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CACMIN 09 13 2001 e _v. CONSENT CALENDAR A. CULTURAL ARTS COMMISSION MINUTES September 13, 2001 I. CAll TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Sham is presided over the meeting. Commissioner Baxley led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Dan Baxley Commissioner Denise Diamond Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director II. PUBLIC COMMENT A. Mr. Bob Alcala of the Friends of the La Quinta Senior Center presented the artist's rendition of the mural that she would like to paint on the back wall of the stage at the La Quinta Senior Center. On one side of the mural is a sepia-colored picture of the La Quinta Hotel in 1926. The middle of the mural contains a fountain from the hotel, and the other side of the mural is a rendering of the La Quinta City Hall in full color. The fountain and mountains in the background provide the transition from the old to the new. Commissioner Reynolds requested that the fountain be eliminated from the mural as it distracts from the mural and it may provide a distraction to those using the stage for other purposes. Mr. Alcala stated that the "Friends" would like to install a curtain that can be pulled when the mural is not needed. Mr. Alcala also stated that the mural will protected with a varnish cover. Commissioner Diamond asked how the artist and topic were selected. Mr. Alcala gave an overview of the project: Once the "Friends" moved the projection screen from the back wall to the beam, the back wall of the stage was very bland. The "Friends" came up with the idea of a mural and the theme "La Quinta, from old to new." The artist was selected through the La Quinta Arts Foundation. Commissioner Diamond expressed concern that the mural seems to focus on the fountain and that the mountains and buildings should be highlighted. She further stated that the focal point of an art piece is usually symbolic, and the fountain does not seem to produce that symbolism, Mr. Alcala stated that the fountain can be reduced in size in the mural and perhaps moved to the side. Commissioner Baxley asked if there is another object that can replace the fountain as the transition point. Mr. Alcala will consider that. The Commission thanked Mr. Alcala for this presentation. Mr. Alcala will get the revised rendering to staff for final acceptance by the City Council before the project is begun. III. CONFIRMATION OF AGENDA C02 S:\Community Services\CAComm\CACMIN .09-13-0 1.wpd IV. CONSENT CALENDAR e e A. Approval of Minutes of July 26,2001 B. Art in Public Places Financial Report for July 2001 C. Monthly Department Report for June and July 2001 It was moved by Commissioners Reynolds/Loudon to approve the Consent Calendar with corrections. Unanimous. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Commissioner Shamis reported that she had met with Marni Francisco regarding Artist Partnership Day. Commissioner Shamis requested that Ms. Francisco contact Ms. Karen Wheeler of La Quinta High School as to the type of artists Ms. Wheeler would like to have participate in the program this year. Once Ms. Wheeler selects the type of artists she would like to have make the presentations, Ms. Francisco will then contact Commissioner Shamis so that specific artists can be arranged. Commissioner Shamis volunteered to coordinate the program as she has done this several years in the past. She also asked for additional help on the days of the events from the other Commissioners. Commissioners Loudon and Reynolds volunteered to help at the event. Commissioner Baxley sugggested art instructors at College of the Desert be contacted for participation. Commissioner Diamond will contact specific instructors once the art mediums have been determined. Staff will contact Commissioner Diamond once the information is available. It was moved by Commissioners Reynolds/Loudon to offer the Artist Partnership Day October 24 and 25 and to invite artists to participate in the program. B. Cultural Arts Symposium Commissioner Shamis gave an overview of the Cultural Symposium's history and what has been done so far for the Symposium to be offered on Saturday, November 3, 2001 at the La Quinta Civic Center from 12-6 p.m. Colleen McBride of the Riverside Arts Council will coordinate the panelists and invitations to the event. The Riverside Arts Council is requesting four items from the Cultural Arts Commission: 1. Mailing list of last year's attendees 2. Lodging for the panelists: Three or four rooms 3. Public Relations for the event 4. Refreshments Commissioner Sham is directed Community Services Director Horvitz to send Ms. McBride the mailing list from last year's event. Commissioner Shamis will ask Doug Yavanian of KSL to donate the rooms for the panelists. Commissioner Shamis requested that Commissioner Diamond write the press releases for the event and submit them to staff to be processed through the City's Public Information Officer. Commissioner Baxley suggested the event be noticed in the weekly publication at the College of the Desert. Commissioner Diamond suggested that Ms. McBride be responsible for the press releases as she has all the details as to the panelists and the program. Commissioner Sham is responded that the S:\Community Services\CAComm\CACMIN .09-13-0 1.wpd G03 the College of thl,esert. e Commissioner Diamond suggested that Ms. McBride be responsible for the press releases as she has all the details as to the panelists and the program. Commissioner Shamis responded that the press releases will be generic in nature. Commissioner Sham is also reported that Ms. McBride is requesting that the invited panelists will provide a display booth and information regarding their organizations. Ms. McBride also would like to have music as part of the reception. Commissioner Sham is stated that Scott Smith and his band have a very good reputation and would cost between $300-$400 dollars for the event. Commissioner Shamis will check with Ms. McBride as to whether she would like to use this group at this event and who will cover the cost of the entertainment. The Commission discussed the refreshments for the event. Because the event is being held on a Saturday evening, having local restaurants provide don'ated samples of their menus at this event may be difficult. The caterer that was used for last year's event was very professional. The food was very good and the participants enjoyed the catered event. It was suggested that the same caterer be used again this year. Staff will check into the availability of the caterer for this event as well as the price. It was suggested that additional chairs be set out in the courtyard for people to use at the reception. The theme for the symposium will be "How to bring artists to the area". Commissioner Shamis stated that since November is CALM's History and Cultural Awareness Month, the La Quinta Historical Society should be involved in the event. Commissioner Sham is stated that in order to make the symposium a success, follow-up calls must be made after the invitations are sent out and right before the event to remind people of the event. Commissioner Diamond suggested that the Cabazon Band of Mission Indians be involved again this year with the symposium as well as all of those that were involved with the Coachella Valley Arts Alliance program on the 1-10 Corridor. Commissioner Diamond stressed there should be a broad diversity on the panel. It was also discussed that it is extremely important to make sure that everyone in attendance signs in and an evaluation form be available. Commissioner Baxley suggested that education in the arts be a topic discussed by the panel. He suggested using faculty from the College of the Desert for this topic. It was moved by Commissioners Reynolds/Baxley to select Commissioner Sham is as the contact person for symposium. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Joint Meeting with City Council The Commission discussed items that could be addressed with the City Council during the meeting on September 25,2001. Commissioner Sham is stated that she enjoys the meetings she has with the Mayor every two months to discuss what the Commission is doing and get some feed back from the Mayor. She would like to see the City Council meet with the S:\Community Services\CAComm\CACMIN.09-13-0 1.wpd 004 the Tree L'ting event in December, e B. Commissioner Diamond would like to see the Civic Center Campus be used for more Cultural activities C, Commissioner Shamis asked to be excused from the December and January Commission meetings, D. Commissioner Shamis asked for an update on the Point Happy Art Piece. Staff reported that the City Council approved the art piece. IX. ADJOURNMENT It was moved by Commissioners Reynolds/Loudon to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:05 p.m. NEXT MEETING INFORMATION October 11, 2001 7:00 PM La Quinta Civic Center Study Session Room Next agenda: . National Arts and Humanities Month . Cultural Arts Symposium . November Meeting Date Submitted by: ity Services Director S:\Community Services\CAComm\CACMIN .09-13-01. wpd C05