S M T W T F S Meeting 2 9 1 3 4 5 6 7 8 10 11 12 13 14 15 16 23 17 18 19 20 21 22 24 25 26 27 28 29 30 31 I: 6 7 8 9 10 �� '12 7:00 PM Planning 9:00 AM RCTC- 9:30 AM Animal Campus - Commission Henderson Henderson I" 5:30 PM Investment 11:00 AM CVCC-Sniff li Advisory Board 12:00 PM Energy] Environ.-Sniff 13 14 15 16 117 18 k! I t 19 10:00 AM Pub. Sfty-Kirk 2:00 PM City Council 3:00 PM Historic Preser- 9:00 AM CVA-Henderson j 12:00 PM Transp Kirk Meeting (CANCELLED) vation Commission 6:00 PM League - Henderson 7:00 PM Community Services Commission 20 2 1 22 23 24 25 26 7:00 PM Planning 12:00 PM HumanlComm- 9:00 AM LAFCO- Commission Osborne 12:00 PM Sunline-Adolph Henderson 27 28 ! 29 30 31 qs 10:30 AM RCTC Budget .... September Henderson S M T W T F S 6:00 PM Exec Cmte.- 1 2 Adolph 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ws 24 25 26 27 28 29 30 A Printed by Calendar Creator Plus on 6/1/2006 Ben Franklin School Award Recipients City Council Meeting - June 6, 2006 Recipient Names 1. Selena Alavarez 2. Raul Blanco -Cordova 3. Kevin Coronel 4. Claudia Cortez 5. Diana Cota 6. Damien Fernandez 7. A.J. Flores 8. Isaac Frias 9. Janiell Garza 10. Brigitte Gill 11. Daniel Gonzalez 12. Tanya Guadalupe -Lopez 13. Brady Hall 14. Cruz Martin Marquez Carillo 15. Michelle Martinez 16. Lexy M ota 17. Manuel Andreli Ozonio 18. Isela Pelayo-Aceves 19. Monique Pina 20. Laura Ramirez 21. Austin Rholand 22. Jazmine Rendon 23. Nikita Sacakusumah 24. Adrinna Teran 25. Johnni Tillman 26. Jazania Trejo 27. Alexandra Vargas 28. Marsela Warshaw 29. Yvette Zavala