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2006 06 20 CCewo q 44aosa City Council Agendas are Available on the City's Web Page @ www.la-quints. org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, JUNE 20, 2006, 2:00 P.M. Beginning Resolution No. 2006-56 Ordinance No. 427 CALL TO ORDER Roll Call: Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph PUBLIC COMMENT of the public may address the City Council on any matter not At this time, members he agenda. Please complete a "request to speak" form and limit your comments to on t 9 the timing device on the podium. three minutes. Please watch CLOSED SESSION permitting the City Council may conduct Closed Session discussions nvteduinto ring NOTE: Time perms 9parties are not the dinner recess. In addition, persons identified as negotiate 9 uis tion ofreal property. the Closed Session meeting when the Agency is considering q � . CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON, MICHAEL O'CONNOR TA CITY AND J OHN RUIZ REGARDING NEGOTIATIONS WITH THE L QUIIN SECTION EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE 54957.6 MEET AND CONFER PROCESS. ri ,-; � June 20, 2006 City Council Agenda 2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR 54956 8 O'CONNOR, PURSUANT TO GOVERNMENT CODE OF ACQUISITION AND/OR CONCERNING POTENTIAL TERMS AND CONDIATONS THE NORTHWEST CORNER OF CALLE TAMPICO AND DESERT CLUB DISPOSITION OF REAL PROPERTY LOCATED DRIVE.PROPERTY OWNER/NEGOTIATOR: CHICAGO TITLE, FRED PARVY. 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERRNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION CITY MANAGE 4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION - CITY ATTORNEY RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council omit items thatse appear within the Consent Calendar or matters that are not listed on nuteshe end te a "request to speak" form and limit your comments to three When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. a completed "request to For all Business Session matters or Public Hearings on otheCity Council beginning he agenda, speak" form should be filed with the City Clerk prior consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS - NONE WRITTEN COMMUNICATIONS PRESIDENT PALM SPRINGS 1 . CORRESPONDENCE FROM DENISE DUB ' 31, 2006, REGARDING CITY WOMEN IN FILM AND TELEVISION, DATED MAY BUDG ETING FUNDS FOR FINANCIAL INVOLVEMENT IN FUTURE FILM INCENTIVES. 2. CO RRESPONDENCE FROM VICTORIA BAILEY, DESERT SPRINGS PUBLISHING, DATED JUNE 9, 2006. June 20, 2006 City Council Agenda 2 APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JUNE 6, 2006 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1 . APPROVAL OF DEMAND REGISTER DATED JUNE 20, 2006. 2. RECEIVE AND FILE TREASURER'S REPORT DATED APRIL 30, 2006. 3. RECEIVE AND FILE REVENUE AND EXPENDITURES REPORT DATED APRIL 30, 2006. 4. APPROVAL OF AWARD OF CONTRACT FOR JANITORIAL SERVICES FOR CITY FACILITIES TO ADVANCED BUILDING MAINTENANCE CO. 5. ADOPTION OF A RESOLUTION TO EXTEND TIME FOR COMPLETION OF ON -SITE IMPROVEMENTS FOR A PERIOD OF ONE YEAR FOR PARCEL MAP 31116, CENTER POINTE, C.P. DEVELOPMENT LA QUINTA, LLC. 6. ADOPTION OF A RESOLUTION TO EXTEND TIME FOR COMPLETION OF THE OFF - SITE IMPROVEMENTS FOR A PERIOD OF ONE YEAR FOR PARCEL MAP 31116, CENTER POINTE, C.P. DEVELOPMENT LA QUINTA, LLC. 7. ADOPTION OF A RESOLUTION TO EXTEND TIME FOR COMPLETION AP 031816E IMPROVEMENTS FOR A PERIOD OF ONE YEAR FOR TRACT WESTWARD SHADOWS, LA QUINTA NORTH PARTNERS, LP. 8. ADOPTION OF A RESOLUTION TO EXTEND TIME FOR COMPLETION OF OFF-SIT31816E IMPROVEMENTS FOR A PERIOD OF ONE YEAR FOR TRACT MAP WESTWARD SHADOWS, LA QUINTA NORTH PARTNERS, LP. 9. APPROVAL OF A CONTRACT WITH DAVIS REED CONSTRUCTION, INC. TO MAKE MODIFICATIONS TO THE SKATE PARK FENCE AT THE LA QUINTA PARK A ND APPROPRIATE FUNDS FROM THE QUIMBY UNRESERVED FUND BALANCE. 10. ADOPTION OF A RESOLUTION TO REAFFIRM THE CITY'S ADOPTION OF THE ANNUAL ASSESSMENT FOR CSA 152, AUTHORIZING RIVERSIDE COUNTY TO CONTINUE TO LEVY ASSESSMENTS, AND INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS UNDER CSA 152. 11. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH RASA FOR ON - CALL MAP CHECK SERVICES. City Council Agenda 3 June 20, 2006 12. DENIAL OF CLAIM FOR DAMAGES FILED BY TERRY SCHUBERT: DATE OF LOSS — APRIL 17, 2006. 13. APPROVAL OF JOINT USE AGREEMENT WITH THE BOYS AND GIRLS CLUB OF THE COACHELLA VALLEY. 14. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH GREENPLAY, LLC FOR THE PARKS AND RECREATION MASTER PLAN UPDATE. 15. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ONE MEMBER OF COUNCIL TO ATTEND THE LEAGUE OF CALIFORNIA CITIES REVENUE AND TAXATION COMMITTEE MEETING TO BE HELD FRIDAY, JUNE 23, 2006 IN SACRAMENTO, CALIFORNIA. 16. ADOPTION OF A RESOLUTION ACCEPTING THE DONATION OF A POOL CHILLER UNIT FROM GLACIER POOL CHILLERS FOR THE FRITZ BURNS PARK POOL. 17. ADOPTION OF A RESOLUTION ADOPTING THE INVESTMENT POLICY OF THE CITY OF LA QUINTA FOR FISCAL YEAR 2006/2007. BUSINESS SESSION 1. CONSIDERATION OF ORDINANCE REGARDING THE LICENSING OF TOBACCO RETAILERS. A. MOTION TO TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. MOTION TO INTRODUCE ORDINANCE ON FIRST READING 2. CONSIDERATION OF USE OF CREDIT CARDS FOR ON-LINE REGISTRATION PROGRAMS. A. MINUTE ORDER ACTION. 3. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 2.60, SECTION 2.60.020 (DESIGNATED EMPLOYEES — DISCLOSURE CATEGORIES) OF T HE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO CONFLICT OF INTEREST CODE." A. MOTION TO TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B. MOTION TO INTRODUCE ORDINANCE , ON FIRST READING. City Council Agenda 4 June 20, 2006 :s 5 CONSIDERATION OF DECLARING JULY 3, 2006 A CITY HOLIDAY. A. MINUTE ORDER ACTION. CONSIDERATION OF APPOINTMENT OF A COUNCIL MEMBER TO SERVE ON THE RIVERSIDE COUNTY CHILD SAFETY COMMISSION. A. MINUTE ORDER ACTION. STUDY SESSION 1 . DISCUSSION AND REVIEW OF THE DRAFT VILLAGE PARKING STUDY. REPORTS AND INFORMATIONAL ITEMS 1 . ANIMAL CAMPUS COMMISSION (HENDERSON) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 5. C.V. CONSERVATION COMMISSION (SNIFF) 6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (RON PERKINS) 7. C.V. MOUNTAINS CONSERVANCY (SNIFF) 8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 10. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 11. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 12. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 15. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 17. SILVERROCK RESORT SUBCOMMITTEE MINUTES OF MAY 31, 2006 18. ARCHITECTURE & LANDSCAPE REVIEW COMMITTEE MINUTES OF MAY 3, 2006 19. HISTORIC PRESERVATION COMMISSION MINUTES OF APRIL 27 AND MAY 18, 2006 20. PLANNING COMMISSION MINUTES OF MAY 9 AND MAY 23, 2006 City Council Agenda 5 June 20, 2006 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY - NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DEPARTMENT MONTHLY REPORT FOR MAY, 2006 5. COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY REPORT FOR MAY, 2006 6. COMMUNITY SERVICES DEPARTMENT MONTHLY REPORT FOR MAY, 2006 7. FINANCE DEPARTMENT REPORT - NONE 8. PUBLIC WORKS DEPARTMENT MONTHLY REPORT FOR MAY, 2006 9. POLICE DEPARTMENT MONTHLY REPORT FOR MAY, 2006 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING LENGTH AND EFFICIENCY OF CITY COUNCIL MEETINGS (MEMBER KIRK) 2. DISCUSSION REGARDING CODE ENFORCEMENT ON COMMERCIAL PROPERTY (COUNCIL MEMBER OSBORNE) 3. DISCUSSION REGARDING ADA REQUIREMENTS FOR ACCESS PASSENGER DROP OFF AND LOADING ZONES (COUNCIL MEMBER HENDERSON) 4. DISCUSSION REGARDING REGULATIONS ON TEMPORARY STRUCTURES (COUNCIL MEMBER HENDERSON) 5. DISCUSSION REGARDING COYOTE CONTROL/CODE ENFORCEMENT (MAYOR ADOLPH. RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speakers podium. PRESENTATIONS - NONE City Council Agenda 6 June 20, 2006 PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONFIRM THE PRE -ANNEXATION ZONING FOR TEN ACRES OF LAND LOCATED WITHIN THE CITY'S SPHERE OF INFLUENCE LOCATED NORTH AND SOUTH OF DARBY ROAD. Note: This public hearing was noticed; has been re -noticed and cancelled. A. ACTION: NONE 2. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND REDEVELOPMENT AGENCY TO CONSIDER AN AFFORDABLE HOUSING AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY AND SOUTHERN CALIFORNIA HOUSING DEVELOPMENT CORPORATION (SCHDC) TO CONVEY CERTAIN PROPERTY LOCATED AT 78-990 MILES AVENUE AND SCHDC'S SUBSEQUENT OWNERSHIP AND OPERATION OF AN AFFORDABLE RENTAL HOUSING DEVELOPMENT CONSISTING OF 80 DWELLING UNITS RESTRICTED FOR RENTAL TO AND OCCUPANCY BY, VERY LOW-INCOME FAMILY HOUSEHOLDS AT A RENT AFFORDABLE TO SUCH HOUSEHOLDS. A. ACTION: To be continued to July 18, 2006. ADJOURNMENT Adjourn to a special meeting to be held at 6:00 p.m. on June 21, 2006 for consideration of the 2006/2007 budget, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. � S () J17 City Council Agenda 7 June 20, 2006 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of June 20, 2006, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on June 16, 2006. DATED: June 16, 2006 JUNE S. GREEK, MMC, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7030. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 8 June 20, 2006 (V fS0(p Board of Directors Denise DuBarry Hay, President loiv� Thane International, Co -Founder & Vice Chair Leanna Bonamici, Vice President N1-t 14f Casablanca Studios, President Grace B. Productions,, Owner Sherry Halperin, Treasurer Television Writer & Producer, Author Janet Newcomb, Secretary May 31, 2006 Newcomb Enterprises 'ChowhoundTV," Producer/Host WRITTEN CORRESPONDENCE ITEM: • 17 PALM SPRINGS! Nommommi Robin Montgomery Honorable Mayor Don Adolph & City Council Board of Governors' 78-495 Calle Tampico National Academy of Television Arts La Quinta, CA 92253 And Sciences, Pacific Southwest Chapter Nancy Smith CEO, Nexmedia Kim Waltrip, Membership Chair CK Entertainment, Partner Producer CK Music Management, Partner/talent Bookei Officers Karen Lewellen, CFO Right Brain TV, CFO Beth Olivier, Assistant Secretary Legal Counsel, Thane Intl. Platinum Circle Jackie Lee Houston Owner, CBS-2 Affiliate Alexandra and Sidney Sheldon Author Rozene Supple Owner, R&R Radio Group & The Camelot Theater Advisory Board Mary Bono, Congresswoman Bonny Dore Past President Women in Film -LA President, Bonny Dore Productions Pattie Daly Caruso Producer/Host Time Warner's 'Valley Views` David Garcia Ernmy® Award Winner Fortner ABC White House Correspondent Gloria Greer Producer/Host Time Warner's 'Conversations with Gloria Greer' David Holman Emn" Award Winner Former Columbia TriStar TV Production Executive, PGA Barbara McClure Publisher, The Desert Woman PSWIFT Staff Gloria Nelson Administration Dear Honorable Mayor: 5 In the event you have not been able to read the May issue of Western City Magazine, I have enclosed a copy of the article titled "How Hollywood Can Boost Your Local Economy". You've probably seen all the recent articles in the Desert Sun about Mission Impossible 3 and the untitled, ("Palm Springs"), now "Hidden Palms" television series. And you may have felt a sense of the community's excitement and pride of having these projects filmed here. There is tremendous untapped potential here in the Valley to attract film & television projects and with just a bit of effort from our collective cities and local businesses, I know we can put together incentive plans that will bring more Hollywood projects out here. As President of Palm Springs Women in Film and Television, I represent a growing membership of professional women and men who work or have worked in the film/television industry for more than 3 years, most for more than 20 years who now live here in the Coachella Valley. Some of our members have to leave their homes here for 3-5 months to film elsewhere, some commute to LA, some are trying to film projects here (but are conflicted by better incentives in other states) , and many are connected to producers and studio execs in Hollywood. All of these professionals would love to see more of a film industry here so they can stay close to home. There are 4 initial `Key Steps' to making this a reality for the Valley: 1. Identify local, crew, talent, production resources, and photos of locations available for filming and then centralize this information. 2. Create financial incentives through local businesses. 3. Create financial incentives through cities primarily in the way of permitting & safety issues (fire & police). 4. Market this area to Hollywood, Film Festivals, and National Advertising Agencies. Tel: 760-251-9980 - Fax: 760-251-9878 - Email: office@pswift.org www.womeninfilm.com Page 2 Local Film Incentives Palm Springs Women in Film & Television, a non-profit organization, has already committed thousands of dollars to handling Key Step #1, we have built a new website psfilmoffice.com which is collecting listings of all local crew, talent, and production resources. We will continue to build this site and add location photos throughout the summer and fall. We are also working on Key Step #2, by working with local organizations such as the CVA, CVEP to get the word out and get local businesses involved with this effort. Key Step #3 involves you, the city. And, Key Step #4 will be handled once we get the incentives in place and the site completely built. We (PSWIFT) will begin to market the area aggressively to filmmakers, studios, advertisers and photographers. Revenues generated by our web ad sales will help us maintain the site and provide some marketing dollars to help us toward our goals. Our request to you and the city is as follows: - That the city purchase a $3,000 banner ad on psfilmoffice.com to display your city's landmark features. - Is it possible to set aside a line item in your budget titled "Film Incentives" in the area of $15,000 - $40,000 to allow for easy access to funds when film projects come to town? - List of city locations that can be used for filming along with access to photos of these locations that we may put on the psfilmoffice.com site. Thank you for your consideration of this matter, I do believe that a vibrant film industry is possible here in the Coachella Valley and we are dedicated to making it a reality. Sincerely, i Denise DuBaPHayy President, Blue Moxie Entertainm President, Palm Springs Women in Film & Television Co -Founder, Vice Chair, Thane International G10 MuniL!,— Welcome to Western City Magazine. Today is: Wednesday, May 31, 2006 Dili Srxrrh 'Contact us �txe��e=anw�r�v��Ft taa�nCa= I�:�a�ataa�cs. rsc����rc City R!7ak..s, No-w m,,ri Y u ffW bg in hefe. Usend pad How Hollywood Can Boost Your Local Economy <PRINTER -FRIENDLY PAGE> May 2006 by Jude Hudson Jude Hudson is editor -in -chief of Wester City and principal of Hudson + Associates, a Sacramento -based communications consulting firm. She can be reached at editorO-westernci .com A typical movie on location spends more than $50,000 a day on hotels, restaurants, gas stations, dry cleaners, hardware stores and area labor. Local communities reap economic benefits whenever film productions come to town; jobs are created, money flows into local businesses and tax revenues are generated. For those very reasons, . other states and countries are aggressively competing with California for film production. These are a few of the facts presented by Amy Lemisch, director of the California Film Commission, at a joint meeting of the League's Los Angeles Division and the League board of directors, hosted by Paramount Pictures in February 2006. City officials heard from several speakers who shared tips on attracting film-makers and encouraged cities to pursue such opportunities. League members also shared their positive experiences of hosting film crews shooting on location in their cities. in nis welcoming remancs, League Tres iaent ana Los Angeles City Council Member Alex Padilla said, "Every movie is an economic development project for the community where it's shot." Lemisch gave examples of recent projects shot in California IQcations and their economic contributions: c In 2005, scenes from the feature f l; n "Memoirs of a Geisha" were shot in El Dorado County, San Mateo and Sacramento. That production spent $4 million in those three locations and booked more than 1,000 room nights in Sacramento hotels alone. ■ Santa Barbara and its wine region experienced a travel boom in the wake of the film "Sideways." Wine tours sprang up to meet demand while international tourists flocked to the region, and sales of Pinot Noir increased 30 percent due to the film's influence. As Santa_ Barbara's example illustrates, the impact on tourism from regional film production cannot be underestimated. Danville City Council Member and League Board Member Mike Doyle confirmed this when he commented that years after the film "Mrs. Doubtfire" shot scenes in his city, tourists still come to the restaurant to eat in the same spot where Robin Williams, Sally Field and Pierce Brosnan shared a memorable meal in the film. One Ci 's Success Story Santa Clarita City Manager Ken Pulskamp talked about his city's role as the tradition al home of the TV show "Bonanza" and location of the John Ford film "Stage coach." Although feature film production in Santa Clarita has declined as companies leave to shoot in other states that offer tax incentives, Pulskamp said, "Vve do have good news to report; TV production is substantially up for us." Several well- known television shoe s call Santa Clarita home, including HBO's "Deadwood" and "Big Love," "NCIS" starring Mark Harmon, and two new shows, "The Unit" and "Windfall." Pulskamp said there are several reasons why Santa Clarita has been able to successfully attract filming. "Our attitude is that we're on the same team as the film industry and we've built a structure that is able to accommodate the unique needs of filming," he said. "Filming is a high priority for the city and we've hired two full-time city staff who are empowered to take risks and make things happen. We regularly coordinate road closures, and allow filming on city parks and other properties. We understand that it's a fast -paced business and we can turn around film permits in the same day. We don't have a business license fee and there's no business utility tax" Why does Santa Clarita do this? Pulskamp explained, 'The dollars spent by film companies have a huge impact on our local economy and increase our sales tax revenue tremendously. We estimate that over $16 million was spent in Santa Clarita by companies filming on location in 2005. That's not counting filming occurring in local studios and soundstages, but specifically just location filming. Even though we're only 20 minutes north of Hollywood, many of the productions that film in Santa Clarita put top-level crew and cast in our local hotels." The city works in coordination with local hotels that support the film industry by offering reduced rates. In 2005, Santa Clarita's hotel occupancy rates were 81 percent. Filming helps keep rooms filled and transit occupancy tax revenue flowing to the city. Producer Ron Smith pointed out, "Film -making is a very pollutant -free industry. We come in, we set up, we shoot, and then we tear it down, we clean up our mess and we go away. Its very clean." Producer Marian Rees agreed, saying, "When we shot 'Foxfire' on location with Jessica Tandy and Hume Cronym, we pledged to leave the area cleaner and better than we found it. We did that; and we also built a historically accurate cabin for the produc ton that met local code requirements and still stands today outside Highlands, North Carolina. The film industry offers communities a win -win model of good business sense." How to Make Your City The Next Big Star Brian Unger, a member of the Direc tors Guild of America, told city officials, 'There are tremendous opportunities for those of you with great locations." Cities interested in attracting film and TV production should consider taking the following steps: ■ Appoint a film liaison who is available to respond to filming requests in a timely manner. ■ Develop a filming ordinance that is consistent, clear and flexible. ■ Simplify your permit process and institute a three-day turnaround, ■ Implement a cost -recovery mechanism that charges film-makers a fair and reasonable amount to cover any of the city's resources used to accommodate filming. ■ Implement a program that makes city property available to film-makers at a low cost. ■ Contact the California Film Commission for assistance. The California Film Commission Can Help The California Film Commission (CFC) was created in 1985 to facilitate, retain and attract film production in California and serves as a one -stop office for film-makers. The CFC issues more than 2,000 permits each year to production companies that wish to film on state property. The CFC also serves as a key liaison between the production community and all levels of government, working to make all of California more film friendly. The CFC partners with more than 60 local film offices to offer the following services: ■ Location assistance (CinemaScout, location resource library); ■ Permit assistance; ■ State surplus property at a low cost; r; ■ Production planning and trouble -shooting; ■ Assistance to local governments with developing their local film ordinance; and ■ A 24-hour production call -in number. For more information, visit www.film.ca.gov. The Last Word Producer Ron Smith appealed to city officials to pursue the economic opportunities offered by the film industry. He said, "Detroit is becoming the place where they used to make cars. Don't let California become the place where they used to make movies." How Motion Picture Production Contributes to California's Economy Motion picture productions (feature films, television, commercials) generate state sales tax revenue in two ways. First, the production itseif pays sales and use tax on everything from the purchase of materials for set construction to equipment rental. Second, direct and indirect workers supported by the production pay sales tax when they spend their wages. The productions also generate state income tax, paid by the direct and indirect workers. The figures below represent the sum of state sales and income taxes generated by specific types of productions. Click here to view the table. Marian Rees Tale of the Two -Dollar Bills: An Exercise In Economics Marian Rees (shown above) is an network TV and motion picture producer whose award winning work includes "All in the Family," "The Autobiography of Miss Jane Pittman" and "Between Friends." Speaking to League members, she said, "When we wanted to shoot in Canton, Mississippi, at first the locals were opposed. We explained the economic benefit for the town; they were skeptical but agreed." During production, the film's crew used $2 bills to pay for everything they purchased locally. When filming was completed, the town was awash in $2 bills. Rees recalled, "We built a lot of goodwill - and those $2 bills really helped." Marketing for Film: Take Another Look at Your City At a recent League meeting, California Film Commission Deputy Director Michael Kelly spoke about the economic benefits of attracting film-makers to shoot in local municipalities. One city official asked, "How can we market our city as.a film location-? We are not a garden spot; our city is intensely urban and we're completely built out." Kelly replied, 'There's a movie waiting to be made in every location. Films are as diverse as your cities. Not every scene in every film is in a beautiful setting or even outdoors. Many moves are made using a variety of interiors in existing buildings; some feature a gritty urban setting to create a mood of realism." AlmCP Takes Lead dole to Heipin� To '���°�' n"°a.� � v c By Robert Goidrich he passage of a tax credits measure designed to help keep and :attract more com- mercial production in New York State represents a major victory for the zspot- making community. As chronicled by SHOOT in recent weeks, the incentives Package entails $7 million in funding from New York State. it is slated to take effect in January 7007. Ironically this advancement for the entire ad industry sprung out of what at the tine seemed a significant setback --name- ly when the Empire State Film Production Credit measure passed in 2004, cover - log theatrical futures acd TV programs but excluding commercials. The lesson learned from that failure to get spots into the incentives mix proved valuable. Those tax credits for theatrical films and TV shows came out of what Matt Miller, president/CEO of the Association of Independent Commercial Producers (A)CP), describe-, as "a PAC [political action comtnitteel of many people all jockeying for different things. At the end of the day, their [film and TV people's] objectives were not in lisle with our::. The, clear lesti;on we learned when we got cut out of the incentives was the only way to deal with it is to do it yourself... There arc times when coalition building is inapor- tant. But there are aitio times —in this case —where you nccd to go it alone and carry your own water:' So the AICP did just that. At its December '04 meeting, the AICP board approved the hiring of a savvy lobbying firm —Wilson, Elser, Moscowitz, Edleman & Dicker —which helped open some doors in Mbany, cabling AICP officials'Such as Miller and executive VP Steve Caplan to present the industry's case to legislators regarding the importance of commercial - xyiaking to the New York economy. _ .Bipartisan support was drummed up in both the New York Assembly and Senate, to the point where there was.a real chalice to have a -,pots-only bill pushed through in '05. While that didn't come to pass, the foundatiwn had been, laid for a.^.other bid, which has now bony fruit. Miller point, out that A1CP actions which predate the disappointment of the ,)Empire State Film Production Credit helped to make the spots -only incentives a rcality. He cites the AICP decision to form political action committees years ago as key. Other subsequent proactive measures included the AI.CP membership .5urvey which documented the economic impact of commercialmaking---"without that, we couldn't make a strong case to legisla- tors;' says Miller —and the AICP's role in contributing creative and professional services to the NYC2012 campaign, bol- stering the bid for New York to be the ho,st city of the ' 12 Summeir Olympics. (London ultimately garnered the Games.) The NYC2012 campaign, relates Miller, showed public officials that the ad itodus- try is indeed an asxt to the community at large. Financially it's an asset that needs to be recouped, underscoring the need for the new incentives package. Miller recently cited a leading industry payroll company's finding that New York's share of overall nationwide payroll it) commercials has plummeted from 45 percent in '90 to around 18 percent in '04. In today's dot- lars, this equates to a decrease of $406 minion in below -the -line payroll expen- ditures for the State of New York from its level in '90. That translates into a lo5i of nearly $1.4 billion in direct economic impact from spot production in the New York region. STATE PACKAGE The recently passed New York State incentives initiative consists of three prime components: • A growth credit provision designed to encourage companies to increase the tunuunt of busines;i they bring to the ,state by providing a refundable tax credit of 20 percent of qualifying pro- duction costs solely on newly generated business. The amount will be based on the difference between the total quali- May 26, 2006 SHt l'?b( G1I LGGO 1�1: L7 /bGLb17tS(O I+HJHDLHIVVN ^`"`- W-fe v _. _—__ - - .�. �exu�eee-���ton'•�•.'.v:'• - ..._.M1A.�fr":i'.::7.:2=r.t Tst.r.^]i :'M 4+.�y N.Y.. Spot Incentives fted production costs of the cnrxent year and the total amount of productions costs of the preeediag year. The growth credit is funded by $3 xmiWon,of the aforemen- tioned $7 million total. The inu icacies of the growth credit -such as coming up with the best way to verify total quali- fied production costs of the prior year as cooapared to the next will be addressed in regulations that will be formulated in the coming months. These regulations governing how the i n4utives are to be applied arAl be drifted by the New York State Oepanment of Budget, and the Govemor's office for Motion Picture and Television Development. • ,A, downstate jobs credit which address- es the misconception about the com- mercials industry that there is a fixed amount of work that will' occur in a certain location regardless of economic .circumstances. This is clearly not the case in that every spot lensing job is considered up for gabs prior to being filmed. The Nationale for this downstate jobs credit is that it's important not to take this business for granted and to make efforts to ret%W the existing share of work that is currently .being produced in New York. For this provi- sion, $3 mullion in UAual funding is' being apportioned for eligible com- mercial prbduction companies that conduct filming activities within the Metropolitan Commutex Transportation Disirict. The jobs credit is five pamat of the tiotal production costs that exceed $500,000 and would be distributed on a first come, fast served basks. Axkd an upstate jobs credit which rec- ognizes that spot production regular- ly occurs outside major metropolitatr areas that are considered traditional produet oxd centers. This incentive com- ponent provides $1 million w. ually to all eligible commercial production houses that participate in filtning activ- ity outside the Metropolitan ComMuter Transportation District. This jobs credit _ would be five percent of the total pro- duction costa that exceed $200,000 and would be distributed on a first eoirne, oT NYC . . Mcauwhile there's the. possibility that New York City -will launch a compan- ion spot incentive program with. some $3.5 million in funding --but that would require approval fxaiXk the 1Viayor's tf'iee and the City Council.. Whenr asked about prospects for the counterpart city initiative, Commissioner Katherine Oliver -of the New York• City Mayor's Office of Film, Theatre and Broadcasting, says, "We are committed to seeking legislation that supports the com- mercial industry -in a way that makes sense for the City, and look forward to reviewing the proposed program." The city has a companion Measure to the aforementioned Empire State Film Production Credit ftv ly iu place, with both programs helptug to boost feature and TV production in both the state and W=cipality. Thanks in large part to the incentive padmge, Oliver relates that last year New York City posted 31,570 loca- tion shooting days, "our highest number on record!' DOMINO. EFFECT The increased business in New York has had a dontino effect on assorted sec, tors --a prime case in point being the "special effect , the incentives have had on rhi nofx, Niw York. In ' 03, rhinofx brought senior executive producer Camille Geicr or board to help diversify the shop into feature visual effects. Sbe had an exten- sive Movie pedigree that was attained during her former tenure at Industrial Light+Magic (now in Sari Francisco). Among Geier's credits is producing the visual effects for Gangs of New York. The plank was to extend rhinofx's base beyond its ongoing core business of 'high -end commercials, explains the house's partner/managing diurec.or hire] Wagonheium. Last summer, the inritiative gained momemtum with scripts coming in for films with such stars attached as Nicole Kidman, IJma Thurman and Richard Gere. Though, rhinofx didn't get those Contirmed on page 22 21 UQ(U11 LUVO 14. Lzl IovZDI:)o(o I,HDHDLHIVIrH r-HQC- V4/ VJ %Cr - ►+ C C CD CP3 r, �.a, '0 p; —. 0Q N 'b - a c E' ea c a Pr Cy e t N Q 0 a � �E( bcr co Z Q CL r* �. S- QCL CL W _ ��!! CV Cs• �* co o c 4' a F7 °' t! Q. 9 52 z z .3 R (' 16 i7b/ t71 / LClC)b 1 �I : L� !bt?L�17tfltl rratat VD/ Cto P N O O 4 to O O ^" "" Q n .O v� r" o� "^ v+ �' O O ` F a'Q�o��@:�IV �cvo."',COC�,i odgoo�►++aH.� Uf. °d �'�cv �s H� 3:� vat NB Sao c� C.. �' 6, �-`- Onr'" ao" ►a5C5 �°aa�w--3cncrp. oe ���vr4 oar .►a<a°oa:;`�v, .:•°cz. ea11=,% hra� S cp 13 to Q p�� C ;, Er p _� crn `� 4-5 K p _G yi n, fn Cr L3.� .a v�' y Cam* OEA f� Co ►�• �+ t� ,• «1 �.. �7 wgc �<v??• QdO?�p.� gQ �c��-C�noa0 o 03 gocr co LL�� c� o�i C ti t Q. b P r0 Cs (9 H C C 0 < Fn le >4' t" to < 93 WRITTEN CORRESPONDENCE ITEM: a- 9 2006 DES.E.RT..S.PR.ING.S..PU.B.L.IS.HI.NG SHING............ June 9, 2006 Publisher - Writer - Speaker - Public Relations La Quinta City Council C/O Edie Hylton City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Council Members, My name is Victoria Bailey and I am a book publisher headquartered in La Quinta. I moved to the desert over four years ago and published my first book about the nine cities of the Coachella Valley called "California Desert Resort Cities, Reflections and Visions." After the success of my book, I was hired in 2004 by the City of Indio, to write a book for their 751h Anniversary in May, 2005. This book was presented to the City at an Anniversary Gala at Fantasy Springs Casino which I was involved as a consultant to the City for their PR during their Anniversary Year. I have been asked by various members of La Quinta's management team to propose a book for the upcoming 25`h Anniversary of the founding of La Quinta. My proposal is to produce a soft cover book containing 80 pages with a trim size of 1 Ix 8 1 /2. Within the book which I am thinking about naming "Look At Us In Only 25 Years" would contain chapters on Lifestyle Living, Desert Flora and Fauna, Founding Fathers and the City's Current Leaders. Also included would be a nod toward history and current local points of interest such as La Quinta Resort, Silver Rock Resort, Point Happy, and Old Towne La Quinta and much more. Included within the book would be 3 pages of 12 postcards of old and current images of La Quinta which can be torn out and mailed. The images for these postcards would be derived from archives and currents accessible photos. Also the book and the post cards will be sold in retail locations. To finance this project I am asking that the City of La Quinta pay me $25,000 for my services and I will give the city 800 copies of the book. The balance of the funds for the project will come by my selling sponsorship pages to approximately 12 well known La Quinta businesses. Thank you for your consideration of my proposal and I'm sure that this project will be mutually beneficial to both the City of La Quinta and me. Sincerely,0 - \ d5 .w \ Desert Springs Publishing Victoria Bailey Publisher .............................................................................................................................. 78-365 Highway 1 11, #340 - La Quinta. CA 92253 Phone: 760-219-7008 - Fax: 760-564-4457 Email: victoriaC>desertspringspublishing.com www.desertspringspublishing.com MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: June Greek, City Clerk ' DATE: June 16, 2006 SUBJECT: Required Change to the Minutes The City Clerk's Office has been informed that Council Member Osborne did not participate in the CP Development closed session because a former client of his firm is involved in that matter. He also did not participate in the closed session item dealing with the Robert Mayer Corporation, because the subject property was just within 500 feet of his residence. Since the agenda packet was in the process of being prepared and the minutes had already been copied and collated, this will need to be noted for the record when the minutes are considered during the meeting of June 20, 2006. T 0 4t!t 4 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Demand Register Dated June 20, 2006 RECOMMENDATION: Approve Demand Register Dated June 20, 2006 BACKGROUND: Prepaid Warrants: 68673 - 687011 63,664.93 68702 - 687271 49,410.67 68728 - 687491 63,547.48 68750 - 687501 195.00 Voids} (4,526.00) Wire Transfers} 1,327,142.55 P/R 33284 - 332991 160,409.61 P/R Tax Transfers} 41,721.61 Payable Warrants: 68751 - 689431 5,551,013.13 $7,252,578.98 FISCAL IMPLICATIONS: Demand of Cash - City $109,472.09 Demand of Cash -RDA $5,563,106.89 BUSINESS SESSION CONSENT CALENDAR / STUDY SESSION PUBLIC HEARING CITY OF LA QUINTA BANK TRANSACTIONS 05/25/06 - 06/14/06 05/30/06 WIRE TRANSFER - WATERCOLORS $48,000.00 05/31/06 WIRE TRANSFER - PERS $15,850.05 05/31/06 WIRE TRANSFER - ICMA $7,263.14 05/31/06 WIRE TRANSFER - WATERCOLORS $48,000.00 05/31/06 WIRE TRANSFER - WATERCOLORS $56,000.00 05/31/06 WIRE TRANSFER - DUNE PALMS $515,715.56 06/02/06 WIRE TRANSFER - WATERCOLORS $48,000.00 06/02/06 WIRE TRANSFER - WATERCOLORS $48,000.00 06/02/06 WIRE TRANSFER - PERS HEALTH $63,965.17 06/07/06 WIRE TRANSFER - ICMA $118.00 06/13/06 WIRE TRANSFER - DUNE PALMS $392,296.63 06/13/06 WIRE TRANSFER - PEREYRA PROPERTY $46,934.00 06/13/06 WIRE TRANSFER - WATERCOLORS $37,000.00 TOTAL WIRE TRANSFERS OUT $1,327,142.55 c-NN I I c- 0 1 1 \c- 1 Y J I .O 1 U Q I O 1 W F- I 0 I x 0 1 LLI N CL' 1 U H I O W 1 I Q m I 1 Cl- O Z I I H I 1 of F- 1 I W CC I I CL O 1 I d 1 I (' W 1 I- Z I ZCC I ZH I H I Q I F- 1 O F- 1 z I = W I O I Q 1 O I \ I U 1 W v I U I U N I Q I Z H I I Q o I I F- ti t I ►+ O 1 1 � I 1 (tl I- 1 I Of W I 1 Z I 1 v 1 1 I I 1 I 1 1 I I I 1 I 1 c I 1 W 1 I m Z 1 O 1 I U I Y I U I Z I Q I a I 1 m I I I I m I I � 1 I W 1 F- (n I H 1 ' 0 I LLI I � 1 I Y I U I ui W 1 F- x la U I C 1 UJ I J I m i Q 1 I O O Q I Z CL I CL I (n 1 F- 1 z i ix I (tJ O I x 0 U 1 U Z v I � Q 1 O I > 1 I I 1 1 1 I I I I Q I 00 ► 1 of N Z I O W Of 1 n= O O Y I z Q tL Z I W Z .. 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Z I W Z I C7 r 0- J H 0, J [O I I 0- Z Of L) ¢ C7 O CC Q I I W ►-t CD Z W S W V O 1 1 3 J m u- W W F- F- CL . c9 I I w 0 U aL m CL W CC Q 110 , W I I z Z O O O 0 O O CL CD ¢aI 1 O I- aL I 1 N J Z 1 I O N Ln � \�D ►-i V) I 1 ti 1.0 r- �t \D 0 00 N 0 M 7) J 1 0 1 ti N 0 00 i` 00 `O c- M 0 _j I o 0 1 c- N N N N N \� W I Z Z I �OC7¢3 I W I O J 1 > I a •• 1 I w M LL 0 1 1 a` O � N M t to `O ti Q O O 1 1 ti ti N ti ti ~ ~ ~ ¢ CC I Y 1 00 00 00 00 00 00 00 00 00 CL (D r Y I U 1 00 00 00 00 00 00 00 00 00 W O I- z I W 0 1 \0 �0 �O \0 \0 �O W CC" I SZ I CL 0-Um I U I 031 N N I 1 c- 0 1 1 O O O O N O O O O rn O 00 O O 0 0 O O to 0 0 10 �O I U Q I O I W O 00 00 to In to O N O 1 S O 1 O Ln 00 00 Ln ~ to N LA 00 W N w I U F- I 14t PO (7 W 1 I Q co I I a Z: I I O Z I I H I I rr F- I I W w I I Cl- O 1 1 a (7 W Z cr- H I O Q I F- 1 O F- I Z I X: W I O I Qck: 1 00 00 00 00 NN \0-.0 00 00 00 00 PO 00 0000 LA ON a,, N O I \I MM 00 00 00 00 -t -t 00 00 Ln Ln 00 0%0% 00 %O\O M�Nc-c-N�t�000tntn U I W U 1 U I UN I �� -t -t NN 00 0000 0000 \0 �o tntn tntn Ln Ln �� 00 NN �I��tl�00c-I`d'0000 Q I Z 1-4 1 00 to to w 00 00 00 to to II- I- to to 't 't N N c- to to W 00 ti to t- to � ti N O� c- I \0 Nl rn t- N ON -t I F- LL I I H O I I E I I W F- I I W W I I Z I 1 v 1 I I 1 I 1 1 O M O O M O,c- I I �O 0 O 0 s- 0 t O O O 0 000000�0000 1 I I I I 1 I I I 1 1 i I I I I I I I I 1 I I i I I I I M O M 0 O M to M O M MMMMNIMMMNIM O M O M -�r M O M to O Ln to to to UN to to to to to to to W 1 1 N c- to c- s- c- -t In c- M �t T 1 z l N N to N W) r- to N to to N N c- N In r- N T- to "O N to I 1 -t M -t V) pn -t to Z I O I 1 U I to O N 0 N M O M 0 N C\J CM � Y I U I to O O O O O O O O N O O O 00000000000 Z I Q I O O O O O O O O 0 O O 0 00000000000 Q 1 I to K) - to N to r- � M r-tn -t M \O to M m I I 1 I 1 I I I I 1 1 i 1 1 1 1 I 1 I I 1 I 1 1 1 I } I 1 O O O O O O O O O O O O 0 00000000000 m 1 1 1 c I 1 u! I I cn I I H 1 I (7 1 I W I I \O �O %O \O �O %O 10 �O �0 %O \O %D %O �O %O %0 \O \O \D \O 10 �O 1 1 O O O O O O O O O O O O O 00a00000000 1 I O O O O O O O O O O 0 O O 00000000000 ]L I I N N N N N N N N N N N N N NNN(MNNNNNNN U 1 W 1 \ \ \ \ \ \ \ \ \ \ \ \ \ \\\\\\\\\\\ W I F- 1 rn In rIn rn V) rnPO Nl M M rnrn V) MrnMMMN1MMN1rnM = I Q I � � c- r" c- r- T- T- c- r- T- r- c-- c-��c-�c-�r-c-c-T- U 1 0 1 \ \ \ \ \ -- \0 %0 \0 %0 %0 10 �O �O 10 \0 \0 NO %O .10 .10 %0 %0 �o %0 10 .10 �O �O W 1 I O O O O O O O O O O O O O 00000000000 J I 1 m Q I 1 } 1 00 1 a I •Z I d I a 1 I 1 V) 1 I Z 1 ON 00 M 00 00 1` to 00 00 to 00 00 00 00 a0 00 00 N N M M M M =D I to 1 00 to 00 to to �O NO to to %0 to to to to to to to %O \O %O \O %O NO %0 0 I S O 1 c- c- r- c- r- c- r- c- r- r" � r- c- c- r r r r c- T- c- T- c- c- U I UZ I r- � r r- � c- qc- c- � r- c- qr- T- T-r-V-r-r-�c-•r-T-�c- U I=D I O O O 0 O O O O O O O O O 00000000000 Q 1 0 1 O O O O O O O O O O O O O 00000000000 I > 1 1 1 I I 1 1 >- I I I W 1 I Q = I 1 m d W F- I 1 U N Z H W I I U H H NorH W 00 H I 1 (9 cn a N W 0 a CC J N Z I O W I t-+ N d 3 Z (n Q W d .. w I o E 1 to S > > O F- W O 3 F- O O Y 1 Z Q 1 to J Y [O Z J Q W Z (7 c- tL Z I W Z I Z In ix CL U Z 2 O is w W Z H Q I> 1 O Z W H >- Q N i H O� J CO I I Q) H Z 0 d W Z: Q Q W V) F- Q I I Q Y F- H Z F- N I--- W W LL <n Z U O I 1 tY w F- F- F- F- N Q 3 3 W W C7 I I Q Q Q Q W H H H J O 0 w Ix w .0 . tr l I IL IL a a. a d a a 0- a d o_ 0- 0 aal I 0 F- tL I 1 N J Z 1 1 In 110 1` 0` 10 'T 00 O 011 N Ol O Ml \\O H <n I Ix 1 00 00 0 00 � -t N Il- -t M O O� rn -t Nl -t J 1 O 1 to I- N i- to N N 1l- 00 00 00 Il �fK1C'iJ 1 DO 1 N N N c' N N \=: W I Z Z I \0(7Q3 I W I O J I > I p •. I 1 w � tL O 1 I 00 0l 0 N rn�t to \0 I` 00 a` O ix Q O O 1 I ti ti 00 00 00 00 00 00 00 00 00 00 0� ol Q I Y 1 00 00 00 00 00 00 00 00 00 00 00 O0 00 00 Cl- (7 �- Y I v I 00 00 00 00 00 00 00 00 00 00 00 00 00 00 uI O F- Z 1 W 0 1 10 \0 `O `O `O `O .10 10 �o `0 `O `0 `0 cr ix = Z I n.CLUco I U I C� 3 N N N c- O \r- 10 O O w (V w O LU Q [D a 0 M O z H tJJ w Cl- O CL (D LLI w t1! m Z Y z a m r CO W w U) H (D w cl: Y U w S V ui J W Q } a a V) Z O c� U a a 00 H N Z O O Y tL Z Q v O c� O as O F- tL N J Z J r M C'i J \z: w �DU)Q3 O J p .. wM:u..0 0: 00 Q � dC7�Y w0E-Z w w -4 CL CL V CO F- Z 1 w F- Q O O •Z a 00 O M O O O O O O O 0 � O O N Ln to ~ O O M a` 00 N Ol to N O 00 O O 00 to O O` 0 N 10 Ol to In M M to 00 -C -IC -x 4c -x 4c -K -K -K ix 4c OOOc-00 00 0000 00 00 00 Ln%0� 00000 Q,-O% Lnin -t0-t0r-�00r-NI- MMMMM NN 0000 00 00 00 %0tiNt 00000 NN tnin 0n•t010M.tNMM0 NNNNO MM O(nNN tntn 00 00 .0100 ONI`%Otn 0D` 00.01`OI`Il-�010 �Dtn\01.00, 0000 tnM0ON NN MM 00 M'tl- a%0Ln-�t0 00 00 aN�o00�NN1,-%0't r- r- M fN1NMNr- MW1 NN -40% MtnOO�I-�D . . . . . . . . . . . . . . . . . . . . . . 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FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated April 30, 2006 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, John M. Falconer, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta c+so 4 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for April 30, 2006 DATE: May 31, 2006 Attached is the Treasurer's Report for the month ending April 30, 2006. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other h (3) $ 1,575,726 (1) $ (2,678,3811) Cash 28,199,252 1,379,392 LAIF75,350 US Treasuries (2) 130,940,968 9,000,000 (9,000,000) 141,128 US Gov't Sponsored Enterprises (2) 34,745,870 0 Commercial Paper (2) Corporate Notes 1 154,321 Mutual Funds 6,018,458 Total $ 201,480,274 $ 10,379,392 $ 11,832,702 1 certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy except as follows: The Federal Home Loan Bank maximum was exceeded on January 18, 2006, as reported on page 2, and April 30, wwexpected to come y cost placon ber 15, 2006. As crued interest wasf$7,,602,402006, the maet valuefor an unreal zed loss of $28 809f the tment as $7,573,593 and the amortized us Management intends to hold the investment to maturity. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. John M. Falconer Finance Director/Treasurer Attachment 1 Ending Change ($1,102,655) ($2,678,381) 29,578,644 1,379,392 131,116,318 175,350 34,786,998 41,128 0 0 0 0 5,864,137 154,321' 200,243,442 $ (1,236,832; ( ' 7 Z. c O � V Date Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This the bank balance will be offset with transfers from other investments before warrants are presented for payment by payee K1 E E U ° a) a) c c ' c c c a a) U 0 z 0 z 0 z 0 z ° z o z o z ° z O z X w C O n O) = tf� T - c E n O N @ O a) "O 'O O 0 69 C 0.2 c N c N °o d d o V 16 C) -c C)oZS Q m c ° m cwn co C) LL LL -2 (a O t) 8 m a N (a fn N N 1) Q > d U C d C ,D N U ` N T (n L LN C aS CO N >1 E N L X a) a) a) a) T N 'v 0) a) N � N -o cN N Lo COO 7 O to N V (n ((nn O L to N c j` C N C c C C C L 0 0 0 0 0 U N a) f0 d (D N d a>> g °� af°i n ° �_====_ o : a) n0 U ° n E T N 0-0 c,E E E E E rn 0 0 0 0 0 0 a �( j C) O N p, m > a) > (ff N a C O U- di CA ER EA EA Q O C)= C m m Q) O O O C EA ER w .E '0 O O O O ^ N N o 0 0 O O O 0 0- O 0 c a o 0 a C m O -It(0 O CD O O O ^ C:)Q O M C (n C LC) O U) Co (O M 1- v to Cv) i > 0 00000 tn O 00000 O O O O O oo o0 p. 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Price $62.42 $5.93 Amount Total: $68.35 $0.00 $0.00 $5.30 $73.65 (,6`3 https://bsd.officedepot.com/checkout/printableConfirmation.do 6/13/2006 Treasurer's Commentary For the Month of April Cash Balances - The portfolio size decreased for the month by $1 .2 million to $200.2 million with no significant revenue or expenditures noted. Investment Activity - One investment was made in the month of April, which was the rollover of a six month US Treasury T Bill for another six months. As reflected on the Investment Activity page, short term interest rates continue to rise with the new investment yielding over 78 basis points over the maturing investment for a 4.966% yield to maturity. For the first time, the Treasurer's Report reports the Wells Fargo Sweep account on the Summary of Holdings page. At month end, the sweep had $2.2 million balance and yielded a 4.10%. While this rate is lower than the LAIF rate of 4.31 % for next day funds, the sweep account allows the City to take advantage of earning interest on warrants that have been released but have not been cleared by our bank. The sweep was instituted based upon the raising interest rates and earned $8,420 in cash for the month. The bank fees for the month were $1 ,939 which resulted in a net increase of $6,481 in real savings. Added to this real savings is the elimination of the armored car daily pickup with the implementation of Check 21 and the total savings was $6,862. Portfolio Performance - The overall portfolio performance increased by only 6 basis points from 4.31 % to 4.37% mainly because the one investment was made April 27th while the portfolio average maturity went from 110 days to 92 days. At the end of April, the portfolio yield is still below the six month Treasury rate of 4.74%, which increased by 11 basis points from the previous month for a 37 point difference. With the short average maturity of 92 days, the portfolio yield should continue to increase based upon rising short term interest rates and the short average maturities of the portfolio. At this time last year, the portfolio was yielding 2.49% and the benchmark was at 3.09% for a 60 point difference, so we have made some progress in meeting our benchmark. As reported last month, it still continues to be extremely difficult to meet our benchmark in a rising short term rate environment. In order to take advantage of yield spreads, the Treasurer will continue to invest in six month Treasury securities and one year GSE's based upon the yield curve. Future Thoughts Going forward, the Treasurer believes that the Fed may very well increase the Fed funds rate again (which they did at the May meeting) by at least 25 points which should continue to result in increases in short term rates. Therefore, the Treasurer will continue to invest in relatively short term maturities. 5 Future Thoughts (Continued) As reported last month, the Treasurer has held a larger than normal balance in LAIF based upon a possible $14.0 million housing purchase from the General Fund (which will be repaid) and a $4.5 economic development payment. In addition, the City is looking at another economic development opportunity that may result in the payment of up to $7 million from the General Fund on short notice. If these events were to happen, the LAIF balances would be reduced to less than $2 million dollars. Given the City operating and capital project funding needs, this is lower than considered prudent. The LAIF balances would be increased to a higher level in June since a $5 million maturing investments which would be available for transfer to LAIF. Based upon this, the Treasurer did not invest in the $2.5 million in GSE's available and will look at the market after the June 29th Fed meeting to determine if the yields are still attractive. In addition, the Treasurer will again look at a $3 million Corporate Note from GE Capital for possible investment looking at a one year horizon in July. Both of these investments will be above the benchmark and should increase the portfolio yields. Funds for both the GSE and Corporate Note investments would come from maturing investments in June and July and LAIF balances, subject to the housing and economic payments that may be required to be made On May 25th the City received its 2"1 property tax distribution of $21.3 million which was invested as follows: $9 million in 30 day commercial paper, $10 million in a sixty day T Bill and $1.6 million to LAIF. 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F- H F-- lL � ;� CC L ��� > .° cn O E Q d E O F - F- �_ LL LL ,_, > m,Ccncnv)QQaaaa > tC L C� CO in Q O = O L N _fin J�� (5 U) () Q = Z U J J J J J J F•-' — i� E City of La Quinta Reconciliation of Actual and Surplus Funds City, Redevelopment Agency and Financing Authority April 30, 2006 Balance of Actual Funds 200.243,442 Less Petty cash Funds (1,000) Less Non -Surplus Funds (961,671) Balance of Surplus Funds $ 199,280,771 City Cash & Investments Bank Accounts Name - Availability Sur lus T e Book Wells Fargo - Demand No Checking $ (3,323,213) Petty Cash - Demand No N/A 11000 Wells Fargo/Housing - Demand Yes Checkin ¢ ,440,947 gr U. S. Treasury Amortized Custodian - Availability Sur lus issuer/Type Value Bank of New York - Demand Yes U.S. Treasury Bill 8,787,264 Bank of New York - Demand Yes U.S. Treasury Bill 9,987,419 Bank of New York - Demand Yes U.S. Treasury Bill 4,985,740 Bank of New York - Demand Yes U.S. Treasury Bill 9,995,475 Bank of New York - Demand Yes U.S. Treasury Note 3,962,348 Bank of New York - Demand Yes U.S. Treasury Note 4,955,656 Bank of New York - Demand Yes U.S. Treasury Bill 4,903,224 Bank of New York - Demand Yes U.S. Treasury Note 5,000,150 Bank of New York - Demand Yes U.S. Treasury Note 57,571,287 94011 Total - U.S. Treasury U. S. Government Sponsored Enterprises Amortized Custodian - Availability Su lus Issuer/T e Value Bank of New York - Demand Yes LB 4,976,257 Bank of New York - Demand Yes FHLB-Discount 2,918,458 Bank of New York - Demand Yes FHLB 1,989,450 Bank of New York - Demand Yes FHLB 7,498,340 Bank of New York - Demand Yes FNMA 4,962,341 Bank of New York - Demand Yes FHL Mortgage 2,507,477 Bank of New York - Demand Yes FARM CREDIT 4,984,211 Bank of New York -Demand Yes FNMA 4,950,464 Total - U.S. Government Securities 34,786,998 Local Agency Investment Fund Name - Availability Surplus Type Book LAIF - City -Demand Yes State Pool 25,840,629 LAIF - RDA - Demand Yes State Pool 3,738,015 Total - State Pool 29,578,644 Total City Investments Total City Cash & Investments Fiscal Agent Investments =Ad Surplus Yes Ad' Surplus Yes 8,787,264 8,787,264 9,987,419 9,987,419 4,985,740 4,985,740 9,995,475 9,995,475 3,962,348 3,962,348 4,955,656 4,955,656 4,903,224 4,903,224 5,000,150 5,000,150 4,994,011 4,994,011 57,571,287 57,571,287 Surplus Surplus Yes Ad' Yes 4,976,257 4,976,257 2,918 4458 2,918,458 1, 989,450 1,989,450 7,498,340 7,498,340 4,962,341 4,962,341 2,507,477 2,507,477 4,984,211 4,984,211 4,950,464 4,950,464 34,786,998 34,786,998 Surplus Ad Yes L29578,6 (4,284,884) 21,555,745 3,738,015 (4,284,884) 25,293.760 Surplus No Ad Surplus No _ $ 4,284,884 $ 961,671 �$(3,:323,213) 1,000 1,000 $(3,322,213) $ 4,284,884 $ 962,671 Surplus Surplus No 7Ad Surplus Surplus No Adj No All Funds Surplus Actual -1.6567 % 0.0208°/ PFunds Surplus Yes III 29.0669% 1 29.2089 All Funds Surplus Actual % Yes - II 17,5634 % 17.6492°/ All Funds Surplus Actual % Yes I 14.9338°� 12.8328% 121,936,929 121,936,929 (4,284,884) 117,652,045 61.5641 % 59.6909% (3,322,213) 4,284,884 962,671 59.9075% 59.7117% 121,977,876 (4,284,884) 117,692,992 118,655,663 Portfolio - City Investments Amortized Custodian - Availability Sur lus issuer /T e Value 2002 RDA U.S. Bank-CIP Yes U.S.Treasury Bill 10,188,734 2004 Finance Authority -CIP Yes U.S.Treasury Bill 29,795,157 2004 Finance Authority -CIP Yes U.S.Treasury Bill 9,044,261 2004 Finance Authority -CIP Yes U.S.Treasu Note 24'516,879 Total - U.S. Treasury Portfolio -Mutual Funds Money Market Book Trustee - Availability Surplus Mutual Fund Value Civic Center U.S.Bank - Project YES 1st American 216 Civic Center U.S.Bank -Debt Svc YES 1st American 56 1994 RDA U.S Bank -Debt Svc YES I 1st American 1995 RDA U.S.Bank - CIP YES 1st American 1995 RDA U.S.Bank - Special Fund YES 1st American 2004 Fin Auth - 1995 US Bank - Escrow YES 1st American 1998 RDA U.S.Bank - CIP YES 1st American 45 1998 RDA U.S.Bank - Dbt Svc YES 1st American 17 1998 RDA U.S.Bank - Special Fund YES 1st American 1998 RDA U.S.Bank - CIP YES 1st American 133 2001 RDA U.S. Bank - Dbt Svc YES 1st American 2001 RDA U.S. Bank - CIP YES 1st American 2002 RDA U.S. Bank - Dbt Svc YES 1st American 103 1,210,432 2002 RDA U.S. Bank -CIP YES 1st American 86 2003 Taxable RDA U.S. Bank - DS YES 1st American 2003 Taxable RDA U. S. Bank -COI YES 1st American 2003 Taxable RDA U. S. Bank-CIP YES 1st American 4,652,806 2004 Fin Auth US Bank - CIP YES 1st American 243 2004 Fin Auth US Bank - CO1 YES 1st American 5,864,137 Subtotal -Mutual Fund Total Fiscal Agent Investments Grand Total Ad J73,545,031 H , Surplus Yes Ad Surplus Yes 216 216 56 56 45 45 17 17 133 133 103 103 1,210,432 1,210,432 86 86 4,652,806 4,652,806 243 243 5,864,137 5.864,137 Surplus Surplus No Ad No AFunds Surplus c% Yes --- 37.1318% 37.3132% Surplus Yes 40.0925% 79,409,168 1 79,409,168 79,409,168 , 40.2883% 198,064,831 201,387,044 (4,284,884) 197,102,160 I (3,322,213) 4,284,884 962,671 100.0000% 100.0000% (.89 10 A OM M 11 QO 0 0 N_ 1 Nd0O000 a) Q) C) N (O (D co t0 00 aD M t0 t0 a) In OD co � N C`r" CO 0) (Al (0 C) LI)co CO ON "cl� N 69 (A m l0 (fl MO n O N V V r OD d r 00 (`'� r' M0 M O t- C) O t0 O V t0 (�O N - O O) oo d d I-- ,I- a)co N t�0dd COO D)(O t0 00 @MNOO MO 69 00 t0 CO t0 O co N 0) N 00 OM N U) 69 LO U3 (D (Al dd O O M i Md M ONM 00 CO t (D V _0) tD M C1 cq IT 1dVN CD(D( M _C d co (0 (D (O 0�0 (M 0 DN 0((O ` c�: 0OM OOOMN O) d Q t) CD N Q0d O CT ri t vN p MN C)CACNNA to bq r- En (DNOO a0d ONdN d(O ON t0 M� M 0 CO O r- N N0 -IT O O (D N(O(Or- ti 0� N Cn 00 V' N (D - C7 M M O t` N 0 � to N_ N L tO U O O t0 co r (2 d d C) U O) oo 0 O O) 0o M t` - 0 O N ` O V A (D Cn d 0 0 M Co N �tO Or O ONO OMM aD� d f6(AdOM �...N�N COd r @—MOO NM MrM ('� �U3 UD 69 N (O 69 t0O W H O CMO 69 tO N N (D 'ITt� M N a OW) am) M M O _ M (O N aD M -It N O) c0 co M M000 Mir ti O r- O to r- (O N M (O O N M � d' CD r (`M 2� d00 O 1) N tO N d d cq L (Od M M O M tO N a) CO (D OM (` M a) LL 6() �- (A 69 69 O N a) LL (\I 0 LL � U3 69 t0 (O t� tO 1� M 10 M O In O � O m� N � N M Q? 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(6 (6 (6 W W W E E C 0w (6 (6 (6 W W W E C C N .> (6 f6 (6 7 C 'O 'D '0 CD N N N v � v N N N io 70 v 'o 'v v @ o � _0 N 6) N L W W W -0 -0 '0 J U O C N N C p N N N C p N N N C p N N N C p 5 N N N C p m p co (6 f6 @ 0 LY (6 (6 c6 O N (6 (6 f6 O N LY (6 f0 (6 O @ w L'�- f6 (6 (D O a' f6 f6 f6 O m of U2Q QQQ(nQJ C C C V' QQQ(nQJ C C C Q QQQ(n< C C C Q) QQQNQJ C C C Q) � QQQ(nQJ C C C Q) QQQcQJ 13 L CL ■ I I I I I I I L co ■I I G I I E I L.L i I C I C N I Q I �N N LL Q' I O m N cm � C O I .1 (U E N w 1 N_ C ,1 O C � C X 1 N N I � i a cn O = I 0 0 O O�-CD I Z Co Co w w 0CD }^i N N N - .0 CD c c � Q Q E 0 0 0 0 0 0 0 o C o 0 0 > CDO O O O U CD O O O O I 0 O L(� O In CD L LO CDU) CDLn O Z L6 4 4 C'M M a N N O 6 l 93 (D LO O c) (0 O d 0) co a M O O 00 V7 LO M O 2-50 V 4 Lo N O Lo F- O M O 0 ~ a0 O O M N (O LO � O N N N � 't O � 0�0 .- O (D aD 00 O 0 ^ O M Cl) 0 O M Cl) N O r- C N N O Lo O N � L.0 (c to N M 00 N N N 47 W (D Cl) Cl) (D M O O 0(D p- Cl)N O SLO 00 00 01 � p U) N O N O O 1- coO N f� O 00 O — O ly, e N�� 0 LO N M 0 O N LOO � O I� O Op (D Cl)_ � C0 O O t O O O) a0 Lo O O O n O � O _ O 0) a0 0 r O M O M N M �, LO C%j Cl) r O (n O (D cD O O p N 00 O O _ N O 00 O (O N M LO O N a)f� O (D O O O N (D M_ rt (D (0 0) O - d N r 11 00 rl-N N co C to O O (D N to L M N N (n d' to (OD N (OD O N O a0 00 T O d N N co N a)i O (D m O DD O M M O h O U') M N 00 00 (J) r Co N p o0 r- O r- � � oo (OD Cl) NLo N a � N M 00 LO � O LO O It N d O LO O N d' O LO O N O O 04 N d' O LO O N O LO O 't N �t m 7 O L t H ur N a (D y C N X @ w C w > �+ CD 5 C N f C C) U C C O .0 y 00 a) Q) 4)> m o. N U) N C Co o N 0 Q N C 7 X W M T .0 Q X C) Esc. 0 c m 3 0 c J 0 O T O 7 .-� d N W d LL O C L ~ C C > (9 (n 4 ar L wO d .` coaca) @O w wjd 0 m 0 X o O U O 4) fD Z cn U U LL F- cn O M W (n � H (D N 00 co O It LO LO 00 N (.D N GO co O Lt LO LO co N N (0 N O co O It LO (f) co N (O N co co Cl) O LO LO co N (0 M It 00 M O LO (f ) 00 N (0 N It 00 co O LO co co N 0 o. T f0 0- d CL E Z �94 ip COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Report for April 30, 2006 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of the Statement of Revenue and Expenditures for April 30, 2006 for the City of La Quinta. Respectfully submitted, 111� -()'Alt ohn M. Falconer, Finance Director Approved for submission by: C - 1.e, -, / Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures for April 30, 2006 Attachment CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2005 - 04/30/06 FUNDS BUDGET RECEIVED RECEIVED General $28,460,703.00 $26,088,454.59 91.70% Library 1,530,800.00 356,586.00 23.30% Gas Tax Revenue 628,617.00 631,861.19 100.50% Federal Assistance 517,307.00 445,180.69 86.10% Urban Forestry 1,100.00 0.00 0.00% Slesf (Cops) Revenue 100,700.00 101,413.74 100.70% Local Law Enforcement 0.00 0.00 0.00% Indian Gaming 201,142.00 183,635.56 91.30% Lighting & Landscaping 842,200.00 421,810.98 50.10% RCTC 2,056,829.00 383,719.21 18.70% Development Funding 408,000.00 0.00 0.00% Quimby 4,715,015.00 5,918,494.08 125.50% Infrastructure 20,000.00 17,239.89 86.20% Village Parking 0.00 0.00 0.00% South Coast Air Quality 42,200.00 35,038.43 83.00% Cmaq/Istea 0.00 0.00 0.00% Transportation 1,261,200.00 2,789,427.03 221.20% Parks & Recreation 446,000.00 969,847.88 217.50% Civic Center 306,000.00 538,764.05 176.10% Library Development 177,500.00 405,723.00 228.60% Community Center 54,600.00 147,854.88 270.80% Street Facility 48,000.00 68,077.93 141.80% Park Facility 12,000.00 18,394.94 153.30% Fire Protection Facility 74,500.00 147,906.80 198.50% Library Development (County) Facili 0.00 (0.46) 0.00% Arts In Public Places 120,500.00 298,092.19 247.40% Interest Allocation 0.00 420,643.84 0.00% Capital Improvement 120,896, 942.00 19, 594,207.32 16.20% Assessment District 2000-1 3,608.00 4,682.04 129.80% Equipment Replacement 397,000.00 398,913.18 100.50% Information Technology 443,000.00 444,608.34 100.40% Park Equipment & Facility 256,300.00 261,367.15 102.00% SilverRock Golf 3,720,155.00 2,767,895.01 74.40% SilverRock Golf 69,353.00 207.31 0.30% LQ Public Safety Officer 2,100.00 2,260.12 107.60% La Quinta Financing Authority 5,867,556.00 5,852,605.33 99.70% RDA Project Area No. 1 51,343,200.00 31,240,493.65 60.80% RDA Project Area No. 2 41,537,407.00 31,955,287.10 76.90% Total $266,561,534.00 $132,910,692.99 49.90% 096 CITY of LA QUINTA 07/01 /2005 - 04/30/06 EXPENDITURES - ALL FUNDS EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT FUNDS BUDGET $16,925,839.21 $42,416449 0.00 $13,447,336.30 870,248.11 55.6% 35.7% $3 General Library 352,978.000 1,352,978.00 527,937.89 527,937.80 0.00 196,794.20 72.8% Gas Tax 724,732.00 267,869.31 0.00 249,437.69 51.8% Federal Assistance 517,307.00 0.00 0.00 0.00 0.0% Urban Forestry 0.00 101,400.00 0.00 0.00 101,400.00 0.0% 0.0% Slesf (Cops) Revenue Local Law Enforcement 0.00 0.00 86,524.72 0.00 0.00 0.00 257,557.28 25•1% Indian Gaming Lighting & Landscaping 344,082.00 842,200.00 701,833.32 368,999.21 0.00 0.00 140,366.68 1,687,829.79 83.3% 17.9% RCTC 2,056,829.00 0.00 0.00 408,000.00 0.0% Development Agreement 408,000.00 600,330.40 0.00 44,802.60 93•1% Quimby 645,133.00 721,353.00 234,346.34 0.00 487,006.66 32.5% 0.0% Infrastructure Village Parking ( 1 893.00) 0.00 14,129.83 0.00 0.00 (1,893.00) 12,470.17 53.1 % South Coast Air Quality 26,600.00 0.00 0.00 0.00 0.0% Cmaq/lstea 0.00 2,31 7,322,318.00 3,450,833.04 0.00 3,871,484.96 5,831.49 47.1 97.4% Transportation Parks & Recreation 223,358.00 217,526.51 325,717.56 0.00 0.00 3,024,573.44 9.7% Civic Center 3,350,291.00 82,000.00 62,518.90 0.00 19,481.10 76.2% 0.0% Library Development 0.00 0.00 0.00 Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 00 0. 37,000.00 27,961.96 0.00 9,038.04 75.6% 0.0% Fire Protection Library County DIF 0.00 0.00 270,479.98 0.00 0.00 0.00 264,641.02 % Arts In Public Places 535,121.00 0.00 0.00 0.00 0.0% 0.0 Interest Allocation 0.00 120,896,942.00 19,594,207.32 72,421.62 101,230,313.06 16.2% 1820.1 % Capital Improvement 17,316.00 297,852.32 ( ) 18.2% Proposed Assessment Di 1,116,585.00 203,561.18 203,161.18 ,947 42,947.09 870,076.73 21.2% Equipment Replacement 648,04300 137,121.19 0.00 510,921.81 Information Technology . 0.00 0.00 0.00 0.0% Park Maintenance Facility 0.00 4,306,662.00 3,422,956.10 0.00 88 3,705.90 79.5°� 0.0% SilverRock Golf Lq Public Safety Officer 2,000.00 0.00 0.00 0.00 2,000.00 4,284.74 99.9% La Quinta Financing Auth 5,867,556.00 69,774,485.00 8,826,042.5 38,826,042.50 0.00 30,948,442.50 55.6% RDA Project Area No. 1 102,838,935.00 22,460,138.63 0.00 80,178,796.37 21.9% RDA Project Area No. 2 $115,388,044.48 157,785.20 $239,427,095.32 32.5% 354,972,925.00 Total CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL 07/01/2005 - 04/30/06 REMAINING BUDGET RECEIVED BUDGET TAXES: Property Tax No Low Property Tax Distribution Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax - Mitigatio Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES S PERMITS FEES: Sale of Maps & Publications Community Services Fees Finance Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 Federal Govt Grants County of Riverside Grant State of California Grant Fire Services Credit CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Assmnt Dist Surplus Other Mitigation Measures Litigation settlement Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 1,167,900.00 i 973,133.49 194,766.51 1,545,000.00 1,051,070.33 493,929.67 5,256,000.00 4,389,060.53 866,939.47 1,752,000.00' 915,779.98 836,220.02 797,800.00 964,600.82 (166,800.82) 4,108,100.00 3,378,726.55 729,373.45 437,500.00 577,500.00 (140,000.00) 916,200.00 563,348.33 352,851.67 15,980,500.00 12,813,220.03 3,167,279.97 274,100.00 217,453.30 56,646.70 14,800.00 13,710.05 1,089.95 493,800.00 1,560,335.83 (1,066,535.83) 84,400.00 269,086.35 (184,686.35) 43,100.00 150,198.70 (107,098.70) 85,000.00 222,207.91 (137,207.91) 11, 800.00 11, 240.00 560.00 97 600.00 205 211.36 (107,611.36) 1,104,600.00 2,649,443.50 (1,544,843.50) 13,200.00 4,086.34 9,113.66 253,100.00 293,165.49 (40,065.49) 0.00 110,906.88 (110,906.88) 377,100.00 889,375.30 (512,275.30) 222,400.00 262,195.69 (39,795.69) 584 400.00 1,967,983.00 (1,383,583.00) 1,450,200.00 3,527,712.70' (2,077,512.70) 1,726,200.00 1,417,938.41 308,261.59 94,000.00 86,392.43 7,607.57 27,700.00 23,743.88 3,956.12 175, 874.00 142, 865.99 33, 008.01 120,687.00 14,440.03 106,246.97 0.00 5,793.00 (5,793.00) 16,719.00 16,719.29 (0.29) 8,600.00 14,013.93 (5,413.93) 4,337,893.00 1,568,278.41 2,769,614.59 174 200.00 202,363.08 (28,163.08) 6,681,873.00 3,492,548.45 3,189,324.55 2,747,400.00 3,202,985.38 (455,585.38) 7,149.00 6,374.87 774.13 0.00 296,139.27 (296,139.27) 0.00 0.00 0.00 0.00 0.00 0.00 51.00 57.19 (6.19) 7,200.00 302,571.33 (295,371.33) 488,930.00 99,973.20 388,956.80 28,460,703.00 26,088,454.59 2,372,248.41 (J3 n GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2005 - 04/30/06 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 769,400.00 447,269.22 0.00 322,130.78 CITY MANAGER'S OFFICE 1,109,297.00 753,476.58 0.00 355,820.42 ECONOMIC DEVELOPMENT 1,196,868.00 915,915.09 0.00 280,952.91 PERSONNEL/RISK MGT 856,416.00 634,355.57 0.00 222,060.43 TOTAL GENERAL GOVERNMENT 3,931,981.00 2,751,016.46 0.00 1,180,964.54 CITY CLERK 539,981.00 397,544.67 0.00 142,436.33 TOTAL CITY CLERK 539,981.00 397,544.67 0.00 142,436.33 COMMUNITY SERVICES PARKS & RECREATION ADMINISTRATION 1,039,196.00 582,987.51 5,584.48 450,624.01 SENIOR CENTER 372,661.00 277,682.85 0.00 94,978.15 PARKS & RECREATION PROGRAMS 150,182.00 128,412.70 0.00 21,769.30 LIBRARY 843,605.00 150,230.57 0.00 693,374.43 TOTAL COMMUNITY SERVICES 2,405,644.00 1,139,313.63 5,584.48 1,260,745.89 FINANCE FISCAL SERVICES 789,548.00 577,676.99 0.00 211,871.01 CENTRAL SERVICES 608,182.00 384,846.81 1,087.20 222,247.99 TOTAL FINANCE 1,397,730.00 962,523.80 1,087.20 434,119.00 BUILDING &SAFETY: BUILDING & SAFETY - ADMIN 358,518.00 280,760.80 0.00 77,757.20 BUILDING 1,196,774.00 1,106,612.47 0.00 90,161.53 CODE COMPLIANCE 680,374.00 448,838.12 0.00 231,535.88 ANIMAL CONTROL 420,986.00 213,919.69 0.00 207,066.31 CIVIC CENTER BUILDING -OPERATIONS 1,024,190.00 979,802.46 0.00 44,387.54 TOTAL BUILDING & SAFETY 3,680,842.00 3,029,933.54 0.00 650,908.46 PUBLIC SAFETY: POLICE SERVICES 8,131,228.00 3,328,830.04 23.826.22 4,778,571.74 FIRE 4,400,478.00 1,570,899.73 0.00 2,829,578.27 EMERGENCY SERVICES 33,650.00 11,877.84 0.00 21,772.16 TOTAL PUBLIC SAFETY 12,565,356.00 4,911,607.61 23,826.22 7,629,922.17 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 1,082,610.00 574,481.68 0.00 508,128.32 CURRENT PLANNING 750,389.00 314,973.73 0.00 435,415.27 TOTAL COMMUNITY DEVELOPMENT 1,832,999.00 889,455.41 0.00 943,543.59 PUBLIC WORKS: (389,171.00) PUBLIC WORKS ADMINISTRATION 332,062.00 256,285.00 518.59 75,258.41 DEVELOPMENT & TRAFFIC 1,517,213.00 988,382.65 11,400.00 517,430.35 MAINT/OPERATIONS - STREETS 1,334,424.00 805,565.39 0.00 528,858.61 MAINT/OPERATIONS - LTG/LANDSCAPING 1,958,580.00 1,555,828.58 0.00 402,751.42 MAINT/OPERATIONS - PARK MAINTENANCE 1,099,451.00 848,251.94 0.00 251,199.06 CONSTRUCTION MANAGEMENT 661,417.00 567,315.46 0.00 94,101.54 TOTAL PUBLIC WORKS 6,903,147.00 5,021,629.02 11,918.59 1,480,428.39 TRANSFERS OUT 2,042,645.00 694,311.56 0.00 1,348,333.44 GENERAL FUND REIMBURSEMENTS (4,884,733.00) (2,871,496.49) 0.00 (2,013,236.51) NET GENERAL FUND EXPENDITURES 30,415,592.00 16,925,839.21 42,416.49 13,447,336.30 5 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING BUDGET RECEIVED BUDGET LIBRARY: County of Riverside 1,527,800.00 361,422.52 1,166,377.48 Contributions 0.00 0.00 0.00 Interest 3,000.00 (4,836.52) 7,836.52 TOTAL LIBRARY 1,530,800.00 356,586.00 1,174,214.00 GAS TAX REVENUE: Section 2105 189,300.00 166,276.68 23,023.32 Section 2106 147,000.00 116,364.16 30,635.84 Section 2107 233,700.00 220,775.51 12,924.49 Section 2107.5 6,200.00 6,000.00 200.00 Traffic Congestion Relief 44,817.00 115,889.66 (71,072.66) Interest 7,600.00 6,555.18 1,044.82 TOTAL GAS TAX 628,617.00 631,861.19 (3,244.19) FEDERAL ASSISTANCE REVENUE: CDBG Grant 517,307.00 445,180.69 72,126.31 Interest 0.00 0.00 0.00 TOTAL FEDERAL ASSISTANCE 517,307.00 445,180.69 72,126.31 URBAN FORESTRY Grant Revenue 1,100.00 0.00 1,100.00 Interest 0.00 0.00 0.00 TOTAL URBAN FORESTRY 1,100.00 0.00 1,100.00 SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,000.00 100,000.00 0.00 Interest 700.00 1,413.74 (713.74) TOTAL SLESF (COPS) 100,700.00 101,413.74 (713.74) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 Interest 0.00 0.00 0.00 Transfer in 0.00 0.00 0.00 TOTAL LLEBG 0.00 0.00 0.00 INDIAN GAMING Grant revenue 198,942.00 177,250.00 21,692.00 Interest 2,200.00 6,385.56 (4,185.56) TOTAL INDIAN GAMING 201,142.00 183,635.56 17,506.44 LIGHTING & LANDSCAPING REVENUE: Assessment 842,200.00 421,810.98 420,389.02 Developer 0.00 0.00 0.00 Interest 0.00 0.00 0.00 TOTAL LIGHTING & LANDSCAPIN 842,200.00 421,810.98 420,389.02 RCTC RCTC Funding Transfer in TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures Interest Transfer in TOTAL DEV AGREEMENT QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY 2,056,829.00 383,719.21 1,673,109.79 0.00 0.00 0.00 2,056,829.00 383,7 9.21 1,673,10 .79 408,000.00 0.00 408,000.00 0.00 0.00 0.00 0.00 0.00 0.00 408,000.00 0.00 408,000.00 4,605,015.00 5,792,308.13 (1,187,293.13) 110 000.00 126 185.95 (16,185.95) 4,71 ,015.00 5,918,4 4.08 1,203,479.08) INFRASTRUCTURE REVENUE: 0.00 2,500.00 (2,500.00) Utility refund Interest 20,000.00 14,739.89 5,260.11 Transfer in 0.00 0.00 0.00 TOTAL INFRASTRUCTURE 20,000.00 17,239.89 2,760.11 VILLAGE PARKING REVENUE: Interest 0.00 0.00 0.00 TOTAL VILLAGE PARKING 0.00 0.00 0.00 C:? CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING BUDGET RECEIVED BUDGET SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ 39,900.00 31,399.62 8,500.38 0.00 0.00 0.00 0.00 0.00 0.00 2,300.00 3,638.81 (1,338.81) 42,200.00 35,038.43 7,161.57 CMAQ/ISTEA CMAQ/ISTEA Grant 0.00 0.00 0.00 Interest 0.00 0.00 0.00 TOTAL CMAQ/ISTEA 0.00 0.00 0.00 TRANSPORTATION Developer fees 1,096,200.00 2,635,466.56 (1,539,266.56) Interest 165,000.00 153,960.47 11,039.53 Transfer in 0.00 0.00 0.00 TOTAL TRANSPORTATION 1,261,200.00 2,789,427.03 (1,528,227.03) PARKS & RECREATION CIVIC CENTER Developer fees 446,000.00 964,532.00 (518,532.00) Interest 0.00 5,315.88 (5,315.88) Transfer in 0.00 0.00 0.00 TOTAL PARKS & RECREATION 446,000.00 969,847.88 (523,847.88) Developer fees 256,000.00 486,057.13 (230,057.13) Interest 50,000.00 52,706.92 (2,706.92) Transfer in 0.00 0.00 0.00 TOTAL CIVIC CENTER 306,000.00 538,764.05 (232,764.05) LIBRARY DEVELOPMENT Developer fees 177,500.00 405,723.00 (228,223.00) Interest 0.00 0.00 0.00 Transfer in 0.00 0.00 0.00 TOTAL LIBRARY DEVELOPMENT 177,500.00 405,723.00 (228,223.00) COMMUNITY CENTER Developer fees 37,000.00 128,096.00 (91,096.00) Interest 17 600.00 19,758.88 (2,158,88) TOTAL COMMUNITY CENTER 54,600.00 147,854.88 (93,254.88) STREET FACILITY Developer fees 44,100.00 63,347.49 (19,247.49) Interest 3,900.00 4,730.44 (830.44) TOTAL STREET FACILITY 48,000.00 68,077.93 (20,077.93) PARK FACILITY Developer fees 11,000.00 17,225.00 (6,225.00) Interest 1,000.00 1,169.94 (169.94) TOTAL PARK FACILITY 12,000.00 18,394.94 (6,394094) FIRE PROTECTION FACILITY Developer fees 74,500.00 147,906.80 (73,406.80) Interest 0.00 0.00 0.00 TOTAL FIRE PROTECTION FACILI 74,500.00 147,906.80 (73,406.80) LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees 0.00 0.00 0.00 Interest 0.00 (0.46) 0.46 TOTAL LIBRARY DEV (COUNTY) 0.00 (0.46) 0.46 ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,500.00 275,551.29 (178,051.29) Arts in Public Places Credits Applied 0.00 0.00 0.00 Interest 23,000.00 22,540.90 459.10 TOTAL ARTS IN PUBLIC PLACES 120,500.00 298,092.19 (177,592.19) INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 420,643.84 (420,643.84) Transfer In • 0.00 0.00 0.00 TOTAL INTEREST ALLOCATION 0.00 420,643.84 (420,643.84) 7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD SB300 Funding RCTC S13821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE REMAINING BUDGET RECEIVED BUDGET 23,413,062.00 6,145,068.36 17,267,993.64 848,479.00 0.00 848,479.00 0.00 0.00 0.00 472, 800.00 19,170.00 453,630.00 2,870,907.00 0.00 2,870,907.00 82,656.00 0.00 82,656.00 0.00 0.00 0.00 0.00 0.00 0.00 77,986.00 62,991.00 14,995.00 373,575.00 0.00 373,575.00 0.00 0.00 0.00 306,250.00 0.00 306,250.00 0.00 0.00 0.00 92,451,227.00 13,366,977.96 79,084,249.04 120,896,942.00 19,594,207.32 101,302,734.68 ASSESSMENT DISTRICT 2000-1 3,608.00 4,682.04 (1,074.04) Interest Assessment Bond Proceeds 0.00 0.00 0.00 Prepayments -sewer assessments 0.00 0.00 0.00 Transfer in TOTAL ASSESSMENT DISTRICT 0.00 0.00 0.00 3,608.00 4,682.04 (1,074.04) EQUIPMENT REPLACEMENT FUND: Equipment Charges 331,300.00 362,577.66 (31,277.66) Capital Contribution 0.00 0.00 0.00 Sale of Fixed Asset 0.00 0.00 0.00 Insurance Recoveries 0.00 2,282.46 (2,282.46) Interest 65,700.00 34,053.06 31,646.94 Transfers In 0.00 0.00 0.00 TOTAL EQUIPMENT REPLACEME 397,000.00 398,913.18 (1,91 1.18) INFORMATION TECHNOLOGY FUND: Charges for services 426,000.00 426,018.00 (18.00) Capital Contribution 0.00 0.00 0.00 Sale of Fixed Asset 0.00 0.00 0.00 Interest 17,000.00 18,590.34 (1,590.34) Transfers In 0.00 0.00 0.00 TOTAL INFORMATION TECHNOL( 443,000.00 444,608.34 (1,608.34) PARK EQUIPMENT & FACILITY Charges for services 250,000.00 250,000.00 0.00 Interest 6,300.00 11, 367.15 (5,067.15) Capital Contributions 0.00 0.00 0.00 TOTAL PARK EQUIPMENT & FAC 256,300.00 261,367.15 (5,067.15) SILVERROCK GOLF Green fees Range fees Resident Card Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY 3,175,395.00 2,286,775.45 888,619.55 34,470.00 42,673.00 (8,203.00) 52,500.00 47,227.00 5,273.00 245,790.00 227,029.56 18,760.44 12,000.00 0.00 12,000.00 0.00 0.00 0.00 200, 000.00 164,190.00 35, 810.00 3,720,155.00 2,767,895.01 952,259.99 0.00 207.31 (207.31) 69,353.00 0.00 69,353.00 69,353.00 207.31 69,145.69 2,000.00 2,000.00 0.00 100.00 260.12 (160.12) 2,100.00 2,260.12 (160.12) 07/01/2006 - 04/30/06 CITY OF LA QUINTA REMAINING OTHER CITY FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDITURE SUMMARY LIBRARY FUND 0.00 0.00 0.00 0.00 PROJECT EXPENDITURES 843,605.00 103,927.04 0.00 739,677.96 REIMBURSE GENERAL FUND 509,373.00 378,802.85 0.00 130,570.15 TRANSFER OUT TOTAL LIBRARY FUND 1,352,978.00 482,729. 9 0.00 870,24 11 GAS TAX 583,800.00 486,500.00 0.00 97,300.00 REIMBURSE GENERAL FUND 140,932.00 41,437.80 0.00 99,494.20 TRANSFER OUT TOTAL GAS TAX FUND 724,732.00 527,937.80 0.00 196,794. 20 FEDERAL ASSISTANCE FUND: TOTAL FEDERAL ASSISTANCE FUND 517 307.00 267,869.31 0.00 249,437.E TRANSFER OUT URBAN FORESTRY GRANT TOTAL URBAN FORESTRY GRANT 0.00 0.00 0.00 0.00 TRANSFER OUT SLESF (COPS) TOTAL SLESF (COPS) FUND 101,400.00 0.00 0.00 101,400.00 TRANSFER OUT LLEBG FUND TOTAL LLEBG FUND 0.00 0.00 0.00 0.00 TRANSFER OUT INDIAN GAMING FUND 344,082.00 86,524.72 0.00 257,557.28 TRANSFER OUT TOTAL LIBRARY FUND 344 082.00 86 524.72 0.00 2 7,55 . LIGHTING & LANDSCAPING ASSESSMENT DIST: 842,200.00 701,833.32 0.00 140,366.68 REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL LTG/LANDSCAPING FUND 842 200.00 701,833. 2 0.00 140,366. RCTC TRANSFER OUT TOTAL RCTC 2,056,829.00 2,056,829.00 368,999.21 368,999.21 0.00 0.00 1,687,82.9.79 1,687,829.79 DEVELOPMENT AGREEMENT FUND 408,000.00 0.00 0.00 408,000.00 CONSTRUCTION 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL DEV AGREEMENT FUND 408 000.00 0.00 0.00 408,000.00 QUIMBY FUND: 645,133.00 600,330.40 0.00 44,802.60 TRANSFER OUT INFRASTRUCTURE FUND 0.00 0.00 0.00 0.00 CONSTRUCTION 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 721,353.00 234,346.34 0.00 487,006.66 TRANSFER OUT TOTAL INFRASTRUCTURE 721,353.00 234,346.34 0.00 487,006.66 VILLAGE PARKING TRANSFER OUT TOTAL VILLAGE PARKING FUND (1,893.00) 0.00 0.00 (1,893.00) SOUTH COAST AIR QUALITY FUND 26,600.00 14,12. 0.00 120.17 PROJECT EXPENDITURES 0.00 0.0000 0 0.00 0.00 0. TRANSFER OUT TOTAL SOUTH COAST AIR QUALITY 26,600.00 14,129.83 0.00 12,470.1 CMAQ/ISTEA TOTAL CMAQIISTEA FUND 0.00 0.00 0.00 0.00 TRANSFER OUT TRANSPORTATION 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 CONTRIBUTION 7,322,318.00 3,450,833.04 0.00 3,871,484.96 TRANSFER OUT TOTAL TRANSPORTATION 7,322,318.00 3,450,833.04 0.00 3, 71,484.9 PARKS & RECREATION 110,000.00 82,130.30 0.00 27,869.70 INTEREST ON ADVANCE 113,358.00 135,396.21 0.00 (22,038.21) TRANSFER OUT4-9 TOTAL PARKS &RECREATION 223,358.00 217,526.51 0.00 5,831. CIVIC CENTER 0.00 0.00 0.00 0.00 PROGRAM COSTS 204,173.00 170,126.16 0.00 34,046.84 REIMBURSE GENERAL FUND 3,146,118.00 155,591.40 0.00 2,990,526.60 TRANSFER OUT TOTAL CIVIC CENTER 3,350,291.00 325,717.56 0.00 3,024,573.44 LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 PROGRAM COSTS 82,000.00 62,518.90 0.00 19,481.10 INTEREST ON ADVANCE 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL LIBRARY DEVELOPMENT 82,000.00 62,518.90 0.00 19,481.10 9 07/01/2005 - 04/30/06 CITY OF LA QUINTA REMAINING OTHER CITY FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDITURE SUMMARY COMMUNITY CENTER 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0. 0 STREET FACILITY 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 PARK FACILITY 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL PARK FACILITY 0.p 0.00 0.00 0.00 FIRE PROTECTION 37,000.00 27,961.96 0.00 9,038.04 INTEREST ON ADVANCE 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL FIRE PROTECTION DIF 37,000.00 27,961.96 0.00 9,0 8.0 LIBRARY COUNTY 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL LIBRARY COUNTY DIF 0.00 0.00 0.00 0.00 ART IN PUBLIC PLACES FUND 3,500.00 0.00 0.00 3,500.00 MAINTENANCE EXPENSES-APP 1,800.00 1,737.71 0.00 62.29 OPERATING EXPENSES-APP 302,901.00 41,822.27 0.00 261,078.7 ART PURCHASES 226,920.00 226,920.00 0.00 0.00 TRANSFER OUT TOTAL ART IN PUBLIC PLACES 535,121.00 270,479.98 0.00 264,641.02 CAPITAL IMPROVEMENT FUND 119,859,687.00 19,329,847.35 72,421.62 100,457,418.03 PROJECT EXPENDITURES 1,037,255.00 264,35 0.00 772,895.03 PROJECT REIMBURSEMENTS TO GEN FUND 0. 0.0000 0.00 0.00 TRANSFER OUT TOTAL CAPITAL IMPROVEMENT 120 896 942.00 19 594 207.32 72,421.62 101,230,313.0 ASSESSMENT DISTRICT 2000-1 0.00 0.00 0.00 0.00 COSTS OF ISSUANCE 0.00 297,851.90 0.00 (297,851.90) CONTR SVCS/REFUND SURPLUS FUNDS 17,316.00 17,316.32 0.00 (0.42) TRANSFER OUT TOTAL AD 2000-1 17,316.00 315,168.32 0.00 (297,852.32) EQUIPMENT REPLACEMENT FUND 459,585.00 203,561.18 42,947.09 213,076.73 OPERATING EXPENSES 657,000.00 0.00 0.00 657,000.00 TRANSFER OUT TOTAL EQUIPMENT REPLACEMENT FUND 1,116,585.00 203,561.18 42,947.09 870,076.73 INFORMATION TECHNOLOGY FUND 648,043.00 137,121.19 0.00 510,921.81 OPERATING EXPENSES TOTAL INFORMATION TECHNOLOGY FUND 648, $3.00 137,121.19 0.00 51 :921. 11 PARK MAINTENANCE FACILITY 0.00 0.00 0.00 0.00 OPERATING EXPENSES 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL PARK MAINTENANCE FAC 0.00 0.00 .00 0.00 SILVERROCK GOLF 4,237,309.00 3,422,956.10 0.00 814,352.90 OPERATING EXPENSES 69,353.00 0.00 0.00 69,353.00 TRANSFER OUT TOTAL SILVERROCK GOLF 4,306,662.00 3,422,95 .1 0.00 883,705.9 SILVERROCK GOLF RESERVE 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL SILVERROCK GOLF RESERVE 0.00 0.00 0.00 0. 0 LA QUINTA PUBLIC SAFETY 0.00 0.00 2,000.00 CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 10 COUNCIL/RDA MEETING DATE: June 20, 2006 TTFM TTTT.F.- Approval to Award a Contract for Janitorial Services for City Facilities to Advanced Building Maintenance Co. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award the contract for janitorial services for City facilities to Advanced Building Maintenance Co. for one year, and authorize the City Manager to execute the contract in the amount of $90,000. FISCAL IMPLICATIONS: Adequate funds have been proposed in the 2006/2007 Fiscal Year budget to provide for the cost of janitorial services. CHARTER CITY- IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The facilities to be cleaned under the proposed contract include: City Hall, Public Library and two restrooms, Senior Center, Sports Complex snack bar and restrooms, Sheriff Substation, Public Works offices and two restrooms, Fritz Burns Park restrooms, La Quinta Park snack bar and restrooms, and Swimming Pool restrooms and offices, June through September. All prospective bidders participated in a walk through of the above facilities prior to submitting a proposal to the City. Attachment 1 details the level of service requested by the City. -r The current yearly janitorial contract is $1 12,095.48. The contract under consideration will be for one year with the option to extend for two additional years. As a result of soliciting firms, per the City's adopted criteria, staff received bids from the following contractors: • Advanced Building Maintenance Co. $ 90,000.00 • Moore Maintenance (current provider) 112,095.48 • Clean Excel 118,740.00 • Advanced Maintenance Services 121,751 .16 • Goodwill Industries 123,019.68 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1 . Award the contract for janitorial services for City facilities to Advanced Building Maintenance Co. for one year in the amount of $90,000.00. 2. Reject all bids and direct staff to re -advertise for janitorial services; or 3. Provide staff with alternative direction. Respectfully submitted, � l Tom Hartung, Buildi g & Safety Director Approved for submission by: Ve Thomas P. Genovese, City Manager Attachments: 1 . Detailed Specifications for Custodial Services 2 U ATTACHMENT 1 DETAILED SPECIFICATIONS FOR CUSTODIAL SERVICES GENERAL SCOPE OF WORK The City of La Quinta, Riverside County California, wishes to retain the services of a firm to provide custodial services for its Civic Center located at 78-495 Calle Tampico, Public Library located at 78-275 Calle Tampico, Senior Center located at 78-450 Avenida La Fonda, and several miscellaneous buildings. The structures consist of approximately 55,400 square feet. The City is looking to contract for five nights per week at the Civic Center, Public Library, Senior Center, Sheriff Substation, Public Works Yard (7 nights per week at Fritz Burns Park Restrooms, Sports Complex Restrooms, Public Library Restrooms and La Quinta Park Restrooms) for janitorial service with a qualified firm. SPECIFICATIONS The following is an itemized list by area of cleaning activities and the frequency at which each should occur. NIGHTLY SERVICE GENERAL - Offices, conference rooms, council chambers 1 . All waste containers shall be emptied and contents disposed of in designated area. Return containers to original locations. 2. Liners to be used in all waste containers 3. Sweep and damp mop all hard flooring 4. Vacuum all carpeted areas 5. Dust desks, chairs, tables and other office furniture and equipment (paperwork must be cleared by City staff). 6. Clean and polish all drinking fountains 7. Spot clean to remove fingerprints from glass entry doors and glass partitions 8. Replace any burned out light bulbs (city will provide bulbs) GYM AREA (Civic Center) 1. Sweep and damp mop flooring 2. Vacuum carpeted areas 3. Empty all waste containers and replace liners LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Damp wipe all table tops and chair seats 2. Clean microwave inside and out 3. Outside of refrigerator to be cleaned 4. Sweep and damp mop or vacuum all floor areas 5. Run dishwasher in lunchroom 3 5. Clean and disinfect all sinks and counter tops (dishes cleaned by City staff) 6. Empty trash and replace liners in containers 1. Clean and sanitize all urinals and commodes and wash basins including all chrome fittings, bright work and counter tops. 2. Clean tile behind urinals 3. Sweep floors and damp mop with germicidal cleaner 4. Empty waste containers and replace linen 5. Empty and sanitize all feminine napkin disposal units 6. Clean all mirrors 7. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, napkins, etc.) RECEIVING (Civic Center) 1. Sweep or dust mop floor 2. Empty trash containers JANITOR CLOSET (Civic Center & Senior Center) 1. Sweep or dust mop floor 2. Remove all trash to designated area 3. Maintain neat and orderly storage These items must be performed at least once a week in addition to the nightly service. Offices, conference rooms and council chambers 1. Spray and buff all tile floors 2. Dust all ledges and other flat surfaces below 6 feet from floor 3. Dust all picture frames and art work 4. Remove chairs and vacuum under desks n 1. Deep clean and polish sinks and counter tops (dishes will be cleared by City staff). 1. Dust all ledges and partitions 1. Wash sink basin 2. Mop floors 3. Restock supplies 1. Sweep and damp mop floors These items must be completed at least once a month in addition to all nightly and weekly services. GENERAL - Offices, conference rooms and council chambers 1. Clean base molding and vacuum edge of carpeted areas 2. High dust all areas 6 feet and above (contractor must provide an approved lift to perform this service) 3. Remove fingerprints from doors and frames 4. Spot clean minor stains in carpet 5. Spot clean wall surfaces in hallways 6. Spot clean minor -stains in seats in the council chambers 1. Remove lime buildup from faucets 1. Thoroughly wash partitions and doors 2. Spot clean wall surfaces_ 3. Thoroughly wash all floors and detail corners 6i 4. Strip and rewax floors 5. Remove lime buildup from all fixtures 6. Clean showers and remove mildew Offices, conference rooms, council chambers 1. Spin pad shampoo hallways and high traffic areas 2 . Strip and rewax tile floors 3. Wash and wipe trash containers 4. Wash all windows inside and out/power wash around windows and entries 1. Wash and wipe trash containers 2. Strip and rewax tile floors 1. Vacuum heating and air conditioning vents 1. Wash all wall surfaces 1. Steam clean all carpeted areas COUNCIL/RDA MEETING DATE: .tune 20, 2006 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of On -Site Improvements for a Period of One -Year for Parcel Map No. 31 1 16, Center Pointe, CP Development La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council to extend the time for completion of On -Site Improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year to February 1, 2007 for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Centre Pointe (Parcel Map No. 31116), is located south of Miles Avenue, east of Washington Street, and west of Adams Street (Attachment 1). On April 19, 2004, the City Council approved Tentative Parcel Map No. 31 1 16. On February 1, 2005, the City Council adopted a resolution granting conditional approval of the Final Map and SIA for Centre Pointe. Section 6 of the SIA requires "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of 1 the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. " In a letter dated May 22, 2006, the developer requested a time extension and provided the City with an anticipated completion date of February 1, 2007 for the remainder of the on -site improvements. As a result, City staff has prepared the attached resolution which provides for approval of the extension of the SIA. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of on - site improvements as specified in the approved Subdivision Improvement Agreement for a period of one-year to February 1, 2007 from the original date SIA was approved for Parcel Map No. 31 1 16, Centre Pointe, CP Development La Quinta, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of on -site improvements time as specified in the approved Subdivision Improvement Agreement for a period of one-year to February 1, 2007 from the original date the SIA was approved for Parcel Map No. 31 1 16, Centre Pointe, CP Development La Quinta, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. Jo as o , P.E. ublic Work ire or/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 2 1t RESOLUTION NO. 2006-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF ON - SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT FOR A PERIOD OF ONE-YEAR FOR PARCEL MAP NO. 31116, CENTRE POINTE, CP DEVELOPMENT LA QUINTA, LLC WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC on February 1, 2005, and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement, and WHEREAS, failure by the Subdivider to complete construction of the improvements by February 1, 2006, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement, and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1 . The time for the completion of improvements as required by the approved SIA is extended for a period of one year. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on February 1, 2007. If the Subdivider has not completed the improvements, the City, at its sole discretion and when it deems necessary, may declare the Subdivider in default of the Agreement. 3 Resolution No. 2006- Parcel Map No. 31 116 - Centre Pointe Adopted: June 20, 2006 Page 2 Section 3. The provided security amount, as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day June 2006, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, MMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California C! ATTACHMENT 1 P M 31116 MILES AVENUE � SITE w w � w �- . v� c� 2 Q VICINITY MAP N.T.S. �1 COUNCIL/RDA MEETING DATE: .tune 20, 2006 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of Off -Site Improvements for a Period of One -Year for Parcel Map No. 31116, Center Pointe, CP Development La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council to extend the time for completion of Off -Site Improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year to February 1, 2007 for Parcel Map No. 31 1 16, Centre Pointe, CP Development La Quinta, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Centre Pointe (Parcel Map No. 31116), is located south of Miles Avenue, east of Washington Street, and west of Adams Street (Attachment 1). On April 19, 2004, the City Council approved Tentative Parcel Map No. 31 1 16. On February 1, 2005, the City Council adopted a resolution granting conditional approval of the Final Map and SIA for Centre Pointe. Section 6 of the SIA requires "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or 1 �� affected by the Improvements. " In a letter dated May 22, 2006, the developer requested a time extension and provided the City with an anticipated completion date of February 1, 2007 for the remainder of the off -site improvements. As a result, City staff has prepared the attached resolution, which provides for approval of the extension of the SIA. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of off - site improvements as specified in the approved Subdivision Improvement Agreement for a period of one-year to February 1, 2007 from the original date the SIA was approved for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of off -site improvements time as specified in the approved Subdivision Improvement Agreement for a period of one-year to February 1, 2007 from the original date the SIA was approved for Parcel Map No. 31 1 16, Centre Pointe, CP Development La Quinta, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, T m o t h y Qna n, PPublic WDir tor/ City Engineer Approved for submission by: G Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 2 11 1 RESOLUTION NO. 2006-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF OFF - SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT FOR A PERIOD OF ONE YEAR FOR PARCEL MAP NO. 31116, CENTRE POINTE, CP DEVELOPMENT LA QUINTA, LLC WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC on February 1, 2005, and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement, and WHEREAS, failure by the Subdivider to complete construction of the improvements by February 1, 2006, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement, and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of improvements as required by the approved SIA is extended for a period of one year. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on February 1, 2007. If the Subdivider has not completed the improvements, the City, at its sole discretion and when it deems necessary, may declare the Subdivider in default of the Agreement. i, 11s') 3 Resolution No. 2006- Parcel Map No. 31116 — Centre Pointe Adopted: June 20, 2006 Page 2 Section 3. The provided security amount, as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20t" day June 2006, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, MMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California r ATTACHMENT 1 P M 31116 MILES AVENUE � SITE w w � wcn co �- . v, 0 cn Rl z >>> a VICINITY MAP N.T.S. CV TWT 4 sCP QumrA COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of On -Site Improvements for a Period of One Year for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: �J CONSENT CALENDAR: ` STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council to extend the time for completion of On -Site Improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year to July 25, 2007 for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 31816, Westward Shadows, is located south of Westward Ho Drive, east of Dune Palms Road, north of Highway 1 1 1, and west of Roadrunner Lane (Attachment 1). On February 24, 2004, the City Council approved Tentative Tract Map No. 31816. On July 25, 2005, the City Council adopted a resolution granting conditional approval of the Final Map and SIA for Westward Shadows. Section 6 of the SIA requires that the subdivision improvements be completed within twelve months after the approval of the SIA. Failure by the Subdivider to begin or complete construction of the improvements within this specified time period may, at the City's discretion and when deemed necessary, declare the Subdivider in default of the SIA. P �v 1 In a letter dated May 22, 2006, the developer requested a time extension and provided the City with an anticipated completion date of July 25, 2007 for the remainder of the on -site improvements. Yet to be completed are the following: 1. Final portion of wall along Westward Ho Drive; scheduled to be built within the next two weeks. 2. Sidewalk on westerly side of Roudel Lane will not be scheduled until homes are completed on Lots 19-26. 3. Remaining sidewalk along Westward Ho Drive; scheduled to be poured within the next 30 days. 4. Last lift of asphalt Roudel Lane, following completion of homes on Lots 19-26. As a result, City staff has prepared the attached resolution, which provides for approval of the extension of the SIA. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of on - site improvements as specified in the approved Subdivision Improvement Agreement for a period of one-year to July 25, 2007 for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of on -site improvements time as specified in the approved Subdivision Improvement Agreement for a period of one-year to July 25, 2007 for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R J na s n, P.E. Public Wo� Diroctor/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Vicinity Map 2 ?ti RESOLUTION NO. 2006-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF ON - SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT FOR A PERIOD OF ONE-YEAR FOR TRACT MAP NO. 31816, WESTWARD SHADOWS, LA QUINTA NORTH PARTNERS, LP WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP on July 25, 2005, and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement, and WHEREAS, failure by the Subdivider to complete construction of the improvements by July 25, 2006, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement, and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1 . The time for the completion of improvements as required by the approved SIA is extended for a period of one year. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on July 25, 2007. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. 3 Resolution No. 2006- Tract Map No. 31816, Westward Shadows Adopted: June 20, 2006 Page 2 Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day June 2006, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, MMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT I PROJECT _SITE WESTWARD. HO DRIVE w Q cc 2 cr Zuj -�UJ o C) loce sot ccO'Q/lam A aQ. a F 0 � ui T.SS. SEC. 29 o RJL HIGHWAY 1 i 1 LA QUINTA VICINITY MAP, NOT TO SWE -01 0 T4bf 4 Sep QUiftr(CAU- COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of Off -Site Improvements for a Period of One Year for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council to extend the time for completion of Off -Site Improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year to July 25, 2007 for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 31816, Westward Shadows, is located south of Westward Ho Drive, east of Dune Palms Road, north of Highway 1 1 1, and west of Roadrunner Lane (Attachment 1). On February 24, 2004, the City Council approved Tentative Tract Map No. 31816. On July 25, 2005, the City Council adopted a resolution granting conditional approval of the Final Map and SIA for Westward Shadows. Section 6 of the SIA requires that the subdivision improvements be completed within twelve months after the approval of the SIA. Failure by the Subdivider to begin or complete construction of the improvements within this specified time period may, at the City's discretion and when deemed necessary, declare the Subdivider in default of the SIA. In a letter dated May 22, 2006, the developer requested a time extension and provided the City with an anticipated completion date of July 25, 2007 for the remainder of the off -site improvements. As a result, City staff has prepared the attached resolution, which provides for approval of the extension of the SIA. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of off - site improvements as specified in the approved Subdivision Improvement Agreement for a period of one-year to July 25, 2007 for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of off -site improvements time as specified in the approved Subdivision Improvement Agreement for a period of one-year to July 25, 2007 for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP; or 3. Provide staff with alternative direction. Respectfully submitted, J othy R. ass n P.E. lic Wor ire r/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 2 RESOLUTION NO. 2006-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF OFF - SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT FOR A PERIOD OF ONE-YEAR FOR TRACT MAP NO. 31816, WESTWARD SHADOWS, LA QUINTA NORTH PARTNERS, LP WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, LP on July 25, 2005, and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement, and WHEREAS, failure by the Subdivider to complete construction of the improvements by July 25, 2006, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement, and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of improvements as required by the approved SIA is extended for a period of one year. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on July 25, 2007. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Resolution No. 2006- Tract Map No. 31816, Westward Shadows Adopted: June 20, 2006 Page 2 Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20t" day June 2006, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, MMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 0 WESTWARD HO DRIVE W j icat: w �O Z Q � j4' cn zo� o F � T.6S. SEC.29 uj Ul R .7E. HIGHWAY I 1 I LA QUIHTA VICINITY MAP, NOT TO sr.ALc ATTACHMENT 1 :10 5 Sep aa&traj AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: June 20, 2006 BUSINESS SESSION: CONSENT CALENDAR: ITEM TITLE: Approval of a Contract with Davis STUDY SESSION: Reed Construction Inc. to Make Modifications to the Skate Park Fence at the La Quinta Park and PUBLIC HEARING: Appropriate Funds from the Quimby Unreserved RECOMMENDATION: Approve a contract with Davis Reed Construction Inc. in an amount not to exceed $42,348 to make certain modifications to the skate park fence and appropriate that amount from the unallocated Quimby Fund balance. FISCAL IMPLICATIONS: Sufficient unallocated funds are available in the Quimby Fund, Account #220- 0000-290.00-00 CHARTER CITY IMPLICATIONS: The work is being done as a non -prevailing wage job. BACKGROUND AND OVERVIEW: The current fence at the skate park does not deter bicycle riders from using the facility in violation of the posted regulations and endangering the safety of the skateboarders. The modification will include extending the existing fence to approximately seven feet high with a bend at the top similar to that as depicted in Attachment 1. A turnstile purchased by the City will also be installed to prevent bicycles from being brought into the skate park. The job is considered to be a minor public works project per City Council Resolution 2005-95 which requires three informal bids to be obtained where feasible. Staff was unable to obtain any additional bids for the project due to the relatively small scale of the project and the existing level of construction activity in the Valley. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a contract with Davis Reed Construction Inc. in an amount not to exceed $42,348 to make certain modifications to the skate park fence and appropriate that amount from the unallocated Quimby Fund balance; or 2. Do not approve a contract to make modifications to the fence; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Building and Safety Director Approved for submission by: Thomas P. Genovese, City Manager 2 COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Adoption of a Resolution to Reaffirm the City's Adoption of the Annual Assessment for CSA 152, Authorize Riverside County to Continue to Levy Assessments, and Indemnify and Hold the County Harmless for Levying Assessments on City Parcels Under CSA 152 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: AC-) STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council authorizing Riverside County to levy assessments for the Fiscal Year 2006/2007 under CSA 152. FISCAL IMPLICATIONS: The adoption of this Resolution will authorize Riverside County to continue assessing CSA 152 assessments in the amount of nine dollars and ninety-nine cents ($9.99) per parcel within the City of La Quinta. The estimated revenue for Fiscal Year 2006/2007 is approximately $212,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In December 1991, the County of Riverside initiated the use of County Service Area (CSA) 152 to provide funding for local jurisdictions for flood control and storm drain maintenance. On May 20, 1997, the City of La Quinta passed Resolution No. 97-39 approving the Benefit Assessment Unit (BAU) rate for the Fiscal Year 1997/98 CSA 152 Assessment. Resolution No. 97-39 states that the City shall agree to indemnify, defend, and hold the County and members of its Board, Officers, Employees, and Agents harmless from any and all claims, demands, and causes for the collection of assessments under CSA 152. S:\CityMgr\STAFF REPORTS ONLY\06-20-06\C11 CSA 152.doc Each year the County of Riverside collects the $9.99 assessment per parcel under CSA 152 to fund the City's program for the National Pollutant Discharge Elimination System (NPDES) Permit. The services funded by CSA 152 include, but are not limited to the following: flood control and storm drain maintenance, retention basin maintenance, and street sweeping. The City utilizes revenue from CSA 152 for street sweeping and storm drain maintenance and operation, assessments for which are exempt under the provisions of Proposition 218. The County of Riverside requires a City Council Resolution stating that the City's program will continue and that the parcel charge will remain unchanged for Fiscal Year 2006/2007. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council authorizing Riverside County to levy assessments for the Fiscal Year 2006/2007 under CSA 152; or 2. Do not adopt a Resolution of the City Council and fund the street sweeping, flood control facility/drainage facility maintenance and operations, and the NPDES Program from the General Fund (this will result in an expenditure of approximately $212,000 annually from the General Fund); or 3. Provide staff with alternative direction. Respectfully submitted, imothy o on, P. E. Public s rector/City Engineer Approved for submission by: Thomas P. Genovese, City Manager S:\CityMgr\STAFF REPORTS ONLY\06-20-06\C11 CSA 152.doc 2 RESOLUTION NO. 2005-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING FINDINGS AND RECONFIRMING THE ESTABLISHMENT AND SETTING OF RATES FOR THE COUNTY SERVICE AREA 152 TO FUND THE CITY'S STREET SWEEPING PROGRAM AND OPERATE AND MAINTAIN THE CITY'S DRAINAGE AND FLOOD CONTROL SYSTEMS WHEREAS, the Riverside County Service Area 152 (CSA 152) was created under the Benefit Assessment Act of 1982 (Government Code Section 54702, et seq.), which authorized local agencies to impose benefit assessments to finance the maintenance and operation costs of flood control and drainage systems, based on the proportionate storm water runoff from each parcel; and WHEREAS, under the federally -mandated but unfunded National Pollutant Discharge Elimination System (NPDES) Program, the City is required to have a valid permit from the Regional Water Quality Control Board to discharge water runoff from properties within the boundaries of the City; and WHEREAS, street sweeping is a pro -active method of insuring pro- active maintenance from street runoff into the flood control and drainage systems of the City; and WHEREAS, the City is a co-permittee of Permit No. CSA-617002 with the County of Riverside and the incorporated cities therein; and WHEREAS, the City, by its Resolution No. 97-39, adopted on May 20, 1997 authorized Riverside County to levy and establish a Benefit Assessment Unit (BAU) rate for the 1997/98 Fiscal Year CSA 152 assessments; and WHEREAS, the City by its Resolution No. 97-39, adopted on May 20, 1997, agreed to indemnify and hold the County harmless for levying Assessments on the City parcels under CSA 152; and 3 Resolution No. 2006- CSA 152 Adopted: June 20, 2006 Page 2 WHEREAS, the City uses revenues from CSA 152 assessments solely for the purpose of maintaining and operating the City's flood control and drainage system to comply with the NPDES Permit and to provide street sweeping within the City of La Quinta; and WHEREAS, Proposition 218, adopted by voters on November 6, 1996, established new procedures and approval requirements for all existing assessments, unless the assessment is exempt from the new requirements; and WHEREAS, certain assessments that existed on November 6, 1996, are specifically exempt from the Proposition 218 procedures and approval requirements, including assessments imposed exclusively to finance the capital costs and maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The foregoing recitals are true and correct and the City Council so finds and determines. Section 2. The City Council finds and declares that the City's CSA 152 charges are assessments within the definition of California Constitution Article XIIID, Section 2(b), in that they confer special benefits upon each parcel of property subject to the assessments. Section 3. The City Council finds and declares that pursuant to Article XIIID, Section 5(a), the City's CSA 152 assessments are exempt from the new procedures and approval requirements of Article XIIID, Section 4, because the City's CSA 152 assessments existed before November 6, 1996, and the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for street sweeping, flood control, and drainage systems in the City. Section 4. The City Council hereby reaffirms its adoption of the annual assessment for CSA 152 and hereby determines that the annual assessment rate for Fiscal Year 2006/2007 for CSA 152 is to be set at nine dollars and ninety-nine cents ($9.99) per Benefit Assessment Unit. The method of computation has not been changed nor has the rate of assessment been increased since August 6, 1996. 1 al Resolution No. 2006- CSA 152 Adopted: June 20, 2006 Page 3 Section 5. The City Council hereby authorizes the County of Riverside to levy assessments under CSA 152 for the benefit of the City. The City agrees that it shall indemnify, defend and hold County and members of its Board, and its officers, employees and agents harmless from (1) any and all claims, demands, and causes of action of any kind or nature whatsoever and (2) any and all liability of any kind or nature whatsoever that may arise out of or be caused by, or be attributable to the imposition, collection, or allocation of any tax (special or general), assessment fees or charges, and/or any other revenue generated through City's application of reliance on or use of County Service Area 152. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of June, 2005, by the following vote to wit: AYES:Council Members NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, MMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 5 COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Approval of a Professional Services Agreement with RASA for On -Call Map Check Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement (Attachment 1) with RASA for On -Call Map Check Services, from July 1, 2006 through December 31, 2006 in an amount not to exceed $50,000. FISCAL IMPLICATIONS: Funds are available in account 101-7002-431-33-34. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Public Works Department has been utilizing RASA for map check services for several years and has found their pricing to be very reasonable and competitive. Staff is bringing forward this shorter term PSA in anticipation that the new Public Works fee schedule will be completed and approved by Council prior to the December 31, 2006 expiration date. Staff plans to bring a new PSA back to Council for approval that would adjust RASA's fees according to the approved Public Works fee schedule. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Professional Services Agreement with RASA for on -call map check services; or 2. Do not approve the Professional Services Agreement with RASA for on -call map check services; or 3. Provide staff with alternative direction. Respectfully submitted, �----� P (---------, imothy J ss n, P.E. Public Works D� ector/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement for On Call Map Check Services 2 Attachment 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to On -Call Map Check Services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation"). TOTAL NOT TO EXCEED Fifty Thousand Dollars ($50,000.00) (the "Contract Sum"), except as provided in Section 1 .6, for work project initiated on or before December 31, 2006. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. ELI 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect beginning July 1, 2006 and terminating on December 31, 2006. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Name Title It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 101 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount of $ 500,000. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Contractor shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees representatives, and agents, which arise out of acts or activities of Contractor's or ' 6 Contractor's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of such Claims. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the 7 event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies ` expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this. Agreement. Consultant shall take affirmative action to insure that applicants are employed and 41 that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. CITY: City Of La Quinta Attn: Timothy R. Jonasson 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 CONSULTANT: RASA Attn: Eric Nelson, PLS 534 Rancho Terrace Escondido, California 92026 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 10 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name: Title: Date: Date: 11 Exhibit A Scope of Services The Consultant shall provide services as follows: 1 . ON CALL MAP CHECK SERVICES Subdivision Tract and Parcel Maps will be reviewed by a Licensed Land Survey in the State of California for the procedure of survey, mathematical closure, and compliance with the Subdivision Map Act, the Land Surveyor's Act, the approved Tentative Map, the approved Conditions of Approval, and a current title report. This review includes but is not limited to the review of survey documentation, lot and boundary closure calculations, dedications and easement provisions, legal descriptions and completeness and accuracy of data notation. Some of the specific items that are reviewed or checked include the following: • Title sheet format and certificates. • Current legal descriptions. • Correct assessor's parcel being subdivided per the title report and Tract/Parcel Map. • Check closure of subdivision boundary and individual lots against traverse. • Verify lot areas against traverse. • Check for correct mathematics. • Clarity of drafting. • Proper delineation and identification of record data. • All appropriate data in the title report is shown on the map. • Proper reference to adjacent recorded maps and ties thereto. • Proper reference and ties to found/set monumentation. • Minimum lot sizes meeting the requirements of zoning of the Tentative Map. • On -map items identified by the subdivision resolution are properly satisfied. • Boundary tied to the California Coordinate System, where required. • Verify ownership shown on the map against the title report. • Check row boundaries with City standards and conditions of approval. • Check easement requirements, applicability and practicality. In addition to reviewing subdivision Tract and Parcel Maps, the consultant may be requested to provide the following services: • Review Lot Line Adjustment documents. Prepare legal descriptions and plats. 1 12 Exhibit B Schedule of Compensation Payment shall be made in full at the following "fixed fee" rates as specified for Tract Maps and Parcel Maps: Tract Maps $ 1,000 base fee plus $10 per lot (including both lettered and numbered lots) Parcel Maps $ 500 base fee plus $250 per parcel (including both lettered and numbered lots) This rate shall be compensation for up to three (3) map checks. Payment for additional map checks after the third check shall be made at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. An estimate of hours to complete the map check (after the third check) shall be made in writing to the Contract Officer for approval as specified in Section 1.6 — Additional Services of the Agreement. Compensation for the first three map checks shall be distributed at the following schedule: First Map Check 65 % of the Total Map Check Fee Second Map Check 20% of the Total Map Check Fee Third Map Check 15 % of the Total Map Check Fee The Consultant shall be compensated upon the completion of each map check as indicated in the above schedule and in conformance with Section 2.2 of the Agreement. If a project is suspended, either definitely or indefinitely, the Consultant shall be compensated based on the last completed map check. If the map check process is completed prior to the third map check, 100% of the map check fee will be paid upon completion of the final map check. Consultant may be requested to provide additional map checks after the third check. Payment shall be made in full at an hourly rate of: $90.00 per hour — no overtime, travel time, expenses or other administrative charges will be allowable over and above the stated hourly rate schedule. Lot Line Adjustments - $800 base fee 13 Exhibit C Schedule of Performance OFFICE HOURS The Consultant shall maintain normal office hours between 8:00 a.m. and 5:00 p.m., Monday through Friday. The Consultant shall be available to meet with City Staff during normal working hours with 48 hours advance notice. SCHEDULE The Consultant shall adhere to the following map check schedule: Map Submittal Map Check Turn -Around (From Receipt from City Staff) 1 st Map Check 10 Working Days 2nd Map Check 10 Working Days 3rd Map Check 5 Working Days For larger, more complex projects such as golf course developments, one (1) additional week for the 1 st and 2nd map check shall be provided, if necessary, to complete a thorough map check. The consultant shall advise the Contract Officer, in writing, if additional time is needed. Normal map check operations will be conducted as follows: Map Submittal Upon completing each review, the Consultant shall submit the "red lined" map and a letter outlining the map check comments directly to the professional who prepared the map. A copy of the transmittal and comments shall be forwarded to the City. If necessary, the Consultant shall be available to meet with City staff to review the map check comments. Once the map is in condition for approval, the Consultant shall issue a letter to the City indicating that the Map is approved and will sign the map as the City's Surveyor. The approval letter and signed Mylar shall be promptly submitted to the City for further processing. The Consultant shall maintain a map check log as follows to track the map check status. The map check log shall include the following information: Receipt Date Transmittal Dates Who is Receiving the Information Status of Map Check Project Description and City Plan Check Number Map Check Fees The Consultant shall maintain all files for a period of three years. Copies of requested files will be furnished to the City upon request. 14 None. Exhibit D Special Requirements Remainder of Page Intentionally Left Blank 15 o IIV/; , rr / �.7 (�cnurnu7in •�y� OF COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Denial of Claim for Damages Filed By Terry Schubert — Date of Loss: April 17, 2006 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Terry Schubert, with a reported date of loss of April 17, 2006. FISCAL IMPLICATIONS: The total amount of the claim was $400.00. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Terry Schubert with a reported date of loss of April 17, 2006, (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co., has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Terry Schubert with a reported date of loss of April 17, 2006; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Michael O'Connor, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Terry Schubert, Claim for Damages 2 ATTACHMENT 1 FILE WITH: CLAIM FOR DAMAGES RESERVE FOR FILING STAMP CITY CLERK'S OFFICE City of to Quinta TO PERSON OR PROPERTY P.O. Box 1W4 CLf z' La Quinta, CA 92253 09 PR 0 R1 11 25 INSTRUCTIONS . 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence: (Gov. Code 9112.) i T Y F L. Q !� I P 1 § 2. Claims for damages to teal property must be filed not later than 1 year after the occurrence. (Gov. C 1 Q Y C L F R K' S OFFICE Code § 9112.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim fam mustbe signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [lame of City] & kA- Date of Birth of Claimant Name of Claimant Occupation of Clamant Hare Address of Cta' t CiIY and State Home Telephone of Claimant: 7`71 -Business Address of C;Ownt City and State Business Telephone of Qikwnt U, q 9-;1 7 '77 Give address and telephone nurser to which you desaee.no5ces or corrununicaiions iDbe sent , Claananrs Social Security No. regarding daim: When did DAMAGE or INJURY occur? Date: 4 of—ofo Trine: Nams n Names of any city employeevoived in. INJURY orbAMAGE: If Claim is for Equilibie Indemnity, give date daimant served with the cmpbint -Date: -. Where did DAMAGE or INJURY occur? Describe fuliv. -and bcate on draoram [in row6imp drip'nfrhis chppt Mftn*- a anmm�riafa niva efnaat namac and address and measurements from Iandniarks: - - Describe in detal horn the DAMAGE or INJURY occurred. r - ,Jo iq .. ,tA-1�1� Jtdak 00 Why 09 you daim the city is responsible? i✓ Atb d&Aad' Aq'"l I - " hok 1. cam ! i Describe in detail each INJURY or DAMAGE dzAfek, au.�, 0- --hee-. 44!& &A 4A& de-i'vakee, tr� (Jr�� &fxr-4��) SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSES ' 3 The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property ..................... $ Future expenses for medical and hospital care .$ Expenses for medical and hospital care ..... $ Future loss of earnings ............ .......$ Loss of eamings ........................ $ Other prospective special damages ..........$ Special damages for ....................... $ Prospective general damages ............$ Total estimated prospective damages .......$ General damages ....................... $ Total damages incurred to date .......... $ Total amount claimed as of date of presentation -of this claim: $ Was damage and/or injury investigated by police? If so, what city? _ Were paramedics or ambulance called? if so, name city or ambulance If injured, state date, time, name and address of doctor of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name Address Narrre Address Name Address Phone Phone Phone DOCTOR AND HOSPITALS: Hospital Address Phone Doctor Address : Phone Doctor Address Phone READ CAREFULLY For all accident dams place on following diagram name of streets, including North, accident by "A 1" and location of yourself or your vehicle at the time of the accident East, South, And West; indicate place of accident by X and by showing house by B-1" and the point of impact by *Xw numbers or distances to street comers. 9 City Vehicle was involved, designate by letter W location of City Vehicle when you first saw I, and by'B" location of yourself NOTE: I diagrams below do not fit the situation, attach hereto a proper diagram or -your vehicle when you first saw City Vehicle; location of City vehicle at time of signed by claimant ro 5lgnature of taaimant or person filing on his behalf giving to Claimant: CURB E� �=--- - 1 0 NOTE: CLAIMS MUST BEfILED.WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) �� 4 .4� .L.y06-.4 :i 0,24 AMERICA'S LARGEST Financing Available See store for details L%i' 3rs {'{ {'� ; �� € ?"* INDEPENDENT TIRE COMPANY D ATE � 04-18-220,? �: TIME: y 2:` -.41 PM R0'r' SHCUBE R T 55480 PEBBLE: BEACH LA QUINT A 6 0.-_7 7 1- 3,.4 5 8 CA 9225,3 2,005 MERCEDE�= BF_N Z SL500 BASE f Att G �3 0 CHAS 1 S PLATE # I<RBDN�U CAS L: 811 4 IiItY 111 HiCA THIS IS NOT A SALES INVOICE' —LAYAWAY DEPOSIT # # * 34418 NRM 1 L`5O/30ZR19 96Y XL CR MICHELIN PILOT SPORT PS2 . L10 330. 0,0 -3-30. 00 WARRANTY: WORKMANSHIP/MATERIALS—LIFETIME COMMENT: : INFLATION F : O R : 35 800751 NRM STATE REQUIRED ENVIRONMENTAL FEE . 00 1.715 1.75 80224 NRM 1 WASTE TIRE DISPOSAL FEE . 00 2. 00 E`. 01271 80219 NRM 1 INSTALLATION LIFETIME SPIN BALANCING .00 11. 00 11. 00 80402 NRM 1 VALVES, NOTATIONS Q& LIFETIME' REPA I RSi 1 NICLUDED .1Z . 00 .00 COMMENT: ONE TIRE -- ON LF---- TIRE WAS DAMAGED REPORTEDLY BY OWNER DUE TO BREAK OUT COMMENT: : N THE ROAD ON WASH I NGTON ST. TIRE NEEDS REPLACE DUE TO IMPACT SEPERAT COMMENT: 10I.N. SLIGHT BENT ON L. F. RIM. TOTS 3L OF ALL DEPOSITS: 30.00 BALANCE DUE: 340.48 WORK ORDER ❑ Air Check FL FFRF] ❑ Return Tires ❑ Change Snows LR IRR El Repair ❑ Rotation FS] ❑ Rebalance ❑ Wheel Lock Key X JBTOTNL: TAX: TOTAL-: AMOUNT THIS DEPOSIT: CASH: TENDERED: 344. lO 25. 73 370.48 31171y1. 0}7�� 0 -0. 00 0. 0111 installed / Pretorque / I Customer Signature Torqued by: Ft. Lbs. Cardholder acknowle gas receipt of goods and/or services in the amount of the Total shown hereon and agrees to perform the obligations set forth in the Cardholder's agreement with the issuer. Bay Coordinator: ■ •- Q Comments: tires.com( 5 STATE OR LOCAL TAXES AND, WHERE REQUIRED OR CHARGED, ENVIRONMENTAL OR DISPOSAL FEES ARE EXTRA. A- r a . e t }3 t -�� s� }* _5 4' ANt _w S D !wxx �0 If ' } - �t '`' } v 3k u ' -vrn-- t a .:f '�'' , ' ; a!111 s { as +'m ,y .= Ci , , " a � , ��: t + t ti,�. S' S :1 'I ! ta. ��{ {� 4 . E T b.'L l t t Y .SI, a sue, ' [ �" . - � { \ t" t , ti' a, ti t z \ a t Y \ t L. t L t GP -i. 1 .. t_I ` N ..,r A to , �'C sr'T i 4 a r i x"„zi•:. '3a` -} } 1 f t 1 F fi � L.� tit f - x:. , � ^r t i r tr s t. ,,5 ''' _, aI. . ,, z � 'L t ,.mot . 1 i tir A t 1 ., 4 , t 1 k ,a ,j t. jfi t ..e . \ t 7 { i i -, t,4 -,rt l `t ,t i S t + T't{cn - , 2 i y -tit ,k> j ; \ r a , - # t t a ` _ ,_�%- t�#; COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Approval of Joint Use Agreement with the Boys and Girls Club of the Coachella Valley RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Joint Use of Facility and Services Agreement with the Boys and Girls Club of Coachella Valley, La Quinta Unit, and authorize staff to utilize the General Fund Account in the amount of $30,000, and CDBG Funds in the amount of $30,000 for the payments. FISCAL IMPLICATIONS: Funds have been identified in the proposed Budget for Fiscal Year 2006-07 for the Boys and Girls Club Agreement with funding allocated in the amount of $30,000 from the City's General Fund and $30,000 from the City's annual CDBG allocation. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Boys and Girls Club of Coachella Valley entered into a lease agreement on February 4, 1992 with the City of La Quinta to construct a facility for providing a variety of children's programs. On June 20, 1994, the facility began offering the programs. At the December 19, 1995 City Council meeting, the Council approved a Joint Use of Facility and Services Agreement with the Boys and Girls Club of Coachella Valley. The Agreement term was from January 1, 1996 through June 30, 1996 for an amount not S:\CityMgr\STAFF REPORTS ONLY\C20 Boys and Girls Club Agreement.doc to exceed $30,000. Subsequently, the budgets for Fiscal Years 1996-97,1997- 98,1998-99, 1999-2000, 2000-01 ,2001 -02, 2002-03, 2003-04, 2004 -05 and 2005-06 have contained $30,000 from the General Fund and $30,000 from the CDBG Fund. Reports are required of the Boys and Girls Club of Coachella Valley in order to qualify for the CDBG funds and staff has incorporated the reporting requirements as a part of the Agreement. The proposed Agreement for Fiscal Year 2006-07, provided as Attachment 1, will be effective July 1, 2006 through June 30, 2007 in an amount not to exceed $60,000. The Agreement is divided into two components. The first component is for shared use of the Boys and Girls Club facility in La Quinta. The amount for this portion of the Agreement is $30,000 and provides the City with the ability to use the facility for programs operated Monday through Friday, 7:30 p.m. to 10:00 p.m., and Saturday 9:00 a.m. to 9:00 p.m. The facility offers a game room, gymnasium, cafeteria, computer room and craft room. A fitness room is in construction and will be opened during Summer 2006. The second component of the Agreement is for services provided by the Boys and Girls Club to the residents of La Quinta. The Boys and Girls Club would be contracted in the amount of $30,000 for Fiscal Year 2006-2007 to provide social recreation programs to children, ages 7 - 17. The social recreation program schedule is Monday through Friday 2:00 p.m. to 7:30 p.m. during the school year, and 7:30 a.m. to 5:30 p.m. during the summer months. Activities include table games, board games, clinics, tournaments, parties, and other programs designed for youth. These activities are funded by CDBG. As outlined in the Joint Use Agreement, Section 1.5.5, the facility is to be maintained in a neat and clean condition. Newly added to the Agreement this year, the City will be coordinating four teen dances with the Boys and Girls Club. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Joint Use of Facility and Services Agreement with the Boys and Girls Club of Coachella Valley, La Quinta Unit, and authorize staff to utilize the General Fund Account in the amount of $30,000, and CDBG Funds in the amount of $30,000 for the payments; or 2. Do not approve a Joint Use of Facility and Services Agreement with the Boys and Girls Club of Coachella Valley, La Quinta Unit; or 3. Provide staff with alternative direction. _ t i S:\CityMgr\STAFF REPORTS ONLY\C20 Boys and Girls Club Agreement.doc Respectfully submitted, Edie Hylton, C munity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Joint Use of Facility and Services Agreement S:\CityMgr\STAFF REPORTS ONLY\C20 Boys and Girls Club Agreement.doc ATTACHMENT I JOINT USE OF FACILITY AND SERVICES AGREEMENT Boys and Girls Club of Coachella Valley, La Quinta Unit THIS AGREEMENT FOR JOINT USE OF FACILITY AND SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation (the "City") and the BOYS AND GIRLS CLUB OF COACHELLA VALLEY, LA QUINTA UNIT, a nonprofit organization (the "Club"). WHEREAS, the CITY and the CLUB have entered into that certain lease agreement titled BOYS AND GIRLS CLUB OF COACHELLA VALLEY/LA QUINTA LEASE AGREEMENT (the "Lease Agreement" dated February 4, 1992); and WHEREAS, the CITY and the CLUB desire to implement in more detail Section 4.1 of the Lease Agreement regarding the ability of the CITY to utilize the facility constructed pursuant to the Lease Agreement by the Club (the "Facility"); and WHEREAS, the CITY has entered into a joint use agreement with the Coachella Valley Boys and Girls Club, La Quinta Unit previously (the "Joint Use of Facility and Services Agreement" dated December 20, 1995); and WHEREAS, the CITY desires to assist the CLUB in providing social recreation opportunities for the residents of La Quinta; and WHEREAS, the City finds that the proposed joint use of the Facility and the continuation of such services provide a significant public benefit to the citizens of the City: The Parties hereto agree as follows: 1.0 SHARED USE OF FACILITY 1.1 Grant of Use. Except for those office areas identified as reserved in Section 1.3 below, the Club hereby grants to the City for a term beginning July 1, 2006 to June 30, 2007, the license to enter upon, occupy, use and operate, according to the terms, conditions and covenants herein contained, the Facility during the time frame set out for City use in Section 1.2 below. 1.2 Schedule for Facility Use. 1.2.1 Basic Schedule for City Use ("City Time"). Monday through Friday 7:30 p.m. - 10:00 p.m. (School Hours) Monday through Friday 5:30 p.m. - 10:00 p.m. (Summer Hours) Saturday 9:00 a.m. - 9:00 p.m. S:/Community Services/Boys & Girls Club Agreement 2006-07 1.2.2 Quarterly Schedule Review. The Club and the City shall meet and confer at least quarterly to discuss their programming plans and avoid duplication of services as both Parties agree is reasonable. The City shall implement a permanent program plan within 60 days from the date of this Agreement, and maintain said plan in accordance with its terms. 1.2.3 Duty to Permit Other Group Use. During such periods of City Time not otherwise conceded to the Club that the City does not have a proposed organized group use of the Facility, or of any particular room thereof ("Unused Time Slots"), City shall grant permits to public benefit groups and private benefit groups from the community requesting to use the Facility or Facility rooms as City deems most appropriate giving due consideration to the following guidelines and priorities: (1) A group that proposes a benefit to youth should have priority to a group that proposes a benefit to non -youth; (2) A group that proposes a benefit to more La Quinta residents should have a priority over a group that proposes a benefit to fewer La Quinta residents; (3) A group that proposes a use of greater public benefit to a larger number of people should have priority over a group that proposes a use with a lesser public benefit or to a lesser number of people; (4) A group posing a lesser risk of injury to persons or property should be given priority over a group that poses a greater risk of injury to persons or property; (5) The order in which the request for usage was received. 1.2.4 Duty to Supervise. During all such times as all or part of the Facility is permitted by the City to be used by one or more community groups as herein permitted, the City shall provide competent, on -site supervision of said group by an appropriate contingent of responsible adults, & such appropriate security therefore necessary to prevent property damage or intentional personal injury. 1.2.5 Liability for Damage. Property and Personal Injury. City shall be liable for all property damage and personal injury that occurs solely as a result of actions by its permittee or their guests or attendees, and shall hold the Club harmless from any and all such liability. 1.2.6 Specific Violations of Facility Use. Without limitation as to other possible violations of the Facility Use, the City shall specifically not permit the following uses: 1.2.6.1 Political Activities. City shall abide by Club's facility use policies and shall not permit or tolerate the use of the Facility for campaigning or otherwise working for the nomination or election of any individual to any public office, partisan or nonpartisan, or for any ballot measure, including any initiative, referendum, or advisory vote, except with the advance written permission of the Club, as a forum for open public debate by candidates on the condition that no member of the public shall be excluded therefrom. 1.2.6.2 Alcohol, Drugs or Tobacco. City shall abide by Club's facility use policies and not allow alcohol, illegal drugs, or tobacco to be sold, used or consumed in, on or about the Facility. City shall not permit or allow any portion of the Facility to be rented or utilized by any person, group or company that intends to provide alcoholic beverages at an event or meeting. The City shall make these S:/Community Services/Boys & Girls Club Agreement 2006-07 16 facts known, in writing and through oral communications, to all staff members and participants at the Facility. 1.3 Reserved Areas. 1.3.1 Club Office Areas. Excepted from the license herein granted is the area of the Club's office. 1.3.2 Storage Areas. Excepted from the license herein granted is the area of the Club's storage for games and supplies which is hereby specifically reserved and granted to the exclusive and full time use of the Club during the term of this Agreement. License is granted to the City by the Club for a term that is conterminous with the right of the City to use and operate the Facility, unless sooner terminated by the Club or 30 days written notice, for the full time and exclusive use of the small storage room off of the gymnasium in the Facility. 1.4 License Fee. 1.4.1 Basic License Fee. For the Basic License Fee the City shall make four quarterly payments of $7,500 each on July 28, 2006, October 20, 2006, January 19, 2007 and April 13, 2007 for a total amount not to exceed thirty thousand dollars. 1.5 Operations. 1.5.1 Fees. City may charge attendance fees to its invitees and users. 1.5.2 Log Book. All parties shall keep, maintain and permit the inspection by all other parties of, a joint log book in a form approved by the Club and the City in which the City and the Club shall maintain a record of acts of vandalism, repairs, incidents of graffiti, and other major incidents. 1.5.3 Procedure Training. City shall cause and train its employees to comply with procedures in a manual ("Procedures Manual") the Club prepares regarding utility turn-offs, alarm responses, locking up/closing, key distribution, facility damage (including graffiti reporting). 1.5.4 Key Provision. Parties will coordinate on providing keys and lock up procedures and use of the alarm system. 1.5.5 Maintenance. Except for conditions which may be corrected by normal janitorial services, all Parties shall leave the Facility at the conclusion of their daily time allotment in a neat and clean condition and one that does not impose any additional duty on the janitorial and custodial services staff, or upon the next occupant of the Facility. The Facility shall be kept and maintained in a clean, sanitary and safe condition as established by the Club. The Club shall also be responsible for acceptable maintenance of all landscape areas, playgrounds, parking lots and trash enclosure. 1.5.6 Long Term Maintenance Plan. The Parties agree to develop a long term maintenance plan during the twelve month term of this agreement to address an equitable cost sharing approach to non -routine maintenance issues such as floor resealing, building painting, etc., which would be put into effect in subsequent agreements. S:/Community Services/Boys & Girls Club Agreement 2006-07 1.6 Indemnity for Shared Use. Reciprocal Indemnity for Invitee's, Employee's or Trespasser's Personal and Property Injuries Not Caused by Design, Construction, Maintenance or Repair. Each Party ("Indemnifying Party") indemnifies each other Party ("Indemnified Party"), holds the Indemnified Party harmless, and agrees to defend the Indemnified party against loss, damage or liability on a claim, the adverse judgment, adverse order on, or good faith settlement of, such a claim, including attorneys fees and court costs in defending such claim, suffered by an Indemnified Party due to personal injury to, or damage to the property of, an invitee (including a permittee) of an Indemnified Party ("Indemnified's Invitee"), an employee ("Indemnified's Employee") of an Indemnified Party, or to a trespasser or other uninvited person, at the Facility (except to the extent that said claims based on an act or omission of design, construction, including building materials, maintenance or non -maintenance, repair or non -repair by the Indemnifying Party) primarily caused by the act or omission of the Indemnifying Party, their employees or invitees. 2.0 SERVICES OF THE CLUB 2.1 Scope of Services. In compliance with all the terms and conditions of this Agreement, the Club shall continue to provide social recreation programs to the children of La Quinta according to the following schedule: July 1, 2006 - September 2, 2007 September 5, 2006-December 16, 2007 December 18, 2006-December 30, 2007 January 2, 2007 - April 7, 2007 April 9, 2007-April 14, 2007 April 16, 2007 — June 9, 2007 June 11, 2007-June 3 09 2007 Monday through Friday Monday through Friday Monday through Friday Monday through Friday Monday through Friday Monday through Friday Monday through Friday 7:30 - 5:30 p.m. 2:00 - 8:00 p.m. 7:30 - 5:30 p.m. 2:00 - 8:00 p.m. 7:30 — 5:30 p.m. 2:00 - 8:00 p.m. 7:30- 5:30 p.m. Excluding any days off for observance of Boys and Girls Club holiday schedule. The Social Recreation program is to include but not limited to table games, board games, game technique clinics, tournaments, holiday parties, the fitness center, and provide other opportunities for fun and constructive use of children's leisure time. The Club will also coordinate with the City to develop and deliver 4 teen dances during the year. The Club is required by this agreement to be familiar with and comply with the Community Development regulations and adhere to the polices contained in Exhibit A and Exhibit B. The Club understands and agrees to that no waiver or exception can be granted to the CDBG policies except with express written consent of the City. 2.2 Contractor's Proposal. (Not Applicable to this Agreement) 2.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any federal, state or local governmental agency of competent jurisdiction. S:/Community Services/Boys & Girls Club Agreement 2006-07 iU 2.4 Licenses, Permits, Fees and Assessments. Club shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. The Club shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 3.0 COMPENSATION 3.1 Contract Sum. For the services rendered by Club pursuant to this section of the Agreement, the City shall compensate the Club in the sum not to exceed Thirty Thousand Dollars ($30,000), to be distributed to the Club according to the payment schedule set forth in paragraph 3.2. It is the understanding of the Club and the City that Community Development Block Grant (CDBG) funds will be use to fund this portion of the contract. The sum of Thirty Thousand Dollars ($30,000), is contingent upon the Club completing the necessary reporting documents required by the Riverside County CDBG program. 3.2 Payment Schedule. For the term of this Agreement, payments will be made to the Club according to the following schedule: Contract Sum Payment Date $7,500 July 28, 2006 $7,500 October 20, 2006 $7,500 January 19, 2007 $7,500 April 13, 2007 4.0 PERFORMANCE SCHEDULE 4.1 Time of Essence. Time is of the essence in the performance of this Agreement. 4.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the Scope of Services and Schedule of Performance. Extensions to the time period specified in the Scope of Services and Schedule of Performance may be approved in writing by the Contract Officer. CDBG reporting forms must be filed in a timely manner in compliance with CDBG reporting timelines. Should the Club fail to perform or complete the necessary CDBG reports, the City will withhold payment of funds until the performance deficiency is remedied. 4.3 Force Majeure. (Not applicable to this Agreement) 4.4 Term. Unless earlier terminated in accordance with Section 8.8 of this Agreement, the term of this Agreement shall be for twelve (12) months from July 1, 2006 through June 30, 2007. S:\CityMgr\STAFF REPORTS ONLY\C20 Attachment.doc 1 01 5.0 COORDINATION OF WORK 5.1 Representative of Club. The following principals of the Club are hereby designated as being the principals and representatives of the Club authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Jim Ducatte, Executive Director b. Brian Harnik, President C. Mike Way, Vice President d. Larry Chank, Treasurer e. Douglas Miller, Secretary 5.2 Contract Officer. The Contract Officer shall be the City Manager or such other person as may be designated by the City Manager of City. It shall be the Club's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Club shall refer any decisions which must be made by the City to the Contract Officer. Unless otherwise specified herein, any approval of the City required hereunder shall mean the approval of the Contract Officer. 5.3 Prohibition Against Subcontracting or AssilInment. The experience, knowledge, capability and reputation of the Club, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, the Club shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of the City. 5.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which the Club, its agents or employees, perform the services required herein, except as otherwise set forth. The Club shall perform all services required herein as an independent contractor of the City and shall remain at all times as to the City a wholly independent contractor with only such obligations as are consistent with that role. The Club shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of the City. 6.0 INSURANCE AND INDEMNIFICATION 6.1 Insurance. The Club shall carry general liability and property damage insurance against all claims for injuries against persons or damages to property resulting from the Club's act or omissions arising out of or related to the Club's performance under this Agreement in an amount equal as specified in Lease agreement. The City shall be named as additionally insured to the policy and a certificate to that effect shall be delivered to the City prior to the payment of the first installment under Section 3.2 above. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice of proposed cancellation to the City. SACityMgr\STAFF REPORTS ONLY\C20 Attachment.doc 6.2 Indemnification. The Club shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property and for errors and omissions committed by the Club, its officers, employees and agents, arising directly or indirectly out of or related to the Club's performance under this Agreement, and for errors and omissions committed by Club, its officers, employees and agents, which arise out of Club performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Club shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Club shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 6.3 Performance Bond. (Not Applicable to this Agreement) 6.4 Payment Bond. (Not Applicable to this Agreement) 6.5 Remedies. In addition to any other remedies the City may have if the Club fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: 1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 2. Order the Club to stop work under this Agreement and/or withhold any payment(s) which become due to the Club hereunder until the Club demonstrates compliance with the requirements hereof. 3. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for the Club's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which the Club may be held responsible for payments of damages to persons or property resulting from the Club's or its employees or agents in their performance, under this Agreement. 7.0 REPORTS 7.1 Reports. The Club shall prepare and submit to the Contract Officer a monthly report of attendance concerning the services as outlined in Scope of Services. In addition, a progress report, including an accounting of expenditures, shall be provided on or about January 15, 2007 and June 15, 2007. The Club shall prepare reports and intake forms as required by the Riverside County CDBG SXityMgr\STAFF REPORTS ONLY\C20 Attachment.doc {� program. 7.2 Record Retention Clause. The Club shall maintain and keep books and records on a current basis, recording all transactions pertaining to this agreement in a form in accordance with generally acceptable accounting principles. Said books and records shall be made available to the County, State of California, m the Federal government, the City of La Quinta-Contract Officer or designee thereof, and to any authorized representative thereof for the purposes of audit at all reasonable times and places. All such books and records shall be retained for such periods of time as required by law, provided, however, notwithstanding any shorter periods of retention, all books, records, and supporting detail shall be retained for a period of at least three (3) years after the expiration of the term of this Agreement. 7.3 Community Development Block Grant Funding. The Club agrees to comply with the reporting processes of the Riverside County CDBG program in order to document the program meets a National Objective by serving limited clientele - all persons (100%) served by the services outlined in the Scope of Service shall be of low or moderate income. 8.0 ENFORCEMENT OF AGREEMENT 8.1 California Law. This Agreement shall be construed, interpreted and governed as to validity, performance of the parties and enforcement in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and the Club covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty- five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit the City's right to terminate this Agreement without cause pursuant to Section 6.3. 8.3 Retention of Funds. The City may withhold from any monies payable to the Club, sufficient funds to compensate the City for any losses, costs, liabilities or damages it reasonably believes were suffered by the City due to the default of the Club in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. The City's consent or approval of any act by the Club requiring the City's consent or approval shall not be deemed to waive or render unnecessary the City's consent to or approval of any subsequent act of the Club. Any waiver by either party or any default must be in writing and shall not be a waiver of any other default S:\CityMgr\STAFF REPORTS ONLY\C20 Attachment.doc concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Liquidated Damages. (Not Applicable to this Agreement) 8.8 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except for termination by the City for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to the Club. 8.9 Attorneys' Fees. If either Party commences an action against the other Party arising out of or in connection with this Agreement, the prevailing Party shall be entitled to recover reasonable attorneys' fees and costs from the losing Party. 9.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION 9.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Club, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Club or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any state statute or regulation. The Club warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant Against Discrimination. The Club covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. The Club shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. SAC ityMgr\S TAFF REPORTS ONLY\C20 Attachment.doc r 171 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To City: To Club: CITY OF LA QUINTA COACHELLA VALLEY BOYS 78-495 Calle Tampico AND GIRLS CLUB, LA QUINTA UNIT La Quinta, California 92253 42-600 Cook Street, Suite 120 Attention: City Manager Palm Desert, California 92211 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 10.6 Lease. The Lease Agreement shall remain in effect according to its terms. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: JLNE S. GREEK, City Clerk CITY OF LA QUINTA, a California Municipal Corporation RDIN Thomas P. Genovese, City Manager "CITY" S:\CityMgr\STAFF REPORTS ONLY\C20 Attachment.doc ti APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney Dated: BOYS AND GIRLS CLUB OF COACHELLA VALLEY, LA QUINTA UNIT, a nonprofit organization IRS Tax Exempt No.: 13 Name: Title: "CLUB" S:\CityMgr\STAFF REPORTS ONLY\C20 Attachment.doc T 0 jt!t 4 4a" COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Approval of a Professional Services Agreement with Greenplay LLC for the Parks and Recreation Master Plan Update RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: j4 STUDY SESSION: PUBLIC HEARING: Approve the Professional Services Agreement (PSA) with Greenplay LLC for the Parks and Recreation Master Plan Update, and authorize the City Manager to execute the Agreement at a cost not to exceed $83,545. FISCAL IMPLICATIONS: Partial funding for the Parks and Recreation Master Plan Update was included in the Fiscal Year 2005/2006 Budget in the amount of $25,000 and the additional $60,000 is budgeted in the Fiscal Year 2006-2007. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta's initial Parks and Recreation Master Plan was completed in April 1993, and is available for review in the City Clerk's office. The Master Plan should be updated every five years to reflect the growth of the community and recreational needs of the residents. The City Council authorized a Request for Proposals (RFP) at the April 2, 2006 City Council meeting. The RFP was published and staff reviewed and ranked the proposals. Greenplay LLC will provide the services necessary to produce a document that will enable the City to assess its park and recreational needs and to plan accordingly. Should Council approve the PSA with Greenplay LLC, they will meet with staff to evaluate the current park and recreation facilities and update the Master Plan. Greenplay LLC will also work with the Community Services Commission to produce a statistically valid community survey. The Commission will host several community stakeholder meetings and focus groups to gain information on the needs of the community. The information gained will be incorporated into the Master Plan Update, with an expected completion within ten months. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the PSA with GreenPlay LLC for the Parks and Recreation Master Plan Update and authorize the City Manager to execute the Agreement at a cost not to exceed $83,545; or 2. Do not approve the PSA with GreenPlay LLC for the Parks and Recreation Master Plan Update and do not authorize the City Manager to execute the Agreement at a cost not to exceed $83,545; or 3. Provide staff with alternative direction. Respectfully submitted, *Edieylton, ommunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Professional Services Agreement 2. Exhibit A - Scope of Work ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and GREENPLAY LLC ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the Parks and Recreation Master Plan Update specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof) . 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total base amount not to exceed Eighty-three Thousand Five - Hundred Forty-five Dollars ($83,545.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City �. t will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Karon Badalamenti, Principal It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. 179 The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Edie Hylton, Community Services Director, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses ISO arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Less than $50,000 $50,000 - $300,000 Over $300,000 Personal Injury/Property Damage Coverage $100,000 per individual; $300,000 per occurrence $250,000 per individual; $500,000 per occurrence $500,000 per individual; $1 ,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall be for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and 191 omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract 13 Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein 'stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City. CITY OF LA QUINTA Attn: Thomas P. Genovese 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: Greenplay LLC. 3050 Industrial Lane, Suite 200 Broomfield, CO 80020 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date 1,3c ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney GREENPLAY LLC Karon Badalamenti Title: Date: 1S7 Exhibit A Scope of Services ATTACHMENT 2 Exhibit A: Scope of Work Project: La Quinta, CA Parks and Recreation Master Plan Budget: $83,545 Date Authorized: June 1, 2006 S Exhibit A: Scope of Work G. Find Plans and Prassntation GI R&WOn. for:RwDraft $1,400 $1,400 $2,450 2,450 $ Total -T- $43,776 5 $12,600 $20,240 1 $6930 , $831645 1 1% Of project 52% 15% 24% 1 1 8% 1 190 Proposed Scope of Work and Achievement of Objectives: L 10 A. Needs Assessment, Satisfaction and Public Involvement 1. Project Initiation During Project Initiation, we will review the details of the work plan with the Project Team and staff and interview various staff members in the City in order to gain background information. Having worked as professionals on "your side of the table", we understand how important it is for consultants to be in touch and in contact, but also to be understanding of your day to day responsibilities and need for efficient use of time. We will work closely with your team during ProjectInitiation to establish the Project Vision and to identify key Critical Success Factors, that will help this project be successful and achieve your desired level of involvement and outcomes. When we're not on site for scheduled meetings, we will be in contact through phone and email to keep you and us (A as informed and involved as desired. We also supply written Monthly Progress Reports that cover recent progress, any outstanding issues or information needed, upcoming meetings and agendas, and a status report so that you can see where we are each month. LM 2. Public Process Our GreenPlay team believes deeply in creating an in-depth, efficient, open, and citizen -focused community process as part of all public projects. Additionally, this team will explore knowledge of local issues and concerns that will assist in producing useful and pertinent community feedback. Our process will follow a well thought-out involvement process, including those suggested requirements as outlined in the RFP. As part of the Public Process and information gathering, we will work to ensure that the Master Plan is integrated with all other previous planning work. We will: • Identify, describe and implement a comprehensive strategy and innovative yet successful methodology for citizen and public involvement in this Master Plan development process. • Assure the user groups, associations, and other stakeholders that they are provided an opportunity to participate in the development of this plan through adequate meetings: o A comprehensive "Information Gathering" scheduled week of meetings (typically 3-4 days long and packed full) that typically include at least one full public night meeting, one meeting with the Community Services Commission and/or City Council, individual key stakeholder interviews, meeting with staff and divisions, meetings with special focus groups (seniors, athletics, open space advocates, business groups, youth groups other City departments, etc. - to be decided). This trip also includes meetings to come to consensus on the survey questions, and identify mu strengths, weaknesses, opportunities and key issues. am o An in-depth Inventory and Site Analysis Trip to become familiar with all key parks and facilities (may be combined during the Information Gathering trip above). o One trip to present the draft "Findings Compilation' document, which presents a summary of all information gathered thus far, including survey results, the complete inventory of facilities, programs and services, and results of the demographics and trends analysis. This trip 41 typically includes meetings with the Master Plan project team, the Amok EL Commission and often a public meeting with the City Council. The goal of these meetings is to come to consensus on the accuracy of the Findings, to get approval of the results so far, and identify any additional that should be considered for analysis and drafting of recommendations. o The Presentation of the Draft Plan Trip, which typically includes meetings and presentation of all draft analysis, recommendations, Action Plan strategies to the Project Team, the Community Services Commission, staff and the public at a City Council meeting. 0 o Presentations for Approvals - Typically this process includes one trip for meetings and to present the Final Parks and Recreation Master Plan to staff, the Commission and the public in a City Council meeting. • Act as professional facilitators to provide well -organized and directed activities, techniques, and formats that will ensure that a positive, open, and proactive public participation process is achieved. • Provide written records and summaries of the results of all public process and communications strategies. • Help to build consensus and agreement on the plan, and if consensus is not possible, provide information for informed decision making by your Commission and City Council. • Provide methods to hear from as many people as possible, including users and non -users of your services and facilities. • Invite public participation, education and feedback by providing sample press releases, website updates and including a toll -free telephone comment line. Note: GreenPlay completes many projects in communities that have a high percentage of non-English speaking residents and diverse ethnic communities and cultures. If desired, we can work with the City of La Quinta to ensure that these populations can be engaged, heard, and involved in the process. GreenPlay can provide translators at an additional cost, or rely upon City to help with this work, if desired 3. Statistically -Valid Survey We believe that a statistically -valid survey is crucial in getting reliable information from the residents of your community to establish a baseline for setting realistic and achievable goals in the Master Plan. We believe it is the only method that gives us 13� statistically valid information, not only from the users, but from your non -users who are also taxpayers and voters. GreenPlay typically works with Leisure Vision, a firm that specializes in creating, performing, and analyzing these types of surveys. Leisure Vision is the top survey research firm in the United States for parks, recreation, open space and other types of planning research, and they have been doing this specific type of analysis for many years, having completed more than 300 such surveys to date. GreenPlay will work with Leisure Vision to administer a statistically -valid random sampling Needs Assessment Survey of a minimum of households to be determined that will be based on the estimated population of the community. The survey will be administered by mail with telephone follow up if needed to obtain desired valid results. Leisure Vision specializes in conducting survey research that assists clients in prioritizing the unmet need for outdoor and indoor facilities, developing level of performance standards, voter referendums, and other strategic issues to assist "decision makers in making better decisions." Questions on the survey will be developed in partnership with GreenPlay project staff and the City's Project Manager. The survey instrument will be administered on a timeline within the project where the information can best be used to help break down barriers and build consensus. Overall results for the entire survey will have a very high level of confidence with a very small margin of error of overall. Leisure Vision will guarantee the completion of at least 400 surveys for the entire City. Should we complete more, those will be processed at no cost to the City. How Residents Find Out About Recreation Programs Department Brochures Friends/Co-Workers Newsletters/Flyers National Benchmarking Vision has an unparalleled Newspapers Visiting OfficeLeisure utility Bill Inserts database of more than 50,000 survey TV/Cable responses from community services Web Site and recreation and parks needs 0% 10% 20% 30% 40% 50% ®NationalBenchmarks assessment surveys from communities Source ETC/Leisure Vision Survey (January 2003) across the country. Benchmarking National Averages�have been developed for numerous strategically important recreation planning and management issues including: customer satisfaction and usage of recreation programs; methods for receiving marketing information regarding recreation programs; reasons that prevent members of households from using recreation programs and facilities more often; priority recreation programs, outdoor and indoor recreation facilities to improve or develop; priority programming spaces to have in planned community centers and aquatic facilities; etc. This information can be provided as compared to survey findings from the City of La Quinta to aid in the planning process and consensus development. 1,93 Mr` Importance -Satisfaction Matrix and Ratings Leisure Vision will develop an Importance -Satisfaction Matrix to display the perceived importance of core services against the perceived quality of service delivery. The I-S (Importance -Satisfaction) Matrix allows GreenPlay and City officials to further analyze the survey data to meet priorities, identify areas of concern and where the City is exceeding community expectations, and those areas that are lower in priority. The Importance -Satisfaction Rating is a strong tool that is used to help public officials to set organizational priorities. More than 70 agencies currently use Leisure Visions I-S Rating to set priorities. Geocoding of Survey Leisure Vision has capabilities to Geocode surveys. Geocoding allows addresses of returned surveys to be coded to allow for surveys to be identified and imported by the consultant team and the City into a geographic information system. Geocoding provides the community a visual picture of survey responses for presentations as well as strategic analysis and decision making. For example Geocoding can show where gaps exist in satisfaction levels for various recreation programs, indoor and outdoor recreation facilities, marketing, etc. Geocoding is a valid consideration for the City to obtain information specific to its organization and service area. 4. Demographic and Trends Analysis Dissatisfaction with the Number of City Playgrounds isY I U_11r I V_' I I We will compile all information available from previous planning efforts including the City's past and current planning efforts, the U.S. Census Bureau, ESRI sources, and other national and local sources. We rely heavily on our state -of -the art technology and use approved methods to evaluate spatial information and qualitative information, and portray the demographic and related results in ways that are easy to understand, but highly representative of the actual and projected trends, growth, and levels of service. We will use improved analysis methods to examine trends, markets and alternative providers and how they can be used to forecast future needs. 5. Benchmarking/Comparison of Parks and Recreation Resources We will compile relevant benchmarking and comparison data to compare the parks and recreation resources for the City of La Quinta with similar municipal departments as determined through discussion with the City Administrative Benchmarking - We will contact selected agencies and gather similar administrative data in regards to parks, facilities, open space, recreation programs and services, revenue to expense, cost recovery, usage and staffing levels. Survey Respondent Benchmarking - As indicated above, Leisure Vision has completed many similar surveys around the U.S. We will compare the survey responses for La Quinta to those of other select communities. B. Inventory and Assessment of Existing Conditions, Services and Holdings 1. Parks, Open Space, and Recreation Facilities We will compile a comprehensive inventory and assessment of each Park, Open Space, and Recreation Facility to determine current conditions, use patterns, environmental issues and economic impacts. The assessment will include a comparative analysis to communities of similar size and density using regionally and nationally accepted standards. The inventory will also include an analysis of best possible providers of community and recreation services, and recommendations for minimizing duplication and/or enhancing possibilities for collaborative partnerships where appropriate. The inventory will be compiled and analyzed to provide complete information. We can work with all different types of information formats, and will produce the final deliverables in both shapefile and textual formats that are dynamic and easily used in the future. The textual assessment will include a comparative analysis to communities using nationally accepted standards and GRASPTM technology (see below). Specific park types will be clearly defined. All mapping of facilities and open spaces will be incorporated into our dynamic digital database that becomes property of the City upon completion of the project. Level of Service Analysis - GRASPTM Methodology (Geo-Referenced Amenities Standards Program) - A Somewhat Different and Improved Approach Our team is very familiar with the traditional and historical practices for calculating Level of Service (LOS). Traditional LOS, often called the NRPA (National Recreation and Parks Association) standards method, is typically based on providing X number of acres or x number of facilities per 1,000 population (or "capacity analysis"). This methodology was developed in the 1970's and 80's, and the methodology is not accurate for the majority of public agency usage. Even most NRPA officials are now calling this standards methodology "obsolete". In order to create a way to standardize that is accurate, implementable, can be benchmarked, and is unique to your community, we have adapted these practices to a slightly different approach using a "composite values analysis". The composite values analysis methodology GreenPlay uses is proprietary and is called the Geo-Referenced Amenities Standards Program (GRASPTM). This methodology builds on the traditional capacity analysis, but can track not only the quantity (or capacity), but quality of components of an entire parks, recreation, and/or open space system. We are now Z) It using this methodology nationwide in all of our planning projects, teaching it to technical and planning firms around the US, and presenting it to agencies through local, IMMIL state, and national association conferences and seminars. We also presented this am ­ methodology at the national American Society of Landscape Architects (ASLA) conference in October, 2004, and the National Recreation and Park Association (NRPA) Congress in 2005. Asa general summary, the following gives some specific outcomes of our GRASPTM approach. • While we still use it for comparisons, we are moving away from capacity analysis that relies on the broad and often ambiguous categorization of facilities per thousand and have developed a system that looks at individual components of service, such as ballfields, picric shelters, trailheads, parking, wetlands, playgrounds, location -based programs, recreational amenities, special event venues, etc., and then measures the service that each component provides to the Ao community. This would have been impossibly tedious before, but now is easy with the technology available to us. • We are using GIS to provide a better way of analyzing how any specific location, am home or business is being served by amenities. • We are bringing a qualitative component into the measurement of service. Lm Traditional capacity methods of LOS analysis are lacking in this respect. a.901�• We can evaluate the components and easily graphically display them for m decision makers, quickly identifying gaps in service on a neighborhood, community, regional and/or community -wide basis. This also allows us to combine a population density factor into the traditional LOS equations. • This new methodology allows us to examine Levels of Service in a new and specific way. Your GRASPTM based LOS will not just be based on standards outlined for non -comparable cities in the 1980's, but will be specifically pertinent for your community. 2. Public Findings Meeting GreenPlay will host a meeting to present the results of all information gathering including survey results. C. Trails Plan The City of LaQuinta, CA has a particular interest in creating a specific Trails Plan for the existing City as well as the future Sphere of Influence area. In addition to the trails inventory and recommendations for future trails and connections that will be provided in the Parks and Recreation Master Plan for the City of La Quinta, this optional effort would recommend specific trails Goals, Policies and Programs for inclusion in the Parks and Recreation Element of the City's General Plan to address Trail Development Standards, Trail Dedication and Impact Fee Requirements and provide for an Urban Trail system connected to the larger regional area. 1_16 1. Trail Development Standards The consultants will develop criteria for trail level of service addressing proximity to users, access, frequency of trail occurrence, with a goal of a networked system allowing for continuity and looping, rather than relying primarily on a length of trail per 1000 population ratio as a level of service standard. Connections to parks, open space, recreation facilities, and other civic facilities will also be a factor in determining level of service. We will utilize GIS technology to generate a weighted -values map that identifies lands likely to be best suited for trails, and to assign a score or value (representing criteria listed above) to any given parcel within the study area. The use of GIS technology allows us to perform this analysis relatively easily. We will work with you to assign a target "score" or value for the level of service in any given area. We will map destinations, corridors, and other components, then propose a network of connections that achieves this score. Signage prototypes and criteria for placement of signage will be developed that create an identity for the trail system, address interpretation, promote trail safety, help people find their way around the network, and provide emergency contacts and rules information. Construction standards will be defined for each type of trail recommended, i.e., primary trail, secondary trail, and primitive trails. This will include both soft and hard trail surfaces. 2. Trail Dedication and Impact Fee Requirements GreenPlay will explore and propose a process for identifying desirable trail corridors based on values and criteria supported by the La Quinta community. As a result, a land dedication requirement, and possible impact fee, will be proposed to support this level of service identifying developer requirements, addressing such things as land dedication, easements/rights-of-way, public access, crossings/underpasses, landscaping, and maintenance and/or maintenance access, among other possibilities. 3. Urban Trail Identification The primary focus of the trails plan will be on a recreational trail system, although this plan will facilitate alternative transportation as well. Alternative transportation is understood to mean recreational and bike commuter trails (and not public transit such as bus system). Our plan will be coordinated with the Transportation Master Plan. The recommendation will be based on the proposed trail level of service standards. Connections to parks, schools, and other destinations will be considered when identifying trail routes, as well as regional connections. y Ti D. Analysis and Recommendations L 1. Articulation of Vision, Goals and Objectives As a result of the findings, GreenPlay will work with staff to formulate a vision statement for the parks, recreation and open space effort. 2. Identification of Development Improvements, Land Acquisition and Standards It is important to evaluate opportunities for potential development as they relate to changes in demographics and subsequent recreational needs of the community. We understand that La Quinta experienced an earlier residential boom and there is now a flurry of commercial growth and infrastructure improvements. There needs to be a AV AM& ff AM focus on meeting the needs of year round residents, second homeowners and visitors to the area. We will identify the opportunities for the recommended use of currently developed and any undeveloped City properties. Recommendations will also be developed for the acquisition and renovations or re -purposing of properties that might Ul satisfy the recommendations developed for the Master Plan. Potential partnerships will also be identified to develop key relationships for future land and facility development and improvements to the overall benefit of the La Quinta community. AINL 3. Analysis and Recommendation for Development Impact Fee • Review of current ordinance regarding Park Fees, Park Land Dedication, and Payment of Cash in Lieu to meet goals for the provision of neighborhood and community parks and trails according to the Parks and Recreation Master Plan. • Reference Master Plan level -of -service standards and clarify definition of terms as necessary for the project, including "basic" park service • Determine park development cost figures for basic park service in order to calculate cash -in -lieu of dedication using City provided assumptions for land cost and utilities • Consider trails and open space element to be included in the park fees • Clarify definition of terms as necessary for the project, including "basic" park service • Consider design element of park construction to be included in fee, and time of design to occur. • Update numbers used in the formula to calculate Cash in Lieu, including City provided appropriate assumption for land cost, population, dwelling units, residents per dwelling unit, park level -of service standard (from Master Plan) and number of park sites to be developed ■ Determine and update the anticipated parcel size (from Master Plan) • Determine park development cost figures, including what is to be included in the fee and up-to-date cost estimations. • Recommend process for annual evaluation of costs and park fee i , ) s 4. Ranking and Prioritizing Demand and Opportunities GreenPlay has experience in designing and implementing decision -making and prioritization models. We incorporate the inventories, GRASPTM LOS methodology and needs assessment findings into mapping and tabular information that become management tools. The methodologies provide easily understood information that helps guide staff and, the City Council in decision making from this point forward. In addition, the decided upon parameters become easily explainable to the public, providing the justification and presentations as needed for managing the lands and services. E. Financial Resources Analysis We will conduct an analysis of the existing budget, resources, capital improvement plans, cost recovery, and traditional and alternative funding. 1. Resource Allocation and Cost Recovery - Important Threshold Factors GreenPlay has established and improved the "Pyramid" methodologies for helping agencies create an overall philosophy and methodology for resource allocation and evaluating cost recover We are currently training ^e 8... fit N MOSTLY INDIVIDUAL`` aon.rt ' 'INDIVIDUAL ICOMMUNIT Benefit agencies nationwide and at conferences in°�"""��Dlv�°�A' a g ®� Benefit � the implementation and use of this fairly- �� COMMUNITY straightforward but innovative Ky� Benefit methodology. This method is invaluable001,00 � Ztltlt Caap,snPiay, LlC for making tough resource allocation decisions, and creating cost recovery strategies. These strategies need to be equitable, defensible, implementable at all levels, and should be based on the VALUE of the services to the community, not just a comparative evaluation of "What has been done before" or "what others are doing." 2. Alternative Funding lPo Alternative Funding typically includes grants, donor programs and/or partnerships. We will evaluate and identify potential sources of traditional and alternative funding, including identification of grant opportunities and other resources that may eventually support the implementation of the objectives identified in the Plan. 139 3. Summary of Financial Analysis mid L.. Specifically for this project, we will include financial analysis and recommendations related to: 00 • Cost projections and analysis associated with cost recovery for operations, staffing, and maintenance. • Costs associated with maintaining the current Level of Service (LOS), and the costs associated with providing the recommended LOS for the next 5,10 and 20 years. CL • Specific identification of the total amount of capital funds projected to be generated under the LOS scenarios. • Traditional and alternative funding sources that can help augment the funding available to meet future needs as outlined in the plan. now F. Master Plan Recommendations, Implementation and Action Plan Members of our GreenPlay Team have a firm and deep understanding relative to the present and future planning, economic, and political issues facing parks and recreation departments. We provide longstanding expertise in the analysis of demographics, trends, operations, programming, and maintenance issues related to the provision L. parks anof that d recreation, and the public presentation of those issuesArm . We understand this Master Plan is intended as a living document that can change as conditions in the La Quinta area change. The Recommendations and Action Plan for the City of La Quinta will: • Collect, analyze, and digitally synthesize demographic information. • Collect and analyze information on participation, needs and desires, operations, programming and land use trends, and Level of Service recommendations.ends. • Identify any areas of service shortfalls and projected impact of futu • Provide usable and workable definitions, standards and recommendations for designated parks and open space. • Develop recommendations for operations, staffing, programming and funding needs. • Provide a clear acquisition and programming direction based on the standards and demand analysis. • Recommend policy changes to eliminate programming barriers and improve participation. • Address issues, strategies, priorities and budget analysis for the short term and long-term planning to improve future parks, open space, trails and recreation services. G. Final Plans and Presentations We realize that for any Master Plan to be considered successful, it must communicate well the ideas and concepts of the punicate Ian, and be useful and implementable. W GreenPlay pride ourselves on creating well -written, concise, and understandable documents that will get used. We will provide: Electronic versions of the Draft Master Plan to be used for distribution and review, plus one (1) reproducible and (1) bound hard copy. After final editing, we will provide three (3) bound copies of the Final Master Plan report in a well -formatted version. In addition, we will provide one (1) color reproducible copy of the Final Master Plan and the Executive Summary Report, as well as two (2) digital version disks of all materials in MS Word and/or .PDF versions so the plan can be updated periodically. All spatial information in a format readable by common GIS software (including the available free "ArcView" reader software) that will be useful for staff throughout the life of the plan and in the future. Final maps will be produced in replicable .PDF and color poster formats. All materials will be digitally integrated with GIS formats coordinated with the City of La Quinta formats and adaptable to print and website applications. Information gathered from both the conceptual planning and programming stages will be shared with the general public. We would recommend a general public meeting to present the Draft Plan, with a 30-day feedback time period. We will provide specific concepts and maps to share with them. This allows them to question and react to the plan. We will also present to the staff, Commission and Council and the present the Final Plan for adoption. At the end of each meeting, we provide summarized meeting notes, as well as revisions to the materials being presented. This process synthesizes all concerns of both the desires of the City and the community into a plan that truly reflects what they envision as successful. We are confident we can begin this project in July 2006, and have it completed within ten (10) months, although we understand it may be advisable to avoid the month of August for public input. We can have our team members available to complete the project as proposed. Final schedule and meeting dates can be determined during the Project Initiation phase. Final length of project could be somewhat shorter or longer if requested, and is primarily determined by the time needed to carry out the survey, the number of desired public meetings, presentations and the necessary time required for approvals. r) X = Trips for Team Members to have meetings and make presentations as needed. fL01 "trA '�� tY31. nrn.wn•'�' OF Tt 9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Authorization for Overnight Travel for One Member of the City Council to Attend the League of California Cities Revenue and Taxation Committee Meeting to be held Friday, June 23, 2006 in Sacramento, California RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: 15 STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for one member of the City Council to attend the League of California Cities Revenue and Taxation Committee Meeting to be held at the Sheraton Grand Hotel in Sacramento, California on June 23, 2006. FISCAL IMPLICATIONS: Expenditures for this conference are estimated as follows: Travel $ 245 Hotel $ 225 Meals $ 75 TOTAL $ 545 Funds for this conference attendance are available in the Legislative Program's Travel, Training and Meetings Account (# 101-1001-41 1 .51-01). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The League of California Cities Policy Committees meets four times each year. The third meeting of the Policy Committees in 2006 is scheduled for June 22 and 23, 2006 at the Sheraton Grand Hotel in Sacramento, California. The Revenue and Taxation Committee, on which Council Member Henderson sits, will be meeting June 23, 2006. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve authorization for overnight travel for one member of the 'City Council to attend the League of California Cities Revenue and Taxation Committee Meeting in Sacramento, California to be held June 23, 2006; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, V)044 LZ �Al� Wanda Wise -Latta, Executive Assistant Approved for submission by: l ' Thomas P. Genovese, City Manager Attachment: 1. League of California Cities Revenue and Taxation Policy Committee June 23, 2006 Agenda ATTACHMENT 1 REVENUE AND TAXATION POLICY COMMITTEE Friday , June 23, 2006 10:00 a.m. - 3 p.m. Sheraton Grand, 1230 J Street, Sacramento AGENDA I. Welcome and Introductions II. Public Comment III. State Budget Update [Attachment I] IV. Legislative Update [Attachment II] V. Telecommunications Update: State and Federal Legislation [Attachment lllJ VI. Streamline Sales Tax Project Update [Attachment IV] VI 1. Trends on Revenue and Taxation Issues: Current and Future Guest Speaker. Martin Helmke, Chief Consultant, Senate Revenue & Taxation Committee VII I. City I County Fiscal Relationship: Preparing for the Coming Discussion [Attachment V] IX. State Mandates: Moving Forward [Attachment VI] Panel: Paula Higashi, Executive Director, Commission on State Mandates Marianne O'Malley, Principal Fiscal and Policy Analyst, Legislative Analyst's Office Allan Burdick, Vice -President, Maximus, Inc. X. UUT Task Force Update I Federal Excise Tax U.S. Treasury Ruling [Attachment Vll] XI. Other Business XI 1. Next Meeting — (Tentative — Subject to cancellation) - Annual Conference, Wednesday, September 6, 2006, 1 p.m., Marriott Marina Hotel, San Diego. Brown Act Reminder.' The League of California Cities' Board of Directors has a policy of complying with the spirit of open meeting laws. Generally, off -agenda items may be taken up only if: 1) Two-thirds of the policy committee members find a need for immediate action exists and the need to take action came to the attention of the policy committee after the agenda was prepared (Note: If fewer than two-thirds of policy committee members are present, taking up an off -agenda item requires a unanimous vote); or 2) A majority of the policy committee finds an emergency (for example: work stoppage or disaster) exists. A majority of a city council may not, consistent with the Brown Act, discuss specific substantive issues among themselves at League meetings. Any such discussion is subject to the Brown Act and must occur in a meeting that complies with its requirements. NOTE: Policy committee members should be aware that lunch is usually served at these meetings. The state's Fair Political Practices Commission takes the position that the value of the lunch should be reported on city officials' statement of economic interests form. Because of the service you provide at these meetings, the League takes the position that the value of the lunch should be reported as income (in return for your service to the committee) as opposed to a gift (note that this is not income for state or federal income tax purposes just Political Reform Act reporting purposes). The League has been persistent, but unsuccessful, in attempting to change the FPPC's mind about this interpretation. As such, we feel we need to let you know about the issue so you can determine your course of action. If you would prefer not to have to report the value of the lunches as income, we will let you know the amount so you can reimburse the League. The lunches tend to run in the $25 to $35 range. To review a copy of the FPPC's most recent letter on this issue, please go to www. caciies. org/FPPCletter on the League's website. .f " .` J COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Adoption of a Resolution Accepting the Donation of a Pool Chiller from Glacier Pool Chillers for the Fritz Burns Pool RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a donation from Glacier Pool Chillers for the Fritz Burns Pool. FISCAL IMPLICATIONS: Glacier Pool Chillers would generously donate a pool chiller and the labor needed for installation of equipment at the Fritz Burns Pool. The City would pay the cost to operate the pool chiller during the summer months. The estimated cost for operation would be $1 5 per month. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: During the summer months, the water in the Fritz Burns small pool can become very warm, especially during the afternoon hours. Therefore, swimmers are deterred from using the small pool and participation numbers drastically decrease. A properly installed pool chiller would drop the pool temperature 6 — 8 degrees and allow the small pool to be more refreshing and comfortable for all participants. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a donation from Glacier Pool Chillers for the Fritz Burns Pool; or 'J C-0 2. Do not adopt a Resolution of the City Council accepting a donation from Glacier Pool Chillers for the Fritz Burns I Pool; or 3. Provide staff with alternative direction. 4Edie tfully submitted, 4a Hylt,mmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A DONATION FROM GLACIER POOL CHILLERS FOR FRITZ BURNS SMALL POOL WHEREAS, On June 20, 2006 Glacier Pool Chillers offered to donate a pool chiller to be used for the Fritz Burns Small Pool; and WHEREAS, The gifts were offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of a pool chiller from Glacier Pool Chillers for the Fritz Burns Small Pool. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this day of June 20, 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California Resolution No. 2006- Glacier Pool Chillers Adopted: June 20, 2006 Page 2_ ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Consideration of a Resolution Adopting the Investment Policy of the City of La Quinta for Fiscal Year 2006/2007 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the Investment Policy of the City of La Quinta for Fiscal Year 2006/2007. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: SB564 imposes certain reporting requirements on State and local agencies. Specifically, the bill requires, in part, that the treasurer of a local agency submit an annual statement of investment policy to the legislative body. As a result of this reporting requirement, in March of 2006 the Investment Advisory Board (IAB) began the process of updating the City's Investment Policy to conform to this legislative requirement. On June 14, 2006, the Investment Advisory Board met with the City Manager, City Attorney and City Treasurer to review the proposed Investment Policy. The IAB recommended the Fiscal Year 06/07 Investment Policy on a 4 ayes- 0 nays - 1 absent vote. Chairperson Deniel of the IAB plans to attend the City Council meeting and will be available to answer questions. There were no significant changes being proposed from the prior year Investment Policy, which is included as Attachment 1. The IAB has spent the last four months working on the City Investment Policy, and staff has submitted the IAB Investment Policy for City Council consideration. The general purpose of the City's Investment Policy is to provide the rules and standards the City must follow when investing the City of La Quinta's public funds. It is the City of La Quinta's policy to invest all public funds in a manner which will provide a diversified portfolio with maximum security while meeting daily cash flow demands and the highest investment return in conformity with all State and local statutes. This Policy applies to all cash and investments of the City of La Quinta, La Quinta Redevelopment Agency and the La Quinta Financing Authority, hereafter referred to as the "City." The primary objectives of the City's investment activity in order of priority shall be: Safety of principal is the primary objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or yield throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating assets between different types of investments within policy limitations. It is understood that all investments shall be made with judgment and care, under circumstances then prevailing, by persons with prudence, discretion, and intelligence acting as they would in the management of their own affairs, not for speculation, but for investment, as well as considering the probable safety of their capital and the probable income to be derived. As noted in the policy, authority to manage the City's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer is required to establish and implement a system of internal controls to maintain the safety of the portfolio. The internal control system will also ensure the timely preparation and accurate reporting of the portfolio financial information. As part of the annual audit of the City's financial statements, the independent auditor reviews the adequacy of those controls and advises the City if weaknesses are found. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the Investment Policy for Fiscal Year 2006/2007; or 2. Adopt a Resolution of the City Council approving the Investment Policy with changes for Fiscal Year 2006/2007; or 3. Do not adopt a Resolution of the City Council approving the Investment Policy for Fiscal Year 2006/2007; or 4. Provide staff with alternative direction. Respectfully submitted, J hn M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Proposed Investment Policy 0 RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING AND ADOPTING THE AMENDED INVESTMENT POLICY FOR FISCAL YEAR 2006/2007 WHEREAS, the general purpose of the Investment Policy is to provide the rules and standards users must follow in investing funds of the City of La Quinta; and WHEREAS, the primary objectives, in order of priority, of the City of La Quinta's investment activity shall be: Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or yield throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. WHEREAS, authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program, is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy; and WHEREAS, the Investment Policy will be adopted before the end of June of each year and amended as considered necessary; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta to adopt the 2006/2007 Fiscal Year Investment Policy (Exhibit A). PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this day of 2005 by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: KATHY JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 CITY OF LA QUINTA Investment Policy Table of Contents Section Topic Page Executive Summary 2 1 General Purpose 4 II Investment Policy 4 III Scope 4 IV Objectives 4 ► Safety ► Liquidity ► Yield ► Diversified Portfolio V Maximum Maturities 6 VI Prudence 6 VII Delegation of Authority 6 VIII Conflict of Interest 7 IX Authorized Financial Dealers and Institutions 7 ► Broker/Dealers ► Financial Institutions X Authorized Investments and Limitations 8 XI Investment Pools 12 XII Payment and Custody 12 XIII Interest Earning Distribution Policy 12 XIV Internal Controls and Independent Auditors 13 XV Benchmark 14 XVI Reporting Standards 14 XVII Financial Assets and Investment Activity Not Subject to this Policy 15 XVill Investment of Bond Proceeds 15 XIX Professional Portfolio Manager 16 XX Investment Advisory Board - City of La Quinta 16 XXI Investment Policy Adoption 16 Appendices: A. Summary of Authorized Investments and Limitations 18 B. Municipal Code Ordinance 2.70 - Investment Advisory Board 19 C. Municipal Code Ordinance 3.08 - Investment of Moneys and Funds 20 D. Segregation of Major Investment Responsibilities 22 E. Listing of Approved Financial Institutions 23 F. Broker/Dealer Questionnaire and Certification 24 G. Investment Pool Questionnaire 28 H. Request for Proposal for Portfolio Manager 32 I. Permissible Investment Chart 38 J. Glossary 39 1 City of La Quinta Investment Policy Executive Summary The general purpose of this Investment Policy is to provide the rules and standards users must follow in investing funds of the City of La Quinta. It is the policy of the City of La Quinta to invest all public funds in a manner which will provide a diversified portfolio with maximum security while meeting daily cash flow demands and the highest investment return in conformity to all state and local statutes. This Policy applies to all cash and investments of the City of La Quinta, La Quinta Redevelopment Agency and the La Quinta Financing Authority, hereafter referred in this document as the "City". The primary objectives, in order of priority, of the City of La Quinta's investment activity shall be: Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or yield throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating assets between different types of investments within policy limitations. Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer shall establish and implement a system of internal controls to maintain the safety of the portfolio. In addition, the internal control system will also insure the timely preparation and accurate reporting of the portfolio financial information. As part of the annual audit of the City of La Quinta's financial statements the independent auditor reviews the adequacy of those controls and comments if weaknesses are found. 2 The City Treasurer may use a professional investment manager engaged by the City to assist the City Treasurer in managing the investment program. Investment responsibilities carry added duties of insuring that investments are made without improper influence or the appearance to a reasonable person of questionable or improper influence. The City of La Quinta Investment Policy maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions selected by the Treasurer to provide investment services will be approved by the City Manager subject to City Council approval. The Treasurer will be permitted to invest only in City approved investments up to the maximum allowable percentages or dollar limitations and, where applicable, through the bid process requirements. Authorized investment vehicles and related maximum portfolio positions are listed in Appendix A - Summary of Authorized Investments and Limitations. At least two bids will be required of investments in the authorized investment vehicles. Collateralization will be required for Certificates of Deposits in excess of $100,000. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateralization policies must be supplied to the City and retained by the City Treasurer. The City of La Quinta Investment Policy shall require that each individual investment have a maximum maturity of two years unless specific approval is authorized by the City Council, except the projected annual dollar amount as detailed in Section V, may be invested in U.S. Treasury bills, notes and bonds maturing between 2 and 5 years. In addition, the City's investment in the State Local Agency Investment Fund (LAIF) is allowable as long as the average maturity does not exceed two years, unless specific approval is authorized by the City Council. The City's investment in Money Market Mutual funds is allowable as long as the average maturity does not exceed 60 days. The City of La Quinta Investment Policy will use the six-month U.S. Treasury Bill as a benchmark when measuring the performance of the investment portfolio. The Investment Policies shall be adopted by resolution of the La Quinta City Council on an annual basis. The Investment Policies will be adopted before the end of June of each year. This Executive Summary is an overall review of the City of La Quinta Investment Policies. Reading this summary does not constitute a complete review, which can only be accomplished by reviewing all the pages. 3 i P.O. Box 1504 LA QUINTA, CALIFORNIA 92247-1504 78-495 CALLE TAMPICO LA Q U I N IA, GALIFORNIA 92253 City of La Quinta Statement of Investment Policy July 1, 2006 through June 30, 2007 Adopted by the City Council on June 20, 2006 GENERAL PURPOSE (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 The general purpose of this document is to provide the rules and standards users must follow in administering the City of La Quinta cash investments. II INVESTMENT POLICY It is the policy of the City of La Quinta to invest public funds in a manner which will provide a diversified portfolio with safety of principal as the primary objective while meeting daily cash flow demands with the highest investment return. In addition, the Investment Policy will conform to all State and local statutes governing the investment of public funds. III SCOPE This Investment Policy applies to all cash and investments, except as further detailed in Section 'XVII of the City of La Quinta, City of La Quinta Redevelopment Agency and the City of La Quinta Financing Authority, hereafter referred in this document as the "City". These funds are reported in the City of La Quinta Comprehensive Annual financial Report (CAFR) and include: All funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Enterprise ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. IV OBJECTIVES The primary objective, in order of priority, of the City of La Quinta's investment activity shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the 4 6.019 preservation of capital in the overall portfolio in accordance with the permitted investments. The objective will be to mitigate credit risk and interest rate risk. A. Credit Risk Credit Risk - is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by: ► Limiting investments to the safest types of securities; ► Pre -qualifying the financial institutions, and broker/dealers, which the City of La Quinta will do business with; and ► Diversifying the investment portfolio so that potential losses on individual securities will be minimized. B. Interest Rate Risk Interest Rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by: ► Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and ► By investing operating funds primarily in shorter -term securities. 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore since all possible cash demands cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. Securities shall not be sold prior to maturity with the following exceptions: ► A declining credit quality security could be sold early to minimize loss of principal; ► Liquidity needs of the portfolio require that the security be sold. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of least importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed 5 `� 4. Diversified Portfolio Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating assets between different types of investments within policy limitations. V MAXIMUM MATURITIES It is the policy of the City of La Quinta to hold securities and other investments of cash in financial instruments until maturity, thus avoiding the risk that the market value on investments fluctuates with overall market interest rates. The hold until maturity policy shall not prevent the sale of a security to minimize loss of principal when the issuer or backer suffers declining credit worthiness. The hold until maturity policy requires that the City of La Quinta's investment portfolio is structured so that sufficient funds are available from maturing investments and other sources to meet anticipated cash needs. To meet anticipated cash needs, it is essential that the Treasurer have reasonably accurate, diligently prepared cash flow projections. Annually, the Treasurer shall project the amount of funds not expected to be disbursed within five years. For FY 2006/07, the amount of such funds was $8 million. Funds up to that amount may be invested in U.S. Treasury bills, notes and bonds maturing between 2 and 5 years. For all other funds, investments are limited to two years maximum maturity. VI PRUDENCE The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054. Section 16053 sets forth the terms of a prudent person which are as follows: Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence exercise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. V11 DELEGATION OF AUTHORITY Authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City Manager or Assistant City Manager shall 6 approve in writing all purchases and sales of investments prior to their execution by the City Treasurer. VIII CONFLICT OF INTEREST Investment responsibilities carry added duties of insuring that investments are made without improper influence or the appearance of improper influence. Therefore, the City Manager, Assistant City Manager, and the City Treasurer shall adhere to the State of California Code of Economic Interest and to the following: ► The City Manager, Assistant City Manager, and the City Treasurer shall not personally or through a close relative maintain any accounts, interest, or private dealings with any firm with which the City places investments, with the exception of regular savings, checking and money market accounts, or other similar transactions that are offered on a non-negotiable basis to the general public. Such accounts shall be disclosed annually to the City Clerk in conjunction with annual disclosure statements of economic interest. ► All persons authorized to place or approve investments shall report to the City Clerk kinship relations with principal employees of firms with which the City places investments. IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City of La Quinta Investment Policy maintains a listing of financial institutions which are approved for direct investment purposes. In addition a list will also be maintained of approved broker/dealers selected by credit worthiness, who maintain an office in the State of California. 1. Broker/Dealers who desire to become bidders for direct investment transactions must supply the City of La Quinta with the following: ► Current audited financial statements; ► Proof of National Association of Security Dealers Certification; ► Trading resolution; ► Proof of California registration; ► Resume of Financial broker; and ► Completion of the City of La Quinta Broker/Dealer questionnaire which contains a certification of having read the City of La Quinta Investment Policy. The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: ► National Association of Security Dealer's Public Disclosure Report File - 1- 800-289-9999 ► State of California Department of Corporations 1-916-445-3062 All Broker/Dealers selected by the City Treasurer to provide investment services will be approved by the City Manager subject to City Council approval. The City Attorney will perform a legal review of the trading resolution/investment contract submitted by each Broker/Dealer. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment: A. Insurance - Public Funds. shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC) B. Collateral - The amount of City of La Quinta deposits or investments not insured by the FDIC -shall be 110% collateralized by securities' or 150% mortgages' market values of that amount of invested funds plus unpaid interest earnings. C. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Annual Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateral ization in public monies. X AUTHORIZED INVESTMENTS AND LIMITATIONS The City Treasurer will be permitted to invest in the investments summarized in the Appendix A. K. STATE OF CALIFORNIA AND CITY OF LA QUINTA LIMITATIONS As provided in Sections 16429.1, 53601, 53601.1, and 53649 of the Government Code, the State of California limits the investment vehicles available to local agencies as summarized in the following paragraphs. Section 53601, as now amended, provides that unless Section 53601 specifies a limitation on an investment's maturity, no investments with maturities exceeding five years shall be made. The City of La Quinta Investment Policy has specified that no investment may exceed two years, except the projected annual dollar amount, as detailed in Section V, may be invested in U.S. Treasury bills, notes and bonds maturing between 2 and 5 years. 8 6,', State Treasurer's Local Agency Investment Fund (LAIF) - As authorized in Government Code Section 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $40 million per account in this investment program administered by the California State Treasurer. The City's investment in the State Local Agency Investment Fund (LAIF) is allowable as long as the average maturity of its investment portfolio does not exceed two years, unless specific approval is authorized by the City Council. The City of La Quinta has two accounts with LAIF. The City of La Quinta Investment Policy has a limitation of 25% of the portfolio. U.S. Government and Related Issues - As authorized in Government Code Sections 53601 (a) through (n) as they pertain to surplus funds, this category includes a wide variety of government securities which include the following: • Local government bonds or other indebtedness and State bonds or other indebtedness. The City of La Quinta Investment Policy does not allow investments in local and state indebtedness • U.S. Treasury bills, notes and bonds and Government National Mortgage Association (GNMA) securities directly issued and backed by the full faith and credit of the U.S. Government. The City of La Quinta Investment Policy limits investments in U.S. Treasury issues and GNMA to 100% of the portfolio. • U.S. Government instrumentalities and agencies commonly referred to as government sponsored enterprises (GSEs), issuing securities not backed as to principal and interests by the full faith and credit of the U.S. Government. Publicly owned GSEs include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC) and Student Loan Marketing Association (SLMA). Non -publicly owned GSEs include the Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB) and Federal Intermediate Credit Bank (FICB). The City of La Quinta Investment Policy allows investment only in securities of FNMA, FHLMC, FHLB and FFCB and has a limitation of $10 million face amount for each issuer. Bankers' Acceptances - As authorized in Government Code Section 53601 (f), 40% of the portfolio may be invested in Bankers' Acceptances, although no more than 30% of the portfolio may be invested in Bankers' Acceptances with any one commercial bank. Additionally, the maturity period cannot exceed 180 days. The City of La Quinta Investment Policy does not allow investment in Bankers' Acceptances. Commercial Paper - As authorized in Government Code Section 53601(g), 15% of the portfolio may be invested in commercial paper of the highest rating (A-1 or P-1) as rated by Moody's or Standard and Poor's, with maturities not to exceed 270 days. This percentage may be increased to 30% if the dollar weighted average maturity does not exceed 31 days. There are a number of other qualifications 9 regarding investments in commercial paper based on the financial strength of the corporation and the size of the investment. The City of La Quinta's Investment Policy follows The Government Code with the following additional limitations: (1) maximum maturity per issue of 90 days and (2) a maximum of $3 million per issuer. Negotiable Certificates of Deposit - As authorized in Government Code Section 53601(h), 30% of the portfolio may be invested in negotiable certificates of deposit issued by commercial banks and savings and loan associations. The City of La Quinta Investment Policy does not allow investment in Negotiable Certificates of Deposit. Repurchase and Reverse Repurchase Agreements - As authorized in Government Code Section 53601(i), these investment vehicles are agreements between the local agency and seller for the purchase of government securities to be resold at a specific date and for a specific amount. Repurchase agreements are generally used for short term investments varying from one day to two weeks. There is no legal limitation on the amount of the repurchase agreement. However, the maturity period cannot exceed one year. The market value of securities underlying a repurchase agreement shall be at least 102% of the funds invested and shall be valued at least quarterly. The City of La Quinta Investment Policy does not allow investment in Repurchase Agreements. The term "reverse repurchase agreement" means the sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase such securities on or before a specific date and for a specific amount. As provided in Government Code Section 53635, reverse repurchase agreements require the prior approval of the City Council. The City of La Quinta Investment Policy does not allow investment in Reverse Repurchase Agreements. Corporate Notes - As authorized in Government Code Section 53601 0), local agencies may invest in corporate notes for a maximum period of five years in an amount not to exceed 30% of the agency's portfolio. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City of La Quinta Investment Policy allows investment in corporate notes authorized by the Government Code with the following limitations: ► Maturities shall conform with Section V. ► Eligible notes shall be regularly quoted and traded in the marketplace. ► Eligible notes shall be rated "AX or "AAA" on the date of acquisition. ► Total investment shall not exceed 15% of the portfolio, and ► The maximum aggregate investment shall not exceed $3 million face amount for each issurer. Diversified Management Companies - As authorized in Government Code Section 53601(k), local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications 10 and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). The City of La Quinta Investment Policy only allows investments in mutual funds that are money market funds maintaining a par value of $1 per share that invests in direct issues of the U.S. Treasury and/or US Agency Securities with an average maturity of their portfolio not exceeding 90 days and the City limits such investments to 20% of the portfolio. Mortgage -Backed Securities - As authorized in Government code Section 53601(n), local agencies may invest in mortgage -backed securities such as mortgage pass - through securities and collateralized mortgage obligations for a maximum period of five years in an amount not to exceed 20% of the agency's portfolio. Securities eligible for investment shall have a "A" or higher rating. The City of La Quinta Investment Policy does not allow investment in Mortgage -Backed Securities. Financial Futures and Financial Option Contracts - As authorized in Government Code Section 53601.1, local agencies may invest in financial futures or option contracts in any of the above investment categories subject to the same overall portfolio limitations. The City of La Quinta Investment Policy does not allow investments in financial futures and financial option contracts. Certificates of Deposit - As authorized in Government Code Section 53649, Certificates of Deposit are fixed term investments which are required to be collateralized from 110% to 150% depending on the specific security pledged as collateral in accordance with Government Code Section 53652. There are no portfolio limits on the amount or maturity for this investment vehicle. Collateral ization will be required for Certificates of Deposits in excess of the FDIC insured amount. The type of collateral is limited to City authorized investments. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateralization policies must be supplied to the City and retained by the City Treasurer as follows: 1. Certificates of Deposits Insured by the FDIC. The City Treasurer may waive collateral ization of a deposit that is federally insured. 2. Certificates of Deposit in excess of FDIC Limits. The amount not federally insured shall be 110% collateralized securities or 150% mortgages market value of that amount of invested funds plus unpaid interest earnings. 11 The City of La Quinta Investment Policy limits the percentage of Certificates of Deposit to 60% of the portfolio. Sweep Accounts - As authorized by the City Council, a U.S. Treasury and/or U.S. Agency Securities Money Market Sweep Account with a $50,000 target balance may be maintained in conjunction with the checking account. Derivatives - The City of La Quinta Investment Policy does not allow investment in derivatives. XI INVESTMENT POOLS There are three (3) types of investment pools: 1) state -run pools, 2) pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee i.e. County Pool; and 3) pools that are operated for profit by third parties. The City of La Quinta Investment Policy has authorized investment with the State of California's Treasurers Office Local Agency Investment Fund commonly referred to as LAIF. LAIF was organized in 1977 through State Legislation Section 16429.1, 2 and 3. Each LAIF account is restricted to a maximum investable limit of $40 million. In addition, LAIF will provide quarterly market value information to the City of La Quinta. On an annual basis the City Treasurer will submit the Investment Pool Questionnaire to LAIF. Also, prior to opening any new Investment Pool account, which would require City Council approval, the City Treasurer will require the completion of the Investment Pool Questionnaire. XII PAYMENT AND CUSTODY The City shall engage qualified third party custodians to act in a fiduciary capacity to maintain appropriate evidence of the City's ownership of securities and other eligible investments. Such custodians shall disburse funds, received from the City for a purchase, to the broker, dealer or seller only after receiving evidence that the City has legal, record ownership of the securities. Even though ownership is evidenced in book -entry form rather than by actual certificates, this procedure is commonly accepted as the delivery versus payment (DVP) method for the transfer of securities. XIII INTEREST EARNING DISTRIBUTION POLICY Interest earnings are generated from pooled investments and specific investments. 1. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, La Quinta Redevelopment Agency and La Quinta Financing Authority and allocate interest earnings, in the following order, as follows: A. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. 12 B. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. C. Payment to each fund of an amount based on the average computerized daily cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR The City Treasurer shall establish a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; and ► Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: a. Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. b. Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. C. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. d. Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. e. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal 13 control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. Written confirmation or telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow-up. g. Development of a wire transfer agreement with the City's bank and third party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The System of Internal Controls developed by the City, shall be reviewed annually by the independent auditor in connection with the annual audit of the City of La Quinta's Financial Statements. The independent auditor's management letter comments pertaining to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The management letter comments pertaining to cash and investment activities and the City Treasurer's response shall be provided to the City's Investment Advisory Board for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Investment Advisory Board and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. XV BENCHMARK The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles commensurate with the investment risk constraints and the cash flow needs of the City. Return on investment is of least importance compared to safety and liquidity objectives. The City of La Quinta Investment Policy will use the six-month U.S. Treasury Bill as a benchmark when measuring the performance of the investment portfolio. XVI REPORTING STANDARDS SB564 section 3 requires a quarterly report to the Legislative Body of Investment activities. The City of La Quinta Investment Advisory Board has elected to report the investment activities to the City Council on a monthly basis through the Treasurers Report. AB 943 requires that the December 31St and June 30th Treasurers Reports be sent to the California Debt and Advisory Commission within sixty days of the end of the quarter. �� 14 The City Treasurer shall submit a monthly Treasurers Report to the City Council and the Investment Advisory Board that includes all cash and investments under the authority of the Treasurer. The Treasurers Report shall summarize cash and investment activity and changes in balances and include the following: ► A certification by City Treasurer. ► A listing of Purchases and sales/maturities of investments. IN. Cash and Investments categorized by authorized investments, except for LAIF which will be provided quarterly and show yield and maturity. ► Comparison of month end actual holdings to Investment Policy limitations. ► Current year and prior year monthly history of cash and investments for trend analysis. ► Balance Sheet. ► Distribution of cash and investment balances by fund. ► A comparison of actual and surplus funds. ► A year to date historical cash flow analysis and projection for the next six months. IN. A two-year list of historical interest rates. XVII FINANCIAL ASSETS AND INVESTMENT ACTIVITY NOT SUBJECT TO THIS POLICY The City's Investment Policy does not apply to the following: • Cash and Investments raised from Conduit Debt Financing; • Funds held in trust in the City's name in pension or other post -retirement benefit programs; • Cash and Investments held in lieu of retention by banks or other financial institutions for construction projects; • Short or long term loans made to other entities by the City or Agency; and Short term (Due to/from) or long term (Advances from/to) obligations made either between the City and its funds or between the City and Agency. XVIII INVESTMENT OF BOND PROCEEDS The City's Investment Policy shall govern bond proceeds and bond reserve fund investments. California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions which shall be structured in accordance with the City's Investment Policy. Arbitrage Requirement The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. This arbitrage calculations may be 15 230 contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. XIX PROFESSIONAL PORTFOLIO MANAGER With the Approval of the City Council, the City may engage a professional investment portfolio manager(s to assist the City Treasurer administer the delegated authority to manage and invest the City's Funds. The investment portfolio managers will be approved by City Council based upon a request for proposal process as outlined in Appendix H. Before engagement by the City, except as may be specifically waived or revised, the professional manager or advisor shall commit to adhere to the provisions of the City of La Quinta Investment Policy. Such managers may be granted the discretion to purchase and sell investment securities in accordance with this Investment Policy as outlined in Appendix I. Such managers shall have: (1) an established professional reputation for asset or investment management; (2) knowledge and working familiarity with State and Federal laws governing and restricting the investment of public funds; (3) substantial experience providing investment management services to local public agencies whose investment policies and portfolio size are similar to those of the City; and (4) professional liability (errors and omissions) insurance and fidelity bonding in such amounts as are required by the City. Such managers shall be registered under the Investment Advisers Act of 1940. XX INVESTMENT ADVISORY BOARD - CITY OF LA QUINTA The Investment Advisory Board (IAB) consists of five members of the community that have been appointed by and report to the City Council. The IAB usually meets on a monthly basis, but at least quarterly to (1) review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. The appendices include City of La Quinta Ordinance 2.70 entitled Investment Advisory Board Provisions. XXI INVESTMENT POLICY ADOPTION On an annual basis, the Investment policies will be initially reviewed by the Investment Advisory Board and the City Treasurer. The Investment Advisory Board will forward the Investment policies, with any revisions, to the City Manager and City Attorney for their review and comment. A joint meeting will be held with the Investment Advisory Board, City 16 Manager, City Attorney, and City Treasurer to review the Investment policies and comments, prior to submission to the City Council for their consideration. The Investment Policies shall be adopted by resolution of the City of La Quinta City Council on an annual basis. The Investment Policies will be adopted before the end of June of each year. AB 943 requires that the Investment Policies be sent to the California Debt and Investment Advisory Commission within sixty days of a change to the Investment Policy. �Jw 17 Appendix A N o E o ° 0 tl S n o m m ° Boa etl J CI .Jn c v7i c p_ o a .- 0 9 c m _ P W D A U Uw OLL m D° N N 12 C V C N m p N C m y� d W m E L' N eiL°LC • Xco E 7 W t0 w tl N m N tl LO tl tl m m tl tl tl T T T T T T N N N N N N V O tl T O N N W Cl) N cD O m 0 II m = m 7 N > p y CL t N N c °' •w E W E 1° a a`�p n LL a41p> E J E S Nm tl 0 o E 0 o N 0� _ m c °� = 0 O 7 W W N O C O m O 0 0 V m « O O 69 cM 44 ¢ E o tl m 0 0 o o 0 o o o c o o c a 0 E N J E li 0 o o o 0 o ° o c p O o o ro a o a e O a c a 0 O a.o o O - g O a ClO O cl) N O O O O r O O O o c) V) O_ O o N Q o ^ m j O_ O °_ O O O O cc:,) y L O O O O O_ _ N O O C o o O_ N O O C c O w CE a a a agpop oo oo a.v) 3 d n.N j Z Om , O CO $ t0 u O O e c 0 0 0 0 0 0 0 0 O — a C O m 7 c7 N u l 0 N e C O m N f0 N C V N m 7 >J > W tl N CL c W m (n cc o 8 O� o p cm C vi C W { o W o aII tl U E tl !Ao E ° x L coin W N U N E tl m o r c c >c' tl c i ° m C N c oQ U m j N m Z N O E m m tl L � � am = E _ U- ' C N N N tl WC N di�c'�°N > rm C Z C O W F m tl «F- C m w d v E m m II c C E°doOO c DTy � tl tl LL' c tl v1 m V C m V J Vyi ~W m �' tl �.1 Q •U °d m 0 LL 2 tl m m U U LL g m p m T J c O C N c LL 0 V 01 0 E c 0 j = z m 0 o O C c C N 'C 2 m cc o a= L LL a C u o c tl Q 0 tl C O m II m N O J J c%zctlUtl n. W E tl c j« 7 0 Eo;A E tl m m m p m= m 4E' ESE E 0 tl E yo., 0 ¢ o N > (Q ed 0 m m o W m 00EZ2U2 E m .Lc tl mam c z y c oc m > W E a L° U a ¢ Er L N O O m m N (n o? O Vm m Vtl O (iJ OC9 LLLLLLLL m C p c •° p m > U U U � E 0_ � N LCL Cl) im CO 5 II N N tl E N m C O T C 0 m tl w � � Y/ N M J C c n - E m m m c � m p o .d E O > tl tl atl�c tl c0 N N O E c o o E N C tl c E C C C tl 0 Q N N mNm�Eo'-tl 1p N U N E II N 7 m tl tl C E rnC�Yj 2 oU cto E > N" m c m O tl tl Vl � tl m m o L o E a m LL c m tl> W � m 7 Y o tl tl m tl> W Q c J m tl tl m tl 7 P' �--wmz0_rn¢�o ] m C N m m O ] 0 O H _ E N c w () m 5 o U E E 07 v U d m m N c o ° -r 16 aU N N v E m ,6 > u E C O m - U« ¢ c o o U E �o tl v 7 o U E m1° Y II mo �Ump Ep�pp O mm> C m C C m l00 D L M .t0 co U O m O V N N D X�] W m> O a N N c ?U� �++ p tlyy O U C d 'o Q m tl cE oa TL E m c W a n ¢ N 0 o om n ._ mm m N na c 08 10o E �_ tl V C c y ? U m E m tl N c N o tl C $ N tl c�S O U V O U m m E 7 a N v C J o U m u t0 '.°�- V d C tl ',cam V G J cL C C C f/1 O p 7 m U V m O H 10 7 m o C` Y d e O V 2 m j C m U E '�" V OC $CC D S C ZL 7 C m c & a t m m tlm J cr cc c W C 3 C T m V m tl` « O"' N C O m J N C N O N LL„ N� «s s Ew �m $a Ev° mQ m C m C Q N« V 3 N C J N� U N a `tl'� a yV m C ao W v E c m A w'c Z c N 7 c c`4 ptl y Q m C c tl c y w N D W Eo Q c D LL E g m m m« m" « m c w '•°I EiL V E N .0 7 m N E tl vNo b C rnJ 2 V H LL O „ o> C J ) E U o y 0 P n n E ..y.. E E W c01 y tl p c m v n Q g yi q y ZS D �II 2 -o Q1 O m W E �� D N W« O a t O- �00 E D 2 m cm �= 7 m p mw €d tl tl in Uoa Vo L c r- d a o U e L r- E ¢ ¢' L t o m o- L ao t f z N o o LL N c o LL Appendix B Chapter 2.70 INVESTMENT ADVISORY BOARD PROVISIONS Sections: 2.70.010 General Rules Regarding Appointment. 2.70.020 Board meetings. 2.70.030 Board functions. 2.70.010 General rules regarding appointment A. Except as set out below, see Chapter 2.06 for General Provisions. B. The Investment Advisory Board (the"board") is a standing board composed of five (5) members from the public that are appointed by city council. La Quinta residency is required except for Board Members currently serving on the Board as of June 30, 2003. C. Background in the investment field and/or related experience is preferred. Background information will be required and potential candidates must agree to a background check and verification. D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. Such matters may include, but are not limited to, changes in employment, changes in residence, or changes in clients. 2.70.020 Board meetings. The Board usually will meet monthly, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board Members and meetings may be called for on an as needed basis. 2.70.030 Board functions. 1. The principal functions of the Board are: (1) review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. 2. The Board will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. W1 Appendix C Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS Sections: 3.08.010 Investment of city moneys and deposit of securities. 3.08.020 Authorized investments. 3.08.030 Sales of securities. 3.08.040 City bonds. 3.08.050 Reports. 3.08.060 Deposits of securities. 3.08.070 Trust fund administration. 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by, Sections 53607 and 53608 of the Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under any provision of state law relating to the investing of general city funds, including but not limited to Sections 53601 and 53635 of the Government Code, as said sections now read or may hereafter be amended, from moneys in his custody which are not required for the immediate necessities of the city and as he may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part), 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord.2 § I (part), 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be canceled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 3.08.050 Reports. The city treasurer shall make a monthly report to the city council of all investments made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1982) 0r 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the terms of any state law, including but not limited to Section 53608 of the Government Code as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 2 § 1 (part), 1982 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 26524 of the Government code and any other applicable provisions of law. (Ord. 2 § 1 (part), 1982) 21 Appendix D SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Responsibilities Develop formal Investment Policy City Treasurer Recommend modifications to Investment Policy Investment Advisory Board Review formal Investment Policy and recommend City Manager and City Council action City Attorney Adopt formal Investment Policy City Council Review Financial Institutions & Select Investments City Treasurer Approve investments City Manager or Assistant City Manager Execute investment transactions City Manager or Treasurer Confirm wires, if applicable Accounting Manager or Financial Services Assistant Record investment transactions in City's Accounting Manager or accounting records Financial Services Assistant Investment verification - match broker confirmation City Treasurer and Financial to City investment records Services Assistant Reconcile investment records - to accounting records and bank statements Financial Services Assistant Reconcile investment records - to Treasurers Report of investments Accounting Manager Security of investments at City Vault Security of investments Outside City Third Party Custodian Review internal control procedures External Auditor 22 2 3- Appendix E LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services - Wells Fargo Bank, Government Services, Los Angeles, California 2. Custodian Services - Bank of New York, Los Angeles, California 3. Deferred Compensation - International City/County Management Association Retirement Corporation 4. Broker/Dealer Services - Merrill Lynch, Los Angeles, . CA Morgan Stanley, Los Angeles, CA CitiGroup, San Francisco, CA 5. Government Pool - State of California Local Agency Investment Fund City of La Quinta Account La Quinta Redevelopment Agency 6. Bond Trustees - 1991 City Hall Revenue Bonds - US Bank 1991 RDA Project Area 1 - US Bank 1992 RDA Project Area 2 - US Bank 1994 RDA Project Area 1 - US Bank 1998 RDA Project Area 1&2 — US Bank 2001 RDA Project Area 1 — US Bank 2002 RDA Project Area 1 — US Bank 2003 RDA Project Area 1 — US Bank Assessment Districts — US Bank No Changes to this listing may be made without City Council approval 23 Appendix F BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: (� 5. Manager/Partner-in-charge (attach resume): Name: Title: Telephone: 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: 7. Which of the above personnel have read the City's Investment Policy? 8. Which instruments are offered regularly by your local office? (Must equal 100%) • U.S. Treasuries • BA's • Commercial Paper C D's • Mutual Funds • Agencies (specify): Repos Reverse Repos % CMO's % Derivatives % Stocks/Equities % Other (specify): 9. References -- Please identify your most directly comparable public sector clients in our geographical area. 24 Entity Contact Telephone Client Since Entity Contact Telephone Client Since 10. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 11. Has your firm or your local office ever been subject to a regulatory or state/ federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain. 12. Has a client ever claimed in writing that you were responsible for an investment loss? Yes No If yes, please provide action taken Has a client ever claimed in writing that your firm was responsible for an investment loss? Yes No If yes, please provide action taken Do you have any current or pending complaints that are unreported to the NASD? Yes No If yes, please provide action taken Does your firm have any current, or pending complaints that are unreported to the NASD? Yes No If yes, please provide action taken 25 13. Explain your clearing and safekeeping procedures, custody and delivery process. 14. Who audits these fiduciary responsibilities? Latest Audit Report Date How many and what percentage of your transactions failed. Last month? % $ Last year? % $ 15. Describe the method your firm would use to establish capital trading limits for the City of La Quinta. 16. Is your firm a member in the S.I.P.C. insurance program. Yes If yes, explain primary and excess coverage and carriers. 17. What portfolio information, if any, do you require from your clients? m 18. What reports and transaction confirmations or any other research publications will the Cityreceive? 19. Does your firm offer investment training to your clients? Yes No 20. Does your firm have professional liability insurance. Yes No_ If yes, please provide the insurance carrier, limits and expiration date. 21. Please list your NASD Registration Number, 22 23. Do you have any relatives who work at the City of La Quinta? Yes No If yes, Name and Department Do you maintain an office in California. Yes No 24. Do you maintain an office in La Quinta or Riverside County? Yes No 25. Please enclose the following: ❑ Latest audited financial statements. ❑ Samples of reports, transaction confirmations and any other research/publications the City will receive. ❑ Samples of research reports and/or publications that your firm regularly provides to clients. ❑ Complete schedule of fees and charges,for various transactions. 'CERTIFICATION' I hereby certify that I have personally read the Statement of Investment Policy of the City of La Quinta, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of La Quinta. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable risks associated with financial transactions conducted with our firm. By signing this document the City of La Quinta is authorized to conduct any and all background checks. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Broker Representative Date Title Sales Manager and/or Managing Partner* Date Title 27 Appendix G INVESTMENT POOL QUESTIONNAIRE Note: This Investment Pool Questionnaire was developed by the Government Finance Officers Association (GFOA). Prior to entering a pool, the following questions and issues should be considered. SECURITIES Government pools may invest in a broader range of securities than your entity invests in. It is important that you are aware of, and are comfortable with, the securities the pool buys. 1. Does the pool provide a written statement of Investment Policy and objectives? 2. Does the statement contain: a. A description of eligible investment instruments? b. The credit standards for investments? c. The allowable maturity range of investments? d. The maximum allowable dollar weighted average portfolio maturity? e. The limits of portfolio concentration permitted for each type of security? f. The policy on reverse repurchase agreements, options, short sales and futures? 3. Are changes in the policies communicated to the pool participants? 4. Does the pool contain only the types of securities that are permitted by your Investment Policy? INTEREST Interest is not reported in a standard format, so it is important that you know how interest is quoted, calculated and distributed so that you can make comparisons with other investment alternatives. Interest Calculations 1. Does the pool disclose the following about yield calculations: a. The methodology used to calculate interest? (Simple maturity, yield to maturity, etc.) b. The frequency of interest payments? c. How interest is paid? (Credited to principal at the end of the month, each quarter; mailed?) d. How are gains/losses reported? Factored monthly or only when realized? REPORTING 1. Is the yield reported to participants of the pool monthly? (If not, how often?) 28 r) 2. Are expenses of the pool deducted before quoting the yield? 3. Is the yield generally in line with the market yields for securities in which you usually invest? 4. How often does the pool report, and does that report include the market value of securities? SECURITY The following questions are designed to help you safeguard your funds from loss of principal and loss of market value. 1. Does the pool disclose safekeeping practices? 2. Is the pool subject to audit by an independent auditor? 3. Is a copy of the audit report available to participants? 4. Who makes the portfolio decisions? 5. How does the manager monitor the credit risk of the securities in the pool? 6. Is the pool monitored by someone on the board of a separate neutral party external to the investment function to ensure compliance with written policies? 7. Does the pool have specific policies with regards to the various investment vehicles? a. What are the different investment alternatives? b. What are the policies for each type of investment? 8. Does the pool mark the portfolio to its market value? 9. Does the pool disclose the following about how portfolio securities are valued: a. The frequency with which the portfolio securities are valued? b. The method used to value the portfolio (cost, current value, or some other method)? OPERATIONS The answers to these questions will help you determine whether this pool meets your operational requirements: 1. Does the pool limit eligible participants? 291� 2. What entities are permitted to invest in the pool? 3. Does the pool allow multiple accounts and sub -accounts? 4. Is there a minimum or maximum account size? 5. Does the pool limit the number of transactions each month? What is the number of transactions permitted each month? 6. Is there a limit on transaction amounts for withdrawals and deposits? a. What is the minimum and maximum withdrawal amount permitted? b. What is the minimum and maximum deposit amount permitted? 7. How much notice is required for withdrawals/deposits? 8. What is the cutoff time for deposits and withdrawals? 9. Can withdrawals be denied? 10. Are the funds 100% withdrawable at anytime? 11. What are the procedures for making deposits and withdrawals? a. What is the paperwork required, if any? b. What is the wiring process? 12. Can an account remain open with a zero balance? 13. Are confirmations sent following each transaction? It is important for you and the agency's trustee (when applicable), to receive statements monthly so the pool's records of your activity and holding are reconciled by you and your trustee. 1. Are statements for each account sent to participants? a. What are the fees? b. How often are they passed? c. How are they paid? d. Are there additional fees for wiring funds (what is the fee)? 2. Are expenses deducted before quoting the yield? 30 'fi J QUESTIONS TO CONSIDER FOR BOND PROCEEDS It is important to know (1) whether the pool accepts bond proceeds and (2) whether the pool qualifies with the U.S. Department of the Treasury as an acceptable commingled fund for arbitrage purposes. 1. Does the pool accept bond proceeds subject to arbitrage rebate? 2. Does the pool provide accounting and investment records suitable for proceeds of bond issuance subject to arbitrage rebate? 3. Will the yield calculation reported by the pool be acceptable to the IRS or will it have to be recalculated? 4. Will the pool accept transaction instructions from a trustee? 5. Are you allowed to have separate accounts for each bond issue so that you do not commingle the interest earnings of funds subject to rebate with funds not subject to regulations? 31 Appendix H Request for Proposals Investment Advisory Services City of La Quinta, CA The City of La Quinta, CA is soliciting Requests for Proposals (RFP) from interested firms for the provision of a discretionary investment management services for City of La Quinta, CA. The portfolio to be managed of the invested assets is estimated to be $10 million and will be invested between 0 — 5 years. The investment of City of La Quinta, CA's funds is guided by the applicable State statutes and the City of La Quinta, CA's investment policy. A copy of the investment policy is attached for your information. Questions regarding this RFP should be directed to: Name: John M. Falconer Title: Finance Director/Treasurer City of: La Quinta, CA Address: 78-495 Calle Tampico City, State Zip Code: La Quinta, CA 92253 Phone Number: (760)777-7150 I. CRITERIA FOR EVALUATION AND SELECTION ■ Experience of the firm in providing services to public sector entities of similar size and with similar investment objectives ■ Professional experience and qualifications of the individuals assigned to the account ■ Portfolio management resources, investment philosophy and approach ■ Responsiveness to the RFP, communicating an understanding of the overall program and services required ■ Reporting capabilities ■ Fees II. SELECTION TIMETABLE A. [Month Day, Year] Proposals due by [Time] PST. B. [Month Day, Year] Proposals evaluated: to be determined C. [Month Day, Year] [City of La Quinta, CA] [Board/Council] approves selection and awards contract. 32 �'t III. FORMAT FOR PROPOSALS Please format your response to this RFP in the following manner: A. Organization 1. Describe your organization, date founded, ownership and other business affiliations. Provide number and location of affiliated offices. Specify the number of years your organization has provided investment management service. 2. Describe your firm's revenue sources (e.g., investment management, institutional research, etc.) and comment on your firm's financial condition. 3. Within the past three years, have there been any significant developments in your organization (e.g., changes in ownership, new business ventures)? Do you expect any changes in the near future? 4. Describe any U.S. Securities and Exchange Commission (SEC) censures or litigation involving your organization, any officer, or employee at any time in the last ten years. 5. Describe the firm's fiduciary liability and/or errors and omissions insurance coverage. Include dollar amount of coverage. B. Personnel 1. Identify the number of professionals employed by your firm by classification. 2. Provide an organization chart showing function, positions, and titles of all the professionals in your organization. 3. Provide biographical information on investment professionals that will be involved in the decision -making process for our portfolio, including number of years at your firm. Identify the person who will be the primary portfolio manager assigned to the account. 4. Describe your firm's compensation policies for investment professionals and address any incentive compensation programs. 33'� x C. Assets Under Management 1. Summarize your institutional investment management asset totals by category for your latest reporting period in the following table: Number of Operating Funds Number Other Restrictive Clients of Clients Funds Governmental $ $ Governmental Pension $ $ Non Governmental $ $ Pension Corporate $ $ High Net Worth Client $ $ Endowmental/Foundation $ $ 2. Provide the number of separate accounts whose portfolios consist of operating funds. 3. List in the following table the percentage by market value of aggregate assets under all governmental accounts under management for your latest reporting period: Type of Asset Percent by Market Value U.S. Treasury securities Federal Agency obligations Corporate securities rated AAA -AA Corporate securities rated A Corporate securities rated BBB or lower Other (specify ) 4. Describe the procedures that your firm has in place to address the potential or actual credit downgrade of an issuer and to disclose and advise a client of the situation. 34 0,19 5. Provide data on account/asset growth over the past five years. Indicate the number of government accounts gained and the number of government accounts lost. 6. List your five governmental largest clients. Identify those that are exclusively operating fund relationships and/or those that are other relationships (e.g., bond fund, retirement fund). 7. Provide a copy of the firm's Form ADV, Parts I and II (including all schedules). 8. Provide proof of State of California Registration, if your firm is not eligible for SEC registration. 9. Provide a sample contract for services. D. Philosophy/Approach Describe your firm's investment philosophy for public clients, including your firm's philosophy regarding average duration, maturity, investment types, credit quality, and yield. 2. Describe in detail your investment process, as you would apply it to City of La Quinta, CA's portfolio. 3. What are the primary strategies for adding value to portfolios? 4. Describe the process you would recommend for establishing the investment objectives and constraints for this account. 5. Describe in detail your process of credit risk management, including how you analyze credit quality, monitor credits on an ongoing basis, and report credit to governmental accounts. 6. Describe your firm's trading methodology. 7. Describe your firm's decision -making process in terms of structure, committees, membership, meeting frequency, responsibilities, integration of research ideas, and portfolio management. 8. Describe your research capabilities as they would pertain to governmental accounts. What types of analysis do you use? 9. Describe the firm's approach to managing relationships with the broker -dealer community. 35 tiJU E. Portfolio Management 1. Are portfolios managed by teams or by one individual? 2. What is the average number of accounts handled per manager? 3. Which professional staff member will be the primary client contact for City of La Quinta, CA? 4. How frequently are you willing to meet with us? 5. Describe procedures used to ensure that portfolios comply with client investment objectives, policies, and bond resolutions. F. Fees Charged 1. Please include a copy of your firm's fee schedule applicable to this RFP. 2. Identify any expenses that would not be covered through this fee structure and would be required in order to implement the firm's program. 3. Is there a minimum annual fee? G. Performance Reporting 1. Please report on all accounts under $100 million. 2. Please provide performance history for governmental accounts for the last five years. 3. Please provide risk measurements for governmental accounts for the last five years. 4. Indicate whether your returns are calculated and compiled in accordance with the Association for Investment Management and Research (AIMR/CFA Institute) standards. 5. Do your reports conform to the State of California reporting standards? Are you willing to customize your reports to meet our specifications? 6. How will you notify us of investment transactions? 7. Are confirmation of investment transactions sent directly by the broker/dealer to the client? 8. Do your reports include rating information on investments which is required by GASB 40? 36 H. References Provide a list of at least five (5) client references in California. References should be public agencies with portfolio size and investment objectives similar to City of La Quinta, CA. Include length of time managing the assets, contact name, and phone number. I. Insurance Requirements Exhibit A defines the insurance requirements that will need to be met prior to the [Board/Council]'s approval of any agreement for services. J. Submittal of proposals 1. Seven (7) copies of the proposal shall be submitted in a sealed envelope bearing the caption RFP for (City of La Quinta, CA) and addressed toA City of La Quinta, CA 78-495 Calle Tampico La Quinta, CA 92253 Attention: John M. Falconer, Finance Director/Treasurer 2. Proposal must be received no later than [Time] PST on [Month, Day, Year]. 3. Proposals should be verified before submission. The City of La Quinta, CA shall not be responsible for errors or omissions on the part of the respondent in preparation of a proposal. The City of La Quinta, CA reserves the right to reject any and all proposals, to wave any irregularities, or informalities in the proposals, and to negotiate modifications to any proposal. Enclosures: Investment Policy Treasurers Report 37 a m to N Cl. 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U c 03 03 N t O O. •O N O � L O O O c L6 O >� a c � o E oCO N N c L E 0 (4 (D o C cr N N C N cm N o E CD w M c N > N � c c O 'o E O O N U a E O L N a � � Y cu u) Z E Appendix I )3 Appendix J GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered BANKERS' ACCEPTANCE (BA): A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large -denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, BankAmerica, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CONDUIT FINANCING: A form of Financing in which a government or a government agency lends its name to a bond issue, although it is acting only as a conduit between a specific project and bond holders. The bond holders can look only to the revenues from the project being financed for repayment and not to the government or agency whose name appears on the bond. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. 0. .� 39 1IJ DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. 1. FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued in various maturities and in minimum denominations of $10,000. Principal and Interest is paid monthly. 3 4 FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage - lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi- annual coupons. Interest is calculated on a 360-day, 30 day month basis. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. 5. FICBs (Federal Intermediate Credit bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis. 6. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Morgages are purchased solely from the Federal home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and Interest is paid monthly. Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student Loan Association notes (SALLIE-MAEs). FEDERAL DEPOSITOR INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open -market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. 40 `:� Jr- FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "passthrough" is often used to describe Ginnie Maes. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $30,000,000 for any agency. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one -quarter of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a 41 substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establishes each parry's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the vent of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bander' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and depositions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) -registered securities broker - dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A repurchase agreement is a short-term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repo. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1, 000, 000. REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RRP extensively to finance their positions. Exception: When the Fed is said to be doing RRP, it is lending money that is increasing bank reserves. 42 SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMAS, SLMA, etc.) And Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the Shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a maximum ratio of indebtedness � )� to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par of plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 43 r� ,r MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: June Greek, City Clerk DATE: July 16, 2006 SUBJECT: Agenda Items City Council Consent Calendar Item No. 17; RDA Consent Calendar Item No. 5; and Finance Authority Consent Calendar Item No. 3; all need to be placed on the Business Sessions of those agendas. We regret the misunderstanding. Coil 'fir' '• .-�.-�,.��.�.,��4 w OF COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Consideration of an Ordinance Regarding the Licensing of Tobacco Retailers RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The proposed ordinance would establish a $350 annual fee per retailer for a tobacco license. The County of Riverside projects an annual cost of $875,000 to manage the program on a County -wide basis. The County indicates there is no net cost to jurisdictions that adopt this ordinance. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council continued this item from the meeting of June 6, 2006. The City of La Quinta received correspondence dated April 24, 2006 (Attachment 1) from the Coachella Valley Association of Governments (CVAG) regarding a model ordinance for tobacco retail licensing. The Executive Committee of CVAG approved distribution of the model ordinance to its member jurisdictions for consideration. In September 2005, the Board of Supervisors approved an ordinance calling for tobacco retailers to purchase a license in order to sell or distribute cigarettes or other tobacco products to adults. The ordinance establishes a license fee of $350 n-�n per year. To date, it appears three cities in Riverside County have adopted the model ordinance (Corona, Norco, and Riverside). The County estimates that the cost of operating the licensing effort will be $875,000 annually (assuming all Riverside County cities adopt the model ordinance); this includes a person assigned to the Coachella Valley to provide education and outreach to tobacco retailers. More detailed information on the issue is included in the correspondence from CVAG and the County, including: 1) information on the license fee; 2) a list of jurisdictions in California that currently have a tobacco license fee in place; 3) tobacco sales rates before and after licensing; and 4) a copy of the model ordinance that the City Council is being asked to consider. The County of Riverside is requesting that each city within the County adopt the model ordinance whereby the licensing requirement would be uniformly managed and enforced by the County. The County is particularly concerned about the sale of tobacco to minors. The Western Riverside Council of Governments (WRCOG) has also approved the distribution of the Tobacco Fee (Model) Ordinance to its member jurisdictions for agenda placement and consideration. Staff surveyed other Coachella Valley cities regarding this model ordinance. The City of Indio considered the item at a recent meeting and voted not to act on it. Other than that, only the Riverside County cities of Corona, Norco and Riverside have adopted the ordinance. If adopted, the responsibility of cities would involve having forms available at City Hall for distribution and working with County staff to allow the County access to City business license information. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an Ordinance of the City of La Quinta regarding the licensing of tobacco retailers; or 2. Do not approve an Ordinance of the City of La Quinta regarding the licensing of tobacco retailers; or 3. Provide staff with alternative direction. Respectfully submitted, Michael O'Connor, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Correspondence from CVAG and the County of Riverside Attachment 1 COACHELLA VALLEY ASSOCIATIONS OF GOVERNMENTS DATE: April 24, 2006 TO: EXECUTIVE COMMITTEE FROM: Aurora Kerr, Director Department of Community Resources RE: Tobacco Retail Licensing Model Ordinance For Cities STAFF RECOMMENDED MOTION: That the Executive Committee Approve distribution of the Model Ordinance on Tobacco Retailer License Fee to its member jurisdictions for consideration. Human and Community Resources Committee: (3/22/06) Concurs. Technical Advisory Committee: (4/14/06) Concurs. BACKGROUND: The Board of Supervisors approved an Ordinance in September 2005 which calls for tobacco retailers to purchase a license in order to sell or distribute cigarettes or other tobacco products to adults. The County's Ordinance calls for a license fee of $350 per year and impacts tobacco retailers in its unincorporated areas. Tobacco is the least regulated of all consumer products on the market. The County's action will regulate (at the local level) the operations of lawful businesses to discourage violations of federal, state, and local tobacco related laws. Here are what the main features of the Ordinance are and the County's responsibilities: Annual Renewal of license at $350.00, No mobile sales of tobacco allowed; Age of any clerk selling tobacco must be at least 18; License must be prominently displayed; Self service tobacco displays are prohibited; County Department of Public Health is the lead agency that will do all of the work, e.g., collect the fee, provide oversight, regulation and enforcement. Here are the City's responsibilities if they adopt the model ordinance: City considers and adopts the model ordinance; Have the forms available at their city hall for distribution; Allow County access to city license information so County can: 1) mail out a letter and application to the tobacco retailer; and, 2) develop a database of tobacco retailers. There is no net cost to those jurisdictions which adopt the ordinance. Wit, Executive Committee Page 2 of 2 Pages April 24, 2006 In Riverside County, where businesses that sell alcohol are licensed, the rate of alcohol sales to minors is just 2%. Compare that to the 44% rate of tobacco sales to minors from retailers that are not required to be licensed to conduct such sales. In order for this effort to be successful and have a positive impact to our youth, a countywide approach to include our member jurisdictions is needed. At their March 6th meeting, the Executive Committee of the Western Riverside County Council of Governments (WRCOG), took action to unanimously support the adoption of the County's Ordinance by all of its member jurisdictions. The health of our youth in the Coachella Valley is a high and serious priority. This is an opportunity for the member jurisdictions to play a prominent role in advancing the health of the region's youth by discouraging the sale of tobacco products to our minors. Jurisdictions that license tobacco retailers will be pro -active in protecting our children from illegal activity — in this case, use of tobacco products — through the misconduct of adults who choose to sell such products to them. Attached are the following items: 1) Information relative to the $350 license fee. The fee is based on the estimated total number of tobacco retailers in all of Riverside County and the staffing required to run the program countywide. (Note. a tobacco license fee would also allow for development of a data base which would provide an accurate number of tobacco retailers. Currently, there is no such mechanism in place.) 2) List of jurisdictions that currently have tobacco license fees in place in California; 3) Tobacco Sales Rates Before and After Licensing; 4) Copy of the Model Ordinance. FISCAL ANALYSIS: There would be no direct impact to CVAG's general fund. The County has indicated there will be no net costs to the jurisdictions :attachments t $350 Fee Breakdown for Tobacco License 250 200 150 100 50 0 Salaries, Benefits Operating Costs Tobacco Retail Licensing Ordinance Page 2 of 4 Detailed Budget for 2500 retailers in cities and unincorporated: (As of March 2006, 550 retailers = 300 unincorp + 175 Corona + 75 Norco) Regular Salaries $358,024 Budgeted Benefits $161,404 Office Supplies $ 10,204 Printing $ 1000 Postage $ 21220, Desktop Computers $ 14,400 Laptop Computers $ 200 Communications -Telephones $ 6,480 Cell Phones $ 4,320 Space Rent $ 391798 Contracts $ 8200 Training/Travel $ 9,500 Regular Mileage $ 111664 Health Education Materials $ 31539 Incentives $ 21000 Advertisement $ 111000 Special Program Expense $ 51000 Computer Software $ 1000 Copier $ 161000 Copier -Maintenance $ 31000 Indirect Cost to the County $111,847 TOTAL INCREASE IN APPROPRIATIONS $875,000 Tobacco Retail Licensing Ordinance Page 3 of 4 PERSONNEL FULL STAFFING: Classification Class Code #of Positions Salary Range *Public Health Prog. Coord.II 37566 1 $46,7884615019 Staff Analyst II 74106 1 $40,147-$52,317 *Office Assistant III 13866 1 $22,852429,729 Office Assistant II 13865 2 $20.579-$26,780 Health Education Asst. II 73458 3 $311828441,438 *Sr. Health Educator (Desert) 73487 1 $40,56645201 Health Services Asst. 57793 1 $23,205-$30,226 *POSITIONS FILLED AS OF DECEMBER 2005 Staffing needs will vary depending on the number of tobacco retailers under license. Maximum budget is based on 2500 retailers. JOB FUNCTION: Public Health Program Coordinator II This individual has overall responsibility for development and implementation of the County wide tobacco retail licensing program. The Program Coordinator hires staff to implement the licensing program, works with the 24 Riverside County cities to adopt an identical ordinance to ensure the uniformity in the county, develops partnerships with law enforcement and the District Attorney's office in the decoy and "attempts to buy" operations, reports to the Director of Public Health on an annual basis documenting the number and location of tobacco retailers and the current sales to minors rate in the County, and ensures that all tobacco laws are evenly and fairly enforced in Riverside County. Staff Analyst The Staff Analyst assists the Public Health Program Coordinator II in budget preparation, monitoring of the program's fiscal activity, develops policies and procedures related to fiscal issues and accountability, and if requested, conducts staff training on program reporting responsibilities. Office Assistant III The Office Assistant III has the lead role in clerical support for the program. In addition to performance of tasks assigned to an Office Assistant III, this individual monitors the daily clerical operations such as phones, office activity related to program, and customer service. Office Assistant II Office Assistant Its handle daily clerical assignments critical to the effective functioning of the program. These individuals process license applications, respond to information requests via mail and phone, and maintain files on all licensees. Tobacco Retail Licensing Ordinance Page 4 of 4 Senior Health Educator The Senior Health Educator trains staff and interacts with the merchants who are licensed under the Riverside County tobacco retail licensing ordinance. Additional responsibility for this individual is to take a leadership role in the training of youth volunteers for the decoy program. Health Education Assistant The Health Education Assistant handles the day to day interactions with merchants in the form of inspections to ensure compliance with tobacco laws and verify their possession of a current and valid tobacco license. This individual also partners with law enforcement to conduct "sting operations" using underage decoys to determine who is selling tobacco to minors. Health Services Assistant The Health Service Assistant trains youth volunteers. They are supervised by the Senior Health Educator and conduct training Countywide. They will be trained to assist with or conduct routine inspection of licensees under the direction of the Health Education Assistant. 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(aco.slo.ca.us f 2005 2 compliance checks Pasadena `��'y 19% y � 5% Vanessa Marvin (916)442-4299 x11 2003 2004 vmarvin(cr�,alac.org Contra Costa �,,,,,f; f��z 37% %� 7% Charlotte Dickson, M.S.W. COunty /y 2002 2003 (925) 313-6216 cdickson<a�hsd.co.contra-costa.ca.us Range of Improvements 41%-81% 277 ORDINANCE NO. AN ORDINANCE OF THE CITY OF REGARDING THE LICENSURE OF TOBACCO RETAILERS The City Council of the City of Section 1. PREAMBLE. Ordains as Follows: Effective in October, 2005, the Board of Supervisors of the County of Riverside adopted County Ordinance 838 creating a procedure by which tobacco retailers in the unincorporated areas of Riverside County would be required to obtain a license from the County The County has requested that each City within the County adopt an ordinance in substantially similar form whereby the licensing requirement would be uniformly administered and enforced by the County as to all tobacco retailers within County, whether within or without the incorporated areas. The need for such licensing requirements is supported by the following statistics: a. Minors obtain cigarettes and other tobacco products at alarming rates. Each year, an estimated 924 million packs of cigarettes are consumed by minors 12 to 17 years of age, yielding the tobacco industry $480 million in profits from underage smokers nationwide. In Riverside County, 10,000 teens light up for the first time and purchase 5 million packs of cigarettes a year. b. In a 2004 California youth -buying survey, 12% of retailers surveyed unlawfully sold tobacco product to minors. c. The rate of tobacco sales to minors in Riverside County is one of the highest in the State at 44%. d. 88% of adults who have ever smoked tried their first cigarette by the age of 18, and the average age at which smokers try their first cigarette is 14Y2. e. A requirement for a tobacco retailer license will not unduly burden legitimate business activities of retailers who sell or distribute cigarettes or other tobacco products to adults. It will, however, allow the County to regulate the operation of lawful businesses to discourage violations of federal, state, and local tobacco -related laws. f. 65% of California's key opinion leaders surveyed support implementation of tobacco -licensing requirements. Section 2. PURPOSE AND INTENT. Riverside County ("County") and the City of (" ") have a substantial interest in promoting compliance with federal, state, and local laws intended to regulate tobacco sales and use; in discouraging the illegal purchase of tobacco products by minors; in promoting compliance with laws prohibiting sales of cigarettes and tobacco products to minors; and finally, and most importantly, in protecting children from being lured into illegal activity through the misconduct of adults. It is the intent of this ordinance to encourage responsible tobacco retailing and to discourage violations of tobacco -related laws, especially those that prohibit or discourage the sale or distribution of tobacco products to minors, but not to expand or reduce the degree to which the acts regulated by federal or state law are criminally proscribed or to alter the penalty provided therefore. Section 3. DEFINITIONS. For the purposes of this ordinance, the following words and terms shall have the following meanings: a. "Arm's Length Transaction" shall mean: a sale in good faith and for valuable consideration that reflects the fair market value in the open market between two informed and willing parties, neither under any compulsion to participate in the transaction. A sale between relatives, related companies or partners, or a sale for the primary purpose of avoiding the effect of the violations of this Ordinance is presumed not to be an Arm's Length Transaction. b. "Department" shall mean: County Health Officer or his or her designee. C. "Person" shall mean: any natural person, partnership, cooperative association, corporation, personal representative, receiver, trustee, assignee, or any other legal entity. d. "Proprietor" shall mean: a Person with an ownership or managerial interest in a business. An ownership interest shall be deemed to exist when a Person has a ten percent (10%) or greater interest in the stock, assets, or income of a business other than the sole interest of security for debt. A managerial interest shall be deemed to exist when a Person can or does have, or can or does share, ultimate control over the day-to-day operations of a business. e. "Self -Service Display" shall mean: the open display of Tobacco Products or Tobacco Paraphernalia in a manner that is accessible to the general public without the assistance of the retailer or employee of the retailer. A Vending Machine is a form of Self -Service Display. f. "Smoking" shall mean: possessing a lighted Tobacco Product, Tobacco Paraphernalia, or any other weed or plant (including a lighted pipe, lighted cigar, or lighted cigarette of any kind), the lighting of a Tobacco Product, Tobacco Paraphernalia, or any other weed or plant (including a pipe, cigar, or cigarette of any kind). g. "Tobacco Paraphernalia" shall mean: cigarette papers or wrappers, pipes, holders of smoking materials of all types, cigarette rolling machines, and any other item designed for the smoking, preparation, storing, or consumption of Tobacco Products. h. "Tobacco Product" shall mean: (1) any substance containing tobacco leaf, including but not limited to cigarettes, cigars, pipe tobacco, snuff, chewing tobacco, dipping tobacco, bidis, or any other preparation of tobacco; and (2) any product or formulation of matter containing biologically active amounts of nicotine that is manufactured, sold, offered for sale, or otherwise distributed with the expectation that the product or matter will be introduced into the human body but does not include any product specifically approved by the n n Federal Food and Drug Administration for use in treating nicotine or tobacco product dependence. i. "Tobacco Retailer" shall mean: any Person who sells, offers for sale, or does or offers to exchange for any form of consideration, tobacco, Tobacco Products, or Tobacco Paraphernalia; "Tobacco Retailing" shall mean the doing of any of these things.,This definition is without regard to the quantity of tobacco, Tobacco Products, or Tobacco Paraphernalia sold, offered for sale, exchanged, or offered for exchange. Section 4. TOBACCO LICENSE PREREQUISITE; APPLICATION PROCESS. a. It shall be unlawful for any Person to act as a Tobacco Retailer without first obtaining and maintaining a valid Tobacco Retailer's license pursuant to this Ordinance for each location at which that activity is to occur. Tobacco Retailing without a valid Tobacco Retailer's license shall constitute a public nuisance. b. A Tobacco Retailer or Proprietor without a valid Tobacco Retailer license, including, for example, a revoked license.- 1 . Shall keep all Tobacco Products and Tobacco Paraphernalia from public view. The public display of Tobacco Products or Tobacco Paraphernalia in violation of this provision shall constitute an "offer for sale" for the purposes of Section 5.c. 2. Shall not display any advertisement relating to Tobacco Products or Tobacco Paraphernalia that promotes the sale or distribution of such products from the Tobacco Retailer's location or that would lead a reasonable consumer to believe that such products can be obtained at the Tobacco Retailer's location. C. Nothing in this ordinance shall be construed to grant any Person obtaining and maintaining a Tobacco Retailer's license any status or right other than the right to act as a Tobacco Retailer at the location in the County identified on the face of the license. For example, nothing in this ordinance shall be construed to render inapplicable, supersede, or apply in lieu of any other provision of applicable law, including, without limitation, any condition or limitation on smoking in enclosed places of employment made applicable to business establishments by California Labor Code section 6404.5. d. Application for a Tobacco Retailer's license shall be submitted in the name of each Proprietor proposing to conduct retail tobacco sales and shall be signed by each Proprietor or an authorized agent thereof. It is the responsibility of each Proprietor to be informed of the laws affecting the issuance of a Tobacco Retailer's license. A license that is issued in error or on the basis of false or misleading information supplied by a Proprietor shall be revoked pursuant to Section 10.d. of this ordinance. e. In addition to any other penalty under this ordinance a Person found to have engaged in Tobacco Retailing without a valid Tobacco Retailers license shall be ineligible to apply for or be issued a Tobacco Retailing license according to the following: 1. After a first violation for a Person within any sixty -month (60) period, no new license may issue for the Person as a Proprietor until thirty (30) days have passed from the date of last violation. 2. After a second violation for a Person within any sixty -month (60) period, no new license may issue for the Person as a Proprietor until ninety (90) days have passed from the date of last violation. 3. After three or more violations for a Person within any sixty -month (60) period, no new license may issue for the Person as a Proprietor until five (5) years have passed from the date of last violation. 4. Each day that a Person engages in Tobacco Retailing without a valid Tobacco Retailers license shall constitute a separate violation. f. Tobacco Products and Tobacco Paraphernalia offered for sale or exchange in violation of this ordinance are subject to seizure and forfeiture. Forfeited Tobacco Products and Tobacco Paraphernalia shall be destroyed. g. All applications shall be submitted on a form supplied by the Department and shall contain the following information: 1. The name, address, and telephone number of each Proprietor. 2. The business name, address, and telephone number of the single fixed location for which a Tobacco Retailer's license is sought. 3. The name and mailing address authorized by each Proprietor to receive all license -related communications and notices (the "Authorized Address"). If an Authorized Address is not supplied, each Proprietor shall be understood to consent to the provision of notice at the business address specified in subparagraph 2. above. 4. Proof that the location for which a Tobacco Retailer's license is sought has been issued a valid state tobacco retailer's license by the California Board of Equalization. 5. Whether or not any Proprietor is a Person who has been determined to have violated this ordinance or has been a Proprietor at a location that has been determined to have violated this ordinance and, if so, the dates and locations of all such violations. 6. Such other information as the Department deems necessary for the administration or enforcement of this ordinance. Section 5. LICENSE ISSUANCE; STANDARDS. a. No license may issue to authorize Tobacco Retailing at other than a fixed location. For example, Tobacco Retailing by Persons on foot and Tobacco Retailing from vehicles are .prohibited. n^� b. Upon the receipt of an application for a Tobacco Retailer's license and the license fee, the Department shall issue a license unless substantial record evidence demonstrates that one of the following bases for denial exists: 1. The application is incomplete or inaccurate. 2. The application seeks authorization for Tobacco Retailing at a location for which a prohibition on issuing licenses is in effect pursuant to Section 10.b. of this ordinance. However, this subparagraph shall not constitute a basis for denial of a license if the applicant provides the County with documentation demonstrating by clear and convincing evidence that the applicant has acquired or is acquiring the location or business in an Arm's Length Transaction. 3. The application seeks authorization for Tobacco Retailing for a Proprietor for which a prohibition on issuing licenses is in effect pursuant to Section 10.b. of this ordinance. 4. The application seeks authorization for Tobacco Retailing that is prohibited pursuant to Section 5.a. of this ordinance, that is unlawful pursuant to any other County or City ordinance, or that is unlawful pursuant to any other local, state, or federal law. Section 6. LICENSES NONTRANSFERABLE. a. A Tobacco Retailer's license is nontransferable. If the information required in the license application pursuant to Section 4.g. 1., 2., or 3. changes, a new Tobacco Retailer's license is required before the business may continue to act as a Tobacco Retailer. For example, if a Proprietor to whom a license has been issued changes business location, that Proprietor must apply for a new license prior to acting as a Tobacco Retailer at the new location. Or if the business is sold, the new owner must apply for a license for that location before acting as a Tobacco Retailer. 434 b. Notwithstanding any other provision of this ordinance violations accumulated against a location or business shall continue to be counted against the location or business unless the location or business has been transferred to a new Proprietor and the new Proprietor provides the County with documentation demonstrating by clear and convincing evidence that the new Proprietor has acquired or is acquiring the location or business in an Arm's Length Transaction. Section 7. FEES FOR LICENSE. a. A Tobacco Retailer license is invalid unless the appropriate fee has been paid in full and the term of the license has not expired. The term of a Tobacco Retailer license is one (1) year. Each Tobacco Retailer shall apply for the renewal of his or her Tobacco Retailer's license no later than thirty (30) days prior to expiration of the term. Section 8. OTHER REQUIREMENTS AND PROHIBITIONS. a. DISPLAY OF LICENSE. Each license shall be prominently displayed in a publicly and readily visible location at the licensed location. b. POSITIVE IDENTIFICATION REQUIRED. No Person shall engage in Tobacco Retailing without first examining the identification of the purchaser, if the purchaser reasonably appears under the age of twenty-seven (27) years old, and confirming that the proposed sale is to a purchaser who is at least the minimum age in state law for being sold the Tobacco Product or Tobacco Paraphernalia. C. MINIMUM AGE FOR PERSONS SELLING TOBACCO. No Person shall engage in Tobacco Retailing if the Person is younger than the minimum age in state law for being sold or for possessing any Tobacco Product. d. SELF-SERVICE DISPLAYS PROHIBITED. No Person shall display Tobacco Products or Tobacco Paraphernalia by means of a Self -Service Display or to engage in Tobacco Retailing by means of a Self -Service Display. A Tobacco Retailer who chooses to display Tobacco Products or Tobacco Paraphernalia in a locked cabinet, case or similar structure must post a clear and conspicuous sign on or within five feet of the display stating that the cabinet, case or structure is locked at all times. Section 9. LICENSE VIOLATION. a. VIOLATION OF TOBACCO -RELATED LAWS. It shall be a violation of a Tobacco Retailer's license for a licensee, including his or her agent or employee, to violate any of the following laws: 1. Any local, state, or federal tobacco -related law. 2. Local, state, or federal sign laws. 3. Local, state, or federal laws restricting the age of purchase for any product. b. LICENSE COMPLIANCE MONITORING. 1. Compliance with this ordinance shall be monitored by the Department. Any peace officer may enforce the penal provisions of this ordinance. 2. The Department shall check the compliance of each Tobacco Retailer at least three (3) times per twelve (12) month period. The Department may check the compliance of Tobacco Retailers previously found to be in compliance a fewer number of times so that the Department may check the compliance of Tobacco Retailers previously found in violation a greater number of times. 3. Compliance checks shall determine, at a minimum, if the Tobacco Retailer is conducting business in a manner that complies with tobacco laws regulating youth access to tobacco. When appropriate, the compliance checks shall determine compliance with other tobacco -related laws. 4. The County shall not enforce any tobacco -related minimum -age law against a Person who otherwise might be in violation of such law because of the Person's age (hereinafter "Youth Decoy") if the potential violation occurs when: i. the Youth Decoy is participating in a compliance check supervised by a peace officer or a code enforcement official; or ii. the Youth Decoy is participating in a compliance check funded in part, either directly or indirectly through sub -contracting, by the county Department of Health and Human Services or funded in part, either directly or indirectly through sub -contracting, by the California Department of Health Services. c. NO CONTEST PLEA. A plea of "no contest" or its equivalent by a Tobacco Retailer for a violation of any law designated in subsection (a) above shall operate as an admission that this ordinance has been violated for the purposes of license revocation. Section 10. REVOCATION OF LICENSE. a. REVOCATION OF LICENSE FOR VIOLATION. 1. In addition to any other penalty authorized by law, a Tobacco Retailer's license shall be revoked if the County Hearing Officer finds, after notice to the licensee and opportunity to be heard, that the licensee, including his or her agents or employees, has violated any of the requirements, conditions, or prohibitions of this ordinance (hereinafter "License Violation"). 2. No attorney may take part in the defense of a license revocation proceeding unless the attorney's participation meets any exception for attorneys appearing in small claims court under California Code of Civil Procedure section 116.530. This prohibition shall not apply if the County elects to be represented by an attorney in the proceeding and notice of the election is include in the notice given pursuant to subsection (1) above. 3. For a first or second alleged License Violation within any sixty -month (60) period, the County Counsel may engage in settlement negotiations and may enter into a settlement agreement with a Tobacco Retailer alleged to have violated this ordinance without approval from the Board of Supervisors. Settlements shall not be confidential and shall contain the following minimum terms: i. After an alleged first License Violation at a location within any sixty -month (60) period: a. An agreement to stop acting as a Tobacco Retailer for at least one (1) day; b. A settlement payment to the County of at least one thousand dollars ($1000); and c. An admission that the violation occurred and a stipulation that the violation will be counted when considering what penalty will be assessed for any future violations. ii. After an alleged second License Violation at a location within any sixty -month (60) period: a. an agreement to stop acting as a Tobacco Retailer for at least ten (10) days; b. a settlement payment to the County of at least five thousand dollars ($5000); and c.an admission that the violation occurred and a stipulation that the violation will be counted when considering what penalty will be assessed for any future violations. b. NEW LICENSE AFTER REVOCATION FOR VIOLATION. 1. After a first License Violation at a location within any sixty -month (60) period, no new license may issue for the location until ten (10) days have passed from the date of the last revocation or violation, whichever is later. 2. After a second License Violation at a location within any sixty -month (60) period, no new license may issue for the location until thirty (30) days have passed from the date of the last revocation or violation, whichever is later. 3. After of a third License Violation at a location within any sixty -month (60) period, no new license may issue for the location until ninety (90) days have passed from the date of the last revocation or violation, whichever is later. 4. After four or more License Violations at a location within any sixty -month (60) period, no new license may issue for the location until five (5) years have passed from the date of the last revocation or violation, whichever is later. c. EXPIRATION OF LICENSE. A Tobacco Retailer's license that is not timely renewed pursuant to Section 7.a. shall expire at the end of its term. To reinstate a license that has expired due to the failure to timely pay the renewal fee, the proprietor must: 1. Submit the renewal fee plus a reinstatement fee often percent (10%) of the renewal fee. 2. Submit a signed affidavit affirming that the Proprietor has not sold any Tobacco Product or Tobacco Paraphernalia during any period that the license was expired. d. REVOCATION OF LICENSE ISSUED IN ERROR. A Tobacco Retailer's license shall be revoked if the Department finds, after notice and opportunity to be heard, that one or more of the bases for denial of a license under Section 5.b. existed at the time application was made or at anytime before the license issued. The 01 039 6W revocation shall be without prejudice to the filing of a new application for a license. Section 11. ENFORCEMENT. The remedies provided by this ordinance are cumulative and in addition to any other remedies available at law or in equity. a. Whenever evidence of a violation of this ordinance is obtained in part through the participation of a Person under the age of eighteen (18) years old, such a Person shall not be required to appear or give testimony in any civil or administrative process brought to enforce this ordinance and the alleged violation shall be adjudicated based upon the sufficiency and persuasiveness of the evidence presented. b. Violations of this ordinance are subject to a civil action brought by the District Attorney or County Counsel, punishable by: 1. A fine not less than two hundred fifty dollars ($250) and not exceeding one thousand dollars ($1000) for a first violation in any sixty -month (60) period; or 2. A fine not less than one thousand five hundred dollars ($1500) and not exceeding two thousand five hundred dollars ($2,500) for a second violation in any sixty -month (60) period; or 3. A fine not less than three thousand dollars ($3,000) and not exceeding ten thousand dollars ($10,000) for a third or subsequent violation in any sixty -month (60) period. c. Violations of this ordinance may, in the discretion of the District Attorney or County Counsel, be prosecuted as infractions or misdemeanors. d. Causing, permitting, aiding, abetting, or concealing a violation of any provision of this ordinance shall constitute a violation. e. Violations of this ordinance are hereby declared to be public nuisances. f. In addition to other remedies provided by this ordinance or by other law, any violation of this ordinance may be remedied by a civil action brought by the County Counsel, including, but not limited to, administrative or judicial nuisance abatement proceedings, civil or criminal code enforcement proceedings, and suits for injunctive relief. Section 12. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. ��i COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Consideration of Use of Credit Cards for On-line Recreation Programs RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the use of credit cards for on-line recreation program registration. FISCAL IMPLICATIONS: The estimated usage of this service would have an approximate cost to the City for credit card processing fees of $1,000 as detailed below. Staff believes this cost would be offset by reducing staff, time for processing payments in person or via the mail, and may result in greater participation in recreational programs by offering the added convenience of on-line registration. The use of credit cards for this type of process would cost the City of La Quinta a fee of twenty-five cents per transaction, plus 2.1 % of the activity fee. Based upon the average program fee, each credit card transaction would cost approximately $1 .01 . Estimating 1000 registrations in Fiscal Year 2006/2007, the cost would be approximately $1,000. CHARTER CITY IMPLICATIONS: None. ti:)n BACKGROUND AND OVERVIEW: The only City services that can currently be paid for with a credit card are those offered at SilverRock Resort. The City has not previously offered customers the credit card payment option because of the lost revenues that would be incurred (e.g., paying a Transient Occupancy Tax or building permit with a credit card). The Community Services Department is proposing the implementation of an on-line (Internet) registration option for recreational classes in an effort to increase participation, reduce staff time processing registrations, and offer a convenience feature to the customer. Staff is not proposing the use of credit cards for making in -person payments of recreational classes at City Hall. The Community Services Department, in an effort to upgrade its software applications, has recently purchased a registration system that allows for this on- line registration. The indemnification language will be included in the online registration form and will be a part of the electronic registration process. No system upgrades would be required. If approved by the City Council, the City of La Quinta would become the first agency in the Coachella Valley to offer an on-line registration service for participants. Staff has contacted other agencies outside the Valley that offer on-line registration, which is provided as Attachment 1. The Community Services and Finance Departments have been working on the implementation issues involved with this service. Some of those issues include the integration of the registration software with the accounting software, and reconciling the credit charges with the daily deposits. These issues will be resolved before or during installation of the on-line registration software. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the use of credit cards for on-line recreation programs; or 2. Do not approve the use of credit cards for on-line recreation programs; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton, ommunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 .Other cities offering credit card payment options for recreational classes 1.94 3 n9J 0 0 CA C^M0 r- > > 3 3 0 =r cA cr n o 0 c to c (D z .0 :3 Al co al 4--0 -4 � � rn -4 =r 0 C^) CA) Az, CA) - --- -- W. co 0 A, CD M M a Q 13 cn I Mal co ' =r (n CA N (n 0 N (D (A F o (D -1 0 -4% cz IA (D 0 C/) (D CL rn < IN, CL M Q n 0 N) =r co (D (D < f to CL W —, a a a a CA 4A CA (Ay a a a CA w W (a CD cn CD CA C5 3 CD CD . . . . . . . . . . . W rn 0 m•=r Q 0 0 0 0 Q 0 Q a 0 cl 0 0 a Q 0 ta CD CD (D (1) < C) a� m 0. 0. crai co 0 CO) < 0) (D (D 0 0 0 (A r-v� CD CD :3 0 2) c (A CD °3_ ;2-- mO 0 < m (Dz 0 irri 00 (D ftft OCA Co m 0 rn zzzzzzzzzz 0000000000 X (A) zzzzzzzzzz :3 m m m m m m m m m m 0 r. (D 0 Z Rl < (D (D z CA < CD (D (D CD �' rri < 0 0 J z 0 z 0 0 z 0 C) CD 00 CO x 3 — ; C<) — (D (D C) :3 > 13 < < > < < > < CD g. Q =r rn 0 'A D 3 (D cT (T (D C)7 (D 3 CA -n 0 r(D June 20, 2006 La Quinta City Council La Quinta, California Dear City Council: Recent surveys tell us that children in this community say it's easy to buy tobacco products, despite the fact that selling tobacco to minors has been illegal for more than 100 years in California. It's not enough to simply discourage youth from smoking. As a community, we have the responsibility to prevent new generations of young people from embarking on a life-long addiction to tobacco. More than 80 percent of the 42,000 Californians who die each year from smoking -related diseases started their deadly habit before they were 18 years old. The best way to keep tobacco away from kids is to stop selling it to them. It's obvious that self - policing efforts by retailers and tobacco industry sponsored programs like "We Card" are not working. It's time to stop putting band -aids on this critical public health problem and start implementing solutions that work. Unlike other legal yet potentially deadly and debilitating products such as alcohol and prescription drugs, no one is sure who is selling tobacco in California. Requiring a license or permit to sell tobacco products sends retailers the message that we are serious about protecting our kids from the deadly addiction of tobacco. Twenty-four communities in California already have passed laws and ordinances requiring tobacco retailers to obtain licenses to sell tobacco products. No other legal product sold in America disables and kills the majority of its lifelong users. And, every day in California nearly 200 children start smoking. Licensing tobacco retailers is a common sense solution to make sure that retailers are accountable for keeping tobacco out of our children's hands. The American Cancer Society is dedicated to saving lives by preventing deaths from tobacco - related cancers. We are in strong support of measures like the tobacco retailer licensing you are considering today. We urge you to take action now on behalf of children's health. Sincerely, C If Marvin Schurgin American Cancer Society Volunteer (Tobacco Tax Initiative Volunteer Coordinator and Member, Desert Palms Area Office Leadership Council) Palm Desert, California Desert Palms Unit 74-140 El Paseo, Suite 1, Palm Desert, CA 92260 t) (760) 568-2691 f) (760) 341-8783 , 5 , Cancer Information 800.ACS.2345 www.cancer.org American Cancer c) Society® June 20, 2006 City Council of La Quinta, California Dear City Council: I am a resident of La Quinta as well as a tobacco treatment specialist and educator who contributes time and expertise to the American Cancer Society and its goal to reduce the number of deaths from tobacco -related cancers. Because of what I see happening in our community today through my professional and volunteer involvement, my interest in the issue before the City Council today is strong. My observation is this: despite the fact that everyone agrees selling cigarettes to kids is wrong, retailers keep on doing it. Youth themselves confirm our worst fears: according to the California State Department of Health Services, nearly half (47.3%) of young people in California ages 16- 17 years old report that it is easy to buy tobacco. The reason youth access is such a critical issue is simply this: the easier it is for kids to smoke their first cigarette, the quicker they will become hooked and ultimately pay for their addiction with their lives. More than 80 percent of all adult smokers began smoking before they turned 18. Half of those addicted will die prematurely from a tobacco -related illness. New laws restricting the way retailers can display and sell tobacco products will no doubt help underage tobacco use. But further steps are needed. A significant step forward would be to require retailers to become licensed before selling cigarettes and other tobacco products. Business licenses are required to sell alcohol, security alarms, soda in a cup, and even bottled water in vending machines. They are also required to cut hair and give manicures. It's a shame that a license is not yet required in California for a retailer to sell the only legal product that kills one in three of its consumers. Please join the County of Riverside Board of Supervisors and the cities of Corona, Norco, Riverside, and Murrietta and license tobacco retailers using the Board of Supervisors' ordinance as a model and the Health Department will do all the administration and enforcement with the following provisions: $350 fee funds announced inspections and undercover enforcement of ALL tobacco laws (10+ laws currently) no mobile sales • clerks must be 18 progressive revocation for any infraction The City Council can truly make the difference between life and death for La Quinta's children. Thank you for taking action that gives them life. Sincerely, e ' VJ Sleight Tobacco Treatment Specialist and Educator and American Cancer Society Volunteer La Quinta, California Desert Palms Area Office 74-140 EI Paseo, Suite One Palm [desert, CA 92260 t) 760.568.2691 f) 760,341.8783 Cancer Information 1.800.ACS.2345 www.cancer.org n �s K Petition Signatures Supporting Tobacco Retailer Licensing 616 Indio 151 Palm Desert 99 La Quinta 82 Cathedral City 48 Palm Springs 45 Totals less than 616 because people from out of these areas signed the petitions. O Q ! . r Q _ - IQ 1 T y 4r f ' e n ' 0 �JF.'f. •�.. ,. F t 7 r 4 �.�y, 4 y, ' ,a. � L!�.. w• I '� 4 1 ` yW 't'i�tCt+ :My signature here signifies my support for creating a law in the city of Palm Desert,,,which would license at sell tobacco. This law would benefit our city, and its youth.as it: �'' ' stores that tY Y 'Sends a message of the s p . g P ,�� roducts ,, , seriousness of protecting kids from tobacco • 'Helps determine 'who is selling tobacco: �}t,� ` - • t .Increases"compliance, with.''all tobacco=related- laws using loss Of, .sales� rivileges for violating law`,which is'a (�reater`:deterrent than fines alone.- �" ' -•� ' r 't 4 f �7 Creates a level playing field for. all members •z ;n { of the business • : Licensin and; related enforcement are very cost-effective `measures for'saving Ives :(up to 1 000�°Ir`��' • g� F,times, as cost=effective as `mammography), according to leading, researchersin the area of youth, f access. a e'.,.i � !. ,s'l y,. �� t 41 •'f rN Uy''+t�'1 Nei"'i1.E4, Name . ,;r1 , ,. Si nature Palm Desert Address".Registered voters . a �"1 tar _'��� .I. t..• _ a F T{ t .. `f ,tt �� Xb ,.ti Yes° , x�... s � 4 1 l •� � 1 . l ' .'Yes i `fi�li , : ❑ `Nona w ti Yes t• a 1 , y..� • S d �� / r 4�FF .s Y1t r� �P1,(f o ``^* i \o p i}t. A Al �, #$ Yes r° , 7. tx a ' 1r�7 p'�` +4 ti:• * ' i 4 t - ,� rf t '., 'a 4s Yes° y'y s �1�� y ` ��� I' -a-""�-•e v �/ /l (_©(t.� `,,r �:l' Yes k i� Y1 C. xr, Yes�� 3 S KY� hYrp j of°' t. ..,.y t}i k'. } a ti� 3z`'t�1C �t1 '; �, f._•,.r � t ,ti H -,,jai. �.:. ,rieSF�¢ t , F ;.K o v 0 0 h•, f 0 -A" 0 IN•a' �(eta n • / •' > 0 6a ♦ ' ': n ; 1 7 r 9 1 '. f 4, O • O : i - cro-',' •.` 1 • • �= n xo_' J �..• i 2 td i ,+- a ff. + r ><:`u 1 3 r •�,a s ti A. M signature here signifies my support for creating a law in the city of Palm Desert, which would license H Y g stores that -sell tobacco: This law would benefit our city and its youth as it: r 7 F+ • Sends a'message of the seriousness of protecting kids from tobacco products • Helps determine who is selling tobacco. Increases compliance with all tobacco -related laws using loss of sales pnvileges`for violating the ; jj law' which is a greater deterrent than fines alone. field for all members of the' community . tiµ F 3sti, • Creates a level playing • • Licensing and related enforcement are very cost-effective measures, for.'saving ,lives (up to '1,000 times as cost-effective as mammography), according to leading researchers in the area of youth � access. a x " Registered:Voter?. -Name,Signature Palm Desert Address CJa Y r 73_/mo � � c � I AYes� 'l qhf a k, es^4 k� sr S•1 0 Y,j F '.0 ..` / V (�� rW { r V�,rry y Shy f.S,n „kSYestA. 1 A. ;01 7r Yes' r p Vi SA t • t i !"71 T7 Aft Nx66,,µ . i �5W a (M Lets' A � u 41 r�7, Y es j� s y :1 CAI •4�j c b '., � f r y ter• I ❑ Noy 4 rti t F ' r Ck a tk+ r 8� ^r� Y "$�1 5 �� r • 0 0 ° - ' ��� � �' ,i � '11►/`y�`//',1 � � � �O �O, of t t �� tr � IZ �_-a ! l i J. O 1 % . enr 0 py M signature here signifies my support for creating a law in the city of Palm Desert, which would license Y stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products.` G , �E • ' Helps determine who is selling Q15D rpb.. qtobacco: • Increases compliance with all tobacco -related laws using loss of sales privileges for violating they,; sr t f Y�wj71 A s ;law, which' is a ,greater`deterrent than fines alone. f reates a level la in field for' all members of the business community �s5 Licensing` and related enforcement are very cost-effective measures for saving lives (up to 1,000. times as' cost-effective as mammography), according to leading researchers` intfie area,,,,of youth a`f` access. x 14 Name _.. Signature Palm Desert Address Registered.voter? , �av��W�YY sib r i �� //� `0 exit, N i '� �Y '� 4❑ 11fNO7� J - / \ o ` g�fZ 2iyYJ litiv r�9t ,'" t , '•k""ulna Y�' `+ YY_ es 11 ' �///}(/// V v �' C_ X/v d,/ ,,II r�• � .•`fit "r +9 7nS r ,; ❑ ` No VN r a F'o / Y/ L l 'j 1 / _BOLIN '.`�� Yes�� �y��\Jib f �L� C ` % ,= //��j�- :';�.� , , � ��� ❑ � No ;,,• ZA yr t 0 F p t O ' L. � • F' O .3v 4A" � o V '1 r �� �i�,�, �. El{ 'S aS�e., � k V , � $,� ! , `'T�' � � j Cal, AFn eta,` V ' 'rr•1' I' j t �f t �. w k � : e a 4� • O:t � g '! �`�� � V I4 S tl i erg•. +'•" F � ��1 e .�u r x"� a �i9�}''e y M signature here signifies msuppo'rt for creating a law. in the city of Palm Desert, which would licens y g g Y stores that `sell tobacco.. This law would benefit our c ty�end its youth as it: ` � S I'' 1��• r ! � o{ ! � �a 1 i��iF1, 4xkATY � i'. 4 Sends a message of the seriousness of protecting kids from tobacco products.£ Y E • t •dk; sad. k. tp r.7�ry pR` i Helps 'determine who is selling tobacco. v , Y r fi fk ` Increases compliance all tobacco -related laws using loss.of sales rivile es for violatin the <., 9 P 9 9 p 4 • yrl aw; which is a greater deterrent than fines alone: r �r level la in field for'all members of the business community. • , :: Creates a P Y 9 • Licensing and related,,enforcement are very, cost-effective measures for saving lives, (up0hto 1,000 times as cost-effective as ° mammography), according to leading researchers n the area Hof youth access. , .� 3 s Name .i Signature :.. Palm Desert Address �. Registered Voter?. L ' tr esCIA s � o � V , { (� '. Yes �y A �J• A •/ �'� h t4YesTl . dL- OA "'9 ?ry�.. J 1 F r 7 '7 V No f1 � �.•, a 1ri tfi��'s rit l�� es� `� � e•,� � 'CQ Its �� �P i�,��, �� G,� . P:;�-i' , ° :J � NOS 3 L K77Z� ❑ , No wt � ,.: 4 N ICA 7 7 yy { :RR471 RRR� 1 Y 0 o j � i , •, !,.,01 f,r s , YJ f� O. a O O_ .i ,: �• �•*ifs , .M nl ®r O• `v Y r avt't l My signature. here signifies my support for creating a law in the city of Palm Desert, which would hcense� y f stores that sell tobacco. 'This,law .would benefit our city and its youth as it:. ,1y Sends a 'message of the seriousness of protecting kids from tobacco products • `Helps determine who is selling tobacco. 'k F `" + Increases compliance with all tobacco -related laws using loss of sales privileges for violati, the }` #; law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community • Licensing and related enforcement are verycost-effective measures for saving lives (up to=1`;000t, r times as cost-effective as mammography), according to leading researchers in he area of you Y)� �a F y,,. 9 P 9 g , access.f�,,, Name Signature Palm Desert Addresses Registered:Voter? 13 17 '41 .2• r .yam I �r ��(/ W ` F, r��F eS 'I r t.'• a -' ` r^�ei ilk t;�C ollt NO. `t+ y�!f�yes' r `i :i F .•re.., a.. .. _ •.S 7 rni � /4 J.•%% '' �t /4�r//��/��...'. k 7/R� �//}(/J�J/p/�//^/ 1� F ` i; s t �./ y:,, 1 VJ No�A' �V' - r r 4 a Yes'6 yLY G(J *% No s 3,wa {�ALoa�=./�► (Z'"k``( d YeS`qf k A o 0 0 ". nn n. • r•/ � ,� �• ��,CO � �, �>. ' :,,:� !" � T � � rr''• ,4?f.+� yob .p � 'he . ',������t>` �.• 2 t 1 4 1� � d. 'MP ral { +.'' •�° t.'', f tY,.i� , � i L N t 17, ^• } J(j �, . Q � .O • •V . � ' t t },WT I 1 �z ° 5 •Aj �i' a .�tu �'{ ; m support for Great y 4, 'My signature here signifies y pp ing a law in the city of Palm Desert, which ,would license { -stores that'sell tobacco. This law would benefit our city and its'youth as'it • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance.with all tobacco -related laws using loss of sales privileges for violating he ' law, which is 'a greater'deterrent than "fines alone. 4 3, y�CPk 4t` cfi� y 4s. • Creates a level la in field for all members of the business community.,'. P Y 9 r Licensin and related `enforcement `are ve cost-effective measures =for savin lives u to 1 OOOaF�t } 9 rY 9 p '. times; as cost-effective as mammography), according to leading resear6hers:,iwitfid,6reaof you access. I •1 1 It S T' 1b� i! P y5 L A 11 � M1•`,. 4c .{1; i cl,:•{2 ?4=4. N me Si nature Palm Desert Address ;;*A Registered Voter?, d.l �( J, _ / '. / • Y C •,, P'd,l t 1'twL' f i �.. Yes 1 .,a t f 4 Ys • , t -' � i�JtS%' J �r T {r r ` >r I ':i ✓J �j Y - • '; �j•re t6d F,O(• ` ❑? No' }°*cca t I .. ,•, � ,. VVV VVV !!! '� - , p 4 � o,.�� Yes'• f' ' 1.r Y • R � � o "=Yes=k I { ' rr J4P All Jkll r l i J _ '1 1 'nly �ah� ti� � IfJl �l ❑ ', eNo �M,�:11 ,'^ VJ i � •. i ' Sl , � � , c � � t i:d� v �kt•r�rl �o:� k*� n� d' 01 13 / .{ f f i M o Yes `rl 1' ;z�� o' 4 �No I . L: ,. ❑ f `,Yes , R: P7-- do00gnu C C U."/� r O't �-,�OOt•>r! :�t`b }1 �• S 4.:1 x .' O =y�! } 'I = �, I l � ,' , 1Y, 1 '.Yyt ' t �p�N,x, Y. Yi. j n . - �O_! o x10 Oi _ M Signature: here signifies m su' ort. for creatin a, law in'the cit of Palm Desert, which would license `. Y g ... g Y PP .. � g Y stores that"sell `tobacco. This law would benefit our city an its youth as it P�" a • Sends a message of the; seriousness of protecting kids from tobacco products z r 4 • S` Helps determine who is selling tobacco N i. Increases corn liance ;with all tobacco -related laws usin loss of sales rivile es for, violating the p g P 9 , law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. t- :.Licensing and ;related enforcement are very `cost-effective measures for saving lives ;(up to ti g ea' of youthtra. times'as cost-effective as mammography), acc ording to leadingresearchers in the ar access. Name Si ature _ Palm Desert Address Registered 'voter? , + r : O t "r % A, � ''y V ( IRj�r .� •�7 4 'M1 t i tpt � �^� t Y, ,, t ,','�a. ik`' Oy� �' , • .' :,A ' , Y# ," �,, t !�F' ' i .. sl aF t.,, Y ��S p c. K o rNo 3�x l *,,'.�aR, tjfl�, <-� k ': t'�i'n .;r+ �. �'E K - :, "r Ls P t• 'k1al_ 1 S >k .G a. �fz sfwk e .� /a IV I, + (� I� � 7 ,P t1 •v� R 9 i v�trf`s 4 N.': fly' t i 'b4� :� VV _ a ' rr t " w n ❑ .[7,r x No°#v 'tv};.. �.s'�#'�.� ��M •fir ��, :,.. 5 �7623 C'c �elor;c, �t z;1 '� << Yesi r. vrr rd t, kGr^ e }s,n��• �{ k + t ///� //.� ,+ �` r r t Yes I'X 200000.�1.r � °.Yes U al U� . l , ❑ No: tl , Yes or ro —�16-35-5 c�� lot Yes�t: -;,, - 22b,rA d; ' ❑ No x x, ,t �'���(���! Y �}v�) "txi 4. ♦ ,, s,� ,e �+ e�x1'h v � + .. ,0j0 g r �. * , J L 0 0 0 Ce My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would.benefit our~city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. i • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address / Registered Voter? Yes f b� o No Yes �: v m o No Ilktc �6� -- �. No o GQ (� 2 �1 (3 =S- J_o` P�Z Yes I Q C�c. ` q a �- 3 �G -� ❑ No ,7_3 (L/ (' Yes 141 ❑ No o°--Yes /Z7 o No* ` (' o Yes 1CAQ)E� No ,�� 1. 13 No .7` o A r rIVIN `ItsP ► ►. ` f 0 0 V 44r rsrN C •i •S a a �Q_ MY signature ature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address xegisterea voter-! o.QY56.. 1h/l�R rA 1-4-6 1 o . No (� rs `2 q/Yes d No .Yes AS-�� ,. o ❑ No << S�� �Ql7`�n ru� � Yes' C�Ie Iry 19et LAe-c 6 -- 78 o p ��� �d e rz--=Yes o No )3) Yes - C ���� 1 ❑ No t�ku CL, S 9 v- 4A I &V E S-o _ Yes c,Oln Z g �,2 o No -- hey�� � 903r)-l-TA ❑ .Yes � No Ll �► "r 0 0 : •- Ce R s i , f .cc MY signature ature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: Sends a message of the seriousness of protecting kids from tobacco products. Helps determine who is selling tobacco. Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature ' A ress c Kegisterea voter B /j o1 /-r ,kws Yes VW" o No �,i Q I�Yes No 1 1 CX9 w� 5 w c� z.z(4 z P ,� o zzS 3 Yes o No ,,..,**Yes 'a " No 8- 7 es ❑ No 77&- "—A1 ``,A, // o c /� �I�ZGG L No T'yv� (o cl p �o ti,r n .�,-- �� �',. —Yes 6z�--57.s" 4t ekes P0 0 O '. . Ore �jo S ) s, ,{ - 0 rN 0 0 : If rl H O t I Q 11 My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter` Vic to- L A— tv,+q tf Yes Vk(1UjZU-dO A—;v4to �_@_Ck o No ��� &� �d_ VO Ab4ef P-v-- pl—Yes ii No Do. Yes 9/to wex, o No Yes No Vt 64-0 1_- 3 0 SC.e�� Yl e--Yes _Z" id u No Ycam' 9,) o No u Yes ot. No o N &61D Yes —OUAICA-Aj QCJ117-1a, e,.,q 9d.,153 11 No ofull / PP 9 0 0 0 I .-.N r j t r C� .0� i a • •t i � � yy � 'Y 4� ` � J ti. t My signature here signifies my support for creating a law in my city or the county as a whole, which would ` license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? R COSS( A Q �u�C 00X,49nfYes ��� `� 4 a No �a`e7 Yes r 76 ❑ No Yes �l 9 �J-3 o No ��ISS ✓�lti��I� ��r��". ❑ Yes -- I - 0 ti16W� '�iVb - l Yes �) q3 ❑ No why M �� 7 qo /14Vf,# i 4_ Cor j e A, —Yes No Zzs 3 0 1.41, 4 a<yes. Z 17 Z /�%cY ee.• ( i'v Yes No Co�vn � C�`t l Zd��'( o 0 0 o p t pro y y 0 0 Wn" MY signature ature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Si nature Address Registered .voter: f o No Le)q_cue-61(t, Yes �---' U OE� JAAS G r A-/JGf0 elf "ej ❑ No CA W vaepvQ C k v ( Yes ❑ No Lf L4 jo 7 lies u e (L A Yes T2ZI❑ • No Z zS 3 o,Yes o No a Yes PA3�K;S-h z v Yes ❑ No t,7(iI� l� hr /01�? 0( �/r �v ne Yes ❑ No r Jyv Pe f -0 0 -rl L 0 0 4f ' 7 r4 /17;\ C RAP" MY signature ature here signifies my support for creating a law in my city or the county as a whole, which would license`stores that sell tobacco. This law would benefit our city and its youth. as it: •. Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address xegisterea voter-! v� e a Yes / rY Yes b"A I A a 9( W w (C'iC r S PR - o No nwo mbf r md�s Aw UO&O 1.�m es MoNo .. ,LA A fl 0. -193 pklm�; C/ o Yes Yes D ��-- aZ Z U o No h Le 7 ❑r Yes RL Y Y116 a 'I �d , ❑ Yes Yes v No J �;4 0 0 0 •, � in •I j 'a � c • .r ' 1 «0 0 acco aw My signature here signi fies my support ort for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: Sends a message of the seriousness of protecting kids from tobacco products. Helps determine who is selling tobacco. Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of you th arrP�� Name Signature Address Z RiC e�rqt�L`f/ OZ%5 Ca- g r / -WO Q l,c . DLee, [� S Srt • z 1.72-4 j� p Gj ZZO l lkgs—b9 Z -7155 \JCO Wq �� . r� � 22�3 I C� , - 5zf40AV?*\Id tv � Sb OWY1+Ck­' T2,102 Registered Voter: t� Yes ❑ No XYes o No Yes o No Yes ❑ No ❑ Yes No Yes ❑ No Yes ❑ No es o No �T:ti I� j 11 � q +'% N ��� � � •= Y. � '+. t 0 0 0 7 L11,107 UU My signatureg Y here signifies m support for creating a law in my city or the county as a whole, which would . . license stores that sell tobacco. This law would benefit our city and its youth as it: Sends a message of the seriousness of protecting kids from tobacco products. is . . • Helps determine who is selling tobacco. Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. � • Creates a level playing field for all members of the business community. s u 1 000 • Licensing and related enforcement are very cost-effective measures for saving live (p to , times as cost-effective as mammography), according to leading researchers in the area of youth access. s Address Registered Votej Si Name nature LA<O uP . �_ (�O Yes cWoLo No U R,� Yes AOv 77 _ } C r►S �-eo�ti�� y< Llras b.esu-brUOL U rClx L-01- Q'i CPA 2(-3vi9 Coco Dlv�- :rr�Ot' o Yes o No XYes o - No v� rlra �st t�2 z. S"3 o No ?C(-- Yes o No Yes o No Zj C� o Yes it 71-L No �J p / R+i. IU i• / � t�U '1 i! Ur 0 P ce, b. .i :.•. � _ • � � ,fit - ' My signature here signifies my support for creatinga law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. u to 1,000 • Licensing and related enforcement are very cost-effective measures for saving lives ( p time s as cost-effective as mammography), according to leading researchers in the area of youth access. Reiistered Voter Name Signature 5D14-A 1 :S/J\� TtfthoeAic reA-0 Address 2172 61 rnJ CA CI X& r 394 z C q t ���,� �.�� /act. L .�►�� ��i�-�cS � I ��io A� cl ct CK R L t ?r 9--Yes o No ❑ Yes 0 Yes ❑ No No ,' - Yes ❑ No '(:r. Yes o No Yes ❑ No ❑ Yes l K' No F f 0 0 , �"zie 0; 0 0 oo A14 ib r My signature here Y PP re signifies m support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. lives u to 1,000 • Licensing and related enforcement are very cost-effective measures for saving ( p times as cost-effective as mammography), according to leading researchers in .the area of youth access. Name Si nature Address Registered Voter Yes 7X3J � ❑ No n t ��-� Aa,"A Yes a No DD cc AP �K Yes u No ke�ttn �W ❑ Yes ay- t c nd No PQ . �a� 2oS � Yes l n�'u m �"' rv(� U a �a f'(� o No . y c �- Tom DO CK qAA+ ,() Yes /7 f�T ylP 711;V �12 Z o No kjat� Yes ❑ No �O8'�SS 'T rac �'d • O., Yes ❑ No 0 0f0PeY 0 -7y _ MY signature ature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for.saving lives (up to 1,000 times as cost-effective as mammography); according to leading researchers in the area of youth access. Name Signature Address xegisteted voter: arnes NLPO /* �,. pz L� 7 0�� Yes ❑ No' 39 �AG u�,T ilD.�24" D ICA Yes o No � :�, inn '( -Tr\ Yes oco-dou e%l C-f,_,W V 0( 2z (e �Yes o No //U .� �} maQ" V ) —� L. F �- • /7 3ss c� � 9N c f N a 1 N- �17016 a 7 Yes o No r d � — _Z 7? Ot t"t 00, 0,�4 �� Z Yes ❑ No Oz1flot� 1'` o Yes No `7g - 7 7 9;t�s_3 - Yes o No 0 M r� rL w r My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. '`Helps determine who is selling tobacco. • :'{Increases compliance with all tobacco -related laws using loss of sales privileges for violating the Jaw, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing'and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. E Name Si nature Address Registered Voter, Yes o No _71O Yes ❑ No Z;o , ,r • • Yes • o No Yes o ., No 7�� �r�`. A .Yes, L� �✓ �' 8D - 7/ kyes u No 1V,4t, G� t . 11, No ��� d �-• �• "Id�h � 3G—Z S- A� zq-t ' Yes , C_W << Cki- lil o No Ppe! q x�` = 4.LOD ° 0la ° b_. c 3� �,� j •� fi My signature here signifies my support for creating a law in my city or �ha county as a whole, which would license stores that sell tobacco. This law would benefit otir city and its youth as it: Sends a message of the seriousness of protecting kids from tobacco products. Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature �. Address xegisterea voter r7L,--111 `>l Wo(1 �c� ` �1� ❑ Yes, W% C DI.Q. ��� ��f 1, S No 3Qd' 0 nry� W. C - [2 es o No Yes .,`p(-W'w\\ j✓ Q/ Yes tf 4-o L. o No /0 y 'Al �p�L�'i o Yes j fj T s _rA/D�a cq .�C No Yes u No q2 t_0 A� � 6i N �(J l�% n `� , L;I'NosAI a Yes /Z /1/� awes ❑ No G�°l6 . 0 0 0 yPP IdgQ` k r 4 0 0 0 0 t J. of ja Co. We a j UDI MY signature here signifies my support for creating a law in my city or the county as a whole, which would � g license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered voter,, Yes o No �OcLvinal v-e O?Ct r� T err»a I Q�} `/ga7 y se"'Yes o No Dan Fco�,5 a—^ ^' Yes o No IL . Cd n woo Imo, -49 1� arm r^ CA o Yes .No q2,2­�2_ Yes o No 3�aro YL/'l o No ErYes &,V-;C4 o No yti'z/1 v ox/ Z)EL s:, c, Er Yes ry ECv c.;7-/J .�..o. tip �.i7,q- C,/� 9 2,71..3 o No 0 0 0 " •, fOr � � a -? ; J w 0 0 J I •t "S fro ./ CeR5 Cal, 110 _1 W 41 1000 My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community: • Licensing and related enforcement are very cost-effective measures for saving lives (up to.1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address = Registered voter �g-a�� DIZ, v,--fe s VJAXS o No D 6. rT �', S� 7u m6l e C -eel T'ejrecc, da Yes �cc.e,a) �-FI i .•.b�Creek tr• Yes. C4- o - No Yes '• No ❑ er. �yo Ad - /�jc�(ZJ `'� � Yes o No el, z„a b �-�, �� �3.7 ('0 3 QL1cA 5+ o Yes ? S �. . 2K 6 9 p Yes ❑ No �yr l� �1�J ci,U Cr Epp(b w Yes 11 coace" Idle 5a �a. VbJ6 ❑ No r. 0 0 i 0 00 40 x s + a 1 Ir Ort g3w•. 75 �`" - " • ° �r t��i '+ Nr ,, .�k V t, to '�"�Ato My signature here signifies my support for creating a law in my city or the county as a whole;° which would . �. � license stores that sell tobacco. This law would benefit our city and its youth as it: • ''.• Sends a message of the seriousness `of protecting kids from tobacco'products • ' Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges''for violating the, ;law; which is a greater deterrent than fines alone.,;, ..: :r ..� . '.. -. .:: S . :. ' �'•. � � a i "s'. ' k�� h%P�f•'a�4+ai.adti Q"��'��, P ; • Creates a level la in field for all members of the business communit z {try 3, p Y 9 Y ' • icensing and related enforcement are very cost-effective measures for,savin g lives M }S: times as cost:effective as mammography)',according to leading'researchers in the area of,youth � , Name Sia", re Address RegisteredaVoter? a 1�� �aN►1v I�X�P-1� 7'0 ?�,: `' ', Yes t D l,fi/ ��. •( "�' s•�. ir-0<tt ?Y A4 i► a.,.. A f { FIGe. :h a ��a 0 o. rNo 1; ll� } YVS + a ;a 44, t: to Y s'a. r s tiF r , yi•�j t� Yes * /M/ �'r 3• ��SY r�0..`�'. 1 '{ 3ugr." W /Iy� No#i ( A F6t �ar 4x k6' Saj a7 a s F'}�{fir s y� t - - r94' k:; a ,� at. .� o .Yes:Tow . No OOO/_ n 0 .000 f 71 C `Y11 0 ., � ',1.I,I— ..� )� j 1I7.. Na I.:. I ,Ar �I .. -...I 1,,;� � - , ,,I1� ,� r�'A �.�II ' I� 1'-I .�.I., I � .,�r.�. �.. ,.. :;I ./� r , 1. 1.II ,­4 :.I . r9I- - �� III i,.: .I� .- '""9 'I1..� , �� , I,I. I I .. ��I.�,.o.re ,� /11.i , '-� ., I /_,-%r I.I.4. -C-I 1 ,� F i. 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E ' k in ,;�1 :; .. - 'T % � F O O v 4 L 4. l �. +.s i 14 1 .+ �' +( 'j :ray '{ h f. ,,,.11., II .t� J.a r 4L , Z,r i v -�-,�-.�_r ,0,?�t.�;,,�' �.ri1' 9 .- 'z .�I�., ,,19 � 1�,1,,,, I I..I I 1.. �.. ..:I I,I r-, .0.,�,r:!,.- �. 'I� ,.1-, -: I ;I :��;�. ," � �It1 ., 1 I.2 9i '-A ,1� ,-. 0I- I. 9���� ��.I a. '. I j.. ,- ,..��; 9, r._ . 4�.,� �, ,�1 ; 9�IrI -I I.1,� � ,.�I�.. - :.. , ,�­., .'.� �I.I . �.,' I..,, . . .I, + } . r:'.� I � I i_,' ,�t -r ,z- ,, ,`, - , r9 i} w / A 'I - _, ,.X " td , x, � its '" a E 11 ' a, 2 +"' "� " M si ature here si nifies m support for' creating a law in my city or the county as a whole, which would i .., Y gn g Y . * license;stores that sell tobacco. This law would benefit our ci and its outh as'it k',, • '' ,N tir-k G� I ri a t }"": �z at�s� S r, f l A f'1 ; Y i y' } Sends a message of the seriousn ss of protecting kids from tobacco products:/ �! I d tar. :.' >: Helps determine whoselling tobacco. '£ ! n,. °'" ` '� •'. ncreases compliance with all tobacco -related laws usin loss of sales rivile es for violatin the'�� f, p 9 P 9 9 ��i, . law; which is a greater deterrent than fines alone. ! ?" "* * '' ,"t�" ` ;r g �4 s i I•sf' r' d i� r 5 'Wr S�.,,'Y,f,as � �'f Q,r\ fir: * ; Creates`'a level playing field for all members of the business community.. t�' `1 } .�;, • ;', Licensing and related enforcement are very cost-effective measures for saving lives`(up to�1,`000 d *, `Y, :times as cost-effective as mammography), according to leading researchers in'the area of youth} ?� , a access. ; �4 4 ar . s p. T, 4v f�,,� r k +}! i x'1 �,,r � E x�''1f�Q kr 'f av, I, t: iC ;•`. �r ti 1 'e i} y .3 't'g�'"",�i fy'Y:i}h '.r f f ! 1, :1 _ . « A Name . Si ature Address Registered,yoter' //� �/ G�w Ae17/.k/�4 . :„ kt /' Yes �e Gc�-- /.. 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", .� ,: �., , A r,,�� ,. � ,,�r,.r 9 �I r, " 9, �—�,� � I 9_I:, ,..� .4I . . ,,� r ��''1I:!1.' � �,,''I,r,,�r�,I � ,qr -,�,. 1�1,:.. :,,', :1,j,r ;.�Nr:I: 1 ' °"+ ` ! L V I f..�rsr d �'j,' 'st'�. tea: S ' ` Yes , , .. , . „ . I= "'rl(ncj,Z f �N s. Yes � . r sill / 'l \{ ♦ E �70 I r !P M1 y ' J ��I k 1.1 I .= , - + .1 .,t - "- 'rsYi a L w'+'2 i' ,,k ;v n �' '�iV. t .11 ) 4 %F - �' f �` t� " 4 P 0 0' 0 ? 0 0 0 7 or V A /7A loe-N KZO) T, . '4 A i & for a law in my city or the whole, 'My signature, here signifies my support county as, a Ic ens -stores that sell tobacco. This law would be'nefi our city and its youth as it. - r y u ";X P� —Sends.a.message of the seriousness of protecting kids from tobacdo-products ­ ,Zn Helps determine Who, is selling tobacco. S ivi eg •ncreases complianc6with'a'll tobac'66-rela'ated laws using loss of sales s:. I violating,the,. e pr aw, which is a greater deterrent , .'. , , ;� than fines alone. tk. 14. 'E-1., Creates a level playing field for all members of the business community.", Licensing and related enforcement are very cost-effective measures for saving lives;( IPP 9 a b 0 e C us c times'as cost-effective as mammograhyaccordingtoldadin researchers in the are tp), grx, access.': `al'kiftl,NameJ%MW6A'SinAtreA �;1ddres Ur, , . , i, y_ I Registered Voter? [a n"A'ds', 31� 3r 0- es�3 9 ur, Pe 0 0 A , r T 0 - 0 0o )a C 13, My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. = • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • . Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? r g JDt) Yes 11 No Yes CP4 9 ❑ No �S Yes ❑ No J,Ax, irnoxl� '$3- r—U4'A qoE- uccA VAS , eA gzz$v 47'3q3 q D h rx Sf r'I16 CA . qUD I Yes ❑ '• No ❑ Yes � No /v .f- 10 Yes > I u No `1�a7 W&2_4 b2 . Oa % Yes ❑ No — h. .5�-j 2 �a ,o--Yes-. . o No J 01 0 0 0� r j . P Pe I e a LF 0 0 r, r, 0 r7l C �ab My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it:• a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name SiD,,nature Address Registered Voter., g�sc .' V", C't Yes 1) 14 SII/ CA CIO eq o No ,rat Yes +-Q 0 P6 C) 40 1) V-q (,;q o No s N � 6o, Yes a�� u No Yes o', No r v �-� � � t/�i 1 l.. c�. A k � (� � � � � �?-t e f 2. �'1�- Q �- � T' � Yes 4 No k-" Yes '7' 7 Cef, 6%0 No 77e!:7 es u No 7 Z'r Yesx o No 0 rj `lair .j- ., f• R „ � i My signature here signifies my support for creating a law in my city or the county as a. whole, which would license stores that sell tobacco. This lawwvould benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Si nature Address Registered Voter? 6 37z 1 v Yes u No C'� r-,D q1 UO rid- Yes o No � 'I�- /Cno2o2 ' i ' Yes ❑ N o .Joa/"e ` Q'�J s c,.De,,.❑ -Yes NO J elz —9Ol L (7a w---Yes ❑ . No tl I CZ 0G ZZ (,c) -� �j l�vT , Yes ❑ No ZZ `� Yes u No - �461/0,CA- 9O1 o Yes o . 1 - 'gin. 0 0 0 t F ti 9 r ,5 0 r r,0 0 I Xy y �,. :h.^O. C Ob 1 ^'.ti. � '.'• 'ON ° _R ; . � I' My signature here signifies my support for creating a. law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter` 01 1PIW7 Yes - /I _ 9,r) e_ o No fp),J�D 1q. LEt —R7063 'PEF4'WVOH D UA?E!;7 J Yes ❑ No - /9qr770 9-0 ❑ No a 3 —so�0(_ cz iv o ❑ Yes A�A 010. �� No i vQ�A4, �71 Gl� �li-tG ❑ Yes �t-c��fi' ❑ No i A- n A F ,VA.Yes LA 6)�Vj� CA- q Lz l ❑ No Yes ❑ No (NG'-zj 14- 130 t">� )Z A, Yes ���- C t I, CA ❑ No 1� 0 10000 ♦y '0 LU-4,1! :1 � 0 0AVIA 0r elgh I OU, / i,-, e C a e My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Si natu Address Registered Voter' C Yes % (l o No GU, -I -I eZ� 0 -e� Yes Q- o No gleI-t e).3 nJJ(`d PlUtO hL��2 Yes L7-A 411 ' 4) gd-o Li No IU �cl[ e G wl��rre 4z -7.✓- Y01 �- Yes R 2201 ❑ • No 5�� o Av-e A � Yes AEI l L-e. 07/0 �� a� �2 Z�-3 ❑ No �. ore A)a �% k4,j t' Q /Ir Yes o No M 1 Acz Yes ❑ No J"Yie, 7 9 '7% -C Yes 6 3 o No 0 a •. i�.T . to � / % 1 0 .. .y. cc .L OH 'nF r &J, �r My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business commwnity. . • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Si nature Address Registered Voter` j �����.� %%7� ��ti%� l��v�6 p�- ❑ Yes No Yes a No u 5hdl� M5 44960 l Fall Cc OUI I fV, qZ2 53 Yes ❑ No ❑ Yes L. A V► n f_xv ce-4- 12. z �Q C� 149d Yes ` 9G ❑ No c/O o Yes No 0 7�Z �� Yes A:_::50 � � t v Cr4- �Za / ❑ No 4-412 S C xerri� P I . Yes iYl, r V � �� ( LU O�/ CA q Z 2 5-j ❑ No 3: � 'i t� !� r a •� 4 �.N 0 0 0 01. � V' jj cc Ce. My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Si n ture Address Registered voter try- 1-f 'off nk� Yes o No L✓-e e' --- C1' _7qA,3o 4 CA XYes ❑ No Covtini� 54&y&eJJ 4t'&_� Yes o No ,54eldhe-� 9. `jPive Y ZZo Z ✓o �-f � o i�-� . Pa to, . �(� r i .1 � 3, CA elZ 6 Z_ O Yes ❑ '• No C'"-'fa 5 3 CP*3 a a 2& N.% t v-*,Z a %^ C q-ZZ153 A Yes ❑ No r 5200 C'11 Cav AVM- IF - S CZ t V�v 51 �e I CA - Q' Z S 01 Yes o No rJ 0 WIII o C 1 Yes ° ° o Yes n- 0 i t 0 P Out TA 0 0 ol �ce acc Ae My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products., • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Si nature Address Registered Voter • �� A// �C ' �— �C� ©G p��L � Yes ❑ No 3 a enc—e a • �� Yes ❑ No �� �'✓L/'��A AV, Yes I3' Gd ❑ No - Yes ❑ No / 0) ��e CA c-us % y O�Yes o No $124 ❑ Yes No -�Lk10\ 3c::�b Dc-"- Yes ?� ❑ No K Yes �( � it ❑ No �. 0 0 o ` y -1 •y � � n UO f :.M . My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address - Registered Voter Yes ❑ No 4 f �'°� ❑ Yes _ ❑ No dg 41Yes ❑ No oles . ❑ • No , r YeS 0 No 14, 5fic 2 3 920 �� - Yes �V tj �5 IdoA,5 /����a'1� �% '? 2S5 ❑ No Yes .............. .__.- ......................... rev S:ZA LA �,;,,,�r,� Coo C� Zu`-"3 o No 1 l� VS-0 Le --"Yes ❑ No 0 0 0 0 c i l IA on 009 7 L Ce ~' 1 1 nF 0 r S ! ` My signature here signifies my support for creating a law in my city or the county as a whole, which would license stores that sell tobacco.. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. rj i nature Address Registered Voter t'S, 6 es IIIeO e-111 LITZG S �/` �-� i1sZ. �Z Yes 7 6 �� A Ma6tA_ o No � I � G, f--p& p w4UW (- XA� �Z C/ %� f3 Yes ❑ No 4- �—d 6 � �jo �e �-v� 3 r� ��`` ❑ Yes . Z 7 es o No —7 1 --q o 3 cvC L,d-°� G A7, cl ZZS Yes o No L_ �6 Yes J ❑ No :D - 7,2 ,� � '/�f ��'�14l '44- C_/ c'Yes j7vl > C �2 � o No e qb i PP . A 0 17 U. U, s 1 A! 1.1,` 1 7- o- 1 `+ i� W 1T• . 'xn m City or the county as a whole, which would p` for. creating a law i Y tY My signature here signifies my support '"';benefit our city and its youth as it: license Stores that sell tobacco. This law would • Sends a message of :the seriousne ss of rote cti ,g kids from tobacco products. • Helps,,determine who is selling tobacco. using loss of sales privileges for violating the • Increases compliance with all tobacco -re ated laws g law, which is, a greater deterrent than fins alone. Commto 1,000 • Creates a level playing field for all memb rs of the business s for saving lives (up = ective measu • Licensing and related enforcement are very cos to leading researchers in the area of youth times as cost-effective as mammppo"graph , accord9 access. :'` ... Registered Voter? Address Name signature :. 4 ❑ Yes F , LK Vh0No �� 1 O GI Yes ❑ No Yes No C', �-lK ❑ Yes i •, No �-1Y1es /v ❑ No j l � q Yes nkou 7L No AMR Yes' ❑ No cU_ 'Yes ❑ No C C60 21"3 r qz 0 0 0 My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? Address •��� �I'es / / i� 4ffa city, zip ❑ No �r�,,I— �r2-� Address ��(``-v j�cp� % �, k`►-r��S?,,- ❑ Yes L CA[ 0419 (19 �G P L7_ �j� �/j/1 /�� City, Zip �- ( '72 AddresU�' �� �,•7�' AR-' No Yes city,y1. 12 No - �� /►/1 S �� Address �79 Yes City, Alp ❑ No '% x _ Address 4 4 c ❑ Yes City, Zip 13--7 I �. LLO Address 4 - r a. Yes / City, Zip )`T ' No Address �/ 3 q� Yes 1`q Akzl t c 1 City, Zip h G�,t.. z 3 ❑ No f� `) Address 3 five ❑ Yes y ,�,/�1.../,ram City, Zip �/ 1' � 0 y-/ 9 �,% b LQ_.11qO_ • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name I S1 VI h G�/'2Ce �ieC�i e /q }C,, r apt A &_ e6Z9 �14 Z'19 yt.1l E i Xkv-e Zyez, Address Address GC.C�b?i� City, Zip l�Q� qZ CU } -- Add ss City, zip f i� vtl¢ L- Address City, Zi y Address City, zip Address City, Zip �^ Oe- Address City, Zip Address City, Zip. ! Address City, Zip f� : - �� Registered Voter? Yes ❑ No X Yes ❑ No Yes ❑ No A Yes ❑ No ❑ Yes No es ❑ No �ZYes ❑ No Yes ❑ No ti . My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products.. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? Address Al S )o &SC.4ks Yes City, zip ❑ No "+. Address �� ���� Yes �1 G City, Zip La No Address( {� es City, Zip ❑ No Addressq Lll! r %��,� - (� �1 Yes e6R__OA1A,,�/t L. d 4v City,Zi Lj No Address -EK Yes t 1 Ao4i /I City, Zip e_ GSL. �Z �j LiNo Address r; c�c� 3 c� �' y� `�''v ❑ Yes city, zip ❑ No Address ,a'"Ye s City, Zip /�/� 2 ZU ❑ No Address o n e ,,/X ,e. Yes �-i' City, Zip �� _ �/ /t'/% Li No 92 2,53 My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? , Address &0 93p Gi iA L A-16 ❑ Yes nn !"* i-E VJL City, Zip/v CLi,r•V`t !✓? ( Z�­No c) j l e e1V //0 W CW&71 Address Z J_.D�� S f�\ . City, Zip ❑ No 4U/ ' G b •ee l ✓ Address ee(— elb o k- L' ,se � (Z6CI CA -a- I-f C-14 e3- Yes City, Zip ❑ No Address Yes city, Zip No Address � '�S' o fe tf p Yes 4\ City, Zip i l VI i U �c� ❑ No Address Cl S i Vt zal ' u Yes City, Zip qr No Address t c o Cr 0 �v..� Yes City, zip Cl i U A ANo Address ���-�-¢'i- v� � Icy i y, Zip G Cj ( ❑ Yes ❑ No MA My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? `�,.�,.� V � Address � ��- �` � � �% �� �'`,,,�' ❑ Yes C No City, zip ! • �J" E f% &Q r pG :,✓� f}lJ`�J ��/ �./ (►�-a Address �S y`%n / �` ❑ Yes City, Zip ®"—No �{, LJ Address �— 0 -- "7D C� ! GC✓) Vi �5e✓7�1� �G 4---*es CY City, zip 4" ❑ No Address a { -} -3, — Cry �"`°'� ►� Yes City, zipNo Address y � Yes 1 a ' a city, Zip (��-�v�,���-�C��y`�`� ❑ No Address �.2 2 � v -SA S r 0" Yes City, Zip CAS k 6,--1 LD ❑ No Address c4N k _O�Lce'o' �,. � a,"' Yes r �-1 - "`-mow (� City, zip3 _ f C X "'1 ❑ No cl) C_�y di tom' J c)�- Address ��/� `f/�L Yes v C ro j city, Zip /A) � %42 >al ❑ No jcir) t. FM My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name I Si lel /-I-- Address Address t City, ZiP64 X)j IV Address UO �Q D �r' . 4 City, Zip C �� C. l � ". Address�T City, Zip Address !� f - 5 3ci AJ d'2c4._il� City, Zip Address City, Zip c�G t vl �Q Address City, Zip Address t C u tQ City, Zip CO C. G � Gt (6k � ��- J �(✓ TT 'k- Address So (let tie M-eyr1c)z c, City, Zip 0 0 a r.k 0 1 I n Pe, qa :)L'> I n Registered Voter? ❑ Yes ��o ❑ Yes lr�No ❑ Yes ' F JNO ❑ Yes No ❑ Yes �No ❑ Yes Q Yes No ❑ Yes ;N<'No My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter.' U5Q� Address � % f —('? � n /'�� Yf� tJ J" � ' Yes City, zip r��j L1 t gaoo ❑ No r� � Address )Tzlqy-1 9", ❑ Yes City, Zip ? -> L uNo Ly // LO vis r Address 698%q 1Wke ield C0.r -(� �Yes �o City, Zip 1 C ❑ NO Address g ` `y a ] q� ❑ Yes (-2- City, Zip *—No a Address 1i;_ 3 - I L4 Cx�'r'G� -e._. ]b ❑ Yes City, zip � �, � � � � � � NO f Address5z CL� n L t �V_lf/ CZ) Yes City, Zip -%2't- 64.--�� ❑ No -J ddress ❑ Yes ,�j� ^� City, Zip ! 4 G� A NO Address � � ��� ��✓� r � ❑ Yes City, zip C► 1�( �� `� ❑ No n �4�� f My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? Address P�' 0< C�; ❑ Yes City, Zip o—'No Address ❑ Yes citylzi�' o Address A `9 ❑ Yes City, Zip,( No Address t W (0 (�On �,;d � C ❑ Yes CJ City, Zip i ✓% ' `� G C A % -o�z No Address Ca \ 1I.9 'l "(3 S � ❑ Yes City, Zip .j->. ym � � NO `v1 Address �, (}kU4,tZife— C, r, ❑ Yes City, Zip Address .4 7 "Yes �7� •�-'_ << �� City, Zip k CA, ❑ No Address TA C ( Yes City, Zip J'V . qoZ ❑ No My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? 5jj-p� ` II �' 7 ,'_"' Address 5 ? 3-7S L ,,,Yes City, Zip t- V 1 No Address gZ_ ;?- � /Ar Yes D_(?/U Al I city, Zip �/(l C. /L� C�4 Z I- / ❑ No Address 4_7 ❑ Yes • City, Zip ° ❑ No ed Address ❑ Yes City, Zip �+ ❑ No Address City, Zip ❑ Yes Q ' Address Yes City,f�)l`���c'� C��C "?1 ❑ No J Address a(/ ❑ Yes city, zip No \ t.1-c o e_41v7 Address /) / ._ ? Yes city, zip ❑ No J My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? _Rk � � AddreCssr�„f //�=�a / _-� XYes City, zip No Address�f/��,/ Yes City, zi 1Z� ^� p � � ❑ No YeA Address ❑ Yes { city, Zip No Address v D D ` lU r p64 Yes Zip — City,kb P � 922 31 u No Address r Yes Cc city, zip �` Z ❑ No ,,lC�-� Address �`'%`!✓`(/ ❑ Yes vl/Ah� City, Zip AV% � 0 Address r l - I� ' �c �✓� Yes city, zip C �, ` ❑ No % Address j 4 Yes city, zip /r �` ❑ No My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? Axzja Al r �' Address JZ �v:Z e % � .- %�2 � Yes �� Address 0 ` �' � �� � ❑ Yes city, zip No Address k � Yes (i city, Zip � � et� ❑ No Address ❑ Yes City, zip - rc cr C .. T / ' No Address ... Yes city, z; ❑ No Ot Address 7% `� '�. .. ::!;C.J � � ❑ No City, zip Address 7a:!FA' '> Yes (:�L4C-1\i1V city, zip PALi`" DER-5`�� Z ❑ No -, Address ❑ Yes 1 !� s city, zip--x��� A No My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? Address 7X 71 Ae, Yes - city, zip% `�. y- ❑ No _ Address (05,155 �K, Yes �•`p:���.� �...�- `� zt � , City, Zip Ait -3 ? �E7 ❑ No fV I C (1 Address ('/'t � U I C)� e Pr d X Yes V1vlU C��►+i�' �.� City,z� -n i(1�fsa/ C(A-�t``� No p ❑ Address r / IL k ,- % X Yes urn �cJ �u.w?. � City, y, Zip � ❑ No �Address ,� �'�'f.36 e'e r �� X Yes city, zip cy� �t c ❑ No te.cx Address 9<f't?, Au c A -7 Yes city, zip iJ1A + , C pt q('a-')-} s ❑ No Address r2K, Yes City, zip 13c*irj or%r— 6 99,023 ❑ No V Address Yes ❑ City, zip i: vic.l rV o e a , tyz2c) 1 o No Itl �EMMA My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? � \-� Address � ��-��'�--�� G✓V Yes City, Zip �E \ ❑ No Address des UI) j � © 1 �'S C; �, City, Zip I Q � e, j ❑ No Address Yes City, Zip 2. ( ❑ No A N 1 Address ❑ Yes City, Zip t i F'R r G' C j. c� V " No Address ❑ Yes City, Zip ❑ No Address ❑ Yes City, Zip ❑ No Address ❑ Yes City, Zip ❑ No Address ❑ Yes City, Zip ❑ No My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address I Registered Voter? C Address _ 5d Z�� > , -L /�� e Yes �j /4 L r /'c � ��2 city, zip t �_ . ���- � ❑ No Address� � J �L��--�►-�.!� �� `%�rr./ �cltY, Zip � ; ,`> y � ,/ ❑ No Address a- Yes City, zip ,,r, 1� �� 71�.3 `� 1/� ❑ No Address / /� � `��- //L` C�i�e'�:�- �"� / G(l —T Yes L !4 Ij 14 ilv-T t l ' % 7'�-G4 �1%� city, zip 9 ,-z �Lb 3 ❑ NO - Address 9- 0 Yes LO L; e, City, Zip ❑ No Address �Yr3 Sy' Yes L P t 9u_n+}--s.__ city, Zip ,1� � � �- � -- ❑ No Wirt Address �/.3 � � v �. fj S� S� � % > �( Yes i �.('1 G�V �C► -5 City, z;p���ce C f 2- �3 No J`e Address 94/')'Yes _S �� city, zip ❑ No J J JL ejof�o�� �Q �p�o�o�g 0 oil My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? Address q � S /14_ I 1 v w !;" Yes � �� � City, Zip­—J�7y' tL Cam, No CTz'� Address "7t9L 0" IGJX d,- � KbS kwzi� City, z;p�� j 2e ❑ No n / v Address 4 , City, Zip ❑ No u«„ If 1/ /V 17 �% // �`- ❑ Yes f City, Zip No Address —/Z _ ❑ Yes City, znl- �No 1 Address '+4 —90L- S- r 1j r Cj OF - ❑ Yes City, Zip c^� r� (J j NO RAddress ,r �" � � C4. ❑ Yes kA ( ��. City, Zip 1 / u�/No J"" Address o �,e, o"' Yes ' 124�7 0 City, Zip ❑ No -n 'j j .. My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? Address City, Zip ❑ No Address IS030 F1 ee0i'(0 . City, Zip t? c (' - 9 -3q S ❑ No Address C city, Zip 1 z'o, / 5, ❑ No Address i lIC5 U f' ❑ Yes Y 1�G► city, zip i c) `No Address °/T ❑ Yes {` r� city, zip �� (� `a a1G ❑ No ' Address e 5? •ram° 4 tP4 1 ❑ Yes City, Zip -- -Ei--No Address C.c°Q Y.\_eno Q 2G -'' Yes City, Zip CG ❑ No Address t V i°► 1 � y City, ZipV ❑ No fT � 122-7 a o 0-100 i ke 3 j i My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? �--I )I( LY l r �r _ Address (ram' (_ �� �, ❑ Yes City, zip ❑ No ,�(�. ��� Add ess&-3 16 � �/'^� 1 .�.--- � Yes `l �t' 0 city, Zip �7T(� ❑ No A �C` ,ddre�s� Yes City, Zip ( I � t � ��� ❑ No P Address be(v-nuo(6 0"Iges ,A �� ° Yes city, Zip s �� �� 1 No Address Li ❑ Yes 0� �2evl a n ei, city, z p vve ip P4- �'v7 ^ ; 0 9� C�,2 �No Address (.49 5-f 0 es city, zip ��-a-�-d 1 � � �—�.y , � � qzZ �� /❑ No -�y y / -,I17y /v re �i Yes City, z p No Addresss/� Yes city, A>vp /C�"� ❑ No r. 1) 01 My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? l�l 7 Address q30 � � �:�:t Yes City, Zip �L, j1� ❑ No Address � 0 Ave- V1 [Pa ❑ Yes ( L CA 9c City, Zip �u �C t%(Y1 "1 G 2�• ' No Address ❑ Yes t jct',✓td -�r�10, G�- qI city, zip / k:—No Address Llo5 /I VCX k'7,9 RU di?-Yes City, Zip No Address _ 3 l �- ❑ Yes City, Zip No Address Zip� � A q 1 ❑ No Y P , -�t�C� �,fa'vpj Address ❑ No /Va City, Zip � - q Address IT F 0 'J! % � � / --Yes City, Zip ❑ No j5J My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area: of youth access. Name Signatu Address Re istered Voter? / �� � � � �, ,, J Address 79710 Yes v City, Zip Ti je �� O 4 uS ❑ No Pell_ /� _ � l�v�..-��.(v}' � Address ` �J��.�' ��,7%}1 /+� �j Yes ja %�a . `�� City, Zip CCk—AAIO�„ C Li No r-- Address ❑ Yes city, Zip I t No Address I f % J (/" C>< Yes city, Z;p� ❑ No Address (� �' mc, 1� ❑ Yes City, Zip bcn Yi I Y 10 Y No � Address ' (lAddress (�3 S'; Z z /+%O � f'� � Yes a'1..�?Az_el City, Zip8_jq V r V IN 2 Z— ❑ No Address �'1v3 D. �4� Yes LC(' talk � city, zip � �.�` (��v�� ❑ No 1�'iV1�v� Addressr�olk wo.�� Li Yes ,�, `� �.,,� ® lam.... city, zip a-P-7r7 't6jclkC..1`� 9 17 2 Z C7 AlNo .1 %Ij J�J My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? Address City, Zip C!:q1_b4('ZG111 Li No r Address / u des City, ip ❑ No _ Address es No � �C City, Zip Lj Address City, zip ❑ No Address �''�,�,v�.. �.�. Yes 4 / 1 / S %� City, Zip ��7'�" ,. l ��'' ;Z e7 Li No Address '/ %-cr Yes 2 / 1 514(� 4-- r. Zip l C �J� %L �°� City,7 p / ❑ No Address L �� rfr j C� Yes 611 p ,.,l City, Zip � UJc%J fLz v!j ❑ No mc c Address 0 7l� � � � a .- �YS NO City, zip' ❑ JJ �oa�c����oa�g My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? W'O 1zp , -'ee'o Address t�"367 'S'j r „� Yes o No city, zip OtZI) AOC, r 7,2e'er' Address 4' f ::;� ❑ Yes 60 "ac��'�-City, Zip yt -� v - � 0 � Z2 [�'No " Address �`� c,-U ❑ Yes 1 '''�7 � (� �%1 7,r� / f 1 � City, Zip � NO Address f � -70 9 �'�,�.. �` Q'� � Yes City, Zip f��y�. � � C& P a )/ o No Address, �,1� =r� if Yes city, Zip 7 y /j ❑ No 4,E x4j-d C C'L _, Address '��. - Yes city, Zip ❑ No f K5 A �j � Address � Yes C/ City, Zip #_erxi 0)_es__v4 j `--r ' �� ❑ No Address /%Z84YeS City, zip 1 � / .�'�� �TT ❑ No My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Signature Address Registered Voter? �) Address z / ///j �% �% �� Yes El No ►rs e l4- 1� ,,61 City, Zip =-A/ D / O 0;4 Address ,.:13✓�.� ❑ Yes 3 � No City, zip �. , , G 2 Address ❑ Yes }� c a,�,r►�► _ a- No City, Zip (/ Address I D ID_ 5 l 1 V Kte,2. i' # ❑ Yes cl a47N .2 City, ZipD C ~Z�' 15 'Pe No Address �^ W y' ky\ Yes City, Zip CR ':� OZZ u No Address ,Yes City, zi o�6' / ❑ No Address ]�6/ �/ ` f-"., v w"Yes C) �L— City, Zip a7ff '4 � %A ❑ No Address -�,.�� Ak--Tes ❑ No City, zip My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violating the law, which is a greater deterrent than fines alone. • Creates a level playing field for all members of the business community. • Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. Name Si nature Address Registered Voter? Address .1�:���" LiOT•� � Yes ❑ No City, Zip Q / A A �`'m"">/;"C' �o Address `� �% �� j-/L / _Yes ❑ No City, Zip Address 14 nzoo 4+ 3c) Yes r is c� (3` ❑ No City, ZiPTU-Ylk Address —! 7 ii o D C_ kQ P M q P--� �2-d Yes 6 city, zip '� � "Z_-� �.-. � �-� 39 ❑ No Address g t� �� �1�- , ❑ yes City, Zip s ` ' 0 C� i' Address �`^4/�- (Ir7b 2 Yes /'� Li No City, Zip o �' Address 2bCK3 � t'_Ac Yes ,c'6 2� d/"-- City, Zip �❑ No Address Yes City, Zip �` i� C", ❑ No .�� ,�- My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. City Name/Address/email Registered Voter? Signature .Q Olifn Iti- Name S�y� yt //�' le nGo 1, z C'C Address �� C l l 1. 046 City, Zip � Q�1 S_3 � Yes ❑ No t email 0 Name 0g\ a 'A `/ Address Yes ❑ PTO 1V "V City, Zip � ._.. Email Name Address --� 2 , 0- Yes City, Zips- i , �^" �' 1 C ej 2—Z!S L3 No Email rr ` "v Name ❑ Yes Address City, Zip ❑ No Email Name ❑ Yes Address ❑ No City, Zip Email Name ❑ Yes Address Li No City, Zip Email n � w My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/email Registered Voter? / J65 Name ,.),r f Address - ! ! V( � / "� �' �� s J J n� / / IV Yes ❑ No ,�.. city, /� P email < Name "'j f Address 77 . �� P�QC� $ Yes ' Nr/ 495tw/' ��°S�er� � fzv City, Zip �� i9�% � ❑ No Email ! • Name N ni . I v �% l Address 4)-!Dq- eAm- 514 � Yes ❑ No City,zipro-�1C , Email Name P4,�� Z, —4? Yes Address )Z-4 V3 city, zip _ "( ?�� G v ❑ No Email � � Name Address �,,w � �� ,� l�t� XkG iv� City, Zip Yes ❑ No Email c "V?A r W Namei�,� q� Address �6 to `j CA a GLOL v i e W �cL� Cam-1 zL5 3 X Yes City, Zip U�. OW ►fit ❑ No Email OT&t( G dC ' ry-' C 0 vLA • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. compliance with all tobacco -related laws using loss of sales privileges for violations. • Increases p vides fundin through licensing fees to pay for compliance checks. This creates a playing in Pro 9 field for all members of the business community. Is cost effe ctive. Licensing and related enforcement are very cost-effective measures for according area saving g live (up to 1,000 times as cost-effective as mammography), 9 to leading researchers in access. Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine P g vs. nonsmoking peers. City Name/Address/email Registered Voter? Sig tore Y Name { C5 ❑ es iLl _�. Address �\ �'�� ❑ No City, ZipLA Anl _ J S email Name ry Yes Address 40 `�_ %ylf� f '+� i[.w T ❑ No City, Zip 7 !Email 7, Ta�rneV l a $NZ� ❑ Yes Address 5OV-1 Q� XN0 �.,.,.. City, Zip ---+'' i IdL L-) t.� Email //' Name Oveh Kit i I-� lf�sxv'C X Yes Address city, Zip L- �- C� U I rt_Tl9- C'tt ai ZZCj� Email Name Yes Address / k' "/ G" fe / Lj No OA r V City, Zip 400 S 1 Emai l ry, Name �JIM � ,1M+zx-lr ❑ Yes N( ;� Address I 1 RC Gj rC'. !U No City, Zip Email VVN PO k1c My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/email Registered Voter'! Name Addres J>_ Yes Li No City, Zip r � email (, 5.� s Name ,Te dss Address Yes ❑ O + City, Zips �'� `(�j C. � le® � Email 04 f` All Name Address )ae— Yes ❑ No City, Zip liiem� Email Name C.-- ^ `f"�d�' Yes p Address -73�74s- / PQS� City, Zip PCLI /U— -�( C_(s§�--- ❑ No Email Name j,<1_CWf 6-& —4o " Yes Q .. (1i/1 Address 75 C.a4l, tR 0 AD16-1 &-0 city, zip t Q u - 1,0.7, 2 Z ❑ No Email VIA Name rMatr� 4r00111<.,, Address - 'J (�YY1 �� mDe, ' d ro -2c Yes ❑ No 01 ` city, zip LgL & 0 i %1 )4 7C , ! Z2-53 Email r13 .j t f g My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. Is cost effective. Licensing and related enforcement are very cost-effective measures n the area saving youth (up to 1,000 times as cost-effective as mammography), according to leading researchers access. who start smoking before age 15 are 7 times more likely to use cocaine Prevents illegal drug use. Youth vs. nonsmoking peers. Signature g City Name/Address/email Name c, r, teL Address -7 7 City, Zip © email Name �^Q,_�, Address -6 \ ,d-c�.. City, Zip "`' \ 0 .Y' Email NameG,��,.M� Gam\ �y'L Addresses. City, ZiP Email Name % 6 S'n d ecr to, )Jese4� Address f _n S s- / ) i/ City, Zip /`GUM PeL Email Name Address City, Zip Email Name Address q% icy, City, Zip Email ,Jr .�Cv_c-2� 11 My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City _r_j k' dA . Name/Address/email Registered Voter? Name �O O/kA6 k Yes Address f �_k —I i ' �L p� Z No City, Zip vf )_/ l �' � C'L2.Z(9 !S u email Na►ne f6 Address eape-' ( ❑ Yes City, Zip �/10 Cd� �3� &, - "�� ) 1"."' No /� !v Email Name Yes Address 1� t ❑ No Email Name 4 O y1 A . ct, Address _ 7 IV D �(_ e . `� %�� r,e .. ❑ No City, Zip / _ j e ten,. / Email _ Name yo fZSJ�r � S Address OOOJ54 City, Zip c13--� .5 3 ❑ No Email Name �/Q,R1� � ,e \ � ❑ Yes Address a J['�V � .OAIC {i�ok l - t03 No n City, Zip ��1.3�W �G` � C\ l` 1. � 1 Email , C" 0 N i y My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/email Registered Voter? Name Address p � �"� Q a,--Yes ZOW City'Zip )aQ►,(/(„yt ❑ No A, rr email Name Address a, J j7 t?`0'7 77J� ❑ Yes No V City, Zip �(J (l�l �a D Email � Name T ✓ `-�---�� Yes �Address � city, zip g—� 005'' '164 e- -i � ❑ No ��l�/ Email Name Yes Address CP , - City, Zip ❑ NO Email Name I a ,)D0—� Yes Address City, Zip �® / ❑ NO Email ` Name Yes i2olI � �. Address City, Zip � (.f' (Il 4J� � ❑ NO Email /'/.{ 5 G I''�" • Co i►/ • g Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. with all tobacco -related laws using loss of sales privileges for violetioasi • Increases compliance ou h licensing fees to pay for compliance checks. This creates a le p Y n • Provides funding thr g field for all members of the business community. and related enforcement are very cost-effective measures for reaof saving youth access.(up to Is cost effective. Licensing accordingto leading researchers in the Y 1,000 times as cost-effective as mammography), g access. druguse. Youth who start smoking before age 15 are 7 times more likely to use cocaine Prevents illegal vs. nonsmoking peers. Registered Voter? e City Name/Address/email Signatur Name Yes Address �C a 1�1G ❑ No City, Zip V& t�lq v a a � email U GV Name WI S v ,T-/� Yes Address 1 1 ❑ NO City, Zip Q Email Name n /I �j / ice] , l ' J ` Yes Address / ]rl ��CIE U t ❑ NO "i (� City, Zip _ �, ` ,� � � � C G7 . AN, - , �✓lJ`�`S Email Name n 1 (God Ll V A, �{36 � Yes Address " 1p (pro Dili-��E- GDV v •+-� ❑ No City, Zip ir►Cbl p M t R-+� F 4� aja-70 00 i Imo„ �(Li��► 11-4 Email O 1.LpName "0 E. v YeS Address J 6#fLA/ 0 1 �� City, Zip Y 1 � d /11 1) e 3 C +L— T' C /Atq l�g. ') f_% Email ; *rA A, Name W,x r q/ /� - %Z a""'Yes Address 3r-TIO /-ler!%❑ No City, Zip'�P1� Email f7" R ;D MY signature nature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/email Registered Voter? Name aO'rM'AN -TOO-rq Yes / V" ` �.S �► OL e/yl G �l/ Address 2S0 S Oe4k �I r1 Ave,A p City, Zip l e4 Q G�CanCt �'.G� ❑ No email Name [� Address l p e A Z. A �! es ftJ(.� V S 9 nn l [�. , Gr �.o City, Zip "} � � � � �S C u No Email Name —11.VP3 �'�, qcf 7s c4IL4,z. a- Yes `G Qj 4e ► �-� Address ' All City, Zip ❑ No Email Namepwrx� Address L3 No City, Zip V t 0 ^n n- Email Name Address 79s A'_ Yes No �. City, Zip P, 9a it ❑ Email 0&4h_edM[ t /� Name _b'.en� ©�rLt►'t S Address 2_ k&OO A ve Judo, MIUM6 (` [ O WYes City, Zip C&� h0�i Ctf y ( C,d._ qzz, 3 7 ❑ No Email © ✓ (►'1 S' Jt) n i Kai My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. SigrAture City Name/Address/email Registered Voter? Name l 2l-jr rt j1e/� 1_t 1 �-'' l•► Address ,( /']"" a City, Zip Yes ❑ No � � [ �_.'�`✓ ��`'� email � Name xrL�z�9j3c � �q LUj Address ��� �� 177 % "�')-!`� ��/1 G d �G`� L� %a�% Yes ;t zi C Y, P / ❑ No Email C ! at✓��L�G. Name " ✓� Address t V �V �j� �',� 1 ❑ No j n/J G� C` 'Yip / City, Zip jM * /� 0 1a� Emai] d G, V 4 4,,-, Name w5 GYN �le�` d 1 \�� I" Address JC 3 —Q6o ❑ Yes city, zip L � qv ; A" ,No Email Oev Name Address �`L �}- e- City, Zip I A- Lq U� C.. Z�, `/r' 1 v~ Yes ❑ No Email Name ❑ Yes Address City, zip ❑ No Email r 0 0 0 8: &y. a •; .s '. q: 0 0 j t My signature here signifies m support for creating a law in my city, which would license stores that sell g Y tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violetioasin • Provides funding through licensing fees to pay for compliance checks. This creates a le p Y 9 field for all members of the business community. lives Is cost effective. Licensing and related enforcement are very cost-effective measures the area ofyouth (up to 1,000 times as cost-effective as mammography), according to leading researchers in Y access. • h who start smoking before age 15 are 7 times more likely to use cocaine Prevents illegal drug use. Yout vs. nonsmoking peers. Signature City Name/Address/email Registered V e Yes ��Q(i nclio Address City, Zip ❑ No Gl� email es Address v-- ❑ No City, Zip Email , ,,� Name ewes �� J l / 1 Address /p /3o 1{C. J� � ❑ NO ..�"i�'.� City, Zip 5/�-VNC�"� ✓ 6 ( Email bis e— p eWC r00 C- Name Address f No City, Zip J Email Name I�V�J ' ❑ Yes Address ISM � WN N � PH �'Z, )aim No City, Zip (,(A C�W Z C 5 3 , � a Email Name yin L l (� Yes Address 3-, 1 P�yy rLa " ' — • ❑ No C�City, 'v' 1 ` Zip3 �Z 1_10� Email 0 4 _i Signature Sends a message of the seriousness of protecting kids from tobacco products. Helps determine who is selling tobacco. Increases compliance with all tobacco -related laws using Provides loss of sales privileges for level violatIasin des funding through licensing fees to pay for compliance checks. This creates a playing field for all members of the business community.lives effective. Licensing and related enforcement are very cost-effective measurehe area saving youth pup to Is cost effects according searchers In t 1,000 times as cost-effective as mammography), 9 to leading re access. Prevents illegal druguse. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Registered Voter? xYes ❑ No city 11 ,Qct-kM -I riA� Name/Address/email Name Address r•-� k- "�T� L City, Zip 9�00 v' vr` / email t� .#-ae r v Name Address 'j i tao fCt City, Zip PA M - \ r' r� S Email 1 � �S` IV 10--cLo" c o -A Name / +'� /�.Ld'1//,�`% 1�� �lj� Address '%r%,L p7'-�/'k City Zip '-'`"/ dJ� 6 Email Name n WK Address CJ City, zip —! & !�_ Email �{ LP Name /j n�- j1% n J �G Address City, Zip Email Name sQ� Address City, Zip Email C911—yes ❑ No Yes ❑ No ,Yes ❑ No ,A< Yes ❑ No Yes ❑ No `j A ►.. i 0 My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/email Registered Voter? _ Name /� ` v' eS Address �r�4'�,�/`l�/%l✓�✓, Li No City, zip �!i%'j� email Name `�` `F--- Address ❑ Yes City, Zip ���� ts� �� i Email Name M-cozz Tz' @—Yes IAI, //"AddressAo Q�� �D�� /�/ /p 74`"��� city, zip Z/_i �Q 4 4 ❑ No Email vG� Name �� G LOAIt_ 11J -72 Address J 1 15( City, Zip ❑ No Email 1 L-� 1NQ-N 1 0 (-- � Name Yes Address 310 q d i J City, zip ❑ No Email u T/ F `T OLA—r rrr. `'-- Name "r-1 _t vp_ 'S Yes Address ,,'P!, gOp t to 73 City, zip 0,..q ❑ No IT C�`��r(%� Email �rn r, %.I - 1 43 My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pray for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. City Name/Address/email Registered Voter? � r Name yolfn001 001 t.l C ❑ Yes Address tS)�_a 175 �v Ilv City, zip l -T `�" '(tN , 6r No email Name (/1 Yes Address W99 58 6vEr\J A d -`,T-A U q () ❑ No t V 5 city, zip Email Name//f,�►�'/% �/�/�� +� �y Address rlf/'((�j `(�ja�/ / G /� �� / � A.11 b.J city, Zip % �'�G���-,�/.� es ❑ No Email Name A" ,i �y _ � � �/ t �p . �`�� l�f"`� 'v�` ®"Yes l AddressAm r City, Zip u� ^ ❑ NO Email Name m j�}�S C�1.�� `C �� z (/ ICJ i&— Yes Address o,, � / 6 � ��S�,K 7&0 No City, Zip C) d z-zc i ❑ Email Name OA�YN10 G, s 01 'Yes q 1 „ na 1A ^ V-, �i % 1n �}� f -� r�-�r/�`'T 1��1 Address � 1I 9j � 5- %� �E-C- A � - city, Zip eq jtej,,r.Vq CA ❑ No i- /H t Email FOR APO My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: r • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Name/Address/email Registered Voter? Si ure City Name c� / G I r C,'.k. CC )C 0--2 Yes �. Address � City, o No email- L{ O 11 djv- NO L-. C ►��- Name I G� d'6'50_<5 Aoe, Yes Address I( C1 L1,5 K 1 b b ,e t- ❑ No City, Zip �g f r l r�� C� �C� -!�(�� f Email . Name C Address * Yes ❑ NO City, Zip Email Name Vyes �1 Address No rA*t� yy��iu city, Zip '� , r CA Email Name ( Yes Address 3 Taw"C�j ci No V'YN City, Zip V9't� CA Qi 2'Z� 1 1� Email Name Z`.Z/v �`.? %'� Q '- Yes G�� c;• ` Address a�l'�'���/� 6Z% City, Zip AA �L.�ll� 7A � �-�-/ >'�-'-z"S �r Li No Email Qi jI FA My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/email Registered Voter? Name Coo le c_ Address C� /©� I�-rj_! �'y G� Yes G L %%: Des S cR I / City, Zip .10411.* A04Fram' le" C A- y' 3 is 6 ❑ NO email I&C oo 4 Ind PAo4 Cow � Name S\C%) j,-_ +e't--- Address '71 t yk).'A 4 i Yes No . v� %�� e-� qa�1-G� City, Zip net ��"� ❑ Email Name` Yes l� Address City, Zip ❑ No Email Name Sp�� �eS Address 7f JP/1— L(%%ZQ ! / e C(;"z-/e �j City, Zip J ^ s Li/ / f r"ZjrAL- ❑ No ((/ Email Name 7q ,_no W A V9R 67''D C)L Yes Address �':s3 ❑ No j�l ���- LrA Vl ` " ' City, Zip '� 24 /VAS Email F�l /� �i Name e , � � ai, /`,(�7� � �"r�'�Y ` � Yes L pt Address City, Zip � 6 ,U A� 9 Li NO iic t� Au l lv Ire Email �C V v-, czyv,\' o 0 0 � '1 My signature here signifies Y support i nifies m port for creating a law in my city, which would license stores that sell p tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violati lasin • Provides funding through licensing fees to pay for compliance checks. This creates a levelp y g field for all members of the business community. Is cost effective. Licensing and related enforcement are very cost-effective measures he area saving g live (up to 1,000 times as cost-effective as mammography), according to leading researchers youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature /� hf_u� City pt,rWLsPe,�y_� I G& lx� (D 4 " C) t ' kW,4.1& Name/Address/email Name I&f r, - 3L.4-4t/-/t/ Address /// r d,,j Z'e4 - City, Zip lA- l i Aj5 CC 7 L Z L email Name Address _1,-7, c9 M> City, Zip Email Name Address City, Zip Email Name Address � � O � r � A' �f _ n � /► N_ � City, Zip A 1 l• im � �r� � `V��w f l'�C A Q04%I f Email Name Qc� Address / OF -3 GT 2Q ` i� t l City, Zip Email Name Address �/�f ��� (�j%/RI�v'!1 A W City, ZAP Email Registered Voter? x Yes ❑ No *'ores ❑ No Yes ❑ No Yes ❑ No Yes ❑ No ❑ Yes ❑ No My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/email Registered Voter? Name r,A�4r- MOYG. k u/ Yes ob r ).�� Address , MoY"� �'Q' Y ' V) 6 City, Zip No email . f Name-i ` . �`� �..., ;Yes ....... o "' Address Address No �.} City, Zip ❑ L., "` Email v "1 �,. � ! ! � r "A+ � Name Address ,, 4 %'1 G � � � ` "�" P' r.. Yes ❑ No city, zip IG.� A � 12 2. �fGa � Email Name '" eS Address A _ City, Zip M1 LiNo Email M Name Yes _ Address ❑ No City, Zip Email Name o Yes =�• Address ❑ No City, Zip Email � 'T S tn. Imilml. ri I My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Ad ss/erpail Registered Voter? f Name Address �hJ✓ v Yes ,R City, Zip�� � 'h Li. No email L Ag � Name Address ❑ Yes la`5#". City, Zip � T '❑ 1Vo Email Name Address o Yes \r�►,w�"""�'�""� city, zip ❑ NO Email SJU ACA A r t""C"� n � �� � SL Name V i� !°►� t!-d , tom` Address L41-1 Z- .ss- � eL„ �.- SA Address Li City, Zip 0,4p►1 . "-Z 45- No Email Name 6 P j"�0 S I ,..,,,i J o— Yes Address City, Zip ❑ No Email CA Name Address w'Yes No sod City, Zip ❑ Email My signature h g Y ere signifies m support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using toss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective me ss n the area of youth s for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researche access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/email Registered Voter? Name e� Yes P.z " Address Li No City, Zip email Name d$ Yes Address p� ❑ No City, Zip Email Name Yes Address o No City, Zip Email Name Yes �. �► y' C, - ~e Address ❑ No City, Zip Email Name cj - kwt G\ti k ❑ Yes Address 2 Z-\Q "G" X"&, 54 � City, Zip � No � �...-�i-N1 F�r'� +.taw 'dLU �r?i7... h�yA.i`.Qr'Y� �' Y Email Name 'f' � �� IA w p 'e1 i� •- ' " C., V 40es Address to s L3 No V City, Zip \ �A­ f. Email • Sends a message of the seriousness of protecting kids from tobacco products. Helps determine who is selling tobacco. compliance with all tobacco -related laws using loss of sales privileges for evel Iasin Increases p • Pr ovides funding through licensing fees to pay for compliance checks. This creates a play field for all members of the business community. is cost effec tive. Licensing and related enforcement are very cost-effective measures f rrasaving live(up to 1,000 times as cost-effective as mammography), according to leading researchers in heayouth access. Prevents illegal drug use. You who start smoking before age 15 are 7 times more likely to use cocaine P 9 vs. nonsmoking peers. city Name/Address/email Registered Voter? Signature y Name 4— l vs Address � 3X3 f qVQ C,❑ No City, ZipCA email Name i� lV'4 �i Yes Address "D^. No f City, Zip #°` , Email NameYes . ry P' Address. ,� .,� O" tT' ,r , ❑ No - City, Zip s Email Name - e Address No City, Zip Email Name ( ❑ Yes �,..., (. �, (.✓' Address%—SA61`1 ' \AoO No 11 City, Zip 1 Email Name Yes Address ❑ NO �oCity, Zip Email J 31 � iI • i � i�� J My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. • Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Signature City Name/Address/emai Registered Voter? T4,. Name —je->r 1' l L;- iv` ve Address 0 Yes City, ZipA .. `"`v Li NO email Name Address ❑ No City, Zip Email Name Addresse� - City, Zip o No Email CC 4 Name Address ❑ Yes City, Zip ❑ No Email Name Address 2 7❑ ❑ Yes rA City, Zip No Email o Name U iCIOL 159- Or „ Yes .�� ,• Address P.O. V . No /+,y /p (gip City, Zip .+,. C.) C4, �° . �eaAa"° ❑ Email""""' r- � r) �1 ( a-s My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • aws using loss of sales privileges for violations. Increases compliance with all tobacco -related lce checks. This creates a le in Provides funding through licensing fees to pay for complianplaying 9 field for all members of the business community. Is cost effective. Licensing and related enforcement are very cost-effective measures he areavof goiuth pup to 1,000 times as cost-effective as mammography), according to leading researchers Y access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. Name/Address/email Registered Voter? Signature City Name ,for~- 1 1fl I-e1!5**" Yes Address ° . ,U-" 4(o Li NO City, Zip ' "L j?x email Name He L.5 Ott.,"" �,,�,seS oil Address ❑ NO ` City, Zip _ Email Name Yes Address ❑ No City, Zip Email Name /,CT7 Yes Address L3 No City, Zip Email Name �A, ) L .� � " Yes f • AddressCA, ; ..1 ❑ No City,Zip" Email Name Yes Address ❑ No City, Zip q ^ Email 33 g My signature here signifies my support for creating a law in my city, which would license stores that sell tobacco. This law would benefit our city and its youth as it: • Sends a message of the seriousness of protecting kids from tobacco products. • Helps determine who is selling tobacco. • Increases compliance with all tobacco -related laws using loss of sales privileges for violations. • Provides funding through licensing fees to pay for compliance checks. This creates a level playing field for all members of the business community. Is cost effective. Licensing and related enforcement are very cost-effective measures for saving lives (up to 1,000 times as cost-effective as mammography), according to leading researchers in the area of youth access. • Prevents illegal drug use. Youth who start smoking before age 15 are 7 times more likely to use cocaine vs. nonsmoking peers. City Name/Address/email Registered Voter? Signature Name ❑ Yet. / i vt- (ij Address City, Zip G�r r -7 C ❑ No email Name Yes � Address City, Zip ' ❑ No Email Name ❑ es � � r � %�� Address City, Zip ❑ No • Email Name `7 / G/ ❑ Address ❑ No City, Zip Email Name r� Yes Address ❑ No City, Zip Email Name Yes nit i A:, i Address ❑ No � City, Zip � r' e •'"'r" Email COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Consideration of an Ordinance Amending Chapter 2.60, Section 2.60.020 (Designated Employees — Disclosure Categories) of the La Quinta Charter and Municipal Code Relative to "Conflict of Interest Code" RECOMMENDATION: A. Motion to take up Ordinance No. further reading. B. Motion to introduce Ordinance No. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: by title and number only and waive on first reading. Government Code Section 87306.5 relates to the Conflict of Interest Code adopted by the City. The section states, "No later than July 1 of each even -numbered year, the code reviewing body shall direct every local agency which has adopted a Conflict of Interest Code in accordance with this title to review its Conflict of Interest Code and, if a change in its code is necessitated by changed circumstances, submit an amended Conflict of Interest Code to the code reviewing body." Changes in most of the City's departments have been identified by the various department heads and are shown in a redline version (Attachment 1) for the City Council's convenience. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . A. Motion to take up Ordinance No. by title and number only and waive further reading. B. Motion to introduce Ordinance No. on first reading; or 2. Do not introduce an Ordinance amending Chapter 2.60, Section 2.60.020 (Designated employees -Disclosure categories) of the La Quinta Charter and Municipal Code relative to "Conflict of Interest Code"; or 3. Provide alternative direction to staff. Respectfully submitted, Jun . Greek, MMC City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Ordinance amending Conflict of Interest Code (redline version) J�E� ATTACHMENT 1 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.60, SECTION 2.60.020 RELATING TO THE CITY OF LA QUINTA CONFLICT OF INTEREST CODE WHEREAS, the Political Reform Act, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes; and WHEREAS, the Fair Political Practices Commission ("FPPC") has adopted a regulation, 2 California Code of Regulations Section 18730, which contains the terms of a standard conflict of interest code which can be incorporated by reference; and WHEREAS, the City of La Quinta (the "City") has adopted by reference the FPPC's regulation as well as a list of designated employees as Chapter 2.60 of the La Quinta Municipal Code (the "Code"); and WHEREAS, the City desires to make changes to the list of designated employees and disclosure categories to reflect the current classifications/positions within the City; and WHEREAS, the City believes these changes are in the best interests of the citizens of the City of La Quinta. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. The La Quinta Charter Municipal Code is amended as follows: "2.60.020 Designated employees - Disclosure categories Accounting Manager' Assistant City Manager* Building and Safety Director' Building and Safety Manager' City Attorney* City Clerk ' City Manager* Community Development Director' Community Safety Manager' Ordinance No. Conflict of Interest Adopted: Page 2 Community Services Director' Consultants' * * Finance Director* Golf and Parks/Landscape Manager' Maintenance Manager' Management Analyst' Management AssistaW Members of the Architecture & Landscaping Review Committee' Members of the City Council* Members of the Community Services Commission' Members of the Historic Preservation Commission' Members of the Investment Advisory Board (From * to l) Members of the Planning Commission* Members of the Project Area Committee' Personnel/Risk Manager' Planning Manager' Principal Engineer' Principal Planner' Public Works Director/City Engineer' Senior Engineer' Traffic Engineer' Persons listed in this category shall disclose all investments, business positions and income from sources located in or doing business in the city and any interests in real property located in the city, including property located within a two mile radius of any property owned or used by the city. * Persons holding these positions file all schedules of the Form 700 Statement of Economic Interest pursuant to Government Code Section 87200. * * Commission Regulation 18700 defines "consultant" as an individual who, pursuant to a contract with a state or local government agency: A. Makes a governmental decision whether to: 1. Approve a rate, rule or regulation, 2. Adopt or enforce a law, 3. Issue, deny, suspend or revoke any permit, license, application, certificate, approval, order or similar authorization or entitlement, 4-1 Ordinance No. _ Conflict of Interest Adopted: Page 3 4. Authorize the agency to enter into, modify or renew a contract provided it is the type of contract which requires agency approval, 5. Grant agency approval to a contract which requires agency approval and in which the agency is a party or to the specifications for such a contract. 6. Adopt, or grant agency approval of, policies, standards or guidelines for the agency, or for any subdivision thereof; or B. Serves in a staff capacity with the agency and in that capacity performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's conflict of interest code. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation: The city manager may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of the disclosure requirements. The city manager's determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this day of June, 2006, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Ordinance No. Conflict of Interest Adopted: Page 4 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Ordinance No. Conflict of Interest Adopted: Page 5 STATE OF CALIFORNIA ► COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true and correct copy of Ordinance No. which was introduced at a regular meeting held on the day of June, 2006, and was adopted at a regular meeting held on the day of , 2005, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in a Resolution of the City Council. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California w IC4P ti OF T9 COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Consideration to Declare July 3, 2006 a City Holiday RECOMMENDATION: As deemed appropriate by the Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The cost for the additional holiday is approximately $25,248 in salaries and $1 1,326 in benefits for a total of $36,534. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 6, 2006, City Council meeting, the Council discussed modifying the July 41" holiday schedule by including July 3, 2006. The addition of July 3, 2006 to the 2006 holiday schedule requires a change in benefits and is, therefore, a meet and confer issue. The addition of this extra day was discussed with the La Quinta City Employees Association (LQCEA) (Attachment 1) and they support the proposed modification (Attachment 2). Over the past ten years, the City Council has granted additional holidays by minute action five times (Attachment 3). The last time the City Council granted an additional holiday by minute action was in 2003 (by adding December 26, 2003 and January 2, 2004 as paid holidays). ?-, j r) %-) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a modification to the 2006 holiday schedule to include July 3, 2006 as a paid holiday; or 2. Do not approve a modification to the 2006 holiday schedule to include July 3, 2006 as a paid holiday; or 3. Provide staff with alternative direction. Respectfully submitted, Michael O'Connor, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. La Quinta City Employees Association letter 2. La Quinta City Employees Association memorandum 3. City of La Quinta Council Minute Actions ATTACHMENT 1 MEMORANDUM TO: Carolyn Walker, LQCEA President FROM: Michael O'Connor, Assistant City Man DATE: June 15, 2006 SUBJECT: July 4th Holiday Schedule The City Council is scheduled to discuss the July 4th holiday schedule at its regular meeting of June 20, 2006. The Council may consider the possibility, cost and implications of declaring Monday, July 3, 2006 as an additional paid holiday. City staff will be preparing a staff report for this meeting. The staff deadline for the report is June 16, 2006. We wanted to take this opportunity to advise the LQCEA of the meeting and give you an opportunity to note any concerns, questions or comments on this matter prior to finalizing the report on June 16, 2006. You may forward any questions or comments that you have to John Ruiz, Personnel/Risk Manager. In consideration of our report deadline, we would appreciate receiving any questions or comments you might have by 5:00 p.m. Thursday, June 15, 2006. Thank you. cc: Thomas P. Genovese, City Manager John Ruiz, Personnel/Risk Manager 06/15/06 ATTACHMENT 2 La Quinta City Employees'Association TO: Michael O'Connor, Assistant City Manager FROM: Carolyn Walker, LQCEA President 016 CC: John Ruiz, Personnel/Risk Manager DATE: June 15, 2006 SUBJECT: July 4th Holiday Schedule The La Quinta City Employees' Association has been advised that the City Council is reviewing the holiday schedule and may consider the possibility, cost and implications of declaring Monday, July 3, 2006, an additional paid holiday. We are pleased that the City Council may consider extending the Holiday Schedule. We would be appreciative if the consideration is approved, but nevertheless are prepared to perform our duties and gladly serve our community if City Hall is open on that date. Thank you for your kind consideration and the opportunity to comment. J:�J City Council Minutes 8 Oct ber J�% 00 MENT 3 4. CONSIDERATION OF THE DECEMBER 25, 2003 AND JANUARY 1, 2004 HOLIDAY SCHEDULE. There were no changes to the staff report as submitted and on file in the City Clerk's Office. MOTION — It was moved by Council Members Perkins/Sniff to approve a modification to the 2003 and 2004 holiday schedule to include December 26, 2003 and January 2, 2004. Motion carried unanimously with Council Member Osborne ABSENT. MINUTE ORDER NO. 2003-99. 5. CONTINUED CONSIDERATION OF A REQUEST TO RECONSIDER ENVIRONMENTAL ASSESSMENT 2003-478, SPECIFIC PLAN 2003-065, TENTATIVE TRACT MAP 31379, AND SITE DEVELOPMENT PERMIT 2003-778. CENTEX DESTINATION PROPERTIES. This item was taken up after Public Hearing No. 1 (see Confirmation' of Agenda). STUDY SESSION 1. DISCUSSION REGARDING CITY HALL EXPANSION. Building & Safety Director Hartung presented the staff report. Council Member Sniff asked if a projection period of 15 to 20 years wouldn't be better than 10 years. Mr. Hartung stated a 10-year period is fairly realistic and going beyond that would be too much of a guess. He noted an addition of 15,000 sq. ft. was placed in the DIF about eight years ago and the proposed expansion is close to that amount. He confirmed development over the last 10 years will likely exceed any realistic development over the next 10 years. City Manager Genovese stated the proposed amount of space is expected to take care of staffing levels at the City's ultimate build -out. In response to Mayor Adolph, Mr. Hartung stated $3.6 million of the $7.3 million cost will come from the DIF. He added some loans from the General Fund Reserves to the DIF will be needed since not all of the DIF money has been collected. Since only $3.6 million of the cost has been identified, staff is not recommending the 2"d story portion of the expansion but is recommending the basement EOC be included. He advised staff will come 90 City Council Minutes 22 June 18, 2002 RESOLUTION NO. 2002-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING THE AMENDED INVESTMENT POLICY FOR FISCAL YEAR 2002/2003. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2002-99 as submitted. Motion carried unanimously. 4. CONSIDERATION OF THE JULY 4, 2002, HOLIDAY SCHEDULE. Assistant City Manager Weiss presented the staff report. Council Member Sniff stated he felt the extra holiday was an appropriate way to show additional appreciation of the City's employees. He noted extra holidays have been approved in the past and that this will be the only opportunity to provide an extra holiday this year since the other holidays fall on Wednesday. Council Member Henderson stated she could not support it because she doubts the cost has been figured in with the Fiscal Year 2002/2003 budget and it would need to be discussed during the budget meeting. Council Member Perkins pointed out the costs listed in the staff report are not additional costs and will be paid regardless. He totally supported the extra holiday because he feels it's an opportunity for the Council to express their appreciation to the employees. Council Member Adolph stated he didn't have a problem granting the extra holiday as long as it doesn't set a precedent for every time a holiday falls on Tuesday or Thursday. He feels it's appropriate to give extra time off at New Years and Christmas but voiced concern about other holidays that may fall on Tuesday and Thursday. He noted the City is here to provide services for the community and that can't be done when City Hall is closed. Mayor Pena stated the employees union did not negotiate for this holiday and he feels if an .employee wants to take the .day off he or she should request it. He supported keeping City Hall open. Council Member Sniff continued to support the extra holiday and noted the opportunity isn't available very often. He felt the staff report is somewhat deceptive because there are no additional costs involved. 8 City Council Minutes 23 11 June 18, 2002 Council Member Henderson agreed there are no additional costs but noted the money is being spent without any benefit in return. She felt the Council has expressed their appreciation for the employees' hard work by negotiating in good faith to be good employers. As for the suggestion that this is singular in nature, she recalled this being more than the fourth time the Council has done this since she has been on the Council. Council Member Sniff. noted extra holidays have been approved only three times over the last six years. Council Member Henderson stated it's difficult for her to vote for this for the same reason she doesn't support other expenditures for various commissions and grant requests. She stated the Council is bound by fiscal responsibility and some of the residents expect City .Hall to be open. MOTION - It was moved by Council Members Sniff/Perkins to approve a modification to the 2002 holiday schedule and include July 5, 2002, as a paid holiday. Motion carried with Mayor Pena and Council Member Henderson voting NO. -MINUTE ORDER NO. 2002-87. 5. CONSIDERATION OF ACCEPTANCE OF A DONATION OF ART PIECES FROM PACIFIC SANTA FE CORPORATION. Community Services Director Horvitz presented the staff report. In response to Council Member Adolph, Ms. Horvitz stated according to Pacific Santa Fe Corporation, the artists were notified during escrow that they would forfeit ownership of the art pieces if they didn't respond within a certain period of time. City Attorney Jenson advised the City does not have verification that the letters to the artists were sent to -the correct addresses nor sufficient certainty that such notification is effective to transfer title of the artwork. She stated the City could be at risk of paying the cost of relocating the artwork and someone make a claim on it. Mayor Peria asked if the notifications were sent certified mail, to which Ms. Horvitz responded she didn't know. Council Member Sniff stated he wasn't impressed with the art pieces and didn't feel the City should accept the donations without legal certainty that jj ,Pac'c Santa Fe Corporation has clear title to the art pieces. �; ' P P � r i 9 ATTACHMENT 3 City Council Minutes 1 28 November 6, 2001 3-13. SCHEDULING FOR MEETING OF JANUARY 1, 2002. City Clerk Greek advised the first regularly -scheduled City Council meeting in January 2002 falls on New Years Day and asked Council's preference on rescheduling the meeting. Council concurred to reschedule the January 1, 2002, meeting to Thursday, January 3, 2002. 1. DISCUSSION REGARDING COUNCIL DECORUM. Council Member Perkins commented on the recent joint meeting with the various City commissions, which he felt was dominated by a few Council Members. He stated three of the Commissioners also spoke to him about not getting an opportunity to speak. He requested the Council extend more courtesy to each other and not interrupt when another Council Member is speaking. Mayor Pena expressed appreciation for Council Member Perkins' comments and stated he will try to minimize such actions in the future. 2. DISCUSSION REGARDING COUNCIL MEMBERS' CONFLICTS OF INTEREST. Council! Member Adolph requested this item be continued to the next Council meeting. 3. DISCUSSION REGARDING MONDAYS PRIOR TO SCHEDULED HOLIDAYS OF DECEMBER 25, 2001, AND JANUARY 1, 2002. Councill Member Sniff su9gested City Hall be closed December 241 and 311 clue to Christmas and New Years Day falling on a Tuesday. After a brief discussion, Council concurred. 5 i . •-ts 1 City Council Minutes 22 December 2, 1997 C. PARK A RECREATION COMMISSION APPOINTMENT. Council concurred on directing staff to ages dize a discussion of boards/commissions for the second meeting in January and to not accept any further applications. DISCUSSION OF DECLARING DECEMBER 26, 1997 A CITY HOLIDAY FOR CITY EMPLOYEES. Council Mermbor Sniff felt it would be a positive gesture toward staff to declare December 26th and January 2nd (both Fridays) as City holidays. He felt having a work day between a holiday and the weekend would not be productive. A -brief discussion ensued, resulting in Council indicating its desire to give City employees December 26th and January 2nd as holidays - to be implemented administratively or agendized for the next Council meeting for formal action. 2. DISCUSSION OF LOCATION OF UTILITY BOXES AT INTERSECTIONS. Council Member Adolph noted the presence of four large utility boxes at the Jefferson Street/Highway 111 intersection where the City's monument sign is proposed to be installed. He suggested the possibility of relocating the boxes so as not to interfere with the statement that Council is wishing to make with the new monument sign and felt a policy should be considered to keep such boxes away from the comers in the future. Mr. Genovese, City Manager, advised that staff is looking into the options available regarding these boxes. 3. DISCUSSION OF COUNCIL DECORUM. Council Member Perkins noted that under the protocol laid out in the Council's Rules of Procedure, once a Council Member has spoken on an issue, he/she are not supposed to discuss the issue any further until the other Council Members have had an opportunity to speak to the issue. He further noted that the Mayor usually speaks last and asked that such procedures be followed in the future to give everyone equal opportunity. a City Council Minutes 23 July 2, 1996 MOTION - It was moved by Council Member Sniff/Mayor Holt to continue to collect the current landfill tip fee rates to capture and utilize the $8.50 per ton reduction to fund programs reduced or eliminated by the Riverside County Waste Management Resources District (WMRD) and to continue the public hearing to the next Council meeting on the refuse collection, solid waste programs, and the AB939 compliance charges to be placed on the Tax Rolls. Motion carried unanimously. MINUTE ORDER NO. 96-111. 1. CONSIDERATION OF RESCHEDULING THE JULY 16TH COUNCIL MEETING. Mayor Holt advised that she would be leaving on July 16th to attend the League of California Cities Conference and asked if the Council would consider rescheduling the July 16th Council meeting. . MOTION- It was moved by Council Members Sniff/Henderson to hold the next Council meeting on July 22, 1996 at 3:00 p.m. instead of July 16, 1996. Motion carried unanimously. MINUTE ORDER NO. 96-112. 2. CONSIDERATION TO DECLARE JULY 5TH A CITY HOLIDAY. Council Member Sniff suggested that July 5th be declared a City holiday. Mr. Genovese, City. Manager, advised that he would need the Council's authorization to declare it a holiday and give the employees the day off provided the Employees Association concur and waive any further actions in regards to the meet and confer process. MOTION - It was moved by Council Members Sniff/Perkins to authorize the City Manager to declare July 5th a City Holiday, giving City Employees the day off should the Employees Association concur and waive any further actions in regards to the meet and confer process. In response to Mayor Holt, Ms. Honeywell, City Attorney, advised that she didn't see any problem with doing it as long as labor counsel is consulted to make sure that it's handled appropriately. Motion carried unanimously. MINUTE ORDER NO. 96-113. 7 ,, . ell TM c� OF 9w COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Consideration of Appointment of a Council Member to Serve on the Riverside County Child Safety Commission RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appoint a Council Member to serve on the Riverside County Child Safety Commission. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Written correspondence from Bob Doyle, Riverside County Sheriff, (Attachment 1) was brought before Council on June 6, 2006, requesting the appointment of a Council Member to serve on the Riverside County Child Safety Commission. Staff contacted the Riverside County Sheriff's office to ascertain the location and schedule for the meetings. Sheriff Doyle's Executive Assistant, Nola Schiller, informed staff that the Commission is expected to meet three to four times each year. There will be an original meeting set up after all cities have appointed a representative to the Commission, and the Commission Members will decide at that meeting on a schedule and location for future meetings. The Sheriff's Office anticipates the first meeting will be scheduled for sometime in August. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint a Council Member to serve on the Riverside County Child Safety Commission; or 2. Do not appoint a Council Member to serve on the Riverside County Child Safety Commission; or 3. Provide staff with alternative direction. Respectfully submitted, Terry Deer& ger, Management Analyst Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Letter from Riverside County Sheriff Bob Doyle dated May 9, 2006 RIVERSIDE COUNTY BOB DOYLE, SHERIFF May 9, 2006 Attachment 1 SlIeTlIff P.O. BOX 512 - RIVERSIDE, CALIFORNIA 92502 - (951) 955-2400 - FAX (951) 955-2428 City of La Quinta Mayor Donald Adolph - - 78-495 Calle Tampico La Quinta, CA 92253 Re: Appointment to Riverside County Child Safety Commission Deall Adolph, On Friday April 21, 2006 I announced the formation of the Riverside County Child Safety Commission. I am writing to respectfully request that you designate one elected city council member to serve as your cities representative on this important commission. The work of the commission is vital for the safety of our children and residents' of our county. One of our critical tasks is to identify areas where children gather and to designate those areas as "Predator -Free Zones". Jessica's Law poised to pass by Californians in the up coming election, requires sex offenders to live more than 2000 feet away from those areas we identify as "Predator - Free Zones". Please forward your notification of appointment to my attention at your earliest possible convenience. Sincerely, BOB DOYLE, SHERIFF -CORONER Cc: Chief of Police BD:ns OF T1�� COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Discussion and Review of the Village Parking Study RECOMMENDATION: Provide staff with further direction as deemed necessary. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Council previously budgeted monies for the Village Parking Study. Additional modifications beyond this final draft version would not be within the budget or Scope of Services contracted with the project consultant. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In response to anticipated growth within the Village District, Council approved the initiation of a Request for Proposals (RFP) to conduct a Village Parking Development Strategy on August 2, 2005. The objective of the study is to analyze existing parking conditions in the Village and formulate a strategy regarding current and future parking demands. Following an interview of four candidates, the City entered into a contract and Scope of Services with Carl Walker, Inc. on December 20, 2005. The Village Parking Study was divided into three phases. The first phase involved a review of existing background data and the completion of a parking survey. During this phase, a kick-off meeting was held in January with Carl Walker, Inc. to discuss issues in the Village and familiarize them with the community. The second phase of the project involved public outreach, including presentation of the results and analysis of the survey data. As a part of the public outreach, City staff held a Village Parking M Workshop at the La Quinta Library on March 27, 2006 in order to incorporate into the report public comments and suggestions. Although surrounding businesses, developers, and property owners were notified of the workshop by mail and advertisements were posted in the local paper, attendance and public participation during the input session was low. The completion of the draft report constitutes the third and final phase of the project. This draft report includes a number of strategies for enhancing and addressing parking as the Village continues to develop. While the results of the parking survey indicated that almost 60% of the current available parking supply remains unused, future development could lead to potential supply issues, especially in certain areas of the Village. The report estimates near -term parking demands based on current development projects and provides alternative approach methods for managing long- term development. If the desired approach includes the creation of new parking facilities, the report includes potential locations and cost estimates for both surface lots and structures. The report also provides the City with a number of recommendations to enhance aspects of the Village District to better accommodate parking and circulation. Among the best examples of these enhancements include: ways of improving existing facilities, lighting, pedestrian access, and way -finding signage through a "Park Once - Pedestrian First" approach. In addition, the report reviews the adequacy of the existing City Parking Ordinance when compared to national standards, techniques for parking management including enforcement and facilities maintenance, and existing vehicular access and circulation. The next step is to make the draft report available for public viewing and schedule formal adoption of the report at a future meeting in the fall. Staff will be forwarding copies of the report to local business owners and making the report available online. Additional revisions beyond this point are not included in the contract or Scope of Services with the project consultant. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Provide the final draft Village Parking Study for public comment and schedule the item for formal adoption at a future meeting in the fall; or 2. Provide staff with alternative direction r, 0 Respectfully submitted, I� ugla Evans Community Development Director Approved for submission by: Thomas P. Genovese City Manager Attachments: 1 . Village Parking Study Final Draft ATTACHMENT # 1 City of La Quinta Village District Parking Study - DRAFT June 2006 Prepared for: The City of La Quinta 78-495 Calle Tampico La Quinta, CA 92247 Prepared by: Carl Walker, Inc. Ci of La Quinta, California Village District Parking Study - DRAFT June 2000 TABLE OF CONTENTS 1. Introduction.........................................................................1 1.01. Study Purpose and Approach ........................................ 1 1.02. Scope of Services............................................................. 1 1.03. Studs- Area......................................................................... 4 2. Current Parking Supply and Demand.................................6 2.01. Current Parking SupplN.................................................... 6 2.02. Current Parking Demand ............................................... 10 2.03. Current ParkingAdequac\.............................................. 19 2.04. Current Parking Zoning Requirements ........................ 23 3. Future Parking Supply and Demand..................................30 3.01. Future Village District Development Projects............ 30 3.02. Future Parking Adequacy ............................................... 33 3.03. Planning for Future Parking Needs .............................. 35 4. Parking Alternatives Analysis..............................................39 5. Parking Management Strategies.........................................57 5.01. Parking Guiding Principles ............................................. 51 5.02. Parking Organization...................................................... 62 5.03. Parking Communications and Marketing .................... 64 5.04. Parking Enforcement...................................................... 66 5.05. Parking Signage and `�"a�-finding................................... 69 5.06. Parking SecuritNI and Lighting ........................................ 71 11 Citv of La Ouinta, California June 2006 5.0?. Loading and Delivers- Parkin 73 5.08. Incorporating Parking and Transportation .................. 76 6. Recommendations Summary..............................................81 AppendixA — Occupancy Survey Data......................................88 Appendix B — Recommended Parking Library ..........................97 Appendix C — Recommended Shared Parking Model ...............99 Citv of La Quinta, California June 2006 LIST OF TABLES 1. Overall Occupancy Results - Wednesday .......................................... 12 2. Overall Occupancy- Results - Saturdayy................................................ 12 3. Current Parking Adequacy.................................................................... 20 4. Parking adequacy — North Zone ......................................................... 21 5. Parking adequacy — West Zone........................................................... 22 6. Parking adequacy — Core Zone........................................................... 22 7. Parking adequacy — East Zone............................................................ 22 8. Parking adequacy — South Zone ......................................................... 23 9. Parking Demand Ratio Comparison ................................................... 26 10. Future Parking adequacy SummarN.................................................. 34 iv /-. -- lv Ci Village District of La Quin ta, California Parldng Study - DRAFT i :FytUt June 2006 LIST OF FIGURES 1. Studv Area............................................................................................... 5 2. Total Area Parking Inventory.............................................................. 7 3. Off -Street Parking Inventoryy............................................................... 8 4. On -Street Parking Inventor 9 5. Block Numbering Map......................................................................... 11 6. Overall Parking Occupancy at Peak - Wednesday ............................ 13 7. Overall Parking Occupancy at Peak - Saturday................................. 14 8. Parking Zones......................................................................................... 15 9. Parking Occupancy- by Zone - Wednesdav........................................ 16 10. Parking Occupancy by Zone - Saturdayy........................................... 17 11. Anticipated Development Projects ................................................... 33 12. Arnold Palmer's Restaurant................................................................ 40 13. `'erizon Parking Lot............................................................................ 43 14. Possible Future Parking Lot Locations.............................................45 15. Sample Parking Map............................................................................ 65 16. Old Town Parking Lot Sign............................................................... 69 17. Current Cit`l Lot Sign...........................................................................70 18. Conceptual Sign Design...................................................................... 70 19. Sample Parking Signage.......................................................................71 20. La Fonda Pedestrian Amenities..........................................................77 City of La Quinta, California June 2006 1. Introduction 1.01. Study Purpose and Approach The primary- purpose of this parking study is to determine short-term and long-term recommendations to improve parking in the Village Commercial District of La Quinta. The parking study initially evaluated existing conditions, determined primarily through parking occupancy- surveys and stakeholder/public input meetings. The examination of existing conditions provided the base data from which future development, with its impact on parking supply and demand, could be evaluated. Then future parking adequacies were calculated based on the likelihood of projected district developments. Finally-, parking alternatives are considered to address future needs, including the possibility of additional parking in the district. Future parking alternatives include potential parking supply additions as well as parking management strategies. 1.02. Scope of Services The City- of La Quinta commissioned Carl Walker to complete this Village Commercial District parking study in December 2005. The stud- was divided into three phases. The first phase was a review of available background data and the completion of parking occupancy- surreys. The second phase provided a public outreach program and analysis of parking supply and management alternatives. The final phase covered the compilation of this report. The original scope of sere -ices is summarized as follows: 1 J\ �� 1y �'a t�F THr City of La Quinta, California June2006 • Phase One: o Review Available Background Data and Define Parking Issues ■ Review available statistical information, previous related studies, etc. and review available information concerning future district development projects. ■ Hold initial kick-off meetings with the City. o Conduct Parking Occupancy Surveys ■ Inventory- Village District parking spaces within the study area and conduct occupancy- surveys for all on -street and off-street parking spaces. Occupancy surveys were completed every two hours from 8:00 a.m. to 8:00 p.m. for one typical weekday and one typical Saturday. ■ Observe vehicle and pedestrian circulation patterns during the parking occupancy surveys. ■ Determine current parking conditions, including current parking adequacies. • Phase Two: o Public Outreach �=G Citv of La Quinta, California Village District Parking Study - DRAFQ June 2006 ■ allow for public input through two large stakeholder group meetings and several individual stakeholder meetings, and draft report and final report public input sessions. ■ Input will be solicited from stakeholders to help define opportunities and constraints. k survey- will be provided during the interview process that would allow participants to help prioritize study area parking needs/issues. o Alternatives Analysis ■ Based on the initial review of current parking conditions in the study area, and the information provided during the initial stakeholder input session(s), conduct an analysis of Village District parking supply-, management and operations alternatives. The analysis will provide options and recommendations to improve system operations (customer service, etc.), management and meeting current and projected parking needs. ■ Determine future parking conditions, relative to the available information concerning future district development, and calculate future parking adequacies using a shared parking model. ■ Develop options for addressing current and project parking demands, based on observed and projected occupancy. ■ Evaluate the feasibility- of the selected parking addition sites, and review the financial impact of future parking development. 3 /�LU1t � - Ci of La Quinta, California Villa—ae District Parking Stu - DRAFT June 2006 Of Rat ■ Provide additional operational and management related options and recommendations that other similar cities have successfully- used to improve parking. • Review parking related directional signage and provide recommendations for improvement. • Provide recommendations to improve vehicle and pedestrian movement in the district. • Provide parking technology improvements for the district. ■ Review existing parking related city ordinances and provide any necessary improvement recommendations. ■ Develop short-term and long-term parking system improvements and recommend an improvement implementation program. • Phase Three: o Completion of Draft and Final Reports ■ Produce a final report covering all scope items and public input. A copy of the report will be made available on the city's website. 1.03. Study Area The study area is roughly bounded by the Calle Tampico to the north (although some areas north of Calle Tampico were included in the occupancy counts), Calle Sinaloa to the south, 4 ai{ _ Cil ■ �� 7VillazeDistrio oe``iT+�°� Washington Street to the east and Eisenhower Drive to the west. illustrates the stud- area (study area outlined in purple). Figure 1. StudN Area J :allc I';>talio T Calle (..ltIl% i n x i -i n -i C -� rn rn n n n = Eisenhower and Calle Tampico Office Building of La Quinta, California June2006 The following graphic Calle Sinaloa C G 7 Citv of La Quinta, California june2006 2. Current Parking Supply and Demand 2.01. Current Parking Supply On januan- 24, 2006 Carl Walker conducted an inventory of parking spaces located within the Village District study area. The parking spaces were classified into two primary categories, on -street and off-street. On -street spaces refer to spaces located on a roadway, adjacent to a block. Off-street spaces refer to spaces located within a block. Generally, all on -street spaces were available for public parking while the majority of off-street spaces were reserved for a particular group (e.g. specific customers, reserved parking, etc.) In this report, public parking will refer to city managed parking available to all user groups. Private parking will refer to parking owned privately- and designated for a specific business or user group. The Village District has a total parking supply of 2,919 parking spaces within the study area. Of these, 2,417 parking spaces (or 83" )) are in off-street parking lots and 502 spaces (17%) are located on -street. The on -street parking inventory includes both marked parking spaces and locations were on -street parking is possible but not currently marked. The amount of non -marked on -street parking was estimated by Carl Walkerbased on block face lengths and acceptable street widths. The parking located on the west side of Eisenhower Drive would add 12 off-street parking spaces to the total parking supplti . Some parking areas could not be accurately inventoried, as they- lacked parking stripes or the existing stripes were unrecognizable. In these situations, parking inventories were estimated based on the size of the parking area. Residential parking areas were not counted. G Ci of La Quinta, California Village District Parkin Stuoy. - DRAFT 4SA June 2006 iQw The following graphic illustrates the total parking supply- located at each block as of January 24, 2006 (off-street plus on -street). Figure 2. Total Area Parking Inventory C G +' 152 157 65 30 213 168 nnr�nn = Eisenhower and Calle Tampico Office Btulding has 12 off-street spaces and no on -street spaces. The following two subsections summarize the current district parking supply by type (off- street versus on -street). 2.01.1. Off -Street Parking Supply The study- area contained an approximate total of 2,417 off-street parking spaces. There are currently 104 public off-street parking spaces (in one city parking lot) and 7 City of La Quinta, California Village District Parking Study - DRAFT June 2006 �'M UE lt�r 2,313 private parking spaces. Based on current parking space inventories, the city controls only 4.30/0 of the total off-street parking supply-. The relatively low number of off-street public parking spaces is not unusual, as most privately built parking lots are intended to serve a specific development only. The publicly managed off-street spaces are not currently controlled by any management method such as parking meters, parking permits, exit cashiering, etc. Of the remaining 2,313 off-street parking spaces, the vast majority are reserved for employees and visitors of specific businesses or buildings. The following graphic illustrates the off-street parking supply located within each block. C G M 8 C ■ Fl 7 J• VF TNT Citv of La Ouinta, California June2006 2.01.2 On -Street Parking Supply The study area contains approximately 502 public on -street spaces, all of which are controlled by the city. The on -street parking is available to the public on a frst- come- firs t-serve basis, and there are currently no time restrictions. The majority of on -street parking spaces are located around the city park and in the Village core (on Avenida La Fonda and Calle Estado). The following graphic illustrates the on -street parking supply located on each block (sum of all on -street parking on each block face). DODO C G iCi of La Quinta, California ■_' �� DRAFT .,' June 2006 2.02. Current Parking Demand After the parking inventory was completed, Carl Walker conducted an occupancy survey to determine how many parking spaces were utilized during a typical peak parking period. The completed surveys provided "snapshots" of parking occupancy, and did not attempt to determine the absolute peak parking period. Based on other similar municipal parking occupancy studies conducted by Carl Walker, it was determined that the surveys would be conducted every two hours between 8:00 a.m. and 8:00 p.m. each day. Occupancy surveys were conducted over two days Wednesday, January 25 and Saturday, January 28, 2006. The parking occupancy survey looked at two categories of parking, on -street and off-street. Overall, the occupancy survey did not differentiate between public and private off-street parking spaces due to the limited supply of public parking. As most of the private parking spaces provided both employee parking and customer parking, dividing the user types for this limited occupancy survey would have been impractical. The intent of the surveys was to determine the overall level of parking utilization in the study area, and the results will serve as a baseline for determining future parking expansion needs and management options. Prior to conducting the parking inventory and occupancy surveys, block numbers were assigned to the various blocks located in the study area. The block numbers shown in Figure 5 will identify each block throughout this study. The following graphic illustrates the block numbering sequence. -�� Ci of La Quinta, California DRAFT June 2006 OF M� Figure 3. Block Numbering 1 2 3 4 5 G � E10 11 8 7 12 [ I 14 15 13 C 16 17 Li Li Li �nnF-�nn The overall peak period of parking occupancNI occurred at 12:00 p.m. on Wednesday, januan 25, 2006. During this period, a total of 1,193 parking spaces were occupied during the surveN- period. This level of usage translates into 40.9°% of the total parking supple. The following two tables illustrate the total observed occupancy levels for all blocks in the study area each daN-: Of IMF [___Table 1. Overall Occupancy Results - Wednesday Occupancy Survey Summary - Wednesday, January 25, 2006 Q_ 1n-- 11r.m %rim Citv of La Quinta, California June 2006 4nm 6nm 81Dm . �..-.-s -.7 r- Off -Street )cc. - --- 566 881 998 1,023 - 937 674 510 ( )n-Street ( )cc. 94 149 195 167 163 177 153 Off -Street Supply 2,417 2,417 2,417 2,417 2,417 21417 2,417 Space Available 1,851 1,536 1,419 1,394 1 480 1 743 1,907 Occupied 23.42°% 36.45°% 4129°!0 42.33% 38.77° o 27.89% 21.10 '0 On -Street Supply 502 502 502 502 502 502 502 Space .available 408 353 307 335 339 325 349 0 0 Occupied 18.7Y,o 29.68% 38.84% 33 27% 32.47% 35.26°�o 30.48% Total SuppIv 2,919 2,919 2,919 2,919 2,919 2,919 2,919 Space Available 2,259 11889 1,7216 1,729 1,819 2,068 2,256 Occupied 22.610 35290 0 40.87% 40.77°'0 37.680/0 29.15"'0 22.71°%0 Table 2. Overall Occupancy Results - Saturday Occupancy Survey Summary - Saturday, January 28, 2006 • r____ _ o__ in__ I')- , 7r,m dntn 6nm 8bm ..­5 .7 jr- Off-StreetOcc. _ _--- 273 - 522 568 575 - 478 - 619 659 On -Street ( )cc. 65 111 132 151 151 204 202 Off -Street SUPPIv 2417 2,417 2417 2417 2417 2417 2417 Space _available 2,144 1,895 1,849 1,842 1,939 1,798 1,758 ° o Occupied 11 29°% 21.600,0 23.500'0 23.79° 0 19.78°% 25.6V 27.27% On -Street Su 1�- 502 502 502 502 502 502 502 Space _available 437 391 370 351 351 298 300 0'() Occu ied 12.950"0 22.11% �2,919 26 29°'o 30.080o 30.0K/o 40.64% 4024"',, Total Supply 2,919 2,919 2,919 2,919 2,919 2,919 Space Available 2,581 2,286 2,219 2,193 2,290 2,096 2,058 o Occupied 11.58° 0 21.690 23.98°'0 2 �.87°'0 21.530,0 28.19% 29.50% During the peak period of parking occupancy approximately- 38.80,'0 of the on -street parking supply and 42.3% of the off-street parking supply was occupied. Parking occupancy peaked at 12:00 p.m. on V'ednesday and 8:00 p.m. on Saturday. Parking demand was greater during 12 City of La Quinta, California `yVillage District Parldng Study - DRAFT Y� z June 2006 'M of try the week than on weekends, primarily due to the existing mix of land uses in the district. Block by block parking occupancy statistics for each day can be found in Appendix A. The following graphics provide a summary of overall off-street and on -street parking occupancies during the peak period of parking observed on each day. The highest concentrations of parking occupancy occurred in/near the Village core. A parking occupancy- of 117% was observed in Block 9 on Saturday night. This was due to the number of parked cars exceeding the estimated capacity of the on -street parking supply (e.g. vehicles parked on streets not wide enough to support on -street parking). Figure 6. Overall Parking Occupancy at Peak (°/O) — Wednesday 12 p.m. 59% - o 59°/u 25 /0 64% 25% C 29% r7/7/0 13 ^► C Citv of La Quinta, California June2006 C r, ooao In order to provide a more useful parking adequacy- model, the study- area was divided into five separate parking zones. The parking zones provide a more uniform means of looking at current parking occupancy-. Viewing parking occupancy from the perspective of the overall study area, while useful in gauging the overall health of the system, does not provide a picture of the parking environment in adequate detail. Some areas in the district may have plenty of available parking while other areas may not have enough. Also, looking at the parking occupancy- on a block -by -block basis is not entirely accurate, since some blocks have far more parking than others. 14 /I r q w Lr - \1G7 City of La Quinta, California Village District Parking Study - DRAFT June 2006 f Breaking up the study area into multi -block sections provides an intermediate picture of parking adequacy-, and also takes into account patron walking distances. As future parking needs are determined, parking supplies and occupancies should be reviewed on a block and zoned basis. The five zones created were: o Zone 1 (North of Calle Tampico) — Blocks 1, 2, 3 and 4 o Zone 2 (West Zone) — Blocks 5, 6 and 12 o Zone 3 (Village Core) — Blocks 7, 8, 9, 13, 14 and 15 o Zone 4 (East Zone) — Blocks 10 and 11 o Zone 5 (South Zone) — Blocks 16 and 17 oDoo 15 Citv of La Quinta, California Village District Parking Studv - DRAFT -..s June 2006 EM c�E TNT The following graphics illustrate the boundary of each zone, as well as the observed parking occupancy during the peak each day for each zone. Figure 9. Parking Occupancy by Zone — Wednesday 12:00 p.m. 16 Citv of La Quinta, California June2006 VC Figure 10. Parking Occupancy by Zone — Saturday 12:00 p.m. Li Li Li Lj nnnnn Current occupancy- levels were also compared to cite code requirements within Zone 3, or the core of the grillage District. According to data provided by the cite, Zone 3 contains the following types and amounts of land uses (with associated code required parking): • Retail — 45,695 square feet (229 parking spaces required) 17 c.� E.MOf ntt City of La Quinta, California June2006 • Office — 56,861 square feet (228 parking spaces required) • Service — 4,195 square feet (21 parking spaces estimated based on retail) • Restaurant — 22,947 square feet (306 parking spaces estimated at 1 per 75 s.f.) • Medical Office— 2,450 square feet (13 parking spaces required) • Utility — 6,900 square feet (parking requirement not available, based on employees) The land uses previously noted include an estimate of the current development of Old Town, based on a planning commission staff report from Nlay 2002. The total parking requirement in the core would theoretically be 797 parking spaces (or 710 spaces when adjusted for vacancies), not including the Verizon Building. Zone 3 currently contains approximately 675 parking spaces, or 122 spaces short of meeting the total requirement of the combined land uses. While the number of parking spaces in Zone 3 cannot cover the total theoretical land use requirements, the impact of shared parking reduces the amount of parking actually needed. Utilizing the data provided by the city concerning Zone 3 land uses, and using the current city parking demand ratios from the city code, the Urban Land Institute's Shared Parking Model provides a theoretical peak parking demand of 619 parking spaces (adjusted to account for vacant space). This result is 56 spaces fewer than what is currently provided in the zone. Using parking demand ratios from the Urban Land Institute, a theoretical peak shared parking demand of 601 spaces would occur. This result is relatively close to the estimated shared parking that was calculated using city parking demand ratios (619 vs. 601). Other reductions in parking demand can result from drive ratios and captive market effects (e.g. the number of people driving to Zone 3 and the number of people walking from one land use within the zone to another). 18 Ci of La Quinta, California =/Village DRAFT June 2006 With an observed peak parking demand of 355, it would appear that the land uses located in Zone 3 are not generating a level of parking demand consistent with demand ratios required by the city or with those calculated by the Urban Land Institute. This would suggest a significant captive market impact. However, the parking demand ratios currently used by the city appear relatively consistent with other municipalities across the country, as well as with those recommended by the Urban Land Institute and other industry organizations. While it is not recommended to adjust zoning code parking requirements at this time, it is recommended that the city determine actual parking occupancy prior to determining the amount of parking required for a development (per the methodology- outlined in Section 3.03 of this report). 2.03. Current Parking Adequacy In determining the current parking adequacy for the study area, it is important to define two terms typically used in analyzing parking adequacy: Effective Supply and Design Day Conditions. When a parking area's occupancy reaches 85-90° O of the total capacity, depending on the user group, the area becomes effectively full. When parking lot occupancy y, users become frustrated as it becomes increasingly difficult to find exceeds effective capacit an available parking space. Users will begin to either park illegally in the lot or leave the lot altogether and search for parking elsewhere. In a downtown environment, when visitors are faced with significant parking difficulties, thev will often avoid the downtown altogether and shop in the suburbs. The accepted effective fill percentage for parking in the downtown studv area is 90%. This 10% "cushion" of spaces is used to accommodate spaces lost temporarily due to construction, improper or illegal parking, and provides for shorter searches for available parking. 19 `w- Ci of La Quinta, California FV Y Village District Parking Study - A June 2006 'y iE ZMt Design day parking conditions attempt to represent typical peak activity that may be exceeded only occasionally during the year. Due to the limited nature of the occupancy study for this project, as well as the time of the near the surveys were completed, design day adjustments will not be factored into the adequacy model. The occupancy survey that was conducted provided an adequate "snap shot" of parking conditions during a typical peak parking period. The following table illustrates the total observed parking adequacy for the entire study area. The current parking adequacy is based on the observed parking occupancy at the peak parking period (Wednesday at 12:00 p.m.) Overall, there is a substantial surplus of parking available in the Village District. Table 3. Current Parking Adequacy Number of Spaces Current Total Parking Supply 2,919 Current Effective Parking Supply (90°'o of Total) 2,627 Observed Parking Occupancy I 40.87o 1 1,193 1 Current Effective Parking Surplus/Deficitl 1 1,434 1 Based on the effective parking supply of the study area, there is currently a parking surplus of 1,434 spaces or approximately 49°% of the effective supply. Current land use data for the entire study area was not available for this report. So, parking adequacy is based solely- on observed parking demand. District vacancy rates appeared low during field counts, as most buildings appeared occupied. 30 4 Ci of La Quinta, California r�MEG7 DistrictVillage DRAFT June 2006 E,y of YNt It is important to note however that while a significant parking surplus exists in almost all areas, most of the parking in these is private and use is restricted. Of the total off-street and on -street parking supply in the study area, only approximately 20.8% (or 606 spaces) is public parking, with the remaining 79?°% (or 2,313 spaces) of the parking supply- restricted to private parking (e.g. employee only, customer only, etc.) At the peak parking period, 41.8"0 of the public parking supply and 38.9° o of the private parking supply were utilized. It is important to note that the parking in two blocks was effectively- full during the Saturday - evening peak. The parking located in Blocks 9 (east of the Old Town) and 17 (Palmer's Restaurant) was effectively- full with occupancies of 117 and 99°% respectively. The parking in Block 8 was also very well utilized at 70°/o. Parking adequacy was also estimated based on the parking zones described in Section 2.02. The following parking adequacy tables illustrate the amount of available parking within each designated zone, the effective parking supply and the observed parking occupancy. These tables illustrate parking adequacy based on the different peak parking periods in each zone. As with the overall adequacy- calculation, the on -street and off-street supplies are combined. Table 4. Parking Adequacy — North Zone Current Total Parking Supply Number of Spaces 1,317 Current Effective Parking Supple (90°'0 of Total) 1,185 jObserved Parking Occupancy- 1 41.38°% 1 545 1 Current Effective Parking Surplus/Deficit] ,1 640 1 Peak parking period on Wednesday at 2:00 p.m. 21 ■=.M���' �'Nt)E TNT Table 5. Parking Adequacy — `Vest Zone Current Total Parking Supply- Current Effective Parking Supply (9W/0 of Total) Observed Parking Occupancy Current Effective Parking Surplus/Defici Peak parking period on Wednesday at 10.00 a.m. Table 6. Parking Adequacy — Core Zone Current Total Parking Supply Current Effective Parking Supply (90% of Total) Observed Parking Occupancy Current Effective Parking Surplus/Defici Peak parking period on Wednesday at 12:00 p.m. Table 7. Parking Adequacy — East Zone Current Total Parking Supply Current Effective Parking Supply (90% of Total) Observed Parking Occupancy Current Effective Parking Surplus/Defici Peak parking period on Wednesday at 2:00 p.m. City of La Quinta, California 25.78% 52.59% 64.49% June2006 Number of Spaces 225 203 58 144 Number of Spaces 675 608 355 253 Number of Spaces 321 289 207 82 4 3 Table 8. Parking Adequacy — South Zone Current Total Parking Supply Current Effective Parking Supply (90% of Total) Observed Parking Occupancy Current Effective Parking Surplus/Defici Peak parking period on Saturday at 8:00 p.m. CitV of La Quinta, California 11 M4 June 2006 Number of Spaces 381 343 67.720/0 258 85 All of the zones in the study- area currently- have significant surpluses of available parking. The South Zone currently has the smallest percentage of surplus parking at 32.30% of the effective supply-. The \West Zone currently- has the largest percentage of surplus with 74?o%o of the effective supply-. 2.04. Current Parking Zoning Requirements As part of this parking study, Carl Walker reviewed the existing City- of La Quinta parking zoning code (Chapter 9.150). The results of this review is detailed in the following subsections (based on the individual subsections of the zoning code). • Provision of Parking Facilities o The current parking zoning code provides flexibility- in meeting parking requirements. fleeting parking requirements may be accomplished through the construction of new supplies or through the use of available parking already available on nearby parcels. The code also requires necessary 23 CitV of La Quinta, California Village District Parking DRAFT L { June 2006 y of Tt�w assurances that the parking will remain available during the lifetime of the approved land use. No changes are recommended for this portion of the zoning code. • Parking Location and Accessibility o This section of the code describes the approved placement options for parking, as well as accessibility- requirements. Parking provided for residential uses must be on the same parcel as the development, or can be provided on an adjacent parcel as long as the parking is within 100 feet of the development. Parking for non-residential uses can be provided up to 300 feet from the parking demand generator it is designated to serve. If the parking for the development is located across a street, the code requires and appropriate crosswalk be provided. There are no recommended changes to this section of the code. • Determination of Spaces Required o The code provides flexibility- in determining the number of parking spaces required for individual developments. The code provides standard approved parking demand ratios, a provision for a shared parking model and other alternative methods that could be approved by the city. The code also provides for parking requirement reductions in the Village District, dependant on the execution of an approved parking agreement. This irrevocable agreement provides the city with assurances that each development will provide sufficient parking through future payments to be 24 t `t °a Ci of La Quinta, California dy DRAFT, June 2006 E'N uE M� used to construct new parking supplies. This portion of the code provides a sufficient level of flexibility in meeting parking demands, as well as providing assurances that any reduction of parking requirements in the Village District can be mitigated as needed in the future. There are no recommended changes for this section of the parking code. • Spaces Required by Use o The code divides parking space requirement ratios into residential and non- residential land uses. This section of the code also provides for bicycle parking requirements. In reviewing this portion of the zoning code, Carl Walker compared City- of La Quinta parking requirements to three typical industry- standards. The land uses included in the comparison account for those that are currently found in the Village District, or may be found in the district in the future. The following matrix summarizes the results of the parking requirement comparison. This portion of the zoning code may need to address golf cart parking in the future. Currently, there are no industry standards for providing golf cart parking spaces. Therefore, a conservative approach to providing golf cart parking is warranted. A small number of spaces could be provided in the city public parking lot, and more could be added if demand exceeds supply. Once demand can be more accurately* measured, zoning standards for the Village District could be set if needed. Also, golf cart parking spaces should include a mechanism to facilitate cart battery recharging. 25 1 '1 Ci of La Quinta, California Villa—ae District ` c ■ �r ` = Study , .z t June 2006 Table 9. Parking Demand Ratio Comparison Cite (IF i.-I( )uinta National Parking.Assoc. (1992) L'rban Iand Institute (2nn5) institute of 1'ransprn-tanun IAlginccrs (211115) Comparison Residential Singlc Lamilc (.I bcdro()ms ()r less): 2 lhc requirements for nc� Per unit and 5 per unit fof guests. Residential - ( )wncd: 1.5 spaces Cih of La ( )Uinta are _ spaces per l)vvclling l'nit unit spaces fOr guests. 1.83 spaces per unit. Single Lamik (4 bcdr()()ms or mire): per plus .15 slight] higher than th(,sc i per unit and .5 per unit f(,r guests. tvpicalle rcco �mmendccl in the indusirn. I he a\-e'ragl' I <)\x iih()ines: 2 Per unit and .8 per mdUstrX rec(,mmcnda6()n unit for guests. is 1.83 for single familY 1?5 spaces (Studio) apartments) to 2 Residential -Rented: 1.- spaces 1 J I1I 1. -3 per unit. detached and 1lin for Apartments: 1 3 per unit (depending * 1 i � P � spaces per I�vv�elling Unit per unit plus .15 spaces fur guests. attached dvv'ellini,S. on the number of bcdru()ms) and 5 for guests. Bars/Nightclubs I .a Ouinta requirements l space per 511 S.C. N; ,A 1 space per Gl S.F.(appros.) I space per C)11 s.f. (appros.) aresl""IItk higher. Restaurants ( )ualitt Restaurant. 1 space per 51I Dine Restaurant: l space per 51) S.C. ( )ualitc Restaurant. 1 space p` C()nv cnti()nal Restaurant I ,pace per s.F.; I amih Restaurant: I space per ; 1%11 v Restaurant 1 space per G - S.F. The avcra �c indusu ' _ J �. f. - 8i.33 s.f. (appr,)..) s.f. (appros.) per JR (appr(,\.) rcl UIrC:ment is a f(), I I space per 62 s.f.rh;s Fast I,(,ud: I space per 62.5 S.C. of Fast Food: 1 space per G- s.f. Fast l�uod: I space per 81- requirement is slighth Fast Loud Restaurant I space per kitchen, set-v ing counter and vv aiting (approx.) 1 l2s. C. (appro..) higher than the current 11 II I s.I. area plus .5 spaces per scat. (:itsof 1.a Oumta requirement. Retail Restaurant: I space per 15, ) s.f. N,- .\ N; .\ N..\ Retail I .css than 50,(101) s.f.: I space Per 2I IIl I he a\-e fagC' general retail s.f General Retail: l space per 31 t3 s.f. rcquu"cmcnt is (appr()x.); Sen icc Retail: I space per C()mmunitc Shopping less than General Shopping: up t()l approximatelys.I l space per M ,re than 511,1II III s.f: I space pet 2 4I s.f. (appr()x.); Shupptng Centers: 410,1)01 s.f: l space per 251I s.f. pt p .pace per _11 s.E (approx.) 2 �� _U� s.t. 1he�current eit, _fit l S. C. I space per 251, s.f. f(» - centers up to of La ( )Uinta requircnu'nt I urnitufc ur .Appliance Stnres.: 1 40),1 I,1 a In s.t. is higher. space per 51 ui s.f. Office General ( )ffice Tess than 31I,I II u I s.f: General ( )fficc less than 25,111 u I I he av crags parking ratio, I space per 2-8 s.f.(appros) s.f: l space per 263 s.f.(appro') 352-41- general (,ffice is Ic for g' General ( )fhcc and Banks: I space i space per s.f. space per 3l 1 s.f., and the per 251) cE � �nu s.f. General Office between _-,1l (apprux.) to General ( )ffice more than 31),0)1) and 1Utl 1II III s.f: 1 space per 294 av era c n- medical ()fhcc g s.f: l space per 333 S.F. (approx.) buildings is 1 space per S.F. (approx.) 214 s. f. Burh avrragcs Medical ( )ffice Buildings: I st 2,I a II I Medical ( )ffice Buildings: Less than prom ide less parking than s.f: I space per 21 u 1 s.f; additional 5 i11 u 1 S.f: I space per 16- S.C. Medical ( )fficc: I space per 222 1 space per 293 S.C. (appr()..) ncc current City ()F La space ov cr 2,uul I s. C. is I space per (appro s,); Ov cr 5,10H, s. F. is 1 space S.F. (approx.) ( )utnta rcquiremcnt. 175 s.f. per 182 s.f. (approx.) Nlo%ie Theater Chc Cit. of I .a ( )uinta i space for ev cry' 3 scats and P° - L ptu .3- spaces per scat (()1" .81 .26 spaces per scat (or .-8 requires mc,re parking cmpl(,� cc spaces. N A spaces for cv en 3 scats). spaces for cv cry 3 scats). than industryratios. Hotel I .css than 21 n I rooms: 1.1 spaces per Depending on the land room and 1 space per -5 s.f. for 1 space per room plus additional uses becond topical h(,tel parking f()r other land uses (e.g. rooms, the current I'a meeting space. restaurants, retail, etc.) and I space 1.15-1 25 spaces per room. .91 spaces per room ()t11nta Ceglllre'nlenCs are \lore than 21 v I r(,oms: 1.5 spaces per for cv Cfv four anplO cos during snnilar to industt-\ room and I space per 75 s.f. for peak cmplocmcnt shift standards. meeting space. ?G L ! '4 � a.n City of La Quinta, California �f \7 Village District DRAFT June 2006 Of lNt Overall, the parking required by the City of La Quinta is slightly higher than typical industry standards. The parking demand ratios recommended in the industry can be useful in projecting possible parking demands for planning purposes. However, it is important to keep in mind that industry parking demand ratios are based on data collected across the country, and the parking demand generated by land uses in one municipality may differ greatly from those generated in another. Also, other factors such as land use density, captive market impacts and the use of alternative modes of transportation can impact parking demand. Therefore, as stated previously, no changes to the City of La Quinta parking ratios are recommended at this time. However, to reduce the likelihood of providing too much parking in the district, it is recommended that the city adopt the methodology included in Section 3.03 of this study. This methodology includes monitoring parking utilization, applying parking demand ratios in a shared parking model and improving the utilization of nearby parking supplies. By encouraging a higher level of utilization of existing parking resources, the amount of parking that needs to be provided in the future will be reduced. A copy of the parking demand ratios formulated by the Urban Land Institute are included in the shared parking model provided to the city by Carl Walker. 27 ��LAAht y. `Cry • Shared Parking City of La Quinta, California June2006 o The current city zoning code provides for the use of shared parking in determining the parking required for district developments. The code also includes reasonable accommodations to test the shared parking model and ensure sufficient parking is provided by each development. However, this section of the code refers to a shared parking methodology that is adapted for Coachella Valley seasonality- and demographics. This methodology/model is not detailed in the code, and may or may not be currenthr available. It is recommended that this section of the code be updated to detail the city approved shared parking model/methodology, as well as refer to the latest Urban Land Institute shared parking model (2005). A shared parking methodology and the latest Urban Land Institute shared parking model have been provided to the city as part of this report (See Appendix C and Section 3.03). • Parking Facility- Design Standards o The parking facility design standards currently used by the city meet or exceed typical industry standards with respect to stall sizes, drive aisle widths, landscaping, etc. The current stall size required in the zoning code is 9'-0" wide by 19'-0" long for 90-degree spaces, and 9'-0" wide by 24'-0" long for parallel spaces. Typical recommended stall sizes are 9'-0" by 18'-0" for 90- degree parking and 9'-0" by 25'-0" for parallel spaces. Compact car spaces are usually not recommended, as they are often used by- full sized vehicles anNAvay. City required drive aisle widths vary from 16'-0" for 45-degree 440 City of La Quinta, California Village;.Duii,,strictDRAFT June2006 f Of 1" parking to 26'-0" for 90-degree parking. Typical recommended drive aisle widths van, from 14'-8" for 45-degree parking to 26'-0" for 90-degree parking. The discussion of structured parking in the code (Section 9.150.080 Item "I") does not currently specify any ramp slope requirements. A sample of ramp slope requirements for municipalities in California found slopes of up to 15% are allowed. Ideally, maximum parkable ramp slopes (ramps that have parking spaces on them) should be set at 5-6°/o and maximum non-parkable ramp slopes should be set at 15°!'o (with the requirement of transition slopes at the top and bottom of ramps with slopes greater than 10"',0). • Handicapped Parking o The current zoning code requires all federal l�merican with Disabilities 1kct parking requirements be met. No changes are required at this time. • Nonconforming Parking o No changes to this section are required at this time. 29 44 City of La Quinta, California Village District Parki DRAFT June 2006 uF TNti 3. Future Parking Supply and Demand 3.01. Future Village District Development Projects Currently, the City of La Quinta has eleven future development projects in the planning stages. These projects include residential, retail, restaurant and office projects. The potential developments are as follows: 1. Sun Vista Plaza Offices — 19,433 square feet of development is planned for the corner of Avenida La Fonda and -Main Street. The development will include office space and a coffee shop (exact square footage breakdown not available). Standard city code would require 78 spaces (assuming all office space). The development will include 49 parking spaces (or 29 spaces short of code). 2. Palmer's Office Building — A new office building is planned for the northeast corner of Desert Club Drive and Avenue 52. This development is still in the conceptual development stages and square footages and parking demands are unknown. 3. Nispero/Sun Vista Offices — 6,924 square feet of office space is planned on Calle Amigo, west of Desert Club Drive. Standard city code would require 28 spaces. The development will include 16 parking spaces (or 12 spaces short of code). 4. Kelly Building — 6,354 square feet of office space is planned for the northwest corner of Calle Barcelona and Desert Club Drive. Standard city code would require 26 spaces. The development will include 19 parking spaces (or 7 spaces short of code). 30 City of La Quinta, California Village District Parldn-a Study - DRAFT _ y cs :..s June 2006 �•a car �+� 5. Casa La Quinta — 20 residential condo units are planned for the corner of Avenida Villa, south of Calle Tampico. Standard city code would require approximately 50 spaces. The development will include 66 parking spaces (or 16 spaces more than code). 6. Cornell Building—11,500 square feet of office space is planned for the southwest corner of Avenida Navarro and Calle Tampico (currently- under construction). Standard cite code would require 46 spaces. The development will include 19 parking spaces (or 27 spaces short of code). 7. Patrick Adams Building — 3,025 square feet of office space is planned for the Southwest corner of Avenida Mendoza and Calle Tampico (currently- under construction). Standard city code would require 13 spaces. The development will include 9 parking spaces (or 4 spaces short of code). 8. LaBranche Live/Work — 1,353 square feet of office space and 3 residential units are planned for the north side of Calle Amigo, east of Avenida Bermudas. Standard city code would require 17 spaces. The development will include 9 parking spaces (6 open and 3 in garages), or 8 spaces short of code. 9. John Dixon Office Building — 4,494 square feet of office space is planned for the northeast corner of Calle Cadiz and Desert Club Drive. Standard city- code would require 18 spaces. The development will include 17 parking spaces (or 1 space short of code). 31 Citv of La Quinta, California ■Village District Parking Study - DRAFT �. June 2006 10. Plaza Estado — 5,541 square feet of office spaces and 3,854 square feet of retail space is planned for the southwest corner of Calle Estado and Desert Club Drive. Standard city- code would require 43 spaces. The development will include 25 parking spaces (or 18 spaces short of code). 11. Old Town Development — The original development included a total of 127,715 square feet of space. This included 20,403 square feet of restaurant, 49,731 square feet of office space and 57,383 square feet of retail. Phase One of this project has been completed, with 56,538 square feet of space and 92 parking spaces. Phases Two and Three will involve the construction of the additional 71,177 square feet of space and 84 parking spaces (providing a total of 176 parking spaces). Phase Two of this development will result in the loss of 47 temporary- parking spaces located on the southeast corner of Calle Tampico and Avenida Bermudas. For Phase Two and Three of the project, standard city code would require approximately- 423 spaces. The final two phases of the development will include only 84 parking spaces (or 339 spaces short of code). The following aerial photo illustrates the location of each of the anticipated (or currently - under construction) development projects. The projects are identified by number. 32 3.02. Future Parking Adequacy Each of the aforementioned development projects will impact existing parking supplies and demand. To project future parking adequacy, the anticipated parking demands for each development project were estimated. Cite parking requirements were used to project future parking demands. Then, the estimated parking demand was compared to the available parking within the zone each development is located. The following table illustrates the projected parking supple and demand impact of each projected development project. 33 R I ••,.y ci r t J City of La Quinta, California June2006 Table 10. Future Parking Adequacy Summan- Projected Parking Parking Supply Zone Parking Parking Zone Surplus/Deficit After Project Demand per City Included with Surplus# Development Requirements* Project I•aisting Surplus - 79 spaces for Ofticc• 1. Sun Vista Plaza Of6ees -8 spaces 49 spaces 'Zone 3 - 33(I space �� Demand + 49 new spaces = _91 space surplus surplus 2. Palmcr's ( )fficc building N'.A '1'bD ''/•one 5 - 315 space surplus T() be determined later I?Xisting Surplus - 29 spaces fur Office 3. Nispero.'Suit Vista Offices 28 spaccs lh spaces 5 315 'Zane - space surplus Demand + IG rick spaces = 303 space surplus '/,uric 5 - 03 space 1{Xisting Surplus -'_G spaccs for ( )Rice 4. hclh building 26 spaccs 19 spaccs surplus (after Demand + 19 nc\\- spaccs = 296 space Projects ." 3) surplus 50 spaccs (assuming all '/•uric 2 - 1-2 space I�aisting Surplus - 50 spaccs for Residences 5. Casa La (?uinrt Residential arc rn-o bedroom units) GG spaccs surplus + GG near spaccs = 188 space surplus '/,onc'_ - 188 space 1?,\isting Surplus - 46 spaccs for ( )Rice G. Cornell Building 46 spaccs 19 spaccs surplus (after llcmand + 19 riew spaccs = 161 space Project =5) surplus '/,onc '_ - 1 G 1 space I{sisang Surplus - 13 spaccs for Office -. Patrick .Adams building 1 3 spaccs 9 spaccs surplus (after Projects 5 and Demand + 9 ncv. spaccs space surplus 6) Zuric 5 - 296 space G spaccs for office and I 1 P surplus (after l(si,ting Surplus - 17 spaccs for nevc H. l,abranche I,i� c; A'orl; spaccs for residential 9 spaccs 1 rojects =3 and demand +) ne\c spaccs = 288 space surplus 4) Zuric 3 - 391 space I{silting Surplus - IS spaccs for ( )Rice 9. 1ohn Dixon Oftice building 18 spaccs 1- spaccs surplus (after Demand + 17 nev% spaccs = 290 space Project = 1) surplus Zone 3 - 290 space I �sisnng Surplus - 43 spaccs for nc\c s Aces for office an � i 1 25 spaccs lux (•d Sur iftcr P danand + 25 ne\\� spaccs = 272 space 111. Plaza I�atad<, 21) spaccs for retail � Projects =I and surplus 9) Zone. 3 - 3-' space ,;xishng Surplus - 423 spaccs for nc\� 11. ( )Id 1 ovv n Development Approxltnateh 423 H-4 spaccs surplus (after dcnuuuls - 4 � spaccs lost + H-1 nc�c spaccs — > �l hascs TwO and Thrcc) s ucs � P Pm cct, '- 1, .`:o) j � ' 114 space dcticit and �= 10) Per CM G u1c, rounded up to the nearest wholc number assumes 44.34'' of project completed in Phase Onc and remaining square footage proportionalhbuilt in later phases from the period of grco-itc•st m erall parking occupancc - AVednesda)' 34 Ci of La Quinta, California VillG ■ �/ > = DistrictDRAFT June2006 Overall, many of the development projects currently anticipated by the City- of La Quinta ,,-ill not result in the development of negative parking adequacies. This assumes that private parking supplies could be tapped to provide shared parking for new and existing developments. However, the continued development of the Old Town project may result in parking supply shortages within the core of the Village District. 'Phis will mean that future visitors of the Old Town development will need to walk greater than two blocks from available parking to the Old Town, or additional parking supplies will be needed. This will also increase the perception of the public and local merchants that there is insufficient parking during peak periods of parking occupancy. The lack of significant parking shortages illustrated in Table 10 also assumes that Village District visitors and employees will be willing to walk a minimum of one to two blocks to reach their desired destinations. 3.03. Planning for Future Parking Needs The current vision for the Village District includes many elements. The district is planned to become a more important social and commercial center, with the continued development of Old Town and new retail and office space as central focal points. The city hopes to improve existing store fronts, incorporate more residential space and increase evening and weekend activity in the district. This will clearly require additional retail, restaurant and entertainment space. This vision will result in higher parking demands, and denser land uses, than the current environment. To support the current district vision, the city- desires to create a more pedestrian friendly environment with adequate parking. 35 Ci of La Quinta, California �-,Village-_DRAFT tune 2006 N Of AnA% \X,'hile there is currently a substantial parking surplus of parking located in the district, and many- of the currently anticipated future developments projects will not result in parking deficits, significant new parking supplies may not be currently necessary. However, future development projects, especially Old Town could result in parking deficits and new facilities may be needed. In order to address future parking needs not currently anticipated, Carl Walker recommends the follow methodology: • Ensure the land use information for the Village District is current. This will provide additional insight into existing parking demands. The land use data should be updated as new developments occur. • The first step in planning for future parking needs is to determine typical parking demands. This is usually achieved by completing a parking supply- and demand survey-. As was completed as part of this study-, this would entail maintaining current parking space inventories and conducting parking occupancy counts (ideally at least annually). This will provide a baseline of demand data from which to project future parking needs. These surreys will also help determine the correct mix of short-term and long-term parking (based on the utilization of each type of parking). • Project the parking needs of each proposed development using existing City parking requirements. Determine how parking demand for the new development will fluctuate during the day by using the shared parking model provided by Carl Walker as part of this report (based on Urban Land Institute data). Determine how parking 36 �,- `�� Ci of La Quinta, California Village District Parking Study - DRAFIJ ■ `mot, ,,� June 2006 of nie demand for the proposed development will impact parking supplies during the observed peak parking period (or the period of greatest parking demand). • Use the concept of shared parking to ensure the efficient use of available parking supplies (especially for mixed -use developments). Shared parking is defined as parking that can serve more than one single land use, without conflict. Shared parking is generally applied to mixed -use developments, or commercial developments composed of several different land uses (e.g. retail, office, theater, etc.) that are significantly integrated. Using the shared parking model reduces the amount of parking needed for a mixed -use development, as the effect of sharing parking requires fewer spaces than the sum of the parking needed for the individual land uses. An electronic shared parking spreadsheet will be provided to the city-, based on the model created by the Urban Land Institute. • Once parking demands have been projected, determine how the development will impact existing conditions. If the development creates a parking deficit within the zone it is located (the zone would typically be a one -block radius surrounding the development), additional on -site or off -site parking supplies will be necessary-. • While the parking demand for many land uses can be spread over greater distances, the creation of residential space in the district should include sufficient on -site parking. Residential projects that lack sufficient parking are rarely marketable, and conflicts will arise should the use of public parking spaces be necessary-. • Future Village District developments should include sufficient ADA accessible parking on -site. The city- should require developments to provide a suitable portion 37 �. N Ci of La Quinta, California .�Village District Parking Study - DRAFT .y June2006 �'N Uf lilt of their required parking on -site (or directly- adjacent to the site) to ensure enough accessible parking is provided. • Future parking lots should include landscaping and/or shade structures that can provide shade to parked vehicles. This could be accomplished through the use of fast growing, low water use shade trees. These trees can be planted around parking lots and in internal landscaped islands. Pedestrian paths to/from parking facilities should also provide shade in a similar fashion. Current cite code already requires 30°% of the parking area to be shaded if the lot contains five or more parking spaces. • As the existing City of La Quinta Comprehensive General Plan does not include significant information concerning parking planning and management, it is recommended to expand upon Chapter 3 of the General Plan to include parking system planning. At least with respect to the Village District, the information and recommendations contained in this report could serve as a starting point for improving the Comprehensive General Plan. While planning for future parking needs, parking for disabled visitors/community members also needs to be addressed. When parking is planned for new developments, or when new public parking supplies are created, sufficient accessible parking must be provided (as required by federal and state guidelines). Sometimes, parking demand for accessible parking may be larger than the minimum requirements. In order to ensure sufficient space is provided, periodic reviews of accessible parking demand should be part of larger parking inventory- and occupancy surveys. Through periodic occupancy- studies, and community input, the city will be in position to ensure sufficient accessible parking is provided. 38 City of La Quinta, California Village District Paking Study - DRAFT June 2006 M c>E YN 4. Parking Alternatives Analysis After reviewing the current parking adequacy- in the Village District, and projecting the future adequacy, it is clear that sufficient parking supplies exist to cover most currently proposed future development projects. This assumes that the private parking supply could be tapped to provide parking for new developments, which should occur anyway in some cases. The core zone of parking may be the exception, as the continued development of Old Town (coupled with other anticipated projects) may result in a deficit of parking. In any case, additional development projects in the future could lead to parking deficits. To meet future parking demands, several options are available to the city: • The city could decide to work with private parking lot owners within the impact areas to better utilize existing parking supplies. Using the concept of shared parking, existing parking resources could be more effectively utilized to meet needs. • The city could create additional parking spaces (either on -street or off-street) to provide additional parking. New surface parking spaces could be created in existing unimproved areas. The land used for surface parking could be developed in the future to a higher and better use (e.g. land banking). If space is not available for surface parking, or surface parking cannot be located close enough to parking demand generators, structured parking could become a viable option. The cost for providing parking could be covered through parking user fees and/or fees charged to developers (e.g. in -lieu fees, special assessments, development fees, etc.) 39 t Ci of La Quinta, California .(�Village District Parking StudyD' June 2006 y of 1'H� • The cite could require new district developments to provide sufficient parking. New developments would provide their own parking for employees and visitors. This will result in higher costs for developers and very likely the overdevelopment of parking supplies. • The city could utilize a combination of alternatives. With any of these alternatives, it is important to provide adequate considerations for alternative modes of transportation. This would include adequate pedestrian paths, bicycle paths and parking, transit stops and accommodations for other alternative modes of transit (e.g. electrical vehicles, etc.) A good example of this is the current golf cart route plan currently under consideration. Transportation and pedestrian issues are discussed further in Section 5.08 of this report. In the First Alternative, the city would work with district parking lot owners to better utilize available parking supplies. This would mitigate the need to construct additional parking. As sufficient parking is Figure 12. Arnold Palmer's Restaurant available in most areas where development is planned (based on the parking occupancy study), this alternative has merit. Better utilizing the available supply would eliminate at least the need for near -term parking supply additions, maintain existing vacant land or future development 40 City of La Quinta, California Villaae District Parking Study - DRAFT June 2006 space, encourage pedestrian movement through the district and reduce city- parking responsibilities (e.g. maintenance, signage, etc.) Based on the observed occupancy in the Village District, some options could include the use of the existing Arnold Palmer's Restaurant parking lot (for the associated future office project), Blend Restaurant parking (for the anticipated office projects in Zone 5) and the use of available on -street and off-street public parking supplies around the core (Zone 3) and the Community Park. The use of restaurant parking lots (especially those with little or no lunch parking demand) for office parking would provide a beneficial shared parking opportunity. Other parking lots could serve as overflow parking for the completed Old Town development (e.g. the Verizon facility parking lot, the library- parking lot, etc.) 'Additional overflow parking could be available north of Calle Tampico in Zone 1. While ample parking exists in Zone 1, Calle Tampicocan create a perceived barrier to pedestrian traffic from available parking supplies. Also, most parking supplies in Zone 1 are located a significant distance from the Village District core, necessitating a longer walking distance. However, the parking available in Zone 1 could be available for parking during Village District events such as the La Quinta Arts Festival. In order to encourage the shared use of private parking facilities, the City- could use one or more of the following techniques/incentives: • The city- could communicate the positives of shared parking to the private parking lot owners. The positives include increased pedestrian traffic near their businesses, continued district development, maintaining future development sites and other non - parking land -uses, easier to use parking for district visitors, etc. 41 CitV of La Quinta, California of 7 Village District Parking Study - DRAFT _June 2006 • Shared parking could be limited to evenings and weekends. Signage would need to convey- the set parking requirements. This could help solve some parking demand problems around the district core. • The city- could provide various incentives for private parking lot owners that agree to allow shared parking. • The city could provide improved and better looking signage for private parking lots. The signage could denote parking restrictions and periods of open public parking. Communities the size of La Quinta typically- make arrangements for shared -use parking on an as needed basis, developing agreements with private parking owners permitting public use after certain hours, on weekends, etc. One advanced example of a downtown working with private parking facility owners to facilitate shared parking is Tempe, Arizona. The Downtown Tempe Community's (DTC) "Park -It" program organizes a series of privately owned facilities into what appears to be a single parking system. The various parking facilities permit public parking, after the needs of the individual developments are addressed. The system uses a common marketing and signage program providing the appearance of a unified parking system. The DTC operates and manages the private parking facilities, taking a small percentage of the revenues for covering operating costs and streetscape projects in downtown. While La Quinta does not require such an advanced system, this example shows what is possible with respect to improving the utilization of existing private parking supplies. However, this approach to dealing with future parking needs may not adequately meet the projected parking deficit. First, the number of parking lot owners willing to cooperate may 42 Citv of La Quinta, California Village District Paricing Study - DRAFT - y June 2006 not be sufficient to provide the necessary parking. Second, the location of available parking supplies may not provide "acceptable" parking to existing and future district developments. The available parking supplies may not be within an acceptable walking distance, lot conditions could be poor, etc. Finally, the available parking supply- may be insufficient to meet anticipated parking demands. The Second Alternative available to the City is to create additional parking spaces, or improve the capacities of existing lots to provide sufficient parking to meet future demands. This alternative would involve an analysis of existing parking lot physical layouts to determine if improvements could be made to increase lot capacities. Theoretically, both public and private parking supplies could be included in this analysis with the consent of private parking owners. Some parking improvement options are: • Explore a joint use agreement with Verizon and increase the capacity of the existing Verizon Building parking lot. The parking provided could be used for overflow core area parking. • To encourage the use of available on -street parking space, the City could add on - street parking markings to areas with sufficient space. Actual on -street parking addition opportunities will be determined by local traffic policies and regulations. Additional on -street spaces could also be created through the use of parking 43 Ci of La Quinta, California Village District Parking Study - DRAFT �y June 2006 �4 pullouts. Pullouts create on -street parking by effectively removing the vehicles from the roadway, eliminating street width concerns. The parking created could provide parallel or angled parking. Providing parallel parking would require narrower pullouts that angled parking, thereby reducing the impact on developable land. The recommended dimensions for parallel pullouts would be approximately 9'-0" wide and 24'-0" to 25'-0" long per space. Using pullouts could create on -street parking opportunities (or create additional opportunities) on Avenida Buena Ventura/Main Street (between the Library and Old Town), Avenida Navarro (between Calle Tampico and Calle Montezuma) and Avenida Villa, Calle Amigo (Between Avenida Bermudas and Desert Club Drive). However, the creation of pullouts would reduce the amount of developable land. • Landscaping could be reduced in some parking lots to free space for more parking (perhaps additional covered parking). For example, the existing Old Town parking lot on Desert Club Drive could possible be reconfigured to provide more surface parking. The improved utilization of existing parking areas is substantially less costly than creating new spaces. However, if sufficient parking could not be created through lot improvements, additional parking supplies could be created using available unimproved land. Most likely, new parking construction would take place on the perimeter of the Village District core. New surface parking lots are typically much less expensive to construct than parking garages. Construction costs for surface parking lots are approximately one -tenth the costs associated with parking structures. Also, surface lots are less expensive to maintain and operate. As the construction costs are so low, the newly- created surface parking lots could be viewed as 44 Ci of La Quinta, California Village District Parking Study - DRAFT . � June 2006 y r�E n+e land banking for future development. If needed in the future, the surface parking lots could be easily developed to a higher and better use. However, current land costs in the Village District (approximately S60 per square foot) could make the creation of additional surface parking as costly- as structured parking when land acquisition is included. Figure 14 illustrates possible locations for new off-street parking facilities, when the need for more parking arises (the figure does not include parking already- planned to support future development projects). Figure 14. Possible Future Parking Lot Locations C G The following list explains each potential parking lot site (each estimate of parking created assumes a conservative parking efficiency of 340 square feet per parking space): 45 ` City of La Quinta, California MA I �le June 2006 of M� 1. Two parcels of land may be available near the existing library parking lot for a surface parking lot. Depending on the amount of land used for parking, 60 — 100 parking spaces could be created. Assuming $60 per square foot, land costs would be $1.2 to $2.0 million. Construction costs would be estimated at $2,000 per space, or 120,000 to $200,000. The cost per space to provide parking on this site is preliminary- estimated at approximately $22,000. The distance of this parking from the core could discourage its use. However, the parking could be used by employees working within the core, and future development could be required to reimburse the city for the cost of constructing the parking (on a one to one basis). This could be used as an economic development tool/incentive to allow private developments in the core to provide at least a portion of their required parking off -site. The parking created in this location could also be used for Village District special events. 2. Additional parking could be created adjacent to the existing Senior Center, in space that is currently landscaped. As the land is currently owned by the city, the cost of providing parking would be significantly reduced. The cost per space created would be estimated at $2,000 per space, and approximately 20 spaces could be created (estimated $40,000 total construction cost). As with Option 1, the distance from the core could discourage the use of the parking created. However, this parking could be used by employees working within the core, and future development could be required to reimburse the city- for the cost of constructing the parking (on a one to one basis). As with Item #1, this could be used as an economic development tool/incentive to allow private developments in the core to provide at least a portion of their required parking off -site. Also, the parking created in this location could be used for Village District special events. Ci of La Quinta, California Village District Parldn-a Study - DRAFT m : June 2006 � M (Al 3. If an agreement with Verizon could be negotiated, the existing parking lot next to the Verizon Building could be expanded to provide additional parking. The existing parking lot currently provides approximately 20 parking spaces that are reserved each day. Assuming Verizon would permit the city to expand the lot, and use the available parking for overflow, an additional 20 parking spaces could be created. As with Location #2, the estimated cost for this option would be $40,000 (assuming $2,000 per space). This does not include any additional fees that may be paid to Verizon for the right to utilize the parking. 4. Two parcels of land could be available on the southeast corner of Desert Club Drive and Avenida La Fonda. Depending on the amount of land used for parking, 60 — 100 parking spaces could be created (similar to Location #1). Assuming land costs of S60 per square foot and construction costs of approximately $2,000 per space, the cost per space to provide parking on this site is preliminary estimated at approximately S22,000 per space (or a total of SI.3 to $2 2 million). The distance of this parking from the core could encourage its use over Locations #1 and #2. 5. To support developments on the south side of the Village District, the city could develop land it already owns for additional parking. The site is awkwardly shaped, and parking efficiency may be reduced. Also, there is no anticipated need for parking in Zone 5. It is recommended that the city wait to create parking on this site, unless unanticipated future parking demands arise. 6. Additional parking could be constructed south of the community- park to help support the parking needs of the Village core. The amount of parking created will 47 Ci of La Quinta, California ■ �Village District Parking Study__7_DRAFT ? June 2006 E'N of l'N' depend on the amount of property available for parking. The city should assume a development cost of $22,000 per space constructed. The distance from the Village District core may discourage its use by- visitors. However, the parking could be used by employees working within the core. 7. Due to the high cost of land in the Village District, as well as the location of available land, the cite could decide to construct a parking structure on the existing city - surface lot located west of the Old Town development on Avenida Bermudas. In order to improve the efficiency of the site, the city would be required to purchase additional land north of the existing surface lot (approximately- an additional 4,900 square feet). Assuming a land cost of S60 per square foot for the additional land, approximately $300,000 would be needed to purchase the necessary space. The site could then provide approximately 352 parking spaces and 16,000 square feet of commercial space in a three -floor parking structure (one level at grade with two supported levels). The approximate height of the structure would be 26'-0" to 27'- 0". Construction costs would depend on the architecture of the facility, but are estimated at S20,600 per space (including a 25"% mark-up for soft costs) based on average industry- costs in California. This estimate includes the commercial space provided in the structure. This would provide an estimated project cost of approximately $7.6 million. The structure would provide a net parking space gain of 248 spaces located in the Village District core. Preliminary layout drawings for this parking structure are included on the following pages. 48 ° p cc V m ♦,� ` U U CD N 'E o Q 'L c a 2 p ao r m W � V�/! z z CD v o rn o O Q V J (0 U Y 3 3 (/i W � O z 3 w rn C N O N _o USo Y `m ul o u� m /�� �..// W l0 L N U m m E o Q a NLL M a c c c m w v o 3 6° a Y •C � L 3= u o a� °�' w m $ W W C i C) L O a - o E o x IL U rn in a ii — n/(� > J u� ° m °�� W z z o a Q O 0 L.L a o o J a a. a O J N � rM M I I 0 a o^ I I = I I O I I I I I i 0 I I Q I I w m XW I I w I oa N 0 M 04 r- M I Z � I I I I W cn U I I U Q J CL ? � J I I I I � � o LU U) O" U)o —Z banmDeVGIN�Ine Q N ^sw W Z O Q � z w J WMER I I I Q w !' v) v) Z b4 MR:J AVN ea I N 3nd N O O ca U ai a ' o = '" oc I z 00 c co VJ !F' 0 0 d a..:c-Y w ma. 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If multiple locations are designated for parking, the lots could be designated for a single user group or provide parking for both visitors and employees. However, it is important to note the disadvantages to new parking facility construction. First, the new facilities may be constructed outside of the designated impact area of a development (based on available land). This may mean that walking distances are not acceptable, and therefore the lots may be underutilized or the lots may not be utilized by the developments for which they were intended. Second, the city would have to pay for the construction of the new parking facilities, as well as annual maintenance and operating costs. Finally, locating additional surface parking lots on the perimeter of the district would limit the size of the area the lots could serve. The Third Alternative available to the city would be to require new Village District developments to provide their own parking resources. This would involve setting parking requirements for new developments, based on projected land uses, and enforcing parking zoning codes. The main advantage to this alternative is that the city would not be required to construct, maintain and operate new parking supplies in the district. While some towns and cities require developments to provide their own parking supplies, the majority of downtowns that are encouraging development do not use any parking requirements. Instead, the city works with the development to provide sufficient parking. A variation of this alternative is to require developers to pay a fee to cover the creation of new public parking resources. This could be a specific development fee or an in -lieu fee. The City- of La Quinta currently has a similar option in the city- zoning code. Nlany- 53 Ci of La Quinta, California Village District Parking Study - DRAFT r..� June 2006 municipalities across California use in -lieu fees such as Berkeley, Carmel, Manhattan Beach, Palm Springs, San Rafael and Palo Alto just to name a few. These fees typically allow developers to pay the city for the right to not create parking for their development. The city would then use the funds to create public parking facilities in the future, when needed. The use of parking fees like in -lieu can have several advantages: • Offering parking in -lieu fees provide developers with an option to providing expensive on -site parking. The cost of purchasing the necessary land and funding lot construction is typically- more expensive for developers than paying the in -lieu fees. • Parking in -lieu fees encourage shared parking. As developers stop constructing small private parking facilities, parking is consolidated into larger public parking supplies. This results in a more efficient use of available land, the creation of fewer parking spaces and conditions that encourage pedestrian movement between developments. • The City would have more control over where parking resources are located and how they are operated and managed. • As less parking is created, and the parking that is created is consolidated, more space is available for other land uses. While the use of developer parking fees can provide a lot of benefits to the city, there are also some drawbacks: 54 Citv of La Quinta, California June 2006 • Parking may have to be located less conveniently to primary destinations. As parking is consolidated into fewer locations, some primary destinations will be located further away- than if they provided their own parking. • As the city creates more public parking facilities, the city will have to cover annual operating, maintenance and management costs. • As shared parking would be used, fewer parking spaces would be created. This could mean more traffic and frustration during unusually high periods of parking demand, such as during special events. • The use of these fees could discourage development of the Village District in favor of suburban locations with space for surface parking. • Depending on how the construction of the parking facility is financed, the city- could be limited in how the facility is used to provide parking for private developments. The fees charged to developers are typically determined by either the cost of land or the typical construction cost of surface parking per parking space. The construction cost per space could be set at the cost to provide surface or structured parking. For example, a municipality- may decide to charge the current approximate construction cost of a surface parking space (plus land acquisition costs estimated at $60 per square foot and 340 square feet per space) at $22,000 per space. A development that would typically be required to provide 50 parking spaces would therefore be charged $1,120,000 in -lieu of providing the necessary parking. This fee could be converted into an impact fee of "X" dollars per square foot by dividing the total calculated parking in -lieu fee by the gross square footage of the 55 r�� _ Ci of La Quinta, California ■ �-"� \7AFT w June 2006 development. Carl Walker would recommend setting development fees or in -lieu fees at a minimum equivalent of providing surface parking (including land acquisition costs), or approximately $22,000 to $23,000 per space to help fund future parking construction. The Final Alternative is actually a combination of the previous three alternatives. This alternative would involve the city working with private parking lot owners to better utilize the existing parking surplus before adding additional parking supplies. If sufficient parking could not be secured using this approach, then the city would consider improving existing parking supplies and/or adding new supplies as appropriate. If new parking spaces were added, either through surface lots, on -street spaces or parking structures, the city could look to developers to help defray at least some of the costs. Carl Walker recommends this alternative, as it provides a reasonable approach to dealing with future parking demands and should help limit future parking system expenses. Also, this approach will allow the city to show the community that all options were explored prior to expending city funds for building a parking facility. 56 Ci of La Quinta, California Village District Parking Study - DRAFT June 2006 5. Parking Management Strategies The purpose of this section is to provide parking management strategies to help improve district parking conditions, both currently and in the future. The parking management options detailed in this section will help improve parking efficiency, increase utilization, and meet future needs. 5.01. Parking Guiding Principles When planning for parking there is a built in conflict to which all stakeholders can easily relate. The conflict revolves around three primary factors: Cost, Convenience and Supply. Unfortunately, usually you can have only two of the three. For example, parking can be inexpensive and convenient, but you will not have enough. Or, you can have enough inexpensive parking, but it will not be convenient. Lastly you can have enough parking conveniently located, but it will not be cheap. INEXPENSIVE /A\ CONVENIENT < > ENOUGH Given this basic problem, keeping all customers satisfied is an on -going challenge. As much as everyone would like to, not everyone can park at the front door. Having well-defined parking principles is a good first step in attempting to balance this inherent conflict. 57 Citv of La Quinta, California Village District=Study June 2006 E,yOf IN% A statement of operating guidelines or principles is a worthwhile effort for any enterprise, but it seems especially- useful for parking systems. Given the diverse base of customers that parking operations serve, defining operating philosophies and service parameters can help keep the operation focused on set goals and objectives. For parking operations that do not already- have a set of parking principles, taking a pro -active role in the development of these principles can provide significant benefits. Having an approved set of parking principles protects the city from being perceived as unwilling to provide services that are clearly- outside of the approved parking guidelines. When faced with a new development proposal which will cause the elimination of parking spaces, having a predefined and approved policy- to address the funding of replacement parking can help the city meet operational budgets and avoid unexpected capital expenses. Another advantage to having a well-defined set of parking principles is that it provides city planners with a concise set of guidelines, within which they are free to be creative and resourceful in providing development services to their various clienteles. It also gives them boundaries so that they know when a request falls outside the approved scope of parking guidelines. Having a well -crafted set of parking principles establishes the goals and objectives that will ultimately define the character of the Village District. Having established these principles, the community* will know what is expected, and hopefully, have had the opportunity to be involved in the definition of the district parking principles. Community- involvement and consensus is crucial to the development of strong guiding principles. 58 4 ID City of La Quinta, California Village District Parking Study - DRAFT ...'y tune 2006 Parking principles are not intended to replace traditional policies and procedures. In general, the parking principles should be kept short and concise, a maximum of one or two typed pages. Some of the items typically incorporated in such a document include: • Mission Statement/Statement of Purpose — Describes how the parking operation contributes to the success or mission of the Village District community. • Operations/Funding Strategies — Describes how parking facilities and/or operations are to be funded and also whether the operation is intended to be a self- supporting entity, a profit/revenue center, or a support service sustained through other primary revenue sources. • Interdepartmental Relationships — Defines relationships between various departments with respect to district parking, especially- other support departments such as Maintenance, Security, Communications, Development, etc. • Responsibility for Parking Operations — Is parking to be managed by the city or another ancillary- organization? Are all parking operations to be managed through a centralized operation or can other departments get involved in limited parking management? • Rate Setting Guidelines -Should parking require a charge/fee? If yes, how are the parking rates set? This is generally- done in conjunction with the annual budget planning cycle. Should rates be set to cover operational costs? Should parking rates cover bond debt? 59 Citv of La Quinta, California June2006 • Options for Allocating Parking — Defining how parking is allocated goes to the heart of parking operations, due to the prioritization process that is required. How much short-term parking should be provided? How much long-term? • Inclusion of Parking in Strategic and Master Planning Processes — One of the most important outcomes of having a parking principles document is getting city administration buy -in of the importance of having parking represented in strategic and master planning processes. • Procedures for Managing Losses of Parking Supply (both temporary and long-term) — Having procedures/guidelines in place for the coordination and replacement of parking spaces lost due to new development is another benefit of establishing "parking planning" as a fundamental element of your parking principles. • Definition and Communication of Parking Rules and Regulations — Having clearly defined parking rules and regulations is essential to any parking operation. How these rules and regulations are communicated can vary widely depending on the customer groups served and the environment. f laving an effective communications plan can also keep your customers informed of changes brought on by construction and maintenance projects, implementation of new technologies, rate changes, new policies, etc. Additionally, a good communications plan can act as a marketing and public relations tool for district parking. Parking departments are often criticized because of misperceptions or a lack of information about the performance and contributions made by parking. 60 Citv of La Quinta, California June 2006 • Enforcing and Adjudicating Parking Rules and Regulations — Will parking enforcement be provided in the district, and by whom? Defining who is responsible for day-to-day parking enforcement and adjudication is an important operational decision. Other key parking enforcement issues that should be defined include: Who defines parking enforcement policies? Who administers the adjudication process? \N'ho set the rates for parking fines? • Defining Parking Facility Maintenance Responsibilities — Parking facility maintenance is something that is too easily cut from capital budgets. The result is often a larger price tag at a later date and can involve significant operational disruptions. Identification of parking facility maintenance as an important parking management principle should not be overlooked. • Special Event Parking — If any one area requires a cooperative effort from the larger community, it is providing parking for special events/meetings. If parking supplies are tight, even small seminars or other functions can have a big impact on available parking. Having a well-defined system for coordination of special events parking can provide improved service for all patrons. • Budgeting and Planning Cycles — Because of the high costs associated with the development of new parking resources, and the lead-time required for design and construction of new facilities, parking budgets can benefit greatly by the development of extended budgeting and planning cycles. In summary, Parking Principles add value in two primary areas: Ci of La Quinta, California a Village District Parking Study - DRAFT .\ .; June 2006 OE -A • Establishing a set of approved operating guidelines, which help define the role and relationships of parking within the larger city government and community structure. • Emphasizing the importance of planning for parking. Establishing a set of "Parking Principles" for the City of La Quinta is just one opportunity - for improving the way district parking is perceived. Using this approach as a first step to parking management can build recognition and increase respect and support for parking goals and management. Carl Walker strongly recommends that the City- of La Quinta create and approve a set of guiding parking principles. 5.02. Parking Organization Communities the size of La Quinta rarely have complicated parking management structures. As parking revenues are not collected, and there are no parking service employees, a distinct parking department is not currently necessary. However, parking service related responsibilities do exist. For example, some person or department must be responsible for issues like parking system maintenance, planning for future developments, special event planning, handling parking related complaints/concerns, communicating parking issues to the public, etc. Also, additional responsibilities could arise in the future, such as parking enforcement or parking revenue collections. While a parking specific department is not currently recommended, the city- should designated one department as responsible for parking related issues. This department would coordinate parking maintenance, participate in planning for future parking needs, provide assistance with planning for special event parking, deal with parking complaints/concerns, 62 Ci of La Quinta, California ■ Fl 7Village District ParkiNr Study - DRAFT June 2006 etc. This department need not directly- provide all of these services, as these responsibilities could be distributed horizontally throughout the existing city department structure. For example, parking maintenance could be provided by Public Works, special event parking arrangements could be handled by Community Development and parking communications could be developed by Community- Services. However, the community should have a single city contact for all of their parking related concerns. As the district grows in the future, the need for a parking specific department could arise. Downtown parking services tend to evolve over time. At first, parking is largely unregulated. During this stage most off-street parking is privately owned, and the largest supply of public parking exist on -street. The initial formation of parking system management typically begins as a small component of an existing city- department, such as Public Works or the City Police Department. As a downtown becomes more densely developed, parking tends to combine into larger facilities or structures. At this point, paid parking is established to pay for the growing infrastructure and parking enforcement is instituted. As structures tend to be publicly owned, the need arises for an organization to operate and manage the parking supply. There are typically three approaches commonly used to address the need for parking system operations and management. First, an internal city parking services division could be created. This department could stand alone, or be a sub -department of another department (e.g. a division of Public \Forks, Economic Development, etc.) The operation of the system could be completely in-house, or the department could receive services from another city department or private parking operator. Second, the city could create a parking authority. This authority would consist of an executive director and a board composed of members of 63 Cit of La Quinta, California a / \, Village District Parki _DRAFT June 2006 of IM, the district community. Board members could include members of other organizations (e.g. the Chamber of Commerce, Downtown Business Association, etc.), district business owners, members of the general public, and city staff. Finally, the city could contract with an outside organization to provide parking system operations and management. For example, the city could contract with a district business organization to provide parking system management. It is important to note that whatever the parking management approach taken by the City of La Quinta, several concepts are always necessary. First, the management of district parking resources requires the input and involvement of the private business stakeholders. They must remain a part of the parking planning process, and they can offer real world options based on their experience. Also, lines of communication must remain open between those responsible for parking within the city- and district stakeholders. Second, parking policies and regulations must be consistently applied. Once the system guiding principles have been established, they must be adhered to, or they will lose their importance. Third, the parking system must be properly maintained and provide a safe parking environment. Finally, the parking system must be promoted effectively- to ensure both visitors and business owners understand the system. In order to assist the city in becoming more familiar with parking related issues, Carl Walker recommends that the city invest in a parking reference library. Possible items to include in the parking library are listed in Appendix B. 5.03. Parking Communications and Marketing While the current Village District parking system is not overly complex, a breakdown in communications can foster a perception of parking problems. Parking communications and 64 4 7 G, �uut -r>i City of La Quinta, California istrict Pa - DRAFT June 2006 Of marketing refer to two key issues. First, communicating parking policies, regulations and services to parking customers. Second, communicating parking system issues, challenges and improvements to district community stakeholders. Communicating parking policies and regulations to parkers is typically done through the use of parking maps and the city website. One page parking maps could be created to show the locations of public parking supplies, provide district parking policies and regulations, provide contact information for questions and provide other district information (see Figure 14). These maps would be available at city offices, the Chamber of Commerce and at district businesses. The map would also be available for download from the city website. Other district marketing materials, either developed by the city or other organizations, should include parking information for visitors. Figure 15. Sample Parking Map aft +r • PUBI IC; PARKING i 65 Ci of La Quinta, California _ Parking D•. June 2006 Of TNT 5.04. Parking Enforcement \While Carl Walker did not observe gross abuses of any parking regulations in the district, the need for parking enforcement may become more important in the future. The decision to provide parking enforcement is not one to be entered lightly. If parking enforcement is provided, it must be fair and, above all, consistent. If parking enforcement is not consistent, a very- strong negative perception of public parking can develop. There are many ancillary services that must be provided should parking enforcement be instituted. For example, if parking enforcement is instituted the following decisions will need to be made (including, but not limited to): • What will the parking enforcement regulations be and who will decide them? • Who will provide parking enforcement (e.g. police, Public Works, new department, etc.)? • What type of parking tickets will be issued (e.g. traditional hand written tickets, handheld citation computers, etc.)? • What is the chain of command for parking enforcement? 0 Will both on -street and off-street parking be enforced? Can parking be enforced in private parking areas? • How will vehicle durations be tracked/timed? 66 478 Cit of La Quinta, California Village �\ June 2006 '� OF per • How will ticket collections be handled? How will fines be collected for out of state plates and rental vehicles? • Where can people pay- for their parking tickets? How can parking tickets be appealed? • How will parking enforcement be conducted (e.g. on foot, bicycles, parking enforcement scooters, etc.)? • Can vehicles be immobilized/impounded? If so, how is it determined to immobilize/impound a vehicle (e.g. certain number of parking tickets, etc.)? How can vehicle owners recover their vehicle once it has been immobilized/impounded? • How will parking tickets be processed and recorded? • How will parking enforcement fines be set and by whom? • How will parking enforcement officers be uniformed? Clearly- there can be a lot of questions concerning the development of a parking enforcement program. Therefore, prior to instituting a strict parking enforcement system, the city should work with district business owners to ensure visitor parking spaces are not taken by store owners and employees. This can be done through education and communication, but also 67 i <,CitV of La Quinta, California ■ �� `7 Village D.Distitrict Parking .June 2006 Of through the development of long-term parking resources in the district. Ideally, long-term parking would be designated in off-street lots or in underutilized perimeter on -street spaces. \X'hen a district parking enforcement program is deemed necessary in the future, Carl Walker recommends an approach that reduces the impact on Village District visitors and increases the penalties on continual parking policy violators. This is typically achieved through the use of an escalating fine structure. For example, the first ticket for a specific offense received within a certain timeframe (e.g. every six months or per year) is an automatic warning. The second ticket received within the set timeframe would result in a set fine, perhaps $10. The third ticket received for the same offense within the set timeframe would result in a higher fine, perhaps S20. The fine would continue to escalate to discourage breaking the same regulation. This would reduce the impact on visitors, as it is less likely they will continually break the rules. FIowever, the penalties will continue to grow for district employees abusing set parking time -limits. Another option to encourage short-term parking is through the use of paid parking (in While not necessary at this point, charging for conjunction with parking enforcement). parking could encourage people to park for shorter amounts of time as longer stays would become more expensive. This can be accomplished through the use of electronic single space parking meters, or through the use of more modern multi -space meters (pay-by- space/pay-and-display machines). Traditional single space meters offer easy to understand mechanisms to pay for parking at each space, while multi -space meters and other pay machines can be used to collect parking fees for entire block faces. Electronic single space meters currently cost approximately 500-S700 each, and multi -space meters are $10,000 and up (not including site preparations and installation). 68 Ci of La Quinta, California June 2006 y Of I While paid parking could be an option for the future, the parking environment in the district will need to change before paid parking can be completely- successful. The large supply- of free private parking will discourage people from using paid parking spaces/lots. Also, tighter parking enforcement and a larger parking management system will also be required. 5.05. Parking Signage and Wayfinding Currently, parking signage in the Village District is limited to time restriction signage, some lot identification signage, no rIvn parkin signage and private parking/ tow away signage.The ,�DfNItVG,AT one public off-street parking lot is currently- identified by lot' entry signage (see Figure 16), but there is no wayfinding LA Qt Itjf4 signage directing parkers to the lot. In order to better direct visitors to available public Figure 16. Old Town Parking Lot Sign parking, the city should provide adequate wayfinding signage to locate public parking facilities as well as parking facility regulations. Ideally, parking signage should be part of a larger district wayfinding system. Directional signage should be provided to help visitors locate parking resources within the district, depending on the type of parking they need. Then, signs should be located in each parking lot that provides a name for the lot, who can park there, as well as any specific restrictions. For example, signage should be located on Avenida Bermudas to direct visitors to the city's public parking lot. Then, the existing signage would identify the public parking lot, as well as any necessary- restrictions. Parking signage should be simple to read, and match the basic design of other way -finding signage being designed by the city. 69 City of La Quinta, California ■ 'rVillage District Parking.DRAFT June 2006 Of M� Directional signage should be placed on local streets to direct visitors to both on -street and Figure 17. Current City Lot Sign off-street parking options. Additional parking identification signs should be placed at the entrances to each significant on- CIT't 0' LA OUINTA . street public parking location (e.g. La Fonda and Estado) to denote PUBLIC public parking and any applicable restrictions (e.g. time limits). A PARKING possible sign design for on -street parking could include a "P" with a circle around it and the following wording: "Visitor Parking — 2-Hour Limit". This signage will simultaneously reinforce visitor parking and a specified time limit. Finally, signage will be required to direct visitors of the expanding Village District developments to additional parking resources. For example, the parking on La Fonda and in the existing Old Town surface lots will fill quickly. AVayfinding signage will be required to direct visitors to other parking locations, such as the existing city surface parking lot or additional parking supplies created in the future. The city is currently in the process of designing a I Figure 18. Conceptual Sign Design new Village District wayfinding signage a , system. Figure 18 illustrates examples of f �, conceptual designs for new city parking related signs. The parking wayfinding_, and identification concepts incorporated in these designs will improve district parking utilization. Some of the no -parking signage currently in private parking lots can discourage visitor use, as they are fairly threatening and not clear as to who is authorized to park. While reserved parking signs are common, they should clearly denote which business 70 s-- � Ci of La Quinta, California Village DRAFT' June 2006 the parking serves. Ideally, parking located behind businesses should first be used by employees, in order to keep the spaces reserved and open more on -street or other public parking for visitors. Figure 19 illustrates parking signage used by other communities: Figure 19. Sample Parking Signage 5.06. Parking Security and Lighting A common concern in many communities is the need to improve security- and lighting in parking lots and on pedestrian paths to/from parking areas. This section will provide options for improving parking facility- security- and lighting. There are basically two types of parking facility security options, passive security and active security-. Passive security- refers to designing a facility to create a secure environment, without the need for an active human security response. This typically includes eliminating 71 4 t ,,, Ci of La Quinta, California ■ �� ��>VillageDRAFT June 2006 Of potential hiding places, appropriate lighting levels, low-level landscaping around the parking facility- perimeter, etc. These elements promote a secure environment. Active security refers to the addition of systems that require a human response, such as panic alarms, closed-circuit television, etc. While passive security creates an environment that deters criminal activity, sometimes additional steps are necessary to further discourage crime or to improve perceived facility security. Clearly, all public facilities should embody many of the concepts of Crime Prevention through Environmental Design (or CPTED). Parking is no exception. Parking facilities should be properly landscaped, lines of sight should be unobstructed, potential hiding places should be eliminated and adequate lighting should be provided. Local law enforcement should be able to provide a CPTED review of city parking facilities and provide additional security design recommendations. Several active security methods could be included in public parking facilities to improve real and perceived security. First, panic alarms could be installed in parking areas. These alarms would generate a loud noise when activated, and could also incorporate a pulsating light to indicate where help is needed. Several types of alarm systems are available including wireless and systems with intercom features. The intercoms could provide a voice connection directly to local police in the event of an emergency. Ideally, the alarms should be placed within a 100-foot walking distance from anywhere in the parking area. Other active security measures, such as closed-circuit television, would not be recommended at this time due to costs and/or the lack of personnel to continually monitor the system (liability concern). 72 Ci of La Quinta, California ■ `� Village District Parking Study - DRAFT June 2006 of T'ti%, Parking facility lighting should be sufficient to help avoid vehicle accidents, provide visibility of pedestrian hazards, deter criminal activity- and meet parking industry- lighting standards. A minimum of 2.0 footcandles per square foot are recommended for downtown, high pedestrian/vehicular traffic parking lots by the Illuminating Engineering Society of America. In order to reduce the amount of light scatter, fixtures that direct light downward onto the parking lot (cutoff luminaire) are recommended. In order to determine if lighting is sufficient in parking areas and pedestrian pathways, Carl Walker recommends that the city conduct a Village District lighting study- in the future. 5.07. Loading and Delivery Parking During the parking inventory- and occupancy- counts, Carl Walker observed several occurrences of delays and inconveniences associated with deliver` vehicles in the Village District (particularly near the Old Town development). Currently-, delivery- vehicles park on - street, in off-street parking facilities and/or in no parking areas to deliver products and services to district businesses. The delivery- vehicles can impede traffic flow, block allevway-s, block visitor parking spaces and inhibit pedestrian visibility. This was observed when delivery- trucks parked on La Fonda, impeding traffic and blocking vehicles from entering or leaving public parking spaces. There are currently few designated loading zones in the district. Delivery vehicles are an inevitable component of district business. Deliveries can often create an environment in conflict with visitor and employee parking, pedestrians and other groups. Obviously, the loading/unloading needs of delivery- vehicles will increase as the Village District continues to develop. 73 r _H City of La Quinta, California ■ �"Villagae- June 2006 s f w cNr Although delivery vehicles cannot be removed from district, their impact can be minimized through coordinated efforts among district businesses. Potential strategies for addressing delivery vehicle challenges could include the following: • Delivery vehicles should be discouraged from parking on La Fonda (south of Old Town) or on Estado, between Desert Club Drive and Avenida Bermudas. The areas are already marked "No Parking", although adding red paint to curbs would be recommended. Delivery parking in these areas can cause traffic delays, impede emergency- vehicles, cause visitors to wait to enter or exit the on -street public parking and can cause pedestrian obstacles. Parking for delivery- vehicles for Old Town businesses may be better provided within the development, in marked delivery - spaces. • The city should consider the creation of delivery- loading zones in strategic locations (e.g. on -street on Desert Club Drive, possibly some alleys between La Fonda and Calle Cadiz, etc.) The loading zones would provide time -limited parking for delivery vehicles, and provide a designated loading area. Tlie zones should be appropriately marked, typically with yellow curb paint and stenciling or signage. These loading zones should be developed in conjunction with district businesses and future developments in order to mitigate deliver- problems as demand grows. • The city should identify delivery vehicle concerns and work with district businesses to encourage deliveries during off-peak parking periods (e.g. mornings, etc.), as well as encourage the use of smaller delivery vehicles whenever possible. 74 ,3 r Ci of La Quinta, California Village District Parking Study - DRAF I tune 2006 A related issue to loading and delivery parking is the impact of fleet vehicle parking for local businesses. Some of the businesses located in the Village District have several delivery vehicles they use on a daily basis to deliver their products and services throughout the Coachella Valley. Some of these vehicles are parked in private off-street parking lots, while others are parked in public on -street parking spaces. Generally speaking, the impact of these vehicles in a downtown environment is minimal as they are being driven by employees making deliveries during peak parking periods. The vehicles then return at the end of the day, when parking demand is lower. However, in the Village District (especially in the core) the parking demand is higher during evening hours when the businesses using the delivery vehicles are closed. If these vehicles are parked in public parking areas, they can reduce the parking supply available to district visitors. Therefore, the city should discourage commercial vehicles from parking in public parking areas. This can be accomplished through a variety of means. First, the city would enact an ordinance restricting the use of public on -street parking for commercial vehicles. This has already been addressed by the city (Ordinance 12.32). Second, the city should contact those businesses that are parking commercial vehicles in public parking areas and ask them to park their vehicles in off-street private lots. Obviously, the goal of this is achieving voluntary compliance with the restriction. If necessary, the cite could assist district businesses in finding appropriate parking. Finally, if district businesses are still abusing the public parking supply, enforcement of the existing ordinance would be recommended. At first, written warnings could be issued. If these warnings are ignored, then parking citations would be issued. 75 Ci of La Quinta, California Village District Parking Study - DRAFT Jr: June 2006 of Itk� 5.08. Incorporating Parking and Transportation The concept of integrating transportation and parking elements as part of the larger strategic vision for the Village District supports the adoption of a "Park Once — Pedestrian First" planning concept. This concept encourages employees and visitors to park their vehicles in one location and then use another form of transportation to move around the Village District with excellent pedestrian, transit, parking and bicycle facilities. This concept will become very important as the district develops. Three kev elements and needed to achieve this vision and are outlined below: • Ensure district streets and sidewalks adequately serve the needs of pedestrians, transit users, bicyclists, other alternative modes of transportation and cars with the focus on serving pedestrians first. This action element can be supported by: o The creation of safe, attractive, shaded and inviting pedestrian linkages to connect district destinations and parking facilities. A great example of this is the current pedestrian path from the city- public parking lot to the Old Town development (across Avenida Bermudas). Pedestrian movements through this area were observed to be safe and efficient. Also, the speed humps appeared to effectively- calm traffic traveling on Avenida Bermudas. A similar approach may be necessary in the future on Desert Club Drive as additional developments and new parking facilities are constructed on the east side of the street. o Ensure pedestrian crossings across major streets provide sufficient time for people to cross the street. This will be important if parking supplies north of 76 Ci of La Quinta, California ■ \7 Village District June 2006 Calle Tampico are used to support the Village District core or special events in the Village District. o Ensure there are pedestrian linkages throughout the Village District. o Where necessary, use traffic calming strategies such as speed humps, lower speed limits, etc. The pedestrian paths to/from the existing cite owned public parking lot in Block 7 provide an excellent example of this. o Where possible, include bicycle paths on roadways. o Amenities such as improved lighting, signage, street furniture, landscaping, should be provided in public right -of - to support and encourage pedestrian activity. The amenities provided on L Fonda and Calle Estado are great exat of bicycle and pedestrian improvements. o Bicycle racks, lockers or other bicycle friendly facilities should be provided throughout the district. The city currently has a bicycle parking requirement that is based on land use, and this requirement should be enforced. The required bicycle parking could be provided in consolidated areas around the Village District if desired. 77 ��LINt [w --- oCi of La Quinta, California ■ F�. 7 Village _ DRAFT .June 2006 o The city- is currently- in the process of instituting a golf cart pathway- program. City- staff has already drafted a golf cart usage ordinance, pathway plan and regulations for this program. The routes will provide three classes of pathways for golf carts including: ■ Class I paths separate from roadways for golf carts, pedestrians and bicycles; ■ Class II paths with eight -foot wide lanes on roadways for golf carts and bicycles; ■ Class III paths that provide shared -use lanes for automobiles, golf carts and bicycles. As part of this program, the city will need to consider how golf cart parking Will be provided. There are currently no industry standards concerning how much golf cart parking should be provided for developments. One example of a zoning requirement including golf cart parking is found in Key Biscayne, Florida, where one golf cart space is required for every 50 automobile spaces in one planning zone. As this program is new in La Quinta, a conservative approach to providing golf cart parking would be warranted. A limited number of spaces could be provided in the city- public parking lot (perhaps t,,vo or three), and more could be added if demand warrants. Ideally, the spaces would include a mechanism to facilitate cart battery recharging. • Developing, managing and operating parking as an essential civic infrastructure and reducing overall parking ratios over time to create a "Park Once" environment. This action element is supported by: 78 -�� Ci of La Quinta, California ParkingVillage District Study DRAFT June 2006 Of Rk, o The usage of in -lieu parking assessments for developments planned in the district to support the future funding of strategically- located parking resources. o Encouraging the "Park -Once" strategy through shared parking for both public and private parking resources. o Ensure all public parking resources are efficiently- and effectively designed and managed. Encourage efficient design and management in private parking resources as well. o Maximize on -street parking throughout the district and monitor vehicle duration and turnover. Encourage turnover of this critical parking resource through monitoring, communications with district business owners and if necessary other means (e.g. parking enforcement, paid parking, etc.) o Locate long-term parking facilities on the perimeter of the district and locate short-term parking throughout the district. Ensure the proper mix of parking through periodic parking occupancy counts. o Should a parking structure be developed in the future, incorporate ground floor commercial activity into all designs. o Where necessary, improve existing surface parking lots in the district (e.g. paving, landscaping, lighting, identification signage, etc.). 79 Ci of La Quinta, California Vill - DRAFT June 2006 E4 c>f 1'Nr • Modifying the identity of the Village District to make it more understandable and attractive to infrequent user. This element is supported by: o Actively promote new district attractions and developments including parking availability/locations and alternative transportation options. This can be done using printed materials, as well as the city website. o Develop and implement a district informational and directional (wayfinding) signage program with a special emphasis on available parking resources. 21 f. City of La Quinta, California VillageDistrict PafkingDRAFT June 2006 Of 6. Recommendations Summary Currently, almost 60% of the available parking supply in the district is unused during the typical peak parking period. With the level of surplus parking in most areas, it is unlikely that new parking resources will be necessary or financially viable today. However, future developments in the Village District core could lead to significant parking supply deficits. Therefore, future Village core development may necessitate the development of additional parking resources. AX'ith this in mind, Carl Walker recommends the following steps be taken by the city: Short -Term (Within the Next Twelve Months): • Develop and approve a set of Guiding Principles for Village District parking. The Guiding Principles will guide the future development of the district parking system, as well as provide reasonable constraints within which future parking issues can be addressed. • Designate a single city department as responsible for district parking planning and management. While the actual operation, maintenance and planning of the system may be handled by several city departments, the system will appear to have a single responsible department. • Improve district parking signage. Incorporate parking signage in any new district signage plans. Trailblazing signs should be located on incoming streets (Calle Tampico, Avenida Bermudas, Desert Club Drive and Washington Street) to direct 81 4;7� City of La Quinta, California ®� �?Village District Parking Study RAFT June 2006 E'N Uf ti n visitors to available parking supplies. Parking lots should have identifying signage that includes user group restrictions. On -street parking signs should remind users they are intended for short-term visitors by denoting visitor parking and utilizing a . time restriction. • Using the suggestions provided in this report, ensure adequate pedestrian paths exist to and from parking areas. Work with community stakeholders to improve both real and perceived safety levels in parking areas and on pedestrian pathways. Parking areas should provide a minimum of 2.0 footcandles per square foot. • Designate long-term parking in the district, such as the existing City Parking Lot. Long-term parking should be provided in off-street parking lots and underutilized on -street parking spaces. Ideally, these spaces would be located more on the perimeter of the district, with the parking located closer to district core destinations reserved for short-term visitor parking. Any parking facilities developed on the perimeter of the Village District should provide long-term parking. • Work with Village District businesses to determine loading and delivery- needs. For example, loading and delivery- zones are needed around the businesses located in the Old Town development. Where possible designate specific loading zones, and determine adequate hours for delivery vehicle parking. Loading zones could be used for short-term visitor parking after designated loading zone hours. With respect to new developments, attempt to better utilize existing parking supplies prior to designing and constructing new parking areas. There is currently- enough unused parking to accommodate projected parking needs. The city- should work 82 494 Ci of La Quinta, California June 2006 �.y of Z N0 ,vith private parking lot owners to better utilize existing supplies, to the benefit of the cite, developers and the private lot owners. The continued development of the Village District may warrant the city constructing additional parking supplies within an acceptable walking distance of the village core (perhaps funded by parking in -lieu fees). • Develop a parking marketing program to include information for district visitors and businesses. Create simple district parking maps, detailing on -street and off-street parking supplies. Include parking information on the city website and encourage other district businesses/organizations to include parking information. Create lines of communication between the city and district businesses concerning parking issues. • Update the city- parking zoning code to better define the approved shared parking model/methodology, as well as acceptable parking structure ramp slopes. • Once the new golf cart pathways are official designated, provide sufficient parking for golf carts in the Village District. Start small and increase the number of spaces as demand warrants. Monitor the progress of the program and measure the impacts to the parking system. • As the existing City of La Quinta Comprehensive General Plan does not include significant information concerning parking planning and management, it is recommended to expand upon Chapter 3 of the General Plan to include parking system planning. With respect to the Village District, the information and recommendations contained in this report could serve as a starting point for improving the Comprehensive General Plan. 83 5 City of La Quinta, California June2006 Mid -Term (Year Two): • Ensure the city has sufficient land use data for the Village District, and update annually or as necessary. • Conduct an update of the parking inventory and occupancy- surveys contained in this report. These counts should be updated as necessary- (when new developments occur), and updates should be conducted annually at a minimum. • Provide sufficient support for alternative modes of transportation. Provide adequate bicycle racks, comfortable pedestrian paths, bike paths, etc. in the district to encourage a pedestrian first mentality. A marketing campaign could be created to encourage people (especially district employees) to walk, bike, carpool, vanpool, or use public transit to travel to the district. Also, electric cart access could become an option in the future. • If it appears business owners and employees are abusing the on -street parking, conduct periodic surveys of vehicle turnover. The surveys would log how long vehicles are parked in short-term visitor parking areas. Should average short-term parking duration begin to exceed expected or posted time limits, additional steps will be necessary- to deter excessive parking. These steps could include educational notices, parking enforcement or a combination of parking enforcement and paid parking. AVhile comprehensive parking enforcement may not be necessary at this time, develop a system to monitor on -street parking turnover through periodic duration/turnover surveys and community "policing". 84 City of La Quinta, California June2006 E lJN�O Long -Term (Years Three and Later): • Develop additional parking supplies when needed. The lots should be placed and sized appropriately-, using the parking supply and demand analysis methodology detailed in this parking study report. Pedestrian paths to/from the parking should encourage use by providing level walking surfaces, shading, pedestrian amenities (e.g. benches, etc.) and traffic calming measures as needed. This will be particularly important should public parking be developed east of Desert Club Drive. • The creation of structured parking should be viewed as an option for the future. Today-, a district parking garage will likely not be financially viable, relative to the revenues and expenses generated (if parking fees are charged at all). However, a garage may be a possible option should the development of the Village core warrant. This may be the best option available should the city decide to provide convenient parking for the core without the assistance of private parking lot owners. With the current land values in the district, the construction of a structure on city owned land could be less expensive than purchasing land for a large surface lot. It is also important to remember that the value of a parking garage could extend beyond the revenues it generates by providing an additional incentive for Village District development. • Ideally-, the development of a parking garage would coincide with the development(s) it is serving. Building a parking garage with the hope of attracting development should only occur if sufficient district development demand warrants. Should developments not occur, a garage built on speculation could result in a severely 85 Ci of La Quinta, California ■ :l 7 _Study } June 2006 underutilized facility. If a developer is interested in developing a portion of the district, and sufficient parking supplies cannot be provided using other methods, then the city could propose providing the necessary parking along with the construction of the development. In -lieu fees could be used to provide/supplement the funds necessary for parking facility design and construction. • If significant public parking development occurs, the city will need to change how it views district parking management. `I'o fund new public parking facilities and encourage use, there would need to be a charge in place for on -street parking. Theoretically, the charge for parking should be such that it encourages short-term parking on the street and encourages long-term parking in off-street lots. It may be difficult to achieve community- buy -off for the creation of paid on -street parking. Even if there is a fee for on -street parking, there will still be an ample amount of free off-street parking in private parking lots. Once fees are put into place for parking, other management issues will arise such as parking validation programs, reserved parking, greater parking enforcement responsibilities, etc. This may necessitate the creation of a city department charged with the management of the parking system. • As it is unlikely that the district parking system would be able to generate sufficient funds to fully pay for public parking facilities, other revenue streams should be explored. First, the city could seek the use of tax increment financing in the future. This would be a terrific way to fund parking system expansion, and is used by many communities today. Second, the city could team with district developers in funding public parking facilities. Assuming the demand patterns are favorable, a multi -use facility could help reduce city expenses. Finally, the city could create a parking fee charged to district developers to help fund the additional parking facilities. 86 4 :J City of La Quinta, California June2006 MA 499 Appendix A — Occupancy Survey Data Citv of La Ouinta, California June2006 88 Citv of La Quinta, California Appendix B — Recommended Parking Library June2006 97 ;.Citv of La Quinta, California Village District Parking Study - DRAFT ■ �/ (~ \? y June 2006 Appendix C — Recommended Shared Parking Model 99 Cily of La Quinta, California s Village ,June 2006 F•b Of Shared Parking Model This shared parking model is designed to estimate the peak parking demand for a single development or a group of developments within a set zone or area. As stated previously, shared parking is defined as parking that can serve more than one land use, without conflict. This model is to be used with the planning methodology- outlined in Section 3.03. The first step in using the model is determining the square footage, number of seats, number of units, etc. for each land use that will be included. Once this information has been gathered, it can be input into the model: :a _s. 1 us Cdc - � yr,nre �'gm,c z Footage Input Square Foota e •�_.. _..� _.,w �_. w _.. �_ ..x ._ �ti - �� __ . Information into the n Appropriate Cells Y_ /SAS KA' E i k. N/M•h! A%- [hw[E • hs aM.r [r!r[ r.Iivti 6i[w. - i rn4r.N IM ♦rY rwu Y.Mr Iccc��,rv��1.MYNy J r Iry [ram r E.MM.IpM IwNI /.r/er[. •I..w MrxalWrvtplrYr. r...r. �y�— 1 1 /7' at Mar. I Rrr- t 1. [:1 N 4.sr1 rMw.r. AM 11 Y:IU .la I I }Alu•lvel.. i.I It I �1l.r -771 -1 '•'M= City Parking Demand Ratios can be Used, or Standard ULI Ratios I L. o�R O,Mpt 11 U.lul 4 i Il1111 • .v^,UL :� —L �1 1�.� .��'l:+' �1 n_.I. ; � _� � .f Iliy y ,) I i �...t r. P JtY:', ti! ...�... 4 . ► '. b J U.1tEI Iffy I KY•l ,� l _ - -A - � Additional Factors such as Drive Ratios and Captive Market Ratios can be Input 100 *� 3 .. •,,� Ci of La Quinta, California June 2006 of iN't If other parking demand ratios are being used, thev must be entered based on the number of parking spaces per 1,000 square feet, per seat, per room or per unit. Once the land use information has been entered, the model will automatically calculate an The peak parking demand is calculated using weekly and estimated peak parking demand. seasonal parking demand adjustments formulated by the Urban Land Institute. These adjustment factors are applied to the parking demand ratios to project the number of spaces required by each land use during weekdays, weekends as well as seasonally. The factors are listed in separate spreadsheets in the model. The "Results Sheet" spreadsheet will display the results of the model: 6b 5* JN w tit r-Wmat Inds Qea W)dow L* PDF • _ x �o% - V nrial - ;o w w !# Al S Land Use -_.__._-..-.- D - E —6 Ad ," .-A Ad►rsard Base Ve day BafrvrrA." Shared Parking Model - Results P.u" Pwlyq 1 Laud Uu UWs Deward UewaM 2 Commumtq 5l,avi^9Cene�Ia00.000 zg k.) 0 N 0 0 Peal AewwM+Ls BayyMoM� Prd Ntfrf00N errrdafitar 3 Regional �NODP`n9Cener (a00.000 ro600000 f4H1 0 9. 0 0 0 Neeyday-Janury SupnR 51linter >600000 z4 h.1 0 s1 0 0 0 WeexerbJ+nur 600.00 AM 5 FneKafual0ininy 0 fl. 0 0 0 NeandayFabuary 6JDUD AM 6 Famyy FMftaurant 0 A. 0 0 0 Veakend-FNprVary 7 FaA Food Reuawane 0 y 0 0 0 Neekdaq-Magh 60000AM 6 fa c6r0 0 0 0 0 NreY.end-MXgi 6O000 AM 9 Aane EMertaiMneM 0 0 0 J Week -A N 6D0.00 AM 10 C-F., 0 seW 0 0 0 Weekend -April 6We AM tl Pnformin Ans Theater 0 0 0 0 -- Ma 600-004M C Aren 0 0 0 0 V.—d-May 6.0000 AM 1J ProFxtd IN St.,— 0seatsV 0 Veex J`na 600:00 AM N Pro BueDNI stadv 0 0 0 0 `AMeM Jgne ti00-00 AM 4 HeMh CWE V A`fr 0 0 V-Kda J 60HOAM 16 Convention Cents V ;1.V 0 .kd, -J 6J0.00 AM A Roth-13—'. 0 0 0 Je -L Au 1 6.00.00 AM V -1. L— 0 0 —ta, d-Augur60000 AM roemzeek Sept—W 600-00 AM NeekMdS temDw 6DO:OO AM 0 fl.0 WNkda -Ottobr 60000AM Renal 0 uMf0 0 Neetend-ot,g r 6.00.00 AM 17 Refgrn�N-Orned uMf 0 0 V WwkdNovem6er 6.0000 AM 24 ONKe(<27e t4.kl 0 d. 0 0 J .--dN #P or 600-00 AM 25 0-, 25.000 ro p0.0005 kJ o A. 0 0 0 Nee40 OecemMr 600-0OAM Z6 ON- 190,00010500.000 k.) 0 i. 0 0 0 WeeLtM-Cxertler 6.00.00 AM 21 ONice1`s•o.00•f4. k.) 0 sy. 0 0 0 `Ae kd"-L..0... er I27 At 600:00 AM O 1r Base Parkin 0 0 J W'eexend Lau DecemLer125-311 6OHO AM 0 Yl he Base Parkin 0 0 Peal MON• • VMd -Jarra •:N:V•AM 0 0 Pea! Base Urward 0 0 0 0 sk."Pair• Demands for each Land 0 N O 0 0 o Use are Listed Here a 3y D o ;• The Results of the Shared Parking Model N 4 are Listed f lere ► • ► ►i Data Entry sheet Results Sheet ( CalcUadon Sheet ,( Al Recommended Parkno Rados Monthly Adjust Dtaw - ' AUWShapes - ► ' ifL ' f� ' :+ "� NLW Ready 101 City of La Quinta, California gil June 2006 b UE 1't1� The "Calculation Sheet" spreadsheet will provide additional information concerning the calculated parking demands. In addition to detailing the estimated parking demand for visitors and employees, it also provides parking accumulation graphs for each weekday and weekend, for each month. The remaining spreadsheets in the model provide the parking demand ratios, weekly adjustment factors and seasonal adjustment factors. 102 REPORT/INFORMATIONAL ITEM: 117 SILVERROCK RESORT CITY COUNCIL COMMITTEE MINUTES MAY 31, 2006 CALL TO ORDER The meeting of the SilverRock Resort City Council Committee was called to order at the hour of 1:59 p.m. by Mayor Adolph. PRESENT: Council Member Osborne, Mayor Adolph ABSENT: None II PUBLIC COMMENT — None. III CONFIRMATION OF AGENDA IV CONSENT CALENDAR A. Council Member Osborne motioned to approve the minutes of the April 26, 2006 SilverRock Resort Committee meeting; Mayor Adolph seconded; motioned carried unanimously. V REVIEW OF MONTHLY DISCUSSION ITEMS A. Marketing Update of Video Commercial — Randy Duncan of Landmark reported a new commercial has been filmed that includes more scenic footage. There are two voice-over options, which Landmark is reviewing. It also includes the website address and contact information. Mayor Adolph suggested showing it to the City Council once it's complete. B. Facilities Bollards — Johnny Pott of Landmark showed a sample drawing; they're 18" x 18"' x 30" high, with a light on top. Community Services Director Edie Hylton said they're still pricing the light fixtures. 36 bollards will go into the parking area and along the walkway to the temporary clubhouse. In response to Mayor Adolph, Mr. Pott confirmed that more could be ordered in the future. Council Member Osborne added that he likes the overall design. Fire Pit Improvements — Ms. Hylton shared "before and after" photos — the "chimney" has been removed, and a fire pit has been installed. She added the fire pit might need to be enlarged in the future. Removing the chimney has improved the view from the patio. Perimeter Security — Public Works Director Tim Jonasson reported the gates are up, and brush has been cleared near the Tradition wall. "Knox" locks are on order (they allow emergency vehicle access); the City and Landmark will have a master key. In response to Council Member Osborne, Mr. Jonasson said the southwest corner of Avenue 52/Jefferson (i.e., the "Civic Park" area) is still accessible. Mayor Adolph asked if the golf course is accessible from Avenue 54; Mr. Jonasson replied there is a fence near the canal. Golf and Parks Landscape Manager Steve Howlett added that a vehicle would have to drive over berms and landscaping to get onto the golf course, and stated there are two security guards on site at night. Mr. Duncan said PGA West security also monitors Avenue 54. L4 Wall — Mr. Jonasson reported a bid was received from Pacific Hydrotech, which is under $50,000. The bid includes the block wall and landscaping; the contract will be on the RDA Board's June 6, 2006 agenda for approval. Dishwasher — Mr. Duncan reported they're still waiting for the Health Department permit before the dishwasher can be installed. The Health Department should complete the permit this week. Landscape @ Range/#1 Tee — Mr. Howlett reported they're working with Pinnacle on a design, and they've developed a planting list. In response to Mayor Adolph, Mr. Howlett replied the planting will occur in phases: Phase I includes holes 1-6, Phase II includes holes 7-12, and Phase III includes holes 13-18. Additionally, landscaping will be placed to screen the transformer. In response to Council Member Osborne, Mr. Howlett said the palm trees being planted in the parking lot are from the Watermark project, which was the oldest date grove in La Quinta. Watermark is giving us the trees, and we pay for installation. The trees planted three to four months ago are still doing well. Bighorn Sheep — Mr. Duncan said the last sighting was six weeks ago. Native Area DG and Seed — Ms. Hylton reported we have an estimate from Landmark for these improvements; it will be on the June 20, 2006 City Council agenda. This will meet the PGA's requirements and also improve drainage. Mr. Pott said a test area has been completed. Perimeter Landscape — Mr. Jonasson reported final project acceptance is scheduled for the June 20, 2006 RDA Board meeting; this includes the berming, irrigation and landscaping, fences, walls, gates, and multi -use trails. There will be a study session at that meeting to discuss additional perimeter improvements. Mayor Adolph noted the batten boards along the trail are coming up; Mr. Jonasson replied this will be addressed as a punch list item. Mr. Pott added that Landmark will begin work on the T 9 3,MF :£ V entry on June 1, 2006, which includes planting new flowers. Ms. Hylton reported that another sink hole has appeared at hole 4. It might be tied into the previous drainage problems; the contractor will come out to inspect, and it might be a warranty item. It will be corrected as soon as possible. C. CAPITAL PROJECTS Avenue 52 Storm Drain Project — Mr. Jonasson stated the slurry seal will take place this Friday, June 2, 2006. The project will be scheduled for acceptance by the RDA Board on June 20, 2006. PM-10 Improvements — Mr. Howlett reported three-quarters of the area has been planted; however, there is substandard soil, so the barley isn't growing well. Additional fertilizer hasn't helped. An alternative is Sudan grass, which removes salt from the soil — a test area has been planted, and will be evaluated in two weeks. In the future, topsoil will have to be placed in the area before the second golf course is planted. Both the barley and Sudan grass compete with the tamarisk trees for water; bids are being obtained to remove the tamarisk trees. Council Member Osborne inquired about the 30 trees that were blown over during the last wind event; Mr. Duncan replied most were re -planted, and they're waiting to see if the trees will survive. GMA-Entry Signage — City Manager Genovese said the entry monument signage for Avenue 52, and Avenue 52/Jefferson will be on the RDA Board's June 20, 2006 agenda. D. Project Development Update on discussions with DDC — Mr. Genovese reported the visit to the Resort at Squaw Creek went well; photos are being compiled, and minutes will be included in the City Council's June 6, 2006 agenda packet. Mayor Adolph added DDC put together a good program. Mr. Genovese said a closed session discussion is scheduled for June 6, 2006 to update the Council on negotiations. Update on discussions with Bob Hope Classic ("BHCC") — Mr. Genovese talked with John Foster, President of the Bob Hope Chrysler Classic Board; a meeting will be scheduled in the near future. Staff will report to the City Council on June 20, 2006. Mr. Pott said Erik Larsen of Palmer Course Design will visit on Monday, June 5, 2006. He added the PGA's major area of concern is the native areas, which is being addressed. In response to Mayor Adolph, Assistant City Manager, Michael O'Connor said he has received a copy of the letter from the Spanos Group regarding holding a tournament at the Arnold Palmer Classic Course. Michael will report back at the next SilverRock Resort Committee meeting. Mr. Duncan, noted they played at the course last year. VI REVIEW OF MONTHLY FINANCIAL STATEMENT A. Monthly Financial Statements — July 2005 to April 2006. Doug Von Bank of Landmark noted that April was a good month; although revenue was slightly under budget, expenses were also under budget, and rounds totaled 5,300. Maintenance costs were over -budget due to fuel costs and replacing bunker sand that was blown out during a recent wind event. Although it appears marketing costs are over -budget, the report does not reflect a City Council -authorized carry-over of approximately $82,000 from last year's budget. In response to Mayor Adolph, Mr. Duncan reported food and beverage and pro shop sales are doing very well. In addition, the golf cart GPS units are very popular, and five ads have been sold, which brings additional revenue. It's also a good management tool for tracking carts, sending messages, etc. Mayor Adolph inquired about the golf carts; Mr. Duncan replied they're in good shape, and there is one more year on the lease before they are replaced. B. Complimentary Golf Report — no comments. VII COMMITTEE MEMBER ITEMS — None. VIII ADJOURNMENT There being no other business, the meeting was adjourned at 3:03 p.m. IX NEXT MEETING The SilverRock Resort City Council Committee will meet next on Wednesday, June 28, 2006, at 2:00 p.m. in the Session Room at City Hall. Submitted by, Debbie Powell, Management Analyst Report and Informational Item 1 9 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A Regular meeting held at the La Quinta City Hall 78-495 Calle. Tampico, La Quinta, CA May 3, 2006 10:00 a.m. I. CALL TO ORDER A. This meeting of the Architectural and Landscaping Review Committee was called to order at 10:05 a.m. by Planning Manager Les Johnson. B. Committee Members present: Bill Bobbitt, Frank Christopher, and Tracy Smith. C. Staff present: Planning Manager Les Johnson, Principal Planners Stan Sawa, Fred Baker and Wally Nesbit, Associate Planner Andrew Mogensen, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Committee Member Smith asked that Page 2 be corrected. There being no other corrections, it was moved and seconded by Committee Members Smith/Christopher to approve the minutes as corrected. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 2004-809, Amendment No. 1; a request of Innovative Communities, Inc. for consideration of architectural and landscaping plans for a revision to the existing approval for a clubhouse facility, associated with Watermark Villas for the property located at the northwest corner of Avenue 52 and Jefferson Street. 1. Principal Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Mr. Brad Foman who introduced the project architect and landscape architect who gave a presentation on the project. 510 r•\XA1Pn0r0,\n1 Pr\P;_'I_nr, nnr Architecture and Landscaping Review Committee May 3, 2006 2. Committee Member Christopher asked if the density had been changed with this amendment. Staff stated no; the only changes were to the clubhouse. Committee Member Christopher asked why the cartbarn was eliminated. Mr. Foman stated the parking was reduced as it was originally open to the public. Committee Member Christopher asked if the gym facility would be capable of handling all the residents at buildout. Mr. Foman stated it was designed to accommodate the membership. Committee Member Christopher asked how many units would be built. Staff stated 250 units. 3. Committee Member Smith asked the purpose of the mulch. The project landscape architect stated it was to be used where the citrus trees are being used. The material would not be wood chips but a DG or a gravel material. Committee Member Smith said he had no objection to the plant list. 4. Committee Member Christopher asked if the trellis material would be pressure treated glu-lam or non -wood material. Mr. Foman stated it would not be wood. 5. There being no further questions of the applicant, it was moved and seconded by Committee Members Christopher/Bobbitt to adopt Minute Motion 2006-016 recommending approval of Site Development Permit 2004-809, Amendment No. 1, as recommended and as amended: a. Entrance trellis shall be pressure treated beams or non - wood material. b. The mulch material shall be DG or gravel Unanimously approved. B. Site Development Permit 2003-775; a request of Bill Sanchez, Jack Tarr Development for consideration of architectural plans for retail shops located south of Highway 1 1 1, west of Adams Street, within Washington Park. 1. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Bill Sanchez, who gave a presentation on the project. Architecture and Landscaping Review Committee May 3, 2006 2. Committee Member Christopher asked if the ALRC could make a recommendation on the entire site. The building that is closest to Adams Street, the utility access would abuut Adams Street and does not have adequate landscaping. It is aesthetically not pleasant. Mr. Sanchez stated they will be increasing the landscaping within the next two weeks. 3. Committee Member Bobbitt also stated his concern about how close the buildings are to the Adams Street. Discussion followed regarding the plant material that would be used. Committee Member Bobbitt stated the rear of the building needs to be dressed up. 4. Committee Member Christopher asked that additional landscaping be used between the office building and this building. Staff stated they are required to add landscaping. Mr. Sanchez noted some areas where popouts or trellis treatments could be added. 5. There being no further questions of the applicant, it was moved and seconded by Committee Members Christopher/Smith to adopt Minute Motion 2006-017 recommending approval of Site Development Permit 2006-859, as recommended and amended: a. Additional popout detail or trellis treatment shall be added to the rear of the building. Unanimously approved. C. Site Development Permit 2006-859; a request of Michael J. Shovlin & William Case, Project Manager for consideration of architectural and conceptual landscaping plans for two retail shops and tenant storage within the One Eleven La quitna Center for the property located at the northwest corner of Avenue 52 and Jefferson Street. 1 . Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Carl Cox, architect, and William Casey, Director of Construction who gave a presentation on the project. Architecture and Landscaping Review Committee May 3, 2006 2. Committee Member Bobbitt asked the purpose of the building. Mr. Cox explained and discussion followed regarding the building layout. 3. Committee Member Christopher asked if the area between this building and the Legacy Furniture building was large enough to support landscaping. Staff discussed the width of the area between the buildings and stated there was enough area to add some landscaping. 4. There being no further questions of the applicant, it was moved and seconded by Committee Members Bobbitt/Smith to adopt Minute Motion 2006-018 recommending approval of Site Development Permit 2006-859, as recommended. Unanimously approved. D. Specific Plan 99-035, Amendment No. 1; a request of East of Madison, LLC. for consideration of Avenue 52 perimeter wall plans adjacent to the Reception Center/Guard House along Avenue 52 and Meriwether Way, within the Madison Club. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Cynthia Zamorez, Madison Club, and Scott Birdwell, Discovery Land Co., who gave a presentation on the project. 2. Committee Member Christopher asked what material would be used for the cap on the enhanced wall. Mr. Birdwell stated it would be Masonry with an ornamental detail that turns back to the wall. 3. Committee Member Bobbitt asked the color of wall. Ms. Zamorez explained the detail and stated the color should be a beige. 4. Committee Member Christopher suggested they use the foam stick -on detail for the top of the "standard" wall. Mr. Birdwell stated they intended to just do a rounded grouted finish instead of a cap. Architecture and Landscaping Review Committee May 3, 2006 5. Committee Member Bobbitt questioned the species of trees proposed and discussion followed. 6. There being no further questions of the applicant, it was moved and seconded by Committee Members Christopher/Bobbitt to adopt Minute Motion 2006-016 recommending approval of Specific Plan 99-035, Amendment No. 1, as recommended. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMITTEE MEMBER ITEMS: None VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Christopher/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on June 7, 2006. This meeting was adjourned at 1 1:03 a.m. on May 3, 2006. Respectfully submitted, B SA YER�' Executive Secretary REPORT/INFORMATIONAL ITEM: `9 MINUTES -- HISTORIC PRESERVATION COMMISSION MEETING A Special meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA April 27, 2006 This meeting of the Historic Preservation Commission was called to order by Chairperson Wilbur at 3:00 p.m. who then led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Mouriquand, Puente, Sharp, Wright, and Chairman Wilbur Staff Present: Principal Planner Stan Sawa, Associate -- Planner Andrew Mogensen, and Secretary Carolyn Walker II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: It was moved and seconded by Commissioners Puente and Wright to approve the minutes of March 16, 2006 as submitted. Unanimously approved. V. BUSINESS ITEMS: A. _Revised Phase I Cultural Resources Survey for Proposed Tentative Tract Map 34495 Applicant: John Hansen (Garland Project) Archaeological Consultant: Larry Pierson, RPA, Brian F. Smith & Associates, George L. Kennedy, Ph.D., Brian F. Smith & Associates Location: Calle Conchita and Madison Street, about 1,000 feet north of Avenue 60. P:\CAROLYN\Hist Pres Com\HPC 4-27-06.doc Historic Preservation Commission April 27, 2006 Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mouriquand said the revisions were well done. She did reference Recommendation "E" and suggested the Torres Martinez Band be contacted, as well as the Ramona Band, to coordinate which tribe would provide the monitors. She added this area has traditionally been considered Torres Martinez land should be the proper protocol to follow. The other Commission members agreed. 3. There being no further comments. It was moved and seconded by Commissioners Wright and Sharp to adopt Minute Motion 2006-005 accepting the results of the Cultural Resources Survey subject to correcting Recommendation Item "E" to read as follows: E. Pursuant to their request, the monitoring crew shall include a member of the Ramona Band of Cahuilla Indians in coordination with the Torres Martinez Band of Desert Cahuilla Indians. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: VII. COMMISSIONER ITEMS: A. Commissioner Sharp congratulated Commissioner Puente upon becoming an American citizen. The other Commissioners joined in congratulations. Vill. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright and Puente to adjourn this Special Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on May 18, 2006. This meeting of the Historic Preservation Commission was adjourned at 3:09 p.m. Unanimously approved. Submitted by: Ya-, .. Carolyn Walker Secretary PACAROLYMHist Pres Com\HPC 4-27-06.doc 2 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA May 18, 2006 This meeting of the Historic Preservation Commission was called to order by Chairperson Wilbur at 3:00 p.m. who then led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Mouriquand, Puente, Sharp, Wright, and Chairman Wilbur Staff Present: Principal Planner Stan Sawa, Associate Planner Andrew Mogensen, and Secretary Carolyn Walker II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: It was moved and seconded by Commissioners Puente and Wright to approve the minutes of April 27, 2006 as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Phase I Cultural Resources Survey for Proposed Eden Rock Residential Development Applicant: Chris Hentzen, GMA Archaeological Consultant: CRM Tech (Michael Hogan) Location: North side of PGA Boulevard within PGA West. 1. There were no Commissioners and acceptance of the presentation by staff. questions, or comments from the they chose to vote immediately on report as submitted without formal 7,17 P:\CAROLYN\Hist Pres Com\HPC 5-18-06.doc Historic Preservation Commission May 18, 2006 2. There being no further comments. It was moved and seconded by Commissioners Mouriquand and Sharp to adopt Minute Motion 2006-006 accepting the results of the Cultural Resources Survey as submitted. Unanimously approved. B. Paleontological Evaluation Report and Mitigation Proposed Eden Rock Residential Development Applicant: Chris Hentzen, GMA Consultants: CRM Tech (Michael Hogan) Location: North side of PGA Boulevard within PGA West 1. There were no questions, or comments from the Commissioners and they chose to vote immediately on acceptance of the report as submitted without formal presentation by staff. 2. There being no further comments. It was moved and seconded by Commissioners Mouriquand and Wright to adopt Minute Motion 2006-007 accepting the results of the Paleontological Evaluation Report and Mitigation Report as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: VII. COMMISSIONER ITEMS: A. Commissioner Sharp requested the Commissioners be given a copy of the City's Travel Policies and Guidelines. Staff said they would be included in the next Commission packet. B. Commissioner Wright requested a short discussion of the following item be included on the next agenda: 1. Research about the cap on the La Quinta Arts Foundation property. Is the archaeological cap being maintained? Does the property title have information regarding the archaeological cap and maintenance in perpetuity? 2. Commissioner Mouriquand stated a constraint sheet should have been recorded, with the map, stating the cap was to be protected in perpetuity. 3. Commissioner Wright asked staff to ensure new owners of the property are informed about the archaeological cap. PACAROLYWHist Pres Com\HPC 5-18-06.doc 2 Historic Preservation Commission May 18, 2006 4. Commissioner Mouriquand commented any development of the property would have to go through the Native American Counsel. 5. Commissioner Wright asked if staff could research this matter and give a brief update at the next meeting. 6. Commissioner Wright will give staff a list of other sites he has a concern about. C. Commissioner Wilbur asked if staff could prioritize one, or two items on the Historical Preservation Commission 2005/06 Work Program, such as the Survey update and the Quarterly Reports, and include them on the next agenda. 1. Staff gave an update on the Survey, replying two firms had been interviewed and it was possible one would be chosen by the end of the week. An update of both items would be given at the next Commission meeting. D. Commissioner Mouriquand asked if anyone had checked the archaeological cap in Traditions. Commission Wright replied the cap was in good condition. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright and Sharp to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on June 15, 2006. This meeting of the Historic Preservation Commission was adjourned at 3:10 p.m. Unanimously approved. Submitted by: Caroly; Walker Secretary P:\CAROLYN\Hist Pres Com\HPC 5-18-06.doc 3 Report and Informational Item c5a) MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 9, 2006 7 :00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:05 p.m. by Chairman Quill who asked Commissioner Barrows to lead the flag salute. B. Present: Commissioners Ed Alderson, Katie Barrows, Rick Daniels, Kay Ladner and Chairman Paul Quill. Unanimously approved. C. Staff present: Community Development Director Doug Evans, Assistant City Attorney Michael Houston, Planning Manager Les Johnson, Principal Planner Stan Sawa, Associate Planners Wallace Nesbit and Andrew Mogensen, Assistant Planner Jay Wuu, and Executive Secretary Betty Sawyer II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Quill asked if there were any changes to the Minutes of the April 11, 2006 regular meeting. There being no changes to the minutes, it was moved and seconded by Commissioners Daniels/Barrows to approve the minutes as submitted. Unanimously approved. V. PUBLIC HEARINGS: None. A. Continued - Tentative Parcel Map 34416 and Village Use Permit 2006- 033; a request of David Chapman Investments, LLC for consideration of the subdivision of 4 ± acres into two parcels to allow a 13,171 square foot two story office building for the property located at the northeast corner of Avenue 52 and Desert Club Drive. 1 . Chairman Quill opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which was on file in the Community Development Department. G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc Planning Commission Minutes May 9, 2006 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels clarified the zoning on the three adjoining properties was Village Commercial before the restaurant was approved. Staff gave a history of the zoning on the lots up to the restaurants approval. 3. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Andres Cervantes, representing David Chapman Investments, LLC, gave a presentation on the project. 4. Commissioner Alderson asked the height of the building. The applicant stated it was 35 feet at the highest point of the rotunda. 5. Mr. Art Gardner, civil engineer for the project, questioned Condition No. 27. Public Works Director Tim Jonasson stated the second sentence of Conditions No. 27 and 28 of the Tentative Parcel Map and Conditions No. 31 and 32 of the Village Use Permit should be deleted. Mr. Gardner also questioned the condition regarding retaining the drainage on site; it was his understanding this was not true for other lots in the Village. Staff stated it depends on which side of Desert Club Drive the project is located. This side does require the on -site retention. Mr. Gardner questioned the off -site requirements when they are already built; Condition No. 40.B. Staff stated it is template condition for situations when they are not completed. If the work is completed the condition is not required. 6. Commissioner Alderson asked if the City was requiring the retention basin to be upsized. Mr. Gardner clarified the condition. 7. Chairman Quill asked if anyone else wanted to speak on this project. Ms. Audrey Ostrowsky, P. O. Box 351, La Quinta, stated her objection to the project regarding the lack of parking and amount of traffic it would generate. 8. Mr. Skip Lench, 78-215 Calle Cadiz, adjacent to this project on the north, explained his objections to the project. He distributed a Resolution of the City Council confirming that the light standards are to be 12 feet in height. In addition, what is to prevent the applicant from coming back at a later date and wanting to develop more of the site. G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc Planning Commission Minutes May 9, 2006 9. Mr. Bill Guyagos, 78-195 Calle Cadiz, stated his objections to the project were lighting, parking, noise, the clock, and expansion of the site. 10. Mr. Azziz Tadros, 78- 170 Calle Cadiz, stated they have lived through all the mistakes that have occurred during the development of this area. The problem with all the light pollution from all the development that is happening. This is an invasion into his lifestyle. There is now parking all the way down Desert Club Drive causing additional impact on the residents. Car alarms and car lights are also adding to the problems. 11. Commissioner Barrows asked if the line of site made any difference to Mr. Tadros in regard to the height of the building. Mr. Tadros stated no. 12. Commissioner Daniels asked where Mr. Tadros house was located in relation to the building. Mr. Tadros explained his property was located north of the project. 13. Mr. Kelly Williams, 78-175 Calle Cadiz stated his objection to the project is the noise, car alarms always going off, staff getting off work at 2;00 a.m. and then at 5:00 a.m. leaf blowers are starting. He has complained to the restaurant management staff and nothing has been done. If a parking structure is constructed it will be seen from his house. 14. Commissioner Ladner commended the developer for a beautiful building and planning, but in her opinion, this is not compatible to the community. 15. Commissioner Daniels asked if there was a packaging of the properties for the rezoning. Staff explained the history of the site in regard to zoning. Commissioner Daniels clarified that if the lights exceed the height limit, they can be required to be lowered and the noise issues can be addressed. Staff stated it was something Code Compliance could address. Commissioner Daniels asked if any further development of the site would require a permit of the City. Staff stated any development would require a Village Use Permit. Commissioner Daniels asked where the covered parking would be located. Staff identified a potential location. G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc Planning Commission Minutes May 9, 2006 16. Commissioner Barrows asked if the lot to the north would allow an office complex. Staff stated it could, but would require a Village Use Permit. Commissioner Barrows stated there is currently a lot of parking along Desert Club Drive and with the growth there will be even more. Staff stated this is a concern staff is addressing in the Parking Study. Commissioner Barrows asked what the height of the lighting standards would be for the new building. Staff stated the conditions require 12 feet in height for free standing light fixtures, but there may not be any fixtures proposed for the office building. 17. Mr. Skip Lench stated the original application for Palmer's Restaurant contained the three lots along Desert Club Drive. 18. Mr. Tadros asked if the developer of the property along Desert Club Drive that adjoins this site, but is not a part, could build a two-story building. Chairman Quill stated yes, he could. 19. Commissioner Alderson asked if the covered parking were relocated to behind the building or northeast of the restaurant, would this alleviate some of the concerns. Also, if the parking lot lights exceed the height limits, they should be lowered. 20. There being no further public comment, the public participation portion of the hearing was closed and the matter was opened to Commission discussion. 21. Commissioner Daniels stated the first question is whether or not the use is entitled on the property, as it appears to be an unanswered question. If the three outer parcels were a part of the original project, he would agree that this be considered open space. 22. Commissioner Alderson stated both the developer and residents have rights. The concerns regarding the lights and noise are Code Compliance issues. Traffic and site line problems that could cause traffic problems are an issue to be addressed. He too is opposed to the project. 23. Commissioner Barrows thanked the developer in regard to providing the line of site information. She is concerned about the massiveness of the building and the compatibility of the surrounding neighborhood. It is a significant increase on the original application." G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc Planning Commission Minutes May 9, 2006 24. Chairman Quill stated most of the issues raised at the last meeting have been answered. He would still like to hear whether or not the proposed lot is to be considered open space. Community Development Director Doug Evans stated there is nothing in the record to answer this question definitively. Chairman Quill asked if this is legally designated an open space lot. City Attorney Kathy Jenson stated in terms of whether or not you are compelled to approve a building, you are not. You are essentially being asked to modify that space. Legally, she believes they can do that, but they are not compelled to approve it. Community Development Director Doug Evans stated that if the Commission is inclined to approve the project, the documents are there for them to do so. If they are considering denying, then the Commission should direct staff to bring back a Resolution for denial and list the reasons in the findings. This Resolution would then be brought back for adoption at the next meeting. The public hearing would be closed at this meeting and the Resolution for denial would be considered as a Business Item with no public comment. If the public hearing were not closed, public comment could be allowed. 25. Commissioner Daniels stated he believes converting a putting green to a two story building is just too much. This is based on a planned development for this site that was previously approved. It does not set a precedent for the adjacent vacant lots. 26. Chairman Quill reopened the public hearing. 27. It was moved and seconded by Commissioners Ladner/Barrows to direct staff to bring back a Resolution of denial for the Tentative Parcel Map and Village Use Permit as not being compatible for the site. The motion carried with Commissioner Alderson and Chairman Quill voting no. Staff clarified this action could be appealed to the City Council once the Commission action is taken. B. Site Development Permit 2006-858; a request of Standard Pacific Coachella Valley for consideration of architectural and landscape plans for three prototypical residential plans for use in Tracts 32279 and 33336, for the property located on the north side of Avenue 58, west of Madison Street. 1 . Chairman Quill opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which was on file in the Community Development Department. 524 2 G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc Planning Commission Minutes May 9, 2006 2. Chairman Quill asked if there were any questions of staff. Commissioner Alderson stated his concern about the size of the perimeter houses and asked about the placement of the home in conjunction to the adjacent tract. Staff stated the applicant could address this question. 3. There being no questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Salim Rahemtulla, representing the applicant, gave a presentation on the project and stated they have no objection to the conditions. 4. Commissioner Alderson questioned the sequencing of the construction of the project. Mr. Rahemtulla explained the reasoning for the phasing. 5. Chairman Quill asked if anyone else wanted to speak on this project. There being no further public comment, the public participation portion of the hearing was closed and the matter was opened to Commission discussion. 6. Commissioner Daniels asked if there had been any conditions that were to be limited in regard to the number of stories the homes could have. Staff stated no. 7. Commissioner Ladner stated the architecture is somewhat plain for the size of the house. 8. Commissioner Alderson stated he too thinks Plan 3-B is too plain. 9. There being no further discussion, t was moved and seconded by Commissioners Daniels/Barrows to adopt Minute Motion 2006- 009, approving Site Development Permit 2006-858, as recommended. Unanimously approved. C. Sign Application 2005-932; a request of Chad Addington, Sign -A -Rama for Vista De Montana for consideration for a Sign Program to serve two office buildings in the Village Commercial District located on the north side of Calle Amigo and west of Desert Club Drive. 1 . Chairman Quill opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which was on file in the Community Development Department. G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc Planning Commission Minutes May 9, 2006 2. Chairman Quill asked if there were any questions of staff. There being no questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Chad Addington, representing the applicant, asked if the PMAC sign was in conformance with staff's recommendation. Staff stated the letter size of the PMAC sign has not yet been determined as a dimensioned drawing has not been received. 3. Chairman Quill asked if anyone else wanted to speak on this project. There being no further public comment, the public participation portion of the hearing was closed and the matter was opened to Commission discussion. 4. It was moved and seconded by Commissioners Daniels/Ladner moved to continue Sign Application 2006-932 to May 23, 2006, to allow staff and the applicant time to provide additional information on the sign program. Unanimously approved. VI. BUSINESS ITEMS: A. Sign Application 2005-976; a request of AKC Services for Bed Bath and Beyond for consideration of a request to approve a business identification sign for the property located on the north side of Highway 1 1 1, east of Adams Street, in the Pavilion Shopping Center. 1. Chairman Quill asked for the staff report. Assistant Planner Jay Wuu presented the information contained in the staff report, a copy of which was on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Alderson clarified the size recommended by staff and what the applicant is requesting. 3. There being no questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Norman Barrett, architect representing the applicant, gave a presentation on their request. 4. Commissioner Alderson stated the size of the sign requested is disproportionate to the size of the building. Mr. Barrett clarified their request. G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc Planning Commission Minutes May 9, 2006 5. Chairman Quill asked if anyone else wanted to speak on this project. Mr. Kevin Jones, construction project manager for Bed Bath and Beyond, explained the further away you are from the building the letters tend to blend together. Mr. Chris Wilser, AKA Services, stated that the number of letters in the name of the store is a lot as compared to the other commercial signs which lends to the complexity of the sign as well as the landscaping in the center that blocks view of the project from the street. Mr. Burns Lambert, representing the owner of the center, stated his reasoning for requesting the larger sign. 6. There being no further public comment, the public participation portion was closed and the matter was opened to Commission discussion. 7. Mr. Barrett offered an alternate on the size of the sign at 196 square feet. 8. It was moved and seconded by Commissioners Barrows/Daniels to adopt Minute Motion 2006-010 approving Sign Application 2006- 976, as recommended. Unanimously approved. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Daniels stated that if the Council believes there should not be any smoking businesses allowed in the City, then the Code should be revised to reflect this. Staff clarified that not all Council Members were opposed to smoking establishments. B. Commissioners discussed annexation questions with staff. C. Commissioners reviewed the City Council meeting of May 2, 2006. X. ADJOURNMENT: There being -no further business, it was moved and seconded by Commissioners Daniels/Barrows to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on May 23, 2006. This meeting of the Planning Commission was adjourned at 9:15 p.m. on May 9, 2006. G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc ti Planning Commission Minutes May 9, 2006 Respectfully submitted, 4Be . awyer, Executive Secretary City of La Quinta, California r- ". Is G:\WPDOCS\PC Minutes\2006\5-9-06PC.doc Report and Informational Item MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 23, 2006 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:04 p.m. by Chairman Quill who asked Commissioner Alderson to lead the flag salute. B. Present: Commissioners Ed Alderson, Katie Barrows, Rick Daniels, Kay Ladner and Chairman Paul Quill. Unanimously approved. C. Staff present: Community Development Director Doug Evans, Assistant City Attorney Michael Houston, Planning Manager Les Johnson, Principal Planners Stan Sawa and Wallace Nesbit, Associate Planner Andrew Mogensen, and Executive Secretary Betty Sawyer II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Quill asked if there were any changes to the Minutes of the May 9, 2006 regular meeting. Commissioner Alderson asked that Page 4, Item 20 be corrected to delete the last sentence. There being no further changes to the minutes, it was moved and seconded by Commissioners Daniels/Barrows to approve the minutes as corrected. Unanimously approved. B. Chairman Quill asked if there were any changes to the Minutes of the Joint Meeting of the City Council and Planning Commission of May 9, 2006. There being none, it was moved and seconded by Commissioners Daniels/Barrows to approve the minutes as corrected. Unanimously approved. V. PUBLIC HEARINGS: None. A. Continued - Tentative Parcel Map 34416 and Villaqe Use Permit 2006 033; a request of David Chapman Investments, LLC for consideration of the subdivision of 4 ± acres into two parcels to allow a 13,171 square G:\WPDOCS\PC Minutes\2006\5-23-06PC.doc Planning Commission Minutes May 23, 2006 foot two story office building for the property located at the northeast corner of Avenue 52 and Desert Club Drive. 1 . Chairman Quill opened the public hearing and asked for the staff report. Community Development Director Doug Evans informed the Commission the developer was requesting the item be taken off calendar to allow them time to work with staff to redesign the project. Therefore, the motion should be to remove this item from the Planning Commission calendar. This would start the process all over and hearing notices would be sent out at that time. 2. Chairman Quill asked for a legal opinion as to the difference between a continuance or taking it off calendar. Assistant City Attorney Michael Houston stated basically none, except a continuance would have a date specific to bring the item back. A withdrawal would nullify the application and the applicant would have to reapply. He had spoken with the applicant in regard to withdrawing or denying the application would prohibit them from coming back within a 12-month time period with a similar or substantially similar application. The City does not have any Code provisions for this type of permit that impose a 12-month moratorium. 3. Commissioner Daniels asked about the vacation of the Calle Barcelona stub street. Community Development Director Doug Evans explained that no action had been taken in regard to this. It is a small stub street and if it were vacated it could provide an alternative access to the parking lot and free -up some of the parking conflicts. Commissioner Daniels asked who the applicant was for the street vacation. Staff stated the property owner adjacent to the street vacation. Commissioner Daniels asked the time frame for this project. Staff stated it is unknown at this time. Staff has had informal discussions regarding an office building, but no formal application has been submitted. Commissioner Daniels asked that the two projects be designed together to the benefit of the City. He then asked if staff had found any violations in regard to this project as were discussed at the last meeting and whether or not the applicant had made any attempt to meet with the neighbors to resolve the issues. Further, any development in this neighborhood should be working with the neighbors. 4. Chairman Quill stated there were issues raised by the Commission that were of concern in addition to what issues are raised in the Planning Commission Minutes May 23, 2006 letter from the applicant's attorney. 5. Chairman Quill asked if the applicant would like to address the Commission. Mr. Brian Harnick, attorney for the applicant, stated that based on the comments at the last meeting and discussions with staff, they are requesting to take their application off calendar. This would allow them to readdress the concerns raised by the Commission, staff, and the neighborhood. They are not however, withdrawing the application nor asking for a continuance. They are requesting to pull the item off calendar to allow them the time to redesign their project and resolve the concerns. In regard to the State's Streamlining Act procedures, the applicants are waiving any provisions in regard to the Streamlining provisions in regard to the project. 6. Chairman Quill asked if there was any other public comment. There being none, the public hearing was closed. 7. Chairman Quill asked staff to explain the State Streamling Act. Assistant City Attorney explained the Act. 8. It was moved and seconded by Commissioners Daniels/Alderson moved to remove the application from calendar. Unanimously approved. B. Sign Application 2005-932; a request of Chad Addington, Sign -A -Rama for Vista De Montana for consideration for a Sign Program to serve two office buildings in the Village Commercial District located on the north side of Calle Amigo and west of Desert Club Drive. 1 . Chairman Quill opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen presented the information contained in the staff report, a copy of which was on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. There being no questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Chad Addington, representing the applicant, stated the applicant has objection to the program as proposed by staff. In addition, the staff report states he had not provided the requested revisions, he wanted to state that he had submitted the information to staff. 3. Chairman Quill asked if anyone else wanted to speak on this project. There being no further public comment, the public � 4; Planning Commission Minutes May 23, 2006 participation portion of the hearing was closed and the matter was opened to Commission discussion. 4. It was moved and seconded by Commissioners Daniels/Ladner moved to adopt Minute Motion 2006-010 approving Sign Application 2006-932, subject to the recommended conditions. Unanimously approved. C. Site Development Permit 2006-859; a request of Shovlin Development for consideration of architectural and conceptual landscaping plans for two retail shops and tenant storage for the property bounded by Highway 1 1 1, Washington Street, and Adams Street within the One Eleven La Quinta Shopping Center. 1 . Commissioner Alderson excused himself due to a potential conflict of interest as he works with the applicant and withdrew from the dais. 2. Chairman Quill opened the public hearing and asked for the staff report. Associate Planner Andrew Mogensen stated the applicant had requested a continuance of this item. 3. It was moved and seconded by Commissioners Ladner/Barrows moved to continue Site Development Permit 2006-859 to June 13, 2006, as requested. Unanimously approved. VI. BUSINESS ITEMS: A. Site Development Permit 2004-809, Amendment #1; a request of Innovative Communities, Inc. for consideration of architectural revision and landscaping plans for a revision to the existing approval for a clubhouse facility, associated with Watermark Villas (SP 2003-069) for the property located at the northwest corner of Avenue 52 and Jefferson Street. 1. Chairman Quill asked for the staff report. Principal Planner Wallace Nesbit presented the information contained in the staff report, a copy of which was on file in the Community Development Department. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked the location of the tennis court that NO Planning Commission Minutes May 23, 2006 was to be removed. Staff noted the location on the site plan and noted the tennis court was to be replaced with a pool, open area and gazebo. 3. Commissioner Alderson asked if the reduction in the size of the building would affect the parking calculations. Staff stated the parking was based on a restaurant that would be open to the public. Staff has asked the applicant to add parking spaces throughout the project to give a better parking plan for the entire site. Commissioner Alderson asked where all the carts would be parked since there is no cart barn. Staff stated there is no golf course proposed for the project and the tunnel that was proposed under Avenue 52 linking this project with the SilverRock Resort, will not be continued. Any golf cart use would like be for transportation on the interior streets. 4. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. Brad Foman, Innovative Communities, gave a presentation on the project. He further stated, they are looking to see if a resident would like to utilize the parking spaces underground for their golf carts. 5. Chairman Quill stated his concern is that the amenities were reduced. Mr. Foman stated they were trying to place all the amenities in one location. It was not their intention to remove any. Chairman Quill asked if staff was considering any method for the residents in this project to get to SilverRock Resort. Staff stated it was included in the Golf Cart Study staff is working on. The idea is to try and tie all the golf -related projects in the community together. Principal Planner Wallace Nesbit clarified the project was approved for a 12-foot sidewalk and will transition down to an eight foot sidewalk at the Citrus development. 6. There being no further public comment, the public participation portion was closed and the matter was opened to Commission discussion. 7. It was moved and seconded by Commissioners Daniels/Alderson to adopt Minute Motion 2006- 011 approving Site Development Permit 2004-809, Amendment #1, as recommended. Unanimously approved. B. Specific Plan 99-035, Amendment #1; a request of East of Madison, LLC for consideration of Avenue 52 perimeter wall plans adjacent to reception y Planning Commission Minutes May 23, 2006 center/guard house entry area for the property located at Avenue 52 and Meriwether Way area within The Madison Club. 1 . Chairman Quill asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which was on file in the Community Development Department. Staff requested the "standard wall" design be removed from consideration at this time. 2. Chairman Quill asked if there were any questions of staff. Commissioner Daniels asked why the removal of the standard wall. Staff clarified it is still being reviewed in regard to the location and staff prefers it be reviewed in conjunction with the location, design and berming at a later time. 3. There being no further questions of staff, Chairman Quill asked if the applicant would like to address the Commission. Mr. John Gamlin, representing East of Madison, gave a presentation on their request. He requested Condition No. 2 be deleted. The purpose of the standard wall is to tie in with the adjoining projects. It is critical to them to have the walls completed by November 1, 2006. 4. Commissioner Barrows stated she would like to see the wall impact reduced either with landscaping or some type of breaks in the wall. 5. Chairman Quill asked the applicant to explain the "frieze" panel. Staff showed an example. 6. There being no further public comment, the public participation portion was closed and the matter was opened to Commission discussion. 7. It was moved and seconded by Commissioners Ladner/Barrows to adopt Minute Motion 2006-012 approving Specific Plan 99-035, Amendment # 1, as recommended with Condition Nos. 2 and 4 deleted. Unanimously approved. Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: 4 j Planning Commission Minutes May 23, 2006 A. Commissioners reviewed the City Council meeting of May 16, 2006. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Daniels/Barrows to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on June 13, 2006. This meeting of the Planning Commission was adjourned at 8:00 p.m. on May 23, 2006. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California Department Report: I —A kou�kkTm OFT TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: June 6, 2006 SUBJECT: Department Report - Response to Public Comment The following public comments were made at the June 6, 2006, City Council meeting: 1. Ron Gall, Salton Sea Commission, announced a public information meeting will be held on Wednesday, June 14, 2006 at University of California Riverside, Palm Desert Campus, Room B100. Technicians and health representatives will be in attendance to answer the public's question's. The County's departmental report has been tabled until July. The Salton Sea Commission anticipates the next public event will be held in the fall of 2006. 2. Lucia Moran, P.O. Box 1305, La Quinta, addressed the growing problem of graffiti on commercial sites, and especially in La Quinta Village. She asked the City Council to review the existing policy regarding the removal of graffiti on commercial sites. Mayor Adolph also expressed his concerns with this continual problem. Mayor Adolph thanked Ms. Moran, the staff of Building and Safety, and the Code Enforcement officers for their continued vigilance to curtail graffiti. 4 P. j-" 0 DEPARTMENT REPORT: 3--A. JUNE 20 JUNE 21 JULY 5 JULY 18 JULY 26-29 AUGUST 1 SEPTEMBER 5 SEPTEMBER 19 SEPTEMBER 6-9 CITY COUNCIUS UPCOMING EVENTS CITY COUNCIL MEETING SPECIAL CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING LEAGUE OF CALIFORNIA CITIES MAYOR/ COUNCIL MEMBERS EXECUTIVE FORUM LA QUINTA CITY COUNCIL MONTHLY CALENDAR June 2006 Printed by Calendar Creator Plus on 6/14/2006 LA QUINTA CITY COUNCIL MONTHLY CALENDAR July 2006 Printed by Calendar Creator Plus on 6/14/2006 LA QUINTA CITY COUNCIL MONTHLY CALENDAR August 2006 -------------- 2 3 4 5 July n it i Cou c :OPMCt V 10:00 A M ALRC S M T W T F S Meeting i 1 2 3 4 5 6 7 8ff 9 10 11 12 13 14 15 ! 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ! i 6 7 8 9 10 12 7:00 PM Planning 9:00 AM RCTC- 9:30 AM Animal Campus - Commission Henderson Henderson 5:30 PM Investment 11:00 AM CVCC-Sniff Advisory Board 12:00 PM Energy/ i i i Environ.-Sniff 13 14 15 116 17 18 19 10:00 AM Pub. Sfty-Kirk 2:00 PM City Council 3:00 PM Historic Preser- 9:00 AM CVA-Henderson 12:00 PM Transp-Kirk Meeting (CANCELLED) vation Commission 6:00 PM League - Henderson 7:00 PM Community Services Commission 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Human/Comm- 9:00 AM LAFCO- Commission Osborne Henderson ! 12:00 PM Sunline-Adolph I II i i 27 28 29 30 3 T et - 10 30 AM RC C Budget Se tember P r Hende son S M T W T F S 6:00 PM Exec Cmte. I 1 2 Adolph I 3 4 5 6 7 8 9 I 1 14 15 6 10 11 12 13 � 2 17 18 19 20 21 22 3 is i i 2 29 30 24 25 26 27 8 I Printed by Calendar Creator Plus on 6/14/2006 �a��'•c DEPARTMENT REPORT: c&tll 4 o4fP Qu&& f Ivrrixeox.ahu ��� ti OF I TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety _l t4' DATE: June 20, 2006 RE: Monthly Department Report — May 2006 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of May. Also included are Monthly Executive Status Reports for Vista Dunes Courtyard Homes and City Hall Expansion. The reports depict the following highlights: • Year to date building permit valuation is $164,276,931 which represents an issuance of 2,173 building permits through May; • 1,228 animal control cases have been handled through May; • 1,192 code compliance cases have been initiated through May; • $1,140.00 - garage sale permit income in May e� N C� 00 `O 06 C oo M O �--N N M N tDeocn` LCI d' N N M N M M M M N M O Ep aw �= A M N 00 M O� l� O� 00 [� 00 M 00 Ln O N N 00 ct M 00 00 00 kn 00 M �O O M m d' 00 N 00 C� M �c N M l— M 7f r-+ N to 00 Ln O M M N 00 N N O �D d' � "C M O •-i O M Q1 � `O M � M � O� O N l 00 N `O � `O M M O\ C� 00 00 Ln d' M O� kn N tn y 00 A a �n M �n --+ �p •-i p � � O �O 00 O �,O N �,c M [ � to � 00 N 00 00 00 �10 N 00 C') I- w .--� \O N �Cl M `D Ln kn � O� to IV � "C kn EEMER22 Hlt M N N O NN ,_, .ti M O� \O C� M I- ('I r- [— N V) to N �t 00 00 kn 00 O\ M N 00 ' t M i- 00 ;64 ,.., A •-, M 00 N t� oo 00 rt �t O ., 0000 00 00 O M G1 O .y p "d kn N O kn N Ln N r- d' oo to 00 HH, HH[ O O • "b 00 M M kn "..4 EQ � N ►� (� Ll 03 L�- ti ti C%1 :O Z Q I I dI O lD M O O M N r) O H O Ln OD 00 m 0 0 m m O (,) O 0 r-i I I 1 [- O [- N O O W M W O N O r- N l0 M O O 31 M O m O O rl I I Ul I [- N M [- Ln .-A Ln C11 Ln w r- m Ln O r- N m O . lD I W I N L M (N M lD Lf) 00 Ln M Ln d' M N O0 44 r- O N I [s] I N Ln rl M H Ln H w M Ol r- 0) VI M (Y) Ln N OD I I [II I Ln M rl Ln H N r-L O (Jl rl Ln N I I { N I a I I �>A FZr I N O Lf) M O d' Ln O Ln O 00 O O Lf) lD O OD O M O O Ln O Ln O Ol O Lf) M Ln r- O N O N r- N M N r- O O w M r- d' H OD Ol O M N fJ M %D N (14 (n O � Ln Ln OD r) N M Lf) 'V, Lf) H rn Ln zv zt 0) lD M N Ln Ln rl N M w O L- N OD 01 [- O O M N ri r-I 1 QI 1 N OD O w M rl r- rl w O I a I r-I r{ lD N Q a I -1 N O (1, I I a I I W I a cn I I H I M 14 M M O M O M M O N O M M N 00 11 O M M O rl O W O I (z] H I dI rl rl rl ri r-i r-1 mo14 rl 00 r-i ri N M M H I I a I I I I I I I I 1 I U) N M N H O M (D H M O H O M W In Lf) O lD O Ln O lD r) a I rl rl H rl H r- I a I N 14 I a I I F< I I I I I I I I M O V' H M O O O w 00 O Ln w N H Ln O VI M O M N O O w I I Cf) I M O N W O O M O N r) M M N O M r, O 00 00 CO W M O O r-A Wl0 w I . . . . . . . . . . . . . . . . . . . . . . . . a O W I 1 w 1 M [- O M 00 O N N 00 C11 M N w M N O H w T Ln O O O O >1 \ C14 I I FX4 I N H O lD [- m Ln M [- M O M O H r- M M 14 O M M O O Ol E1 'A >4 1 1 1 Ol M N Lf) M � Lf) dI [� H M r-L dI N M r- r- (n rl 0) Ln lD t- ry) FA I I I N r-A r- r-1 [� N lD O 00 H O m V 00 H Ln ri N w � O Ln H N E-i E-+ 1 1 z 1 rD rr (< WY W 1 1 E--i 1 U (). 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"' 0 OQ ,Q Q U, Z U U *� N; W 0 O 0 m CL w _ ~ V .�> Z Q lz = 0 o W; G Q = a C > J m (' _' a m Wi 2��(ONSTRUCTION, INC Glendora Beverly Dills San Clemente La Quinta Las Vegas Monthly Executive Status Report City of La Quinta Vista Dunes Courtyard Homes Presented To The City of La Quinta: June 8, 2006 For the Month of June 2006 • Sewer and Water plans submitted to CDWD. Final corrections 4-7-06. CVWD approval Expected now on 6/8/06. • Dust abatement set up all 9 acres. • Plans and specifications published on line 5/ 18/06. • PWCI completed project cost estimate. Working on specification changes. • No negative community related problems/issues reported. • Project sign installed on Miles Avenue. I Schedule Performance Project to Date • Not applicable —will begin tracking next month Budget Performance Project to Date • Original Estimate: $12,500,000 • Plus Contingency (10%) 1,250,000 • Total Original Budget: (original plus contingency) 13,750,000 • Current Estimate 13,300,000 • Plus Contingency 2,500,000 • Total Current Budget 15,800,000 • Change Orders (0): 0 • Current cost commitments (original bid + change orders): 0 • Contingency usage to date: 0 • Contingency budget remaining: 2,500,000 • Current commitments as % of Total Current Budget ($ 15,800,000) 0% Safety Performance Project To Date • No Lost Time or Claims due to injuries or safety violations. • No on -site accidents to date. • Upcoming Month Priorities/Key Activities (June 2006) • Approvals from CVWD on water/sewer plans 6/8/06. • 100% - Completion of bid documents including Civil plans by 6/8/06. • Bid package information for construction activities completed and on line. • Water well - Need to be capped. • Notices and advertisements issued in the Desert Sun and on OCBINC.COM. • Delivery of bid documents via on line service. • Information to bidders via on line service. • Pre -qualify bidders bonding capability completed and filed. • Initiate dust control prevention ongoing until bid award. 0 - (ONSTRUCTIQN, INC. ` G e-iciora Bevehyr Hil s SanClemente L3 Quinta Las Vegas Monthly Executive Status Report City of La Quinta City Hall Expansion Presented To The City of La Quinta: June 8, 2006 For the Month of June 2006 . . . . . . ....... , ME • 90% complete all major phases of design and construction • Code compliance check by City Building and Safety 5-16-06 • PWCI to continue their range of magnitude costs and advertisement • No negative community related problems/issues reported • Civil, Water, and Sewer plans completed • Landscape 90% complete. I Schedule Performance Project to Date • Master schedule to be completed and submitted under separate cover • Design tracking in progress • Scheduled design completion June 16.2006 Budget Performance Project to Date • Original Estimate: $9,500,000 • Plus Contingency (10%) 950,000 • Total Original Budget: (original plus contingency) 10,450,000 • Change Orders (0): 0 • Current cost commitments (original bid + change orders): 0 • Contingency usage to date: 0 • Contingency budget remaining: 950,000 • Current commitments as % of Total Budget ($10,450,000) 0% Safety Performance Project To Date • No Lost Time or Claims due to injuries or safety violations. • No on -site accidents to date. upcoming Month Priorities/Key Activities (June 2006) • Design Review meeting set for 6-19-2006 • Monitor progress of design and engineering team - completion 6/ 19/06 • Architectural/Civil plans to be reviewed for code and ADA compliance 6/ 16/06 • Submit all civil plans including utilities and street plans 6/ 16/06 • PWCI range of magnitude costs submitted 5/30/06 • Submit water and sewer to CVWD 6/8/06 • Submit electrical to IID 6/8/06 • Coordinate communications requirements for the emergency agencies by 6/ 19/06 • Complete the structural drawings by 6/ 16/06 • Complete construction drawings - 100% by 6/ 19/06 • Complete budget including missing information on interior design • Pre -qualify bidders ongoing until 6/23/06 • Final review of plans and specifications on 6/ 19/06 7 Department Report: 5 -4 OF TO: The Honorable Mayor and Members of the City Council FROM: Douglas R. Evans, Community Development Direct DATE: June 20, 2006 SUBJECT: Department Report for the Month of May 2006 Attached please find a copy of the Community Development Department Report which outlines the current cases processed by staff for the month of May. PAMonthly Report Folder\MAY 2006.doc 1 H Z W 2 Q W 0 Z W O J \W W 0 F— Z c� G O CL W Z W CL W 0 O O N Q �i LU O -� 2 m -j a) U Cn E U) w o Y 0 V W = CO •a.., a) N O O N O O a}., N N �}., O N O O O O N +_ +_� +-+ +- +-+ +-+ +_ +-+ +•+ +_ +-+ +_ +-+ +_ +-+ V O -0 -0 - C -0 -0 .0 -0 .0 -0 -0 Z Q cn a� C O C -0 C C C C w C C O C C C C J C Q O M O O r- N O N r*- O r— O't Z O Q Z O U) Q U 0 F— W N a W N Cl) U �' }' Z C co (A } , a) E C w } • c cn t a) cn L � � cn E U W N N � U co : N N� O +� � +� O+ f O � N Q i C N . E C O +� O" < 0 Q cn CO a- a +� c CO C:-FoO - N Z) O 'p U) C co : CL O O �' �. O C: U C Q j0 U�o v� O O Q U C a)>> C• �, C C O O CQ O a) C O- 00uioi n�I- >NN U(n r � . 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O ' (n LM CC (n G CC� -� G Z O c I= O c O > M Lr) C N � co p �. o '� ° -C o +, .� '� c 00 -0 Q � *- -0 � o U) > Q o > L � L-O CD -0 O O NV> Q Q EE U 'cn v 'cn °� c:O> U)`+- O O U)U O w cn -CO c co a) ocn oU oZ W 0 o-0 0 0 O U > U 2 Q L +.r a. co L w a- L +, CL co U J � .0 N > U co co (o OC U W O co U M O CO U c0 c0 +�� �O F— J C N ON c CM ,� M I a- coN Q M Q � U)~ +� O M � co Or 0 CM �O Ln CON � � Lo pC0 iU � o �� _O �� _co O EOM p � O c M E O � O > OC co a- LV W co U) F•- co Q LL w co Q w w co Q M m w M L C 0 DEPARTMENT REPORT: TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: EDIE HYLTON, COMMUNITY SERVICES DIRECTOR DATE: JUNE 14, 2006 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MAY 2006 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JULY 2006: July 1 Summer Golf Tour, Cimarron Golf Resort, Long Course July 5 *Ageless Action Aerobics (Exercise Class) July 5 *Printshop Publishing 1 July 5 Adobe Photoshop (Professional Version) July 5 *Photo Edit 1 July 5 *Introduction to Computer July 6 *Patriots' Luncheon July 6 Adobe Introduction Photoshop Elements 2, Senior Center July 6 Infant & Child CPR & Basic First Aid, Senior Center July 6 *Tai Chi Chuan & Qi Gong July 7 *Mat Pilates July 7 *Infant & Child CPR & Basic First Aid July 8 Summer Golf Tour, Woodhaven Country Club July 8 Closest to the Pin Competition, SilverRock Resort July 10 Line Dancing, Senior Center July 10 *List & Labels July 10 *Photo Edit 2 July 10 *Introduction to the Internet July 11 *Arthritis Tai Chi July 11 *Learn to Knit July 11 Adobe Advanced Photoshop Elements 2, Senior Center July 11 Feldenkrais Awareness, Senior Center July 12 *Introduction to Word Processing July 12 *Photo Edit 3 July 12 *Jewelry Making July 12 *Printshop Publishing 2 July 14 *Sizzlin' Summer Serenade (Evening Dance) July 15 Beach Train to San Clemente Ocean Festival Excursion July 15 Summer Golf Tour, Trilogy Golf Course at La Quinta July 17 *Files & Folders July 17 *Introduction to E-Mail (AOL) July 17 *Photo Edit 4 July 17 Intermediate Computers (Beyond the Basics), Senior Center July 18 Mosaic Tiling, Senior Center July 19 Using Microsoft Excel (The Fundamentals), Senior Center July 19 *Beginning & Continuing Italian July 19 *Latin Dance July 20 *Whole Self Defense July 20 Ballroom Dancing, Senior Center July 20 Pageant of the Masters Excursion July 22 Summer Golf Tour, Mountain Vista Sun City, Santa Rosa July 25 Intermediate Guitar, Senior Center July 26 Start a Little Business, Senior Center July 27 *Mosaic Tile Art July 27 *Mature Driver Training July 29 Open Air Cinema, La Quinta Park July 29 Summer Golf Tour, Indian Springs Golf Course *Daytime Senior Center class or activity Community Services Department Attendance Report for the Month of May 2006 Summary Sheet Program 2006 2005 Variance Sessions Per Month 2006 2005 Leisure Classes 77 86 -9 40 37 Special Events 47 220 -173 1 2 Adult Sports 505 325 180 18 18 Senior Center 1128 856 272 97 97 Total 1,757 1,487 270 156 154 Senior Services Senior Center 347 201 146 18 11 Total 347 201 146 18 11 Sports User Groups La Quinta Park Use AYSO 630 340 290 18 16 LQ Sports & Youth 225 100 350 18 18 Sports Complex LQ Sports & Youth 1350 1200 150 18 20 Facility/ Park Rentals Senior Center Church 240 400 -160 4 5 Private Party 300 400 -100 2 5 Park Rentals La Quinta Park 350 200 150 7 5 Fritz Burns Park 0 160 -160 0 4 Civic Center Campus Private Party 50 25 25 1 1 Library Multi Purpose Room 1400 0 1400 8 0 Classroom 200 0 200 4 0 Total 4,745 2,825 2145 80 74 Total Programs 6,8491 4,5131 2,5611 254 239 Vnlunteer Hours Senior Center 3031 2001 103 Total Volunteer Hours 3031 2001 103 r ►. v �;► r Monthly Revenue Report for May 2006 Rfit%nfhl,,, Rovonmo _ Fnr-ility Rentals 2006 2005 Variance Senior Center $ 2,512.50 $ 4,034.00 $ (1,521.50) Library $ 4,865.00 $ - $ 4,865.00 Parks $ 550.00 $ 450.00 $ 100.00 Sports Field $ 152.50 $ - $ 152.50 Monthly Facility Revenue $ 8,080.00 $ 4,484.00 $ 3,596.00 Year to Date Facility Revenue $ 69,831.50 $ 60,375.00 $ 8,916.00 Monthl Revenue Senior Center $ 3,960.00 $ 3,807.00 $ 153.00 Community Services $ 3,269.00 $ 2,700.00 $ 569.00 La Quinta Resident Cards $ 3,180.00 $ 4,680.00 $ 1 (1,500.00) Total Revenue $ 10,409.00 1 $ 11,187.00 $ (778.00) Revenue Year to Date Senior Center $ 97,421.09 $ 98,712.00 $ (1,290.91) Community Services $ 109,982.00 $ 122,093.00 $ (12,111.00) La Quinta Resident Cards $ 50,340.00 $ 50,805.00 $ (465.00) Total Revenue to Date $ 257,743.09 1 $ 271,610.00 1 $ (13,866.91) < 1 > One less reservation than previous year (1 rental = approx. $1500-$2000) <2> Excursion and Special Event Registration are down due to summer excursion and special event registration offered later in 2006 than 2005. soccer registrations will begin in June due to postponement of League; number of Summer Golf Tour participants decreased compared to 2005 <1> <2> Community Services Program Report for May 2006 2006 2005 2006 2005 Participants Participants Variance Meetings Meetings Leisure Classes Beginning Ballet 10 8 2 3 2 Dance, Play, & Pretend 15 12 3 3 2 Mosaic Tile 4 0 4 4 0 Kickboxing Boot Camp 15 2 13 4 4 Bellydancing Beginning 12 8 4 4 4 Bellydancing Advanced 7 9 -2 5 4 Line Dancing 7 0 7 4 0 Adobe Photoshop - Intermediate 1 0 1 2 0 Beginning Guitar 2 16 -14 4 4 Blues Guitar 3 0 3 4 0 Italian for Travelers 1 8 -7 3 4 Totals 1 771 631 14 40 24 2006 2005 2006 2005 Participants Participants Variance Meetings Meetings Special Events Catalina 47 20 27 1 1 Totals 1 471 201 27 11 1 Adult Sports Participants Participants Variance Meetings Meetings Open Gym Basketball 505 155 350 18 16 Adult Soccer League 0 170 -170 0 2 Totals 1 5051 3251 180 18 18 * Adult Soccer League did not meet during the month or May - (Season ended Apr. 9) Recreation Totals 1 6291 631 -21 59 1 57 2006 2005 Variance Volunteer Hours Senior Center 303 200 103 Volunteer Total: 303 200 103 Revenue Senior Center Revenue $3,960.00 $3,807.00 $153.00 Revenue Total: $3,960.00 $3,807.00 $153.00 May-06 DEPARTMENT REPORT:ali Z� O� �p fa w� OF TO: The Honorable Mayor and Members of the City Council FROM: , Timothy R. Jonasson, Public Works Director/City Engineer DATE: June 20, 2006 RE: Public Works/Engineering Department Report for May 2006 Attached please find the following: 1 . Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks. t Ti othy R.,J- nas on blic WorL Dire for/City Engineer r Z CY W O Q 0 N N J N W y. LL Q LLI � J m > D w a W U) J M O O N Ln CV O O O V 'M r' e- Cr .. �? ME a e- N C? 00Ows M s N �En WOR go Q w. O O O O O O O O O O O O x Lit �a MC) O N U-) N O O O M O O N LO N O O O W C1 p. C r O C _ p +► Q cv O y p �c C r V! V N C C Cc G 3 L r W r d '� C1 +�+ v d r _� fn �• �_ d N .... J— ccV V V O [ l 0 t'i f.. 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O N (Cn U uOC 6 M O M a� U —•U�-''°C�U�_�Q± W O o'o oy—�CyO ��MNoOO��W��LCDcesN ■..s�Q� `I��.y����LC- ��mpmt�~LOa�ci�OOoU-� •'CC=�OO C•v—c�V Yo�UNDO0U'C70 MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: May, 2006 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg_ Code Activity 5 Men 3 Men 2 Men 1 Man Total 1000 Policingllnspection 60 35 0 21 116 1001 Pot Hole-Repair/Patching 25 13 0 3 41 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 18 0 0 0 18 1004 Pavement Marking/Striping 0 0 0 0 0 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 24 38 0 0 62 1007 Curb & Gutter Repair/Const. 3 0 0 0 3 1008 Other Concrete Repairs/Const. 13 24 0 0 37 1009 Street Sign Install (New) 65 4 0 1 70 1010 Street Sign Repair/Maint 59 9 0 0 68 1011 Debris Removal 29 2 0 8 39 1012 Right of Way Maint. 6 30 0 0 36 1021 CLEAN Catch Basin Inlet/Outlet 0 0 0 0 0 1022 Rondo Channel Outlet/Vault 10 0 0 0 10 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 8 121 0 4 133 1024 Gutter/Median Sand Removal 0 3 0 0 3 1025 Street Sweeping (Machine) 160 0 0 0 160 1026 Street Sweeping (Hand) 0 0 0 0 0 1027 SidewalklBike Path Cleaning 2 16 11 0 29 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 0 0 1031 Parks/Retention Basins Inspect on/Clea n-t 14 35 0 0 49 1041 Mowing/ Weedin , Shrubs & Tree Trimmini 35 7 28 1 71 1051 Landscape/lrrigation Contract Managemer 0 0 263 20 283 1052 Lightin lectrical Contract Management 0 0 0 17 17 1061 Small Tools Repair/Maint. 0 0 0 0 0 1062 Equipment Repair/Maint. 13 0 0 0 13 1063 IVehicle Repair Maint. 23 13 0 0 36 1081 Trash/Litter/Recycable Removal 4 4 0 0 8 1082 Vandalism Repairs 0 0 0 0 0 1083 Graffiti Removal 127 96 36 3 262 1084 Maint. Yard Building Maint. 31 50 17 2 100 1085 Seminars/Training 0 3 0 0 3 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 118 3 0 0 121 1088 Meeting 11 8 15 31 65 1089 Office (Phone, paper work, reports, Misc.) 14 38 14 75 141 SUBTOTAL 872 5521 384 186 1994 1091 Over Time 17 25 8 0 50 1094 Jury Duty () 0 0 0 0 0 1095 Sick Leave 40 8 0 0 48 1096 lVacation 40 16 0 5 61 1097 Holiday 40 24 16 9 89 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp 8 0 0 0 8 SUBTOTAL 145 73 24 14 256 TOTAL HOURS 1017 625 408 200 2250 TOTAL MILES 4214 21761 1657 438 8485 '!- 1 0 ik) t ) <r Department Report: 9 LA UNTA I)ItLICE Served by to Piverside County Sherffs Department Police Department Monthly Report May -- 2006 Preparedfor J r �� City of La Quinta La Quinta Police Department Captain Walter Meyer, Commander May, 2006 Highlights (Numbers in parenthesis denotes the number of calls for service that day) Monday, 05-01-06 (82): 0622 hours - Members of the La Quinta Special Enforcement Team conducted a pedestrian check and arrested Warren Norried for being under the influence of a controlled substance. Norried was booked into the Indio Jail 1255 hours - Members of the La Qunita SET conducted a traffic enforcement stop on Eisenhower and Calle Durango. The driver, Benardo Chapa, was arrested for drug possession and being an unlicensed driver. Chapa also had a misdemeanor arrest warrant for violating a court order. Chapa was booked into the Indio Jail. Tuesday, 05-02-06 (69): 0228 hours - Corporal Northrup contacted Sally Thicklin, a transient, in front of Del Taco. Corporal Northrup determined that she was intoxicated. Thicklin was arrested and booked at the Indio Jail for public intoxication. 1130 hours - Members of patrol and La Quinta SET arrested Juan Soria for giving false identifying information and being a wanted deported felon at the 58000 block of Monroe Street. Soria was booked into Indio Jail. 1200 hours - Members of patrol and La Quinta SET arrested Robert Hinojosa and Rudolfo Hinojosa during a parole search at the 58000 block of Park Lane. Rudolfo was arrested for felony ere booked into the I dio Robert was arrested for possession of a dagger and drug paraphernalia. Jail 1819 hours - Deputy Post met with Naomi Cervantes to investigate a report of a home invasion robbery that she said occurred on April 30 ", at her residence on the 52000 block t of the hof Avenida Navarro. She said placed ahree suspects entered her residence at about 2115 hours and pulled her metallic object to the back of her head and told her not to move or she would be shot. They tookher t purse and left. By using a number accidentally left by the robbers on the victim's cell phone, Deputy identified one of the suspects as Phillip Jessie Padilla and confirmed this through a photo line-up with the victim. The La Quinta SET assisted with the investigation and is seeking to locate Padilla. 2315 hours - Deputy Adams arrested Rene Robles fro driving under the influence of alcohol following a traffic enforcement stop at Calle Tampico near Avenida Martinez. Wednesday, 05-03-06 (91): 0150 hours - Deputy Adams arrested Che Kootstra-Nair for driving under the influence of alcohol following a traffic enforcement stop at Calle Tampico near Bermudas. 1845 hours - Members of the La Quinta Special Enforcement Team, Coachella Valley Narcotics Task Force, Coachella Community Action Team and the District Team, executed two search warrants at the arrested for 52000 block of Avenida Martinez and the 52000 block of Avenida Vallejo. Aaron Rivera was ')7_L being under the influence of a controlled substance, Prohibited person in possession of ammunition, committing a felony while on bail. Silvio Durinzi was arrested for being under the influence of a controlled substance and felony violation of probation. Thursday, 05-04-06 (83): _ 0004 hours - Deputy Gaunt arrested Dominic Molina for driving under the influence of alcohol following a traffic enforcement stop. Friday, 05-05-06 (87): 1515 hours - Deputy Krachman responded to Wal-Mart regarding a shoplifter in custody. Luis Aurelio Loera was arrested for commercial burglary. 1820 hours - Deputies Covington and Martinez responded to the 78000 block of Sunbrook Lane, reference a prowler call. Homeowners reported seeing three Hispanic male juveniles jumping walls and entering backyards of several residences in the area. When deputies arrived, the juveniles continued to jump walls of residences in an attempt to get away. Deputies eventually located and detained all three juveniles. Further investigation revealed the juveniles had been involved in residential burglaries in the area. Several hundred dollars in cash and jewelry were found on their person. All three juveniles were arrested for residential burglary, possession of stolen property and trespassing. All three were booked at juvenile hall. 2200 hours - Deputy Gaunt arrested Warren Caves for driving under the influence of alcohol following a traffic enforcement stop. 2250 hours - Deputy Adams arrested Ouintel Olguin/Tamez for driving under the influence of alcohol following a traffic enforcement stop. Saturday, 05-06-06 (58): 1710 hours - Deputy Adams and assisting deputies responded to Del Taco on Washington Street and Hwy 111, to investigate a bomb threat. The business was evacuated and searched, but no suspicious items were located. 2040 hours - Deputy Gaunt arrested Harold Green for driving under the influence of alcohol following a traffic enforcement stop. 2053 hours - Deputy Lingle, Corporal Northrup and assisting deputies responded to Wal-Mart to investigate a report of a bomb threat. The store was evacuated by store personnel and searched by Wal- Mart management. No suspicious items were located and the store reopened about one hour later. Sunday, 05-07-06 (51): 1300 hours - Deputy Amezcua responded to Wal-Mart to investigate a bomb threat. The store operator said the caller was a white male. Subsequently, a dark skinned male entered the store and made a similar threat to a store employee. The store manager evacuated the store. Deputies and store employees checked the interior. Monday, 05-08-06(76): 2017 hours - La Quinta SET team members conducted a bicycle stop on Highway 111, west of La Quinta Center Drive. The rider, Manuel Campos, was arrested for a felony violation of probation, being under the influence of a controlled substance, and riding a bicycle under the influence. r- •w ^% J a ♦,r Tuesday, 05-09-06 (66): 1830 hours - La Quinta SET Team members responded to Kohl's Department Store reference a theft. Gonzalo Martinez was arrested for burglary. He fled the store when deputies arrived but was located a short distance away. All the property was recovered and returned to the store. 1840 hours - La Quinta SET Team members responded to Kohl's Department Store reference a theft. Manuel Arce was arrested for a parole violation, theft with priors and giving false identifying information. Arce was wanted for a theft that occurred at Kohl's in October 2005. Wednesday, 05-10-06 (107): 1705 hours- Members of the La Quinta SET Team conducted a pedestrian check on Washington St. near Calle Tampico. Monico Vidrio was arrested for a felony vandalism warrant and booked at the jail. 1825 hours- Members of the La Quinta SET Teamconducted a pedestrian check on Washington St. and Channel Drive. Deborah Lavera was arrested for panhandling. 1840 hours - Deputy Drafton responded to the 46000 block of Dune Palms reference a domestic battery. Marco Correa was arrested for spousal abuse. 1920 hours- Members of the La Quinta SET Team conducted a traffic enforcement stop on Fred Waring Dr. after the vehicle occupants were seen wearing bandanas over their faces. The occupants were juveniles who were playing around. However, one of the juveniles was found to be in possession of four cans of spray paint. He admitted to tagging the name of "Air" in Indio. The paint cans were collected and charges for unlawful possession will be filed out of custody. A copy of the report is being sent to Indio PD for follow-up. 2115 hours- Members of the La Quinta SET Team conducted a traffic enforcement stop at Calle Chihuahua and Avenida Velasco. The driver, Jason Cupit, was arrested for possession of .2g of methamphetamine, concealing evidence and felony violation of probation. Cupit attempted to conceal a bindle of methamphetamine under the rear seat of the patrol car where he was detained. Cupit is also on parole and a parole hold was obtained. 2215 hours - Members of the La Quinta SET Team conducted a traffic enforcement stop at Washington St. and Ave. 47. During the stop, the driver, Ricardo Hinojosa was found to have an outstanding felony warrant for drugs. He was arrested and booked at the jail. Thursday, 05-11-06 (88): 0025 hours - Deputy Gaunt arrested Benjamine Knapp for driving under the influence of alcohol following a traffic enforcement stop. 1533 hours - Members of the La Quinta SET Team conducted a pedestrian check on Ivan Palomares. Palomares was arrested for being under the influence of a controlled substance and booked of the jail. Members of the La Quinta SET conducted a follow-up at the 52000 block of Avenida Navarro where Palamares resides and obtained consent to search the location by the owner, Kateria Saul. Located inside of the residence were numerous items of drug paraphernalia. It was apparent that the entire dining room had been converted into an area where drugs were being readily used. Glass pipes were being made inside of the kitchen and numerous empty bindles were found throughout the residence. A stolen checkbook was recovered from a vehicle burglary that occurred the night before. Charges for possession of stolen property and maintaining a drug location will be filed against Palomares. Rodolfo Ramirez was arrested for being under the influence of a controlled substance and for being at a location where drugs are being used. Eulogio Martinez was arrested for being at a location where drugs are being used. Arturo Sanchez was arrested for being at a location where drugs are being used and Kateria Saul was arrested for being at a location where drugs are being used. Due to Sauls extensive medical problems she was not arrested, however, charges of maintaining a location where drugs are being used will be filed out of custody. Code Enforcement responded and red -tagged the residence until it can be brought into compliance with city regulations. 1840 hours - Deputies responded to Walgreen's reference a robbery. The male suspect entered the store, walked behind the front checkout counter and robbed the cashier at knifepoint. He took approximately $540.00 in cash from the register and fled on foot. No one was injured. Surveillance photos and latent impressions were recovered. 2112 hours - Deputy Gaunt arrested Albert Spalding for driving under the influence of alcohol following a traffic enforcement stop. Friday. 05-12-06 (93): 0025 hours - Deputy Drafton conducted a pedestrian check at Avenida Diaz near Calle Sonora. Rebecca Carpenter was arrested for a felony warrant for possession of stolen property. 0019 hours - Deputy Gaunt arrested Jason Hay for driving under the influence of alcohol and his passenger Paul Villanueva for public intoxication and for two misdemeanor warrants following a traffic enforcement stop. Saturday. 05-13-06 (52): No Significant Activity Reported Sunday. 05-14-06 (48): 1809 hours - Deputy M. Covington responded to the 52000 block of Avenida Navarro to conduct a welfare check of two young children. She contacted Francisco Javier Lopez at the residence. Deputy M. Covington learned that Lopez was at the location in violation of a domestic violence restraining order. Lopez was arrested and booked at the Indio Jail. Monday, 05-15-06 (74): 1330 hours - Inv. Farewell and Inv. Lopez arrested Hector Guerrero for a felony weapons warrant. They also located additional stolen property from La Quinta, Coachella, and the County area. 1445 hours - Deputy Lushia received a call from the Starbucks Manager reference a transient causing a disturbance outside the coffee shop. Deputy Lushia arrived and located a white male adult tossing chairs. Deputy Lushia confronted the suspect and the suspect challenged Deputy Lushia to fight. The suspect was struck three times with the baton before he complied. The suspect refused to identify himself. The suspect was cleared for booking at the John F. Kennedy Express Urgent Care and was booked for public intoxication and delaying a peace officer. 1650 hours - La Quinta SET Team members conducted a pedestrian check on Avenida Bermudas and Calle Estado. They contacted, Nicholas Marcheese. Marcheese displayed signs of being under the influence of a controlled substance. Marcheese was also found to be in possession of a methamphetamine-smoking pipe. Marcheese was arrested for being under the influence of a controlled substance and for possession of drug paraphernalia. 1715 hours - La Quinta SET Team members responded to Target regarding a shoplifting in -progress. During the investigation they arrested Joseph Kenneda for commercial burglary. 2015 hours - La Quinta SET Team members conducted an arrest warrant service at the 53000 block of Avenida Obregon. Jason McCrary was arrested for a felony domestic violence warrant and a misdemeanor violation of a restraining order warrant. 2130 hours - Cpl. Northrup and Deputy Nieburger were checking an alarm at Francis Hack Park when Cpl. Northrup noticed a plastic baggie containing marijuana in the center console of a parked vehicle. The deputies contacted several juveniles standing near the vehicle. One of the juveniles admitted the vehicle was his and he was arrested. A search of the vehicle was conducted and several items were located consistent with possession for sales. The juvenile was booked at Juvenile Hall. 2240 hours - La Quinta SET Team members conducted a pedestrian check at Avenida Bermudas and Eisenhower Drive. Joe Rodriguez displayed symptoms of being under the influence of a controlled substance. Rodriquez was arrested for the same. Tuesday, 05-16-06 (77): 0325 hours - Deputy Knight responded to USA Petroleum at the 79000 block of Corporate Center Drive to investigate a reported robbery. During the investigation, Deputy Knight learned that four Hispanic males, had entered the store and gotten into a scuffle with the clerk. The clerk was uninjured and was unsure if the males took any store merchandise on the way out. The area surrounding the store was searched, but no one matching the description was found. 1015 hours - Deputy Ruiz handled a burglary call in the City of La Quinta. The victim, a CDF firefighter, observed juveniles walking away from his residence carrying something. The victim yelled at the subjects and they fled. After Deputy Ruiz did some knock -and -talks, he located a cooperative neighbor who pulled up pictures from MySpace.com of her brother's friends she thought may be involved. The victim identified two of the subjects on MySpace.com as being involved. Based on this, Dep. Ruiz later arrested a 17-year- old male juvenile. The juvenile implicated others being involved. Property was recovered from the burglary and released to the victim. 2040 hours - La Quinta SET conducted a traffic enforcement stop on Avenida Carranza and Calle Colima. During the stop, they arrested the driver, Tomas Cantu and the passenger, Rudy Mendoza. Cantu was arrested for being under the influence of a controlled substance and for driving under the influence. In addition Cantu was charged for possession of two syringes and a glass -smoking pipe. Mendoza was arrested for being under the influence of a controlled substance. 2330 hours - La Quinta SET Team members conducted a traffic enforcement stop at Avenida Carranza and Calle Chihuahua. The driver, Jimmy Limon, was arrested for possession of approximately .2g of methamphetamine and possession of drug paraphernalia. 0006 hours - Corporal Northrup responded to the area of Calle Madrid and Avenida Madero to investigate a report of a traffic collision between a moving car and two -parked cars. The driver, Keith Hoover, struck a parked car. The impact caused the parked car to move forward and strike a second parked car. Hoover was found to have been driving under the influence of alcohol and was arrested. Wednesday, 05-17-06 (68): 1431 hours - Dep. Reynolds responded to the corner of Eisenhower and Durango regarding a male who fell down and was bleeding. Eladio Orozco was found to be intoxicated and was arrested. He was released at JFK due to his medical conditions. 2100 hours - La Quinta SET team members arrested three juveniles for commercial burglary, conspiracy, and possession of stolen property. Deputies were patrolling on Calle Tampico when they observed the subjects carrying two bottles of liquor near the Ralphs parking lot. Further investigation revealed the subjects had entered Ralphs with the intent to steal the liquor. All subjects were booked into Juvenile Hall. %J Thursdav, 05-18-06 (801: 0130 hours - Corporal Northrup responded to Avenue 52 east of Jefferson reference a request for public assistance. Ann Palma Zawadzki, was standing by her vehicle with both right side tires flat. The condition of the tires appeared to have been caused by a collision. Zawadzki was extremely intoxicated and admitted to being the driver of the vehicle but did not know what she hit or how her tires were flattened. She was arrested for driving under the influence of alcohol. 1000 hours - Members of the La Quinta SET team conducted a traffic enforcement stop in the 51000 block of Avenida Velasco. They arrested Timothy Romero and Johnny Andrade for being under the influence of a controlled substance and for possession of paraphernalia. 1130 hours - Members of the La Quinta SET team arrested Jonathan Saragosa and Sandra Cooper following a vehicle stop. Saragosa was arrested for transportation of marijuana for sales and unlicensed driver. Cooper was arrested for possession of marijuana for sales. 1605 hours - Members of the La Quinta SET team arrested Robert Hinojosa for a misdemeanor for possession of a deadly weapon warrant. 2130 hours - Deputy Gaunt arrested Alan Boggs for driving under the influence of alcohol following a traffic enforcement stop. Friday, 05-19-06(81): 1515 hours — Deputy Moore responded to Ben Franklin School regarding a 9- year- old male who attempted suicide. He was taken by AMR to JFK to be transported to mental health for an evaluation. 1600 hours - Deputy Reynolds responded to the 44000 block of Villeta Drive reference the theft of a Fed Ex package containing 3 concert tickets valued at over $400.00. Deputy Reynolds identified a suspect and convinced him to come to a pre -planned location by pretending to be an interested customer. The tickets were recovered and returned to the victim. Tracy Lee Koerber was arrested for grand theft and for possession of stolen property. 2300 hours - Deputy Ervin conducted a traffic enforcement stop behind Kohls. Nancy Mata was arrested for a felony narcotic warrant. Saturday, 05-20-06 (84): 2151 hours - Sgt. Martello conducted a traffic enforcement stop at the Traditions Gate on Avenue 52 and Washington Street. He contacted Allen James McCarthy and noticed possible symptoms of alcohol intoxication. Deputy Gaunt arrived and assumed the investigation. McCarthy was arrested for driving under the influence of alcohol. 2302 hours - Deputy Knight responded to the parking area near the lobby of the La Quinta Resort to investigate a report of two men fighting. He found Chris Joseph Bachman in the area and learned that Bachman was one of the men involved in the fight. The other man had fled the scene. Bachman was found to be intoxicated past the point of being able to care for himself. He was arrested for public intoxication. Sunday, 05-21-06 (51): 0023 hours - Deputy Adams arrested John Jay Coppi for driving under the influence of alcohol following a traffic enforcement stop at Adams Street and Hwy 111. 1100 hours- Deputy Krachman responded to a robbery in the 56000 block of Winged Foot. Two Hispanic males approached a 63-year-old male while he was in his driveway. The suspects displayed an unknown type handgun and stole the victim's wallet. 2131 hours - Deputy Taylor responded to the 54000 block of Avenida Juarez to investigate a report that a woman had entered the residence, uninvited, and locked herself in the bathroom The woman was removed from the bathroom and identified by neighbors as Diane Elder, age 55-years. Elder was determined to be a danger to herself and others, and transported to Mental Health for an evaluation. Monday, 05-22-06 (95): 1509 hours - Members of the La Quinta SET team conducted a traffic enforcement stop on Avenue 52 and Jefferson Street. They contacted Jimmy Donez Hernandez and found him in possession of .3 grams of suspected methamphetamines, drug paraphernalia, and in violation of his parole. They also contacted Carlos Telesforo Galvan, who was found to be in possession of a syringe and under the influence of a controlled substance. Both were arrested and booked at the Indio Jail. 1750 hours - Corporal Smothermon responded to Kohl's Department Store to investigate a burglary. He learned that a black male adult and a white male adult entered the store and took two pairs of shoes and a pair of shorts. They then exited the store without paying. The pair fled in a gray or silver Saturn sedan, CA License 5DNZ046. APR issued to stop, identify, and photograph possible suspects in the car if located. Tuesdav, 05-23-06 (68): 1705 hours — Members of the La Quinta SET team conducted a pedestrian check and arrested Enrique Rodriguez for possession of Vicodin pills without a prescription. 1725 hours —Members of the La Quinta SET team conducted a traffic enforcement stop on Eisenhower and Calle Tampico. The driver, Mitchell Porras, was arrested for possession of 7.5g of methamphetamine and possession of drug paraphernalia. The passenger, Neil Porras, was arrested for being under the influence of a controlled substance . Both were booked at the Indio Jail. 2225 hours — Members of the La Quinta SET team conducted a traffic enforcement stop on Avenida Ramirez and Calle Nogales. The driver, Francisco Barajas was arrested for being under the influence of a controlled substance and for driving under the influence. Wednesdav, 05-24-06(71): 1500 hours - Deputy Moore was called to the La Quinta High School reference a past theft involving a student who was on supervised probation. The probation officer requested the student be booked for petty theft and violation of his probation. The juvenile was arrested and booked at juvenile hall. 1745 hours — Members of the La Quinta SET team served an arrest warrant at the 52000 block of Avenida Navarro and arrested Kateria Saul for a felony, maintaining a drug house, warrant. Also arrested during the warrant service was Ivan Palomares for being under the influence of a controlled substance. 1850 hours — Members of the La Quinta SET team conducted a traffic enforcement stop at Avenida Obregon and Calle Arroba and arrested a passenger, Phillip Padilla for a Parolee at Large warrant. 2330 hours — Following a traffic enforcement stop, Deputy Gaunt arrested Kimberly Hollier for driving under the influence of alcohol. Thursday. 05-25-06(77): 1735 hours - Deputies Villages and Ervin responded to the 53000 block of Avenida Ramirez reference a court order violation. The victim received 18 phone calls from her ex-husband, Miguel Munoz, requesting her to meet with him. The court order restricted Munoz from making any contact with the victim; therefore, he was arrested and booked at the jail. Friday, 05-26-06 (90): 0030 hours - Deputy Adams responded to Del Taco reference a citizen report of a DUI driver. Mark Wurtz was arrested for driving under the influence of alcohol. Saturday. 05-27-06 (104): 0005 hours - Deputies Adams and Trower arrested Anthony Diaz for displaying deceptive plates with the intent to avoid registration fees following traffic enforcement stop at Avenue 52 and Avenue Bermudas. 1207 hours- Deputies responded to Carl's Jr. regarding a black male adult who had jumped through the drive up window at Carl's Jr. The deputies contacted Donnell Nathaniel. Nathaniel had stolen clothes from Ross and jumped through the window when he saw the units in the area. Nathaniel did not have any money and admitted going into the store to steal and was arrested for commercial burglary. 2131 hours - Deputy Gaunt arrested Gary Michael Donovan for driving under the influence of alcohol following a traffic enforcement spot at Washington Street and Sagebrush Avenue. Sunday, 05-28-06 (51): 0026 hours - Deputy Gaunt arrested Marie Middleton for driving under the influence of alcohol following a traffic enforcement stop at La Quinta Center Drive and Washington Street. 0238 hours - Deputy Post responded to a residence at the 51000 block of Avenida Ramirez to investigate a reported shooting incident. He learned that two Hispanic males had accosted three young people who were sitting in the residence's open garage. One of the victims, Miguel Garcia, was pistol-whipped across the side of his head, causing cuts to his scalp. The suspects then fired several rounds toward the residence. The Hispanic males were claimed to be La Quinta gang members. They remain at large. 0416 hours - Deputy Bianco witnessed a dangerous traffic violation at Jefferson Street and Avenue 48. He attempted to initiate a vehicle stop on a red truck. The truck went eastbound and failed to yield until reaching the entrance to the Outdoor Resorts. Three occupants fled on foot. A search for the subjects was conducted but deputies were unable to locate them. Monday. 05-29-06 (58): 0035 hours - While investigating reports of a large party, Deputy Lingle came into contact with Joseph William O'Neill III. O'Neill was found to be intoxicated to the point of being unable to care for himself. He was arrested and booked at the Indio Jail for public intoxication. Tuesday, 05-30-06 (62): 1800 hours - La Quinta SET team members conducted a pedestrian check at Calle Tampico and Avenida Bermudas. They arrested Joshua Wehe for being under the influence of a controlled substance, possession of marijuana and felony violation of probation. Also arrested was Leandra Wehe for being under the influence of a controlled substance. 1840 hours - Deputy Knight responded to a residence at the 53000 block of Avenida Navarro to investigate a domestic disturbance. He contacted Juan Jose Aguilar. A record checked found that Aguilar had an active warrant for violation of a domestic violence restraining order. Aguilar was arrested and booked at the Indio Jail. 1905 hours - La Quinta SET team members conducted a traffic enforcement stop at the 52000 block of Avenida Martinez and arrested Korie Kistlery for delaying a peace officer and for felony violation of probation. Wednesdav, 05-31-06 (78): 0050 hours — Members of the La Quinta SET team conducted a traffic enforcement stop at Miles Avenue and Jefferson Street. Stacy Hafer was arrested for possession of Vicodin without a prescription, possession of Methamphetamine, possession of drug paraphernalia, and for being under the influence of a controlled substance. 0530 hours - Deputy Lingle responded to the 79000 block of Cindy Court regarding an assault with a deadly weapon. A 66-year-old male victim was cut on the head by his wife. The victim had lost a significant amount of blood due to being on a blood thinner for medical problems. His wife was sent to JFK for a mental evaluation and the victim was transported to JFK for medical treatment. Charges of assault with a deadly weapon will be filed with the district attorneys office against Barbara Carlise. Adult Protective Services was notified. 0911 hours - Deputies Wedertz and Russel handled an unattended death in the 78000 block of Irwin Circle. A 94-year-old Korean War Veteran died of natural causes. 1600 hours - Deputies Wedertz and Russell arrested Eamey Reeves for a felony drug related warrant at the 52000 block of Avenida Juarez. Total calls for service: 2320 r Deputy Robert Brooker Deputy Chris Orr Sgt. John Shields CITY OF LA QUINTA Traffic Enforcement Team Report May 2006 Summary of Activity Deputy Michael Gaunt Deputy Dave Adams Deputy Manny Alvarado Type of Activi!y rNumber of Incidents Speed Violations 59 Fail to Yield 0 Turning Violations 8 Calls for Service & B/U's 29 Red light/Stop sin 12 Child Seat Violations 0 Lane Change Violation 0 Seat Belt Violations 15 DU I Arrests 17 Misdemeanor Arrest 4 Felony Arrest 0 Warnings 63 Tows 20 Injury T/C 6 Non -injury T/C 32 Suspended DL 21 Non -Moving 91 Citations 156 Deputy Ismael Celaya Deputy Jason McFadden Deputy Paul Harter Deputy Randv Wedertz CITY OF LA QUINTA Special Enforcement Team May Zoos Summar of Activity Sergeant Matt Jimenez T e of Activity # of Incidents IL Type of Activity # of Incidents Ongoing Investigations 1 Probation Searches 3 Parole Searches 8 Arrests/Filings 47 Vehicle Checks 60 Arrest Warrants Served 10 Investigation Assists 1 Programs 1 Arrest Warrants Attempted 17 Crime Prevention Hours 10 Pedestrian Checks 41 Back-ups 6 Bar Checks 0 Search Warrants 1 Follow-ups 13 Recovered Stolen Property 10 Meetings/Civil Commitments 1 Surveillance 0 Citations Issued 10 Business Contacts 5 Bicycle Time 10 hrs. Training Hours 16 Property Checks 5 TOTAL MILEAGE 1416 miles SIGNIFICANT ACTIVITY SET Team deputies were responsible for 47 arrests, 30 felony arrest and 17 misdemeanor arrest, during the month of May. Working as "Bike Patrol", SET Team deputies conducted routine patrol of the Bear Creek Pedestrian / Bike path. Deputy Eric Speir La Quinta High School CITY OF LA QUINTA School Resource Officer Report May 2006 Summary of Activity Type of Activi!y rNumber of Incidents Criminal Reports 9 Non -Criminal Incidents 3 Arrests 0 District Attorney Filings 1 Traffic Stops 0 YAT Referral 2 Vehicle Checks 0 Pedestrian Checks 0 Follow-up 1 Truancy 16 SIGNIFICANT ACTIVITY 1. Theft from the P.E. lockers continues to be a problem. 2. Four thefts were reported. One report involved the theft of year books. A suspect was taken into custody and the year books were returned. ' 3. One fight occurred, resulting in moderate injuries, with full prosecution desired. 4. One student was found to be in possession of tobacco products. Referred to YAT. 5. A subject was found to be in possession of illegal fireworks in the school district parking lot. The fireworks were confiscated and submitted for destruction. 6. One student was found to be in possession of what appeared to be marijuana. Charges against the student were filed with the District Attorneys Office. 7. A ditch party was discovered in the cove area and nine students were cited for truancy. CITY OF LA QUINTA N.OWnthly School Resource Officer Report Deputy Kevin Moore La Quinta Middle School May 2006 Summary of Activity Type of Activity Number of Incidents Reports 11 Arrests 1 District Attorney Filings 0 Traffic Stops 1 Business Checks 4 Y.A.T. Referral 5 Vehicle Checks 22 Calls for Service 32 Pedestrian Checks 12 Follow-up $ Truancy 11 SIGNIFICANT ACTIVITY 1. Investigated a report of a theft but no suspect could be identified. 2. Intervened in a custodial dispute at Adams Elementary School. One party was able to present a "Temporary Restraining Order" and matter was resolved without further incident. 3. Responded to a report of vandalism by a 7 year -old student at Adams Elementary School. 4. Responded to Ben Franklin Elementary School regarding a report of an attempted suicide by a 9 year -old student. The student was uninjured and was committed to mental health for observation and treatment. 5. Arrested a high school student for theft. Student was booked into juvenile hall for petty theft and violation of probation as requested by his probation officer. 6. Investigated four fights. All injuries were minor and all suspects were referred to the YAT probation officer. 7. Presented two drug and alcohol abuse programs to the eighth grade classes. 5 3 L� C.S.O. Steve Grissom C.S.O. Monica Santillanes C.S.O.Thomas Fowler CITY OF LA QUINTA Community Service Officer Report May 2006 Summary of Activity Type of Activity Number of Incidents Burglary Investigations 7 Grand Theft Reports 8 PettyTheft Reports 6 Vandalism/Malicious Mischief Reports 12 Traffic Collision Response 10 Vehicle Code or Parking Citations 25 Abandoned Vehicles Tagged/WarningTagged/Warning 24 Towed Vehicles 6 Lost or Found Property Reports 14 Stolen Vehicle Report 0 Public Assistance 5 Custodial/Non-Custodial Transports 18 Miscellaneous Calls 11 SIGNIFICANT ACTIVITY 1. Prepared two Crime PreventionThrough Envronmental Design inspection reports. 2. Conducted two community Neighborhood Watch meetings. 3. Held an "Open House" field trip at the Community Policing Office for first grade students from Benjamin Franklin Elementary School. 4. Represented the La Quinta Police Department at meetings of the Valley Crime Stoppers and the Resort Communities Security Association. CITY OF LA QUINTA Community Policing Office Monthly Volunteer Report May -- 2006 Volunteer Coordinator: Danese Maldonado Summary of Activity Type of Activity Number Monthly Volunteer Hours 243 Hours YTD 1186 Hours 4/03 to Present 9564 CPO Monthly Visits 156 CPO YTD Visits 684 CPO 4/03 to Present 6845 HIGHLIGHTS • The volunteer program is currently averaging 18 participants each month. • 3 new volunteers have been accepted for the Citizens On Patrol Program (COP). • 1 new COP volunteer is in the background investigation process at this time • COP will begin with at least 7, possibly 8, volunteers. • Additional training is scheduled to begin once the COP vehicle is fully equipped. • Volunteers continue to perform intensive data input for both the La Quinta Police Department as well as assisting the Coachella Police Department. Corporal Andy Gerard CITY OF LA QUINTA Post 503 Explorer Report May Zoos Summary of Activity I Type of Activity IL Number Training Meetings 4 SIGNIFICANT ACTIVITY 1. Post 503 members trained in the following areas: firearms and target shooting, building search scenarios, physical training, marching and drill instruction, defensive tactics and competition practice. 2. Nine members of Post 503 members assisted with traffic and crowd control during a music concert held in the Coachella Valley. 3. Sgt. Bill Sullivan, Dep. J. C. Garcia, Dep. Manny Alvarado, Corr. Dep. Alejandro Barragan and Corr. Dep. Pepe Miramontes assisted with the Explorer Program. 4. Post 503 members continue to look forward to attending the June Explorers Competition in Las Vegas Nevada, the National Explorer Competition in July at Flagstaff, Arizona and the annual Explorer Academy in August that will be held at the Ben Clark Training Center in Riverside. Department Report: r i B fi i A LA 1 Crime Statistics Summary April -- 2006 Prepared for 0 CD cn CD cn CD CD v 3 CD 0 v v 0 D CD CT N CD 70 0 cn co CD x CD 0 m O � � n z m o m �- z 0 m >� � n� O =O m zD o 0 0 °Dz m D Z C O z r ZC n vm m � Lil y c, C) T n CD C)O CD c cn a CD m a 0 CD n. 0 C n v Q CD Q -� z D D D m O C) —_�77 n w 14 O Ui -;:�, W N --i ooCC) -�o--Iz>r-<M>XXM 0 D>xo>o z 0nomn�mm ran D r C zc) ZM>ro < ncr' z ==-<m C D m -n r n -� O O z n 3 � O CJ1 - _, --' O CA 14 N N O CO v Ca co N O) CO CO N 00 Na O �� 0 3 D c n � Z O 3 W -' U1 11 14 O O 0) J� N O Ul O O n q a CAUl 0 N Ul N N cn to 0 0 CD Ui v W Cn j -! E PO C:) v C O O CA)N CC)co O N 0')W O N co (.0~ C) O) O n m �z 0 o, n D i X �m� ado rv� orD 0o G) o O o omo D o n X0 O tj 400 350 300 250 200 150 100 50 0 Year to Date Crime Comparison -April HOWDE RA PE ROBBERY ASSAULT, FELONY BURGLARY VEHCLETHM LARCEWITF ARSON Month to Month Calls for Service Comparison - April 2006 2500 --._- I 2315 2298 2000 1500 -: _ - - -- -- -1449- --- -- 1325 in Apr. 06 m Apr. 05 974 1000 ---- ---- � :,:�f 500 -_ Total Non Criminal Criminal I I Year to Date Calls for Service Comparison 9000 8407� 8000 7000 £ s � i i 6000 - - t 5216 =6 5000 --- - p Y TD 2006 m YTD 2005 4000 -- 3304 3192 3000 -- - a � f 2000 ___AMF 1000 - - - s' Total Non -Criminal Criminal T 0 df 44Q" COUNCIL/RDA MEETING DATE: .tune 20, 2006 ITEM TITLE: Public Hearing to Confirm the Pre - annexation Zoning for Ten Acres of Land Located Within the City's Sphere of Influence Located North and South of Darby Road RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 1 Notices were published regarding the above -referenced Public Hearing, which was subsequently deemed to be unnecessary. Therefore, the Public Hearing has been cancelled and removed from the calendar. 1 / T �� W OFF COUNCIL/RDA MEETING DATE: June 20, 2006 ITEM TITLE: Joint Public Hearing Between the City Council and Redevelopment Agency to Consider an Affordable Housing Agreement Between the Redevelopment Agency and Southern California Housing Development Corporation (SCHDC) to Convey Certain Property Located at 78-990 Miles Avenue and SCHDC's Subsequent Ownership and Operation of an Affordable Rental Housing Development Consisting of 80 Dwelling Units Restricted for Rental to and Occupancy by Very Low -Income Family Households at a Rent Affordable to Such Households RECOMMENDATION: Continue the public hearing to July 18, 2006. FISCAL IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 9-- The La Quinta Redevelopment Agency purchased and vacated the Vista Dunes Mobile Home Park. Acquisition occurred in December 2003, and site relocation activities were completed by January 2006. In March 2006, the Agency Board approved a request for proposals seeking non-profit operators for the Vista Dunes Courtyard Homes. Five firms were contacted and only one firm, Southern California Housing Development Corporation (SCHDC), responded. The other firms were contacted to ascertain why they did not submit proposals; their responses were that they are too busy handling other affordable housing developments to take on this project. Since SCHDC was a qualified non-profit housing owner/operator, and since they have other local affordable housing complexes in Cathedral City and Indian Wells that are well run and maintained, staff recommended that the Agency proceed to structure an Affordable Housing Agreement with SCHDC for the sale and operation of the Vista Dunes Courtyard Homes., ., �, SCHDC proposes to use 4 or 9 percent tax credit financing to purchase the completed 80 unit courtyard home complex from the Agency. In order to gain the greatest number of application opportunities, SCHDC recommended that the Agency work to approve an affordable housing agreement by July 1, 2006 so that they may participate in the July 2006 tax credit application process. If awarded tax credit financing in the July round, then the development must be ready for occupancy by December 2007. The Agency is in the process of bidding the site and building improvements. The bidding process indicates that the construction contract negotiations and the construction process may not be achieved by December 31, 2007. If SCHDC was awarded tax credit financing in the July 2006 round and could not achieve site occupancy by December 2007, they will lose the tax credit financing and would need to apply for financing during the 2008 rounds. However, if they wait and apply for tax credit financing during the 2007 rounds, then the units would need to be ready for occupancy by December 31, 2008. This would allow sufficient time to complete construction activities. Since the possibility of using tax credit financing awarded during the July 2006 round is limited, staff is recommending that the joint public hearing be delayed until July 18, 2006. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Continue the public hearing to July 18, 2006; or 2. Provide staff with alternative direction. Respectfully sVbmitted, P6uglas R' Evans Community Development Director Approved for submission by: Thomas P. Genovese, City Manager