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2006 06 21 CCeaf 4 44dha City Council Agendas are Available on the City's Web Page (a www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 SPECIAL MEETING WEDNESDAY, JUNE 21 , 6:00 P.M. Beginning Resolution No. 2006-TBA Ordinance No. TBA CALL TO ORDER Roll Call: Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. City Council Agenda 1 June 21, 2006 CONFIRMATION OF AGENDA PRESENTATIONS - NONE WRITTEN COMMUNICATIONS - NONE APPROVAL OF MINUTES 1. NONE CONSENT CALENDAR NOTE: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. NONE BUSINESS SESSION 1 . CONSIDERATION OF FISCAL YEAR 2006/2007 PRELIMINARY BUDGET A. PROVIDE DIRECTION TO STAFF REGARDING FINAL ADOPTION. STUDY SESSION - NONE DEPARTMENT REPORTS - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE RECESS TO REDEVELOPMENT AGENCY MEETING City Council Agenda 2 June 21, 2006 PRESENTATIONS - NONE PUBLIC HEARINGS — NONE For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. ADJOURNMENT Adjourn to an adjourned regular meeting of the City Council to be held on July 5, 2006 commencing with closed session at 2:00 PM and open session at 3:00 PM in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council special meeting of June 21, 2006 was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1 , on June 16, 2006. DATED: June 16, 2006 JUNE S. GREEK, MMC, City Clerk City of La Quinta, California City Council Agenda 3 Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7030. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 4 June 21, 2006 G OF I AGENDA CATEGORY: COUNCILIRDA MEETING DATE: June 21, 2006 BUSINESS SESSION: ITEM TITLE: Consideration of Fiscal Year CONSENT CALENDAR: 2006/2007 Preliminary Budget STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Adopt the Fiscal Year 2006/2007 Preliminary Budget and direct staff to prepare a Fiscal Year 2006/2007 Final Budget for the July 18, 2006 City Council Meeting. FISCAL IMPLICATIONS: All Preliminary Fiscal Year 2006/2007 revenues, operational appropriations and capital projects funding are included in this Preliminary Budget. Pursuant to City Council direction, staff has presented the City Council with a balanced General Fund with an estimated operating surplus of $542,000 for Fiscal Year 2006/2007. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Introduction This preliminary Fiscal Year 2006/2007 Budget is similar to the format implemented in previous years. This format utilizes two separate documents to develop the City, Redevelopment Agency and Financing Authority's Budget. The firstof the two „ documents utilized for presentation of this years budget is titled. Fiscal Year 2006/2007 Preliminary Budget," and includes the total scope of operations for the City, Agency and Financing Authority. The second document is titled: "Supporting Document." This document provides the detail for each program operation and the justification for any of the changes requested. Summary of This Year's Budget Revenues — General Fund Staff is pleased to report that this year's General Fund revenues reflect a substantial increase. The major increase is in sales tax, a result of the City's aggressive economic development efforts. The City is ahead of the curve on recurring revenue generation, which has outpaced our population growth. This will eventually even out as population growth continues and land for commercial development is no longer available for additional revenue generation. This year's General Fund budgeted revenues reflect an increase in a number of revenue sources totaling $5,108,151 over last year's budget. The Fiscal Year 2006/2007 revenues are projected with the major changes reflected in the following tables: INCREASE/ REVENUE TYPE (DECREASE) Sales Tax 1,637,500 Property Tax 438,200 County Fire (123,500) Interest 1,239,900 Motor Vehicle in Lieu 1,190,700 Document Transfer Tax 219,400 Fees for Service 11,800 Franchise Fee 146,900 Transient Occupancy Tax 273,450 Licenses & Permits 35,800 Summary of all other changes 38,001 Total 5,108,151 Expenditures — General Fund This year's General Fund budget has provided for numerous service level increases such as public safety, code compliance and emergency services. Some of the more notable planned expenditures in this year's budget include: • Increase marketing appropriations in the Economic Development division. • Second year funding for the Cal State San Bernardino campus building. • Increase appropriations for the November elections. • An appropriation for the 25th City Anniversary events. • Increase in park maintenance contract service appropriations. • Increase in salaries and fringe benefits for two Code Compliance Officers. 2 • Increase in Riverside County Sheriff contract for five sworn deputies (four patrol and one Commercial District). • Decrease in the Riverside County Fire service contract based upon a new methodology used to allocate central administrative costs (*) . • Increase in salaries and fringe benefits in the Emergency Services division of the Public Safety Department for an Emergency Services Coordinator. • Increase in contract services in the Community Development Department to fund a future General Plan Update, annexation areas studies and Geographic Information System (GIS) database updates. • Increase in street maintenance contract costs by appropriating additional funds for pavement management needs. • Increase in electricity costs to operate the entry features at SilverRock Resort. • Increase in contract inspection services in the Engineering Services division of the Public Works Department. • Increase in Capital Improvement Program (CIP) contract services based upon the FY 2006/2007 Capital Improvement Program (in FY 2005/2006 these costs were budgeted in the Engineering/Traffic division). In addition to the various additions to the proposed budget several changes in the reporting structure have been made in Fiscal Year 2006/2007. The Park Maintenance division and the SilverRock contract administration has been transferred from the Public Works Department to the Community Services Department. The Public Works Department has been reorganized. The engineering/traffic division has been reorganized into separate Development Services and Traffic Divisions with personnel and activities reassigned. Also, the Construction Management division has been eliminated and has been replaced by the Engineering Services Division with minor staff reassignments. Overall, the City 's General Fund Budget is a positive story. As identified on page C-1 of the Preliminary Budget, this year's budget is currently balanced and contains a surplus of $542,000. Some of the significant items or changes contained in the Preliminary Budget from the FY 2005/2006 which total $4,704,450 are listed in Attachment 1. Additionally, a further explanation regarding personnel, public safety, Community Service Projects, and other funding requests is provided below. (*) The reason for the decrease in County Fire revenue is discussed further in the Public Safety Issues. 3 Personnel The City is currently completing a salary survey/study. When complete, this study will be submitted to the City Council for consideration with a planned implementation effective January 1, 2007. Staff is estimating at this time that the salary increases may impact the FY 2006/2007 budget in the $200,000 to $400,000 range. In addition to salaries, a study is also being undertaken on fringe benefit costs. There are several proposed changes to the personnel schedule for Fiscal Year 2006/2007, which include increasing the number of authorized positions from 94 to 97. Listed below are the three proposed additions and the purpose/justification for each: • Addition of an Emergency Service Coordinator in the Public Safety Department which reports to the Building and Safety Director. This proposed position is to have a dedicated employee responsible for the coordination of emergency response efforts in the City of La Quinta. Currently, this function is the responsibility of the Community Safety Manager. If approved, this position will allow the Community Safety Manager to focus entirely on Code Compliance/ Animal Control issues. • Addition of a Code Compliance Officer 2 position in the Code Compliance division of the Building and Safety Department. This proposed position is to provide technical support to subordinates and to assist in ensuring that the Municipal Code provisions are adhered to and violations corrected. • Addition of a Code Compliance Officer 1 position in the Code Compliance division of the Building and Safety Department. This proposed position is an entry level position and is proposed based upon the increased number of homes and commercial properties that will require monitoring to ensure compliance with applicable Municipal Code provisions. • The proposed budget includes normal step increases for eligible employees and a 4.5 % Cost of Living Allowance. 4 Public Safety Issues Police Services - the overall budget for Police Services has increased by $1,458,829. This represents the largest service level cost in the proposed budget. Police Services represents 26% of total General Fund expenditures for FY 2006/2007 as compared with 24% of the FY 2005/2006 budget. The cost increase is due to two factors. The first is an increase in rates for services. This rate increase results in an estimated cost of $355,920 for the existing level of service. The second cost increase is due to the proposed addition of five new positions - four patrol deputies and one sworn commercial district deputy. The estimated cost for five positions is $1,102,909. The City Manager concurs with the recommendation of the Police Chief regarding the need for these additional positions. Provided as Attachment 2 is the proposed La Quinta Police Department FY 2006/2007 budget from the Police Chief. Fire Services - the overall budget for Fire Services has decreased by $123, 520 to a total of $4,214,373 for Fiscal Year 2006/07. This represents the fourth largest service level in the proposed budget. Fire Services represents 11 % of total General Fund expenditures for FY 2006/2007 as compared with 14% in FY 2005/2006. The primary factor for the decrease is a change in the methodology used by the Riverside County Fire Department to allocate shared costs between its participating members. The Fire Department will be allocating shared costs based upon a cost/benefit basis instead of a simple number of stations serviced, which has resulted in a lowering of these costs from $879,512 to $645,373, or a savings of $234,139. Revenues for these services have come from the Fire Structural Tax and Property Tax increment from Project Area 1 and 2, which should exceed appropriations and continue to result in a surplus. Community Service Projects In past budgets, the Council has included community service projects to benefit the citizens, children, and business community (Attachment 3). This attachment reflects requests totaling $240,540 that have not been included in the Fiscal Year 2006/2007 Preliminary Budget. 5 The following table lists Community Service items exceeding $4,000 as contained in the Preliminary Budget: AGENCIES BUDGETED Cal State University San Bernardino 250,000 Chamber of Commerce 130,000 La Quinta Arts Foundation 100,000 Boys & Girls Club - Facility Use (1) 60,000 Bob Hope Chrysler Classic 50,000 YMCA Pool Contract 30,000 Contingency 20,000 Community Special Events 15,000 AB 939 Unallocated 10,000 CV Economic Partnership 6,000 Facility Dedications & Holiday in the Park 4,000 Date Festival 5,000 (1) $30,000 from Community Development Block Grant Other Funding Requests Listed below are funding requested by other agencies which have not been included in the Fiscal Year FY 2006/2007 budget: • A request of $5,040 (as calculated by staff) from CSUSB Lifelong Learning Center for use of the Library for classes. The request is provided as Attachment 4. • A request from the Coachella Valley Economic Partnership for $10,000 for dues renewal. The FY 2006/2007 budget contains last year's dues level of $6,000. The request is provided as Attachment 5. • A request from the Community Blood Bank for maintenance costs of the two Bloodmobiles. The request cites requests funded in the past of $2,000 and is provided as Attachment 6. • A request from Desert Springs Publishing for $25,000 to provide 800 copies of a book entitled "Look at Us in Only 25 Years". The funding request is provided as Attachment 7. • A request of $125,000 from the La Quinta Arts Foundation which is $25,000 greater than the $100,000 included in FY 2006/2007 budget. The funds would be used for increased celebratory events and activities associated with the City's 25th Anniversary. The request is provided as Attachment 8. • A request for $13,500 from the La Quinta Historical Museum which includes $7,000 in utilities, $3,000 for community service programs, and $3,500 in office operations. The FY 2006/2007 budget has $7,500 budgeted for utilities. The funding request is provided as Attachment 9. • A request for $50,000 from the La Quinta Playhouse for relocating the Playhouse to an actual building, hiring a technical manager, implementing an adult theater seminar series, presenting Kiddie Klassic plays in local libraries, and expanding public relations and marketing. Last year, the FY 2005/2006 budget funded the Playhouse for $50,000. The funding request is included as Attachment 10. • A request from SafeHouse of the Desert has been received for $50,000 toward their capital campaign to build SafeHouse in Thousand Palms. This building would provide emergency shelter services for youth in the Coachella Valley. The funding request is provided as Attachment 11 . • A request for $10,000 from the Tour de Palm Springs for police presence at all major intersections, street closures where needed, and permits from the City and County that may be required for their February 9, 2007 fundraising event. The request is provided as Attachment 12. • A request for up to $43,000 from the Women in Film & Television Palm Springs for promoting the film industry. $3,000 would be for an internet banner and up to $40,000 would be for Film Incentives when film projects come to town. The request is provided as Attachment 13. • At the April 18, 2006 City Council Meeting, the Prestige at PGA West requested $15,000 and was awarded $1,000 from the General Fund and was informed that this item would be brought back to the City Council during the budget discussions. The request for funding is provided as Attachment 14. 7 State Budget Impacts The FY 2005/2006 budget contained State mandated transfers of City funds from the City and the Redevelopment Agency to relieve the State deficit which amounted to $331,776 for the General Fund and $2,903,657 for the Redevelopment Agency. The FY 2006/2007 budget does not contain any State mandated shifts, which will result in the City and Agency retaining over $3.3 million more than last year. Timeline Attached is a brief outline of the City staff presentation of the Preliminary Budget (Attachment 16) as well as a one -page summary of highlights of this year's budget (Attachment 17). Also attached are a Summary and Supporting Fiscal Year 2006/2007 Preliminary Budget for Council's consideration (Attachment 18). Staff is requesting that, at the June 21, 2006 City Council meeting, the Council review and make amendments as necessary to the Preliminary Budget. Subsequent to this review, staff is requesting approval of the Preliminary Budget with a July 1, 2006, effective date. Staff will then incorporate all changes pursuant to the discussion of the Preliminary Budget and schedule the item for consideration at the July 18, 2006, City Council meeting for Final Budget adoption. Capital Improvement Program The Fiscal Year 2006/2007 Preliminary Budget incorporates the planned capital expenditures for next year. The projects can be found on Pages H-1 and H-2 and include funding for (4) major CIP projects — Ave 52 Bridge Construction at the All American Canal, Adams Street Bridge design, SilverRock 2nd Golf Course design, and La Quinta Museum building construction. Five -Year Resource Allocation Plan City staff is currently completing the Five -Year Resource Allocation Plan (RAP). This five-year plan forecasts the operating expenditures and the anticipated revenues to pay for these expenditures. Staff will incorporate any changes between the Preliminary Budget and the final budget into the Five -Year Resource Allocation Plan which is scheduled for presentation at the July 18, 2006 City Council meeting. Summary This memorandum is intended only as a summary of the issues and details of the budget. We look forward to these discussions with the City Council at the June 21, 2006 City Council meeting. The City staff will be prepared with recommendations, and requests to report on, methods/suggestions to balance the operating budget. FINDINGS AND ALTERNATIVES: City staff is requesting: 1) Review and comment on the 2006/2007 Fiscal Year Budget and provide direction regarding any proposed changes to the document; and 2) Approval of the 2006/2007 Fiscal Year Preliminary Budget as amended at the June 21, 2006, City Council Meeting. (Any approved changes by the City Council to be incorporated into the Final Budget for adoption on July 18, 2006.) Respectfully submitted, r John M. Falconer, Finance Director Attachments: Approved for submission by: Thomas P. Genovese, City Manager 1. Changes between Fiscal Year 2006/2007 & 2005/2006 General Fund Expenditures 2. Proposed La Quinta Police Department FY 2006/2007 Budget 3 Grants/Contingency/Contracts/AB939/Other & Dept Requests 4. CSUSB Learning Center Funding Request 5. Coachella Valley Economic Partnership Funding Request 6. Community Blood Bank Funding Request 7. Desert Springs Publishing Funding Request 8. La Quinta Arts Foundation Funding Request 9. La Quinta Historical Society Funding Request 10. La Quinta Playhouse Funding Request 1 1 . Safe House Funding Request 0 12. Tour de Palm Springs Funding Request 13. Women in Film & Television Palm Springs Funding Request 14. The Prestige at PGA West 15. Staff Outline 16. Major Highlights 17. 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Navarro, Jr. April 14, 2006 `VA LA QUINTA POLICE DEPARTMENT In partnership with the Riverside County Sheriff's Department (Indio Station) PROGRAMS / ACCOMPLISHMENTS / GOALS Programs: Police Services: ❑ Twenty-two Patrol Officers ❑ Two School Resource Officers (I —La Quinta High School & 1-La Quinta Middle School) ❑ Four Investigators ❑ Two Patrol Sergeants ❑ Four Direct Support Sergeants ❑ One Coachella Valley Narcotics Task Force Deputy (CVNTF) ❑ One Coachella Valley Violent Crime Gang Task Force Deputy (GTF) o Six -Deputy Special Enforcement Team (SET) ❑ Three Community Service Officers ❑ Five Motorcycle Officers ❑ Traffic Reconstruction Unit o Community Policing Office ❑ Citizen Volunteers Critical Incident Services and/or Resources: ❑ Special Enforcement Bureau (SEB), also referred to as SWAT ❑ Hostage Negotiations Team (HNT) ❑ Forensic Services Unit ❑ Canine Units with access to Bloodhound Units and Search Units ❑ Hazardous Device Team (HDT), also referred to as the Bomb Team o Coachella Valley Narcotics Task Force ❑ Coachella Valley Violent Crime Gang Task Force ❑ Central Homicide Unit -East (CHU) ❑ Aviation Unit ❑ Underwater Search & Recovery Team, also referred to as the Dive Team ❑ Desert Search & Rescue (SAR) ❑ Riverside Mountain Rescue Unit (RMRU) ❑ Sheriff's Mounted Posse ❑ Explorer Post #503 Prepared by Lieutenant Ruben S. Navarro, Jr. 1 18 LA QUINTA POLICE DEPARTMENT In partnership with the Riverside County Sheriffs Department (Indio Station) PROGRAMS / ACCOMPLISHMENTS / GOALS Accomplishments FY 2005 — 2006 ❑ Worked with allied agencies to address juvenile behavior at the La Quinta High School and Middle School through the Youth Accountability Team (YAT). ❑ Continued the cooperative agreement between the City of La Quinta, Desert Sands Unified School District, and the federal `Cops in Schools Grant'. ❑ Selected, trained, and fielded a fifth motorcycle officer to address traffic problems. Injury and non -injury collisions have begun to decrease as the number of violations cited increases. ❑ Provided detailed monthly reports to the City Council, City Manager and staff regarding criminal activity, target programs, statistics, and crime trends. ❑ Provided specialized services (SEB, HNT, SET, Traffic Accident Reconstruction) and as needed worked interdepartmentally with other bureaus (CHU, CVNTF, GTF) to reduce/combat criminal activity within the city. ❑ Have continued to work with City Staff on the Crossroads Collision Data Base. Provided traffic collision data input for City Engineering and Police Department use. ❑ Expanded operation of Community Oriented Policing Office in the Village area of La Quinta Cove. Citizen volunteers now staff this office on a full time basis to provide direct access to police services for all La Quinta residents and visitors. Citizen Volunteers donated a total of 2,960 hours of service in 2005 (a 5 1 % increase or 1,484 hours since 2003). ❑ Began acquiring equipment, started recruitment and implementing training for the all volunteer Citizen's On Patrol (COP) program. ❑ Continued existing special enforcement programs to target specific crime problems within the City and developed additional programs to focus on new problems. These existing programs included burglary suppression, robbery prevention, traffic safety, and special event security. Enhanced the Cove bicycle patrol program to include the Hwy 111 business district and north La Quinta. Prepared by Lieutenant Ruben S. Navarro, Jr. 2 19 LA QUINTA POLICE DEPARTMENT In partnership with the Riverside County Sheriff's Department (Indio Station) PROGRAMS / ACCOMPLISHMENTS / GOALS Goals For FY 2006 — 2007 ❑ Continue to work with City Council and staff in developing partnerships with community and business leaders with the goal of implementing Community Oriented Policing Programs. ❑ Work with City Department Heads and staff to identify new programs and funding sources that provide for enhanced public safety. ❑ Work with the City and staff to identify areas of new technology that will enhance public safety. ❑ Work with City Leaders and Staff to provide a level of police staffing that is fiscally responsible to the City and supportive of employee safety and will keep pace with City growth. ❑ Continue to aggressively respond to and combat criminal activity within the City. ❑ Work with the Gang Task Force and Narcotics Task Force to minimize gang and narcotic activity within the City. ❑ Continue to create an atmosphere of public trust and cooperation between the community and Police Department. ❑ Develop a response to crime in the growing Hwy III corridor creating a safer environment for our business partners and their customers. ❑ Continue the expansion of the La Quinta Volunteer Program and implement a training program to give them a more complete knowledge of Police and City services/ capabilities. 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This is an increase of approximately 5%. Special Enforcement Team (SET) — Increase $44,963.00 This cost reflects the new contract hourly rate of $108.61. This rate is set by the Contract City Administrator and is an increase of approximately 5%. SET Members are billed at 1,780 hours per position per year. Community Services Officer — Increase $10,651.00 The hourly rate for dedicated Community Services Officers, as estimated by the Contract City Administrator, was increased to $39.03 per hour. This is an increase of approximately 5%. Gang Task Force Officer — Increase $5,030.00 This increase reflects the change in the contract hourly rate set by the Contract City Administrator for this position. The rate for FY 2006 — 2007 has been increased by approximately 5% to $55.05 per hour. Drug Task Force Officer — Increase $5,030.00 This increase reflects the change in the contract hourly rate set by the Contract City Administrator for this position. The rate for FY 2006 — 2007 has been increased by approximately 5% to $55.05 per hour. School Resource Officer — Increase $400.00 The hourly rate for the School Resource Officer, as estimated by the Contract City Administrator, was increased to $61.55 per hour for FY 2006-2007. This is an increase of approximately 5%. The limited increase is due to the MOU Agreement reached by DSUSD, City of La Quinta, and the Federal COPS in School Grant. La Quinta pays 37.5% of the cost associated with two (2) School Resource Officers. Motorcycle Officer — Increase $40,213.00 The hourly rate for the Motorcycle Officer position, as estimated by the Contract City Administrator, was increased to $100.48 per hour for FY 2006 — 2007. This is an increase of approximately 5% and includes the shift differential. Attachment I — Budget Justifications Page 1 23 LA QUINTA POLICE DEPARTMENT ATTACHMENT 1 Budget Justification —Current Service Level Dedicated Sergeant — Increase $14,018.00 The hourly rate for the dedicated Sergeant, as estimated by the Contract City Administrator, was increased to $76.50 per hour for FY 2006-2007. This is an increase of approximately 5%. Mileage Costs (Patrol Units) — Decrease $6,300 The previous budget estimated patrol unit mileage at 315,000 miles. Historically, patrol unit mileage for FY 2003-2004 was 270,277 miles and for FY 2004-2005 it was 288,437 miles, just over a 6% increase in mileage from FY to FY. Currently the patrol unit mileage for the current FY is about 27% less than previously anticipated. The contract rate remained the same at $0.73 per mile. However, the Police Department will be requesting an additional 18 patrol hours for FY 2006- 2007. Mileage Costs (Plain Units) — Decrease $400 The previous budget estimated plain unit mileage at 7,500 miles. Historically, plain unit mileage for FY 2003-2004 was 7,505 miles and for FY 2004-2005 it was 4,541 miles. The Police Department anticipates the mileage to return to the 7,500 mile benchmark as Special Enforcement Team vacancies are filled. Despite the anticipated increase in mileage, the rate has stayed the same at $0.50 per mile therefore the slight decrease in cost. Booking Fees — Increase $97,676.00 This increase is reflective of an anticipated increase in the number of bookings during FY 2006-2007. It is anticipated the booking fee will increase from $110.40 per booking to $296.45 per booking (about a 63% increase); however, this is the first increase in several years. DOJ Blood Alcohol Fees — Increase $2,000 This cost increase reflects an increased number of arrests for DUI. This projection is based upon the addition of a fifth Motor Officer during FY 2005-2006 and additional businesses serving alcohol within the City of La Quinta. Cal ID — Increase $1,400 The estimated increase is based on population data from the State of California, Department of Finance, and Population E-1 Report. The per capita cost of $0.86 has not changed. Facility Fees — No Change The Contract City Administrator has determined an increase for facilities fees. However, due to personnel being permanently based at the Community Policing Office has resulted in a reduction in this fee. The budgeting amount will remain the same as FY 2006-2007 to absorb any rate increases. Attachment I — Budget Justifications Page 2 24 LA QUINTA POLICE DEPARTMENT ATTACHMENT 1 Budget Justification —Current Service Level RMS — Increase $6,000 The increase in the amount budgeted is due to the increase number of transactions being conducted due to the increase in personnel, the increased number of businesses and increased number of homes. Special Enforcement Funds — No Change It has been determined that the utilization of focused Community Oriented Policing programs has contributed to efforts in addressing trends and public safety or quality of life issues as they occur. The amount reflects the funds needed to continue these programs at their current levels of service due to personnel rate increases. Capital Equipment/Maintenance Expenses — Increase $30,000.00 It is anticipated that one of the Motorcycle units will reach its serviceable law enforcement mileage during FY 2006-07. This amount reflects the funds needed to purchase the motorcycle and all necessary equipment for the unit. Attachment I — Budget Justifications Page 3 25 LA QUINTA POLICE DEPARTMENT ATTACHMENT 2 Budget Recommendations —Increased Service Level Fiscal Year 2006-2007 Patrol Deputies (Line Item 421.36-01): Increase $870,306.00 The increase is the result of two factors; the anticipated 5% increase in the service rate per the Contract Administrator and more directly a request to increase patrol hours per day to 120 versus the FY 2005-06 amount of 102. As the City of La Quinta continues to grow in both resident population and visiting consumers and tourists, there is a need to increase patrol personnel/hours. The City of La Quinta has experienced an increase in population in both the southern and northern ends of the city resulting in more calls for service and longer response distances/times. In the past five years the City has enjoyed unprecedented growth. However, with the growth the City has also experienced an increase in calls for service (38%), an increase in residential burglaries (62%) and in increase in stolen vehicles (44%), as well as increases in other property crimes. The anticipated rate increase of 5% at the currently contracted 102 hours per day for 365 days would represent an increase of $156,738.00. However, there is a need to increase patrol hours by 18 more hours a day, and again taking the 5% increase into account, those 18 hours increase the cost to $713,568.00. As such the anticipated amount for patrol deputies is $4,757,118.00; an increase of 870,306.00. Commercial District Deputy (Line Item 421.36-04): Increase $193,326.00 The Police Department believes there is a need to add one deputy to the Special Enforcement Team. This new member the Commercial District Deputy or CDD; though assigned to the Special Enforcement Team and reporting directly to one of the Department's dedicated sergeants, would be specifically tasked with working with the Hwy 111 merchants. This deputy would develop close ties with these businesses, offer crime prevention training to employers, evaluate structures through `Crime Prevention Through Environmental Design' (CPTED) and responding to all calls during the primary shopping hours (thus freeing up patrol officers). With the explosive growth this business district has experienced, coupled with the businesses planning to move into the district (Sam's Club, Costco, etc), there is a distinct probability line staff would be tied up in the district and unavailable or delayed in patrolling or responding to other areas. In the past five years the number of calls for service to the district has nearly doubled. And while the calls for service account for about one -quarter of the total calls, generally the types of calls in the district tend to be more time consuming, such as fraud investigations or commercial burglary arrests. The total cost includes the hourly rate and equipment. Attachment 2—Budget Recommendations Page 1 26 LA QUINTA POLICE DEPARTMENT ATTACHMENT 2 Budget Recommendations Increased Service Level Equipment Expenses (Line Item 421.36-11): Increase $30,000.00 Currently the LQ motor team is transitioning from the BMW 1150RTP to the Honda ST1300P. When BMW was initially selected over the Kawasaki several years ago it was through a program where agencies could `piggy -back' on to the CHP-BMW negotiated contract. Since then two factors have come into play regarding the BMW police motorcycle: CHP has scrapped the program due to breach of contract issues and through our own research we've determined the BMW motorcycle though safe and effective as a law enforcement tool —to be unreasonably expensive and time consuming from a maintenance standpoint. The Honda ST1300P is as safe and effective as the BMW; however, the Honda has proven to be easier to keep up maintenance locally (BMW had to be serviced in either Riverside, Pomona or Los Angeles and Honda can be serviced in the Coachella Valley) and at a cost savings of nearly $700.00 per unit per servicing. The local servicing means our Motor officers return to duty faster versus being out of service (on these servicing days the officer typically works out of a traditional black & white unit —doable, but less effective or efficient). During FY 2006-07 the LQ Motor Team will have one BMW come to the end of its effective law enforcement service life (60,000 miles) and will need to be replaced. We will be replacing that unit with the Honda ST1300P at a cost of about $25,000.00 for the unit and necessary accoutrements including radio and radar/Lidar. Training Fee: Increase $170,335.00 The addition of the of the Commercial Corridor Deputy and the additional 18 hours of patrol service will require a staffing increase of 5 deputies. He training fee of $34,067 per deputy position is a one-time cost. Conclusion: In 20011 the City of La Quinta requested and adopted a Five-year Plan for police services. This plan recommended a staffing level of 22 police officers for FY 2005-2006 and this was accomplished. However, when this plan was implemented the projected increase in population was a 5% growth rate —the rate has been about 10%. Additionally, traffic and property crimes continue to rise. The increase is in part due to the attraction of new businesses along the Hwy 111 corridor and the increase in population. These increases currently are, and will continue to be, a challenge to the Police Department. The additional patrol hours and the addition of a business district SET officer will help impact those challenges. Attachment 2—Budget Recommendations Page 2 27 La Quinta Police Department Attachment 3 Grant Expenditure Programs —Increased Service Level Fiscal Year 2006-2007 Fundin It is projected that the City of La Quinta Police Department will receive a financial grant provided by a State COPS grant or grants, but the amount is unknown at this time. This grant is intended to provide the La Quinta Police Department with an ability to implement special programs supplementing the dedicated enforcement efforts. An additional $175,000 (general fund) will be combined with the grant to fund the following programs: Holiday Enforcement Program - $35,000 This program runs from the day after Thanksgiving through Christmas Eve. It provides a significant amount of extra patrol and presence in the City's shopping districts where increased numbers of robberies, thefts, and car burglaries are known to occur during the holidays. By providing a safe shopping environment, customers are attracted to the extensive shopping and dining establishments in La Quinta. Further additions to The Village and the restaurant center on Highway I I I will increase the need for this program. Problem Specific Traffic Program - $40,000 This program operates throughout the year. Through the utilization of the "Crossroads" traffic software (purchased during FY 2001-2002 with CLEEP grant funds), the La Quinta Police Department has been able to identify specific areas and problems affecting traffic safety. Additional manpower would be assigned to assist the Traffic Team with the enforcement of those violations most likely to cause traffic collisions. Traffic programs currently conducted by the Traffic Team (Holiday DUI and School Zone Speed Reduction) would also be funded through this program Burglary/Theft Prevention and Apprehension Program - $50,000 This program would target the primary crime problem in the City. This year-round program would continue to focus on reducing burglary, theft and auto theft through the education of potential victims, identification of potential crime locations, and the aggressive investigation and apprehension of those suspects committing these crimes. The multi -layered approach provides remedies to the problem and encourages citizens and the police to work together on this problem. Special Events Program - $50,000 This program will provide $50,000 to offset the cost of police services required by the annual Bob Hope Desert Classic. Attachment 3—Grant Expenditure Programs Page 1 28 La Quinta Police Department Attachment 3 Grant Expenditure Programs —Increased Service Level Conclusion The above programs represent a total expenditure of $175,000 of grant funding specifically provided for the enhancement of law enforcement services and general funds. While each program is provided with an amount, these amounts can be altered as program priority is identified. If a new problem is identified and requires special attention, funding can be diverted from one of the above programs as needed based upon prioritization. This program provides the Police Department with flexibility in its program funding. 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Ln (D o Z Z Z U Z Z Z LL 31 ATTACHMENT 4 CALIFORNIA STATE UNIVERSITY SAN BERNARDINO Palm Desert Campus Hon. Donald Adolph, Mayor Hon. Stanley Sniff, Mayor Pro Tem Hon. Terry Henderson, Council Member Hon. Tom Kirk, Council Member Hon. Lee Osborne, Council Member City of La Quinta 78-495 Calle Tampico La Quinta, CA 92247-1504 37-500 Cook Street, Palm Desert, CA 92211 (760) 341-2883- (909) 473-8180 Fax May 19, 2006 REQUEST FOR REDUCED RATE RENTAL OF LIBRARY CLASSROOM ON BEHALF OF CALIFORNIA STATE UNIVERSITY SAN BERNARDINO -- PALM DESERT CAMPUS Dear Mayor and Council Members: The Osher Lifelong Learning Institute of the California State University San Bernardino at its Palm Desert Campus would like to request a reduced rate to rent the classroom in the library building to offer university courses for older adults in La Quinta. The Osher Lifelong Learning Institute is a three year old program that has met great success in inviting older adults to take intellectually challenging courses for the pure joy of learning. This is a new effort by the university to open its doors to this growing population in our community. We would now like to extend the opportunity to participate to many more residents of La Quinta by taking the program to their local community library. We believe this is an important service that we can provide in partnership with the City of La Quinta. We have worked with the Senior Center in La Quinta and have found that our classes are an excellent complement to the offerings of the Center, and they would bring an even larger audience to the Senior Center and the La Quinta library. Other cities in the Coachella Valley have well attended lecture series and this will be the opportunity for residents of La Quinta to have the same. We have a very active 50+ population in the Coachella Valley and they greatly enjoy classes and activities offered by the Senior Center. As far as we know, there are currently no offerings in La Quinta of university 32 level courses taught by university professors and local experts. This is a prime opportunity for the city and the university to work together to serve the intellectual curiosity of La Quinta residents. Our classes are offered once a week for two hours, and each class lasts six weeks. We would be asking to utilize the classroom in the library on Wednesdays and Thursdays beginning October 30, 2006 through April 20, 2007. Classes would be offered from 10:OOam — 12:00 noon and then from 1:30pm — 3:30pm on each of the two days. As we understand, this is a non -prime time period which facilitates accommodation of this request. We are requesting consideration as a nonprofit organization for a reduced rental rate of $75 per day on the two days the classes are in session. We have worked with the Palm Springs library under similar arrangements. We are requesting a reduced rental rate so that we may be able to keep the cost of the program at an affordable rate. Since the class offerings will be different at the two locations, La Quinta residents will also be offered the opportunity to take classes at the Palm Desert Campus and Palm Desert Campus participants will be invited to attend classes in La Quinta. As you will see from the enclosed class schedules, the classes we offer are academically challenging, intellectually attractive and cover a wide range of subjects. Each quarter we offer a substantive array of classes in art appreciation, the humanities, social sciences and natural sciences. Our class calendar accommodates both seasonal and year round residents and provides them an opportunity to exercise their brain (as members like to tell us). There is a national movement afoot to re-engage this thriving population so that they will lead long and healthy lives. Osher members write in their class evaluations that they feel fortunate to be able to continue to learn about the world around them in the company of other equally curious and interesting mature adults. We look forward to working with the city on this exciting venture and would be pleased to answer any questions you may have. Sin erely, Leticia Quez a, ector Osher Lifelong Learning Institute cc: Edie Hylton, La Quinta Community Services Director �TI L (r ftl_�_ C k '� M C, 741 C' el 33 ATTACHMENT 5 Coachella Valley Economic Partnership 73-710 Fred Waring Drive, Suite 106 • Palm Desert, CA 92260 • 760/340-1575 • Fax 760/340-9212 CITY OF LA QUINTA MS. MARIA CASILLAS, Management Analyst 78-495 Calle Tampico La Quinta, CA, 92253 Re: Coachella Valley Economic Partnership Funding Request for 2006-2007 — 60 Days Prior to Due Date Dear Maria: This continues to be an exciting time in the Coachella Valley as we witness phenomenal growth throughout The Desert. As the market grows, the Coachella Valley Economic Partnership (CVEP) seeks your continued support in promoting our ongoing economic development efforts in business recruitment and expansion to propel our emergent region. This year we will be focusing on increasing our investors in our current industry clusters Advanced Technology, Education, Health Care, Multi -Media, and Recreation. We continue to utilize the $250,000 grant we received from the James Irvine Foundation in 2005 to educate area youth allowing us to begin establishing the linkages between K- 12, colleges, universities, workforce development agencies and the business community to provide a career ladder approach for jobs created in the emerging economy. In addition to generating business leads, CVEP continues to compile economic data for our Partners. The Coachella Valley Market Analysis and Statistics Report, produced by Dr. John Husing, provides invaluable information available exclusively to CVEP partners and clients. Along with other demographic sources, CVEP provides resources for business planning, budgeting and sales operations. CVEP is seeking the financial commitment of City of La Quinta for 2006-2007. Your participation in the Coachella Valley Economic Partnership enables us to continue to fulfilling the CVEP mission by expanding and diversifying our regional economy through business recruitment and workforce development. We have included an invoice for your investment. If you have any questions, please give -us a call at (760) 340-1575: Sincer y, �wnna Trombetta Director of Business Development ca 34 Coachella Valley Economic Partnership 73-710 Fred Waring Drive Suite 106 Palm Desert, CA 92260-2510 Bill To Maria Casillas City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Invoice Date Invoice # 5/24/2006 714 P.O. No. Terms Project Quantity Description Rate Amount Renewal 10,000.00 10,000.00 Total $10,000.00 ------------ 35 ATTACHMENT 6 COMMUNITY BLOOD BAMK A Non -Profit Corporation BOARD OF DIRECTORS James McFarland, M.D. Chair Joe Iantorno, Ed.D. Vice -Chair Walter Clark, Esq. Secretary Charles Riach Treasurer Directors .J. Douglas Donenfeld Jim Larson, Past Chair Patty Newman, Past Chair Gail Paparian Leslie A. Powell, M.D. Chris Pyle, CPA Martin Serna G. Aubrey Serfling Diane Valenzuela Ex-Officio Directors Robert E. Albee II Executive Director/CEO Major David Blankenship USMC Headquarters Battalion/Executive Officer Emeritus Directors Jackie Autry Caroline Berkey Al Conti Jim O'Brien Mike Rembis Lowell Vandervort MAY I 0 May 10, 2006 Mayor Donald Adolph and City Council 78495 Calle Tampieco La Quinta, CA 92253 Dear Mayor Adolph and City Council: It has been my pleasure to appear before you in the past to talk about the Community Blood Bank and our vital mission. We are appreciative of some past support received through your Community Services Grant program (that has allowed us to apply for support every other year up to $2,000). For 34 years the Community Blood Bank has been a partner with La Quinta as the `life giving' source for blood and blood products for the people of your city whenever needed. We work on our mission 24 — 7, 365 days a year and keep all of the valley's hospitals and patients supplied with blood. Along with La Quinta's phenominal growth, has come the need for more blood and we work constantly to keep up with the ever-growing demand by recruiting more donors and holding more blood drives. In order to accomplish this effort and travel to La Quinta and other areas, we had to buy a new state -of -art bloodmobile, which, like our original bloodmobile was generously funded from within the communities we serve. We ask that La Quinta join some of the other area cities and help share in some of the annual maintenance costs of our Bloodmobiles. The annual operating and maintenance budget for our two Bloodmobiles is $339,769. Several other cities grant the CBB from 5 to 1 OK annually toward these costs. We offer our Bloodmobile donors recognition in the form of a 2'x5' sign on the side of each Bloodmobile for a month or more each year. Thousands see the signs as the Bloodmobiles travel around the Coachella Valley, the Beaumont/Banning Pass and High Desert Communities. While the FDA does not allow us to profile blood users, we can tell you that the increase in blood use by Eisenhower Medical Center & J. F. Kennedy Memorial Hospital (the two hospitals most often used by the people of La Quinta) has been huge in past few years. In 2005 the two hospitals transfused a total of 15,446 units of blood or blood products. In that same year, 907 residents of La Quinta were blood donors. Last year we held 19 blood drives in La Quinta using our Bloodmobiles. Clearly, we need to recruit more donors and have more drives in your city. Won't you please consider helping us fund our vital work annually? I will be happy to attend a council meeting or study session if I can answer any questions. We can provide more detail about our La Quinta blood drives should that be helpful. Warmly, Patricia M. Newman Chair, Development & Funding PMN:lb xc: Budget 05'-06' Bloodmobile Operating — Maintenance Picture — CBB Bloodmobile 39000 Bob Hope Drive, Rancho Mirage, CA 92270 Tele: 760-773-4190 Fax: 760-773-4188 www.cbbc-blood.org 36 COMMUNITY BLOOD BANK ANNUAL BLOODMOBILE BUDGET FISCAL YEAR ENDED 06/30/2006 ucJ�.rcir'� i lulu __ AMO UNIT TOTAi c FIXED COSTS: * 44925 $ 167,174 COLLECTION STAFF DRIVERS (2 full-time) 67, GAS/OIL 00 7,500 INSURANCE ,200 2,200 ,200 , REPAIRS/MAINTENANCE ,2 50 256,249 $ 256,249 Total Fixed Costs VARIABLE COSTS: BLOOD BAGS 1,0 52 1 COLLECTION SUPPLIES ,0 Total Variable Costs 83,520 83,520 TOTAL FIXED & VARIABLE COSTS $ 339,769 6/8/2005 C:\Important\Excel\BUDGETS\COACH BUDGET for Grant 37 'Y ri _,z ''�.� }:./ �-�►. ,�, >3 �' ,y� '""III Je ia 17. t� ! w €3 7 fie+ .pi, •s'f _ . � - • gg c-..1."�w..� �,.� �� ' :_y - � � u_ y�►1F rz rn..,��"rt,r _r d, r�.e t :�+.'♦ - ?. � 5i,v- .may �,. , s`. `- c.✓ �'F �� _ _R �, �.76, r < - - - - - ,f IL ir .i O ATTACHMENT 7 D.ES.E.RT..S.PR.ING.S..PU.B.L.I.S.HI.NGSHING............ June 9, 2006 Publisher - Writer - Speaker - Public Relations La Quinta City Council C/O Edie Hylton City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Council Members, - My name is Victoria Bailey and I am a book publisher headquartered in La Quinta. I moved to the desert over four years ago and published my first book about the nine cities of the Coachella Valley called "California Desert Resort Cities, Reflections and Visions." After the success of my book, I was hired in 2004 by the City of Indio, to write a book for their 75'h Anniversary in May, 2005. This book was presented to the City at an Anniversary Gala at Fantasy Springs Casino which I was involved as a consultant to the City for their PR during their Anniversary Year. I have been asked by various members of La Quinta's management team to propose a book for the upcoming 25`h Anniversary of the founding of La Quinta. My proposal is to produce a soft cover book containing 80 pages with a trim size of 1 Ix 8 1/2. Within the book which I am thinking about naming "Look At Us In Only 25 Years" would contain chapters on Lifestyle Living, Desert Flora and Fauna, Founding Fathers and the City's Current Leaders. Also included would be a nod toward history and current local points of interest such as La Quinta Resort, Silver Rock Resort, Point Happy, and Old Towne La Quinta and much more. Included within the book would be 3 pages of 12 postcards of old and current images of La Quinta which can be torn out and mailed. The images for these postcards would be derived from archives and currents accessible photos. Also the book and the post cards will be sold in retail locations. To finance this project I am asking that the City of La Quinta pay me $25,000 for my services and I will give the city 800 copies of the book. The balance of the funds for the project will come by my selling sponsorship pages to approximately 12 well known La Quinta businesses. Thank you for your consideration of my proposal and I'm sure that this project will be mutually beneficial to both the City of La Quinta and me. Sincerely, 0 �, cbu-�-- 'c'- Desert Springs Publishing Victoria Bailey Publisher .......................................................................................................................... 78-365 Highwav 1 11. #340 • La Quinta, CA 92253 Phone: 760-219-7008 - Fax: 760-564-4457 Email: victoria@desertspringspuNIshing.com www.desertspringspublishing.com 39 05/ 11 / 2006 15: 02 7605646884 LA GUINTA ARTS FOUND ATTACHMENT 8 May 11, 2006 By fax & mail Mr_ Thomas P. Genovese, City Manager City of La Quinta P. O. Box 1504 La Quinta, CA 92247 Re: 2006-07 Application for Contract Services Agreement Dear Torn, is Ati-V LKfs� FOUI`IDATION May this serve as La Quinta Arts Foundation's formal request for the City's consideration of a 2006/07 Contract Services Agreement. For the purposes of budget discussions, we request a contract in the amount of $125,000 for production and promotion of the 25rh Annual La Quinta Arts Festival. We again request consent to use the Civic Center Campus for the 2007 Festival. We are aware of the City Hall expansion plans and commit to work with City Council Members, City Staff, and the community to secure the Festival venue and ensure another smooth running event. As you are aware, both the City of La Quinta and La Quinta Arts Foundation will be celebrating our 25�h anniversary in 2007. In addition to the La Quinta Arts Festival, scheduled March 15-18, 2007, we hope to explore an expanded slate of celebratory events and activities, jointly produced by the La Quinta Arts Foundation and the City of La Quinta such as the highly successful Community Concert held this year. In the corning months, working with City Staff and Commission Members, we hope to present the Council with a schedule of events and budgets to appropriately commemorate the City of La Quinta and La Quinta Arts year for Foundation's Silver Anniversary.. We see this coming year as a banner y the City and the Foundation. Our history and future are tied together in bringing "Cultural Events and Visual Arts" to the City of La Quinta. Christi Salamone Executive Director cc: Edie Hylton, Community Services Director Mike O'Connor, Assistant City Manager Mayor Don Adolph Council Members Henderson, Kirk, Osborne, Sniff POST OFFICE BOX 777 A LA QUINTA, CA 92247 A 760 564 1244 A FAX 760 564 698440 ATTACHMENT 9 2006-2007 City Budget Support Facilities Operating Expenses $7,000.00 Utilities, telephone, web site, building and trailer improvements, maintenance, new exhibits, insurance and legal requirements Community Service Programs $3,000.00 Educational equipment, outreach presentations, group tours, guest speakers and city events Office Operations $3,500.00 Printed materials, added files, photo artifacts and artwork protection, newsletter, program flyers, publicity and participation in Coachella Valley museum network $13,500.00 Footnote: City of La Quinta Support History 2003/2004 $179860 2004/2005 $125500 2005/2006 $ 65840 Museum: 77-885 Avenida Montezuma, La Quinta, CA Phone: 760.564-1283 Mailing Address: P.O. Box 1283, La Quinta, CA 92247 — Fax: 760.772.8324 41 ATTACHMENT 10 April 28, 2006 AV 12U Mr. Tom Genovese City Manager City of La Quinta La C"Iff1 a 78-495 Calle Tampico playhouse La Quinta, CA 92253 Post Office box 1999 Dear Mr. Genovese: La ouinta . CA. 92247 76o . 360.9i9i As you and the City Council consider the 2006-07 annual City Budget, we ask that you include continuing funding for the La Quinta PlayHouse. AR.TLI)TIC DIZL TOR. By way of background, the La Quinta PlayHouse was developed by a group of _JoAnn Reeves Coachella Valley residents who founded Coachella Valley on Stage in 1996, a not -for -profit charitable organization dedicated to producing an annual historical stage performance showcasing the area's rich and colorful past. This unique I30AZP of MLCTOZ115 vehicle paired young, local amateur actors who were interested in pursing a career in the performing arts with professional actors, stage technicians and Diane Adolph producers. Laurie tendon Young actors who appeared in the production each year received meritorious consideration when applying for scholarships provided by Coachella Valley on Christine 6lydenburgh Stage to further their education in the theatre arts. Through the years, more than $20,000 in scholarships has been awarded to Coachella Valley youth, thanks to Lynn Centeno the generosity of supporters of Coachella Valley on Stage. This 2005-06 Season will provide $3,000 in additional scholarships to local children. i2.eg Centeno We are pleased to report that the P1ayHouse's 2005-06 season, although very Diane Qmz ambitious, was extremely successful. During this time, more than 1,000 La Quinta residents and their guests attended our performances on the lawn in Old I�ae l�ammond Town La Quinta. Additionally, more than 3,500 residents from every town in the Coachella Valley and vacationing visitors have been drawn to Old Town La PrisciU.a Rendino Quinta to view performances at the current location. A direct result of that has been increased business for Old Town and other La Quinta restaurants and business, which in turn produced more sales tax revenue for the city. Today, the La Quinta PlayHouse is the only first class, affordable theatre in the eastern Coachella Valley which features professional performers. The La Quinta PlayHouse provides hundreds of volunteer opportunities for residents to participate in theatre arts ... from performing, set construction, costume design to w wLaOurn�ecom ticket sales. Tax i33-0�4,255� p The La Quinta PlayHouse produces Kiddie Klassics, a children's workshop which serves children from 9 to 17 years of age who are interested in participating in an active, hands-on theatre learning experience. Our first Klassic performance, "The Velveteen Rabbit," was presented in full production on January 14 and 15, 2006. Reaction to our children's program was very enthusiastic. This program provides the opportunity to learn some 42 basic theatre elements including speaking on stage (i.e. projection, enunciation), blocking, stage direction and more. The Kiddie Klassics is offered free of charge, making it possible for young people to join the workshop, no matter what their socio-economic background. The program begins with one -day theatre workshops that include emphasis on voice, dance, and theatre training. The three summer workshops are being held at the La Quinta Public Library (A Tentative Program for the summer workshops is attached.) While tickets to the La Quinta P1ayHouse are quite reasonable ($28 each), they are still beyond the reach of many Coachella Valley residents. As often as possible, tickets are given to organizations such as the ABC Recovery House and Martha's Village and Kitchen whose clients are not in a position to pay for a theatre going experience. Beyond the Palm Canyon Theatre some 20 miles away, there is no traditional theatre being offered in the Coachella Valley, especially in its East end. Further, the performance fare being offered at venues like the McCallum Theatre are too costly for most area residents to enjoy on a regular basis. Our vision is to provide an affordable venue in which artists have an opportunity to enhance their talents in plays with month -long runs while at the same time enriching audiences with the unique and varied experiences that going to the theatre provide. Educational research has shown a strong connection between youth outcomes in school and their exposure to culture: theatre, music and the visual arts. For many children, especially English learners, the arts help them deal with the challenges they face in a learning environment that is largely didactic in nature. This is an especially critical issue in the Coachella Valley where a very high percentage of students, in all grades, are not meeting the State of California proficiency standards across all academic disciplines, including reading, mathematics and the sciences. For many Coachella Valley students, learning is a real challenge, which is often further exacerbated by the fact that English may not be the primary language spoken at home and where the parents/caregivers may not be in a position to help the children in their care with their studies for a variety of reason, including a lack of education. If provided with the appropriate opportunities, students can improve their reading skills by playing a part in a play or improve their mathematics skills by taking music lessons, both of which inherently incorporate those disciplines, making the process of learning seem less tedious. However, with the funding cuts most public education institutions have endured during the past few years, theatre, music and the visual arts are, for the most part, not incorporated into the school days any longer. The need is significant. Following is a brief description of the activities for which funding is being sought: 2 43 • In the next five years, the goal of all the parties associated with the La Quinta PlayHouse is to have a new theatre. Board Members have met with area developers, municipal leaders, and local business men in a position to lend their financial support to discuss the project. All have expressed an interest in building a theatre, which could be used for general events as well as becoming the permanent home of the La Quinta PlayHouse. • As an interim step, the Board of Directors wants to relocate the PlayHouse to an actual building, so that the actors and guests will not be subject to the heat, cold and noise, all of which have created challenges for the people who have overseen the theatre's operation in its tent location. • The Board of Directors wants to hire a technical manager for the PlayHouse to allow the Artistic Director to devote more time to her role as the lead teacher in the organization's education programs. • The Board wishes to expand the Kiddie Klassics program by actively recruiting more children and offering training in a variety of theatre- related disciplines, such as set and costume design, dance/movement and voice/music. The goal is to enroll 50 students, including at least some children with learning disabilities. Additional funding is needed to increase the number of staff devoted to the program. And, in order to maintain the appropriate teacher -student ratio, the Board will need to hire an additional staff person, on a contract basis. • The Board wishes to implement an adult theatre seminar series, to be held on Saturdays in the La Quinta Library that focuses on a broad range of topics and serves as a mechanism for expanding the community's understanding of theatre and our specific mission as well as presenting opportunities for participation. • The Board wishes to honor requests from libraries situated throughout the Coachella Valley to present the Kiddie Klassic's plays on site at each municipality's library. This is an excellent forum through which to introduce the program to potential participants and to acquaint their parents with the mission of the La Quinta PlayHouse. • The La Quinta PlayHouse Board of Directors is also seeking philanthropic support to expand its public relations efforts which, to date, have been undertaken by its volunteers and made possible through in -kind support from vendors in the broader community. Funding is needed to place ads in newspapers and other regional publications. In addition, the services of a marketing professional are needed in order to help the Board establish and implement a modest communications program. Not only is the La Quinta PlayHouse presenting first class, affordable theatre for the residents of the Coachella Valley, it has engaged hundreds of volunteers in the work that makes theatre possible —from acting, set design, costume creation and marketing- 3 44 activities which the Board of Directors believes have enriched their lives and made it possible for the La Quinta PlayHouse to open its doors, with a relatively small operating budget. However, for the PlayHouse to be viable, in the long term, it needs to begin building a team of paid employees who support the volunteers in their efforts and provide more stability to the La Quinta PlayHouse's day-to-day operations. It is a goal that can readily be achieved. The Board of Director's appreciates this opportunity to acquaint you with the mission of the La Quinta PlayHouse and respectfully asks you and the Council Members to consider continuing your financial investment in its future in the amount of $50,000 for its 2006-07 season. '7 010;0r!��A,*nmn R e e v e s Artistic Director Attachments 4 45 LA QUINTA PLAYHOUSE Non- Profit EDUCATIONAL PROGRAMS Proposed Programs for the Library space April — May 4 classes 3 hours per class - Saturday or Sunday Class titles 1. Intro to Theatre craft 2. Character study and stage movement 3. Vocal and Singing training 4. Dance training Summer Intensives June — August 2-4 sessions (based on budget) Monday — Friday 4 hours daily 20 hours Saturday or Sunday performance at end of session - 4hours Session 1 Children age 8-12 Session 2 Children age 13-17 2 Adult Workshops 15 hours dates to be determined Session 1 - Writing for theatre Session 2 — Performance workshop for poetry "Stars in Their Eyes" competition This production will take place before school starts back up in the fall. 46 ATTACHMENT I SafeHouse of the Desert Dedicated to the Safety and Well -Being of Children in Crisis OPERATION SAFEHOUSE BOARD OF DIRECTORS June 13, 2006 ROBERT COX MICHAEL B, DONNER Honorable Mayor Donald Adolph Y p JAN DUKE GARYJEANDRON City of La Quinta Amy S. HARRISON 78495 Calle Tampico p VALERIE HILL, PRESIDENT ALISE BENJAMIN MAURITZEN La Quinta, CA 92253 DENVER PITTMAN DON SCHROEDER LT. TIMOTHY A. SLANE Dear Mayor Adolph: LARRY SMITH EDWARD VASQUEZ am writing you this letter on behalf of SafeHouse of the Desert. 1 serve FOUNDERS Amy S. HARRISON on the board of directors and the local advisor/ committee that is ' 7 SUSAN STARK-GIGANDET working on the capital campaign to build SafeHouse of the Desert. have been involved with Operation SafeHouse in Riverside County, both OPERATION SAFEHOUSE professionally and personally, for many years. Since moving to La EXECUTIVE DIRECTHY ORA Quinta, I got involved with this local project because, as the former (951)351-4418 Sheriff for Riverside County, I continue to be very concerned about the FAX (951) 351-4265 SAFEHOUSE9Lia AOL.COM rapidly growing number of runaway and throwaway children who are 9685 HAYES STREET homeless with no place to go for help. This project is 20 years overdue, RIVERSIDE, CA 92503 WWW.OPERATIONSAFEHOUSE.ORG but I am happy to tell you that we are well on our wayto fillip this a in g gap these essential services in the Valley. SAFEHOUSE OF THE ADVISORY ITTEE DESERT With Riverside County's population currently at 1.8 million, it is estimated GARYJEANDRON, CHAIR that 5,200 children will run away from home over the next year — over MICHAEL BROWN ROBERT COX 1,500 children in the Coachella Valle alone. The number of children Y JOE DAILY reported as runaways from the City of La Quinta has grown significantly LETICIADELARA JAN DUKE over the last three years (2003 — 33; 2004 — 60; 2005 — 97 JEFFREY A. HAYS MORRIE HAYES Based upon SafeHouse's 15-years experience and statistics from the VALERIE HILL ALISE BENJAMIN National RunawayHotline, the reported runaway number will be p y MAURITZEN KAREN MARCHESSEAULT approximately one-third of the total homeless youth population. Using CHRISTINE MURPHY LAURIE this statistic, we estimate that 291 La Quinta youth were homeless in NADEAU JOHN PENA 2005. DENVER PITTMAN STEVE ROBBINS STEVE SANCHEZ Most of these kids are runningfrom a temporary crisis. After a coolin - p ry 9 MARIE SANTANA off period in the home of a friend, relative or in a youth shelter, many are MICHAEL SCACCO DON SCHROEDER able to return home and work out their problems. But for many, these CHRISTOPHER SHELDON problems seem insurmountable and the streets are more welcoming LARRY SMITH than the homes they have left. Some may be escaping from personal SPECIAL ADVISORS danger in the form of a substance -abusing, physically or sexually CONRADNEGRON RICHARD OLIPHANT abusive parent / guardian. Others, in the heat of an argument, may 9 y BILL POWERS have been kicked out of their homes and told not to return. As PROJECT DIRECTOR runaways, they are homeless, frequently depressed, and seriously at KAREN MERRITT risk. Without help, they run the risk of becoming suicidal. Often many (760) 340-6300 FAX 340-6337 will turn to p s as an escape e from their troubled lives; or to exchange (760) 73-730 Hwy 111, #7 sex for food, clothing and shelter; or commit crimes simply to survive. PALM DESERT, CA 92260 KMERRITT 0@OPERATIONSAFEHOUSE.ORG 47 Runaway and homeless youth are classified as a "special sub -population of the homeless," and unfortunately no branch of state government is mandated to provide services for this at -risk population. Because they are "runaways" they are viewed as inappropriate for child protective services and lack of funding as well as rigid rules of access leave them outside of the mental health system. All Coachella Valley homeless programs serve either adults or families with children; homeless and runaway youth fit into neither category. Juvenile probation concentrates on law violators, and unfortunately it is not against the law for a child to be without a home. Most "official" doors are closed. Therefore, without early intervention — i.e., reaching the runaway child before he or she becomes a street kid — the likelihood of a child becoming a predator or prey (or both) dramatically increases. SafeHouse of the Desert is a major service expansion of Operation SafeHouse, which is the only provider of emergency shelter services for youth in Riverside County. For 15 years, we have served 600 youth a year at our emergency shelter and transitional living programs in the City of Riverside. Our mission is to keep runaway and homeless young people (ages 12 to 18) off the streets and out of harm's way; advocate for family focused, culturally sensitive programs, and prevent and resolve problems before intervention by Child Protective Services or the Juvenile Courts. We have three primary goals: 1. To reunite youth with their families (family preservation and reunification), whenever possible, or arrange for other suitable placements. 2. To provide counseling and intervention services for variable and multiple needs (substance abuse, child abuse/neglect, etc.) 3. To foster self-reliance and responsibility; create and intervention point for runaway and homeless youth before they become juvenile offenders, and save valuable tax and public resource dollars. In 2003, the Regional Access Project (RAP) Foundation awarded Operation SafeHouse a $300,000 seed grant to duplicate shelter services in the Coachella Valley. The board of directors established a 12-member advisory committee to assist with the development campaign to build a 16,218 square foot 20-bed facility in Thousand Palms. Using the Operation SafeHouse model, SafeHouse of the Desert will establish, maintain and operate the only emergency youth shelter in the Coachella Valley and eastern Riverside County. Each year, the shelter will serve 650 — 700 Coachella Valley runaway and homeless youth. The Development Campaign The $5.9 million development campaign budget includes the projected cost of construction, first year operating costs, and an operating reserve: Capital & Furnishings $4,953,640 Phase One (Shelter & Administration Buildings $4,253,640 Phase Two (School & Maintenance Buildings) $ 700,000 Program Operating $ 680,000 Program Reserve $ 300,000 48 Based upon our rapidly growing population and the critical need for emergency shelter services for youth, in two short years Operation SafeHouse has raised $3.4 million for construction from the following sources: Grants $391079500 Desert Healthcare District (Architectural & Construction) aQp State of California —Dept. of Housing (EHAP) 1;00p,�Q . The California Endowment 1, 525y00 Riverside County — Economic Development Agency The City of Palm Springs (CDBG) ,( The Cityof Palm Desert CDGB ( ) 175,CQQ Anderson Children's Foundation The Desert Alliance for Community Empowerment (DACE) 2�pa Laborers LIUNA 777 2q.., Contributions (City, Corporate & Civic Groups $192,700 Cathedral City Police Department 5 City of Desert Hot Springs 30r000'' City of Indio 5Qt Cityof Indian Wells 25C�� City of Rancho Mirage Indio women's Club 2Q Palm Springs Lions Clubpy. Palm Springs Rotary Foundation 1� Tour de Palm Springs t. $d Enclave Condominiums ON A ua Caliente Band of Cahuilla Indians 10000 Individuals 57,940 In -Kind Donations (arcnitectural, Civil Engineering, and miscellaneous community support) $260,103 The operating budget will be supported through grants (75%) and donations from the local community (25%). SafeHouse has already secured commitments for $260,000 in operating funds. The board, advisory committee, and fund development staff have made a commitment to raise program operating reserves to ensure long-term sustainability of the program. This portion of the campaign entails a strong fund raising campaign focused on individual and corporate donations. Through careful planning, total commitment to the project, diligent hard work, and funders who support the project, our goal is well within reach. We hope you will join us and other Coachella Cities in our effort to provide emergency shelter services for La Quinta youth. At this time, I am respectfully requesting a donation of $50,000 to support the capital campaign to build SafeHouse. Our project director, Karen Merritt and I are available to make a full presentation to you and the City Council. Thank you for your consideration. Sincerely, y Larry D. Smith Riverside County Sheriff (Retired) CC: Tom Genovese, City Manager Enclosures iIT SAFEHOUSE OF THE DESERT ADVISORY COMMITTEE MEMBERS May 2006 Michael Brown Robert Cox Joe Daily VP Client Manager Fire Chief (Retired) Sr. Deputy District Attorney Bank of America Riverside County Fire Department Riv. Co. District Attorney's Office Leticia DeLara Jeffrey A. Hays Morrie Hayes Legislative Representative Executive Director, Sales Manager 4th District Supervisor Roy Wilson DACE & Rancho Housing Alliance Enclave Condominiums Richard Harshbarger Valerie Hill Gary Jeandron (Chairperson) Director of Marketing President, Operation SafeHouse Chief , The Desert Sun Chief Deputy, Palm Springs Police Department Riverside County Sheriff's Dept John Pena Denver Pittman Steven Robbins Consultant & Captain, General Manager/Chief Engineer, Former Mayor of La Quinta Riverside County Court Services Coachella Valley Water District Michael Scacco Don Schroeder Alise Benjamin Maurtizson Youth Diversion Counselor, Teacher (Retired) Film Producer & Cathedral City Police Department Palm Springs High School Owner, Cinemas Palme D' Or Karen Marchesseault Christine Murphy Laurie Nadeau Consultant, Owner, Director of Business Development, Marketing & Public Relations CK Music Management KMIR TV 6 Conrad Negron, Richard Oliphant, Bill Powers, Councilmember, President, President, Indian Wells Councilmember Allied Construction Pacific Western Bank Steve Sanchez Marie J. Santana, Christopher Sheldon Legislative Assistant, Retired Manager Desert Sands Unified Judge, Assemblywoman Bonnie Garcia School District Superior Court of California County of Riverside Larry Smith Kathy McAdara Karen Merritt Retired Sheriff, Executive Director Project Director Riverside County Sheriffs Operation SafeHouse SafeHouse of the Desert 50 IT SIFEHOUSE PROJECT ENDORSEMENTS Elected Officials Mary Bono, Congresswoman 45th Congressional district Jim Battin Senator, 37th District Denise Moreno Ducheny, Senator, 401h District Bonnie Garcia, Assemblywoman 801h State Assembly District Roy Wilson, Riverside County Board of Supervisors, 41h District County Agencies Riverside County Department of Mental Health Riverside County DPSS Child Protective Services Riverside County DPSS Child Welfare Services Riverside County Office of Education Riverside County Probation Department Coachella Vallev Cities & Law Enforcement Agencies Coachella Valley Association of Governments (CVAG) City of Palm Desert City of Indio City of Desert Hot Springs Thousand Palms Community Council Riverside County Sheriff's Department Cathedral City Police Department Indio Police Department Palm Springs Police Department School Districts Coachella Valley Unified School District Desert Sands Unified School District Palm Springs Unified School District Youth ServingOrganizations Boys and Girls Club of Coachella Valley Coachella Valley Workforce Investment Network (WIN) Program Esperanza Youth and Family Center Gay Associated Youth Shelter from the Storm The Valley Partnership Service Organizations Rotary Clubs of the Coachella Valley 51 Ae Cd 004 400) rA 0 PEN CCU O O O 74 `O v� = O .--, `O — O 1%0 l— O�, N l-- zt k 00 O N 00 V) (V V) `O M l� O O N O O N Ln c rA rn CA U C/1 U1 4-1 Q Q A-, UU �U �UU thcn UU Ur�Qc��aaaw� .? '� .> .> .> .> 41 L • �, c N >, 0-0 'o U � V � o a� = >, a '� N vu, • ^" Q C/� o vi v a� o a� ai m ,� O EMI 52 nrrrWr,}z �l � C7r, TOUR oePgLM SPRiNGA�W eWX A charity bicycle ride through the Beautiful Palm Springs Desert President\Founder May 1, 2006 Tim Esser Administration Jon Reveal Mayor Don Adolph Adrienne Alegrete P.O. Box 1504 Staging La Quinta, CA 92247 Tony Avila Pasta Dinner Jim Dowler Dear Mayor Adolph: Traffic and Parking This year's Roadrunner Tour de Palm Springs event was a huge success with Ron Dale just over 7,000 riders and over 18,000 spectators who showed up with 85 to 90 Media & Marketing percent of them entering from out of town and out of state. The next Tour de Fran Esser palm Springs is scheduled for Saturday, February 10, 2007 with a pasta dinner Tim Esser on Friday, February 9, 2007. We are now orte of the largest bicycle events in Registrations the country and at this time feel we must take our event to the next level and Bill Feist are looking into the possibility of taking the event to the downtown Palm Road Support Springs area along Palm Canyon Drive. Dave Hotelling Arlene Hotelling In order to continue the success and growth of this event, we are requesting SAG Support $10,000.00 of in kind services including the following: Joel Johnson , police to monitor all major intersections where stop signs and traffic Volunteers Madelyn Lake lights are situated at beginning and end of tide. Errol Turner . Street closures where needed as done every year as riders leave the SAG Stops staging area and return. Mark Paul Cindi Anderson • Permits and other city/county fees and costs. Harvey Kessler The major concerns that riders and our committee share every year is Program continuing safety concerns for riders on the roads. This is why we are Louise St requesting more police at major intersections. Again, thank you for your Carolyn Hagan continuing support which helps to make the Roadrunner Tour de Palm Springs Communication Charity ride a success. Denny Trunnelle Route Management Sincerely, Bruce Yeager Auction Jeannette Feist Lynn Fontana Timothy D. Esser Cris Romero Founder / President Expo Kim Waltrip Tour de Palm Springs Post Office Box 1627 Cathedral City, CA 92235 Phone 760-770-4626 Fax 760-770-3710 Website: www.tourdepalmsprings.com 501 (c) (3) ID# 33-0836672 53 ATTACHMENT 13 Board of Directors Denise DuBarry Hay, President Thane International, Co -Founder & Vice Chair Leanna Bonamici, Vice President Casablanca Studios, Vice President Grace B. Productions, Owner Sherry Halperin, Treasurer Television Writer & Producer, Author Janet Newcomb, Secretary Newcomb Enterprises "ChowhoundTV,' Producer/Host May 31, 2006 .e RN i� WPALM PRINGS Honorable Mayor Don Adolph & City Council Robin Montgomery Board of Governors' 78-495 Calle Tampico National Academy of Television Arts La Quints, CA 92253 And Sciences, Pacific Southwest Chapter 5 f Nancy Smith CEO, Nexmedia blMayor: Dear Honorable a y Kim Waltrip, Membership Chair CK Entertainment, Partner Producer In the event you have not been able to read the May issue of Western City CK Music Management, Partnerrralent Booke, Magazine, I have enclosed a copy of the article titled "How Hollywood Can Officers Boost Your Local Economy". You've probably seen all the recent articles Karen Lewellen, CFO' in the Desert Sun about Mission Impossible 3 and the untitled, ("Palm Might Brain TV, CFO Springs"), now "Hidden Palms" television series. And you may have felt a Beth Olivier, sense of the community's excitement and pride of having these projects Assistant Secretary filmed here. Legal Counsel, Thane Intl. Platinum Circle There is tremendous untapped potential here in the Valley to attract film & Jackie Lee Houston television projects and with just a bit of effort from our collective cities and Owner, CBS-2 Affiliate local businesses, I know we can put together incentive plans that will bring Alexandra and Sidney Sheldon more Hollywood projects out here. Author Rozene Supple As President of Palm Springs Women in Film and Television, I represent a Owner, R&R Radio Group growing membership of professional women and men who work or have & The Camelot Theater worked in the fdm/television industry for more than 3 years, most for more Advisory Board than 20 years who now live here in the Coachella Valley. Some of our Mary Bono, Congresswoman members have to leave their homes here for 3-5 months to film elsewhere, Bonny Dore some commute to LA, some are trying to film projects here (but are conflicted Past President Women in Film -LA by better incentives in other states) and many are connected to producers and President, Bonny Dore Productions � studio execs in Hollywood. All of these professionals would love to see more Pattie Daly Caruso of a film industry ere so the can sclose to home. Producer/Host Time Warner's Valley Views` � hy stay David Garcia There are 4 initial `Key Steps' to making this a reality for the Valley: Emmy®Award Winner Former ABC White House Correspondent 1. Identify local, crew, talent, production resources, and photos of Gloria Greer locations available for filming and then centralize this information. Producer/Host Time Warnees 2. Create financial incentives through local businesses. 'Conversations with Gloria Greer' 3. Create financial incentives through cities primarily in the way of David Holman permitting & safety issues (fire & police). Emne Award Winner Former Columbia TnStar TV 4. Market this area to Hollywood, Film Festivals, and National Production Executive, PGA Advertising Agencies. Barbara McClure Publisher, The Desert Woman PSMFT Staff Gloria Nelson Tel: 760-251-9980 - Fax: 760-251-9878 - Email: office@pswift.org Administration www.womeninfilm.com 54 Page 2 Local Film Incentives Palm Springs Women in Film & Television, a non-profit organization, has already committed thousands of dollars to handling Key Step #1, we have built a new website psfilmoffice.com which is collecting listings of all local crew, talent, and production resources. We will continue to build this site and add location photos throughout the summer and fall. We are also working on Key Step #2, by working with local organizations such as the CVA, CVEP to get the word out and get local businesses involved with this effort. Key Step #3 involves you, the city. And, Key Step #4 will be handled once we get the incentives in place and the site completely built. We (PSWIFT) will begin to market the area aggressively to filmmakers, studios, advertisers and photographers. Revenues generated by our web ad sales will help us maintain the site and provide some marketing dollars to help us toward our goals. Our request to you and the city is as follows: - That the city purchase a $3,000 banner ad on psfilmoffice.com to display your city's landmark features. - Is it possible to set aside a line item in your budget titled "Film Incentives" in the area of $15,000 - $40,000 to allow for easy access to funds when film projects come to town? - List of city locations that can be used for filming along with access to photos of these locations that we may put on the psfilmoffice.com site. Thank you for your consideration of this matter, I do believe that a vibrant film industry is possible here in the Coachella Valley and we are dedicated to making it a reality. Sincerely, Denise DuBaAHay President, Blue Moxie Entertainm President, Palm Springs Women in Film & Television Co -Founder, Vice Chair, Thane International i 55 ATTACHMENT 14 J A NATIONAL INTERCOLLEGIATE INVITATIONAL 11 N;,r..,�,,vN; 1 1"I Al f, .A'61,1 R13 w OR r I[J,IiA1:1?1�4 Ko f 11 KI P.c, KRAVIs ROB i:I S & (11MiAR NIKi (A)If K"I Rlx1RiI, OC I (V 1 R 14-17, 2000 The Prestige at PGA WEST Presenting Sponsorship Proposal for The City of La Quinta (La Quints)* La Quinta will receive the following elements as part of a 2006 sponsorship program with The Prestige at PGA WEST: La Quinta will be introduced and exposed as a Presenting Level sponsor of the 2006 event. GSM's name will appear in the following: Tournament Letterhead On -Course Signage Tournament Media Releases Tournament Website Tournament Related Print Advertising Tournament Related Radio Spots Tournament Related Television Spots Collegiate Dinner Event — October 16th, 2006 La Quinta will be named as a co -host sponsor of the 2006 Prestige at PGA WEST Monday Night Collegiate Dinner Event on October 16th92006 The Prestige at PGA WEST College -Am Entries e" 1, La Quinta will receive six College -Am playing positions in The Prestige 'R College -Am scheduled for October 15 . Three non -collegiate players are �aQu",3 paired with one collegiate player. The Prestige at PGA WEST Celebration Awards Dinner La Quinta will receive twelve dinner invitations that include the six College- Am players and six additional invitations for other guests of La Quinta to the "" " ~ "` ` f;,"' "' ` '" ""`'NIACelebration Awards Dinner at the PGA WEST Private Clubhouse on Sunday evening October 15th. La Quinta Display La Quinta will be encouraged to provide city related information and I," ''"A 108.) ; promotional brochures for display and distribution to those attending the 2006 I'AI :k,, I ) I sI R1. ( A `'z Prestige at PGA WEST (7o0> 02-034 %M'AA1KI(1A'VI KIA)N NI Sponsorship Cost: The total sponsorship cost for this Presenting Level sponsorship is $15,000.00. Payment is made to the University of California, Davis. The Prestige at PGA WEST has non-profit status under the UC Regents in cooperation with Stanford University *In the event that the City of La Quinta is not able to use some of the elements mentioned above, The Prestige at PGA WEST will agree to work with La Quinta to substitute specific benefits. CV rv\j 10 rj \�(C\ e__ 56 ATTACHMENT 15 June 21, 2006 Staff Outline for 2006/2007 Preliminary Budget City Manager - 5 minutes • Summary of Financial Condition • Summary of Preliminary Budget • Summary of Revenues 1. Expenditures 2. Review Items Listed on Transmittal Letter Finance Director - 15 minutes • A-2 - Review of budget process • A-5 - Review of budget format • B-1 - Present Organizational Chart • B-7 - Review of community profile which compares changes in the categories listed. • B-3 - Present General Fund Revenue Pie Chart which shows percentages. Mention that Pages D-1 through D-5 graph major revenue items and we are prepared to go over them if requested. • B-4 - Present General Fund Operating Expenditures Pie Chart - not net of reimbursement. This indicates in what areas the City is directing its efforts. • B-5 - Present City, RDA, Financing Authority expenditures by component - this is how each dollar of total expenditures is broken down. • C-1 - Review of the Budget Summary by Fund which brings together the financial activities of all the City, RDA and Financing Authority Funds. 57 • C-5 - Review of reimbursements to the General fund from other funds - other funds pay for personnel and operating expenditures that are recorded in the General Fund. • Section E - Explanation of Department by Department overviews .of City operations • E-1 1 through E-14 - Explanation of format of the two budget documents which are tied together by the schedule of expenditures schedules. As an example, pages E-8 and E-9 are contained in each budget document. • H-1 & H-2 - Review of the City capital improvements approved by the Council in the Five Year Capital Improvement Plan. Question & Answer Period 58 ATTACHMENT 16 City of La Quinta FY 2006/2007 - Major Highlights Staff Resources: Funding for an additional four Patrol; Deputies Funding for an additional Community District Deputy Funding for an Emergency Service Coordinator Funding for a Code Compliance Officer 2 Funding for a Code Compliance Officer 1 Capital Spending -$ Major Projects - Ave 52 Bridge at All American Canal - Construction Adams Street Bridge at Whitewater River - design SilverRock 2nd Golf Course Design La Quinta Museum - Construction REVENUES All Funds Anticipated Revenues Three Major Changes in Fund revenues: General Fund RDA PA#1 Debt Service 1 RDA PA#1 Debt Service 2 General Fund Anticipated Revenues Major Sources of General Fund Revenues Sales Intergovernmental Hotel Room Tax EXPENDITURES All Funds Anticipated Expenditures Three Major Changes in Fund Expenditures: 2004 Low/Mod Bond Fund Capital Projects RDA PA 1 Low & Moderate Income General Fund Anticipated Expenditures Surplus/(Deficit) 14-Jun-06 FY 2006/2007 $ 9,579,703 $ 2,098,875 $ 1,526,000 $ 2,106, 000 $ 2,500,000 $121,459,157 $32,677,280 $35,524,000 $19,932,500 $37,463,645 23% 20% 13% $117,834,447 $3,500,000 $9,579,703 $13,406,212 $ 36,921,645 $ 542,000 FY 2005/2006 $ 24,911,224 $113,345,853 1 $27,456,343 $26,794,700 $ 13,783,600 $32, 099, 969 22% 20% 13% $170,679,643 1 $54,021,866 $24,911,224 $6,127,681 $ 32,047,102 $ 52,867 Change $ (15,331,521) 1 $ 8,113,304 1 $ 5,220,937 $ 8,729,300 $ 6,148, 900 $ 5,363,676 1% 0% 0% 1 $ (52,845,196) 1 $ (50,521,866) $ (15,331,521) $ 7,278,531 $ 4,874,543 $ 489,133 59